HomeMy WebLinkAbout2003 CAFR
'
COMPREHENSIVE ANNUAL FINANCIAL REPORT
OF THE
CITY OF COLUMBIA HEIGHTS
' STATE OF MINNESOTA
i FOR THE YEAR ENDED
'
i DECEMBER 31, 2003
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Finance Department
William J. Elrite, Finance Director
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
Page
Reference No.
I. INTRODUCTORY SECTION
Principal City Officials 3
Organizational Chart 5
Letter of Transmittal 7
Certificate of Achievement for Excellence in Financial Reporting 15
II. FINANCIAL SECTION
Independent Auditor's Report 19
Management's Discussion and Analysis 23
Basic Financial Statements:
Government-Wide Financial Statements:
Statement of Net Assets Statement 1 36
Statement of Activities Statement 2 38
Fund Financial Statements:
Balance Sheet -Governmental Funds Statement 3 40
Statement of Revenues, Expenditures, and Changes in Fund Balance -
Governmental Funds Statement 4 42
Reconciliation of the Statement of Revenues, Expenditures, and Changes in
Fund Balances of Governmental Funds to the Statement of Activities Statement 5 45
Statement of Net Assets -Proprietary Funds Statement 6 46
Statement of Revenues, Expenses, and Changes in Fund Net Assets -
Proprietary Funds Statement 7 48
Statement of Cash Flows -Proprietary Funds Statement 8 50
Statement of Fiduciary Net Assets -Fiduciary Funds Statement 9 54
Notes to Financial Statements 55
Required Supplementary Information:
Budgetary Comparison Schedule -General Fund Statement 10 90
Budgetary Comparison Schedule -Anoka County CDBG Statement 11 92
Budgetary Comparison Schedule -Note to RSI 93
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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Combining and Individual Fund Statements and Schedules:
Combining Balance Sheet - Nonmajor Governmental Funds Statement 12 100
Combining Schedule of Revenues, Expenditures and Changes in Fund Balance -
Nonmajor Governmental Funds Statement 13 101
Subcombining Balance Sheet - Nonmajor Special Revenue Funds Statement 14 105
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Balance - Nonmajor Special Revenue Funds Statement 15 109
Special Revenue Funds:
Schedules of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual:
Community Development Statement 16 112
Cable Television Fund Statement 17 113
Library Fund Statement 18 114
D.A.R.E. Program Statement 19 115
Fund Balance -Actual:
Special Projects Statement 20 116
C.H.A.S.E. Statement 21 117
Twenty-First Century Grant Statement 22 118
Confiscated Property Statement 23 119
Local Law Enforcement Block Grant Statement 24 120
COPS MORE 96 Statement 25 121
Juvenile Justice Grant Statement 26 122
COPS School Partnership Grant Statement 27 123
Recreation Contributed Projects Statement 28 124
Contributed Projects Statement 29 125
Flex Benefit Fund Statement 30 126
Police/Fire Contingency Statement 31 127
Housing and Redevelopment Authority (Component Unit):
Combining Balance Sheet Statement 32 128
Combining Schedule of Revenues, Expenditures and Changes in
Fund Balance Statement 33 129
Schedules of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual:
Parkview Villa North Statement 34 130
Parkview Villa South Statement 35 131
Rental Housing Statement 36 132
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
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Economic Development Authority (Component Unit):
Combining Balance Sheet Statement 37 133
Combining Schedule of Revenues, Expenditures and Changes in
Fund Balance Statement 38 134
Schedules of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual:
Economic Development Authority Administration Statement 39 135
Business Revolving Loan Fund Statement 40 136
Fund Balance -Actual:
Section 8 Statement 41 137
Subcombining Balance Sheet - Nonmajor Debt Service Funds Statement 42 141
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Balance - Nonmajor Debt Service Funds Statement 43 142
Subcombining Balance Sheet - Nonmajor Capital Project Funds Statement 44 147
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Balance - Nonmajor Capital Project Funds Statement 45 151
Enterprise Funds:
Water Utility Fund:
Subcombining Schedule of Net Assets Statement 46 156
Subcombining Schedule of Revenues, Expenses and Changes in
Fund Net Assets Statement 47 157
Subcombining Schedule of Cash Flows Statement 48 158
Sewer Utility Fund:
Subcombining Schedule of Net Assets Statement 49 159
Subcombining Schedule of Revenues, Expenses and Changes in
Fund Net Assets Statement 50 160
Subcombining Schedule of Cash Flows Statement 51 161
Refuse Utility Fund:
Subcombining Schedule of Net Assets Statement 52 162
Subcombining Schedule of Revenues, Expenses and Changes in
Fund Net Assets Statement 53 163
Subcombining Schedule of Cash Flows Statement 54 164
Storm Sewer Utility Fund:
Subcombining Schedule of Net Assets Statement 55 165
Subcombining Schedule of Revenues, Expenses and Changes in
Fund Net Assets Statement 56 166
Subcombining Schedule of Cash Flows Statement 57 167
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
Reference Page
No.
Liquor Fund: ,
Subcombining Schedule of Net Assets Statement 58 168
Subcombining Schedule of Revenues, Expenses and Changes in
Fund Net Assets Statement 59 169
Subcombining Schedule of Cash Flows
Statement 60
170 '
Internal Service Funds:
Combining Schedule of Net Assets
Statement 61
172 '
Combining Schedule of Revenues, Expenses and Changes in Fund
Net Assets
Schedule of Cash Flows
Combinin Statement 62
Statement 63 173
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Central Garage Fund:
Subcombining Schedule of Net Assets Statement 64 175
Subcombining Schedule of Revenues, Expenses and Changes in
Fund Net Assets Statement 65 176
Subcombining Schedule of Cash Flows Statement 66 177
Data Processing Fund: Statement 67 178
Subcombining Schedule of Net Assets
Subcombining Schedule of Revenues, Expenses and Changes in Statement 68 179
Fund Net Assets Statement 69 180
Subcombining Schedule of Cash Flows '
Insurance Fund:
Subcombining Schedule of Net Assets Statement 70 181
Subcombining Schedule of Revenues, Expenses and Changes in
Fund Net Assets Statement 71 182
Subcombining Schedule of Cash Flows Statement 72 183
,
Compensated Absences Fund:
Subcombining Schedule of Net Assets Statement 73 184
Subcombining Schedule of Revenues, Expenses and Changes in
Fund Net Assets
Statement 74
185 '
Subcombining Schedule of Cash Flows Statement 75 186
Combining Statement of Changes in Assets and Liabilities -Agency Funds Statement 76 188
Capital Assets Used in the Operation of Governmental Funds:
Schedule By Source Statement 77 191 '
Schedule By Function and Activity Statement 78 192
Schedule of Changes By Function and Activity Statement 79 194
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
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Supplementary Financial Information:
Combined Schedule of Bonds Payable Exhibit 1 196
III. STATISTICAL SECTION (UNAUDITED)
Government-Wide Information:
Government-Wide Expenses By Function Table 1 202
Government-Wide Revenues Table 2 204
Fund Information:
General Governmental Expenditures by Function Table 3 206
General Governmental Revenues by Source Table 4 207
Tax Levies and Tax Collections Table 5 208
Assessed Value, Tax Capacity, and Estimated
Actual Value of all Taxable Property Table 6 209
Tax Rates -Per $100 of Tax Capacity Table 7 210
City Tax Levy Table 8 211
Principal Taxpayers Table 9 212
Special Assessment Levies and Collections Table 10 213
Computation of Legal Debt Margin Table 11 214
Ratio of Net General Obligation Bonded Debt to Assessed Value and Net General
Obligation Bonded Debt Per Capita Table 12 215
Ratio of Annual Debt Service Expenditures For General Obligation Bonded Debt
to Total General Governmental Expenditures Table 13 216
Computation of Direct and Overlapping Debt Table 14 217
Revenue Bond Coverage: Water, Sewer, and Storm Sewer Funds Table 15 218
Property Value and Construction Table 16 219
Miscellaneous Statistics Table 17 220
Demographic Statistics Table 18 222
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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IV. SINGLE AUDIT AND OTHER REQUIRED REPORTS SECTION
Independent Auditor's Report on Compliance with Minnesota
Legal Compliance Audit Guide for Local Governments 225
Independent Auditor's Report on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards 229
Independent Auditor's Report on Compliance with Requirements Applicable
to each Major Program and Internal Control over Compliance in Accordance ,
with OMB Circular A-133 233
Schedule of Findings and Questioned Costs 239 ,
Schedule of Expenditures of Federal Awards 245
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s Report on Supplementary Information -F
Independent Auditor
Financial Data Schedule 251
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I. INTRODUCTORY SECTION
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL CITY OFFICIALS
Year Ended December 31, 2003
Name Official Title
Mayor and Council
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Julienne Wyckoff Mayor
Tamera Ericsen Councilmember
Bruce Kelzenberg Councilmember
Bruce Nawrocki Councilmember
Robert A. Williams Councilmember
Administration
Walter Fehst
Linda Magee City Manager
Assistant to City Manager
William Elrite City Clerk-Treasurer, Finance Director
Larry Scott Liquor Operations Manager
Jim Hoeft City Attorney
Kevin Hansen Public Works Director, City Engineer
Thomas Johnson Chief of Police
Charles Thompson Chief of Fire
Lauren McClanahan Superintendent of Public Works
Keith Windschitl Recreation Services Director
M. Rebecca Loader Librarian
Robert Streeter Community Development Director
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City of Columbia Heights
Organizational Chart
I Mayor:
Julienne Wyckoff
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POLICE (Administered by Mayor)
Police Chief: Thomas Johnson
Secretary II
Police Captain
Clerk-Typist II
Sergeants (3)
Corporals (3)
Patrol Officers (16)
Community Service Officers (2)
Support Services Supervisor
Secretary II-A (2.5)
FIRE
Fire Chief: Charles Thompson
Secretary II (PT)
Assistant Fire Chief
FT Clerk Typist
Firefighters (6)
Volunteer Firefighters (30)
Reserve Division (6)
LIBRARY
Councilmembers:
Tammera Ericson
Bruce Kelzenberg
Bruce Nawrocki
Robert Williams
City Manager:
Walter Fehst
ADMINISTRATION
Assistant to the City Manager /
Human Resources Director
Special Projects Coordinator
Administrative Secretary
Deputy City Clerk/Council Secretary'
RECREATION
Recreation Director: Keith Windschitl
Senior Citizen Coordinator
Program Coordinator (1)
Head Custodian
Recreation Clerk/Typist II
Recreation Clerk/Typist II (PT)
Custodian II (6 PT)
Custodian I (1 PT)
Commissions & Boards:
Charter
EDA
HRA
Police & Fire Civil Service
Traffic
Telecommunications
Planning & Zoning
Human Services
Park & Recreation
Library
FINANCE
Finance Director/City ClerkfTreasurer: William Elrite
Secretary II (PT)
Assistant Finance Director
Accounting Coordinator
Payroll/Accounting Clerk
Utilities Accounting Clerk II
Utilities Accounting Clerk I
Accounting Clerk II (2 PT)
Switchboard Operator/Receptionist
Meter Reader (PT)
Liquor Operations Manager
Assistant Liquor Operations Manager (6)
Store Supervisor (FT)
Retail Clerk (27 PT)
IS Director
IS Technician
Library Director: M. Rebecca Loader
Adult Services Specialist
Children's Librarian
Clerk-Typist II (2)
Library Supervisor (4 PT)
Page (8 PT)
Library Aide (PT)
Library Clerk (PT)
PUBLIC WORKS
Public Works Director/City Engineer:
Secretary II-A
1 Assistant City Engineer
Engineering Technician IV (2)
Engineering Technician III
Public Works Superintendent
Foreman (3)
Maintenance III (1)
Maintenance Worker (15)
Supervisor-Vehicle Maintenance
Maintenance III -Mechanic
Maintenance III - Bodyman/Painter
Administrative Assistant-Public Works
COMMUNITY DEVELOPMENT
Kevin Hansen Community Development Director: Bob Streetar
Community Development Assistant
Building Official
Planner
Community Development Secretary
Secretary II-Permits/License (1 PT)
Housing Assistant (PT -temporary)
"Also serves in the capacity of Deputy City Clerk under the City Manager.
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CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www.ci.columbia-heights.mn.us
June 25, 2003
To the Citizens of the City of Columbia Heights,
Mayor, Councilmembers, and City Manager
The Comprehensive Annual Financial Report of the City of Columbia Heights for the fiscal year
ended December 31, 2003 is hereby submitted. The responsibility for both the accuracy of the
presented data and the completeness and fairness of the presentation, including all disclosures,
rests with the City. To the best of our knowledge and belief, the enclosed data is accurate in all
material respects and is reported in a manner designed to present fairly the financial position and
results of operations of the various funds of the City. All disclosures necessary to enable the
reader to gain an understanding of the City's financial activities have been included.
The Comprehensive Annual Financial Report is presented in four sections: Introductory,
Financial, Statistical, and Other Required Reports. The Introductory Section includes this
transmittal letter, the City's organizational chart, a list of principal officials, and a reproduction
of the Certificate of Achievement for the prior year. The Financial Section includes: 1)
independent auditor's opinion; 2) management's discussion and analysis; 3) government wide
and fund financial statements; 4) notes to the financial statements; 5) required supplemental
information; 6) combining and individual fund statements and schedules; and, 7) the
supplemental financial information. The Statistical Section includes tables and reports of
various economic, social, financial and fiscal data designed to reflect trends and ratios. The City
is required to undergo an annual single audit in conformity with the provisions of the Single
Audit Act of 1984 and the United States Office of Management and Budget Circular A-133 and
a Minnesota Legal Compliance Audit. Information related to this single audit and compliance
audit, including the Schedule of Expenditures of Federal Awards, is included in the Single Audit
and Other Required Reports Section.
Generally accepted accounting principals require that management provide a narrative
introduction, overview, and analysis to accompany the basic financial statements in the form of
Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to
complement the MD&A and should be read in conjunction with it. The City of Columbia
Heights' MD&A can be found immediately following the report of the independent auditors.
All City funds, departments, commissions and other organizations for which the City of
Columbia Heights is financially accountable are presented within the Comprehensive Annual
Financial Report. The City provides a full range of services to its citizens. These services
include, but are not limited to, police and fire protection; sanitation services; the construction
and maintenance of highways, streets, and infrastructure; library; recreational facilities; cultural
events; and general administrative services. The Housing and Redevelopment Authority (HRA)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
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and the Economic Develo ment Authori EDA are included in the re ortin enti as
P t1' ~ ) p g ty
component units of the City of Columbia Heights due to the fact that the governing boards are
substantively the same and the City is in a relationship of financial benefit or burden with the
authorities.
,~ In June 1999, the Governmental Accounting Standards Board (GASB) issued Statement 34.
This standard is the most comprehensive governmental accounting rule ever developed. This
standard substantially changes the way state and local governments report their financial activity.
The City of Columbia Heights first implemented these changes for the year 2002. A summary of
the most significant changes is as follows:
1. Government-wide financial statements are prepared using full accrual accounting.
2. Basic fund financial statements present major funds instead of fund types.
3. Budgetary comparisons include original and amended budgets.
4. All infrastructure has been capitalized and all capital assets are depreciated.
5. A management discussion and analysis is included as required supplemental information.
ECONOMIC CONDITION AND OUTLOOK
The City of Columbia Heights, which is a suburb located north of the City of Minneapolis in
Anoka County in east-central Minnesota, was originally incorporated as a village in 1898. In
1921, pursuant to the adoption of a home rule City Charter by the qualified voters of the City, a
council-manager form of government, was instituted. The City covers an area of 3.52 square
miles and has a population of 18,520.
As an older, fully developed suburb of the City of Minneapolis, the management and the
residents of the City of Columbia Heights are faced with the problems of an aging infrastructure
and with increased crime statistics. The City Council and City Management are taking a
proactive approach in dealing with these concerns.
'~ The City Council has approved several projects related to the redevelopment of the downtown
area of Columbia Heights. The projects include the Central Avenue Street, Utility and
Streetscape Improvement Project; the Transit Hub; the Master Redevelopment Plan with the
"Town Square Concept"; and the Transition Block Redevelopment Project consisting of 22
townhomes and 50 units of senior living facilities. These projects are greatly improving the
downtown area of Columbia Heights and will be completed within the next year.
The City has a planned Street Rehabilitation Program including water mains and storm sewer
improvements. Zone 5 was completed in 2001, Zone 6A was completed in 2002, Zone 6B
continued throughout 2003 and Zone 7 will start in 2004. The second phase of Storm Water
Management Improvements continued during 2003.
The Police Department continued to apply for, and receive, federal and state grants to assist in
their community policing efforts.
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The completion of Medtronic Corporation's expansion has resulted in continuing additional job
opportunities in the City.
Overall, unemployment in the City has increased slightly due to the economic downturn, but is
still well below the national unemployment rate average.
The City is actively promoting the expansion and creation of new businesses in the City by
providing loans to qualified businesses through the HRA Business Revolving Loan Fund.
MAJOR INITIATIVES '
For the Year
The City had many mayor accomplishments during 2003. The following list is a summary of
some of the major initiatives completed throughout the year.
1) The installation of CityView software. This software is a interdepartmental database
system. CityView provides automation of important business processes, including
special assessments, building permits and inspections, human resources, business
licenses, and fire protection. It also allows the updating of property information by using
the County database and integrates property data with GIS.
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2) s
Community policing continued to be a very important part of the police department
mission. Programs such as neighborhood picnics, rental property owners meeting,
McGruff House program, graffiti cleanup programs, and sector community policing
continue to be important to our residents.
3) The completion of construction, of the Central Avenue Street, Utility and Streetscape
Improvement Project.
4) The completion of Zone 6B Street Rehabilitation Project including major watermain !~
improvements and storm sewer improvements.
5) Additional storm water management improvements continued with the acquisition of
two single-family homes for demolition and site grading in a flood prone area along Van ~'
Buren Street.
6) The utility department completed a major cleaning and televising program to analyze
problem areas within the sanitary sewer system in preparation for Zone 6B and Zone 7
street rehabilitation areas.
7) Contracted with a planning firm to develop the master plan for the redevelopment of the
Huset Park.
8) Purchased additional property for the redevelopment of 40th and University. This results
in an approximate site of over one acre available for development.
9) Purchased additional property for the redevelopment of 37th and Central. Combined,
these purchases result in a highly visible, large commercial property along the City's
central business route.
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~' 10 The Public Works De artment coin leted the Central Avenue Street Utili n
p p ty a d
Streetscape Improvement Project in 2003. This project provided a 4.7 million dollar
investment along Central Avenue from 37th to 43rd, including the core downtown area.
ll) In August of 2002, the City of Columbia Heights approved the site plan, and preliminary
and final plats for Parkside Village, a 2.5 acre, 25-unit market-rate townhome project on
51St Avenue adjacent to Sullivan Lake and park. These units have an initial sale price of
$260,000. The development saw mayor construction in 2003 and will be completed in
2004.
-` For the Future
The Master Redevelopment Plan for the downtown of Columbia Heights established a "Town
Square Concept". The intent of the town square concept is to create a new mixed-use district on
40th Avenue west of Central Avenue. This, along with the Central Avenue Street, Utility and
Streetscape Improvement Project, will continue to improve the downtown area of Columbia
Heights. These plans combine new centralized civic uses, new public open space, commercial
development, and a new downtown multi-family residential development into a revitalized
center. These projects will be completed in 2004 and 2005.
In addition, Zone 7 Street Rehabilitation is scheduled to start in 2004. This project will include
water main and storm sewer improvements as well as the street rehabilitation.
CityView software installation will continue throughout 2004, with the anticipated date of
completion for the special assessments, building permits, building maintenance work orders, and
fire module component in 2004. During 2004, the purchase order module will be developed for
t a 2005 implementation.
The redevelopment of the industrial park will continue throughout 2004. The planning firm of
Hoisington Koegler and developer United Properties have created a redevelopment plan for the
park. This plan will be presented to the Council during 2004 and will commence with the
redevelopment shortly after.
Financial Information
Management of the City of Columbia Heights is responsible for establishing and maintaining an
internal control structure designed to ensure that the assets of the City are protected from loss,
theft or misuse and to ensure that adequate accounting data is compiled to allow for the
preparation of financial statements in conformity with generally accepted accounting principles.
The internal control structure is designed to provide reasonable, but not absolute, assurance that
these objectives are met. The concept of reasonable assurance recognizes that: 1) the cost of a
control should not exceed the benefits likely to be derived; and 2) the valuation of costs and
benefits requires estimates and judgments by management.
In addition, the government maintains extensive budgetary controls. The objective of these
controls is to ensure compliance with legal provisions embodied in the annual appropriated
budget approved by the City Council. Activities of the general fund and certain special revenue
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ntrol he
funds are included m the annual appropriated budget. The level of budgetary co and t
level at which expenditures cannot legally exceed the appropriated amount is at the fund level. ~
As demonstrated by the statements and schedules included in the financial section of this report, _.
the City continues to meet its responsibility for sound financial management.
Cash Maria eg merit
Cash temporarily idle during the year was invested in demand deposits, certificates of deposit,
obligations of the U.S. Treasury, repurchase agreements, and commercial paper. The average
yield on investments for the year was 2.12%, which includes both interest revenue of 4.12% and
the change (decline) in fair market value of (2.00)%.
The City's investment policy is to minimize credit and market risks while maintaining a
competitive yield on its portfolio. Accordingly, deposits were either insured by federal
depository insurance or collateralized.
Risk Maria eg merit
The City maintains commercial insurance coverage for liability, property, liquor liability, and
workers' compensation. The City maintains an internal service fund for insurance. The
insurance fund maintains a reserved balance to provide funds for catastrophic losses. This fund
charges individual departments for allocation of premiums and for claims incurred. There were
no significant claims pending at year-end for the City. ~'
Independent Audit
OTHER INFORMATION
State Statutes require an annual audit by independent certified public accountants. The
accounting firm of HLB Tautges Redpath, Ltd. was selected by the City. In addition to meeting
the requirements set forth in State Statutes, the audit was also designed to meet the requirements
of the Federal Single Audit Act of 1984 and related OMB Circular A-133. The auditor's report
on the basic financial statements and combining and individual fund statements and schedules is
included in the Financial Section of this report.
~~
A warn c
The Government Finance Officers' Association (GFOA) of the United States and Canada
(GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City
of Columbia Heights, Minnesota for its Comprehensive Annual Financial Report for the year
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ended December 31 2002. The Certificate of Achievement is a resti ious national award that
p g
recognizes conformance with the highest standards for preparation of state and local government
financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an easily
readable and efficiently organized Comprehensive Annual Financial Report whose contents
conform to program standards. The CAFR must satisfy both generally accepted accounting
principles and applicable legal requirements.
A Certificate of Achievement is valid fora eriod of on r nl li r n
p e yea o y. We be eve ou curre t
report continues to conform to the Certificate of Achievement program requirements, and we are
submitting it to the GFOA.
Acknowledgments
-~ The preparation of the Comprehensive Annual Financial Report on a timely basis was made
possible by the dedicated service of the entire staff of the Finance Department. Each member of
the department has our sincere appreciation for the contributions made in the preparation of this
report.
In closing, without the leadership and support of the City Manager and City Council, preparation
of this report would not have been possible.
Sincerely,
William J. Elrite
Finance Director
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Certificate of
~ Achievement
for Excellence
~ in Financial
~ Reporting
Presented to
City of Columbia ~-Ieights,
~ •
Minnesota
For its Comprehensive Annual
Financial Keport
for the Fiscal Year Ended
December 31, 2002
A Cerkificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
CE OFpjC
~~ F9
N ~O AIES N
~ r~Nnnn o President
ZC~ COPPURAiION , o
7~~ $l~.L ~pJ' ~~~G
CNICp6~ ~~
Executive Director
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IL FINANCIAL SECTION
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~ Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
INDEPENDENT AUDITOR'S REPORT
~~ To the Honorable Mayor and
Members of the City Council
City of Columbia Heights, Minnesota
We have audited the accompanying financial statements of the governmental activities, the
~- business type activities, each major fund, and the aggregate remaining fund information of
the City of Columbia Heights, Minnesota, as of and for the year ended December 31, 2003
which collectively comprise the City's basic financial statements as listed in the table of
contents. These financial statements are the responsibility of the City of Columbia Heights,
Minnesota's management. Our responsibility is to express opinions on these basic financial
statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material
respects, the respective financial position of the governmental activities, the business-type
activities, each major fund, and the aggregate remaining fund information of the City of
Columbia Heights, Minnesota, as of December 31, 2003, and the respective changes in
financial position and cash flows, where applicable, thereof for the year then ended in
conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued a report dated
March 31, 2004 on our consideration of the City of Columbia Heights, Minnesota's internal
control over financial reporting and our tests of its compliance with certain provisions of
laws, regulations, contracts and grants. That report is an integral part of an audit performed
in accordance with Government Auditing Standards and should be read in conjunction with
~. this report in considering the results of our audit.
White Bear Lake Office: 4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 426 7000 Fax: 651 426 5004
Hastings Office. 1303 South Frontage Road, Suite 13, Hastings, MN 55033, USA Telephone: 651 480 4990 Fax: 651 426 5004
HLB Tautges Redpath, Ltd. is a member of ~ International. A world-wide organization of accounti~rms and business advisers.
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The Management's Discussion and Analysis and the budgetary information as listed in the
table of contents, are not a required part of the basic financial statements but are
supplementary information required by the Governmental Accounting Standards Board. We
have applied certain limited procedures, which consisted principally of inquiries of
management regarding the methods of measurement and presentation of the supplementary
information. However, we did not audit the information and express no opinion on it.
Our audit was made for the purpose of forming opinions on the financial statements that
collectively comprise the City of Columbia Heights, Minnesota's basic financial statements.
The accompanying schedule of expenditures of federal awards as required by U.S. Office of
Management and Budget Circular A-133, Audits of States, Local Governments, and Non-
Profit Organizations, along with the introductory section, combining and individual fund
statements and schedules, supplementary financial information and statistical information as
listed in the table of contents are presented for purposes of additional analysis and are not a
required part of the basic financial statements of the City of Columbia Heights, Minnesota.
The combining and individual fund statements and schedules, supplementary financial
information and schedule of expenditures of federal awards has been subjected to the
auditing procedures applied in the audit of the basic financial statements and, in our opinion,
are fairly stated in all material respects, in relation to the basic financial statements taken as a
whole. The introductory section and statistical information have not been subjected to the
auditing procedures applied in the audit of the basic financial statements and, accordingly,
we express no opinion on them.
March 31, 2004
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
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MANAGEMENT'S DISCUSSION AND ANALYSIS
As management of the City of Columbia Heights, we offer readers of the City of Columbia
Heights' financial statements this narrative overview and analysis of the financial activities of
the City for the fiscal year ended December 31, 2003. We encourage readers to consider the
information presented here in conjunction with additional information that we have furnished in
our letter of transmittal, which can be found in the introductory section of this report.
Financial Hi~hli~hts
~~ The assets of the City of Columbia Heights exceeded its liabilities at the close of the most recent
fiscal year by $48,804,104 (net assets). Of this amount, $28,024,894 (unrestricted net assets)
may be used to meet the government's ongoing obligations to citizens and creditors in
~' accordance with the City's fund designations and fiscal policies.
The City's total net assets increased by $429,231.
As of the close of the current fiscal year, the City of Columbia Heights' governmental funds
reported combined ending fund balances of $19,485,125.
At the end of the current fiscal year the general fund balance of $3,423,232, included $14,727
reserved and $3,408,505 designated, for working capital.
The City's total debt increased by $1,942,082 during the current fiscal year, from $4,363,206 to
$6,305,288.
Overview of the Financial Statements
The discussion and analysis are intended to serve as an introduction to the City of Columbia
Heights' basic financial statements. The City's basic financial statements comprise three
components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes
to the financial statements. This report also contains other supplementary information in addition
to the basic financial statements themselves.
Government-wide financial statements. The government-wide financial statements are
designed to provide readers with a broad overview of the City of Columbia Heights' finances, in
a manner similar to aprivate-sector business.
~ The statement of net assets presents information on all of the City of Columbia Heights' assets
and liabilities, with the difference between the two reported as net assets. Over time, increases or
decreases in net assets may serve as a useful indicator of whether the financial position of the
City of Columbia Heights is improving or deteriorating.
23
Management's Discussion and Analysis
The statement of activities presents information showing how the City's net assets changed
during the most recent fiscal year. All changes in net assets are reported as soon as the
underlying event giving rise to the change occurs, regardless of the timing of related cash flows.
Thus, revenues and expenses are reported in this statement for some items that will only result in
cash flows in future fiscal periods (e.g. uncollected taxes and earned but unused vacation leave).
Both of the government-wide financial statements distinguish functions of the City of Columbia
Heights that are principally supported by taxes and intergovernmental revenues (governmental
activities) from other functions that are intended to recover all or a significant portion of their
costs through user fees and charges (business-type activities). The governmental activities of the
City of Columbia Heights include general government, public safety, public works, culture and
recreation and community development. The business-type activities of the City of Columbia
Heights include water, sanitary sewer, refuse, storm sewer and liquor operations.
The government-wide financial statements are presented as statements 1 and 2 of this report.
Fund Financial statements. A fund is a grouping of related accounts that is used to maintain
control over resources that have been segregated for specific activities or objectives. The City of
Columbia Heights, like other state and local governments, uses fund accounting to ensure and
demonstrate compliance with finance-related legal requirements. All of the funds of the City of
Columbia Heights can be divided into three categories: governmental funds, proprietary funds,
and fiduciary funds.
Governmental funds. Governmental funds are used to account for essentially the same functions
reported as governmental activities in the government-wide financial statements. However,
unlike the government-wide financial statements, governmental fund financial statements focus
on near-term inflows and outflows of spendable resources, as well as on balances of spendable
resources available at the end of the fiscal year. Such information may be useful in evaluating a
government's near-term financial requirements.
Because the focus of governmental funds is narrower than that of the government-wide financial
statements, it is useful to compare the information presented for governmental funds with similar
information presented for governmental activities in the government-wide financial statements.
By doing so, readers may better understand the long-term impact of the City's near term
financial decisions. Both the governmental fund balance sheet and governmental fund statement
of revenues, expenditures, and change in fund balances provide a reconciliation to facilitate this
comparison between governmental funds and governmental activities.
For the current fiscal year ended December 31, 2003, the City of Columbia Heights has seven
individual major governmental funds. Information is presented separately in the governmental
fund balance sheet and in the governmental fund statement of revenues, expenditures, and
changes in fund balances for the general fund, Anoka County community development block
grant fund, municipal state aid street fund, Sheffield tax increment financing redevelopment
fund, capital improvements-general government buildings fund, capital equipment replacement-
24
Mana ement's Discussion and Anal sis
g Y
~ general government fund, and capital improvements-PIR fund all of which are required to be
presented as major funds.
Data from the other governmental funds are combined into a single, aggregated presentation.
Individual fund data for each of these non-major governmental funds is provided in the form of
combining statements elsewhere in this report.
The City of Columbia Heights adopts an annual appropriated budget for its general and some
special revenue funds.
A budgetary comparison statement has been provided for those funds to demonstrate compliance
with this budget.
The basic governmental fund fmancial statements are presented as statements 3 through 5 of this
report.
Proprietary funds. The City of Columbia Heights maintains two different types of proprietary
funds. Enterprise funds are used to report the same functions presented as business-type activities
in the government-wide fmancial statements. The City of Columbia Heights uses enterprise
funds to account for its water, sewer, refuse, storm sewer, and liquor operations. Internal service
funds are an accounting device used to accumulate and allocate costs internally among the City-
of Columbia Heights' various functions. The City of Columbia Heights uses internal service
funds to account for its central garage, data processing, insurance, and compensated absences
services. Because the central garage, insurance and compensated absences services
~~ predominately benefit governmental rather than business-type functions, they have been included
within governmental activities in the government-wide financial statements. And also, because
the data processing services predominately benefit the business-type functions, it has been
included within the business-type activities in the government-wide financial statements.
Proprietary funds provide the same type of information as the government-wide financial
statements, only in more detail. The proprietary fund financial statements provide separate
information for the water, sewer, refuse, storm sewer and liquor operations, all of which are
considered to be major funds of the City of Columbia Heights. Conversely, the internal service
funds are combined into a single, aggregated presentation in the proprietary fund financial
statements. Tndividual fund data for the internal service funds is provided in the form of
combining statements elsewhere in this report.
The basic proprietary fund fmancial statements are presented as statements 6 through 8 of this
report.
Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties
~~ outside the government. Fiduciary funds are not reflected in the government-wide financial
statements because the resources of those funds are not available to support the City of Columbia
Heights' own program. The accounting used for fiduciary funds is much like that used for
25
Management's Discussion and Analysis
proprietary funds.
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The basic fiduciary fund financial statement is presented as statement 9 of this report. ,~
Notes to the financial statements. The notes provide additional information that is essential to a
full understanding of the data provided in the government-wide and fund financial statements. ~
Other information. The combining statements referred to earlier in connection with non-major
governmental funds are presented immediately following the required supplementary ,~
information on budgetary comparisons. Combining and individual fund statements and schedules
are presented as statements 1 Z through 79 of this report.
Government-wide Financial Analysis
As noted earlier, net assets may serve over time as a useful indicator of a government's financial
position. In the case of the City of Columbia Heights, assets exceeded liabilities by $48,804,104
at the close of the most recent fiscal year.
'
net assets ($19,374,165 or 40 percent)
The largest portion of the City of Columbia Heights
reflects its investment in capital assets (e.g. land, buildings, improvements, furniture and fixtures,
machinery and equipment and infrastructure) less any related debt used to acquire those assets
that is still outstanding. The City of Columbia Heights uses these capital assets to provide
services to citizens; consequently, these assets are not available for future spending. Although
the City of Columbia Heights' investment in its capital assets is reported net of related debt, it
should be noted that the resources needed to repay this debt must be provided from other
sources, since the capital assets themselves cannot be used to liquidate these liabilities.
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Mana ement's Discussion and Anal sis
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CITY OF COLUMBIA HEIGHTS' NET ASSETS
Governmental Activities Business-Ty pe Activities Totals
2002 2003 2002 2003 2002 2003
Current and other assets $22,960,131 $23,783,849 $8,788,410 $8,357,248 $31,748,541 $32,141,097
Capital assets 17,663,595 17,509,493 7,161,533 8,293,539 24,825,128 25,803,032
1 Total assets $40,623,726 $41,293,342 $15,949,943 $16,650,787 $56,573,669 $57,944,129
Long term liabilities
outstanding $2,806,854 $3,568,116 $1,530,064 $2,556,261 $4,336,918 $6,124,377
Other liabilities 2,850,030 2,069,313 1,011,848 946,335 3,861,878 3,015,648
Total liabilities $5,656,884 $5,637,429 $2,541,912 $3,502,596 $8,198,796 $9,140,025
Net assets
Invested in capital assets
net of related debt $16,958,595 $13,941,377 $5,473,625 $5,432,788 $22,432,220 $19,374,165
Restricted 1,203,523 1,114,870 175,783 290,175 1,379,306 1,405,045
Unrestricted 16,804,724 20,599,666 7,758,623 7,425,228 24,563,347 28,024,894
Total net assets $34,966,842 $35,655,913 $13,408,031 $13,148,191 $48,374,873 $48,804,104
'
A portion of the of the City of Columbia Heights net assets represents resources that are subject
to external restrictions on how they may be used. The remaining balance of unrestricted net
assets ($28,024,894) may be used to meet the City's ongoing obligations to citizens and
creditors.
At the end of the current fiscal year, the City of Columbia Heights is able to report positive
balances in all three categories of net assets, both for the government as a whole, as well as for
its separate governmental and business-type activities.
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Management s Discussion and Analysis
Governmental activities
Governmental activities increased the City of Columbia Heights' net assets by $689,071. Key ~~.
elements of this increase are as follows:
City of Columbia Heights' Changes in Net Assets
Governmental Activities Business-Ty pe Activities Totals
2002 2003 2002 2003 2002 2003 .
Revenues: ~
Program revenues:
Charges for services $1,788,842 $1,979,230 $10,917,906 $11,183,361 $12,706,748 $13,162,591
Operating grants and
contributions 1,218,659 946,246 53,978 107,775 1,272,637 1,054,021
Capital grants and
contributions 4,510,229 895,109 130,339 - 4,640,568 895,109
General revenues:
Property taxes 4,341,972 4,306,036 - - 4,341,972 4,306,036
Tax increment collections 798,446 781,439 - - 798,446 781,439
Grants and contributions not - -
restricted to specific programs 3,275,417 2,712,408 - - 3,275,417 2,712,408
Unrestricted investment earnings 1,201,447 408,208 375,624 126,671 1,577,071 534,879
Gain (loss) on disposal of capital assets 6,454 103,524 - - 6,454 103,524
Total revenues 17,141,466 12,132,200 11,477,847 11,417,807 28,619,313 23,550,007
Expenses:
General government 1,915,920 1,756,434 - - 1,915,920 1,756,434
Public safety 3,920,746 3,630,535 - - 3,920,746 3,630,535
Public works 1,659,152 2,646,859 - - 1,659,152 2,646,859
Culture and recreation 2,018,571 1,909,831 - - 2,018,571 1,909,831
Community development 1,679,107 1,239,030 - - 1,679,107 1,239,030
Interest on long-term debt 575,712 648,053 - - 575,712 648,053
Water - - 1,561,071 1,903,331 1,561,071 1,903,331
Sewer - - 1,058,721 1,231,594 1,058,721 1,231,594
Refuse
Storm sewer -
- -
- 1,271,961
162,499 1,330,272
204,895 1,271,961
162,499 1,330,272
204,895
Liquor - - 6,343,775 6,619,942 6,343,775 6,619,942
~
Total expenses 11,769,208 11,830,742 10,398,027 11,290,034 22,167,235 23,120,776 "
Increase (decrease) in
net assets before transfers 5,372,258 301,458 1,079,820 127,773 6,452,078 429,231
Transfers 634,236 387,613 (634,236) (387,613) - -
Increase in net assets 6,006,494 689,071 445,584 (259,840) 6,452,078 429,231
Net assets -January 1 28,960,348 34,966,842 12,962,447 13,408,031 41,922,795 48,374,873
Net assets-December 3l $34,966,842 $35,655,913 $13,408,031 $13,148,191 $48,374,873 $48,804,104
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Management's Discussion and Analysis
Below are specific graphs providing comparisons of the governmental activities revenues and
expenditures:
Governmental Activities - 2003 Expenses
Interest on long-
term debt 6%
Community General government 17%
~~~ Culture
recreation
Public safety 30%
Public works 22
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Management's Discussion and Analysis
Business-Type Activities
Business-type activities decreased net assets by $259,840. Below are graphs showing the
business-type activities revenue and expense comparisons:
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Mana ement's Discussion and Anal sis
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Financial Analysis of the Government's Funds
As noted earlier, the City of Columbia Heights uses fund accounting to ensure and demonstrate
compliance with finance-related legal requirements.
Governmental Funds. The focus of the City of Columbia Heights' governmental funds is to
provide information on near-term inflows, outflows, and balances of spendable resources. Such
information is useful in assessing the City of Columbia Heights' financing requirements. In
particular, unreserved fund balance may serve as a useful measure of a government's net
resources available for spending at the end of the fiscal year.
~' At the end of the current fiscal year, the City of Columbia Heights' governmental funds reported
combined ending fund balances of $19,485,125. Approximately 95 percent of this total amount
($18,494,259) constitutes unreserved fund balance. The remainder of the fund balance
+ ($990,866) is reserved because it has already been committed 1) to provide for prepaid items
($18,102), 2) to provide for real estate held for resale ($253,413), and 3) for grant restricted
program expenditures ($719,351).
~~ The general fund is the chief operating fund of the City of Columbia Heights. At the end of the
current year, the fund balance decreased in total by $92,374 in 2003. The revenues exceeded the
expenditures at year-end by $101,705. The City Council authorized a transfer of funds to the
capital improvements general government buildings fund, thus reducing the fund balance.
The Anoka County CDBG fund decreased in total by $3,752.
The municipal state aid street fund increased by $580,806 due to transfers from the PIR fund for
project financing.
The Sheffield tax increment financing redevelopment fund increased by $26,100.
The capital improvements general government buildings fund increased by $204,553 due
predominately to investment income and transfers from other funds.
The capital equipment replacement general government fund decreased by $10,864.
The capital improvements PIR fund increased by $1,201,792 due to the receipt of project
financing (bonds and MSA monies).
The non major special revenue funds increased by $51,956 for 2003.
The nonmajor debt service funds decreased by $345,980 due to the debt service payments
exceeding the tax increment revenues.
The nonmajor capital project funds decreased overall by $75,414 for 2003.
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Management's Discussion and Analysis
Proprietary funds. The City of Columbia Heights' proprietary funds provide the same type of
information found in the government-wide financial statements, but in more detail.
The unrestricted net assets in the respective proprietary funds are water ($380,424), sewer
$3,439,914, refuse $535,912, storm sewer $91,936 and liquor $3,007,885. The storm sewer and
liquor funds had increases in net assets in 2003 of $33,535 and $136,532, respectively. The
water, sewer and refuse funds had decreases in net assets of $464,016, $42,003 and $179,916,
respectively.
Budgetary Highlights
General Fund
Differences between the original budget and the final amended budget ($356,824) are the result
of state aid cuts. During the year, revenues were less than budgetary estimates by $266,253 and '
expenditures were less than budgetary estimates by $540,041.
Capital Asset and Debt Administration
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Capital assets. The City of Columbia Heights' investment in capital assets for its governmental ;~
and business-type activities as of December 31, 2003, amounts to $25,803,032 (net of
accumulated depreciation). This investment in capital assets includes land, buildings,
improvements other than buildings, office furniture and fixtures, machinery and equipment,
infrastructure and construction in progress.
Major capital asset events during the current fiscal year included the following:
• Construction was substantially completed on the Central Avenue project, the total cost
was $5,036,782.
• Zone 6, street rehabilitation was completed and closed in 2003, the total cost was
$1,181,572.
• Construction on Zone 7, street rehabilitation began in 2003, the construction in progress
as of the close of the year had reached $59,286.
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Mana ement's Discussion and Anal sis
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City of Columbia Heights
Capit ssets
a
(Net of Depreciation)
di
Beginning ng
En
Balance Additions Deletions Balance
Primary Government
Governmental activities:
Land $3,082,686 $ - ($157,000) $2,925,686
Buildings and structures
Improvements 10,153,637
2,977,396 44,898
14,425 -
= 10,198,535
2,991,821
Office furniture and fixtures 253,452 54,054 307,506
Machinery and equipment 4,445,013 222,743 (117,811) 4,549,945
Infrastructure 9,203,263 6,186,184 - 15,389,447
~~, Construction in progress 5,699,220 1,429,388 (6,677,753) 450,855
Total capital assets 35,814,667 7,951,692 (6,952,564) 36,813,795
Less: Accumulated depreciation:
~, Accumulated depreication (18,151,072) (1,263,866) 110,636 (19,304,302)
Governmental activities capital assets -net 17,663,595 6,687,826 (6,841,928) 17,509,493
Business-type activities:
Land
Buildings and structures
Improvements
Office furniture and fixtures
Machinery and equipment
~~ Construction in progress
Total capital assets
Less accumulated depreciation:
Accumulated depreication
Business-type activities capital assets -net
Total capital assets -net
340,893 - - 340,893
660,745 - - 660,745
10,570,766 1,444,233 - 12,014,999
81,014 - - 81,014
1,037,999 - - 1,037,999
37,906 1,529,906 (1,444,233) 123,579
12,729,323 2,974,139 (1,444,233) 14,259,229
(5,567,792) (397,898) - (5,965,690)
7,161,531 2,576,241 (1,444,233) 8,293,539
$24,825,126 $9,264,067 ($8,286,161) $25,803,032
Additional information on the City of Columbia Heights' capital assets can be found in Note
4.
Long-term debt. At the end of the current fiscal year, the City of Columbia Heights had total
long-term debt outstanding of $6,305,288, a increase of $1,942,082 from 2002. $1,937,828 is for
general obligation improvement debt supported in part by special assessments. An additional
$1,630,288 of general obligation tax increment debt financed the City's economic development
program, and $2,737,172 of general obligation utility revenue bonds financed utility
improvements.
In addition, there is long-term debt in the amount of $676,375 for compensated absences.
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Mana ement's Discussion and Anal sis
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City of Columbi a Heights e
Outstanding
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General Obligation Improvement Bonds, General Obligation Tax Increment Bonds, Long-Term ;~
Notes and Compensated Absences
Governme ntal Activities Business-Type Activities Totals
2002 2003 2002 2003 2002 2003
General Obligation Improvement Bonds $705,000 $1,937,828 $ - $ - $705,000 $1,937,828
General Obligation Tax Increment Bonds 2,008,206 1,630,288 - - 2,008,206 1,630,288
Revenue Bonds - - 1,650,000 2,737,171 1,650,000 2,737,171
Compensated absences 571,566 604,749 60,008 71,627 631,574 676,376
$3,284,772 $4,172,865 $1,710,008 $2,808,798 $4,994,780 $6,981,663 ,~
The City of Columbia Heights maintains an Al rating from Moody's.
State statute limits the amount of eneral obli ation debt a Minnesota city may issue to 2% of
g g
total estimated market value. The current debt limitation for the City of Columbia Heights is
$17,102,916. None of the City's outstanding debt is counted within the statutory limitation.
Additional information on the City of Columbia Heights' long-term debt can be found in note 7. ti..
Economic Factors and Next Year's Budgets and Rates '~'
The unemployment rate for the City of Columbia Heights is currently 5.0 percent, which is an '~
increase from a rate of 4.4 percent a year ago. This compares to the state's average
unemployment rate of 5.0 percent and the national average rate of 6.0 percent. w
Inflationary trends in the region compare favorably to national trends.
All of these factors were considered in preparing the City of Columbia Heights' budget for the ~~
2003 fiscal year.
Requests for information. This financial report is designed to provide a general overview of the
City of Columbia Heights' finances for all those with an interest in the government's finances.
Questions concerning any of the information provided in this report or requests for additional
financial information should be addressed to the City of Columbia Heights, Finance Department,
590 40th Avenue NE, Columbia Heights, Minnesota 55421-3878.
34 '~
BASIC FINANCIAL STATEMENTS
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF NET ASSETS
December 31, 2003
Primary Government
Governmental Business-Type
Activities Activities
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts (net of allowance for uncollectibles)
Special assessments
Taxes
Interest
Loans
Due from other governmental units
Due from other agencies
Internal balances
Prepayments
Inventory - at cost
Real estate held for resale
Total current assets
Noncurrent assets:
Due from other governmental units
Capital assets (net of accumulated depreciation):
Land
Buildings
Improvements other than buildings
Office furniture and fixtures
Machinery and equipment
Infrastructure
Construction in process
Total noncurrent assets
Total assets
Statement 1 ,
Page 1 of 2
Totals
2003 2002
$21,617,345 $5,136,210 $26,753,555 $26,449,112
242,516 924,467 1,166,983 975,704
1,230,714 - 1,230,714 1,186,193
242,917 - 242,917 122,776
170,109 53,049 223,158 273,928
6,545 - 6,545 10,433
301,413 7,034 308,447 850,402
25,150 - 25,150 -
(610,510) 610,510 - -
28,955 62,710 91,665 31,290
50,382 1,384,900 1,435,282 1,257,886
478,313 - 478,313 390,736
23,783,849 8,178,880 31,962,729 31,548,460
- 178,368 178,368 200,081
2,925,686 340,893 3,266,579 3,423,579
1,362,891 211,258 1,574,149 1,676,911
1,043,194 7,384,431 8,427,625 7,345,101
95,456 - 95,456 74,080
2,019,256 233,378 2,252,634 2,452,744
9,612,155 - 9,612,155 4,115,587
450,855 123,579 574,434 5,737,126
17,509,493 8,471,907 25,981,400 25,025,209
41,293,342 16,650,787 57,944,129 56,573,669
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The accompanying notes are an integral part of these financial statements.
36 ,
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF NET ASSETS
December 31, 2003
n
Statement 1
Page 2 of 2
Liabilities
' Current liabilities:
Accounts payable
Accrued salaries and withholdings payable
' Contracts payable -retained percentage
Due to other governmental units
Unearned revenue
' Accrued interest payable
Deposits
Compensated absences payable -current
' Bonds payable -current
Total current liabilities
Noncurrent liabilities:
Compensated absences payable -noncurrent
' Bonds payable -noncurrent
Total noncurrent liabilities
Total liabilities
Net assets
Invested in capital assets -net of related debt
' Restricted for:
Debt service
Tax increment purposes
Grant programs
Public safety
Culture and recreation
Community development
Unrestricted
Total net assets
Primary Government
Governmental Business-Type
Activities Activities
Totals
2003 2002
$283,964 $441,995 $725,959 $2,131,874
204,674 34,309 238,983 123,059
181,123 - 181,123 209,887
495,700 167,260 662,960 457,909
23,586 - 23,586 28,017
222,747 46,490 269,237 221,216
52,770 3,744 56,514 29,524
14,701 1,742 16,443 2,530
514,789 250,795 765,584 657,918
1,994,054 946,335 2,940,389 3,861,934
590,048 69,885 659,933 631,574
3,053,327 2,486,376 5,539,703 3,705,288
3,643,375 2,556,261 6,199,636 4,336,862
5,637,429 3,502,596 9,140,025 8,198,796
13,941,377 5,432,788 19,374,165 23,438,666
633,596 290,175 923,771 175,783
476,608 - 476,608 -
4,666 - 4,666 -
- - - 704,960
- - - 49,487
- - - 449,076
20,599,666 7,425,228 28,024,894 23,556,901
$35,655,913 $13,148,191 $48,804,104 $48,374,873
The accompanying notes are an integral part of these fmancial statements.
' 37
CITY OF COLUMBIA HEIGHTS MINNESOTA
STATEMENT OF ACTIVITIES
For The Year Ended December 31, 2003 '
Charges For
Expenses Services '
Functions/Programs
Primary government:
Government activities: '
General government $1,756,434 $724,331
Public safety 3,630,535 330,768
Public works
2,646,859
306,193 '
Culture and recreation 1,909,831 107,318
Community development 1,239,030 510,620
Interest on long-term debt 648,053 - ,
Total government activities 11,830,742 1,979,230
Business-type activities: '
Water 1,903,331 1,548,505
Sewer 1,231,594 1,240,882
Refuse 1,330,272 1,248,346
Storm sewer
204,895
184,712 '
Liquor 6,619,942 6,960,916
Total business-type activities 11,290,034 11,183,361 '
Total primary government $23,120,776 $13,162,591
The accompanying notes are an integral part of these financial statements.
3~ '
' Statement 2
'
Program Revenues Net (Expense) Revenue and
Changes in Net Assets
Operating Capital Primary Government
Grants and Grants and Governmental Business-Type Totals
' Contributions Contributions Activities Activities 2003 2002
t
$ - $ - ($1,032,103) $ - ($1,032,103) ($1,318,249)
405,098 225,000 (2,669,669) _ (2,669,669) (3,242,453)
194,987 613,304 (1,532,375) (1,532,375) 2,714,696
41,492 - (1,761,021) - (1,761,021) (1,644,135)
' 304,669 56,805 (366,936)
(648,053) = (366,936)
(648,053) (185,625)
(575,712)
946,246 895,109 (8,010,157) 0 (8,010,157) (4,251,478)
1
- - - (354,826) (354,826) (169,402)
1,865 - - 11,153 11,153 162,413
53,411 (28,515) (28,515) 30,801
' =
52,499 = 32,316 32,316 140,815
- - - 340,974 340,974 539,569
107,775 0 0 1,102 1,102 704,196
'
$1,054,021 $895,109 ($8,010,157) $1,102 ($8,009,055) ($3,547,282)
General revenues:
Property taxes $4,306,036 $ - $4,306,036 $4,341,972
' Tax increment collections 781,439 - 781,439 798,446
Grants and contributions not
restricted to specific programs 2,712,408 - 2,712,408 3,275,417
' Unrestricted investment earnings 408,208 126,671 534,879 1,577,071
Gain (loss) on disposal of capital assets 103,524 103,524 6,454
Transfers 387,613 (387,613) - -
Total general revenues and transfers 8,699,228 (260,942) 8,438,286 9,999,360
'
Change in net assets 689,071 (259,840) 429,231 6,452,078
Net assets -beginning, as adjusted (Note 16) 34,966,842 13,408,031 48,374,873 41,922,795
Net assets -ending $35,655,913 $13,148,191 $48,804,104 $48,374,873
The accompanying notes are an integral part of these financial statements.
' 39
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BALANCE SHEET
GOVERNMENTAL FUNDS
'
December 31, 2003
Anoka Municipal
County State Aid
General
CDBG
Street Fund ,
Assets
Cash and investments $3,452,324 $ - $3,975
Receivables: '
Accounts 31,786 - -
Special assessments - - -
Taxes
Interest 173,059
28,384 -
- -
- '
Loans - - -
Due from other governmental units 61,466 - -
Due from other agencies 25,154 - -
Interfund receivable
59,852
-
- '
Prepayments 14,727 - -
Real estate held for resale - 224,900 -
Total assets $3,846,752 $224,900 $3,975 '
Liabilities and Fund Balances
Liabilities:
Accounts payable $63,505 $ - $2,243
Accrued salaries and withholdings payable
178,996
-
108 '
Contracts payable -retained percentage - - 74,192
Due to other governmental units 98,159 - -
Interfund payable - 28,069 72,330 ,
Deferred revenue 80,060 224,900 -
Deposits 2,800 1,000 -
Totalliabilities
Fund balances: 423,520 253,969 148,873 ,
Reserved for:
Prepayments 14,727 - -
Real estate held for resale - - - '
Program expenditures - - -
Unreserved reported in:
General fund
Special revenue funds 3,408,505
- -
(29,069) -
-
'
Debt service funds - - -
Capital projects funds - - (144,898)
Total fund balances 3,423,232 (29,069) (144,898)
Total liabilities and fund balances
$3,846,752
$224,900
$3,975 '
The accompanying notes are an integral part of these financial statements.
40 ,
' Statement 3
Capital Capital
Sheffield Improvements Equipment Capital Other Intra Totals
TIF General Gov't Replacement Improvements Governmental Activity Governmental Funds
Redevelopment Buildings General Gov't PIR Fund Funds Eliminations 2003 2002
$4,074 $3,070,426 $4,507,959 $1,032,616 $7,995,902 $ _ $20,067,276 $19,294,180
208,449 240,235 108,908
- - - 1,230,714 - - 1,230,714 1,186,193
2,466 67,392 242,917 122,776
' = _ =
103 27,029 39,947 1,950 =
66,326 163,739 204,375
6,545 6,545 10,433
- - - 6,748 217,410 - 285,624 811,881
-
- - 25,154 -
_
_
98,137 2,244 =
84,543 244,776 647,716
- - - - 3,375 - 18,102 18,813
- - - 71,500 181,913 - 478,313 390,736
$6,643 $3,195,592 $4,547,906 $2,345,772 $8,831,855 $0 $23,003,395 $22,796,011
$
$
$4,929 $ - $203,378 $ $274,055 $1,656,823
_
_
2,089 _
2],254 202,447 103,279
- 14 - 103,937 2,980 - 181,123 209,887
397,541 495,700 142,298
' _ _ _ =
471,061 =
163,178 734,638 1,174,716
1,224,380 48,197 1,577,537 1,534,926
- - - - 48,970 - 52,770 25,780
471,061 14 4,929 1,330,406 885,498 0 3,518,270 4,847,709
3,375 18,102 18,813
_ _ _ =
71,500 =
181,913 253,413 165,836
719,351 719,351 780,821
- 3,408,505 3,500,949
' _ _ _ _ =
639,873 610,804 355,626
841,666 841,666 1,187,646
(464,418) 3,195,578 4,542,977 943,866 5,560,179 - 13,633,284 11,938,611
(464,418) 3,195,578 4,542,977 1,015,366 7,946,357 0 19,485,125 17,948,302
' $6,643 $3,195,592 $4,547,906 $2,345,772 $8,831,855 $0 $23,003,395 $22,796,011
Fund balance reported above $19,485,125 $17,948,302
Amounts reported for governmental activities in the
statement of net assets are different because:
Capital assets used in governmental activities are not
financial resources, and therefore, are not reported in the funds 17,385,332 17,663,595
' Other long-term assets are not available to pay for current-
period expenditures and, therefore, are deferred in the funds. 1,553,951 1,506,909
Internal service funds are used by management to charge the costs of garage, energy management,
data processing, insurance and compensated absences to individual funds. With the exception of
the data processing fund which is a business-type fund, the assets and liabl ities of the internal
service funds are included in the governmental activities in the statement o f net assets. 1,022,368 754,856
Long-term liabilities, including bonds payable, are not due and
payable in the current period and therefore are not reported in the funds. (3,790,863) (2,906,820)
Net assets of governmental activities $35,655,913 $34,966,842
The accompanying notes are an integra l part of these financial statements.
' 41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
GOVERNMENTAL FUNDS
For The Year Ended December 31, 2003
Revenues:
Taxes
Tax increment collections
Special assessments
Licenses and permits
Intergovernmental
Charges for services
Fines and forfeitures
Investment income:
Interest and dividends
Change in fair value
Other revenues
Total revenues
Expenditures:
Current:
General government
Public safety
Public works
Culture and recreation
Community development
Capital outlay:
General government
Public safety
Public works
Culture and recreation
Community development
Debt service:
Principal retirement
Interest and fiscal charges
Issuance costs
Miscellaneous
Developer incentives
Contractual services
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Bond proceeds
Sale of land
Recaptured IIUD monies
Bond discount
Transfers in
Transfers out
Reclassification of prior year costs
Total other financing sources (uses)
Net change in fund balance
Fund balance -January 1
Anoka Municipal Sheffield
County State Aid TIF
General CDBG Street Fund Redevelopment
$3,646,155 $ - $ - $ -
_ _ _ 35,289
281,480 - - -
2,864,347 50,000 183,507 6,231
407,914 - - -
140,378
-
-
- '
135,976 - - 473
(84,760) - - (227) '
33,917 - - -
7,425,407 50,000 183,507 41,766
1,516,937
3,486,039 - - -
1,090,695 '
- 93,456 -
1,203,211 - - -
4,883 3,752 - 15,666
-
16,037 - -
5,900 - - -
- - 26,527 -
1
1
7,323,702 3,752 119,983 15,666
101,705 46,248 63,524 26,100 ,
480,052 - 483,683 -
(674,131) (50,000) (123,888) -
_ - 157,487 -
(194,079) (50,000) 517,282 0
(92,374) (3,752) 580,806 26,100
3,515,606 (25,317) (725,704) (490,518)
Fund balance -December 31 $3,423,232 ($29,069) ($144,898) ($464,418)
The accomnanvine notes are an inteeral Hart of these financial statements.
42
1
t
1
1
1
Statement 4
Capital Capital
Improvements Equipment Capital Other Totals
General Gov't Replacement Improvements Governmental Governmental Funds
Buildings General Gov't PIR Fund Funds 2003 2002
$ - $ - $ - $652,556 $4,298,711 $4,344,517
- - - 742,498 777,787 799,216
- - 564,351 - 564,351 597,380
- - - - 281,480 277,924
- 225,000 - 620,374 3,949,459 7,996,992
- - - 717,517 1,125,431 1,166,876
- - - - 140 378 84 346
123,909 183,129 8,942 300,211
(59,367) (87,740) (4,284) (123,267)
- - 48,523 353,389
64,542 320,389 617,532 3,263,278
489 - - 146,375
- 3,979 - 100,507
- 10,522 13,382 -
- 2,966 - 656,600
- - - 1,087,320
- 307,237 -
- 54,677 1,103,065
- 45,166 -
- - 10,330
489 424,547 1,126,777
64,053 (104,158) (509,245)
- - 1,332,828
- - (5,998)
140,500 150,000 552,163
- (56,706) (501,906)
- - 333,950
140,500 93,294 1,711,037
204,553 (10,864) 1,201,792
2,991,025 4,553,841 (186,426)
$3,195,578 $4,542,977 $1,015,366
The accompanying notes are an integral
43
35,084
89,478
26,534
55,824
477,918
569,513
33,079
85,211
510,847
3,874,290
(611,012)
752,640
(359,645)
435,829
11,966,421
1,663,801
3,590,525
1,208,055
1,862,777
1,111,621
16,037
348,221
1,273,747
71,700
55,824
477,918
569,513
10,330
33,079
85,211
510,847
(`JLL,7 2SJ)
- 1,332,828
267,699 267,699
(104,471) (104,471)
- (5,998)
1,552,097 3,358,495
(1,473,751) (2,880,382)
- 491,437
241,574 2,459,608
(369,438)
8,315,795 1,536,823
17,948,302
$7,946,357 $19,485,125
part of these financial statements.
964,429
237,018
327,771
16,796,469
1,876,996
3,829,178
1,162,996
1,897,690
1,478,520
20,778
124,648
5,296,201
26,610
257,425
716,515
530,985
30,237
104,258
66,885
17,419,922
(623,453)
6,412,549
(5,751,430)
445,254
1,106,373
482,920
17,465,382
$17,948,302
r--,
I
[]
- This page intentionally left blank - '
fl
1
1
44 '
CITY OF COLUMBIA HEIGHTS, MINNESOTA
' RECONCILIATION OF THE STATEMENT OF REVENUES, Statement 5
EXPENDITURES, AND CHANGES IN FUND BALANCES OF
GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES
For The Year Ended December 31, 2003
2003 2002
Amounts reported for governmental activities in the
statement of activities (Statement 4) are different because:
920
Net changes in fund balances -total governmental funds (Statement 4) $1,536,823 $482,
Governmental funds report capital outlays as expenditures. However, in the
statement of activities the cost of those assets is allocated over their
estimated useful lives and reported as depreciation expense. This is the
amount by which capital outlays exceeded depreciation in the current period. 45,729 4,445,788
The effect of sales involving capital assets are to decrease net assets. (164,175) (6,000)
Revenues in the statement of activities that do not provide current fmancial
resources are not reported as revenues in the funds. 47,042 306,358
The issuance of long-term debt (e.g., bonds, leases) provides current financial
resources to governmental funds, while the repayment of the principal of
long-term debt consumes the current financial resources of governmental
funds. Neither transaction, however, has any effect on net assets. This
amount is the net effect of these differences in the treatment of long-term debt
and related items. (854,910) 716,515
Some expenses reported in the statement of activities do not require the use of
current financial resources and, therefore, are not reported as expenditures in
governmental funds. (29,133) (14,490)
The net revenue of certain activities of internal service funds are reported
with governmental activities. 107,695 75,403
Change in net assets of governmental activities (Statement 2) $689,071 $6,006,494
The accompanying notes are an integral part of these financial statements.
' 45
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
December 31, 2003
Business-Type Activities -Enterprise Funds
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts (net of allowance for uncollectibles)
Interest
Due from other governmental units
Interfund receivable
Prepayments
Inventory - at cost
Total current assets
Noncurrent assets:
Due from other governmental units
Capital assets:
Land
Buildings
Improvements other than buildings
Office furniture and fixtures
Machinery and equipment
Construction in process
Total capital assets
Less: accumulated depreciation
Net capital assets
Total noncurrent assets
Total assets
Liabilities:
Current liabilities:
Accounts payable
Accrued salaries and withholdings payable
Due to other governmental units
Interfund payable
Accrued interest payable
Deposits
Compensated absences payable -current
Bonds payable -current
Total current liabilities
Noncurrent liabilities:
Compensated absences payable -noncurrent
Bonds payable -noncurrent
Total noncurrent liabilities
Total liabilities
Net assets:
Invested in capital assets, net of related debt
Restricted for debt service
Unrestricted
Total net assets
Water Sewer Refuse
$5,807 $2,003,712 $357,894
351,176 245,266 278,412
5,193 24,327 4,060
- 5,169 -
668,026 958,414 -
- 57,269 -
3,299 - -
1,033,501 3,294,157 640,366
- 178,368 -
45,223 36,586 -
447,305 45,201 6,000
6,315,282 4,576,886 11,566
25,259 40,964 -
206,972 418,383 97,124
- 405 -
7,040,041 5,118,425 114,690
(2,469,559) (2,816,337) (52,130)
4,570,482 2,302,088 62,560
4,570,482 2,480,456 62,560
5,603,983 5,774,613 702,926
6,462 12,498 104,454
4,669 2,179 -
95,801 - -
973,885 - -
30,242 493 -
3,744 - -
326 326 -
149,145 3,667 -
1,264,274 19,163 104,454
13,071 13,071 -
1,629,845 25,469 -
1,642,916 38,540 0
2,907,190 57,703 104,454
2,791,492 2,272,546 62,560
285,725 4,450 -
(380,424) 3,439,914 535,912
$2,696,793 $5,716,910 $598,472
Adjustments to reflect the consolidation of internal service fund activities related to enterprise funds
Net assets of business-type activities
The accompanying notes are an integral part of these financial statements.
46
1
J
Statement 6
Business-Type Activities -Enterprise Funds Internal
Storm Total Enterprise Funds Service Total Proprietary Funds
Sewer Liquor 2003 2002 Funds 2003 2002
$96,239 $2,046,599 $4,510,251 $5,415,866 $2,176,028 $6,686,279 $7,154,932
49,036 577 924,467 864,343 2,281 926,748 866,796
2,086 17,137 52,803 63,614 6,614 59,417 69,553
- 1,865 7,034 38,521 15,789 22,823 38,521
- - 1,626,440 1,302,079 - 1,626,440 1,302,079
- 5,441 62,710 - 10,853 73,563 12,477
- 1,381,601 1,384,900 1,191,527 50,382 1,435,282 1,257,886
147,361 3,453,220 8,568,605 8,875,950 2,261,947 10,830,552 10,702,244
- - 178,368 200,083 - 178,368 200,083
254,724 4,360 340,893 340,893 - 340,893 340,893
162,239 660,745 660,745 371,383 1,032,128 1,032,128
1,030,067 81,198 12,014,999 10,570,766 119,846 12,134,845 10,690,613
- 14,791 81,014 81,014 - 81,014 81,014
- 289,381 1,011,860 1,011,860 103,183 1,115,043 1,115,043
123,174 123,579 37,906 123,579 37,906
1,407,965 551,969 14,233,090 12,703,184 594,412 14,827,502 13,297,597
(104,863) (496,662) (5,939,551) (5,549,055) (470,251) (6,409,802) (5,976,247)
1,303,102 55,307 8,293,539 7,154,129 124,161 8,417,700 7,321,350
1,303,102 55,307 8,471,907 7,354,212 124,161 8,596,068 7,521,433
1,450,463 3,508,527 17,040,512 16,230,162 2,386,108 19,426,620 18,223,677
2 312,624 436,040 451,021 15,864 451,904 475,051
150 23,491 30,489 16,464 6,047 36,536 19,780
71,459 167,260 315,611 167,260 315,611
162,693 - 1,136,578 775,079 - 1,136,578 775,079
15,755 - 46,490 27,602 - 46,490 27,602
- 3,744 3,744 - 3,744 3,744
_ 918 1,570 1,653 14,873 16,443 2,530
97,983 - 250,795 180,000 - 250,795 180,000
276,583 408,492 2,072,966 1,771,174 36,784 2,109,750 1,799,397
1 36,842 62,984 54,934 596,949 659,933 631,574
831,062 - 2,486,376 1,470,000 - 2,486,376 1,470,000
831,062 36,842 2,549,360 1,524,934 596,949 3,146,309 2,101,574
1,107,645 445,334 4,622,326 3,296,108 633,733 5,256,059 3,900,971
250,882 55,308 5,432,788 5,466,223 124,162 5,556,950 5,633,444
1 290,175 175,783 290,175 284,822
91,936 3,007,885 6,695,223 7,292,048 1,628,213 8,323,436 8,404,440
$342,818 $3,063,193 12,418,186 12,934,054 $1,752,375 $14,170,561 $14,322,706
730,005 473,977
$13,148,191 $13,408,031
The accompanying notes are an integral part of th ese financial statements.
' 47
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
For The Year Ended December 31, 2003
Business-Type Activities -Enterprise Funds
Water Sewer Refuse
Operating revenues:
Charges for services $71,586 $1,201,655 $1,246,660
Charges for sales 1,476,325 - -
Total operating revenues 1,547,911 1,201,655 1,246,660
Operating expenses:
Cost of sales, services and goods sold
Operating expense
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
Change in fair value
Intergovernmental
Miscellaneous revenues
Interest and fiscal charges
Miscellaneous expenses
Total nonoperating revenues (expenses)
Net income (loss) before transfers
Transfers in
Transfers out
Total transfers
Change in net assets
Total net assets -beginning, as previously restated
Change in accounting principles
Total net assets -beginning, as restated
Total net assets -ending
Change in net assets as reported above
1,663,387 1,080,682 1,290,395
177,604 13 8,043 11,169
1,840,991 1,218,725 1,301,564
(293,080) (17,070) (54,904)
23,805 111,527 18,613
(11,405) (53,435) (8,918)
- 1,865 53,411
594 39,227 1,686
(48,625)
(1,203)
- '
(12,391) - -
(48,022) 97,981 64,792
(341,102) 80,911 9,888
1,863,159 460,629 -
(1,986,073) (583,543) (189,804)
(122,914) (122,914) (189,804)
(464
016) (42
003) (179
916)
, , ,
3,160,809 5,758,913 778,388 ,
3,160,809 5,758,913 778,388
$2,696,793 $5,716,910 $598,472
Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds
Change in net assets of business-type activities
S
The notes to the financial statements are an integral part of this statement.
48 ,
Statement 7
Business-Type Activities -Enterprise Funds
Total Enterprise Funds Internal Service Total Proprietary Funds
Storm Sewer Liquor 2003 2002 Funds 2003 2002
$184,712 $ - $2,704,613 $2,689,670 $1,032,680 $3,737,293 $3,509,967
6,934,572 8,410,897 8,184,028 61,298 8,472,195 8,241,571
184,712 6,934,572 11,115,510 10,873,698 1,093,978 12,209,488 11,751,538
121,948 5,366,137 9,522,549 8,973,503 909,492 10,432,041 9,892,645
- 1,223,988 1,223,988 1,093,381 15,590 1,239,578 1,126,383
51,503 12,175 390,494 350,129 43,059 433,553 396,353
173,451 6,602,300 11,137,031 10,417,013 968,141 12,105,172 11,415,381
11,261 332,272 (21,521) 456,685 125,837 104,316 336,157
9,564 78,557 242,066 300,190 30,326 272,392 328,222
(4,583) (37,638) (115,979) 73,774 (14,529) (130,508) 80,662
52,499 - 107,775 184,317 - 107,775 184,317
- 26,344 67,851 44,208 2,589 70,440 47,230
(32,066) (81,894) (67,284) (81,894) (67,284)
(3,140) (1,022) (16,553) (3,939) - (16,553) (3,939)
22,274 66,241 203,266 531,266 18,386 221,652 569,208
33,535 398,513 181,745 987,951 144,223 325,968 905,365
637,939 - 2,961,727 1,007,733 314,000 3,275,727 1,321,733
(637,939) (261,981) (3,659,340) (1,641,969) (94,500) (3,753,840) (1,982,852)
0 (261,981) (697,613) (634,236) 219,500 (478,113) (661,119)
515
868 715
353 723
363 (152
145) 244
246
33,535 136,532 ,
)
( , , , ,
309,283 2,926,661 12,934,054 12,669,126 1,388,652 14,322,706 14,223,482
(88,787) (145,022)
309,283 2,926,661 12,934,054 12,580,339 1,388,652 14,322,706 14,078,460
' $342,818 $3,063,193 $12,418,186 $12,934,054 $1,752,375 $14,170,561 $14,322,706
($515,868) $353,715
256,028 91,869
($259,840) $445,584
The notes to the financial statements are an integral part of this statement.
49
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
For The Year Ended December 31, 2003
Cash flows from operating activities:
Cash received from customers
Cash received from interfund services provided
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Miscellaneous expenses
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Transfers in
Transfers out
Net cash flows from noncapital financing activities
Cash flows from capital and related fmancing activities:
Acquisition of capital assets
Disposition of capital assets
Proceeds of capital grants and contributions
Proceeds from sale of bonds
Principal payments -bonds
Interest and fiscal charges
Net cash flows from capital and related financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Business-Type Activities -Enterprise Funds
Water Sewer Refuse
$1,492,327 $901,873 $1,269,005
(1,297,919) (938,999) (1,393,273)
(227,285) (191,551) (769)
594 41,092 55,097
(12,391) - -
(44,674) (187,585) (69,940)
1,863,159 460,629 -
(1,986,073) (583,543) (189,804)
(122,914) (122,914) (189,804)
(764,570) (424,023) -
1,011,008 - -
(94,038) (3,568) -
(32,803) (1,257) -
119,597 (428,848) 0
25,280 116,589 21,325
(11,405) (53,435) (8,918)
13,875 63,154 12,407
(34,116) (676,193) (247,337)
39,923 2,679,905 605,231
$5,807 $2,003,712 $357,894
The notes to the financial statements are an integral part of this statement.
50
Statement 8
Page 1 of 2
Business-Type Activities -Enterprise Funds
Total Enterprise Funds Internal Service Total Proprietary Funds
Storm Sewer Liquor 2003 2002 Funds 2003 2002
$186,868 $6,934,154 $10,784,227 $10,805,511 $ - $10,784,227 $10,805,511
1,108,837 1,108,837 915,570
(7,501) (5,924,334) (9,562,026) (8,650,541) (624,247) (10,186,273) (9,261,012)
(48,244) (752,585)
26,344 (1,220,434)
123,127 (1,133,399)
98,186 (284,839)
2,589 (1,505,273)
125,716 (1,409,405)
101,208
(3,140) (1,022) (16,553) (3,939) (16,553) (3,939)
127,983 282,557 108,341 1,115,818 202,340 310,681 1,147,933
637,939 - 2,961,727 1,007,733 314,000 3,275,727 1,321,733
(637,939) (261,981) (3,659,340) (1,641,969) (94,500) (3,753,840) (1,982,852)
0 (261,981) (697,613) (634,236) 219,500 (478,113) (661,119)
(341,312) (1,529,905) (543,781) (1,529,905) (543,781)
= 21,376 _ 21,376
52,499 - 52,499 130,339 - 52,499 130,339
256,163 1,267,171 - 1,267,171 -
(82,394) = (180,000) (175,000) = (180,000) (175,000)
(28,946) - (63,006) (69,812) - (63,006) (69,812)
(143,990) 0 (453,241) (636,878) 0 (453,241) (636,878)
9,153 80,530 252,877 314,871 29,651 282,528 359,472
(4,583) (37,638) (115,979) 73,774 (14,529) (130,508) 80,662
4,570 42,892 136,898 388,645 15,122 152,020 440,134
(11
437) 468
63 (905
615) 233
349 436
962 (468
653) 290
070
, , , , , , ,
107,676 1,983,131 5,415,866 5,182,517 1,739,066 7,154,932 6,864,862
$96,239 $2,046,599 $4,510,251 $5,415,866 $2,176,028 $6,686,279 $7,154,932
The notes to the financial statements are an integral part of this statement.
51
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
For The Year Ended December 31, 2003
Business-Type Activities -Enterprise Funds
Water Sewer Refuse
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in interfund receivables
(Increase) decrease in prepayments
(Increase) decrease in inventory, at cost
Increase (decrease) in accounts payable
Increase(decrease)in accrued
salaries and withholdings payable
Increase (decrease) in contracts payable-retained percentage
Increase (decrease) in due to other governmental units
Increase (decrease)in interfund payables
Increase (decrease) in deposits
Increase (decrease) in compensated absences payable
Total adjustments
Net cash flows from operating activities
($293,080) ($17,070) ($54,904)
594 41,092 55,097
(12,391) - -
177,604 138,043 11,169
(67,393) 18,682 1,963
1,160 16,546 20,382
10,649 (335,010) -
- (57,269) -
(435) - -
2,760 7,735 (103,647)
1,625 (555) -
(161,198) - -
295,210 - -
221 221 -
248,406 (170,515) (15,036)
($44,674) ($187,585) ($69,940)
The notes to the financial statements are an integral part of this statement.
52
Statement 8
Page 2 of 2
Business-Type Activities -Enterprise Funds
Total Enterprise Funds Internal Service Total Proprietary Funds
Storm Sewer Liquor 2003 2002 Funds 2003 2002
$11,261 $332,272 ($21,521) $456,685 $125,837 $104,316 $336,157
- 26,344 123,127 98,186 $2,589 125,716 101,208
(3,140) (1,022) (16,553) (3,939) - (16,553) (3,939)
51,503 12,175 390,494 350,129 43,059 433,553 396,353
(12,799) (577) (60,124) 13,263 172 (59,952) 13,441
14,955 159 53,202 9,731 (15,789) 37,413 9,731
- - (324,361) (91,181) - (324,361) (91,181)
(5,441) (62,710) 1,624 (61,086) 71,799
- (192,938) (193,373) (284,502) 15,977 (177,396) (294,751)
(167) 78,338 (14,981) 216,498 (8,166) (23,147) 218,173
81 12,875 14,026 (51,645) 2,732 16,758 (13,949)
- 12
847 (148,351) 92,105 = (148,351) 92,105
66,289 = 361,499 253,901 361,499 253,901
- 7,525 7,967 56,587 34,305 42,272 58,885
116,722 (49,715) 129,862 659,133 76,503 206,365 811,776
$127,983 $282,557 $108,341 $1,115,818 $202,340 $310,681 $1,147,933
The notes to the financial statements are an integral part of this statement.
' S3
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
December 31, 2003
Statement 9
Assets:
Cash and investments
Receivables:
Accounts
Loans
Total assets
Liabilities:
Accounts payable
Due to other governmental units
Interfund payable
Deposits
Other liabilities
Total liabilities
Net assets
Agency Fund
2003 2002
$4,068 $36,854
822 -
31,680 -
36,570 36,854
4,579 21,136
900 9,777
25,150
4,350 -
4,350
1,591 1,591
36,570 36,854
$
$ - -
The notes to the financial statements are an integral part of this statement.
54 ,
t
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Note 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Columbia Heights was incorporated in 1898. The City is governed by a Council composed of an
elected mayor and four council members. The Council exercises legislative authority and determines all matters of
policy. The Manager, who is appointed by the Council, is responsible for the proper administration of all affairs
relating to the City.
'~ The financial statements of the City of Columbia Heights have been prepared in conformity with generally accepted
accounting principles as applied to governmental units by the Governmental Accounting Standards Board (GASB).
The following is a summary of the significant policies.
A. FINANCIAL REPORTING ENTITY
The component units discussed below are included in the City's reporting entity because of the
significance of their operational or financial relationships with the City.
The City of Columbia Heights has two component units -the Housing and Redevelopment Authority
(HRA) and the Economic Development Authority (EDA). The HRA and the EDA are considered
component units because the governing boards are substantively the same as that of the City and because
the City is in a relationship of financial benefit or burden with each of the entities.
The financial position and results of operations of the HRA and the EDA component units are presented
using the blended method. Blended component units, although legally separate entities, are, in substance,
part of the City's operations and as such are reported as Special Revenue Funds and Capital Project Funds.
The component units include Governmental Funds using the modified accrual basis of accounting.
Separate financial statements for the HRA and EDA are not prepared.
B. GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
The government-wide financial statements (i.e., the statement of net assets and the statement of changes in
net assets) report information on all of the nonfiduciary activities of the primary government and its
component units. For the most part, the effect of interfund activity has been removed from these
statements. Governmental activities, which normally are supported by taxes and intergovernmental
' revenues, are reported separately from business-type activities, which rely to a significant extent on fees
and charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given function or
segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a
specific function or segment. Program revenues include 1) charges to customers or applicants who
purchase, use, or directly benefit from goods, services, or privileges provided by a given function or
segment and 2) grants and contributions that are restricted to meeting the operational or capital
requirements of a particular function or segment. Taxes and other items not included among program
revenues are reported instead as general revenues.
55
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, '
even though the latter are excluded from the government-wide financial statements. Major individual
governmental funds and major individual enterprise funds are reported as separate columns in the fund
financial statements.
C. MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND FINANCIAL STATEMENT
PRESENTATION ~'
The government-wide financial statements are reported using the economic resources measurement focus
and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements.
Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of
the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are
levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed
by the provider have been met.
Governmental fund financial statements are reported using the current financial resources measurement
focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both
measurable and available. Revenues are considered to be available when they are collectible within the
current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the
government considers all revenues, except reimbursement grants, to be available if they are collected
within 60 days of the end of the current fiscal period. Reimbursement grants are considered available if
they are collected within one year of the end of the current fiscal period. Expenditures generally are
recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as
well as expenditures related to compensated absences and claims and judgments, are recorded only when
payment is due.
Property taxes, special assessments, intergovernmental revenues, charges for services and interest
associated with the current fiscal period are all considered to be susceptible to accrual and so have been
recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due
within the current fiscal period is considered to be susceptible to accrual as revenue of the current period.
All other revenue items are considered to be measurable and available only when cash is received by the
government.
The government reports the following major governmental funds:
'
s primary operating fund. It accounts for all financial resources of
The general fund is the government
the general government, except those required to be accounted for in another fund.
The Anoka County CDBG fund was established to account for the revenues and expenditures
associated with federal community development block grants and HOME funds.
The municipal state aid street fund is maintained according to State Statue to account for maintenance
and construction of streets of municipal state aid systems.
The Sheffield tax increment financing redevelopment fund was established to separate tax increment
collections funding the redevelopment of the area of the City identified as Sheffield neighborhood.
fl
56
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
The capital improvements -general government buildings fund was established to account for
improvements to municipal buildings including the library, municipal garage and city hall.
The capital equipment replacement -general government fund was established to account for the
replacement of capital assets as needed.
The capital improvement - PIR fund was established to account for projects that will be fully assessed
to the affected properties.
The government reports the following major proprietary funds:
i
t
id
t
i
ith
t
d
d
f
er serv
ces
o area res
en
s.
expenses assoc
ate
w
wa
or revenue an
The water fund accounts
The sewer fund accounts for revenues and expenses associated with sewer disposal within the City.
The refuse fund accounts for revenues and expenses associated with organized collection of refuse and
recycling within the City.
l
ith
t
t
di
d
i
t
d
f
d
h
.
orm wa
er
sposa
or revenues an
expenses assoc
a
e
w
s
accounts
e storm sewer fun
T
The liquor fund accounts for revenues and expenses associated with the operation of three off-sale
liquor stores.
Additionally, the government reports the following fund types:
Internal service funds account for central garage, data processing, insurance, and compensated
absences services provided to other departments of the government on a cost reimbursement basis.
Agency -The permit surcharge agency fund is used to account for SAC charges and surcharges
collected for and remitted to the State of Minnesota. The escrow agency fund accounts for payroll
related fees collected for other government agencies.
Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, generally
are followed in both the government-wide and proprietary-fund financial statements to the extent that those
standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board.
Governments also have the option of following subsequent private-sector guidance for their business-type
activities and enterprise funds, subject to this same limitation. The government has elected not to follow
subsequent private-sector guidance.
As a general rule the effect of interfund activity has been eliminated from the government-wide financial
statements. Exceptions to this general rule are transactions that would be treated as revenues, expenditures
or expenses if they involved external organizations, such as buying goods and services or payments in lieu
of taxes, are similarly treated when they involve other funds of the City of Columbia Heights. Elimination
of these charges would distort the direct costs and program revenues reported for the various functions
concerned.
Amounts reported as program revenues include 1) charges to customers or applicants for goods, services,
or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions,
' S7
CITY OF COLUMBIA HEIGHTS, MINNESOTA ,
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
including special assessments. Internally dedicated resources are reported as general revenues rather than
as program revenues. Likewise, general revenues include all taxes.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the
water, sewer, refuse, storm sewer and liquor operations enterprise funds and of the internal service funds
are charges to customers for sales and services. Operating expenses for enterprise funds and internal
service funds include the cost of sales and services, administrative expenses, and depreciation on capital
assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and
expenses.
When both restricted and unrestricted resources are available for use, it is the government's policy to use
restricted resources first, then unrestricted resources as they are needed.
The City does not use encumbrance accounting.
D. BUDGETARY DATA
The City Manager submits to the City Council a proposed operating budget for the fiscal year commencing
on January 1 of the following year. At least one special Council meeting is conducted to obtain public
comments as required by the State Truth in Taxation Law.
The City Council annually adopts budgets prior to January 1 for the General and certain Special Revenue
Funds. The budgets are prepared by fund, function, and activity. The budgets are adopted on a basis
consistent with generally accepted accounting principles and all appropriations lapse at the end of the
budget year to the extent that they have not been expended. Total expenditures appropriated in the budget
resolution may not legally exceed the estimated revenues available from various sources.
Formal budgetary integration is employed as a management control device during the year. Budget
revisions between functions or activities may be made by the City Manager. Budget revisions at the fund
level are authorized by the City Council in accordance with the City Charter at the request of the City
Manager. The legal level of budgetary control is therefore at the fund level.
The City does not use encumbrance accounting. '
u
1
L
58
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
CASH AND INVESTMENTS
E
.
Cash balances from all funds of the City are pooled and invested to the extent available in authorized
investments. Investments are stated at fair value, based upon quoted market prices. Investment income is
allocated to the individual funds on the basis of applicable cash balance participation by each fund using an
average of monthly beginning cash and investment balances.
i~ The City provides temporary advances to funds that have insufficient cash balances by means of an
advance from another fund shown as interfund receivables in the advancing fund, and an interfund payable
in the fund with the deficit, until adequate resources are received. The interfund balances are eliminated on
the government-wide financial statements.
F. RECEIVABLES AND PAYABLES
During the course of operations, numerous transactions occur between individual funds for goods provided
or services rendered. Short-term interfund loans are classified as "interfund receivables/payables." All
short-term interfund receivables and payables at December 31 are planned to be eliminated in the
subsequent year. Long-term interfund loans are classified as "interfund loan receivable/payable." Any
residual balances outstanding between the governmental activities and business-type activities are reported
in the government-wide financial statements as "internal balances."
Property taxes and special assessments have been reported net of estimated uncollectible accounts. (See
Note 1G and H) Because utility bills are considered liens on property, no estimated uncollectible amounts
are established. Uncollectible amounts are not material for other receivables and have not been reported.
G. PROPERTY TAX REVENUE RECOGNITION
The City Council annually adopts a tax levy and certifies it to the County in December (levy/assessment
date) of each year for collection in the following year. The County is responsible for billing and collecting
all property taxes for itself, the City, the local School District and other taxing authorities. Such taxes
become a lien on January 1 and are recorded as receivables by the City at that date. Real property taxes are
payable (by property owners) on May 15 and October 15 of each calendar year. Personal property taxes
are payable by taxpayers on February 28 and June 30 of each year. These taxes are collected by the
' County and remitted to the City on or before July 7 and December 2 of the same year. Delinquent
collections for November and December are received the following January. The City has no ability to
enforce payment of property taxes by property owners. The County possesses this authority.
GOVERNMENT-WIDE FINANCIAL STATEMENTS
The City recognizes property tax revenue in the period for which the taxes were levied. Uncollectible
property taxes are not material and have not been reported.
r 59
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
GOVERNMENTAL FUND FINANCIAL STATEMENTS
The City recognizes property tax revenue when it becomes both measurable and available to finance
expenditures of the current period. In practice, current and delinquent taxes and State credits received by
the City in July, December and January are recognized as revenue for the current year. Taxes collected by
the County by December 31 (remitted to the City the following January) and taxes and credits not received
at year end are classified as delinquent and due from County taxes receivable. The portion of delinquent
taxes not collected by the City in January is fully offset by deferred revenue because they are not available ~,
to finance current expenditures.
H. SPECIAL ASSESSMENT REVENUE RECOGNITION
Special assessments are levied against benefited properties for the cost or a portion of the cost of special
assessment improvement projects in accordance with state statutes. These assessments are collectible by
the City over a term of years usually consistent with the term of the related bond issue. Property owners
are allowed to (and often do) prepay future installments without interest or prepayment penalties.
Once a special assessment roll is adopted, the amount attributed to each parcel is a lien upon that property
until full payment is made or the amount is determined to be excessive by the City Council or court action.
If special assessments are allowed to go delinquent, the property is subject to tax forfeit sale. Proceeds of
sales from tax forfeit properties are allocated first to the County's costs of administering all tax forfeit
properties. Pursuant to state statutes, a property shall be subject to a tax forfeit sale after three years unless
it is homesteaded, agricultural or seasonal recreational land, in which event the property is subject to such
sale after five years.
GOVERNMENT-WIDE FINANCIAL STATEMENTS
The City recognizes special assessment revenue in the period that the assessment roll was adopted by the
City Council. Uncollectible special assessments are not material and have not been reported.
GOVERNMENTAL FUND FINANCIAL STATEMENTS
Revenue from special assessments is recognized by the City when it becomes measurable and available to
fmance expenditures of the current fiscal period. In practice, current and delinquent special assessments
received by the City are recognized as revenue for the current year. Special assessments that are collected
by the County by December 31 (remitted to the City the following January) are also recognized as revenue
for the current year. All remaining delinquent, deferred and special deferred assessments receivable in
governmental funds are completely offset by deferred revenues.
1
60
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
I
INVENTORIES
.
GOVERNMENTAL FUNDS
The original cost of materials and supplies has been recorded as expenditures at the time of purchase.
These funds do not maintain material amounts of inventories. Real estate held for resale is valued at the
~ lower of cost or market.
PROPRIETARY FUNDS
Inventories of the Proprietary Funds are stated at cost, which approximates market, using the first-in, first-
out (FIFO) method.
J. PREPAID ITEMS
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as
~' prepaid items in both government-wide and fund fmancial statements.
K. CAPITAL ASSETS
_ Capital assets, which include land, buildings, improvements, office furniture and fixtures, machinery and
equipment, and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items), are reported in the
applicable governmental or business-type activities columns in the government-wide financial statements.
Capital assets are defined by the government as assets with an initial, individual cost of more than $5,000
(amount not rounded) and an estimated useful life in excess of one year. Such assets are recorded at
historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded
at estimated fair market value at the date of donation.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend
assets lives are not capitalized.
Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest
incurred during the construction phase of capital assets of business-type activities is included as part of the
capitalized value of the assets constructed. For the year ended December 31, 2003, no interest was
capitalized in connection with construction in progress.
61
CITY OF COLUMBIA HEIGHTS, MINNESOTA ,
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Property, plant, and equipment of the primary government, as well as the component units, is depreciated
using the straight line method over the following estimated useful lives:
Capital Assets
Buildings and structures 20 - 50 years
Machinery and equipment 3 - 10 years
Furniture and fixtures 5 - 10 years
Other park improvements 20 - 50 years
Streets 20-50 years
Distribution and collection systems 20-60 years
L. COMPENSATED ABSENCES
It is the City's policy to permit employees to accumulate earned but unused vacation and sick pay benefits.
All vacation pay and one-third of sick pay is accrued when incurred in the government-wide and ,
proprietary fund financial statements. A liability for these amounts is reported in governmental funds only ~
if they have matured, for example, as a result of employee resignations and retirements. In accordance
with the provisions of Statement of Government Accounting Standards No. 16, Accounting for
Compensated Absences, no liability is recorded for nonvesting accumulating rights to receive sick pay
benefits. However, a liability is recognized for that portion of accumulating sick leave benefits that is
vested as severance pay.
Typically, resources from the compensated absences fund are used to liquidate the liability for
compensated absences.
M. LONGTERM OBLIGATIONS
In the government-wide financial statements and proprietary fund types in the fund fmancial statements,
long-term debt and other long-term obligations are reported as liabilities in the applicable governmental
activities, business-type activities, or proprietary fund type statement of net assets. Bond premiums and
discounts, as well as issuance costs, are immaterial and are expensed in the year of bond issuance.
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well
as bond issuance costs, during the current period. The face amount of debt issued is reported as other
financing sources. Premiums received on debt issuances are reported as other financing sources while
discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld ~,
from the actual debt proceeds received, are reported as debt service expenditures.
1
62
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
N. FUND EQUITY
In the fund financial statements, governmental funds report reservations of fund balance for amounts not
available for appropriation or legally segregated for a specific future use. Designated fund balances
represent tentative plans for future use of fmancial resources.
O. INTERFUND TRANSACTIONS
Interfund services provided and used are accounted for as revenues, expenditures or expenses.
Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that
are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and
as reductions of expenditures/expenses in the fund that is reimbursed. Interfund loans are reported as an
interfund loan receivable or payable which offsets the movement of cash between funds. All other
interfund transactions are reported as transfers.
P. USE OF ESTIMATES
The preparation of financial statements in accordance with generally accepted accounting principles
(GAAP) requires management to make estimates that affect amounts reported in the financial statements
during the reporting period. Actual results could differ from such estimates.
Q. COMPARATIVE DATA/RECLASSIFICATIONS
Comparative total data for the prior year have been presented in the accompanying financial statements in
order to provide an understanding of the changes in the City's financial position and operations. Also,
certain amounts presented in the prior year data have been reclassified in order to be consistent with the
current year's presentation.
R. RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
1. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL FUND
BALANCE SHEET AND THE GOVERNMENT-WIDE STATEMENT OF NET ASSETS
The governmental fund balance sheet includes a reconciliation between fund balance -total
governmental funds and net assets -governmental activities as reported in the government-wide
statement of net assets. One element of that reconciliation explains that "long-term liabilities,
including bonds payable, are not due and payable in the current period and therefore are not reported
in the funds." The details of this ($3,790,863) difference are as follows:
Bonds payable ($3,568,116)
Accrued interest payable (222,747)
Net adjustment to reduce fund balance -total governmental
funds to arrive at net assets of governmental activities ($3,790,863)
63
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
2. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL FUND
STATEMENT OF REVENUES. EXPENDITURES, AND CHANGES IN FUND BALANCES AND
THE GOVERNMENT-WIDE STATEMENT OF ACTIVITIES
The governmental fund statement of revenues, expenditures, and changes in fund balances includes a ~
reconciliation between net changes in fund balances -total governmental funds and changes in net
assets of governmental activities as reported in the government-wide statement of activities. One
element of that reconciliation explains that "Governmental funds report capital outlays as
expenditures. However, in the statement of activities the cost of those assets is allocated over their
estimated useful lives and reported as depreciation expense." The details of this $45,729 difference
are as follows:
Capital outlay $1,273,938
Depreciation expense (1,228,209)
Net adjustment to increase net changes in fund balance -
total governmental funds to arrive at changes in net '
assets of governmental activities. $45,729
Another element of that reconciliation states, "Revenues on the Statement of Activities that do not
provide current financial resources are not reported as revenues in the funds." The details of this
$47,402 difference are as follows:
General property taxes deferred revenue:
At December 31, 2002
At December 31, 2003
Tax increment taxes deferred revenue:
At December 31, 2002
At December 31, 2003
Special assessments deferred revenue:
At December 31, 2002
At December 31, 2003
Loans receivable -deferred revenue:
At December 31, 2002
At December 31, 2003
Real estate held for resale -deferred revenue:
At December 31, 2002
At December 31, 2003
Net adjustment to increase net changes in fund
balances -total governmental funds to arrive at
changes in net assets of governmental activities.
($77,137)
84,462
(10,012)
13,664
(1,184,427)
1,224,380
(10,433)
6,545
(224,900)
224,900
$47,042
L
64
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Another element of that reconciliation states that "the issuance of long-term debt (e.g., bonds, leases)
provides current financial resources to governmental funds, while the repayment of the long-term debt
consumes the current fmancial resources of governmental funds." Neither transaction, however, has
any effect on net assets. The details of this ($854,910) difference are as follows:
Debt issued ($1,332,828)
Principal repayments:
General obligation debt -tax increment 377,918
General obligation debt -improvement 100,000
Net adjustment to increase net changes in fund
~~ balances -total governmental funds to arrive at
changes in net assets of governmental activities. ($854,910)
S. STATEMENT OF CASH FLOWS
For purposes of the Statement of Cash Flows, the City considers all highly liquid debt instruments with an
original maturity of three months or less to be cash equivalents. All of the Proprietary Funds' equity in the
City-wide cash and investment management pool is considered to be cash equivalents.
Note 2 DEPOSITS AND INVESTMENTS
~t The Ciry maintains a cash and investment pool that is available for use by all funds of the City. Each fund type's
portion of this pool is displayed on the combined balance sheet as "Total Cash and Investments." An indication of
the level of risk assumed by the City at year-end is categorized as follows for the Ciry's cash and investments.
A. DEPOSITS
In accordance with Minnesota Statutes, the City maintains deposits at those depository banks authorized by
the City Council, all of which are members of the Federal Reserve System.
Minnesota Statutes require that all City deposits be protected by insurance, surety bond, or collateral. The
market value of collateral pledged must equal 110% of the deposits not covered by insurance or bonds.
Minnesota Statutes require that securities pledged as collateral be held in safekeeping by the City
Clerk/Treasurer or in a financial institution other than that furnishing the collateral. Authorized collateral
includes the following:
(1) United States government treasury bills, treasury notes, treasury bonds;
(2) Issues of United States government agencies and instrumentalities as quoted by a recognized industry
quotation service available to the government entity;
(3) General obligation securities of any state or local government with taxing powers which is rates "A" or
better by a national bond rating service, or revenue obligation securities of any state or local
government with taxing powers which is rated "AA" or better by a national bond rating service;
(4) Unrated general obligation securities of a local government with taxing powers maybe pledged as
collateral against funds deposited by that same local government entity;
65
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
(5) Irrevocable standby letters of credit issued by Federal Home Loan Banks to a municipality
accompanied by written evidence that the bank's public debt is rated "AA" or better by Moody's
Investors Service, Inc., or Standard & Poor's Corporation; and
(6) Time deposits that are fully insured by the Federal Deposit Insurance Corporation.
Balances at December 31, 2003 are as follows:
Bank Carrying
Balances Amount
1) Insured or collateralized by securities held by the
City or its agent in the City's name. $1,650,778 $1,564,883
2) Collateralized with securities held by the pledging
institution trust department m the City's name. - -
3) Uncollateralized or collateralized with securities
not in the City's name. - - '
Total $1,650,778 $1,564,883
B. INVESTMENTS
Minnesota Statutes authorize the City to invest in the following:
a) Direct obligations or obligations guaranteed by the United States or its agencies, its instrumentalities,
or organizations created by an act of congress, excluding mortgage-backed securities defined as high
risk.
b) Shares of investment companies registered under the Federal Investment Company Act of 1940 and
whose only investments are in securities described in (a) above, general obligation tax-exempt
securities, or repurchase or reverse repurchase agreements.
c) Obligations of the State of Minnesota or any of its municipalities as follows:
(1) any security which is a general obligation of any state or local government with taxing powers
which is rated "A" or better by a national bond rating service.
(2) any security which is a revenue obligation of any state or local government with taxing powers
which is rated "AA" or better by a national bond rating service; and
(3) a general obligation of the Minnesota housing finance agency which is a moral obligation of the
State of Minnesota and is rated "A" or better by a national bond rating agency.
d) Bankers acceptance of United States banks eligible for purchase by the Federal Reserve System.
e) Commercial paper issued by United States corporations or their Canadian subsidiaries, of the highest ,
quality, and maturing in 270 days or less. ~
f) Repurchase or reverse repurchase agreements with banks that are members of the Federal Reserve
System with capitalization exceeding $10,000,000; a primary reporting dealer in U.S. government
securities to the Federal Reserve Bank of New York; certain Minnesota securities broker-dealers; or, a
bank qualified as a depositor.
r
66
w
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
g) General obligation temporary bonds of the same governmental entity issued under section 429.091,
subdivision 7, 469.178, subdivision 5 or 475.61, subdivision 6.
Investment balances at December 31, 2003 are as follows:
Carrying
Custodial Credit Risk Category Amount At
1 2 3 Fair Value
U.S. government securities
(including securities insured
~r by the U. S. Government) $20,186,998 $ - $ - $20,186,998
Money market fund 4,999,656
Total investments 25,186,654
' Deposits 1,564,883
Cash on hand 6,086
Less fidicuiary fund cash (4,068)
Total cash and investments $26,753,555
Note 3 RECEIVABLES
Significant receivables balances not expected to be collected within one year of December 31, 2003 are as follows:
Major Funds
Sheffield Capital
TIF Improvement Nonmajor
General Redevelopment PIR Fund Sewer Funds Total
Special assessments receivable $ - $ - $1,087,049 $ - $ - $1,087,049
Delinquent property taxes 26,687 - - = 1,468 28,155
Delinquent tax increment 771 3,783 4,554
Due from other governmental units - - - 155,785 - 155,785
~~ Total $26,687 $771 $1,087,049 $155,785 $5,251 $1,275,543
As of January 1, 1996, the Metropolitan Council (MCES) assumed ownership of an existing interceptor pursuant to
an agreement with the City of Hilltop regarding usage of interceptors owned and maintained by the City of
Columbia Heights. The MCES acquired the interceptor at a cost of $330,414. This amount is being amortized
through current value payments from MCES over a 15-year period with interest at 4%. As of December 31, 2003, a
balance of $178,368 remained to be collected over the next seven years. This receivable is presented as due from
other governmental units in the Sewer Utility Fund.
67
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to
be available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition in
connection with resources that have been received, but not yet earned. At the end of the current fiscal year, the
various components of deferred revenue and unearned revenue reported in the governmental funds were as follows:
Delinquent property taxes receivable (general fund)
Delinquent property taxes receivable (nonmajor funds)
Delinquent tax increment (nonmajor funds)
Delinquent special assessments (capital improvements -PIR fund)
Special assessments not yet due (capital improvements -PIR fund)
Loans receivable (nonmajor funds)
Grant drawdowns prior to meeting all eligibility requirements (nonmajor funds)
Rental fees received but unearned (nonmajor funds)
Real estate held from resale -unearned (Anoka County CDBG fund)
Total deferred/unearned revenue for governmental funds
Note 4 CAPITAL ASSETS
Capital asset activity for the year ended December 31, 2003, as previously reported is as follows:
Governmental activities:
Capital assets -not depreciated:
Land
Construction in progress
Total capital assets not being depreciated
Capital assets -being depreciated:
Buildings and structures
Improvements
Office furniture and fixtures
Machinery and equipment
Infrastructure
Total capital assets being depreciated
Less accumulated depreciation for:
Buildings and structures
Improvements
Office furniture and fixtures
Machinery and equipment
Infrastructure
Total accumulated depreciation
Total capital assets being depreciated
Governmental activities capital assets -net
Beginning Ending
Balance Additions Deletions Balance
$3,082,686 $ - ($157,000) $2,925,686
5,699,220 1,429,388 (6,677,753) 450,855
8,781,906 1,429,388 (6,834,753) 3,376,541
10,153,637 44,898 - 10,198,535
2,977,396 14,425 - 2,991,821
253,452 54,054 - 307,506
4,445,013 222,743 (117,811) 4,549,945
9,203,263 6,186,184 - 15,389,447
27,032,761 6,522,304 (117,811) 33,437,254
8,714,153 121,491 - 8,835,644
1,881,250 67,377 - 1,948,627
179,372 32,678 - 212,050
2,288,621 352,704 (110,636) 2,530,689
5,087,676 689,616 - 5,777,292
18,151,072 1,263,866 (110,636) 19,304,302
8,881,689 5,258,438 (7,175) 14,132,952
17,663,595 6,687,826 (6,841,928) 17,509,493
6~
Unavailable Unearned
$80,060 $ -
4,402 -
13,665 -
28,642 -
1,195,738 -
6,545 -
- 12,616
- 10,969
224,900 -
$1,553,952 $23,585 '
t
u
t
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Depreciation expense charged to functions/programs of the primary government -governmental activities are as
follows:
Governmental activities:
General government
Public safety
Public works
Culture and recreation
Community development
Capital assets held by the City's internal
service fund (Central Garage) is charged
to various functions based on their usage
of the assets
Total governmental deprecation expense
Business-type activities:
Business-type activities:
Capital assets -not depreciated:
Land
Construction in progress
Total capital assets not being depreciated
Capital assets -being depreciated:
Buildings and structures
Improvements
Office furniture and fixtures
Machinery and equipment
Total capital assets being depreciated
Less accumulated depreciation for:
Buildings and structures
Improvements
Office furniture and fixtures
Machinery and equipment
Total accumulated depreciation
Total capital assets being depreciated
Business-type activities capital assets -net
Total capital assets -net
Beginning
Balance
$68,309
124,304
908,035
81,757
45,804
35,657
$1,263,866
Ending
Additions Deletions Balance
$340,893 $ - $ - $340,893
37,906 1,529,906 (1,444,233) 123,579
378,799 1,529,906 (1,444,233) 464,472
660,745 - - 660,745
10,570,766 1,444,233 - 12,014,999
81,014 - - 81,014
1,037,999 - - 1,037,999
12,350,524 1,444,233 0 13,794,757
423,316 26,171 - 449,487
4,321,812 308,756 - 4,630,568
81,014 - - 81,014
741,652 62,969 - 804,621
5,567,794 397,896 0 5,965,690
6,782,730 1,046,337 0 7,829,067
7,161,529 2,576,243 (1,444,233) 8,293,539
$24,825,124 $9,264,069 ($8,286,161) $25,803,032
69
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Depreciation expense was charged to functions/programs of the primary government -business-type activities are as
follows:
Business-type activities:
Water $177,604
Sewer 138,043
Refuse 11,169
Storm sewer 51,503
Liquor 12,175
Data processing 7,402
Total business-type depreciation expense $397,896
Note 5 INTERFUND RECEIVABLES, PAYABLES .AND TRANSFERS
Individual fund interfund receivable and payable balances at December 31, 2003 are as follows:
Fund Receivable Payable
General Fund $59,852 $ -
EDA: Anoka County CDBG - 28,069
Municipal state aid - 72,330
Sheffield TIF - 471,061
PIR Fund 2,244 -
Capital improvement general 98,137 -
Water 668,026 973,885
Sewer 958,414 -
Storm Sewer - 162,693
Nonmaj or Funds 84,543 163,178
Total $1,871,216 $1,871,216
70
t
1
1
1
1
1
1
1
M
1
1
1
1
1
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Interfund transfers:
Transfers out:
Major funds:
Govemmentat funds:
General
Anoka County CDBG
Municipal State Aid Street Fund
Sheffield TIF Redeveiopment
Capital Equipment Replacement Gen. Gov4
Capital Improvements PIR
Business-type Funds:
Water
Sewer
Refuse
Storm sewer
Liquor
Nonmajor governmental funds
Internal service funds
Total
Transfers !n
Major Funds
Govemmental Business-Type Nonmajor
State Aid Capital Capital Eq. Capital Nonmajor
Sheet Improvement Replacement Improvement Storm Gov't Internal
General Fund Gen. Gov. Gen. PIR Water Sewer Sewer Funds Service Total
$ - S - $80,000 $50,000 $192,074 S - $ - $ - 5302,057 550,000 $674,131
- - - - - _ - 50,000 - 50,000
- 25,390 - - 98,498 - - - - - !23,888
- - - - - _ - - 56,706 - 56,706
- 458,293 - - - - - - 43,613 - 501,906
77,914 - - - - 1,863,159 - - - 45,000 1,986,073
77,914 - - - - - 460,629 - - 45,000 583,543
144,804 - - - - - - - - 45,000 189,804
637,939 - - 637,939
57,981 - - 100,000 - - - - 59,000 45,000 261,981
121,439 - - - 261,591 - - - 1,040,721 50,000 1,473,751
60,500 34,000 94,500
S48Q,052 5483,683 $140,500 S150,000 $552,163 $1,863,159 $460,629 $637,939 $1,552,097 $314,000 $6,634,222
71
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Interfund Interfund
Receivables Payables
Major Funds:
General Fund $59,852 $ -
Special Revenue Funds:
EDA: Anoka County CDBG
Municipal State Aid
Capital Projects Funds:
Sheffield TIF
PIR Fund
Capital Improvements -general
Enterprise Funds:
Water Utility
Water Construction
Capital Equipment Replacement-Water
Water Debt Service Fund
Storm Sewer Utility
Sewer Construction
Storm Sewer Debt Service
Capital Equipment Replacement-Sewer
Nonmajor Funds:
Special Revenue Funds:
Cable TV
Twenty-First Century Grant
Juvenile Justice Grant
Debt Service Funds:
Tax Increment Bonds
MURP
G.O. Improvement Bonds of 2003A
Capital Projects Funds:
Capital Improvement
Capital Equipment Replacement-Cable TV
TIF District #2
Scatter Site Housing TIF
- 28,069
- 72,330
- 471,061
2,244 -
98,137 -
- 529,586
- 444,299
354,270 -
313,756 -
- 79,865
795,721 -
- 82,828
162,693 -
- 39,527
- 28,582
- 3,204
45,015 -
- 41,388
- 3,626
- 25,807
39,528 -
- 2,243
- 18,801
$1,871,216 $1,871,216
72
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
From To Amount Purpose
General Fund PIR Fund $82,078 Project Closure
General Fund PIR Fund 109,996 Project Closure
General Fund Local Law Enforcement Block Grant 1,402 Local match
General Fund Juvenile Accountability Block Grant 655 Local match
General Fund Capital Improvement Parks 50,000 General improvements: parks
General Fund Capital Improvement Buildings 80,000 General improvements: buildings
General Fund Capital Improvement Replacement 50,000 Replacement fixed assets
General Fund Data Processing 50,000 Fund data processing services
General Fund Community Development 250,000 Fund community development
Community Development General Fund 8,113 Labor Allocation
Community Development General Fund 8,113 Labor Allocation
State Aid Maintenance State Aid Constmction Fund 25,390 Project closure
State Aid Maintenance PIR Fund 13,498 Project Closure
State Aid Maintenance PIR Fund 85,000 Project Closure
Cable Television General Fund 59,330 Labor Allocation
Cable Television Data Processing 50,000 Fund data processing services
Anoka County CDBG Capital Improvement Development 50,000 Reclassify CDBG expenditure
Parkview Villa North General Fund 11,454 Labor Allocation
Economic Development Authority General Fund 11,454 Labor Allocation
Infrastructure Fund PIR Fund 118,290 Project Closure
Infrastructure Fund PIR Fund 143,301 Project Closure
Parkview Villa South General Fund 8,590 Labor Allocation
Library General Fund 14,071 Labor Allocation
COPS More 96 General Fund 3 ] 4 Grant closed
Economic Development Authority Community Development 111,648 Fund housing & redevelopment authority
Tax Increment Bonds Bonds 920,750 Debt service
PIR Fund Bonds 43,613 Debt service
PIR Fund State Aid Construction Fund 458,293 Project closure
Capital Improvement Development Rental Housing Fund 8,323 Lass on sale of 325 Summit
Capital Equipment Replacement-General Police/Fire Contingency Fund 56,706 Adjust previous transfer for payable
Water Utility Capital Improvement Replacement 25,000 Replacement fixed assets
Water Utility General Fund 77,914 Labor Allocation
Water Utility Data Processing 45,000 Fund data processing services
Water Utility Water Fund Debt Service 74,641 Debt service
Sewer Utility Capital Improvement Replacement 30,000 Replacement fixed assets
Sewer Utility General Fund 77,914 Labor Allocation
Sewer Utility Data Processing 45,000 Fund data processing services
Sewer Utility Sewer Fund Debt Service 5,000 Debt service
Refuse Utility General Fund 72,402 Labor Allocation
Refuse Utility Data Processing 45,000 Fund data processing services
Refuse Utility-Recycling General Fund 72,402 Labor Allocation
Storm Sewer Utility Capital Improvement Replacement 5,800 Replacement fixed assets
Storm Sewer Utility Storm Sewer Fund Debt Service 125,000 Debt service
Liquor General Fund 57,981 Labor Allocation
Liquor Capita] Improvement Replacement 100,000 Replacement fixed assets
Liquor DARE 9,000 Fund DARE program
Liquor Infrastructure 50,000 Fund infrastructure replacement
Liquor Data Processing 45,000 Fund data processing services
Water Construction Fund Water Utility Fund 764,571 Project closure
Sewer Construction Fund Sewer Utility Fund 425,629 Project closure
Storm Sewer Construction Fund Storm Sewer Utility 254,032 Project closure
Water Fund Debt Service Water Construction Fund 998,947 Proceeds from bonds
Storm Sewer Debt Service Storm Sewer Construction Fund 253,107 Proceeds from bonds
Central Garage Capital Improvement Buildings 60,500 General improvements: buildings
Central Garage Capital Improvement Replacement 4,000 General improvements: buildings
. Central Garage Data Processing 30,000 Fund data processing services
~ Total transfers $6,634,222
73
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Note 6 PROJECT REIMBURSEMENTS
The reclassification of prior year's costs includes payments for prior year's expenditures for project costs. In the
year of a project's completion, resources are received by the construction fund as reimbursement from the
governmental fund acquiring the project.
Note 7 OPERATING LEASES
A. LEASE EXPENSE
The City has leased premises for a liquor store (Top Valu) under afive-year lease agreement that originally
expired in 1989. This lease has been renewed through December 31, 2004. This lease is considered for
accounting purposes to be an operating lease. Lease expenditures for the year ended December 31, 2003
amounted to $130,386.
The City also has leased premises for its Top Valu II liquor store under afive-year lease that originally
expired February 28, 1998, with afive-year renewal option in 1998 and 2003. The City exercised the 2003
renewal option increasing minimum payments to $4,597 per month. The City is also required to pay all
utilities and apro-rata share of real estate taxes. This lease is considered for accounting purposes to be an
operating lease. Lease expenditures for the year ended December 31, 2003 amounted to $76,686.
Future minimum rental payments are as follows:
Year Top Value Top Value II
2004 $88,785 $55,165
2005 - 55,165
2006 - 55,165
2007 - 55,165
2008 - 9,194
Total $88,785 $229,854
74
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
~` December 31, 2003
B. LEASE REVENUE
The City receives revenue from agreements for the lease of space in Parkview Villa North and for antennas
placed on the water towers and Parkview Villa. For accounting purposes, the leases are considered
operating leases. Lease revenue for the year ended December 31, 2003, totaled $30,422. Terms of each
lease are as follows:
Location Lessee 2003 Adjustment Expiration
Ivanhoe Place Sprint Spectrum $14,631 Greater of CPI or 5% 08/19/06
~` 40th Ave NE American Portable Telecom 15,791 Greater of CPI or 4% 12/04/06
Total $30,422
Note 8 LONG-TERM DEBT
General Obligation Bonds -The City issues General Obligation Bonds to provide funds for the acquisition and
construction of major capital facility additions. General Obligation Bonds have been issued to refund General
Obligation Tax Increment Bonds.
General Obligation Bonds are direct obligations and are backed by the full faith and credit of the City.
General Obligation Bonds currently outstanding are segregated between the amounts to be repaid from
governmental activities and amount to be repaid from business-type activities and are as follows:
Original Interest Issue Final Balance
Issue Rate Date Maturity End of Year
General Obligation:
Governmental activities:
Tax increment bonds:
Capital Appreciation Bonds of 1990 $2,399,721 6.90-7.15% 8/23/1990 9/1/2009 $1,630,288
Improvement bonds:
Improvement Bonds 1999A 860,000 3.45-4.30% 5/1/1999 2/1/2010 605,000
Improvement Bonds 2003A 1,332,829 1.10-4.00% 6/1/2003 2/1/20]8 1,332,828
Business-type activities:
Revenue bonds:
Utility revenue bonds 1999B 1,935,000 3.45-4.30% 5/1/1999 2/1/2010 1,470,000
Utility revenue bonds 2003A 1,267,171 1.10-4.00% 6/1/2003 2/1/2018 1,267,171
' Total genera] obligation bonds outstanding $6,305,287
75
Cl
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
ANNUAL DEBT SERVICE REQUIREMENTS /~
As of December 31, 2003, th e annual requirements to maturity for general obligation b onds are as follows:
Fiscal Year
Ending Governmental Activities Business-Ty pe Activities
December 31 Principal Interest Principal Interest
2004 $514,789 $637,328 $250,795 $99,256
2005 496,603 649,610 265,669 84,930
2006 483,095 671,187 287,727 75,967
2007 462,818 686,112 297,727 66,039
2008 439,211 701,567 310,164 55,221
2009 291,526 348,239 315,164 43,664
2010 159,836 28,999 325,164 31,295
2011 94,836 24,637 90,164 23,424
2012 97,399 21,440 92,601 20,384
2013 97,399 18,080 92,601 17,189
2014 84,583 14,853 80,417 14,121
2015 84,583 11,766 80,417 11,186
2016 84,583 8,594 80,417 8,170
2017 87,146 5,287 82,854 5,027
2018 89,709 1,794 85,290 1,706
Total $3,568,116 $3,829,493 $2,737,171 $557,579
At December 31, 2003, a total of $377,248 is available in Debt Service Funds to service the General Obligation Tax
Increment Bonds and the General Obligation Improvement Bonds. There are a number of limitations and
restrictions contained in the various bond indentures. The City is in compliance with all significant limitations and
restrictions.
The Tax Increment Bonds are payable from the amount of increase in the property taxes on the property in the Tax
Increment District. Any deficiencies in revenues from these sources will be provided by general property taxes.
1
i
76
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Long-Term Debt -Other -The City is the administering authority for the following Tax Increment Finance
Districts:
A. 1977 Downtown CBD Revitalization Plan A3
Type of District Redevelopment
Authorizing Law HRA (Minnesota Statutes
Sections 462.545 and 462.585)
Duration of District August 1, 2009
~ Original Tax Capacity $169,960
~ Current Tax Capacity (for taxes collectible in 2003) $647,890
Captured Tax Capacity Retained $477,930
Bonds Issued $28,434,721
Principal Payments $26,804,433
Bonds outstanding at December 31, 2003 $1,630,288
~
' B. 1984 Modification to the Downtown CBD Revitalization Plan C7
Type of District Redevelopment
Authorizing Law HRA (Minnesota Statutes
Sections 462.545 and 462.585)
Duration of District August 1, 2009
Original Tax Capacity $17,768
Current Tax Capacity (for taxes collectible in 2003) $26,369
Captured Tax Capacity Retained $8,601
Bonds Issued $ -
Principal Payments $ -
Bonds outstanding at December 31, 2003 $ -
C. 1984 University Avenue Redevelopment C8
~, Type of District Redevelopment
Authorizing Law HRA (Minnesota Statutes
Duration of District Sections 462.545 and 462.585)
August 1, 2009
Original Tax Capacity $25,176
Current Tax Capacity (for taxes collectible in 2003)
Captured Tax Capacity Retained $147,902
$122,726
Bonds Issued $1,070,000
Principal Payments $1,070,000
Bonds outstanding at December 31, 2003 $ -
r ~~
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
D. 1989 Multi-Use Redevelopment Plan K2
Type of District Redevelopment
Authorizing Law HRA (Minnesota Statutes
Sections 462.545 and 462.585)
Duration of District October 4, 2014
Original Tax Capacity $4,955
Current Tax Capacity (for taxes collectible in 2003) $26,048
Captured Tax Capacity Retained $21,093
Bonds Issued $ -
Principal Payments $ -
Bonds outstanding at December 31, 2003 $ -
E. 1995 Sheffield Tax Increment Financing District M8
Type of District Redevelopment
Authorizing Law HRA (Minnesota Statutes
Sections 469.174 to 469.179
inclusion as amended)
Duration of District December 31, 2022
Original Tax Capacity $17,773
Current Tax Capacity (for taxes collectible in 2003) $57,820
Captured Tax Capacity Retained $40,216
Bonds Issued $ -
Principal Payments $ -
Bonds outstanding at December 31, 2003 $ -
F. 53rd Avenue Tax Increment Financial District N7
Type of District Economic Development
Authorizing Law (Minnesota Statutes
Section 469.174)
Duration of District December 11, 2006
Original Tax Capacity $66,238
Current Tax Capacity (for taxes collectible in 2003) $179,634
Captured Tax Capacity Retained $113,396
Bonds Issued $ -
Principal Payments $ -
Bonds outstanding at December 31, 2003 $ -
78
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
G. Housing and Redevelopment District No. 1 P3
Type of District Redevelopment
Authorizing Law (Minnesota Statutes
- Section 469.174)
Duration of District
Original Tax Capacity September 8, 2002
$22,691
Current Tax Capacity (for taxes collectible in 2003) $42,582
Captured Tax Capacity Retained $19,891
Bonds Issued $
Principal Payments =
$
Bonds outstanding at December 31, 2003 $ -
H. Housing and Redevelopment District No. 1 P4
Type of District Redevelopment
Authorizing Law (Minnesota Statutes
Section 469.174)
Duration of District September 8, 2002
Original Tax Capacity $506
Current Tax Capacity (for taxes collectible in 2003) $885
Captured Tax Capacity Retained $379
Bonds Issued $
Principal Payments $ -
i Bonds outstanding at December 31, 2003 $ -
I. Housing and Redevelopment District R8
~ Type of District Redevelopment
Authorizing Law (Minnesota Statutes
'~ Section 469.174)
Duration of District December 15, 2022
Original Tax Capacity $3,411
Current Tax Capacity (for taxes collectible in 2003) $22,333
Captured Tax Capacity Retained $18,922
Bonds Issued $ -
Principal Payments $ -
Bonds outstanding at December 31, 2003 $ -
79
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
J. Transition Block Redevelopment TIF District No. 9 R8
Type of District Redevelopment
Authorizing Law (Minnesota Statutes
Section 469.174)
Duration of District 2027
Original Tax Capacity $3,411
Current Tax Capacity (for taxes collectible in 2003) $22,333
Captured Tax Capacity Retained $18,922
Bonds Issued $ -
Principal Payments $ -
Bonds outstanding at December 31, 2003 $ -
K. K-Mart Central Avenue Renewal and Renovation
Type of District Redevelopment
Authorizing Law (Minnesota Statutes
Section 469.174)
Duration of District 2021
Original Tax Capacity $7,104
Current Tax Capacity (for taxes collectible in 2003) $6,847
Captured Tax Capacity Retained $257
Bonds Issued $ -
Principal Payments $ -
Bonds outstanding at December 31, 2003 $ -
~0
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
CHANGES INLONG-TERM LIABILITIES
Long-term liability activity for the year ended December 31, 2003, is as follows:
Governmental activities:
Bonds payable
Capital appreciation bonds 1990
Improvement bonds:
Improvement bonds 1999A
Improvement bonds 2003A
Total bonds payable
Compensated absences
Total governmental activity
long-term liabilities
Business-type activities:
Revenue bonds:
Utility revenue bonds 1999B
Utility revenue bonds 2003A
Compensated absences
Total business-type activity
long-term liabilities
Beginning Ending Due Within
Balance Additions Reductions Balance One Year
$2,008,206 $ - ($377,918) $1,630,288 $350,584
705,000 - (100,000) 605,000 95,000
- 1,332,828 - 1,332,828 69,205
2,713,206 1,332,828 (477,918) 3,568,116 514,789
572,290 404,532 (372,073) 604,749 14,701
$3,285,496 $1,737,360 ($849,991) $4,172,865 $529,490
$1,650,000 $ - ($180,000) $1,470,000 $185,000
- 1,267,171 - 1,267,171 65,795
61,814 35,262 (25,449) 71,627 1,742
$1,711,814 $1,302,433 ($205,449) $2,808,798 $252,537
For governmental activities compensated absences are generally liquidated by the Internal Service Fund.
With the exception of the 1990 Tax Increment Bonds, all General Obligation Bonds are serial bonds which require
semiannual payments of principal and/or interest from the date the bonds are issued. The 1990 Tax Increment
Bonds are Capital Appreciation Bonds which began payments of principal and interest in September 2002. During
the year ended December 31, 2003, accreted interest of $3,421,268 was included in governmental activity long-term
debt for the 1990 Tax Increment Capital Appreciation Bonds.
Note 9 CONDUIT DEBT
From time to time, the City of Columbia Heights has issued Revenue Bonds to provide financial assistance to
private-sector entities for the acquisition and construction of facilities deemed to be in the public interest. The
bonds are secured by the property financed and are payable solely from private-sector entity revenues. Upon
repayment of the bonds, ownership of the acquired facilities transfers to the private-sector entity served by the bond
issuance. Neither the City of Columbia Heights, the State of Minnesota, nor any political subdivision thereof is
obligated in any manner for repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the
accompanying financial statements.
As of December 31, 2003 there were Revenue Bonds outstanding with an estimated aggregate principal amount
payable of approximately $18,520,000.
81
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
Note 10 FUND EQUITY
The following funds had a fund deficit as of December 31, 2003:
Special Revenue Funds:
Anoka County CDBG ($29,069)
Cable Television (4,686)
Twenty-First Century Grant (2,936)
Debt Service Funds:
Multi-Use Redevelopment Plan (46,422)
G.O. Improvement/Revenue 2003A (4,060)
Capital Project Funds:
Muncipal State Aid Street Fund (144,898)
Sheffield TIF Redevelopment (464,418)
TIF District #2 (2,243)
TIF Scattered Site (15,118)
Total fund deficits ($713,850)
The City will finance these deficits through external or internal sources in future years.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
~' December 31, 2003
At December 31, 2003 the City has reserved and designated portions of its various fund equities through legal
restrictions and City Council authorizations. A summary of such reservations and designations are as follows:
General Fund:
Reserved for prepayments $14,727
Designated for working capital 3,408,505
~ Special Revenue Funds:
Reserved for prepayments 3,375
Reserved for real estate held for resale 21,113
Reserved for program expenditures 719,351
Designated for working capital 4,352
Designated for maintenance 112,304
Debt Service Funds:
r Designated for debt service 892,148
l~ Capital Projects Funds:
Reserved for real estate held for resale 232,300
Designated for capital improvements 13,363,488
$18,771,663
Note 11 DEFINED BENEFIT PENSION PLANS -STATEWIDE
A. PLAN DESCRIPTION
All full-time and certain part-time employees of the City of Columbia Heights are covered by defined
benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA
administers the Public Employees Retirement Fund (PERF) and the Public Employees Police and Fire
Fund (PEPFF) which are cost-sharing, multiple-employer retirement plans. These plans are established
and administered in accordance with Minnesota Statute, Chapters 353 and 356.
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are
covered by Social Security and Basic Plan members are not. All new members must participate in the
Coordinated Plan. All police officers, firefighters and peace officers who qualify for membership by
statute are covered by the PEPFF.
PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors
upon death of eligible members. Benefits are established by state statute, and vest after three years of
credited service. The defined retirement benefits are based on a member's highest average salary for any
five successive years of allowable service, age, and years of credit at termination of service.
Two methods are used to com ute benefits for PERF's Coordinated and Basic Plan members. The retiring
p
member receives the higher of a step-rate benefit accrual formula (Method 1) or a level accrual formula
83
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
(Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2% of average salary
for each of the first 10 years of service and 2.7% for each remaining year. The annuity accrual rate for a
Coordinated Plan member is 1.2% of average salary for each of the first 10 years and 1.7% for each
remaining year. Under Method 2, the annuity accrual rate is 2.7% of average salary for Basic Plan
members and 1.7% for Coordinated Plan members for each year of service. For PEPFF members, the
annuity accrual rate is 3.0% for each year of service.
For all PEPFF and PERF members whose annuity is calculated using Method 1, a full annuity is available
when age plus years of service equa190. A reduced retu-ement annuity is also available to eligible
members seeking early retirement.
There are different types of annuities available to members upon retirement. A normal annuity is a lifetime
annuity that ceases upon the death of the retiree - no survivor annuity is payable. There are also various
types of joint and survivor annuity options available which will reduce the monthly normal annuity
amount, because the annuity is payable over joint lives. Members may also leave their contributions in the
fund upon termination of public service in order to qualify for a deferred annuity at retirement age.
Refunds of contributions are available at any time to members who leave public service, but before
retirement benefits begin.
The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to
active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving
them yet are bound by the provisions in effect at the time they last terminated their public service.
PERA issues a publicly available financial report that includes financial statements and required
supplementary information for PERF and PEPFF. That report may be obtained by writing to PERA, 60
Empire Drive #200, St. Paul, Minnesota, 55103-1855 or by calling (651) 296-7460 or 1-800-652-9026
B. FUNDING POLICY
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are
established and amended by the state legislature. The City makes annual contributions to the pension plans
equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members
are required to contribute 9.10% and 5.10%, respectively, of their annual covered salary. The PEPFF
members are required to contribute 6.20% of their annual covered salary. The City of Columbia Heights is
required to contribute the following percentages of annual covered payroll: 11.78% for Basic Plan PERF
members, 5.53% for Coordinated Plan PERF members, and 9.30% for PEPFF members. The City's
contributions for the last three years which were equal to the contractually required contributions for each
year as set by state statute are as follows:
Year Ended
December 31 PERF PEPFF
2001 $175,714 $172,261 -
2002 210,066 185,404
2003 216,465 179,290
~4
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
* December 31, 2003
" ' TION FUND
Note 12 DEFINED BENEFIT PENSION PLAN -POLICE AND FIRE CONSOLIDA
TERMINATED PLAN -PFCF
Until July 1, 1999, the City of Columbia Heights was a participant in the PERA Police and Fire Consolidation
Fund (PFCF), an agent, multiple-employer defined benefit plan. Effective July 1, 1999 this plan was
~~ terminated and all assets and liabilities were transferred to the Police and Fire Fund (PEPFF), a cost sharing
multiple-employer plan.
Upon termination, a final actuarial valuation determined the unfunded actuarial accrued liability (UAAL) for
each participant. The City of Columbia Heights' remaining obligation to the PFCF is repayment of the UAAL,
which is payable in 10 equal annual installments from 1999 - 2009. Annual payments for the City of Columbia
~, Heights are $56,706 for the fire and police accounts. During 2003, it was decided that the entire outstanding
amount of $325,675 was to be paid off.
Note 13 DEFINED CONTRIBUTION PLAN -FIRE RELIEF ASSOCIATION, VOLUNTEER DIVISION
PLAN DESCRIPTION
~., The Columbia Heights Fire Department Relief Association is the administrator of asingle-employer pension
plan for the volunteer members of the City of Columbia Heights Fire Department.
Through October 26, 1997, the association operated as a defined benefit plan. Effective October 27, 1997, the
association amended its by-laws and converted to a defined contribution plan. The pension plan was fully
funded at the time of conversion.
Benefits and contribution requirements are established by the association's by-laws and can be amended by the
association's board of directors with approval from the City of Columbia Heights. All provisions are within
limitations established by Minnesota statutes.
Type of Benefit. The exclusive pension provided by the association is a "Defined Contribution Lump Sum
Service Pension" as defined in Minnesota Statutes §424A.02, Subdivision 4.
Contributions Required and Contributions Made. No contributions are required from the plan members or the
City of Columbia Heights. The plan is funded through state aid, investment income and discretionary
contributions from the City of Columbia Heights. For 2003 state aid was contributed to the plan.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003 ,~
Note 14 COMMITMENTS AND CONTINGENCIES ?~
A. RISI{ MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; ~~
errors and omissions; injuries to employees; and natural disasters.
Workers compensation coverage is provided through a pooled self-insurance program through the League
of Minnesota Cities Insurance Trust (LMCIT). The City pays an annual premium to LMCIT. The City is
subject to supplemental assessments if deemed necessary by the LMCIT. The LMCIT reinsures through
Workers Compensation Reinsurance Association (WCRA) as required by law. For workers compensation,
the City is not subject to a deductible. The City's workers compensation coverage is retrospectively rated.
With this type of coverage, final premiums are determined after loss experience is known. The amount of
premium adjustment, if any, is considered immaterial and not recorded until received or paid.
Property, casualty, and automobile insurance coverage are provided through a pooled self-insurance ~
program through the LMCIT. The City pays an annual premium to the LMCIT. The City is subject to
supplemental assessments if deemed necessary by the LMCIT. The LMCIT reinsures through commercial ,~
companies for claims in excess of various amounts. The City retains risk for the deductible portions.
These deductibles are considered immaterial to the financial statements.
The City continues to carry commercial insurance for all other risks of loss, including employee health and ;~
disability insurance.
There were no significant reductions in insurance from the previous year or settlements in excess of
insurance coverage for any of the past three fiscal years.
B. LITIGATION
The City attorney has indicated that any existing and pending lawsuits, claims and other actions in which
the City is a defendant are either covered by insurance; of an immaterial amount; or, in the judgment of the
City attorney, remotely recoverable by plaintiffs.
C. FEDERAL AND STATE FUNDS
Amounts received or receivable from federal and state agencies are subject to agency audit and adjustment.
Any disallowed claims, including amounts already collected, may constitute a liability of the applicable ,~
funds. The amount, if any, of funds which maybe disallowed by the agencies cannot be determined at this
time although the City expects such amounts, if any, to be immaterial.
1
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2003
'~ D
TAX INCREMENT DISTRICTS
.
The City's tax increment districts are subject to review by the State of Minnesota Office of the State
Auditor (OSA). Any disallowed claims or misuse of tax increments could become a liability of the
applicable fund. Management has indicated that they are not aware of any instances of noncompliance
which would have a material effect on the fmancial statements.
~.
E. CONTRACTUAL COMMITMENTS
The City has entered into several contractual commitments that are in process at year end. At December
31, 2003, the City's committed obligation for such projects were approximately $240,000.
In addition to these contractual commitments, the City has a contract with the City of Minneapolis for the
purchase of the City's water supply. This water supply flows through one master meter located at the Ciry
of Minneapolis reservoir. During the years 2001, 2002 and 2003 there were periods of time where the
meter was dysfunctional and it was necessary for Minneapolis to estimate the water flowage. Due to the
age of the meter, there are also some concerns as to its overall accuracy, a result of which could be that the
City was billed for less water than was actually consumed which could result in an outstanding liability to
the City of Minneapolis. At the present time there is not adequate information to determine the full extent
of any potential contingent liability.
Note 15 SUBSEQUENT EVENTS
In 2004, the City received grants totaling approximately $1.8 million from the Department of Employment and
Economic Development (DEED) and other sources for environmental cleanup of properties located within the City.
Note 16 PRIOR PERIOD ADJUSTMENT
Accumulated depreciation of the governmental activities capital assets was understated at December 31, 2003. As a
result of this adjustment, net assets were restated as follows:
Net assets -December 31, 2002, as previously reported $35,362,712
,~ Prior period adjustment 395,870
Net assets -January 1, 2003, as restated $35,758,582
I
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REQUIRED SUPPLEMENTARY INFORMATION
' 89
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON SCHEDULE -GENERAL FUND
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Revenues:
Taxes
Licenses and permits
Intergovernmental:
Market value homestead credit
All other
Charges for services
Fines and forfeitures
Investment income:
Interest and dividends
Change in fair value
Other revenues:
Miscellaneous
Proceeds from sale of assets
Total revenues
Expenditures:
General government:
Council
Manager
Legal
Finance and elections
Assessing
General government buildings
Total general government
Public safety:
Police/animaUcivil defense
Fire
Total public safety
Public works:
Engineering
Maintenance
Sanitation
Total public works
Other departments:
Parks and recreation
Contingencies
Total other departments
Total expenditures
Revenues over (under) expenditures
Statement 10 ,
Page 1 of 2
2003
Variance with '
Budgeted Amounts Final Budget 2002
Actual Positive Actual
Original Final Amounts (Negative) Amounts '
$4,243,830 $4,243,830 $3,646,155 ($597,675) $3,534,854
305,320 305,320 281,480 (23,840) 277,924 '
_ - 607,324 607,324 570,151
2,752,234 2,395,410 2,257,023 (138,387) 2,875,932
447,700
447,700
407,914
(39,786)
414,739 '
90,000 90,000 140,378 50,378 84,346
200,000 200,000 135,976 (64,024) 278,819 ,
_ - (84,760) (84,760) 68,523
4,400 4,400 6,265 1,865 5,903
5,000
5,000
27,652
22,652
12,454 ,
8,048,484 7,691,660 7,425,407 (266,253) 8,123,645
194,514 188,514 198,725 (10,211) 198,755
412,706 397,796 359,692 38,104 363,241
196, 572 186,743 168,003 18,740 169,49 8
652,078 619,879 611,744 8,135 619,584
101,000 101,000 92,113 8,887 110,272
158,546
158,546
102,697
55,849
114,155 '
1,715,416 1,652,478 1,532,974 119,504 1,575,505
2,887,710 2,781,773 2,467,085 314,688 2,500,331
916,572 956,548 1,024,854 (68,306) 880,562
3,804,282 3,738,321 3,491,939 246,382 3,380,893
231
479 '
319,076 275,641 226,385 49,256 ,
889,986 849,541 755,067 94,474 721,077
120,928 117,528 109,243 8,285 121,921
1
329
990 1,242,710 1,090,695 152,015 1,074,477
,
,
1,501,324 1,432,538 1,203,211 229,327 1,213,016
68,500
63,949
4,883
59,066
- '
1,569,824 1,496,487 1,208,094 288,393 1,213,016
512
419
8 8,129,996 7,323,702 806,294 7,243,891 '
,
,
(371,028) (438,336) 101,705 540,041 879,754
'
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
REQUIRED SUPPLEMENTARY INFORMATION Statement 10
BUDGETARY COMPARISON SCHEDULE -GENERAL FUND Page 2 of 2
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
2003
Variance with
Budgeted Amounts Final Budget 2002
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Other financing sources (uses):
Transfers in $479,738 $479,738 $480,052 $314 $670,769
Transfers out (480,000) (451,036) (674,131) (223,095) (1,932,293)
Total other financing sources
(uses) (262) 28,702 (194,079) (222,781) (1,261,524)
Net change in fund balances ($371,290) ($409,634) (92,374) $317,260 (381,770)
Fund balance -beginning 3,515,606 3,897,376
Fund balance -ending $3,423,232 $3,515,606
91
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REQUIRED SUPPLEMENTARY INFORMATION Statement 11
BUDGETARY COMPARISON SCHEDULE - ANOKA COUNTY CDBG ,
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002 ,
2003 '
Variance with
Budgeted Amounts Final Budget- 2002
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
overnmental $ - $ -
Inter $50,000 $50,000 $383,183
g '
Expenditures:
Personal services - - - - 3,204
Supplies - -
-
-
146 '
Other services and charges - - - - 7,097
Loans and grants - - 53,752 (53,752) 405,447
enditures 0 0
Total ex 53,752 (53,752) 415,894 '
p
Revenues over (under)expenditures 0 0 (3,752) (3,752) (32,711)
Other financing sources (uses):
Transfers out - - - - (5,913)
Net change in fund balance $0 $0 (3,752) ($3,752) (38,624)
innin
Fund balance -be (25,317) 13,307
g
g
Fund balance - endin
g ($29,069) ($25,317)
'
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'
CITY OF COLUMBIA HEIGHTS MINNESOTA
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON SCHEDULE -NOTE TO RSI
December 31, 2003
S
Note A LEGAL COMPLIANCE -BUDGET
The City of Columbia Heights' budget is legally adopted on a basis consistent with generally accepted
' accounting principals. The legal level of budgetary control is at the fund level. The following is a listing
of funds whose actual expenditures exceeded budgeted expenditures (appropriations) in the following
funds for 2003:
Final Over
Budget Actual Budget
Major fund:
' _
Anoka County CDBG $ $53,752 $53,752
Expenditures in the Anoka County CDBG Fund are over budget by $53,752 due to the purchase of
' properties funded by grant monies. This was not included in the 2003 budget.
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COMBINING AND INDIVIDUAL FUND
STATEMENTS AND SCHEDULES
95
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' SPECIAL REVENUE FUNDS
A Special Revenue Fund is used to account for the proceeds of special revenue sources that are
legally restricted to expenditures for specified purposes.
DEBT SERVICE FUNDS
The Debt Service Funds are used to account for the accumulation of resources for, and payment
of, interest, principal, and related costs on general long-term debt.
CAPITAL PROJECT FUNDS
The Capital Projects Funds account for financial resources to be used for the acquisition or
construction of major capital facilities (other than those financed by proprietary funds.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
December 31, 2003
With Com arative Totals For December 31 2002
Statement 12
P
Assets
Cash and investments
Receivables:
Accounts
Taxes
Interest
Loans
Due from other governmental units
Interfund receivable
Prepayments
Real estate held for resale
Total assets
Liabilities and Fund Balance
Liabilities:
Accounts payable
Accrued salaries and withholdings payable
Contracts payable -retained percentage
Due to other governmental units
Interfund payable
Deferred revenue
Deposits
Total liabilities
Fund balance:
Reserved:
Reserved for prepayments
Reserved for real estate held for resale
Reserved for program expenditures
Unreserved:
Designated for working capital
Designated for maintenance
Designated for debt service
Designated for capital improvements
Undesignated
Total fund balance
Total liabilities and fund balance
Totals
Nonmajor ,
Special Debt Capital Governmental Funds
Revenue Service Project 2003 2002
$1,562,110 $796,935 $5,636,857 $7,995,902 $8,448,550
208,449 - - 208,449 48,087
9,403 55,258 2,731 67,392 16,511
13,531 8,617 44,178 66,326 83,525
6,545 - - 6,545 10,433
72,410 - 145,000 217,410 258,281
- 45,015 39,528 84,543 210,136
3,375 - - 3,375 4,156
21,113 - 160,800 181,913 165,836
$1,896,936 $905,825 $6,029,094 $8,831,855 $9,245,515
$68,255 $5,480 $129,643 $203,378 $538,230
21,113 - 141 21,254 11,027
- - 2,980 2,980 1,000
299,541 - 98,000 397,541 43,040
71,313
45,014
46,851
163,178
263,685 ,
34,532 13,665 - 48,197 50,758
18,470 - 30,500 48,970 21,980
513,224 64,159 308,115 885,498 929,720
3,375 - - 3,375 4,156
21,113 - 160,800 181,913 165,836
719,351 - - 719,351 780,821 ,
4,352 - - 4,352 46,715
112,304 - - 112,304 102,590
- 892,148 - 892,148 1,240,225
- - 4,681,067 4,681,067 5,148,402
523,217 (50,482) 879,112 1,351,847 827,050
1,383,712
841,666
5,720,979
7,946,357
8,315,795 '
$1,896,936 $905,825 $6,029,094 $8,831,855 $9,245,515
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE Statement 13
NONMAJOR GOVERNMENTAL FUNDS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Revenues:
Taxes
Tax increment collections
Intergovernmental
Charges for services
Investment income:
Interest and dividends
Change in fair value
Other revenues
Total revenues
Expenditures:
Current:
General government
Public safety
Culture and recreation
Community development
Capital outlay:
General government
Public safety
Public works
Culture and recreation
Community development
Debt service:
Principal retirement
Interest and fiscal charges
Miscellaneous
Developer incentives
Contractual services
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Sale of land
Recaptured HRA monies
Transfers in
Transfers out
Total other financing sources (uses)
Net change in fund balance
Special Debt Capital
Revenue Service Project
$652,556 $ - $ -
- 583,961 158,537
385,760 86,379 148,235
717,517 - -
Totals
Nonmaj or
Governmental Funds
2003 2002
$652,556 $809,663
742,498 760,524
620,374 940,108
717,517 752,137
58,178 39,505 202,528 300,211 394,153
(7,304) (18,928) (97,035) (123,267) 96,866
141,390 - 211,999 353,389 154,547
1,948,097 690,917 624,264 3,263,278 3,907,998
146,375 - - 146,375 292,970
100,507 - - 100,507 448,285
656,600 - - 656,600 684,674
1,087,320 - - 1,087,320 1,062,488
21,291 - 13,793 35,084 70,591
22,836 - 66,642 89,478 -
5,985 - 20,549 26,534 26,610
55,824 - - 55,824 257,425
- 477,918 - 477,918 716,515
- 569,513 - 569,513 530,985
- 33,079 - 33,079 30,237
- - 85,211 85,211 104,258
- - 510,847 510,847 66,885
2,096,738 1,080,510 697,042 3,874,290 4,291,923
(148,641) (389,593) (72,778) (611,012) (383,925)
150,421 - 117,278 267,699 -
(104,471) - - (104,471) -
437,734 964,363 150,000 1,552,097 3,636,964
(283,087) (920,750) (269,914) (1,473,751) (3,034,600)
200,597 43,613 (2,636) 241,574 602,364
51,956 (345,980) (75,414) (369,438) 218,439
Fund balance -beginning 1,331,756 1,187,646 5,796,393 8,315,795 8,097,356
Fund balance -ending $1,383,712 $841,666 $5,720,979 $7,946,357 $8,315,795
101
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102 ,
NONMAJOR
SPECIAL REVENUE FUNDS
The City of Columbia Heights had the following Special Revenue Funds during the year:
Community Development Fund -established to account for revenues and expenditures
associated with planning, building inspections, and community development projects within the
City.
Cable Television Fund -established to account for revenues and expenditures associated with
cable television franchise.
Library Fund -established in 1993 to account for revenues and expenditures of the library.
D.A.R.E. Program Fund -established to account for revenues and expenditures of DARE (Drug
Awareness) Program.
Special Projects Fund -established to monitor revenues from special projects and related
expenditures.
i C.H.A.S.E. Fund -established to account for revenues and expenditures associated with a State
grant received for community participation in youth enrichment programs.
Twenty-First Century Grant -established to account for revenues and expenditures associated
with a grant received through the school district.
,' Confiscated Property Fund -established to account for funds from property confiscated by the
Police Department.
Local Law Enforcement Block Grant Fund -established to account for revenues and
expenditures associated with a federal grant received for the purchase of equipment to aid in
crime prevention.
COPS MORE 96 Grant -established to account for revenues and expenditures associated with a
federal grant received for technical service equipment and personnel.
Juvenile Justice Grant -established to account for revenues and expenditures associated with the
removal of graffiti in the City.
103
COPS School Partnership Grant -established to account for revenues and expenditures
associated with a federal grant received to address identified crime problems within the schools.
Recreation Contributed Projects Fund -established to monitor contributions for recreational
activities and related expenditures.
Contributed Projects Fund -established to monitor contributions and related expenditures.
Flex Benefit -established to account for contributions by employees and related expenditures
for flexible benefits.
Police/Fire Contin enc Fund -established to account for future years expenditures related to
police and fire.
Housing and Redevelopment Authority- a separate legal entity from the City. The mayor and
City Council comprise the majority membership of this component unit. Its purpose is to
provide housing in the City.
Parkview Villa North Fund -established to account for revenues and expenditures associated
with low-income federally subsidized senior housing.
Parkview Villa South Fund -established to account for revenues and expenditures associated i
with an EDA owned senior housing complex.
Rental Housing Fund -established to account for revenues and expenditures of City-owned
rental properties.
Economic Development Authority - a separate legal entity from the City. The mayor and City ,,
Council comprise the majority membership of this component unit. Its purpose is economic
development in the City.
Economic Development Authorit~Administration Fund -established to account for revenues
and expenditures associated with business development and community redevelopment projects
in the City.
Business Revolving Loan Fund -established to account for revenues and expenditures
associated with business development through a business revolving loan fund.
Section 8 Fund -established to account for revenues and expenditures associated with the
administration of Section 8 rental assistance programs within the City.
104
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING BALANCE SHEET Statement 14
NONMAJOR SPECIAL REVENUE FUNDS Page 1 of 2
December 31, 2003
With Comparative Totals For December 31, 2002
Community
Development Cable D.A.R.E. Special
Fund Television Library Program Projects
Assets
Cash and investments $98,594 $ - $23,556 $22,969 $18,938
Receivables:
Accounts - 34,356 - - 14,631
Taxes - = - = -
Interest 429 1,766 76
Loans - - - - -
Due from other governmental units
Prepayments = -
485 -
2,862 = _
Real estate held for resale - - - - -
Total assets $99,023 $34,841 $28,184 $22,969 $33,645
Liabilities and Fund Balance
Liabilities:
Accounts payable $4,192 $ - $1,757 $ - $12,500
Accrued salaries and withholdings payable 8,054 = 11,064 = _
Due to other governmental units 4,233 2,830
Interfund payable - 39,527 - - -
Deferred revenue
Deposits = = = = 10,969
Total liabilities 16,479 39,527 15,651 0 23,469
Fund balance:
Reserved for prepayments
485
2,862 -
Reserved for real estate held for resale - - - - -
Reserved for program expenditures - - - - -
Unreserved:
Designated for working capital - - 4,352 - -
Designated for maintenance - - - - -
' Undesignated 82,544 (5,171) 5,319 22,969 10,176
Total fund balance 82,544 (4,686) 12,533 22,969 10,176
Total liabilities and fund balance $99,023 $34,841 $28,184 $22,969 $33,645
~ ,a.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING BALANCE SHEET
NONMAJOR SPECIAL REVENUE FUNDS
December 31, 2003
With Comparative Totals For December 31, 2002
Twenty-First Local Law COPS
Century Confiscated Enforcement More 96
C.H.A.S.E. Grant Properly Block Grant Grant '
Assets
Cash and investments $58,625 $ - $15,629 $17,175 $ -
Receivables: '
Accounts - - - - -
Taxes - - - - -
Interest 463 - - 107 -
Loans - - - - -
Due from other governmental units
Prepayments -
- 26,003
28 =
- =
- _
-
Real estate held for resale -
Total assets $59,088 $26,031 $15,629 $17,282 $0
Liabilities and Fund Balance
Liabilities:
Accounts payable $ - $ - $530 $ - $ -
Accrued salaries and withholdings payable - 385 - - -
Due to other governmental units - - - - -
Interfund payable - 28,582 - - -
Deferred revenue
Deposits -
- -
- -
- 12,616
- -
- ,
Totalliabilities 0 28,967 530 12,616 0
Fund balance: ,
Reserved for prepayments - 28 - - -
Reserved for real estate held for resale - - - - -
Reserved for program expenditures - - - - -
Unreserved:
Designated for working capital - - - - -
Designated for maintenance - - - - -
Undesignated
59,088
(2,964)
15,099
4,666
- '
Total fund balance 59,088 (2,936) 15,099 4,666 0
Total liabilities and fund balance $59,088 $26,031 $15,629 $17,282 $0
106 '
e
Statement 14
Page 2 of 2
Totals
Juvenile Recreation Housing and Economic Nonmajor
Justice Contributed Contributed Flex Police/Fire Redevelopment Development Special Revenue Funds
Grant Projects Projects Benefit Contingency Authority Authority 2003 2002
$200 $98,718 $24,574 $41,512 $ - $726,317 $415,303 $1,562,110 $1,583,722
- - - - - 159,462 - 208,449 48,087
- - - - - - 9,403 9,403 3,703
- - - 362 - 7,012 3,316 13,531 27,092
- - - - - - 6,545 6,545 10,433
3,865 - - - - 42,542 - 72,410 255,242
- - - - - - - 3,375 4,156
- - - - - - 21,113 21,113 165,836
$4,065 $98,718 $24,574 $41,874 $0 $935,333 $455,680 $1,896,936 $2,098,271
$ - $ - $ - $4,219 $ - $44,807 $250 $68,255 $475,859
136 - - - - 925 549 21,113 11,027
- - - - - 292,478 - 299,541 43,033
3,204 - - - - - - 71,313 173,870
- - - - - - 10,947 34,532 40,746
- - - - - 18,470 - 18,470 21,980
3,340 0 0 4,219 0 356,680 11,746 513,224 766,515
- - - - - - - 3,375 4,156
- - - - - - 21,113 21,113 165,836
- - - - - 412,925 306,426 719,351 780,821
- - - - - - - 4,352 46,715
- - - - - 112,304 - 112,304 102,590
725 98,718 24,574 37,655 - 53,424 116,395 523,217 231,638
725 98,718 24,574 37,655 0 578,653 443,934 1,383,712 1,331,756
$4,065 $98,718 $24,574 $41,874 $0 $935,333 $455,680 $1,896,936 $2,098,271
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES AND Statement 15
CHANGES IN FUND BALANCE Page 1 of 2
NONMAJOR SPECIAL REVENUE FUNDS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
C
ommumty
Development Cable D.A.R.E. Special
Fund Television Library Program Projects
Revenues:
Taxes $ - $ - $433,585 $ - $ -
Intergovernmental - 141,850 = 25,000
Fees/program revenues = 135,659 18,781 40,077
Rents - - - - -
Investment income:
Interest and dividends 1,965 8,096 348
Change in fair value (941) - (3,879) - (167)
Other revenues:
Miscellaneous 11 20
Contributions - - -
550 -
Total revenues 1,035 135,679 598,433 550 65,258
Expenditures:
Parks and recreation:
Personal services - - - -
Supplies
Other services and charges - - - - -
Other:
Personal services 196,772 2,303 436,410
Supplies 6,291 15,133 102,093 5,151 -
Other services and charges 74,097 16,038 78,212 2,003 36,963
Capital outlay - - 5,985 - 22,836
Total expenditures 277,160 33,474 622,700 7,154 59,799
Revenues over (under) expenditures (276,125) 102,205 (24,267) (6,604) 5,459
Other financing sources (uses):
Sale of land = = _ =
Recaptured HUD monies
Transfers in 361,648 - - 9,000 -
Transfers out (16,226) (109,330) (14,071) - -
Total other financing sources (uses) 345,422 (109,330) (14,071) 9,000 0
Net change in fund balance 69,297 (7,125) (38,338) 2,396 5,459
Fund balance -beginning 13,247 2,439 50,871 20,573 4,717
Fund balance -ending $82,544 ($4,686) $12,533 $22,969 $10,176
109
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
NONMAJOR SPECIAL REVENUE FUNDS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Twenty-First Local Law COPS Juvenile
Century Confiscated Enforcement More 96 Justice
C.H.A.S.E. Grant Property Block Grant Grant Grant
Revenues:
Taxes $ - $ - $ - $ - $ - $ -
Intergovernmental 6,319 35,174 - 17,048 - 6,436
Fees/program revenues 8,492 - - - - -
Rents - - - - - -
Investment income:
Interest and dividends 2,124 - - 490 - -
Change in fair value (1,018) - - (235) - -
Other revenues:
Miscellaneous - - 4,430 - - -
Contributions - - - - - -
Total revenues 15,917 35,174 4,430 17,303 0 6,436
Expenditures:
Parks and recreation:
Personal services 2,431 - - - - -
Supplies 131 - - - - -
Other services and charges 3,754 - - - - -
Other:
Personal services - 23,955 - 1,243 - 5,805
Supplies - 1,730 1,126 3,666 - 213
Other services and charges - 12,425 1,326 15,641 - 1,311
Capital outlay - - - - - -
Total expenditures 6,316 38,110 2,452 20,550 0 7,329
Revenues over (under) expenditures 9,601 (2,936) 1,978 (3,247) 0 (893)
Other financing sources (uses):
Sale of land - - - - - -
Recaptured HUD monies - - - - - -
Transfers in - - - 1,402 - 655
Transfers out - - - - (314) -
Total other financing sources (uses) 0 0 0 1,402 (314) 655
Net change in fund balance 9,601 (2,936) 1,978 (1,845) (314) (238)
Fund balance -beginning 49,487 - 13,121 6,511 314 963
Fund balance -ending $59,088 ($2,936) $15,099 $4,666 $0 $725
110
Statement 15
Page 2 of 2
Cops School Recreation
Partnership Contributed Contributed
Grant Projects Projects
$ - $ - $ -
Totals
Housing and Economic Nonmajor
Flex Police/Fire Redevelopment Development Special Revenue Funds
Benefit Contingency Authority Authority 2003 2002
$ - $ - $ - $218,971 $652,556 $809,663
- - 141,473 12,460 385,760 848,254
- - - 20,781 223,790 259,545
- - 493,727 - 493,727 492,592
- - - 1,662 - 28,289 15,204 58,178 127,842
- - - (796) - 7,016 (7,284) (7,304) 31,418
,. - - - 59,740 - 8,301 - 72,502 85,034
- 29,568 38,770 - - - - 68,888 43,950
0 29,568 38,770 60,606 0 678,806 260,132 1,948,097 2,698,298
- - 2,431 48,681
_ = = = = 131 15,744
- 1,775 - - - - - 5,529 25,608
- - - - - 50,400 77,659 794,547 735,592
- - 20,182 - - 13,786 1,030 170,401 183,296
_ = 1,063
21,291 54,693 56,706 630,412
55,824 36,873 1,017,763
105,936 1,479,496
257,425
0 1,775 42,536 54,693 56,706 750,422 115,562 2,096,738 2,745,842
0 27,793 (3,766) 5,913 (56,706) (71,616) 144,570 (148,641) (47,544)
- 150,421 150,421 =
= = = = (104,471) = (104,471)
- - - - 56,706 8,323 - 437,734 423,888
- (20,044) (123,102) (283,087) (1,701,985)
0 0 0 0 56,706 34,229 (123,102) 200,597 (1,278,097)
~f 0 27,793 (3,766) 5,913 0 (37,387) 21,468 51,956 (1,325,641)
- 70,925 28,340 31,742 - 616,040 422,466 1,331,756 2,657,397
$0 $98,718 $24,574 $37,655 $0 $578,653 $443,934 $1,383,712 $1,331,756
111
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -COMMUNITY DEVELOPMENT Statement 16
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2003
With Comparative Totals For the Year Ended December 31, 2002
2003
Variance with
Budgeted Amounts Final Budget- 2002
Actual Positive Actual ,
Original Final Amounts (Negative) Amounts
Revenues:
Investment income:
Interest and dividends $ - $ - $1,965 $1,965 $1,242
Change in fair value - - (941) (941) 305
Other - - 11 11 - ,
Total revenues
0
0
1,035
1,035
1,547 ~
Expenditures:
Personal services
279,887
260,672
196,772
63,900
245,345 '
Supplies 16,525 16,525 6,291 10,234 8,635
Other services and charges 50,365 40,616 74,097 (33,481) 43,652
Total expenditures 346,777 317,813 277,160 40,653 297,632
Revenues over (under) expenditures (346,777) (317,813) (276,125) 41,688 (296,085)
Other financing sources (uses):
Transfers in 361,648 340,797 361,648 20,851 284,702
Transfers out (16,226) (16,226) (16,226) - (11,826)
Total other financing sources (uses) 345,422 324,571 345,422 20,851 272,876
Net change in fund balance ($1,355) $6,758 69,297 $62,539 (23,209)
Fund balance -beginning 13,247 36,456
Fund balance -ending $82,544 $13,247
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -CABLE TELEVISION FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2003
With Comparative Actual Amounts For the Year Ended December 31, 2002
Statement 17
2003
Variance with
Budgeted Amounts Final Budget- 2002
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
Franchise fees $130,000 $130,000 $135,659 $5,659 $129,386
Investment income:
Interest and dividends 15,000 15,000 - (15,000) 15,925
Change in fair value - - - - 3,914
Other revenues:
Miscellaneous - - 20 20 18,827
Total revenues 145,000 145,000 135,679 (9,321) 168,052
Expenditures:
Personal services 6,434 6,434 2,303 4,131 1,973
Supplies 9,602 9,602 15,133 (5,531) 2,302
Other services and charges 41,608 41,608 16,038 25,570 144,927
Total expenditures 57,644 57,644 33,474 24,170 149,202
R
enu
d
)
dit
356
87 87
356 102
205 14
849 18
850
ev
es over (un
er
expen
ures
, , , , ,
Other financing sources (uses):
Transfers out (109,330)
(109,330)
(109,330) -
(408,549)
Net change in fund balance ($21,974} ($21,974) (7,125) $14,849 (389,699)
Fund balance -beginning 2,439 392,138
Fund balance -ending ($4,686) $2,439
113
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -LIBRARY FUND Statement 18
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2003
With Comparative Actual Amounts For the Year Ended December 31, 2002
2003
Revenues:
Taxes
Intergovernmental
Charges for services
Investment income:
Interest and dividends
Change in fair value
Other revenues:
Miscellaneous
Total revenues
Expenditures:
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Transfers out
Net change in fund balance
Fund balance -beginning
Fund balance -ending
Variance with
Budgeted Amounts Final Budget- 2002
Actual Positive Actual
Original Final Amounts (Negative) Amounts
$433,585 $433,585 $433,585 $ - $591,588
175,750 141,850 141,850 - -
21,700 21,700 18,781 (2,919} 17,522
6,000 6,000 8,096 2,096 5,744
- - (3,879) (3,879) 1,411
250 250 - (250) -
637,285 603,385 598,433 (4,952) 616,265
428,302 428,302 436,410 (8,108) 415,421
96,825 96,825 102,093 (5,268) 104,984
81,652 81,052 78,212 2,840 74,236
49,050 18,550 5,985 12,565 -
655,829 624,729 622,700 2,029 594,641
(18,544) (21,344) (24,267} (2,923) 21,624
(22,071) (14,071) (14,071) - (209,292)
($40,615) ($35,415) (38,338) ($2,923) (187,668)
50,871 238,539
$12,533 $50,871
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - D.A.R.E. PROGRAM Statement 19
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2003
With Comparative Actual Amounts For the Year Ended December 31, 2002
2003
Variance with
Budgeted Amounts Final Budget- 2002
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
Contributions $ - $ - $550 $550 $526
Expenditures:
Supplies
Other services and charges
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Transfers in
Net change in fund balance
Fund balance -beginning
Fund balance -ending
5,850 5,850 5,151 699 2,381
2,975 2,975 2,003 972 2,470
8,825 8,825 7,154 1,671 4,851
(8,825) (8,825) (6,604) (1,121) (4,325)
9,000 9,000 9,000 - 9,000
$175 $175 2,396 ($1,121) 4,675
20,573
$22,969
15,898
$20,573
115
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -SPECIAL PROJECTS
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002 Statement 20
2003 2002
Revenues:
Intergovernmental $25,000 $ -
Fees/program revenue 40,077 88,714
Investment income:
Interest and dividends 348 15,516
Change in fair value (167) 3,813
Total revenues 65,258 108,043 ~,
Expenditures: ,
Other services and charges
36,963
72,300 ~
Capital outlay 22,836 -
Total expenditures 59,799 72,300
~~
Revenues over expenditures 5,459 35,743
Other financing sources (uses):
Transfers out - (330,000)
Net change in fund balance 5,459 (294,257)
Fund balance -beginning 4,717 298,974
Fund balance -ending $10,176 $4,717
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - C .H .A .S .E . Statement 21
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002
Revenues:
Intergovernmental:
State grant
Fees/program revenue
Investment income:
Interest and dividends
Change in fair value
Total revenues
Expenditures:
Personal services
Supplies
Other services and charges
Total expenditures
Revenues over (under) expenditures
Fund balance -beginning
Fund balance -ending
2003 2002
$6,319 $78,256
8,492 11,381
2,124 1,414
(1,018) 348
15,917 91,399
2,431 48,681
131 7,741
3,754 22,170
6,316 78,592
9,601 12,807
49,487 36,680
$59,088 $49,487
117
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -TWENTY-FIRST CENTURY GRANT Statement 22
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
Revenues:
Intergovernmental:
State grant
Expenditures:
Personal services
Supplies
Other services and charges
Total expenditures
Revenues over (under) expenditures
Fund balance -beginning
Fund balance -ending
2003
$35,174
23,955
1,730
12,425
38,110
(2,936)
($2,936)
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -CONFISCATED PROPERTY Statement 23
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002
Revenues:
Other revenue:
Confiscated property
Expenditures:
Supplies
Other services and charges
Total expenditures
Revenues over (under) expenditures
Fund balance -beginning
Fund balance -ending
2003
2002
$4,430 $3,860
1,126
1,326
2,452
1,978
13,121
$15,099
797
315
1,112
2,748
10,373
$13,121
119
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -LOCAL LAW ENFORCEMENT BLOCK GRANT Statement 24
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002
2003 2002
Revenues:
Intergovernmental:
Federal grant $17,048 $26,351
Investment income:
Interest and dividends 490 1,269
Change in fair value (235) 312
Total revenues 17,303 27,932
Expenditures:
Personal services 1,243 -
Supplies 3,666 30,695
Other services and charges 15,641 3,911
Total expenditures 20,550 34,606
Revenues over (under) expenditures (3,247) (6,674)
Other financing sources (uses):
Transfers in 1,402 1,916
Net change in fund balance (1,845) (4,758)
Fund balance -beginning 6,511 11,269
Fund balance -ending $4,666 $6,511
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -COPS MORE 96 Statement 25
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGESIN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002
Revenues
Expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Transfers out
Net change in fund balance
Fund balance -beginning
Fund balance -ending
2003
$ -
0
(314)
(314)
314
2002
$ -
0
0
314
$0 $314
121
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -JUVENILE NSTICE GRANT
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002
Statement 26
2003 2002
Revenues:
Intergovernmental:
State grant $6,436 $12,462 ,~
Expenditures:
Personal services 5,805 4,372
Supplies 213 107
Other services and charges 1,311 9,055
Total expenditures 7,329 13,534
Revenues over (under) expenditures (893) (1,072)
Other financing sources (uses):
Transfers in 655 893
Net change in fund balance (238) (179)
Fund balance -beginning 963 1,142
Fund balance -ending $725 $963 '~
~,
,~
122 ~t
~'
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE HIND -COPS SCHOOL PARTNERSHIP GRANT
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002
Statement 27
2003 2002
Revenues:
Intergovernmental:
Federal grant $ - $6,611
Expenditures:
Personal services - -
Supplies - 1,124
Other services and charges - 5,487
Capital outlay - -
Total expenditures 0 6,611
Revenues over expenditures 0 0
Fund balance -beginning - -
Fund balance -ending $0 $0
,~
123
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -RECREATION CONTRIBUTED PROJECTS
SCHEDULE OF REVENUES, EXPENDITURES AND Statement 28
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002
2003 2002
Revenues:
Contributions $29,568 $29,145
Expenditures:
Supplies - 8,003
Other services and charges 1,775 3,438
Total expenditures 1,775 11,441
Revenues over (under) expenditures 27,793 17,704
Fund balance -beginning 70,925 53,221
Fund balance -ending $98,718 $70,925
124
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -CONTRIBUTED PROJECTS Statement 29
' SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
' For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002
2003 2002
Revenues:
Contributions $3 8,770 $14,279
Expenditures:
Supplies 20,182 9,654
Other services and charges 1,063 10,367
' Capital outlay 21,291
Total expenditures 42,536 20,021
Revenues over (under) expenditures (3,766) (5,742)
Fund balance -beginning 28,340 34,082
Fund balance -ending $24,574 $28,340
' 125
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -FLEX BENEFIT FUND Statement 30
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002
Revenues:
Investment Income:
Interest and dividends
Change in fair value
Other revenue:
Flex withholding
Total revenues
2003
$1,662
(796)
59,740
60,606
2002
$1,744
429
54,522
56,695
Expenditures:
Other services and charges
Revenues over expenditures
Fund balance -beginning
Fund balance -ending
54,693
5,913
31,742
$37,655
51,447
5,248
26,494
$31,742
126
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -POLICE/FIRE CONTINGENCY Statement 31
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Amounts For the Year Ended December 31, 2002
Revenues:
Intergovernmental
Investment income:
Interest and dividends
Change in fair value
Total revenues
Expenditures:
Other services and charges
Revenues over (under) expenditures
Other financing sources (uses):
Transfers in
Transfers out
Total other fmancing sources (uses)
Net change in fund balance
Fund balance -beginning
Fund balance -ending
2003
$ -
0
56,706
(56,706)
56,706
56,706
0
$0
2002
$118,602
22,691
5,577
146,870
387,571
(240,701)
(238,057)
(238,057)
(478,758)
478,758
$0
127
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS -HOUSING AND REDEVELOPMENT AUTHORITY (COMPONENT UNIT) Statement 32 '
COMBINING BALANCE SHEET
December 31, 2003
With Comparative Totals For December 31, 2002
Totals
Parkview Parkview Housing and
Villa Villa Rental Redevelopment Authority
North South Housing 2003 2002
Assets '
Cash and investments $528,567 $146,242 $51,508 $726,317 $610,148
Receivables:
Accounts
718
-
158,744
159,462
688 '
Interest 5,285 1,315 412 7,012 6,539
Due from other governmental units 42,542 - - 42,542 240,629
Real estate held for resale
-
-
-
-
144,723 '
Total assets $577,112 $147,557 $210,664 $935,333 $1,002,727
'
Liabilities and Fund Balance
Liabilities: '
Accounts payable $27,217 $14,942 $2,648 $44,807 $181,468
Accrued salaries and withholdings payable 631 294 - 925 104
Due to other governmental units 124,079 14,207 154,192 292,478 38,335 '
Interfund payable - - - - 144,800
Deposits 12,260 5,810 400 18,470 21,980
Total liabilities 164,187 35,253 157,240 356,680 386,687
Fund balance:
Reserved for real estate held for resale
Reserved for program expenditures -
412,925 -
- -
- -
412,925 144,723
474,393
Unreserved:
Designated for maintenance - 112,304 - 112,304 102,590
Undesignated - - 53,424 53,424 (105,666)
Total fund balance 412,925 112,304 53,424 578,653 616,040
Total liabilities and fund balance $577,112 $147,557 $210,664 $935,333 $1,002,727
,
128 '
CITY OF COLUMBIA HEIGHTS, MINNESOTA
' SPECIAL REVENUE FUNDS -HOUSING AND REDEVELOPMENT AUTHORITY (COMPONENT UNIT) Statement 33
COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
' For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Parkview
Parkview Totals
Housing and
Villa Villa Rental Redevelopment Authority
North South Housing 2003 2002
Revenues:
Intergovernmental $141,473 $ - $ - $141,473 $367,847
Rents 284,080 191,338 18,309 493,727 492,592
Investment income:
Interest and dividends 21,142 5,259 1,888 28,289 30,859
Change in fair value 6,343 1,578 (905) 7,016 7,583
Other revenues:
Miscellaneous 3,171 3,912 1,218 8,301 3,615
Total revenues 456,209 202,087 20,510 678,806 902,496
' Expenditures:
Personal services 32,055 18,345 - 50,400 15,374
Supplies 10,179 3,418 189 13,786 17,160
Other services and charges 303,694 162,020 164,698 630,412 423,382
Capital outlay 55,824 55,824 257,425
Total expenditures 401,752 183,783 164,887 750,422 713,341
' di 54
457 304
18 (144
377) 616)
(71 189
155
Revenues over (under) expen
tures , , , , ,
Other financing sources (uses):
Sale of land -
150,421
150,421
Recaptured HUD monies (104,471) - - (104,471) -
Transfers in
Transfers out -
(11,454) -
(8,590) 8,323 8,323
(20,044) -
(13,798)
Total other financing sources (uses) (115,925) (8,590) 158,744 34,229 (13,798)
' Net change in fund balance (61,468) 9,714 14,367 (37,387) 175,357
Fund balance -beginning 474,393 102,590 39,057 616,040 440,683
92 $112
304 424
$53 $578
653 040
$616
Fund balance -ending $412,
5 , , , ,
u
129
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -HOUSING & REDEVELOPMENT AUTHORITY- Statement 34 '
PARKVIEW VILLA NORTH -SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES 1N FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2003 '
With Comparative Actual Amounts For the Year Ended December 31, 2002
2003
Revenues:
Intergovernmental revenue
Rents
Investment income:
Interest and dividends
Change in fair value
Other revenues
Total revenues
Expenditures:
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over expenditures
Budget Amounts
Original Final
$99,082
277,560
Actual
Amounts
$99,082 $141,473
277,560 284,080
Variance with
Final Budget- 2002
Positive Actual '
(Negative) Amounts
$42,391 $367,847
6,520 284,198
9,000 9,000 21,142 12,142
6,343 6,343
4,500 4,500 3,171 (1,329)
390,142 390,142 456,209 66,067
22,613
5,557
2,078
682,293 '
16,251 16,251 32,055 (15,804) 9,111
22,054 22,054 10,179 11,875 10,221
304,391 304,391 303,694 697 270,710
6,357 6,357 55,824 (49,467) 248,336
349,053 349,053 401,752 (52,699) 538,378
'
41,089 41,089 54,457 13,368 143,915
Other financing sources (uses): r
Recaptured HUD monies - - (104,471) (104,471) -
Transfers out
Total other financin
sources (uses) (11,454) (11,454) (11,454)
454) (115
925)
454) (11
(11 - (7,884)
884)
471) (7
(104
g ,
,
, ,
,
Net change in fund balance $29,635 $29,635 (61,468) ($91,103) 136,031
Fund balance -beginning 474,393 338,362
Fund balance -ending $412,925 $474,393
1
130
CITY OF COLUMBIA HEIGHTS, MINNESOTA
' SPECIAL REVENUE FUND -HOUSING & REDEVELOPMENT AUTHORITY - Statement 35
PARKVIEW VILLA SOUTH -SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
' For The Year Ended December 31, 2003
With Comparative Actual Amounts For the Year Ended December 31, 2002
Revenues:
Rents
Investment income:
Interest and dividends
Change in fair value
Other
Total revenues
Expenditures:
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Transfers out
Net change in fund balance
Fund balance -beginning
Fund balance -ending
2003
Variance with
Budgeted Amounts Final Budget- 2002
Actual Positive Actual
Original Final Amounts (Negative) Amounts
$187,620 $187,620 $191,338 $3,718 $191,944
7,000 7,000 5,259 (1,741) 5,701
- - 1,578 1,578 1,401
3,600 3,600 3,912 312 1,342
198,220 198,220 202,087 3,867 200,388
12,388 12,388 18,345 (5,957) 6,263
9,328 9,328 3,418 5,910 6,359
168,275 168,275 162,020 6,255 141,364
15,183 15,183 - 15,183 9,089
205,174 205,174 183,783 21,391 163,075
(6,954) (6,954) 18,304 25,258 37,313
(8,590) (8,590) (8,590) - (5,914)
($15,544) ($15,544) 9,714 $25,258 31,399
102,590
$112,304
71,191
$102,590
131
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -HOUSING & REDEVELOPMENT AUTHORITY - Statement 36
RENTAL HOUSING -SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2003 ,
With Comparative Actual Amounts For the Year Ended December 31, 2002
2003
Revenues:
Rents
Investment income:
Interest and dividends
Change in fair value
Other revenue:
Miscellaneous
Total revenues
Expenditures:
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Sale of land
Transfers in
Total other financing sources (uses)
Net change in fund balance
Fund balance -beginning
Fund balance -ending
39,057 31,130 '
$53,424 $39,057
Budgeted Amounts
Original Final
$18,240 $18,240
Variance with
Final Budget- 2002
Actual Positive Actual '
Amounts (Negative) Amounts
$18,309 $69 $16,450
_ _ 1,888 1,888 2,545
_ _ (905) (905) 625 ,
_ _ 1,218 1,218 195
18,240 18,240 20,510 2,270 19,815
,
2,465 2,465 189 2,276 580
10,844 10,844 164,698 (153,854) 11,308
4,000 4,000 - 4,000 -
17,309 17,309 164,887 (147,578) 11,888
144
377) (145
308) 927
7
931 931 ,
( , ,
_ _ 150,421 150,421 - '
_ _ 8,323 8,323 -
0 0 158,744 158,744 0
$931 $931 14,367 $13,436 7,927
132
t
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS -ECONOMIC DEVELOPMENT AUTHORITY (COMPONENT UNIT)
COMBINING BALANCE SHEET
December 31, 2003
With Comparative Totals For December 31, 2002
Statement 37
Assets
Cash and investments
Receivables:
Taxes
Interest
Loans
Real estate held for resale
Total assets
Liabilities and Fund Balance
Liabilities:
Accounts payable
Accrued salaries and withholdings payable
Deferred revenue
Total liabilities
Fund balance:
Reserved for real estate held for resale
Reserved for program expenditures
Unreserved:
Undesignated
Total fund balance
Total liabilities and fund balance
Economic Business
Development Revolving Totals
Authority Loan Economic Development Authority
Administration Fund 2003 2002
$88,043 $327,260 $415,303 $395,911
5,240 4,163 9,403 3,703
654 2,662 3,316 6,662
- 6,545 6,545 10,433
- 21,113 21,113 21,113
$93,937 $361,743 $455,680 $437,822
$250 $ - $250 $2,377
549 - 549 250
2,459 8,488 10,947 12,729
3,258 8,488 11,746 15,356
- 21,113 21,113 21,113
- 306,426 306,426 306,428
90,679 25,716 116,395 94,925
90,679 353,255 443,934 422,466
$93,937 $361,743 $455,680 $437,822
133
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS -ECONOMIC DEVELOPMENT AUTHORITY (COMPONENT UNIT) Statement 38
COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Economic Business Totals
Development Revolving Economic Development
Authority Loan Authority
Revenues:
Taxes
Intergovernmental
Fees/program revenues
Investment income:
Interest and dividends
Change in fair value
Other revenues:
Miscellaneous
Total revenues
Expenditures:
Personal services
Supplies
Other services and charges
Loans and grants
Total expenditures
Revenues over expenditures
Other financing sources (uses):
Transfers in
Transfers out
Total other financing sources (uses)
Net change in fund balance
Fund balance -beginning
Fund balance -ending
umstration Fund Section 8 2003 2002
$121,895 $97,076 $ - $218,971 $218,075
- 12,460 - 12,460 238,125
- 20,781 - 20,781 12,542
2,999 12,205 - 15,204 31,438
(1,437) (5,847) - (7,284) 7,726
123,457 136,675
- - 4,210
0 260,132 512,116
77,659 - - 77,659 53,107
1,030 - - 1,030 5,457
36,873 - - 36,873 40,726
_ _ _ - 209,650
115,562 0 0 115,562 308,940
7,895 136,675 0 144,570 203,176
- - - - 127,377
(11,454) (111,648) - (123,102) (490,463)
(11,454) (111,648) 0 (123,102) (363,086)
(3,559) 25,027 0 21,468 (159,910)
94,238 328,228 - 422,466 582,376
$90,679 $353,255 $0 $443,934 $422,466
134
r
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -ECONOMIC DEVELOPMENT AU THORITY - Statement 39
' EDA ADMINISTRATION -SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2003
With Comparative Totals For the Year Ended Decemb
er 31, 2002
2003
1 Variance with
Budgeted Amounts Final Budget- 2002
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
Taxes $140,569 $140,569 $121,895 ($18,674) $119,834
Intergovernmental - - - - 209,650
Investment income:
Interest and dividends - - 2,999 2,999 6,715
Change in fair value - - (1,437) (1,437) 1,650
' Other revenues:
Miscellaneous - - - - 4,210
Total revenues 140,569 140,569 123,457 (17,112) 342,059
Expenditures:
Personal services 72,999 72,999 77,659 (4,660) 53,107
' Supplies 2,770 2,770 1,030 1,740 5,457
Other services and charges 53,346 53,346 36,873 16,473 40,714
Loans and grants - - - - 209,650
Total expenditures 129,115 129,115 115,562 13,553 308,928
Revenues over (under) expenditures 11,454 11,454 7,895 (3,559) 33,131
f~
Other financing sources (uses):
Transfers in - - - - 17,500
Transfers out (11,454) (11,454) (11,454) - (107,884)
Total other fmancing sources (uses) (11,454) (11,454) (11,454) 0 (90,384)
Net change in fund balance $0 $0 (3,559) ($3,559) (57,253)
Fund balance -beginning
Fund balance -ending
94,238
$90,679
151,491
$94,238
' 135
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -ECONOMIC DEVELOPMENT AUTHORITY Statement 40 '
BUSINESS REVOLVING LOAN FUND -SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2003 '
With Comparative Totals For the Year Ended December 31, 2002
Revenues:
Taxes
Intergovernmental
Fees/program revenues
Investment income:
Interest and dividends
Change in fair value
Total revenues
Expenditures:
Other services and charges
2003
Variance with '
Budgeted Amounts Final Budget- 2002
Actual Positive Actual
Original Final Amounts (Negative) Amounts '
$111,648 $111,648 $97,076 ($14,572) $98,241
- - 12,460 12,460 12,944
- - 20,781 20,781 12,542
- - 12,205 12,205 24,723
- -
(5,847)
(5,847)
6,076 '
111,648 111,648 136,675 25,027 154,526
,~
Revenues over expenditures 111,648 111,648 136,675 25,027 154,514
Other financing sources (uses):
Transfers in - - - - 24,000
Transfers out
(111,648)
(111,648)
(111,648)
- (382,579) '
Total other financing sources (uses) (111,648) (111,648) (111,648) 0 (358,579)
Net change in fund balance $0 $0 25,027 $25,027 (204,065)
Fund balance -beginning
Fund balance -ending
328,228
$353,255
532,293
$328,228
136 ,
1
i
1
1
1
1
1
1
1
1
1
1
1
1
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -ECONOMIC DEVELOPMENT AUTHORITY - Statement 41
SECTION 8 HOUSING
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
For The Year Ended December 31, 2003
With Comparative Totals For the Year Ended December 31, 2002
Revenues:
Intergovernmental
Investment income:
Interest
Change in fair value
Total revenues
Expenditures:
Personal services
Supplies
Total expenditures
Revenues over expenditures
Other financing sources (uses):
Transfers in
Net change in fund balance
2003 2002
$ - $15,531
0 15,531
0 0
0 15,531
- 85,877
0 101,408
Fund balance (deficit) -beginning
Fund balance -ending
137
- (101,408)
$0 $0
u
1
- This page intentionally left blank -
r
138 f
i!
' NONMAJOR
DEBT SERVICE FUNDS
i f 1 mbia Hei hts had the followin Debt Service Funds durin the ear:
The C ty o Co u g g g y
~j Tax Increment Bond Funds -are separate funds used to account for each separate Tax Increment
Bond Issue revenues and expenditures. These bonds are repaid primarily from tax increments.
' Special Assessment Improvement Bonds -are repaid primarily from special assessments.
1
fl
139
i
1
- This page intentionally left blank - ,
[l
it
140 '
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING BALANCE SHEET Statement 42
NONMAJOR DEBT SERVICE FUNDS
December 31, 2003
With Comparative Totals For December 31, 2002
G.O.
Tax Multi-Use G.O. Improvement/ Totals
Increment Redevelopment Improvement Revenue Nonmajor Debt Service Funds
Bonds Plan 1999A 2003A 2003 2002
Assets
Cash and investments $168,494 $ - $628,441 $ - $796,935 $1,162,995
Receivables:
Taxes:
Unremitted 41,581 12 - - 41,593 2,591
Delinquent 13,665 - - - 13,665 10,012
Interest 3,462 - 5,155 - 8,617 22,067
Interfund receivable 45,015 - - - 45,015 52,572
Total assets $272,217 $12 $633,596 $0 $905,825 $1,250,237
Liabilities and Fund Balance
Liabilities:
Accounts payable $ - $5,046 $ - $434 $5,480 $ -
Due to other governmental units - - - - - 7
Interfund payable - 41,388 - 3,626 45,014 52,572
Deferred revenue:
Property taxes -delinquent 13,665 - - - 13,665 10,012
Total liabilities 13,665 46,434 0 4,060 64,159 62,591
Fund balance:
Unreserved:
Designated for debt service 258,552 - 633,596 - 892,148 1,240,225
Undesignated - (46,422) - (4,060) (50,482) (52,579)
Total fund balance 258,552 (46,422) 633,596 (4,060) 841,666 1,187,646
Total liabilities and fund balance $272,217 $12 $633,596 $0 $905,825 $1,250,237
141
r
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINIIVG SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
NONMAJOR DEBT SERVICE FUNDS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Capital
Tax Appreciation '
Increment Bonds
Bonds of 1990
Revenues: ,
Tax increment collections $564,061 $ -
Intergovernmental 86,006 -
Investment income:
Interest and dividends 15,871 -
Change in fair value (7,604) -
Total revenues 658,334 0
Expenditures:
Debt service:
Principal retirement
-
377,918
Interest and fiscal charges - 542,832
Miscellaneous 14,903 -
Total expenditures 14,903 920,750 '
Revenues over (under) expenditures 643,431 (920,750)
Other financing sources (uses): '
Transfers in - 920,750
Transfers out
sources (uses)
Total other financin (920,750)
(920
750) -
920
750 '
g , ,
Net change in fund balance (277,319) -
Fund balance (deficit) -beginning 535,871 -
Fund balance (deficit) -ending $258,552 $0 ,
r
142
1 Statement 43
Tax
Increment
Multi-Use
G.O. G.O.
Improvement/
Totals
Refunding Redevelopment Improvement Revenue Nonmajor Debt Service Funds
Bonds of 1991 Plan 1999A 2003A 2003 2002
$ - $19,900 $ - $ - $583,961 $627,090
- 373 - - 86,379 84,919
- - 23,634 - 39,505 104,135
- - (11,324) - (18,928) 25,592
0 20,273 12,310 0 690,917 841,736
- - 100,000 - 477,918 716,515
26,681 569,513 530,985
- 14,116 - 4,060 33,079 30,237
0 14,116 126,681 4,060 1,080,510 1,277,737
0 6,157 (114,371) (4,060) (389,593) (436,001)
r
- - 43,613 - 964,363 1,182,851
- - - - (920,750) (1,112,130)
0 0 43,613 0 43,613 70,721
- 6,157 (70,758) (4,060) (345,980) (365,280)
- (52,579) 704,354 0 1,187,646 1,552,926
$0 ($46,422) $633,596 ($4,060) $841,666 $1,187,646
143
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144
t
NONMAJOR
CAPITAL PROJECT FUNDS
The City of Columbia Heights had the following Capital Project Funds during the year:
Capital Improvement Fund 390 & 401 -used to account for Capital Project Funds whereby
funding is provided by a number of internal and external sources.
Downtown Parking_Maintenance Fund 290 & 405 -used for maintenance of the West Side
Parking.
Capital Sheffield Redevelopment Fund 410 -used to fund redevelopment of the area of the City
identified as Sheffield Neighborhood.
Capital Improvement Parks Fund 412 -used to account for improvements in City parks.
Ca ital Im rovement PVVS Fund 414 -used to account for im rovements to Parkview Villa
p P p
South building.
Capital Improvement Development Fund 420 -used to account for improvements to various
development areas within the City.
Infrastructure Replacement Fund 430 -used to fund replacement of City infrastructure.
Capital Equipment Fire Fund 439 -used to fund replacement of fire capital assets.
Capital Equipment Cable TV Fund 440 -used to fund replacement of cable capital assets.
i 1 Buildin Libra Fund 450 -used to fund re lacement of the libr buildin .
Cap to gry p ary g
TIF District #2 Fund 407 -used to account for revenues and expenditures located within the Tax
Increment Financing District #2.
TIF Medtronics Fund 378 -used to account for revenues and expenditures located within the
Medtronics Tax Increment Financing District.
TIF Scattered Site Fund 379 -used to account for revenues and expenditures located within the
Scatter Site Tax Increment Financing District.
TIF Transition Block Fund 389 -used to account for revenues and expenditures located within
the Transition Block Tax Increment Financing District.
145
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146 '
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING BALANCE SHEET Statement 44
NONMAJOR CAPITAL PROJECT FUNDS Page 1 of 2
December 31, 2003
With Comparative Totals For December 31, 2002
Downtown Capital Capital
Capital Parking Sheffield Improvement
Improvement Maintenance Redevelopment Parks
390 & 401 Funds 290 & 405 Fund 410 Fund 412
Assets
Cash and investments $684,354 $733,865 $483,133 $926,982
Receivables:
Special assessments:
Unremitted - - - -
~' Interest 4,860 6,443 - 7,485
Due from other governmental units - - - -
Interfund receivable
Real estate held for resale = =
Total assets $689,214 $740,308 $483,133 $934,467
Liabilities and Fund Balance
Liabilities:
Accounts payable
$ -
$ -
$
$8,662
Accrued salaries and withholdings payable 141 - - -
Contracts payable -retained percentage 2,980 = = _
Due to other governmental units
Interfund payable 25,807 - - -
Deposits - - - -
Total liabilities 28,928 0 0 8,662
Fund balance:
Reserved for real estate held for resale - - - -
Unreserved:
Designated for capital improvement 660,286 740,308 483,133 233,723
Undesignated - - - 692,082
Total fund balance 660,286 740,308 483,133 925,805
Total liabilities and fund balance $689,214 $740,308 $483,133 $934,467
147
CITY OF COLUMBIA HEIGHTS, MINNESO TA
SUBCOMBINING BALANCE SHEET
NONMAJOR CAPITAL PROJECT FUNDS '
December 31, 2003
With Comparative Totals For December 31, 2002
Capital Capital Capital Capital
Improvement Improvement Infrastructure Equipment Equipment
PVVS Development Replacement Fire Cable TV
Fund 414 Fund 420 Fund 430 Fund 439 Fund 440
Assets
Cash and investments $758,879 $499,308 $169,154 $657,037 $264,149
Receivables:
Special assessments:
Unremitted
Interest -
6,446 -
4,965 -
3,552 -
5,830 -
2,649
Due from other governmental units - 145,000 - - -
Interfund receivable - - - - 39,528
Real estate held for resale - 160,800 - - - ,
Total assets $765,325 $810,073 $172,706 $662,867 $306,326
Li
bili
i
d F
d B
l
a
t
es an
un
a
ance
Liabilities:
Accounts payable $ - $56,995 $ - $7,385 $ -
Accrued salaries and withholdings payable - - - - -
Contracts payable -retained percentage - - - - -
Due to other governmental units - 98,000 - - -
Interfund payable - - - - -
Deposits - 30,500 - - -
Totalliabilities 0 185
495 0 7
385 0
, ,
Fund balance:
Reserved for real estate held for resale - 160,800 - - -
Unreserved:
Designated for capital improvement 765,325 463,778 172,706 655,482 306,326
Undesignated - - - - -
Total fund balance 765,325 624,578 172,706 655,482 306,326
Total liabilities and fund balance $765,325 $810,073 $172,706 $662,867 $306,326
148
Statement 44
Page 2 of 2
Capital
Building TIF TIF TIF TIF Totals
Library District #2 Medtronics Scattered Site Transition Block Nonmajor Capital Project Funds
Fund 450 Fund 407 Fund 378 Fund 379 Fund 389 2003 2002
$200,000 $ - $247,036 $897 $12,063 $5,636,857 $5,701,833
= = - 2,731 - 2,731 205
1,847 55 46 44,178 34,366
_ _ _ _ _ 145,000 3,039
_ _ _ _ - 39,528 157,564
_ _ _ _ - 160,800 -
$200,000 $0 $248,883 $3,683 $12,109 $6,029,094 $5,897,007
$ - $ - $48,506 $ - $8,095 $129,643 $62,371
_ _ _ _ _ 141 -
= _ _ _ - 2,980 1,000
98,000
- 2,243 - 18,801 - 46,851 37,243
_ _ _ _ - 30,500 -
~' 0 2,243 48,506 18,801 8,095 308,115 100,614
_ _ _ _ - 160,800 -
200,000 - - - - 4,681,067 5,148,402
- (2,243) 200,377 (15,118) 4,014 879,112 647,991
200,000 (2,243) 200,377 (15,118) 4,014 5,720,979 5,796,393
$200,000 $0 $248,883 $3,683 $12,109 $6,029,094 $5,897,007
149
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150 ,
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
NONMAJOR CAPITAL PROJECT FUNDS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Statement 45
Page 1 of 2
Downtown Capital Capital
Capital Parking Sheffield Improvement
Improvement Maintenance Redevelopment Parks
Funds 390 & 401 Funds 290 & 405 Fund 410 Fund 412
Revenues:
Tax increment collections $ - $ - $ - $ -
Intergovernmental - - - -
Investment income:
Interest and dividends 22,280 29,538 - 34,311
Change in fair value (10,675) (14,152) - (16,439)
Other revenues:
Miscellaneous 185,824 - - 8,995
Project reimbursement - - - 4,400
Total revenues 197,429 15,386 0 31,267
Expenditures:
Developer incentives = _ _ =
Contractual services
Repair and maintenance - 7,370 - 5,742
Capital outlay 66,642 - - 20,549
Total expenditures 66,642 7,370 0 26,291
Revenue over (under) expenditures 130,787 8,016 0 4,976
Other financing sources (uses):
Sale of land
Transfers in 117,278
50,000
Transfers out - - -
Total other financing sources (uses) 0 0 0 167,278
016
8 0 254
172
Net change in fund balance 130,787 , ,
Fund balance (deficit) -beginning 529,499 732,292 483,133 753,551
Fund balance (deficit) -ending $660,286 $740,308 $483,133 $925,805
151
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
NONMAJOR CAPITAL PROJECT FUNDS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended De
cember 31, 2002
Capital Capital Capital Capital
Improvement Improvement Infrastructure Equipment Equipment
PWS Development Replacement Fire Cable TV
Fund 414 Fund 420 Fund 430 Fund 439 Fund 440
Revenues:
Tax increment collections $ - $ - $ - $ - $ -
Intergovernmental - 145,000 - - -
Investment income:
Interest and dividends 29,550 22,760 16,286 26,728 12,144
Change in fair value (14,158) (10,905) (7,803) (12,806) (5,818)
Other revenues:
Miscellaneous - 12,780 - - -
Project reimbursement - - - - -
Total revenues 15
392 169
635 483
8 922
13 326
6
, , , , ,
Expenditures:
Developer incentives - - - - -
Contractual services - 469,503 1,629 - -
Repair and maintenance - - - 8,125 -
Capital outlay - - - 13,793 -
Total expenditures 0 469,503 1,629 21,918 0
Revenue over (under) expenditures 15,392 (299,868) 6,854 (7,996) 6,326
Other financing sources (uses):
Sale of land
Transfers in -
- -
50,000 -
50,000 =
- _
-
Transfers out - (8,323) (261,591)
Total other financing sources (uses) 0 41,677 (211,591) 0 0
N
h
i
f
d b
l 204
3 996 326
6
et c
ange
n
un
a
ance 15,392 (258,191) ,7
(
7) )
(7, ,
Fund balance (deficit) -beginning 749,933 882,769 377,443 663,478 300,000
Fund balance (deficit) -ending $765,325 $624,578 $172,706 $655,482 $306,326
152 '
Statement 45
Page 2 of 2
Capital
Building TIF TIF TIF TIF Totals
Library District #2 Medtronic Scattered Site Transition Block Nonmajor Capital Project Funds
Fund 450 Fund 407 Fund 378 Fund 379 Fund 389 2003 2002
$ - $ - $121,108 $17,220 $20,209 $158,537 $133,434
- - - 3,235 - 148,235 6,935
- - 8,467 253 211 202,528 162,176
- - (4,057) (121) (101) (97,035) 39,856
_ _ _ _ - 207,599 18,750
_ _ _ _ - 4,400 6,813
0 0 125,518 20,587 20,319 624,264 367,964
- - 85,211 - - 85,211 104,258
- - 62 2,102 700 473,996 38,064
_ _ _ _ 15,614 36,851 28,821
_ _ _ _ - 100,984 97,201
0 0 85,273 2,102 16,314 697,042 268,344
0 0 40,245 18,485 4,005 (72,778) 99,620
_ _ _ _ - 117,278 -
_ _ _ _ - 150,000 2,030,225
_ _ _ _ - (269,914) (220,485)
0 0 0 0 0 (2,636) 1,809,740
0 0 40,245 18,485 4,005 (75,414) 1,909,360
200,000 (2,243) 160,132 (33,603) 9 5,796,393 3,887,033
$200,000 ($2,243) $200,377 ($15,118) $4,014 $5,720,979 $5,796,393
153
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154
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ENTERPRISE FUNDS
The authority for these types of funds is derived from Section 69(b) of the City Charter which
allows for Utility or other Public Service Enterprise Funds.
The Enterprise Funds are members of the Proprietary Fund Type category, and, as such, are
~. accounted for on the accrual basis of accounting. Revenues in the Enterprise Funds are
recognized when they are earned and expenses are recognized when they are incurred.
The Enterprise Funds are used to account for operations that are either financed and operated in a
manner similar to private business enterprises or where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and/or net income is appropriate
for capital maintenance, public policy, management control, accountability, or other purposes.
Water Utility Fund -used to account for revenues and expenses associated with services to area
residents.
Sewer Utilit,~Fund -used to account for revenues and expenses associated with sewer disposal
within the City.
Refuse Utilit~und -used to account for revenues and expenses associated with organized
collection of refuse and recycling in the City.
Storm Sewer Utility Fund -used to account for revenues and expenses associated with storm
water disposal.
Liquor Fund -used to account for revenues and expenses associated with the operation of three
off-sale liquor stores.
f 155
e
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTILITY FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2003
With Comparative Totals For December 31, 2002
Statement 46
Capital
Equipment Capital
Operating Replacement Construction Debt
Account Account Account Service
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts (net of allowance for
uncollectables)
Interest
Due from other governmental units
Interfund receivable
Inventory - at cost
Total current assets
Noncurrent assets:
Capital assets:
Land
Buildings
Improvements other than buildings
Office furniture and fixtures
Machinery and equipment
Total capital assets
Less: Accumulated depreciation
Total capital assets (net of
accumulated depreciation)
Total noncurrent assets
Total assets
Liabilities
Current liabilities:
Accounts payable
Accrued salaries and withholdings payable
Due to other governmental units
Interfund payable
Accrued interest payable
Deposits
Compensated absences payable -current
Bonds payable -current
Total current liabilities
Noncurrent liablilities:
Compensated absences payable -noncurrent
Bonds payable -noncurrent
Total noncurrent liabilities
Total liabilities
Net Assets
Invested in capital assets, net of related debt
Restricted for debt service
Unrestricted
Total net assets
$5,807 $ - $ - $ -
Totals
2003 2002
$5,807 $39,923
351,176 - - - 351,176 283,783
- 2,982 - 2,211 5,193 6,668
- - - - - 1,160
- 354,270 - 313,756 668,026 678,675
3,299 - - - 3,299 2,864
360,282 357,252 0 315,967 1,033,501 1,013,073
45,223 - - - 45,223 45,223
447,305
6,315,282 -
- -
- -
- 447,305
6,315,282 447,305
5,550,711
25,259 - - - 25,259 25,259
206,972 - - - 206,972 206,972
7,040,041 0 0 0 7,040,041 6,275,470
(2,469,559) - - - (2,469,559) (2,291,954)
4,570,482 0 0 0 4,570,482 3,983,516
4,570,482 0 0 0 4,570,482 3,983,516
4,930,764 357,252 0 315,967 5,603,983 4,996,589
6,462 - - - 6,462 3,702
4,669 - - - 4,669 3,044
95,801 - - - 95,801 256,999
529,586 - 444,299 - 973,885 678,675
- - - 30,242 30,242 14,420
3,744 - - - 3,744 3,744
326 - - - 326 385
- - - 149,145 149,145 94,032
640,588 0 444,299 179,387 1,264,274 1,055,001
13,071 - - - 13,071 12,791
- - - 1,629,845 1,629,845 767,988
13,071 0 0 1,629,845 1,642,916 780,779
653,659 0 444,299 1,809,232 2,907,190 1,835,780
4,570,482 - - (1,778,990) 2,791,492 3,121,496
- - - 285,725 285,725 280,658
(293,377) 357,252 (444,299) - (380,424) (241,345)
$4,277,105 $357,252 ($444,299) ($1,493,265) $2,696,793 $3,160,809
156
CITY OF COLUMBIA HEIGHTS, MINNESOTA
' WATER UTILITY FUND
SUBCOMBINING SCHEDULE OF REVENUES,
EXPENSES, AND CHANGES Statement 47
IN FUND NET ASSETS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Capital
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2003 2002
Operating revenues:
Charges for services:
Customer services $38,923 $ - $ - $ - $38,923 $32,117
Penalties 32,663 - - - 32,663 32,774
Charges for sales:
~. Water 1,398,233 - - - 1,398,233 1,252,015
Meter 9,953 - - 68,139 78,092 74,706
Total operating revenues 1,479,772 0 0 68,139 1,547,911 1,391,612
Operating expenses:
Cost of sales and services 1,180,726 - - - 1,180,726 910,316
Distribution 472,396 - - - 472,396 471,116
Administration 10,265 10,265 8,426
Depreciation 177,604 - - - 177,604 161,970
Total operating expenses 1,840,991 0 0 0 1,840,991 1,551,828
i 219
361 0 0 139
68 (293
080) (160
216)
Net income (loss) from operat
ons ,
)
( , , ,
Nonoperating revenues (expenses):
Investment income:
Interest and dividends - 13,668 - 10,137 23,805 31,467
Change in fair value - (6,548) - (4,857) (11,405) 7,733
Miscellaneous revenues 594 - - - 594 57
Interest and fiscal charges (48,625) (48,625) (35,152)
Miscellaneous expenses - - - (12,391) (12,391) -
Total nonoperating revenues (expenses) 594 7,120 0 (55,736) (48,022) 4,105
Net income (loss) before transfers (360,625) 7,120 0 12,403 (341,102) (156,111)
Transfers in 764,571 25,000 998,947 74,641 1,863,159 309,358
Transfers out (222,555) (764,571) (998,947) (1,986,073) (428,724)
Total transfers 542,016 25,000 234,376 (924,306) (122,914) (119,366)
Change in net assets 181,391 32,120 234,376 (911,903) (464,016) (275,477)
Total net assets -beginning, as previously stated 4,095,714 325,132 (678,675) (581,362) 3,160,809 3,475,253
Change in accounting principle - - - - (38,967)
Total net assets -beginning, as restated 4,095,714 325,132 (678,675) (581,362) 3,160,809 3,436,286
Total net assets -ending $4,277,105 $357,252 ($444,299) ($1,493,265) $2,696,793 $3,160,809
157
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTILITY FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Statement 48 '
~nn~ ?nm
Cash flows from operating activities:
Cash received from customers $1,492,327 $1,203,867
Cash paid to suppliers for goods and services (1,297,919) (847,327)
Cash payments to employees for services
Miscellaneous revenues (227,285)
594 (248,047)
57
Miscellaneous expenses (12,391)
Net cash flows from operating activities (44,674) 108,550
Cash flows from noncapital financing activities:
Transfers in 1,863,159 309,358
Transfers out (1,986,073) (428,724)
Net cash flows from noncapital financing activities (122,914) (119,366)
Cash flows from capital and related financing activities:
Acquisition of capital assets (764,570) (209,717)
Disposition of capital assets - 21,376
Proceeds from sale of bonds 1,011,008
Principal payments -bonds (94,038) (91,426)
Interest and fiscal charges (32,803) (36,473)
Net cash flows from capital and related financing activities 119,597 (316,240)
Cash flows from investing activities:
Investment income: -
Interest and dividends
25,280
36,456 ~
Change in fair value (11,405) 7,733
Net cash flows from investing activities 13,875 44,189
Net increase (decrease) in cash and cash equivalents (34,116) (282,867)
Cash and cash equivalents -January 1 39,923 322,790
Cash and cash equivalents -December 31 $5,807 $39,923
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
($293,080)
($160,216)
~'
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues 594 57
Miscellaneous expenses (12,391)
Depreciation expense 177,604 161,970
Changes in assets and liabilities:
(Increase) decrease in accounts receivable (67,393) 1,755
(Increase) decrease in due from other governmental units 1,160 (1,160)
(Increase) decrease in interfund receivables 10,649 (188,340)
(Increase) decrease in inventory, at cost (435) 1,844
Increase (decrease) in accounts payable 2,760 1,053
Increase (decrease) in accrued salaries and withholdings payable 1,625 (11,209)
Increase (decrease) in due to other governmental units (161,198) 101,280
Increase (decrease) in interfund payables 295,210 188,340
Increase (decrease) in compensated absences payable
Total adjustments 221
248,406 13,176
268,766
Net cash flows from operating activities ($44,674) $108,550
158
f
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND Statement 49
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2003
With Comparative Totals For December 31, 2002
Capital
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2003 2002
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts (net of allowance for
uncollectibles)
Interest
Due from other governmental units
Interfund receivables
Prepayments
Total current assets
Noncurrent assets:
Due from other governmental units
Capital assets:
Land
Buildings
Improvements other than buildings
Office furniture and fixtures
Machinery and equipment
Construction in process
Total capital assets
Less: Accumulated depreciation
Total capital assets (net of
accumulated depreciation)
Total noncurrent assets
Total assets
Liabilities
Current liabilities:
Accounts payable
Accrued salaries and withholdings payable
Accrued interest payable
Compensated absences payable -current
Bonds payable -current
Total current liabilities
$1,411,842 $304,056 $282,895 $4,919 $2,003,712 $2,679,905
245,266 - - - 245,266 263,948
12,105 3,940 8,258 24 24,327 29,389
5,169 - - - 5,169 -
- 162,693 795,721 - 958,414 623,404
57,269 - - - 57,269 -
1,731,651 470,689 1,086,874 4,943 3,294,157 3,596,646
178,368 - - - 178,368 200,083
36,586 - - - 36,586 36,586
45,201 - - - 45,201 45,201
4,576,886 - - - 4,576,886 4,153,263
40,964 - - - 40,964 40,964
418,383 - - - 418,383 418,383
- - 405 - 405 5
5,118,020 0 405 0 5,118,425 4,694,402
(2,816,337) - - - (2,816,337) (2,678,294)
2,301,683 0 405 0 2,302,088 2,016,108
2,480,051 0 405 0 2,480,456 2,216,191
4,211,702 470,689 1,087,279 4,943 5,774,613 5,812,837
7,311 - 5,187 - 12,498 4,763
2,179 - - - 2,179 2,734
- - - 493 493 547
326 - - - 326 385
- - - 3,667 3,667 3,568
9,816 0 5,187 4,160 19,163 11,997
Noncurrent liabilities:
Compensated absences payable -noncurrent
13,071 -
13,071
12,791
Bonds payable -noncurrent - - 25,469 25,469 29,136
Total noncurrent liabilities 13,071 0 0 25,469 38,540 41,927
Total liabilities 22,887 0 5,187 29,629 57,703 53,924
Net Assets
Invested in capital assets, net of related debt 2,301,682 - _ (29,136) 2,272,546 1,983,399
Restricted for debt service 4,450 4,450 4,164
Unrestricted 1,887,133 470,689 1,082,092 - 3,439,914 3,771,350
Total net assets 4,188,815 470,689 1,082,092 (24,686) 5,716,910 5,758,913
I 159
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND Statement 50
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES, AND CHANGES
IN FUND NET ASSETS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Capital
Equipment
Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2003 2002
Operating revenues:
Charges for sales and services:
Sewer service charges $1,201,655 $ - $ - $ - $1,201,655 $1,204,112
'~
Operating expenses:
Cost of sales and services 723,970 - - - 723,970 669,354
Distribution 326,101 - 19,798 - 345,899 271,038
Administration 10,813 - - - 10,813 10,288
Depreciation 138,043 - - - 138,043 130,073
Total operating expenses 1,198,927 0 19,798 0 1,218,725 1,080,753
Net income (loss) from operations 2,728 0 (19,798) 0 (17,070) 123,359
Nonoperating revenues (expenses)
Investment income:
Interest and dividends 55,495 18,066 37,857 109 111,527 138,688
Change in fair value (26,589) (8,656) (18,138) (52) (53,435) 34,083
Intergovernmental 1,865 - - - 1,865 198
Miscellaneous revenues 23,856 - 15,371 - 39,227 16,824
Interest and fiscal charges - - - (1,203) (1,203) (1,333)
Miscellaneous expenses - - - - - -
Total nonoperating
revenues (expenses) 54,627 9,410 35,090 (1,146) 97,981 188,460
Net income (loss) before transfers 57,355 9,410 15,292 (1,146) 80,911 311,819
Transfers in 425,629 30,000 - 5,000 460,629 250,965
Transfers out (157,914) - (425,629) - (583,543) (360,329)
Total transfers 267,715 30,000 (425,629) 5,000 (122,914) (109,364)
Change in net assets 325,070 39,410 (410,337) 3,854 (42,003) 202,455
Net assets -beginning, as
previously stated 3,863,745 431,279 1,492,429 (28,540) 5,758,913 5,589,809
Change in accounting principle - - - - (33,351)
Net assets
beginning, as restated 3,863,745 431,279 1,492,429 (28,540) 5,758,913 5,556,458
=
Net assets ending $4,188,815 $470,689 $1,082,092 ($24,686) $5,716,910 $5,758,913
160 '
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND Statement 51
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Transfers in
Transfers out
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of capital assets
Principal payments -bonds
Interest and fiscal charges
Net cash flows from capital and related financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activit
Net increase (decrease) in cash and c
Cash and cash equivalents -January
Cash and cash equivalents - Decemb
r Reconciliation of operating income (loss) to
~l net cash flows from operating activities
ies
ash equivalents
1
er 31
1
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in interfund receivables
(Increase) decrease in prepayments
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease)compensated absences payable
Total adjustments
Net cash flows from operating activities
2003
$901,873
(938,999)
(191,551)
41,092
(187,585)
460,629
(583,543)
(122,914)
(424,023)
(3,568)
(1,257)
(428,848)
116,589
(53,435)
63,154
(676,193)
2,679,905
$2,003,712
2002
$1,169,406
(785,058)
(158,940)
17,022
242,430
250,965
(360,329)
(109,364)
(209,516)
(3,469)
(1,383)
(214,368)
138,398
34,083
172,481
91,179
2,588,726
$2,679,905
($17,070) $123,359
41,092
138,043
17,022
130,073
18,682
16,546
(335,010)
(57,269)
7,735
(555)
221
(170,515)
($187,585)
8,257
28,878
(71,841)
3,986
(10,480)
13,176
119,071
$242,430
161
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REFUSE UTILITY FUND Statement 52
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2003
With Comparative Totals For December 31, 2002
2003 2002
Assets
Current assets:
Cash and cash equivalents $357,894 $605,231
Receivables:
Accounts (net of allowance for uncollectibles) 278,412 280,375
Interest 4,060 6,772
Due from other governmental units - 20,382
Total current assets 640,366 912,760
Noncurrent assets:
Capital assets:
Buildings
Improvements other than buildings 6,000
11,566 6,000
11,566
Machinery and equipment 97,124 97,124
Total capital assets 114,690 114,690
Less: Accumulated depreciation (52,130) (40,961)
Total capital assets (net of accumulated depreciation) 62,560 73,729
Total noncurrent assets 62,560 73,729
T
t
l
t 702
926 986
489
o
a
asse
s , ,
Liabilities
Current liabilities:
Accounts payable 104,454 208,101
Net assets `~
Invested in capital assets, net of related debt 62,560 73,729 ~
Unrestricted 535,912 704,659
l 472
$598 388
$778
Tota
net assets , ,
162
CITY OF COLUMBIA HEIGHTS MINNESOTA
REFUSE UTILITY FUND Statement 53
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES, AND CHANGES
IN FUND NET ASSETS
For The Year Ended December 31, 2003
' With Comparative Totals For The Year Ended December 31, 2002
1
1
1
1
1
1
1
1
Operating revenues:
Refuse service charges
Operating expenses:
Cost of sales and services
Administration
Recycling
Hazardous waste
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
Change in fair value
Intergovernmental
Miscellaneous revenues
Total nonoperating revenues (expenses)
Net income (loss) before transfers
Transfers out
Change in net assets
Total net assets -beginning, as previously stated
Change in accounting principle
Total net assets -beginning, as restated
Total net assets -ending
163
2003
$1,246,660
1,256,930
15,842
13,504
4,119
11,169
1,301,564
(54,904)
18,613
(8,918)
53,411
1,686
64,792
9,888
(189,804)
(179,916)
778,388
778,388
$598,472
2002
$1,247,692
1,251,827
12,964
12,712
1,959
11,169
1,290,631
(42,939)
31,956
7,854
53,780
1,290
94, 880
51,941
(177,552)
(125,611)
905,521
(1,522)
903,999
$778,388
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REFUSE UTILITY FUND Statement 54
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
2003
2002
$1,248,343
(1,172,974) '
(581)
55,070
Cash flows from noncapital financing activities:
Transfers out
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
Increase (decrease) in accounts payable
Total adjustments
Net cash flows from operating activities
$1,269,005
(1,393,273)
(769)
55,097
(69,940)
129,858 '
(189,804) (177,ss2)
21,325
(8,918)
12,407
(247,337)
605,231
$357,894
($54,904)
55,097
11,169
1,963
20,382
(103,647)
(15,036)
($69,940)
34,946
610,125 '
$605,231
7,854
42, 800
(4,894)
($42,939) '
(
105,907
172,797 '
$129,858
55,070 '
11,169
3,271 '
2,620)
164 '
C
I
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STORM SEWER UTILITY FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2003
With Comparative Totals For December 31, 2002
Statement 55
Capital
Equipment Capital
Operating Replacement Construction Debt
Account Account Account Service
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts (net of allowance for
uncollectibles)
Interest
Due from other governmental units
Total current assets
Totals
2003 2002
$ - $18,338 $77,901 $ - $96,239 $107,676
49,036 - - - 49,036 36,237
- 135 1,951 - 2,086 1,675
- - - - - 14,955
49,036 18,473 79,852 0 147,361 160,543
Noncurrent assets:
Capital assets:
' Land 254,724 254,724 254,724
Improvements other than buildings 1,030,067 - - - 1,030,067 774,028
Construction in process 5,473 - 117,701 - 123,174 37,901
Total capital assets 1,290,264 0 117,701 0 1,407,965 1,066,653
Less: Accumulated depreciation (104,863) (104,863) (53,360)
Total capital assets (net of
accumulated depreciation) 1,185,401 0 117,701 0 1,303,102 1,013,293
Total noncurrent assets 1,185,401 0 117,701 0 1,303,102 1,013,293
Total assets 1,234,437 18,473 197,553 0 1,450,463 1,173,836
Liabilities
Current liabilities:
Accounts payable 2 2 169
Accrued salaries and withholdings payable 150 = _ = 150 69
Interfund payable 79,865 - - 82,828 162,693 96,404
Accrued interest payable = _ = 15,755 15,755 12,635
Bonds payable -current 97,983 97,983 82,400
Total current liabilities 80,017 0 0 196,566 276,583 191,677
Noncurrent liabilities:
Bonds payable -noncurrent 831,062 831,062 672,876
Total liabilities 80,017 0 0 1,027,628 1,107,645 864,553
' Net Assets
Invested in capital assets, net of related debt 1,179,927 - - (929,045) 250,882 220,116
Unrestricted (25,507) 18;473 197,553 (98,583) 91,936 89,167
Total net assets $1,154,420 $18,473 $197,553 ($1,027,628) $342,818 $309,283
165
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STORM SEWER UTILITY FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES, AND CHANGES
IN FUND NET ASSETS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Statement 56
'
Capital
Equipment Capital '
Operating Replacement Construction Debt Totals
Account Account Account Service 2003 2002
Operating revenues: ,
Charges for sales and services:
Storm sewer service charges $184,712 $ - $ - $ - $184,712 $172,975
Operating expenses: ,
Distribution 118,099 - 2,519 - 120,618 97,672
Administration 1,330 - - - 1,330 1,233
Depreciation
51,503
-
- -
51,503
33,988 '
Total operating expenses 170,932 0 2,519 0 173,451 132,893
Net income from operations 13,780 0 (2,519) 0 11,261 40,082 '
Nonoperating revenues (expenses):
Investment income: '
Interest and dividends - 617 8,947 - 9,564 7,899
Change in fair value - (296) (4,287) - (4,583) 1,941
Intergovernmental - - 52,499 - 52,499 130,339
Interest and fiscal charges
-
-
-
(32,066)
(32,066)
(30,799) ,
Miscellaneous expenses - - - (3,140) (3,140) -
Total nonoperating
revenues (expenses) 0 321 57,159 (35,206) 22,274 109,380
Net income (loss) before transfers 13,780 321 54,640 (35,206) 33,535 149,462
Transfers in 254,032 5,800 253,107 125,000 637,939 447,410
Transfers out (130,800) - (254,032) (253,107) (637,939) (457,410)
Total transfers 123,232 5,800 (925) (128,107) 0 (10,000)
Change in net assets 137,012 6,121 53,715 (163,313) 33,535 139,462
Total net assets -beginning,
as previously stated 1,017,408 12,352 143,838 (864,315) 309,283 174,208
Change in accounting principle - - - - - (4,387)
Total net assets -beginning, as restated
1,017,408
12,352
143,838
(864,315)
309,283
169,821 '
Total net assets -ending $1,154,420 $18,473 $197,553 ($1,027,628) $342,818 $309,283
~I
166
' CITY OF COLUMBIA HEIGHTS MINNESOTA
STORM SEWER UTILITY FUND Statement 57
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
' Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous expenses
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Transfers in
Transfers out
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
' Acquisition of capital assets
Proceeds of capital grants and contributions
Proceeds from sale of bonds
' Principal payments -bonds
Interest and fiscal charges
Net cash flows from capital and related financing activities
' Cash flows from investing activities:
Investment income:
Interest and dividends
' Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents- January 1
2003
$186,868
(7,501)
(48,244)
(3,140)
127,983
637,939
(637,939)
0
(341,312)
52,499
256,163
(82,394)
(28,946)
(143,990)
9,153
(4,583)
4,570
(11,437)
107,676
2002
$158,000
20,009
(54,452)
123,557
447,410
(457,410)
(10,000)
(124,548)
' Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
' Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous expenses
Depreciation expense
' Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
Increase (decrease) in accounts payable
' Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in interfund payable
Total adjustments
Net cash flows from operating activities
167
130,339
(80,105)
(31,956)
(106,270)
12,765
1,941
14,706
21,993
85,683
$96,239 $107,676
$11,261
(3,140)
51,503
$40,082
33,988
(12,799)
14,955
(167)
81
66,289
116,722
$127,983
(20)
(14,955)
(1,156)
57
65,561
83,475
$123,557
CITY OF COLUMBIA HEIGHTS, MINNESOTA
LIQUOR FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2003
With Comparative Totals For December 31 2002
Capital
Equipment
Operating Replacement
Account Account
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts (net of allowance for
uncollectables)
Interest
Due from other governmental units
Prepayments
Inventory - at cost
Total current assets
Statement 58
Totals
2003 2002
$2,019,152 $27,447 $2,046,599 $1,983,131
r
577 - 577 -
16,897
1,865 240 17,137
- 1,865 19,110
2,024 ,
5,441 - 5,441 -
1,381,601 - 1,381,601 1,188,663
3,425,533 27,687 3,453,220 3,192,928 '
Noncurrent assets:
Capital assets:
Land 4,360
Buildings 162,239
Improvements other than buildings 81,198
Office furniture and fixtures 14,791
Machinery and equipment 289,381
Total capital assets 551,969
Less: Accumulated depreciation (496,662)
Net capital assets (net of accumulated depreciation) 55,307
Total noncurrent assets 55,307
Total assets
Liabilities
Current liabilities:
Accounts payable
Accrued salaries and withholdings payable
Due to other governmental units
Compensated absences payable -current
Total current liabilities
Noncurrent liabilities:
Compensated absences payable -noncurrent
Total liabilities
Net Assets
Invested in capital assets, net of related debt
Unrestricted
Total net assets
4,360 4,360 '
- 162,239 162,239
- 81,198 81,198
- 14,791
14,791 '
- 289,381 289,381
0 551,969
- (496,662) 551,969
(484,486) ,
0 55,307 67,483
0 55,307 67,483
3,480,840 27,687 3,508,527 3,260,411
312,624 - 312,624 234,286
23,491 - 23,491 10,617
71,459
-
71,459
58,612 '
918 - 918 883
408,492 0 408,492 304,398 ,
36,842 - 36,842 29,352
445,334 0 445,334 333,750 '
55,308 - 55,308 67,483
2,980,198
27,687
3,007,885
2,859,178 '
$3,035,506 $27,687 $3,063,193 $2,926,661
'
168
CITY OF COLUMBIA HEIGHTS MINNESOTA
' LIQUOR FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND Statement 59
CHANGES IN FUND NET ASSETS
For The Year Ended December 31, 2003
' With Comparative Totals For The Year Ended December 31, 2002
Capital
Operating Accounts Total Equipment
Top Heights Operating Replacement Totals
Top Valu Valu II Liquor Accounts Account 2003 2002
i
Operating revenues:
Charges for sales:
Liquor
Beer
Wine
Other
Total operating revenues
Operating expenses:
Cost of goods sold
Operating expense
Depreciation
Total operating expenses
$1,004,638 $813,057 $459,917 $2,277,612 $ - $2,277,612 $2,104,766
1,399,774 1,310,857 734,700 3,445,331 - 3,445,331 3,515,947
303,771 347,595 50,633 701,999 - 701,999 686,044
220,896 161,894 126,840 509,630 - 509,630 550,550
2,929,079 2,633,403 1,372,090 6,934,572 0 6,934,572 6,857,307
2,310,095 2,049,060 1,006,982 5,366,137 - 5,366,137 5,254,598
586,724 408,717 228,547 1,223,988 - 1,223,988 1,093,381
1,588 9,735 852 12,175 - 12,175 12,929
2,898,407 2,467,512 1,236,381 6,602,300 0 6,602,300 6,360,908
Net income (loss) from operations $30,672 $165,891 $135,709
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
Change in fair value
Miscellaneous revenues
Miscellaneous expenses
Total nonoperating revenues (expenses)
Net income (loss) before transfers
Transfer out
Change in net assets
Net assets -beginning, as previously stated
Change in accounting principle
Net assets -beginning, as restated
Net assets -ending
169
332,272 0 332,272 496,399
77,459 1,098 78,557 90,180
(37,112) (526) (37,638) 22,163
26,344 - 26,344 26,037
(1,022) - (1,022) (3,939)
65,669 572 66,241 134,441
397,941 572 398,513 630,840
(261,981) - (261,981) (217,954)
135,960 572 136,532 412,886
2,899,546 27,115 2,926,661 2,524,335
- - - (10,560)
2,899,546 27,115 2,926,661 2,513,775
$3,035,506 $27,687 $3,063,193 $2,926,661
CITY OF COLUMBIA HEIGHTS, MINNESOTA
LIQUOR FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Miscellaneous expenses
Net cash flows from operating activities
2003
2002
$7,02S,89S
(5,865,191)
(671,379)
Cash flows from noncapital financing activities:
Transfers out
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in interfund receivables
(Increase) decrease in prepayments
(Increase) decrease in inventory, at cost
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in due to other governmental units
Increase (decrease) in compensated absences payable
Total adjustments
Net cash flows from operating activities
$6,934,154
(5,924,334)
(752,585)
26,344
(1,022)
282,557
(261,981)
80,530
(37,638)
42,892
63,468
1,983,131
26,037
(3,939) ,
511,423
(217,954) ,
92,306
22,163
114,469
'
407,938
1,575,193
Statement 60 '
$2,046,599 $1,983,131
$332,272 $496,399
26,344
(1,022)
12,175
(577)
1S9
(5,441)
(192,93 8)
78,338
12,875
12, 847
7,S2S
(49,71 S)
$282,SS7
26,037
(3,939) ,
12,929
(412)
169,000
(286,346) '
106,708
(30,013)
(9,175)
30,23 S
15,024
$511,423 '
170
' INTERNAL SERVICE FUNDS
Internal Service Funds are used to account for the financing on a cost reimbursement basis of
goods or services provided by one department or agency to other departments or agencies within
the City.
Central Gara e F - to account for the costs of o eratin a maintenance facili for
~ and used p g ty
' automotive equipment used by other City departments. Such costs are billed to other
departments at actual cost plus a fixed overhead factor. The automotive equipment itself is
acquired by the various user departments which are responsible for financing replacement
vehicles as necessary.
Data Processin Fund -used to account for the costs associated with data processing within the
' City. All costs are recorded in the fund and allocated to user departments.
Insurance Fund -used to account for certain costs of the City's risk management services and to
build a reserve for catastrophic losses. All costs for claims and claims administration are
recorded in the fund and allocated to user funds based on a percentage risk factor. Insurance
premiums are recorded directly m the user funds.
' Compensated Absences Fund -used to account for funds that have been set aside by the City
Council for compensated absences.
171
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS
COMBINING SCHEDULE OF NET ASSETS
December 31, 2003
With Comparative Totals For December 31, 2002
Central Data Compensated
Garage Processing Insurance Absences
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts (net of allowance
for uncollectibles)
Interest
Due from other governmental units
Prepayments
Inventory - at cost
Total current assets
Noncurrent assets:
Capital assets:
Buildings
Improvements other than buildings
Machinery and equipment
Total capital assets
Less: Accumulated depreciation
Total capital assets (net of
accumulated depreciation)
Total noncurrent assets
Total assets
Liabilities
Current liabilities:
Accounts payable
Accrued salaries and withholdings payable
Compensated absences payable -current
Total current liabilities
Noncurrent liabilities:
Compensated absences payable -noncurrent
Total noncurrent liabilities
Total liabilities
Statement 61
~ ,
Totals '
2003 2002
$185,621 $625,959 $769,819 $594,629 $2,176,028 $1,739,066 '
2,281 - - - 2,281 2,453 '
236 244 6,134 - 6,614 5,939
-
- -
- 15,789
10,853 -
- 15,789
10,853 -
12,477 ,
50,382 - - - 50,382 66,359
238,520 626,203 802,595 594,629 2,261,947 1,826,294
371,383
119,846 -
- -
- -
- 371,383
119,846 371,383
119,847 ,
77,044 26,139 - - 103,183 103,183
568,273 26,139 0 0 594,412 594,413
(444,112) (26,139) - - (470,251) (427,192) '
124,161 0 0 0 124,161 167,221
124,161 0 0 0 124,161 167,221
,
362,681 626,203 802,595 594,629 2,386,108 1,993,515
8,340 5,955 1,569 - 15,864 24,030
2,227
3,820
-
-
6,047
3,316 '
651 172 - 14,050 14,873 877
11,218 9,947 1,569 14,050 36,784 28,223
26,127 6,901 - 563,921 596,949 576,640
26,127 6,901 0 563,921 596,949 576,640
'
37,345 16,848 1,569 577,971 633,733 604,863
Net Assets
Invested in capital assets, net of related debt 124,162 - - - 124,162 167,221
Unrestricted 201,174 609,355 801,026 16,658 1,628,213 1,221,431
Total net assets $325,336 $609,355 $801,026 $16,658 $1,752,375 $1,388,652 '
172
'
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS Statement 62
COMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Central Data Compensated Totals
' Garage Processing Insurance Absences 2003 2002
Operating revenues:
Charges for services:
Services to departments $200,013 $ _ $ _ $ _ $200,013 $143,133
Use of space 219,207 219,207 184,762
Insurance allocation - - 572,401 - 572,401 478,373
Recovery of damages - 41=059 41,059 14,029
Charges for sales: = =
Sales of gasoline 61,298 61,298 57,543
Total operating revenues 480,518 0 613,460 0 1,093,978 877,840
Operating expenses:
Cost of services and space 322,884 189,671 396,937 - 909,492 919,142
' Claims administration
Claims - = 4,406
11,184 = 4,406
11,184 837
32,165
Depreciation 35,657 7,402 43,059 46,224
Total operating expenses 358,541 197,073 412,527 0 968,141 998,368
t Net income (loss) from operations 121,977 (197,073) 200,933 0 125,837 (120,528)
Nonoperating revenues (expenses):
' Investment income:
Interest and dividends 1,084 1,121 28,121 30,326 28,032
Change in fair value (519) (537) (13,473) - (14,529) 6,888
Miscellaneous revenues 2,589 - - - 2,589 3,022
' Total nonoperating revenues (expenses) 3,154 584 14,648 0 18,386 37,942
Net income (loss) before transfers 125,131 (196,489) 215,581 0 144,223 (82,586)
'
Transfers in 4,000 310,000 - - 314,000 314,000
Transfers out (94,500) - - - (94,500) (340,883)
Total transfers (90,500) 310,000 0 0 219,500 (26,883)
'
Change in net assets 34,631 113,511 215,581 0 363,723 (109,469)
Net assets -beginning, as
previously stated 290,705 495,844 585,445 16,658 1,388,652 1,554,356
Change in accounting principle - - - - - (56,235)
Net assets -beginning, as restated 290,705 495,844 585,445 16,658 1,388,652 1,498,121
Net assets -ending $325,336 $609,355 $801,026 $16,658 $1,752,375 $1,388,652
173
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Statement 63
Central Data Compensated
Garage Processing Insurance Absences
Cash flows from operating activities:
Cash received from interfund services provided
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Transfers in
Transfers out
Net cash flows from
noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of capital assets
Net cash flows from capital
and related financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease)in cash and cash equivalents
Cash and cash equivalents-January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in prepayments
(Increase) decrease in inventory, at cost
Increase (decrease)in accounts payable
Increase (decrease) in claims payable
Increase (decrease)in accrued
salaries and withholdings payable
Increase (decrease) in compensated absences payable
Total adjustments
Net cash flows from operating activities
Totals
2003 2002
$480,690 $ - $597,671 $30,476 $1,108,837 $915,570
(156,820)
(149,226) (58,093)
(135,613) (409,334)
- - (624,247)
- (284,839) (610,471)
(276,006)
2,589 - - - 2,589 3,022
177,233 (193,706) 188,337 30,476 202,340 32,115
'
4,000 310,000 - - 314,000 314,000
(94,500) - - - (94,500) (340,883)
(90,500) 310,000 0 0 219,500 (26,883) '
0 0 0 0 0 0 '
1,080 1,159 27,412 - 29,651 44,601
(519) (537) (13,473) - (14,529) 6,888
561 622 13,939 0 15,122 51,489
87
294 116
916 202
276 30
476 962
436 721
56 r
, , , , , ,
98,327 509,043 567,543 564,153 1,739,066 1,682,345
819 629
$594 176
028
$2 066
$1
739
$185,621 $625,959 $769, , ,
, ,
,
$121,977 ($197,073) $200,933 $ - $125,837 ($120,528)
2,589 - - - 2,589 3,022
35,657
172 7,402
- - -
- - 43,059
172 46,224
178
- - (15,789) - (15,789) -
15,977
- 1,624 -
- - 1,624
15,977 71,799
(10,249)
'
(1,956) (7,779) 1,569 - (8,166) 1,675
834 1,898 - - 2,732 37,696
1,983 1,846 - 30,476 34,305 2,298
55,256 3,367 (12,596) 30,476 76,503 152,643
$177,233 ($193,706) $188,337 $30,476 $202,340 $32,115 '
174
'
CITY OF COLUMBIA HEIGHTS MINNESOTA
CENTRAL GARAGE FUND
SUBCOMBINING SCHEDULE OF NET ASSETS Statement 64
December 31, 2003
With Comparative Totals For December 31, 2002
Capital
I Equipment
Operating Replacement Totals
Account Account 2003 2002
Assets
Current assets:
Cash and cash equivalents $156,509 $29,112 $185,621 $98,327
Receivables:
Accounts (net of allowance for uncollectibles)
2,281 -
2,281
2,453
Interest - 236 236 232
Inventory - at cost 50,382 - 50,382 66,359
Total current assets 209,172 29,348 238,520 167,371
Noncurrent assets:
Capital assets:
Buildings 371,383 371,383 371,383
Improvements other than buildings 119,846 - 119,846 119,847
Machinery and equipment 77,044 - 77,044 77,044
Total capital assets 568,273 0 568,273 568,274
Less: Accumulated depreciation (444,112) - (444,112) (408,455)
Total capital assets (net of
I accumulated depreciation 124,161 0 124,161 159,819
Total noncurrent assets 124,161 0 124,161 159,819
Total assets 333,333 29,348 362,681 327,190
Liabilities
' Current liabilities:
Accounts payable 8,340 8,340 10,296
Accrued salaries and withholdings payable 2,227 - 2,227 1,394
Compensated absences payable -current 651 - 651 724
' Total current liabilities 11,218 0 11,218 12,414
Noncurrent liabilities:
Compensated absences payable -noncurrent
26,127 -
26,127
24,071
Total noncurrent liabilities 26,127 0 26,127 24,071
Total liabilities 37,345 0 37,345 36,485
Net Assets
Invested in capital assets, net of related debt 124,162 - 124,162 159,819
Unrestricted 171,826 29,348 201,174 130,886
Total net assets $295,988 $29,348 $325,336 $290,705
175
CITY OF COLUMBIA HEIGHTS, MINNESOTA '
CENTRAL GARAGE FUND Statement 65
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND '
CHANGES IN FUND NET ASSETS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Operating revenues:
Charges for services:
Services to departments
Use of space
Charges for sales:
Sales of gasoline
Total operating revenues
Operating expenses:
Cost of services and space
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
Change in fair value
Miscellaneous revenues
Total nonoperating revenues (expenses)
Net income (loss) before transfers
Transfers in
Transfers out
Total transfers
Change in net assets
Total net assets -beginning, as previously stated
Change in accounting principle
Total net assets -beginning, as restated
Total net assets -ending
Capital
Equipment '
Operating Replacement Totals
Account Account 2003 2002
$200,013 $ - $200,013 $143,133
219,207 - 219,207 184,762 ,
61,298 - 61,298 57,543
480,518 0 480,518 385,438
322,884 322,884 311,400
35,657 35,657 37,511
358,541 0 358,541 348,911
121,977 0 121,977 36,527
'
- 1,084 1,084 1,097
- (519) (519) 269
2,590 - 2,589 3,022
2,590 565 3,154 4,388
124,567 565 125,131 40,915
- 4,000 4,000 4,000
(94,500) - (94,500) (94,500)
(94,500) 4,000 (90,500) (90,500) ,
30,067 4,565 34,631 (49,585)
265,922 24,783 290,705 360,005
- - (19,715)
265,922 24,783 290,705 340,290
'
$295,989 $29,348 $325,336 $290,705
176
L
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f]
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CENTRAL GARAGE FUND Statement 66
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Cash flows from operating activities:
Cash received from interfund services provided
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Transfers in
Transfers out
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of capital assets
Net cash flows from capital and related financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in inventory, at cost
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in compensated absences payable
Total adjustments
Net cash flows from operating activities
177
2003
$480,690
(156,820)
(149,226)
2,589
177,233
4,000
(94,500)
(90,500)
0
1,080
(519)
561
87,294
98,327
$185,621
2002
$385,616
(182,767)
(142,590)
3,022
63,281
4,000
(94,500)
(90,500)
0
2,674
269
2,943
(24,276)
122,603
$98,327
$121,977 $36,527
2,589
35,657
172
15,977
(1,956)
834
1,983
55,256
$177,233
3,022
37,511
178
(10,249)
(5,580)
(435)
2,307
26,754
$63,281
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DATA PROCESSING FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2003
With Comparative Totals For December 31, 2002
Statement 67 '
Capital
Equipment
Operating Replacement Totals
Account Account 2003 2002
Assets
Current assets:
Cash and cash equivalents $597,928 $28,031 $625,959 $509,043
Interest receivable
Total current assets -
928
597 244
28
275 244
626
203 282
325
509
, , , ,
Noncurrent assets:
Capital assets:
Machinery and equipment 26,139 - 26,139 26,139
Total capital assets 26,139 0 26,139 26,139
Less: Accumulated depreciation (26,139) - (26,139) (18,737)
Net capital assets (net of
accumulated depreciation) 0 0 0 7,402
Total noncurrent assets 0 0 0 7,402
Total assets 597,928 28,275 626,203 516,727
Liabilities
Current liabilities:
Accounts payable 5,955 - 5,955 13,734
Accrued salaries and withholdings payable 3,820 - 3,820 1,922 '
Compensated absences payable -current 172 - 172 153
Total liabilities 9,947 0 9,947 15,809 '
Noncurrent liabilities:
Compensated absences payable -noncurrent 6,901 - 6,901 5,074
Total noncurrent liabilities 6,901 0 6,901 5,074
Total liabilities 16,848 0 16,848 20,883 '
Net Assets
Invested in capital assets, net of related debt - - - 7,402
Unrestricted 581,080 28,275 609,355 488,442
Total net assets $581,080 $28,275 $609,355 $495,844
i
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178
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DATA PROCESSING FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND Statement 68
CHANGES IN FUND NET ASSETS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Capital
Equipment
Operating Replacement Totals
Account Account 2003 2002
Operating revenues $ - $ - $ - $ -
Operating expenses:
Cost of services 189,671 - 189,671 189,211
Depreciation 7,402 - 7,402 8,713
Total operating expenses 197,073 0 197,073 197,924
Net income (loss) from operations (197,073) 0 (197,073) (197,924)
Nonoperating revenues (expenses):
Investment income:
Interest and dividends 1,121 1,121 1,333
Change in fair value = (537) (537) 327
Total nonoperating revenues (expenses) 0 584 584 1,660
Net income (loss) before transfers (197,073) 584 (196,489) (196,264)
Transfers in 310,000 - 310,000 310,000
Change in net assets 112,927 584 113,511 113,736
Net assets -beginning, as previously stated 468,153 27,691 495,844 418,628
Change in accounting principle (36,520)
Net assets -beginning, as restated 468,153 27,691 495,844 382,108
Net assets -ending $581,080 $28,275 $609,355 $495,844
179
is
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DATA PROCESSING FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS Statement 69
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
2003
Cash flows from operating activities:
Cash paid to suppliers for goods and services
Cash payments to employees for services
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Transfers in
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Depreciation expense
Changes in assets and liabilities:
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in compensated absences payable
Total adjustments
Net cash flows from operating activities
($58,093)
(135,613)
(193,706)
2002
($47,970)
(133,416)
(181,386)
310,000 310,000
1,159
(537)
622
116,916
509,043
$625,959
5,197
327
5,524
134,138
374,905
$509,043
fl
($197,073) ($197,924)
7,402
(7,779)
1,898
1,846
3,367
($193,706)
8,713
7,255
579
(9)
16
538
,
($181,386)
1
1
180
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INSURANCE FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2003
With Comparative Totals For December 31, 2002
Statement 70
2003
Assets
Current assets:
Cash and cash equivalents
Receivables:
Interest
Due from other governmental units
Prepayments
Total assets
Liabilities
1,569
$769,819 $567,543
6,134 5,425
15,789 -
10,853 12,477
802,595 585,445
Liabilities
Accounts payable
Net Assets
Unrestricted
Total net assets
181
2002
801,026 585,445
$801,026 $585,445
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INSURANCE FUND Statement 71
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Operating revenues:
Insurance allocation
Recovery of damages
Total operating revenues
Operating expenses:
Cost of services and space
Claims administration
Claims
Total operating expenses
Net income from operations
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
Change in fair value
Total nonoperating revenues (expenses)
2003
$572,401
41,059
613,460
396,937
4,406
11,184
412,527
200,933
2002
$478,373
14,029
492,402
418,531
837
32,165
451,533
40,869
Change in net assets
Net assets -beginning
Net assets -ending
28,121
(13,473) 25,602
6,292
14,648 31,894
215,581 72,763
585,445 512,682
$801,026 $585,445
182
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INSURANCE FUND Statement 72
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
LI
Cash flows from operating activities:
Cash received from damages
Cash paid to suppliers for goods and services
Net cash flows from operating activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
2003
$597,671
(409,334)
188,337
27,412
(13,473)
13,939
202,276
567,543
$769,819
2002
$492,402
(379,734)
112,668
27,758
6,292
34,050
146,718
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Changes in assets and liabilities:
(Increase) decrease in due from other governmental units
(Increase) decrease in prepayments
Increase (decrease) in accounts payable
Increase (decrease) in claims payable
Total adjustments
Net cash flows from operating activities
420,825
$567,543
$200,933 $40,869
(15,789)
1,624
1,569
(12,596)
$188,337
71,799
71,799
$112,668
183
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPENSATED ABSENCES FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2003
With Comparative Totals For December 31, 2002
Statement 73
2003 2002 '
Assets
Current assets:
Cash and cash equivalents $594,629 $564,153
Total assets 594,629 564,153
Liabilities
Current liabilities:
Compensated absences payable -current 14,050 -
Noncurrent liabilities:
Compensated absences payable -noncurrent 563,921 547,495
Total liabilities 577,971 547,495
Net Assets
Unrestricted 16,658 16,658 '
Total net assets $16,658 $16,658
184 '
t
1
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1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPENSATED ABSENCES FUND Statement 74
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Operating revenues:
Charges for services
Operating expenses:
Cost of services
Net income before transfers
Transfers out
Change in net assets
Net assets -beginning
Net assets -ending
2003
$ -
0
0
16,658
$16,658
2002
$ -
0
(138,737)
(138,737)
155,395
$16,658
185
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPENSATED ABSENCES FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31, 2003
With Comparative Totals For The Year Ended December 31, 2002
Statement 75
2003
Cash flows from operating activities:
Cash received from interfund services provided
Cash flows from noncapital financing activities:
Transfers out
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Changes in assets and liabilities:
Increase (decrease) in compensated absences payable
Total adjustments
Net cash flows from operating activities
2002
$30,476 $37,552
(138,737)
- 7, 622
0 7,622
30,476 (93,563)
564,153 657,716
$594,629 $564,153
$ - $ -
30,476 37,552
30,476 37,552
$30,476 $37,552
186
u
AGENCY FUNDS
Agency Funds are used to account for assets held by a government in a trustee or agent capacity
for individuals, private organizations, other governments and the like.
The City of Columbia Heights had the following Agency Funds during the year:
Permit Surcharge Fund -used to account for SAC charges and surcharges collected for and
remitted to the State of Minnesota.
Escrow Agency -used to account for payroll-related assets and liabilities.
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1
187
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINING STATEMENT OF CHANGES IN ASSE TS AND LIABILITIES Statement 76
AGENCY FUNDS
December 31, 2003
Balance Balance
January 1, December 31,
2003 Additions Deletions 2003
Permit Surchar e
Assets
Cash and investments $8,971 $ - $8,877 $94
Receivables:
Accounts - - - -
Loans - - - -
Total assets $8,971 $0 $8,877 $94
Liabilities ~~
Accounts payable $ - $ - $ - $ -
Due to other governmental units 8,971 - 8,877 94
Deposits - - - -
Other liabilities - -
Totalliabilities $8,971 $0 $8,877 $94
Escrow Fund
Assets
Cash and investments $27,883 $ - $23,909 $3,974
Receivables:
Accounts - 822 - 822
Loans - 31,680 - 31,680
Total assets $27,883 $32,502 $23,909 $36,476
Liabilities
Accounts payable $21,136 $ - $16,557 $4,579
Due to other governmental units 806 25,150 - 25,956
Deposits
Other liabilities 4,350
1,591 -
- -
- 4,350
1,591
Total liabilities $27,883 $25,150 $16,557 $36,476
Total
Assets
Cash and investments $36,854 $ - $32,786 $4,068
Receivables:
Accounts - 822 - 822
Loans - 31,680 - 31,680
Total assets $36,854 $32,502 $32,786 $36,570
Liabilities
Accounts payable $21,136 $ - $16,557 $4,579
Due to other governmental units
9,777
25,150
8,877
26,050 '
Deposits 4,350 - - 4,350
Other liabilities 1,591 - - 1,591
Total liabilities $36,854 $25,150 $25,434 $36,570
188
1
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1
CAPITAL ASSETS USED IN THE OPERATION
OF GOVERNMENTAL FUNDS
189
1
~I
- This page intentionally left blank -
190
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS ~'~ Statement 77
SCHEDULE BY SOURCE
For The Year Ended December 31, 2003
Balance Balance
January 1, December 31,
Description 2003 Additions Deletions Adjustments 2003
~ L
d 082
686
$3 $ - $157
000 925
686
$ - $2
• an ,
, , ,
,
~ Buildings and structures 9,782,254 44,898 - - 9,827,152
~
Improvements other than buildings
2,857,550
14,425
-
- 2,871,975
i Office furniture and fixtures 253,452 54,054 - - 307,506
Machinery and equipment 4,367,969 222,743 117,811 - 4,472,901
~ I
f 263
9
203 184
6
186 - 389
447
- 15
. n
rastructure ,
, ,
, ,
,
Construction in progress 5,699,220 1,429,388 6,677,753 - 450,855
Total overnmental funds ca ital assets
g P $35,246,394 $7,951,692 $6,952,564 $0 $36,245,522
Investments in governmental funds capital assets by source:
General fund $4,811,698
Special revenue funds 6,867,873
Capital project funds 24,565,951
j Total governmental funds capital assets~~~ $36,245,522
~~~ This schedule presents only the capital asset balances related to governmental funds. Accordingly, the capital assets
reported in internal service funds are excluded from the above amounts. The capital assets of internal service funds related to
governmental activities are included in the statement of net assets.
191
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS~'~
SCHEDULE BY FUNCTION AND ACTIVITY
December 31, 2003
Function and Activity Land
General government:
Finance and elections $ -
General government buildings 78,500
Cable television -
Total general government 78,500
Public safety:
Police/animaUcivil defense -
Fire -
Total public safety 0
Public works:
Engineering -
Streets and maintenance 55,279
Total public works 55,279
Culture and recreation:
Parks and recreation 2,770,907
Library 21,000
Total culture and recreation 2,791,907
Community development:
Economic development authority -
Housing and redevelopment authority -
Total community development 0
Construction in progress
Total governmental funds capital assets~'~ $2,925,686
Buildings
and
Structures
$ -
1,457,180
1,457,180
_ ,~
0
1,303,961
1,303,961
812,989
184,848
997,837
1
28,050
6,040,124
6,068,174 '
9 827 152
$
i
~'~This schedule presents only the capital asset balances related to governmental funds. Accordingly, the capital assets
reported in internal service funds are excluded from the above amounts. The capital assets of internal service funds related
to governmental activites are included in the statement of net assets. '
192
Statement 78
Improvements Office
Other than Furniture Machinery and Construction
Buildings and Fixtures Equipment Infrastructure In Progress Total
$ - $8,479 $47,627 $ - $ - $56,106
1,686,436 132,579 6,557 - - 3,361,252
- 9,995 - - - 9,995
~, 1,686,436 151,053 54,184 0 0 3,427,353
~ - 99,043 407,999 - - 507,042
, - - 710,157 - - 710,157
0 99,043 1,118,156 0 0 1,217,199
- 33,484 58,572 - - 1,396,017
~ 353,433 - 2,242,807 15,389,447 - 18,040,966
~ 353,433 33,484 2,301,379 15,389,447 0 19,436,983
,~ 736,687 11,055 624,036 - - 4,955,674
95,419 - 65,473 - - 366,740
832,106 11,055 689,509 0 0 5,322,414
- 12,871 12,006 - - 52,927
- - 297,667 - - 6,337,791
0 12,871 309,673 0 0 6,390,718
- - - - 450,855 450,855
$2,871,975 $307,506 $4,472,901 $15,389,447 $450,855 $36,245,522
193
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS ~'~
SCHEDULE OF CHANGES BY FUNCTION AND ACTIVITY
For The Year Ended December 31, 2002
Statement 79
~~
Balance Balance
January 1, December 31, -
Function and Activity 2003 Additions Deletions Adjustments 2003
General government:
Finance and elections $56,106 $ - $ - $ - $56,106
General government buildings 3,345,215 16,037 - - 3,361,252
Cable television 9,995 - - - 9,995
Total general government 3,411,316 16,037 0 0 3,427,353
Public safety:
Police/animaUcivil defense 466,481 103,528 5,200 (57,767) 507,042
Fire 696,364 13,793 - - 710,157
Total public safety 1,162,845 117,321 5,200 (57,767) 1,217,199
Public works:
Engineering 1,388,493 7,524 - - 1,396,017
Streets and maintenance 11,819,880 6,265,870 86,109 41,325 18,040,966
Total public works 13,208,373 6,273,394 86,109 41,325 19,436,983
Culture and recreation: ~,
Parks and recreation 4,900,158 65,576 26,502 16,442 4,955,674
Library 366,740 - - - 366,740
Total culture and recreation 5,266,898 65,576 26,502 16,442 5,322,414
Community development:
Economic development authority 52,927 - - - 52,927
Housing and redevelopment authority 6,444,815 49,976 157,000 - 6,337,791
Total community development 6,497,742 49,976 157,000 0 6,390,718
Construction in progress 5,699,220 1,429,388 6,677,753 - 450,855
Total governmental funds capital assets ~~~ $35,246,394 $7,951,692 $6,952,564 $0 $36,245,522
~~~ This schedule presents only the capital asset balances related to gov ernmental funds . Accordingly, the capital assets
reported in internal service funds are excluded from the above amounts. The capital assets of internal service funds related to ,
governmental activites are included in the statement of net assets.
1
194
0
' SUPPLEMENTARY FINANCIAL INFORMATION
0
i~
195
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED SCHEDULE OF BONDS PAYABLE
December 31, 2003 '
Interest Issue Maturity
GENERAL LONG-TERM DEBT ACCOUNT GROUP: Rate Date Date
G.O. Tax Increment Bonds '
Capital Appreciation Bonds of 1990: 9/01 8/23/1990 9/1/2009
6.90%
6.95% '
7.00%
7.00%
7.10% '
7.10%
7.15%
7.15% ,
G.O. Improvement Bonds
Series 1999A: Bonds due on or after February 1, 2008 are callable commencing 2/01-8/01 5/1/1999 2/1/2010
February 1, 2007 and on any date thereafter at a price of par plus accrued
3.45% '
interest. 3.55%
3.65%
3.80%
3.90% '
4.00%
4.10%
4.15% ,
4.25%
4.30%
Series 2003A: Bonds due on or after February 1, 2011 are callable commencing 2/01-8/01 6/1/2003 2/1/2018
February 1, 2010 and on any date thereafter at a price of par plus accrued interest. 1.10%
1.30%
1.60% '
2.10%
2.40%
2.75%
3.00%
3.25%
3.40%
3.50% '
3.60%
3.70%
3.80% ,
3.90%
4.00%
Total Bonds -General Long Term Debt Account Group
196
' Exhibit 1
Page 1 of 2
Original Balance Balance Interest Paid in
' Issue 1/1/2003 Sold Retired 12/31/2003 Current Year
$2,399,721 $2,008,206 $ - $377,918 $1,630,288 $542,082
' 860,000 705,000 - 100,000 605,000 26,365
' 1
332
828 1
828
332 1
332
828 -
,
, - ,
, - ,
,
4,592,549 2,713,206 1,332,828 477,918 3,568,116 568,447
' 197
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED SCHEDULE OF BONDS PAYABLE
December 31, 2003 ,
Interest Issue Maturity
Rate Date Date
PROPRIETARY FUNDS '
G.O. Utility Revenue Bonds
Series 1999B: Bonds due on or after February 1, 2008 are callable commencing 2/01-8/01 5/1/1999 2/1/2010
February 1, 2007 and on any date thereafter at a price of par plus accrued 3.45%
interest. 3.55%
3.65%
3.80% ,
3.90%
4.00%
4.10%
4.15% '
4.25%
4.30%
Series 2003A: Bonds due on or after February 1, 2011 are callable commencing 2/01-8/01 6/1/2003 2/1/2018
February 1, 2010 and on any date thereafter at a price of par plus accrued interest. 1.10%
1.30%
1.60% '
2.10%
2.40%
2.75% ,
3.00%
3.25%
3.40% '
3.50%
3.60%
3.70%
3.80%
3.90%
4.00%
Total Bonds -Proprietary Funds
Total General Obligation Bonds
t
198 ,
r
Original
Issue
$1,935,000
1,264,171
3,199,171
$7,791,720
Exhibit 1
Page 2 of 2
Balance Balance Interest Paid in
1/1/2003 Sold Retired 12/31/2003 Current Year
$1,650,000 $ - $180,000 $1,470,000 $59,961
- 1,267,171 - 1,267,171 21,618
1,650,000 1,267,171 180,000 2,737,171 81,579
$4,363,206 $2,599,999 $657,918 $6,305,287 $650,026
199
-This page intentionally left blank -
200
J
~'
w
' III. STATISTICAL SECTION (UNAUDITED)
n
1
' 201
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GOVERNMENT-WIDE EXPENSES BY FUNCTION
2002 and 2003
'
(Unaudited)
r
Culture
Fiscal General Public Public and Community '
Year Government Safety Works Recreation Development
2002 $1,915,920 $3,920,746 $1,659,152 $2,018,571 $1,679,107 '
2003 1,756,434 3,630,535 2,646,859 1,909,831 1,239,030
Note: Government-wide revenues are not available for years prior to 2002. ,
t
202 '
' Table 1
Interest on
Long-term
Storm
Debt Water Sewer Refuse Sewer Liquor Total
' $575,712 $1,561,071 $1,058,721 $1,271,961 $162,499 $6,343,775 $22,167,235
648,053 1,903,331 1,231,594 1,330,272 204,895 6,619,942 23,120,776
r
203
'
CITY OF COLUMBIA HEIGHTS MINNESOTA
GOVERNMENT-WIDE REVENUES
2002 and 2003
(Unaudited)
Fiscal
Year*
2002
2003
Notes:
7
Program Revenues
Charges Operating Capital
For Grants and Grants and
Services Contributions Contributions
$12,706,748 $1,272,637 $4,640,568 '
13,162,591 1,054,021 895,109 '
* Government-wide reven ues are not available for years prior to 2002. '
204 i
t
t
t
1
1
1
1
Table 2
General Revenues
Property Tax
Taxes Increments
$4,341,972 $798,446
4,306,036 781,439
Grants and
Contributions
Not Restricted Unrestricted Gain (loss)
to Specific Investment on disposal of
Program Earnings Capital Assets
$3,275,417 $1,577,071 $6,454
2,712,408 534,879 103,524
205
Total
$28,619,313
23,550,007
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL GOVERNMENTAL EXPENDITURES BY FUNCTION (A, C) Table 3
Years 1994 Through 2003
(Unaudited)
r
Fiscal General Public Public Culture
and Community
Debt
Other
Year Government Safety Works Recreation Development Service (B) Total
1994 $1,352,543 $2,576,987 $941,972 $1,433,002 $ - $1,688,796 $419,918 $8,413,218
1995 1,395,395 2,550,980 1,012,634 1,383,686 - 1,424,633 833,417 8,600,745
1
257
090 464
130
1 1
475
888 1
608
033 590
466
9
,
,
1996 1,354,292 2,597,866 ,
-
, ,
, ,
, ,
,
1997 1,397,129 2,542,310 1,159,933 1,629,154 - 1,477,132 1,752,565 9,958,223
1998 1,449,476 2,675,544 1,034,362 1,694,361 - 1,414,259 2,975,143 11,243,145
1999 1,548,597 2,838,483 1,128,793 1,703,320 - 1,270,994 2,506,097 10,996,284 ,
2000 1,530,423 2,950,642 1,037,534 1,811,671 - 1,233,723 2,846,566 11,410,559
81
6 11
433
833
2001 1,485,904 3,140,180 1,013,303 1,856,672 - 1,181,193 2,75
,5 ,
,
2002 1,868,475 3,829,178 1,074,477 1,897,690 713,526 1,277,737 1,022,281 11,683,364 ,
2003 1,679,349 3,928,867 2,463,798 1,931,511 285,795 1,080,510 970,455 12,340,285
Notes:
(A) Includes General, Special Revenue, and Debt Service Fund Types.
(B) Includes the discretely presented component units of the Housing and Redevelopment Authority and the
Economic Development Authority.
i d i
h
H '
(C) Beginning in 2002, the Municipal State Aid Construction, the Downtown Park ng Ramp, an ng
t
e
ous
Mortgage Funds were reclassified as Capital Project Funds.
206 '
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL GOVERNMENTAL REVENUES BY SOURCE (A, C)
Years 1994 through 2003 Table 4
(Unaudited)
Fiscal Special Licenses Inter- Charges for Fines and Investment Misc-
Year Taxes Assessments and Permits governmental Services Forfeitures Income ellaneous Total (B)
1994 $3,674,463 $586,129 $165,696 $3,702,419 $447,409 $87,225 $389,451 $259,220 $9,312,012
1995 4,167,428 - 176,290 3,755,162 383,646 89,138 321,971 83,954 8,977,589
1996 3,840,481 - 223,758 4,139,604 879,601 125,543 361,401 167,606 9,737,994
1997 4,489,572 - 202,533 4,302,631 923,485 127,074 443,034 127,862 10,616,191
i 1998 4,449,833 - 289,411 5,286,058 1,167,676 121,858 454,776 287,937 12,057,549
1999 4,413,680 - 401,158 5,282,867 1,029,899 100,161 135,144 242,852 11,605,761
21 754
535 193
270 427
035
12
2000 4,809,958 - 268,014 5,204,427 1,106,613 90,
8 , , ,
,
2001 4,878,197 - 292,744 6,215,883 1,191,165 87,760 622,688 177,754 13,466,191
2002 4,971,607 - 277,924 4,762,439 1,166,876 84,346 636,329 147,341 12,046,862
2003 4,882,672 - 281,480 3,569,993 1,125,431 140,378 122,667 175,307 10,297,928
Notes:
(A) Includes General, Special Revenue, and Debt Service Fund Types.
(B) This schedule includes the Housing and Redevelopment Authority as a b lended component unit of the City,
except for 1991-1995 when it was discretely presented as a separate colu mn.
(C) Beginning in 2002, the Municipal State Aid Construction, the Downtown Parking Ramp, and the Hou sing
Mortgage Funds were reclassified as Capital Project Funds.
t
i
207
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TAX LEVIES AND TAX COLLECTIONS
Years 1994 Through 2003
(Unaudited)
Table 5
Ratio of
Collections Percentage Accum.
Adjusted of Current of Levy Collections Ratio Delinquent
By Market Years Taxes Collected of Prior of Total Taxes to
Value During During Years Taxes Collections Accum. Current
Year Total Homestead Net Fiscal Fiscal During Fiscal Total to Tax Delinquent Year
Collected Tax Levy Credit* Tax Levy Period Period Period Collections Levy Taxes Tax Levy
1994 $2,583,699 $ - $2,583,699 $2,531,198 98.0% $16,381 $2,547,579 0.9860:1 $79,071 0.03060:1
1995 2,608,699 - 2,608,699 2,571,649 98.6% 12,843 2,584,492 0.9907:1 40,418 0.01549:1
1996 2,754,161 - 2,754,161 2,726,715 99.0% 78,666 2,805,381 1.0186:1 33,408 0.01213:1
1997 3,038,144 - 3,038,144 3,001,061 98.8% 23,818 3,024,879 0.9956:1 48,239 0.01588:1
1998 3,201,434 - 3,201,434 3,163,132 98.8% 26,314 3,189,446 0.9963:1 77,078 0.02408:1
1999 3,238,625 - 3,238,625 3,182,088 98.3% 35,374 3,217,463 0.9935:1 103,465 0.03195:1
2000 3,295,956 - 3,295,956 3,267,728 99.1% 73,658 3,341,386 1.0138:1 67,692 0.02054:1
2001 3,625,552 - 3,625,552 3,584,080 98.9% 28,580 3,612,660 0.9964:1 77,177 0.02129:1
2002 4,824,130 570,152 4,253,978 4,194,432 98.6% 34,504 4,228,936 0.9941:1 74,841 0.01759:1
2003 4,929,632 621,476 4,308,156 4,229,000 98.2% 45,685 4,274,685 0.9922:1 84,462 0.01961:1
Source: Certification of Truth in Taxation document filed with Anoka County by the City of Columbia Heights and Anoka County Tax
Collections
Note: Beginning in 2002, the Final Tax Levy includes the Market Value Homestead Credit.
208
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ASSESSED VALUE, TAX CAPACITY, AND Table 6
ESTIMATED ACTUAL VALUE OF ALL TAXABLE PROPERTY (A)
Years 1994 Through 2003
(Unaudited)
Ratio of Total
Assessed/Tax
Real Property Personal Property Area Wide Allocation (A) Totals Capacity Value
Assessed/ Estimated Assessed/ Estimated Assessed/ Estimated to Total
Fiscal Tax Capacity Actual Tax Capacity Actual Tax Capacity Actual Estimated
Year Value Value Value Value Contribution Distribution Value Value Actual Value
1994 $9,226,574 $537,840,800 $207,309 $4,447,000 ($594,265) $2,852,940 $11,692,558 $542,287,800 2.16%
1995 9,021,129 541,715,800 207,658 4,549,100 (608,080) 2,759,929 11,380,636 546,264,900 2.08%
233 546
406) 2
671
1996 8
884
047
961 4
500 (552
603
800 220
803 11
156
459 851
550
300 2
03%
,
,
,
,
,
,
,
,
,
, ,
, ,
, .
1997 9,185,608 564,682,300 224,356 4,912,100 (449,141) 2,873,097 11,833,920 569,594,400 2.08%
1998 8
532) 2
540
064
840
736 586
529
700 193
445 4
891
100 (512 713
11
061 420
591
800 1
87%
,
,
,
,
,
,
,
,
,
, ,
, ,
, .
1999 8,557,027 608,453,400 168,578 4,871,900 (505,598) 2,527,183
292
2000 9
219
621 657
2
777
1
2
1
1
4
00
503
719 10,747,190
654
903
11 613,325,300
662
002
000 1.75%
1
76%
,
,
,
,
,
,700
,709
,839,3
(
,
)
6
6 ,
, ,
, .
' 2001 10,304,905 744,888,200 157,970 4,733,500 (573,922) 3,085,984 12,974,937
2 749,621,700
843
669
00 1.73°/a
1
24%
2002 8,756,307 839,022,200 91,466 4,647,500 (385,323) 1,976,846 10,439,
96 ,
,7 .
2003 8,665,656 850,305,500 95,322 4,840,300 (409,330) 2,111,495 10,463,143 855,145,800 1.22%
(A) The Metropolitan Fiscal Disparities Act was first implemented for taxes payable in 1975 for the seven Metropolitan counties
of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington. Forty percent of the in crease in
commercial-industrial (including public utility) valuation in each assessment district since 197 1 is contributed to an area-wide
tax base. Using the factors of population and real property market value, a per capita distribution index is calculated. This
index is employed in determining what proportion of the valuation shall be distributed back to each assessment district.
Source: Anoka County: Taxes & Taxable Property in the City of Columbia Heights
209
CITY OF CO LUMBIA HEIGHTS, MINNESOTA
TAX RATES -PER $100 OF TAX CAPACITY Table 7
Years 1994 Th rough 2003
(Unaudited)
Year City School County Metro Other (A) Total
1994 0.23021 0.68142 0.30033 0.04225 0.01018 1.26420
29899
0 04370
0 01570
0 1
30686
1995 0.25686 0.69161 . . . .
1996 0.26460 0.77730 0.29946 "v.v6280 v.Oi488 1.40904
1997 0.29018 0.84748 0.28000 0.04605 0.01381 1.47752
1998 0.30991 0.68491 0.27845 0.05183 0.02287 1.34797 '
1999 0.31925 0.68837 0.29426 0.05685 0.02442 1.38315
2000 0.30147 0.66465 0.28125 0.05326 0.03212 1.33275
2001 0.30564 0.47452 0.26432 0.05354 0.03073 1.12875
2002 0.49114 0.38684 0.34761 0.0287 0.04158 1.29587
2004 0.45272 0.20299 0.34615 0.01414 0.0419 1.05790 ,
(A) For years 1993-1997: Rice Creek Watershed, Mosquito Control, and Housing a nd Redevelopment
Authority.
For years 1998-2002 Rice Creek Watershed, Mosquito Control, Housing and R edevelopment Authority
and County Regional Rail.
bl
P
T
& T
k
C i
th
Cit
f C
t l
bi
H
i
ht ,
Source: roper
e
ounty:
axes
axa
Ano
a um
a
e
g
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e
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o
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210
: CITY OF COLUMBIA HEIGHTS, MINNESOTA
CITY TAX LEVY
Years 1994 Through 2003
(Unaudited)
Table 8
Fiscal City Levy General
Year Total Fund Library EDA Special PERA
1994 $3,548,690 $3,158,342 $390,348 $ - $ -
1995 3,587,209 3,196,861 390,348 - -
,~ 1996 2,754,161 2,340,393 413,768 - -
1997 3,038,144 2,517,101 422,043 99,000 -
1998 3,201,434 2,659,289 443,145 99,000 -
1999 3,238,625 2,660,059 467,518 111,048 -
2000 3,295,956 2,676,416 500,244 119,296 -
2001 3,625,552 2,958,490 547,767 119,295 -
2002 4,824,130 4,083,494 591,588 137,015 12,033
2003 4,817,984 4,243,830 433,585 140,569 -
Source: Certification of Truth in Taxation document filed wi th Anoka County by the City of
Columbia Heights.
' 211
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL TAXPAYERS
December 31, 2003
(Unaudited)
Tax Capacity
Taxpayer Type of Business Value
Medtronics, Inc. Medical Manufacturing $174,502
Bradley Operating LP Commercial 141,728
Consolidated Reality of Minneapolis Apartments 98,923
Maylan Construction Company Retail (K-mart) 86,848
Columbia Heights Center Mall 80,930
Columbia Park Properties Medical Building 76,552
Lake State Properties Commercial 76,278
Crestview Lutheran Home Apartments 65,187
Lynde Investment Co Apartments 57,466
Jeffs Bobby & Steves Auto World Commercial 49,366
Northern States Power Utility 49,072
Total Principal Taxpayers $956,852
Source of Data: Anoka County Auditor's Office
Source: Anoka County: Taxes & Taxable Property in the City of Columbia Heights
Table 9
of
Total City
Tax Capacity
Value
1.67%
1.35%
0.95%
0.83%
0.77%
0.73%
0.73%
0.62%
0.55%
0.47%
0.47%
9.14%
10,463,143
212
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL ASSESSMENT LEVIES AND COLLECTIONS Table 10
Years 1994 Through 2003
(Unaudited)
Deferred Special Assessments
Current Current Collections Special Collected Balance
Fiscal Assessments % of Delinquent Assessments During at End of
Year Due Amount Levy Collections (A) Delinquent Fiscal Period Fiscal Period
1994 * $125,888 $85,292 67.8% $39,267 $60,229 $102,127 $304,970
~ 4%
4 53
447 057
79 25
130 323
186
~ 1995 159,282 86,587 5
. , , , ,
1996 64,767 38,470 59.4% 58,495 34,147 70,506 158,269
1997 76,405 32,286 42.3% 21,532 54,706 259,263 558,078
1998 141,739 96,100 67.8% 36,320 63,342 413,629 626,176
1999 136,207 86,221 63.3% 58,414 83,475 279,890 604,210
° 636
992
2000 154,355 100,790 65.3
/a 73,583 84,483 293,080 ,
2001 166,451 114,766 68.9% 76,680 80,906 453,679 737,537
2002 199,905 120,665 60.4% 65,149 110,567 421,259 1,073,860
2003 198,497 186,337 93.9% 91,725 28,642 278,606 1,195,738
* The parking ramp at 4025 Van Buren Street NE was assessed; however, it was not included in this figure.
(A) The City bills the property owner directly when a special assessment installment becomes due. If the
installment becomes delinquent, it is certified to the County for inclu sion on the follo wing year's property tax
statement and is shown as a delinquent collection.
2 13
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPUTATION OF LEGAL DEBT MARGIN
December 31, 2003
(Unaudited)
Table 11
2002/2003 2001/2002
Market Value
Debt Limit Percentage (Note A)
Statutory Debt limit
Amount of Debt applicable to debt limit:
Total bonded debt
Less: Tax increment bonds
(Note B) Special assessment bonds
Revenue bonds
Total amount of debt applicable to debt limit
Legal debt margin
$855,145,800 $775,336,500
2% 2%
17,102,916 15,506,730
6,305,288
4,363,206 ,
1,630,288
1,937,828
2,737,172
0
2,008,206
705,000
1,650,000
0
$17,102,916 $15,506,730
Note A:
M.S.A. Section 475.53 (Limit on Debt) Subdivision 1. Generally, except as otherwise provided in
Sections 475.51 to 475.75, "no municipality, except a school district or a city of the first class, shall incur
or be subject to a net debt in excess of 2% of the taxable market value."
Note B:
M.S.A. Section 475.51 (definitions) Subdivision 4. "Net debt" means the amount remaining after
deducting from its gross debt the amount of current revenues which are applicable within the current
fiscal year to the payment of any debt and the aggregate of the principal of the following:
1. Obligations issued for improvements which are payable wholly or partly from the proceeds of
special assessments levied upon property specially benefited thereby, including those which are
general obligations of the municipality issuing them, if the municipality is entitled to reimbursement
in whole or in part from the proceeds of the special assessments. ,
2. Warrants or orders having no definite or fixed maturity.
3. Obligations payable wholly from the income from revenue producing conveniences.
4. Obligations issued to create or maintain a Permanent Improvement Revolving Fund.
5. Obligations issued for the acquisition and betterment of public water works systems and public
lighting, heating or power systems, and of any combination thereof or for any other public
convenience from which a revenue is or may be derived. ,~
6. Not applicable.
7. Amount of all money and face value of all securities held as a Debt Service Fund for the
extinguishment of obligations other than those deductible under this subdivision.
8. All other obligations which under the provisions of law authorizing their issuance are not to be
included in computing the net debt of the municipality.
214
r
i
CITY OF COLUMBIA HEIGHTS, MINNESOTA
RATIO OF NET GENERAL OBLIGATION BONDED DEBT Table 12
TO ASSESSED VALUE AND NET GENERAL OBLIGATION BONDED DEBT PER CAPITA
Years 1994 Through 2003
(Unaudited)
Ratio of Net
Gross Bonded Debt to Net Bonded
Fiscal Assessed Bonded Less Debt Net Bonded Assessed Debt Per
Year Population Value Debt Service Fund Debt Value Capita
1994 18,910 $11,692,558 $9,679,721 $1,171,524 $8,508,197 72.77% $491
1995 18,910 11,380,636 8,624,721 1,422,979 7,201,742 63.28% 450
1996 18,910 11,156,459 7,469,721 843,287 6,626,434 59.40% 350
1997 18,910 11,833,920 6,314,721 822,740 5,491,981 46.41% 290
1998 18,910 11,061,713 5,324,721 644,112 4,680,609 42.31% 248
1999 18,910 10,747,190 7,174,721 809,379 6,365,342 59.23% 337
2000 18,520 11,654,903 6,274,721 1,546,331 4,728,390 40.57% 255
2001 18,520 12,974,937 5,254,721 1,710,716 3,544,005 27.31% 191
2002 18,520 10,439,296 4,363,206 1,187,646 3,175,560 30.42% 171
2003 18,520 10,463,143 6,305,288 841,666 5,463,622 52.22% 295
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES Table 13
FOR GENERAL OBLIGATION BONDED DEBT
TO TOTAL GENERAL G OVERNMENTAL EXP ENDITURES
Years 1994 Through 2003
(Unaudited)
Ratio of
Total Debt Service to
Total General General
Fiscal Debt Governmental Governmental
Year Principal Interest Service Expenditures Expenditures
1994 $1,015,000 $618,920 $1,633,920 $8,413,218 19.4%
1995 1,055,000 357,961 1,412,961 8,600,745 16.4%
1996 1,155,000 304,268 1,459,268 9,590,466 15.2%
1997 1,155,000 246,128 1,401,128 9,958,223 14.1%
1998 990,000 190,390 1,180,390 11,243,145 10.5%
1999 945,000 138,167 1,083,167 10,996,284 9.9%
2000 900,000 224,530 1,124,530 11,410,559 9.9%
2001 1,020,000 144,550 1,164,550 11,433,833 10.2%
2002 891,515 599,415 1,490,930 11,683,364 12.8%
2003 477,918 569,513 1,047,431 12,340,285 8.5%
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPUTATION OF DIRECT AND OVERLAPPING DEBT
December 31, 2003 Table 14
(Unaudited)
Amount
Applicable to
Net Percentage City of
General Applicable Columbia Heights
Obligation Debt~'~ to City Share of Debt
Direct debt:
City of Columbia Heights $6,305,288 100.0% $6,305,288
Overlapping debt:
Anoka County 93,445,000 5.1% 4,728,317
Metropolitan Council 221,700,000 5.1% 11,218,020
ISD 13 (Columbia Heights) 31,140,000 69.8% 21,723,264
Total overlapping debt 346,285,000 37,669,601
Totals $352,590,288 $43,974,889
~~~The amounts presented for overlapping is as of December 31, 2002.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
REVENUE BOND COVERAGE: WATER, SEWER AND STORM SEWER FUNDS
Last Ten Years As Applicable
(Unaudited)
Table 15
Net Revenue
Fiscal Gross Operating Available for Debt Service Requirements
Year Revenues (1) Expenses (2) Debt Service Principal (3) Interest (3) Total (3) Coverage
1999 $2,733,079 $2,120,759 $612,320 $ - $ - $ - 0.00
2000 3,216,084 2,201,375 1,014,709 - 95,497 95,497 10.63
2001 3,105,845 2,442,339 663,506 110,000 74,500 184,500 3.60
2002 3,137,928 2,439,443 698,485 175,000 69,496 244,496 2.86
2003 3,103,936 2,866,017 237,919 180,000 63,006 243,006 0.98
Notes:
The revenue bonds were issued in 1999, thus statistical information is shown from that year on.
1. Total revenues including investment income.
2. Total expenses excluding depreciation
3. Includes principal and interest of revenue bonds presented on a cash basis.
218
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PROPERTY VALUE AND CONSTRUCTION
Years 1994 Through 2003
(Unaudited)
Table 16
Property Value (A) Construction
Fiscal Number
Year Real Personal Total of Units Value
1994 $9,226,574 $207,309 $9,433,883 565 $4,522,438
1995 9,021,129 207,658 9,228,787 596 4,927,970
1996 8,884,233 220,961 9,105,194 602 11,910,040
i~
1997
9,185,608
224,356
9,409,964
678
5,904,308
1998 8,840,736 193,445 9,034,181 869 16,991,747
1999 8,557,027 168,578 8,725,605 1,254 24,018,811
2000 9,219,621 161,709 9,381,330 794 6,767,183
2001 10,304,905 157,970 10,462,875 671 12,547,885
2002 8,756,307 91,466 8,847,773 625 8,283,941
2003 8,665,656 95,322 8,760,978 577 11,056,530
,~ (A) Tax capacity (1994-2003) values from Table 6.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
MISCELLANEOUS STATISTICS Table 17
December 31, 2003 Page 1 of 2
(Unaudited)
Date of Incorporation March 14, 1898
Date of Adoption of City Charter July 21, 1921
il
M
Form of Government anager
-
Counc
Fiscal Year Begins January 1
Area of City 3.52 Square Miles
Miles of Streets and Alleys:
Trunk Highways 3.0
County 6.2
City Streets 61.8
Alleys 18.9
Miles of Sewers:
Storm Sewers 33.6
Sanitary Sewers 59.0
Watermain Miles 66.1
'
Building Permits Issued:
1993 505
1994 565
1995 596
1996 602
1997
1998 678
869
~'
1999 1,254
2000 794
2001 671
2002 625
2003 577
Estimated Construction Cost for Issued Permits:
1993 3,292,353
1994 4,522,438
1995 4,927,970
1996 11,910,040
1997 5,904,308
1998 16,991,747
1999 24,018,811
2000 6,767,183
2001 12,547,885
2002 8,283,941
2003 11,056,530
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
MISCELLANEOUS STATISTICS
December 31, 2003
(Unaudited)
i
Table 17
Page 2 of 2
Fire Protection:
Number of Stations
Number of Employees:
' Full-time
Part-time
Volunteer
Police Protection:
Number of Stations
Number of Employees
Parks:
City Parks
Playgrounds
County Park
~; Schools:
Senior High
Junior High
Elementary
Parochial Elementary
Employees (as of December 31, 2003):
~~ Regular
Part-time
Elections:
Registered voters -Last City General Election (11/05/02)
~' Number of Votes Cast -Last City General Election
Percentage of Registered Voters Voting
Population:
~'~ 1900
1920
1930
1940
1950
1960
~ 1970
1975 (Mid Decade Census)
1980
1985
1990 (Census)
2000 (Census)
1
8
1
36
1
32
13
11
1
1
1
3
1
108
56
164
10,261
8,405
81.91%
221
123
2,968
5,613
6,053
8,175
17,533
23,997
23,316
20,029
19,540
18,910
18,520
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DEMOGRAPHIC STATISTICS
(Unaudited)
Table 18
POPULATION, HOUSEHOLDS, AND HOUSEHOLD SIZE PROJECTIONS
Households a,w7
Household Size (People/Household) 2.30
Population 18,520
POPULATION DEMOGRAPHICS
Number of Persons by Age: *** Persons Percent
4 and under 995 5.37
5 _ g 1,097 5.92
10 - 14 1,105 5.97
15 - 19 1,078 5.82
20 - 24 1,170 6.32
25 - 34 2,663 14.38
35 - 44 2,897 15.64
45 - 54 2,340 12.63
55 - 59 878 4.74
60 - 64 842 4.55
65 - 74 1,670 9.02
75 - 84 1,325 7.15
85 and over 460 2.48
Total population 18,520 100.00
Total female population 9,629 51.99
Total male population 8,891 48.01
OCCUPATION INFORMATION
Management, professional, and related occupations 28.00
Service occupations 16.10
Sales and office occupations 31.30
Farming, fishing and forestry occupations 0.20
Construction, maintenance, transportation and manufacturing occupations 24.40
INCOME INFORMATION
Median income per capita $21,368
Median income per household $40,562
Median income per family $50,610
* Source: 2000 Census
** Source: US Census Bureau, Profile of Occupation, Industry and Class of Worker: 2000
*** Source: US Census Bureau, Profile of General Demographic Characteristics: 2000
**** Source: US Census Bureau, Income and Poverty Status in 1999: 2000
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IV. SINGLE AUDIT AND OTHER
REQUIRED REPORTS
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~ Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
Independent Auditor's Report on Compliance With
Minnesota Le;;al Compliance Audit Guide for Local Governments
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
We have audited the basic financial statements of the City of Columbia Heights, Minnesota,
as of and for the year ended December 31, 2003, and have issued our report thereon dated
'~ March 31, 2004.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America, and the provisions of the Minnesota Legal Compliance Audit
Guide for Local Government promulgated by the State Auditor pursuant to Minnesota
Statutes Section 6.65. Accordingly, the audit included such tests of the accounting records
and such other auditing procedures as we considered necessary in the circumstances.
The Minnesota Legal Compliance AZrdit Guide for Local Government covers five main
categories of compliance to be tested: contracting and bidding, deposits and investments,
conflicts of interest, public indebtedness, and claims and disbursements. Our study included
all of the listed categories.
The results of our tests indicate that for the items tested, the City of Columbia Heights,
Minnesota complied with the material terms and conditions of applicable legal provisions,
except as described in this report.
This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
March 31, 2004
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
White Bear Lake Office: 4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 426 7000 Fax: 651 426 5004
Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MN 55033, USA Telephone: 651 480 4990 Fax: 651 426 5004
HLB Tautges Redpath, Ltd. is a member of ®International. A world-wide organization of accour~~~rms and business advisers.
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FINDING: The Ci , accepts gifts without a formal Council resolution.
CONDITION.• Minnesota Statutes require the City to accept grants, donations and gifts by
passing a Council resolution.
CRITERIA: Minnesota Statute 465.03 reads as follows:
465.03 Gifts to Municipalities
Any city, county, school district or town may accept a grant or devise of
real or personal property and maintain such property for the benefit of its
citizens in accordance with the terms prescribed by the donor. Nothing herein
shall authorize such acceptance or use for religious or sectarian purposes.
Every such acceptance shall be by resolution of the governing body adopted
by atwo-thirds majority of its members, expressing such terms in full.
RECOMMENDATION.•
We recommend the City accepts grants, donations and gifts by passing a
Council resolution.
CITY RESPONSE:
The City Council acknowledges donations in the official minutes by motion
not by resolution.
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~ Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
' Independent Auditor's Report on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards
' To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
' We have audited the basic financial statements of the City of Columbia Heights, Minnesota
as of and for the year ended December 31, 2003, and have issued our report thereon, dated
March 31, 2004. We conducted our audit in accordance with auditing standards generally
' accepted in the United States of America and the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the
United States.
Compliance
As part of obtaining reasonable assurance about whether the City of Columbia Heights,
' Minnesota's basic financial statements are free of material misstatement, we performed tests
of its compliance with certain provisions of laws, regulations, contracts and grants,
noncompliance with which could have a direct and material effect on the determination of
' basic financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit and, accordingly, we do not express such an
opinion. The results of our tests disclosed no instances of noncompliance that are required to
' be reported under Government Auditing Standards.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the City of Columbia Heights,
Minnesota's internal control over financial reporting in order to determine our auditing
procedures for the purpose of expressing our opinion on the basic financial statements and
' not to provide assurance on the internal control over financial reporting. However, we noted
certain matters involving the internal control over financial reporting and its operation that
' we consider to be reportable conditions. Reportable conditions involve matters coming to
our attention relating to significant deficiencies in the design or operation of the internal
control over financial reporting that, in our~udgment, could adversely affect the City of
' Columbia Heights, Minnesota's ability to record, process, summarize, and report
' White Bear Lake Office: 4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 426 7000 Fax: 651 426 5004
Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MN 55033, USA Telephone: 651 480 4990 Fax: 651 426 5004
' HLB Tautges Redpath, Ltd. is a member of ®International. A world-wide organization of accou~j~Qrms and business advisers.
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financial data consistent with the assertions of management in the basic financial statements.
Reportable conditions are described in the accompanying schedule of findings and
questioned costs as item 2003-1.
A material weakness is a condition in which the design or operation of one or more of the
internal control components does not reduce to a relatively low level the risk that
misstatements in amounts that would be material in relation to the basic financial statements
being audited may occur and not be detected within a timely period by employees in the
normal course of performing their assigned functions. Our consideration of the internal
control over financial reporting would not necessarily disclose all matters in the internal
control that might be reportable conditions and, accordingly, would not necessarily disclose
all reportable conditions that are also considered to be material weaknesses. However, we
believe that none of the reportable conditions described above is a material weakness. We
also noted other matters involving the internal control over financial reporting, which we
have reported to management of the City of Columbia Heights, Minnesota in a separate letter
dated March 31, 2004.
This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
r March 31, 2004
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~~ ~~~.- ~~ i~~~ ~ ~
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
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~ Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
Independent Auditor's Report on Compliance with Requirements
Applicable to each Major Program and Internal Control over Compliance in
Accordance with OMB Circular A-133
' To the Honorable Mayor
and Members of the City Council
' Columbia Heights, Minnesota
' Compliance
We have audited the compliance of the City of Columbia Heights, Minnesota with the types
of compliance requirements described in the U. S. Office of Management and Budget (OMB)
Circular A-133 Compliance Supplement that are applicable to each of its major federal
programs for the year ended December 31, 2003. The City of Columbia Heights,
Minnesota's major federal programs are identified in the summary of auditor's results section
' of the accompanying schedule of findings and questioned costs. Compliance with the
requirements of laws, regulations, contracts and grants applicable to each of its major federal
programs is the responsibility of the City of Columbia Heights, Minnesota's management.
' Our responsibility is to express an opinion on the City of Columbia Heights, Minnesota's
compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally
accepted in the United States of America; the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the
' United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-
Profit Organizations. Those standards and OMB Circular A-133 require that we plan and
perform the audit to obtain reasonable assurance about whether noncompliance with the
' types of compliance requirements referred to above that could have a direct and material
effect on a major federal program occurred. An audit includes examining, on a test basis,
evidence about the City of Columbia Heights, Minnesota's compliance with those
requirements and performing such other procedures as we considered necessary in the
circumstances. We believe that our audit provides a reasonable basis for our opmTOn. Our
' audit does not provide a legal determination on the City of Columbia Heights, Minnesota's
compliance with those requirements.
' White Bear Lake Office: 4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 426 7000 Fax: 651 426 5004
Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MfV2~33, USA Telephone: 651 480 4990 Fax: 651 426 5004
' HLB Tautges Redpath, Ltd. is a member of ®International. A world-wide organization of accounting firms and business advisers.
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In our opinion, the City of Columbia Heights, Minnesota complied, in all material respects,
with the requirements referred to above that are applicable to each of its major federal
programs for the year ended December 31, 2003.
Internal Control Over Compliance
The management of the City of Columbia Heights, Minnesota is responsible for establishing
and maintaining effective internal control over compliance with requirements of laws,
regulations, contracts and grants applicable to federal programs. In planning and performing
' our audit, we considered the City of Columbia Heights, Minnesota's internal control over
compliance with requirements that could have a direct and material effect on a major federal
program in order to determine our auditing procedures for the purpose of expressing our
opinion on compliance and to test and report on internal control over compliance in
accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all
matters in the internal control that might be material weaknesses. A material weakness is a
condition in which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that noncompliance with applicable
requirements of laws, regulations, contracts, and grants that would be material in relation to a
major federal program being audited may occur and not be detected within a timely period by
' employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over compliance and its operation that we consider to be
material weaknesses.
We also noted other matters involving the internal controls and its operation that we have
reported to the management of the City of Columbia Heights, Minnesota, and the Columbia
' Heights Economic Development Authority, in separate reports dated March 31, 2004.
Schedule of Expenditures of Federal Awards
' We have audited the basic financial statements of the City of Columbia Heights, Minnesota
as of and for the year ended December 31, 2003, and have issued our report thereon dated
March 31, 2004. Our audit was performed for the purpose of forming an opinion on the
' basic financial statements taken as a whole. The accompanying schedule of expenditures of
federal awards is presented for purposes of additional analysis as required by OMB Circular
A-133 and is not a required part of the basic financial statements. Such information has been
subjected to the auditing procedures applied in the audit of the basic financial statements and,
in our opinion, is fairly stated, in all material respects, in relation to the basic financial
statements taken as a whole.
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' This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
March 31, 2004
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' HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
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CITY OF COLUMBIA HEIGHTS MINNESOTA
' SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2003
1.
2.
' SECTION I -SUMMARY OF AUDIT RESULTS
The Independent Auditor's Report expresses an unqualified opinion on the basic
financial statements of the City of Columbia Heights, Minnesota.
There was one reportable condition disclosed during the audit of the financial
statements as reported in the Independent Auditor's Report on Compliance and on
Internal Control over Financial Reporting Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards. The above condition
was not determined to be a material weakness.
' 3. No instances of noncompliance material to the financial statements of the City of
Columbia Heights, Minnesota were disclosed during the audit.
4. No reportable conditions relating to the audit of the major federal award programs is
reported in the Independent Auditor's Report on Compliance with Requirements
' Applicable to each Major Program and Internal Control over Compliance in
Accordance with OMB Circular A-133.
5. The auditor's report on compliance for the major federal award programs for the City
of Columbia Heights, Minnesota expresses an unqualified opinion.
6. Audit findings, if any, relative to the major federal award programs for the City of
Columbia Heights, Minnesota are reported in Section III of this Schedule.
7. Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant
Program - CFDA #83.554 was tested as a major program.
8. The threshold for distinguishing Types A and B programs was $300,000.
9. The City of Columbia Heights, Minnesota was determined to be a low-risk auditee
for 2003.
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CITY OF OLUMB H HT MINNESOTA
C IA EIG S,
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2003
SECTION II -FINANCIAL STATEMENT FINDINGS
' 2003-1: Recreational Revenue Documentation
Condition: Certain documentation needs to be maintained in the City's files to substantiate
that proper procedures have been followed when recording recreational revenue. Currently,
documentation is not maintained that provides for verifying the completeness of recreation
revenue. We noted the City does not maintain an audit trail regarding recreational revenue.
Also, checks received by the Recreation Department are endorsed at the end of the day
rather than upon receipt.
' Recommendation: As noted in 2001 and 2002, we suggest the City improve cash
receipting procedures which would include use of the cash register, endorsements of
checks upon receipt with a stamp, and independent verification of class rosters.
Corrective Action Plan: In 2003, the Recreation Department began implementing the use
of the cash register system. In 2004, the City needs to implement a system of independent
verification of class rosters.
SECTION III -FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
There were no findings or questioned costs involving federal programs.
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CITY OF COLUMBIA HEIGHTS MINNESOTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2003
SECTION IV -PRIOR YEAR FINDINGS
'~ DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT:
2002-3: Capital Funds Program, CFDA #14.872
Condition and Criteria: Requests for expenditure reimbursements should be submitted to
HUD in a timely manner in order to properly match expenditures and revenues in the
appropriate periods. During 2002 testing several of the CFP 2002 revenues included
reimbursements for 2000 and 2001 expenditures, and the 2000 and 2001 required annual
1 reports were not submitted until 2002.
Questioned Cost: There were no questioned costs as a result of this fmding.
Recommendation: The City should develop internal control procedures to ensure that all
requests for reimbursements and federal reports are submitted in a timely manner in order
to match revenues and expenditures and fulfill the reporting requirements set forth by
HUD.
Corrective Action Plan: On February 20, 2003, the HUD FY 2003 Appropriations Act
retroactively enforced a recapture of all nonobligated funds past the applicable deadlines
for HUD FY's 1998, 1999, 2000, and 2001. For the fiscal year ending December 31, 2003,
' the City reported a liability of $104,471 to be returned to HUD in 2004, as required by the
Act.
Current Status: The HRA has complied with reimbursement requirements for the fiscal
year ended December 31, 2003. In the future, the City will continue to ensure that required
reimbursement requests are filed in a timely manner.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended December 31, 2003
Federal Funding Source/ Federal 2003
Pass Through Agency/ CFDA Federal
Program Title Number Expenditures
U.S. Department of Justice:
Direct:
Local Law Enforcement Block Grant 16.592 $17,048
Passed -through State of MN Department of Economic Security:
Juvenile Accountability Incentive Block Grant 16.523 6,436
U.S. Department of Homeland Security:
Federal Emergency Management Agency:
Direct:
Assistance to Firefighters Grant Program 83.554 225,000
Passed-through Anoka County:
Emergency Management Assistance Grant 83.503 3,337
U.S. Department of Housing and Urban Development:
Passed-through Anoka County:
Community Development Block Grant -
Entitlement Grant (CDBG) 14.218 50,000
Direct:
Operating Subsidy 14.850 84,667
Capital Funds Program (CFP) 14.872 56,806
U.S. Department of Education:
Passed-through Columbia Heights Independent School District #13:
Children Families and Learning - 21st Century Grant 84.287 35,174
U.S. Department of Health and Human Services:
Passed-through State of Minnesota Department of Health:
Armed and Alert Grant 93.136 5,550
U.S. Department of Transportation:
Passed-through State of Minnesota Department of Public Safety:
ACE Night Cap 20.601 592
Total Federal Expenditures $484,610
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended December 31, 2003
Note 1. Basis of Presentation
The above schedule of expenditures of federal awards includes the federal grant activity of the City of Columbia
Heights, Minnesota (including its component units) and is presented on the accrual basis of accounting. The
information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may
differ from amounts presented in, or used in the preparation of, the basic financial statements.
Note 2. 5ubrecipients
During 2003, the City of Columbia Heights did not pass federal money to subrecipients.
Note 3. Reporting Entity
The City of Columbia Heights, Minnesota, for purposes of this schedule includes all funds of the primary
government as defined by GASB Statement No. 14, The Financial Reporting Entity. This schedule also includes
the Housing and Redevelopment Authority (HRA), and the Economic Development Authority (EDA) which are
the sole component units of the City.
Note 4: Schedule of5tatement and Certification of Actual Modernization Costs:
Annual Contributions
1. The actual modemization costs are as follows:
Funds approved
Funds expended
Excess of funds approved (expended)
Funds advanced -HUD Grants
Funds expended:
FY 2001 FY 2002 FY 2003
MN 46P10550101 MN 46P10550102 MN 46P10550103
Amendment # 15 Amendment # 16 Amendment # 17
$130,591 $124,349 $102,313
130,591 54,430 -
$0 $69,919 $102,313
$130,591 $29,928 $ -
In prior years 128,217 - -
In current year 2,374 54,430 -
Excess of funds approved (expended) $0 ($24,502) $0
2. The distribution of costs by project as shown on the Final Statement of Development Cost budget, accompanying the Actual
Development cost Certificate submitted to HUD for approval, is in agreement with the City's records.
3. All modemization costs have been paid and all related liabilities have been discharged through payment, other than the
following liability for repayment at 12/31/03, as described Section IV -Prior Year Findings:
Repayment due to HUD as of 12/31/03
$104,471
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t
~ Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
Independent Auditor's Report on Supplementary Information -
Financial Data Schedule
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
We have audited the basic financial statements of the City of Columbia Heights, Minnesota,
as of and for the year ended December 31, 2003, and have issued our report thereon dated
March 31, 2004. Our audit was performed for the purpose of forming an opinion on the
basic financial statements taken as a whole. The accompanying Financial Data Schedule is
presented for purposes of additional analysis as required by the U.S. Department of Housing
and Urban Development and is not a required part of the basic financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the basic
financial statements and, in our opinion, is fairly stated, in all material respects, in relation to
the basic financial statements taken as a whole.
This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
March 31, 2004
~ R ~~~~. T~~~z, ~~
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
fl
White Bear Lake Office: 4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 426 7000 Fax: 651 426 5004
Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MN 55033, USA Telephone: 651 480 4990 Fax: 651 426 5004
' HLB Tautges Redpath, Ltd. is a member of ®International. A world-wide organization of accourms and business advisers.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
FINANCIAL DATA SCHEDULE
As of and For The Year Ended December 31, 2003
Page 1 of 2
Line
Item Account Description
Current Assets:
Current assets:
111 Cash -unrestricted
100 Total cash
Accounts and notes receivable:
122 Accounts receivable -HUD other projects
125 Accounts receivable -miscellaneous
126 Accounts receivable -tenants -dwelling rents
129 Accrued interest receivable
120 Total receivables, net of allowance
144 Interprogram -due from
150 Total current assets
Noncurrent assets:
Capital assets:
161 Land
162 Buildings
163 Furniture, equipment and machinery -dwellings
164 Furniture, equipment and machinery -administration
160 Total capital assets
166 Less: accumulated depreciation
Total capital assets, net of accumulated depreciation
180 Total noncurrent assets
190 Total assets
Liabilities:
Current liabilities:
312 Accounts payable <= 90days
321 Accrued wages/payroll taxes payable
333 Accounts payable -other governments
341 Tenant security deposits
347 Interprogram -due to
310 Total current liabilities
350 Total noncurrent liabilities
300 Total liabilities
Net Assets:
508.1 Investment in capital assets, net of related debt
512.1 Unrestricted
513 Total net assets
Public Housing Public Housing
Operating Capital Fund
Subsidy Program
$528,567 $ -
528,567 0
15,664 26,878
217 -
501 -
5,285 -
21,667 26,878
26,878 -
577,112 26,878
128,700 -
4,172,531 -
442,206 -
5,144 -
4,748,581 0
(3,821,781) -
926,800 0
926,800 0
1,503,912 26,878
$27,217 $ -
631 -
124,079 -
12,260 -
- 26,878
164,187 26,878
0 0
164,187 26,878
926,800 -
412,925 -
$1,339,725 $0
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
FINANCIAL DATA SCHEDULE
As of and For The Year Ended December 31, 2003
Page 2 of 2
Line
Item Account Description
Revenue:
703 Net tenant rental revenue
704 Tenant revenue-other
706 HUD PHA grants
711 Investment income -unrestricted
700 Total revenue
Expenses:
911 Administrative salaries
912 Auditing fees
913 Outside management fees
916 Other operating -administrative
924 Tenant services -other
931 Water
932 Electricity
933 Gas
938 Other utilities expense
942 Ordinary maintenance and operations
961 Insurance premiums
962 Other general expenses
963 Payments in lieu of taxes
969 Total operating expenses
974 Depreciation
900 Total expenses
1001 Operating transfers in
1002 Operating transfers out
1010 Total other financing sources (uses)
1000 Excess (deficiency) of total revenue over (under) total expenses
Memo account information:
1103 Beginning equity
1104 Prior period adjustments, equity transfers and correction of errors
1113 Maximum annual contributions commitment (per ACC)
1115 Contingency reserve, ACC program reserve
1116 Total annual contributions available
1120 Unit months available
1121 Number of unit months leased
Public Housing Public Housing
Operating Capital Fund
Subsidy Program
14.850 14.872
$278,953 $ -
8,298 -
84,667 56,806
27,485 -
399,403 56,806
43,509 -
1,287 -
113,654 -
4,806 -
37 -
7,047 -
33,474 -
45,495 -
7,958 -
38,112 982
31,076 -
] 0,419 104,471
] 9,526 -
356,400 105,453
35,541 -
391,941 105,453
55,824 104,471
(104,471) (55,824)
(48,647) 48,647
(41,185) 0
1,380,910 -
- N/A
N/A N/A
N/A N/A
N/A N/A
1,200 N/A
1,197 N/A
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