HomeMy WebLinkAboutContract 2102Z1~2
Client Name: Kevin Hansen, Public Works Director
Company Name: City of Columbia Heights
Public Works Department
Address: 637 38~h Ave NE
Columbia Heights, MN 55421
Phone: 763.706.3705
Email: kevin.hansen@ci.columbia-heights.mn.us
Date: May 27, 2008
:~ti ri
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Technology Advisor: Steve Marsden
Phone: 651.634.6108 or 800.892.8548
Email: stevem@marconet.com
Web:
Project Number: SPM3045-VI
Statement of Work
About this Statement of Work (SOW)
This Statement of Work (SOW) outlines the products (if applicable), services, and deliverables that
Marco will provide to Customer (hereafter referred to as ~~CITY OF COLUMBIA HEIGHTS, PUBLIC
WORKS DEPARTMENT") when providing security and card access control. In addition, this SOW
outlines the roles and responsibilities of Marco and CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS
DEPARTMENT during this review and the key dependencies upon which this SOW is based.
Marco will work closely with CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS DEPARTMENT on a
consultative basis to optimize the success of the engagement. Any requested changes to this
statement of work will be accommodated according to the change management process outlined
below.
Description of Services and Deliverables
Outlined below is a complete description of all services that will be provided by Marco. Marco
certified engineers will perform all work according to Marco guidelines.
1. Marco technicians will install a card access and security system that will integrate with the city's
existing access control and security system in use at the liquor stores, City Hall and Parkview
High Rise. The proposed application has an option to integrate access control and security with
your March Networks networked video security surveillance solution to synchronize system
access and alarm events for efficient management review, plus accessibility. Technician Note:
Please refer to the building drawings and photographs.
2. Technicians will install new battery backups, a new Pacom card access control panel, card
readers and card reader interfaces along with electric strikes for the designated doors &
overhead doors in the facility.
3. Customer is responsible for providing conduit and a secure post for card reader mounting at the
overhead garage doors.
4. Marco technicians will provide all the cabling for the new card access and security system, plus
technicians will terminate all the wires to the locking devices, card readers and other devices
associated with the project.
5. Marco technicians will perform all programming requirements to make the system operational,
plus will work with Public Works representatives to provide training during the time of
installation.
6. Technicians will install seven card readers at the designated doors outlined in the blue print. 2
maintenance doors in the front of the building; 1 of the maintenance doors in the back of the
building; (center door lower level). The front main entry door, (visitor entrance), 1 door in the
stairwell lower level, (stairway leading upstairs goes to the office area). 2 card readers to be
installed on customer provided post for center overhead door, (lower level) at 2 different
heights. One height for vehicles and the other for trucks.
7. Technicians will also install overhead door contacts, request to exits, and four ceiling motion
detectors throughout the facility for the security component. 1 glass break sensor will also be
installed for security.
8. Technicians will install three keypads for arming and disarming the security system at the
designated doorways outlined on the blueprint.
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Statement of Work
Schedule of Products (if applicable)
Proposed Project Equipment List: The equipment listed is a listing of items to be installed by the
Marco installation team upon arrival. This table includes equipment items only purchased through
Marco.
Base Access Control System
1 CPU Network Enabled 16 Door Controller with Integrated
Alarm
1 8 Out ut Local Mezzanine Card
2 Pacom Intelli ent Two-Door Controller
4 Pacom Sin le Door Card Reader Interfaces
2 Pacom Enclosures for Card Reader Interfaces
3 Small Wall Mounted Universal Enclosures
3 18VAC 40VA Plu -In Transformers
6 HID ThinLine II Card Readers
1 HID ProxPoint Plus Proximit Reader
1 8 Zone 12/24V Door Lock Power Su I
3 12 Volt 7 mah Rechar eable Batteries
4 Electric Strike Satin Steel Finish with Faceplate
1 Electric Strike Stainless Steel
TOTAL INVESTMENT $12,085.74
Includes Installation Setu Confi uration Wire and Miscellaneous Parts Ends lus Su lies.
NOTES:
^ Opening and closing signals/logs and monthly reports are additional. Customer to provide
GMS Solo Plus Software (in use at City Hall, Parkview and Liquor stores).
^ Electric Strikes, plus installation for designated doors are included in the access control bid.
^ Customer responsible for providing conduit & secure post for card reader mounting.
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Statement of Work
Base Security System
1 CPU Network Enabled 16 Door Controller with Integrated
Alarm included with Access Control Bid
3 Re uest to Exits
5 Overhead Door Contacts
5 Door Contacts
4 Ceilin Mount Motion Detectors
2 Siren/S Bakers
1 Glass Break Detector/Transmitter
1 8 Zone 12/24 V Door Lock Power Su I
1 12 Volt 7 mah Rechar eable Batte
TOTAL INVESTMENT $5,002.57
Includes Installation Setu Confi uration Wire and Miscellaneous Parts Ends lus Su lies.
Optional Software Packages
GMS3-March DV NVR Inte ration
GMS March Networks DVR/NVR Interface: Enables the GMS
Server or Workstation to Configure Cameras (Associated with
a March Networks DVR/NVR) On Site Map so that Real Time $1,810.00
Video can be Displayed and Events in the Site Log can be
Double Clicked and Video Data Retrieved.
TOTAL ADDITIONAL INVESTMENT 1 810.00
1 MS Version 3 Sin le Client Workstation license. $812.50
TOTAL ADDITIONAL INVESTMENT 812.50
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Statement of Work
Option to Add Access Control at Water Tower/Pump/Lift Stations
1 C.P.U. Networked Enabled Door Controller w Inte rated Alarm
1 Pacom Sin le Door Card Reader Interface
TOTAL INVESTMENT $1,487.23
Includes Installation Setu Confi uration Wire and Miscellaneous Parts Racewa s Ends lus Su lies.
NOTES:
^ System in above option doesn't include intrusion devices.
^ Connectivity to application is via the customer's laptop at the site.
^ Sites would not be "live" with "head end" until an Ethernet network is established.
The above pricing does not include applicable sales tax and is subject to technical
revie-v/approval.
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Statement of Work
Marco offers many flexible lease plans to accommodate your budget. The following are lease
options for your consideration: (based on ACS & Security Investment of $17,088.31).
^ 36 Month Fair Market Value Lease $567.33/ Month*
^ 60 Month Fair Market Value Lease $396.45/ Month*
* The above lease prices do not include applicable sales tax, are based on zero payments up
front, and a fair market value (guaranteed 10-15%) buyout at the end of the lease term.
Leasing Benefits
^ 90% of U.S. businesses lease at least some of their equipment. Whether you are a sole
proprietorship, partnership, government agency, non-profit organization or corporation,
leasing equipment through Marco can help your organization grow
^ Leasing preserves bank lines of credit and requires no collateral beyond the item being
leased
^ Leasing means lower up front costs preserving cash
^ Leasing payments may be tax deductible as an overhead expense or structured for
Section 179 deduction
^ Leasing lets customers pay for equipment as they use it, with payments that match the
cost of the equipment to the revenue it generates
^ Leasing provides access to a convenient source of alternative financing
^ Leasing offers planning and flexibility with the ability to structure payments around the
users operations
^ Leasing keeps equipment, and the debt, off the balance sheet
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Statement of Work
Billing
Services for this project will be billed at the predetermined rates per the proposal. Services outside
the scope of this project are billable at $89.00 per hour for configuration, programming, training &
set up. Wiring services are $69.00 per hour for ACS, Security, Camera installation, cabling, and
other services.
Warranty
Your equipment is covered by its respective manufacturer warranties. Please consult the
warranty documentation that accompanies the product for details. Any charges from the
manufacturer are the sole responsibility of the customer (including, but not limited to,
shipping, travel and/or labor charges). Marco can provide assistance with the processing
of these warranties at our normal service rates. Optional contracts or warranty
enhancements are available for an additional fee at the time of purchase.
Facilities
If applicable, CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS DEPARTMENT will provide full access to
all premises as needed by Marco to perform its responsibilities under this SOW. Any refusal of
access shall relieve Marco of its performance obligations and the assessment schedule shall be
revised to reflect the delay. CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS DEPARTMENT will also
provide a suitable work area for Marco personnel.
Change Management
Marco will review changes to this statement of work that are requested by CITY OF COLUMBIA
HEIGHTS, PUBLIC WORKS DEPARTMENT. As part of this review, Marco will prepare a Change Order
that documents the requested change and, if applicable, any impact on the implementation
schedule and pricing.
Marco will incorporate the change into the project schedule and scope of work upon receipt of the
CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS DEPARTMENT-signed Change Order. Changes
requested can affect the implementation schedule and services price quoted. As a result, Marco will
not implement any change without a Change Order authorized by CITY OF COLUMBIA HEIGHTS,
PUBLIC WORKS DEPARTMENT and accepted by Marco.
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Statement of Work
Terms and Conditions
This Statement of Work (SOW) is subject to the terms and conditions of the Marco Product and
Services Agreement dated December 21, 2007, executed by and between CITY OF COLUMBIA
HEIGHTS, PUBLIC WORKS DEPARTMENT and Marco.
This Statement of Work (SOW) is subject to the following terms and conditions:
^ Marco shall not be responsible for any delays that result from incomplete or inaccurate
information supplied by CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS DEPARTMENT.
Any work performed by Marco that is not listed in this scope of work or which is required to
assist CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS DEPARTMENT with the completion of this
project will be subject to the change management process described above.
^ Marco shall not be responsible for any failure of equipment or network service resulting from
any CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS DEPARTMENT supplied equipment.
Notes:
If Marco is installing monitors or remote power supplies, these devices will require local power
and may require you to contact an electrician to provide an AC outlet. These charges are not
included in our proposal.
Returns
Pre authorization is required for all returns
In the event merchandise must be returned because of damage, error, or dissatisfaction, we
ask you to:
^ Request the UNOPENED merchandise within fifteen (15) days.
^ Product must be returned in the original undamaged/unmarked box.
^ Recognize that special or custom orders are non-returnable.
• Understand that software and PC components are subject to vendor approval and
restocking fees.
• Opened and/or marked merchandise are also subject to vendor approval/refusal.
Customer may be subject to vendor restocking fees.
• PLEASE! Upon receipt of merchandise, stop; make sure specifications are correct before
opening or marking merchandise.
Payment Terms/Re-Stocking Fees
Payment terms are net 15 days from date of invoice. For orders over $25,000, we require twenty-
five percent down at time of order, fifty percent at time of delivery, and twenty-five percent may be
held for performance.
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Statement of Work
Notice to Proceed
Execution of this Statement of Work (SOW) by CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS
DEPARTMENT shall constitute notice to Marco to proceed with the project described in this SOW.
NOTE: Scheduling action cannot be finalized until your concurrence with the SOW has been
returned to this office. Any delay at this time can incur a delay in the installation of your
programmed facility.
Signed SOW (~~ACCEPTANCE SIGNATURES:" section) may be FAXED to 320.259.3087,
651.634.6187 or 800.847.3087; EMAILED to tashl@marconet.com or MAILED to:
Tash Laudenbach
Marco
3000 Division Street
P.O. Box 250
St. Cloud, MN 56302-0250
S19~1'IatUreS (pre-authorization of project scope and services)
K~ir'J Hansen,c Works Director Date
CITY/OF COLUMBIA HEIGHTS
5/27/08
Chuck Amundson Date
Security/Access Specialist
Walt Fehst, City riana
CITY OF ~COLUTIBIA HI;IGH S
~ar`y L. Petersofi, Mayor
City of Columbia Heights
www.marconet.com
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SPM3045-VI
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,~'~ye ~~~ 5/27/08
Steve Marsden Date
Marco Account Representative
Statement of Work
Next Steps
Upon receipt of this notice and confirmation of purchase order receipt, Marco will initiate the
following ~~next steps":
1. Contact CITY OF COLUMBIA HEIGHTS, PUBLIC WORKS DEPARTMENT to schedule installation
dates and introduce a Marco Project Manager (if applicable).
2. Assign trained and certified technical resources following confirmation of scheduled dates. These
resources will ensure successful completion of tasks as detailed in this SOW.
3. Customer Requests at Time of Installation:
Any customer requests for changes in products or services that are not listed in this
scope of work will be reviewed for applicable impact in scheduling and pricing. Customer
acknowledges with its initials, it has requested the following change(s) to this scope of
work at the time of installation:
Customer Technician
Initials Initials
1)
2)
3)
Description of changes:
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Statement of Work
SOW Completion Acknowledgement Form
POST-INSTALLATION ACCEPTANCE:
This area is to be completed AFTER installation:
System tests have been successfully completed and the unit is considered operational on
this
day of , 20_.
Customer's Acceptance Signature Date Authorized Marco Representative Date
Outstanding Issues /Comments:
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