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HomeMy WebLinkAboutApril 22, 2008 HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF APRIL 22, 2008 Call to Order - by Chair, Tammera Diehm at 7:06 p.m. Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., and Bruce Kelzenberg Staff present: Scott Clark, Walter R. Fehst, and Cher Bakken Pledge of Allegiance CONSENT AGENDA Approve the Minutes of January 23, 2008 Regular Meeting and Financial Report for the months of January, February and March 2008, Resolution 2008-03. Nawrocki asked what the HAB check in March was for. Lucia Claussen representing Common Bond stated it was a prorated amount for the old computer software they no longer use. Since then, they now use Yardi software. Motion by Nawrocki, second by Williams, to approve the consent agenda Items #4 and #5 as listed. All ayes. Motion Carried. BUSINESS ITEMS Report of Management Company Laura Sheak, Parkview Villa Manager, introduced Lucia Claussen, Director of Public Housing, Kelly Meskovitz and Jason Price from the Accounting Department at Common Bond. Sheak stated they have replaced the fumace unit, which was ordered prior to their management of the building, had the annual fire inspection on the dryers and did replace vents per their request, have been doing final audits, they have been catching up on final reviews, updated the parking lot assignments and in May will begin the annual inspection of units. Diehm complimented Common Bond staff for the additional items they put together in the management report. Nawrocki stated the comments he's heard so far about management has all been positive. Kelzenberg stated he has also heard good things about Common Bond staff. Ecklund Jr. told Sheak he already talked to Fehst about the parking space for NAPS deliveries in the lot and he agreed to talk to Public Works about this issue. Resident Council Minutes Ecklund reviewed items from the February, March and April reports and asked the board if they had any questions. Housing & Redevelopment Authority Minutes April 22, 2008 Page 2 of3 Nawrocki stated in the minutes for March it says that Sheak stated no religious anicles are to be hung on resident's doors, and that was illegal. Ecklund Jr. stated that was an error. It should have read: "do not put religious anicles on your neighbor's door". Diehm asked Ecklund to make that correction to the minutes. Citizen Forum Resident, Alvina Stieren, Unit 421 said about a year ago she brought up the problem of noise from the building behind Parkview Villa. The noise stopped for a period of time and now it has staned up again on Thursday, Friday and Saturday nights. Fehst stated he would check into this matter. Resident, Ken Block, Unit 315, stated he called the police and they did come out one night as there was a diesel loading truck that was there late at night. Diehm stated we want everyone to understand that after hours you should call the police so they can get it on the records. Ecklund Jr. stated the trucks also block the entrance to Parkview Villa sometimes and asked when staff talks to the Police Depanment could this issue be brought up too. Fehst stated he could. Resident, Lynn Miner, Unit 202, asked if something could be done about the system used to let people into the building. It has so much static you can't even hear them. The repairman has worked on it many times and it still doesn't wode Sheak stated she is in the process of getting bids for replacing or fixing it so that it works. Resident, Don Camp, Unit 608 asked what kind of warranty there was on the work that has been done for the modernization, as there are a lot of things wrong with the new equipment. Diehm asked staff to look into this. Claussen stated they are looking at some of the problems on each floor, before they go into another agreement for the next floor, as there are many things that aren't working. At this time residents are filling out work orders for the repairs. Resident, Ron Peters, Unit 414, stated residents are concerned about visitor parking in their parking spot. Visitor parking should be moved up closer to the door. Management Agreement with CommonBond Clark stated on January 23rd the board approved a tentative agreement with Common Bond, upon HUD review. The problem staff ran into was because we have an Annual Contributions Contract from 1969, which limits contracts to two years, HUD wouldn't approve the agreement. To correct this under Section 1, 1.3 Term, it now says the contract would be for a period of two years with three one-year extensions. Staff recommends approval of this agreement. Housing & Redevelopment Anthority Minutes April 22, 2008 Page 3 of3 Nawrocki asked what is the total compensation for management. Clark stated it was under Section 9, 9.1 Management Fee, and when you do the math it comes out to $45 per unit. Kelly Meskovitz, CommonBond finance officer stated the total is $223,800 for a 12-month period. Clark stated what this is saying is that it is $18, 650/month, then the second sentence breaks it down into the management fee versus the personnel cost. Nawrocki stated because we had previous management problems dealing with residents, he had asked to have it documented in the contract that the Board would have a part in the hiring process for the manager and did not see it in the agreement. Williams stated it was on page 1, Section 1, 1.1 Appointment and Acceptance the last sentence. Motion by Nawrocki, second by Williams, to Approve the Management Agreement, dated February 1, 2008, between the Columbia Heights Housing & Redevelopment Authority (HRA) and CommonBond Housing as amended; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Other Business Diehm stated the next HRA meeting would be held on Tuesday, July 22, 2008 and that Ecklund Jr. would like to talk to residents after the meeting. Nawrocki stated at the last meeting the board members all received a letter prior to the meeting and at that time the letter was turned over to the attorney for review. Diehm stated she had not heard anything yet and directed staff to check into this. Ecklund Jr. stated he found out today the cameras for Parkview Villa don't work and haven't been working for a year and a half. Sheak stated the Police Department is telling her they turned it off and that she needs to talk to Marco Security to get them working again. Fehst stated he would check into this also. Nawrocki stated the doors need to be open for any public meeting. So we need to address this before the next meeting, as they weren't open tonight. Diehm stated that she has directed staff to look into this and to make sure doors are open for our meetings. Adiournment Chair, Diehm adjourned the meeting at 7:52 p.m. Respectfully submitted, t!f--.-/ LIL-. Cheryl ~kken Recording Secretary H:\HRAMinutes 2008\4-22-2008