HomeMy WebLinkAboutOctober 5, 2009 wk sessCITY OF COLUMBIA HEIGHTS
590 40`~ Avenne NE, Columbia Heights, MN 55421-3878 (763}706-3600 TDD (763) 706-3692
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ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be held in the
CITY OF COL UMBIA HEIGHTS
as follows:
Meeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: OCTOBER 5, 2009
Time of Meeting: IlVIlViEDIATELY FOLLOWING PUBLIC HEARINGS
Location of Meeting: CONFERENCE ROOM 1
Purpose of Meeting: WORK SESSION
1. Alternative Learning Center -police
2. Refuse/Recycling Program
a. Single Sort Program development
b. Contract
3. Board & Commission Appointments
Mayor
Cary 1.. Peterson
Councilmembers
12obertA. ti'illianrs
Bruce Nawrnckt
Tamnrera Diehnr
Bntce Kelrenberg
City Manager
Wolter I2. Fehct
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to,
or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to participate in all City of Columbia Heights' services,
programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Clerk at 763-706-3611 to make
arrangements. (TDD/706-3692 for deaf or hearing impaired only)
CITY COUNCIL LETTER
WORK SESSION of October 5, 2009
AGENDA SECTION: ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE -, ,' APPROV
ITEM: School Liaison Officer Program - NE Metro BY: Scott Nadea>~ BY: ~. ,
NO. School District 916 (ALC) DATE September 29, 2009 DAT :
.lip'
BACKGROUND:
Several months ago, I was approached by Jonas Beugen, the Director of the Metro Heights Academy at
3989 Central Avenue NE. This school is operated by NE Metro School District 916, and is commonly
referred to as the ALC. Mr. Beugen was requesting that the Police Department consider assigning a
School Liaison Officer at their location, and offered to assist in funding that officer. After negotiating
with Mr. Beugen on this topic, we have come up with a draft of an agreement which would provide a
Liaison Officer in exchange for a payment of $82,000 per year for three years through the 2012/13
school year.
As the City Council is aware, the School Liaison program has been very successful at the high school
and, more recently, at the middle school in District 13. Mr. Beugen feels this program will be beneficial
at the Metro Heights Academy as well, and he will be joining me at the work session in order to answer
questions from the Council.
A copy of the draft agreement is attached for the Council's review.
ANALYSIS/CONCLUSION:
The Police Department is requesting that the City Council consider District 916's request to institute a
School Liaison Officer program at their location. If approved, their funding of this officer would enable
the Police Department to add an additional officer to its roster, thus increasing our ability to work
proactively on items relating to youth in the community, with almost all of the cost being paid for by
District 916.
COUNCIL ACTION:
SCHOOL LIAISON OFFICER PROGRAM
Columbia Heights Police Department
and
Northeast Metropolitan Intermediate
School District 916
J f ~~ ~~
January 1, 2010 to June 30, 2013
TABLE OF CONTENTS
Subject
Page
Mission, Goals and Primary Responsibilities of the
School Liaison Officer ...............................................................................................3
Objectives of the School Liaison Officer Position ...............................................................4
Position Description -School Liaison Officer Position:
Accountability and Education Requirements .............................................................6
Position Description -School Liaison Officer Position:
Qualifications .............................................................................................................7
Major Areas of Accountability for the
School Liaison Officer Position .................................................................................9
Guidelines for School Liaison Officer Position .................................................................1 l
Joint Powers Agreement ....................................................................................................12
Program Cost Factor Breakdown .......................................................................................15
Page 2
MISSION, GOALS AND PRIMAI[~Y RESPONSIBILITIES OF THE SCHOOL
LIAISON OFFICER
Mission Statement:
The School Liaison Officer is placed in the school environment to identify, correct, and
prevent delinquent behaviors and activities, and to create a positive relationship between.
youth, police, and other authority figures.
Goals:
To work with and through school administrators, counselors, teachers, and students to
develop a better understanding and a more positive attitude among students as to the role of
a police officer.
To work in liaison with school officials to provide, as much as possible, a safe and crime-free
environment for students and staff:
To act as a law enforcement consultant and educator to School District 916.
Primary Responsibilities:
The School Liaison Officer shall function as a law enforcement officer within the school
environment and under the direction of the Columbia Heights Police Department
investigative supervisor. The School Liaison Officer shall act as a resource for students,
teachers, counselors, school administrators and parents. The School Liaison Officer shall
remain conscious that the primary responsibility is that of a law enforcement officere
The School Liaison Officer plans and coordinates all functions of investigations relating to
juveniles and children, in both criminal and non-criminal matters to effectively solve
criminal cases and build a basis for successful prosecution when warranted and/or make all
appropriate dispositions ofnon-criminal matters.
The School Liaison Officer also develops and presents investigative reports to the County
Attorney and/or City Prosecuting Attorney for complaints and coordinates with other juvenile
referral agencies to appropriately handle juvenile criminal and non-criminal acts that have
come to the attention of the Department.
Page 3
THE OBJECTIVES OF THE SCHOOL LIAISON OFFICER POSITION AREe
Objective #1:
To provide a formal process or rationale to:
a. Enhance the general safety to students and faculty staff in and around public
schools.
b. Monitor and/or prevent juvenile gang activity and provide intelligence.
c. Reduce the use of uniformed officer intervention at school sites for response
to school related service demands.
d. Maintain community contact for:
Parents, students, neighborhoods, community organizations (PTA and
other service providers).
e. Handle incidents such as minor assaults, thefts, and threats as they occur in
the officer's assigned schools.
Indicator #1:
Lack of formal or informal complaints or concerns, either written or verbal.
Receipt of letters, phone calls or personal verbal contacts regarding individual or
program successes.
Objective #2:
To provide the following services to District 916:
a. To coordinate and directly provide for, in appropriate circumstances, the
general safety of students and staff.
b. To monitor gang activity throughout school property and respond appropri-
ately to non-school related intelligence regarding gang activity.
c. To reduce the number of calls responded to by uniformed officers at school
sites.
Page 4
School Liaison Program
Indicator #2:
Statement of Objectives
Maintain adequate knowledge through review of daily reports, keeping abreast of
the above current problems and disseminating information to Investigations and
Patrol.
Objective #3:
Complete all investigations assig7zed or generated in the field to their proper
conclusion.
Indicator #3:
Pass Liaison supervisor's review of completed cases. One hundred percent of
cases must pass this review.
Objective #4:
Improvement and continual update of Liaison Program.
Indicator #4:
Yearly evaluations to be prepared by School Officials, Police Department and
Liaison Officer for annual review and evaluation.
Page 5
POSITION DESCRIPTION -SCHOOL LIAISON OFFICER
ACCOUNTABILITY AND EDUCATION REQUIREMENTS
The School Liaison Officer is a member of the department below the rank of Sergeant.
Officer may be assigned from the rank of police officer to serve as School Liaison Officers
Officers who desire to serve in this assignment may submit their requests in writing to the
Police Captain. Officers serving in the assignment may be removed at the discretion of the
Chief of Police. The appointed School Liaison Officer may vacate this position with thirty
days written notice to the Chief of Police. While serving in this assignment, officers shall
receive a pay differential in accordance with the labor agreement in effect at the time of the
assignment.
Accountable to:
The School Liaison Officer reports to and is directly accountable to the Police Department
Captain and/or the Chief of Police.
Education and Training Requirements:
POST licensed, supplemented by course work in investigative techniques, interview anal
interrogation techniques and crime scene processing techniques, at least three years of
experience as a police officer.
Page 6
POSITION DESCRIPTION -SCHOOL LIAISON OFFICER
QUALIFICATIONS
Considerable knowledge of the principles of modern investigation techniques.
2. Thorough knowledge of scientific methods of crime detection and criminal
identification.
3. Thorough knowledge of federal, state and local laws and ordinances that are enforced
by the department.
4. The ability to communicate effectively both orally and in writing.
5. The ability to analyze complex criminal transactions and trends and to use information
obtained to successfully charge criminal offenders.
6. The ability to develop informants.
7. The ability to independently manage a number of investigations at any one time.
8. The abilit<7 to manage tune effectively.
9. The ability to speak effectively in public.
10. The ability to work effectively with juveniles.
11. The ability to gain cooperation, support, and assistance of the area church organiza-
tions, County Welfare, County Court Services, Juvenile Court, County and City law
enforcement, and other agencies in the community.
12. To meet as needed with representatives of District 916 and the Police Department to
discuss individual student and student body problems that affect school or police
department objectives.
13. The ability to provide educational materials and lectures for the students, the school
staff and the community on juvenile problems and problem areas, available assistance
services for the students and their parents, and other topics deemed important.
14. The ability to assist in the classroom in the teaching of physical, mental and social
effects of alcohol and narcotic use and abuse.
Page 7
School Liaison Program
Qualifications
15. The ability to train the school staff in matters of school security, symptoms of drug
abuse, gang activity, etc.
16. The ability to identify and take proactive steps to prevent activities that lead or could
lead to delinquent behavior and/or activities.
17. The ability to establish a favorable rapport with students as a means far preventing
delinquent behavior and activities.
18. The ability to maintain the police image. The School Liaison Officer is responsible for
the enforcement of city and state law, but whose treatment is fair and recognizes
he/she is working in a juvenile environment. The Juvenile Officer must assure the
students and the staff that he/she is not in the school to create a police state, he/she is
there to assist the administrative staff and students.
19. The ability to promote informal contacts between the students and the police, to
increase communication and understanding between the two.
20. The ability to meet all other requirements and performance criteria defined for patrol
officer position.
21. The ability to serve as a resource person for law enforcement and juvenile court
procedures. The officer will be in a position with the school to develop a better
understanding and have additional pertinent information for juvenile court determina-
tions.
29. The School Liaison Officer is often in a favorable position to work on many creative
programs and can work with juvenile group leaders trying to interest them in
constructive activities of a recreational or social nature.
Page 8
MAJOR AREAS OF ACCOUNTABILITY OF THE SCHOOL LIAISON
OFFICER POSITION
1. To attend school staff meetings as a resource person in developing and adopting
procedures that will contribute to the prevention of juvenile delinquency.
2. To promote a climate of physical and psychological safety that is conducive to
learning.
3. Support proactive initiatives to reduce gang affiliation among students.
~. To assist in addressing student truancy.
5. To communicate and cooperate with county welfare officers, probation personnel, and
other members of the professional community when appropriate.
6. To assist school staff members in understanding the Anoka County Juvenile Court
System, law enfarcement ramifications, and the technique of court referrals when
necessary.
7. To be a part of the total team. effort to provide role models and prevent undesirable
behavior patterns from developing. Endeavor to build and maintain rapport between
youth, school, and police by day-to-day contact as a resource person.
8. To become involved in school and outside youth activities in order to understand
special problems of youth and how they may be positively addressed. Participate in
community affairs as requested or assigned, and be available for lectures to school and
community groups.
9. To facilitate education programs for students; i.e., acts as a resource person in the
continuing development of drug education, etc.
10. To assist and advise insecurity matters regarding school buildings and properties that
are normally supervised by school staff members upon request of appropriate school
official(s).
11. To maintain individual police skills, including physical conditioning. Stay abreast of
developments in the crime prevention and youth relations fields and changes in related
laws and ordinances.
12. To prepare and submit necessary case files regarding cases assigned or investigated.
Page 9
School Liaison Program
Major Areas of Accountability
13. To work under the direction of the investigative supervisor and will accept input from
appropriate school administrative personnel.
14. Investigates reported crimes, both in and out of the school environment, for the
purpose of collecting evidence and identifying, locating, questioning witnesses and
suspects, and making legal arrests as justified by the facts developed.
15. Obtains and processes physical evidence. Handles or arranges for the processing of a
crime scene including measurements, fingerprints, photos and drawings, etc.
16. Ensures proper development of cases far prosecution, builds an accurate and complete
case file through reports of actions and findings. Coordinates the disposition of all
juvenile matters to provide for unified approach.
17. Ensures proper disposition of cases for prosecution, builds an accurate and complete
case file through reports of actions and findings. Coordinates the disposition of all
juvenile matters to provide for a unified approach.
1 R. Ensures proper disposition of all assigned cases, meets with the Police Captain.
regularly to review the status of all cases and determines whether to pursue, delay or
close the matter.
19. Confers with parents, other members of the Criminal Justice System, and those private
and public agencies within the community which are involved in the case, counseling
or treatment of juveniles, children or family units, in the disposition of matters
involving juveniles and/or children.
20. Preparation and presentation of appropriate material to students.
21. Keeps the Police Captain advised of all current investigations and performs all other
duties as apparent or assigned.
Page 10
GUIDELINES FOR THE SCHOOL LIAISON OFFICER. POSITION
1. Work week will be based on a forty-hour week.
2. Work hours will be proximate to the school day.
3. Will be assigned a department vehicle while on-duty.
4. Time commitment is appropriately divided in each of the following categories:
a. In-school activity,
b. Case investigation, training, and meetings as scheduled.
c. In summer months, the officer will assist in proactive initiatives in addition
to assisting at the A.L.C.
5. Primary supervisor is the Police Captain. Secondary supervisor is the on-duty police
supervisor.
6. Must report to a supervisor daily, but is authorized to report immediately to the school
each day if approved.
7. Must be prepared to perform all police functions, as the officer is subject to immediate
call-out for other activities, but must be discreet in the visibility of police equipment.
8. Will be assigned a cellular phone, and the phone must be operational during all hours
when on duty.
9. Break time will be as defined in the union agreement.
10. Will be assigned desk space at the Police Department and will be provided appropriate
office space and supplies by the schools.
11. Must dress in a manner that is acceptable to school administrators and with the
approval of the Chief of Police.
12. The officer is at all times under police supervision, but is expected to work closely
with school administrators and staff. The objective is to solve problems, assist school
staff, and to assist students.
13. Will prepare appropriate reports to the Captain and/or Chief of Police,
14. Shall attend any scheduled Investigator and Department meetings,
Page 11
Joint Powers Agreement between
Columbia Heights and
Northeast Metropolitan Intermediate School District 91.6
For a Police School Liaison Officer
This Joint Powers Agreement dated this day of is made pursuant to
M.S. 471.59 by and between the City of Columbia Heights (City) and Northeast
Metropolitan Intermediate School District 916 (District 916).
Whereas, District 916 wishes to have a full time Police School Liaison Officer at Metro
Heights Academy beginning on January 1, 2010 through the 2012-2013 school year and is
willing and able to fund the salary and fringe benefits for the police school liaison officer
during that time period; Now, Therefore,
In consideration of the mutual undertakings set forth herein, the City and District 916 agree
as follows:
1. Purpose: The purpose of this agreement is to create, fund, and implement the
position of Police School Liaison Officer.
2. Duties and Responsibilities: The job description for the School Liaison Officer is
attached.
3. Selection Process: From applications of qualified applicants for the position of
School Liaison Officer, one or more candidates will be selected by a selection board
made up of District 916 personnel and appointed Police Department personnel. Oral
interviews are to be administered by the same selection board. The final appointment
of the School Liaison Officer is at the discretion of the Chief of Police. The School
Liaison Officer may be removed from the position at the discretion of the Chief of
Police.
4. Funding: District 916 will reimburse the City for the police school liaison officer's
salary, fringe benefits and expenses as per the attached Cost Factor BT°eakdoN~n.
5. Billing: Payment shall be made twice during the year: one-half in January and
one-half at the end of the school year, upon receipt of a written request for payment
from the City.
6. Term: This agreement shall commence on January 1, 2010 and shall end on June 30,
2013.
Page 12
School Liaison Program
JointPowersAgreement
7. General Provisions: The Police School Liaison Officer is a city employee and shall
not be considered an employee of District 916 for any purpose, including but not
limited to salaries, wages, other compensation or fringe benefits, Workers
Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability
insurance, keeping of personnel records, termination of employment, individual
contracts or other contractual rights. The officer will report to and be directed by the
Investigative Supervisor, but will consult regularly with District 916 officials. The
officer will have office space and phone at District 916's high school without cost to
the City.
8. Indemnification by Ciry: The School Liaison Officer is a City employee. The City
shall indemnify, hold harmless, and defend District 916, its elected officials and
employees against any and all liability, loss, costs, damages, expenses, claims or
actions which District 916, its officers and employees may hereafter sustain, incur or
be required to pay, arising out of or by reason of any negligent or willful act or
omission of the City, its agents or employees, in the execution, performance, or failure
to adequately perform the City's obligations pursuant to this agreement.
9. Indemnification by District 916: District 916 shall indemnify, hold harmless, and
defend the City, its officers and employees against any and all liability, loss, costs,
damages, expenses, claims or action which the city, its officers and employees may
hereafter sustain, incur or be required to pay, arising out of or by reason of any
negligent or willful act or omission of District 916, its agents or employees, in the
execution, performance or failure to adequately perform District 916's obligations
pursuant to this agreement.
10. Termination ofAgreement: Ninety day written notice by either District 916 or City is
required to terminate the program. The Liaison Officer can be removed at any time
following the written notification of termination of the program.
11. Notice: Notice to the City shall be given to the Chief of Police, Columbia Heights
Police Department, 825 41St Avenue NE, Columbia Heights, MN 55421. Notice to
District 916 shall be given to the Director of Administrative Services, Northeast Metro
916, Intermediate School District, 2540 East County Road F, White Bear Lake, MN
55110.
Page 13
School Liaison Program
JonrtPowersAgreement
12. Temporary Reassignment: Temporary reassignment of the Liaison Officer is at the
discretion of the Chief of Police not to exceed thirty consecutive days, contract to be
renegotiated after thirty days.
13. Resolution of unforeseen problems arising in this program shall be negotiated by
representatives appointed by District 916 and the Chief of Police.
In witness whereof, the parties leave executed this agreement the day andyearfirst written
above.
City of Columbia Heights
Gary L. Peterson
Mayor
District 916
School Board Chair
Scott Nadeau
Chief of Police
Director of Administrative Services
Page 14
COST FACTOR BREAKDOWN
HIGH SCHOOL LIAISON OFFICER PROGRAM
2010
Base Wage -High School Liaison Officer: .
Patrol Top Wage $5,593.00/month
Liaison Officer Premium. $ 1 X2.00/month
Longevity (4 year rate) $ 93.92/month
Holiday pay
Deferred Compensation
Overtime Allocation
Total Base Wage
Compensation and Fringe:
F.I.C.A. (1.45%)
Workers Comp (3.75%)
P.E.R.A. (14.10%)
Hospitalization ($745/month)
Total Fringe Benefit Costs
Miscellaneous Costs:
Training allowance
Vehicle related expense
Total Miscellaneous Costs
Total Yearly Costs:
AGREED-UPON PAYMENT BY DISTRICT 916
Twice yearly payments: '/2 in January
and %2 at the end of school year
Each payment will be:
$ 67,116.00/year
$ 1,824.00/year
$ 1,127,00/year
$ 3,582.00/year
$ 325.00/year
$ 3,510.00/year
$77,484.00/year
$ 1,124.00/year
$ 2,905.00/year
$ 10,925.00/year
$ 8,940_00/year
$ 23,894.00/year
$ 800.00/year
$ 800.00/year
S 1,600.00/year
$102,978.00/year
~ 82,000.00/year
~ 41,000.00/twice yearly
Page 15
CITY COUNCIL LETTER
Meeting of: 10/05/09
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: Refuse and. Recycling Proposals: Review Contract BY: K. 1-lansen BY: ~: '
f ~,.-i
Development DATE: 10/01/09 DATE: `
Background: Staff has met several times over the last few weeks with representatives from Veolia
Environmental on our Refuse/Recycling contract to review the transition plan and single sort recycling in the
City. Multiple streets and alleys were driven to look for potential problem areas and to better focus on
equipment types (Veolia will be ordering new equipment). Veolia has tested the type of equipment they plan
to use in our City to review actual operations for single sort.
Currently recycling is collected from the street curb, even if refuse is collected in the alleys. This causes
those with alleys to haul their recycling to the front curb across the lawn, mud, or snow. Issues in the past for
alley recycling collection have been electrical and other wires that run through the alleys, limiting trucks that
empty from the top, plus having an additional truck running through the alley.
Today the only recycling revenue share for the City comes from the Recycling Center collections. The new
Contract includes a recycling revenue share between Veolia and the City amounting to 60% of commodity
value (minus processing costs), although currently the rebate is negligible due to the historically low value of
recycling materials.
Analysis/Conclusions: Staff believes it would be more convenient for residents to place recycling for
collection at the same location as refuse. This along with the convenience of single sort recycling should
increase recycling collection.
Veolia supervisors have determined they can provide alley point collection for recycling with the single-sort
64-gallon containers. Veolia will buy new trucks that are lighter for both refuse and recycling and also tip
the cart into the truck from the side v.s. overhead. Further, single sort recycling is typically collected every
other week thereby reducing the recycling truck trips on the alley. In addition, removing dumpsters from
alleys (where possible) will reduce the number of different style refuse trucks on the alleys.
Single sort recycling can be conducted every other week (proposed route schedule attached). There will still
be a recycling truck in town every collection day as the route schedule is divided with an A-week and B-
week recycling collection for each zone, except on Friday (A-week only, due to the small number of
properties serviced on that day).
Public Works and Veolia will work to create a ~^ecycling/soli~' waste reduction plan to increase recycling,
thereby reducing the tonnage of solid waste and the associated costs for disposal. The plan currently
includes moving the recycling collection to the alleys and utilizing a single sort container, targeting and
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/05/09
AGENDA SECTION: WORK SESSION
ITEM: Refuse and Recycling Proposals: Review Contract
Development
ORIGINATING DEPARTMENT: I CITY MANAGER
PUBLIC WORKS
BY: K. Hansen
DATE: 10/01 /09
BY:
DATE:
assisting the multi-unit properties in developing their own property recycling plan/procedures, informing all
residents regarding the need to reduce solid waste disposal due to the 45% increase in tipping fees, and
continuing the information campaign on the general benefits of recycling.
This will require some ordinance changes and staff is currently reviewing the refuse and recycling ordinance
for any changes affected by the new contract and for other items that require updates.
Example recycling carts are located at City Hall and the Municipal Service Center with a couple of examples
of bi-lingual (with pictures) stickers on the lid for recycling. All carts are green, only the lid color is different
for recycling. Refuse carts have a green lid and recycling can have blue, yellow, or grey lids with the sticker.
Staff recommends yellow lids for recycling.
In Summary the Disadvantages and Advantages for Single Sort Recycling and alley collection are listed
below:
Cons:
- Another truck traveling the alleys every other week
- Collection day crowding in the alley for both refuse and recycling every other week
- Residents must find a storage location for both carts side or rear of property
- Increased contamination of paper in single sort container
Pro's
- Convenience to residents to place their recycling for collection at the same location as refuse
- Convenience to residents of single sort recycling v.s. manually sorting before collection
- Convenience of storing recycling materials in a cart with a lid vs. a box and loose bags
- Proven experience of improved recycling participation and increased tonnages from each resident
The benefits for a change in the way recycling operations are conducted today will increase the tonnages for
recycling, thereby reducing the amount of solid waste disposal charges and increasing revenue from recycling
(depending on the recycling commodities market).
Recommended 1Vlotion: Direct staff to prepare the contract for Single Sort Recycling operations and
prepare an updated ordinance for required changes.
Attachments: Recycling route schedule
KH:kh
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 10/05/09
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: Refuse and Recycling: Review Contract Development BY: K. Hansen, J. Davies BY:
DATE: 10/01 /09 DATE:
Background: Council accepted the bids for the refuse and recycling RFP on September 14`", 2009 and
directed staff to prepare a contract that would start on January 1, 2010 and end on December 31, 2014 with
Veolia Environmental Solid Waste Services, the apparent low, responsive bidder.
Analysis/Conclusions: Staff used the previous Refuse/Recycling contract as a basis for the new contract, to
facilitate the same level of service. Major changes to the new contract are summarized as follows:
• Contractor information has been changed to Veolia based upon their bid, and includes single sort
recycling.
• Term has been updated for 5 years beginning in January of 2010 and ending December of 2014.
• Tipping fees have been defined and added to be separately tracked in the payment procedures.
• Assumes the City will switch to Single Sort Recycling in 64 gal carts and pickups changed to every
other week for recycling. Refuse collection days remain the same.
• Assumes the City will move recycling collection point to the same location as refuse (i.e. to the alley
where permitted)
• Collection service (refuse and recycling) for Public Facilities has been added to the contract. Location
of Public facilities is defined in the appendices.
• Language has been added in the Disposal section in which the City reserves the right to direct the
location and facility of the disposal of solid waste.
• Language has been added which requires the Contractor to provide tonnage reports on a monthly
basis for garbage, solid waste and recycling. And that the City may withhold payment without such
submittals.
• A recycling rebate provision has been added to provide for revenue sharing of recyclables collected
Citywide.
• A fuel escalation clause has been added to account for fluctuations in fuel costs.
• Allows the contractor to service Multi-dwelling properties with carts instead of dumpsters where
permitted.
The draft contract is attached as prepared by Public Works Staff. It is still under review by Veolia officials,
as well as the City Attorney's office, Finance Department, and City Administration office.
Recommended Motion: Comments /Questions /Directions on the 5-year Refuse, Recycling and Yard
Waste Services contract, including Single Sort Recycling with Veolia Environmental Solid Waste Services.
Attachments: Draft Contract
KH:kh
COUNCIL ACTION:
CONTRACT BETWEEN
VEOLIA ENVIRONMENTAL SERVICES SOLID WASTE MIDWEST, Inc. LLC
and
THE CITY OF COLUMBIA HEIGHTS
FOR THE COLLECTION AND DISPOSAL OF
GARBAGE, RUBBISH, RECYCLABLE MATERIALS AND YARD WASTE
January 1, 2010- December 31, 2014
REFUSE SERVICE CONTRACT
THIS Contract is between the CITY OF COLUMBIA HEIGHTS, a Minnesota municipal corporation, party of the first part, herein
referred to as "City", and VEOLIA ENVIRONMENTAL SERVICES SOLID WASTE MIDWEST, LLC, a Wisconsin corporation,
8025 Excelsior Drive, Suite 202, Madison, Wisconsin 53717 party of the second part, herein referred to as "Contractor.".
The City and contractor agree as follows:
General Description of Services. The contractor shall make a complete collection of garbage, refuse, large items, and major
appliances from residential dwellings in the City at least once in each calendar week during the term of the contract, and, convey
this garbage and rubbish to a facility authorized by the State of Minnesota, Anoka County, and the City of Columbia Heights.
Work to be performed includes the removal of recyclable materials and yard waste collected in conjunction with the City's
Recycling and Yard Waste Programs. The Contractor certifies all materials generated from this contract is collected and disposed
of properly and in accordance with Federal, State, and local government laws, ordinances, regulations, and rules. The Contractor
also provides a robust customer service, public outreach, and supervisory program of the contracted operations.
2 Contract Period
a. The basic contract shall be in full force and effect for the period beginning January 1, 2010, and ending December 31, 2014.
This agreement may be extended for a period of up to three (3) years at the option of the City.
b. This contract and any extension thereof shall be subject to the cancellation by the City if the City finds that the Contractor has
violated any of the provisions of the specifications and the contract, after being given ten (10} days notice of a hearing to be
held before the City Council of the City of Columbia Heights, and said City Council determines that the Contractor has
violated any provision of this agreement and that this contract shall be canceled.
Definition of Terms
a. C~ shall mean the City of Columbia Heights, Minnesota.
b. Contractor shall mean any person, or the agent or employee thereof, with whom the City of Columbia Heights may contract
to collect and dispose of garbage, combustible and non-combustible rubbish, recyclable materials and yard waste.
c. Residence shall mean all single-family dwellings, double bungalows/duplexes, apartments, town homes, condominiums and
other living quarters. A residence equals one stop.
d. Multi-dwelling properties mean any residential property with more than four separate living quarters including apartments.
e. Garbage shall mean organic waste resulting from the preparation of food and decayed and spoiled food from any source.
f. Rubbish shall mean all inorganic (non-hazardous) refuse matter that accumulates in the ordinary operation of a household
including but not limited to stone, sod, earth, concrete, and building materials resulting from remodeling of the residence on
the property at which these materials have been placed, along with carpeting, carpet padding, mattresses, chairs, couches,
tables, and other such items of furniture.
g. Recyclable Materials shall mean newsprint, glass bottles and jars, aluminum, steel and tin cans, cardboard, plastic beverage
bottles, mix paper, phone books and magazines and any other materials as required by the City.
h. Yard waste shall mean garden waste, leaves, lawn cuttings, weeds, and prunings (branches and twigs}.
i. Brush shall mean branches, trees and shrubs of less than four (4) inches in diameter.
j. Receptacle, unless specifically provided otherwise, whether referred to as `cart,' `garbage can,' `plastic bag,' `suitable
container,' `cans,' or `containers,' shall be of such size and form as to permit Collection and handling by one person. A single
cart shall not exceed 96 gallons.
k. Tipping Fee shall mean the charge per ton assessed to the Contractor by the City approved solid waste disposal facility for
disposing Refuse and Garbage. Tipping Fee excludes any taxes and/or surcharges.
1. Electronics shall mean televisions, stereos, VCR's, DVD players, computers, computer monitors, and any other device as
defined by the State of Minnesota.
m. White Goods shall mean household appliances including but not limited to clothes washers and dryers, dishwashers, water
heaters, garbage disposals, trash compactors, conventional and microwave ovens, ranges and stoves, air conditioners,
dehumidifiers, refrigerators, and freezers.
n. Refuse shall mean garbage, rubbish, Yard waste, Brush, Electronics, and White Goods, and recyclable materials if discarded
in the non-recycling container by the residence.
o. Full service means collection of large household items, furniture, extra garbage, and rubbish that does not fit into the
provided container (although still limited to three garbage truck hopper loads) as part of the regular service charge.
p. Limited Service means additional fee based service for the collection of large household items, furniture, extra garbage, and
rubbish that does not fit into the provided container and is not part of the regular service charge.
q. Living quarter means single family home and each separate rental unit of amulti-dwelling property.
4 Collection operations.
a. Collection Schedule Points and Route.
1) Each residence shall have its refuse and all other permissible items collected a minimum of once each week. The
Contractor shall use the City's current Refuse Schedule and Route (Attachment A). If the Contractor wishes to
recommend a change to the City, the Contractor shall advise the City in writing at least 120 days from the proposed date
the requested change is to take effect. A change shall be effected only upon formal written authorization from the City.
The Contractor shall bear all costs involved in notifying residences of approved schedule and route changes requested.
2) Recycling from properties with single sort containers will be collected a minimum of once every other week on the same
day as refuse collection. The contractor will ensure a recycling truck is available everyday a refuse collection is taking
place according to the collection schedule for that week.
3) All collection service shall be conducted between the hours of 6:00 a.m. and 6:00 p.m., on Monday through Friday,
except when an emergency shall exist, at which time the Contractor shall notify the City of such emergency conditions
no later than 2:00 PM on the day the emergency exists. The Contractor shall provide the City and residences with a list
of the holidays on which their offices and operation will be closed. When holidays fall on a weekday, the collection
shall be made within the next day.
4) Whenever the City or a Dwelling Unit notifies the Contractor of locations which have not received scheduled service, the
Contractor is required to service such locations before 5:00 p.m. of the same day when notified prior to noon. When
notified after noon, the Contractor shall service such locations not later than noon of the following day, excluding
Sundays.
5) Residences with alleys that are platted and open to traffic shall have their garbage containers, all other permissible
refuse, and recycling collected from the edge of the alley.
6) Multiple dwellings shall have their garbage containers, all other permissible refuse, and recycling collected from the rear
of the property.
7) Residences without alleys shall have their garbage containers all other permissible refuse, and recycling collected at the
curb or other specified location as permitted by City Ordinance.
8) Yard waste, appliances, electronics, and all other permissible household refuse (collected separately from the
garbage/recycling truck) shall be picked up from the boulevard adjoining the curb weekly on Thursdays.
9) Residents who are disabled or elderly and are unable to place their containers at the designated location, may request
"walk-up" service, whereby the driver will service those containers from the house access that is nearest the designated
collection point.
10) The City reserves the right to improve any street or alley, which may prevent the Contractor from traveling their
accustomed route or routes for collection. The Contractor shall contact the Division of Engineering within the Public
Works Department prior to each construction season to determine areas of conflict and possible alternate routes or
solutions. No additional compensation will be made for this interference.
Collection Service -Garbage Rubbish Large Items Major Appliances and Electronics
I) Full Service Collection Service shall be from one 96-gallon or one 64-gallon capacity (with full service sticker, provided
by the Contractor) garbage container. Collection of materials outside of the provided container is authorized although, if
the quantity of materials would fill the hopper of the truck more than three times, the resident will need to secure a
dumpster for the project. Additional services shall include:
a) Christmas tree(s) collection during the first 2 weeks of the year.
b) Additional amounts ofnon-garbage household rubbish, placed in waterproof bags or other secured disposable
containers.
c) Limited quantities of stone, sod, earth, concrete, and building materials resulting from remodeling of the residence
on the property at which these -naterials have been placed, along with carpeting, carpet padding, mattresses, chairs,
couches, tables, other such items of furniture, and major appliances. Where practicable, such items will be bagged,
boxed, or bundled.
d) Major appliances items shall include, but not be limited to, washers and dryers, dishwashers, water heaters, garbage
disposals, trash compactors, microwave ovens, conventional ovens, ranges and stoves, air conditioners,
dehumidifiers, humidifiers, furnaces, refrigerators, and freezers. The contractor will collect one appliance item each
calendar year for each residence at no charge (tracked by the Contractor), additional items can be can be collected
by the Contractor at an additional cost to the resident. Arrangements and billings for appliance collections will be
handled directly by the Contractor.
2) Low-volume collection service shall be from one 32-gallon capacity garbage container, as provided by the Contractor.
Collection of materials outside of the provided container can be provided by the Contractor at an additional cost to the
resident. Arrangements and billings for such collections will be handled directly by the Contractor. The contractor will
also notify the City of the property address and amount of solid waste for disposal charges by the City. Additional low
volume service includes:
a) Christmas trees
b) Major appliances as defined in 4b.1)d.
3) Limited service will be from one 64-gallon capacity container, as provided by the Contractor. Collection of materials
outside of the provided container can be provided by the Contractor at an additional cost to the resident. Arrangements
and billings for such collections will be handled directly by the Contractor. The contractor will also notify the City of
the property address and amount of solid waste for disposal charges by the City. Additional Limited service includes:
a) Christmas trees
b) Major appliances as defined in 4b.1)d.
4) Contractor shall provide each multiple dwelling with at least one standard dumpster (1 cubic yard capacity) or equivalent
number of 96-gallon containers and collections. Dumpsters to be supplied by the Contractor must meet federal standards
and have fly-tight lids. Multi-Unit properties may not have extra garbage or rubbish outside of the provided container,
except for large household items such as white goods, furniture items, carpet, mattresses, and other items from minor
remodeling that are too large to fit into the dumpster (must call contractor in advance of collection). Collection of
materials outside of the provided container (other than previously noted) can be provided by the Contractor at an
additional cost to the owner. Arrangements and billings for such collections will be handled directly by the Contractor.
The contractor will also notify the City of the property address and amount of solid waste for disposal charges by the
City. Additional services/living quarter unit includes:
a) Christmas trees
b) Major appliances as defined in 4b.1)d.
5) The Contractor organizes residential collection of electronic devices that are banned from the solid waste stream by the
State of Minnesota, Anoka County, and the City of Columbia Heights. T'he contractor shall provide each residence and
multi-dwelling living quarter unit an electronics (including those items not banned) curb-side collection service weekly
on Thursdays, although this service will be fee based and negotiated directly between the Contractor and the resident
requesting the service.
6) Contractor shall provide each residence with a garbage container (wheeled carts with attached lids), keep said container
in good repair, and replace at no charge to the resident or the City. The size and numbers of containers shall be selected
by the resident/owner, with each container charged as a separate collection. The Contractor is the owner of the
containers.
7) The Contractor shall notify the City of all requests for service change. Official changes will be made through the City
and the Contractor will be notified. Only such pick-ups shall be made as have been certified by the City and the
Contractor shall not be entitled to payment for any collections made and not certified by the City. The Contractor may
remove containers from properties when the City discontinues service to a residence.
8) The Contractor shall provide service and supply containers to all City owned sites, identified in Appendix `B.' All
receptacles shall be accessible to the Contractor on the Collection days specified by the City.
c. Collection Service - Recyclables (Sin ]g e Sort)
1) The Contractor shall be responsible for distributing all properly labeled (with instructions) recycling containers (wheeled
carts with attached lids) to the residents, keep said container in good repair, and replace at no charge to the resident or the
City. The Contractor is the owner of the containers.
2) The Contractor shall be responsible for providing containers, placing containers at collection points, and collection of
recyclable materials from containers at residential property in the City. Additional recyclable materials will be collected
outside of the container when meets Contractor specified procedures.
3) The Contractor shall be responsible for providing containers, and collection of recyclable materials from the City of
Columbia Heights Recycling Center. All items collected curbside will be also be collected at the recycling center with
the addition of scrap metal and special waste rimless tires. The City may, at City's option, discontinue the Drop-Off
Recycling Program.
4) The Contractor shall provide service at no additional cost to City owned sites identified in Appendix `B.' All containers
shall be readily accessible to the Contractor on the Collection days specified by the City.
5} If the Contractor determines a recycling container is too contaminated to collect and decides to transfer the material to
the refuse truck, the contractor will notify the City of the property address and amount of solid waste for disposal charges
by the City. The contactor will also notify the resident of contamination issues and provide information for proper
preparation for recycling.
6) The City reserves the right to add other collectibles to be considered recyclables.
d. Collection Service -Yard Waste and Brush
I) The Contractor is responsible for weekly collection of yard waste and brush from non-multiple dwelling properties
during the growing season (April 1 -November 30). Yard waste and brush collected from non-multiple dwelling
properties shall be unlimited on the same collection day as refuse.
2) The Contractor is responsible for ensuring the collection of authorized disposable containers (i.e. bags} that meet State of
Minnesota, Anoka County, and City of Columbia Heights requirements.
e. Non-Residential service: The Contractor will provide garbage, rubbish, and recycling service (not resulting from
construction activities) to City facilities (including but not limited to Attachment B), including the annual City Jamboree.
The Contractor will empty and reline City Downtown Streetscape containers every residential collection day. The City
reserves the discretion to add other entities (Non-municipal) as agreed to by Council resolution. The Contractor will not
charge for City Facility services, and the City's reserves the right to change the location and number of properties and
operations serviced as municipal operations expand or contract. The Contractor can charge for other entities the Council
covers under this contract according to the normal charges based on the contract prices for levels of service.
5 Disposal Operations.
a. All refuse and recycling materials placed for collection shall be owned by and be the responsibility of the occupants of the
residential properties until the Contractor handles them. Upon collection of the refuse materials by the Contractor, the solid
waste becomes the property and responsibility of the Contractor.
b. Disposal of solid waste shall be in accordance with State of Minnesota, Anoka County, and City of Columbia Heights
requirements. The Contractor shall certify to the City, in writing, of the place and method of disposal of such refuse and that
all requirements have been met. The City reserves the authority to direct the location and facility for disposal of solid waste
generated under this contract.
c. All Garbage and Kefuse shall be transported to, weighed-in at, and disposed of at a solid waste facility that is approved by the
City. The disposition of such material shall be conducted and handled so as to at no time create a nuisance to become
injurious to the public health of person living either within or outside the corporate limits of the City.
d. The Contractor shall provide tonnage information on garbage and refuse collected on a monthly basis. The City may
withhold payment for Garbage and Refuse services pending a receipt of such information.
e. The Contractor shall dispose of all such recyclables at a processing site or market and follow Anoka County, State of
Minnesota, and City of Columbia Heights requirements for the handling and disposition of recycling materials. The City
reserves the authority to direct the location and facility for processing and sale of recycling material generated under this
contract. The Contractor shall certify to the City, in writing, of the place of recyclables disposition, and that all requirements
have been met.
f The Contractor shall provide to the City tonnage reports based upon scale receipts for the total weight of each Recyclable
Material collected including a statement of verification that the scale receipts reflect materials collected only in Columbia
Heights for the particular month in which payment is being requested. The Contract shall retain scale receipts for a period of
time agreed upon by the City and the Contractor. The Contractor shall also provide the City a monthly compilation of the
number of daily collections of Recyclable Materials made in the City and the total number of collections possible. The City
may withhold payments for recycling services pending receipt of such information.
g. The Contractor shall dispose of all yard waste at a compost site meeting State of Minnesota, Anoka County, and City of
Columbia Heights requirements. The Contractor shall certify to the City, in writing, of the place of yard waste disposal, and
that all requirements have been met. The City reserves the authority to direct the location and facility for disposal of yard
waste and brush generated under this contract.
h. Disposal of appliances and electronic devices shall be in accordance with State of Minnesota, Anoka County, and City of
Columbia Heights requirements. The Contractor shall certify to the City, in writing, of the place and method of disposal of
such refuse and that all requirements have been met. The City reserves the authority to direct the location and facility for
disposal of appliances and electronic devices generated under this contract.
i. The Contractor assumes responsibility for collection and delivery of items not acceptable to disposal facilities.
j. The City and the Contractor shall meet once/quarter to discuss disposal facility options. The Contractor shall present
disposal options that have competitive prices and will lower the costs of disposal to the City.
Customer Service operations:
a. The Contractor shall be required to provide a customer service mailing address, local or toll-free phone number (Published in
the local phone book), email address, and website. The Contractor shall maintain an office equipped with telephones,
messaging service, and staffed with sufficient personnel to handle complaints, orders for special service, and/or to receive
instructions including but not limited to:
1) Provide means for residences to directly notify contractor if collection was missed.
2) Immediately inform residences concerning non-collection of refuse/recycling, due to improper procedures of
refuse/recycling preparation or over the service level.
3) Provide means for residences to directly notify contractor of extra refuse above the service level, white goods, and
electronics ready for collection.
4) Inform residences of procedures and cost quote for collection of refuse above limited service, extra white goods, and
electronics. Residences must authorize the contractor to provide the additional service and contractor will bill residence
directly.
5) Provide means for residences to directly notify contractor of service complaints.
b. The office shall be staffed from at least 7:00 a.m. to 5:30 p.m., Monday through Friday (except holidays) and on Saturday
during holiday collection weeks. The Contractor shall maintain a written log of all complaints, the date thereof and the action
taken pursuant thereto or the reason for no action. Such log of complaints shall be open to the inspection of the City Manager
or his/her authorized representative.
c. Forward inquires concerning refuse service level starts/stops/changes, City utility bills, and health or environmental nuisance
complaints to the City.
d . Public Information and Education:
1) The Contractor shall inform all residences of preparation requirements for collection of refuse/recycling material. This
will be provided via an initial mailing to serviced properties and when major changes in service operations occur. In
addition, the Contractor shall provide a brochure or flyer for new resident packets from the City.
2) The Contractor shall issue notices to all homeowners and users of the service whenever garbage and rubbish removal,
recyclable, and/or yard waste removal is not conducted. The notice shall be signed by the employee and given to the
user if the user is present at the residence. If the user is not present, the notice shall indicate steps taken to notify the
user. Said notice shall indicate the reason for the failure to collect the garbage and rubbish, recyclable materials, and/or
yard waste material. Copies shall be made and filed with the City by 4:30 p.m. on the day of its issuance.
3) The contractor will provide information for the City newsletter on refuse/recycling and major issues noted during
collection. In addition, the contractor will provide a community outreach program of industry related pertinent articles
and advertisements in the local paper, and provide public presentations for City requested events.
4) The contractor shall develop an annual recycling and solid waste reduction campaign plan with the City recycling
coordinator.
e. Supervision and reporting
1) The Contractor shall provide a dedicated manager to supervise performance of the contract and be available for
immediate contact by City staff.
2) All services to be performed for the City by the Contractor pursuant to the terms of the contract shall be supervised by
such employee, agent or officers of the City as the City Manager shall designate. Monthly performance meetings
between the Contractor and the City will review operations plans, goals, and progress. The Contractor shall provide
access to the City, or any of its duly authorized representatives to review any books, documents, papers, and records of
the Contractor which are directly pertinent to this Contract for the purpose of making an audit, or examination and
preparing excerpts and transcriptions.
3) The Contractor will be the subject matter expert for refuse, recycling, and household hazardous waste rules, regulations,
and provide said expertise to the City and residents.
4) The Contractor will keep complete and maintain accurate records in accordance with generally accepted accounting
practices. The Contractor shall provide monthly reports (in formats approved by the City) for solid waste refuse
collection and disposal amounts, itemized recycling collection and processing amounts. The Contractor shall provide
customized reports as requested by the City.
a) The Contractor shall notify the City in writing, by the fifteenth of each month, of the tonnages of each material
recycled during the previous month in conjunction with the curbside and multi-unit dwelling recycling program.
Truck weight tickets and market receipts must be on permanent file and available to the City on request from the
Contractor. Monthly reports on the number of participants in the curbside recycling program must be included in
the monthly reports. In addition, provide sale receipts of recycling materials.
b) The Contractor shall notify the City in writing, by the fifteenth of each month, the tonnages of garbage and rubbish
disposed of during the previous month in conjunction with disposal of residential and multi-dwelling garbage and
rubbish collection. Truck weight tickets must be on permanent file and available to the City on request from the
Contractor.
c) The Contractor shall notify the City in writing, by the fifteenth of each month, the tonnages of yard waste composted
during the previous month in conjunction with the City yard waste collection program. Truck weight tickets must be
on permanent file and available to the City on request from the Contractor.
d) The Contractor shall notify the City in writing, by the fifteenth of each month, the tonnages of major appliances and
electronics collected and recycled during the previous month. Truck weight tickets must be on permanent file and
available to the City on request from the Contractor.
5) The City will not reimburse any expenses incurred by Veolia employees including, but not limited to, expenses
associated with the preparation and submission of reports and attendance at meetings or presentations.
Performance of Contract
a. The Contractor shall supply all labor, material and equipment necessary for the carrying out of the contract.
1) Equipment
a) Vehicle Protection -All trucks or motor vehicles used by the Contractor shall be water-tight and shall be covered.
All spills, regardless of circumstance, shall be immediately cleaned up. A broom and a shovel shall be carried on
each vehicle at all times for this purpose.
b) Cleanine -All vehicles shall be kept in a clean and sanitary condition; and all collection vehicles shall be cleaned
with pressurized hot water at least once a month.
c) Paintine -The packer body shall be painted and numbered, and shall have the Contractor's name and telephone
number painted in letters of contrasting color, at least five inches (5'°) high, on each side of the vehicle and the
number painted on the rear. They will be painted a minimum of one (1) time in the contract period.
d) Maintenance -The trucks shall be maintained in good working order. They shall be equipped to meet all Federal,
State and Municipal regulations concerning vehicles used on public roads and maintained to meet these standards.
e) Vehicle Inspection -All vehicles used in the performance of this contract shall be made available for inspection
within the City of Columbia Heights on request, and at such times and places as the City may designate, and must
meet all State vehicle standards.
f) Description of Vehicles -The Contractor shall furnish the City with a written description of all vehicles and
equipment to be used within the City of Columbia Heights and in the performance of this contract and shall advise
the City in writing of any withdrawal of a part of such equipment or of any change therein within one (1) week of
the time of making such change.
g) Safety Equipment -Each collection vehicle shall have a flashing light warning system, fire extinguisher (C02 type),
first aid kit, two safety vests (high visibility) and proper backup alarms as approved by the City.
h) Excessive Damage to Pavement. The Contractor shall utilize collection vehicles and operating procedures which do
not create or cause unreasonable or unnecessary wear to street pavement including that in place on alleys.
2) Personnel Requirements
a) Responsibility
(1) There shall be sufficient crew to fulfill the requirements of the specifications and contract.
(2) Each collection crew shall adhere to all applicable ordinances of the City of Columbia Heights, and all of those
rules, regulations and conditions for refuse collection as established by the City Manager.
b) Driver
(1) The driver must have a valid Minnesota Driver's License with all the necessary endorsements.
(2) The driver must adhere to all traffic laws.
c) Collector
(1) The driver and collector(s) shall at all times have a courteous attitude toward the general public.
(2) The driver and collector(s) shall be of sound character, competent and sober throughout the workday.
(3) The driver and collector(s) shall have the ability to remember the order of collection and location of all refuse
containers on the assigned routes.
(4) The driver and collector(s) shall make a concerted effort to have at all times a presentable appearance.
(5) The refuse collector(s) on each crew shall be physically able to perform their duties and be at least eighteen 18
years old.
(6) The collector(s) shall perform their work in a neat and a quiet manner and clean up all refuse spilled in
collection under any circumstance.
(7) All containers shall be replaced in their proper locations (off of the Street or alley) and covers placed securely
back on containers. Containers shall be placed in their upright position.
(8) Damage to containers or other property shall be avoided.
(9) Gratuities are not to be accepted.
(l0) Consumption of any beverages containing alcohol is forbidden during or before work hours of any collection
day.
(I I)A regulation container shall be used for refuse removal when performing carry-out type collections.
b. Non-Discrimination/Affirmative Action
I) The Contractor agrees that during the life of the contract the Contractor will not, within the State of Minnesota,
discriminate against any employee or applicant for employment because of race, color, creed, national origin or ancestry,
and will include a similar provision in all subcontracts entered into for the performance thereof.
2) The Contractor further agrees that during the life of the contract the Contractor will not discriminate on the basis of
disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request
accommodation will be provided to allow individuals with disabilities to participate in all services and programs.
3) The Contractor shall comply with City Resolution 88-83 (Exhibit F). This contract may be canceled or terminated by the
City, and all money due or to become due hereunder may be forfeited for a second or subsequent violation of the terms
and conditions of this paragraph.
4) The Contractor agrees to pay all persons doing work or furnishing skill, tools, machinery, or materials or insurance
premiums or equipment or supplies and all just claims for such work, material, equipment, insurance and supplies in and
about the performance of this contract.
5) At all times and for all purposes hereunder, the Contractor is an independent contractor and not an employee of the City.
No statement made herein shall be construed so as to find the Contractor to be an employee of the City.
c. Health Regulations and City Ordinances
1) The Contractor shall acquaint itself with all pertinent City and Anoka County Ordinances and State of Minnesota
regulations and comply with all ordinances and regulations in effect at this time or hereafter adopted.
2) The Contractor shall place all Garbage, Refuse, and Yard Waste collected, in water-tight metal receptacles or vehicles
with closed tops so constructed that the contents will not leak or spill therefrom; such receptacles or vehicles shall be
kept clean and as free from all offensive odors as possible and shall not be allowed to stand in any street, alley or other
place longer than is reasonably necessary to collect Garbage and Refuse.
Indemnification. The Contractor agrees to indemnify and hold harmless the City, its agents, officers, and employees from
any and all claims causes of action, liabilities, losses, damages, costs, expenses including reasonable attorney's fees, suits,
demands, and judgments of any nature, because of bodily injury to, or death of, any person or persons and/or because of
damages to property of the Contractor or others, including loss of use from any cause whatsoever, which may be asserted
against the City on account of any act or omission, including negligence, of the Contractor, or the Contractor's employees or
agents in connection with the Contractor's performance of this contract. The Contractor agrees to defend any action brought
against the City on any such matters, and to pay and satisfy any judgement entered thereof together with all costs and
expenses incurred in connection therewith. The City shall in no way be liable for any claims or charges incurred by the
Contractor in the performance of this contract.
e. Liability Insurance -The Contractor shall perform under this contract in a clean, neat manner and shall operate such trucks
and motor vehicles as are reasonably necessary and suitable to the rendering of such services and shall keep the same insured
with a minimum public liability insurance of $500,000 for any one person; $1,000,000 for any one accident; $500,000 for
property damage, together with Contractor's public liability insurance of $500,000 for any one person; $1,000,000 for any
one accident; and property damage of $500,000. All of the foregoing insurance to be with a company licensed to do business
in the State of Minnesota and acceptable to the City of Columbia Heights and Anoka County. Memorandum policies and
receipts for the payment of premium shall be filed with the City showing payment of premiums for at least one year in
advance and on each renewal date provided therein. The Contractor shall name the City as an additional insured on such
insurance and shall furnish evidence of the same to the City. The Contractor further agrees to take all precautions to protect
the public against injury and to save the City harmless from all damages and claims of damages that may arise by reason of
any negligence of the Contractor or the Contractor's agents, or employees while engaged in the performance of this contract,
and will indemnify the City against all claims, liens, expenses, and claims for liens, for work, tools, machinery, materials, or
insurance premiums or equipment or supplies, and against all loss by reason of the failure of the Contractor in any respect to
fully perform all obligations of this contract.
f. Workers' Compensation Insurance -The Contractor shall at all times keep fully insured, at their own expense, all persons
employed by them in connection with the performance of the contract as required by the laws of the State of Minnesota
relating to Workers' Compensation Insurance and shall hold the City free and harmless from all liability from any cause that
may arise by reason of injuries to any employee of the Contractor who may be injured while performing work or labor
necessary to carry out the provisions of the contract. The Contractor shall furnish evidence of the same to the City
g. Safet~The Contractor shall provide and maintain all sanitary and safety accommodations for the use and protection of its
employees as may be necessary to provide for their health and welfare and comply with Federal, State, and Local codes and
regulations, as well as those of other bodies and tribunals having jurisdiction. Contractor shall comply with employee safety
and sanitation facility regulations as set forth in Minnesota Statutes 1.82 and in the Department of Labor and Industry's Labor
Safety Code (LISC 73-75).
Performance Bond .
1) Before the contract shall be valid and binding against the City, the Contractor shall enter into a performance bond with
the City of Columbia Heights for the use of said City and also for the use of anyone who may perform or cause to be
performed any work or labor, or furnish or cause to be furnished any skill, labor, equipment or material in the execution
of such contract which bond shall be signed by the Contractor with a surety company as surety and shall be in the
amount of $120,000.00 which bond shall be kept in full force and effect for the term of the contract.
2) The conditions of which bond shall be that the Contractor shall fully and faithfully perform all conditions of the contract
and these specifications; shall pay anyone who may perform or cause to be performed any work or labor, or furnish or
cause to be furnished any skill, labor, equipment or material in the execution of such contract; and such bond shall
provide that the full amount shall be forfeited upon the Contractor's failure to comply therewith
Termination.
1) It is understood the essence of this contract is high quality service to residents of the City of Columbia Heights. As such,
if the City determines that the Contractor is in breach of any provision of this contract, a written notice will be sent to the
Contractor allowing him 30 days to comply. Failure by the Contractor to comply with the terms of the contract by the
end of the 30 day period, the City will terminate the Contract and shall be released of its obligations. Moreover, the City
shall retain all performance pledges obligated to that time.
2) Upon any failure of the Contractor to fulfill any of the provisions of the Contract, the City Manager shall be authorized
to hire services and equipment, or assign City employees and equipment, as may be necessary to do such work and the
cost of such expense thereof may be charged and deducted from any monies due the Contractor, collected from the
Contractor or collected by recourse to the Contractor's bond or financial guarantee instrument submitted subject to this
section.
j. Utilities. The Contractor shall be obligated to protect all public and private utilities whether occupying street or public or
private property. If such utilities are damaged by reason of the Contractor's operations, under the contract, it shall repair or
replace same or, failing to do so promptly, the City shall cause repairs or replacements to be made and the cost of doing so
shall be deducted from payment to be made to the Contractor.
k. Subletting or Assignment of Contract No assignment or subletting of this contract, all or in part, will be permitted without
authorization of the City. The Contractor alone will be held responsible for full and faithful performance of the contract.
8 Payment Procedures.
a. The Contractor shall invoice the City monthly for the number of collections by each service level category, adjusting for any
changes during the month. The invoice will show the number of services by each service level category and monthly prices
as stated in attachment C. The format of the invoice will be approved by the City.
b. The City will verify the invoice. The City shall make payment to the Contractor monthly, with in 30 days of receipt of the
invoice (for the previous month's services), unless discrepancies in the invoice delay payment. The yearly base prices stated
in the rate sheet (attachment C) shall not change only the number of services, the amount to be paid by the City to the
Contractor shall be adjusted for each such change of collection monthly.
c. The City shall pay for tipping fees incurred by the Contractor for solid-waste disposal generated under this contract and will
be separate line item on the invoice showing actual tons, disposal facility charges/ton, and rebates or discounts received by
any entity for disposal at said facility. This is for solid-waste only and does not include recycling, yard waste/brush,
appliances, or electronics disposal.
d. The Contractor may apply a fuel surcharge following the instructions in attachment D. When applicable this charge will be a
separate line item on the monthly invoice stating the fuel price used to invoke the surcharges, the rate applied, and the
number of units used to calculate the additional charges.
e. The City does not expect and will not pay for any other charges other than those listed above.
f. Recyclin~ rebate. The Contractor shall rebate monies to the City based on sale of recyclables and commodities generated from
contract recycling operations. The amount received for those recyclables minus processing costs (taking into account any
subsidies or rebates), multiplied by 60% will be the amount of the rebate, unless the amount received by the contractor is less
than the processing costs. The amount Recycling Center commodities will be tracked separately and a separate disbursal
made for purpose of paying community organizations to staff the Center.
g. Liquidated Damage
I) Verified failure to make the collection shall be cause to deduct $10.00 per verified collection, as liquidated damage from
the monthly payment, in addition to deduction of the regular pick-up rate (pro-rated). This provision shall not constitute
a waiver or the breach of any condition of the contract requiring all residence collections to be made at least once each
week in every seven (7) day period, commencing on Sunday of each week.
2) Repeated failure or neglect to correct problems will be considered a breach of contract - $500.00 each occurrence.
9 Contractor to Make Examination
a. The Contractor shall make their own examination, investigation and research regarding the proper method of doing the work,
and all conditions affecting the work to be done and the labor, equipment and materials needed thereon, and the quantity of
work to be performed.
b. The Contractor agrees that he/she has satisfied himself/herself by his/her own investigation and research regarding all such
conditions, and that his/her conclusion to enter into the proposed contract is based upon such investigation and research.
c. The Contractor shall make no claim against the City because of any of the estimates, statements, or interpretations made by
any official, officer, or agent of the City that may prove to be in any respect erroneous.
d. The Contractor so assumes the risk of all conditions, foreseen and unforeseen and agrees to complete the work without
additional compensation under whatever circumstances which may develop other than as herein provided.
IN WITNESS WHEREOF, the parties hereto have set their hands on this
_ day of , 2009.
IN THE PRESENCE OF: CITY OF COLUMBIA HEIGHTS, MN.
A Municipal Corporation
Gary Peterson, Mayor
10
Walter R. Fehst, City Manager
Veolia Environmental Services
Its
Approved as to Form:
Jim Hoeft, City Attorney
11
Attachment B
CITY FACILITIES
LOCATION IDUMPSTER SCHEDULE
Public Safety Center TBD TBD
Public Library 1 one-yard
820 40th Avenue NE (including lo ck) Wed, Fri
J.P. Murzyn Hall
530 Mill Street NE 2 four-yard Mon, Wed, Fri, Sat
Huset Park (May-September)
530 Mill Street 1 four-yard Mon, Wed, Thur, Fri, Sat
Top Valu Liquor Store 1 two-yard Wed
4950 Central Avenue (including lock)
2105 37~h Avenue 1 one-yard Wed
University Avenue Liquor Store 1 five-yard Tues
5225 University Avenue NE (including lock)
City Hall
590 40th Avenue NE 1 four-yard Mon, Wed, Fri
Municipal Service Center 1 twenty-yard Thur
637 38th Avenue NERoII-Off
Parkview Villa
965 40th Avenue N.E 4 two-yard Mon,
3 two yards Wed, Fri
4 containers on site; usually only four serviced on Mondays
Parkview Villa includes recycling at cost ofmulti-dwelling per unit and yard waste collection at
no additional cost.
DOWNTOWN AREA STREETSCAPE CONTAINERS
Refuse from the containers included as part of the Downtown Streetscape as listed below will be
collected five days per week (Monday -Friday, shifted for holidays) at no additional cost to the
City. Contractor will line the containers each time.
(1) Container located halfway between Central Avenue and Van Buren Street, south side of
40th Avenue (directly in front of bus shelter)
(1) Container located on alley between Central Avenue and Van Buren Street, south side of
40th Avenue, on public walkway (by northwest corner of 3970 Central Avenue, Dragon
House Restaurant)
(1) Container located on Central Avenue, southwest corner of Central and 40th Avenue
(directly in front of 3988 Central Avenue, All About Travel)
(1) Container located on west side of Central Avenue, between 3980 (Anoka County
Government Center) and 3970 Central Avenue (Dragon House Restaurant)
(1) Container located on east side of Central Avenue between 40th Avenue and Gould Street,
on the northwest corner of the Northeast State Bank property
(1) Container located at southeast corner of Columbia Park Clinic ramp, located north of
40th Avenue between Central Avenue and Van Buren Street
(1) Container located on northwest corner of Central Avenue and 40th Avenue, west side of
the bus shelter in front of Columbia Park Clinic (4000 Central Avenue)
(1) Container located by 40th Avenue entrance to Columbia Park Clinic (4000 Central
Avenue)
(1) Container located on west side of Central Avenue, between 40th Avenue and 41st
Avenue, on northeast corner of 4022 Central Avenue
(1) Container located on east side of Central Avenue, between 40th Avenue and 41st
Avenue, just north of Columbia Heights Mall exit to Central Avenue
(1) Container located on west side of Central Avenue, north of 41st Avenue, by park bench
by Wargo Court
ATTACHMENT C
THE COST PER HOUSEHOLD PER MONTH FOR THE FOLLOWING SERVICES:
Garbage and Recycling Collection monthly rates.
Contractor to pick up garbage and recycling at the alley or curbside location in Contractor
supplied garbage and recycling carts of approximately " 30", "60", or "90"-gallon capacity,
and Contractor supplied recycling receptacles. Recycling rate given is for single sort
collection.
Non-Multivle Dwelling Rn.cidnrrrpc
Service Level 2010 2011 2012 2013 2014
FuIi Service
Highest Level (~90 gal)
$6.70
$6.93
$7.17
$7.42
$7.68
Limited Service
Mid-Level (~60 gal)
$6.70
$6.93
$7.17
$7.42
$7.68
Limited Service
Lowest level (~30 gal)
$6.70
$6.93
$7.17
$7.42
$7.68
Limited Service
Senior Rate (~30 gal)
$6.70
$6.93
$7.17
$7.42
$7.68
Recycling Charge/unit $2.50 $2.59 $2.68 $2.77 $2.87
Yard Waste Charge $1.93 $2.00 $2.08 $2.15 $2.22
Monthly charges at each service level as stated below:
Multiple Dwelling Residences
Service Level 2010 2011. 2012 2013 2014
1 Yard once/week $17.32 $17.93 $18.56 $19.21. $19.88
Charge for each additional
collection/week
$17.32
$17.93
$18.56
$19.21
$19.88
1.5 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
2 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
3 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
4 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
5 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
6 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
8 Yard once/week $21.65 $22.41. $23.19 $24.00 $24.84
Charge for each additional
collection week
$21.65
$22.41
$23.19
$24.00
$24.84
20 Yard once/week $90.00 $94.00 $97.00 $100.00 $104.00
Charge for each additional
collection week
$90.00
$94.00
$97.00
$100.00
$104.00
2 Yard (compacted)
once/week
$21.65
$22.41
$23.19
$24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
Recycling Charge/
Living Quarter unit
$1.55
$1.60
$1.66
$1.72
$1.78
ATTACHMENT D
The fuel charge adjustment will be based on the national on-highway rolling average price of
diesel fuel for the prior month as published by the United State government and available on the
Internet at:
http:/tonto.eia.doe, ov/oo~/info%gasdiesel asp
There will be no fuel surcharge if the price of diesel remains at or below the baseline rate of
$3.00 a gallon.
If the price of a gallon of diesel were to increase above the baseline rate of $3.00/gallon based on
the above listed index, then for every ten-cent ($0.10) increase over the $3.00 baseline rate, there
would be the following fuel surcharge:
• Single-Family MSW - $0.03/per unit
• Single-Family Recycle - $0.02/per unit
• Single-Family Yard Waste - $0.01/per unit
• Multi-Family MSW - $0.02/per unit
• Multi-Family Recycle - $0.01/unit
Fuel Surchar e~ Chart
Price per gallon SF MSW SF Recycle Yard 'Waste MF MSW MF Recycle
$3.00 - $3.10 $0.00/unit $0.00/unit $0.00/unit $0.00/unit $0.00/unit
$3.11 - $3.20 $0.03/unit $0.02/unit $0.01/unit $0.02/unit $O.Olh~nit
$3.21 - $3.30 $0.06/unit $0.04/unit $0.02/unit $0.04/unit $0.02/unit
$3.31 - $3.40 $0.09/unit $0.06/unit $0.03/unit $0.06/unit $0.03/unit
$3.41 - $3.50 $0.12/unit $0.08/unit $0.04/unit $0.08/unit $0.04/unit
$3.51 - $3.60 $0.15/unit $0.10/unit $0.05/unit $0.10/unit $0.05/unit
$3.61 - $3.70 $0.18/unit $0.12/unit $0.06/unit $0.12/unit $0.06/unit
$3.71 - $3.80 $0.21/unit $0.14/unit $0.07/unit $0.14/unit $0.07/unit
$3.81 - $3.90 $0.24/unit $0.16/unit $0.08/unit $0.16/unit $0.08/unit
$3.91 - $4.00 $0.27/unit $0.18/unit $0.09/unit $0.18/unit $0.09/unit
The pattern of fuel charge adjustment per unit relative to average fuel price escalation will
continue as the price of fuel escalates beyond that which is reflected above.
Attachment B
CITY FACILITIE
LOCATION DUMPSTER SCHEDULE
Public Safety Center TBD TBD
Public Library 1 one-yard
820 40th Avenue NE (including lock) Wed, Fri
J.P. Murzyn Hall
530 Mill Street NE 2 four-yard Mon, Wed, Fri, Sat
Huset Park (May-September)
530 Mill Street 1 four-yard Mon, Wed, Thur, Fri, Sat
Top Valu Liquor Store 1 two-yard Wed
4950 Central Avenue (including lock)
2105 37`h Avenue 1 one-yard Wed
University Avenue Liquor Store 1 five-yard Tues
5225 University Avenue NE (including lock)
City Hall
590 40th Avenue NE 1 four-yard Mon, Wed, Fri
Municipal Service Center 1 twenty-yard Thur
637 38th Avenue NERoII-Off
Parkview Villa
965 40th Avenue N.E 4 two-yard Mon,
3 two yards Wed, Fri
4 containers on site; usually only four serviced on Mondays
Parkview Villa includes recycling at cost ofmulti-dwelling per unit and yard waste collection at
no additional cost.
DOWNTOWN AREA STREETSCAPE CONTAINERS
Refuse from the containers included as part of the Downtown Streetscape as listed below will be
collected five days per week (Monday -Friday, shifted for holidays) at no additional cost to the
City. Contractor will line the containers each time.
(1) Container located halfway between Central Avenue and Van Buren Street, south side of
40th Avenue (directly in front of bus shelter)
(1} Container located on alley between Central Avenue and Van Buren Street, south side of
40th Avenue, on public walkway (by northwest corner of 3970 Central Avenue, Dragon
House Restaurant)
(1) Container located on Central Avenue, southwest corner of Central and 40th Avenue
(directly in front of 3988 Central Avenue, All About Travel)
(1) Container located on west side of Central Avenue, between 3980 (Anoka County
Government Center) and 3970 Central Avenue (Dragon House Restaurant)
(1) Container located on east side of Central Avenue between 40th Avenue and Gould Street,
on the northwest corner of the Northeast State Bank property
(1) Container located at southeast corner of Columbia Park. Clinic ramp, located north of
40th Avenue between Central Avenue and Van Buren Street
(1) Container located on northwest corner of Central Avenue and 40th Avenue, west side of
the bus shelter in front of Columbia Parl< Clinic (4000 Central Avenue)
(1) Container located by 40th Avenue entrance to Columbia Park Clinic (4000 Central
Avenue)
(1) Container located on west side of Central Avenue, between 40th Avenue and 41st
Avenue, on northeast corner of 4022 Central Avenue
(1) Container located on east side of Central Avenue, between 40th Avenue and 41st
Avenue, just north of Columbia Heights Mall exit to Central Avenue
(1) Container located on west side of Central Avenue, north of 41st Avenue, by park bench
by Wargo Court
ATTACHMENT C
THE COST PER HOUSEHOLD PER MONTH FOR THE FOLLOWING SERVICES:
Garbage and Recycling Collection monthly rates.
Contractor to pick up garbage and recycling at the alley or curbside location in Contractor
supplied garbage and recycling carts of approximately " 30", "60", or "90"-gallon capacity,
and Contractor supplied recycling receptacles. Recycling rate given is for single sort
collection.
Norr-Multiple IIWfP~~INfJ RPCIdPN/'Oc
Service Level 2010 2011 2012 2013 2014
Full Service
Highest Level (~90 gal}
$6.70
$6.93
$7.17
$7.42
$7.68
Limited Service
Mid-Level (~60 gal)
$6.70
$6.93
$7.17
$7.42
$7.68
Limited Service
Lowest level (~30 gal)
$6.70
$6.93
$7.17
$7.42
$7.68
Limited Service
Senior Rate (~30 gal)
$6.70
$6.93
$7.17
$7.42
$7.68
Recycling Charge/unit $2.50 $2.59 $2.68 $2.77 $2.87
Yard Waste Charge $1.93 $2.00 $2.08 $2.15 $2.22
Monthly charges at each service level as stated below:
Multiple Dwelling Residences
Service Level 2010 2011 2012 2013 2014
1 Yard once/week $17.32 $17.93 $18.56 $19.21 $19.88
Charge for each additional
collection/week
$17.32
$17.93
$18.56
$19.21
$19.88
1.5 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
2 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection week
$21.65
$22.41
$23.19
$24.00
$24.84
3 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
4 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
5 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
6 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
8 Yard once/week $21.65 $22.41 $23.19 $24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
20 Yard once/week $90.00 $94.00 $97.00 $100.00 $104.00
Charge for each additional
collection/week
$90.00
$94.00
$97.00
$100.00
$104.00
2 Yard (compacted)
once/week
$21.65
$22.41
$23.19
$24.00 $24.84
Charge for each additional
collection/week
$21.65
$22.41
$23.19
$24.00
$24.84
Recycling Charge/
Living Quarter unit
$1.55
$1.60
$1.66
$1.72
$1.78
ATTACHMENT D
The fuel charge adjustment will be based on the national on-highway rolling average price of
diesel fuel for the prior month as published by the United State government and available on the
Internet at:
htt~:/tonto.eia.doe. ov/oog/info/gdu/gasdiesel asp
There will be no fuel surcharge if the price of diesel remains at or below the baseline rate of
$3.00 a gallon.
If the price of a gallon of diesel were to increase above the baseline rate of $3.00/gallon based on
the above listed index, then for every ten-cent ($0.10) increase over the $3.00 baseline rate, there
would be the following fuel surcharge:
• Single-Family MSW - $0.03/per unit
• Single-Family Recycle - $0.02/per unit
• Single-Family Yard Waste - $0.01/per unit
• Multi-Family MSW - $0.02/per unit
• Multi-Family Recycle - $0.01/unit
Fuel Surchar e~Chart
Price per gallon SF MSW SF Recycle Yard Waste MF MSW MF Recycle
$3.00 - $3.10 $0.00/unit $0.00/unit $0.00/unit $0.00/unit $0.00/unit
$3.11 - $3.20 $0.03/unit $0.02/unit $0.01/unit $0.02/unit $0.01/unit
$3.21 - $3.30 $0.06/unit $0.04/unit $0.02/unit $0.04/unit $0.02/unit
$3.31 - $3.40 $0.09/unit $0.06/unit $0.03/unit $0.06/unit $0.03/unit
$3.41 - $3.50 $0.12/unit $0.08/unit $0.04/unit $0.08/unit $0.04/unit
$3.51 - $3.60 $0.15/unit $0.10/unit $0.05/unit $0.10/unit $0.05/unit
$3.61 - $3.70 $0.18/unit $0.12/unit $0.06/unit $0.12/unit $0.06/unit
$3.71 - $3.80 $0.21/unit $0.14/unit $0.07/unit $0.14/unit $0.07/unit
$3.81 - $3.90 $0.24/unit $0.16/unit $0.08/unit $0.16/unit $0.08/unit
$3.91 - $4.00 $0.27/unit $0.18/unit $0.09/unit $0.18/unit $0.09/unit
The pattern of fuel charge adjustment per unit relative to average fuel price escalation will
continue as the price of fuel escalates beyond that which is reflected above.
MEMORANDUM
DATE: OCTOBER 5, 2009
TO: MAYOR PETERSON
COUNCILMEMBER WILLIAMS
COUNCILMEMBER NAWROCKI
COUNCILMEMBER DIEHM
COUNCILMEMBER KELZENBERG
FROM: PATTY MUSCOVITZ, CITY CLERK
RE: BOARD AND COMMISSION APPOINTMENTS
On August 10, 2009 and August 31, 2009 the City Council interviewed candidates interested in
appointments to City Boards and Commissions. An application was also received from former
Telecommunications Commission member Dennis Stroik requesting consideration to be reappointed.
Mr. Stroik served on this Board from January 1986 to April 2009. Please find his application
attached.
Current City of Columbia Heights Board and Commission Vacancies
Charter Commission 4 (appointment by District Judge)
Library Board 1
Recreation Commission 1
Telecommunications Com. 1
Traffic Commission 1
Applicants Board or Commission choices
Barbara Tantanella 1. Library Board
Jo-Anne Student 1. Library Board
Tim Tormoen ~~,,,ab~e to attend interview) 1. Park & Recreation Com
2. Library Board
3. Economic Development Authority
Justin Grossing
Charles Tyler
Joseph Wolney
Denn1S Str011{ (application attached)
1. Park & Recreation Com.
2. Planning & Zoning Com.
3. Traffic Commission
1. Traffic Commission
1. Telecommunications Commission
2. Park and Recreation Commission
1. Telecommunications Commission
Recommended Motion: Move to appoint
vacant term to expire April 2012,
the vacant term to expire April 2013,
Commission for the vacant term to expire April 201 1, and _
Traffic Commission for the vacant term to expire April 2011
to the Library Board for the
to the Recreation Commission for
to the Telecommunications
to the
CB
CITY OF COLUMBIA HEIGHTS
APPLICATION FOR APPOINTMENT
TO BOARD OR COMMISSION
BOARD(S) OR COMMISSION(S) ON WHICH YOU WOULD LIKE TO SERVE: (INDICATE
PREFERENCE: I, 2, 3, IF MORE THAN ONE)
TELECOMMUNICATIONS COMMISSION _ PLANNING & ZONING COMMISSION
_ CHARTER COMMISSION (Note: if applying for this
commission, lease indicate if you area ualified voter: _Yes No TRAFFIC COMMISSION
ECONOMIC DEVELOPMENT AUTHORITY PARK & RECREATION COMMISSION
____ LIBRARY BOARD _POLICE/FIRE CIVIL SERVICE COMMISSION
NAME: - ~ - HOME PHONE:
}
J
HOME ADDRESS ~!~ ~ ~ ~~~ !"%/~ ~ ';~ ZIP CODE:
LIVED IN COLUMBIA HEIGHTS SINCE: ~ ~ ~ `
PROPERTY OWNED 1N COLUMBIA HEIGHTS (OTHER TIIAN RESIDENCE)
,~ . , ~._
PRESEwi EMPLOYER: WORK PHONE:
~~ - ~ ~_
POS]TION TITLE:
~~ ~::~
TIONAL BACKGROUND:
CIVIC EXPEj'//~RIENCE1:f d
PLEASE STATE BRIEFLY WHY YOU ARE INTERESTED IN SERVING ON THIS
$OARD/COMMISSION FOR WHICH YOU ARE SUBMITTING THIS APPLICATION
AND WHY YOU FEEL YOU ARE QUALIFIED:
r.
. _ ; .,
. ~.. ..
t C~J-~~~,~ ~ .., ,~ E~ .„ - . - . -~
~---
I AM NOT AVAILABLE FOR BOARD/COMMISSION MEETINGS ON THE FOLLOWING
EVENINGS (CIRCLE):
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
. [,T T TC'iT TTTTT'?T T)rrrnr.~.Tn~cc~.
1 LLi~1lJL L1U t 1111wi/ i
PHONE
NAME ADDRESS
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I HEI'.EBY CERTIFY THAT THE FACTS WITHIN THE FOREGOING APPLICATION ARE TRUE
AND CORRECT TO THE BEST OF MY KNOWLEllGE.
Signature
Return application to:
City Clerk
City of Columbia Heights
590 40~' Avenue NE
Columbia Heights, MN 55421
(763) 706-3611 TDD (763) 706-3692
For Office Use Only:
Date received: `~ -3 0 'G ~
4-16-08
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