HomeMy WebLinkAboutAugust 5, 2009
Approved
8/31/09
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
August 5, 2009
The meeting was called to order by Chair Patricia Sowada, at 6:34 p.m. Members present were; Nancy Hoium,
Patricia Sowada, Lynette Thomson and Catherine Vesley. Also present: Becky Loader, Stacey Hendren and City
Council Representative Bruce Kelzenberg.
The minutes of the July 1, 2009, Board meeting were approved as mailed.
The bill list dated 7/13/09 was reviewed. It was moved, seconded and passed that the bills be paid.
The bill list dated 7/27/09 was reviewed. It was moved, seconded and passed that the bills be paid.
It was moved and passed to consider the bill list dated 8/10/09 from the floor. The bill list dated 8/10/09 was
reviewed. It was moved, seconded and passed that the bills be paid.
The 2009 accounting dated 8/5/09 was reviewed.
Old Business:
1. The Board received the corrected page for the proposed 2010 budget, Summary of cost factors for the
coming year: Explanation of Personnel.
a. The Board discussed how staff hours differed from hours open to the public, and the changes to
these hours from 2008-2010 proposed.
2. The Library has received official notification as a recipient of the 2009-2011 Opportunity Online
Hardware Grant Program. The Board discussed the upcoming training session and it was determined that
Loader will attend with Library Trustee Vesley, and Library Supporter Barb Miller.
3. Interviews are scheduled to take place prior to the August 10, 2009 City Council meeting for the vacant
Library Board seat. Two applicants will be interviewed.
4. Loader will be presenting information to the City Council concerning the recent energy audit at the
September City Council work session. Due to the expected savings and turnaround expense the
recommended upgrades will potentially take place in the fall of 2009.
New Business:
1. The crossover statistics for June were reviewed. The statistics for the Museum Adventure Pass program
were noted and discussed.
2. On December 31, 2009, the Library will close at 5:00 p.m. Full-time permanent employees will have a
schedule change to work from 8:45 to 5:00 p.m. while the Library is open to the public from 11:00 a.m. to
5:00 pm.
3. Due to Loader’s absence in September, the Library Board voted to cancel the September Board meeting
and vote via email on essential items.
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Items from the Floor:
2. The Anoka County Library system will be hosting SIRSI remotely starting August 29, 2009. To safely
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migrate all information, Anoka County Libraries will be closed from August 26 to August 28, and staff
day has also been cancelled. The Columbia Heights Public Library will not have access to Workflows,
the Internet, or the online catalog during the migration, and will be unable to provide services to the
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public. Loader proposed closing the Library to the public from August 26 to August 28, with all
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permanent staff working on City network related tasks on August 26. It was moved, seconded and
passed to accept the rescheduling strategy to accommodate the SIRSI migration. It was moved, seconded
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and passed to close the Library to the public from August 26 to August 28 to accommodate the SIRSI
migration.
3. The Board was notified of the upcoming Spaghetti Dinner fundraiser organized by the Library
Foundation. Library Board members expressed interest in assisting with this endeavor.
4. The Board was notified of the finalized date and time for the December fundraiser with the Heights
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Theater. The fundraiser will take place on December 6, with the silent auction starting at noon, and a
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musical performance and movie presentation of “Miracle on 34 Street” starting at 1 p.m.
There being no further business, the meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Stacey R. Hendren
Secretary, Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and
activities.
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