HomeMy WebLinkAboutApril 13, 2009 work sessionCITY OF COLUMBIA HEIGHTS
590 40th Avenue NE, Columbia Heights, MN 55421-3878 (763)706-3600 TDD (763) 706-3692
Veit ourwebsiteat: ivww.ci.calumbia-heishts.mu.us
ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be held in the
CITY OF COL UMBIA HEIGHTS
as follows:
Meeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: APRIL 13, 2009
Time of Meeting: 6:00 P.M.
Location of Meeting: CONFERENCE ROOM 1
Purpose of Meeting: WORK SESSION
1. Gateway Pedestrian Bridge
2. Refuse and Recycling Contract
Mayor
Garv L. f'etersnn
Councilmembers
Itohert d. Yi~il[iams
Breree Narrrocki
Tumnmra Dielntt
Brnee Krlrcnherg
City Manager
Winter IZ. Fehst
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to,
or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to participate in all City of Columbia Heights' services,
programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Clerk at 763-706-3611 to make
arrangements. (TDD/706-3692 for deaf or hearing impaired only)
City of Columbia Heights
Gateway Pedestrian Bridge
Council Workshop
April 13, 2009
Agenda
Project Memorandum
Bridge Approaches
Bridge Types
Bridge Aesthetics
A. Objectives of Aesthetics
B. Bridge Concept Al
C. Bridge Concept A2
D. Bridge Concept Ci
E. Bridge Concept C2
Next Steps
Public Involvement
Selection of Approach Type(s)
Selection of Bridge Type
Selection of Aesthetic Treatment(s)
Preparation of Report
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CITY COUNCIL LETTER
Meeting of: 4/13/09
AGENDA SECTION: WORK SESSION ORIGINATING DEpARTiVIENT; CITY MANAGER
PUBLIC WORKS
ITEM: Refuse and Recycling Contract BY: K. Hansen, J. Davi BY:
DATE: 4/9/09 DATE:
Background: The City's Refuse and Recycling contract will expire December 31S`, 2009. The following
table provides a summary review of current services for residential properties. Staff is requesting direction
for the process for a new refuse contract and term.
SERVICE LEVEL ADDITIONAL SERVICES
90 GAL Weekly collection w/extra bags, 1 Appliance, large items, furniture, yardwaste, weekly 2
sort recycling
60 GAL Weekly collection, 1 a liance, ardwaste, weekly 2 sort recycling
30 GAL Weekly collection, 1 a liance, yardwaste, weekl 2 sort recycling
Dempster (all) Weekly or more, 1 Appliance/rental unit, large items, furniture, weekly or more 2 sort
rec cling
Allied has informed staff that to maintain current levels of service for the community, they would expect
price increases in the 15 to 20 percent range from 2009 rates. The attached outline details some of the market
issues that have influenced the rates and other market forces that have impacted our business and the
corresponding adjustments that are needed during our next agreement term (information provided by Allied).
General Refuse Collection: A residential customer in the City pays $14.71 hnonth for the average 90 gal
service. This includes $2.11 for recycling and $1.68 for yardwaste. The remaining $10.92 includes service
of the container and collection of extra bags, appliances, large items, and furniture, or just about any non-
hazardous item. placed at the curbside. Apartments and other multi-dwelling (4 or more rental units)
dumpsters pay various rates according to size and collections/week, with the most used being a 1 yard
dumpster with 1/week collection at $12.55/month (which includes appliances, large items, furniture) and
$1.67/stop for recycling.
We do not have a stop details on large items and furniture collection, but the contractor's general manger for
our area confirms with his collectors that most of these items also come from duplexes (rental) and multi-
dwelling properties for the same reasons as appliances. He does confirm however that most properties do
utilize the yard waste collection service.
Appliances: Also unlimited appliance collection was reduced to loon-charged/year in 2007, due to the
overuse of the service by rental property owners and those appliances suspected of coming in from outside
the caty lgmzts.
Staff has complied a report that indicates around 50 properties use the service/month, or Less than 1.0%
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 4/13/09
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: Refuse and Recycling Contract BY: K. Hansen, J. Davies BY:
DATE: 4/9/09 DATE:
monthly usage. It is estimated that single dwelling family properties do not turn over appliances as often as
rental, and usually pay the extra fee to have the vendor (where the item was bought) install the new and
dispose of the old appliance. In addition, it is believed multi-dwelling properties use the service more
because they have 4 or more times as many appliances as a normal household. The majority of the paying
residential utility account holders in this City are paying for a service they do not use and in effect are
subsidizing rental and multi-dwelling property use for this service.
Recycling: Recycling does help to reduce the cost of overall refuse because of towering the tonnage taken to
the landfill and the fees associated/ton, and can be a revenue source for the hauler as they can sell the
collected materials. The more recycling potential contractors can reference for our City, generally the
potential price will be lower. The multi-dwelling properties contribute very little to recycling as most do not
have room for a trash and a recycling dumpster.
The City has benefited from the ability to provide for the highest level of service at the lowest cost, with a
contractor that most residents seem to appreciate. Staff has received very few complaints concerning our
current trash collection. The vast majorities of refuse complaints are nuisance and misuse related and caused
by residents/property owners.
Analysis/Conclusions: To establish a new contract for Refuse and Recycling services, staff is requesting
direction on two options:
a. Negotiate with Allied Waste
b. Prepare an RFP far open market competitive bidding
1. Negotiate with Allied Waste:
a. Maintain Service Levels: At a meeting level, staff has been informed that Allied believes it rate increases
would be in the 15 - 20 percent increase range.
b. Maintain Cost Levels: This would require an examination and change from inclusive services to fee
based services for items described above in the current contract. After reviewing the costs of providing full
service to all residential properties serviced by City contract, a change cauld be considered to same of the
services under the full service contract to maintain rates. Specific items are detailed below:
Remove Multi-dwelling (4 or more rental units) from contracted City service:
a. There are only 3 level of services for over 5800 non multi-dwelling properties, but have over
19 different service levels for around 150 dumpster serviced properties. As you know the city does
not have a FTE employee just for refuse/recycling and it is difficult to adjust far the various refuse
issues these properties need. These properties cauld have more tailored service if they were allawed
to acquire their own services.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 4/13/09
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: Refuse and Recycling Contract BY: K. Hansen, J. Davies BY:
DATE: 4/9/09 DATE:
b. In addition, they do not provide much for recycling and the full load of refuse coming from
those properties will most likely be figured into any future contract price.
c. Most of the nuisance complaints concerning trash emanate from these type properties and the
city will lose some revenue that is diverted to the CSO for enforcement, although this could be
recovered with license fees and violation tickets.
2. Remove Appliance, large items, furniture, rubbish, and extra bags from the regular service charge:
a. Regular single-family households do not use these services enough as described above to
warrant any future increased rate associated with collection and disposal of these services. In
effect, the majority of households are paying for the few t® use this service.
b. Those properties that need to dispose of the item can haul to a collection site themselves or
find a service provider for collection, as it is in most cities. It could be part of a service any
future contractor may want to provide outside of the contract, but should not "lock" in
residents and property owners into a City contract for this service.
c. An option would be to provide a larger container or allow a limited amount of extra bags and
rubbish, at established times, in a future contract.
Attached is an informal survey that was conducted by Public Works Staff showing the level of services
provided and how refuse service is provided for similar cities. Columbia Heights has enjoyed the highest
level of service for several years, but indications are that new contract prices will increase to maintain these
service levels. A consideration would be by eliminating some of the additional services we could minimize
the increases.
Attached is a rate comparison conducted by Allied Waste and one from Anoka County. Columbia Heights
has enjoyed some the lowest rates for Refuse service. With indications are prices will increase in any future
contracts for same levels of service, the City may want to consider eliminating some of the extra services to
lower the expected rate increases.
Allied Waste (current contractor) has notified Public Works of their desire to officially provide a
proposal for extension/renewal of their contract with the City of Columbia Heights.
2. Prepare an RFP to solicit competitive bids:
If the City desires to test the open market, a detailed RFP will need to be prepared and advertised to solicit
bi~+d~Ls. The R~~iiFPj~wtould nteedy.to~clearglypidentiPfy the level ofn~s~cervice, and the term of theycontract. The intended
bcnc 16 LS tV VbtR~dl Lhe ddclll1116rd 14V~e1 Vf Jlil Y~lce at tl'le 1V YY,eJt pVsjlbl\. pltce. Cl'langitlg to a dlffereitt v°vild^vr
may present certain issues and would require a transition period. The costs to change out all the containers
COUNCIL ACTION:
Defuse /Recycling Market Forces
Information provided by Allied Waste
March 27th, 2009
1) The average Diesel Fuel rates were $1.55 per gallon when we entered into
the current agreement in January of 2005. Today, these rates are $2.29 per
gallon (and were $4.70 per gallon as recently as Juiy 2008). The increase
from $1.55 to $2.29 per gallon is 45%.
2) The U.S. Bureau of Labor and Statistic's Consumer Price Index for All Urban
Users from January 2005 to January 2009 is up 20.44%. In other words, the
CPI is up slightly aver 20%.
3) Our trash service rates over the contract period (2005-2009) were the
following:
Year 1, 2005: the price was lowered compared to previous year
2006: the price as held at the 2005 rate for the 2006 year, per contract
2007: the rate was increased only 1.5%, per contract
2008: the rate was increased only 1.5%, per contract
2009: the rate was increased only 1.5%, per contract
4) The Columbia Heights contract requires, per Anoka County's mandate,
that the waste services provider (Allied Waste in this case} haul and dispose
all of the trash at the Elk !?fiver Refuse Derived Fuel facility. The rate per ton
for disposal at this site has increased from $38.75 per ton at the start of this
contract to what looks like it will be $52.00 per ton in 2009. This $13.25 per
ton increase, when multiplied by the average of 600 tons of trash material
generated in the City each month, has a direct ADDITIONAL cost of
$7,950.00 for Allied Waste each month. No waste services company is
immune to this requirement and no company could continue to operate
under this difficult and costly restriction.
5) The cost to purchase the trucks to service Columbia Heights has
increased on an average of $12,000 per year during the life of this
agreement. Many of these cost increases are due to things like the price of
steel, significant new D.O.T. requirements for vehicles of this type, new on-
board government safety requirements and enhancements, and the
general increases in the cost of production of this equipment. The new
government emissions requirements have also added significant costs to the
production of these trucks.
6) The recycling materials markets have virtually collapsed over the last 6
months and have Leff collection and processing companies like Allied Waste
with materials that are worth less than the cost of collecting them. Luckily
Allied Waste has long-term, solid relationships with mills that allow us to
continue to sell the products we collect, but we are doing so with little or no
margin. Many smaller recycling companies have either gone out of
business or stopped collecting certain (unprofitable) items at the curb,
7) The disposal of yardwaste material (grass and leaves) has become a real
problem, The convenient disposal site in Blaine that had been previously
used by most municipalities in Anoka County has closed, We are now
forced to take this yardwaste material to another site that is further away
and where disposal costs are more expensive,
As you can see these are some real, quantifiable increases that directly
affect the cost of providing services of this nature. It is important to note
that these cost elements are "across the board" and do not specifically
affect a particular waste services company, but the industry as a whole.
We are providing this oufiline so that you can have a better understanding
of some of the outside forces that have a direct impact on these services.
Refuse Contracts in Anoka County
City Refuse Hauler Rates Notes Recycling Hauler Rates Notes
Andover Open Depends on Hauler Ace, Allied, WM, Walters Open Depends on Hauler Ace, Allied, WM, Walters
Ace 90 gal - $14.99/mo* Ace Included in refuse
Allied Waste 90 gal - $15.95/mo** Allied Waste Included in refuse
Waste Mangement 90 gal - $13.00/mo Waste Management $5.00/month
Anoka Open Depends on Hauler Allied Waste $2.86/unit/month Single Sort
Blaine Veolia 90 gal - $13.65/mo Veolia Included in refuse Single Sort
Burns Twp
Centerville Waste Mgnt 90 gal - $17.01/mo Waste Mgnt $3.91/month Single Sort Recycling
Circle Pines Waste Mgnt 90 gal - $14.15/mo Waste Mgnt $2.57/month Single Sort Recycling
Columbia Heights Allied Waste 90 gal - $12.82/mo Allied Waste `.61.72/month Dual Sort Recycling
Columbus Twp
Coon Rapids Open Depends on Hauler WM, Allied, Ace, Walters Open Depends on Hauler WM, Allied, Ace, Walters
Ace 90 gal - $17.50/mo Ace $2.96/mo Single Sort Recycling
Allied Waste 90 gal - $15.95/mo** Allied Waste Included w/ Refuse Single Sort Recycling
East Bethel Ace SW & SRC Depends on Hauler Ace SW & SRC Depends on Hauler
Fridley Open Depends on Hauler WM, Allied, Ace, Walters Allied Waste $2.2031unit/month Dual Sort Recycling
Ace 90 gal - $14.99.mo*
Allied Waste 90 gal - $15.95/mo**
Ham Lake Ham Lake Haulers 90 gal - $15.34/mo Ham Lake Haulers Included w/ Refuse Single Sort Recycling
Hilltop
Lexington
Lino Lakes Open Depends on Hauler Ace, Allied, WM, Walters Open. Depends on Hauler WM, Allied, Ace & Walters
Ace 90 gal - $14.99/mo* Ace Included w/ refuse
Allied Waste 90 gal - $15.95/mo** Included w/ refuse
Waste Management 10.95Imonth Waste Management $5.00/month Single Sort Recycling
Oak Grove Open Depends on Hauler Open Depends on Hauler Ace, Allied
Ace 90 gal - $19.20/mo Ace
Allied Waste 90 gal - $15.95/mo** Allied Waste Included w/ refuse
Ramsey Open Depends on Hauler WM, Allied, ACE, Randy's Ace Solid Waste $2.95/unit/month Single Sort
Ace 90 gal - $14.99/mo*
Allied Waste 90 gal - $15.95/mo**
Waste Management 90 gal - $13.95/mo
Spring Lake Parl< Open Depends on Hauler Waste Management $2.94/unit/month Single Sort
St. Fancls
* Ace's introductary rate is $14.99/mo, subject to change based on contract with City and bundle with Connexus Energy
*~ Allied's introductary rate is $15.95/mo, lower rates are offered with 2 year couunitment
Refuse Contracts in Similar Cities
City Refuse Hauler Rates Notes
South St. Paul Open Depends on Hauler
North St. Paul Allied Waste 90 gal -$13.61/mo
West St. Paul Open Depends on Hauler Allied, WM, Veolia
Allied Waste 90 gal - $15.95/ma*
Waste Management 60 gal - $18.33/mo
Oakdale Open Depends on Hauler Allied, WM, Veolia
Allied Waste 90 gal - $15.95/mo*
Rabinsdale Waste Management 90 gal - $24.61/mo
Crystal Open Depends on Hauler
Allied Waste 90 gal - $15.95/mo*
Waste Management 90 gal - $13.95/mp
Mendota Heights Open Depends on Hauler Allied, WM
Recycling Hauler Rates Notes
Allied Waste $2.75/month Single Sort
Open Depends on Hauler Allied, WM, Veolia
Allied Waste Included in Refuse
Waste Management Included in Refuse
Open Depends on Hauler Allied, WM, Veolia
Waste Management Included in Refuse
Open Depends on Hauler Allied, WM
Allied Waste Included in Refuse
Open Depends on Hauler Allied, WM
* Allied's introductary rate is $15.95/mo, lower rates are offered with 2 year commitment
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Do Consumers Pay Refuse thru City
or are they directly billed from
Garba e Co Garba e Co. Cit Garba e Co Garba e Co. Cit Garba e Co. Garba e Co.
take to Compost Spring
Yes-they can Site although Cleanup-
opt to pay for some Garb Spring & Fall residents bring
How does your City handle bagged No-take to Extra for this companies pick Cleanup-Extra Seasonal- No - thru garb to site-extra
leaves/ rass/twi s? Com ost Site service u for a char e char e extra char e hauler char e
Spring
Cleanup-
Spring & Fall residents bring
Does your City refuse pick up Annual Clean- Cleanup-Extra Yes-fora Every other yr to site-extra
furniture? up Yes No-thru County charge charge pick up charge
Spring
Cleanup-
Suggest a Every other yr residents bring
Annual Clean- Yes-Unlimited Annually-thru place to take - Yes-fora pick up-2 to site-extra
Does our Cit ick u a liances? u but monitored rivate com an Extra char e char e a liances char e
Free-take to Spring
Yes- Hennepin Cty. Cleanup-
TV's/monitors Curbside residents bring
Annual Clean- are brought to Annually-thru available with Every other yr to site-extra
Does your City pick up electronics? up City Hall private company charge pick up charge
*In the Spring
and Fall-items
can be taken for
'`Building a charge/some
materials are free to Brooklyn
Additional Comments: not allowed Pk location
G:PW/Administration/2009 Contract Negotiateion/Refuse&Recycling Prepared by: Carol Broermann
City of Columbia Heights
A Service and Disposal Rate Comparison for Trash, Recycling and Yardwaste
February 27, 2009
City Rate Per Month,
Per Household* Number of
Households
Recycling Service Provided
Columbia Heights $14.71 6000 2-Sort
Tonka Bay $15.66 600 Proposed Rate is for Single Sort
Minnetonka Beach $20.30 230 Single Sort
Excelsior $20.70 535 Single Sort
North St Paul $17.11 3,500 Single Sort
'Elk River $18.67 5,260 2-Sort
Champlin $19.84 6,300 2-Sort
Bayport $21.90 600 Single Sort
Vadnais Heights $22.24 4,100 Single Sort
White Bear Township $20.51 4,000 2-Sort
Rate per month includes trash collection & disposal, recycling collection & disposal,
and yardwaste collection & disposal.
Note: Some cities do not include yardwaste services as part of their city contract so we
have added the standard yardwaste subscription rate to the monthly charges in order for an
accurate comparison to be made.