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HomeMy WebLinkAboutContract 21332133 PARTNER SUBGRANT AGREEMENT Columbia Heights Public Schools and the City of Columbia Heights Columbia Heights Public Schools (ISD #13}, and the City of Columbia Heights (the City have committed to partner with each other to reach stated goals set by the After-School Community Learning Grant awarded to ISD #I3 by the State of Minnesota, and for that purpose, ISD #13 and the City form this written agreement. 1. Term The term of this agreement is November 1, 2007 to August 31, 2009. 2. Activities Described within the workplan/budget/grant application of the aforementioned state grant awarded to ISD #13 are certain youth academic and enrichment programs which the City of Columbia Heights agrees to provide through its Library during the term of this agreement. These activities include, but need not be limited to: a-leet the Author residencies, Culture and the Arts activities, R. E.A. D. Dogs program, Teen Summer Reading Program, and Teacher's Reading Time. The City will recruit and select all program participants according to criteria in the workplan/grant application ofthe aforementioned state grant awarded to ISD #13. The City strongly encourages participant referrals by ISD #13. 3. Amount of Subgrant Eligible expenses incurred by the City Library to provide the above program activities will be reimbursed by ISD #13 quarterly, not to exceed the following: $5,030 for the 2007-2008 school year $5,030 for the 2008-2009 school year The amount offederally-sourced funds provided by ISD #13 in this agreement is 5-0-, from CFDA number N/A. The required matching funds provided by the City under this agreement is $-0-. 4. Reporting and Record Retention The City will accurately invoice ISD #13 quarterly for reimbursement of eligible expenses, in sufficient detail to satisfy ISD # 13. In addition, the City will provide ISD # 13 with available demographic and program evaluation data necessary for ISD #13 to complete required State Progress Reports in regard to activities provided by the City under this agreement. This will include information about project activities, accomplishments, progress toward goals, barriers and other data. Both ISD #13 and the City must comply with the Minnesota Government Data Practices Act as it applies to data created, collected, received, stored, used maintained or disseminated l~mder this agreement. "I'he City must retain all supporting records such as timesheets, vendor invoices and participant lists in accordance with the City's state-approved record retention schedule. The City must make these records available for inspection by ISD #13 and its designees, including ISD #13's MN Department of Education grant representative, during normal business hours during the retention period. 5. Termination Either ISD #13 or the City may cancel this agreement at any time, with or without cause, upon written notice to the other party. Upon termination, the City will be entitled to reimbursement for eligible expenses incurred through the date the termination notice is received, subject to the limitations in section 3 above. 1SD #13 is not obligated to reimburse a_ny expenses incurred after the date sL~ch notice is received by the City. ~; Signed this ~:~ ~ day of ~'~.~ ~' ~~~~~~i'-°~ , ?008 by: