HomeMy WebLinkAboutMarch 30, 2009HOUSING & REDEVELOPMENT AUTHORITY ~4GENDA
6:30 P.M.
March 30, 2009
PARKVIEW VILLA, COMMUNITY ROOM B, 965 40T" AVE., COLUMBIA HEiGHTS, MN
1. Call to Order
2. Rali Call Tammera Diehm, Chair Bruce Nawracki
Bobby Williams, Vice Chair Bruce Kelzenberg
Dennis Ecklund Jr. Secretary/Treasurer Gary Peterson
3. Pledge of Allegiance
CONSENT AGENDA
4. Approve minutes of January 27, 2009
5. Approve Financial Report and payment of bills for January and February on Resolution
2009-04.
Motion: Move to Approve the consent agenda items as listed.
BUSINESS ITEMS
6. Report of Management Company
7. Resident Council Minutes
8. Citizen Forum*
9. Resolution 2009-03, American Recovery and Reinvestment Act
Motion: Mave to Adopt Resolution 2009-03, a Resolution Accepting 2009 American
Recovery Act Formula Grant.
10. April 28, 2009 Meeting
Motion: Move to cancel the regular April 28, 2009 meeting.
11. Other Business
Next meeting date is July 28, 2009
*At this time, citizens have an apportunity to discuss with the HRA items not on the regular agenda. The citizen is
requested to limit their comments to five minutes. (Please note the pubfic may address the HRA regarding specific
agenda items at the time the item is being discussed.)
HOUSING & REDEVE~OPMENT AUTHORITY
REGULAR MEETING MINUTES OF JANUARY 27, 2009
Call to Order - by Diehm at 7:00 p.m.
Oath of Office
Scott Clark administered the Oath of Of{ice to commissioners Bruce Nawrocki, Bobby
Williams and Gary L. Peterson.
Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., and
Bruce Kelzenberg
Citv Staff- Mayor-Gary L. Peterson, Executive Director-Walter R. Fehst, Deputy
Executive Director-Scott Clark, Assistant Community Development Director-
Sheila Cartney and Community Development Secretary-Cher Bakken.
Pledqe of Alleqiance
Election of Officers
Motion by ICelzenberg, second by Peterson, to keep the same officers as last year,
which is President-Diehm, Vice President-Williams, and Secretary/Treasurer-Ecklund.
ASI ayes. 9~E~~~o~ Carried.
CONSENT AGENDA
Aaprove the Minutes of October 28, 2008 Regular Meeting and Financial Report
for the months of October, November, December 2008, Resolution 2009-01.
Diehm stated an page 4, under Resolution 2008-07, the second paragraph, third
sentence, "Over a period of three years everyone would be up to the market rate and
would be paying the same amount per month", which isn't a correct statement and
should be removed.
Nawrocki stated on page 5, the motion should say the name of the bidder.
Motion by Peterson, second by Kelzenberg, to approve the consent agenda Items as
amended #4 and #5 as listed. All ayes. Motion Carried.
BUSINESS ITEMS
Report of Manaqement Companv
Laura Sheak, Manager asked commissianers if they had any questions an the monthly
reports.
Nawrocki asked what has happened with the issues brought up at the last meeting on
noise from the school children playing in the alley. Sheak stated she spoke with
Sargent; Lenny Austin who stated they have investigated the alley noise in the past and
that this is a commercial zoned building, they have been out there many times and by
using their noise decimal equipment, found no violation. Diehm stated the new owners
of Star Central came to the City Council meeting recently and the Cauncil discussed
with them the noise problems we have had rn the past. Fehst stated they agreed to
install some more insulation in the unit to help with this problem.
Housing & Redevelapmel~t Authority Minutes
January 27, 2009
Page 2 of 5
Lisa stated Brian hlon, Modernization Project Manager from CommonBond, was there
to report on the 5t" floor Modernization project.
Hon stated they should be finishing up on the project tomorrow. There will be a final
walk through with Lisa on Thursday at 11 a.m. and at that time if there are any
unfinished items they will make a list and take care of them.
Donald Camp, Unit 608, asked what are they going to do with the problems like doors
not shutting and handles on the main doors on the floors that were already done. Brian
stated all the parts for these issues are on order at this time.
Resident Council Minutes
Ecklund Jr. introduced the new officers. Stated they voted to give the VFW members
$25 each for helping out with bingo for the past 15 to 18 years and the blood pressure
lady $155 every two months.
Citizen Forum*
Ken Block, Unit 315 stated that some residents have complained that when they use
their bathroom exhaust fan it blows cold air and cigarette smoke from other apartments.
Laundrv Proceeds Policv
Cartney stated this item was discussed at the last meeting and it was determined that
the policy needed to be updated. One of the main changes is that the Resident Council
would provide quarterly reports to the HRA and management company as to what they
spent the money on. It also states the money is taken out monthly instead of quarterly,
and added that 50% of the proceeds will be given to the Residents Council, which
wasn't stated in the policy.
Ecklund stated the change that he could see is that staff used to give him a check to
deposit and with the new policy Laura would put the money in by direct deposit.
Motion by Peterson, second by Ecklund, to Approve Amended Cash Management
Policy for Parkview Villa. All ayes. Motion Carried.
Resolution 2009-02, Designatinq Siqnatories
Diehm stated this document states we will be using IVortheasf Bank for our banking
needs.
Motian by Peterson, second by Williams, to waive the reading of Resolutian 2009-02,
there being an ample amount of copies available ta the public.
Motion by Peterson, second by Nawrocki, to Adopt Resolution 2009-02, a Resolutian
Designating Depository for the Columbia Heights Hausing and Redevelopment
Authority (HRA}. All ayes. Motion Carried.
1-Iousing & Redevelapl~nent ~uthority Minutes
January 27, 2009
Page 3 of 5
Housinq Choice Voucher Proqram for Parkview Villa South
Clark stated we discussed at the last meeting allowing a number of units in the south
building to use a Housing Choice Voucher program, which is also known as the Section
8 program. The reason this was brought up was because there were residents of the
City who had a Section 8 voucher, but because we do not have the program in place,
they could not rent a unit. The HRA board would need to enter into an agreement with
Metro HRA for a Housing Assistance Rental Contract. The individual would pay
approximately one third of their income for the rent. The board also asked staff to check
into other cities that may have this program in place, which we did find the Cities of St.
Louis Park and Champlin. They do not have issues associated with the program. Staff
is recommending designating three to four units to this program.
Diehm asked what are the terms if we start with 3 of 4 units and we decide that we want
two units. Clark stated you would have to go back to Metro HRA for approval.
Motion by Petersan, second by Kelzenberg, to Approve the Housing Choice Voucher
Program for Parkview Villa South with three units being accessible to the program.
Motion by Nawrocki, second by Williams,
Upon Vote- Williams-aye, Nawrocki-aye,
Peterson-nay. 3 to 3 vote. Motion Failed.
to amend the motion to two units.
Ecklund-aye, Diehm-nay, Kelzenberg-nay,
Upon Vote of original motion: Nawrocki-abstained, Kelzenberg -aye, Diehm -aye,
Williams -aye, Ecklund -aye, Peterson -aye. Motion Carried.
Diehm asked Nawrocki for the record to state his reason for abstaining his vote.
Nawrocki stated he abstained because he would like to see a smaller number and see
haw it works.
Office Computer/Internet Proposal
Lisa Wilcox-Erhardt stated Adam Broderick, 1. T. Director from Common8ond was there
to answer question of the board. Lisa stated the lnternet and computer service have
not worked for the last couple of months. The Internet connection that provides service
from the City works sometimes and other times it does not. Common8ond staff inet with
City staff to discuss the issues. At this time staff is recommending purchasing the sanic
wall and two computers and enter into an agreement with Comcast for Internet service.
Nawrocki stated the City is considering changing their present phone system as it is
outdated and will not be campatible with the system at the new public safety building
and liquor stores. lf would make sense to wait until the City makes the determination if
they are going to switch systems.
Diehm asked if Clark has checked inta the cost af the bic~s fa see if they are
competitive. Glark stated the IT department checked and confirmed that these are.
Housi:~g & Redevelopment Authoriry Minutes
January 27, 2009
Page 4 of 5
Motion by Petersan, second by Ecklund, to approve the purchase of two computers for
$1,799.72, enter into an agreement with Comcast to provide internet service for $64.95
per month, and purchase the sonic wall from Sonic Systems for the quoted price of
$319.24. All ayes. Motion Carried.
Securitv Camera Proposal
Clark stated in 2008 staff found out the security cameras haven't been working for a
couple of years. This was not competitively bid as the proposal is viewed as a
continuation and an amendment to existing City services as Marco has supplied the
hardware and software for the liquor store security system. The city Police Department
needs to be able to monitor the cameras in case of any problems. The proposal calls
for re-establishing six camera locations plus adding one at the entrance to the garage
and one at the back of the building near the dumpster. The system would also allow the
addition of four additional IP (Internet protocol cameras) at a later date if needed. We
have Steve Marsden here from Marco to answer questions the board may have. If the
HRA proceeds with this, an action should be taken to transfer funds from Parkview Villa
North and South's fund balance, which would be approximately $649, 000 and $300, 000
as this was not included in the 2009 budget.
Nawrocki asked Marsden to explain how the cameras would work for the Police
Department. Marsden stated the Police would be able to pull up in their car and on
their computer in the car see what was happening in the building.
Sheak stated we know who is doing certain incidents at night and fhey are not
residents, but can't prove it without the cameras.
Ecklund asked if there would be any difference in price for a camera in the parking lot
that would rotate back and forth. Marsden stated they are approximately $3, 000 more
per camera, and that they would be able to adjust the current cameras to pravide
coverage of the entire lot.
Motion by Peterson, second by Kelzenberg, to Approve the proposal from Marco to
purchase Security Car~eras for Parkvie~nr Villa in an ~mount not to ex_ceed $10,32$.04
from Funds 203 and 213; and furthermore, to authorize the Chair and Executive
Director ta enter into an agreement for the same. All ayes. Motion Carried.
HRA Policv Reqardinq Commissioner Contact with Entities Submittinq Bid
Proposals
Diehm stated she would recomrrrend tablrng this iterrr, as she would like ta have a little
more time for the board to review and discuss the policy.
Mation by Peterson, second by Kelzenberg, to table this item. All ayes. Matian Carried.
Adiournment
Motion by Williarns, second by Kelzenberg, to adjourn the meeting at 8:45 p.rn. All
Housing & Redevelop~~nent Authority Minutes
January 27, 2009
Page 5 of 5
ayes. Motion Carried.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
COLUMBIA HEIGHTS HOUSONG & REDEVE~OPMENT AUTHORITY (HRA)
Special Meeting of: March 30, 2009
AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE
NO: 5 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills BY: Lisa Wilcox-Erhardt BY:
DATE: March 26, 2009
BACKGROUND:
The Financial Report is for the months of January and February 2009. Resolution 2009-04 is
attached for approval.
RECOMMENDATION:
Staff will be available to answer specific questions. If the report is satisfactorily complete, we
recommend the Board take affirmative action to receive the Financial Report and approve the
payment of bills.
RECOMMENDED MOTION:
Move to approve Resolution 2009-04, Resolution of the Columbia Heights Housing and
Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for
the months of January and February 2009.
Hitacnments: nesoiuuon ana rinanciai
HRA ACTION:
HRA RESOLUTION 2009-04
RESO~UTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT
AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JANUARY,
AND FEBRUARY OF 2009 AND PAYMENT OF BIL~S FOR THE MONTHS OF
JANUARY AND FEBRUARY OF 2009.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is
required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed
financial statement which shows all receipts and disbursements, their nature, the
money on hand, the purposes to which the money on hand is to be applied, the HRA's
credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and
treasurer's vouchers or bills and if correct, to approve them by resolution and enter the
resolution in its records; and
WHEREAS, the financial statement for the months of January and February of 2009
and the list of bills for the months of January and February of 2009 are attached hereto
and made a part of this resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds
them to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the
Colurnbia Heights Housing & Redevelopment Authority that it has examined the
attached financial statements and list of bills, which are attached hereto and made a
part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESO~VED the financial statements are acknowledged and received
and the list of bills as presented in writing are approved for payment out of proper
funds; and
BE IT FURTHER RESOLVED this resofution and attachments are to be made a part of
the permanent records of the Columbia Heights Hausing & Redevelopment Authority.
Passed this day of , 2009.
MOTION BY:
SECONDED BY:
Chair - Tammera Diehm
Attest by:
Scatt Clark, Community Develapment Director
Parkview Villa A artr~r~ents
th ~
965 40 Avenue NE, Columbia Heights, MN 55421
4wned by the City of Columbia Heights HRA
Managed by CominonBond Communities
Management report for Parkview ~illa for the month of February 2009
Prepared by Laura Sheak, Property Manager
Police Report
There was 1 police call for the month of February.
1 detox transport.
Wait List
25 applicants for Parkview Villa North (resident of C.H., elderly, handicapped,)
O1 applicant for Parkview Villa North (employed in C.H.)
155 applicants for Parkview Villa North (non-resident, elderly, handicapped)
58 applicants for Parkview Villa North (no preference)
06 applicants for Parkview Villa South (resident C.H.)
07 applicants for Parkview Villa South (Non-resident)
O1 appiicant for Parkview Vil1a South 2BR (resident)
00 applicant for Parkview Vi11a South 2BR (non-resident)
Occupancy
North is 101 out of 101 (100 % occupancy) (caretaker unit inchtdeci in total ilunTber of
units)
South is 45 out of 45 (100% occupancy)
Move Outs
None
Move INS
# 802 2/1
li~Iaintenance Report
See attached
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Managed by CommonBond Corrlmunities
Owned by the City of Columbia Heights
MANAGEMENT OFFICE
763-706-3800
After H~~ar~ Main#~nance
Emergency: 651-291-1750
Hours: Monday thraugh Friday
8:00 a.m. to 4:30 p.m.
Laura Sheak, Property Manager
~Jennifer E~IIs, Assistant Proper~y
Nlanager
~'~ ~~~~~r, aint~~a~~~ ~'~~~ni~~~~
~~~~any E~~r~~, ~~r~t~k~~
L.~~r~ ~~~~~r~, ~~r~#~k~r
~:
~
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"You have powers you never
dreamed of. You can do the
things you never thought you
could do. There are no
limitations in your mind as to
what you cannot do. Don't think
you cannot. 'Think you ca~.°'
---~~~-w~~ ~. ~a~~~l~y
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~~~~~~~ ~~~~~~~ ~~~~~~ - II~c~~d~~, ~'~~~°~af~r ~~~~, ~o~G ~.~nn.
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Winter Storm Trivia Questions
1. At which of the following temperatures does water spontaneously freeze?
a. 18 F b. 32 F c. 0 F d. -40 F
2. Which of the following is not affected by the wind chill?
a. person b. dag c. car radiator d. bird
3. ~Vhat is the caldest temperature ever recorded in Washington, DC?
a. ~l6 F b. -7 F c. 0 F d. -15 F
4. True or False. It must be 32 F or colder for it to snow.
5. On the average, oae inch of rain is equivalent to how many inches of snow?
6. Can it snow from clear skies?
7. What is more hazardous to trees and power lines?
a. One inch of wet snow b. One inch of ice
Complete the quiz, bring it to the office to get the answers and receive a small gift.
Volunteers af A~nerica JUST ~ REMINDER!
Featured meal of the month! The office will be closed Monday,
On Thursday, February 12, the VOA will be serving their February 16th to abserve President's
fea4ured ~neal far the ynonth. `I'he a~e~,a co?~s?sts cf; ~~aghett~ ~ r,~~~ r
meatballs, Marinara Sauce, Parmesan Cheese, Italian Vegetables, ~~ 1_~,,,!~." ~~ v„
Diced Peaches & Pears, French Bread, Raspberry gelatin w/ f~ ~J j~,~ -~' `-_; ;~
, ~ . ,--'~ ~ „
1 ~ ,_.- {~~T
TCJpp9.ti~ 1~ i~~., m ~ t~ l vj/~~~~ ~.i.3~ ~ qf}Y
b~' J "`J ~ ~+"7~..~~~-~''t ~ ~ ~ 7
On Monda Febru 16th, the VOA will not be servin lunch, ~~~~ e~~~ ~;~ ~ ~
haweveF bag lunches and frazen meals are avaalable. i , `°-, ' ~
~~~~nins' is ~orn~ng back'
On February 1~th, C nin s will be volunte~ring their tim~ once again. If yau need help
pulling your appliances out for cleaning behind them 1et us know. There wi11 be a sign up
sheet in the oftice and we will assign volunteers to help you.
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COLUMBIA HEIGHTS HOUSING AND REDEVE~OPMENT AUTHORITY (HRA)
Special Meeting of: March 30, 2009
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE DIRECTOR
IVO: 9 DEPARTMENT: HRA APPROVAL
ITEM: Adopt Resolution 2009-03, Approving BY: Lisa Wilcox-Erhardt BY:
the 2009 ARRA Grant for carrying out DATE: March 26, 2009
capital activities
BACKGROUND: The HRA of Columbia Heights has been notified that they have been
awarded a grant of $131,959.00 from the American Recovery and Reinvestment Act (ARRA)
of 2009. The ARRA of 2009 was signed into law on February 17, 2009 as an effort to
stimulate the economy by injecting funds into areas of need where jobs could be created or
saved. The grant money can only be used for capital projects and the timeline for obligating
and expending the funds has been accelerated in comparison to other capital fund grants.
Capital projects may be pulled forward from the PHA's annual plan or new projects may be
created, but have to allow a public comment period of 10 days. In looking over Parkview
Villa's need management suggests that the funds be allocated to exterior building
rehabilitation (caulicing and paintingj, replacement of the hot water hea~er, replacement of
the controls on the boiler, make repairs to sidewalks and seal coat the parking lot. Exterior
building rehab and the parking lot have been pulled forward from the annual plan. The
replacement of the hot water heater, the boiler controls and sidewalk repairs are not in the
annual plan. However, because of the resources put into repairs on the boiler controls, the
age and problems with the hot water heater and the cracking sidewalks, management
believes these are of utmost urgency. The ARRA grant annual statement will be put out for
public viewing as per the requirements for newly created projects.
In order to receive the funds, the HRA Board must pass a resolution accepting ARRA
funding for carrying out capital activities at the public housing project.
RECOMMENDATION: Staff recommends the HRA Board adopt HRA Resalutian 2009-03,
that being Resolution of the Columbia Heights Housing and Redevelopment Authority
confirming approval of the 2009 American Recovery and Reinvestment Act (ARRA)
Assistance and the submitted annual statement defining the proposed projects.
RECOMMENDED MOTION: Move to adopt Resolution 2009-03, a Resolution of the
Columbia Heights Housing and Redevelopment Authority (HRA) confirming acceptance of
the 2009 ARRA funding and authorizes the proposed uses of such funds.
Attachmantc• Racnli~tinn ~nna_n~ Amanrlmant
HRA ACTION:
I2ESOLUTION NO 2009-03
2009 AMERI:CAN RECOVERY AND REINVESTMENT ACT (ARRA)
ASSISTANCE
WHEREAS, the City of Colulnbia Heights Housing and Redevelopment Authority and
HUD have entered into a Capital Fund ACC Ainendment for the American Recovery and
Reinvestnlent Act (ARRA) Formula Grant for 2009 for the purpose of carrying out
capital activities at their public housing developments.
NOW THEREFORE, BE IT RESOLVED, The City of Columbia Heights Housin~; and
Redevelopment Authority authorizes the Executive Director, to accept 2009 ARRA
funding and authorizes the proposed uses of such funds.
Passed tllis day af March, 2009
Offered by:
Seconded by:
Roll Call:
City of Columbia Heights Housing and Redevelopment Authority
Tammcra Diehm, Chair
Walter R. Fehst, Executive Dire~ctor
American Recc~very and Reinvestment Act (A:RR1~} Portnuta Grant
Gapita! Fund Program U.S. DeparUnen# v€ Hoasing
(GFI~} 1~iC1e11dt1't~ttt artd Urban G~cveloprnenf
'fa The Consolidated Annuai Coniributions Ot~ce of PubPic and Indian Housing
Cantract {form ~I~lC9-5~012}
Whereas, (Pubtic Fiousing Autharity)_HRA a€ Colurnbia Heiohts ~MN~ 051 (herein called the "PHA"}
and the United States of America, Secretary ot Nousing and Urban Development {herein called "HUD"j entered into Go~~solidated Annual Contribuiions
Contract(s} AGC(sy Number(sj C-40D7
dated; 1 d/ 472
Whereas, NUD has agreed io provide Arnerican Recovary and Reinvestment Act (ARRAa assistance, upon executinn of this Arnendment, ta the PNA
in the amount to be specified below for ihe pur~se of assisfing the PHA in carrying cwt capifat and managernent activiti~s at public housirx,~
developments in accordanca wfth the requirements of the ARFiA incfuding Title XVI gensral provisions of the AfiRA, in order to snsure fhat such
developments continue io be available to seroe fow-income families:
1` 1 959 for Fisca( Year 20(39 to be referred ta under Capita( Fund Grant Number MN46S1Q550109
PHA Ta~e identi~ieatian Number (TItJj. On File
Whereas, NUD and the PNA are entering into the CFP Ameruiment hlumber r~7"~'!
1Jpw Therefdre, the AGC(s} is (are) amendod as fnilows: 7. This grant is condltioned an the acceptance of the F'HA to comply with
1. The ACC(s) is (are} amended to provide CFP assistance in fhe the reporting requirements of the ARRA and the following requirements:
amount specified abave far capiial and managernent aotivities of PHA a. Furids cannot ~e kransfierred to operatlons or used for rental assistance
r:ev~l~pm~rst~. ?h~~ amen~rtt2stt ~s ~ part ef tha ~CC;s;. aati,~fs~s.
b. The PHR must obligaie 1(JO% oF the grant within ane year of the
2. The capitai and managoment a4tivities shall be catried out in effective dats. At the one year date any unobllga#ed tunds will be
accordance wittt a!1 HUD regulations and other requirements applicable ta recaptured.
the Capita! ~und Progcam and ARNA and in accordar~ce with the PHA's c. The PMA rnust expend ai least 60°l0 of iPre grant within two years af fhe
curren! 6-year Capitaf Fund Pian. effsetive date. At iha two year date if less than BO~Yo is expended any
unexpended funds will be recaptvred.
3. Subjeot ta the provisions of the ACC(s} and to assist in the oapita! and d. The PHA rnust expend 104~', of the grant within 3 yaars of the effec#ive
r~ar~agement activicies, HUD agrees to disburse ta th~ PFtA or the date. AC the three year date any unexpended funds will be recapiured.
designated trustee from time to time as needed up to the amount of the e. 6~ensians ta the ob(igatian and expsnditure dates are not permitted.
funding assistance specitied herein. f. The PHA must submit an annuaf statemerrt and traard resofution no
later than 2i calendar days trom the effective dato.
4. The PHA shail cantinua to operate each devefopment as lowancome g. The AHA shail g(ve prioriry to oapttal projects that can award contracts
housing in campliance with the ACC(s), ~s amended, the Act and aA HU~ based on bids wlihln i26 from the effective date.
regufatlons far a period of twenty years after it~e iast disbursemeni of h. Ths PHA sha11 give priority consideration to [he rehab3litatlon ot vacant
CFP/ARRA assistance fUr made~nizafion activities and for a period of foriy rental units.
years a(ter the last distribution of CFP/ARRA assistance for development i. The PNA shall priaritize capitai projects that are already underway or
acilvitfes. f'rovided fuKher that, for a perfod of ten years foilowing the tast included in fhe 5-year Capita! Fund Plan.
paymant af assistance trom the O~erating Fund to the PHA, no j. The PHA must use the funds provided in this grant #o supplement
dispasition af any developrnent covered by Yhis amendment shafl occur expenditures ncrt supplani expenditures frqm other Federat, Staie, or Iocal
un[ess approved by NUD. sources ar funds independent(y generated by ihe grantee.
k. The PHA wifl provide a physieal needs assessment, as speCified hy
5. It !hs PHA does nai compiy with any of iis obl3gations under this HUD, using funds from this grant or other Capital Funds.
Amendment, HUD sha(I impase suctf penalties or take such remedia! L Requiremen#s relating [a the procurement of goods and services ~rising
acrion as provided by Iaw. FIUD may direct tha PHA to terminate all work. under s#ate and laca( laws and regulalions shall not apply to iha CFP
In suah case, the PHA shalf only Encur additfanal costs wiih HUD assistance provided by this agreement.
approvai,
8. Tiie PHA acknawledges its responsibility for adherence ta this
6. By execution af thfs arnendrnent alt PHAs that are PFIAS troubled amendment.
aclcnawledge aod agree to additional manitoring and over3ight by FfUD
and fts agentslcontractors as deeened appropria[e and reecessary in order
to ensure the proper uso oi iha funds received by this amendmenE.
The parties have executed this Agreement, and it will be eifective on 3/18l2049 . This is tfie date on
which CFP assistance becomes avaiial~le to the PHA fiar obligation.
Previous vers'rons obsolete form HUD-S284Q•A 63l04/20D3
Annual 5tatementlPerformance end Evaluatian 12eport
Capita] Fund Progrxrn, Capital Fund PrugrAm Reptacement Housing Factor and
Capital Fund Financing Pragr~m
U.S. Depamnent of Housrng and Urban Development
Office of Public and lndian }Iousing
OM[3 No. 2577-0226
Expires 4J30/201T
Pxrtl: Summary,
PHA Name:
HRAofColumbiaHe'rghts(MN'i05} Grant 7'ype nnd Number
CapiteiFundProgramGrancl4u:Mh146S10S$0109 R~lacementJiousingFaclorGiznfho:
UateofCPf'P:20a9 ~_ Ft~ Y o( GranU
FFYo(UrantApprovak
Type o[Grant
~Orfginst Aunue3 Statemcnt ^Resen~e Gar Disasizrs/Eenergencies []ftevised Annual Statemenl (rcr3sion qa: )
^Pedormancr aud Evaination fte urt for Period Endin : ^Final Ycx~a~man<s and Evaluation Rc ort
I,3nc Sammarv trV ~~~'e[o meut Amoant To1a1 Cstimatcd Cast 'Ibtai Aetu»I Coat'
Ori inal Rrvised'
~ 041i eted Ex ended
I Toui nomCFP Funds
~ 2 140G O cra[ieos ma ~ not execed 20 ~ of line ? I'
3 1406 Mana cmenUm rovemenrs
4 [41UAdministr~ttion(ma noYe~xcced70°'oofline2l
5 1411 Audii
6 ~~ 7415 Li u~dated Dam2 ~es
7 1436 £ecs and Coscs 510.DOQAO
8 1440 Site Ac nisifinn
4 IA50 5ite 6n roven~rot 5~2,859.Q0
10 fA60Ch.-ellin•Swcrnms $769,000.00
t I 14fi5.4 Du~ei3in~ F ui ment-NOnex endab!r
I'? 1470 hnmdwellin St~uclures
I3 1475 Non-dwcllin ~ E ui ment
t-0 t4ft5 DemoliEinn
[5 1492 Muein ~ to Work Danonstmtion
16 I495J Relocation Costs
17 1494Develo meniAcNvities'
ISa 1501Cu11ateralizationorDetNService idb theP11A
186a 9000 Colinteralizariou or Debt Se~vice paid V ia 5ystem oPUimct
Pa mem
14 ISS}2 Cuntin ~enc ~ ma not exceed 8:'0 oCline?U
2U AmountofAnnualGrant sumofline52-~19 $'I31,959.00
? I Amodnt oCline 26 Rela~ed tn LBP Activitiea
Z? Atnu¢nt of line 20 Related la Seclion 564 Atticities
?3 Amount of line 20 Rela~ed la Securil -~ Soft Cosls
24 Atnouni e; Fine 20 Rr,lated ta Securif •-- Hard fasts
25 Amount of Iine 20 Reisted ta Ener ~~ Cunseccadun Mcasuzes
~"Fo be complrtcd for ihc Pufonnanc< and Evaluaqon Rapart
' To bc. completed for the Vcrfamiance and Ernluafion Repon or a Revised Annual SG~~ement.
"PfiAs wiCh under2$0 units in mana~ement may use 100%of CPP Grants for operatians.
~ RHF funds shatl be includeA here.
Pa~e i ef5 farmNUB-54075.E (4f2Q0&}
Annu~t StutementfFerPormance anci Evaluatio~~ Repprt
Capital Pund Program, Capital Fund Program Replacement Nousing I'actor and
CapitalFund Financing Program
U.S. Bepartment of Housing and Urban Devetopment
OPfice of Public az~d [ndian Housing
Expires 4/3Q/2011
Par[I: Sarnmnry
PkIA Na~ae: Crant Type and lVum6cr FFY of Grmnt:
Capitall'undF'rogramGrariWo:MN46S105fi01Q9 geytacemenlHousi~gFactorGrantNo:
HRAofCOlUIYIbidHBightS(MN105) DateofCFFP:2009 ..__.. ~~ FFYotGrmatApprovgl:
Type of Grant
Q9rigfnai.AnuualStatcmenl ^Reservetor D'isastcrslE,mcrgenria ^RevlsedAnnuaiaratemeot(recisionnn: )
^Per7ormance and Evaluatlon Re ur1 fur PerFOU Endln : QFlnal PerCOrmxnC! 8nd F.valualian R¢ prt
t,ine Smnmarv B~ Develo men( Acmunt Taiet Est imsted Cast Tnfal Actual Cast
Ori inat Rerlsed' Obli n(ed F.x euded
Signtlure ef Exeeutive 1?irector DACC Si~~Btelie Of ~'1IIf131C HUSiSiO¢ fDiCfiLttif ~AAiB
E'agc 2 of 5 fo~rn i3UD-5t)U75.1 (4/2005}
Annual Stateanent/Performance and Evaluation ReporC
Capital Fwid ProgTam, Gapiml Fu~~d Program Replacement Tic~usicig Pactor and
Cupital Fund Fiaancing Program
U.S. Depu:tment of Housing and Urhan Development
Office af Publrc and Indian Housing
Bxpires 4/30(ZOlI
Pnrt II. Support[ng Pages
PHA Name:
HRA of Columbia Heighis (MNt 05) Grant Type and Number
Capital Fund Prog~nm Graut No: MN46S16550109 ~FFP (Yes1 No):
Re lacemenlliousin FaeforGtantDlo: Fedcrel FFY of f;rsnf:
Developmert
Nwnber
Name/PHA-Wide
Activi ties General Desc~iption cfMajor Wark
C:ategories Devckc~pment
Account 1+IQ. Quantiiy
~~ Total t~stimated Cost Tota3 Actual Cost Sfa{usvCWork
i3riginai iceviseti ~ runds
t3bli ated '' lvnds
Ex ended '
MN105 Exterior of building rehab 1460 $'109,000.00
Replace hot water heater
Replace boiler cantrols
MN105 Parking Iot resurface 1450 $~2,959.00
Sidewalk repairs
MN 1 p5 Architect for exterior build'mg rehab 1430 $10,004.Od
~ 7'o be completed for thc Perfoimance and Eval~ation Kepo[Y or a Rea7sed Annual Statement.
'' T~7 be romE7leted (or the Perfunnance and Evalua£ian Report.
Yage 3 oP5 fc~nn HUD-50075.1 (4J2008}