HomeMy WebLinkAboutOctober 27,2009HOUSING & REDEVELOPMENT AUTHORITY AGENDA
7:00 P.M.
October 27, 2009
PARKVIEW VILLA, COMMUNITY ROOM B, 965 40T" AVE., COLUMBIA HEIGHTS, MN
1. Call to Order
2. Roll Call Tammera Diehm, Chair Bruce Nawrocki
Bobby Williams, Vice Chair Bruce Kelzenberg
Dennis Ecklund Jr. Secretary/Treasurer Gary Peterson
3. Pledge of Allegiance
CONSENT AGENDA
4. Approve minutes of July 28, 2009 meeting
5. Approve Financial Report and payment of bills for July, August, and September 2009 on
Resofution 2009-06
Motion: Move to Approve the consent agenda items as listed.
BUSINESS ITEMS
6. F2eport ~f Manage~er~t Campany
7. Resident Council Minutes
8. Citizen Forum*
9. Acceptance af rr~~d~r~izat~or b6cl for 3rd a~d 4t" flo~r ir~prover~~a~#~
10. Approval of Parkview Villa North 2010 Budget - Resolution 2009-07
MOTION: Move to waive the reading of Resolution 2009-07, there being amp(e copies
~v~il~bl~ tc th~ p~a~l;~.
MOTION: Move to adopt Resolution 2009-07, approving the Housing and Redevelopment
Authority in and for the City of Columbia Heights, adopting the 2010 Parkview Villa North
budget of $641,373 and recommending this to the City Council for approval.
11. Approval of Parkview Villa South 2010 Budget - Resolution 2009-08
MOTION: Move to waive the reading of Resolution 2009-08, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2009-08, approving the Housing and Redevelopment
Authority in and for the City of Columbia Heights adopting the 2010 Park View Villa South
budget of $281,780 and recommending this budget to the City Council for approval.
12. Discussion on future rental increase policy for Parkview Villa South - Resolution
2009-10
MOTION: Move to waive the reading of Resolution 2009-10, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2009-10,approving an annual 3 percent rent increase
for all Parkview Villa South units starting on January 1. 2011.
PUBLIC HEARING
1. Approvai of PHA Plan -Resolution 2009-09
MOTION: Move to waive the reading of Resolution 2009-09, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2009-09, a Resolution of the Columbia Heights
Housing and Redevelopment Authority (HRA) confirming approval of the 2009 Public
Housing Agency (PNA) Certifications of Compliance with the PHA plans and related
regulations, and authorizing submission to HUD.
Other Business
Next HRA meeting date is January26, 2010 - tentatively
*At this time, citizens have an opportunity ta discuss with the HRA items not on the regular agenda. The citizen is
requested to limit their comments to five minutes. (Please note the public may address the HRA regarding specific
agenda items at the time the item is being discussed.)
HOUSING & REDEVELOPM~NT AUTHORITY
MINUTES OF TH~ REGULAR ME~TING
MINUTES OF JULY 28, 2009
Call to Order - The n~eeting was called to order by Chair Diehm at 7:00 p.m.
Roll Call- Chair Tammera Diehm, HRA members: Bruce Nawrocki, Demlis Eckhuld Jr., Bruce
Kelzenberg, Gary Petersan and Bobby Willialns.
~~c~,f j'`,2'CSCi2i: L?iECutlVc ~ilcCtvl'-v~~ait FL~11S~; ~C~liity ~XG(:u`LIVC'1~Jli°CLLUY-~C:O~I l lAI'1C; f~1SS1SIailT
Commlinity Development Director- Sheila Cartney, and Secretary-Shelley Hanso~~.
Parkview/CoinrnoilBond Staff: Latira Sheak, Lisa Wilcox-Erhardt, and Jennifer Eels
Pledge of Allegiance
CONSENT AGENDA
Approve the Minutes of the Special Meeting March 30, 2009 and Financial Report and
payment of bills for the months of NTarch-,Tune, 2009, on Resolution 2009-05.
Nawrocki questionecl whether a memo l~ad ever been sent regarding the st~tt~s of the APR11
funding for capital in~provement activities for Parkview. The previous minutes noted that an
update would be sent ta members around the end of April and l~e did not receive it.
Liua Vi~ilco~-Erl~~rdt state~ that the ineznQ was sent out in ~arly Iai~e. 51i~ stated a RFP for
Engineering Services went c~ut in early May which resulted in four entities looking at the site.
Three companies submitted proposals, and the lowest bidder, Encompass Engineering, was
recominended t~ handle the repair project. The contract with them is ii~ the process of review
prior to signing. Nawrocki asked what the range of bids was. Lis~ stated they came in at
$17,07~-mid ~30,000 ran~e-and around $40,000. Once the contract is sigiled they will
advertise fc~r bids i~1 various medias. Cl~rk will see that Nawrocki gets a copy of tl~e memo that
was sent to the HRA with the details.
Nawroeki notecl that figures in the Financial Report ineluded in the agenda paclcet do not mateh
up with figures in the Fillancial Report he receives from the Finance Dept from the end of June.
Fehst said he should talk to the Finauce Director about any discrepancies he sees. He also
questioned the fees that are paid to the City. Fehst said the city is paid for sewer a~ld water, and
service fees that cover staff time for overseeing Parkview Villa. Clark stated that the
sei-vice/administration fee was established at $35,000 some tinle ago, with a 3% inflation rate
added annually. He is not sure whether this fee has been paid yet for 2009, and therefore, is not
sure how it is reflected in the Financial Reports. Nawrocki thinks the fee should be re-visited
since C~mmondBond does more of the nzanagernent tasks than was done in the past. He wants a
detailed accounting to justify the fees charged. Fehst stated the amount charged is actually lowei•
than the actual costs incurred and asked whethet• Nawrocki still wants to move forward with
possibly re-adjusting this amount. Nawrocki responded that l~e wants to lcnow how the niimber
was arrived at and to justify the expense.
Motion by Peterson, seconded by Kelzenberg, to approve the consent agenda Iteins as listed. All
ayes. Motion Carried.
Housing & Redevelopment Authority Minutes
July 28, 2009
Page 2 of 9
HRA RESOLUTION 2009-OS
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & R~D~VELOPMENT
AUTHORITY (HRA) APPROVING TH~ FINANCIAL STATEMENT FOR, MARCH,
APRIL, MAY AND JUNE OF 2009 AND PAYMENT OF BILLS FOR THE 1VIONTHS OF
n~~~:~~~, ~€~~a~~,, r ~H Y~ Hr~~ .~~r.r~ ~~ ~ao~.
Vt~HEREAS, the Colu~nbia Heights Housing and Redevelopment Authority (HRA) is required
by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which
shows all receipts and disbursements, their natiirc, the money on hand, the puiposes to wllich the
money on hand is to be applied, the HRA's credits ai~d assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and treasut•er's
vouchers or bills and if cc~rrect, to approve thcm by resolution and enter the resolutioii in it~s
records; and
WHEREAS, the fii~ancial stateinent for the ~nontlls of March, April, May and June of 2C109 and
the list of bills foi- the lnonths of March, April, May and June of 2009 are attached hereto and
made a part of this resolution; and
WI3E~EA.S, the HRA ~~~s ex~ inired the ~inancial statement and the list of bills and f nds then~
to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the 13oard of Commissioners of the Columbia
Heights Housin~ & Redevelopment Alithority that it has examined the attachecl financial
statements and list of bills, which are attached hereto and made a part hereof ~nd tl~ey are f~L~n~
to be correct, as to form and content; and
BE IT FURTHEI2 RESOLVED the tinancial statenlei7ts are acknowledged and received and
the list of bills as presented in writin~ are approved for payment out of proper funds; and
BE IT FURTHER R~SOLVED t11is resolution and attachments are to be made a parl of the
perinanent records of the Coluinbia Heights Housing & Redevelopment Authority.
Passed this 28th day of July, 2009.
MOTION BY: Petei-son
S~CONDEll BY: Kelzellberg
Attest by:
Chair - Tammera Diehm
Scott Clark, Community Developnlent Director
Housing & Redevelopme~~t Authority Minutes
July 28, 2009
Page 3 of 9
BUSINESS ITEMS
Renort of Management Companv
.
~,at~a ~ t~a~c, TM,~ar~agEr, aske~~ ii ~1ie~°e were any questions on the monthiy reports that were
included in the a~e~lda ~aekets.
Nawrocki noted that the buildings are at fu11 occupancy, but the revenues are less tllan what was
estiinated in the budget. Lisa respoilded that is because the figures in the budget included an
escalator of rent fees ~or the south bliilding that were not pcit into effect as proposed. Nawrocki
then aslced if the new residents movin~ in are from Coluinbia Heights since the report only shows
the waiting list separating applicants into resident/non-resident categories. It does not indicate
wllich category the move-ins are taken from. Laura stated that yes, any people moving in are
Columbia Heights residents.
Lis~ reported tha~t the 4t" floor modernization project has been held off a bit. Normally, they get
capital i~nprovement budgets and approvals in June, but they l~ave not received approval for
funding yet, so they have delayed starting with the project. She said they shc~uld 11ave eveiything
in place by Oetober and be able to move forward with tl~e project l~y then.
Lisa stated the results of the srnoking survey wcre included in the agenda packets j:or the
members tc~ review in order to establish a policy for the building. Diehm thought fhe su~rvey was
veiy comprehensive a11d appreciated all the input and colnments that were subinitted by the
residents. Dielun then sha~red the results of the survey verbally with the residents presei~t. '~h~
results ar•e suinmarized as follows:
Parkview Villa North - 52 respc~nded (52%~
1. Do you smoke in your unit? 19% yes and 81 % no
2. Hc~w often have you smelled tobacco in your apartinent that comes from another apartment or
from outdoors? 35% never-33% occasionally-21 % very often-11% always
3. Does the smell of someone else's tobacco smoke on the premise bother you? 42% doesn't
bother me at all-23% bothers me a little-31% bothers me a lot--4% undecided
4. Do you have any of the following diseases: emphyseina or lun~ disease, asthina, or allergies
brought on by things in the air? 36% yes-54% no-10% not sure
5. How harnzful do yoii think it is to breath secondhand smolce? 58% vcry harmful-15%
somewhat harmful-21% not too harmful-6% not harmful at all.
6. Would you lilce to live in a smoke-free building? 50% yes 33% no-17%-don't have
preference
7. I prefer to live in a building where sinoking is: 19% not allowed in sonlc outdoor area
9% not allowed in some us~it/or on certain floors-33% not allowed in all units-39% allowed u1
all units and outdoor areas.
8. If the building is declared smoke free, would you be in favor of grandfathering in residents for
the length of their tenancy? 40% yes-36% no-24% not sure.
I-lousing & Redevelopment Authoriry Minutes
July 28, 2009
Page 4 of 9
Parkview Villa Soutl~ 36 responded (80%~
1. Do you slnoke in your unit? 6% yes and 94% no
2. Uce~' ;,~e~ huve y~~i s~iieiled tc~bacco iz1 your apartment tnat comes from another apartment ar
from outdoors? 54% never-29% occasionally-6% very oiten-11% always
3. Does tlze smell of sonleone else's tobacco sn~olce on tl~e premise bother you? 24% doesn't
bother me at ali-35% bothers me a little-32% bothers me a lot-9% undecided
4. Do you IZave any of ~hc followulg ciiseases: emphysema or lung ciisease, asthina, or allergies
brought on by tllings in the air? 27% yes-61 % no-12% not sure
5. How hai-nlfiil do you thinl< it is to breath secondhand smoke? SS% very hai•rnful-42%
somewhat harmful-3% not toc~ harmful-0% not harmfiil at all.
6. Would you like to live in a smoke-free building? 54% yes-11% no-35%-don't have
preference
~. I prefer to live in a biiilding where smolcing is: 22% not allowed in some outdoor area
16% not ~ilowed in some unit/or ol~ certain floor°s-46% r7ot allow~d in all units-16% allowed
in all units and oufdoor areas.
$. If the building is dEClared smoke ti-ee, would you be in favor of graildfathering in residents for
the length of their tenancy? 41 % yes-31 % i1o-28% not s~ire.
Various cornments were taken from the audience:
*Renie Suflca-Shou1d11't take away people's rights. It's all some of theill have left.
*Lyn Miner-Responsibility gc~es 11and in hand with rights.
*Marge Bucaynslci-She doesn't appreciate nei~hbor's smoke getti~lg in h~r ~~~_rtment. Sh~
uncterstands they have ri~hts, but so does shc. A compronzis~ wn,z1~ b~ z-P~„~r1n~ ~n ~z~~ ~leaz~er
in the apartnlents oi~ those who sn~oke a11d to establish a smol<ing place outside that is away from
the building.
*Karen Faust-Since living here she has experienced tl~e tirst fire in her life from someone
smoking in bed. They should have to si~lolce outside. She has a z•ight io feel safe and to have a
smoke free environment in her apartment.
Diehm stated that the Commission would consider all the comments and survey results in making
its decision. State laws aild rules for public buildings have changed drastic~lly t~ver the ye~t~s,
and things are not the same as they were in regards to smoking.
Fehst said the board has an obligation aild responsibility to represent all the residents living at
Parkvi ew.
Nawrocl<i aslced if this matter had been addressed by the Resident Council. Dennis Ecklul~d said
he also took a survey at the last resident council meeting regarding the sm~king issue. He only
aslced 3 qnestions.
1. Should smoking policy stay the same? 39 yes 25 no
2. Sl~ould smoking be allowed in individual apartments? 12 yes 32 no
3. Should those who smoke be gr~ndfathered in ii policy changes? 22 yes 27 no
1~lo~ising & Redevelopme»t Authority Minutes
July 28, 2009
Page 5 of 9
Resident Council Minutes
Copics of the i~linutes were included in ~he agenda packets. Ecklund reviewed some of the topics
covered and those it~ems voted on by the Resident Council which included the Christmas Diizner-
u;~n~~t;~~~s-a,~c'iuriuking ouiside. ~ckiund tilen reviewed the Treasurer's Report. Diehm
acl~lowledged tl~e Resiclent Cc~~ulcil anc~ the Treasurer for a tine job.
It was noted that alcohol consunlption is not addressed in the handbc~ok. Some residents were
concerned with those drinking outside and disorderly conduct due to drinking. The eonsensus
was to include this topic in tlie halldbook and only allow drinking ii1 apartments or desi~nated
areas. The Resident Council thought it would be a good idea tc~ review the handboolc with
management and update it, as this has not been done in a while. It was noted that policies nnist
be estal~lished by the Goinmission, and that the Resident Council can briilg recominendations to
the G~mmission.
Laura dici note that being intoxic~ted and beitlg disc~rderly i~ a violation of't11e lease, and
therefore, it is addressed.
There was a discussion ~°egarding tlae Resident Council meeting of ,1~uly 13, 2009. Before Laura
could gi~~e l~er Mana~~r's R~~o1~t, atr additional smoking survey was IZanded oirt by Denny, even
though one had already been dolie by the il~anagement office. Laura was unaware of this and felt
it was inappropriat~e for her to be present for that topic. Since she was unable to give her i-eport,
she left the meeting, which confilsed ~o171e of the attendees. Various residents gave their opinions
as to what happened. Diehm remii~decl Eckltii~c~ th~t ~s a~ornmissioner, h~ should have
encoura~ed pai-ticipltion in the su~-vey th~t th~ f~ommissiQr askec? mat~ageinent t~ c~ilduci, a~d
not to operate separately i~1 suc1~ matters. Again, she thailked everyone for submitting their
opizzions on this issue.
Nawl~c~eki stated residents on both sides of this issue have 1-ights. He acknowledged that it is not
illegal to use tobacco. On the other l~and, he is concerned with the rights of those who don't
wish to be subjected to secondhaild smol<e. Becaiise there are ventilation issues in the building,
it is a problem if the smoke is going ii~to other apartments.
Diane Powell-The north building does nc~t llave a central air system. She believes most of the
smolce comes in under the doorways.
Lyn Miner-Smolce coines in under her door. She doesn't think she should have to slnell other
people's smoke. Sl~e used tl~e analogy that she has the right to have a radio or TV, but doesn't
have the right to play it at lotid levels in the midclle of the night. She agrees people have rights,
but they also have a responsibility to theii- neighbors when exercising those rights.
Karen Faust-She works at the Veterans Home and they can't smoke there.
Laverne Harper-She has lost two brothers to smoking.
Housing & IZedevelopment Authority Minutes
July 28, 2009
Page 6 of 9
Ken Block-The smoke traveling from unit to unit has been brought up before. It comes from a
variety of sources--under the dooi-s, he~t registers, bath vents, and arotand the pipes in t11e walls
tiiai gc~ fi-om unit to unit.
Commissioner Peterson stated he is a previous smoker. He fllinks the results of the survey lean
towards making Parkview Villa a no sinolcing btiilding. Hc noted that a menlo rcceived from
HUD dated .Tuly 22, 2009, is encour~ging Public Flousing entities to adopt a smoke free policy.
HUD may pass this rule even if we don't. He doesn't see plrtting off the inevitable until the next
meeting. It will offend some people no znatter wheil the policy is enacted.
Diehm agreed that tlle iiiformation was included in tl~e agenda packets and has already been
reviewed and comments have been heard.
Fe~~st stated most public buildirzgs are adoptillg siinilar policies and we need to look out for tlie
health and safety of our residents.
Motion by Peterson, seconded by Kelzenberg, to adopt a policy ma~king Parkview ViIIa north and
s~uth buildiilgs slnuke free as of Septeml~er 15, 20C1~I. AIl ayes. MOZ'ION PASSED.
Karen Faust-asked if a smoking place could be constructed for residents outside away from the
building fo~• sinokers. Lisa said they can look into what the cost would be to ec~nstruct a gazebo
structure for smokers al~d report baclc to tl_~P co??~r?issiCn. Marg~ F~~a~z~nksi ~g~-~e~ t~h~t
sonlething should be built fc~~- the ~~ts~dP srn~lcers.
Reuie SufIca-Said the new snlolcing policy does not allc~w for a 2-n7onth ilotiee that is required to
vacate an apartment. Laura said this new policy will require a Lease Addendiinl be si~ned by all
residents. Diehni su~gested that as they ai-e si~ned, if she finds out resideilts wish to movc
because of the policy, an extension can be made on a case by case basis granting them the two
inonth time period. Suflca t11en asked who would police this? Lanra said once the lease
addendulns are signed, it wc~uld be a violation of the lease to smol<e inside the building, and
residcnts could be evicted.
Citizen Forum
Diane Powell-She brougl~t up the policy for use of the coinnninity rooms. She has been told that
the rooms cannot be Lised for fiilancial gaiil unless it is for events to benetit the Resident Council
Fund. She used to host an open house for residents a couple tinles a year as she is a Mary Kay
representative. Residents could cc~rne down and enjoy ec~ffee and treats and place orders if they
chose to. She has been told that is not allowed. Ailother resident who recently moved in had a
Tupperware party so she could meet some of the othcr residents. She later foti~nd out she can't do
that. Aftei° some discussion, it was discovered this policy was created in 2004 by the Resident
Council. The HRA Commission never voted on this issue or created this policy.
I3ousing & RedevelopmenT Authority Minutes
July 28, 2009
Page 7 of 9
Renie Siiflc~-stated she can underst~and the policy to prohibit garage sales open to the public, but
fh~t private parties such as these should be allowed. It encourage tenants to participate in
h~t11~?,1~g e ~re:~ts.
Lavern Harper-Sl~e didn't think it would be a problcm to allow such parties unless too many
want it at tlle same time.
Kei~ Block-The rooins would l~~ve to be scheduled like any other coinmunity rooin, on a first
come, first served basis. He also pointed out tllerc are two rooms available for people to use.
Diane Powell-Explained the problem staited when Bill Cross (previous resident) led a faith based
meeting eveiy Saturday night and otller events got in the way of this from time ta time. As a
result, the Re;sident Council decided at tl~at time to implemetlt this policy.
Nawroclci asked when the Resident Council got thc right fo dictate policies? The HRA
Commission is the one who approves policies. Maybe the policies should be reviewed to inalce
stire t~hey are approved by the Board. He asked if residents paid for the use of th~ rooms. Laura
saic~ ~lalnag~ d~posits are taker ii~ case an~~ re~a~rs are need~d, uu~ returi~ec~ ia resi~~nt if not.
HUD prohibits chargi»g for use of commul7ity rooms.
Diehm agrees th~t businesses should noi~ be allowed to c~perate troin the cominui~ity roorns, but
feels parties such as these, held a couple times a year, should be allowed.
Ken Block-He said residents were led to believe it w~s a city policy. He feels rc~oms are there for
people to reserve, but they should be responsible for anyone attending their gathering. He
doesn't want to see thiilgs opened to the public, suc11 as garage sales.
Diel~in directed CommonBond staff to ~ather policies from other public housing establishlnents.
Petersc~n doesn't think this matter should be regulated at all. The room is there for the residents
to use and as long as they schedule the use it shoiild be fine. Management can handle issues as
they arise.
Motion by Ecklund, seconded by Kelzellberg to have this item addressed at the next Residcnt
Council meeting to rescind t11e policy ii~1 place and to make a recommendation to the board at the
next HRA nleeting tc~ adopt a policy regarding the use of communiry rooms. All ayes. MOTION
PASSED.
Alana Stier-asked ~bout whether tllere was a dress code. She doesn't think residents should walk
around in lounge wear in the common areas. Laura stated that is hard to manage since some
resideilts wear lounge wear, or dusters, due to medical reasons such as recent surgeries, etc. As
long as the residents are decently eovered, it is hard to dictate what type of clothing is acceptable.
Housing & Redevelopme~~t A~rthority Minutes
July 28, 2009
Page 8 of 9
T-Mobile Lcase
Clark explained that the EDA entered irlio an agreemellt in 1996 with T-Mobile to place an
antenna on the roof of Parkview Vill~~i. The lease price escalated each year to the ci~rrent amount
for 2~~9 c~ y1 ~,212.38. TIiE lcase had renewal ~erms and tlle current f~ive-year renewal term wi11
expire January 1, 2012. T-Mobile wants to renegotiate a new lease based on a changing
econoiny. The two options outlined in thEir letter dated June 12, 2009 are:
1. A base of $17,000 per year starting on 9/10/09 for four years-then a 5% rent
iizcrease every five years starting on 9/10/2014 until 9/10/2027. After 9/10/2027 a
rent holiday until 9/10/2034 (which means no rent paid during that tiine).
2. The altenlative would be ~ lump sum payment of $110,000 in exchange for a 15
year lease assignment. Sta~f has calculated that based on a 4 percent interest rate
that the future ten yeai° value would be $162,82G.
Ciarlc stated if T-Mobile decidcs to terminate the lease they only have to pay tl~rough the year in
wllicl~ ti~1e terminatio~l is made. So that could be a risk if we chc>ose not t~ re-negotiat~e the lease
ierms. However, staff feels therc has been enough il~terest fi•oin other parties tl~at there would be
aiiother c~rrier t11at will take their place f~~or an amount that is equal to or higher thail t11e uewly
offered i-ates. Therefore, staff does not reconlmeild entering into a new negotiatiot~ at this time.
Staf#'aslced ±he merr:bers fc~r direction on tllis 1easE proposal.
Peterson stated he has been contacted from a tirm who is looking For a site. Nawrocki aslced
what the lease fee was for t1~e new ~ntem~a on the Public Warks site? Claric said he didrz'~ lalow
the exact tigure, but that it is higher t11an tl~is one. Ecklund asked if this w~s the t~llest bu±l~?:r.g
in the city. Clark respc~nded that it is, except for the wat~r tnw~r.
Motion by Peterson, seconded by Kelzenberg, to deny the request by T-Mobile and to direct staff
not to re-negotiate the lease terms. All ayes. MOTION PASSED.
Canital Imnrovements Plan
Clark explained at this time staff has no authority for potential rent increases in January 2010 and
views that this should be an agenda iten~ for the October meeting. Any rent incl•eases shoul~ be
looked at as the need to capture inereased opel-ating costs and the need to adequately cover
capitai i~7lprovements. Staff has worked with CominonBond to develop a twenty-year Capital
Implovemeilt Plan that illustrates future 1leeds. The presentation of the p1ai1 was for discussion
purposes c~nly and no action was required. Clark explaincd the building is 17 years old and will
need repairs over the next 20 years. The 20 year plan takes into account the fund balances,
opei-ating costs, inflation, and an estiinate of repairs that will be needed. He estimates that
approximately 1 inillion dollars will be needed in ihe next 20 years. We presently 1~ave a strong
fund balance of approxiinately $400,000 and $90,000 + cash flow annually, but we need to
project a rent structure to cover future costs. Clark iurther explained that a catch up plan was
done a few years back, biit the rents have been maintained at the current rate for a couple of
years.
Nousing & Redevelopment Authority Minutes
July 28, 2009
Page 9 of 9
Clark stated that we have a$94,000 inzmediate capital need, which would include replacemeilt of
the driveway and hydronic valves fl~at heat the pavement at the garage enh°ance. This amotult is
t nr1~rA f +F.. . 7• • . ,. .
r~~ uu~„te~ ~cr ~c sta~~ W~~ald necd «~~ec~~u~z i~~ inls expense thai would be taxen trom the fund
bala~~ce.
Nawroclci commellted tllat he thought the fiind balance was higher than $400,000. He also
requested a history of adjustinents in thc rental fees that were made previoLisly. He aslced who
put this plan togethei and what his qualiiications were to do so. Lisa stated that Jin1 Mitchell
helped put the schedule together. IIe is the Director of Facility Mana~ement for CommonBond.
and this is his area of expertise and responsibility,
CommonBond will gather bids and have them ready for the next ~neetin~ for the repaii°s noted
above. Potentiai rent increases will also bc addressed at the October meeting based on the
Capital Improvement I'lan that was included in this agenda paeket.
Other Business
7~ere was i7othing at this time
TIZe next Ii~ meeting wiII be Octot~er 2~, 2009.
Respecttizlly subinitted,
Shelley Hanson
Recording Secretary
HRA RESOLUTION 2009-06
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING 8~ REDEVELOPMENT
AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JULY,
AUGUST AND SEPTEMBER OF 2009 AND PAYMENT OF BILLS FOR THE MONTHS
OF JULY, AUGUST, AND SEPTEMBER OF 2009.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is
required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed
financial statement which shows all receipts and disbursements, their nature, the
m~r.ey~ r~n h~r;r~, ±ho ~~r~~~~~ tc ~,~h~ch th~ mcr~Ey ~r har~ is iG .~'iE a.~'i.~'iii@Ca', ~r~ ~R~'s
credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and
treasurer's vouchers or bills and if correct, to approve them by resolution and enter the
resolution in its records; and
WHEREAS, the financial statement for the months of July, August and September of
2009 and the list of bills for the months of July, August, and September of 2009 are
attached hereto and made a part of this resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds
them to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the
Cofumbia Heights Housing & Redevelopment Authority that it has examined the
attached financial statements and list of bills, which are attached hereto and made a
part hereof, and they are found to be correct, as to forrn and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received
~nd th~ list ~a~ ~isl~ ~~ presee ~te~ EE~ Vso6'f$f63~ c.t~'~ a~prcved ¢~~ ~ayrr~~n~ ~af ~f Nrop~r
f~nds; ar~~
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of
the permanent records of the Columbia Heights Housing & Redevelopment Authority.
Passed this 27th day of October 2009.
MOTION BY:
SECONDED BY:
Chair - Tammera Diehm
Attest by:
Shelley Nanson, Recording Secretary
Parkview ~illa A artr~r~ents
p
965 40th Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management repart for Parkview Villa far the month of September 2009.
Prepared by Laura Sheak, Property Manager
Police Report
The police report is not availabie until further notice.
Wait List
10 applicants for Parkview Villa North (resident of C.H., elderly, handicapped)
00 applicant for Parkview Villa North (employed in C.H.)
l 50 applicants for Parkview Villa North (non-resident, elderly, handicapped)
28 applicants for Parkview Villa North (no preference) Updated
O1 applicants for Parkview Villa South (resident C.H.)
06 applicants far Parkview Villa South (non-resident)
O1 applicant for Parkview ~illa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non-resident)
Occupancy
North is l On ~~zt c~f 101 (aQ °% ~~eupaney) (caretaker unit included in tatal number ~f
units)
South is 44 out of 45 (98 % occupancy)
Move Outs
South # 421 9/30
Move INS
North # 406 9/O1
South # 320 9/03
South # 319 9/28
Maintenance Report
See attached
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~:00 ~.rn. t~ 4:30 ~.m.
La~r~ Sheak, Prop~rty iVlaraag~r
J~nnifer E~~Is, ~issist~nt roper~y
~~t~~~~
~ ~itzer, aintenan~~ ~chnic~~n
~rittany Evans, ~ar~taker
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If you tbink you are beaten, you are.
If g~ou think you dare not, yoea don't.
If yo~a Iike to wan but tl~iaal~ g~~~a ~~aa`t,
it's a~~a~st a ~inch ~oea won°t.
If ~ou think yo~a'll lose, yau're lost.
For out in the worid we ~ind sacces~
b~~~s ~vith ~ fel~~v~'s ~~~.
It's al~ in the state of mind.
If g~ou ~hi~k you are oufcl~ssed, y~au are.
~'ou've got to think hagh to rise.
~~u'w~ got t~ ~e s~ar~ ~f yours~i~' ~~fc~~-~
yau can ever zv~n the prize.
Z,ife's bat~lers don't always go
ta the ~tronger or faster nnan.
~ut sooner or later, the man vvho wins
as the ~nan who t~ainks h~ can.
oard e~~in~ -Friday, September 4th, 3:30 p.m.
L~b~r ay -10/I~nday, S~pt~mber 7th.
.....~.W. Langenecker
Dorothy Shaffer is selling
cookbooks at $5.00 each.
Call 763-789-4408.
Proceeds go to the Residei
coun~i~.
12esident ~oun~il l~eet~~g- l~~~day, S~ptemb~r 14th, 7:00 p. .
Cummins ~olunt~ers- ~dnesda~, Septea~b~~ 1Gth, 10.00 ~.. .
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0~-~a o a~ o o~ o o ~ o 0 0 0 0 0 0
~ ~r~d ~' ~ ~ `!~d ~ ~ ~'a~° ~ °'~ ~ lr~ ~ ~ ia ~ ~1r~ ~'a~a ``fr~° ~ ~ ~'~ ~ '~ ~i~'b "'~ ~ ~ "~~ ~'a~f°
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M~ Homeland Health Specialists, Inc. will be at Parkview Villa an October 8, ~
~ 2009 between 10:30 a.m.~11:30 a.m. to give flu vaccinations. ~
p Flu vaccinations will be available to all residents and staff: Cost for the flu vaccination is o
~$25.00 cash/check. Insurance will be accepted for the following health plans: Medicare ~
~ Part B, Health Partners, Medica Seniors, ~Iedicare Railroad, Humana gold, BCBS, ~d
~~ Unicare, Ucare, Preferred One, Prime West, and Sterling Optians. ~~
~ Please stop by the office af you are interested ta sign up and pick up a consent form which ~~d
~ a will need to b~ completed prior to receiving a flu shot. ~
'~ ,~
o ~ o 0 0 0 0 0 o a o o~~ o~ o 0 0~ o~ ~~~ ~ ~~ o o ~
~ ~~~~~~'~`~°~~'~~~~~'~~~~ ~~~~ii°~~°°~~ ~ ~ t~~ '~~~~~
~ Office closed
Labar day, Manday, September 7th!
Voluntee~s of Ameriea
Peatured meal of the month!
On Wednesday, September 3~ti1, the VOA
will be serving their featured meal for the
month. The menu consists af Beef Pot
Roast, Mashed Potatoes w/Gravy; Rutaba-
g~.s; M~alti-Cra.in ~r~ad, aa~d H~~iringbi~rd
Cake w/Cream Cheese Frosting.
Thank Youl
Thank you for taking the time to
complete the recycling survey. The survey
is part of the environmental challenge with
Cumluins! Your responses are helpful, and
give us ideas how to improve our current
recycling program here at Parkview.
Why da we recycle?
Here are several reasons why:
~ Recycling creates fewer air emissions.
~ I~ecyciing saves natural resaurces.
~ Recyciing reduces costs through waste
diversion.
~ Recycling prolongs the life of the land
fill
Americans are anly five percent of the
world's population yet we produce 40 per-
cent of the waste.
Republic services/Allied Waste Indus~
,~es. /..~
~~-~
Power t)utages
Lately we having been experiencing a few
power outages. During a power outage our
generatars will automatically start up and
supply enough power to a~erate tu%a el~va-
tors, the Sauth entrance door , and the emer-
gency lighting in the stairwells and ha11-
ways. There are three phases of power that
come to the building. It may be possible
that one, two, ar three phases may be aut at
the same time. If a11 three phases are out,
there will be no power supplied to the units.
To be prepared for an outage you should
have a flashlight. Those who use oxygen,
s~€~ul~ ~~ f~ a spab~ axyg~~ t~~. TJ r~~~~
an cutage, cail thc ~ai~-~~~na~iice ~~rie~ge~cy
number 651-291-1750.
Effective September 15th
Parkview Villa
will be a smoke free facility.
On September lst, residents received the
smoke free addendum to sign and return to
the office by September 1 Sth. If you have
any questions regarding the addendum or
want fi~rther clarification, please stop by the
office and we will be more than happy to re-
view it with you.
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P~,rkvi~w Villa A ~,rtm
p ~nts
965 40~' Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Commu~ities
Management report for Parkview Villa for the manth of August 2009.
Prepared by Laura Sheak, Property Managez°
Police Report
There were NO police calls for the month af August.
Wait List
12 applicants for Parkview Vil1a North (resident of C.H., elderly, handicapped}
00 applicant for Parkview Villa North (employed in C.H.)
I55 appiicants for Parkview Villa North (non-resident, elderly, handicapped)
28 applicants for Parkview Villa North (no preference) Updated
O1 appiicants for Parkview Villa South (resident C.H.}
07 applicants for Parkview Villa South (nan-resident)
~1 applicant for F'arkview Vil1a Sauth 2BR (resident)
00 applicant for Parkview Villa South 2BR (non-resident)
Occupan~
North is 1 QO out of 1 O 1(99 °/9 c~~~~.p~~;y) ~caretaker ~,znit included ir~ tot~ n-~zrribe~ of
units) `
South is 45 out of 45 (100 °/a occupancy)
Move Outs
South # 319 8/31
South # 320 8/31
North # 406 8/31
North # 203 8/ 19
Move INS
South # 320 9/03
North # 407 8/27
North # 406 9/Ol
Maintenance Report
See attached
~Ian~~~d by ~~r~ c~~~c~~d ~~~ u~~t~es
~~~e~ by ~h~ ~~~ ~~'~'~l~~~i~a .~~ights
~
~5~~~os~~ o0
~~ ~ur~ a~~~~~~r~~~ E ~~ enc~~
~- - ~~~-
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if ~ 1~ , ~ ~
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t ~, ~°~~~ ~i~
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~ ~~ S. F~r~s~~ne
~rc~thy h~ ~r ~~
~~~~~~~t ~~u~~~l l~e~~~~~,- ~nd~~9 ~~~~~t ~0~ 7~0~ ~ ~
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~w~~s ~~ ~ - ~`~~rs~ay~ r~~~~s~ ~~~ 9000 ~. e
V~' C`~,~~n~ ~ ~ n~s ~~, ~u~u~~ 19~ ~a ~ 5 ~. ~
~n~s ~~~~~ o~l~c~ - ~ n~~~~y~ ~u~u~~t ~9, 4 e
V~ ~~~ ~as~ - Satur ay, A.u~ st ~ ~ 1 ~ ~ 1 ~o ~
e ~~ q~ f~. f~
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`~ ~~ ~ '~5~ `~ t. ~''' i N 9.~ 1 ~~ ~ ~'~!. ~~~
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€I~ f ~ ~~ ~ a E~ ~ ~~ ~ ~r ,~'!`~ ~, i s`1 I ~~~~ r . ~ ~,,~~'~~~ 4 ~ ~ .'_. ~! ~~ r -~ ~ ~~a~ : ~ ~ ~ ~~ j } ~t
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~~~r ~~~~~~~t~
D~vid fVlcGi~t~
Six Sigma ~dackbelt
C~mmins ~'~~r~r Genee-a#iQn
~~lu~t~~~°~ ~f .~. ~~g~~ '~h~n~ ~~u A~~i~ ~a~ an~
~~atu~~d ~eal o~ ~~ rn~nth t
(State Fair ~a~~
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p ent s
965 40`~ Avenue NE, Columbia Heights, MN 55421
y Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Vil~a for the month of J~ly 2009.
Prepared by Laura Sheak, Properiy Manager
~"olice Report
There were 6 police calls for the month of July.
1- Civil dispute, 1- Suspicious phone call, 1- Property damage, 1-
Disturbing peace, 1- Neighborhood dispute, 1- Fraud.
W ait List
13 applicants for Pa.rkview Villa North (resident of C.H., elderly, handicapped)
00 applicant far Parkview Vi11a North (empioyed in C.H.}
155 applicants for Parkview Villa Norkh (non-resident, elderly, handicapped)
58 applicants for Pari~vie~,v Vllla Ner+.h ~no grefe~srce)
02 applicants for Parkview Villa South (resident C.H.)
08 applicants for Parkview Villa South (non-resident)
Ol applicant far Parkview ~Tilla South 2BR (resident)
00 applicant for Parkview Villa South 2BR {non-resident)
~ccupancy
North is 100 out of 101 (99 % occupancy} (caretaker unit included in total number of
units)
South is 45 out of 45 (100 % occupancy)
Move Outs
North # 407 7/31
Move INS
North #603 8/1
Maintenance Re~ort
See attached
~
.
i
I~a.raa~ed by ~o c~ ~~~ C'c~rr~~1~~t~~s
~~vnerl ~~ the Caty of'Cadu~abaa ~eight,~
~1~~~i~~~E~~ ~F~'~~
763-706-3~00
!~-~t~r c~urs Maint~~~nc~ E ~rg~n~~Q
651-~9°~ -1750
~urs: Mc~nd~y thr~ugh riday
~~:oo a.t~1. ~i~ ~;3~ ~J~t'1"11t
La~ra ~heak, P'rc~pert~° Nla~~g~r
J~nn~fer ~~I1~~ A-_~~i~ta~t ~r~~~r~~
~Vl~in~~~r
1'0~ S~tzer, IVl~intenance 1'e~~n~ciar~
' ~rittany Evans, ~ar~etaker
~~r
i
I~evelop an attitude of
~ra~~~~€<..
current situation.
, ! ,._ .
U ~Qh~1 ue~ts ~
~ In
R~sident C'ounc~ l~deet~ng,-1Vlonday, Julyl3th,
~:oo ~.~.
12oundtable - T'hursday, July 16th, 10:00 a.m.
Ice Creaan So~ial -"I"hurscla~, July 23rd, 2:00 p.~.
H~ ~oard 1Vleeting - Tue~clag~, .Tuly 28th, 7:00 p.a~.
~rian Tracy
~orothy Shaffer is
selling cocskbc~oks at
$S.OO e~ch. Call
~63-789-440~ . I'roce~d
go to the Resident
COUi1C9~.
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Feat~ared ~neal of ~e mon~! {Fo~.irt~. of July ~elebra~ion!) ~a~`~''~~' ~'~~ ~°$~~~~~'s!
Qn Thursday, July 2nd, the ~TOA will be ser~ring theyr ~ J~e 9th, from 11.00 amm. to 2:3Q
featured meal far the montl~.. T'he a~enu ~c~nsist~ af Ju~~b~ p.~. apgr~~ately 50 employees frc~rn
~eei I~u%ciog c~n $~`t, iv.~us~ard Fack~i, Tri-! ators, ~'~'~a..~as came t~ ~,~~~'a.~Leer th~ir tia~.e
1VIa~°°inated ~Tegetable Salad, and tiVatermelon. at k~ari~view Vi1Ia. 'I`hal~ks also ta Jae
K.a~erczal~, Ruth ~3iilestad, Pete
I-~anson, and Terese ~te~ fc~r the~r help
~ffic~ ~'~~se~d in directing and assisting th~ ~iunin~nG
~~y'r~~ volunteers. ~V~ ha.d a fun and
~appy Fourth of 3uly! produc~ive day!
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cantact the affice.
~urr~nt I2ates
$ I0.00 Computer t~w~rs, printers, scanne~s, small applianc~s/electranics.
~20.00 ~omputer ~anators.
~3 5.00 fiel~~~~sian 27 °' and smaller.
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GOLUMBIA HEIGHTS H(JUSiNG AND REDEVELOPMENT AUTHC~RITY (NRA}
Meetina of. dctnher ~7 ~[lfl~
AGENDA SECTION: Business Items C3RIGINATING DEPARTMEN EXECUTfVE
NO: 9 HRA DIRECTOR
APPROVAL
ITEM: Approve 5th Flaor Modernization Bids BY: Brian Hon and Lisa BY:
ilcox-Erhardt
DATE: Ocfaber 21, 2409
BACKGROUN~: At the April 20, 2004 Regular HRA Meeting, th~ Board reviewed and
approved the plans and specs to begin an eight-phase project to modernize all PWN units,
current phase af #he praject is the 4th and 3`d floors. The remodeling would include new
entry doors, kitchen cabinets, appliances, lighting, cauntertops, bathraam vanities, kitchen
and bathroom faucets et a1. - pius new carpeting in the hallways. The projecf was advertised
in the Facus, the Builder's Exchange af Minneapolis and St. Paul, McGraw-Hill Constructian
Data, Reed Canstruction Data and the National Associatian of Minority Cantractors' Plan
Room, which resul#ed in 8 bids. Funding will come in part from the FY 2008 HUD Capita!
F'und Program and the FY 2009 HUD Capital Fund Pragram. Award and signature af the
cantract wauld mean that all of the FY 20Q8 CFP Funds wauld be obligated prior to the June
12, 201fl deadline. Simiiariy, significant portion of the FY 2009 GFP Funds would be
obfigated well in advance af the abligafiar~ deadline. Once the contract is approved, a
Notice to Proceed letter will be written authorizing the wark to begin. The 3 iowest bids are
summarized in the next paragraph and the bid tab is attached for review.
Bel~~t~r aC~ #he ~ldc f~r the 4«' ~!~d 3~'~ fl~~r~ rehab genera! contr~ct~~ pro~osal~;bid~. Th~
bids cEosed on October 6, 20d9 at 2:OOpm in the afternoon. The general contractor that staff
recommends is not the same contractor that has campleted the previous floors in the
building rnodernization. Staff and BWBR (architectural firm) have reviewed al( bids for
accuracy and completeness of incorporating al! aspects a# the prapased modernization
~ro;~ct, ~iaf~ ~ecornrrPends that ~'r~ject t~~~ C~r~~~ructoor b~ ~warded ;he 4ch and ~rd ~IOCSP~
moderniz~tirr-i proj~~~ i co~~~~ct.
Project One Canst: Es the (owest bid in the amaunt of $155,596.00 for the 4t~ and 3`d floars
modernization of all 24 units and includes the replacement of the hallway carpet on the 4t~
and 3fd floars.
McFarland Const: was the second lowest bid in the amount af $159,3fl0.00 for the 4~~' and
3`d floors modernization of a1124 units and includes the replacement of the hallway carpet on
the 4t" and 3`d floors.
Unicor : was the third lawest bid in the amount of $193,600.00 for the 4~~ and 3rd floars
madernizatian of ali 24 units, to include the replacement af the hallway carpet on the 4t~ and
3rd flaors.
FtECOMMENDATION. Staff recommends the HRA approval af the bids and award the
contract for Phase 6 af the PWN Apartment Modernization Project to Project One
Construction.
RECOMMENDED MOTItJN: Move fa apprave the bids and award the contract far Phase 6
(4 anc! 3` fioors} of Parkview Villa North Apartment Modernizatian Praject to Project 4ne
Construction for an amount nof ta exceed $155,956.00; and furthermore, to authorize the
Chair and Exacutive Director to enter into an agreernent far the same.
NRA A~TI4N;
.-::
$ ~T $ ~ ".
ARCHI'TECTS
Parkviet<< Villa North Apartanent Modernization
3rd arici ~#th ~loors
C~ctober 6, 2009 2:04 p.m. BWBR Commission Na. 3.20~912'7.00
COIitP~kCt01': R~se
Bid Ait.1 Aaa~„a~
i2ec'd s~a
l3ond
~'Vork - 4th Plr Co-iibined ~Vark 3rd
& Qth floors
Pro'ect (3ne Co~~slr 77,978 155,956 Yes 5%
McFai•land Cottst~• $5,200 159,300 Yes 5%
Unicarp 96,800 193,600 Yes 5°la
Crassroad Const~°. 99,700 i99,d00 Yes 6%
D&J Steele ~ 1~,000 219,500 Yes 6%
Nettu~~~ ~onst~•uction l I6,000 22~i,00Q Yes 5%
Kue Contractors 116,309 232,6t8 Yes 5%
Iyu.ve F:. ~.ss~:,. ~s~'sldet's 1'I.`,,i",0(~ 270,COC `r'es 5 io
~ ~ ~
lAD St. I'eter Strrrt, Suite 600
St.Paul,~linnesma 5510t
~cl: 651222J701
~z-. 6i1212.R961
Parkview Vilfa North
17(lCUNIEN'I' 00-4140 - BII1 I;OF21Y1
"1'O: ~ity ofCahambia Heights
59b - 40th Avers~is NE
CalumUia Heights 7viN SS~Z]
~~
;~
_ : ~*
~
Mademizaiion - 3rd anti ~th Floars
73TD FOI2: Parkview Villa North Aj~artine~it RdQder~~izatian - 3rd and 4t1~ Floors,
~65 -~1~ii~ i~ venue i~iE, Cc~Iumi~ia Hei~uts t~fii~" 55t12 i.
B]DI)~Ii: (2VaI17e4fBidcler} ~'rO~E=Ct. QriG~ COri~'ut~'L1C~2fl11r IT7C.
(Ad<iress} 214 6 8 Wes tl~raak Drv .
(City,StateandZil~} CoZd Sp~'i.ng, MN 5632t}
Gentlemei~:
A. The unciersigned being fanliliar rvith tl~~e loc;~! casiditions ~f'fccting tE~e cost af lv~rk, and ~vith t~he bid paci~~age
{iucludiug Invitaeion fpr Bic~s, InstElrction to I3idders, this Bid, foz-m of'Bid Security, tlfficiavit of I~?on-
Collusi~=elNan-]dentity af interest, Fo~~m ofPre~~ious Participatiaii G~rtiFcate, Po~•~r~ oPAsstrrar~ce afCc~rnt~letic~n,
Fol~in ofContract; General Conditions, Sn4~ple-nental Canditions, Speci~l Conditio~~s, Teclanicai Specificatians
and llra~vings} and i~ddenda numbers 1 _ thereta, as prepared by Btl18R Arcltitects,
T~rc., and o3~ file at tlze Office af B1~I3It Ai~chitects, Itfc., hereby ~ro~5oses to f~iniish ail labor, mat~er~ials,
eq~iipment a~id services required ta co~~struat and coi7~plete the project, ~s descrit~ed in t~he Ad~~e~tises~ie~rt for Bids
(including k11e contents af all dociunents on file}, all i~~ accord~a~c~ there~vift~ for the su7ar oft
l. Base Bid ~~~t~~ ~'_~ .s ,,.~~,,;~a:.~r ~~,..~.~.,~_ i~c}~. '` ._z>_.c.rr4~t~~~clolIars
`~ • t~~_~-~ ~ ~ ~ ..,~ a~' ~1 ~~ ) ~---, ~
~~i
2. Alternate I;~>n,c-,~._~tit~~~. ~~.w.r~'V !~.,~_~~ T;~t<,u..~,e.._ .,c.~.~~~~:.~..,.~~•ti~ ~~~~,~ -Y ~~.c dollars
r~ ~ . . 4
t~ ~ ~~ `~ `~~ ~~s_,_ t-,~-~ ~.
~. ~Fu ~5ii~2i'31'i~L'i, iGi iil~ ~idSE.' a`~iU' ~i~i35 t'~i~~C'i"3~8~C i~lu5~ Sti ~~iG' iiTiif3titli GiF__ ud11nIS
(~ ~ p~`~ } irt tl7e f~im of ~~ t c.~ ~~,~~~~ is s~tbn~iYted l~eree~rifh iiY aecor~3ance
~vith tJ7e i'roject l~i~rttaal.
C. 1 I~a~~e eontpleled and attached HUD-53S9-A - Represeniations, Certifications, and OtC~e~- Stateme~its of Bidclzrs;
Publiu and Indian IIousiryg F'ro~rarns.
I7. Affid~~~it of Non-Colltisive/N~n-Tdei7lity of~lnterest as proctf th~t fhe undersigned and other princi~}als and of~cers
af T3i~lde~• hzve not ent~red into any colltESian ~vith an}~ person iii respeci to this praposal ar aray ot3ier praposal or
the su6ii7itt~i~~g nfproposals for tlie contract far tivl~iet~ this ~aroposal is submitted; and tl~at no identity ofiiiteresi
exists or ~vltl exist behvee~l the Bidder, ~idder's priizcipals ar off cars, ~1id the an~ner or A~-chitect or their
principals ar afficers as a resu[t of ti~e coniract for ~{~hich tiiis proposal is submitted is att3cl~eti hereta.
E. T're~~io~~s Pa~ticipaCiQ~l Certificate, Poran FIUD-2530, as pravicicd for in itie bid package Ss attached }ier~to and
fi~n~isl~ed as a basis for the O~vner Y~o evahrate the Bicider to asceitain that t}ie Bidder is a responsible contractor
passessing tl~e t~otential ability to perfonlz successfully iir~der C}1e tenns an~3 coiiditioiis of Elre ~ropasec~ cohtract
givi~yg consi<lerxtio~7 ta suctl n~atters as coi7tractor iutegrity, con~~3liance tivith j~ublic j~oliey, r~eord of past
perfor~l~ance azid teclinic~il resources..
F. Tl~e Bidcler represenfs that Bidder ~Y h~s, _ lias not, participated in a previous contract or siybcontract subjeck to
the Equal Oppartunity clause prescribecl by EXecutive ort3ers 10925, 1111 ~#, or 1124~6 or tlie Secretary of Labor;
fhat T3iddar X has, ~ ltas ~aot, filcd all requirer3 compliance re~7orts, signed by proposed sut~contractors, ~~~ill be
obtainec] prir~r to subco~~tract ~~vards. (T}re at~ot~a represenCatio~~ rteed not k~e sut~i7zitted in cacmection tivith
cantracts ar subcontracts ~vhich ai~e exempt fi~om the clause.)
21 Se~tember 200~ 00-4'100 - 1 Bid Form
E~WBR Architects, Proj. hlo. 3.2009127.00
Parkvie~v Villa fVorth Apartment Mndernizalion - 3rd and 4th ~Ioors
D[3CUMGtVT 00-4100 - i31i) I+'C3RM
.~ 5 ,.
TC7: City of Coluinbia Heights ~
S90 - 40t12 ~lvenue NE ~
Calur~~bia Heighis M1V 55421
I3ID ~C}R: Parkvie~v Vitla Nortli Apartment Moc(ernizntion - 3rd and 4th T'loors,
9G5 - 40th Avenue NE, Colur~~bia Heig}its MN 55421.
BIDDEtt: (Name of F3idcier) McFarlanc! CQnstruction Company
(Acidress) 9821 Vailey View Road
(City, St1te ~i~ri Zrp) E~ien Prairie, MN 58344 _
Gent(emen:
fl.
The undersignc~t bEiFtg far7liliar ~vith the locat condilions affacting the cost af work, and ~vith tlse bid packnge
(includiizg ]nvitat~ion for Bids,lnstniction to Bidders, this Eii~l, form of Bid Security, Af~davit Uf Non-
Coltusive/Nan-Identity of Interest, Far~n af Previous ParticiPatian C,ertificate, F`orm of Assurance of Completion,
Portn oP~ontraet, Ger~erat Coiiditions, S~flplemental Caidi4ions, Special Conditions, `T'ech~ical Speci~catians
and Drais~itigs) and Acldenda niunbers 1 therefo, as prepared by BW(3R Architects,
Iric., atid crn file at the {J~fEice of B~'VIiR Arcl~itects, inc., hercF~y propascs to fitrr~isli ati labor, rt~aYeriuls,
equip~7tet~t 3rtd services requireci to eo~sstruct ~nd ca~rtpleYe tlie ~raject„ as describe~l ici thc tldvertisertt~nt far Sids
(inclEidi~~g the ~
1. Base Bio
~~
2. Alteraate
~~
B.
T3id C"r~;scaettec fcsr tl~e B~se I3id ~lus AIlern~tte Bicis, in 413e amc~urit of 5% of amol~t1t bld ciollars
t~--._. ___.~___ ) ic~ tlie ~'~r~?t af,. ~id bo~?ct.--.----____~_____..~T.- is s~t~snitted tiece~Fritlt in <°~ecorciarsce
~vittf tt~e Pr~ject 1`~1~ntoal.
C. I t~ave coi~~pleted ~nd nttached I~It1D-53fi9-A - Represecitatians, Cerfifications, nric! Otl~er Stnternents of Bidders;
Public and Indiasr Housing Progr~ttzs.
D, Af~davit of Noa-C',ollusive/Non-identity of Interest as proc~f that the undersig~ied and ott~er priticipals zinc~ officers
of 13idder have ~tot entcrcd into any collusion wiih any pcrson in respect ko dris ~roposa! or ~ny other proposa! os
tiie subcnittirig of proposals for ihc co~~tract for ~vl~iclt this pr~aposal is st~bmittecl; and that Jio identity of intcr~st
exists ar ~vitl exist Uet~,veen the IIsdder, Biclder's pri»cipzts or officers, ~nd the Otvner or Architect or tlleir
principals or nFtiners ~s 1 result af the cot~t~~act for whicl~ this pro~osai is subinitted is attache<1 hereEO.
E. Previous P~rticipatian C`erti~cat~, t~orrn I3U17-2530, as providccl for in thc Giei paekuge is rittncheei hereta a~nd
~iernished ns a basis far the C}tvner to evaluate the Qidder to ~sceriain that il~e Bidder is a responsibie contractor
possessitig tE~e poYcnti~ti abiliry to perPorirr successfuily under tl'ie terms and conclitions af tiic ~roposed contract
giving coRisider7tion to s~~ch matters as c~ntraetor i~~tegrity, compliance ti~ith l~u~lia poliey, record of pask
performance anc~ tecl~nic~l resources..
F. Tite I3itlder represetrts that Bieider X I~as, ~ Iz~rs not, p~rticipatcd in a previous contract or subcontrlct subjcct ta
the ~c~u~~t Clpportanity cl~i~se prescriUed by Gxeciative nrders 10925, 1!] 14, or l 124G or the Seerei~ry of Labor;
t(~at Bidder X l~~s, ,_,_ 17as ri~t, filed nll required canpliai~cc reports, signed by propased suUcontr~etors, 4vi11 be
obfi~inad prior to sut:cozitr~ct awarcls. (The ~bove representation necd ~lot be submitte<i in connceYi~n tvitii
contracts ~r subcontracts ~vhich ~+rc exem~~t frotn thc et~use.)
21 SepCember 2009 00-~i100 -1 Bid Fom~
BWBR Architects, Pro). No. 3.200~J127.00
Parf~view ~JIUa ~torih Apartn~ent Moderniz~lion - 3rc! and 4fih Fiaars
llOCUM~iwT1' 00-~i10D ~ I3ID t+C?ZtM
TIJ: Ciiy af Cottunbia Heights
S90 - ~fltft Avenue NE
Coltunbia l~eigi~ts MN 5542I
~~
BID rOK: Parkvie~~r Vilta Nartli Ap~rtmerie Mc~dernizatzaza - 3rc3 and 4th l~Iaors,
~65 - 4~tti Avem:e i~, Columbia Heigltis MN 55~21.
BI13I}ER. (N~ane c~f Biddes) t...} Ct,.2 ~~w"~=`~ ~1-~-} ~ tt,~~;
. (Address} t (~ `~'~ ~-' ~ (~-fi ,~'~ ~'t~.~ ~ ~t \} S~
(City, State anci Zip~ iJ~, ~ t~~'~ S~ '~,~i1.1 R=~'``~ ~ lV'~ ~,( ~~~ ~~~?1
Gentlemen: .
;
A. Th~; unciersigned bc;ing #'arnrliar witti tt~e local condi#ions af~ecting the cast af ~vark, and tivit~ the bic~ paokage
(inc3ndiug 7nvitation for l3iris, Instn~ciion fo Bidders, ttvs I3id, #'ann nf l3id 5ecurity, Ai~fida~it ofNcsn-
Callusive/Non-tclentity af Tnterest, ~orm of Previous Participation Certiftcates Foru~ af .~ssurance of Comp(etion,
Itorm ofCon[ract, Gen~ral ~o~zditions, S~pplemenEal Cc~nditions, Speciai C:and'rtions, fiecbniea[ Speclficatzons
and Dr~tivin~s} aud Addenda ~aumbers ~ thereto, as prepared by BWBR Arc6itects,
Inc., ~n€~ an ~le a€ ttre 4f~ice a~'BW13R Axchitects, Ina., herebyprapases to fiiz~ush ail labor, matex-i~ls,
equspmezzt acid sesvices z~equired to cc~nstsuct and complate the pxoject, as descr~bsd in the AdvertisemenC for k3ids
(ineIudin~ tfie contents of ail docutnents or~ ~1e), ail in accardanee there~vitl~ f'or th ~ sum ~f
I. BaseBid: ~~1 ~ `='?_l_`~~_~~~-~,r - ,~t,~.~4~~~~~, ~
dallars
l~ _ ~ (~ f ff 4)~,~ ~..--~'
).
.
2. Al~en~ate 1: ~~ `+'1,.~~~~ ~r~t j( ~;~~lOlt`xt~, ~ c~~. ~' ~,~"~~ ~~-\f vtt~,t (~t~~ doilare ,,~ T' '~.-~ '-s ~
- G l~ ~_~r~>~
(~ ~3 (~ , ~~'t7 f~ `,~" ~~ !~'~~t,--
).
~. Bicd ~~;nraatc:~ ~~~ t~G I3a.,e i3id pfus Eitternate l".~tids, in tiae amou~it of-- ;~'/<, __ dollars
(~ _._. } in t~~e farm of 1~`:i 1~_l ~'j~~U. ,~~-~ is suEirrtitted liere~vittY in acGardat~ce
with the Project Man+~al.
C. I b~ve campleted and ait~cliecl HUD-5369-A - Representarions, Ceztificati~ns, and Od~er Statemcnts ofBzdd~rs;
l=ublic and Tndian I~oasing Pragr~ms.
A. Alfidavit af Non-Coilusive/Non-Identity ofIriterest as proof that the undersi~nied and otl~er principals and officers
of Bidder iiave not entered into any caJlusion ~vith ai~y person in respect ta tliis proposal or any other proposat or
tEie subinitting of propasals fc~r the contract for wlucli this proposal is submitted; anci that no identity of interest
exists as~ wil~ exist behveen tlie Bidder, I3iddei's prineipaIs or off"icers, and the Owner nr Arclutect or theix
princi~ats ar officers ~s ~ resuIt of tile contrle# for whicfi this proposal is subinitted is attIIChed heret~r,
E. Previous Yarticipation Certifica#e, Form HUD-2530, as pxovided for in the bid package is attuolied hereta and
furnished as a liasis for the U~vnex to evatz~ate ttie Bidder ta ascertain that the l3idcier is a responsibte contractor
possessing tlie pat~ntial ability to perform successfully undex t(~e teru~s ancl conditions ~f the pro~~osed contract
giving eonsiderarion to sucti tns~ttexs as contractor intagrity, eompliance with public ~~olicy, xecord of past
~~erformance aud teclurical resa~.~rces,. ,
F. The Bidder represents that Bidder ,,1~as, ~` has itot, partiozpated in a previous cantract or subcontracY subject t~
the Equal Opporiuruty ciause prescribed bp Execntive orders 10925, 21114, oz' 1124G orthe Secretary of Labor;
ti~at l3idder ~ has, M has not, filed all requirerl compli<uzce re~orts, sigae~ ~y proposed subcautractors, ~~rill br~
obt~ined prior to snl~canh<-ci a~vz~rds. (Tlte abpye representation need not be submitted in connec#ion with
contzzcts or suUcontracts whic?1 are exempt $om tl~e clause.)
21 Ssptember 20Q9 00-41qQ - i f3id Fom~
E~WE3R Architecls, Proj. No. 3.20D9127.00 •
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 27, 2009
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
NO: 10 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2009-07, Adopting the BY: Lisa Wilcox-Erhardt BY:
Proposed 2010 Budget for Parkview Villa DATE: October 21, 2009
North
BACKGROUND: Parkview Villa North (PWN) consists of 101 units of public housing, lacated at 965
40t Avenue Northeast. P!/VN serves seniors and disabled persons. PWN was constructed in 1975
with funds from the U.S. Department of Housing and Urban Development. Walker ElderCare
Services, Inc. provides management services to PWN.
Expenditures
The proposed 2010 budget for PVVN is 641 373. The amount includes $155,956 for capital outlays.
We expect to fund the full amount from the 2008 and 2009 CFP funds. The available balance of
these two funds is $163,125.11. The overail expense increase from the 2009 budget is 7.5%. in the
2009 budget there were no allowances for unit turn expense (painting, flooring, appliance) and of the
dollar increase in expenditures from 2009 to 2010 these expenses account for 30% of the proposed
increase. Administrative costs increased 3% and utility costs were budgeted for an overall 3.5%
increase.
Revenues
Total proposed revenue is 671 255 and includes rents of $318,99 , Department of Housing and
Urban Development operating subsidy of $233,681, and Depar~m~nt c~f Hc~~~Gi~g ~~~ t~r~,a~
Development Capital Funding Program funds of $112,000, Investment Income of $5,000, and other
miscellaneous charges.
Capital Improvement Plan
The apartment modernization capital improvement plans previc~usly devel~pe~ enrill con±inuQ to be
imp(emented.
RECOMMENDATION MOTION: Staff recommends adopting Resolution 2009-07, the 2010 PW North
Budget.
RECOMMENDED MOTION:
MOTION: Move to waive the reading of Resolution 2009-07, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2009-07, being a Resolution of the Housing and Redevelopment
Authorit in and for the City of Columbia Heights, adopting the 2010 Parkview Villa North Budget of
$641,373and recommending this to the City Council for approval.
r~ua~ninenls: rcesoiuuon zuuy-u~, r~uaget spreadsheet
HRA ACTION:
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF COLUMBIA HEIGHTS
HRA RESOLUTION 2009-0?
RESO~UTION OF THE HOUSING AND REDEVE~OPMENT AUTHORITY ADOPTING
THE 2010 BUDGET FOR PARKVIEW VILLA NORTH.
BE IT RESO~VED By the Columbia Heights Housing and Redevelopment Authority (HRA)
of Columbia Heights, Minnesota as follows:
WHEREAS, Parkview Villa North, a 101 units rental apartment building, was canstructed in
1975 for the purpose of providing affordable housing to seniors and disabled persons.
NOW, THEREFORE BE iT RESOLVED BY THE HRA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
1. The HRA adopts and recommends to the City Council for approval the 2010 Parkview
Villa North budget of $641,373.00
The Executive Director is instructed to transmit a capy of this resolufiion to the Cifiy
Manager and City Finance Director of the City of Columbia Heights, Minnesota.
APPRJl,~~~ T!-!;S 27th G;Y QF Jctc~er, ~OC39.
Attest by:
Walter R. Fehst, Executive Director
Tammera Diehm, Chair
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City of Columbia Heights
2010 Budget work sheet
Department Proposed
203 PARKVIEW VIL~A NORTH Actua) Actua) Adopted Department Manager Council
46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted
Line itern Descri tion 2007 2008 2009 2010 2010 2010
PERSONAL SERVICES _ _ _ _ _
1000 ACCRUED SALARIES _ _ _ _ _
1011 PART-TIME EMPLOYEES - _ _ _ _
1070 INTERDEPARTME~ITAL LABOR SERV 22,463 23,038 23,76G 25,380 -
1080 INTERDEPARTMENTAL LABOR CR - _ _ _ _
1210 P.E.R.A. CONTRIBUTION - _ _ _ _
1220 F.I.C.A. CONTRIBUTION _ _ _ _ _
1300 INSURANCE _ _ _ _ _
1510 WORKERS COMP INSURANCE PREM - - _ _ _
1700 ALLOCATED FRINGE _ _ _ _ _
1800 INTERDEPARTMENTAL FRINGE CR - _ _ _ _
TOTALS: PERSONAL SERVICES 22,463 23,038 23,760 25,380 -
SUPPLIES _ _ _ _ _
2000 OFFICE SUPPLIES 1,616 2,259 2,500 2,500 -
2010 MINOR EQUIPMENT 10,060 3,993 1,020 - _
2Q11 COMPUTER EQU{PMENT - _ _ _ _
2020 COMPUTER SUPPLIES - - 1,000 600 -
2030 PRINTING & PRINTED FORMS - - 265 250 -
2070 TRAINING & INSTR SUPPLIES - _ _ _ _
2160 MAINT. & CONSTRUCT MATERIALS 54,605 6,149 10;2~0 1 p~Qp _
2161 CHEMICA~S _ _ _ _ _
2171 GENERAL SUPPLIES 3,959 9,459 7,000 6,550 -
2172 UNIFORMS _ _ _ _ _
2175 FOOD SUPP~IES 556 - 750 450 -
2280 VEHICLE PARTS _ _ _ _ _
iOiI~LS: Si1PF~LIES 70,797 21,860 22,735 20,550 -
OTHER SERVICES & CHARGES - _ _ _ _
3020 ARCHITECT/ENGWEER FEES - _ _ _ _
3040 LEGAL FEES - 13,012 - - _
3041 ATTORNEY FEES-CIVIL PROCESS 8,371 - 5,000 5,000 -
3050 EXPERT & PROFESSIONAL SERV. 3,085 1,889 29,255 5,000 -
3060 MANAGEMENT SERVICES 140,160 153,602 154,824 154,824 -
3100 PROTECTIVE SERVICES - 5,365 - - _
3105 TRAINING & EDUC ACTIVITIES - _ _ _ _
3210 TE~EPHONE & TELEGRAPH '1,937 3,098 2,300 4,700 -
3220 POSTAGE 91 - 600 600 -
3250 OTHER COMMUNICATIONS 191 - 200 200 -
3310 LOCAL TRAVEL EXPENSE 43 - 150 150 -
3320 OUT OF TOWN TRAVEL EXPENSE - - _ _ _
3430 ADVERTISING OTHER - 452 - 500 -
3500 LEGAL NOTICE PUB~ISHING 149 - 350 350 -
3600 INSURANCE & BONDS 14,233 16,883 18,587 22,526 -
3810 ELECTRIC 48,246 44,872 54,530 54,529 -
3820 WATER 11,804 10,317 13,260 14,320 -
3830 GAS 60,212 55,092 72,130 76,130 -
3840 REFUSE 3,421 5,329 3,990 4,100 -
3850 SEWER 6,640 8,323 8,034 8,279 -
4000 REPAIR & MAINT. SERVICES 48,220 44,282 43,840 62,950 -
City of Columbia Heights
2010 Budget work sheet
Department Proposed
203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council
46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted
Line Itern Descri tion 2007 2008 2009 2010 2010 2010
.~~~
~vvv ~n ~ ~~l1VflUiiV/'1R i IVI/111V I CIVF11Vl~C - - _ _ _
4050 GARAGE, LABOR BURD. - _ _ _ _
4100 RENTS & LEASES - 763 - 1,030 -
4200 PROGRAM ACTIVITIES - _ _ _ _
430o MISC. CHARGES 217 1,281 - 1,000 -
4315 PILOT 18,222 19,047 15,430 20,574 -
4330 SUBSCRIPTION, MEMBERSHIP - _ _ _ _
4335 TENANT SERVICES - _ _ _ _
4349 INSURANCE DEDUCTIBLE - - 1,000 - _
4374 EMP~OYEE RECOGNITION 116 - - _ _
4376 MISCELLANEOUS CIVIC AFFAIRS - - _ _ _
4380 COMMISSION & BOARDS - _ _ _ _
4390 TAXES & ~ICENSES 2,372 1,063 2,491 2,500 -
4395 STATE SALES TAX _ _ _ _ _
4500 ADMINISTRATIVE EXPENSES - 5,248 - - _
4850 INTEREST ON DEPOSITS 259 63 600 225 -
TOTALS: OTHER SERVICES & GHARGE 367,989 389,980 426,571 439,487 -
CAPITAL OUTLAY _ _ _ _ _
5120 BUILDING & IMPROVEMENT 113,503 72,675 170,628 155,956 -
5130 IMPROV. OTHER THAN BUILDINGS - - _ _ _
5174 ~FFl~E E~!.!lPMENT - - - _ -
5180 OTHER EQUIPMENT 13,713 - - _ _
TOTALS: CAPITAL OUTLAY 127,216 72,675 170,628 155,956 -
OTHER FINANCING USES - _ _ _ _
710CJ QPER. TRANSFER OUT - ~RBOR - - - - _
7431 TRANSFER OUT SPECIA.L PROJEGT - - _ _ _
8100 G~NTINGENClES - _ _ _ _
8110 VANDALISM _ _ _ _ _
TOTALS: OTHER FINANCING USES - - _ _ _
TOTALS: PARKVIEW VILLA NORTH 588,464 507,553 643,694 641,373 -
TOTA~S: PARKVIEW VILLA NORTH 588,464 507,553 643,694 641,373 -
GRAND TOTALS: 588,464 507,553 643,694 641,373 -
City of Columbia Heights
2010 Revenue Budget work sheet
Department Proposed
203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Counci)
0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted
Line Item Descri tion 2007 2008 2009 2010 2010 2010
33160 FEDERAL GRANT 344,911 256,486 270,000 345,681 - -
34114 EXCESS UTILITIES 5,052 512 5,328 1,580 - _
36210 INTEREST ON INVESTMENTS 21,740 20,340 5,000 5,000 - -
36219 CHANGE iN FAIR VALUE 10,130 1,450 - - ~ _
36220 GEN. GOVERNMENT RENTS 307,493 313,890 294,200 316,094 - -
36225 NONDWELLING RENTS 2,013 2,588 2,16d 2,900 - -
36290 OTHER MISC. REVENUE 8,932 10,066 4,319 - _
39101 GAIN/LOSS FIXED ASSET _ _ _ _ _ _
39120 RECOVERY DAMAGE CITY PROP - 853 - - _ _
39130 EQUIPMENT RENTAL _ _ _ _ _
39140 OTHER REF. & REIMBURSEMENT - _ _ _ _ _
TOTALS: REVENUE 700,271 606,185 581,007 671,255 - -
TOTALS: PARKVIEW VILLA NORTH 700,271 606,185 581,007 671,255 - -
GRAND TOTA~S: 700,271 606,185 581,007 671,255
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of October 27, 2009
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
NO: 11 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2009-08, Adopting BY: Lisa Wilcox-Erhardt BY:
the Proposed 2010 Budget for Parkview DATE: October 21, 2009
Villa South
BACKGROUND: Parkvoew Villa Sauth (PWS} is a 45-unit apartment building; I~cated at 965 4Qtn
Avenue Northeast. PWS serves low-income seniors age 55 and older. PWS was constructed in
1991. PVVS is owned by the Economic Development Authority and rrranaged by CommonBand
Housing.
Expenditures
The proposed 2010 budget for PWS is $281,780. Of this amount, $64,350 is allocated for capitai
projects. There is an overall expense increase of 6%; in the 2009 budget does not reflect budgeted
expenses for unit turn expense (painting, flooring, appliance) the 2010 budget refiects anticipated
costs for unit turns and the operating and maintenance expenses have been increased because of
this allowance. Administrative expenses increased 2.4%, and Utilities increased and overall 4%.
Revenues
Proposed gross revenues are $ 302,557 and include rents of 296,592 investment incorne of
$2500 and other miscellaneous charges. The rent revenues do not reflect an increase in rents for
the 2010 operating year.
RECOMMENDATION MOTION: Staff recomm~nd~ ~d~pting Resol~tion 2(?Q9-08 the 201 Q Po,lV~ Budget.
RECOMMENDED MOTION:
MOTION: Move to waive the reading of Resolution 2009-08, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2009-08 a Resolution of the Housing and Redevelopment Authority in
and for the City of Columbia Heights adopting the 2010 PWS Budget of
$281,780 and recommending this budget to the City Council for approval.
HRA ACTION:
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR COLUMBIA HEIGHTS
HRA RESOLUTION 2009-0$
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING
THE 2010 BUDGET FOR PARKVIEW VILLA SOUTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA)
of Columbia Heights, Minnesota as follows:
WHEREAS, the City had constructed in 1991 Parkview Villa South (PWS), a 45-unit rental
apartment building, for the purpose of providing housing for low-income seniors age 55 and
older.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF
CO~UMBIA HEIGHTS, MINNE~OTA THAT:
1. The HRA adopts and recommends to the City Council for approval the 2010 Parkview
Villa Sauth budget of $281,780.00
The Executive Director is instructed to transmit a copy of this resolution to the City
Manager and City Finance Director of the City of Columbia Heights, Minnesota.
APFRf.~~fE~ I hilS Zlth DAY OF October, 2009.
Attest by:
Walter R. Fehst, Executive Director
Tammera Diehm, Chair
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City of Columbia Heights
2010 Budget work sheet
Department Proposed
213 PARKVIEW VILLA SOUTH Actual Actua) Adopted Department Manager Council
46340 PARKVIEW VIL~A SOUTH Expense Expense Budget Proposed Proposed Adopted
~ine Item Description 2007 2008 2009 2010 2010 2010
PERSONA~ SERVICES - _ _ _ _
1000 ACCRUED SALARIES - _ _ _ _
1070 INTERDEPARTMENTAL LABOR SERV 11,480 12,230 12,020 11,402 -
1300 INSURANCE _ _ _ _ _
1700 ALLOCATED FRINGE - _ _ _ _
TOTALS: PERSONAL SERVICES 11,480 12,230 12,020 11,402 -
SUPP~IES _ _ _ _ _
2000 OFFICE SUPPLIES 600 993 1,000 1,600 -
2010 MINOR EQUIPMENT 397 1,592 1,000 - -
2011 COMPUTER EQUIPMENT - _ _ _ _
2020 COMPUTER SUPPLIES - - 500 500 -
2030 PRINTING & PRINTED FORMS - - 120 120 -
2070 TRAINING & INSTR SUPPLIES - _ _ _ _
2160 MAINT. & CONSTRUCT MATERIALS 16,630 3,671 5,000 5,000 -
2161 CHEMICALS _ _ _ _ _
2171 GENERAL SUPPLIES 2,151 4,515 3,000 3,$50 -
2172 UNIFORMS _ _ _ _ _
2175 FOOD SUPPLIES 310 - 250 250 -
TOTA~S: SUPP~IES 20,088 10,771 10,870 11,320 -
OTHER SERVICES & CHARGES - - _ _ _
3040 ~EGA~ FEES - 2,207 - - _
3041 ATTORNEY FEES-CIVIL PROCESS 1,055 - 2,500 2,500 -
3050 EXPERT & PROFESSIONAL SERV. 899 945 1,000 1,000 -
3060 MANAGEMENT SERVICES 73,052 69,316 68,976 68;976 -
3100 ~R~T~CTIVE SERVICES - 2,037 - - _
3105 TRAINING & EDUC RCTIVITIES - _ _ _ _
3210 TELEPNONE&TELEGRAPN 963 1,872 1,150 2,100 -
3220 POSTAGE 37 - 300 150 -
3250 OTHER COMMUNICATIONS - - 100 100 -
3310 LOCA~ TRAVEL EXPENSE 90 - 75 75 -
3320 OUT OF TOWN TRAVEL EXPENSE - - _ _ _
3430 ADVERTISING OTHER 21 235 - 600 -
3500 LEGAL NOTICE PUBLISHING - _ _ _ _
3600 INSURANCE & BONDS 7,116 8,441 9,282 9,746 -
3810 ELECTRiC 23,306 24,211 24,523 24,842 -
3820 WATER 3,292 3,090 7,140 7,711 -
3830 GAS 18,991 26,500 19,215 20,650 -
3840 REFUSE 1,709 58 1,943 2,001 -
3850 SEWER 2,233 1,592 2,488 2,564 -
4000 REPAIR & MAINT. SERVICES 27,786 23,134 31,000 37,100 -
4030 EXTRAORDINARY MAINTENANCE - - _ _ _
4100 RENTS & LEASES - 60 - - _
4200 PROGRAM ACTIVITIES - _ _ _ _
4300 MISC. CHARGES 29 760 - 750 -
4315 PILOT 804 11,679 11,397 12,368 -
4330 SUBSCRIPTION, MEMBERSHIP - - _ _ _
4335 TENANT SERVICES - _ _ _ _
4374 EMPLOYEE RECOGNITION 27 - - _ _
City of Columbia Heights
2010 Budget work sheet
Department Proposed
213 PARKVIEW VILLA SOUTH Actual Actua) Adopted Department Manager Council
46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted
Line Item Descri tion 2007 2008 2009 2010 2010 2010
A4~~ ~nicl+c~ i nn~rr~~ ~n ..
.-. _ ...~....~~~..~.~.~.~v v~ v~v r~~ ~ nn~~ - ' ' ' ' '
4380 COMMISSION & BOARDS _ _ _ _ _
4390
TAXES & LICENSES
1,185
577
1,246 _
1,250 -
4395 STATE SALES TAX _ _ _ _ _
4500
ADMifVISTRATiVE EXPENSES
-
1,249
- _
_ _ _
4850 INTEREST ON DEPOSITS 73 5d 225 225 _ _
TOTALS: OTHER SERVICES & CHARGE 162,669 178,013 182,560 194,708 - -
CAPITAL OUTLAY _ _ _ _ _
5120
BUILDING & IMPROVEMENT
25,700
-
67,000 _
64,350 - -
5130 IMPROV. OTHER THAN BUILDINGS - _ _ _ _ _
5170 OFFICE EQUIPMENT _ _ _ _ _
5180 OTHER EQUIPMENT _ _ _ _ _
TOTALS: CAPITAL OUTLAY
25,700
-
67,000 _
64,350 - _
OTHER FlNANCING USES _ _ _ _
7100 OPER. TRANSFER OUT - LABOR - _ _ _ _ _
7411 TRANSFER OUT TO PWS - _ _ _ _ _
8100 CONTINGENCIES _ _ _ _ _
8110 VANDALISM _ _ _ _ _
TOTALS: OTHER FINANCING USES
-
_
_ _
_ _ _
T(~T,qLS: PAf?K~,/!E!N ~J!! LA SQI~TN 2 ~~~ JJ~ 20 i, J i 5 2 i 2,45G 28 ~, 78G - -
TOTALS: PARKVIEW VI~LA SOUTH 219,937 201,015 272,450 281,780 - -
GRAND TOTALS: 219,937 201,015 272,450 281,780 - -
City of Columbia Heights
2010 Revenue Budget work sheet
Department Proposed
213 PARKVIEW VILLA SOUTH Actual Actua) Adopted Department Manager Council
0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted
Line Item Description 2007 2008 2009 2010 2010 2010
34114 EXCESS UTILITIES
36210 INTEREST ON INVESTMENTS
36219 CHANGE IN FAIR VALUE
36220 GEN. GOVERNMENT RENTS
36225 NONDWEL~ING RENTS
36290 OTHER MISC. REVENUE
39120 RECOVERY DAMAGE CITY PROP
39140 OTHER REF. & REIMBURSEMENT
TOTALS: REVENUE
TOTALS: PARKVIEW VILLA SOUTH
2,640 247 2,808 2,000 - -
8,140 8, 960 2, 500 2, 500 - -
3, 790 640 - - _ _
273,581 288,791 30Q,97S 287,892 - -
7,008 7,082 7,200 7,200 - -
4,523 5,562 2,000 2,465 - -
- - - 500 - -
299,682 311,282 315,487 302,557 - -
299,682 311,282 315,487 302,557 - -
GRAND TOTALS: 299,682 311,282 315,487 302,557
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 27, 2009
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
NO: 12 DEPARTMENT: DIRECTOR
Community Development APPROVAL
ITEM: Rental Increase Policy Discussion BY: Scott Clark BY:
for Parkview Villa South DATE October 20, 2009
BACKGROUND: Over the past seven years a series of discussions have been held by the
HRA regarding rent increase at Parkview Villa Sauth (PVS). The history of these discussions
has been summarized in an attached memo dated August 12, 2009 from City Planner, Jeff
Sargent. The bottom line is that 36 of the 45 units are now at a base rent of $562 for a one-
bedroom unit and $ 715 for a two-bedroom. Nine of the units are still below the base rents
based on actions that occurred in 2006 (NRA letter of July 18, 2009 attached). The critical
issue is that staff has no direction or authorization to increase rents further, and as such, no
rent increases are proposed in the 2010 budget.
Staff is of the opinion that the HRA shouid estab(ish a long-term future rent increase policy far
two major reasons: 1) To ensure that future capital improvements can be funded as needed.
The HRA reviewed in July a GIP Plan, c~~te~1 J~nP 15, 2~JOA ~atta~hed) ;!l~strat'sng a~~ed fcr
alrnost $1,000,000 of improvements over the next twenty years (2010 to 2029) and 2) To also
ensure that after 2029 (a) sufficient fund balance is maintained for the next capital
improvement period and (b) that anticipated total income can continue to match or exceed
annual operating costs.
Aftached are two spreadsheets that iflustrate the rationale for the staff recommendation of a
continuous annual 3% rent increase beginning in 2011. These spreadsheets assume the
following:
1) Base rents in 2010 at $562 for a one-bedroom and $715 for a two-bedroom.
2) Increase of 3% annually starting in 2011 (Lines A&B).
3) Assumption that all "below base rent units" will be converted to full base rent units by
2014(Line B).
4) A vacancy rate of 3% (Lines A&B).
5) Future value expenditure payments of $959,067 to cover capital improvement costs
(Line K).
6) In order to project a financial status range for 2029 (both in terms of fund balance and
income to expenditure variance) a"best case" and "worst case" scenario was
developed by using, in one case, a 4.5% annual inflation on expenditures and in the
second test, a 5% inflation factor.
Spreadsheet A, which uses a 4.5% future expenditure growth factor, illustrates that by 2029
income exceeds expenditures annually by $49,457, which enables PVS's fund balance to
grow for future capital needs. In addition, the 2029 fund balance is projected at $1,234,307,
this number is a future value and translates to a present value of approximately $720,000
using a 3% discount (Lines I and M).
Spreadsheet B, which uses a 5% future expenditure growth factor, illustrates that by 2029
expenditures begin to exceed income, (a negative variance of $7,265). Fund balance is
$814,150 and using the same 3% discount, has a present value of approximately
$480,000.(Lines I & M).
Projecting out twenty years always needs constant reassessment, as actual income and
expenditures are reaiized from year to year. However, staff is of the opinion that these
spreadsheets illustrate the need that a formal policy should be established for annual rent
increases starting in 2011, and that by having a 3% annual increase, this will prevent future
residents having substantial rent increases in order to catch-up on building critical fund
balances and/or paying for necessary capital improvements.
RECOMMENDATION: Staff recommends an annual 3% rent increase should be applied to
all PVS units, including ancillary amenities such as: underground parking and electric
services for air-conditioning, beginning on January 1, 2011, in order ta meet future capital
and operating expenses as illustrated on accompanying documents.
RECOMMENDED MOTION:
MOTION: Move to waive the reading of Resolution 2009-10, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2009-10, approving an annual 3 percent rent increase
for all Parkview Villa South units starting on January 1, 2011.
Attachments: Resolution 2009-10, Memo dated 8-12-09, HRA Action letter 7/25/06, Capital Needs Assessment 6/15/09,
S readsheet A& B illustratin rent increases
HRA ACTION:
HRA Resolution 2009-10
RESOLUTION APPROVING AN ANNUAL 3% RENT INCREASE FOR A~L
PARKVIEW VILLA SOUTH UNITS STARTING ON JANUARY 1, 2011
WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority
(HRA} are the owners of Parkview Villa South located at 950 40t" Ave Northeast,
and
WHEREAS, the HRA needs to ensure current and future residents that sufficient
fund reserves are in place to provide for needed and necessary capital
improvements, and
WHEREAS, in order to ensure that these funds will be available, the HRA has
analyzed a twenty year Capital Impravement Plan dated June 15, 2009, and
WHEREAS, the HRA has reviewed a twenty year income and expenditure
analysis develaped by staff to determine future monetary needs, and
WHEREAS, the HRA has concluded from these aforementioned documents that
an annual 3°lo rent increase for all units at Parkview Villa South needs to be
~srablished to provide adequaie Tuture capitai io susiain the subject asset,
NOW THEREFOR BE IT RESO~VED,
1) The City of Colurnbia Heights Housing and Redevelopment Autharity
hereby agrees that an annual 3% rent increase shall be applied to all Parkview
Villa South units, including ancillary amenities such as: underground parking and
electric services for air-conditioning, starting on January 1, 2011.
Passed this 27t" day of October 2009.
MOTION BY:
SECONDED BY:
Chair- Tammera Diehm
Attest by:
Shelley Hanson, Recording Secretary
MEMORANDUM
To: Scott C'lark, Coinlnunity Development Director
From: Jeff Sargent, City Planner
T3at~: August 12, 2009
Re: Parkview Villa South Rent Structure History / Timeline
November 19, 2002: HRA Mcmber Bobby Williains su~gested that the current rental
rates of a minimuin of $250 and a maximuln of $450 per montl~ should be raised.
Community Developlnent Directc~r Bob Streetar stated that staff woLild check into the
policy for the South building rental r~tes and report the findings to the HRA.
January 28, 2003: Streetar reported to the HRA that the average seiuor apartment in
Anoka County was $595/inonth fc~r units without garage spaee. Staff suggested cz
$30/n~ontl~ increas~ zyz r~~~at for• curj^ent r•~.sidents avtd $60i~/~nonth far any netiv residents,
effectzve Jcznua~y 1, 2004. The itein was tabled tmtil the next meeting so that staff could
provide more information regarding the history of the rent structure for the South
building.
April 15, 2003: Staff asked Shirley Barnes to provide information to the HRA
regarding current rent strtiictures. Barnes ~^ecommended that sl~arting January 1, 2005,
refits should be incl^ecrsed to $~50, forr c~ an~-bedrovrn unit anc~ incr~ased to $525 for^ two-
bec~raoin units, plzrs inflation. The ~~ents should also b~ adjusted aranunlly Z~o reflect
chc~ng~s in th% ~~eNating ex~~~~sr~,,~. T1~e reco~rnen~'ation b~ tl~e H~:~ was to ~a~le the
item u~1ti1 tize Juiy meeting so that Crest View could obtaiil more information and to ~ive
them time to notify the tcnants of the South building that the i-ental rates would be
increasing in the firtiire.
October 21, 2003: Streetar recommended to the HRA that a new mailagenlent
company be hired and have them review the rent structure of the South building and
make recommendations to the HIZA no later than Apri12004. The rental item was never
address at the July 2003 meetillg as plamled. The HRA suggested the item be placed on a
special HRA meeting ii~ November for more discussion and to give staff time to
recommend rent increases.
November 18, 2003: Staff recommended that the capped rent rate of 30% of an annital
income for• both 1 ai~d 2 I~edrooin ~units lae removed and implernent a,flat ~^ental rate of
$502/month for a 1 bedroon~ icnit and $674/n2onth for a 2 bedroon~ unit, with t~he ~°ental
s°ates increases year~ly per HUD's fcrir nzar~ket rent i°equi~~ements. The changes would
only affect new residents vf the So~~th building and would go in~ta effect~ on December 1,
2003. Thc HRA board approved the Rent Adjustment for new residents effective
December 1, 2003.
January 21, 2004: Staff recoilunended a revenue adjustment plan to the HRA. This plan
would affect the current tenaizts to increase their rental rates. The approved rental plan
effective December 1, 2003 only related to new residents, not the current ones. Effective
March 2004, current residents would be subject to t11e followiilg rental rate increases (by
year):
March 2004: Rent rates incrEase the lesser of 7.6% or to $500/month for a 1-
bedroc~m unit and the lesser of '7.6% or $636 far 2 bedroom units.
January 1, 2005: Ren~ rates increase the lesser of 7.6% or to $S 14/month for a 1-
bedroom unit and the lesser of 7.6% ar $655 far 2 bedroom units.
Januar_y 1, 2006: Rent rates incre~se the lesser of 7.6% or to $529/month for a 1-
bedroom unit and the lesser of 7.6% or $675 for 2 bedroom units.
January 7, 2007: Rent rates increase the lesser of 7.6% or to $545/month for a 1-
bedroo~n unit and the lesser of 7.6% or $695 for 2 bedroom units.
The HRA board approved the revenue adjustment plan with the exception of the
start date moved to April 1, 2004.
Juty 25, 2006: It was determined that 15 oi~ the 45 units were not following t11e 3-year
rental inereasc plan as approved in 2004, rather they were beinb charged the saine rent as
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i~.~iu~,~~o iii i, i, vi ii vt.iii iii~. U~u~J rec~u~rYii~iZe"1ZC,t~'U e.Xie72Cl~%2~Y~ lYle j"e~'ll` PI~Cl72ShcCOYlJO7" ~/ZG'32
15 units by increaszng thez~ rent each year (starting ,Iczn 1) by 4.35%, or• about
$16/month. This was an effort to attempt to keep the residents from moving out of the
building. The HRA Board approved the rent transition ~lan. (Past HRA letter of Ju1y
25, 2006 and con•esponding minutes attached).
COLUMBIA HEiGHTS HOUSING AND REDEVELOPMENT AUTHORITY {HRA)
Meetinq of: Julv 25, 2006
AGENGA SEC710N: Business Ifem ORIGINATING EXECUTIVE DIREC70R
N0:16 DEPARTMENT: HRA APPROVAL
ITEM: Rent Transition Extension Alternative BY: Robert Skreetar BY:
DATE: July 18, 2006
Staff requests Commissioners consider extending the rent transition periad for Park View Villa South
residents, living in 15 of the 45 units, because they will experience significant rent increases beginning
January 1, 2b07 and as result may have to rnove. Moving would be difficu{f as all comparable properties
are more expensive to rent. ~
BACKGROl1ND: In 2004, as a consequence of annual revenue shortfalis at Park View Villa South, the
HRA implemented a 3-year plan to increase rents to ensure adequate revenues to pay the necessary
property operafing and capital costs. As Commissioner's may recali, the cause af the shortfalls was the
fact that rents had not been increased for 10 years.
Cansequentiy, new affordable rents v~~ere established based upan similar senior properfies in Anoka
County. The plan called for moderate and level rent increases for current residents each year, over a
three-year transition period, with a final increase on January 1, 2007, It was anticipated when the plan
was puf into effect that some residents would face steep increases upan the final increase in 2007. To
fhat end, the HRA encourage residents to apply for a rental unit in the North building if that would result in
a lower rent. On January 1, 2007 rent for a 1-bedroom apartment will be $545 per manth, and rent for a
two bedroorn will be $695 per month.
The attached table shows the rent each unif is currently paying, ar~d the rent the unit will pay on January
1, 2007, as well as the amount and percentage of increase. Thirty of the unifs will experience a small
average monthly rent increase of $16 on January 1, 2007. The remaining fifteen will experience an
average rnonthly renf increase of $191.
Fxtended Rent Transition period Alternative
I n order to moderate the significant increases, staff recommends that on January 1, 2007, 2008 and 2009
that rents far each of the fifteen units increase annually 4.35%. This would result in an averaqe monthly
increase of abaut $16 in 2007. The following table projects the average manthly rent increase for these
units over the next 3 years.
Year 2007 2008 2009
-- -
-
Increase ~ $16.23 $96 94 $17.67
Summary
Residents in fifteen af the farty-five units at Park View Villa Sauth will experience an average monthly rent
increase of $191 on January 1, 2007 This could result in some residents having to move. Finding
another comparable place will be difficult since Park View Vilia's rents are at the bottom end of the scale.
Therefore, in order to continue ta serve fhe seniors of Columbia Heights, staff recommends the HRA
extend the rent transition period for these residents by increasing their rent each year on January 1, 2007,
2008 and 2009, 4.35% or about $16 dollars per month. Thus allowing them to remain in their home at
Park View Villa South.
RECOMMENDATION: Staff recommends the Commissioner approve the extended renttransition period
alkernative,
RECOMMENDED MOTION: Move to approve extended r~nt transition period aiternative.
NRA ACTION:
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ercentzye --
Spreadshest A: Rent 4ncrease Worksheet Using a 4S% Annua xpen i ure a e ncrease
2C09 20t0 3011 3Gi2 3n1~ 201d 20'IS ZO'!6 201] ]018 2019 3020 2~2t 2022 2923 2024 2425
2026 Z02]
T928
2629
p t.[3 5 29M1'!32 5 296,592 5 305d90 $ 314,65d 5 J24,09t
6 0.97 S 329,2M11 5 3~9,11A 5?^-. '- 3 353.~7'I $ 3]a,5G4 3 331,G81 $ 39J.131 a` «J4n~5 5 41],013 5 124.5bS : 4R3.4]: S 455,741 a 46?I,4'19 £. 5'i4J.Y~,12 S c^--y,901 ~:. ~i?,9hT
C 102 3 ~4.:2 5 5,965 S B,OE4 5 6,206 $ 8,330 5 G<5~ 5 6,586 5 B,ItB b 0,852 S fi,9d5 S 7,123 5 'J,21t 5 >41) 5 >5F5 S ~,~~6 5 ],fi'/? 5 80z8 5 8,185 5 8,'a52 5 E,Si9 3 6,630
p 5 B,~J66 5 12,195 8 ~3,022 S 9,483 5 11,805 $ 13,]E8 5 15.858 5 1],9'/9 5 14.2d7 S 16332 $ 18,578 $ 2J,51~ $ Z3,042 5 2Z,oG] 5 27,6Gt $ 2'.,6v6 $.3,C86 5 .'.4,~22 5 ?6,e50 5 28,088 ~5 ]A,62k
E 5 3f?.164 $ 314,~52 $ 324.59E 5 33~,343 $ 3C2,2'<9 ;~ 35c,~~22 5 36'u,2]6 $ 3]9,839 Y 385,870 5 39°035 $ 412,692 S 426,6a3 $ Cai 012 % 453,C~42 5 4EG,871 5 45C,159 5 493,So5 S 508.85] S 525,624 3 5A1,535 5 558,'s87
F £' 343,<4(i 5 36'1,562 5's~3,~]45 5 330,3]0 5:9~~C~A $ 40]~36'I S d21,?i9 5 436,3R4 $ 44~,2A5 5 4o"0,9fi2 5 4'1C,OG'9 3 4fl1,251 5 Stl~,J29 $ SiL~,30A 5 5lA,St4 0 651,?Sfl
G 1045 5 205.450 $ 211,A3Y 5 22],Z15 5 23],440 S 248,125 5 259,:.91 5 270.959 S 283,152 5 Z45,694 5 ~69,ZQ5 3 32v,123 5 33'/,654 $ 352,853 5 3E~,~3] 5 385,330 5 462,670 S 420,]90 : 43°,]2E 5 459,S1A $ 480,192 S 501 BOC
ry S 1G6~14 S 9~,32~ $ 9~,381 5 92,903 5 ~4.164 $ 94,i31 $ 55,31/ 5 95,EBE 5 fi49~6 5 89,226 5 89,563 5 8^v,dt] 5 8~,153 5 84,30C $ 81,Si2 S ~'48~ 3 ~2.204 5 65,128 S 65,510 5 G1343 5 56,58'r
~ 5°-~,i55 S 9~,604 S 5~,833 `n 04,9]o S Bh,616 5 II4,TGd £ g3,5C~ 5 B,~„5"e5 $ ]8,56II $]5,5]1 5 T1,939 S 66,0.~0 5 ti'?,6u~ "a i,--v a r, _c a »~,~~%
~ $ 411,095 5 48~BG9 $ 520,880 $ 3~9,301 5 4i2,204 b 549,91] $ fi:A,331 $ ~19,ULi 5 Sti~893 5 653.2i9 $'/43.100 5 032,fiE9 S 92t,fi6£3 $ 9~4,2'J3 8 944,6n2 S 9A6,E51 $ 939,43n 5 988,85'v $ i(S5?956 5 1,123,506 5 1.iB4,850
K 3 30,60d S 64,250 5 238,96~ 5 -$ 16,39i S t0,J57 5 16,62'1 5 2d4,816 S 6,595 S - 5 -$ - 5 105,548 5 44,555 $ 78,434 5 ES,705 5 23,3~a 5 - 3 - 5 - 5 -
~ S 49%.869 S 520.880 S 3~9,30t S EJ~,ZOa 4 549,91~ 8 634,331 $]19,02i S SG3,893 S 653,214 $ ~43,1p6 5 8326b9 $ 921,698 $ 904,29's $ 844,642 5 946,651 S 93>434 3 908,869 S 1 GS]99~~ $ 1,123,506 5 i,19G,056 S 1,241,43G
~ $ 629,]55 S 114,30E $ 565,03& 5'aJ8,2id 5]3]95R 5 S2'1,3GA 5 916,22C S 89d,Gu5 & 93a,246 5 940,G¢6 4 933,?&~ S 932,5~5 5 1,051,4]2 5 1.1t6,it6 5 t,ti]:J2J 5 4=?+,20'
1 Bedraom
29ed.mam 1.]3
1.~3 S 562 3 5]8 5 ti96 $ 314 3 633 5 652 5 Bit < 891 : 7',2 : 1?3 5
S ~15 5 ~36 S ~59 S ~B~ 5 005 5 825 3 654 5 8~8 5 80'c % 933 8 ?55 5 ~~~ ~
961 3 9fl0 5 Ani
t,OYH 5 N25 8 650 5 8l"0 "a
5 1.050 5 1,082 S 1,114 5 ~'a 929 5
1,14~ $ 1,182 5 957 S
1,21~ 5 985
1,254
8
0
E
F
G
H
J
M
Rental income
AdjusNd Ront inca~no (9]Ynh
Other Incom?
Inves[ment Inwma
ro~ano~ome
Atlfusted Total Inconie (9'1 % )
Total Annual Ope~aling Expenses
Annual operating SurplusloEtlcit
Atljusted Annuail Operatinp Sur{~~vs]De icit 19 i%}
StaNng F~nd ealance from Prevlous Vear
ExpentliNre for CapiW i Impmvemenfs Per Pian
Entl of Year Fund Oalance
Atlju,ietl Entl of Ynar Fund 6alance (9~"/ }
Sareadsheet A
zoio zos~ zoiz zaia
A 1.03 S 294.]32 S 246,552 S 305,490 5 314,654 $ 324,094
G 0.57 5 329,24t 5 3~^,19(f 5 349,2~2 5 359,'Il1 S ~i0,564 S 3Et,GUt 5 39],131 S 40h,~2.i $ G11,0]3 `> 4'24,SA5 5 452,4]2 $ 455,~4i 5 469,4'19 5 tII],v02 5:58,U0~ $ St2,94]
C i.02 5 9,432 5 5,9E5 $ 6,b6: S G,266 3 6,33~ S 6,.5~ $ G,536 $ 6,]i8 5 6,852 5 6,989 ~ ],129 S ~,277 S 7417 5 ],555 S ],]t6 & ],811 $ B,G28 S B,t89 $ 8,352 S 8,519 3 8~9C
D S 8,~00 S 12,195 $ 13.C22 5 9,455 5 1~~20 $ 13,572 8 15,553 8 i7,499 5 13,553 $ 15,369 5 1]289 $ 19,f42 5 20,9f3 5 t9,949 5 20.333 5 14,699 5 18,124 S i9,066 5 19,]lb 5 20,2]4 $ 29,535
F. . 5 312,YG4..§ 3i4,]52 S~ i24,596 5 :13f 316 $ sd2,i44 $ 353,845 § 36~5?D $ 378,362 $ 's85,175 S 398.G7~ 5 47i,403 S 425,008 5. 436,BR2 5 450,383 5 463,604 $ 4i6,t92 S 488,833 $ SG3,192 5 SiB,'s40 5 533,7?2 5 549,301
F a~49,2Fi3 5?E1,25] S 3]7,008 5 380,9J6 5 39Z,92t y Aa6,099 5 Atg,544 5 d33,2s: 5 444,SE1 5 SS],634 $ 4]0,~83 S 6A.,499 $ 4S6,fiS~5 S 5i1,623 a 52o,60a S 542,'IT2
G ~.OS $ 2a>a50 5 21].431 S 228,303 5 239,1t8 5 251,]04 3 264,289 5 2]],503 5 291,3]8 5 305.4a] $ 321,245 S 3)'l,301 $ 354,1]2 5 3'I1,881 5 390,4T3 5 409.999 5<30,999 5 552,023 5 4]4,G25 5 A9B,'v56 5 523,2]4 5 5a9,4J1
H $ iGG,]t4 5 3'l,321 5 9G,25-0 S 90.596 5 90,441 5 89,556 $ BB.AS] 5 86,984 5 i9,228 8 76,82~ 5'4,045 5 ]6,d36 $ 67,061 $ 59,908 8 53,605 5 45,6M S 35,816 5 28,ra5] 5 19,592 5 10448 5 (135)
I 5 64,~E1 S ~3,'/E3 a`12,136 F ]4,228 5?1,E'tl $ Gi),~92 S 65,"t2 £ E1,3]3 5 fiS,1i2 $ 4~,~35 S 39,544 n J~,h'!'o S 2?,M3 5 13,2~2 4 1,>2l 5 (7.266)
J 5 411,035 $ 481,8~9 $ 520,B8~ $ 3'/0,214 5 SGE.812 $ 542.652 $ 622,101 5 69a 541 S 542,103 5 614,]42 5 691 5G9 5 )u5,565 5 d36,501 ; 79],954 5 8i3,36~ S]B],319 5]43,968 $]62,407 5 'I96,9]5 $ 816,557 $ 82t 415
..
I I ....~....., . 5"~2~ .. ~3°,96a 3 - . i'c,~91 _ .,... ., ._.__. _ 2~4A~91? 5 "'"" ~ - . .. - 5 105,5n8 . c~A.5t5 $ ,_~?4 . 82.?05 _ 23,3]~ _ - . ~ . . -
L 3 48~8G9 S 520.880 $'s]8,214 $ 466,812 8 542,862 5 622,101 S E99,941 $ 5q2,109 5 619,742 a 691.559 S ~65,665 $ 836,SCi 8 ~5],454 5 813,36~ 5 ~e?9~9 S iC8.5fi8 5 162,461 5 ~90,915 5 810,961 $ 821.515 S Z21.79
ifl 5 51',52> `> 595,226 5 53],254 S "o04,]dZ 3 CBG,a18 5'lfi0,360 S 831,63'! z '92,J2b E NO1.61'I F ]82,009 i]62,816 S]55,'u13 5 701,~0 S 8~4.2k~ S Si4,45R S 014,1a0
i~Betlroom f.03 § 562 5 Sl9 5 59G 5 G14 S 633 5 Ei2 $ 6]t 5 ~91 $ ~12 5 ~33 5 '/55 5 ]~e S 301 5 825 S E50 5 B~6 S 5~2 $ 929 S 95] 5 965
2~8edroom I.63 $ it5 S ~36 5 ~59 S i81 5 805 5 829 S 854 8 8]9 5 9~6 5 933 S 951 $ 940 5 1,019 b 1050 5 t0E2 5 i.it4 S 1,14] 5 t,t82 5 1,21] 5 1,25A
A ReNai lncom e ~
B /a~jwWtl Rent income ~9r /.)
C Ofherincome
0 Investment Inwmu
E Tofai income
F 6.d7~tetl To?ai Incum.c (5]%) ' ' '
G' ioW Annual OPe~a(iii9 FjePe~xses . t ' . .
H AnnualOperating Surpiusl0eficit
I Atll~it*_~~IAnnuailOperzetln~5v~m'us~Jc,5eit1`~~°/}
J Sfahing Funtl 8alance from Prevtous Year
K Er,penditure for Capital improvemenls Per Plan
L Entl of Vear F~ntl Balance
M ;i~,h i c,;:r~ of'roa~ Fund 5aisnce (3i`;~o) .
Spreadsheet B
COLUMBIA HEIGHTS HOUSING AND REDEVE~OPMENT AUTHORITY (HRA)
Meetin of: October 27, 2009
AGENDA SECTION: Public Nearing ORIGINATING EXECUTIVE DIRECTOR
NO: 1 DEPARTME~JT: HRA APPROVAL
ITEM: Adopt Resolution 2009-09, Approving BY: Lisa Wilcox-Erhardt BY:
the HUD Public Housing Agency Plan DATE: October 21, 2009
BACKGROUND The Quality Nousing and Work Responsibility Act of 1998 requires all
Housing Authorities to prepare an Agency Plan each year and a five-year plan every five
years. Staff has completed the draft copy of the 2010 Columbia Heights Agency Plan and a
five year (2010 - 2015) for the public to review. A summary of the Plan's contents and a full
copy of the draft plan with attachments and supporting documents have been available for
review by the public at Parkview Villa's leasing office, City of Columbia Heights Community
Development Department and the Columbia Height's Public Library since mid September.
Staff attended the Parkview Villa Resident Advisory Board October meeting to review the
plan, and Anoka County has been sent the Plan for comment. To date no public comments
have been received.
HUD requires a variety of components and documents to be incarporated into the plan.
They include a mission staternent, goals and objectives of the agency, an executive
summary, statements of needs and resaurces, and numerous policy statements. After the
Public Hearing on October 27, 2009 the HRA Board can make any final modifications to the
rn,la~ anrl a~thnri~g ctaff tn ci ihmit thg fin~l rln~i i~ant tn HI Ifl, Tha antirr~ rlnri irr~ant ~niill ha
generated electronically and transmitted to HUD.
RECOMMENDATION: Staff recommends the HRA Board open and close the Public
Hearing, mak~ ai~i~rid~rie~it5 ic, i~ie plai~s ii i~eede~, a~~i a~ic~~t HF~A i~esolt~tiGii 20i~S-0~, that
being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming
approval of the Public Housing Agency Certifications of Compliance, with the PHA Plans and
related regulations, and authorizing it's submission to HUD.
RECOMMENDED MOTION:
MOTION: Move to waive reading of Resolution 2009-09, there being ample copies available
to the public.
MOTION: Move to Adopt Resolution 2009-09, a Resalution of the Columbia Heights Housing
and Redevelopment Authority (HRA) confirming approvai of the 2009 Pubiic Housing
Agency Certifications of Compliance with the PHA plans and related regulations, and
authorizing it's submission to HUD.
Attachmantc• Racnhitinn ~nna_na PI-IA Plan
HRA ACTION:
HRA RESOLUTION 2009-U9
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING &
REDEVELOPMENT (HRA) CONFIRMING APPROVA~ OF THE 2010 PUBLIC
HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA
P~ANS AND RELATED REGULATIONS.
WHEREAS, The Department of the Housing and Urban Development has
requested that Public Housing Agencies submit a Certification in regard to Public
Housing Agency Compliance with the PHA Plans and Related Regulations; and
WHEREAS, The PHA Plan was published for review and comment in the
local newspaper on September 24, 2009, October 1, 2009 and October 8, 2009;
and
WHEREAS, such Certification also requires the formal approval of the
Board of Commissioners;
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners
nf th~ ('nl"imhia l-lel~,ht~ 4-1nt;~~ny 1L I?e~ayoln~mnrnt Da~~~r~t~ t4~~± tho uttN~ho~
(Appendix) Public Housing Agency Certifications of Compliance with the PHA
Plans and Related Regulations is hereby approved.
i~uC)rTEG i ~iiS a~y c~f
MOTION BY:
SECONDED BY:
AYES:
NAYS:
, ZG09.
HOUSING AND REDEVLOPMENT AUTHORITY
Chair- Tammera Diehm
Executive Director- Walter R. Fehst
PHA 5-Year and ~•S. Department of Housing and Urban OMB No. 2~77-0226
Development Expires 4/30/2011
Annual Plan dffice of Public and Indian Housin
I.0 PHA Information '
PHA Name: Columbia Hei~hts Housin~ & Redevelopment Authoriry PHA Code:
MN 10~
_
PHA Type: ~ Small ^ Hi~h Performin~ ^ Standard ^ HCV (Section 8)
PHA Fiscal Yeaz Beginning: (MMlYYYI~: _O1/2010
2.0 Inventory (based on ACC units at time of FY beginning in 1.0 above)
Number of PH units: l0i Number of HGV units:
3.0 Submission Type
~ 5-Yeaz and Annual Ptan ^ An~ual Plan Onty ^ 5-Yeaz Plan Only
4'~ PHr+. Consortia ^ PHA Consortia: (Check box if submitting a joint Plan and complete table below.)
No. of Units in Each
Participating PHAs PHA Proaram(s) In~luded in the
° Proarams Not in the
= Proeram
Code Consortia Consortia
PH
HCV
PHA l:
PHA 2:
PHA 3:
SA 5-Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update.
5.1 Niission. State the PHA's Mission for servine the needs of ]ow-income, very low-income, and extremely low income families in the PHA's
jurisdicticn for the nest five yea;s: To Promote adequate and affordatrle housing, econamic opportvnity and a suitable livin~ environn~ent frce from
discrimination.
5.2 Goals and Objectives. Identify the PHA's quantifiable ~oals and objectives that will enable the PHA to serve the needs of low-income and very
low-income, and extremely low-income families for the next five years. Include a report on the proeress the PHA has made in meeting the goals
and objectives described in the previous 5-Year Plan.
Expand the supply of assisted housing: Reduce public housing vacancies; Occupancy rate has been 98% or above for over a year.
Improve the quality of assisted housing: Lnprove public housing management; PHAS score of 95 or more. Incrcase customer satisfaction;
Offerin~ stable office hours and available staff to handle and day-to-day issues. Renovate or modemize public housin~ units, Continue with the
building modernization project until all floors have been renovated and then work on building modernization / renovation projects.
Provide an improved living environment: Implement public housing securiry improvements; Continue to improve upon security upon the site,
add additional cameras and lighting to the property.
~ Pramote self-sufficiency and asset development of assisted households: Provide or attract supportive services to increase independence for the
I elderly or families with disabilities, Continue to work with local a~encies that provide supportive services to residents.
Ensure equal opportunity and affirmativefy further fair housing: Undertai:e affirmative measures ta ensure access to assisted housing
regardless af race, color, religion; natiunat origin, sex, fa~nilial status and disability. Undertal:e affirmative measures to ensure accessible housing
to persons with all varieties of disabilities regazdless of unit size required.
6.0 p~ P~an Update
(a) Identify all PHr~. Plan elements that have been revised by the PHA since its last Annual Plan submission: Smoke Free Lease Addendum
(b} Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan
elements, see Section 6.0 of the instructions. Main administrative office of the PHA, PF-LA development management offices and the Public
Library.
~ p Hope VI, iViixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Pubiic Housing, Homeownership
Programs, and Project-based Vouchers b~clude statements reiated to these programs as applicable.
Columbia Heights E-IIRl~ will begin discussion of the future disposition of Pazk~~iew ~~illa North (MN105 -101 units of pubiic housin;). The
antici ated timeline is to identify a urchaser in 2010 and to be~in the rocess with com letion b late 2011.
8.0 Capital Improvements. Please complete Parts 8.1 through 83, as applicable.
8 1 Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Pian, annually
complete and submit the Capita! Fund Program Anr~ual Statement/Performance and Evaluation Report, form HUD-50075.1, for each current and
open CFP grant and CFFP financing.
8~ Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund
Proo ~am Five-YearAction Plan, form HUD-50075.2, and subsequent annuai updates (on a roliin~ basis, e.e., drop current year, and add latest year
for a five year period). Large capital items must be included in the Five-Year Action Plan.
8 3 Capital Fund Financing Program (CFFP).
^ Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to
finance capital improvements.
Pa~e 1 of 2 form HUD-50075 (4/2008)
Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other genera(ly available
9.0 data, mal:e a reasonabte effort to identify the housin~ needs of the low-income, very low-income, and extremely low-income families who reside in
the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic croups, and
other families who are on the public housin~ and Section 8 tenant-based assistance waitin~ lists. The identification of housin~ needs must address
issues of affordability, supply, quality, accessibility, size of units, and location.
Quality afiordable housing for extremely low income elderly families and families with disabilities is a need within the jurisdiction. The PI-IA
provides 101 one-bedroom units for qualified extremely low income elderly families and families with disabilities within the jurisdiction of the
Strategy for Addressing Aousing Needs. Provide a brief description of the PHA's strategy for addressin~ the housing needs of families in the
jurisdiction and on the waiting list in the upcorning yeaz. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual
g 1 Pian submission with the 5-Year Plan.
Housin~ Needs of those on the waitin~ list are for housing that is available for extremely low income elderly and disabled families. The PHA has a
preference in place for those that live or work in the jurisdiction. The PHA plans to exceed the federal targeting requirement by targetin~ more Y~han
40% of all new admissions to public housin~ to families at or below 30% of inedian azea income.
Additional Information. Describe the following, as well as any additional information HUD has requested.
10.0 (a) Progress in Meeting Mission a~d Goals. Provide a brief statement of the PHA's procress in meeting the mission and eoals described in the 5-
Year Plan.
The PHA has maintained an occupancy rate of 98% or above for the past year. The PHA is improvin~ the quality of assisted housin~ by
continuing with the building modernization plan. Five floors have successfully been modemized. The PHA upgraded the security cameras at the
site in the past year. The PHA continues with its relationship with Volunteers of America to provide dining services for those in the PH,A. The
PHA markets to all in the jurisdiction and continually works to ensure equal opportunity and a~rmatively further fair housinc.
(b) Si~ificant Amendment and Substantial Deviation/.Nlodification. Provide the PHA's definition of "si~nificant amendment" and "substantial
deviation/modification" '
11.0 Required Submission for HUD Field Office Review. In addition ta the PHA Plan template (HUD-5007~), PHAs must submit the foilowing
documents. Items (a) throu~h (g) may be submitted with signature by rnail or electronically with scanned sianatures, but e(ectronic submission is
encoura~ed. Items (h) through (ij must be attacned electronicalty with the PHA Pian. Note: Fa.~ed co~ies of these documents ~vill oot be accepted
by the Field Office.
(a) Form HUD-50077, PHA Certifications ofCompliance wiih the PH,4 Plarrs mad Related Regrilations (which includes all certifications relatin~
to Civil Ri~hhts)
(b) Form HUD-SOQ70, Certificatron for a Drug-Free Worbplace (PHAs receivina CFP grants only)
(~l Fpn„ HT iTa-5pp71, Cert~cation of Pavments to In, jluence Federal Transactions (PHAs receiving CFP grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PH.As receiving CFP arants oniy)
(e) Form SF-LLL-A, Disdosatre of Lobbyir~g Activities Continuation Sheet (PHAs receiving CFP grants only)
( fl Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to ffie PHA
Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations.
(g} Challenbed Eiemeuts
(h) Form HUD-5007~.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs receivina CFP ~rants onlyj
(ii Farm HLTD-SOd~5.2, Capital Famcl Program Five-Year Aciion Plan (PH.As reeeiving CFP grants only)
I
Page 2 of 2 form HUD-~0075 (4/2008)
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7
L
On July 28, 2009 the City of Calumbia Heights Housing and Redevelopment Authority
unanimously maved to make Parkview Villa Narth and South smake free.
Resident and all members af Resident's family or household are parties to a written
lease with Ma~agem~nt (the Lease}. This ,4ddendum states the following additiona(
terms, conditions and rules which are hereby incorporated inta the Lease.
A breach of this Lease Addendum shall gi~re fVlanagement all the rights contained
herein, as we{I as the rights in the Leas~.
1. Purpos~ of No-Smoking ~~ticy. All parties desire fo mitigate (i) the irritation
and known health effects of secondhand smake; (ii) the increased maintenance and
cfeaning costs from smoking; (iii) the increased risk of fire fram smoking; and (iv) the
higher costs of fire insurance far a non-smake-free buifding.
2. Definit~~~ of ~rnaking. The term "smoking" means inhaling, exhalinc~. , breathing,
ar carrying any lighfed cigar, cigarette, or other tobacco product or similar lighted
praduct in any manner or in any farm.
3. Sm~ke-Free Complexm Resident agrees and acknowledges that the premises to
be occupied by Resident and members of Resident's ho~sehold have been desigr~ated
as a~moke-free living environment. Resident and members of Resident's househald
shall nof smoke anywhere in the unit renfed by Resident, ar fihe building where the
1\GJId~~I69j dwzllirg ia locat~d, ~r ~n a~~y of the ecm~on area~ cs a~join~~g ~rcurds ~f
such bui6ding or other par~s of the rentaf community, nor sha[I Resident permit any
guests or visitors under the confirol of Resident to do the same.
4. ~esid~nt to Promote No-Smoking ~~licy ar~d ta Alerf ar~ag~rr-ent ef
iliolatior~s. Resident shall inform Resident's guests of the no-srnoking policy. Further,
Resident shall promptly give Landlord a written statement af any incident where tobacco
smoke is migrating into the Resident's unit from sources outside of the Resident's
apartment unit.
~. iiPiar~~g~r~~r~~ ~~ ~r~r~~te ~io~Sr~~king Faiiey. ~lanagernent shalf p~sf no-
smoking signs at entrances and exits, cammon areas, hallways, and in conspicuous
places adjoining the grounds of the apartment complex.
6. Landlord Rlot a Cuarantor of Smotce-Free nvir~nrnent. Resident
acknowledges that Management's adoption of a smoke-free living environment, and the
efforts ta designate the rental complex as smoke-free, do not make the Nlanagement or
any of its managing agents the guarantor af Resident's health or of fhe smoke-free
conditian of the Resident's unit and the common areas. Hovvever, Management shall
take reasonable steps ta enforce the smake-free terms of its leases ~nd to make fihe
complex smake-free. Management is not required fo take steps in response to smoking
unless Management knaws of said smoking or has been given writfen notice of said
smoking.
7o ther ~~ici~r~ts ar~ ThardOPa~ty ~r~~ffic~~r~es ~f ~~iden#'~ ~4gr~ernent.
Resident agrees that the other Residents af the complex are the third-party
beneficiaries of F2esident's smoke-free addend~am agreements v~rith Management. (In
(ayman's terms, this means that Resident's commitments in the Addendum are made to
the other Residents as well as to IVianagement.) A t~esident may use another Resident
for an injunction ta prohibit smoking or for damages, bufi does not have the right to evict
another Resident. ~,ny suit between Residents herein shafl nofi create a presumption
that the Management breached this Addendum.
~, Effecfi of r~ach and Right to T°erm0nate Lease. A breach of fihis Lease
Addendum shall give each party all the rights contained herein, as well as fihe rights in
the Lease. A material breach of this Addendum shall be a material breach of the Lease
and grounds for immediate termination of the Lease by the Management.
9. Disclai er by ar~ag~m~nt. E~esident acknowfedges that Managemenf's
adoption of a smoke-free living enviranment, and the efforts to designat~ the rental
camplex as smoke-free does not in any ~nray change the standard of care that the
Management or managing agent ~rould have ta a Resident household ta render
buildings and premises designated as smoke-firee any safier, more habitable, or
improved in terms of air quality standards than any other rental premises. IVlanagement
specifically disclaims any implied ar express warranties fihat the building, common
areas, or Resident's premises wil{ have ar~y higher or irrtpraved air q~ality standards
than any other rental property. Mana~ement cannot and does not vvarranty or promise
that the renta! premise~ or commor~ areas wil! be free from seconcfhancf smoke.
Resident acknowledges that Management's ability to police, monitor, or enforce the
agreements of this Addendum is dependent in significant part on voluntary compliance
by Resident and Resident's guests. Residents with respiratory ailments, allergies, or
any ather physical ar mental condition relating to smoke are put on notice that
Management does not assume any higher duty of care to enforce this Addendum than
any other landlord c~bligation under the Lease.
.
Resident Date
Resident Date
Management
Date
PAR~CVIE VI~L~ [~QF~1"H F~~USI G LEASE
q-~al C3p~or~unity Ha~asor~g
Move-in/Annual Re-certification Date
IDENTIFICATiOfd OF PARTfES, PREt1~ISES AND TERM
A. Parties and Premises
The Housing and Redevelopment Authority af Columbia Heights (°Management") does
hereby lease to the househoid headed by
("TenanY'} and consisting of the following household members:
the premises described below, under the terms and conditions stated herein. The
address and unit number of the leased premises is: Unit No. at
965- 40th Avenue NE in Columbia Heights, Minnesota in the project known as Parkview
Villa North Building ("Premises").
Any additions to the household members named above, including live-in aides and
foster children but excluding naturai births, adoptions or court ordered custody, require
the written approval of the Management prior to the person residing on the Premises.
Tenant must promptly infarm Management af a birth, adoption or court ordered custody
of a chifd. Failure on the part of the Tenant to compiy with this provision is a serious
violation of the Lease, for which Management may terminate the Lease pursuant to
5ection X her~of.
B. Term
This Lease will begin on and end at noon on
unless otherwise terminated pursuant to the pravisions of Section X hPranf I ~nnn
completion ot the initial term, the Lease will automaticaily be renewed on a 12-month
periodic basis subject to the 4ermination provisions of Section X.
PAYMENTS DUE UNDER THE LEASE
A. Rent
1. Rmcunt. TFe first rent paymenf for the period beginning
and ending is $ . This payment is due at the time
the Lease is signed_
Monthly rent of $ shal! be due and payable beginning on
, and continuing thereafter on the first day of each month. This
rent amount wiil remain in effect unless adjusted or changed in accordance with
the provisions of Section III hereof. This rent is based on (check one):
The Management-determined flat rent for this unit; or
On the income and other information reported by the Tenant.
Famifies may change rent calculation methods at any recertification. Families
who have chosen the flat rent option may request a reexamination and change to
the formula-based method at any time if the family's incorne has decreased, their
on-going expenses for such purposes as child care and medical care have
changed or any other circumstances that create a hardship for the family that
would be alleviated by a change.
2 Payment of Rent and Late Fees. Tenant shall pay rent and other charges
owing to Management by either persona( delivering or sending the amounts
owing by prepaid first class mail to the following address:
Payable to: City of Columbia Heights
Mail to: Parkview Villa
965- 40th Avenue NE
Columbia Heights, MN 55421
Tenant shall owe a$25.00 late fee to Management for rent not received by the
5th day of the month. Rent will not be considered paid and a charge of $20.00
shall aiso be assessed for checks returned for i~sufficient funds or account
closed.
3. Failure to Pav. If TenanYs rent is not received by the 14th day of the
month, and Management has nat agreed to accept payment at a later date,
Tenant shall be deemed to be in default and a notice of termination will be issued
to Tenant demanding payment in full or the surrender of the Premises by the
Tenant.
Securitv Deposit
1. Amount and Purpose. Tenant agrees to pay $ as a security
deposit to be used by Management at the termination of this Lease toward
reimbursement of the cost of repairing any damage to the Premises caused by
the Tenant, household members or guests, and for any rent or other charges
owed by the Tenant.
2. Interest: Security deposits shall be held by Management for Tenant and
shali bear simple interest in accordance with Minnesota State (aw.
3. Return of Deposit: Management shall, within the time limit prescribed by
~/i~nno~~4~ c14L~ ia`v`/, iciuii~ ai.iCli uCNvSii iu i@t~a(ll, pius any inierest earned, 0~
furnish Tenant a v/ritten statement defining the specific reason for the withholding
of the deposit or any portion thereof. Management may withhold from such
deposit such amounts as are reasonably necessary to remedy Tenant defaults in
the payment of rent or other funds due to Management pursuant to the Lease
and/or restore the Premises to the condition at the commencement of the Lease,
norrnal wear and tear excepted.
Not for Use as Rent. According to Minnesota Statute, Chapter 504B.178,
subdivision 8, Tenant may not deduct the amount of the security deposit from the
last month's rent, and further, all subsequent penalties described in this statute
will apply.
C. Utilities
The following chart describes how the cost of utilities and services for the
Premises will be paid. Management is not being responsible for failure to furnish
utilities for reasons, which are beyond ManagemenYs control.
Manaqement Paid Tenant Paid
Heat
Cooking Fuel
Electricity
Hot Water
Sewer
Water
Trash Removal
Other
In addition to monthiy rent, Tenant shall pay the amounts for excess utility
consumption of tenant furnished major appliances listed below:
Item:
Room Air Conditioner
Extra Refrigerators
Food Freezers
Head Bolt Heater
Garage
Amount Tenant P~s to
Manaqement in Addition to Rent
$ per
$ per
$ per
~ per
$ per
~The Utility Allowance Schedule for tenant paid utilities and the Schedule of
Excess Utility Surcharges is posted in ManagemenYs offices. Management shall
provide the Tenant wifh no less than 60 days notice prior to the proposed
effective date of scheduled revisions to these items. The notice shall:
(1) Describe the basis for the allowance or revision.
(2} Include a statement of specific items induded in determining the utility
consumption and doliar amounts in the allowance or revision.
(3) Advise tenants where they may review the Managemenf's records, which
document the basis for the allowance or revision.
(4} Provide tenants an opportunity to submit written comments within a 30-
day period. The comment period wiil expire no less than 30 days prior to the
proposed effective date of the allowance or revision.
D. Maintenance and Service Charqes
Tenant shall notify Management promptly of required repairs to the Premises, and of
unsafe canditions in the areas surrounding the Premises. Except for normal wear and
tear, Tenant agrees to pay reasonable charges for the repair of damage to the Premises
and the areas surrounding the Premises, Management equipment, or for extra
maintenance or service expenses caused by the Tenant, household members, guests
and for damages caused by the failure of the Tenant to report the need for repairs.
Tenant shall be charged for the cost of maintenance and service charges in accordance
wiiii ine Scneduie oi iviaintenance Charges posted in ManagemenYs offices or for the
actual cost of the labor and materials needed to complete the work for repairs not listed
on the Schedule of Maintenance Charges.
Notice of charges billed to Tenant for repairs ar services under this section shall specify
the items or damages invoived, correctional action taken, and the charges shall be due
and payable ;n fulf .hi~y (3~) days after written notice is issued. Failure to pay for
~naintenance and service charges in a timely manner is a viofafion ot this Lease and will
be grounds for eviction.
IN. RE-CERTIFICATION, DWELLING SIZE AND CONTINUED ELIGIBILITY
A. Annual Re-Certification
Once each year or as requested by Management, Tenant shall furnish accurate
information to Managernent in order for Management to determine whether the rental
amount should be changed, whether the dwelling size is appropriate for TenanYs needs,
and/or whether Tenant is still eligible for public housing under Federal law, including
compliance with community service requirements if applicabie. This determinatian will
6e made in accordance with the °Admission and Continued Occupancy Po(icy," copies
of which are available in at ManagemenYs office. Tenant aiso agrees to comply with
ManagemenYs reasonable requests for verification of the information provided by the
Tenant, inciuding the execution of releases for third-party sources. Failure of Tenant to
comply with Management's reasonable requests for information shali constitute good
cause for the termination of this Lease.
Income reviews will be heid every third year for tenants choosing the flat rent option.
Tenants who have chosen this option will be notified at the appropriate time for their
recertification. At the time of the recertification appointment the Tenant may elect to
change his or her rent choice option.
Management shall give Tenant written notice of any change in the TenanYs rent as a
resuit of the annual re-certification. The notice shall be signed by Management, state
the new rent amount the Tenant is required to pay, and the effective date of the new
rent amount. Any change in the TenanYs rent as the resuit of the annual re-certification
will be effective on the first day of the month foliovri~g the last day of the current lease
term.
Once the rentai amount is established, it shall rernain in effect until the effective date af
the next annual re-certification or interim rent adjustme~t as required herein.
B. Interim Rent Rdjustrnenfs
Rent is fixed in Section II hereof and wili remain in efFect for the period
between annual re-certifications unless during such period:
a. An additional adult not inciuded in application/lease moves into the
unit; this may only be done with prior written Management approval.
b. Tenant requests a rent review due to a decrease in family income
or a change in other circumstances in which would lower the rent
payment in accordance with the approved Schedule of Rents.
c. The current rental payment was calculated for a temporary time
period.
d. There is a change in HUD regulations requiring such review.
2. Tenant agrees to notify tVianagement within 30- days of the follo~ving
changes:
a. An increase in total household income of ~200.00 or more per
rnonth since last income evaluation.
b. A member of the household moves out of the unit.
c. Either of these chanQes could resuit in a rant incrPac~, F~~i~ ~~o „~
the Tenant to notify Management of an~increase in income or the
departure of a household member as required herein shall be
deemed a violation af the Lease and may be grounds for eviction.
Management shalt give Tenant written notice of any change in the TenanYs rent as a
result of an interim rent adjustment. The notice shall be signed by an autharized
represenfative af Alianagement, state the new rent amaunt the Tenant is required to pay,
and tl~e effective dafe of the new rent amount.
Rent Decreases: Management shall process rent decreases so that the lowered rent
amount becomes effective on the first day of the month after the Tenant reports the
change in household circumstances.
Rent lncreases: Management shall process rent increases so that rent increases will
take effect the first day of the second month following the TenanYs changed
circumstances.
Once the rental adjustment has been impiemented, it shali remain in effect until the
effective date of fhe next annual reexamination or interim rent adjustment as required
herein.
C. Dwellina Unit Transfers
Tenant agrees that if Management determines through the application of its pubiished
occupancy standards that the size of the TenanYs dwelling unit is no longer appropriate
for TenanYs needs, that Tenant may be required to move to another unit in the inventory
of Management's public housing program within a reasonable period of time.
D. Reimbursement.of Underpaid Rent
If, as a resuit of a misrepresentation or omission made by Tenant at the time of
admission, annual re-certification, or rent review, Tenant pays rent in an amount lower
than that set forth in the Schedule of Rents, Tenant shall be liable for the difference
between the actual rent paid and the rent, which shoufd have been paid as determined
by proper application of the Schedule of Rents. Tenant shall be liable for such
difference from the date of the misrepresentation or omission to the date on which the
proper rent adjustment becomes effective. Management may also pursue what ever
remedies may be available inciuding eviction of the Tenanf from the Premises if
appropriate.
E. Intentional Misrepresentafions or Omissions
If Management determines that Tenant intentionally misrepresented or omifted his/her
income, assets, childcare, family composition or other material information, it may deem
such misrepresentation or omission as a violation of the Lease and proceed with an
eviction, whether the Tenant is or is not eligible at the time the misrepresentation or
omission is discovered.
IV. OCCUPANCY OF 3HE DWELLING UNIT
A. Proper Uses
Tenant shall not assipn this Lease, nor s~~biet or transfer possession of the Premis~s,
nor give accommodation ta boarders or ~odyers. Tenant shall not use or permit the use
of the dwelling unit for any purpose other than as a private dwelling unit solely for the
Tenant and hislher household members, which may include (with the written consent of
Management) foster children and individuals providing live-in care to a member of
Tenant's household. All occupants of the unit must be approved and listed on the
Lease.
This provision does not exciude reasonabie accommodation of TenanYs guests or
visifors who may stay in the unit up to twenty one (21) days per guest per calendar year.
Upon a showing of special circumstances or need, Management may extend this period
for a reasonabie additional time, not to exceed thirty (30} days per calendar year.
Tenant or members of the household may not engage in any profit making arti~ities on
the Premises withaut the written permission of Management and only after Management
determines that such activities are i~cidentai to the primary use of the Premises for a
residence by mernbers of the household.
B. Conduct on Premises
Tenant shail conduct himself/herself and cause other household members, guests, and
other persons who are on the Premises with Tenant's consent to conduct themselves in
a manner which will not disturb a neighbor's peaceful enjoyment of their
accommodations and will be conductive to maintaining the unit and surrounding area in
a decent, safe, and sanitary manner a~d shall refrain from illegal or other activity, which
impairs the physical or social environment of the unit or surrounding area.
Tenant shall refrain from, and cause other household members and guests to refrain
from destroying, defacing, damaging, or removing any part of the unit, the project or the
surrounding area. Tenant also has an obligation to adequately supervise any children
that are members or guests of Tenant's household.
C. Obsenratians of Laws and House Rules
Tenant shall observe all requirements and obligations imposed by locai, state or federal
laws, applicabie buiiding and housing codes and by this ~ease relating to the use of the
Premises. Tenant also agrees to obey any House Rules, which are reasonably related
to the safety, care and cleanliness of the building and the safety, comfort and
convenience of the Tenants. Such rules may be modified by Management from time to
time, provided the Tenant receives written notice of the proposed change, reasons for
the change and an opportunity to submit written comments during a 30-day comment
period at least 30 days befare the proposed effective date of the change in the rule.
D. Pets
Tenant shall only be allowed to keep pets on the Premises pursuant to and in
compiiance with the provisions of the Pet Policy as adopted and amended from time to
time by Management. A copy of the current Pet Rules and Regulations is Attachment 4
hereto. Failure of the Tenant to comply with the Pet Policy shall be deemed a violation
of the Lease and may be grounds for termination of the Lease.
~. OBLIGATIONS AND RESPONSIBILITIES OF MANAGEMEIdT
A. Maintenance and Repairs- Abatement
Management shall maintain fhe buiiding, facilities, common areas, and equipment in a
clean, decent, safe, and sanitary condition in co~farmity with the requirements of local
hausing cades, building codes and applicable regulations or guidelines of the
Department of Housing and Urban Development. Manayement shall make all
necessary repairs, aiterations, and improvements to the dwelling unit with reasonable
promptness at its own cost and expense, except as otherwise provided in this section.
if repairs or defects hazardous to life, health, and safety are not made, alternative
accommodations will he Q{fQfPfl t~ rhP Tgnan4 ;;,;~ti;;; ~~ ti,,,,.,. ,.r ,-,.___~,_
vu~a vi i ci iai it s i@~J(Jltlflg
same to Management, and if it is within the Management's ability to correct the defect or
obtain the correction thereof, then Tenant's rent shall abate during the entire period of
the existence of such defect while the Tenant is residing in the Premises. Rent shall not
abate if Tenant rejects alternative accommodations or if the defects were caused by
Tenant or TenanYs guests negligence, or the premises or equipment were intentionally
damaged by Tenant or Tenant's guests.
B. Good Workinq Order
Management shall maintain in good safe working order and condition electrical,
plumbing, sanitary, heating, ventilating and other facilities and appliances supplied or
required to be supplied by Management.
C. Waste
Management shall provide appropriate receptacies and facilities for the deposit of
ashes, garbage, rubbish, and other waste removed from fhe Premises by the Tenant in
accordance with this
Lease.
D. Utilities
Management shall supply running water and reasonable amounts of hot water and
reasonable amounts of heat at appropriate times of the year (according to ali applicable
building codes} except when a building that includes the premises is not required by law
to be equipped for that purpose, or where heaf or hot water is generated by an
instaliation within the exclusive control of the Tenant and supplied by direct utility
connection.
E. No Responsibility for Tenant's Propert
Management is not responsible for any damages and/ar losses to Tenant's furnifure or
other personal belongings. Management's insurance will not cover the TenanYs
personal property. Tenant understands and agrees that it shail be Tenant's
responsibility to insure personal property on the Premises.
F. Notice of Adverse Action
Management siiall notify Tenant of the grounds for any proposed adverse action taken
by Managernent against the Tenant along with TenanYs right to grieve the adverse
action if applicable.
VI. OBLIGATIONS AND RESPOtVSIBiLITIES OF ~'ENANT
A. Care of the Premises Pavment for Certain Repairs
Tenant shall keep the Premises in such condition as to prevent health, safety or
sanitation problems from arising on the Premises and/or cause damage to the unit. In
particular, Tenant shall not place furniture or other objects in front of windows or doors
as such conduct may impede egress from the Premises.
Tenant shall also notify Management promptly of any need {or repairs to the Premises,
and of known unsafe or unsanitary conditions which may lead to damage, iniury, or
unsanitary conditions. In particular, Tenant shall not disconnect ar ofherwise make
inoperable any smoke detectors on the Premises and shall immediately notify
Management of any smoke detector that is inoperable. The obligation to care for fhe
Premises and notify Management of the need for repairs are continuous even if Tenant
is temporarily away from the Premises. Except for normal wear and tear, Tenant shail
pay reasonable charqes for repair of damage to the leased Premises nr ~rn~art ~a~;~o,~
by Tenant, household members or guests, or for services performed by Management
because of Tenant.
B. ManaqemenYs Equipment
Tenant shall keep Management's appliances and equipment, including carpeting, if
appiicable, reasonabiy clean and use reasonable care in their use, operatian, and
maintenance at all times.
C. Trash
Tenant shall dispose of ali ashes, garbage, rubbish and other waste from the unit in a
safe and sanitary manner.
D. Motor Vehicies
Tenant shall only be allowed to keep motor vehicles on the Premises pursuant to and in
compliance with the provisions of the Parking Policy, a copy of which is attached hereto
as Attachrnent No. 7 but which may be amended from time to time by Management.
~ailure af the Tenanf to cornply with the Parking Policy shall be deemed a violation of
the Lease and may be grounds for termination of the Lease by Management.
E. No Disorderlv Conduct or Harassment
Tenant shail act in a cooperative manner with neighbors and Management personnel.
Tenant shali not permit any objectionable, threatening or disorderly conduct, offensive
language, noise, or create a nuisance that will disturb or interf'ere with the TenanYs
neighbors or Management personnel.
F. Comrnunication Devices and Antenna
In no case shall Tenant be allowed to drill holes in exterior walis, windows or roofs for
purposes of installing antennas, radio equipment and/or other communication devices
on the Premises.
G. No Alterations
Tenant shall not make any alterations or changes to the interior (i.e. painting or
wallpapering} or exterior of the Premises or to equipment on the Premises, or instai!
additional equipme~t or appliances without the written approval of Management.
H. No Waterbeds
Tenant agrees not to keep or permit waterbeds nor any other water-filled furniture on
the Premises, uniess first authorized in writing by Management.
I. No Lock Chanqes
No additional or new locks shall be instailed on any doors without prior written approval
from Management.
J. No Waste of Utilities
Water must ~7ot be a(lowed fo overflow or be wasted by leaving faucets open. Toilets
and other water apparatus shall not be used for any purposes other than those for
which they were constructed.
K. Coid Weather Precautions
In order to prevent water frorn freezing in the pipes, windows in the unit must not be left
open in cold weather. In addition, thermostats may not be lowered below 60 degrees in
order to prevent damage to the unit.
L. Responsibilitv far Rent
Residents are respansible for payir~g tfie r~nf and any other money due to Management
under this Lease or as a resuit of aiiy breacn of this Lease, and each and eveiy Tenant
is individually responsibie for paying the full amaunt of such debts, not just a
proportionate share.
M. Supervision of Chiidren
In order to promote safety and protect the quiet enjoyme~t of neighbors, Tenant has an
affirmative obligation to adequately supervise any children that are members or guests
of the TenanYs household. Tenant shall aiso comply with reasonable requests from
Management regarding child supervision and control by the Tenant.
N. Tenant Cooperation
Tenant shall respond and comply with ail reasonable requests of Management relating
to the implementation of this Lease, including but not limited to responding to requests
for information at re-certification, allowing inspections by Management, returning
required leasing documents to Management and cooperating with ManagemenYs
maintenance employees. Tenant shall aiso comply with ail practices and procedures
established by Management for purposes of managing and maintaining the Premises.
O. Mailinq Address
Tenant shall not permit, and shall have an affirmative obligation to preclude, the receipt
of any mail at the Premises addressed to anyone other than a member of the Tenant's
household.
P. Condition of Dwellinq Unit
By signing the Lease and the Unit Inspection Report, Tenant acknowledges that the
Premises is safe, clean and in good condition, and that ali appliances and equipment in
the dwelling unit are in good working order as described on the move-in Unit Inspection
Report. This report, signed by both the Te~ant and Management, is Attachment #3 of
this Lease.
At the time of move-out, Management shall complete another inspection of the Leased
Premises. When the Tenant notifies Management of his or her intent to vacate,
Managemenf shall advise Tenant of their opportunity to participate in the move-out
inspection
VII. CRIMINAL AND DRUG-RELATED ACTIVITY
Tenant, members of Tenant's household, guests or other person's under TenanY 's
control shail not:
a. Engage in any criminal activity that threatens the health, safety, or right of
peaceful enjoyment of other residents, neighbors or Management
personnei; or
b. Engage in any drug-related criminal activity on or off Management
property (The term "drug-related criminai activity" means the illegal
manufacfure, sale, distribution, use or possession with intent to
manufacture, seli, distribute or use a controiled substance or ~in ~~
paraphernalia.); or '
c. Engage in any abuse or pattern of abuse of alcohoi that may interfere wifh
the heaith, safety, or right of peaceful enjoyment by other residents,
neighbors ar Management personnel.
d. It is undersiooci anci agreed ihat a singie vioiation of this provision shall be
goa~ cause for termination of the Lease and, unless otherwise provided
by law, proof of the violation shall not require a crirninal conviction.
it is understood and agreed that a single violation of this provision shall be good cause
for termination of the Lease, except that criminal activity directly relating to domestic
violence, dating violence, or stalking engaged in by a member of a tenanYs household
or any guest or other person under the tenant's control, shali not be cause far
termination of the tenancy or occupancy rights, if and only if the tenant or immediate
member of the tenanYs family is a victim of that domestic violence, dating violence, or
staiking. The terms "domestic violence", "dating violence" and "stalking" are defined in
Section X(B) herein.
Nat 4vithstanding the foregoing, or any Federal, State, or focai law to the contrary,
Management may bifurcate the Lease or remove a household member from the Lease
= without regard to whether a househoid member is a signatory to the Lease in order to
evict, remove, or terminate occupancy rights of any individual who is a tenant or lawful
occupant and who engaged in criminai acts of physical violence against family members
or others without evicting, removing, or terrninating occupancy rights or otherwise
penalizing the victim of such violence who is also a tenant or lawful occupant. Such
eviction or removal of occupancy rights shall be effected in accordance with the
procedures prescribed by Federal, State, and local law.
Nothing in this Section:
a. limits Management form honoring court orders addressing rights of access
or control of the property, induding civil protection orders issued to protect
the victim and issued to address the distribution or possession of property
among the household members in cases where a family breaks up;
b. limits Management from evicting a tenant for any violation of a lease not
premised on the act or acts of violence in question against the tenant or a
member of the tenanYs househoid, provided that Management does not
subject an individual who is or has been a victim of domestic violence,
dating violence, or stalking to a more demanding standarci than other
tenants in determining whether to evict;
c. limits Management to terminate the tenancy of any tenant if Management
can demonstrate an actual and imminent threat to other tenants or those
ernployed at or providing service to the praperty if that tenant is not
evicted;
d. supersedes any provision of any Federal, State, or local law that
provides greater protection than this section for victims of domestic
violence, dating violence, or stalking.
~/111. ENTRY OF PRENiiSES DURING TENANCY
Tenant agrees that any authorized agent, employee, or representative of Management
may, upon advance notice to Tenant, be permitted to enter the Premises during
reasonable business hours for the purpose of conducting routine inspecfions and
maintenance, for making improvements and repairs or to show the Premises for re-
leasing. Management will provide Tenant with at least iwo days writtPr, nnti~a ~f ;±S
iniention af entering the unit; provided, however, that Management shail have the right
to enter the Premises at anytime without advance written notification to Tenant, if
Management reasonably believes that an emergency exists that requires such entrance
or if Tenant has requested a service call ar otherwise consented fo Managernent's entry
without prior notice.
!n th~; eve~t that Tenar~i ar~d aii aauit members of his/her household are absent from the
Premises at the time of entry, ManagernenYs agent, employee, or representative shall
leave in the dwelling unit a written statement specifying fhe date, time, and purpose of
entry.
IX. LEGAL P10TICES
A. Notice bv Manaqement: Any notice from Management shall be in writing and either
personaily delivered to the Tenant or to an adult member of the TenanYs family residing
in the dwelling unit, or sent to the Tenant by Certified Mail, return receipt requested,
properly addressed, and postage prepaid.
B. Notice bv Tenant: Any notice to Management, as owner of the Premises and as
managing agent of the Premises, musf be in writing and either personally delivered to
Management at its office, or sent to Management by first-ciass maii, postage prepaid
and addressed to: HRA of Columbia Heights, 590 = 4Oth Avenue NE, Columbia
Neights, MN 55421.
10
X. TERN9IN/-~TION OF THE LEASE
A. Bv Tenant
This Lease may be terminated by Tenant by providing two month written notice
forwarded to Management in the manner specified in Section IX. This notice must be
received by Management on or before the last day of the month preceding the month of
the intended move out (i.e. to vacate on December 31, notice must be received by
Management on or before October 31 st). Tenant must also provide two month written
notice if the Tenant does not intend to remain in the unit for an additionai term at the
4ime of the aufomatic lease renewal as provided in Section I(B). Tenant is responsible
for fuii payment of the last rental period.
By Manaqement
Management may terminate or refuse to renew this Lease for serious or repeated
violations of a material term of the Lease, such as failure to make payments due under
the Lease or to fulfill the Tenant obligations as set forth herein or for other good cause,
which may include but is not limited to:
^ Nonpayment of rent or ofher charges due under the Lease, or repeated
chronic late payment of rent;
~ Failure to provide timely and accurate statements of income, assets,
expenses and family compositian at Admission, Interim or Annuai Rent Re-
certific;ation;
m Assignment or subleasiny of the premises or providing accomrnodation for
boarders or lodgers;
E Use of the premises for purposes other than saiely as a dwelling unit for the
Tenant and TenanYs househoid as identified in fhe Lease, or permitting its
use for any other purpose;
~ Failure ~0 abide ~7V flBCPSSafV anrl raacnnahla r„iiag ~rn~~o uY it~.ic
Management for the benefit and well being of the housing project and the
Tenants;
m Failure to abide by appiicabie building and housing codes materialiy affecting
health or safety;
~ Failure to dispose of garbage, waste and rubbish in a safe and sanitary
manner;
° f=ailure to use electrical, plumbing, sanitary, heating, ventilating, air
conditioning and other equipment, including elevators, in a safe manner;
^ Acts of destruction, defacement or removal of any part of the premises, or
failure to cause guests to refrain from such acts;
• Failure to pay reasonable charges (other than for normal wear and tear) for
the repair of damages to the prernises, project buildings, facilities or common
area;
~ Any criminai activiiy that threatens the health, safety or right to peaceful
enjoyment of the premises by other residents;
e Any drug-related criminal activity, on or near such premises; or
~ Resident refuses to accept ManagemenYs request for modifications to the
existing Lease after being provided sixfy (60) days notice of the proposed
changes to the Lease.
An incident or incidents of actual or threatened domestic violence, dating violence, or
stalking will not be construed as a serious~or repeated violation of the lease by the
victim or threatened victim of that violence and wiil not be good cause for terminating
the tenancy or occupancy rights of the victim of such violence.
For the purposes of this Section and this ~ease, the foilowing definitians apply
"domestic violence" includes felony or misdemeanor crimes of violence
cornmitted by a current or former spouse of the victim, by a person with whom
the victim shares a chiid in common, by a person who is cohabitation vrith ar has
cohabitated ~vith the victim as a spouse, by a person similarly situated to a
spouse of the victim under domestic or family violence laws, or by any other
person against an aduit or youth victim who is protected form that person's acts
under the domestic or family violence laws;
"dating violence" is defined as violence committed by a person who is or has
been in a social re(ationship of a rornantic or intimate nature with the victim; and
where the existence of such a relatianship shall be determined based on a
consideration of the length of the relationship, the type of the relationship, and
the frequency of interaction between the persons invoived in the relationship;
"stalking" is defined as following, pursuing, or repeatedly committing acts with the
intent to kiil, injure, harass, or intimidate another person; ar placing under
surveiliance with the intent to kill, injure, harass, or intimidate another person;
and, in the course of, or as a result of, such foliowing, pursuit, surveillance, or
repeatedly committed acts, placing a person in reasonable fear of the death of, or
serious bodily injury to, or causing substantial emotional harm to that person; a
mernber of the immediate family of that person; or the spouse or intimate partner
of that person.
"immediate family member", with respect to a person, is identified as a spouse,
parent, brother or sister, or child af that person, or an ir~dividual to vrhom that
person stands in loco parentis; or any other person livin~ in the household of that
person and related to that person by blood or marriage.
C. Terminatio_n_Of Lease Upon Death Of Tenant
Upon the death of fhe Tenant, or if there is more than one Tenant, upon the death of all
tenants, either the Managernent or the personal representative of the TenanYs estate
may terminate the Lease upon one month's notice to the other party of the intenf to
terminate the Lease. The termination of the Lease under this section shall not relieve
the TenanYs estate from liability either for payment of rent or other amounts owed prior
to or during the notice period, or for the payment of amounts necessary to restore tne
Fremises fo their condiiion af fhe beginning of the Tenant`s occupancy, normal wear
and tear accepted.
D. Condition of Premises
Tenant agrees to leave the Premises in a clean and good condition, reasonable wear
and tear accepted, to furnish a for~varding address, and to retum the keys, card keys
and garage openers to Management when he/she vacates. If Tenant fails to return all
keys/card keys and garage door openers at the end of the tenancy, Tenant will be
charged to cover the cost to Management for changing locks, bolts and keys to the
Premises, garage and possibly the building common entry doors. If a Tenant abandons
or vacates the Premises with personal property remaining in the unit, Management shall
store and dispose of the property in compliance with Minnesota law at the Tenant's
expense.
E. Riqht of Re-Entrv
Management shall have the right to re-enter and take possession of the Premises for
any violation of the Lease and shall give Tenant written notice of the termination of the
Lease as foilows:
12
• 14- days in the case of failure to pay rent;
ti A reasanable time commensurate with the exigencies of the situation in the
case of creation or maintenance of a threat to the healfh or safety of other
Tenants or Management empioyees; and
~ 30- days in all other cases.
F. Requirements of Termination Notice
If Management elects to terminate this Lease, ManagemenYs notice of terminafion to
the Tenanf shall state the reasons for the termination, shal) inform the Tenant of his/her
right to reply to Management' s nofice, shall inform the Tenant of his/her right (if any) to
request a hearing in accordance with ManagemenYs grievance procedure, and shall
inform the Tenant of his/her right to examine any relevant documents, records, ar
regulations directly related to the termination.
Any tenant who claims that a lease terminaiSon is based on crirninai activity directly
relating to domestic violence, dating violence or stalking, must provide a written
certification in a form provided by fvianagement or substantiaify similar thereto, that they
are a victim of domestic violence, dating violence, or stalking, and that the incident or
incidents which are the subject of the termination notice are bona fide incidents of actual
or threatened abuse. The written certification must be provided within fourteen days after
Management requests the certification in writing, which may be the date of the lease
termination notice. it may also be the date of any other written communication from
Management stating that the Tenant is subject to eviction due to the incident which the
Tenant then wishes to allege was a bona fide instance of actual or threatened abuse. The
certification requirement may be complied with by completing the certiiicativn forn~ which is
available at the management office. Information provided in the certification form shali be
retained in confidence, shall not be entered into a shared data base, and shall nat be
provided to a related entity unless the Tenant consents in writing, the information is
required for use in eviction proceedings, or its use is othernise required by law.
C; Attnmavc' FPPC
If Management brings any suit or action in court against the Tenant for termination of
this Lease, or a suit or action for any rent or other sums due under the terms of this
Lease, Tenant agrees to pay ManagemenYs attorneys' fees and other legal costs, !F
AND ONLY IF the court determines that the Tenant has lost the suit or action brought
by Management. If the Tenant prevails in the suit or action brought bv Management, no
attomey's fees or ather (egal costs shall be payable by the Tenant.
XL GRIEVANCE PROCEDURE
All grievances or appeals arising under this Lease shall be processed and resolved
pursuant to the grievance procedure of Management which is in effect at the time such
grievance or appeal arises. A copy of the grievance procedure is available for
inspection by Tenant at the o~ces of Management.
XII. MODIFICATIONS
This Lease, together with any addenda if applicable and any future adjustments of rent
or descriptions of the Premises, evidences the entire agreement between Management
and Tenant. Except for rent adjustments made by Management under the provisions of
Section III, no change herein shali be made except in writing, signed, and dated by the
parties. Tenant must accept modifications to the existing Lease within sixty (60) days
after Management notifies Tenant of its intention to modify the Lease_
13
XIII. SEVERABILITY CLAUSE
If any provisions of this Lease or portion of such provision or the application thereof to
any person or circumstance is heid to be invalid or unenforceable, the remainder of the
Lease or the remainder of such provision and the application thereof to other persons or
circumstances shall not be affected tnereby.
XIV. tdON-V1(AIVER OF LEASE VIOLATIOPdS
Management's acceptance of rent with knowledge of good cause for termination of this
Lease, shali not be considered a waiver of ManagemenYs right to terminate the Lease
on the basis of such good cause or the right to assert such good cause in any legal
action.
X~f. A7TACHM~NTS TO THE LEASE
Tenant certifies that he/she has received a copy of this ~ease, and the following
attachments to this Lease and understands that these attachments are part of this
Lease.
~ House Rules/ Nandbook
~ A.pplicafion for Admission or Continued Occupancy Policy (ACOP)
• Unit inspection form(s)
° Pet Policy
a C~isclosure on Lead Base Paint
° Proximity Card Policy and Requirements
~ Parking Policy
Community Service and Seif-Su~ciency
TENANT PLEASE NOTE
If you do nat understand all or any portion of the terms of this Lease, have a
Management representative explain the provisions of this Lease to your satisfaction
priar ta signing it.
I, the Tenaf~i n~med in fhis Lease, do hereby verify that I have read and understood all
the terms cantained in fhis Lease and have received a copy of it.
IN WITNESS WHEREOF, the parties have executed this Lease agreement this
day of , 20 , at
Minnesota. ~
i enant (Jointly and Severally)
Tenant (Jointly and Severally)
Authorized Representative
14
For copying and paper reduction purposes the Parkview Villa North
Adlnissions and Continued Occupancy Policy, revised April 2006 has not
been included in this packet information, a copy of this document will be
available at the meeting and in Community Development office for review.
PHA ~OaCtI ReSQCUtE0i1 U.S. Department of Housing onne rvo. ~~~7-0026
Approving Operating Budgef and Urbsn Oeve[apmestY {ex.p. 1 6/31 120 0 9}
dffice of Pubiic and Indian Housing -
Real Estafe Assessmenf Cenfer (PIH-REAC)
Public reporting burden for this collec6on of in?artnation is es6maLd to avera~e 10 minutes per response, incEuding the 5me inr reviewirig instructions, s:zrc6ing existing dafa
soumxs, ga~hering and maintaining t~e dafa needeJ, and compieting and reviwring the collection ofinfoRnation. This agenc~ may not collectthis i~fosmation, antl you are natrequired to
c:omplete t~is #orm, unfess ii displays a currenfly vaiid OMB control number.
This infocmation is required by Sec6on 6(c)(4) of the U.S. Nousing Act of 1937. The iniamta5on is the operabng budget far the lanr-income pubEic housing prc~ecam and provides a
summary af t~e propasedibudgete:i receipLs arsd e~y enditures, approval oE budgeted r~eipls and expenditures, and justi5ca6on of cerfain specified amounls. HUD revicws t~e
iniormation to determine ~ i~e operating p[an adapted by ihe pu6lic ho-using agency (PHAj and the am~unts are ~eas~nahle, and fhat fhe PHA is in comp7iance wi~ procedures
presaibed 6y HllD. Responses are required to obtain 6enefits. fiis infarmation do~ not lend i~efE ta confitlentiality.
PHA Narne: Golurnbia Heights Housing and Redevelopment Aufhority PHA Coda: MNid5
PHA Fiscal Year Beginning: 2009 Board Resolution Nuinber: 2008-06_ ' Ci ~'~'7
~
Acting an behalf of the Board of Commrssioners of the above-named PHA as ~ts Chairpersan, I make the falIowing
certrfications and agreernent to the Department af Housing and Urban Deveioprnent {HITD} regarding the Board's
approvat of {check ane or more as appticabla):
I}ATE
~ Operating Budget approved by Board resolutioa on:
^ Operating Budget submit~ed to H[JD, if applicable, or~:
~ C)perating Budget ravision approved by Board resolution on: ~
~ nnerating Ri~c~u~t revi.ginn giihmit#P~i tn T-TTiT~~ i FaFn,in,lgr_.ahlr~y nn:
I certify on behalf of the above-named PHA that: .
1. All statufory and regulatory requirements have been znet;
1 D/28/2008
2. The PHt i~as su;ticieny ~p~ratiug i-eser~~s io ~ricet t~ia wurkir~g ca~ital rxeeds os its deveIopmenirs;
3. Proposed budget expendiiwe are necessary in the efficient and economical operation of the fiousing for tl~e purpose of
serving ?o~v-income residents;
A. The budget indicates a source of funds adequate to ca~~er a11 proposed expenditures;
5. The PHA wili cornply with the wage rate zequirement under 24 CFR 968.1 lfl{c) and (f~; and
6. The PHA will comply with the requirements for access to records and audits under 24 CFR 9b8.110(i).
I hereby certify that all the informafion stated within, as welI as any information pzavided in the accomparliment herewith,
if applicable; is true and accu~-ate.
'4'6~ar~ing: HUD will prosecute false claims and statements. Convzction may result in criminal andlor civil penalties. (18
U.S.C. I40I, 1010, 101231, U.S.C. 3729 and 3802)
PrintBoar~lChairperson'shTame: 5i~ature: ~; ~ Date:
F
~..~'-- j~ ~-~- .~
Walter R.Fehst, F~cecutive Director '~ ; `~ ~,/~ ~~ r~ ~ ~;~
~'r ..i' " - r tA ~ ,:~G' ~
- - - ~ - v ~ i i ~
Previous editions are obsalete form HUD-5257A (08;2005}
PERSONAL SERVICES - - - - -
1000 ACCRUED SALARIES - - - - -
1011 PART-T(ME EMPLOYEES - - - - -
1070 INTERDEPARTMENTAL LABOR SERV 22,533 22,463 - 23,760 23,760
1080 INTERDEPARTMENTAL LABOR CR - - - - -
1210 P.E.R.A. CONTRIBUTION - - - - -
1220 F.LC.A. CONTRIBUTION - - - - -
1300 INSURANCE - - - - -
1510 WORKERS COMP WSURANCE PREM - - - - -
1700 ALLOCATED FRINGE - - - - -
1800 INTERDEPARTMENTAL FRINGE CR - - - - -
TOTALS: PERSONAL SERVICES 22,533 22,463 - 23,76d 23, l60
SUPPLIES - - - - -
2000 OFFICE SUPPLIES 1,002 1,616 2,500 2,500 2,500
2010 MINOR EQUIPMENT 10,842 10,060 1,000 1,420 1,420
2011 COMPUTER EQUIPMENT - - - - -
2020 COMPUTER SUPPLIES - - 1,000 1,0~0 1,G00
2030 PRINTING & PRINTED FORMS 27 - 265 265 265
2070 TRAINING & INSTR SUPPLIES - - - - -
2160 MAINT. & CONSTRUCT MATERIALS 28,276 54,605 10,000 10,2~0 10,200
2161 CHEMICALS - - - - -
2171 GENERAL SUPPLIES 6,557 3,959 7,00~ 7,000 7,000
2172 UNIFORMS - - - - -
2175 FOOD SUPPLIES 45 556 750 750 750
2280 VEHICLE PARTS z1 - - - -
TOTALS: SUPPLIES 46,768 70,797 22,515 22,735 22,735
OTHER SERViCES & CHARGES - - - - -
3020 ARCHITECT/ENGINEER FEES - - - - -
3040 LEGAL FEES - - - - -
3041 ATTORNEY FEES-CIVIL PROCESS 25,699 8,371 5,000 5,000 5,OQ0
3050 EXPERT & PROFESSIONAL SERV. 4,509 3,085 29,255 5,500 , 5,500 `
3060 MANAGEMENTSERVICES 135,552 140,160 142,557 154,824 154,824
3100 PROTECTIVE SERVICES - - - - -
3105 TRAINING & EDUC ACTIVITIES 771 - - - -
3210 TELEPHONE & TELEGRAPH 2,330 1,937 2,300 2,300 2,300
3220 POSTAGE 346 91 600 600 600
3250 OTHER COMMUNICATIONS - 191 200 200 200
3310 LOCAL TRAVEL EXPENSE 512 43 150 150 150
332d OUT OF TOWN TRAVEL EXPENSE 3 - - - -
3430 ADVERTISING OTHER 446 - - - -
3500 LEGA~ NOTICE PUBLISHING 113 149 350 350 350
3600 INSURANCE & BONDS 14,304 14,233 18,556 18,587 18,587
3810 ELECTRIC 48,128 48,246 51,932 54,530 54,530
3820 WATER 12,415 11,804 13,000 13,260 13,260
3830 GAS 64,796 60,212 68,695 72,130 72,130
3840 REFUSE 3,416 3,421 3,800 3,990 3,990
3850 SEWER 6,480 6,640 7,800 8,034 8,034
4000 REPAIR & MAINT. SERVICES 37,949 48,220 42,000 43,840 43,840
Ce~y of CaI~~bEa Heights
2QQ9 ~udget ~r~rEc shee~
~~partr~en~ ~r~pos~d
203 PARKVIEW VILLA NORTH Actua) Ac~uai Adopted Department Manager Council
46330 PARKVIEW VI~LA NORTH Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2006 2007 2008 2009 2009 2009
4030 EXTRAORDINARY MAINTENAPJCE - - ° - -
4050 GARAGE, LABOR BURD. 16 - - - -
4100 RENTS & LEASES 45 - - - -
4200 PROGRAM ACTIVITIES - - - - -
4300 MISC. CHARGES 243 217 - - -
4315 PILOT 16,437 18,222 15,430 15,430 15,430
4330 SUBSCRIPTION, MEMBERSHIP ~ - - - -
4335 TENANT SERVICES - - - - -
4349 INSURANCE DEDUCTIBLE - - 1,000 1,D00 1,000
4374 EMPLOYEE RECOGNITION - 116 - - -
4376 MISCELLANEOUS CIVIC AFFAIRS - - - - -
4380 COMMISSION & BOARDS - - - - -
4390 TAXES & LICENSES 2,372 2,372 2,491 2,491 2,491
4395 STATE SALES TAX - - - - -
4500 ADMfNISTRATIVE EXPENSES - - - - -
4850 INTER~ST ON DEPOSITS 547 259 600 600 600
TOTALS: OTHER SERVICES & CHARGE 377,428 367,989 405,716 402,816 4Q2,816
CAPITAL OUTLAY - - - - -
5120 BUILDING & IMPROVEMENT 115,311 113,503 417,156 170,628 170,628
~~~~ ~R/~DRv ~/. vT~-I`R T~-JD~~I RI~111 ni~irc _ _ - - -
517b ~JFFICE F~UIP(~IENT - - - - -
5180 OTHER EQUIPMENT - 13,713 - - -
TOTALS: CAPITAL OUTLAY 115,311 127,216 417,156 170,628 170,628
OTHER FINANCING USES - - - - -
71 QD OPER. TRANSFER OUT - LABOR - - - - -
7431 TRANSFER OUT SPEClAL PROJECT - - - - -
8100 CONTINGENCIES - - - - -
8110 VANDALISM - - - - -
TOTALS: OTHER FINANCING USES - - - - -
_
TOTALS: PaRKViEW VILLA NORTN 562,040 588,464 845,387 _ _ _
619,939 _
= 619,939;
TOTA~S: PARKVIEW VILLA NORTN 562,040 588,464 845,387 619,939 619,939
GRAND TOTALS: 562,040 588,464 845,387 699,939 619,939