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HomeMy WebLinkAboutAugust 5, 2009 Approved 8/31/09 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES August 5, 2009 The meeting was called to order by Chair Patricia Sowada, at 6:34 p.m. Members present were; Nancy Hoium, Patricia Sowada, Lynette Thomson and Catherine Vesley. Also present: Becky Loader, Stacey Hendren and City Council Representative Bruce Kelzenberg. The minutes of the July 1, 2009, Board meeting were approved as mailed. The bill list dated 7/13/09 was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 7/27/09 was reviewed. It was moved, seconded and passed that the bills be paid. It was moved and passed to consider the bill list dated 8/10/09 from the floor. The bill list dated 8/10/09 was reviewed. It was moved, seconded and passed that the bills be paid. The 2009 accounting dated 8/5/09 was reviewed. Old Business: 1. The Board received the corrected page for the proposed 2010 budget, Summary of cost factors for the coming year: Explanation of Personnel. a. The Board discussed how staff hours differed from hours open to the public, and the changes to these hours from 2008-2010 proposed. 2. The Library has received official notification as a recipient of the 2009-2011 Opportunity Online Hardware Grant Program. The Board discussed the upcoming training session and it was determined that Loader will attend with Library Trustee Vesley, and Library Supporter Barb Miller. 3. Interviews are scheduled to take place prior to the August 10, 2009 City Council meeting for the vacant Library Board seat. Two applicants will be interviewed. 4. Loader will be presenting information to the City Council concerning the recent energy audit at the September City Council work session. Due to the expected savings and turnaround expense the recommended upgrades will potentially take place in the fall of 2009. New Business: 1. The crossover statistics for June were reviewed. The statistics for the Museum Adventure Pass program were noted and discussed. 2. On December 31, 2009, the Library will close at 5:00 p.m. Full-time permanent employees will have a schedule change to work from 8:45 to 5:00 p.m. while the Library is open to the public from 11:00 a.m. to 5:00 pm. 3. Due to Loader’s absence in September, the Library Board voted to cancel the September Board meeting and vote via email on essential items. 1 Items from the Floor: 2. The Anoka County Library system will be hosting SIRSI remotely starting August 29, 2009. To safely thth migrate all information, Anoka County Libraries will be closed from August 26 to August 28, and staff day has also been cancelled. The Columbia Heights Public Library will not have access to Workflows, the Internet, or the online catalog during the migration, and will be unable to provide services to the thth public. Loader proposed closing the Library to the public from August 26 to August 28, with all th permanent staff working on City network related tasks on August 26. It was moved, seconded and passed to accept the rescheduling strategy to accommodate the SIRSI migration. It was moved, seconded thth and passed to close the Library to the public from August 26 to August 28 to accommodate the SIRSI migration. 3. The Board was notified of the upcoming Spaghetti Dinner fundraiser organized by the Library Foundation. Library Board members expressed interest in assisting with this endeavor. 4. The Board was notified of the finalized date and time for the December fundraiser with the Heights th Theater. The fundraiser will take place on December 6, with the silent auction starting at noon, and a th musical performance and movie presentation of “Miracle on 34 Street” starting at 1 p.m. There being no further business, the meeting was adjourned at 7:30 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2