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HomeMy WebLinkAboutJanuary 27, 2009, MinutesHOIJSING & REDEVEL4PMENT AUTHORITY REGULAR MEETING MINUTES OF JANUARY 27, 2009 Call to Order - by Diehm at 7:00 p.m. Oath of Office Scott Clark administered the Oath of Office to cammissioners Bruce IVawrocki, Bobby Wi!liams and Gary L. Peterson. Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., and Bru~e Kelzsn~erg City Staff- Mayor-Gary L. Petersan, Executive Director-1lValter R. Fehst, Dsputy °. : Executive Director-Sco~t ~I~ri~, ~ssistant Communi~y Dsve~opmsnt ~irec~or- Sheila Cartney and Community Development Secretary-Cher Bakken. Pledqe of Alleqiance Election of Officers Motian by Kelzenberg, second by Petersan, to keep the same officers as last year, which is President-Diehm, Vice President-Williams, and Secretary/Treasurer-Ecklund. A[I ayes. Motion Carried. CONSENT AGENDA Approve the Minutes of October 28, 2008 Regular Meeting and Financial Report for the months of October, November, December 2008, Resalution 2Qt}9-01. Diehm stated on page 4, under Resalution 2008-07, the second paragraph, third sentence, "Over a periad of thre~ years everyane wauld be up tc~ the market rate ar~d would be paying the same amount per month", which isn't a correct statement and shauld be removed. Nawrocki stated on page 5, the motion should say the name af the bidder. Motion by Peterson, secand by Kelzenberg, to apprave the consent agenda Items as amended #4 and #5 as listed. RII ayes. Motion Carried. BUSINESS ITEMS Report of Management Company Laura Sheak, Manager asked commissioners if they had any questions on the monthly reports. Nawrocki asked what has happened with the issues brought up at the last meeting on noise from the school children playing in the alley. Sheak stated she spoke with Sargent; Lenny Austin who stated they have investigated the alley noise in the past and that this is a commercial zoned buitding, they have been out there many times and by using their noise decimal equipment, found no violation. Diehm stated the new owners of Star Central came to the City Council meeting recently and the Council discussed with them the noise problems we have had in the past. Fehst stated they agreed to install some more insulation in the unit to help with this problem. Housin~ & Redevelopment Authority Minutes January 27, 2009 Pa~e 2 af 5 Lisa stated Brian Hon, Modernization Praject Manager fram Common8and, was there to report on the 5t~' floar Modernizatron project. Hon stated they should be finishing up on the project tomorrow. There will be a final walk through with Lisa on Thursday at 11 a.m. and at that time if there are any unfinished items they will make a list and take care of them. Donald Camp, Unit 608, asked what are they gaing ta do with the problems like doors not shutting and handles an the main doors on the flaors that were already done. Brian stated all the parts for these issues are on arder at this time. Resident Council Minutes Ecklund Jr. introduced the new otficers. Stated they vofed to give the VFW members $25 each for heiping aut with bingo for the past 95 to 18 years and the blood pressure lady $155 every two months. Citizen Forum~ Ken Block, Unit 315 stated that some residents have complained that when they use their bathroom exhaust fan it blaws cold air and cigarette smoke fram other apartmenfs. Laundrv Proceeds Palicy Cartney stated this item was discussed at the last meeting and it was determined that the poficy needed to be updated. One of the main changes is that the Resident Courrcil would provide quarterly reports to the HRA and management company as ta what they spent the money on. It also states the money is taken out monthly instead of quarterly, and added that 50% of the proceeds wili be given to the Residents Council, which wasn't stated in the policy. Ecklund stated the change that he could see is that statf used to give him a cheek to deposit and with the new policy Laura would put the money in by direct deposit. Mation by Peterson, second by Ecklund, to Approve Amended Cash Management Policy for Parkview Villa. All ayes. Motion Carried. Resolution 2009-02, Designatinq Signatories Diehm stated this document states we will be using iVortheast Bank far our banking needs. Motion by Peterson, second by Williams, to waive the reading of Resolution 2009-02, there being an ample amount of copies available to the public. Motion by Peterson, second by Nawrocki, to Adopt Resolution 2009-02, a Resolution Designating Depository for the Calumbia Heights Housing and Redevelopment Authority (HRA). All ayes. Motion Carried. Housin~ & Redevelopment Authority Miuutes January 27, 2009 Page 3 of 5 Housinq Choice Vaucher Proqram for Parkview Villa South Clark stated we discussed at the last meeting allowing a number of units in the south building to use a Housing Choice Voucher program, which is also known as the Section 8 program. The reason this was brought up was because there were residents of the City who had a Section 8 voucher, but because we do not have the pragram in place, they could not rent a unit. The HRA board would need to enter into an agreement with Metra HRA for a Kausing Assistance Renta/ Cantract. The individuai would pay approximately one third of their incame for the ren~. 7~he boara~ also asked stat~ ta check into other cities that may have this program in place, which we did find the Cities of St. Louis Park and Champlin. They do not have issues assaciated with the program. Statf is recommending designating three to four units ta this program. Diehm asked what are the terms if we start with 3 of 4 units and we decide that we want two units. Clark stated you would have to go back to Metro HRA for approval. Matian by Peterson, second by Kelzenberg, ta Approve the Hausing Choice ~/oucher Pragram for Parkview Villa South with three units being accessible to the program. Matian by Nawrocki, second by Williams, to amertd the mation to two units. Upon Vote- Williarns-aye, Nawrocki-aye, Ecklund-aye, Diehm-nay, Kelzenberg-nay, Peterson-nay. 3 ta 3 vote. Motion Failed. Upon Vote of oriqinal motion: Nawrocki-abstained, Kelzenberg -aye, Diehm -aye, Wil6iams -aye, Ecklund -aye, Petersc~n -aye. Mati~n Carri~d. Diehm asked Nawrocki for the record to state his reason for abstaining his vote. Nawrocki stated he abstained because he would like to see a smaller number and see how it works. Office Camput~r/Internet Proposal Lisa Wilcox-Erhardt stated Adam Broderick, l. T. Director from CommanBond was there to answer question of the board. Lisa stated the Internet and computer service have not worked for the last couple of months. The Internet connection that provides service from the City works sometimes and other times it does not. CommonBond staff inet with City staff to discuss the issues. At this time staff is recommending purchasing the sonic wall and two computers and enter into an agreement with Comcast for /nternet service. Nawrocki stated the City is considering changing their present phone system as rt is outdated and will not be compatible with the system at the new public safety building and liquor stores. lt would make sense to wait until the City makes the determination if they are going to switch systems. Diehm asked if Clark has checked into the cost of the bids to see if they are competitive. Clark stated the IT department checked and confirmed that these are. Housing & Redevelopment l~uthority Minutes January 27, 2009 Page 4 of 5 Mation by Peterson, second by Eckiund, to apprave the purchase of two computers far $1,799.72, enter into an agreement with Comcast to provide internet service for $64.95 per manth, and purchase the sonic wall from Sonic Systems for the quated price af $319.24. Afl ayes. Mation Carried. Security Camera Proposal Clark stated in 2008 staff found out the security cameras haven't been warking for a caupie of years. Th~s was not competitively bid as the proposal is viewed as a continuation and an amendment to existing City services as Marco has supplied the hardware and saftware for the liquor store security system. The city Police Department needs to be able to monitor the cameras in case of any problems. The proposal calls for re-establishing six camera locations plus adding one at the entrance to the garage and one at the back of the building near the dumpster. The system would also allow the addition of four additional lP (lnternet protocol cameras) at a later date if needed. We have Steve Marsden here from Marco to answer questions the board may have. If the NRA praceeds with thrs, an action should be taken to transfer funds from Parkview Vifla IVorth and South's fund balance, which would be approximately $649, 000 and $300, 000 as this was not included in the 2009 budget. Nawrocki asked Marsden to explain how the cameras would work for the Police Department. Marsden stated the Police would be able to pull up in their car and on their computer in the car see what was happening in the building. Sheak stated we know who is doing certai~t incidents at night and they are not residents, but can't prove it withaut the ear~neras. Ecklund asked if there would be any difference in price far a camera in the parking lot that would rotate back and t'orth. Marsden stated they are approximately $3, 000 more per camera, and that they would be able to adjust the current cameras to provide caverage af the entire lot. Motion by Peterson, second by Kelzenberg, to Approve the proposal from Marca to purchase Security Cameras for Parkview Villa in an amount not to exceed $10,328.04 from Funds 203 and 213; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. Ail ayes. Motion Carried. HRA Palicv Reqardinq Commissioner ~ontact with Entiti~s 5ubmitfiir~g Bici Proposals Diehm stated she would recommend tabling this item, as she would like to have a little more time for the board to review and discuss the policy. Motion by Peterson, secand by Kelzenberg, to table this item. All ayes. Motion Carried. Adiournment Motion by Williams, second by Kelzenberg, to adjourn the meeting at 8:45 p.m. All ayes. Motion Carried. Housing & Redevelopment Authority Minutes January 27, 2009 Page 5 of 5 Respectfully submitted, Cheryl Bakken Recording Secretary