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PARTNER SUBGRANT AGREEMENT
Columbia Heights Public Schools and the City of Columbia Heights
Columbia I-Ieights Public Schools (ISD #13), and the City of Columbia Heights (the City) have
committed to partner with each other to reach stated goals set by the 21 ~` Century Community Learning
Centers Grant awarded to ISD #13 by the State of Minnesota, and for that purpose, ISD #13 and the City
form this written agreement.
1. Term
"fhe term of this agreement is September I, 2009 to August 31, 2012.
2. Activities
Described within the worlcplan/budget/grant application of the aforementioned state grant awarded to
ISD #13 are certain youth academic and enrichment programs which the City of Columbia Heights
agrees to provide through its Recreation Department during the term of this agreement. These
activities include: School Out Field Trips, Moonshoe Players, Wild Wednesdays, Theater in the Park,
TN7; SPARKS, and Adventure Days.
The City will recruit and select all program participants according to criteria in the workplan/grant
application of the aforementioned state grant awarded to ISD #13. 'fhe City strongly encourages
participant referrals by ISD #13.
3. Amount of Subgrant
Eligible expenses incurred by the City Recreation Department to provide the above program activities
will be reimbursed by ISD #13 quarterly, not to exceed the following:
$45,000 for the 2009-2010 school year
$45,000 for the 2010-2011 school year
$45,000 for the 2011-2012 school year
"The amount of federally-sourced funds provided by ISD #13 in this agreement is $45,000.00 annually
from CFDA number 84.287c. The required matching funds provided by the City under this agreement is
~-0-.
4. Reporting and Record Retention
The City will accurately invoice ISD #13 quarterly for reimbursement of eligible expenses, in sufficient
detail to satisfy ISD #13. In addition, the City will provide ISD #13 with available demographic and
program evaluation data necessary for ISD #13 to complete required State Progress Reports in regard to
activities provided by the City under this agreement. "Phis will include information about project
activities, accomplishments, progress toward goals, barriers and other data.
Both ISD #13 and the City must comply with the Minnesota Government Data Practices Act as it
applies to data created, collected, received, stored, used maintained or disseminated under this
agreement.
The City must retain all supporting records such as timesheets, vendor invoices and participant lists in
accordance with the City's state-approved record retention schedule. The City must make these records
available for inspection by ISD #13 and its designees, including ISD #13's MN Department of
Education grant representative, during normal business hours during the retention period.
5. Termination
Either ISD #13 or the City may cancel this agreement at any time, with or without cause, upon written
notice to the other party. Upon termination, the City will be entitled to reimbursement for eligible
expenses incurred through the date the termination notice is received, subject to the limitations in section
3 above. ISD #13 is not obligated to reimburse any expenses incurred after the date such notice is
received by the City.
Signed this ~ ~ ~' day of `~ ~ P ~~-~- (~-~-~- , 2009 by: