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HomeMy WebLinkAboutContract 22202220 PARTNER SUBGI2ANT AGREEMENT Columbia Heights Public Schools and the City of Columbia Heights Columbia Heights Public Schools (ISD #13), and. the City of Columbia Heights (the City) have committed to partner with each other to reach stated goals set by the 21St Century Community Learning Centers Grant awarded to ISD #13 by the State of Minnesota, and for that purpose, ISD #13 and the City form this written agreement. 1. Term The term of this agreement is September 1, 2009 to August 31, 2012. 2. Activities Described within the workplan/budget/grant application of the aforementioned state grant awarded to ISD #13 are certain youth academic and enrichment programs which the City of Columbia I-Ieights agrees to provide through its Library during the term of this agreement. These activities include: Culture and the A~°ts activities, R. E.A. D. Dogs pr•og~°am, and Summer Reading P~°vgrams. "The City will recruit and select all program participants according to criteria in the workplan/grant application of the aforementioned state grant awarded to ISD #13. The City strongly encourages participant referrals by ISD #13. 3. Amount of Subgrant Eligible expenses incurred by the City Library to provide the above program activities will be reimbursed by ISD # 13 quarterly, not to exceed the following: $12,000 for the 2009-2010 school year $12,000 for the 2010-2011 school year $12,000 for the 2011-2012 school year "l he amount of federally-sourced funds provided by iSD #13 in this agreement is $i~,©00.00 annually from CFDA number 84.287c The required matching funds provided by the City under this agreement is ~-0-. 4. Reporting and Record Retention The City will accurately invoice ISD #13 quarterly for reimbursement of eligible expenses, in sufi3cient detail to satisfy ISD #13. In addition, the City will provide ISD #13 with available demographic and program evaluation data necessary for ISD #13 to complete required State and Federal Progress Reports in regard to activities provided by the City under this agreement. This will include information about project activities, accomplishments, progress toward goals, barriers and other data. Both ISD #13 and the City must comply with the Minnesota Government Data Practices Act as it applies to data created, collected, received, stored, used maintained or disseminated under this agreement. "The City must retain all supporting records such as timesheets, vendor invoices and participant lists in accordance with the C"ity's state-approved record retention schedule. The City must make these records available for inspection by ISD #13 and its designees, including ISD #L3's MN Department of Education grant representative, during normal business hours during the retention period. S. Termination Either ISD #13 or the City may cancel this agreement at any time, with or without cause, upon written notice to the other party. Upon termination, the City will be entitled to reimbursement for eligible expenses incurred through the date the termination notice is received, subject to the limitations in section 3 above. ISD #13 is not obligated to reimburse any expenses incurred after the date such notice is received by the City. Signed this ! `{~ day of .~ e_ ~~e-w.,~ t ~- , 2009 by: