HomeMy WebLinkAbout2001 CAFRCOMPREHENSIVE ANNUAL FINANCIAL REPORT
OF THE
CITY OF COLUMBIA HEIGHTS
STATE OF MINNESOTA
FOR THE YEAR ENDED
DECEMBER 31, 2001
Preparecd By:
Finance Department
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
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I. INTRODUCTORY SECTION
' Principal City Officials
Organizational Chart
' Letter of Transmittal
Certificate of Achievement for Excellence in Financial Reporting
' II. FINANCIAL SECTION
Independent Auditor's Report
General Purpose Financial Statements
' Combined Balance Sheet -All Fund Types and Account Groups
Combined Statement of Revenues, Expenditures and Changes in
Fund Balance -All Governmental Fund Types and Expendable Trust Fund
Combined Statement of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual -General and Special Revenue Fund Types
Combined Statement of Revenues, Expenses and Changes in
Retained Earnings -Proprietary Fund Types
Combined Statement of Cash Flows -Proprietary Fund Types
Notes to Financial Statements
Combining, Individual Fund and Account Group Financial Statements
General Fund:
Balance Sheet
Statement of Revenues, Expenditures and Changes in Fund Balance -Budget and Actual
Schedule of Revenues -Budget and Actual
Schedule of Expenditures -Budget and Actual
Reference Page Number
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5
7
17
21
Statement 1 26
Statement 2 30
Statement 3 32
Statement 4 34
Statement 5 35
37
Statement 6 71
Statement 7 72
Statement 8 74
Statement 9 75
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
Reference Page Number
Special Revenue Funds:
Combining Balance Sheet Statement 10 80
Combining Statement of Revenues, Expenditures and Changes in Fund Balance Statement 11 84
Statement of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual:
Municipal State Aid Street Fund Statement 12 88
Cable Television Fund Statement 13 89
D.A.R.E. Program Statement 14 90
Library Fund Statement 15 91
Community Development Statement 16 92
Statement of Revenues, Expenditures and Changes in
Fund Balance:
Police/Fire Contingency Fund Statement 17 93
COPS MORE 96 Statement 18 94
Juvenile Justice Grant Statement 19 95
Local Law Enforcement Block Grant Statement 20 96
COPS Grant Overtime Statement 21 97
COPS School Partnership Grant Statement 22 98
Recreation Contributed Projects Statement 23 99
Contributed Projects Statement 24 100
Special Projects Statement 25 101
Parking Ramp Statement 26 102
Confiscated Property Statement 27 103
Housing Mortgage Statement 28 104
MIF Medtronics Statement 29 105
C.H.A.S.E Statement 30 106
Housing and Redevelopment Authority (Component Unit):
Statement of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual Statement 31 107
Economic Development Authority (Component Unit):
Combining Balance Sheet Statement 32 108
Combining Statement of Revenues, Expenditures and Changes in
Fund Balance Statement 33 110
Statement of Revenues, Expenditures and Changes in
Fund Balance -Budget and Actual
Anoka County CDBG Statement 34 112
Parkview Villa North Statement 35 113
EDA Administration Statement 36 114
Parkview Villa South Statement 37 115
Rental Housing Statement 38 116
Statement of Revenues, Expenditures and Changes in
Fund Balance:
Section 8 Housing Statement 39 117
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
Debt Service Funds:
Combining Balance Sheet
' Combining Statement of Revenues, Expenditures and Changes in Fund Balance
Capital Project Funds:
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balance
Enterprise Funds:
Combining Balance Sheet
Combining Statement of Revenues, Expenses and Changes in Retained Earnings
Combining Statement of Cash Flows
Water Utility Fund:
Balance Sheet
Statement of Revenues, Expenses and Changes in Retained Earnings
Statement of Cash Flows
Sewer Utility Fund:
Balance Sheet
Statement of Revenues, Expenses and Changes in Retained Earnings
' Statement of Cash Flows
Refuse Utility Fund:
Balance Sheet
Statement of Revenues, Expenses and Changes in Retained Earnings
Statement of Cash Flows
t Storm Sewer Utility Fund:
Balance Sheet
' Statement of Revenues, Expenses and Changes in Retained Earnings
Statement of Cash Flows
Liquor Fund:
Balance Sheet
Statement of Revenues, Expenses and Changes in Retained Earnings
Statement of Cash Flows
' Internal Service Funds:
Combining Balance Sheet
Combining Statement of Revenues, Expenses and Changes in
Retained Earnings
Combining Statement of Cash Flows
Reference Page Number
Statement 40 120
Statement 41 121
Statement 42 124
Statement 43 126
Statement 44 130
Statement 45 132
Statement 46 134
Statement 47 136
Statement 48 137
Statement 49 138
Statement 50 139
Statement 51 140
Statement 52 141
Statement 53 142
Statement 54 143
Statement 55 144
Statement 56 145
Statement 57 146
Statement 58 147
Statement 59 148
Statement 60 149
Statement 61 150
Statement 62 152
Statement 63 153
Statement 64 154
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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Central Garage Fund:
Balance Sheet Statement 65 155
Statement of Revenues, Expenses and Changes in Retained Earnings Statement 66 156
Statement of Cash Flows Statement 67 157
Energy Management Fund:
Balance Sheet Statement 68 158
Statement of Revenues, Expenses and Changes in Retained Earnings Statement 69 159
Statement of Cash Flows Statement 70 160
Data Processing Fund:
Balance Sheet Statement 71 161
Statement of Revenues, Expenses and Changes in Retained Earnings Statement 72 162
Statement of Cash Flows Statement 73 163
Insurance Fund:
Balance Sheet Statement 74 164
Statement of Revenues, Expenses and Changes in Retained Earnings Statement 75 165
Statement of Cash Flows Statement 76 166
Compensated Absences Fund:
Balance Sheet Statement 77 167
Statement of Revenues, Expenses and Changes in Retained Earnings Statement 78 168
Statement of Cash Flows Statement 79 169
Trust and Agency Funds:
Fiduciary Funds:
Combining Balance Sheet Statement 80 172
Expendable Trust Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance Statement 81 173
Fiduciary Funds:
Combining Statement of Changes in Assets and Liabilities -All Agency Funds Statement 82 174
General Fixed Assets Account Group:
Comparative Schedule of General Fixed Assets - By Source Statement 83 176
Schedule of Changes in General Fixed Assets - By Function and Activity Statement 84 177
Schedule of General Fixed Assets - By Function and Activity Statement 85 178
General Long-Term Debt Account Group:
Schedule of General Long-Term Debt Statement 86 180
Schedule of Debt Service Requirements to Maturity Statement 87 181
Supplementary Financial Information
Combining Schedule of Bonds Payable Exhibit 1 184
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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Reference Page Number
III. STATISTICAL SECTION
Assessed Value, Tax Capacity, and Estimated
Actual Value of all Taxable Property Table 1 188
Tax Rates Table 2 189
City Tax Levy Table 3 190
Tax Levies and Tax Collections Table 4 191
' Special Assessment Levies and Collections Table 5 192
General Governmental Revenues By Source Table 6 193
General Governmental Expenditures By Function Table 7 194
Principal City Officials Table 8 195
Miscellaneous Statistics Table 9 196
Principal Taxpayers Table 10 198
Computation of Legal Debt Margin Table 11 199
Computation of Direct and Overlapping Debt Table 12 200
Property Value and Construction Table 13 201
Ratio of Net General Obligation Bonded Debt to Assessed Value and Net General
Obligation Bonded Debt Per Capita Table 14 202
Ratio of Annual Debt Service Expenditures For General Obligation Bonded Debt to Total
General Governmental Expenditures Table 15 203
Schedule of Revenue Bond Coverage Table 16 204
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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Reference Page Number
IV. SINGLE AUDIT AND OTHER REQUIRED REPORTS SECTION
Independent Auditor's Report on Compliance with Minnesota
Legal Compliance Audit Guide for Local Governments 207
Independent Auditor's Report on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Performed
in Accordance with GovernmentAuditing Standards 213
Independent Auditor's Report on Compliance with Requirements Applicable
to each Major Program and Internal Control over Compliance in Accordance
with OMB Circular A-133 217
Schedule of Findings and Questioned Costs 223
Schedule of Expenditures of Federal Awards 233
Independent Auditor's Report on Supplementary Information -Financial Data Schedule
Financial Data Schedule 235
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I. INTRODUCTORY SECTION
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL CITY OFFICIALS
December 31, 2001
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CITY COUNCIL
Gary L. Peterson, Mayor
Marlaine Szurek
Julienne Wyckoff
Bruce Nawrocki
Robert A. Williams
CITY MANAGER
Walter Fehst
;~ FINANCE DEPARTMENT
William J. Elrite, Finance Director
Roxane M. Smith, Assistant Finance Director
Councilmember
Councilmember
Councilmember
Councilmember
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Cit of Columbia Hei hts
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Organizational Chart
Mayor:
Gary L. Peterson
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~ POLICE (Administered by Mayor)
Police Chief: Thomas Johnson
Secretary II
Clerk-Typist II
Police Captain
Sergeants (3)
Corporals (3)
Patrol Officers (18)
Community Service Officers (4)
Support Services Supervisor
Secretary II-A (2)
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FIRE
Fire Chief: Charles Thompson
Secretary II (PT)
FT Clerk Typist
Assistant Fire Chief
Firefighters (6)
Volunteer Firefighters (24)
Councilmembers:
Bruce Nawrocki
Marlaine Szurek
Robert Williams
Julienne Wyckoff
City Manager:
Walter Fehst
ADMINISTRATION
Assistant to the City Manager
Special Projects Coordinator
Administrative Secretary
Accounting Clerk II-Assessing
Clerk Typist II-Administration (PT)
Deputy City Clerk/Council Secretary'
RECREATION
Recreation Director: Keith Windschitl
Senior Citizen Coordinator
Program Coordinator (2)
Head Custodian
Recreation Clerk/Typist II
Recreation Clerk/Typist II (PT)
Custodian II (5 PT)
Custodian I (1 PT)
Commissions &
Boards:
Charter
EDA
Police & Fire Civil Service
Traffic
Telecommunications
Planning & Zoning
Human Services
Park & Recreation
Library
FINANCE
Finance Director/City Clerk/Treasurer: William Elrite
Secretary II (PT)
Assistant Finance Director
Accounting Coordinator
Payroll/Accounting Clerk
Utilities Accounting Clerk II
Utilities Accounting Clerk I
Accounting Clerk II (2 PT)
Switchboard Operator/Receptionist
Meter Reader (PT)
Liquor Operations Manager
Assistant Liquor Operations Manager (6)
Retail Clerk
Retail Clerk (20 PT)
IS Director
IS Technician
LIBRARY
Library Director: M. Rebecca Loader
Adult Services Specialist
Children's Librarian
Clerk-Typist II (2)
Library Supervisor (4 PT)
Page (8 PT)
Library Aide (PT)
Library Clerk (PT)
PUBLIC WORKS
Public Works Director/City Engineer:
Secretary II-A
Assistant City Engineer
Engineering Technician IV
Engineering Technician III
Engineering Technician II (2)
Public Works Superintendent
Foreman (3)
Maintenance III (1)
Maintenance II (6)
Maintenance I (11)
Foreman-Vehicle Maintenance
Maintenance III -Mechanic
Maintenance III - Bodyman/Painter
Administrative Assistant-Public Works
Kevin Hansen COMMUNITY DEVELOPMENT
Acting Community Development Director
Community Development Assistant
Building Official
Planner
Community Development Secretary
Secretary II-Permits/License
Secretary II-Permits/License (PT)
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Randy Schumacher
'Also serves in the capacity of Deputy City Clerk under the City Manager.
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CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website ~t: www.ci.cohu~tbia-{ieiglt~s.nui.us
April 18, 2002
To the Citizens of the City of Columbia Heights,
Mayor, Councilmembers, and City Manager
The Comprehensive Annual Financial Report of the City of Columbia Heights for the fiscal year
ended December 31, 2001 is hereby submitted. The responsibility for both the accuracy of the
presented data and the completeness and fairness of the presentation, including all disclosures,
rests with the City. To the best of our knowledge and belief, the enclosed data is accurate in all
material respects and is reported in a manner designed to present fairly the financial position and
results of operations of the various funds and account groups of the City. All disclosures
necessary to enable the reader to gain an understanding of the City's financial activities have
been included.
The Comprehensive Annual Financial Report is presented in four sections: Introductory,
Financial, Statistical, and Other Required Reports. The Introductory Section includes this
transmittal letter, the City's organizational chart, a list of principal officials, and a reproduction of
the Certificate of Achievement for the prior year. The Financial Section includes the general
purpose financial statements, the combining and individual fund and account group statements
and schedules, as well as the auditor's report on the financial statements and schedules. The
Statistical Section includes selected financial and demographic information, generally presented
on a multi-year basis. The City is required to undergo an annual single audit in conformity with
the provisions of the Single Audit Act of 1984 and the United States Office of Management and
Budget Circular A-133 and a Mimlesota Legal Compliance Audit. Infornlation related to this
single audit and compliance audit, including the Schedule of Expenditures of Federal Awards, is
included in the Single Audit and Other Required Reports Section.
This report includes all funds and account groups of the City. The City provides a full range of
services to its citizens. These services include, but are not limited to, police and fire protection;
sanitation services; the construction and maintenance of highways, streets, and infrastructure;
library; recreational facilities; cultural events; and general administrative services. The Housing
and Redevelopment Authority (HRA) and the Economic Development Authority (EDA) are
included in the reporting entity as component units of the City of Columbia Heights due to the
fact that the governing boards are substantively the same and the City is in a relationship of
financial benefit or burden with the authorities.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE~B7ASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EOUAL OPPORTUNITY EMPLOYER
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ECONOMIC CONDITION AND OUTLOOK
The City of Columbia Heights, which is a suburb located north of the City of Minneapolis in
Anoka County in east-central Minnesota, was originally incorporated as a village in 1898. In
1921, pursuant to the adoption of a home rule City Charter by the qualified voters of the City, a
council-manager form of government, was instituted. The City covers an area of 3.52 square
miles and has a population of 18,520.
As an older, fully developed suburb of the City of Minneapolis, the management and the
residents of the City of Columbia Heights are faced with the problems of an aging infrastructure
and with increased crime statistics. The City Council and City Management are taking a
proactive approach in dealing with these concerns.
The City Council has approved several projects related to the redevelopment of the downtown
area of Columbia Heights. The projects include the Central Avenue Street, Utility and
Streetscape Improvement Project, the Transit Hub, the Master Redevelopment Plan with the
"Town Square Concept", and the Transition Block Redevelopment Project consisting of 22
townhomes and 50 units of senior living facilities. These projects will greatly improve the
downtown area of Columbia Heights.
In May 1997, the City Council established a Scatter Site Redevelopment District. This
redevelopment plan identifies substandard housing throughout the City and the properties are
purchased as they are placed on the market.
The Street Rehabilitation Program is continuing by the completion of the Zone 5 improvements
during 2001, these improvements also include water mains and storm sewer improvements. The
second phase of Storm Water Management Improvements continued during 2001.
The Police Department continued to apply for, and receive, federal and state grants to assist in
_ their community policing efforts.
The completion of Medtronic Corporation's expansion has resulted in continuing additional job
opportunities in the City.
Overall, employment in the City has remained stable.
The City is actively promoting the expansion and creation of new businesses in the City by
providing loans to qualified businesses through the HRA Business Revolving Loan Fund.
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MAJOR IMTIATIVES
For the Year
The Public Works Department had several major initiatives during 2001. The benefits of the
certification of the City's Municipal State Aid system continued in 2001. This allows for the
City to utilize a portion of the annual allotment, up to $200,000, for the Street Rehabilitation
Program. Zone 5 of the Street Rehabilitation Program, including major water main improvement
and storm sewer improvements along 43rd Avenue, was completed. The second phase of the
Storm Water Management Improvements continued with the acquisition of two residential
properties in flood prone areas. The planning, final design phase and right-of--way acquisition of
the Central Avenue Street, Utility and Streetscape Improvement Project was completed during
2001. The Utility Department undertook a major cleaning and televising program to analyze
problem areas within the sanitary sewer system in preparation for Zone 5 and Zone 6 street work.
The Police Department's Community Policing Program continued to be an important part of our
mission during 2001 through neighborhood picnics, rental property owners meetings, the
McGruff House program, graffiti cleanup program and sector community policing. Dunng 2001,
the Police Department staffing levels increased to a point where an officer was placed in the
community policing position. This allows the officer to deal one-on-one with major crime and
other ongoing issues m our community.
The Police Department's relationships with key components of the community continue to
expand. Their continued work with the local school district, local business community, the
pastors of our community along with their support and involvement with Values First, and their
continued use of programs such as DARE and Project Safety Net have assisted in this venture.
The federal School Based Partnership grant allowed the Police Department to track assaults in
the high school and provide proactive ways to resolve and prevent assaults in the future.
During 2001, the Community Development Department completed the updating of the
Comprehensive Plan, rewriting of the Zone Ordinance, and the Master Redevelopment Plan . In
addition, one of the larger projects to be completed was that of the 22 affordable townhomes in
the City's Transition Block Redevelopment. The City received $575,000 in Metropolitan
Livable Communities Funds to assist in its construction as well as 50 units of Senior Living
Facilities.
A Commercial Revitalization Grant was awarded to the City by Anoka County. Funding was
approved in the amount of $175,000, which will be used to promote new commercial
development within the City.
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For the Future
The Public Works Department will continue with the Central Avenue Street, Utility and
Streetscape Improvement Project in 2002. This project will provide a 4.7 million dollar
investment along Central Avenue from 37~' to 43`d, including the core downtown area. In
addition, Zone 6 Street Rehabilitation is scheduled to start in 2002. This project will include
water main and storm sewer improvements as well as the street rehabilitation.
Comprehensive Plan Update
The City of Columbia Heights approved its Comprehensive Plan in June 2000 and the
Metropolitan Council officially endorsed the plan in June 2001. The Comprehensive Plan is a
document that lays out goals and policies used by City Officials to guide decision-making. It
covers many aspects of city government, including; land use, housing, public facilities,
~' transportation, parks, sidewalks and trails, population and employment, and community image.
In addition, the City Council approved the new Zoning and Development Ordinance in May
2001. This Ordinance established consistent standards and design criteria for development and
redevelopment. The Zoning Ordinance establishes appropriate uses and Zoning Districts to
maintain, enhance, and create healthy residential, commercial and industrial areas.
The Master Redevelopment Plan approved last year for the downtown of Columbia Heights
established a "Town Square Concept". The intent of the town square concept is to create a new
mixed-use district on 40~' Avenue west of Central Avenue. This, along with the Central Avenue
Street, Utility and Streetscape Improvement Project, will continue to improve the downtown area
of Columbia Heights. These plans combine new centralized civic uses, new public open space,
commercial development, and a new downtown multi-family residential development into a
revitalized center. These projects will continue throughout 2002.
Financial Information
Management of the City of Columbia Heights is responsible for establishing and maintaining an
internal control structure designed to ensure that the assets of the City are protected from loss,
theft or misuse and to ensure that adequate accounting data is compiled to allow for the
preparation of financial statements in conformity with generally accepted accounting principles.
The internal control structure is designed to provide reasonable, but not absolute, assurance that
these objectives are met. The concept of reasonable assurance recognizes that: 1) the cost of a
control should not exceed the benefits likely to be derived; and 2) the valuation of costs and
benefits requires estimates and judgments by management.
In addition, the government maintains extensive budgetary controls. The objective of these
controls is to ensure compliance with legal provisions embodied in the annual appropriated
budget approved by the City Council. Activities of the general fund and certain special revenue
funds are included in the amiual appropriated budget. The level of budgetary control and the
level at which expenditures cannot legally exceed the appropriated amount is at the fund level.
As demonstrated by the statements and schedules included in the financial section of this report,
the City continues to meet its responsibility for sound financial management.
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General Government Functions
Revenues for City government functions (General, Special Revenue, Debt Service and Capital
Project Funds) during 2001 totaled $16,133,217, which is an increase of 7% from 2000.
Property taxes received for the City produced 30% of general revenues in 2001 compared to 32%
in 2000. The amount of revenues from various sources and their changes from last year are
shown below:
evenue Source
2001
Amount
of 'T'otal Amount of
Increase
(Decrease)
from 2000
Taxes $ 4,878,197 30% $ 68,239
Special Assessments 628,222 4% 180,023
Licenses and permits 292,744 2% 24,730
Intergovernmental 6,597,650 41 % 502,844
Charges for Services 1,191,165 7% 88,916
Fines and forfeitures 87,760 1% (2,458)
Investment Income 987,643 6% (203,531)
Other revenue 1,469,836 9% 281,847
Total Revenues $ 16,133,217 100% $ 940,610
The increase in taxes is due primarily to increased current ad valorem.
The increase in special assessments is due to the Zone 4 & Zone 5 Street Improvement levy and the
payment of those assessments.
The increase in intergovernmental revenue is due to an increase in grants or aid received from;
Anoka County Community Development Block Grant, Housing and Urban Development Operating
Subsidy, Municipal State Aid Construction, and Metropolitan Living Communities Grant.
The increase in charges for services is due to an increase in adminstrative fees from the Multifamily
and Healthcare Facilities Revenue Bonds.
The decrease in investment income is due to the decrease in the fair value of the City's investments at
12/31/01. This decrease relates primarily to the government securities for which the principal remains
intact. It is the City's policy to hold government securities until maturity. Therefore, unless the City
liquidates the investments prior to maturity, it is expected that the recovery of fair value will increase
in future periods until held investments fully mature.
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The expenditures for City general government functions (General, Special Revenue, Debt
Service, and Capital Project Funds) during 2001 total $14,148,923 which is an increase of 1%
from 2000. The total expenditures for major City functions and their changes from last year are
shown below:
Expenditures
General Government
Public Safety
Public Works
Sanitation
Parks and Recreation
Library
Other & Contingencies
Capital Outlay
Debt Service
Amount of
Increase
2001 (Decrease)
Amount % of Total from 2000
$ 1,485,904 11% $ (44,519)
3,140,180 22% 189,538
918,211 6% (1,517)
95,092 1 % (22,714)
1,311,661 9% 20,148
545,011 4% 24,853
1,929,582 14% (229,994)
3,542,089 25% 227,273
1.181.193 8% (52,530)
Total Expenditures $ 14,148,923 100% $ 110,538
The increase in public safety is due to an increase in police and fire expenditures primarily due to
the council approved salary increases for 2001.
The decrease in other & contingencies is primarily due to the decrease in project expenditures for
projects in the Municipal State Aid Construction Fund.
The increase in capital outlay is primarily due to expenditures in the Capital Projects Funds for
projects in 2001, the largest project being Zone 5, the Street Rehabilitation Project.
The decrease in debt service expenditures is due to decreases in interest paid on the 1991A Tax
Increment Bonds due to decreasing outstanding debt.
General Fund Balance
The fund balance of the General Fund decreased by $904,042 or 19%. The total fund balance of
$3,897,376 indicates a strong financial position. It should be pointed out, however, that this
represents working capital for general operations, which is used extensively during the first seven
months of the year until cun-ent taxes and state aids are received.
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Enterprise Operations
The City's enterprise operations are comprised of water, sewer, refuse utilities and municipal
liquor operations.
Total sales from the City's off-sale liquor locations amounted to $6,796,384 in 2001. This
resulted in a total net operating income of $459,577.
During the year, the City Council designated fiends from the water, sewer, storm sewer and liquor
funds for capital improvements.
Enterprise Information
Sewer and storm sewer utilities experienced operating income during 2001. The water and
refuse utility experienced an operating loss during the year.
The water utility fund experienced an operating loss of $130,144 for 2001.
The sewer utility fund experienced an operating income of $139,810 for 2001.
The refuse utility fund experienced an operating loss of $34,491 for 2001.
The storm sewer utility fund experienced an operating income of $85,526 for 2001.
Internal Service Funds
The City maintains five Internal Service Funds -the Central Garage Fund, the Energy
Management Fund, the Data Processing Fund, the Insurance Fund and the Compensated
Absences Fund.
The Central Garage Fund is aself-sustaining fund providing service to other departments within
the City and for which user fees are paid by the using department.
The Energy Management Fund was established to account for energy maintenance and
improvements to City buildings under aseven-year energy savings contract with Honeywell, Inc.
The Data Processing Fund was established to account for management information system costs
throughout the City.
The Insurance Fund was established at a time when the City did not carry commercial liability
insurance to pay for any claims arising during that time period. The fund is currently maintained
to account for certain costs of the City's risk management services and to build a reserve for
catastrophe losses.
The Compensated Absences Fund was established to account for terminal leave benefits for
governmental funds. This fund was established in 1996 and the related liability was removed
from the general long-term debt group to this fiord for accounting purposes.
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Trust and Agency Funds
.The Trust Fund is used to account for assets held by the City in a trustee capacity. The City has
an expendable trust fund for flex benefits.
Agency Funds are used to account for assets held by the City in an agency capacity for
individuals, private organizations, other governments, or other funds. The City has Agency
Funds for permit surcharge and escrow.
Cash Management
~ Cash temporarily idle during the year was invested in demand deposits, certificates of deposit,
obligations of the U.S. Treasury, repurchase agreements, and commercial paper. The average
yield on investments for the year was 6.73%, which includes both interest revenue of 6.26% and
the change in fair market value of those investments of .47%.
The City's investment policy is to minimize credit and market risks while maintaining a
competitive yield on its portfolio. Accordingly, deposits were either insured by federal
depository insurance or collateralized.
Debt Administration
At December 31, 2001, the City had four debt issues outstanding. These issues included
$2,619,721 of General Obligation Tax Increment Bonds, $810,000 of General Obligation
~, Improvement Bonds and $1,825,000 of General Obligation Utility Revenue Bonds.
Risk Mana ement
,~ The City maintains commercial insurance coverage for liability, property, liquor liability, and
workers' compensation. As previously stated, the City maintains an Internal Service Fund for
insurance. The Insurance Fund maintains a reserved balance to provide funds for catastrophe
losses. This fund charges individual departments for allocation of premiums and for claims
incurred. There were no significant claims pending at year-end for the City.
~• OTHER INFORMATION
Independent Audit
State Statutes require an annual audit by independent certified public accountants. The
,~ accounting firm of HLB Tautges Redpath, Ltd. was selected by the City. In addition to meeting
the requirements set forth in State Statutes, the audit was also designed to meet the requirements
of the Federal Single Audit Act of 1984 and related OMB Circular A-133. The auditor's report
on the general purpose financial statements and combining and individual fund and account
group statements and schedules is included in the Financial Section of this report.
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Awards
The Government Finance Officers' Association (GFOA) of the United States and Canada
(GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City
of Columbia Heights, Minnesota for its Comprehensive Annual Financial Report for the year
ended December 31, 2000. The Certificate of Achievement is a prestigious national award that
recognizes conformance with the highest standards for preparation of state and local government
financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an easily
readable and efficiently organized Comprehensive Annual Financial Report whose contents
conform to program standards. The CAFR must satisfy both generally accepted accounting
principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe our current
report continues to conform to the Certificate of Achievement program requirements, and we are
submitting it to the GFOA.
Acknowledgments
The preparation of the Comprehensive Annual Financial Report on a timely basis was made
possible by the dedicated service of the entire staff of the Finance Department. Each member of
the department has our sincere appreciation for the contributions made in the preparation of this
report.
In closing, without the leadership and support of the City Manager and City Council, preparation
of this report would not have been possible.
Sincerely,
William J. Elrite
Finance Director
Roxane M. Smith
Assistant Finance Director
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Certificate of
1 Achievement
for Excellence
in Financial
Keporting
Presented to
City of Columbia I-heights,
Minnesota
For its Comprehensive Annual
Financial F~eport
for the Fiscal Year Ended
December 31, 2000
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
'~ government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
,~ standards in government accounting
and financial reporting.
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II. FINANCIAL SEC'T'ION
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~ Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
INDEPENDENT AUDITOR'S REPORT
To the Honorable Mayor and
Members of the City Council
City of Columbia Heights, Minnesota
,~
We have audited the accompanying general purpose financial statements of the City of
Columbia Heights, Minnesota, as of and for the year ended December 31, 2001 as listed in
the table of contents. These general purpose financial statements are the responsibility of the
City of Columbia Heights, Minnesota's management. Our responsibility is to express an
opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the general purpose financial statements are free of material misstatement. An
audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the general purpose financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the
overall general purpose financial statement presentation. We believe that our audit provides
a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all
material respects, the financial position of the City of Columbia Heights, Minnesota, as of
December 31, 2001, and the results of its operations and the cash flows of its proprietary fund
types for the year then ended in conformity with accounting principles generally accepted in
the United States of America.
In accordance with Government Auditing Standards, we have also issued a report dated
March 14, 2002 on our consideration of the City of Columbia Heights, Minnesota's internal
control over financial reporting and on our tests of its compliance with certain provisions of
laws, regulations, contracts, and grants. That report is an integral part of an audit performed
in accordance with GovernmentAuditing Standards and should be read in conjunction with
this report in considering the results of our audit.
Our audit was performed for the purpose of forming an opinion on the general purpose
financial statements of the City of Columbia Heights, Minnesota taken as a whole. The
4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 426 7000 Fax: 651 426 5004
HLB Tautges Redpath, Ltd. is a member of ~ International. A world-wide organization o4~~ounting firms and business advisers.
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accompanying schedule of expenditures of federal awards as required by U.S. Office of
Management and Budget Circular A-133, Audits of States, Local Governments, and Non-
Profit Organizations, along with the combining, individual fund, account group financial
statements, supporting schedules and statistical information listed in the table of contents are
presented for purposes of additional analysis and are not a required part of the general
purpose financial statements of the City of Columbia Heights, Minnesota. Such information,
except for that portion marked "unaudited," on which we express no opinion, has been
subjected to the auditing procedures applied in the audit of the general purpose financial
statements and, in our opinion, is fairly stated in all material respects, in relation to the
general purpose financial statements taken as a whole.
March 14, 2002
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
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GENERAL PURPOSE FINANCIAL STATEMENTS
These general purpose financial statements are part of the Comprehensive Annual Financial
Report, presenting only aggregate data by fund type and account group, together with notes
to the financial statements, and constitutes "fair presentation in conformity with generally
' accepted accounting principles."
It is felt that these general purpose financial statements will be a benefit to users requiring
' less detailed information about our City's finances.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED BALANCE SHEET -
ALL FUND TYPES AND ACCOUNT GROUPS
December 31, 2001
With Comparative Totals For December 31, 2000
Assets
Cash and investments
Receivables:
Accounts
Special assessments
Taxes
Interest
Loans
Due from other governmental units
Due from other funds
Prepayments
Inventory, at cost
Real estate held for resale
Fixed assets, net of accumulated depreciation
Other debits:
Amount available in debt service funds
Amount to be provided for retirement
of general long-term debt
Total assets
Govennnental Fund Types
Special Debt Capital
General Revenue Service Project
$3,767,398 $3,154,645 $2,612,186 $8,357,242
6,324 114,562 - -
- - - 821,162
126,290 5,370 20,198 -
57,414 46,696 26,326 76,536
- 22,104 - -
63,386 416,468 - -
161,536 854,379 57,706 411,928
7,003 3,092 - -
- 290,652 - -
$4,189,351 $4,907,968 $2,716,416 $9,666,868
The accompanying notes are an integral part of these financial statements.
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Statement 1
Page 1 of 2
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Proprietary Fiduciary
Fund T ypes Fund Type Account Groups Totals
Internal Tnist and General General Long- (Memorandum Only)
Enterprise Service Agency Fixed Assets Term Debt 2001 2000
' $5,182,517 $1,682,345 $46,380 $ - $ - $24,802,713 $22,869,895
877,606 2,631 - - - 1,001,123 982,010
821,162 724,838
- _ - - = 151,858 194,559
78,294 22,508 372 - - 308,146 235,330
_ _ _ _ _ 22,104 75,373
' 248,335 - - - = 728,189 1,094,594
1,210,898 - - - 2,696,447 2,998,051
- 84,276 - - - 94,371 175,081
907,023 56,110 = 963,133 711,125
= = 290,652 321,561
7,070,644 269,680 - 23,350,810 - 30,691,134 29,201,859
_ _ _ - 1,710,716 1,710,716 1,546,331
_ _ _ - 4,455,093 4,455,093 5,186,888
$15,575,317 $2,117,550 $46,752 $23,350,810 $6,165,809 $68,736,841 $66,317,495
The accompanying notes are an integral part of these financial statements.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA '
COMBINED BALANCE SHEET -
ALL FUND TYPES AND ACCOUNT GROUPS
December 31, 2001
With Comparative Totals For December 31, 2000
Liabilities, Equity and Other Credits
Liabilities:
Accounts payable
Claims payable
Accrued salaries and withholdings payable
Contracts payable -retained percentage
Due to other governmental units
Due to other funds
Deferred revenue
Accrued interest payable
Accreted interest payable
Deposits
Insurance and taxes in escrow
Bonds payable
Compensated absences payable
Other liabilities
Total liabilities
Equity and other credits:
Contributed capital
Investment in general fixed assets
Retained earnings:
Reserved:
Reserved for insurance
Reserved for capital improvements
Unreserved
Fund balance (deficit):
Reserved:
Reserved for prepayments
Reserved for real estate held for resale
Reserved for program expendihires
Unreserved:
Designated for subsequent years' expenditures
Designated for working capital
Designated for maintenance
Designated for debt service
Designated for capital improvements
Designated for interest rate subsidy
Undesignated
Total equity and other credits
Total liabilities, equity and other credits
Governmental Fund Types
Special
Debt
Capital '
General Revenue Service Project
$67 167 $105 714 $82 835 $48,974
57,087 7,077 - 2,389 ,
- 10,145 - 28,869
90,244 118,285 - -
- 183,857 912,084 1,079,328
77,177
320,307
10,781
818,443 '
-300 20,652 = _ '
- - - - 1
291,975 766,037 1,005,700 1,978,003
7,003 3,092 - -
- 290,652 - -
- 657,377 - -
- 478,758 - -
3,700,506 235,447 - -
- 71,191 - -
- - 1,768,375 -
140,052 - - 3,650,603
49,815 2,405,414 (57,659) 4,038,262
3,897,376 4,141,931 1,710,716 7,688,865
$4,189,351 $4,907,968 $2,716,416 $9,666,868
The accompanying notes are an integral part of these financial statements.
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Statement 1
Page 2 of 2
Proprietary Fiduciary
Fund Types __ Fund Type Account Groups
Internal Trust and General General Long-
Enterprise Service Agency Fixed Assets Teim Debt
'
$234,524 $22,355 $10,760 $ - $ -
' 68,109 30,896 = _ -
223,506 - 1,313 - -
521,178 = - = =
30,130 - - - -
- - - - 2,736,088
' 3,744 = 4,350 = _
1,825,000 - - - 3,429,721
509,943 - -
=
3,835 _
2,906,191 563,194 20,258 0 6,165,809
985,214 188,849 - - -
- - - 23,350,810 -
- 512,682 - - -
2,662,829 45,448 - - -
9,021,083 807,377 - - -
Totals
(Memorandum Only)
2001 2000
$572,329
165,558
39,014
433,348
2,696,447
1,226,708
30,130
2,736,088
29,046
5,254,721
509,943
3,835
13.697.167
$770,500
61,495
169,851
191,760
312,593
2,998,051
1,142,364
31,763
2,393,498
72,786
149
6,274,721
474,059
3,411
14,897,001
1,174, 063
23,350,810
512,682
2,708,277
9,828,460
10,095
290,652
657,377
- - - - - 478,758
3,935,953
- - - - - 71,191
_ _ _ = 1,768,375
3,790,655
- - 26,494 - - 6,462;326
12,669,126 1,554,356 26,494 23,350,810 0 55,039,674
$15,575,317 $2,117,550 $46,752 $23,350,810 $6,165,809 $68,736,841
1,239,292
22,201,901
789,591
3,906,928
7,922,872
67,476
321,561
604,483
944,385
3,833,012
707,438
1,615,696
1,200,379
25,000
6,040,480
51,420,494
$66,317,495
The accompanying notes are an integral part of these financial statements.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Revenues:
Taxes
Special assessments
Licenses and pemuts
Intergovernmental
Charges for services
Fines and forfeitures
Investment income:
Interest and dividends
Change in fair value
Other revenues
Total revenues
Expenditures:
Current:
General government
Public safety
Public works
Sanitation
Parks and recreation
Library
Other
Contuigencies
Capital outlay
Debt service
Total expenditures
Revenues over (under) expenditures
Governmental Fund Types
Special
General Revenue
$2,954,511 $760,774
292,744 -
3,660,019 2,555,864
390,492 800,673
87,760 -
254,660 207,836
19,113 15,544
21,372 156,382
7,680,671 4,497,073
1,485,904 -
3,140,180 -
918,211 -
95,092 -
1,184,210 127,451
- 545,011
- 1,925,660
3,922 -
247,025 579,974
7,074,544 3,178,096
606,127 1,318,977
Other financing sources (uses):
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance -January 1
Fund balance -December 31
429,968 354,534
(1,940,137) (1,745,910)
(1,510,169) (1,391,376)
(904,042) (72,399)
4,801,418 4,214,330
$3,897,376 $4,141,931
The accompanying notes are an integral part of these financial statements.
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Statement 2
Fiduciary
Governmental Fund Types Fund Type
Debt Capital Expendable Totals (Memorandum Only)
Service Project Tnist 2001 2000
$1,162,912 $ - $ - $4,878,197 $4,809,958
= 628,222 - 628,222
292,744 448,199
268,014
- 381,767 - 6,597,650 6,094,806
_ - 49,143 1,240,308 1,135,145
' _ _ - 87,760 90,218
116,771 339,475 1,651 920,393 840,512
' 8,764 25,480 124 69,025 352,949
1,292,082 1,469,836 1,187,989
1,288,447 2,667,026 50,918 16,184,135 15,227,790
- 1,485,904 1,530,423
= _ 3,140,180 2,950,642
_ _ - 918,211 919,728
_ _ _ 95,092 117,806
_ - 1,311,661 1,291,513
= 545,011 520,158
- - 48,400 1,974,060 2,193,014
- 3,922 -
' _ 2,715,090 = 3,542,089 3,314,816
1,181,193 - - 1,181,193 1,233,723
1,181,193 2,715,090 48,400 14,197,323 14,071,823
'
107,254 (48,064) 2,518 1,986,812 1,155,967
1,001,359 3,154,699 - 4,940,560 2,923,188
(944,228) (191,625) - (4,821,900) (2,702,977)
57,131 2,963,074 0 118,660 220,211
164,385 2,915,010 2,518 2,105,472 1,376,178
1,546,331 4,773,855 23,976 15,359,910 13,983,732
~ $1,710,716 $7,688,865 $26,494 $17,465,382 $15,359,910
The accompanying notes are an integral part of these ~nanncial statements
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
GENERAL AND SPECIAL REVENUE FUND TYPES
For The Year Ended December 31, 2001
General
Over
(Under)
Budget Actual Budget
Revenues:
Taxes $2,958,490 $2,954,511 ($3,979)
Licenses and permits 274,500 292,744 18,244
Intergovernmental 3,636,386 3,660,019 23,633
Charges for services 389,900 390,492 592
Fines and forfeits 110,000 87,760 (22,240)
Investment income:
Interest and dividends 200,000 254,660 54,660
Change in fair value - 19,113 19,113
Other revenues 11,990 21,372 9,382
Total revenues 7,581,266 7,680,671 99,405
Expenditures:
Current:
General government 1,638,647 1,485,904 (152,743)
Prrblic safety 3,283,585 3,140,180 (143,405)
Public works 1,171,843 918,211 (253,632)
Sanitation 140,006 95,092 (44,914)
Parks and recreation 1,335,619 1,184,210 (151,409)
Library - - -
Other - - -
Contingencies - 3,922 3,922
Total current expenditures 7,569,700 6,827,519 (742,181)
Capital outlay 65,630 247,025 181,395
Total expenditures 7,635,330 7,074,544 (560,786)
Revenues over (under) expendihires (54,064) 606,127 660,191
Other financing sources (uses)
Operating ri-ansfers in 429,968 429,968 -
Operating transfers (out) (1,932,757) (1,940,137) (7,380)
Total other financing sources (uses) (1,502,789) (1,510,169) (7,380)
Net increase (decrease) in fiord balance ($1,556,853) (904,042) $652,811
Fund balance -January 1 4,801,418
Fund balance -December 31 $3,897,376
The accompanying notes are an integral part of these financial statements.
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Statement 3
' Totals (Memorandum Only)
Special Revenue 2001
Over
(Under)
Budget Actual Budget Budget
$761,814 $760,774 ($1,040) $3,720,304
_ _ _ 274,500
376,011 2,222,693 1,846,682 4,012,397
621,328 658,548 37,220 1,011,228
_ _ _ 110,040
60,100 122,272
-
6,650 9,175
90,865
1,825,903 3,864,327
- -
' 569,107 545,011
1,312,839 1,713,050
' 1,881,946 2,258,061
1,599,910 507,055
3,481,856 2,765,116
1
953
655 211
1
099
,
)
(
, ,
,
' 281,112 347,154
(970,267) (976,782)
(689,155) (629,628)
($2,345,108) 469,583
1
1,656,109
$2,125,692
62,172 260,100
9,175 -
84,215 18,640
2,038,424 9,407,169
(24,096)
400,211
376,115
(1,092,855)
(716,740)
2,755.164
1,638,647
3,283,585
1,171,843
140,006
1,335,619
569,107
1,312,839
9,451,646
1,665,540
11,117,186
(1,710,017)
66,042 711,080
(6,515) (2,903,024)
59,527 (2,191,944)
$2,814,691 ($3,901,961)
Actual
$3,715,285
292,744
5,882,712
1,049,040
87,760
376,932
28,288
112,237
11,544,998
1,485,904
3,140,180
918,211
95,092
1,184,210
545,011
1,713,050
3,922
9,085,580
754,080
9,839,660
Over
(Under)
Budget
($5,019)
18,244
1,870,315
37,812
(22,240)
116,832
28,288
93,597__
2,137,829
(152,743)
(143,405)
(253,632)
(44,914)
(151,409)
(24,096)
400,211
3,922
(366,066)
(911,460)
(1,277,526)
1,705,338 3,415,355
777,122
(2,916,919)
(2,139,797)
(434,459)
66,042
(13,895)
52,147
$3,467,502
6.457.527
$6,023,068
The accompanying notes are an integral part of these financial statements.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA "
COMBINED STATEMENT OF REVENUES, EXPENSES AND Statement 4
CHANGES IN RETAINED EARNINGS
PROPRIETARY FUND TYPES
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Operating revenues:
Charges for services
Charges for sales
Total operating revenues
Operating expenses:
Costs of sales, services, and goods sold
Operating expense
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
Change in fair value
Intergovernmental
Miscellaneous revenues
Interest expense
Interest and fiscal charges
Miscellaneous expenses
Total nonoperating revenues (expenses)
Net income (Ions} before operating h•ansfers
Operating transfers:
Operating transfers in
Operating transfers (out)
Total operating transfers
Net income (loss)
Credit for depreciation on contributed assets
Net increase (decrease) in retained earnings
Retained earnings -January 1
Retained earnings -December 31
Internal Totals
Enterprise Service (Memorandum Only)
Funds Funds 2001 2000
$2,682,370 $694,126 $3,376,496 $3,311,685
8,187,836 66,508 8,254,344 7,843,622
10,870,206 760,634 11,630,840 11,155,307
8,958,226 896,531 9,854,757 9,193,836
1,048,677 334,192 1,382,869 1,012,436
343,025 65,003 408,028 301,102
10,349,928 1,295,726 11,645,654 10,507,374
520,278 (535,092) (14,814) 647,933
349,731 99,835 449,566 472,809
26,063 7,493 33,556 185,445
58,290 - 58,290 144,713
47,929 3,177 51,106 52,430
- - - (1,042)
(73,126) - (73,126) (71,608)
(21,119) - (21,119) (36,622)
387,768 110,505 498,273 746,125
908,046 (424,587) 483,459 1,394,058
2,634,606 319,000 2,953,606 1,446,395
(2,978,266) (94,000) (3,072,266) (1,666,606)
(343,660) 225,000 (118,660) (220,211)
564,386 (199,587) 364,799 1,173,847
65,229 - 65,229 65,229
629,615 (199,587) 430,028 1,239,076 i
11,054,297 1,565,094 12,619,391 11,380,315
$11,683,912 $1,365,507 $13,049,419 $12,619,391
The accompanying notes are an integral part of these financial statements. '
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINED STATEMENT OF CASH FLOWS
PROPRIETARY FUND TYPES
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Statement 5
Internal Totals
Enterprise Service (Memorandum Only)
Funds Funds 2001 2000
Cash flows from operating activities:
I Cash received from customers $10,548,722 $797,543 $11,346,265 $11,433,746
Cash paid to supp]iers for goods and services (5,835,134) (1,037,710) (9,872,844) (9,162,844)
Cash payments to employees for services (1,107,752) (274,883) (1,382,635) (1,244,846)
Miscellaneous revenues 106,219 5,798 112,017 194,522
Miscellaneous expenses (21,119) (21,119) (36,622)
Net cash flows from operating activities 690,936 (509,252) 181,684 1,183,956
1 Cash flows from noncapital financing activities:
Operating transfers in
Operating transfers (out)
Net cash flows from noncapital financing activities
Cash tows from capital and related financing activities:
Acquisition of fixed assets
Disposition of fixed assets
Principal payments -bonds
Urteres[ expense
Interest and fiscal charges
Net cash flows from capital and related financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) [o net
cash flows from operating activities:
Operating income (loss)
Adjustments to reconcile operating income (loss) to net cash flows
from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease accounts receivable
(Increase) decrease due from otlrer governmental units
(Increase) decrease due from other funds
(Increase) decrease prepayments
(Increase) decrease inventory, at cost
Increase (decrease) accounts payable
Increase (decrease)in claims payable
Increase (decrease) accrued salaries and withholdings payable
Increase (decrease) in contracts payable -retained percentage
Increase (decrease) due to other governmental units
Increase (decrease) due to other fiords
Increase (decrease) capitalleasepayable
Increase (decrease) accrued interest payable
Total adjustments
Net cash flows from operating activities
2,634,606 319,000 2,953,606 1,446,395
(2,978,266) (94,000) (3,072,266) (1,666,606)
(343,660) 225,000 (118,660) (220,211)
(916,276) (36,236) (952,512) (791,612)
204,117 - 204,117 -
(110,000) - (110,000) -
(1,042)
(74,759) - (74,759) (95,641)
(896,918) (36,236) (933,154) (888,295)
331,841 97,978 429,819 474,142
26,063 7,493 33,556 185,445
357,904 105,471 463,375 659,587
(191,738) (215,017) (406,755) 735,037
5,374,255 1,897,362 7,271,617 6,536,580
$5,182,517 $1,682,345 $6,864,862 $7,271,617
$520,278 ($535,092) ($14,8]4) $647,933
106,219 3,177 109,396 197,143
(21,119) - (21,119) (36,622)
343,025 65,003 408,028 301,102
30,491 3,646 34,137 (58,855)
(985) - (985) 61,919
(350,990) - (350,990) 272,754
15,865 7,464 23,329 (49,366)
(243,872) (8,136) (252,008) 9,785
(81,408) (25,328) (106,736) (98,938)
- (61,495) (61,495) (138,505)
(26,603) 41,509 14,906 22,758
(131,341) - (131,341) 13,923
1 11,322 - ] 11,322 (2,996)
420,054 - 420,054 101,124
- - - (58,907)
- - - (296)
170,658 25,840 196,498 536,023
$690,936 ($509,252) $181,684 $1,183,956
The accompanying notes are an integral part of these financial statements.
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1 CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
' Note 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
I The City of Columbia Heights was incorporated in 1898. The City is governed by a Council composed of
an elected mayor and four councilmembers. The Council exercises legislative authority and determines all
matters of policy. The Manager, who is appointed by the Council, is responsible for the proper
' administration of all affairs relating to the City.
The financial reporting policies of the City conform to generally accepted accounting principles. The
following is a summary of the significant policies.
A. FINANCIAL REPORTING ENTITY
The component units discussed below are included in the City's reporting entity because of the
significance of their operational or financial relationships with the City.
' The City of Columbia Heights has two component units -the Housing and Redevelopment
Authority (HRA) and the Economic Development Authority (EDA). The HRA and the EDA are
considered component units because the governing boards are substantively the same as that of the
City and because the City is in a relationship of financial benefit or burden with each of the
entities.
The financial position and results of operations of the HRA and the EDA component units are
presented using the blended method. Blended component units, although legally separate entities,
are, in substance, part of the City's operations and as such are reported as Special Revenue Funds
and Capital Project Funds. The component units include Governmental Funds using the modified
accrual basis of accounting. Separate financial statements for the HRA and EDA are not prepared.
' B. BASIS OF PRESENTATION -FUND ACCOUNTING
The accounts of the City of Columbia Heights are organized on the basis of funds and account
' groups, each of which is considered a separate accounting entity. The operations of each fund are
accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities,
fund equity, revenues, and expenditures.
' Government resources are allocated to and accounted for in individual funds based upon the
purpose for which they are to be spent and the means by which spending activities are controlled.
The various funds and account groups are grouped in this report into seven generic fund types,
three broad fund categories, and two account groups. A description of the fund types and account
groups used by the City follows.
' 37
CITY OF COLUMBIA HEIGHTS, MINNESOTA '
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
,
GOVERNMENTAL FUND TYPES
General Fund -The General Fund is the general operating fund of the City. It is used to account '
for all financial resources except those required to be accounted for in another fund.
Special Revenue Funds -Special Revenue Funds are used to account for the proceeds of specific ,
revenue sources (other than expendable trusts or major capital projects) that are legally restricted to
expenditures for specified purposes.
Debt Service Funds -Debt Service Funds are used to account for the accumulation of resources '
for, and the payment of all general long-term debt principal, interest, and related costs.
Capital Project Funds -Capital Project Funds are used to account for financial resources to be used '
for the acquisition or construction of major facilities, other than those financed by Proprietary
Funds.
PROPRIETARY FUND TYPES '
Enterprise Funds -Enterprise Funds are used to account for operations that are financed and
operated in a manner similar to private business enterprises -where the intent of the governing
body is that the costs of providing goods or services to the genera] public on a continuing basis be
financed or recovered primarily through user charges.
Internal Service Funds -Internal Service Funds are used to account for the costs of providing '
goods or services to other departments or agencies of the City. Charges to other City departments
are made to support these activities.
FIDUCIARY FUNDS
Agency Funds -Agency Funds are used to account for assets held by the City as an agent for t
individuals, private organizations, other governmental units, or other funds. Agency Funds are
custodial in nature (assets equal liabilities) and do not involve measurement of results of
operations.
Trust Funds -Trust Funds are used to account for assets held by the City in a trustee capacity. ,
ACCOUNT GROUPS ,
General Fixed Assets Account Group -This account group is used to account for all of the fixed
assets of the Governmental Fund Types. '
General Long-Term Debt Account Group -This account group is used to account for all of the
City's long-term obligations, other than those liabilities of Proprietary Fund Types.
38 '
r CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
' December 31, 2001
C. BASIS OF ACCOUNTING
Basis of accounting refers to the time at which revenues and expenditures are recognized in the
accounts and reported in the financial statements, regardless of the measurement focus applied.
All Governmental, Agency and Expendable Trust Funds are reported on the modified accrual basis
of accounting. Generally, only current assets and current liabilities are included in these funds.
Governmental and Expendable Trust Funds use the "financial flow" measurement focus.
Consequently, their revenues are recognized when they become measurable and available as net
current assets. Available means collectible within the current period or soon enough thereafter to
be used to pay liabilities of the current period. Revenue sources susceptible to accrual include
property taxes, intergovernmental revenue, and investment income.
Expenditures are recognized under the modified accrual basis of accounting when a liability is
incurred, except for principal and interest on general long-term obligations which are recognized
when due. Compensated absences are considered expenditures when paid to employees.
Proprietary Funds are accounted for using the "capital maintenance" measurement focus and are
reported on the accrual basis of accounting. Revenues are recognized when they are earned and
expenses are recorded at the time liabilities are incurred. Governmental Accounting Standards
Board (GASB) Statement #20, Accounting and Financial Reporting for Proprietary Funds and
Other Governmental Entities that Use Proprietary Funds, provides proprietary activities with a
choice of authoritative guidance issued after November 30, 1989. The City of Columbia Heights
has elected to follow GASB pronouncements exclusively after that date.
D. BUDGETARY DATA
The City Manager submits to the City Council a proposed operating budget for the fiscal year
commencing on January 1 of the following year. At least one special Council meeting is
conducted to obtain public comments as required by the State Truth in Taxation Law.
The City Council annually adopts budgets prior to January 1 for the General and certain Special
Revenue Funds. The budgets are prepared by fund, function, and activity. The budgets are
adopted on a basis consistent with generally accepted accounting principles and all appropriations
lapse at the end of the budget year to the extent that they have not been expended. Total
expenditures appropriated in the budget resolution may not legally exceed the estimated revenues
available from various sources.
Formal budgetary integration is employed as a management control device during the year.
Budget revisions between functions or activities may be made by the City Manager. Budget
revisions at the fund level are authorized by the City Council in accordance with the City Charter
at the request of the City Manager. The legal level of budgetary control is therefore at the fund
level.
The City does not use encumbrance accounting.
' 39
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
Amounts shown in the financial statements represent the original budgeted amounts and the
following increases in appropriations:
General Fund $1,545,756
Special Revenue Fund:
Parkview Villa South 700,000
Total $2,245,756
The City did not budget for all Special Revenue Funds and, accordingly, the applicable columns of
the Combined Statement of Revenues, Expenditures, and Changes in Fund Balance -Budget and
Actual excludes amounts relating to the unbudgeted funds. A reconciliation of actual results for
budgeted and unbudgeted Special Revenue Funds follows:
Special Revenue Funds:
Budgeted funds
Unbudgeted funds:
Police/Fire Contingency
Cops MORE 96 Grant
Juvenile Justice Grant
Local Law Enforcement Block Grant
Cops Overtime Grant
Cops School Partnership Grant
Recreation Contributed Projects
Contributed Projects
Special Projects
Pazking Ramp
Confiscated Property
Housing Mortgage
MIF Medtronics
CHASE
EDA: Section 8
Total Special Revenue Funds
Fund Balance Financing Fund Balance
December 31, Total Total Sources December 31,
2000 Revenues Expenditures (Uses) 2001
$1,656,109 $3,864,327 $2,765,116 ($629,628) $2,125,692
924,562 165,445 111,249 (500,000) 478,758
364 11,355 15,192 3,787 314
1,169 8,48] 9,579 1,071 1,142
6,757 34,567 32,577 2,522 11,269
- 525 525 - -
- 50,956 50,956 - -
47,110 35,975 29,864 - 53,221
34,475 19,600 19,993 - 34,082
182,905 141,069 25,000 - 298,974
686,052 17,721 - - 703,773
3,255 9,902 2,784 - 10,373
486,502 2,559 - - 489,061
259,853 9,275 - (269,128) -
20,542 121,920 105,782 - 36,680
(95,325) 3,396 9,479 - (101,408)
$4,214,330 $4,497,073 $3,178,096 ($1,391,376) $4,141,93]
40
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
E. ASSETS, LIABILITIES, AND FUND EQUITY ACCOUNTS
ASSETS
Cash and Investments -Cash balances from all funds of the City are combined and invested to the
extent available in allowable investments. Investments are stated at fair value, based upon quoted
market prices. Investment income is allocated to the individual funds on the basis of applicable
cash balance participation by each fund using an average of monthly beginning cash and
investment balances.
Special Assessments Receivable -Special assessments represent the financing for public
improvements paid for by benefiting property owners. These assessments are recorded as
receivables upon certification of each project. The corresponding revenue from the delinquent
(unremitted) and deferred (certified but not yet levied) special assessments receivable is deferred
until the year it becomes available (collected within 60 days of year-end).
Inventories -Inventories are valued at cost, which approximates market, using the first-in, first-out
basis.
Real Estate Held for Resale -Real estate is valued at the lower of cost or market.
Fixed Assets:
General Fixed Assets Account Group -All purchased fixed assets are valued at historical cost or
estimated historical cost. The costs of property, plant, and equipment are accounted for as current
expenditures of the Governmental Fund Types in the year purchased. The City has elected not to
record infrastructure fixed assets in its account records.
No depreciation has been provided on general fixed assets.
Proprietary Fund Types -Fixed assets of the Proprietary Funds are stated at historical cost,
estimated historical cost, or in the case of contributions, at fair market value at the time received.
Depreciation has been provided using the straight-line method over the estimated useful lives of
assets as follows:
Buildings 40 - 50 years
Machinery and equipment 3 - 20 years
Improvements 5 - 20 years
Distribution system 50 -100 years
Depreciation on contributed assets charged to operations is closed to the contributed equity
account.
41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
,
T .T ARTT .TTTF.4
Long-term liabilities expected to be financed from Governmental Funds are accounted for in the
General Long-Term Debt Account Group, not in the Governmental Funds.
The liability for the vested portion of accumulated vacation and sick leave for Governmental Funds
is recorded in the Compensated Absences Internal Service Fund. Vested or accumulated vacation
leave of Proprietary Funds is recorded as an expense and liability of those funds as the benefits
accrue to employees. No liability is recorded for nonvesting accumulating rights to receive sick ,
pay benefits. However, a liability is recognized for that portion of accumulating sick leave benefits
that it is estimated will be taken as "terminal leave" prior to retirement.
FUND EQUITY '
Contributed capital is recorded in Proprietary Funds that have received capital grants or
contributions from developers, customers, or other funds.
Fund balance accounts are subdivided:
Reserved fund balance accounts indicate that portion of fund equity which has been legally
segregated for specific purposes or is not appropriable for expenditures.
Unreserved designated fund balance accounts indicate that portion of fund equity that the City has ,
set aside for planned future projects.
Unreserved undesignated fund balance accounts indicate that portion of fund equity which is ,
available for budgeting and expending in future periods.
F. REVENUES AND EXPENDITURES '
REVENUES
Property Taxes -Property tax levies are set by the City Council and certified to Anoka County in
December (levy/assessment date) for collection the following year. In Minnesota, counties act as
collection agents for all property taxes. The County spreads the levies over all taxable property in
the City. Such taxes become receivables of the City and attach an enforceable lien on taxable
property within the City as of January 1.
Property taxes are payable in equal installments by property owners to the County as follows:
Personal Property -February 28 and June 30
Real Property -May 15 and October 15
42 ,
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
i
The County remits the collections to the City and other taxing districts four times a year, on or
before January 25, April 19, July 5, and December 4.
Unpaid taxes at December 31 become delinquent and are classified in the financial statements as
delinquent taxes receivable.
Property taxes are recognized as revenue to the extent collected in the current period. Portions
paid by the State in the form of State paid tax credits are included in intergovernmental revenues.
That portion of property taxes receivable but not available (not collected within 60 days of year-
end) is recorded as deferred revenue and will be recognized as revenue in the fiscal year that it
becomes available.
Intergovernmental Revenues -Intergovernmental revenues are reported using the guidelines of
legal and contractual requirements of the individual programs.
Other Revenues -Other revenues, such as licenses and permits, fees for services, fines and forfeits,
and miscellaneous revenue, are recognized when received in cash because they generally are not
measurable until received. Investment income is recognized as earned since it is measurable and
available.
e EXPENDITURES
Expenditure recognition for Governmental Fund Types includes only amounts represented by
current liabilities.
G. TOTAL COLUMNS ON COMBINED STATEMENTS
Total columns on the combined statements are captioned "Totals (Memorandum Only)" to indicate
that they are presented only to facilitate financial analysis. Data in these columns does not present
cash flow or results of operations in conformity with generally accepted accounting principles nor
is such data comparable to a consolidation. Interfund eliminations have not been made in the
aggregation of these data.
H. COMPARATIVE DATA
Comparative total data for the prior year has been presented in the accompanying financial
' statements to provide an understanding of changes in the City's financial position and operations.
Comparative data for each fund type has not been presented in the combined statements since their
inclusion could make the statements unduly complex and difficult to read.
I. STATEMENT OF CASH FLOWS
For purposes of the Statement of Cash Flows, the City considers all highly liquid debt instruments
' with an original maturity of three months or less to be cash equivalents. All of the Proprietary
Funds' equity in the City-wide cash and investment management pool is considered to be cash
equivalents.
43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
J. USE OF ESTIMATES
The preparation of financial statements in accordance with generally accepted accounting
principles (GAAP) requires management to make estimates that affect amounts reported in the
financial statements during the reporting period. Actual results could differ from such estimates.
Note 2 DEPOSITS AND INVESTMENTS
The City maintains a cash and investment pool that is available for use by al] funds of the City. Each fund
type's portion of this pool is displayed on the combined balance sheet as "Total Cash and Investments." An
indication of the level of risk assumed by the City at year-end is categorized as follows for the City's cash
and investments.
DEPOSITS
In accordance with Minnesota Statutes, the City maintains deposits at depository banks authorized by the
City Council.
Minnesota Statutes require that all deposits be protected by insurance, surety bond, or collateral. The
market value of collateral pledged must equal 110% of the deposits not covered by insurance or bonds
(140°Io in the case of mortgage-backed collateral).
Authorized collateral includes the legal investments described below, as well as certain first mortgage notes,
and certain other state or local government obligations. Minnesota Statutes require that securities pledged
as collateral be held in safekeeping by the City or in a financial institution other than that furnishing the
collateral.
Deposits include checking accounts, savings accounts, and certificates of deposit. At December 31, 2001,
the market value of the City's deposits was $3,019,098 and the bank balance was $3,495,782. The entire
bank balance was insured or collateralized by securities held by the City's agent in the City's name.
INVESTMENTS
The City may also invest idle funds as authorized by Minnesota Statutes as follows: direct obligations or
obligations guaranteed by the United States or its agencies, its instrumentalities, or organizations created by
an act of congress, excluding mortgage-backed securities defined as high risk; shares of investment
companies registered under the Federal Investment Company Act of 1940 and whose only investments are
in securities described above, general obligation tax-exempt securities, or repurchase or reverse repurchase
agreements; general obligations of the State of Minnesota or any of its municipalities; bankers' acceptances
of United States' banks eligible for purchase by the Federal Reserve System; commercial paper issued by
United States' corporations or their Canadian subsidiaries, of the highest quality, and maturing in 270 days
or less; repurchase or reverse repurchase agreements with banks that are members of the Federal Reserve
System with capitalization exceeding $10,000,000, a primary reporting dealer in U.S. government securities
44
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
to the Federal Reserve Bank of New York, or certain Minnesota securities broker-dealers; and future
contracts sold under authority of Minnesota Statutes Section 471.56, Subdivision 5.
As allowed by authorized investment laws, a portion of the City's investment portfolio is invested in
collateralized mortgage obligations which are a form of "derivative" investments. Essentially, these
investments can be described as having a variable rate with a guaranteed return of principal. The City
invests in these investments for purposes of portfolio diversification.
The City's investments are categorized to give an indication of the level of custodial credit risk assumed at
year-end. Category 1 includes investments that are insured or registered or for which the securities are held
by the City or its agent in the City's name. Category 2 includes uninsured and unregistered investments for
which the securities are held by the counterparty's trust department or agent in the City's name. Category 3
I includes uninsured and unregistered investments for which the securities are held by the counterparty or by
its trust department or agent but not in the City's name.
Investment balances at December 31, 2001 are as follows:
U.S. Government Securities
(including securities insured
by the U.S. Government)
Shared investment pools
Total investments
Deposits
Cash on hand
Total cash and investments
Carrying
Custodial Credit Risk Category Amount At
1 2 3 Fair Value
$18,718,573 $ - $ - $18,718,573
3,060,092
21,778,665
3,019,098
4,950
$24,802,713
45
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
Note 3 LEGAL COMPLIANCE/BUDGETS
Total actual expenditures exceeded budgeted expenditures (appropriations) in the following funds for 2001:
Budgeted Actual Over
Expenditures Expenditures Budget
Special Revenue Funds:
Housing and Redevelopment Authority $ - $4,223 $4,223
EDA:
Anoka County CDBG 249,011 499,279 250,268
Administration 96,764 428,680 331,916
Parkview Villa South 157,775 169,493 11,718
Expenditures in the Housing and Redevelopment Authority Fund are over budget by $4,223 due to the
discounting of mortgage loans sold. This was not included in the 2001 budget.
Expenditures in the Anoka County CDBG Fund exceed budget by $250,268 due primarily to payments for
the Transition Block Project.
Expenditures in the EDA Administration Fund exceed budget by $331,916 due to payments for the
Transition Block Project.
Expenditures in the Parkview Villa South Fund exceed budget by $11,718 due to payments for the new
HAP software.
46
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
Note 4 INTERGOVERNMENTAL RECEIVABLES
Intergovernmental receivables at December 31, 2001 presented as due from othe r governmental units are
composed of the following:
General Fund:
I
ISD #13 $28,174
Anoka County 30,239
City of Hilltop 4,385
City of Saint Anthony 294
City of Minneapolis 294
Total General Fund 63,386
Special Revenue Funds:
Municipal State Aid -State of Minnesota 266,701
Juvenile Justice Grant -State of Minnesota 1,257
COPS School Partnership Grant -Federal -Dept of Justice 520
CHASE Grant -State of Minnesota 10,933
EDA (Component Unit):
Anoka County CDBG -Anoka County 118,057
EDA Administration -Metropolitan Council 19,000
Total Special Revenue Funds
~ 416,468
I Ente rise Funds:
Sewer -Metropolitan Council Environmental Services 220,962
Sewer -City of Hilltop 4,672
Sewer -State of Minnesota 3,327
Refuse -Anoka County 17,762
' Liquor -State of Minnesota 1,612
Total Enterprise Funds 248,335
L Total intergovernmental receivables $728,189
47
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
INTERCEPTOR ACQUISITION CONTRACT RECEIVABLE
As of January 1, 1996, the Metropolitan Council (MCES) assumed ownership of an existing
interceptor pursuant to an agreement with the City of Hilltop regarding usage of interceptors
owned and maintained by the City of Columbia Heights. The MCES acquired the interceptor at a
cost of $330,413.72. This amount is being amortized through current value payments from MCES
over a 15-year period with interest at 4%.
As of December 31, 2001, a balance of $220,962 remained to be collected over the next ten years.
These receivables are presented as Due From Other Governmental Units in the Sewer Utility Fund.
Note 5 LOANS RECEIVABLE
Loans receivable at December 31, 2001 consist of Housing and Redevelopment Business Revolving Loans
totaling $22,104. These loans provide funding for those businesses which qualify.
48
1
i
1
i
i
1
1
1
1
1
1
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
Note 6 INTERFUND RECEIVABLES AND PAYABLES
Individual fund interfund receivables and payables at December 31, 2001 consist of the following:
Interfund Interfund
Receivables Payables
General Fund
Special Revenue Funds:
Municipal State Aid
Parking Ramp
Housing Mortgage
Juvenile Justice Grant
COPS School Partnership Grant
EDA: Anoka County CDBG
EDA: Section 8
Debt Service Funds:
Tax Increment Bonds
MURP
Capital Projects Funds:
Capital Improvement
TIF District #2
Sheffield Redevelopment
Infrastructure Replacement
Capital Equipment Replacement -General
Enterprise Funds:
Capital Equipment Replacement -Water
Water Debt Service Fund
Water Construction
Sewer Utility
Sewer Construction
Storm Sewer Debt Service
Liquor
$161,536 $ -
- 22,320
408,027 -
446,352 -
- 315
- 520
- 104,128
- 56,573
57,706 854,379
- 57,706
- 387,365
- 2,243
- 689,720
22,320 -
389,608 -
277,766 -
212,569 -
- 490,335
30,843 -
520,720 -
- 30,843
169,000 -
$2,696,447 $2,696,447
49
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
Note 7 INTERFUND TRANSFERS
From To Amount Purpose
Operating:
General COPS More Grant $3,787 Local match: grants
General Local Law Enforcement Block Grant 2,522 Local match: grants
General Juvenile Justice Grant 1,071 Local match: grants
General Capital Improvements -Buildings 1,400,000 Future improvements of buildings
General Capital Improvements-Buildings 117,757 Roof repairs
General Capital Improvements -General 50,000 General improvements
General Capital Equipment Replacement -General 50,000 Replacement of fixed assets
General Central Garage 15,000 Fund cenVal garage services
General Data Processing 50,000 Fund data processing services
General Community Development 250,000 Fund community development
Community Development General Fund 7,335 Administrative labor allocation
Community Development General Fund 9,170 Administrative labor allocation
State Aid Maintenance Capital Improvements 5,693 Closure of project
State Aid Maintenance State Aid Construction 822 Closure of project
State Aid Maintenance Capital Improvements -General 664 General improvements
Cable Television General Fund 54,333 Administrative labor allocation
Cable Television Data Processing 50,000 Fund data processing services
MIF-MedVOnic Sanitary Sewer Construction Fund 269,128 Closure of project
Library General Fund 8,727 Administrative labor allocation
Tax Increment Bonds Tax Increment Refunding 1991 898,020 Debt service
Tax Increment Bonds Tax Increment Capital 1990 750 Debt service
Sheffield Debt Service Sheffield Redevelopment 45,458 Transfer TIF tax revenues per agreement
Capital Improvements State Aid Construction 65,220 Closure of project
PIR Fund G.O. Improvement Bond 1999A 102,589 Revenue transfer per bond covenant
PIR Fund Capital Improvements 23,816 Closure of prof ect
Capital Equipment Replacement-Sewer Sewer Utility 22,926 Capital equipment replacement
Capital Equipment Replacement-Water Water Utility 24,060 Capital equipment replacement
Water Utility General Fund 68,135 Administrative labor allocation
Water Utility Capital Equipment Replacement -Water 25,000 Replacement fixed assets
Water Utility Capital Improvements-General 3,549 General improvements
Water Utility Data Processing 45,000 Pund data processing services
Water Utility Water Fund Debt Service 74,641 Debt service
Sewer Utility Capital Equipment Replacement -Sewer 25,000 Replacement fixed assets
Sewer Utility Capital Improvements-General 3,010 General improvements
Sewer Utility Da[a Processing 45,000 Fund data processing services
Sewer Utility General Fund 68,134 Administrative labor allocation
Sewer Utility Sewer Fund Debt Service 4,000 Debt service
Refuse Utility General Fund 60,960 Administrative labor allocation
Refuse Utility General Fund 60,980 Administrative labor allocation
Refuse Utility Data Processing 45,000 Fund data processing services
Storm Sewer Utility Storm Sewer Debt Service 46,500 Debt service
Storm Sewer Utility Capital Equipment Replacement -Storm Sewer 5,800 Replacement fixed assets
Storm Sewer Utility Storm Sewer Cons[mcton Fund 32,900 Fund construction fund
Liquor General Fund 72,000 Administrative labor allocation
Liquor Capital Equipment Replacement -General 100,000 Replacement fixed assets
Liquor DARE Program 6,000 Fund DARE program
Liquor Data Processing 35,000 Fund data processing services
Water Construction Fund Water Utility 1,641,540 Closure of projects
Sewer Construction Fund Sewer Utility 31,020 Closure of projects
Storm Sewer Construction Fund Storm Sewer Utility 432,091 Closure of projects
Central Garage Capital Equipment Replacement -Garage 4,000 Replacement fixed assets
Central Garage Capital Improvements -General 60,000 General improvements
Central Garage Data Processing 30,000 Fund data processing services
Police & Fire Contingency Reserve Capital Equipment Replacement 500,000 Future improvements of buildings
Parkview Villa North General Fund 7,335 Administrative labor allocation
EDA -Administration General Fund 9,169 Administrative labor allocation
EDA -Administration Community Development 13,1 I2 Fund community development functions
Parkview Villa South General Fund 3,670 Administratve labor allocation
Parkview Villa South Capital Improvement PWS 700,000 Future capital improvements
I-IRA Sheffield Redevelopment 94,752 Guaranteed funding
HRA Community Development 12,000 Fund community development functions
Total Operating Transfers $7,894,166
50
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
_, December 31, 2001
Note 8 FIXED ASSETS
The following is a summary of changes in the General Fixed Assets Account Group during the fiscal year:
Land
Buildings
Improvements other than buildings
Machinery and equipment
,~ Total general fixed assets
Balance Balance
January 1, December 31,
2001 Additions Retirements 2001
$3,630,729 $345,903 $120,579 $3,856,053
8,599,711 156,461 14,390 8,741,782
3,125,621 469,237 - 3,594,858
6,845,840 443,208 130,931 7,158,117
$22,201,901 $1,414,809 $265,900 $23,350,810
The following is a summary of Proprietary Fund Type fixed assets at December 31, 2001:
Water Sewer Refuse Stonn Sewer Tota] Internal Total
Utility Utility Utility Utility Liquor Enterprise Service Proprietary
Land $45,223 $36,586 $ - $ - $4,360 $86,169 $ - $86,169
Buildings 462,288 57,942 6,000 - 181,631 707,861 800,859 1,508,720
Improvements other than buildings 5,381,373 3,976,079 14,456 675,867 103,409 10,151,184 439,]28 10,590,312
Machineryandequipmen[ 330,376 570,097 107,681 - 370,187 1,378,341 278,453 ],656,794
Construction in process 21,377 1,456 270,917 293,750 293,750
Total 6,240,637 4,642,160 128,137 946,784 659,587 12,617,305 1,518,440 14,135,745
Less accumulated depreciation 2,244,524 2,672,143 41,717 19,664 568,613 5,546,661 1,248,760 6,795,421
Net fixed assets $3,996,113 $1,97Q017 $86,420 $927,120 $90,974 $7,07Q,644 $269,680 $7,340,324
51
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
Note 9 OPERATING LEASES
A. LEASE EXPENSE
The City has leased premises for a liquor store (Top Valu) under afive-year lease agreement that
originally expired in 1989. This lease has been renewed through December 31, 2004. This lease is
considered for accounting purposes to be an operating lease. Lease expenditures for the year ended
December 31, 2001 amounted to $136,134.
The City also has leased premises for its Top Valu II liquor store under afive-year lease that
originally expired February 28, 1998, with afive-year renewal option in 1998 and 2003. The City
exercised the 1998 renewal option which increased minimum payments to $3,552 per month. The
City is also required to pay all utilities and apro-rata share of real estate taxes. This lease is
considered for accounting purposes to be an operating lease. Lease expenditures for the year ended
December 31, 2001 amounted to $64,415.
Future minimum rental payments are as follows:
Top Valu Top Valu II
2002 $88,785 $42,628
2003 88,785 7,104
2004 88,785 -
Total $266,355 $49,732
B. LEASE REVENUE
The City receives revenue from agreements for the lease of space in Parkview Villa North and for
antennas placed on the water towers and Parkview Villa. For accounting purposes, the leases are
considered operating leases. Lease revenue for the year ended December 31, 2001, totaled
$57,069. Terms of each lease are as follows:
Lessee
Ivanhoe Place Sprint Spectrum
40th Avenue NE American Portable Telecom
2001 Adj. Expiration
$28,431 Greater of CPI or 5% 08/19/06
28,638 Greater of CPI or 4% 12/04/06
$57,069
52
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
Note 10 LONG-TERM DEBT
General Obligation Bonds -The City issues General Obligation Bonds to provide funds for the acquisition
and construction of major capital facility additions. General Obligation Bonds have been issued to refund
General Obligation Tax Increment Bonds.
General Obligation Bonds are direct obligations and are backed by the full faith and credit of the City.
General Obligation Bonds currently outstanding are as follows:
Final
Original Interest Issue Maturity Balance
Issue Rate Date Date End of Year
General Obligation:
` General Long Term Debt Account Group:
Tax Increment Bonds:
Capital Appreciation Bonds of 1990 $2,399,721 6.90-7.15% 8/23/90 9/1/09 $2,399,721
Refunding Bonds of 1991 6,670,000 5.30-5.80% 12/1/91 3/1/02 220,000
Improvement Bonds:
- Improvement Bonds of 1999A 860,000 3.45-4.30% 5/1/99 2/1/10 810,000
Proprietary Funds:
Revenue Bonds:
Utility Revenue Bonds of 1999B 1,935,000 3.45-4.30% 5/1/99 2/1/10 1,825,000
Total General Obligation Bonds outstanding $5,254,721
ANNUAL DEBT SERVICE REpUIREMENTS
As of December 31, 2001, the annual requirements to amortize all bonds outstanding, including interest of
$4,576,265 on the General Long Term Debt Account Group debt, and $355,906 on the Proprietary Fund
debt are as follows:
General
Fiscal Year Long Term
Ending Debt Account
December 31 Group Proprietary Total
2002 $1,246,434 $244,496 $1,490,930
2003 1,046,365 243,105 1,289,470
2004 1,037,735 241,305 1,279,040
2005 1,034,077 243,987 1,278,064
2006 1,025,425 241,185 1,266,610
2007-2010 2,615,950 966,828 3,582,778
Totals $8,005,986 $2,180,906 $10,186,892
53
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
At December 31, 2001, a total of $1,710,716 is available in Debt Service Funds to service the General
Obligation Tax Increment Bonds and the General Obligation Improvement Bonds. There are a number of
limitations and restrictions contained in the various bond indentures. The City is in compliance with all
significant limitations and restrictions.
Delinquent assessments receivable at December 31, 2001 totaled $22,400.
The Tax Increment Bonds are payable from the amount of increase in the property taxes on the property in
the Tax Increment District. Any deficiencies in revenues from these sources will be provided by general
property taxes.
Long-Term Debt -Other -The City is the administering authority for the following Tax Increment Finance
Districts:
A. 1977 Downtown CBD Revitalization Plan A3
Type of District
Authorizing Law
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2001)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 31, 2001
B. 1984 Modification to the Downtown CBD Revitalization Plan C7
Type of District
Authorizing Law
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2001)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 31, 2001
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
August 1, 2009
$165,878
$846,339
$680,461
$28,434,721
$25,815,000
$2,619,721
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
August 1, 2009
$37,598
$54,338
$16,740
54
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
-- NOTES TO FINANCIAL STATEMENTS
December 31, 2001
C. 1984 University Avenue Redevelopment C8
Type of District Redevelopment
~~ Authorizing Law HRA (Minnesota Statutes Sections
462.545 and 462.585)
Duration of District August 1, 2009
Original Tax Capacity $25,176
Current Tax Capacity (for taxes collectible in 2001) $132,295
Captured Tax Capacity Retained $107,119
Bonds Issued $1,070,000
Principal Payments. $1,070,000
Bonds Outstanding at December 31, 2001
D. 1989 Multi-Use Redevelopment Plan I{2
Type of District Redevelopment
Authorizing Law HRA (Minnesota Statutes Sections
462.545 and 462.585)
Duration of District October 4, 2014
Original Tax Capacity $7,808
Current Tax Capacity (for taxes collectible in 2001) $35,948
Prior Year Tax Capacity Adjustment $2,710
Captured Tax Capacity Retained $30,850
Bonds Issued -
Principal Payments =
Bonds Outstanding at December 31, 2001
E. 1995 Sheffield Tax Increment Financing District M8
Type of District Redevelopment
Authorizing Law HRA (Minnesota Statutes Sections
469.174 to 469.179 inclusion as
amended)
Duration of District December 31, 2022
Original Tax Capacity $17,159
Current Tax Capacity (for taxes collectible in 2001) $58,957
Captured Tax Capacity Retained $41,798
Prior Year Tax Capacity Adjustment -
Bonds Issued -
Principal Payments -
Bonds Outstanding at December 31, 200] -
55
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
F. 53rd Avenue Tax Increment Financial District N7
Type of District Economic Development
Authorizing Law Minnesota Statutes
Section 469.174
Duration of District December 11, 2006
Original Tax Capacity $107 894
Current Tax Capacity (for taxes collectible in 2001) $291,927
Captured Tax Capacity Retained $184,033
Bonds Issued _
Principal Payments _
Bonds Outstanding at December 31, 2001 _
G. Housing and Redevelopment District No. 1 P3
Type of District Redevelopment
Authorizing Law Minnesota Statutes
Section 469.174
Duration of District September 8, 2002
Original Tax Capacity $34,539
Current Tax Capacity (for taxes collectible in 200].) $43,494
Captured Tax Capacity Retained $8,955
Bonds Issued _
Principal Payments _
Bonds Outstanding at December 31, 2001 -
H. Housing and Redevelopment District No. 1 P4
Type of District Redevelopment
Authorizing Law Minnesota Statutes
Section 469.174
Duration of District September 8, 2002
Original Tax Capacity $1,108
Current Tax Capacity (for taxes collectible in 2001) $1,484
Captured Tax Capacity Retained $376
Bonds Issued _
Principal Payments -
Bonds Outstanding at December 31, 2001 -
56
CITY OF COLUMBIA HEIGHTS, MINNESOTA
._ NOTES TO FINANCIAL STATEMENTS
December 31, 2001
CHANGES IN LONG-TERM LIABILITIES
The following is a summary of bond transactions for the year ended December 31, 2001:
Balance Balance
City January 1 Additions Reductions December 31
General Obligation
General Long-Term Debt Account Group:
Tax Increment Bonds:
Principal $3,479,721 $ - ($860,000) $2,619,721
Accreted interest 2,393,498 342,590 - 2,736,088
Improvement Bonds:
Principal 860,000 - (50,000) 810,000
Proprietary Funds:
Principal 1,935,000 (11.0,000) 1,825,000
Total General Obligation Bonds $8,668,219 $342,590 ($].,020,000) $7,990,809
With the exception of the 1990 Tax Increment Bonds, all General Obligation Bonds are serial bonds which
require semiannual payments of principal and/or interest from the date the bonds are issued. The 1990 Tax
Increment Bonds are Capital Appreciation Bonds which require no payments of principal or interest until
September 2002. During the year ended December 31, 2001, accreted interest of $2,736,088 was included
in general long-term debt for the 1990 Tax Increment Capital Appreciation Bonds.
CONDUIT DEBT OBLIGATIONS
From time to time, the City of Columbia Heights has issued Revenue Bonds to provide financial assistance
to private-sector entities for the acquisition and construction of facilities deemed to be in the public interest.
The bonds are secured by the property financed and are payable solely from private-sector entity revenues.
Upon repayment of the bonds, ownership of the acquired facilities transfers to the private-sector entity
served by the bond issuance. Neither the City of Columbia Heights, the State of Minnesota, nor any
political subdivision thereof is obligated in any manner for repayment of the bonds. Accordingly, the bonds
are not reported as liabilities in the accompanying financial statements.
~ As of December 31, 2001 there were four series of Revenue Bonds outstanding, with an aggregate principal
amount payable of $14,059,000.
57
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
Note 11 FUND EOUITY
The following funds had a fund deficit as of December 31, 2001:
Fund
Deficit
Special Revenue Funds:
EDA: Section 8 $101,408
Debt Service Funds
Multi-Use Redevelopment Plan 57,659
Capital Projects Funds:
TIF District #2 2,243
Sheffield Redevelopment 129,160
Capital Improvement Fund 415 417,864
The City will finance these deficits through external or internal sources in future years.
For various reasons, certain funds have a portion of their fund equity reserved or designated for specific
purposes. A discussion of each such item as it appears on the Combined Balance Sheet follows:
A. RESERVATION OF RETAINED EARNINGS
Reserve for Insurance -This reserve in the Insurance Internal Service Fund represents funds set
aside to pay any claims from the period during which the City had no commercial insurance, and
funds set aside to pay any amounts that may arise from a claim that exceeded the limits of current
commercial policies.
Reserve for Capital Improvements- This reserve in the Water, Sewer, Storm Sewer and Liquor
Enterprise Funds and the Central Garage and Data Processing Internal Service Fund represents
funds set aside to pay for appropriate future capital replacement and construction projects.
5$
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
Reservations of retained earnings are summarized as follows at December 31, 2001:
Reserve for insurance
Reserve for capital improvements:
Water Utility Fund
Sewer Utility Fund
Storm Sewer Fund
Liquor Fund
Central Garage Fund
Data Processing Fund
Total reserve for capital improvements
Total reservation of retained earnings
B. RESERVATION OF FUND BALANCES
Internal
Enterprise Service Total
$ - $512,682 $512,682
281,387 - 281,387
2,014,889 - 2,014,889
341,064 - 341,064
25,489 - 25,489
- 19,417 19,417
- 26,031 26,031
2,662,829 45,448 2,708,277
$2,662,829 $558,130 $3,220,959
Reserved for Prepayments -This reserve represents financial resources used for prepayment of
subsequent years expenditures.
Reserved for Real Estate Held for Resale -This amount represents a financial resource which is
not currently available.
Reserved for Program Expenditures -This amount represents financial resources which have
specific restrictions for future use.
Reservations of fund balances at December 31, 2001 are summarized as follows:
Reserve for prepayments $10,095
Reserve for real estate held for resale 290,652
Reserve for program expenditures 657,377
Total $958,124
C. DESIGNATED UNRESERVED FUND BALANCES
Designated for subsequent years' expenditures -Unspent appropriations lapse at year-end.
Amounts which are reappropriated in the next year's budget are reported as fund equity
designations.
59
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS -
December 31, 2001
Designated for working capital -This amount represents funds set aside by the City to provide
positive cash flow for the next fiscal year.
Designated for maintenance -This amount represents funds set aside by the HRA to provide for
maintenance costs in future years at Parkview Villa South senior housing.
Designated for debt service -These amounts represent fund balances which are presently
committed to provide financial resources to pay principal and interest on the City's General
Obligation Bonds.
Designated for capital improvements -This amount represents funds set aside by the City to
provide for future capital improvements.
Designations for unreserved fund balances at December 31, 2001 are summarized as follows:
Special Debt Capital
General Revenue Service Projects Total
Designated for subsequent years'expenditures $ - $478,758 $ - $ - $478,758
Designated for working capital 3,700,506 235,447 - - 3,935,953
Designated for maintenance - 71,191 - - 71,191
Designated for debt service - - 1,768,375 - 1,768,375
Designated for capita] improvements 140,052 - - 3,650,603 3,790,655
Total designated unreserved fund balance $3,840,558 $785,396 $1,768,375 $3,650,603 $10,044,932
Note 12 SEGMENT INFORMATI ON -ENTERPRISE FUNDS
The City maintains five Enterprise Funds which are intended to be self-supporting. Financial segment
information as of and for the year ended December 31, 2001 is as follows:
Operating revenues
Depreciation expense
Operating income (]oss)
Operating grants
Total operating transfers
Net income (loss)
Properly, plant and equipment additions
Property, plant and equipment deletions
Net working capital
Net cash provided by operating activities
Total assets
Bonds payable
Total equity -contributed
Total equity -retained earnings
Water Sewer Refuse Storm Sewer
Utility Utility Utility Utility Liquor Total
$1,448,483 $1,215,330 $1,237,355 $172,654 $6,796,384 $10,870,206
163,622 132,444 12,238 13,989 20,732 343,025
(130,144) 139,810 (34,491) 85,526 459,577 520,278
- 3,327 54,963 - - 58,290
(116,684) 152,984 (166,960) - (213,000) (343,660)
(231,406) 464,791 (98,095) 83,240 345,856 564,386
285,600 58,054 - 572,622 - 916,276
- (zoa,117) - - - (2oa,117)
432,586 3,435,003 819,101 82,469 2,433,361 7,202,520
5,847 359,274 21,434 126,715 177,666 690,936
5,111,140 5,640,571 1,007,715 1,055,56] 2,760,330 15,575,317
953,446 36,173 - 835,38] - 1,825,000
624,359 360,855 - - - 985,2]4
2,850,894 5,228,954 905,521 174,208 2,524,335 11,683,912
60
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
y December 31, 2001
~' Note 13 PROPRIETARY FUNDS' CONTRIBUTED CAPITAL
This balance represents the cost of property contributed to the Enterprise Funds and Internal Service Funds
by the City, less depreciation thereof charged to operations. Changes occurring in the account during the
year were as follows:
Water Sewer Central
Utility Utility Garage Total
Balance-beginning of year $650,653 $399,790 $188,849 $1,239,292
Less: Depreciation on contributed assets (26,294) (38,935) (65,229)
Balance-end of year $624,359 $360,855 $188,849 $1,174,063
~~ Note 14 DEFINED BENEFIT PENSION PLANS -STATEWIDE
A. PLAN DESCRIPTION
All full-time and certain part-time employees of the City of Columbia Heights are covered by
defined benefit plans administered by the Public Employees Retirement Association of Minnesota
(PERA). PERA administers the Public Employees Retirement Fund (PERF) and the Public
Employees Police and Fire Fund (PEPFF) which are cost-sharing, multiple-employer retirement
plans. These plans are established and administered in accordance with Minnesota Statute,
Chapters 353 and 356.
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan
members are covered by Social Security and Basic Plan members are not. All new members must
participate in the Coordinated Plan. All police officers, firefighters and peace officers who qualify
for membership by statute are covered by the PEPFF.
PERA provides retirement benefits as well as disability benefits to members, and benefits to
survivors upon death of eligible members. Benefits are established by State Statute, and vest after
three years of credited service. The defined retirement benefits are based on a member's highest
average salary for any five successive years of allowable service, age, and years of credit at
termination of service.
Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The
retiring member receives the higher of a step-rate benefit accrual formula (Method 1) or a level
accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is
2.2% of average salary for each of the first 10 years of service and 2.7% for each remaining year.
The annuity accrual rate for a Coordinated Plan member is 1.2% of average salary for each of the
first 10 years and 1.7P/o for each remaining year. Under Method 2, the annuity accrual rate is 2.7%
of average salary for Basic Plan members and 1.7% for Coordinated Plan members for each year
of service. For PEPFF members, the annuity accrual rate is 3.0% for each year of service.
61
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001 y
For all PEPF and PERF members whose annuity is calculated using Method 1, a full annuity is
available when age plus years of service equal 90. A reduced retirement annuity is also available
to eligible members seeking early retirement.
There are different types of annuities available to members upon retirement. A normal annuity is a
lifetime annuity that ceases upon the death of the retiree - no survivor annuity is payable. There i
are also various types of joint and survivor annuity options available which will reduce the monthly
normal annuity amount, because the annuity is payable over joint lives. Members may also leave
their contributions in the fund upon termination of public service in order to qualify for a deferred
annuity at retirement age. Refunds of contributions are available at any time to members who
leave public service, but before retirement benefits begin.
The benefit provisions stated in the previous paragraphs of this section are current provisions and
apply to active plan participants. Vested, terminated employees who are entitled to benefits but are
not receiving them yet are bound by the provisions in effect at the time they last terminated their
public service.
PERA issues a publicly available financial report that includes financial statements and required
supplementary information for PERF and PEPFF. That report may be obtained by writing to
PERA, 60 Empire Drive #200, St. Paul, Minnesota, 55103-1855 or by calling (651)296-7460 or 1-
800-652-9026.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
B. FUNDING POLICY
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These
statutes are established and amended by the state legislature. The City makes annual contributions
to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and
Coordinated Plan members are required to contribute 8.75% and 4.75%, respectively, of their
annual covered salary. The PEPFF members are required to contribute 6.20% of their annual
covered salary. The City of Columbia Heights is required to contribute the following percentages
of annual covered payroll: 11.43% for Basic Plan PERF members, 5.18% for Coordinated Plan
PERF members, and 9.30% for PEPFF members. Member and employer contribution rates for
Basic and Coordinated members will increase by 0.35% effective January 2002. The City's
contributions for the last three years which were equal to the contractually required contributions
for each year as set by State Statute are as follows:
Year Ended
December 31 PERF PEPFF
1999 $169,653 $175,387
2000 173,674 160,999
2001 175,714 172,261
In addition to the above amount, the City contributed $56,706 to PEPFF as required under a 1999
consolidation plan.
Note 15 DEFINED BENEFIT PENSION PLAN -POLICE AND FIRE CONSOLIDATION FUND
- TERMINATED PLAN -PFCF
Until July 1, 1999, the City of Columbia Heights was a participant in the PERA Police and Fire
Consolidation Fund (PFCF), an agent, multiple-employer defined benefit plan. Effective July 1, 1999
this plan was terminated and all assets and liabilities were transferred to the Police and Fire Fund
(PEPFF), a cost sharing multiple-employer plan.
Upon termination, a final actuarial valuation determined the unfunded actuarial accrued liability
(UAAL) for each participant. The City of Columbia Heights' remaining obligation to the PFCF is
repayment of the UAAL, which is payable in 10 equal annual installments from 1999 - 2009. Annual
payments for the City of Columbia Heights are $56,706 for the fire and police accounts.
~' 63
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
Note 16 DEFINED CONTRIBUTION PLAN -FIRE RELIEF ASSOCIATION, VOLUNTEER
DIVISION
PLAN DESCRIPTION
The Columbia Heights Fire Department Relief Association is the administrator of asingle-employer
pension plan for the volunteer members of the City of Columbia Heights Fire Department.
Through October 26, 1997, the Association operated as a defined benefit plan. Effective October 27,
1997, the Association amended its by-laws and converted to a defined contribution plan. The pension
plan was fully funded at the time of conversion.
Benefits and contribution requirements are established by the Association's by-laws and can be ,
amended by the Association's board of directors with approval from the City of Columbia Heights. All
provisions are within limitations established by Minnesota Statutes.
Tvne of Benefit. The exclusive pension provided by the Association is a "Defined Contribution Lump
Sum Service Pension" as defined in Minnesota Statutes §424A.02, Subdivision 4.
Contributions Required and Contributions Made. No contributions are required from the plan members
or the City of Columbia Heights. The Plan is funded through State aid, investment income and
discretionary contributions from the City of Columbia Heights. For 2001 State aid was contributed to
the Plan.
Note 17 COMMITMENTS AND CONTINGENCIES
A. RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of
assets; errors and omissions; injuries to employees; and natural disasters.
Workers compensation coverage is provided through a pooled self-insurance program through the
League of Minnesota Cities Insurance Trust (LMCIT). The City pays an annual premium to
LMCIT. The City is subject to supplemental assessments if deemed necessary by the LMCIT.
The LMCIT reinsures through Workers Compensation Reinsurance Association (WCRA) as
required by law. For workers compensation, the City is not subject to a deductible. The City's
workers compensation coverage is retrospectively rated. With this type of coverage, final
premiums are determined after loss experience is known. The amount of premium adjustment, if
any, is considered immaterial and not recorded until received or paid.
The Cit carried commercial insurance for all other risks of loss, including pro erty and liabilit
Y P Y
There were no significant reductions in insurance from the previous year or settlements in excess
of insurance coverage for any of the past three fiscal years.
64
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
B. LITIGATION
The City attorney has indicated that any existing and pending lawsuits, claims and other actions in
which the City is a defendant are either covered by insurance; of an immaterial amount; or, in the
~ judgment of the City attorney, remotely recoverable by plaintiffs.
C. FEDERAL AND STATE FUNDS
Amounts received or receivable from federal and state agencies are subject to agency audit and
adjustment. Any disallowed claims, including amounts already collected, may constitute a liability
of the applicable funds. The amount, if any, of funds which may be disallowed by the agencies
cannot be determined at this time although the City expects such amounts, if any, to be immaterial.
D. TAX INCREMENT DISTRICTS
The City's tax increment districts are subject to review by the State of Minnesota Office of the
State Auditor (OSA). Any disallowed claims or misuse of tax increments could become a liability
of the applicable fund. Management has indicated that they are not aware of any instances of
noncompliance which would have a material effect on the financial statements.
E. CONTRACTUAL COMMITMENTS
The City has entered into several contractual commitments which are in process at year end. At
December 31, 2001, the City's committed obligation for such projects were approximately
$28,843.
In addition to these contractual commitments, the City has a contract with the City of Minneapolis
for the purchase of the City's water supply. This water supply flows through one master meter
located at the City of Minneapolis reservoir. During the years 2000 and 2001 there were periods of
time where the meter was dysfunctional and it was necessary for Minneapolis to estimate the water
flowage. Due to the age of the meter, there are also some concerns as to its overall accuracy, a
result of which could be that the City was billed for less water than was actually consumed which
could result in an outstanding liability to the City of Minneapolis. At the present time there is not
adequate information to determine the full extent of any potential contingent liability.
65
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I',
' COMBINING, INDIVIDUAL FUND
AND ACCOUNT GROUP
I
FINANCIAL STATEMENTS
67
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GENERAL FUND
The Home Rule Charter of the City of Columbia Heights provides in Section 69,
' Subdivision (c): "A General Fund for the support of such other funds and for the payment
of such expenses of the City as the Council may deem proper. Into this fund shall be paid
all monies not herein provided to paid (sic) into any other fund."
69
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND Statement 6
BALANCE SHEET
December 31, 2001
With Comparative Amounts For December 31, 2000
Assets 2001 2000
'
Cash and investments $3,767,398 $4,783,656
Receivables:
Accounts 6,324 13,104
Taxes:
Unremitted 49,113 43,980
Delinquent 77,177 67,692
Interest 57,414 44,441
Due from other governmental units 63,386 29,267
Due from other funds 161,536 113,050
' Prepayments 7,003 6,858
Total assets $4,189,351 $5,102,048
Liabilities and Fund Balance
' Liabilities:
Accounts payable $67,167 $107,113
Accrued salaries and withholdings payable 57,087 40,942
Due to other governmental units 90,244 84,583
Defen-ed revenue 77,177 67,692
Deposits 300 300
Total liabilities 291,975 300,630
Fund balance:
Reserved for prepayments 7,003 6,858
Unreserved:
Designated for subsequent years' expenditures - 6,597
Designated for working capital 3,700,506 3,610,049
Designated for capital improvement 140,052 140,052
Undesignated 49,815 1,037,862
Total fund balance 3,897,376 4,801,418
Total liabilities and fund balance $4,189,351 $5,102,048
71
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL FUND Statement 7
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - Page 1 of 2
BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Amounts For The Year Ended December 31, 2000
2001
Over
(Under) 2000
Budget Actual Budget Actual
Revenues:
Taxes $2,958,490 $2,954,511 ($3,979) $2,737,854
Licenses and permits 274,500 292,744 18,244 268,014
Intergovernmental 3,636,386 3,660,019 23,633 3,557,690
Charges for services 389,900 390,492 592 399,556
Fines and forfeitures 110,000 87,760 (22,240) 90,218
Investment income:
Interest and dividends 200,000 254,660 54,660 240,612
Change in fair value - 19,113 19,113 101,671
Other revenues:
Miscellaneous 7,490 5,942 (1,548) 4,933
Proceeds from sale of assets 4,500 15,430 10,930 14,539
Total revenues 7,581,266 7,680,671 99,405 7,415,087
Expenditures:
General government
Council 205,631 189,810 (15,821) 198,582
Manager 391,945 348,264 (43,681) 355,085
Legal 216,460 183,899 (32,561) 191,572
Finance and elections 569,961 532,814 (37,147) 538,506
Assessing 145,923 125,027 (20,896} 129,975
General government buildings 130,000 117,761 (12,239) 157,530
Total general govermnent 1,659,920 1,497,575 (162,345) 1,571,250
Public safety:
Police/animal/civil defense 2,483,587 2,291,754 (191,833) 2,172,394
Fire 816,055 864,303 48,248 829,951
Total public safety 3,299,642 3,156,057 (143,585) 3,002,345
Public works:
Engineering 355,083 419,446 64,363 311,891
Maintenance 837,260 707,652 (129,608) 735,887
Total public works 1,192,343 1,127,098 (65,245) 1,047,778
Other departments:
Sanitation 140,006 95,092 (44,914) 117,806
Parks and recreation 1,343,419 1,194,800 (148,619) 1,239,662
Contingencies - 3,922 3,922 -
Totalotherdepartments 1,483,425 1,293,814 (189,611) 1,357,468
Tota] expendihues 7,635,330 7,074,544 (560,786) 6,978,841
72
1 CITY OF COLUMBIA HEIGHTS, MINNESOTA "
GENERAL FUND Statement 7
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - Page Z of 2
BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Amounts For The Year Ended December 31, 2000
2001
' Revenues over (under) expenditures
' Other financing sources (uses):
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance -January 1
' Fund balance -December 31
Over
(Under) 2000
Budget Actual Budget Actual
($54,064) $606,127 $660,191 $436,246
429,968 429,968 - 445,315
(1,932,757) (1,940,137) (7,380) (1,096,108)
(1,502,789) (1,510,169) (7,380) (650,793)
($1,556,853) (904,042) $652,811 (214,547)
4,801,418
$3,897,376
5,015,965
$4,801,418
73
CITY OF COLUMBIA HEIGHTS, MINNESOTA '
GENERAL FUND Statement 8
SCHEDULE OF REVENUES-
BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Amounts For "The Year Ended December 31, 2000
2001
(Under) 2000
Budget Actual Budget Actual
Revenues:
Property taxes:
Ad valorem $2,958,490 $2,951,106 ($7,384) $2,733,765
Penalties and interest - 3,405 3,405 4,089
Total taxes 2,958,490 2,954,511 (3,979) 2,737,854
Licenses and permits:
Licenses 73,500 87,543 14,043 95,118
Pernlits 201,000 205,201 4,201 172,896
Total licenses and permits 274,500 292,744 18,244 268,014
Intergovernmental:
Federal grants:
Civil defense 5,000 3,323 (1,677) 3,129
Bullet proof vest grant - 1,449 1,449 1,499
Disaster assistance - - - 4,993
State grants:
Local government aid 2,385,618 2,385,618 - 2,345,838
Property tax relief 1,004,368 1,004,368 - 1,004,122
PERA increase aid 20,900 20,809 (91) -
Law officer training 7,500 10,521 3,021 10,819
Fire training - 900 900 -
Police relief association 150,000 151,312 1,312 148,498
Reimbursements - 3,790 3,790 300
County aid:
Street maintenance 20,000 20,480 480 20,480
County grant - - - 3,840
School district 43,000 57,449 14,449 14,172
Total intergovernmental 3,636,386 3,660,019 23,633 3,557,690
Charges for services:
General government 700 95 (605) 80
Public safety 204,000 194,331 (9,669) 183,825
Public works 16,500 21,821 5,321 33,439
Parks and recreation 168,700 174,245 5,545 182,212
Total charges for services 389,900 390,492 592 399,556
Fines and forfeitures:
Public safety 110,000 87,760 (22,240) 90,218
Total fines and forfeitures 110,000 87,760 (22,240) 90,218
Other revenues:
Investment income:
Interest and dividends 200,000 254,660 54,660 240,612
Change in fair value - 19,113 19,113 101,671
Miscellaneous 5,990 3,906 (2,084) 4,013
Proceeds from sale of assets 4,500 15,430 10,930 14,539
Other refunds 1,500 2,036 536 920
Total other revenues 211,990 295,145 83,155 361,755
Total revenues $7,581,266 $7,680,671 $99,405 $7,415,087
74
CITY OF COLUMBIA HEIGHTS, MINNESOTA '
GENERAL FUND Statement 9
SCHEDULE OF EXPENDITURES -
BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Amounts For The Year Ended December 31, 2000
2001 Actual
Supplies Over
Persona] and Capital (Under) 2000
Budget Services Services Outlay Total Budget Actual
Expenditures:
General government:
Council and manager:
Council $205,631 $115,780 $72,465 $1,565 $189,810 ($15,821) $198,582
Manager 391,945 316,213 32,051 - 348,264 (43,681) 355,085
Legal 216,460 - 182,767 1,132 183,899 (32,561) 191,572
Total council and manager 814,036 431,993 287,283 2,697 721,973 (92,063) 745,239
Administrative services:
Finance 563,138 477,252 45,701 2,568 525,521 (37,617) 495,968
Elections 6,823 - 887 6,406 7,293 470 42,538
Assessing 145,923 35,836 89,191 - 125,027 (20,896) 129,975
General government buildings 130,000 - 1 ]7,761 - 117,761 (12,239) 157,530
Total administrative services 845,884 5 ] 3,088 253,540 8,974 775,602 (70,282) 826,011
Total general government 1,659,920 945,081 540,823 11,671 1,497,575 (162,345) 1,571,250
Public safety:
Police 2,435,085 2,020,586 226,446 2,899 2,249,93] (185,154) 2,132,899
Fire 816,055 744,986 106,339 12,978 864,303 48,248 829,951
Civil defense 32,352 20,853 9,202 - 30,055 (2,297) 29,040
Animal control 16,150 - 11,768 - 11,768 (4,382) 10,455
Total public safety 3,299,642 2,786,425 353,755 15,877 3,156,057 (143,585) 3,002,345
Public works, highways and streets:
Engineering 355,083 197,338 48,806 173,302 419,446 64,363 311,891
Streets 642,019 252,794 246,821 35,585 535,200 (106,819) 556,599
Street lighting 124,989 979 112,554 - 113,533 (I 1,456) 119,989
Traffic signs/signals 70,252 37,773 21,146 - 58,919 (11,333) 59,299
Total public works,
highways and streets 1,192,343 488,884 429,327 208,887 1,127,098 (65,245) 1,047,778
Other departments:
Sanitation 140,006 35,165 59,927 - 95,092 (44,914) 117,806
Parks and recreation 1,343,419 730,716 453,494 10,590 1,194,800 (148,619) 1,239,662
Contingencies - - 3,922 - 3,922 3,922 -
Totalotherdepartments ],483,425 765,881 517,343 10,590 1,293,814 (189,611) 1,357,468
Total expenditures $7,635,330 $4,986,271 $1,841,248 $247,025 $7,074,544 ($560,786) $6,978,841
75
CIS
1
t
1
76 '
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of specific revenue sources
which fmance specified activities as required by law or administrative regulation.
Municipal State Aid Fund -maintained according to State Statute for maintenance and
' construction of streets or municipal state aid systems.
Cable Television Fund - established to account for revenues and expenditures
associated with cable television franchise.
D.A.R.E. Program Fund -established to account for revenues and expenditures of
D.A.R.E. (Drug Awareness) Program.
' Library -established in 1993 to account for revenues and expenditures of the
library.
Community Development Fund -established to account for revenues and expenditures
associated with planning, building inspections and community development projects
within the City.
Police/Fire Contingences Fund -established to account for future years' expenditures
related to police and fire.
COPS MORE 96 Grant -established to account for revenues and expenditures
associated with a federal grant received for technical service equipment and personnel.
Juvenile Justice Grant -established to account for revenues and expenditures associated
with the removal of graffiti in the City.
Local Law Enforcement Block Grant Fund -established to account for revenues and
expenditures associated with a federal grant received for the purchase of equipment to
aid in crime prevention.
COPS Overtime Grant Fund -established to account for revenues and expenditures
associated with a State grant received for payment of overtime wages and the purchase
of equipment to aid in crime prevention.
77
COPS School Partnership Grant -established to account for revenues and expenditures
associated with a federal grant received to address identified crime problems within the
schools.
Recreation Contributed Projects Fund -established to monitor contributions for
recreational activities and related expenditures.
Contributed Projects Fund - established to monitor contributions and related
expenditures.
Special Projects Fund -established to monitor revenues from special projects and
related expenditures.
Parking Ramp Fund - established to account for revenues from parking ramp
assessments that are to be used for redevelopment.
Confiscated Property Fund -established to account for funds from property confiscated
by the police department.
Housing_Mortga e Fund -established to account for proceeds and expenditures relating
to housing mortgage refinancing proceeds which are not restricted for debt service.
MIF Medtronics -established to account for proceeds and expenditures related to
Minnesota Investment Fund grants.
C.H.A.S.E. Fund -established to account for revenues and expenditures associated with
a State grant received for community participation in youth enrichment programs.
Housing and Redevelopment Authority Fund -established to account for revenues and
expenditures associated with the Housing and Redevelopment Authority (component
unit). The HRA provides funding for redevelopment in the City.
78
Economic Development Authority - a separate legal entity from the City. The mayor
and City Council comprise the majority membership component unit. .Its purpose is
economic development in the City.
Anoka County CDBG Fund -established to account for revenues and expenditures
associated with federal community development block grants and HOME funds.
Parkview Villa North Fund -established to account for revenues and expenditures
associated with low income federally subsidized senior housing.
Economic Development Authority Administration Fund -established to account for
revenues and expenditures associated with business development and community
redevelopment projects in the City.
Parkview Villa South Fund -established to account for revenues and expenditures
associated with an EDA owned senior housing complex.
Rental Housing Fund -established to account for revenues and expenditures of
City-owned rental properties.
Section 8 Fund -established to account for revenues and expenditures associated
with the administration of Section 8 rental assistance programs within the City.
79
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
December 31, 2001
With Comparative Actual Totals For December 31, 2000
Municipal
Assets
Cash and investments
Receivables:
Accounts
Taxes
Interest
Loans
Due from other governmental units
Due from other funds
Prepayments
Real estate held for resale
Total assets
Liabilities and Fund Balance
Liabilities:
Accounts payable
Accrued salaries and withholdings payable
Contracts payable -retained percentage
Due to other governmental units
Due to other funds
Deferred revenue
Deposits
Insurance and taxes in escrow
Total liabilities
Fund balance (deficit):
Reserved for prepayments
Reserved for real estate held for resale
Reserved for program expenditures
Unreserved:
Designated for subsequent years' expenditures
Designated for working capital
Designated for maintenance
Designated for interest rate subsidy
Undesignated
Total fund balance (deficit)
Total liabilities and fund balance
State Cable D.A.R.E.
Aid Television Program Library
$77,003 $359,617 $15,898 $243,943
- 33,616 - -
- 4,729 - 1,561
266,701 - - -
- - - 3,092
$343,704 $397,962 $15,898 $248,596
$5,079 $5,824 $ - $3,130
24 - - 4,139
10,145 - - -
1,249 - - 2,788
22,320 - - -
- - - 3,092
- - - 235,447
304,887 392,138 15,898
304,887 392,138 15,898 238,539
$343,704 $397,962 $15,898 $248,596
80
1
I
Statement 10
Page 1 of 2
r Community COPS Juvenile Local Law Cops School
Development Police/Fire More 96 Justice Enforcement Partnership
' Fund Contingency Grant Grant Block Grant Grant
$38,012 $467,392 $309
- $200
- $38,091
- $ -
-
-
2,097 -
11,366 S = 343 =
_
1 - _
_ -
_ 1,257
- -
_ S20
_
$40,109 $478,758 $314 $1,457 $38,434 $S20
$1,427 $ - $ - $ - $1,006 $ -
' 2,226 = _ - - -
31S - S20
_ _ = 26,1 S9
3,653
I 0 0 31S 27,165 S20
-
- _
478,758 _
- -
- _
- _
-
36456 - 314 1,142 11,269 -
36,456 478,758 314 1,142 11,269 0
$40,109 $478,758 $314 $1,457 $38,434 $S20
81
CITY OF COLUMBIA HEIGHTS, MINNESOTA '
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
December 31, 2001
With Comparative Achial Totals For December 31, 2000
Assets
Cash and investments
Receivables:
Accounts
Taxes
Interest
Loans
Due from other governmental units
Due from other funds
Prepayments
Real estate held for resale
Total assets
Liabilities and Fund Balance
Liabilities:
Accounts payable
Accrued salaries and withholdings payable
Contracts payable -retained percentage
Due to other governmental units
Due to other funds
Defen•ed revenue
Deposits
Insurance and taxes in escrow
Total liabilities
Fund balance (deficit):
Reserved for prepayments
Reserved for real estate held for resale
Reserved for program expenditures
Unreserved:
Designated for subsequent years' expenditures
Designated for working capital
Designated for maintenance
Designated for interest rate subsidy
Undesignated
Total fund balance (deficit)
Total liabilities and fund balance
Recreation
Contributed Contributed Special Parking
Projects Projects Projects Ramp
$53,221 $34,082 $253,037 $292,030
- - 43,032 -
- - 2,905 3,716
- - - 408,027
$53,221 $34,082 $298,974 $703,773
$ - $ - $ - $ -
0 0 0 0
53,221 34,082 298,974 703,773
53,221 34,082 298,974 703,773
$53,221 $34,082 $298,974 $703,773
82
Statement 10
Page 2 of 2
Total
Housing and Economic
Confiscated Housing Redevelopment Development Totals
Property Mortgage C.H.A.S.E. Authority Authority 2001 2000
$10,373 $42,172 $29,140 $504,226 $695,899 $3,154,645 $4,024,490
- - - - 37,914 114,562 54,532
- - - 3,739 1,631 5,370 4,924
537 257 5,720 13,460 46,696 38,641
= 22,104 22,104 72,872
- - 10,933 - 137,057 416,468 117,598
446,352 - - 854,379 854,379
I = _ 3,092 60,618
- - - 21,113 269,539 290,652 276,961
$10,373 $489,061 $40,330 $556,902 $1,155,500 $4,907,968 $5,505,015
$ - $ - $3,122 $ - $86,126 $105,714 $142,463
528 160 7,077 7,120
= = = 10,145 1,613
- - - - 114,248 118,285 89,963
- - 160,702 183,857 641,929
= _ 24,609 269,539 320,307 348,056
- - - - 20,652 20,652 59,392
_ _ _ _ _ _ 149
I 0 0 3,650 24,609 651,427 766,037 1,290,685
- - 3,092 60,618
_ _ _ 21,113 269,539 290,652 276,961
- - - 306,428 350,949 657,377 604,483
- - - - - 478,758 867,856
- - - - - 235,447 222,963
71,191 71,191 707,438
_ _ _ = 25,000
10,373 489,061 36,680 204,752 (187,606) 2,405,414 1,449,011
10,373 489,061 36,680 532,293 504,073 4,141,931 4,214,330
$10,373 $489,061 $40,330 $556,902 $1,155,500 $4,907,968 $5,505,015
83
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
Revenues:
Taxes
Intergovernmental
Fees/program revenues
Rents
Investment income:
Interest and dividends
Change in fair value
Other revenues:
Miscellaneous
Contributions
Proceeds from sale of assets
Total revenues
Expenditures:
Parks and recreation:
Personal services
Supplies
Other services and charges
Capital outlay
Other:
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fiord balance
Fund balance (deficit) -January 1
Fund balance -December 31
MuLUCipal
State Cable D.A.R.E.
Aid Television Program Library
$ - $ - $ - $547,767
1,284,820 - - -
- 134,502 - 17,725
- 20,977 - 6,922
- 1,574 - 519
- 29,827 - 230
- - 63 -
1,284,820 186,880 63 573,163
45,286 1,828 - 383,086
1,710 1,267 3,288 90,197
150,289 23,185 2,844 71,728
281,903 - - 7,761
479,188 26,280 6,132 552,772
805,632 160,600 (6,069) 20,391
66,042 - 6,000 -
(7,179) (104,333) - (8,727)
58,863 (104,333) 6,000 (8,727)
864,445 56,267 (69) 11,664
(559,608) 335,871 15,967 226,875
$304,887 $392,138 $15,898 $238,539
84
Statement 11
Page 1 of 2
Community COPS Juvenile Local Law Cops Cops School
Development Police/Fu-e More 96 Justice Enforcement Overtime Partnership
Fund Contingency Grant Grant Block Grant Grant Grant
r
= 111,249 11,330 8,481 32,933 525 50,956
9,300 50,412 23 = 1,520 _ =
698 3,784 2 114
1 _ _ _ _ _ _ _
9,998 165,445 11,355 8,481 34,567 525 50,956
i - _ _ _ _ - -
~ _
231,152 _
111,249 _
- _
3,210 _
- _
525 -
23,172
3,851 - 4,550 368 3,548 _ 1,026
1
20,998 922 6,001 713 10,778
2,386 - 9,720 - 28,316 - 15,980
258,387 111,249 15,192 9,579 32,577 525 50,956
(248,389) 54,196 (3,837) (1,098) 1,990 0 0
275,112 - 3,787 1,071 2,522 - -
(16,505) (500,000) - - - - -
258,607 (500,000) 3,787 1,071 2,522 0 0
10,218 (445,804) (50) (27) 4,512 - -
26,238 924,562 364 1,169 6,757 - -
,.~ $36,456 $478,758 $314 $1,142 _ $11,269 $0 $0
85
CITY OF COLUMBIA HEIGHTS, MINNESOTA '
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
Revenues:
Taxes
Intergovernmental
Fees/program revenues
Rents
Investment income:
Interest and dividends
Change in fair value
Other revenues:
Miscellaneous
Contributions
Proceeds from sale of assets
Total revenues
Expenditures:
Parks and recreation:
Personal services
Supplies
Other services and charges
Capital outlay
Other:
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance (deficit) -January 1
Fund balance -December 31
Recreation
Contributed Contributed Special Parking
Projects Projects Projects Ramp
$ - $ - $ - $ -
- - 127,215 -
- - 12,887 16,484
- - 967 1,237
555 - - -
35,420 19,600 - -
35,975 19,600 141,069 17,721
21,108 - - -
2,738 - - -
6,018 - - -
- 78 - -
- 9,207 25,000 -
- 10,708 - -
29,864 19,993 25,000 0
6,111 (393) 116,069 17,721
0 0 0 0
6,111 (393) 116,069 17,721
47,110 34,475 182,905 686,052
$53,221 $34,082 $298,974 $703,773
86
Statement 11
Page 2 of 2
Total
Housing and Economic
Confiscated Housing MIF Redevelopment Development Totals
Property Mortgage Medtronics C.H.A.S.E. Authority Authority 2001 2000
$ _ $ _ $ _ $ _ $94,499 $118,508 $760,774 $716,111
9,275 105,782 12,903 927,610 2,555,864 1,346,385
_ = 14,910 29,828 140 324,320 237,919
_ _ _ _ - 476,353 476,353 464,774
- 2,380 - 1,142 25,374 60,415 207,836 214,277
- 179 - 86 1,904 4,480 15,544 88,400
9,902 23,135 63,649 90,212
= _ _ = 55,083 73,499
_ _ _ _ _ 37,650 37,650 10,087
902
9 559
2 9,275 121,920 164,508 1,648,291 4,497,073 3,241,664
, ,
- - - 47,298 - - 47,298 33,654
_ _ - 13,779 - - 34,887 29,336
_ _ _ 42,528 - - 45,266 40,508
_ _ _ 2,177 - - 8,195 5,500
_ _ _ _ - 58,720 858,228 935,656
801 - 44,063 154,747 139,662
1,983 = _ _ 4,223 1,129,825 1,457,696 1,604,416
_ _ _ _ _ 215,005 571,779 409,263
2
784 0 0 105,782 4,223 1,447,613 3,178,096 3,197,995
,
7
118 2
559 9,275 16,138 160,285 200,678 1,318,977 43,669
, ,
_ _ _ _ _ - 354,534 441,308
- - (269,128) - (106,752) (733,286) (1,745,910) (310,722)
0 0 (269,128) 0 (106,752) (733,286) (1,391,376) 130,586
7,118 2,559 (259,853) 16,138 53,533 (532,608) (72,399) 174,255
255
3 486
502 259,853 20,542 478,760 1,036,681 4,214,330 4,040,075
, ,
1 $10,373 $489,061 $0 _$36,680 $532,293 $504,073 $4,141,931 $4,214,330
87
CITY OF COLUMBIA HEIGHTS, MINNESOTA '
SPECIAL REVENUE FUND -MUNICIPAL STATE AID STREET FUND Statement 12
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES 1N FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
Revenues:
Intergovernmental:
State of Minnesota:
Maintenance
Construction
Other revenues:
Miscellaneous
Total revenues
2001
t
Budget
$65,000
Over
(Under) 2000
Actual Budget Actual
Expenditures:
Maintenance:
Personal services
Supplies
Other services and charges
Capital outlay
Construction:
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Operating transfers ul -Construction
Operating h•ansfers out -Maintenance
Total other fmancuig sources (uses)
Net increase (decrease) in fund balance
Fund balance (deficit) -January 1
Fund balance (deficit) -December 31
$129,570 $64,570 $131,838
1,155,250 1,155,250 90,679
- - - 1,384
65,000 1,284,820 1,219,820 223,901
15,284 33,145 17,861 22,536
4,000 1,710 (2,290) 2,061
45,600 20,975 (24,625) 14,065
23,500 51,791 28,291 55,219
31,400 12,141 (19,259) 17,609
- - - 804
138,400 129,314 (9,086) 286,403
1,385,000 230,112 (1,154,888) 55,619
1,643,184 479,188 (1,163,996) 454,316
(1,578,184) 805,632 2,383,816 (230,415)
- 66,042 66,042 -
(664) (7,179) (6,515)
(664) 58,863 59,527 0
($1,578,848) 864,495 $2,443,343 (230,415)
(559,608) (329,193)
$304,887 ($559,608) '
1
1
x~ ~
CITY OF COLUMBIA HEIGHTS, MINNESOTA "
SPECLAL REVENUE FUND -CABLE TELEVISION FUND Statement 13
STATEMENT OF REVENUES, EXPENDITURES AND
~; CHANGES IN FUND BALANCE -BUDGET AND A CTUAL
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001
Over
(Under) 2000
Budget Actual Budget Actual
Revenues:
Franchise fees $116,000 $134,502 $18,502 $125,955
Investment income:
Interest and dividends 10,000 20,977 10,977 22,176
Change in fair value 1,574 1,574 9,371
Other revenues:
Miscellaneous - 29,827 29,827 9,073
~. Total revenues 126,000 186,880 60,880 166,575
Expenditures:
Personal services 6,418 1,828 (4,590) 1,588
Supplies 3,350 1,267 (2,083) 1,783
Other services and charges 45,075 23,185 (21,890) 40,863
Capital outlay 33,223 (33,223) 2,230
Total expenditures 88,066 26,280 (61,786) 46,464
Revenues over expenditures 37,934 160,600 122,666 120,111
Other financing sources (uses):
Operating transfers (out} (104,333) (104,333) - (152,401)
Net increase (decrease) in fund balance ($66,399) 56,267 $122,666 (32,290)
Fund balance -January 1 335,871 368,161
_ Fund balance -December 31 $392,138 $335,871
89
CITY OF COLUMBIA HEIGHTS, MINNESOTA '
SPECIAL REVENUE FUND - D.A.R.E. PROGRAM Statement 14
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
Revenues:
Contributions
Expenditures:
Supplies
Other services and charges
Total expenditures
Revenues over (under) expenditures
Other financing sources:
Operating transfers in
Total other financing sources
Net increase (decrease) in fiznd balance
Fund balance -January 1
Fund balance -December 31
2001
Over
(Under) 2000
Budget Actual Budget Actual
$500 $63 ($437) $75
5,850 3,288 (2,562) 3,600
2,975 2,844 (131) 1,438
8,825 6,132 (2,693) 5
038
,
(8,325) (6,069) 2,256 (4,963)
6,000 6,000 - 6,000
6,000 6,000 0 6
000
,
($2,325) (69) $2,256 1,037
15,967 14,930
$15,898 $15,967
90
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -LIBRARY FUND Statement 15
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
Revenues:
Taxes
Charges for services
Investment income:
Interest and dividends
Change ui fair value
Other revenues:
Miscellaneous
Total revenues
Expenditures:
' Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Operating ri-ansfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance -January 1
Fund balance -December 31
2001
Over
(Under) 2000
Budget Actual Budget Actual
$547,767 $547,767 $ - $500,244
21,425 17,725 (3,700) 16,097
2,500 6,922 4,422 7,306
- 519 519 3,087
150 230 80 3,974
571,842 573,163 1,321 530,708
386,237 383,086 (3,151) 356,904
93,840 90,197 (3,643) 94,474
89,030 71,728 (17,302) 68,780
19,400 7,761 (11,639) 3,006
588,507 552,772 (35,735) 523,164
(16,665) 20,391 37,056 7,544
(8,727) (8,727)
(8,727)
($25,392) (8,727)
11,664
226,875
$238,539
$37,056
(8,362)
(8,362)
(818)
227,693
$226,875
91
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -COMMUNITY DEVELOPMENT Statement 16
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
Revenues:
Intergovernmental
Investment income:
Interest and dividends
Change in fair value
Other revenues:
Miscellaneous
Total revenues
Expenditures:
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance -January 1
Fund balance -December 31
2001
Over
(Under) 2000
Budget Actual Budget Actual
$ - $ - $ - $30,000
- 9,300 9,300 100
- 698 698 42
- - - 10
0 9,998 9,998 30,152
257,804 231,152 (26,652) 222,612
S,23S 3,851 (1,384) 4,971
27,393 20,998 (6,395) 39,773
82S 2,386 1,561 -
291,257 258,387 (32,870) 267,356
(291,257) (248,389) 42,868 (237,204)
275,112 275,112 - 418,772
(16,SOS) (16,SOS) - (8,518)
258,607 258,607 0 410,254
($32,650) 10,218 $42,868 173,OS0
26,238 (146,812)
$36,456 $26,238
92
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - POLICE/FIRE CONTINGENCY Statement 17
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Intergovernmental $111,249 $113,532
Investment income:
Interest and dividends 50,412 52,323
Change in fair value 3,784 22,109
Total revenues 165,445 187,964
Expenditures:
Personal services
Revenues over expenditures
111,249
54,196
Other financing sources (uses):
Operating transfers out
Net increase (decrease) in fund balance
Fund balance -January 1
Fund balance -December 31
500,000
(445,804)
924,562
$478,758
114,364
73,600
73,600
850,962
$924,562
93
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -COPS MORE 96 Statement 18
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Intergovernmental:
Federal grant $11,330 $21,798
Investment income:
Interest and dividends 23 256
Change in fair value 2 108
Total revenues 11,355 22,162
Expenditures:
Personal services - 36,422
Supplies 4,550 -
Other services and charges 922 _
Capital outlay 9,720 -
Total expenditures 15,192 36,422
Revenues over (under) expendihu~es (3,837) (14,260)
Other financing sources:
Operating transfers in 3,787 11,284
Net increase (decrease) in fiord balance (50) (2,976)
Fund balance -January 1 364 3,340
Fund balance -December 31 $314 $364
94
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -JUVENILE JUSTICE GRANT Statement 19
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Intergovernmental:
State grant $8,481 $12,301
Expenditures:
Personal services
Supplies
Other services and charges
Total expenditures
Revenues over (under) expenditures
,~, Other financing sources:
Operating h•ansfers in
Net increase (decrease) in fund balance
Fund balance -January 1
Fund balance -December 31
3,210
368
6,001
9,579
(1,098)
1.071
(27)
1,169
$1,142 $1,169
6,112
1,308
6,041
13,461
(1,160)
1,097
(63)
1,232
95
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL KEVENUE FUND -LOCAL LAW ENFORCEMENT BLOCK GRANT Statement 20
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Intergovenunental:
Federal grant $32,933 $23,618
Investment income:
Interest and dividends 1,520 1,910
Change in fair value 114 807
Total revenues 34,567 26,335
Expenditures:
Supplies 3,548 12,819
Other services and charges 713 863
Capital outlay 28,316 6,958
Total expenditures 32,577 20,640
Revenues over expenditures 1,990 5,695
Other financing sources:
Operating transfers in 2 522 2 398
Net increase in fund balance 4,512 8,093
Fund balance (deficit) -January 1 6,757 (1,336)
Fund balance -December 31 $11,269 $6,757
96
1
1
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -COPS OVERTIME GRANT Statement 21
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Intergovernmental:
State grant $525 $8,636
Expenditures:
Personal services
Revenues over (under) expenditures
Other fmancing sources:
Operating transfers in
Net increase in fund balance
Fund balance (deficit) -January 1
Fund balance -December 31
525
0
$0
9,475
(839)
1,757
918
(918)
$0
97
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -COPS SCHOOL PARTNERSHIP GRANT Statement 22
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
Revenues:
Intergovernmental:
Federal grant
Expenditures:
Personal services
Supplies
Other services and charges
Capital outlay
Total expendihires
Revenues over expenditures
Fund balance -January 1
Fund balance -December 31
2001
2000
$50,956 $34,679
23,172
1,026
10,778
15,980
50,956
$0
11,103
30
5,320
18,226
34,679
$0
98
~~ CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -RECREATION CONTRIBUTED PROJECTS Statement 23
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Contributions $35,420 $43,528
Miscellaneous 555 -
Total revenues 35,975 43,528
Expenditures:
Supplies
Other services and charges
Capital outlay
Total expenditures
Net increase in fund balance
~~ Fund balance -January 1
Fund balance -December 31
r
21,108
2,738
6,018
29.864
6,111
47,110
$53,221
25,130
10,509
5,500
41,139
2,389
44,721
$47,110
99
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -CONTRIBUTED PROJECTS Statement 24
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Contributions $19,600 $29,896
Expenditures:
Supplies 78 617
Other services and charges 9,207 2,157
Capital outlay 10,708 -
Total expenditures 19,993 2,774
Revenues over (under) expenditures (393) 27,122
Other fmancing sources (uses):
Operating transfers (out) - (13,750)
Net increase (decrease) in fund balance (393) 13,372
Fund balance -January 1 34,475 21,103
Fund balance -December 31 $34,082 $34,475
100
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -SPECIAL PROJECTS Statement 25
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
Revenues:
Fees/program revenue
Investment income:
Interest and dividends
Change in fair value
Total revenues
Expenditures:
Other services and charges
Net increase in fund balance
Fund balance -January 1
Fund balance -December 31
r
2001 2000
$127,215 $61,486
12,887 11,233
967 4,746
141,069 77,465
25,000 49,132
116,069 28,333
182,905 154,572
$298,974 $182,905
101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -PARKING RAMP Statement 26
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Investment income:
Interest and dividends $16,484 $16,369
Change in fair value 1,237 6,917
Total revenues 17,721 23,286
Expenditures - -
Net increase in fund balance 17,721 23,286
Fund balance -January 1 686,052 662,766
Fund balance -December 31 $703,773 $686,052
102
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -CONFISCATED PROPERTY Statement 27
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Other revenue:
Confiscated property $9,902 $4,095
Expenditures:
Supplies 801 8S4
' Other services and charges 1,983 SS
Total expendit<lres 2,784 909
' Net increase in fund balance 7,118 3,186
Fund balance -January 1 3,255 69
Fund balance -December 31 $10,373 $3,255
103
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -HOUSING MORTGAGE Statement 28
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Investment income:
Interest and dividends $2,380 $1,915
Change in fair value 179 809
Other revenues:
Miscellaneous - 11,432
Total revenues 2,559 14,156
Expenditures _ _
Net increase in fund balance 2,559 14,156
Fund balance -January 1 486,502 472,346
Fund balance -December 31 $489,061 $486,502
104
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - MIF MEDTRONICS Statement 29
STATEMENT OF REVENUES, EXPENDITURES AND
' CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Intergovernmental:
State grant
Investment income: $9,275 $ -
Interest and dividends - 12,937
Change in fair value - 5,467
Total revenues 9,275 18,404
Expenditures: - -
Revenues over expenditures 9,275 18,404
Other financing sources (uses):
' Operating transfers (out) (269,128)
Net increase decrease in fund balance (259,853) 18,404
Fund balance -January 1 259,853 241,449
' Fund balance -December 31 $0 $259,853
r
'
105
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - C .H .A .S .E . Statement 30
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ende-d December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001 2000
Revenues:
Intergovernmental:
State grant $105,782 $70,875
Fees/program revenue 14,910 13,095
Investment income:
Interest and dividends 1,142 761
Change in fair value 86 320
Total revenues 121,920 85,051
Expenditures:
Personal services 47,298 33,654
Supplies 13,779 4,206
Other services and charges 42,528 29,999
Capital outlay 2,177 -
Total expenditures 105,782 67,859
Net increase in fund balance 16,138 17,192
Fund balance -January 1 20,542 3,350
Fund balance -December 31 $36,680 $20,542
106
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -HOUSING AND REDEVEL OPMENT AUTH ORITY (COMPONENT UNIT) Statement 31
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTU AL
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001
Over
(Under) 2000
Budget Actual Budget Actual
Revenues:
Taxes $94,752 $94,499 ($253) $95,643
Intergovernmental 12,000 12,903 903 12,903
Fees/program revenues 20,399 29,828 9,429 21,251
Investment income:
Interest and dividends - 25,374 25,374 30,235
Change in fair value - 1,904 1,904 10,932
Total revenues 127,151 164,508 37,357 170,964
Expenditures:
Personal services 135
Supplies - - - 363
Other services and charges - 4,223 4,223 462
'
Total expenditures 0 4,223 4,223 960
Revenues over expenditures 127,151 160,285 33,134 170,004
' Other financing sources (uses):
Operating transfers (out) (106,752) (106,752) - (93,618)
Net increase in fund balance $20,399 53,533 $33,134 76,386
Fund balance -January 1 478,760 402,374
Fund balance -December 31 $532,293 $478,760
107
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS -ECONOMIC DEVELOPMENT AUTHORITY (COMPONENT UNIT)
COMBINING BALANCE SHEET
December 31, 2001
With Comparative-Actual Totals For December 31, 2000
Assets
Cash and investments
Receivables:
Accounts
Taxes
Interest
Due from other governmental units
Real estate held for resale
Total assets
Liabilities and Fund Balance
Liabilities:
Accounts payable
Accrued salaries and withholdings payable
Due to other governmental units
Due to other funds
Defen-ed revenue
Deposits
Total liabilities
Fund balance (deficit):
Reserved for real estate held for resale
Reserved for program expenditures
Um-eserved:
Designated for maintenance
Undesignated
Total fund balance (deficit)
Total liabilities and fund balance
Economic
Anoka Parkview Development
County Villa Authority
CDBG North Admin
$ -
37,000
118,057
269,539
$424,596
$395,586
654
3,918
$400,158
$172,403
1,631
19,000
$1,590
31
35,000
104,129
269,539
1, 000
411,289
269,539
(256,232)
13,307
$424,596
108
$30,814
19,247
11,735
61.796
338,362
338,362
$400,158
$193,034
$41,414
129
41,543
12,587
13 8, 904
151,491
$193,034
Statement 32
Parkview
Villa Rental Totals
South Housing Section 8 2001 2000
$93,894 $34,016 $ - $695,899 $1,169,124
' 260 - - 37,914 22,119
- - - 1,631 1,282
' 9,1 S6 386 = 13,460 10,353
137,087 38,384
- - - 269,539 231,848
$103,310 $34,402 $0 $1,188,800 $1,470,080
' $11,928 $380 $ - $86 126 $38 787
- - - 160 133
13,706 1,460 44,835 114,248 68,829
S6,S73 160,702 77,705
- - - 269,539 231,883
' 6,485 1,432 - 20,652 19,392
32,119 3,272 101,408 6S 1,427 433,399
- - - 269,539 231,848
- - - 350,949 298,088
' 71,191 - - 71,191 707,438
- 31,130 (101,408) (187,606) (200,660)
71,191 31,130 (101,408) 504,073 1,036,681
i $103,310 $34,402 $0 $1,188,800 $1,470,080
109
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS -ECONOMIC DEVELOPMENT AUTHORITY (COMPONENT UNIT)
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
Anoka
County
CDBG
Parkview
Villa
North
Economic
Development
Authority
Admire
Revenues:
Taxes $ _
Intergovernmental revenue 490,829
Fees/program revenues -
Rents _
Investment income:
Interest and dividends -
Change in fair value -
Other revenues:
Miscellaneous 196
Proceeds from sale of assets 37,650
Total revenues 528,675
Expenditures:
Personal services 12,877
Supplies 3 gg
Other services and charges 53,644
Loans and grants 241,100
Capital outlay 191,270
Total expenditures 499,279
Revenues over (under) expenditures 29,396
Other financing sources (uses):
Operating transfers (out) -
Total other financing sources (uses) 0
Net increase (decrease) in fund balance 29,396
Fund balance (deficit) -January 1 (16,089)
Fund balance (deficit) -December 31 $13,307
$ -
98,791
266,979
17,376
1,304
4,999
$118,508
335,350
140
15,986
389,449 469,984
10,335
27,200
273,412
18,273
329,220
60,229
31,403
649
60,710
335,350
568
428,680
41,304
(7,335) (22,281)
(7,335) (22,281)
52,894 19,023
285,468 132,468
$338,362 $151,491
110
Statement 33
Parkview
Villa
South
$
191,640
' 40,612
3,048
' 1,616
' 236,916
2,768
15,479
146,352
4,894
169,493
' 67,423
(703,670)
(703,670)
(636,247)
' 707,438
$71,191
Rental
Housing
17,734
1,711
128
298
19,871
351
347
10,764
11,462
8,409
0
8,409
22,721
$31,130
Section 8
$ -
2,640
716
40
3,396
986
8,493
9,479
(6,083)
0
(6,083)
(95,325)
($101,408)
111
2001
$118,508
927,610
140
476,353
60,415
4,480
23,135
37,650
1,648,291
58,720
44,063
553,375
576,450
215,005
1,447, 613
200,678
(733,286)
(733,286)
(532,608)
1,036,681
$504,073
Totals
2000
$120,224
795,526
35
464,774
56,756
23,685
60,244
10,087
1,531,331
136,796
15,978
649,200
439,864
268,005
1,509, 843
21,488
(34,073)
(34,073)
(12,585)
1,049,266
$1,036,681
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -ECONOMIC DEVELOPMENT AUTHORITY - Statement 34
ANOKA COUNTY CDBG -STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001
Revenues:
Intergovernmental revenue
Other revenues:
Miscellaneous
Proceeds from sale of assets
Total revenues
Budget
$249,011
249,011
Over
(Under) 2000
Actual Budget Actual
$490,829 $241,818 $126,952
196 196 -
37,650 37,650 -
528,675 279,664 126,952
Expenditures:
Personal services
Supplies
Other services and charges
Loans and grants
Capital outlay
Total expendihires
Revenues over (under) expenditures
Other financing sources (uses):
Operating transfers (out)
Total other financing sources (uses)
Net increase (decrease) in fund balance
Fund balance (deficit) -January 1
Fund balance (deficit) -December 31
15,750
26,283
86,846
120,132
249,011
0
0
12,877 (2,873) 21,616
388 388 1,400
53,644 27,361 138,303
241,100 154,254 -
191,270 71,138 -
499,279 250,268 161,319
29,396 29,396 (34,367)
(4,259)
0 0 (4,259)
29,396 $29,396 (38,626)
(16,089) 22,537
$13,307 ($16,089)
112
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -ECONOMIC DEVELOPMENT AUTHORITY- Statement 35
PARKVIEW VILLA NORTH -STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2001
' With Comparative Actual Totals For The Year Ended December 31, 2000
Revenues:
Intergovernmental revenue
Rents
Investment income:
Interest and dividends
Change in fair value
1 Other
Total revenues
' Expenditures:
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Operating transfers (out)
Net increase (decrease) in fund balance
' Fund balance -January 1
Fund balance -December 31
2001
Over
(Under) 2000
Budget Actual Budget Actual
$50,000 $98,791 $48,791 $303,235
267,592 266,979 (613) 252,744
12,000 17,376 5,376 13,929
- 1,304 1,304 5,886
4,000 4,999 999 3,966
333,592 389,449 55,857 579,760
18,059 10,335 (7,724) 20,470
31,174 27,200 (3,974) 9,740
276,314 273,412 (2,902) 261,925
16,670 18,273 1,603 268,005
342,217 329,220 (12,997) 560,140
(8,625) 60,229 68,854 19,620
(7,335) (7,335) - (8,518)
($15,960) 52,894 $68,854 11,102
285,468
$338,362
274,366
$285,468
113
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -ECONOMIC DEVELOPMENT AUTHORITY - Statement 36
EDA ADMINISTRATION -STATEMENT OF REVENUES, EXPENDITt_)I2_ES AND
CHANGES 1N FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001
Over
(Under) 2000
Budget Actual Budget Actual
Revenues:
Taxes $119,295 $118,508 ($787) $120,224
Intergovernmental revenue - 335,350 335,350 -
Fees/program revenues - 140 140 35
Other revenues:
Miscellaneous - 15,986 15,986 25,231
Total revenues 119,295 469,984 350,689 145,490
Expenditures:
Personal services
Supplies
Other services and charges
Loans and grants
Capital outlay
Total expenditures
Revenues over expenditures
Other financing sources (uses):
Operating transfers (out)
Net increase in fund balance
Fund balance -January 1
Fund balance -December 31
57,937 31,403 (26,534) 35,811
2,995 649 (2,346) 341
35,007 60,710 25,703 72,083
- 335,350 335,350 4,760
825 568 (257) -
96,764 428,680 331,916 112,995
22,531 41,304 18,773 32,495
(22,281) (22,281) - (6,389)
$250 19,023 $18,773 26,106
132,468
$151,491
106,362
$132,468
114
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -ECONOMIC DEVELOPMENT AUTHORITY - Statement 37
PARKVIEW VILLA SOUTH -STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001
Revenues:
Rents
Investment income:
' Interest and dividends
Change in fair value
Other
' Total revenues
Expenditures:
Personal services
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over expenditures
r Other financing sources (uses):
Operating transfers (out)
' Net increase (decrease) in fund balance
Fund balance -January 1
Fund balance -December 31
Over
(Under) 2000
Budget Actual Budget Actual
$180,262 $191,640 $11,378 $194,417
35,000 40,612 5,612 42,124
- 3,048 3,048 17,799
2,000 1,616 (384) 1,454
217,262 236,916 19,654 255,794
9,029 2,768 (6,261) 1,574
9,417 15,479 6,062 3,570
138,994 146,352 7,358 140,810
335 4,894 4,559 -
157,775 169,493 11,718 145,954
59,487 67,423 7,936 109,840
(703,670) (703,670) - (4,259)
($644,183) (636,247) $7,936 105,581
707,438
$71,191
601,857
$707,438
115
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -ECONOMIC DEVELOPMENT AUTHORITY - Statement 38
RENTAL HOUSING -STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE -BUDGET AND ACTUAL
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
2001
Over
(Under) 2000
Budget Actual Budget Achial
Revenues:
Rents $15,650 $17,734 $2,084 $17,613
Investment income:
Interest and dividends 600 1,711 1,111 -
Change in fair value - 128 128 -
Other revenue:
Miscellaneous - 298 298 419
Proceeds from sale of assets - - - 10,087
Total revenues 16,250 19,871 3,621 28,119
Expenditures:
Personal services - 351 351 303
Supplies 3,839 347 (3,492) 564
Other services and charges 12,411 10,764 (1,647) 14,331
Total expenditures 16,250 11,462 (4,788) 15,198
Net increase in fund balance $0 8,409 $8,409 12,921
Fund balance -January 1 22,721 9,800
Fund balance -December 31 $31,130 $22,721
116
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND -ECONOMIC DEVELOPMENT AUTHORITY - Statement 39
SECTION 8 HOUSING
'
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Actual Totals For The Year Ended December 31, 2000
'
2001 2000
Revenues:
Intergovernmental revenue $2,640 $365,339
Investment income:
Interest and dividends 716 703
Other 40 29,174
Total revenues 3,396 395,216
' Expenditures:
Personal services 986 57,022
Supplies - 363
'
Other services and charges 8,493 21,748
Loans and grants - 435,104
Total expenditures 9,479 514,237
Revenues over (under) expenditures (6,083) (119,021)
Other fmancing sources (uses):
Operating transfers (out) (10,648)
Net increase (decrease) in fiord balance (6,083) (129,669)
Fund balance (deficit) -January 1 (95,325) 34,344
Fund balance (deficit) -December 31 ($101,408) ($95,325)
117
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DEBT SERVICE FUNDS
The Debt Service Funds are used to account for the collection of tax levies and other
revenues and to record the payment and interest on outstanding General Obligation Bonds.
Tax Increment Bonds Funds - a separate fund is used to account for each separate Tax
1 Increment Bond Issue revenues and expenditures. These bonds are repaid primarily from
tax increments.
Special Assessment Improvement Bonds -are repaid primarily from special assessments.
119
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DEBT SERVICE FUNDS
COMBINING BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
Statement 40
Tax
Increment
Tax Refunding Multi-Use G.O.
Increment Bonds Redevelopment Improvement
Totals
Bonds of 1991 Plan 1999A 2001 2000
Assets
Cash and investments $1,889,701 $ - $ - $722,485 $2,612,186 $2,396,130
Receivables:
Taxes:
Uru-emitted 9,371 - 46 - 9,417 72,822
Delinquent 10,781 - - - 10,781 5,141
Interest 18,226 - - 8,100 26,326 14,793
Due from other fiords 57,706 - - - 57,706 70,417
Total assets $1,985,785 $0 $46 $730,585 $2,716,416 $2,559,303
Liabilities and Fund Balance
Liabilities:
Accounts payable $82,835 $ - $ - $ - $82,835 $83,035
Due to other funds 854,379 - 57,705 - 912,084 924,796
Deferred revenue:
Property taxes -delinquent 10,781 - - - 10,781 5,141
Total liabilities 947,995 0 57,705 0 1,005,700 1,012,972
Fund balance (deficit):
Unreserved:
Designated for debt service 1,037,790 - - 730,585 1,768,375 1,615,696
Undesignated - - (57,659) - (57,659) (69,365)
Total fund balance (deficit) 1,037,790 0 (57,659) 730,585 1,710,716 1,546,331
Total liabilities and fund balance $1,985,785 $0 $46 $730,585 $2,716,416 $2,559,303
120
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DEBT SERVICE FUNDS Statement 41
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
' With Comparative Totals For The Year Ended December 31, 2000
Tax
Tax Increment Multi-Use G.O.
Increment Refunding Redevelopment Improvement
Bonds Bonds of 1991 Plan 1999A
Totals
2001 2000
Revenues:
'
Tax increments $1,133,055 $ $29,857 $ $1,162,912 $1,355,993
Intergovernmental - - - - - 300,352
Investment income:
Interest and dividends 80,845 = = 35,926 116,771 80,095
Change in fair value 6,068 2,696 8,764 33,844
Total revenues 1,219,968 0 29,857 38,622 1,288,447 1,770,284
Expenditures:
Debt service:
Principal retirement - 860,000 - 50,000 910,000 900,000
Interest and fiscal charges 750 38,020 33,038 71,808 130,677
Miscellaneous 181,234 - 18,151 - 199,385 203,046
Total expenditures 181,984 898,020 18,151 83,038 1,181,193 1,233,723
Revenues over (under) expenditures 1,037,984 (898,020) 11,706 (44,416) 107,254 536,561
Other financing sources (uses):
Operating ri-ansfers in 750 898,020 102,589 1,001,359 1,242,509
Operating transfers (out) (944,228) - - - (944,228) (1,042,118)
Total other financing sources (uses) (943,478) 898,020 0 102,589 57,131 200,391
Net increase in fund balance 94,506 - 11,706 58,173 164,385 736,952
Fund balance (deficit) -January 1 943,284 - (69,365) 672,412 1,546,331 809,379
Fund balance (deficit) -December 31 $1,037,790 $0 ($57,659) $730,585 $1,710,716 $1,546,331
121
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ca
1
1
122 '
CAPITAL PROJECT FUNDS
Capital Project Funds are maintained to account for the construction of major capital
facilities. Project funding consists of a combination of several revenue sources, such as
municipal State Aid streets, special assessments, Sewer Utility Fund, other governmental
units, State and Federal grants, etc.
Ca ital Im rovement Fund 401 -used to account f r
p p o Capital Project Funds whereby
' funding is provided by a number of internal and external sources.
Downtown Parking Maintenance Fund 405 -used for maintenance of the West Side
Parking.
TIF District #2 Fund 407 -used to account for revenues and expenditures located within the
Tax Increment Financing District #2.
Sheffield Redevelopment Fund 410 -used to fund redevelopment of the area of the City
identified as Sheffield Neighborhood.
Capital Improvement General Government Buildings Fund 411 -used to account for
improvements to municipal buildings -library, municipal garage, and City Hall.
Capital Improvement Parks Fund 412 -used to account for capital improvements in City
r parks.
EDA Capital Improvement PVVS Fund 414 -used to account for improvements to
Parkview Villa South building.
Capital Improvement Projects Fund 415 -used to account for projects that will be fully
assessed to affected properties.
Infrastructure ReLlacement Fund 430 -used to fund replacement of City infrastructure.
Capital Equipment Replacement Fund 431 -used to fund replacement of fixed assets as
' needed.
Capital Equipment Fire Fund 439 -used to fund replacement of fire fixed assets.
123
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CAPITAL PROJECT FUNDS
COMBINING BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
Assets
Cash and investments
Receivables:
Special assessments:
Unremitted
Delinquent
Deferred
Interest
Loans
Due from other governmental units
Due from other funds
Real estate held for resale
Total assets
Liabilities and Fund Balance
Liabilities:
Accounts payable
Accrued salaries and withholdings payable
Contracts payable -retained percentage
Due to other governmental units
Due to other funds
Deferred revenue
Deposits
Total liabilities
Fund balance (deficit):
Reserved for real estate held for resale
Unreserved:
Designated for subsequent years' expenditures
Designated for capital improvement
Undesignated
Total fund balance (deficit)
Total liabilities and fund balance
Capital
Improvement
Downtown General
Capital Parking TIF Sheffield Government
Improvement Maintenance District #2 Redevelopment Buildings
Fund 401 Fund 405 Fund 407 Fund 410 Fund 411
$47,642 $28,895 $ - $560,560 $1,556,572
- 372 - - 2,758
$47,642 $29,267 $0 $560,560 $1,559,330
$6,390
16
3,897
10,303
$70 $ - $ - $31,854
- - - 14
- 2,243 689,720 -
70 2,243 689,720 31,868
- - - - ],527,462
37,339 29,197 (2,243) (129,160) -
37,339 29,197 (2,243) (129,160) 1,527,462
$47,642 $29,267 $0 $560,560 $1,559,330
1.24
Statement 42
EDA
Capital Capita] Capital Capital Capital
Improvement Improvement Improvement Infrastructure Equipment Equipment
Parks PVVS Projects Replacement Replacement Fire Totals
Fund 412 Fund 414 Fund 415 Fund 430 Fund 431 Fund 439 2001 2000
$702,778 $702,938 $ - $462,474 $3,607,679 $687,704 $8,357,242 $4,352,372
- - 2,720 - - - 2,720 3,363
- - 80,905 - - - 80,905 84,483
- - 737,537 - - - 737,537 636,992
9,951 780 8,720 45,571 8,384 76,536 56,103
- - - - - - - 2,501
- - - - - - - 700,379
_ _ = 22,320 389,608 = 411,928 1,100,297
44,600
$712,729 $703,718 $821,162 $493,514 $4,042,858 $696,088 $9,666,868 $6,981,090
$ - $ - $5,887 $2,993 $ - $1,780 $48,974 $64,662
- - 2,373 - - - 2,389 1,806
- - 24,958 - - - 28,869 58,806
- 25,284
- - 387,365 - - - 1,079,328 1,330,202
- - 818,443 - - - 818,443 721,475
- - - - - - - 5,000
0 0 1,239,026 2,993 0 1,780 1,978,003 2,207,235
- - - - - - - 44,600
- - - - - - - 69,932
, 225,115 703,718 - - 500,000 694,308 3,650,603 1,060,327
~
487,614 (417,864) 490,521 3,542,858 4,038,262 3,598,996
712,729 703,718 (417,864) 490,521 4,042,858 694,308 7,688,865 4,773,855
~ $712,729 $703,718_ $821,162 $493,514 $4,042,858 $696,088_ $9,666,868 $6,981,090
125
CITY OF COLUMBIA HEIGHTS, DIINNESOTA
CAPITAL PROJECT FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCE
For The Year Ended December 31, 2001
With Comparative Totals For The Ycar Ended December 31, 2000
Capital
Improvement
Downtown General
Capital Parking TIF Sheffield Government
Improvement Maintenance District #2 Redevelopment Buildings
Fund 401 Fund 405 Fund 407 Fund 410 Fund 411
Revenues:
Special assessments $ - $ - $ - $ - $ -
lntergovenunenta] - - - - -
Investment income:
Interest and dividends - ],648 - - 12,234
Chance in fair value - 124 - - 918
Other revenues:
Miscellaneous
Project reimbursement
Proceeds from sale of land
Total revenues
85,368 -
85,368 1,772
- 6,114 -
0 6, 114 13,152
Expenditures:
roject expenditures
Other 10,733 801 - 37,457 151,929
p
Revenue over (under) expenditures 74,635 971 0 (31,343) (138,777)
Other financing sources (uses):
Operating transfers in 29,509 - - 140,210 1,634,980
Operating transfers (out) (65,220) - - - -
Total other financing sources (uses) (35,711) 0 0 140,210 1,634,980
Net increase (decrease) in fund balance 38,924 971 0 108,867 1,496,203
Fund ba]ance (deficit) -January 1 (1,585) 28,226 (2,243) (238,027) 31,259
Fund balance (deficit) -December 31 $37,339 $29,197 ($2,243) ($129,160) $1,527,462
126
Statement 43
EDA
Capital Capital Capital Capital Capita]
Improvement Improvement Improvement Infrastructure Equipment Equipment
Parks PVVS Projects Replacement Replacement Fire Totals
Fund 412 Fund 414 Fund 415 Fund 430 Fund 431 Fund 439 2001 2000
$ _ $ _ $628,222 $ $ $ $628,222 $448,199
381,767 _ _ _ 381,767 890,379
44,138 3,458 38,678 202,131 37,188 339,475 303,920
' 3,313 260 = 2,903 15,171 2,791 25,480 128,355
- - 36,906 - - - 36,906 28,981
2,000 = 1,161,694 = _ 1,255,176 959,738
= 6,000
49,451 3,718 2,208,589 41,581 217,302 39,979 2,667,026 2,765,572
168,416 - 1,814,273 225,651 259,780 46,050 2,715,090 2,627,826
(118,965) 3,718 394,316 (184,070) (42,478) (6,071) (48,064) 137,746
- 700,000 - - 650,000 - 3,154,699 794,056
- - (126,405) - - - (191,625) (254,029)
' 0 700,000 (126,405) 0 650,000 0 2,963,074 540,027
(118,965) 703,718 267,911 (184,070) 607,522 (6,071) 2,915,010 677,773
831,694 - (685,775) 674,591 3,435,336 700,379 4,773,855 4,096,082
$712,729 $703,718 ($417,864) $490,521 $4,042,858 $694,308 $7,688,865 $4,773,855
127
r-,
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128 '
ri
' ENTERPRISE FUNDS
The authority for these types of funds is derived from Section 69(b) of the City Charter
,~ which allows for Utility or other Public Service Enterprise Funds.
The Enterprise Funds are a member of the Proprietary Fund Type category, and, as such,
' are accounted for on the accrual basis of accounting. Revenues in the Enterprise Funds are
recognized when they are earned and expenses are recognized when they are incurred.
i" The Enterprise Funds are used to account for operations that are either financed and
operated in a manner similar to private business enterprises or where the governing body
has decided that periodic determination of revenues earned, expenses incurred, and/or net
income is appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
Water Utility Fund -used to account for revenues and expenses associated with services to
area residents.
Sewer Utility Fund -used to account for revenues and expenses associated with sewer
disposal within the City.
Refuse Utility Fund -used to account for revenues and expenses associated with organized
collection of refuse and recycling in the City.
' Storm Sewer Utility Fund -used to account for revenues and expenses associated with
storm water disposal.
' Li uor Fund -used to account for revenues and ex enses associated with the o eration of
q p p
' three off-sale liquor stores.
129
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENTERPRISE FUNDS
COMBINING BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
Assets
Water
Sewer
Current assets:
Cash and cash equivalents
Receivables:
Accounts
Interest
Due from other governmental
units, current portion
Due from other funds
Prepayments
Inventory, at cost
Total current assets
Lonb term assets:
Due from other govenunental units,
net of current portion
Fixed assets:
Land
Buildings
Improvements other than buildings
Machinery and equipment
Construction in process
Total fixed assets
Less: accumulated depreciation
Net fixed assets
Total assets
Liabilities and Fund Equity
Current liabilities:
Accounts payable
Accrued salaries
and withholdings payable
Contracts payable -retained percentage
Due to other governmental units
Due to other funds
Accrued interest payable
Deposits
Total current liabilities
Long-term liabilities (net of current portion):
Bonds payable
Total liabilities
Fund equity:
Contributed capital:
Municipal funds
Property owners/customers
Federal funds
Total contributed capital
Retained earnings:
Reserved for capital improvements
Unreserved
Total retained earnings
Total fund equity
Total liabilities and fund equity
$322,790
285,538
11,656
490,335
4,708
1,115,027
45,223
462,288
5,381,373
330,376
21,377
6,240,637
2,244,524
3,996,1 13
$5, 111,140
$2,649
14,253
155,719
490,335
15,741
3,744
682,441
953,446
1,635,887
4,198
167,161
453,000
624,359
281,387
2,569,507
2,850,894
3,475,253
$5, 111,140
S2,588,726
272,205
29,099
7,999
551,563
3,449,592
220,962
36,586
57,942
3,976,079
570,097
1,456
4,642,160
2,672,143
1,970,017
$5,640,571
$778
13,214
597
14,589
36,173
50,762
4,198
356,657
360,855
2,014,889
3,214,065
5,228,954
5,589,809
$5,640,571
Ir--
L
L
130
Statement 44
' 't'otals
Refuse Storm Sewer Liquor 2001 2000
$610,125 $85,683 S1,575,193 $5,182,517 $5,374,255
283,646 36,217 - 877,606 908,097
9,762 6,541 21,236 78,294 60,404
17,762 1,612 27,373 6,312
- - 169,000 1,210,898 859,908
_ _ - - 15,865
' 902,315 907,023 663,151
921,295 128,441 2,669,356 8,283,711 7,887,992
- - - 220,962 241,038
- - 4,360 86,169 86,169
6,000 - 181,631 707, 861 707,861
14,456 675,867 103,409 10,151,184 8,046,533
107,681 - 370,187 1,378,341 1,330,987
- 270,917 293,750 1,738,836
128,137 946,784 659,587 12,617,305 11,910,386
41,717 19,664 568,613 5,546,661 5,208,875
86,420 927,120 90,974 7,070,644 6,701,511
$1,007,715 $1,055,561 $2,760,330 $15,575,317 $14,830,541
$102,194 $1,325 $127,578
= 12 40,630
- - 67,787
' = 30,843 =
13,792
102, 194
102,194
0
905,521
905,521
905,521
$1,007,7]5
45,972
835,381
881,353
0
341,064
(166,856)
174,208
] 74,208
$1,055,561
235,995
235,995
0
25,489
2,498,846
2,524,335
2,524,335
$2,760,330
131
$234,524
68,109
223,506
521,178
30,130
3,744
1,081,191
1,825,000
2,906,191
8,396
523,818
453,000
985,214
2,662,829
9,021,083
11,683,912
12,669,126
$15,575,317
$315,933
94,712
131,341
112,184
101,124
31,763
3,744
790,801
1,935,000
2,725,801
8,396
589,047
453,000
1,050,443
3,868,083
7,186,214
11,054,297
12,104,740
$14,830, 541
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENTERPRISE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Water
Operating revenues:
Charges for services:
Customer services
Penalties
Sewer service charges
Refuse service charges
Storm sewer service charges
Charges for sales:
Water
Meter
Liquor
Beer
Wine
Other
Total operating revenues
Operating expenses:
Cost of sales and services
Distribution
Administration
Recycling
Hazardous waste
Cost of goods sold
Operating expense
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
Change in fair value
Intergovernmental
Miscellaneous revenues
Interest and fiscal charges
Miscellaneous expenses
Total nonoperating revenues (expenses)
Net income before operating transfers
Operating transfers:
Operating transfers in
Operating transfers (out)
Total operating transfers
Net income (loss)
Credit for depreciation on contributed assets
Retained earnings -January 1
Retained earnings -December 3 ]
$25,913
3],118
1,311,179
80,273
1,448,483
983,112
424, 114
7,779
163,622
1,578,627
(13 0,144)
51,701
3,880
31
(38,203)
(1,987)
15,422
(114,722)
1,765,241
(1,881,925)
(116,684)
(231,406)
26,294
3,056,006
$2,850,894
Sewer
S -
1,215,330
1,215,330
660,588
271,009
11,479
132,444
1,075,520
139.810
131,525
9,686
3,327
3 8,041
(1,450)
(9,132)
171,997
311,807
352,074
(199,090)
152,984
464,791
38,935
4,725,228
$5,228,954
132 '
Refuse
$ -
' 1,237,355
' 1,237,355
1,229,432
11,391
16,115
2,670
12,238
1,271, 846
(34,491)
43,300
3,250
54,963
1, 843
103,356
68,865
' (166,960)
(166,960)
' (98,095)
1,003,616
$905,521
1
Statement 45
Storm Sewer
$ -
172,654
172,654
73,139
13,989
87,128
ss,s26
29,009
2,178
(33,473)
(2,286)
83,240
517,291
(517,291)
0
83,240
90,968
$174,208
Liquor
$ -
2,023,135
3,504,000
645,396
623,853
6,796,384
5,267,398
1,048,677
20,732
6,336,807
459,577
94,196
7,069
8,014
(10,000)
99,279
558,856
(213,000)
(213,000)
345,856
2,178,479
$2,524,335
133
2001
$25,913
31,118
1,215,330
1,237,355
172,654
1,311,179
80,273
2,023,135
3,504,000
645,396
623,853
10,870,206
2,873,132
768,262
30,649
16,115
2,670
5,267,398
1,048,677
343,025
10,349,928
520,278
349,731
26,063
58,290
47,929
(73,126)
(21,119)
387,768
908,046
2,634,606
(2,978,266)
(343,660)
564,386
65,229
11,054,297
$11,683,9]2
't'otals
2000
$23,443
30,259
1,223,167
1,243,644
153,428
1,285,115
74,689
1,894,952
3,277,002
607,184
645,883
10,458,766
2,596,339
673,734
48,642
12,367
449
5,051,575
964,161
251,862
9,599,129
859,637
360,999
138,199
144,713
41,923
(71,608)
(36,622)
577,604
1,437,241
973,395
(1,627,606)
(654,211)
783,030
65,229
10,206,038
$11,054,297
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENTERPRISE FUNDS
COMBINING STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 3 ], 2000
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Miscellaneous expenses
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers in
Operating transfers (out)
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of fixed assets
Disposition of fixed assets
Principal payments -bonds
Interest and fiscal charges
Net cash flows from capital and related financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in due from other funds
(Increase) decrease in prepayments
(Increase) decrease in inventory, at cost
Increase (decrease) in accounts payable
Increase (decrease)in accrued
salaries and withholdings payable
Increase (decrease) in contracts payable-retained percentage
Increase (decrease) in due to other governmental units
Increase (decrease) in due to other funds
Total adjustments
Net cash flows from operating activities
Water
$1,068,813
(818,775)
(242,235)
31
(1,987)
5,847
1,765,241
(1,881,925)
(116,684)
(285,600)
(57,468)
(39,057)
(382,125)
49,333
3,880
53,213
(439,749)
762,539
$322,790
Sewer
$1,278,835
(779,478)
(172,319)
41,368
(9,132)
359,274
352,074
(199,090)
152,984
(58,054)
204,117
(2, 180)
(1,482)
142,401
119,6]4
9,686
129,300
783,959
1,804,767
$2,588,726
0
1
1
($130,144) $139,810
31
(1,987)
163,622
9,060
(388,730)
41,368
(9,132)
132,444
8,686
17,079
37,740
1,728
(1,413)
(8,850)
(131,341)
104,660
389,211
135,991
$5,847
(1,633)
(7,088)
219,464
$359,274
134
u
Statement 46
"I~otals
Refuse Storm Sewer Liquor 2001 2000
$1,222,836 $175,935 $6,802,303 $10,548,722 $10,738,840
(1,257,581) 2,313 (5,981,613) (8,835,134) (8,376,475)
(627) (S1,S33) (641,038) (1,107,752) (986,424)
56,806 8,014 106,219 186,636
= (10,000) (21,1 t9) (36,622)
21,434 126,715 177,666 690,936 1,525,955
' - 517,291 - 2,634,606 973,395
(166,960) (517,291) (213,000) (2,978,266) (1,627,606)
(166,960) 0 (213,000) (343,660) (654,21 I )
- (572,622) - (916,276) (711,989)
_ _ - 204,117 -
(50,352) (110,000) -
' _ (34,220) _ (74,759) (95,641)
0 (657,194) 0 (896,918) (807,630)
' 43,003 32,006 87,885 331,841 363,157
3,250 2,178 7,069 26,063 138,199
46,253 34, 184 94,954 357,904 501,356
(99,273) (496,295) 59,620 (191,738) 565,470
709,398 581,978 1,515,573 5,374,255 4,808,785
$610,125 $85,683 $1,575,193 $5,182,517 $5,374,255
'
($34,491) $85,526 $459,577 $520,278 $859,637
'
56,806 8,014 106,219 186,636
' = (10,000) (21,119) (36,622)
12,238 13,989 20,732 343,025 251,862
3,243 3,281 6,221 30,491 (54,599)
(17,762) (302) (985) 61,919
_ _ - (350,990) 272,754
- - 15,865 15,865 (15,865)
- - (245,600) (243,872) (3,846)
1,400 (6,936) (72,826) (81,408) (106,657)
12 (10,677) (26,603) (1,315)
_ (131,341) 13,923
_ 6,662 I 11,322 (2,996)
- 30,843 - 420,054 101,124
55,925 41,189 (281,911) 170,658 666,318
'
$21,434 $126,715 $177,666 $690,936 $1,525,955
135
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTILITY FUND
BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
Statement 47
Capital
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2001 2000
Assets
Current assets:
Cash and cash equivalents $269,426 $ - $ - $53,364 $322,790 $762,539
Receivables:
Accounts 285,538 - - - 285,538 294,598
Interest 5,794 3,621 - 2,241 11,656 9,288
Due from other funds - 277,766 - 212,569 490,335 101,605
Inventory, at cost 4,708 - - - 4,708 6,436
Totalcurrcntassets 565,466 281,387 0 268,174 1,115,027 1,174,466
Fixed assets:
Land 45,223 - - - 45,223 45,223
Buildings 462,288 - - - 462,288 462,288
Improvements other than buildings 5,381,373 - - - 5,381,373 3,739,833
Machinery and equipment 330,376 - - - 330,376 306,777
Construction in process - - 21,377 - 21,377 1,402,877
Total fixed assets 6,219,260 0 21,377 0 6,240,637 5,956,998
Less: accumulated depreciation 2,244,524 - - - 2,244,524 2,082,864
Net fixed assets 3,974,736 0 21,377 0 3,996,113 3,874,134
Total assets $4,540,202 $281,387 $2],377 $268,174 $5,111,140 $5,048,600
Liabilities and Fund Equity
Current liabilities:
Accounts payable $2,649 $ - $ - $ - $2,649 $4,061
Accrued salaries and withholdings payable 14,253 - - - 14,253 23,103
Contracts payable -retained percentage - - - - - 131,341
Due to other governmental units 155,719 - - - 155,719 51,059
Due to other funds - - 490,335 - 490,335 101,124
Accrued interest payable - - - 15,741 15,741 16,595
Deposits 3,744 - - - 3,744 3,744
Total current liabilities 176,365 0 490,335 15,741 682,441 331,027
Lonb terns liabilities (net of current portion):
Bonds payable - - - 953,446 953,446 1,010,914
Total liabilities 176,365 0 490,335 969,187 1,635,887 1,341,941
Fund equity:
Contributed capital:
Municipal funds 4,198 - - - 4,198 4,198
Property owners 167,161 - - - 167,161 193,455
Federal funds 453,000 - - - 453,000 453,000
Total contributed capita] 624,359 0 0 0 624,359 650,653
Retained earnings:
Reserved for capital improvements - 281,387 - - 281,387 1,437,751
Unreserved 3,739,478 - (468,958) (701,013) 2,569,507 1,618,255
Total retained earnings 3,739,478 281,387 (468,958) (701,013) 2,850,894 3,056,006
Total fund equity 4,363,837 281,387 (468,958) (701,013) 3,475,253 3,706,659
Total liabilities and fund equity $4,540,202 $281,387 $21,377 $268,174 $5,111,140 $5,048,600
136
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTILITY FUND Statement 48
' STATEMENT OF REVENUES, EXPENSES, AND CHANGES
IN RETAINED EARNINGS
For The Year Ended December 31, 2001
1 With Comparative Totals For The Year Ended December 31, 2000
Capital
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2001 2000
Operating revenues:
Charges for services:
Customer services $25,913 $ - $ - $ - $25,913 $23,443
Penalties 31,118 - - - 31,118 30,259
Charges for sales:
Water 1,311,179 - - - 1,311,179 ],285,115
Meter 11,904 - - 68,369 80,273 74,689
'
Total operating revenues 1,380,114 0 0 68,369 1,448,483 1,413,506
Operating expenses:
Cost of sales and services 983,112 - 983,112 735,393
Distribution 424,114 _ = 424,114 399,775
Administration 7,779 - - - 7,779 21,207
Depreciation 163,622 - - - 163,622 92,539
'
Total operating expenses 1,578,627 0 0 0 1,578,627 1,248,914
Net income from operations (198,513) 0 0 68,369 (130,144) 164,592
Nonoperating revenues (expenses):
Investment income:
Interest and dividends 25,699 16,060 = 9,942 51,701 50,290
'
Change in fair value 1,929 1,205 746 3,880 21,250
Miscellaneous revenues 31 - - - 31 6,449
Interest and fiscal charges - - - (38,203) (38,203) (37,411)
Miscellaneous expenses - (1,987) - - (1,987) -
Total nonoperating revenues (expenses) 27,659 15,278 0 (27,515) 15,422 40,578
Net income before operating transfers (170,854) 15,278 0 40,854 (I 14,722) 205,170
Operating transfers:
Operating transfers in 1,665,600 25,000 - 74,641 1,765,241 432,440
Operating transfers (out) (216,325) (24,060) (1,641,540) - (1,881,925) (540,396)
Total operating transfers 1,449,275 940 (1,641,540) 74,641 (116,684) (107,956)
Net income (loss) 1,278,421 16,218 (1,641,540) 115,495 (231,406) 97,214
Credit for depreciation on contributed assets 26,294 - - - 26,294 26,294
Retained earnings-January I 2,434,763 265,169 1,172,582 (8 ] 6,508) 3,056,006 2,932,498
Retained earnings -December 31 $3,739,478 $281,387 ($468,958) ($701,013) $2,850,894 $3,056,006
' 137
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTILITY FUND
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Statement 49
2001 2000
Cash flows from operating activities:
Cash received from customers $1,068,813 $1,292,111
Cash paid to suppliers for goods and services (818,775) (893,411)
Cash payments to employees for services (242,235) (237,710
Miscellaneous revenues 31 6,449
Miscellaneous expenses (1,987) -
Net cash flows from operating activities 5,847 167,434
Cash flows from noncapital financing activities:
Operating transfers in 1,765,241 432,440
Operating transfers (out) (1,881,925) (540,396)
Net cash flows from noncapital financing activities (116,684) (107,956)
Cash flows from capital and related financing activities:
Acquisition of fixed assets (285,600) (417,472)
Principal payments -bonds (57,468) -
Interest and fiscal charges (39,057) (49,966)
Net cash flows from capital and related financing activities (382,125) (467,438)
Cash flows from investing activities:
Investment income:
Interest and dividends 49,333 52,312
Change in fair value 3,880 21,250
Net cash flows from investing activities 53,213 73,562
Net increase (decrease) in cash and cash equivalents (439,749) (334,398)
Cash and cash equivalents - January I 762,539 1,096,937
Cash and cash equivalents -December 31 $322,790 $762,539
Reconciliation of operating income to
net cash flows from operating activities
Operating income (loss) ($130,144) $164,592
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues 31 6,449
Miscellaneous expenses (1,987) -
Depreciation expense 163,622 92,539
Changes in assets and liabilities:
(Increase) decrease in accounts receivable 9,060 (19,790)
(Increase) decrease in due from other funds (388,730) (101,605)
(Increase) decrease in inventory, at cost 1,728 (2,242)
Increase (decrease)in accounts payable (1,413) (86,869)
Increase (decrease)in accrued salaries and withholdings payable (8,850) (1,809)
Increase (decrease)in contracts payable-retained percentage (131,341) 13,923
Increase (decrease) in due to other governmental units 104,660 1,122
Increase (decrease) in due to other funds 389,211 101,124
Total adjustments 135,991 2,842
Net cash flows from operating activities $5,847 $167,434
138
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND
' BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
Capital
Equipment Capital
Operating Replacement Construction
Account Account Account
Assets
Cun~ent assets:
Cash and cash equivalents
Receivables:
Accounts
Interest
Due from other governmental units,
current portion
Due from other funds
Total current assets
Long-term assets:
' Due from other governmental
units, net of current portion
Fixed assets:
' Land
Buildings
Improvements other than buildings
Machinery and equipment
Construction in process
Total fixed assets
Less: accumulated depreciation
' Net fixed assets
Total assets
Liabilities and Fund Equity
Current liabilities:
Accounts payable
Accrued salaries and withholdings payable
' Accrued interest payable
Total current liabilities
Long-term liabilities (net of current portion):
Bonds payable
Total liabilities
Fund equity:
Contributed capital:
Municipal funds
Customers
Total contributed capital
Retained earnings:
Reserved for capital improvements
Unreserved
Total retained earnings
Total fund equity
Total liabilities and fund equity
$1,110,627 $376,321 $1,097,233
272,205 - -
13,251 4,849 10,983
Statement 50
Debt Totals
Service 2001 2000
$4,545 $2,588,726 $1,804,767
- 272,205 280,891
16 29,099 17,188
4,672 - 3,327 - 7,999 5,002
30,843 - 520,720 - 551,563 589,303
1,431,598 381,170 1,632,263 4,561 3,449,592 2,697,151
220,962 - - - 220,962 241,038
36,586 - - - 36,586 36,586
57,942 - - - 57,942 57,942
3,976,079 - - - 3,976,079 3,945,059
570,097 - - - 570,097 546,342
- - 1,456 - 1,456 205,573
4,640,704 0 1,456 0 4,642,160 4,791,502
2,672,143 - - - 2,672,143 2,542,977
1,968,561 0 1,456 0 1,970,017 2,248,525
$3,621,121 $381,170 $1,633,719 $4,561 $5,640,571 $5,186,714
$778 $ - $ - $ - $778 $2,412
13,214 - - - 13,214 20,302
- - - 597 597 629
13,992 0 0 597 14,589 23,343
- - - 36,173 36,173 38,353
13,992 0 0 36,770 50,762 61,696
4,198 - - - 4,198 4,198
356,657 - - - 356,657 395,592
360,855 0 0 0 360,855 399,790
- 381,170 1,633,719 - 2,014,889 1,702,563
3,246,274 - - (32,209) 3,214,065 3,022,665
3,246,274 381,170 1,633,719 (32,209) 5,228,954 4,725,228
3,607,129 381,170 1,633,719 (32,209) 5,589,809 5,125,018
$3,621,121 $381,170 $1,633,719 $4,561 $5,640,571 $5,186,714
139
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND Statement 51
STATEMENT OF REVENUES, EXPENSES, AND CHANGES
IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Capital
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2001 2000
Operating revenues:
Charges for sales and services:
Sewer service charges
$1,215,330 $ - $ - $ -
660,588 - - -
271,009 - - -
11,479 - - -
132,444 - - -
1,075,520 0 0
139,810 0 0
$1,215,330 $1,223,167
Operating expenses:
Cost of sales and services
Distribution
Administration
Depreciation
Total operating expenses
Net income from operations
Nonoperating revenues (expenses)
Investment income:
Interest and dividends
Change in fair value
Intergovernmental
Miscellaneous revenues
Interest and fiscal charges
Miscellaneous expenses
Total nonoperating revenues (expenses)
Net income (loss) before operating transfer
Operating transfers:
Operating transfers in
Operating transfers (out)
Total operating transfers
Net income
Credit for depreciation on contributed assets
Retained eamings -January I
Retained eamings -December 31
660,588 646,382
271,009 212,935
11,479 14,542
_ 132,444 119,258
0 1,075,520 993,117
0 139,810 230,050
58,776 21,507 51,172 70 131,525 127,006
4,411 1,614 3,656 5 9,686 39,325
- - 3,327 - 3,327 84,986
38,041 - - - 38,041 23,209
- - - (1,450) (1,450) (1,419)
- - (9,132) - (9,132) (12,722)
101,228 23,121 49,023 (1,375) 171,997 260,385
241,038 23,121 49,023 (1,375) 311,807 490,435
53,946 25,000 269,128 4,000 352,074 340,361
(145,144) (22,926) (31,020) - (199,090) (448,316)
(91,198) 2,074 238,108 4,000 152,984 (107,955)
149,840 25,195 287,131 2,625 464,791 382,480
38,935 - - - 38,935 38,935
3,057,499 355,975 1,346,588 (34,834) 4,725,228 4,303,813
$3,246,274 $381,170 $1,633,719 ($32,209) $5,228,954 $4,725,228
140
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND Statement 52
' STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
2001 2000
Cash flows from operating activities:
Cash received from customers $1,278,835 $1,316,929
Cash paid to suppliers for goods and services (779,478) (825,264)
Cash payments to employees for services (172,319) (116,638)
Miscellaneous revenues 41,368 108,195
Miscellaneous expenses (9,132) (12,722)
Net cash flows from operating activities 359,274 470,500
' Cash flows from noncapital financing activities:
Operating transfers in 352,074 340,361
Operating transfers (out) (199,090) (448,316)
Net cash flows from noncapital financing activities 152,984 (107,955)
Cash flows from capital and related financing activities:
Acquisition of fixed assets (58,054) (13,538)
'
Disposition of fixed assets 204,1 17
Principal payments -bonds (2,180) -
Interest and fiscal charges (1,482) (1,896)
Net cash flows from capital and related financing activities 142,401 (15,434)
Cash flows from investing activities:
Investment income:
Interest and dividends 119,614 129,052
Change in fair value 9,686 39,325
Net cash flows from investing activities 129,300 168,377
Net increase (decrease) in cash and cash equivalents 783,959 515,488
Cash and cash equivalents -January 1 1,804,767 1,289,279
'
Cash and cash equivalents -December 31 $2,588,726 $1,804,767
Reconciliation of operating income to
'
net cash flows from operating activities
Operating income $139,810 $230,050
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues 41,368 108,195
Miscellaneous expenses (9,132) (12,722)
1
Depreciation expense 132,444 119,258
Changes in assets and liabilities:
(Increase) decrease in accounts receivable 8,686 (4,075)
(Increase) decrease in due from other governmental units 17,079 49,463
(Increase) decrease in due from other funds 37,740 48,374
Increase (decrease) in accounts payable (1,633) (66,323)
Increase (decrease) in accrued salaries and withholdings payable (7,088) (1,720)
Total adjustments 219,464 240,450
Net cash flows from operating activities $359,274 $470,500
141
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REFUSE UTILITY FUND
BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
Statement 53
Assets
Cun-ent assets:
Cash and cash equivalents
Receivables:
Accounts
Interest
Due from other governmental units
Total current assets
Fixed assets:
Buildings
Improvements other than buildings
Machinery and equipment
Total fixed assets
Less: accumulated depreciation
Net fixed assets
Total assets
Liabilities and Fund Equity
Current liabilities:
Accounts payable
Total liabilities
Fund equity:
Retained earnings:
Unreserved
Total liabilities and fund equity
2001 2000
$610,125 $709,398
283,646 286,889
9,762 9,465
17,762 -
921,295 1,005,752
6,000 6,000
14,456 14,456
107,681 107,681
128,137 128,137
41,717 29,478
86,420 98,659
$1,007,715 $1,104,411
$102,194 $100,795
102,194 100,795
905,521 1,003,616
$1,007,715 $1,104,411
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REFUSE UTILITY FUND Statement 54
STATEMENT OF REVENUES, EXPENSES, AND CHANGES
IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
' Operating revenues:
Refuse service charges
' Operating expenses:
Cost of sales and services
Administration
Recycling
Hazardous waste
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
' Change in fair value
Intergovernmental
Miscellaneous revenues
Total nonoperating revenues (expenses)
Net income before operating transfers
' Operating transfers:
Operating transfers (out)
Net income (loss)
Retained earnings -January 1
Retained earnings -December 31
$1,237,355 $1,243,644
1,229,432 1,214,564
11,391 11,006
16,115 12,367
2,670 449
12,238 12,261
1,271,846 1,250,647
(34,491) (7,003)
43,300 51,248
3,250 21,655
54,963 59,727
1,843 1,401
103,356 134,031
68,865 127,028
(166,960) (160,330)
(98,095) (33,302)
1,003,616 1,036,918
$905,521 $1,003,616
143
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REFUSE UTILITY FUND Statement 55
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative`Totals For die Year Ended December 31, 2000
Lam'
C
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers (out)
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from uivesting activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in due from other funds
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Total adjustments
Net cash flows from operating activities
2001 2000
$1,222,836 $1,596,811
(1,257,581) (1,136,456)
(627) (1,224)
56,806 61,128
21,434 520,259
(166,960) (160,330)
43,003
3,250
46,253
(99,273)
709,398
$610,125
54,548
21,655
76,203 '
436,132 '
273,266
$709,398
($34,491) ($7,003)
56,806
12,238
3,243
(17,762)
1,400
$21,434
61,128 ,
12,261
14,791
12,391
325,985
100,721
(15)
527,262
$520,259
1
~i
144
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STORM SEWER UTILITY FUND Statement 56
BALANCE SHEET
December 31, 2001
With Comparative~Totals For December 31, 2000
1 Capital
Equipment Capital
' Operating Replacement Construction Debt Totals
Account Account Account Service 2001 2000
Assets
' Current assets:
Cash and cash equivalents $20,842 $5,946 $58,895 $ - $85,683 $581,978
Receivables:
Accounts 36,217 36,217 39,498
Interest
113
39
6,389 -
6,541
9,538
Total current assets 57,172 5,985 65,284 0 128,441 631,014
Fixed assets:
Improvements other than buildings 675,867 - - - 675,867 243,776
Construction in process - - 270,917 - 270,917 130,386
Total fixed assets 675,867 0 270,917 0 946,784 374,162
Less: accumulated depreciation 19,664 - - - 19,664 5,675
Net fixed assets 656,203 0 270,917 0 927,120 368,487
Total assets $713,375 $5,985 $336,201 $0 $1,055,561 $999,501
Liabilities and Fund Equity
Current liabilities:
Accounts payable $203 $ _ $1,122 $ - $1,325 $8,261
Accrued salaries and withholdings payable 12 12
Due to other funds - - - 30,843 30,843 -
Accrued interest payable - - - 13,792 13,792 14,539
'
Total current liabilities 215 0 1,122 44,635 45,972 22,800
' Long-term liabilities (net of current portion):
Bonds payable
Total liabilities
Fund equity:
Retained earnings:
Reserved for capital improvements
Unreserved
Total retained earnings
Total fund equity
_ _ _ 835,381 835,381 885,733
215 0 1,122 880,016 881,353 908,533
- 5,985 335,079 - 341,064 703,807
713,160 - - (880,016) (166,856) (612,839)
713,160 5,985 335,079 (880,016) 174,208 90,968
713,160 5,985 335,079 (880,016) 174,208 90,968
Total liabilities and fund equity $713,375 $5,985 $336,201 $0 $1,055,561 $999,501
145
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STORM SEWER UTILITY FUND Statement 57
STATEMENT OF REVENUES, EXPENSES, AND CHANGES
IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Capital
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2001 2000
Operating revenues:
Charges for sales and services:
Storm sewer service charges
Operating expenses:
Distribution
Administration
Depreciation
Total operating expenses
Net income from operations
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
Change in fair value
Interest and fiscal charges
Miscellaneous expenses
Total nonoperating revenues (expenses)
Net income (loss) before operating transfers
Operating transfers:
Operating transfers in
Operating transfers (out)
Total operating transfers
Net income (loss)
Retained earnings -January 1
Retained earnings -December 31
$172,654 $ -
73,139 -
13,989 -
87,128 0
85,526 0
t
J
$ - $172,654 $153,428 '
- 73,139 61,024
- - 1,887
_ - 13,989 5,287
0 0 87,128 68,198
0 0 85,526 85,230
501 172 28,336 - 29,009 51,645
38 13 2,127 - 2,178 21,823
- - - (33,473) (33,473) (32,778)
- - - - - (23,900)
539 185 30,463 (33,473) (2,286) 16,790
86,065 185 30,463 (33,473) 83,240 102,020
432,091 5,800 32,900 46,500 517,291 200,594
(85,200) (432,091) - (517,291) (200,594)
346,891 5,800 (399,191) 46,500 0 0
432,956 5,985 (368,728) 13,027 83,240 102,020
280,204 - 703,807 (893,043) 90,968 (11,052)
$713,160 $5,985 $335,079 ($880,016) $174,208 $90,968
146
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STORM SEWER UTILITY FUND Statement 58
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
2001 2000
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
' Cash payments to employees for services
Miscellaneous expenses
Net cash flows from operating activities
$175,935
2,313
(81,833)
$113,930
(8,843)
(49,107)
(23,900)
35,380
Cash flows from noncapital financing activities:
Operating transfers in
Operating transfers (out)
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of fixed assets
Principal payments -bonds
Interest and fiscal charges
Net cash flows from capital and related financing activities
Cash flows from investurg activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents- January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income
~ Adjustments to reconcile operaturg income (loss) to net
cash flows from operatuig activities:
1 Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
' (Increase) decrease in accounts receivable
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in due to other funds
Total adjustments
Net cash flows from operating activities
126,71 S
S 17,291
(517,291)
0
(572,622)
(80,382)
(34,220)
(657,194)
32,006
2,178
34,184
(496,295)
581,978
200,594
(200,594)
0
(280,979)
(43,779)
(324,758)
48,749
21,823
70,572
(218,806)
800,784
$85,683 $581,978
$88,826 $85,230
13,989
3,281
(6,936)
12
30, 843
41,189
$126,715
(23,900)
5,287
(39,498)
8,261
(49,850)
$35,380
147
CITY OF COLUMBIA HEIGHTS, MINNESOTA
LIQUOR FUND
BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
Statement 59
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts
Interest
Due from other governmental units
Due from other funds
Prepayments
Inventory, at cost
Total current assets
Fixed assets:
Land
Buildings
Improvements other than buildings
Machinery and equipment
Total fixed assets
Less: accumulated depreciation
Net fixed assets
Total assets
Liabilities and Fund Equity
Cui-~•ent liabilities:
Accounts payable
Accrued salaries and withholdings payable
Due to other governmental units
Total liabilities
Fund equity:
Retained earnings:
Reserved for capital improvements
Unreserved
Total retained earnings
Total liabilities and fund equity
Capital
Equipment
Operating Replacement Totals
Account Account 2001 2000
$1,550,024 $25,169 $1,575,193 $1,515,573
-
- - 6,221
20,916 320 21,236 14,925
1,612 - 1,612 1,310
169,000 - 169,000 169,000
- - - 15,865
902,315 - 902,315 656,715
2,643,867 25,489 2,669
356 2
379
609
, ,
,
4,360 - 4,360 4,360
181,631 - 181,631 181,631
103,409 - 103,409 103,409
370,187 - 370,187 370,187
659,587 0 659,587 659,587
568,613 - 568,613 547,881
90,974 0 90,974 111
706
,
$2,734,841 $25,489 $2,760,330 $2,491,315
J
$127,578 $ - $127,578 $200,404
40,630 - 40,630 51,307
67,787 - 67,787 61,125
235,995 0 235,995 312,836
- 25,489 25,489 23,962
2,498,846 - 2,498,846 2,154,517
2,498,846 25,489 2,524,335 2,178,479 '
$2,734,841 $25,489 $2,760,330 $2,491,315
t
148 '
a CITY OF COLUMBIA HEIGHTS, MINNESOTA
LIQUOR FiJND Statement 60
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Capital
Operating Accounts Total Equipment
Top Heights Operating Replacement To tals
Top Valu Valu II Liquor Accounts Account 2001 2000
Operating revenues:
'
Charges for sales:
Liquor $966,057 $618,734 $438,344 $2,023,135 $ $2,023,135 $1,894,952
Beer 1,571,509 1,127,666 804,825 3,504,000 - 3,504,000 3,277,002
Wine 326,369 246,792 72,235 645,396 645,396 607,184
Other 282,527 180,865 160,461 623,853 = 623,853 645,883
Total operating revenues 3,146,462 2,174,057 1,475,865 6,796,384 0 6,796,384 6,425,021
Operating expenses:
Cost of goods sold 2,451,855 1,692,595 1,122,948 5,267,398 - 5,267,398 5,051,575
Operating expense 507,073 359,254 182,350 1,048,677 1,048,677 964,161
Depreciation 4,332 13,420 2,980 20,732 = 20,732 22,517
Total operating expenses 2,963,260 2,065,269 1,308,278 6,336,807 0 6,336,807 6,038,253
1 Net income from operations $183,202 $108,788 $167,587 459,577 0 459,577 386,768
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
Change in fair value
Miscellaneous revenues
Miscellaneous expenses
Total nonoperating revenues (expenses)
' Net income before operating transfers
Operating transfers:
Operating transfers (out)
Total operating transfers
Net income
Retained earnings -January 1
Retained earnings -December 31
92,775 1,421 94,196 80,810
6,963 106 7,069 34,146
8,014 - 8,014 10,864
(10,000) - (10,000) -
97,752 1,527 99,279 125,820
557,329 1,527 558,856 512,588
(213,000) - (213,000) (277,970)
(213,000) 0 (213,000) (277,970)
344,329 1,527 345,856 234,618
2,154,517 23,962 2,178,479 1,943,861
$2,498,846 $25,489 $2,524,335 $2,178,479
149
CITY OF COLUMBIA HEIGHTS, MINNESOTA
LIQUOR FUND
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative~Totals For The Year Ended December 31, 2000
$6,802,303
(5,981,613)
(641,038)
8,014
(10,000)
177,666
Statement 61
2001 2000
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Miscellaneous expenses
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers (out)
Net cash flows from noncapital financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income to
net cash Mows from operating activities
Operating income
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in prepayments
(Increase) decrease in inventory, at cost
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in due to other governmental units
Total adjushnents
Net cash flows from operating activities
$6,419,059
(5,515,801)
(581,740)
10, 864
332,382
(213,000) (277,970)
(213,000) (277,970)
87,885
7,069
94,954
59,620
1,515,573
$1,575,193
78,496
34,146
112,642
167,054
1,348,519
$1,515,573
i~
I~
1
u
i]
$459,577 $386,768
8,014 10,864
(10,000) -
20,732 22,517
6,221 (6,027)
(302) 65
15,865 (15,865)
(245,600)
(72,826) (1,604)
(62,447)
(10,677) 2,229
6,662 (4,118)
(281,911) (54,386)
$177,666 $332,382
t
150
INTERNAL SERVICE FUNDS
Internal Service Funds are used to account for the financing on a cost reimbursement
basis of goods or services provided by one department or agency to other departments
or agencies within the City.
t Central Garage Fund -used to account for the costs of operating a maintenance
facility for automotive equipment used by other City departments. Such costs are
billed to other departments at actual cost plus a fixed overhead factor. The
automotive equipment itself is acquired by the various user departments which are
responsible for financing replacement vehicles as necessary.
Energy Management Fund -used to account for the costs associated with energy
management and maintenance within the City. All costs are recorded in the fund and
allocated to user departments.
Data Processing Fund -used to account for management information system costs
throughout the City.
Insurance Fund -used to account for certain costs of the City's risk management
services and to build a reserve for catastrophe losses. All costs for claims and claims
administration are recorded in the fund and allocated to user funds based on a
percentage risk factor. Insurance premiums are recorded directly in the user funds.
' Com ensated Absences Fund -used to account for funds that have been set aside b
Y
the City Council for compensated absences.
151
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS Statement G2
COMBINING BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts
Interest
Prepayments
Inventory, at cost
Total current assets
Fixed assets:
Buildings
Improvements other than buildings
Machinery and equiprnent
Total fixed assets
Less: accumulated depreciation
Net fixed assets
Total assets
Central Energy Data
Garage Management Processing Insurance
Compensated Totals
Absences 2001 2000
$122,603 $106,296 $374,905 $420,825 $657,716 $1,682,345 $1,897,362
2,631 - - - - 2,631 6,277
1,809 1,350 4,146 7,581 7,622 22,508 20,651
- - - 84,276 - 84,276 91,740
56, 110 - - - - 56,110 47,974
183,153 107,646 379,051 512,682 665,338 1,847,870 2,064,004
404,988 395,871 - - - 800,859 800,859
124,218 314,910 - - - 439,128 436,460
120,177 - 158,276 - - 278,453 244,885
649,383 710,781 158,276 0 0 1,518,440 1,482,204
432,338 710,781 105,641 - - 1,248,760 1,183,757
217,045 0 52,635 0 0 269,680 298,447
$400,198 $107,646 $431,686 $512,682 $665,338 $2,117,550 $2,362,451
Liabilities and Fund Equity
Current liabilities:
Accounts payable $15,876
Claims payable -
Accrued salaries and withholdings payable 24,317
Total current liabilities 40,193
Long-term liabilities:
Compensated absences payable -
7'otal long-term liabilities 0
Total liabilities 40,193
Fund equity:
Contributed capital:
Municipal funds
Property owners
Total contributed capital
Retained earnings:
Reserved for insurance
Reserved for capital improvements
Unreserved
Total retained earnings
Total fund equity
Total liabilities and fund equity
$ - $6,479 $ - $ - $22,355 $47,683
- - - - - 61,495
- 6,579 - - 30,896 25,271
0 13,058 0 0 53,251 ] 34,449
- - - 509,943 509,943 474,059
0 0 0 509,943 509,943 474,059
0 ] 3,058 0 509,943 563, ] 94 608,508
124,196 - - - - 124,196 124, 196
64,653 - - 64,653 64,653
188,849 0 0 0 0 188,849 188,849
- - - 512,682 - 512,682 789,591
19,417 - 26,031 - - 45,448 38,845
151,739 107,646 392,597 - 155,395 807,377 736,658
171,156 107,646 418,628 512,682 155,395 1,365,507 1,565,094
360,005 107,646 418,628 512,682 155,395 1,554,356 1,753,943
$400,198 $107,646 $431,686 $512,682 $665,338 $2,117,550 $2,362,451
152
t
I
1
1
1
1
i
i
1
1
1
1
1
1
1
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS State-nent 63
COMBINING STATEMENT OF REVENUES, E~:PENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Central Energy Data Compensated Totals
Operating revenues:
Charges for services:
Services to departments
' Use of space
Insurance allocation
Recovery of damages
Charges for sales:
Sales of gasoline
Total operating revenues
Operating expenses:
Cost of services and space
Claims administration
Claims
1 Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues (expenses):
Investment income:
Interest and dividends
Change in fair value
Miscellaneous revenues
Interest expense
Total nonoperating revenues (expenses)
Net income (loss) before operating transfers
1 Operating transfers:
Operating transfers in
Operating transfers (out)
Total operating transfers
Net income (loss)
Retained earnings -January 1
Retained earnings -December 31
Garage Management Processing hisurance Absences
2001 2000
$114,082 $ - $ - $ - $ - $114,082 $111,304
163,573 - - - - 163,573 162,840
- - - 363,641 - 363,641 350,310
- - - 52,830 - 52,830 13,290
66,508 - - - - 66,508 58,797
344,163 0 0 416,471 0 760,634 696,541
328,722 - 172,471 395,338 - 896,531 810,730
- - - 5,476 - 5,476 22,963
- - - 328,716 - 328,716 25,312
42,951 - 22,052 - - 65,003 49,240
371,673 0 194,523 729,530 0 1,295,726 908,245
(27,510) 0 194,523) (313,059) 0 (535,092) (211,704)
8,022 5,988 18,391 33,626 33,808 99,835 111,810
602 449 1,380 2,524 2,538 7,493 47,246
3,177 - - - - 3,177 10,507
- - - - - - (1,042)
11,801 6,437 19,771 36,150 36,346 110,505 168,521
(15,709) 6,437 (174,752) (276,909) 36,346 (424,587) (43,183)
19,000 - 300,000 - - 319,000 473,000
(94,000) - - - - (94,000) (39,000)
(75,000) 0 300,000 0 0 225,000 434,000
(90,709) 6,437 125,248 (276,909) 36,346 (199,587) 390,8]7
261,865 101,209 293,380 789,591 119,049 1,565,094 1,174,277
$171,156 $107,646 $418,628 $512,682 $155,395 $1,365,507 $1,565,094
153
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS Statement 64
COMBINING S"fATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Cash flows from operating activities:
Cash received from customers/damages
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers in
Operating transfers (out)
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of fixed assets
Interest expense
Net cash flows from capital
and re]ated financing activities
Caslt flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January I
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows fiom operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in prepayments
(Increase) decrease in inventory, at cost
Increase (decrease)in accounts payable
hrcrease (decrease)in claims payable
Increase (decrease)in accrued
salaries and withholdings payable
Increase (decrease)in capital lease payable
Increase (decrease)in accrued interest payable
Total adjustments
Net cash flows from operating activities
Central Energy Data Compensated
Garage Management Processing Insurance Absences
Totals
2001 2000
$345,188 $ - $ - $416,471 $35,884 $797,543 $694,906
(182,940) - (71,199) (783,571) - (1,037,7]0) (786,369)
(147,866) - (127,017) - - (274,883) (258,422)
3,177 2,621 - - 5,798 7,886
17,559 2,621 (198,216) (367,100) 35,884 (509,252) (341,999)
19,000 - 300,000 -
(94,000) - _ _
(75,000) 0 300,000 0
(2,668) - (33,568)
(2,668) 0 (33,568)
t
- 319,000 473,000
-_ (94,000) (39,000)
0 225,000 434,000
- - (36,236) (79,623)
- - (1,042)
0 0 (36,236) (80,665)
8,376 5,134 16,489 35,800 32,179 97,978 110,985
602 449 1,380 2,524 2,538 7,493 47,246
8,978 5,583 17,869 38,324 34
717 105
471 158
231
, , ,
(51,131) 8,204 86,085 (328,776) 70,601 (2]5,017) 169,567
173,734 98,092 288,820 749,601 587,115 1,897,362 1,727,795
$122,603 $106,296 $374,905 $420,825 $657,716 $1,682,345 $1,897,362
($27,510) $ - ($194,523) $313,059) $ - ($535,092) ($211,704)
3,177 - - - - 3,177 10,507
42,951 - 22,052 - - 65,003 49,240
1,025 2,621 - - - 3,646 (4,256)
- - - 7,464 - 7,464 (33,501)
(8,136) - - - - (8,136) 13,631
2,668 - (27,986) (10) - (25,328) 7,719
- - - (6],495) - (61,495) (138,505)
3,384 - 2,241 - 35,884 41,509 24,073
- - - - - - (58,907)
- - - - (296)
45,069 2,621 (3,693) (54,041) 35,884 25,840 (130,295)
$17,559 $2,621 ($198,216) ($367,100) $35,884 ($509,252) ($341,999)
154
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CENTRAL GARAGE FUND Statement 65
BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts
Interest
Inventory, at cost
Total cun~ent assets
1 Fixed assets:
Buildings
Improvements other than buildings
Machinery and equipment
Total fixed assets
Less: accumulated depreciation
Net fixed assets
Total assets
Liabilities and Fund Equity
Current liabilities:
Accounts payable
Accrued salaries and withholdings payable
Total liabilities
Fund equity:
Contributed capital:
Municipal funds
Property owners
Total contributed capital
Retained earnings:
Reserved for capital improvements
Unreserved
Total retained earnings
Total fund equity
Total liabilities and fund equity
Capital
Equipment
Operating Replacement
Account Account
Totals
2001 2000
$103,405 $19,198 $122,603 $173,734
2,631 - 2,631 3,656
1,590 219 1,809 2,163
56,110 - 56,110 47,974
163,736 19,417 183,153 227,527
404,988 - 404,988 404,988
124,218 - 124,218 121,550
120,177 - 120,177 120,177
649,383 0 649,383 646,715
432,338 - 432,338 389,387
217,045 0 217,045 257,328
$380,781 $19,417 $400,198 $484,855
$15,876 $ - $15,876 $13,208
24,317 - 24,317 20,933
40,193 0 40,193 34,141
124,196 - 124,196 124,196
64,653 - 64,653 64,653
188,849 0 188,849 188,849
- 19,417 19,417 14,374
151,739 - 151,739 247,491
151,739 19,417 171,156 261,865
340,588 19,417 360,005 450,714
$380,781 $19,417 $400,198 $484,855
155
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CENTRAL GARAGE FUND Statement 66
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Capital
Equipment
Operating Replacement Totals
Account Account 2001 2000
Operating revenues:
Charges for services:
Services to departments
Use of space
Charges for sales:
Sales of gasoline
Total operating revenues
Operating expenses:
Cost of services and space
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues:
Investment income:
Interest and dividends
Change in fair value
Miscellaneous revenues
Total nonoperating revenues
Net income (loss) before operating transfers
Operating transfers:
Operating transfers in
Operating transfers (out)
Total operating transfers
Net income (loss)
Retained earnings -January 1
Retained earnings -December 31
$114,082 $ - $114,082 $111,304
163,573 - 163,573 162,840
66,508 - 66,508 58,797
344,163 0 344,163 332,941
328,722 - 328,722 308,513
42,951 - 42,951 38,297
371,673 0 371,673 346,810
(27,510) 0 (27,510) (13,869)
7,052 970 8,022 11,706
529 73 602 4,947
3,177 - 3,177 7,886
10,758 1,043 11,801 24,539
(16,752) 1,043 (15,709) 10,670
15,000 4,000 19,000 -
(94,000) - (94,000) (30,000)
(79,000) 4,000 (75,000) (30,000)
(95,752) 5,043 (90,709) (19,330)
247,491 14,374 261,865 281,195
$151,739 $19,417 $171,156 $261,865
156
t
i
i
~
~
1
t
1
i
1
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CENTRAL GARAGE FUND Statement 67
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative Totals Por The Year Ended December 31, 2000
nnni ~nnn
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers in
Operating transfers (out)
Net cash flows from noncapital financing activities
$345,188
(182,940)
(147,866)
3,177
17,559
19,000
(94,000)
(75,000)
$331,051
(139,094)
(143,291)
7,886
56,552
Cash flows from capital and related financing activities:
Acquisition of fixed assets
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
t Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
' Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in inventory, at cost
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Total adjustments
Net cash flows from operating activities
(30,000)
(30,000)
(2,668) (44,107)
8,376 11,952
602 4, 947
8,978 16,899
(51,131) (656)
173,734 174,390
$122,603 $173,734
($27,510) ($13,869)
3,177
42,951
1,025
(8,136)
2,668
3,384
45,069
$17,559
7,886
38,297
(1,890)
13,631
11,965
532
70,421
$56,552
157
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENERGY MANAGEMENT FUND Statement 68
BALANCE SHEET
December 31, 2001
With Comparatives Totals For December 31, 2000
2001 2000
Assets
Current assets:
Cash and cash equivalents $106,296 $98,092
Receivables:
Accounts - 2,621
Interest 1,350 496
Total current assets 107,646 IOI,209
Fixed assets:
Buildings 395,871 395,871
Improvements other than buildings 314,910 314,910
Total fixed assets 710,781 710,781
Less: accumulated depreciation 710,781 710,781
Net fixed assets 0 0
Total assets $107,646 $101,209
Liabilities and Fund Equity
Current liabilities: $ - $ -
Retained earnings:
Unreserved 107,646 101,209
Total liabilities and fund equity $107,646 $101,209
158
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENERGY MANAGEMENT FUND Statement 69
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
2001 2000
Operating revenues: $ - $ -
Operating expenses: - -
Net income from operations 0 0
Nonoperating revenues (expenses):
Investment income:
Interest and dividends 5,988 2,685
Change in fair value 449 1,135
I Miscelleaneous revenues
Interest expense = 2,621
(1,042)
Total nonoperating revenues (expenses) 6,437 5,399
Net income before operating transfers 6,437 5,399
Operating transfers:
1 Operating transfers in - 124,000
Net income 6,437 129,399
( Retained earnuigs -January 1 101,209 (28,190)
~, Retained earnings -December 31 $107,646 $101,209
159
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENERGY MANAGEMENT FUND
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative-Totals For The Year Ended December 31, 2000
2001
Cash flows from operating activities:
Cash paid to suppliers for goods and services
Miscellaneous revenues
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers in
Cash flows from capital and related financing activities:
Interest expense
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase ui cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
$ -
2, 621
2, 621
5,134
449
5,583
8,204
98,092
$106,296
Statement 70
2000
($54,119)
(54,119)
124,000
(1,042)
2,474
1,135
3,609
72,448
25,644
$98,092
Reconciliation of operating income to
net cash flows from operating activities
Operating income
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in prepayments
Increase (decrease) in accounts payable
Increase (decrease) in capital lease payable
Increase (decrease)in accrued interest payable
Total adjustments
Net cash flows from operating activities
$ -
2, 621
2,621
$2,621
$ -
2,621
(2,621)
11,313
(6,229)
(58,907)
(296)
(54,119)
($54,119)
160
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DATA PROCESSING FUND
BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
Statement 71
Capital
Equipment
Operating Replacement Totals
Account Account 2001 2000
Assets
Current assets:
Cash and cash equivalents $349,201 $25,704 $374,905 $288,820
Interest receivable 3,819 327 4,146 2,244
Total current assets 353,020 26,031 379,051 291,064
Fixed assets:
Machinery and equipment 158,276 158,276 124,708
Total fixed assets 158,276 0 158,276 124,708
Less: accumulated depreciation 105,641 - 105,641 83,589
Net fixed assets 52,635 0 52,635 41,119
Total assets $405,655 $26,031 $431,686 $332,183
Liabilities and Fund Equity
Current liabilities:
Accounts payable $6,479 $ $6,479 $34,465
Accrued salaries and withholdings payable 6,579 - 6,579 4,338
Total liabilities 13,058 0 13,058 38,803
Retained earnings:
Reserved for capital improvements - 26,031 26,031 24,471
Unreserved 392,597 392,597 268,909
Total retained earnings 392,597 26,031 418,628 293,380
Total liabilities and fund equity $405,655 $26,031 $431,686 $332,183
161
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DATA PROCESSING FUND Statement 72
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Capital
Equipment
Operating Replacement Totals
Operating revenues
Operating expenses:
Cost of services
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues:
Investment income:
Interest and dividends
Change in fair value
Total nonoperating revenues
Net income (loss) before operating transfers
Operating transfers:
Operating transfers in
Operating transfers (out)
Total operating h~ansfers
Net income
Retained earnings -January 1
Retained earnings -December 31
Account Account 2001 2000
$ - $ - $ - $ -
172,471 - 172,471 170,046
22,052 - 22,052 10,943
194,523 0 194,523 180,989
(194,523) 0 (194,523) (180,989)
16,940 1,451 18,391 12,151
1,271 109 1,380 5,134
18,211 1,560 19,771 17,285
(176,312) 1,560 (174,752) (163,704)
300,000 - 300,000 349,000
_ - - (9,000)
300,000 0 300,000 340,000
123,688 1,560 125,248 176,296
268,909 24,471 293,380 117,084
$392,597 $26,031 $418,628 $293,380
162
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DATA PROCESSING FUND
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Statement 73
2001
Cash flows from operating activities:
Cash paid to suppliers for goods and services
Cash payments to employees for services
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Operating transfers in
Operating transfers (out)
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
~' Acquisition of fixed assets
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents -January 1
1 Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Depreciation expense
Changes in assets and liabilities:
~. (Increase) decrease in prepayments
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Total adjustments
Net cash flows from operating activities
($71,199)
(127,017)
(198,216)
300,000
300,000
2000
($22,883}
(115,131)
(138,014)
349,000
(9,000)
340,000
(33,568) (35,516)
16,489
1,380
17,869
86,085
288,820
$374,905
10,951
5,134
16,085
182,555
106,265
$288,820
($194,523) ($180,989)
22,052
(27,986)
2,241
(3,693)
($198,216)
10, 943
12
30,157
1,863
42,975
($138,014)
163
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INSURANCE FUND Statement 74
BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
2001 2000
Assets
Current assets:
Cash and cash equivalents $420,825 $749,601
Receivables:
Interest 7,581 9,755
Prepayments 84,276 91,740
Total assets $512,682 $851,096
Liabilities and Fund Equity
Cun~ent liabilities:
Accounts payable $ - $10
Claims payable - 61,495
Total current liabilities 0 61,505
Fund equity:
Retained earnings:
Reserved for insurance 512,682 789,591
Total liabilities and fund equity $512,682 $851,096
164
1~ CITY OF COLUMBIA HEIGHTS, MINNESOTA
INSURANCE FUND Statement 75
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
Operating revenues:
Insurance allocation
Recovery of damages
Total operating revenues
Operating expenses:
Insurance premiums
Claims administration
1 Claims
Total operating expenses
Net income (loss) from operations
Nonoperating revenues:
Investment income:
Interest and dividends
Change in fair value
Total nonoperating revenues
Net income (loss)
Retained earnings -January 1
Retained earnings -December 31
$363,641 $350,310
52,830 13,290
416,471 363,600
395,338 332,171
5,476 22,963
328,716 25,312
729,530 380,446
(313,059) (16,846)
33,626 52,818
2,524 22,318
36,150 75,136
(276,909) 58,290
789,591 731,301
$512,682 $789,591
165
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INSURANCE FUND
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative~Totals For The Year Ended December 31, 2000
$416,471
(783,571)
(367,100)
2001
Cash flows from operating activities:
Cash received from damages
Cash paid to suppliers for goods and services
Net cash flows from operating activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in prepayments
Increase (decrease) in accounts payable
Increase (decrease) in claims payable
Total adjustments
Net cash flows from operating activities
35,800
2,524
38,324
(328,776)
749,601
$420,825
Statement 76
2000
$363,855
(591,951)
(228,096)
53,547
22,318
75,865
(152,231)
901,832
$749,601
($313,059) ($16,846)
7,464
(10)
(61,495)
(54,041)
($367,100)
255
(44,826)
(28,174)
(138,505)
(211,250)
($228,096)
166
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPENSATED ABSENCES FUND Statement 77
BALANCE SHEET
December 31, 2001
With Comparative Totals For December 31, 2000
2001 2000
' Assets
Current assets:
Cash and cash equivalents
Interest receivable
Total assets
Liabilities and Fund Equity
Long-term liabilities:
Compensated absences payable
~ Total liabilities
Retained eat7rings:
~~ Unreserved
Total liabilities and fund equity
$657,716 $587,115
7,622 5,993
$665,338 $593,108
$509,943 $474,059
509,943 474,059
155,395 119,049
$665,338 $593,108
167
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPENSATED ABSENCES FUND Statement 78
STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN RETAINED EARNINGS
For The Year Ended December 31, 2001
With Comparative Totals For The Year Ended December 31, 2000
2001
Operating revenues
2000
Charges for services $ - $ -
Operating expenses:
Cost of services - -
Net income from operations 0 0
Nonoperating revenues:
Investment income:
Interest and dividends 33,808 32,450
Change in fair value 2,538 13,712
Total nonoperating revenues 36,346 46,162
Net income 36,346 46,162
Retained earnings -January 1 119,049 72,887
Retained earnings -December 31 $155,395 $119,049
168
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPENSATED ABSENCES FUND
STATEMENT OF CASH FLOWS
For The Year Ended December 31, 2001
With Comparative-Totals For The Year Ended December 31, 2000
Statement 79
Cash flows from operating activities:
Cash received from customers
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents -January 1
Cash and cash equivalents -December 31
Reconciliation of operating income to
net cash flows from operating activities
Operating income
Adjustments to reconcile operating income to net
cash flows from operating activities:
Changes in assets and liabilities:
Increase (decrease) in accrued salaries and withholdings payable
Total adjustments
Net cash flows from operating activities
2001
$35,884
32,179
2,538
34,717
70,601
587,115
$657,716
$ -
35,884
35,884
$35,884
2000
$21,678
32,061
13,712
45,773
67,451
519,664
$587,115
$ -
21,678
21,678
$21,678
169
1
~~
170
r
TRUST AND AGENCY FUNDS
Trust and Agency Funds are used to account for assets held by a government in a trustee or
agent capacity for individuals, private organizations, other governments and/or other funds.
Agency Funds:
Permit Surcharge Fund -used to account for SAC charges and surcharges collected
for and remitted to the State of Minnesota.
Escrow Agency Fund -used to account for payroll-related assets and liabilities.
~j Trust Fund:
Flex Benefit - used to account for contributions by employees and related
expenditures for flexible benefits.
171
CITY OF COLUMBIA HEIGHTS, MINNESOTA
FIDUCIARY FUNDS Statement 80
COMBINING BALANCE SHEET
December 31, 2001
Assets
Cash and investments
Receivables:
Interest
Total assets
Liabilities and Fund Balance
Liabilities:
Accounts payable
Due to other governmental units
Deposits
Other liabilities
Total liabilities
Fund balance:
Unreserved:
Undesignated
Total fund balance
Total liabilities and fund balance
Expendable Trust
Flex Agency
Benefit Funds Total
$34,154 $12,226 $46,380
372 - 372
$34,526 $12,226 $46,752
$8,032 $2,728 $10,760
- 1,313 1,313
- 4,350 4,350
- 3,835 3,835
8,032 12,226 20,258
26,494 - 26,494
26,494 0 26,494
$34,526 $12,226 $46,752
172
CITY OF COLUMBIA HEIGHTS, MINNESOTA
EXPENDABLE TRUST FUNDS -FLEX BENEFIT FUND Statement 81
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
For The Year Ended December 31, 2001
Revenues:
Flex withholding
Investment income:
Interest and dividends
Change in fair value
Total revenues
Expenditures:
Other services and charges
Total expenditures
~, Net increase in fund balance
Fund balance -January 1
Fund balance -December 31
,~
~~
2001
$49,143
1,651
124
50,918
48,400
48,400
2,518
23,976
$26,494
173
CITY OF COLUMBIA HEIGHTS, MINNESOTA
FIDUCIARY FUNDS Statement 82
COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES -
ALL AGENCY FUNDS
For The Year Ended December 31, 2001
Balance Balance
1/1/2001 Additions Deletions 12/31/2001
Assets
Cash and investments:
General account $10,367 $1,313 $2,915 $8,765
Payroll account 3,414 47 - 3,461
Total assets $13,781 $1,360 $2,915 $12,226
Liabilities
Accounts payable $5,441 $ - $2,713 $2,728
Due to other governmental units 579 1,313 579 1,313
Deposits 4,350 - - 4,350
Other liabilities 3,411 731 307 3,835
Total liabilities $13,781 $2,044 $3,599 $12,226
Permit Surcharge Agency Fund
Assets
Cash and investments -general account $69 $1,313 $ - $1,382
Liabilities
SAC charges/surcharges payable $69 $1,313 $ - $1,382
Escrow Agency Fund
Assets
Cash and investments:
General account $10,298 $ - $2,915 $7,383
Payroll account 3,414 47 - 3,461
Total assets $13,712 $47 $2,915 $10,844
Liabilities
Accounts payable $5,441 $ - $2,713 $2,728
Due to other governmental units 579 - 579 -
Deposits 4,350 - - 4,350
Other liabilities:
Payroll deductions payable 1,444 731 - 2,175
Employee activity 1,898 - 307 1,591
Total liabilities $13,712 $731 $3,599 $10,844
174
GENERAL FIXED ASSETS
ACCOUNT GROUP
The City maintains a separate account group which contains the fixed assets used in
the governmental fund type operations. They are assets of the City as a whole and not
of individual funds.
175
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPARATIVE SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE
For The Year Ended December 31, 2001
General Fixed Assets
Land
Buildings
Improvements other than buildings
Machinery and equipment
Total city general fixed assets
nyestment inSeneral Fixed Assets by Sour
General Obligation Bonds:
Library Bonds of 1966
Municipal Building Bonds of 1959
Park Bonds of 1962
City Garage Bonds of 1972
Capital Improvement Bonds of 1976
Total general obligation bonds
Grants:
Federal E.D.A., H.U.D., and Police Grants
State
Total grants
Revenue sharing:
Federal
Anoka County
Total revenue sharing
Balance from current revenue and contributions
Total investments in general fixed assets
Statement 83
Balance Balance
1/1/2001 Additions Deletions 12/31/2001
$3,630,729 $345,903 $120,579 $3,856,053
8,599,711 156,461 14,390 8,741,782
3,125,621 469,237 3,594,858
6,845,840 443,208 130,931 7,158,117
$22,201,901 $1,414,809 $265,900 $23,350,810
$90,000 $ - $ - $90,000
150,000 - - 150,000
325,000 - - 325,000
510,000 - - 510,000
929,475 - - 929,475
2,004,475 0 0 2,004,475
953,568 63,818 - 1,017,386
267,951 2,177 - 270,128
1,221,519 65,995 0 1,287,514
1,752,317 - - 1,752,317
51,550 - - 51,550
1,803,867 0 0 1,803,867
17,172,040 1,348,814 265,900 18,254,954
$22,201,901 $1,414,809 $265,900 $23,350,810
176
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS
BY FUNCTION AND ACTIVITY
For The Year Ended December 31, 2001
Statement 84
~_
Balance
Balance
1/1/2001 Additions Deletions 12/31/2001
General government:
Council $22,706 $1,565 $ - $24,271
Manager 17,199 - 401 16,798
Finance and elections 333,323 8,974 - 342,297
Assessing
~/ 12,194 - - 12,194
Planning 18,519 - - 18,519
General government buildings 1,446,702 152,193 - 1,598,895
Total general government 1,850,643 162,732 401 2,012,974
Public safety:
Police/animaUcivil defense 895,964 131,711 39,863 987,812
Fire 1,002,117 58,919 1,061,036
Inspections 39,458 - 7,959 31,499
Total public safety 1,937,539 190,630 47,822 2,080,347
Public works:
Engineering 251,345 2,030 5,898 247,477
Maintenance 3,621,717 605,445 7,406 4,219,756
Total public works 3,873,062 607,475 13,304 4,467,233
Other departments:
Sanitation 17,336 - - 17,336
Parks and recreation 8,069,879 236,098 83,795 8,222,182
Library 473,451 7,761 - 481,212
Cable television 161,203 - - 161,203
EDA 5,818,788 210,113 120,578 5,908,323
Total other departments 14,540,657 453,972 204,373 14,790,256
:~ Total general fixed assets $22,201,901 $1,414,809 $265,900 $23,350,810
177
i~
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF GENERAL FIXED ASSETS Statement 85
BY FUNCTION AND ACTIVITY
December 31, 2001
Improvements Machinery ~~
Other Than and
Land Buildings Buildings Equipment Total
General government
Council
Manager $ _
- $ =
- $ -
- $24,271
16,798 $24,271
16,798
S
Finance and elections - 342,297 342,297
Assessing - - - 12,194 12,194
Planning - 17,840 - 679 18,519 ~~
General government buildings 182,194 1,300,564 22,296 93,841 1,598,895
Total general government 182,194 1,318,404 22,296 490,080 2,012,974
Public safety:
Police/animaUcivil defense - 2,875 1,710 983,227 987,812
Fire - 56,543 2,199 1,002,294 1,061,036
Inspections - - - 31,499 31,499 '
Total public safety 0 59,418 3,909 2,017,020 2,080,347
Public works:
Engineering - 5,110 2,801 239,566 247,477
Maintenance 17,800 63,056 2,561,020 1,577,880 4,219,756
Total public works 17,800 68,166 2,563,821 1,817,446 4,467,233 ;~
Other departments:
Sanitation - - - 17,336 17,336
Parks and recreation 3,249,254 1,986,875 1,000,898 1,985,155 8,222,182 ~~
Library 21,000 301,543 1,134 157,535 481,212
Cable television - 5,565 - 155,638 161,203
EDA 385,805 5,001,811 2,800 517,907 5,908,323
Total other departments 3,656,059 7,295,794 1,004,832 2,833,571 14,790,256
Totals $3,856,053 $8,741,782 $3,594,858 $7,158,117 $23,350,810
1
~I
178
GENERAL LONG-TERM DEBT
ACCOUNT GROUP
The General Long-Term Debt Account Group is used to account for the long-term
debt of the City other than debt recorded in the Enterprise Funds.
179
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF GENERAL LONG-TERM DEBT
December 31, 2001
Statement 86
Amount Available And To Be Provided For The
Payment Of General Long-Term Debt
Amount available in Debt Service Funds $1,710,716
Amount to be provided for retirement of general
long-term debt 4,455,093
Total available and to be provided for $6,165,809
General Long-Term Debt Payable
General Obligation Bonds payable $3,429,721
Accreted interest on Capital Appreciation Bonds 2,736,088
Total general long-term debt payable $6,165,809
180
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCI-IEDULE OF DEBT SERVICE REQUIREMENTS TO MATURITY Statement 87
December 31, 2001
~.
General Obligation Bonds
Year Principal Interest
2002
2003 $716,51 S $529,919
477,918 568,447
2004 445,584 592,151
2005 422,272 611,805
2006 390,822 634,603
~ 2007 370,S4S 651,235
2008 344,375 668,797
2009 196,690 317,911
2010 65,000 1,397
Total $3,429,721 $4,576,265
t
1
t
181
9
A
c~
E
t
182
ii
1
SUPPLEMENTARY FINANCIAL INFORMATION
183
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINING SCHEDULE OF BONDS PAYABLE
December 31, 2001
Interest Issue Maturity
Rate Date Date
GENERAL LONG-TERM DEBT ACCOUNT GROUP:
G.O. Tax Increment Bonds
Capital Appreciation Bonds of 1990:
Refunding Bonds of 1991: All bonds maturing on or after March 1, 2000 shall be
subject to redemption and prior payment in whole
or in part at the option of the issuer on March 1, 1999
and on any day thereafter at a price of par and accrued
interest.
G.O. Improvement Bonds
Series 1999A: Bonds due on or after February 1, 2008 are callable commencing
February 1, 2007 and on any date thereafter at a price of par plus
accrued interest.
Total Bonds -General Long Term Debt Account Group
PROPRIETARY FUNDS
G.O. Utility Revenue Bonds
Series 1999B: Bonds due on or after February 1, 2008 are callable commencing
February 1, 2007 and on any date thereafter at a price of par plus
accrued interest.
Total Bonds -Proprietary Funds
Total General Obligation Bonds
8/23/90 9/1/09
9/01
6.90%
6.95%
7.00%
7.00%
7.10%
7.10%
7.15%
7.15%
3/01 - 9/01
5.30%
5.50%
5.60%
5.70%
5.80%
12/ 1 /91 3/ 1 /02
2/01-8/01
3.45%
3.55%
3.65%
3.80%
3.90%
4.00%
4.10%
4.15%
4.25
4.30%
2/01-8/01
3.45%
3.55%
3.65%
3.80%
3.90%
4.00%
4.10%
4.15%
4.25%
4.30%
5/1/99
5/1 /99
2/1/10
2/1/10
184
Exhibit 1
Original Balance Balance Interest Paid in
Issue 1/1/01 Sold Retired 12/31/01 Current Year
$2,399,721 $2,399,721 $ - $ - $2,399,721 $ -
' 6,670,000 1,080,000 - 860,000 220,000 37,270
' 860,000 860,000 - 50,000 810,000 32,780
9,929,721 4,339,721 0 910,000 3,429,721 70,050
1,935,000 1,935,000 - 110,000 1,825,000 74,500
1,935,000 1,935,000 0 110,000 1,825,000 74,500
'
$11,864,721 $6,274,721 $0 $1,020,000 $5,254,721 $144,550
t 185
CIS '
fl
186 ,
III. STATISTICAL SECTION
187
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ASSESSED VALUE, TAX CAPACITY, AND Table 1
ESTIM ATED ACTUAL VALUE OF A LL TAXABLE PROPERTY (A)
Years 1 992 Through 2001
(Unaudited)
Ratio of
Total
Assessed/
Tax
Capacity
Real Property Personal Property Area Wide Allocation (A) Tot als Value
Assessed/ Estimated Assessed/ Estimated Assessed/ Estimated to Total
Fiscal Tax Capacity Actual Tax Capacity Actual Tax Capacity Actual Estimated
Year Value Value Value Value Contribution Distribution Value Value Actual Value
1992 9,901,542 536,614,500 210,051 4,258,500 (510,571) 3,290,306 12,891,328 540,873,000 2.38%
1993 9,503,314 538,522,400 207,255 4,398,000 (609,79]) 3,067,799 ]2,168,577 542,920,400 2.24%
1994 9,226,574 537,840,800 207,309 4,447,000 (594,265) 2,852,940 11,692,558 542,287,800 2.16%
1995 9,02],129 541,715,800 207,658 4,549,100 (608,080) 2,759,929 11,380,636 546,264,900 2.08%
1996 8,884,233 546,047,800 220,961 4,803,500 (552,406) 2,603,671 11,156,459 550,851,300 2.03%
1997 9,185,608 564,682,300 224,356 4,912,100 (449,141) 2,873,097 11,833,920 569,594,400 2.08%
1998 8,840,736 586,529,700 193,445 4,891,100 (512,532) 2,540,064 11,061,713 591,420,800 1.87%
1999 8,557,027 608,453,400 168,578 4,871,900 (505,598) 2,527,183 10,747,190 613,325,300 1.75%
2000 9,219,621 657,162,700 161,709 4,839,300 (503,719) 2,777,292 11,654,903 662,002,000 1.76%
2001 10,304,905 744,888,200 157,970 4,733,500 (573,922) 3,085,984 12,974,937 749,621,700 1.73%
(A) The Metropolitan Fiscal Disparities Act was first implemented for taxes payable in 1975 for the seven Metropolitan counties
of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington. Forty percent of the increase in
commercial-industrial (including public utility) valuation in each assessment district since 1971 is contributed to an area-wide
tax base. Using the factors of population and real property market value, a per capita distribution index is calculated. This
index is employed in determining what proportion of the valuation shall be distributed back to each assessment district.
Source: Anoka County: Taxes & Taxable Property in the City of Columbia Heights
188
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TAX RATES -PER $100 OF TAX CAPACITY
Years 1992 Through 2001
(Unaudited)
Table 2
^
Year City School County Metro Other (A) Total
1992 0.19040 0.53249 028808 0.03395 0.01102 1.05594
1993 0.22956 0.61847 0.30308 0.03928 0.00937 1.19976
' 1994 0.23021 0.68142 0.30033 0.04225 0.01018 1.26420
1995 0.25686 0.69161 0.29899 0.04370 0.01570 1.30686
1996 0.26460 0.77730 0.29946 0.05280 0.01488 1.40904
1997 0.29018 0.84748 0.28000 0.04605 0.01381 1.47752
1998 0.30991 0.68491 0.27845 0.05183 0.02287 1.34797
r 1999 0.31925 0.68837 0.29426 0.05685 0.02442 1.38315
2000 0.30147 0.66465 0.28125 0.05326 0.03212 1.33275
2001 0.30564 0.47452 0.26432 0.05354 0.03073 1.12875
(A) For ears 1992-1997: Rice Creek Watershed,
Y Mos uito Control,
q
and Housing and Redevelopment Authori ty.
For years 1998-2001 Rice Creek Watershed, Mosquito Control, H ousing and Redevelopment Authority
and County Regional Rail.
Source: Anoka County: Taxes & Taxable Property in the City of Columbia Heights
189
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CITY TAX LEVY
Years 1992 Through 2001
(Unaudited)
Table 3
Fiscal
Year
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
City Levy
Total
3,368,595
3,463,645
3,548,960
3,587,209
2,754,161
3,038,144
3,201,434
3,238,625
3,295,956
3,625,552
General
Fund
3,368,595
3,084,666
3,158,342
3,196,861
2,340,393
2,517,101
2,659,289
2,660,059
2,676,416
2,958,490
Library
378,979
390,348
390,348
413,768
422,043
443,145
467,518
500,244
547,767
Source: Certification of Truth in Taxation document filed with Anoka County by the City of
Columbia Heights.
190
EDA
99,000
99,000
111,048
119,296
119,295
' CITY OF COLUMBIA HEIGHTS, MINNESOTA
TAX LEVIES AND TAX COLLECTIONS
Years 1992 Through 2001
(Unaudited)
Table 4
Ratio of
Accumulated
Collections Percentage Collections Delinquent
of Current of Levy of Prior Ratio Taxes to
Years "faxes Collected Years Taxes of Total Accumulated Current
Year Total During Fiscal During Fiscal During Fiscal Total Collections Delinquent Year
Collected Tax Levy* Period Period Period Collections to Tax Levy Taxes Tax Levy
1992 2,406,707 2,360,410 98.1% 19,290 2,379,700 09888:1 109,305 0.04542:1
1993 2,453,972 2,400,802 97.8% 25,753 2,426,555 0.9888:1 123,285 0.05024:1
1994 2,583,699 2,531,198 98.0% 16,381 2,547,579 0.9860:1 79,071 0.03060:1
1995 2,608,699 2,571,649 98.6% 12,843 2,584,492 0.9907:1 40,418 0.01549:1
' 1996 2,754,161 2,726,715 99.0% 78,666 2,805,381 1.0186:1 33,408 0.01213:1
1997 3,038,144 3,001,061 98.8% 23,818 3,024,879 0.9956:1 48,239 0.01588:1
' 1998 3,201,434 3,163,132 98.8% 26,314 3,189,446 0.9963:1 77,078 0.02408:1
1999 3,238,625 3,182,088 98.3% 35,374 3,217,463 0.9935:1 103,465 0.03195:1
2000 3,295,956 3,267,728 99.1% 73,658 3,341,386 1.0138:1 67,692 0.02054:1
2001 3,625,552 3,584,080 98.9% 28,580 3,612,660 0.9964:1 77,177 0.02129:1
* The tax levy h as been adjusted by the Homestead and Agricultural Aid (property tax replacement) which is a revenue
' from other agencies and has been incorporated i nto Table 6.
Source: Certification of Truth in Taxation document filed with Anoka County by the City of
Columbia I-Ieights and Anoka County Tax Collections.
191
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL ASSESSMENT LEVIES AND COLLECTIONS
Years 1992 Through 2001
(Unaudited)
Table 5
Deferred Special Assessments
Current Current Collections Special Collected Balance
Fiscal Assessments % of Delinquent Assessments During at End of
Year Due Amount Levy Collections (A) Delinquent Fiscal Period Fiscal Period
1992 * 224,922 171,708 76.3% 55,385 73,962 54,141 416,229
1993 * 104,941 71,722 68.3% 59,468 59,185 139,047 364,055
1994 * 125,888 85,292 67.8% 39,267 60,229 102,127 304,970
1995 159,282 86,587 54.4% 53,447 79,057 25,130 186,323
1996 64,767 38,470 59.4% 58,495 34,147 70,506 158,269
1997 76,405 32,286 42.3% 21,532 54,706 259,263 558,078
1998 141,739 96,100 67.8% 36,320 63,342 413,629 626,176
1999 136,207 86,221 63.3% 58,414 83,475 279,890 604,210
2000 154,355 100,790 65.3% 73,583 84,483 293,080 636,992
2001 166,451 114,766 68.9% 76,680 80,906 453,679 737,537
* The parking ramp at 4025 Van Buren Street NE was assessed; however, it was not included in this figure.
(A) The City bills the property owner directly when a special assessment installment becomes due. If the installment
becomes delinquent, it is certified to the County for inclusion on the following year's property tax statement and is
shown as a delinquent collection.
192
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL GOVERNMENTAL REVENUES BY SOURCE (A) Table 6
Years 1992 through 2001
(Unaudited)
Fiscal Special Licenses Inter- Charges for Fines and Investment
Year Taxes Assessments and Permits governmental Services Forfeitures Income Miscellaneous Total (B)
1992 3,496,720 147,180 125,275 3,504,973 442,636 104,673 562,475 595,015 8,978,947
1993 3,593,244 130,454 135,545 3,782,752 464,887 89,464 665,190 136,976 8,998,512
1994 3,674,463 586,129 165,696 3,702,419 447,409 87,225 389,451 259,220 9,312,012
' 1995 4,167,428 - 176,290 3,755,162 383,646 89,138 321,971 83,954 8,977,589
1996 3,840,481 - 223,758 4,139,604 879,601 125,543 361,401 167,606 9,737,994
i 1997 4,489,572 - 202,533 4,302,631 923,485 127,074 443,034 127,862 10,616,191
' 1998 4,449,833 - 289,411 5,286,058 1,167,676 121,858 454,776 287,937 12,057,549
1999 4,413,680 - 40],158 5,282,867 1,029,899 100,161 135,144 242,852 11,605,761
2000 4,809,958 - 268,014 5,204,427 1,106,613 90,218 754,535 193,270 12,427,035
2001 4,878,197 - 292,744 6,215,883 1,191,165 87,760 622,688 177,754 13,466,191
Notes:
(A) Includes General, Special Revenue, and Debt Service Fund Types.
(B) This schedule includes the Housing and Redevelopment A uthority as a b lended component unit of the City,
except for 1991-1995 when it was discretely presented as a separate colu mn.
r
1
193
CITY OF COLUMBIA HEIGHTS, MINNESOTA
GENERAL GOVERNMENTAL EXPENDITURES BY FUNCTION (A)
Years 1992 Through 2001
(Unaudited)
Table 7
Highways
Fiscal General Public and
Year Government Safety Streets
1992 1,356,795 2,563,788 819,300
1993 1,441,603 2,679,272 806,990
1994 1,352,543 2,576,987 841,861
1995 1,395,395 2,550,980 938,819
1996 1,354,292 2,597,866 965,677
1997 1,397,129 2,542,310 1,075,682
1998 1,449,476 2,675,544 917,546
1999 1,548,597 2,838,483 1,023,373
2000 1,530,423 2,950,642 919,728
2001 1,485,904 3,140,180 918,211
Parks
and Debt Other
Sanitation Recreation Library Service (B) Total
176,216 1,044,021 383,933 2,272,802 397,879 9,014,734
149,054 1,040,459 374,625 2,963,693 499,702 9,955,398
100,111 1,037,181 395,821 1,688,796 419,918 8,413,218
73,815 977,813 405,873 1,424,633 833,417 8,600,745
124,580 1,055,083 409,047 1,475,888 1,608,033 9,590,466
84,251 1,201,796 427,358 1,477,132 1,752,565 9,958,223
116,816 1,223,12] 471,240 1,414,259 2,975,143 11,243,145
105,420 1,216,028 487,292 1,270,994 2,506,097 10,996,284
117,806 1,291,513 520,158 1,233,723 2,846,566 11,410,559
95,092 1,311,661 545,011 1,181,193 2,756,581 11,433,833
Notes:
(A) Includes General, Special Revenue, and Debt Service Fund Types.
(B) From 1988 to 1990, the Housing and Redevelopment Authority is blended as a component unit of the City. Beginning
in 1991, the Housing and Redevelopment Authority is discretely presented as a separate column.
194
t
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL CITY OFFICIALS Table 8
Year Ended December 31, 2001
Name Official Title
I Mayor and Council
Gary L. Peterson Mayor
Marlaine Szurek Councilmember
Juliem~e Wyckoff Councilmember
' Bruce Nawrocki Councilmember
Robert A. Williams Councilmember
Administration
Walter Fehst City Manager
Linda Magee Assistant to City Manager
William Elrite City Clerk-Treasurer, Finance Director
Roxane Smith Assistant Finance Director
' Larry Scott Liquor Operations Manager
Jim Hoeft City Attorney
Kevin Hansen Public Works Director, City Engineer
Thomas Johnson Chief of Police
Charles Thompson Chief of Fire
Lauren McClanahan Superintendent of Public Works
Keith Windschitl Recreation Services Director
M. Rebecca Loader Librarian
195
CITY OF COLUMBIA HEIGHTS, MINNESOTA
MISCELLANEOUS STATISTICS
December 31, 2001
(Unaudited)
Table 9
Page 1 of 2
Date of Incorporation March 14, 1898
Date of Adoption of City Charter July 21, 1921
Form of Government Council-Manager
Fiscal Year Begins January l
Area of City 3.52 Square Miles
Miles of Streets and Alleys
Trunk Highways 3.0
County 6.2
City Streets 61.8
Alleys 18.9
Miles of Sewers:
Storm Sewers 33.6
Sanitary Sewers 59.0
Watermain Miles 66.1
Building Permits Issued:
1992 515
1993 505
1994 565
1995 596
1996 602
1997 678
1998 869
1999 1,254
2000 794
2001 671
Estimated Construction Cost for Issued Permits:
1992 2,373,433
1993 3,292,353
1994 4,522,438
1995 4,927,970
1996 11,910,040
1997 5,904,308
1998 16,991,747
1999 24,018,811
2000 6,767,183
2001 12,547,885
196
CITY OF COLUMBIA HEIGHTS, MINNESOTA
MISCELLANEOUS STATISTICS Table 9
December 31, 2001 Page 2 of 2
(Unaudited)
Fire Protection:
Number of Stations
Number of Employees:
Full-time
Part-time
Volunteer
Police Protection:
Number of Stations
Number of Employees
Parks:
City Parks
Playgrounds
County Park
Schools:
Senior High
Junior High
Elementary
Parochial Elementary
Employees (as of December 31, 2001):
Regular
Part-time and Temporary
r
Elections:
Registered voters -Last City General Election
Number of Votes Cast -Last City General Election
Percentage of Registered Voters Voting
Population:
I 1900
1920
1930
1940
1950
1960
1970
1975 (Mid-Decade Census)
1980
' 1985
1990 (Census)
2000 (Census)
8
1
25
1
36
13
11
1
1
1
3
1
122
149
271
1 ],167
9,501
85.08%
123
2,968
5,613
6,053
8,175
17,533
23,997
23,316
20,029
19,540
18,910
18,520
197
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL TAXPAYERS
December 31, 2001
(Unaudited)
Tax Capacity
Taxpayer Type of Business Value
Medtronics, Inc. Medical Manufacturing $291,927
Bradley Operating LP Commercial 237,945
Maylan Construction Company Retail (K-mart) 134,310
Columbia Heights Center Mall 133,341
Lake State Properties Cormmercial 129,448
Columbia Pat-k Properties Medical Building 127,867
Consolidated Reality of Minneapolis Apartments 121,754
Northern States Power Utility 83,361
Crestview Lutheran Home Apartments 79,915
Jeffs Bobby & Steves Auto World Commercial 77,142
Total Principal Taxpayers $1,417,010
Source: Anoka County: Taxes & Taxable Property in the City of Columbia Heights
Table IO
of
Total City
Tax Capacity
Value
2.25%
1.83%
1.04%
1.03%
1.00%
0.99%
0.94%
0.64%
0.62%
0.59%
10.92%
198
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPUTATION OF LEGAL DEBT MARGIN
' December 31, 2001
(Unaudited)
Table 11
Market Value
Debt Limit Percentage (Note A)
Debt limit
Amount of Debt applicable to debt limit:
Total bonded debt
Less: Tax increment bonds
(Note B) Special assessment bonds
Total amount of debt applicable to debt limit
Legal debt margin
2000/2001 1999/2000
$719,348,700
2%
14,386,974
5,254,721
2,619,721
2,635,000
$11,751,974
$657,804,700
2%
13,156,094
6,274,721
3,479,721
2,795,000
$10,361,094
Note A M.S.A. Section 475.53 (Limit on Debt) Subdivision 1. Generally, except as otherwise provided in
Sections 475.51 to 475.75, "no municipality, except a school district or a city of the first class, shall incur
or be subject to a net debt in excess of 2% of the taxable market value."
Note B M.S.A. Section 475.51 (definitions) Subdivision 4. "Net debt" means the amount remaining after
deducting from its gross debt the amount of current revenues which are applicable within the current
fiscal year to the payment of any debt and the aggregate of the principal of the following:
1. Obligations issued for improvements which are payable wholly or partly from the proceeds of
special assessments levied upon property specially benefited thereby, including those which are
general obligations of the municipality issuing them, if the municipality is entitled to reimbursement
in whole or in part from the proceeds of the special assessments.
2. Warrants or orders having no definite or fixed maturity.
3. Obligations payable wholly from the income from revenue producing conveniences.
4. Obligations issued to create or maintain a Permanent Improvement Revolving Fund.
5. Obligations issued for the acquisition and betternient of public water works systems and public
lighting, heating or power systems, and of any combination thereof or for any other public
convenience from which a revenue is or may be derived.
6. Not applicable.
1 7. Amount of all money and face value of all securities held as a Debt Service Fund for the
extinguishment of obligations other than those deductible under this subdivision.
8. All other obligations which under the provisions of la~v authorizing their issuance are not to be
included in computing the net debt of the municipality.
199
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPUTATION OF DIRECT AND OVERLAPPING DEBT
December 31, 2001
(Unaudited)
Table 12
Net
General
Obligation Debt
Percentage
Applicable
to City
Amount
Applicable to
City of
Columbia Heights
Share of Debt
Direct debt:
City of Columbia Heights $5,254,721 100.0% $5,254,721
Overlapping debt:
Anoka County 103,700,000 5.24% 5,434,801
Metropolitan Council 176,315,000 5.24% 9,240,473
ISD 13 (Columbia Heights) 31,880,000 69.37% 22,115,267
Total overlapping debt 311,895,000 36,790,542
Totals $317,149,721 $42,045,263
200
CITY OF COLUMBIA HEIGHTS, M INNESOTA
PROPERTY VALUE AND CONSTRUCTION Table 13
Years 1992 Tl u-ough 2001
(Unaudited)
Property Value (A) Construction
Fiscal
Year
Real
Personal
Total Number
of Units
Value
1992 9,901,542 210,051 10,111,593 515 2,373,433
1993 9,503,314 207,255 9,710,569 505 3,292,353
1994 9,226,574 207,309 9,433,883 565 4,522,438
1995 9,021,129 207,658 9,228,787 596 4,927,970
1996 8,884,233 220,961 9,105,194 602 11,910,040
1997 9,185,608 224,356 9,409,964 678 5,904,308
1998 8,840,736 193,445 9,034,181 869 16,991,747
1999 8,557,027 168,578 8,725,605 1,254 24,018,811
2000 9,219,621 161,709 9,381,330 794 6,767,183
2001 10,304,905 157,970 10,462,875 671 12,547,885
1 (A) Tax capacity (1992-2001) values from Table 1.
201
CITY OF COLUMBIA HEIGHTS, MINNESOTA
RATIO OF NET GENERAL OBLIGATION BONDED DEBT
TO ASSESSED VALUE AND NET GENERAL OBLIGATION BONDED DEBT PER CAPITA
Years 1992 Through 2001
(Unaudited) Table 14
Ratio of Net
Bonded
Gross Debt to Net Bonded
Fiscal Assessed Bonded Less Debt Net Bonded Assessed Debt Per
Year Population Value Debt Service Fund Debt Value Capita
1992 18,910 12,891,328 19,059,721 8,916,964 10,142,757 78.68% 572
1993 18,910 12,168,577 17,209,721 7,922,087 9,287,634 76.32% 536
1994 18,910 11,692,558 9,679,721 1,171,524 8,508,197 72.77% 491
1995 18,910 11,380,636 8,624,721 1,422,979 7,201,742 63.28% 450
1996 18,910 11,156,459 7,469,721 843,287 6,626,434 59.40% 350
1997 18,910 11,833,920 6,314,721 822,740 5,491,981 46.41% 290
1998 18,910 11,061,713 5,324,721 644,112 4,680,609 42.31% 248
1999 18,910 10,747,190 7,174,721 809,379 6,365,342 59.23% 337
2000 18,520 11,654,903 6,274,721 1,546,331 4,728,390 40.57% 255
2001 18,520 12,974,937 5,254,721 1,710,716 3,544,005 27.31% 191
202
CITY OF COLUMBIA HEIGHTS, MINNESOTA
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION BONDED DEBT
TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES
Years 1992 Through 2001
,~ (Unaudited)
Table 15
Fiscal
Year Principal Interest
1992 1,180,000 1,017,432
1993 1,875,000 1,035,788
1994 1,015,000 618,920
1995 1,055,000 357,961
1996 1,155,000 304,268
1997 1,155,000 246,128
1998 990,000 190,390
1999 945,000 138,167
' 2000 900,000 224,530
2001 1,020,000 144,550
Total
Debt
Service
Total
General
Governmental
Expenditures
Ratio of
Debt Service to
General
Governmental
Expenditures
2,197,432
2,910,788
1,633,920
1,412,961
1,459,268
1,401,128
1,180,390
1,083,167
1,124,530
1,164,550
9,014,734
9,955,398
8,413,218
8,600,745
9,590,466
9,958,223
11,243,145
10,996,284
11,410,559
11,433,833
24.4%
29.2%
19.4%
16.4%
15.2%
14.1%
10.5%
9.9%
9.9%
10.2%
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
REVENUE BOND COVERAGE: WATER, SEWER AND STORM SEWER FUNDS Table 16
Last Ten Years
(Unaudited)
Net Revenue
Fiscal Gross Operating Available for Debt Service Requirements
Year Revenues (1) Expenses (2) Debt Service Principal (3) Interest (3) Total (3) Coverage
1999 $2,733,079 $2,120,759 $612,320 $0 $0 $0 0.00
2000 3,216,084 2,201,375 $1,014,709 - 95,497 95,497 10.63
2001 3,105,845 2,442,339 $663,506 110,000 74,00 184,500 3.60
Notes:
The Revenue Bonds were issued in 1999, thus statistical information is shown from that year on.
(1) Total revenues including investment income.
(2) Total expenses exclusive of depreciation.
(3) Includes principal and interest of revenue bonds presented on cash basis.
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IV. SINGLE AUDIT AND OTHER
REQUIRED REPORTS
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i ~ Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
' Independent Auditor's Report on Compliance With
Minnesota Leal Compliance Audit Guide for Local Governments
To The Honorable Mayor
and Members of the City Council
' Columbia Heights, Minnesota
We have audited the general purpose financial statements of the City of Columbia Heights,
Minnesota, as of and for the year ended December 31, 2001, and have issued our report
thereon dated March 14, 2002.
' We conducted our audit in accordance with auditing standards generally accepted in the
United States of America, and the provisions of the Minnesota Legal Compliance Audit
Guide for Local Government promulgated by the Legal Compliance Task Force pursuant to
' Minnesota Statutes Section 6.65. Accordingly, the audit included such tests of the
accounting records and such other auditing procedures as we considered necessary in the
circumstances.
The Minnesota Legal Compliance Audit Guide for Local Government covers five main
categories of compliance to be tested: contracting and bidding, deposits and investments,
conflicts of interest, public indebtedness, and claims and disbursements. Our study included
all of the listed categories.
The results of our tests indicate that for the items tested, the City of Columbia Heights,
Minnesota complied with the material terms and conditions of applicable legal provisions,
except as described in this report.
This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
March 14, 2002
// ~~ /~ f LAN °
HLB TAUTGES REDPATH, LTD.
' Certified Public Accountants
4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 426 7000 Fax: 651 426 5004
HLB Tautges Bedpath, Ltd. is a member of ~ International. A world-wide organization of accounting firms and business advisers.
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FINDING: Declaration for payment was not included on all claims paid.
CONDITION: Minnesota Statutes require that municipalities have a declaration for
payment signed to the effect that such account, claim, or demand is
just and correct and that no part of it has been paid. New laser checks
used in 2000 and the beginning of 2001 did not contain the preprinted
declaration on the back of the checks.
This finding was noted in the 2000 report. The City corrected this
condition in 2001 when the situation was brought to their attention.
CRITERIA: Minnesota Statute 471.391 reads as follows:
471.391 Declaration form.
Subdivision 1. Sufficiency. The declaration provided for in section 471.38 is
sufficient if in the following form: "I declare under the penalties of law that this
account, claim or demand is just and correct and that no part of it has been paid.
.....................
Signature of Claimant"
Subd. 2. Above check endorsement. The check or order-check by which the
claim is paid may have printed on its reverse side, above the space for endorsement
thereof by the payee, the following statement: "The undersigned payee, in endorsing
this check (or order-check) declares that the same is received in payment of a just and
correct claim against the county (county board of education for unorganized territory,
school district, town or city), and that no part of it has heretofore been paid." When
endorsed by the payee named in the check or order-check, such statement shall
operate and shall be deemed sufficient as the required declaration of the claim.
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RECOMMENDATION:
This finding was noted in the 2000 report. We recommend that the
City continue to follow procedures implemented in 2001 to ensure
compliance with Minnesota Statute 471.391.
' CITY'S RESPONSE:
The City has implemented the inclusion of the required language on
the back of all checks in compliance with Minnesota State Statute
471.391. In the future, all newly ordered checks are to be inspected for
this requirement.
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~ Tautges Redpath, Ltd.
' Certified Public Accountants and Consultants
' Independent Auditor's Report on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Performed
in Accordance with GovernmentAuditing Standards
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
' We have audited the general purpose financial statements of the City of Columbia Heights,
Minnesota as of and for the year ended December 31, 2001, and have issued our report
' thereon, dated March 14, 2002. We conducted our audit in accordance with auditing
standards generally accepted in the United States of America and the standards applicable to
financial audits contained in GovernmentAuditing Standards, issued by the Comptroller
~ General of the United States.
Compliance
As part of obtaining reasonable assurance about whether the City of Columbia Heights,
Minnesota's general purpose financial statements are free of material misstatement, we
performed tests of its compliance with certain provisions of laws, regulations, contracts and
grants, noncompliance with which could have a direct and material effect on the
determination of general purpose financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance that are required to be reported under GovernmentAuditing
,Standards.
~ Internal Control Over Financial Reporting
In planning and performing our audit, we considered the City of Columbia Heights,
Minnesota's internal control over financial reporting in order to determine our auditing
procedures for the purpose of expressing our opinion on the general purpose financial
statements and not to provide assurance on the internal control over financial reporting.
However, we noted certain matters involving the internal control over financial reporting and
its operation that we consider to be reportable conditions. Reportable conditions involve
' matters coming to our attention relating to significant deficiencies in the design or operation
of the internal control over financial reporting that, in our judgment, could adversely affect
the City of Columbia Heights, Minnesota's ability to record, process, summarize, and report
4810 White Bear Parkwa White Bear Lake Minnesota 55110 USA Tele hone: 651 426 7000 Fax: 651 426 5004
Y, p
HLB Tautges Redpath, Ltd. is a member of ~ International. A world-wide organization of accounting firms and business advisers.
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' financial data consistent with the assertions of management in the general purpose financial
statements. Reportable conditions are described in the accompanying schedule of findings
and questioned costs as item 2001-1.
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A material weakness is a condition in which the design or operation of one or more of the
internal control components does not reduce to a relatively low level the risk that
misstatements in amounts that would be material in relation to the general purpose financial
statements being audited may occur and not be detected within a timely period by employees
in the normal course of performing their assigned functions. Our consideration of the internal
control over financial reporting would not necessarily disclose all matters in the internal
control that might be reportable conditions and, accordingly, would not necessarily disclose
all reportable conditions that are also considered to be material weaknesses. However, we
believe that none of the reportable conditions described above is not a material weakness.
We also noted other matters involving the internal control over financial reporting, which we
have reported to management of the City of Columbia Heights, Minnesota in a separate letter
dated March 14, 2002.
' This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
' March 14, 2002
' iY~ ~- i~ c/r
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
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Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
Independent Auditor's Report on Compliance with Requirements
Applicable to each Major Program and Internal Control over Compliance in
Accordance with OMB Circular A-133
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
Compliance
We have audited the compliance of the City of Columbia Heights, Minnesota with the types
of compliance requirements described in the U.S. Office of Management and Budget (OMB)
CircularA-133 Compliance Supplement that are applicable to each of its major federal
programs for the year ended December 31, 2001. The City of Columbia Heights,
Minnesota's major federal programs are identified in the summary of auditor's results section
of the accompanying schedule of findings and questioned costs. Compliance with the
requirements of laws, regulations, contracts and grants applicable to each of its major federal
programs is the responsibility of the City of Columbia Heights, Minnesota's management.
Our responsibility is to express an opinion on the City of Columbia Heights, Minnesota's
compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally
accepted in the United States of America; the standards applicable to financial audits
contained in GovernmentAuditing Standards, issued by the Comptroller General of the
United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-
Profit Organizations. Those standards and OMB Circular A-133 require that we plan and
perform the audit to obtain reasonable assurance about whether noncompliance with the types
of compliance requirements referred to above that could have a direct and material effect on a
major federal program occurred. An audit includes examining, on a test basis, evidence
about the City of Columbia Heights, Minnesota's compliance with those requirements and
performing such other procedures as we considered necessary in the circumstances. We
believe that our audit provides a reasonable basis for our opinion. Our audit does not provide
a legal determination on the City of Columbia Heights, Minnesota's compliance with those
requirements.
In our opinion, the City of Columbia Heights, Minnesota complied, in all material respects,
with the requirements referred to above that are applicable to each of its major federal
4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 651 426 7000 Fax: 651 426 5004
HLB Tautges Redpath, Ltd. is a member of ~ International. A world-wide organization of accounting firms and business advisers.
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programs for the year ended December 31, 2001. However, the results of our auditing
procedures disclosed instances of noncompliance with those requirements, which are required
to be reported in accordance with OMB Circular A-133, and which are described in the
accompany Schedule of Findings and Questioned Costs as item 2001-2.
Internal Control Over Compliance
L The management of the City of Columbia Heights, Minnesota is responsible for establishing
and maintaining effective internal control over compliance with requirements of laws,
regulations, contracts and grants applicable to federal programs. In planning and performing
' our audit, we considered the City of Columbia Heights, Minnesota's internal control over
compliance with requirements that could have a direct and material effect on a major federal
' program in order to determine our auditing procedures for the purpose of expressing our
opinion on compliance and to test and report on internal control over compliance in
accordance with OMB Circular A-133.
t We noted certain matters involving the internal control over compliance and its operation that
we consider to be reportable conditions. Reportable conditions involve matters coming to
' our attention relating to significant deficiencies in the design or operation of the internal
control over compliance that, in our judgment, could adversely affect the City of Columbia
Heights, Minnesota's ability to administer a major federal program in accordance with
applicable requirements of laws, regulations, contracts and grants. Reportable conditions are
described in the accompanying Schedule of Findings and Questioned Costs as items
described in item 2001-2.
Our consideration of the internal control over compliance would not necessarily disclose all
matters in the internal control that might be material weaknesses. A material weakness is a
condition in which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that noncompliance with applicable
requirements of laws, regulations, contracts, and grants that would be material in relation to a
major federal program being audited may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over compliance and its operation that we consider to be
' material weaknesses.
We also noted other matters involving the internal controls and its operation that we have
reported to the management of the City of Columbia Heights, Minnesota, and the Columbia
Heights Economic Development Authority, in separate reports dated March 14, 2002.
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This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
March 14, 2002
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2001
SECTION I -SUMMARY OF AUDIT RESULTS
1. The Independent Auditor's Report expresses an unqualified opinion on the financial
statements of the City of Columbia Heights, Minnesota.
2. There was one reportable condition disclosed during the audit of the financial
statements as reported in the Independent Auditor's Report on Compliance and on
Internal Control over Financial Reporting Based on an Audit of Financial Statements
Performed in accordance with GovernmentAuditing Standards. The above condition
was not determined to be a material weakness.
3. No instances of noncompliance material to the financial statements of the City of
Columbia Heights, Minnesota were disclosed during the audit.
4. One reportable condition relating to the audit of the major federal award programs is
reported in the Independent Auditor's Report on Compliance with Requirements
Applicable to each Major Program and Internal Control over Compliance in
Accordance with OMB Circular A-133. The above condition was not determined to
be a material weakness.
5. The auditor's report on compliance for the major federal award programs for the City
of Columbia Heights, Minnesota expresses an unqualified opinion.
6. Audit findings relative to the major federal award programs for the City of Columbia
Heights, Minnesota are reported in Section III of this Schedule.
7. The audit disclosed one finding relating to major programs that we are required to
disclose under 510(a) or OMB Circular A-133.
8. The Community Development Block Grant - CFDA #14.218 was tested as a major
program.
9. The threshold for distinguishing Types A and B programs was $300,000.
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10. The City of Columbia Heights, Minnesota was not determined to be a low-risk
auditee.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2001
SECTION II -FINANCIAL STATEMENT FINDINGS
2001-1: Recreational Revenue Documentation
Condition: Certain documentation needs to be maintained in the City's files to substantiate
that proper procedures have been followed when recording recreational revenue. Currently,
documentation is not maintained that provides for verifying the completeness of recreation
revenue. We noted the City does not maintain an audit trail regarding recreational revenue.
Recommendation: We suggest the City improve cash receipting procedures which would
include use of the cash register and independent verification of class rosters.
Corrective Action Plan: The Recreation Department will implement the use of the cash
register system and will conduct an independent verification of class rosters.
SECTION III -FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT:
2001- 2: _CDSG Program, CFDA #14.218, passed-through Anoka County
Criteria: Certain documentation needs to be maintained in the City's files to substantiate
that proper procedures have been followed when disbursing federal funds.
Condition: Two of the three housing rehabilitation grant files tested were missing the loan
repayment agreements.
Questioned Cost: No costs have been questioned as a result of this finding.
Recommendation: The City should develop internal control procedures to ensure that all
information collected by the City when disbursing federal funds is maintained.
Corrective Action Plan: The City has obtained copies of the loan repayment agreements
from Anoka County and will maintain a copy in the recipient file. In the future, the City
will ensure that appropriate information is maintained on file.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2001
2001- 3: CIAP Program, CFDA #14.852 (Carryforward from PY finding)
Criteria: The Davis-Bacon Act requires that all laborers who work on construction
contracts in excess of $2,400 be paid not less than the prevailing wage rates.
Condition: During 2000, the City entered into one contract that required compliance with
the provision of the Davis-Bacon Act. The City was unable to provide information to
verify compliance with Davis-Bacon.
Questioned Cost: The amount of questioned costs has not been determined.
Recommendation: The City should develop internal control procedures to ensure that all
construction projects that are covered by the Davis-Bacon Act use prevailing wage rates
and that this information is maintained by the City.
Corrective Action Plan: The EDA entered into a contract with Millar Elevator Service to
modernize 2 elevators at Parkview Villa North on September 29, 1999. The total amount
of the contract was $271,488 with $75,128 being spent on labor for the project. If
necessary, the EDA will meet with the Department of Housing and Urban Development
to reconstruct the Davis-Bacon Act prevailing wage documentation. In addition, the
EDA will develop internal control and filing procedures for all future construction
projects covered by the Davis-Bacon Act requirements.
Current Status: This remains a current finding since final compensation payments have
not been made. The Economic Development Authority has recently approved this
~ payment and will be sending the final disbursement to Millar for distribution soon.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
~ Year Ended December 31, 2001
SECTION IV -PRIOR YEAR FINDINGS
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT:
2000 -1: CIAP Program, CFDA #14.852
Condition and Criteria: The Davis-Bacon Act requires that all laborers who work on
_ construction contracts in excess of $2,000 be paid not less than the prevailing wage rates.
During 2000 the City entered into one contract that required compliance with the
provision of the Davis-Bacon Act. The City was unable to provide information to verify
compliance with Davis-Bacon.
Questioned Cost: The amount of questioned costs has not been determined.
Current Status: The City appears to be in the process of clearing up this matter. This
remains a current finding since final payments have not been made -see finding 2001-3.
~ 2000 - 2: CDBG Program, CFDA #14.218, passed-through Anoka County
Condition and Criteria: Certain documentation needs to be maintained in the City's files
to substantiate proper procedures have been followed when disbursing federal funds. One
of the five files tested in 2000 was missing the loan repayment agreement.
Questioned Cost: No costs have been questioned as a result of this fmding.
Current Status: The specific documentation missing in 2000 was located by the City.
However, in 2001, the City had a similar finding on missing documentation- see finding
2001-2.
1999-4: CDBG Program, CFDA No. 14.218, passed through Anoka County
Criteria: The Davis-Bacon Act requires that all laborers who work on construction
contracts in excess of $2,000 be paid not less than the prevailing wage rates.
Condition: During 1999 the City entered into one contract that required compliance with
the provision of the Davis-Bacon Act. The City was unable to provide information to
verify compliance with Davis-Bacon.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2001
Questioned Cost: The amount of questioned costs has not been determined.
Current Status: Information has been provided by the City to demonstrate that the 1999
contract with Blue Earth Environmental did not apply to the Davis Bacon regulations.
Thus we remove this as a prior year finding.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended December 31, 2001
"~ Federal Funding Source/ Federal 2001
Pass Through Agency/ CFDA Federal
Program Title Number Expenditures
U.S. Department of Justice:
Direct:
Police Hiring Supplement 16.580 $1 ],330
Local Law Enforcement Block Grant ]6.592 30,535
Bulletproof Vest Partnership Program 16.607 1,449
School Partnership Fund 16.710 50,956
Passed -through State of MN Department of Economic Security:
Juvenile Accountability Incentive Block Grant 16.523 8,482
Federal Emergency Management Agency:
Passed-through Anoka County:
Emergency Management Assistance Grant 83.503 3,322
U.S. Department of Housing and Urban Development:
Passed-through Anoka County:
HOME Investment Partnership Program 14.239 70,000
Community Development Block Grant -
Entitlement Grant (CDBG) * 14.218 394,980
Direct:
Operating Subsidy 14.850 92,081
Capital Improvement Program 14.872 6,709
Total Federal Expenditures $669,844
* Major Program
Notes to the schedule of expenditures of federal awards
Note 1. Basis of Presentation
The above schedule of expenditures of federal awards includes the federal grant activity of the City of Columbia
Heights, Minnesota (including its component units) and is presented on the accrual basis of accounting. The
information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may
differ from amounts presented in, or used in the preparation of, the general purpose financial statements.
Note 2. Subrecipients
Of the federal expenditures presented in the schedule, the City of Columbia Heights, Minnesota provided
federal awards to subrecipients as follows:
Federal Amount
CFDA Provided
-_ Program Title Number to Subrecipients
Community Development Block Grant -Entitlement Grants 14.218 $p
Note 3. Reporting Entity
The City of Columbia Heights, Minnesota, for purposes of this schedule includes all funds of the primary government
as defined by GASB Statement No. 14, the Financial Reporting Entity. This schedule also includes the Housing and
Redevelopment Authority (HRA), and the Economic Development Authority (EDA) which are the sole component units of the City.
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Certified Public Accountants and Consultants
Independent Auditor's Report on Supplementary Information -
Financial Data Schedule
To the Honorable Mayor and
Members of the City Council
~, City of Columbia Heights, Minnesota
We have audited the general purpose financial statements of the City of Columbia Heights,
Minnesota, as of and for the year ended December 31, 2001, and have issued our report
thereon dated March 14, 2002. Our audit was performed for the purpose of forming an
opinion on the general purpose financial statements taken as a whole. The accompanying
Financial Data Schedule is presented for purposes of additional analysis as required by the
U.S. Department of Housing and Urban Development and is not a required part of the general
purpose financial statements. Such information has been subjected to the auditing procedures
applied in the audit of the general purpose financial statements and, in our opinion, is fairly
stated, in all material respects, in relation to the general purpose financial statements taken as
a whole.
This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
March 14, 2002
~~ T~~ ~~';~~~ ~~
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
4810 White Bear Parkwa ,White Bear Lake, Minnesota 55110, USA Tele hone: 651 426 7000 Fax: 651 426 5004
Y P
HLB Tautges Redpath, Ltd. is a member of ~ International. A world-wide organization of accounting firms and business advisers.
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