HomeMy WebLinkAboutContract 2154-, '`: ,
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2154
AGREEMENT TO PROVIDE PUBLIC LIBRARY SERVICES
THIS AGREEMENT is made and entered into by and between Anoka County
Library, 707 Highway 10, Blaine, Minnesota 55434, hereinafter referred to as ACL, and
the City of Columbia Heights, 590 40th Avenue Northeast, Columbia Heights, Minnesota
55421, on behalf of the Columbia Heights Public Library, 820 - 40th Avenue Northeast,
Columbia Heights, Minnesota 55421, hereinafter referred to as CHPL, shall be effective
January 1, 2009 until canceled by either party as provided herein.
WITNESSETH:
In consideration of the mutual covenants expressed herein, the parties hereto
agree as follows:
1. STATEMENT OF PURPOSE
The purpose of this agreement is to provide the citizens of the Anoka County
Library District and the City of Columbia Heights with access to general public library
services and materials available from the libraries operated by the parties to this
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II. RECIPROCAL SERVICES
A. Services to individuals:
1, Resident cardholders of each Library taxing district sha!I be entitled
to use the Public Library services and the materials available at each of
the libraries operated by the parties to this agreement under the policies
and regulations set by the Library Baards and subsequently incorporated
into the Integrated Library System (ILS).
2. Fees or charges for materials or equipment borrowed by an
individual will be the responsibility of the card holder.
B. Services between Libraries:
1. Interlibrary Loan:
The parties agree to loan to one another books and other library
materials owned by their respective libraries without regard to format.
Items available far loan shall be determined in accordance with the
standard library practice as outlined in the circulation policies adopted for
the Integrated Library System (ILS), the policies of Metropolitan Library
Service Agency (MELBA), MINITEX, MnLINK, and the ALA Interlibrary
Loan Code.
2. Reference Service:
The parties agree to make reference services available to the
residents of both library districts. The County Library agrees to provide
"back-up" reference service to the City Library when requested.
Reference service is defined as the location and provision of specific
information or information sources by the library staff".
3. Delivery Service:
The County Library will provide for the pickup and delivery of library
materials at least three times weekly to the City Library. Additional
deliveries may be scheduled upon mutual agreement by both parties.
Cost for provision of delivery services will be County Library responsibility
as the recipient of MELBA funds which foster collaboration.
METROPOLITAN LIBRARY SERVICE AGENCY (MELBA
A. MELBA -The City Library agrees to maintain an Associate Member status
in MELBA as defined by the MELBA documents and to meet the minimum
standards published by MELBA for Associate Membership. The County Library
agrees to provide necessary information to the City Library for the maintenance
of Associate Status.
B. This agreement, the MELBA Contract of Association and the annual
certification of financial effort constitute authority for participation by the City
Library in MELBA as a fully participating (Level II) Associate Member. Such
membership continues as long as a mutually satisfactory agreement is in force
and meets the requirements of the MELBA "Plan of Association" dated October
29, 1975, as currently revised. The City Library will abide by the same
regulations as other MELBA participants.
C. The County Library shall provide to the City Library copies of MELBA
Trustee and Advisory Board minutes and other relevant publications on a prompt
schedule.
D. Should the City Library elect to participate in MELBA projects in which
charges accrue, it shall assume responsibility for its own charges. The City
Library will receive a mutually agreed upon portion of funds from MELBA special
projects (e.g. Library Services and Technology Act grants, donations to MELBA,
Summer Reading Program allocations) for which member library reimbursements
are made.
E. The City of Columbia Heights hereby expresses its intent to provide its
library with operating expenditures that will match the per capita income or mill
rate of the County Library as provided by the MELSA Contract of Association and
MELSA regulations.
IV. BILLING PROCEDURES
Periodically, at scheduled intervals and at rates agreed to between the parties,
the County Library shall bill the City Library for services provided. Said billings
shall be paid by the City Library within 30 days after submission.
V. MISCELLANEOUS GENERAL PROVISIONS
A. During the period of this agreement, the chief administrative officers of the
libraries shall review and exchange information concerning the use of services
provided under this and any other agreements in force between the parties.
B. Additional services or cooperative practices may be included in this
agreement without renegotiating the whole contract. Changes or additional shall
be made on written addendum approved by both parties.
C. Upon written request of either party, the Chair of each Library Board shall
meet within 15 days to discuss and resolve issues that may arise in the operation
of this agreement.
D. It is understood and agreed that this agreement, together with the MELSA
Contract of Associations and the Agreement for Integrated Library System
Services, constitutes the agreements in force between the parties and that tl'iis
agreement supersedes all oral agreements and all negotiations between the
parties relating to the subject matter of this agreement, as well as any previous
contract presently in effect between the parties hereto relating to the subject
matter hereof. Any alterations, variations, modifications, or waivers of the
provisions of this agreement shall be valid only when they have been reduced to
writing approved by the Anoka County Library Board and the Calumbia Heights
City Council and Library Board and duly signed by the responsible parties.
E. This agreement shall remain in effect unless cancelled by either party
upon one year's written notice, with or without cause. If terminated, payment will
be made for services provided through the effective date of the cancellation.
F. The relationship of the libraries to each other is that of independent
contractors. Nothing in this agreement shall be construed so as to deem any
employee or agent of the County Library or the City Library an employee of the
other for any purpose.
G. Neither party to this agreement shall assign the contract, nor any interest
arising hereunder, without the written consent of the other.
H. The City Library agrees to save harmless and indemnify the County
Library, its board members, officers, employees and agents against any and all
claims, damages, losses or suits for damages or losses, related to, arising from,
or allegedly arising from, any act or omission by the City Library, its employees,
or agents, providing services hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their respective duly authorized officers, on the day and date first above
written.
,l
ie Daniels, Chair
oka County Library Board
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Gary Peter"son, Mayor
City of Columbia Heights
ATTEST:
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Marf ne Moulton Janssen,,Oi~ctor
Anoka County L brary a
Walter R` Fehs ,City Manager
City of Columbia Heights
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ATTEST:
APPROVED AS TO FORM:
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`= '~ .. arbara Miller, Chair
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Columbia ei hts
Dan Klint Ja~es'1~oe ~°
Assistant Anoka County Attorney " f Columbi eight ' y Attorney