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HomeMy WebLinkAboutOperational Report for Becky CITY OF COLUMBIA HEIGHTS TO: Columbia Heights Public Library Board of Trustees FROM: M. Rebecca Loader, Library Director SUBJECT: November operational report DATE: November 30, 2008 I. BUILDING MAINTENANCE AND EQUIPMENT A. Public Works replaced many fluorescent light bulbs in the building 11/6. They discovered several blown ballasts. B. The water fountain on the main floor developed a leak 11/21. Public Works will fix the drainpipe, which appears to be the source of the leak. C. Dalco came out 11/12 to inspect the roof and to perform a water test to determine what repairs need to be done. D. Jeff repaired the Children’s Department phone 11/20. He also installed two pc “arm” holders that are ergonomically correct on the new Children’s Department furniture. E. The new workstations in the Children’s Department were installed 11/20. F. Honeywell responded to a call about temperature fluctuations in the basement 11/7. G. Heights Electric replaced seven ballasts, two photocells, and re-hung a light fixture 11/14. H. The new lateral file for the Children’s Department was delivered 11/6. I. The windows were cleaned 11/18. J. Honeywell performed routine maintenance on the HVAC 11/10. K. Fidelity buffed the Activity Room floors 11/14. II. COLLECTION A. Preparation of year-end book orders is in process. Funding for December is severely limited. Kelly has done a great job of keeping staff updated on un-expended funds. B. Regina has made great progress in writing a procedures manual for materials repair. She is monitoring skills by assigning specific repairs to individuals and giving feedback. Regina has also made it possible for me to keep current on my weeding by pulling the books from the shelf and prepping them for my use. C. The mysteries were shifted during the last week of the month. D. Several areas were targeted for collection development in the adult department: 400’s, 700’s, 800’s. The Supervisors have had fun working on these projects. E. Adult weeding Fiction E is complete. Adult 745’s are almost done! III. PROGRAMS A. The Library Board met 11/6 with five members in attendance. B. The Friends of the Library met 11/5 with twelve members present. C. The Friends have started to collect books for Project Bookshelf. These items will be distributed through the local Southern Anoka County Action (SACA) food shelf. D. Two sessions of Baby Storytime were held 11/6. E. Read Dogs continued through 11/13. This program is incredibly popular. F. The Norwegian Hardanger Fiddle program, part of the Art and Culture Series, was held 11/10. G. Teen Book Cafe met 11/19. H. Dana facilitated a book discussion group 11/20. They discussed the book Escape. I. Classes from Immaculate Conception School visited the Library during the week of 11/3. IV. TECHNOLOGY A. CybraryN has presented some challenges during the month. Problems with the clock that allowed machines to be held for an hour rather than five minutes appeared after Daylight Savings Time ended. Patrons were also being given 120 minutes of time rather than 60. Al Rautio was able to restore order 11/10. B. Aleksandr upgraded all the Workflows clients 11/24. C. I will not be applying for e-rate for either the Internet connection or telephone service at the Library. D. The Comcast Internet connection was installed at the Library 11/18 in preparation for the ILS change-over. Comcast will provide this connection for free. V. STAFF A. Marsha attended a meeting at the School District 11/20 on the Comprehensive Arts Planning Program (CAPP). B. Stacey participated in the taping of the Calendar Show 11/19. st C. Marsha and I met with Linda Ernst from ISD #13 11/25 about the 21 Century Grant application. D. Marsha attended a sub-committee meeting for CAPP 11/17. E. I attended several meetings about the renewal of the Honeywell contract for the maintenance of the HVAC systems for the City. F. I met with Marlene Moulton-Johnson 11/4 about amending the contracts between ACL and COH for 2009. G. Three staff members had performance reviews in November. H. Dana Weigman’s last day was 11/26. Staff wishes her well in her future endeavors. VI. FOUNDATION A. The Foundation Board met 11/12 with five members present. Final plans for the fundraiser at the Heights Theatre were discussed. An updated list of items for the silent auction was distributed. At the City Council meeting of 11/24, Foundation Board President Marlaine Szurek presented an appreciation award to Todd Estrem of Tasty Pizza for his sponsorship of the Spaghetti Supper. VII. MISC A. A MELSA crossover survey was conducted 11/2-11/8. B. I proctored a test 11/17. C. COH was identified as a “pre-approved” library for the next round of Gates grants. I completed the first survey and will follow up with the next requirement for consideration. D. I prepared the part-time Library Supervisor schedule for the winter session. E. Major projects: a. Budget work b. After School Grant contract c. Honeywell contract d. ACL contract e. Foundation fundraiser VIII CIRCULATION Circulation Building October 2007 October 2008 10,366 11,079 IX GATE COUNT AND MEETING ROOM USE Gatecount Meeting Room Use October 2007 October 2008 October 2007 October 2008 11,813 10,498 14 12 X INTERNET BROWSER USE October 2007 October 2008 Patron Use: 1,456 1,522 Computer Use: 1,603 1,671 Minutes Used: 57,186