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HomeMy WebLinkAboutOctober 7, 2008 APPROVED 11/6/08 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES October 7, 2008 The meeting was called to order by Chair, Barbara Miller at 7:05 p.m. Members present were, Barbara Miller, Patricia Sowada, Nancy Hoium, and Lynette Thomson. Also present: Becky Loader, Stacey Hendren and City Council Representative Bruce Kelzenberg. Not present: Catherine Vesley. The minutes of the September 2, 2008, Board meeting were approved as mailed The bill list dated 9/22/08 was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 10/13/08 was reviewed from the floor. It was moved, seconded and passed that the bills be paid. The accounting dated 10/7/08 was reviewed. Old Business: 1. Loader gave an update on the proposed 2009 budget and distributed the detail budget books. The potential date for the presentation of the budget to the City Council is October 29, 2008. This presentation will include all departments and the Library Board is not required to attend. Loader noted page 4 of the Budget book containing comments on the ILS changes, recommendations made by the City Manager, and equipment needs of the IS Department related to the ILS changes.. The 2009 utility, book, and maintenance/repair budgets were discussed. Miller asked the difference between the original proposed budget and the current proposed budget. Loader noted page 15 and a difference of around $25,000 due to the ILS changes. Loader mentioned the rising gate count, Internet use, and circulation. Discussion continued concerning the budget book and the upcoming presentation. 2. A trespassed individual was in the library this past month. Police responded and arrested the individual. Loader has requested that a condition of his release be he is no longer allowed in the Library. Police and parents understand the situation and are cooperating. If the individual continues to come into the Library, the next step would be a restraining order. 3. On October 8, 2008, Loader and Chernin will meet with Anoka County staff to discuss the ILS. Aleksandr Chernin, IS Director, has the equipment hardware and is working on the Internet connection. 4. Projects a. The YA shelving has been ordered and will arrive anytime. The Library is getting a quote for the shelving for patron hold pick up in the lobby. b. The purchasing of the workstations for the children’s department is being delayed due to a recent report obtained on ergonomics. Loader and Dana Weigman, Adult Services Librarian, are developing options for the workstations, and are requesting a new design to bring down costs. 1 c. The Library will be replacing the emergency door that currently has a hole, and is postponing replacing other doors due to the cost. d. The sump pumps below the elevator are located in a pit with an oil tank and cannot be disconnected due to the danger of oil seepage into the storm sewer. The sump pump in the entry will be fixed and taken care of by Public Works. e. The public PCs will be replaced at the end of October. New Business: 1. The Board reviewed the August crossover statistics. 2. Moved and seconded to adopt a white ballot for Board officers. Motion passed. Officers for the next two years will be: Barbara Miller (President), Patricia Sowada (Vice President), and Catherine Vesley (Secretary). 3. The Board reviewed the Summer Reading Club Statistics and noted the record-breaking numbers. Items from the Floor: 1. The Board discussed a newspaper article concerning the Library, the recent spaghetti dinner, and future building projects. rdth 2. The Board discussed the open house on December 3 in celebration of the Library’s 80 Birthday. th 3. It was requested that the Board create a basket for the Silent Auction on December 7. Board members are encouraged to bring ideas to the November Board meeting. There being no further business, the meeting was adjourned at 7:44 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2