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HomeMy WebLinkAboutOctober 28, 2008 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www.ci.columbia.heights.mn.us AGENDA HOUSING & REDEVELOPMENT AUTHORITY October 28, 2008 7:00 P.M. PARKVIEW VillA, COMMUNITY ROOM B, 965 40TH AVE., COLUMBIA HEIGHTS, MN 1. Call to Order 2. Roll Call Tammera Diehm, Chair Bobby Williams, Vice Chair Dennis Ecklund Jr., Secretary/Treasurer Bruce Nawrocki Bruce Kelzenberg 3. Pledge of Allegiance CONSENT AGENDA 4. Approve minutes of April 22, 2008. 5. Approve Financial Report and payment of bills for April, May, June, July, August and September 2008 on Resolution 2008-04. Motion: Move to Approve the Consent Agenda Items #4 and #5, as listed. PUBLIC HEARING 6. Resolution 2008-05, Public Housing Agency Plan Approval Motion: Move to Open the Public Hearing. Motion: Move to Close the Public Hearing. Motion: Move to waive the Reading of Resolution 2008-05, there being an ample amount of copies available to the public. Motion: Move to Adopt Resolution 2008-05, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2009 Public Housing Agency Certifications of Compliance with the PHA plans and related regulations, and authorizing it's submission to HUD. BUSINESS ITEMS 7. Report of Management Company 8. Resident Council Minutes 9. Citizen Forum* 10. Resolution 2008-06, Adopting the Proposed 2009 Budget for Parkview Villa North Motion: Move to waive the reading of Resolution 2008-06, there being an ample amount of copies available to the public. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER Motion: Move to Adopt Resolution 2008-06, a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2009 Parkview Villa North Budget of $619,939 and recommending this to the City Council for approval. 11. Resolution 2008-07, Adopting the Proposed 2009 Budget for Parkview Villa South Motion: Move to waive the reading of Resolution 2008-07, there being an ample amount of copies available to the public. Motion: Move to Adopt Resolution 2008-07, a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2009 Parkview Villa South Budget of $272,517 and recommending this budget to the City Council for approval. 12. Approve 5th Floor Modernization Bids Motion: Move to Approve the bids and award the Contract for Phase 5, of Parkview Villa North Apartment Modernization Project to Unicorp for an amount not to exceed $102,600; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. 13. Housing Choice Voucher Program for Parkview Villa South Motion: Move to direct staff to negotiate a Contract with Metro HRA to allow up to five units at Parkview Villa South to use the Housing Choice Voucher Program. 14. Laundry Proceeds Policy Discussion 15. Administrative Report a) Snow Removal Parking Agreement b) Letter from Robert Alsop regarding tenant inquiry 16. Other Business The next regular HRA meeting will be Tuesday, January 27, 2009 at Parkview Villa. *At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific agenda items at the time the item is being discussed.) HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF APRIL 22, 2008 Call to Order - by Chair, Tammera Diehm at 7:06 p.m. Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., and Bruce Kelzenberg Staff present: Scott Clark, Walter R. Fehst, and Cher Bakken Pledge of Allegiance CONSENT AGENDA Approve the Minutes of January 23, 2008 Regular Meeting and Financial Report for the months of January, February and March 2008, Resolution 2008-03. Nawrocki asked what the HAB check in March was for. Lucia Claussen representing Common Bond stated it was a prorated amount for the old computer software they no longer use. Since then, they now use Yardi software. Motion by Nawrocki, second by Williams, to approve the consent agenda Items #4 and #5 as listed. All ayes. Motion Carried. BUSINESS ITEMS Report of Management Company Laura Sheak, Parkview Villa Manager, introduced Lucia Claussen, Director of Public Housing, Kelly Meskovitz and Jason Price from the Accounting Department at Common Bond. Sheak stated they have replaced the furnace unit, which was ordered prior to their management of the building, had the annual fire inspection on the dryers and did replace vents per their request, have been doing final audits, they have been catching up on final reviews, updated the parking lot assignments and in May will begin the annual inspection of units. Diehm complimented Common Bond staff for the additional items they put together in the management report. Nawrocki stated the comments he's heard so far about management has all been positive. Kelzenberg stated he has also heard good things about CommonBond staff. Ecklund Jr. told Sheak he already talked to Fehst about the parking space for NAPS deliveries in the lot and he agreed to talk to Public Works about this issue. Resident Council Minutes Ecklund reviewed items from the February, March and April reports and asked the board if they had any questions. Housing & Redevelopment Authority Minules April 22, 2008 Page 2 of3 Nawrocki stated in the minutes for March it says that Sheak stated no religious articles are to be hung on resident's doors, and that was illegal. Ecklund Jr. stated that was an error. It should have read: "do not put religious articles on your neighbor's door". Diehm asked Ecklund to make that correction to the minutes. Citizen Forum Resident, Alvina Stieren, Unit 421 said about a year ago she brought up the problem of noise from the building behind Parkview Villa. The noise stopped for a period of time and now it has started up again on Thursday, Friday and Saturday nights. Fehst stated he would check into this matter. Resident, Ken Block, Unit 315, stated he called the police and they did come out one night as there was a diesel loading truck that was there late at night. Diehm stated we want everyone to understand that after hours you should call the police so they can get it on the records. Ecklund Jr. stated the trucks also block the entrance to Parkview Villa sometimes and asked when staff talks to the Police Department could this issue be brought up too. Fehst stated he could. Resident, Lynn Miner, Unit 202, asked if something could be done about the system used to let people into the building. It has so much static you can't even hear them. The repairman has worked on it many times and it still doesn't work. Sheak stated she is in the process of getting bids for replacing or fixing it so that it works. Resident, Don Camp, Unit 608 asked what kind of warranty there was on the work that has been done for the modernization, as there are a lot of things wrong with the new equipment. Diehm asked staff to look into this. Claussen stated they are looking at some of the problems on each floor, before they go into another agreement for the next floor, as there are many things that aren't working. At this time residents are filling out work orders for the repairs. Resident, Ron Peters, Unit 414, stated residents are concerned about visitor parking in their parking spot. Visitor parking should be moved up closer to the door. Management Agreement with CommonBond Clark stated on January 23rd the board approved a tentative agreement with CommonBond, upon HUD review. The problem staff ran into was because we have an Annual Contributions Contract from 1969, which limits contracts to two years, HUD wouldn't approve the agreement. To correct this under Section 1, 1.3 Term, it now says the contract would be for a period of two years with three one-year extensions. Staff recommends approval of this agreement. Housing & Redevelopment Authority Minutes April 22, 2008 Page 3 of3 Nawrocki asked what is the total compensation for management. Clark stated it was under Section 9, 9.1 Management Fee, and when you do the math it comes out to $45 per unit. Kelly Meskovitz, Common Bond finance officer stated the total is $223,800 for a 12-month period. Clark stated what this is saying is that it is $18, 650lmonth, then the second sentence breaks it down into the management fee versus the personnel cost. Nawrocki stated because we had previous management problems dealing with residents, he had asked to have it documented in the contract that the Board would have a part in the hiring process for the manager and did not see it in the agreement. Williams stated it was on page 1, Section 1, 1.1 Appointment and Acceptance the last sentence. Motion by Nawrocki, second by Williams, to Approve the Management Agreement, dated February 1, 2008, between the Columbia Heights Housing & Redevelopment Authority (HRA) and CommonBond Housing as amended; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Other Business Diehm stated the next HRA meeting would be held on Tuesday, July 22, 2008 and that Ecklund Jr. would like to talk to residents after the meeting. Nawrocki stated at the last meeting the board members all received a letter prior to the meeting and at that time the letter was turned over to the attorney for review. Diehm stated she had not heard anything yet and directed staff to check into this. Ecklund Jr. stated he found out today the cameras for Parkview Villa don't work and haven't been working for a year and a half. Sheak stated the Police Department is telling her they turned it off and that she needs to talk to Marco Security to get them working again. Fehst stated he would check into this also. Nawrocki stated the doors need to be open for any public meeting. So we need to address this before the next meeting, as they weren't open tonight. Diehm stated that she has directed staff to look into this and to make sure doors are open for our meetings. Adiournment Chair, Diehm adjourned the meeting at 7:52 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:\HRAMinutes 2008\4.22.2008 590 40th Avenue N.E" Columbia Heights, MN 55421-3878 (763) 706-3600 TOO (763) 706-3692 Visit Our Website at: wlVw.ci.columbia-heights.mn.lIs Mayor; Gary L. Peterson Councilmcmbers: Bruce Nawrocki Bobby Williams Tall1l11cra Diehm Bruce Kelzenberg City Managel': Waller R. Fehst CITY OF COLUMBIA HEIGHTS COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT DATE: October 20, 2008 TO: HRA Chair, Tammera Diehm HRA Commissioners Walter R. Fehst, Executive Direetol' Scott Clarl" Deputy Executive Director FROM: Cher Bakken, Community Development Secretary RE: Pat'kview Villa Financial Reports The HRA meeting was cancelled in July ofthis year. At the request of the lIRA Chair, Tammera Diehm, I sent you the April, May, and June Financial Reports for your review. I have attached the summary pages from the April, May and June reports. Please bring the reports to the October HRA meeting next Tuesday, October 28, 2008 for board approval. 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'" o ~ ... .,; 00 N .c ~. o z ~ '> ;: W "' ,- '" ~ ,S2 ~ 2: III W 0.. en (jj c c o ~ '" "- '" '" 2' m .c o "" '" Wo "'''' ::0", <0 .~ i'~ g (:::JroN I.J) Q) 0.5 ,Q,l (j) - LL o..ID~Q5,* o...c D...c_ 00(30~ - 00 00 c '" " => '" '" 0 <0 <0 0 " " 0 N N <{ 00 N '" <0<0 ,,<0 "'" m o ~ '" ci' ~ ~<OD "'''' ""~ "'" '" <0 ~ co "' '" ex:> <:t 0.. .c - => o In ~ '> ;: .!!! ~ ~ ,S2 ~ 2: III '" 0.. en (jj c c o ~ '" "- '" '" 2' m "' .c W 0 U :3.q "" 2 (f.)lJ)co::i' ~ E'(3M ._ ....... C T"" (:::::::IroN CI) Q) 0.5 Q)(f)-ll...U) aID~ill(U D..c D...c_ :::::I...... ct:I ...... 0 enOOO..... COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 28, 2008 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 5 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Lisa Wilcox-Erhardt BY: DATE: October 10, 2008 BACKGROUND: The bound Financial Report for the months of July, August and September on draft Resolution 2008-04 is attached for review. As stated in the memo dated October 20, 2008 the HRA Commissioners have previously received the financial reports for April, May and June. RECOMMENDATION: Staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2008-04, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of April, May, June, July, August and September 2008. HRA ACTION: H:\HRAConsent2008\April through September Fin Rep 2008 HRA RESOLUTION 2008-04 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR APRIL, MAY, JUNE, JULY, AUGUST AND SEPTEMBER OF 2008 AND PAYMENT OF BILLS FOR THE MONTHS OF APRIL, MAY, JUNE, JULY, AUGUST AND SEPTEMBER. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of April, May, June, July, August and September of 2008 and the list of bills for the months of April, May, June, July, August and September of 2008 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this _ day of ,2008. MOTION BY: SECONDED BY: AYES: NAYS: Chair-Tammera Diehm Attest by: Cheryl Bakken, Assistant Secretary H:\Resolutions2008\HRA 2008-04 eetlnq 0 : cto er , AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE DIRECTOR NO: 6 DEPARTMENT: HRA APPROVAL ITEM: Adopt Resolution 2008-05, Approving BY: Lisa Wilcox-Erhardt BY: the HUD Public Housing Agency Plan DATE: October 21,2008 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) M fOb 28 2008 BACKGROUND: The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare an Agency Plan each year. Staff has completed the draft copy of the Columbia Heights Agency Plan for the public to review. A summary of the Plan's contents and a full copy of the draft plan with attachments and supporting documents have been available for review by the public at Parkview Villa's leasing office and the Columbia Heights Public Library since the beginning of September. The Parkview Villa Resident Advisory Board, as well as Anoka County, has been sent the Plan for comment. To date no public comments have been received. HUD requires a variety of components and documents to be incorporated into the plan. They include a mission statement, goals and objectives of the agency, an executive summary, statements of needs and resources, and numerous policy statements. After the Public Hearing on October 28, 2008 the HRA Board can make any final modifications to the plan and authorize staff to submit the final document to HUD. The entire document will be generated and electronically transmitted to HUD. RECOMMENDATION: Staff recommends the HRA Board open and close the Public Hearing, make amendments to the plans if needed, and adopt HRA Resolution 2008-05, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming approval of the Public Housing Agency Certifications of Compliance, with the PHA Plans and related regulations, and authorizing it's submission to HUD. RECOMMENDED MOTION: Move to Open the Public Hearing. Move to close the Public Hearing. Move to waive the reading of Resolution 2008-05, there being an ample amount of copies available to the public. Move to Adopt Resolution 2008-05, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2009 Public Housing Agency Certifications of Compliance with the PHA Plans and related regulations, and authorizing it's submission to HUD. HRA ACTION: !!1 www.umSun.com-Thursday..Sept. 18; 2008 - Columbi~ HeightS "-Fridley Sun-FOcus 25 - 7-08 rate), 235 01261 days ~ffective 8/6/2008. Kryslle custodian, CMSIVV, B.O I $13.19/hour (07-08 rate), ;'for 2008-2009, effective ~ddltlonal Assianment r: Placement Center :1, current employee, effec- school year. Christopher ade Football ,Coach, eMS, e 2008-2009 school year. Irmlnatlons naden: 1s1 Grade Teacher, Qf6/200B,., ,Reason: lck Dvorak: Assist". Boys ech, CHHS, effective ason: Termination. Koua ra Club (AC) Asslt. Sub, lucation (GE), effective IsDn: Resignation. Scott sit I Sub, , effective 6/30/08. alion. Scott Wheeler: AC ), GE, effective 6130108. alion. Steven Wheeler: AC ~fleclive 1/31/08. Reason: Steven Wheeler: AC :I, GE, effective 1131/08. nalion. Mary Cason: AC lffeclive 12131/07. Aeason: ~Ia Budnick: AC Assil Sub, 12/31/07. Reason: :10 Budnick: AC Supervisor :tive 12/31/07. Reason: )anlella Magnuson: AC b, CE, effective 9/30/07. aUon. Rachael Jovero: AC CE, effective 12/31/06. alion. Danlelle Magnuson: oordinator, CE, effective son: Resignation. Henry an liaison, CMS, effective : Resignation. ,ard Recort 6/23/08 : Summer School Special 1er, current employee, CMS, ct Start Date. lard Racort 7/22108 y: 2nd Grade Teacher, NP, rE, Step 1, LIme 4 IBA+45) r 189 days for 2008.2009, 08. Allison Joelson: 3rd r (1-year Long-Term Sub), 1.0 FTE, Step 1, Lane 4 illJill, for 189 days fgr 2008- l/20/08. Inanimously. 10M MEMBERS OF THE lended the Avid Conf. Mr. s. Lee, Ms. Olson and Mr. j the Supt. Evaluation meet- il visited the Environmental . Bardell visited the Camp 1:h Park. ed on the closed meetIng to :valuation. She reported that meeting expectations and g a good job. )ENT'S REPORT attended Negotiations, tI Camp, Camp Invention, 'heatre production, Supt. ;up!. evaluation. She also dents were returning from t. Sup!. Kelly reported that lislalive auditor on Q comp ek. _ BOX GRANT )orted on the Lowe's tool box rk received to help landscape building. ~RD POLICIES 1ST READ- )olicies were presented to the Board for first reading: 201~Leagal Status of the. School Board, 202-School Board offl~ cers, 203-0peration of the School Board, 203.1-School Board Procedures: Rules of Order, 203.2~Order of the regular School Board meeting, 203.5-School Board meet- ing agenda, 203.6-Consent agendas, 204- School Board meeting minutes, 205-0pen meetings and closed meetings. 207~Public hearing, 20B-Pevelopment, adoption and implementation of policies, 210-Confllct of interest - School Board members, 211- Criminal or civil aclion against school dis- trict, School Board member, employee or student, 212-School Board member devel- opment, ~i 3-Schoof Board committees, 214-0ut of state travel by School Board members. These new policies and policy modifications will be made available for staff and community input and will be brought before the Board for approval at a future Board meeting. MilK BIDS Information on milk bids was presented to the School Board by Coord. laBounty. EQUAL ACCESS/CHANGING CLASS~ ROOMS MUSIC GRANT ~ VV Motion by Roberts, seconded by Bardell, to approve the Equal Access~Changing Classrooms Grant and appointment of Duane Berkas as LEA for the 2008-2009 school year. Motion carried unanimously. 403B PLAN DOCUMENT Motion by Bardell, seconded by Olson to approve the updated plan document for the 403(b) plan, Motion carried unanimously. KELLY SERVICES AGREEMENT Motioned by Murzyn, seconded by Olson, to approve the agreement between Kelly Services and Columbia Heights ISO #13 for the period of July 1, 200B through June 30, 2008, as rec- ommended. Motion carried unanimously. SECURITY GUARD SERVICES AGREE~ MENT Motion by Bardell, seconded by Roberts, to approve Wolf Protective agency for Security Guard Services for FY2008-2009 for ISO #13. Motion carried unanimously. TRANSPORTATION CONTRACT Motion by Murzyn, seconded by Bardell, to approve a one-year contract with First Student, Inc. (2008-2009). MotIon by Murzyn, seconded by Bardell, to approve a one~year 'contract with Laidlaw Bus Company. (2008-2009). Motions carried..unanimously. FIRST GRADE PREPAREDNESS GRANT Motion by Roberts, seconded by Bardell, to approve the First Grade Preparedness Program Grant and appointment of Duane Berkas as LEA for the 2008-2009 school year. Motion carried unanimously. METRO ECSU MEMBERSHIP Motion by Bardell, seconded by Roberts, to renew the District's ECSU membership for 2008-2009 and authorize payment of a ser- vice fee in the amoun1.of $3784.30 to the Metropolitan Educational Cooperative Service Unlt (ECSU). Motion carried unanimously. BOARD TOPICS None. ADJOURNMENT Having completed all of the items on the regular agenda, at 7:42 p.m. Chair Lee adjourned the meet1ng. Date minutes approved Joseph A. Sturdevant, Clerk, Board of Education Independent School District 13 ( Sept. 18, 2008) f2-minutes 8.12-2008 City of Columbia Heights (Official Publicatiqn) DOCUMENT 00110- ADVERTISEMENT FOR'BIDS Parkvlew Villa North Apartment MOdernization - 5th Floor Columbia Helghts,'Mlnnesota comm. no. 3.2008170.00 9/15/08 Owner: City of Columbia Heights 590 - 40th Avenue NE Columbia Heights MN 55421 Contact: Brian Hon, 651-291-6219 Architect: BWBR Architects 380 SI. Peter Street, Suite 600 St. Paul MN 55102 Contact: Steve Erickson, 651-222-3701 Sealed Bids will be received by the Owner until 2:00 p.m., 30 September 2008. Bids submilled after that time will be returned unopened. Bids wlll be publicly opened and read aloud. A single bid will be receIved for all construc- tion. Bids may not be withdrawn or modified with. In 45 days after Bids are opened. The Owner's intent of award or judgment will be announced within that period. Documents are o'n file for examination at the Builders' Exchanges of S1. Paul and Minneapolis, the McGraw Hill Construction Data In Minneapolis, the National Association of Minority Contractors Plan Room, and at the Architect's office. Bidding Documents are available In com- plete sets only from: Engineering Repro Systems 400 Sibley Street St. Paul, MN 55101 651.293.0409 planweILadmln@ersdlgilal.com Prime bidders may obtain up to 3 complete sets of Bidding Documents at a refundable deposit of $25.00 per set. Other interested parties may obtain complete sets of Bidding Documents at a non-refundable cost of $25.00 per sel. In addition to deposit or purchase cost, there is a nbn-refundable shipping charge of $10.00 per sel of documents. Make all checks 'payable to BWBR Archllects. Submit separate checks f9r deposits and for non- refundable charges. Deposits will be forteit- ed if documents are not returned in usable condition within 30 days after Bids are opened. A Bid Securily in the amount of 5% of the maximum Bid amount, including Alternates, is required. The Bid Security shall be a bid bond or certified check, payable to the Owner. The successful Bidder shall furnish Performance Bond and' Labor and Material Payment Bond In full amount of the Contract prior to execution of the Contract. The Owner may make Investigations as deemed necessary to determine the qualifi- cations and ability of the Bidders to pertorm the work. Policies regarding payment of prevailing wages and equal employment opportunity apply to this project. The Owner reserves the right to reject Bids in whole or in part, and to waive bidding Informalities or irregularities. A pre-bid meeting will be held at the site in the first floor lobby, at 2:00 p.m., 23 September 2008. END OF DOCUMENT ( Sept. 18 &'25;'2008)f2-5th Floor'~4. ,- Modernization Blds-BH City of Columbia Heighis HRA (Official PublicatIon) City of Columbia Heights HRA COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) NOTICE OF PUBLIC HEARING; PHA AGENCY PLAN; DRAFT AVAilABLE FOR REVIEW The Columbia Heights Housing and Redevelopment Authority (HRA), serving as the Publlc Housing Authority (PHA) has drafted an Agency Plan, as required by the federal housing law for FY2009, The HRA's Board of Commissioners will hold a Public Hearing on the draft Agency Plan FY2009 om Tuesday, October 28, 2008 at 7:00 PM. At 965 40th Ave NE., Columbia HeIghts, MN 55421. A summary of the plans contents and full copy of the draft plan with attachments and supporting documents are available for review by the public at the Central Administrative. Office of the Columbia Heights HRA, 590-4oth Avenue NE., Colum. bla Heights, Minnesota. Comments on the draft Agency Plan may be submitted any time before the public hearing to: Columbia Heights Housing and Redevelopment Authority 590-4oth Ave NE., Columbia Heights, MN 5542f. For more information or to receive a copy of the Agency Plan summary by mail, please contact Community Development Depart- ment at 763-706-3670. ( Sept. 11, 18 & 25, 2008)12- PHA Plan Public Notice of Dissolution (Official publication) NOTICE TO CREDITORS AND CLAIMANTS: COB Holdings, LLC, a Minnesota limited lIa- bil1ty company, Minnesota Charter Number 1982085-2, with a registered and principal executive office address of 7031 20th Ave. S. #105, Centerville, MN 55038, has termi. nated and is in the process of winding up its affairs. COB Holdings, LLC, filed a Notice of Intent to Terminate with the Minnesota Secretary of State on September 5, 2008. Any pending claims against COB Holdings, LLC, must be presented In writing within ninety (90) days after the first date of publi- callon of this Notice, which was September 12,2008, to the following address: COB Holdings, LLC 7031 20th Ave. E).H105 Centerville, MN 55038 (Sept. 11, 18; 25 &-Oct. 2, 2008)f2-CDB Holdings diss Legal Notices cont. next page HRA RESOLUTION 2008-05 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2009 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certifications of Compliance with the PHA Plans and Related Regulations is hereby approved. ADOPTED THIS day of ,2008. MOTION BY: SECONDED BY: AYES: NAYS: HOUSING AND REDEVLOPMENT AUTHORITY Chair- Tammera Diehm Executive Director- Walter R. Fehst PHA Plans U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 (exp. 08/31/2009) Streamlined Annual Version 1 This infonnation collection is authorized by Section 511 orthe Quality I-lousing and Work Responsibility Act, which added a new section SA to the U.S. Housing Act of 1937 that introduced 5-year and annual PHA Plans. The full PHA plan provides a ready source for interested parties to locatc basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members oflhe public oflhe PHA's missioll and strategies for serving the needs oflaw-income and very low-income families. This fonn allows eligible PHAs to make a streamlined annual Plan submission to I-IUD consistent with HUD's efforts to provide regulatory relief for certain types of PH As. Public reporting burden tor this infonnation collection is estimated to average 11.7 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this infomlation and respondents are not required to complete this form, unless it displays a currently valid OM13 Control Number. Privacy Act Notice. The United States Department of Housing mId Urban Development, Federal Housing Administration, is authorized to solicit the information requested in this fonn by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Information in PHA plans is publicly available. Streamlined Annual PHA Plan for Fiscal Year: 2009 PHA Name: Columbia Heights HRA NOTE: This PHA Plan template (HUD-50075-SA) is to be completed in accordance with instructions contained in previons Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43 (HA), 2001-4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices HUD may snbseqnently issne. form HUD-50075-SA (4/30/2003) PHA Name: HA Code: Streamlined Annual Plan for Fiscal Year 2009 Streamlined Annnal PHA Plan Agency Identification PHA Name: Columbia Heights Housing & Redevelopment Authority PHA Number: MN105 PHA Fiscal Year Beginning: 01/2009 PHA Programs Administered: DPublic Housing and Section 8 DSection 8 Only Number of public housing units: Number of 88 units: Number of S8 units: !:2:IPublic Housing Only Number of public housing units: 101 DPHA Consortia: (check box if submitting a joint PHA Plan and complete table) Participating PHAs PHA Program(s) Included in Programs Not in # of Units Code the Consortium the Consortium Each Program Participating PHA 1: Participating PHA 2: Participating PHA 3: PHA Plan Contact Information: Name: Walter R. Fehst TDD: (763) 706-2806 Phone: (763) 706-3610 Email (ifavailable):walt.fehstlalci.columbia-heights.nm.us Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) !:2:1 PHA's main administrative office D PHA's development management offices Display Locations For PHA Plans and Supporting Documents The PHA Plan revised policies or program changes (including attachments) are available for public review and inspection. !:2:1 Yes D No. If yes, select all that apply: !:2:1 Main administrative office of the PHA !:2:1 PHA development management offices D Main administrative office of the local, county or State government !:2:1 Public library D PHA website D Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) D Main business office of the PHA !:2:1 PHA development management offices Page 2 of 22 fonn HUD-50075-SA (04/30/2003) PHA Name: l-IA Code: Streamlined Annual Plan for Fiscal Year 2009 o Other (list below) Streamlined Annual PHA Plan Fiscal Year 2009 [24 CFR Part 903.12(c)] Table of Contents [24 CFR 903.7(1')] Provide a table of contents for the Plan, including applicable additioual requirements, al1d a list of supporting documents available for public inspection. A. PHA PLAN COMPONENTS o 1. Site-Based Waiting List Policies 903.7(b)(2) Policies on Eligibility, Selection, and Admissions ~ 2. Capital Improvement Needs 903.7(g) Statement of Capital Improvements Needed o 3. Section 8(y) Homeownership 903.7(k)(I)(i) Statement of Homeownership Programs o 4. Project-Based Voucher Programs ~ 5. PHA Statement of Consistency with Consolidated Plan. Complete only if PHA has changed any policies, programs, or plan components from its last Annual Plan. ~ 6. SuppOlting Documents Available for Review ~ 7. Capital Fund Program and Capital Fund Program Replacement Housing Factor, Annual Statement/Performance and Evaluation RepOlt ~ 8. Capital Fund Program 5-Year Action Plan ~ 9. V A W A Statement B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE Form HUD-S0076, PHA Certifications ofComnliance with the PHA Plans and Related Rel!ulations: Board Resolution to Accompany the Streamlined Annual Plan identitying policies or programs the PHA has revised since submission of its last Annual Plan, and including Civil Rights certifications and assurances the changed policies were presented to the Resident Advisory Board for review and comment, approved by the PHA govel'1ling board, and made available for review and inspection at the PHA' s principal office; For PHAs Applyil1g for Formula Capital Fund Progran1 (CFP) Grants: Form HUD-S0070, Certification for a Drug-Free Workvlace: Form HUD-SOOn, Certification of Payments to Influence Federal Transactions; and Form SF-LLL &SF-LLLa, Disclosure of Lobbyinl! Activities. Page 3 of 22 1'01111 IlUD-S007S-SA (04/30/2003) PHA Namc: IIA Code: Streamlincd Annual Plan for Fiscal Y car 2009 1. Site-Based Waiting Lists (Eligibility, Selection, Admissions Policies) [24 CFR Part 903.l2(c), 903.7(b)(2)] Exemptions: Section 8 only PHAs are not required to complete this component. A. Site-Based Waiting Lists-Previous Year 1. Has the PHA operated one or more site-based waiting lists in the previous year? If yes, complete the following table; if not skip to B. Site-Based Waiting Lists Development Date Initial mix of Current mix of Percent Information: Initiated Racial, Ethnic or Racial, Ethnic or change (Name, number, Disability Disability between initial location) Demogmphics Demographies and current since Initiation of mix of Racial, SBWL Ethnic, or Disability demographics NA Na Na Na NA 2. What is the number of site based waiting list developments to which families may apply at one time? 3. How many unit offers may an applicant turn down before being removed from the site- based waiting list? 4. 0 Yes 0 No: Is the PHA the subject of any pending fair housing complaint by HUD or any court order or settlement agreement? If yes, describe the order, agreement or complaint and describe how use of a site-based waiting list will not violate or be inconsistent with the order, agreement or complaint below: B. Site-Based Waiting Lists - Coming Year If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each ofthe following questions; if not, skip to next component. 1. How many site-based waiting lists will the PHA operate in the coming year? Pagc 4 of22 form HUD-50075-SA (04/30/2003) PHA Name: Streamlined Annual Plan tor Fiscal Year 2009 l-IA Code: 2. 0 Yes 0 No: Are any or all of the PHA's site-based waiting lists new for the upcoming year (that is, they are not patt of a previously-HUD-approved site based waiting list plan)? If yes, how many lists? 3. 0 Yes 0 No: May families be on more than one list simultaneously If yes, how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site- based waiting lists (select all that apply)? o PHA main administrative office o All PHA development management offices o Management offices at developments with site-based waiting lists o At the development to which they would like to apply o Other (list below) 2. Capital Improvement Needs [24 CFR Part 903.12 (c), 903.7 (g)] Exemptions: Section 8 only PHAs are not required to complete this component. A. Capital Fund Program I. [gJ Yes 0 No Does the PHA plan to participate in the Capital Fund Program in the upcoming year? If yes, complete items 7 and 8 of this template (Capital Fund Progratn tables). If no, skip to B. 2. 0 Yes [gJ No: Does the PHA propose to use any portion of its CFP funds to repay debt incurred to finance capital improvements? If so, the PHA must identifY in its annual and 5-year capital plans the development(s) where such improvements will be made and show both how the proceeds of the financing will be used and the amount of the annual payments required to service the debt. (Note that separate HUD approval is required for such financing activities.). B. HOPE VI and Public Housing Development and Replacement Activities (Non- Capital Fund) Applicability: All PHAs administering public housing. Identify atlY approved HOJ.>E VIand/or public housing development or replacement activities not described in the Capital Fund Progrmn Annual Statement. I. 0 Yes [gJ No: Has the PHA received a HOPE VI revitalization grant? (if no, skip to #3; if yes, provide responses to the items on the chatt located on the next page, copying and completing as many times as necessary). 2. Status of HOPE VI revitalization grant(s): NA, Page 5 of 22 [onn IlUD-50075-SA (04/30/2003) PHA Name: Streamlined Annual Plan for Fiscal Year 2009 HA Code: HOPE VI Revitalization Grant Status a. Development Name: b. Development Number: c. Status of Grant: DRevitalization Plan under development DRevitalization Plan submitted, pending approval DRevitalization Plan approved DActivities pursuant to an approved Revitalization Plan underway 3. 0 Yes r;g] No: Does the PHA expect to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name(s) below: 4. 0 Yes r;g] No: Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: 5. 0 Yes r;g] No: Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: 3. Section 8 Tenant Based Assistance--Section 8(v) Homeownership Prol!ram (if applicable) [24 CFRPart 903.12(c), 903.7(k)(1)(i)] 1. 0 Yes r;g] No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the D.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If "No", skip to the next component; if "yes", complete each program description below (copy and complete questions for each program identified.) 2. Program Description: a. Size of Program o Yes 0 No: Will the PHA limit the number offamilies participating in the Section 8 homeownership option? If the answer to the question above was yes, what is the maximum number of participants this fiscal year? b. PHA-established eligibility criteria Page 6 of 22 fonn HVD-50075-SA (04/30/2003) PIlA Name: HA Code: Streamlincd Annual Plan for Fiscal Year 2009 o Yes 0 No: Will the PHA's program have eligibility criteria for paJ1icipation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria: c. What actions will the PHA unde11ake to implement the program this year (list)? 3. Capacity of the PHA to Administer a Section 8 Homeownership Program: The PHA has demonstrated its capacity to administer the program by (select all that apply): o Establishing a minimum homeowner downpayment requirement of at least 3 percent of purchase price and requiring that at least I percent of the purchase price comes from the family's resources. o Requiring that financing for purchase of a home under its Section 8 homeownership will be provided, insured or guaranteed by the state or Federal government; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector underwriting standards. o Partnering with a qualified agency or agencies to administer the program (list name( s) and years of experience below): o Demonstrating that it has other relevant experience (list experience below): 4. Use of the Proiect-Based Voucher Proe:ram Intent to Use Project-Based Assistance DYes [SJ No: Does the PHA plan to "project-base" any tenant-based Section 8 vouchers in the coming year? Ifthe answer is "no," go to the next component. If yes, answer the following questions. 1. 0 Yes 0 No: Are there circumstances indicating that the project basing ofthe units, rather than tenant-basing ofthe same aJllount of assistance is an appropriate option? If yes, check which circumstances apply: o low utilization rate for vouchers due to lack of suitable rental units o access to neighborhoods outside of high poverty areas o other (describe below:) 2. Indicate the number of units aJld general location of units (e.g. eligible census tracts or smaller areas within eligible census tracts): 5. PHA Statement of Consistency with the Consolidated Plan [24 CFR Part 903.15] For each applicable Consolidated Plan, make the following statement (copy questions as many times as necessary) only if the PHA has provided a certification listing program or policy changes from its last Ammal Plan submission. Pagc 7 of22 form HUD-50075-SA (04/30/2003) PHA Name: HA Code: Streamlined Annual Plan for Fiscal Year 2009 1. Consolidated Plan jurisdiction: (Anoka County) 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) [:g] [:g] [:g] o o The PHA has based its statement of needs of families on its waiting lists on the needs expressed in the Consolidated Plan/so The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undeliaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Other: (list below) 3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) "Violence against women per the Act of2005 is defined as: 1.) Any activities, services, or programs provided or offered by an agency, either directly or in a partnership with other service providers, to child, or adult victim of domestic violence, dating violence, sexual assault, or stalking; 2.) Any activities, services or programs provided or offered to prevent domestic violence, dating violence, sexual assault or stalking to obtain or maintain housing; and 3.) Any activities, services or programs provided or offered to prevent domestic violence, dating violence, sexual assault, or stalking, or to enhance victim safety in assisted families. The Columbia Heights HRA has V A W A procedures in place and printed materials available to tenants on programs available in the area designed to assist victims of domestic violence." 6. Supportine: Documents Available for Review for Streamlined Annual PHA Plans PHAs are to indicate which documents are available for public review by placing a mark in the "Applicable & On Display" column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. List of Sunnortinl! Documents Available for Review Applicable Supporting Document Related Plan Component &On Disnlav Page 8 of 22 form HUD-50075-SA (04/30/2003) PHA Name: I-IA Code: Streamlined Annual Plan for Fiscal Year 2009 List of Sunnol'tim! Documents Available for Review Applicable Supporting Document Related Plan Component &On Disnlav X PHA Certifications a/Compliance with the PlIA Plans and Related Regulations 5 Year and Annual Plans and Board Resolution to Accompany the Standard Annual, Standard Five- Year, and Streamlined Five-Year/Annual Plans; X PHA Certifications o/Compliance with the PHA Plans and Related Regulations Streamlined Annual Plans and Board Resolution to Accomnanv the Streamlined Annual Plan X Certification by State or Local Official of PHA Plan Consistency with 5 Year and standard Annual Consolidated Plan. Plans X Fail' Housing Documentation Supporting Fair Housing Certifications: Records 5 Year and Annual Plans reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked 01' is working with local jurisdictions to implement any of the jurisdictions' initiatives to affirmatively further fair housing that reauire the PJ-IA's involvement. X I-lousing Needs Statement of the Consolidated Plan for the jurisdiction(s) in Annual Plan: which the PHA is located and any additional backup data to support statement of Housing Needs housing needs for families on the PHA's public housing and Section 8 tenant- based waitinl! lists. X Most recent board-approved operating budget for the public housing program Annual Plan: Financial Resources X Public Housing Admissions and (Continued) Occupancy Policy (A&OI ACOP), Annual Plan: Eligibility, which includes the Tenant Selection and Assignment Plan [TSAP] and the Site- Selection, and Admissions Based Waitine: List Procedure. Policies X Deconcentration Income Analysis Annual Plan: Eligibility, Selection, and Admissions Policies X Any policy governing occupancy of Police Officers and OvcrMlncome Tenants in Annual Plan: Eligibility, Public Housing. 0 Check here if included in the public housing A&O Policy. Selection, and Admissions Policies NA Section 8 Administrative Plan Annnal Plan: Eligibility, Selection, and Admissions Policies X Public housing rent determination policies, including the method for setting Annual Plan: Rent public housing flat rents. Determination o Check here if included in the public housing A & 0 Policy. X Schedule of flat rents offered at each public housing development. Annual Plan: Rent ~ Check hcre if inclnded in the nnblic honsing A & 0 Policv. Determination NA Section 8 rent dctermination (payment standard) policies (if included in plan, not Annual Plan: Rent necessary as a supporting document) and written analysis of Section 8 payment Determination standard nolicies. 0 Check here if included in Section 8 Administrative Plan. X Public housing management and maintenance policy documents, including Annual Plan: Operations policies for the prevention or eradication of pest infestation (including cockroach and Maintenance infestation). X Results oflatest Public Housing Assessment System (PHAS) Assessment (or Annual Plan: Management other annlicable assessment), and Operations X Follow~up Plan to Results ofthe PHAS Residcnt Satisfaction Survey (if Annual Plan: Operations and necessary) Maintenance and Community Service & Self- Sufficiency NA Results of latest Section 8 Mmmgement Assessment System (SEMAP) Annual Plan: Management and Operations N1\ Any policies governing any Section 8 spccial housing types Annual Plan: Operations D Check here if included in Section 8 Administrative Plan and Maintenance X Public housing grievance proccdures Annual Plan: Grievance rzI Check here if included in the Dublic housing A & 0 Policv Procedures Page 9 of22 [onll I1UD-50075-SA (04/30/2003) PHA Name: HA Code: Streamlined Annual Plan for Fiscal Year 2009 List ofSulJIJOrtine: Documents Available for Review Applicable SUIJporting Document Related Plan Component &00 Disnlav NA Section 8 informal review and hearing procedures. Annual Plan: Grievance o Check here if included in Section 8 Administrative Plan. Procedures X The Capital Fund/Comprehensive Grant Program Annual Statement Annual Plan: Capital Needs /Performance and Evaluation RepOlt for any active grant year. X Most recent ClAP BudgetlProgress Report (HUD 52825) for any active ClAP Annual Plan: Capital Needs grants. NA Approved HOPE VI applications 01', if more recent, approved or submitted Annual Plan: Capital Needs HOPE VI Revitalization Plans, or any other approved proposal for developmcnt of public housin!l. X Self-evaluation, Needs Assessmcnt and Transition Plan required by regulations Annual Plan: Capital Needs implementing Section 504 of the Rehabilitation Act and the Americans with Disabilities Act. See PIH Notice 99-52 (HA). NA Approved or submitted applications for demolition and/or disposition of public Annual Plan: Demolition housing:. and Disnosition NA Approved or submitted applications for designation of public housing Annual Plan: Designation of (Designated Housin. Plans). Public Housing: NA Approved or submitted assessments of reasonable revitalization of public Annual Plan: Conversion of housing and approved or submitted conversion plans prepared pursuant to Publie Housing section 202 of the 1996 HUD Appropriations Act, Section 22 of the US Housing Act of 1937, or Section 33 of the US Housing Act of 1937. NA Documentation for required Initial Assessment and any additional information Annual Plan: Voluntary required by J-IUD for Voluntmy Conversion. Conversion of Public Housing NA Approved or submitted public housing homeownership programs/plans. Annual Plan: Homeownershin NA Policies governing any Section 8 IIomeownership program Annual Plan: (Section of the Section 8 Administrative Plan) Homeownership X Public Housing Community Service Policy/Programs Annual Plan: Community [gJ Check here if included in Public Housin.A & 0 Policy Servicc & Self-Sufficiency X Cooperative agreement between the PI-IA and the TANF agency and between Annual Plan: Community the PHA and local emolovment and training service aflencies. Service & Self-Sufficiencv NA FSS Action Plan(s) for public housing and/or Section 8. Annual Plan: Community Service & Self-Sufficiency X Section 3 documentation required by 24 CFR Part 135, Subpart E for public Annual Plan: Community housinp-, Service & Self~SufficiencY NA Most recent self-sufficiency (ED/SS, TOP or ROSS or other resident services Annual Plan: Community grant) grant mopram renorts for nublic housing. Service & Self-Sufficiency X Policy on Ownership of Pets in Public Housing Family Developments (as Annual Plan: Pet Policy required by regulation at 24 CPR PaIt 960, Subpart G). [gJ Check here if included in the nublie housing A & 0 Policy. X The results of the most recent fiscal year audit of the PHA conducted under the Annual Plan: Annual Audit Single Audit Act as implemented by OMB Circular A-I33, the results of that audit and the PHA's resnonse to anv findings. NA Other supporting documents (optional) Annual Plan: (list individually; use as many lines as necessary) NA Consortium agreement(s) and for Consortium Joint PI-IA Plans Onlv: Joint Annual PHA Plan for Certification that consOItium agreement is in compliance with 24 CPR Part 943 Consortia: Agency pursuant to an opinion of counsel on file and available for inspection. 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Department of Honsing and Urban Development Omce of Public and Indian l'lousing PHA Cel,tifieations of Compliance with the PHA l>lans and Related Regulations: Board Resolution to Accompany the Streamlined Annual PHA Plan Acting on behalf of the Board a/Commissioners qfthe Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if/here is no Board afCommissioners, I approve the submission (~flhe streamlined Annual FHA Plan for PHA fiscal year beginning 2009, hereinafter referred (0 as the Streamlined Annual Plan, afwhich this document is a part and make the following certifications, agreements with, and assurances to the Department of Housing and Urban Development (I/UD) in connection with the submission of the Streamlined Plan and implementation thereof: I. The streamlined Annual Plan is consistent with the applicable comprchensive housing affordability strategy (01' any streamlined Plan incorporating such strategy) for the jurisdiction in which the PHA is locatcd. 2. The PHA has established a Resident Advisory Board 01' Boards, the mcmbership of which represents thc residents assisted by the PHA, and providcd this Board or Boards an opportunity to review and comment on any program and policy changcs since submission of the last Annual Plan. 3. The PHA made the proposed streamlined Annual Plan, including policy and program revisions since submission of the last Annual Plan, and all information relevant to the public hearing available for public inspection at least 45 days bcfore the hearing, published a notice that a hearing would be held and conductcd a hearing to discuss the strcamlined Plan and invited public comment. 4. The PHA will carry out the streamlined Annual Plan in conformity with Title Viol' the Civil Rights Act of 1964, the Fair Housing Act, sectiou 504 of the Rehabilitation Act of 1973, and title 11 of thc Americans with Disabilities Act of 1990. 5. The PHA will affirmatively further fail' housing by examining their programs or proposed programs, identify any impediments to fail' housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHNs involvement and maintain records reflecting these analyses and actions. 6. For streamlined Annual Plans that include a policy or change in policy for site-based waiting lists: The PHA regularly submits required data to I.IUD's MTCS in an accurate, complete and timely manner (as specified in PIH Notice 99-2); . Thc system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; , Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; . The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; . The PHA provides for reviewal' its site-based waiting list policy to determine if it is consistent with civil rights laws and ccrtifications, as specified in 24 CFR part 903.7(b)(2). 7. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 8. The PHA will comply with the Architcctural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 9. The PHA will comply with the requirements of scction 3 of the l'lousing and Urban Developmcnt Act of 1968, Employment Opportunities for Low-or Vcry-Low Income Persous, and with its implementing regulation at 24 CFR Part 135. 10. The PHA has submiIted with the streamlined Plan a certification with rcgard to a drug-free workplacc required by 24 CFR Part 24, Subpart F. II. The PHA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying requircd by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Fedcral Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implemcnting regulations at 49 CFR Part 24 as applicable. 13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5. 105( a). 14. The PHA will provide BUD 01' the responsible entity any documentation that the Department needs to cany out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 15. With rcspect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and thc Contract Work Hours and Safety Standards Act. 16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitatc an effective audit to determine compliance with program requirements. Page 1 of 2 form HUD-50076 (4/30/2003) 17. The PHA will comply with the Lcad-Based Paint Poisoning Prevention Act and 24 CrR Part 35. 18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principlcs for Statc, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requircments for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments.). 19. The PHA will undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with its streamlined Annual Plan and will utilize covered grant tlmds only for activities that are approvable under the regulations and included in its streamlined Plan. 20. All certifications and attachments (if any) to the streamlined Plan have been and will continue to be available at all times and all locations that the PHA strcamlined Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the streamlined Plan and additional requirements at the primary business office of the PIIA and at all other times and locations identified by the PHA in its streamlined Annual Plan and will continue to be made available at least at the primary business office of the PHA. 21.The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last Annual PIIA Plan (check all policies, programs, and components that have been changed): 903.7a 1I0using Needs 903.7b Eligibility, Selection, and Admissions Policies 903.7c Financial Resources 903.7d Rent Determination Policies 903.7h Demolition and Disposition 903.7k Homcownership Programs 903.71' Additional Information A. Progress in meeting 5-year mission and goals _B. Criteria for substantial deviation and significant amendments _C. Other information requested by HUD _1. Resident Advisory Board consultation process 2. Membership of Resident Advisory Board _3. Rcsident membership on PHA governing board 22. The PHA provides assurance as part of this certification regarding its streamlined annual PHA Plan that: (i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA; (ii) The changes were duly approved by the PHA board of directors (or similar governing body); and (iii)The revised policies and programs arc available for review and inspection, at the principal office of the PHA during normal business hours. Columbia Heights HOIl,ing lit Rec1evelop111ent Allthority PHA Name MN10'i PI-IA Number St""n111Iinec1 Annual PHA Plan for Fiscal Year: 2.0.0.2 I hereby certify that all the information stated herein, as well as any information provided in thc accompanimcnt herewith, is truc and accurate. Wal'ning: HUD will orosccutc false claims and statemcnts. Convictiolllllav rcsult in criminal and/or civil nenalties. (I8 U.S.C. 1001. 1010 1012' 31 U.S.c. 3729 3802) Name of Authorized Official Till' Waller R. F,hsl Executive Director Signature Date x Page 2 of 2 form HUD.50076 (4/30/2003) U.S. Department of Housing and Urban Development Certification for a Drug-Free Workplace Columbia Heiqhts Housinq & Redevelopment Authority Applicant Name Parkview Villa MN 105 Program/Activity Receiving Federal Grant Funding Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (IIUD) regarding the sites listed below: (I) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her convic- tion for a violation of a criminal drug statute occurring in the workplace no tatcr than five calendar days after such conviction; e. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph d.(2), with respect to any employee who is so convicted --- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs a. thm f. 2. Sitcs for Work Pcrformance. The Applicant shall list (on separate pages) thc site(s) for the performance of work done in connection with the lIUD funding of the program/activity shown above: Place of Performance shall include the street addrcss, city, county, State, and zip codc. Identify each sheet with the Applicant namc and address and the program/activity receiving grant funding.) I certify that the above namcd Applicant will or will continue to provide a drug-free workplace by: a. Publishing a statement notifying employees that the un- lawful manufacture, distribution, dispensing, possession, or use of a controlled substancc is prohibited in the Applicant's work- place and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an on-going drug-free awareness program to inform employees --- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statemcnt required by paragraph a.; d, Notifying the employee in the statement required by para- graph a, that, as a condition of employment under the grant, the employee will --- Parkview Villa Senior Apartments 965 40th Avenue NE Columbia Heights, MN 55421 Check here D if there are workplaces on file that are not identified on the attached sheets. T hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001.1010.1012: 31 U.S.C. 3729. 3802) Name of Authorized Official Walter R. Fehst Signature x Tille Executive Director Date form HUD-50070 (3/98) ref. Handbooks 7417.1,7475.13.7485.1 &.3 OMS Approval No. 2577.0157 (Exp. 3/31/2010) Certification of Payments to Influence Federal Transactions U.S. Department 01 Housing and Urban Development Office of Public and Indian Housing Columbia Heiqhts Housinq & Redevelopment Authority Applicant Name Parkview Villa MNI05 Program/Activity Receiving Federal Grant Funding The undersigned certifies) to the best of his or her knowledge and belief, that: (I) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connec- tion with the awarding of any Federal contract, the making of allY Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or cmployee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in conncction with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Fonn-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrccipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C.1001, 1010.1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Executive Director Walter R. Fehst Tille Signature Date (mm/dd/yyyy) Previous edition is obsolete lorm HUD 50071 (3/98) ref. Handboooks 7417.1, 7475.13, 7485.1, & 7485.3 DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 Approved by OMB 0348-0046 'See reverse for oublic burden disclosure.) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: o a. contract Oa. bid/offer/application D a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Only: d.loan year quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is a Subawardee, Enter Name IKI Prime o Subawardee and Address of Prime: Tier . if known: N/A Conaressional District, if known: 4c Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: Columbia Heights Housing & Redev el opme t N/A Authority CFDA Number, if appiicable: 8. Federal Action Number, if known: 9. Award Amount, if known: N/A $ N/A 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (inciuding address if (if individuai, last name, first name, M/): different from No. IDa) (last name, first name, M/): N/A N/A 11 Information requested through lhis form Is aUlhoriled by Iille 31 U,S,C. section Signature: .1352. This disclosure of lobbying activities Is a malerial representation of facl upon which reliance was placed by [he lier above when Ihis transaction was made Print Name: Walter R. Fehst or enlered Into. This disclosure is required pursuant \0 31 U.S.C. 1352. This information will be available for public Inspection. Any person who fails 10 file the Title: Executive Director required disclosure shall bB subJeclloa civil penally or not less I han$10,OOOand not more thanS100,OOO roreach such failure. Telephone No.: (7f)~) 7nf)-~f)ln Date: In_?A_?nn Federal Use Only: lAuthorized for Local Reproduction Standard Form LLL (Rev. 7-97) PHA Board Resolution Approving Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing - Real Estate Assessment Center (PIH-REAC) OMB No. 2577-0026 (exp.10/31/2009) Public reporting burden for lhis collection of InformaOon is estima!ed to average 10 minutes par response, Including the Orne for reviewing Inslruclions, searching existing data sources, gall1erlng and maintaining ltJe data needed, and completing and reviewing \he collection 01lnfoooaOol1. This agency may not oollect thIs Infoffimlloll, and YOll are notrequired to complete this form, unless it displays a currently valid OMB control number. This information Is required by SecUon 6(c)(4) of the U.S. Housing Act of 1937. The information Is the operating budget for the low-income public housing program and provides a summa!}' of the propO$edlbudgeted receipts and eKpendilures, approval of budgeted receipts and expenditures, and Justification 01 certaIn speclfied amounts. HUD revlevrs the infolTllatlon 10 detem1ine if the opamtlng plan adopted by the public housIng agency (PHA) and the amounts are reasonable, and lhat tha PHA Is in compliance wllh procedures presClibed by HUD. Responses are requIred to obtain benefits. thIs Information does not lend Itself to oonfidentlality. PHA Name: Columbia Heights Housing and Redevelopment Authority PHA Code: MN105 PHA Fiscal Year Beginning: 2009 Board Resolution Number: 2008-06 Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following eertifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): DATE 181 Operating Budget approved by Board resolution on: 10128/2008 o Operating Budget submitted to HUD, if applicable, on: o Operatiug Budget revision approved by Board resolution on: o Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above-named PHA that: 1. All statutory and regulatory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the efficient alld economical operation of the housing for the purpose of serving low-income residents; 4. The budget indieates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (I); and 6. The PHA will comply with the requirements for access to records and audits UIlder 24 CFR 968.11 O(i). 1 hereby certify that a111he information stated within, as well as any information provided in the accompaniment herewith, if applicable, is true and accurate. Warning: HUD will prosecute false elaims and statements. Conviction may rosult in eriminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802) Prillt Board Chairperson's Name: Signature: Date: Walter R.Fehst, Execullve Director Previous editions are obsolete form HUD-52574 (08/2005) COUNTY OF ANOIZA Governmental Services Division I Office of Community Deveiopment GOVERNMENT CENTER, SUITE 700 2100 3rd Avenue. Anoka, Minnesota 55303-5024 (763) 323-5700 Linda Hedstrom CD Program Assistant DD#: 763-323-5764 October 23, 2008 Commonbond Conununities ATTN: Lisa Wilcox-Erhardt, Reg. Mgr. 328 Kellogg Boulevard West St. Paul, MN 55102-1900 RE: Certificates of Consistency for Columbia Heights HRA Dear Ms. Wilcox-Erhardt, In follow up to your October 13th letter, enclosed pleasc find two cxecuted Ccrtificates of Consistency regarding the 2009 Streamlined Annual Plan for the Columbia Heights lIRA. Please contact our office if you need anything further from us. Sincerely, ~~~~ Linda Hedstrom CD Program Assistant Enclosurcs tS:r E:Q\JIlL HQUSIIIIi (fPN/nl,ltOlY FAX: 763-3235682 Affi[marivc Action / Equal Opportuuity Employer TDD/TrY: 763.323-5289 U.S. Department of Housing and Urban Development Office OfPll~lic and Indian Honsing Certification by State or local Official of PHA Plans Consistency with the Consolidated Plan I, Karen Skeooer the tfnoka County Community Develooment Manazer certify that the Five Year and Annual PHAPlan of the Columbia Heizhts HRA is consistent with the Consolidated Plan of Anoka Countv prepared pursuant to 24 CFR Part 91. ~?-rJ~j!L/~ Signed / Dated by Appropriate State or Local Official /c1-:~~tJP Certification by State and Local Official ofPHA Plans Consistency with the Consolidated Plan to Accompany the HUD 50075 OMB Approval No. 2577-0226 Expires 03/3112002 (7/99) Page I ofl Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan I, Mark Ulfers the Executive Director of the Dakota County CDA certify that the Five Year and Arumal PHA Plan of the Columbia Heights HRA is consis tent with the Consolidated Plan of Anoka County prepared pursuant to 24 CFR Part 91. Name of Certifying Jurisdiction: Dakota County Community Development Agency I I i I I Certifying Official of the Jurisdiction: M~~_ Mark Ulfers, Executive Director Dakota County CDA /tJ~A/-l)f Date Parl(view Villa Apartments 965 40th Avenue NE, Columbia heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of April 2008 Prepared by Laura Sheak, Property Manager Police Report There were 13 police calls for the month of April: 7 medical, I property damage, 1 juvenile activity, 2 found property, I narcotics information, I warrant arrest Wait List 06 applicants for Parkview Villa North (resident C.B.) UPDATED 00 applicants for Parkview Villa North (employed in C.II.) 66 applicants for Parkview Villa North (non-resident) 02 applicants for Parkview Villa South (resident C.B.) 04 applicants for Parkview Villa South (Non-resident) UPDATED 00 applicants for Parkview Villa South 2BR (resident) Ul>DA TED 00 applicant for Parkview Villa South 2BR (non-resident) UI>DATED Occupancy North is 100 out of 10 I (100 % occupancy) South is 44 out of 45 (100 % occupancy) Movc Outs #607 4/30 #415 4/30 Move INS None Maintenance Report See attached Parkview Villa Maintenance report Apr-OB Date 25-Mar 31-Mar i-ApI' i-ApI' 2-Apr 3-Apr 4-Apr 4-Apr 4-Apr 5-Apr 7-Apr 7-Apr 7-Apr 8-Apr 8-Apr 9-Apr 8-Apr 8-Apr 8-Apr 9-Apr 8-Apr 8-Apr 9-Apr 10-Apr 10-Apr 10-Apr 10-Apr 10-Apr 10-Apr 10-Apr ii-ApI' ii-ApI' 12-Apr 14-Apr 14-Apr 15-Apr 15-Apr 16-Apr 16-Apr 21-Apr 21-Apr 21-Apr 22-Apr 22-Apr 23-Apr 22-Apr 23-Apr 23-Apr 21-Apr 23-Apr 25-Apr 24-Apr 25-Apr 25-Apr 26-Apr 28-Apr 29-Apr 30-Apr Building PVN PVN PVS PVS PVN PVS PVS PVN PVS PVN PVS PVN PVN PVN PVN PVN PVN PVN PVN PVS PVN PVN PVN PVN PVS PVS PVN PVN PVS PVN PVN PVN PVN PVS PVN PVN PVS PVS PVS PVN PVS PVS PVS PVS PVN PVN PVN PVN PVS PVN PVS PVS PVS PVS PVS PVS Unit Name 104 Walker 502 Jaworski 224 Neman 318 Larson 201 Bekkum 418 Rothbauer 320 Strauss 904 Zieske 421 Stieren 308 Haugland 422 Westlund 502 Jaworski 503 Victoria 807 Robbins 908 St. Germaine 902 Harshberger 2nd fir washer 4th fir 117 Marion 503 Victoria 610 Starr 810 Grace 424 Violet 115 Skotte 904 Zieske 712 Mady 218 Schudek salon 9th fl I' lobby 708 Didovich Driveway 105 Walker 3rd fir 103 Smetana 712 Mady 316 Kline 3rd fir 214 Johnson 606 Arthur 4th fir 425 Shaefer 317 Morgel 418 Rothbauer 9th fir 407 Morrison laundry room 512 Lindskoog 704 Ganyaw 218 Chudek 201 Bekkum 123 Enright 219 LaMonica 221 Johnson 321 Gacek Description Complete closet shelf broke, rerfrigerator door handle broke, oredered parts, fixed 4/9/2008 bathroom sink dripping, replaced shut off valve, washer(shut off water) 4/10/2008 Bedroom shade broke, ordered new,replaced shade 4/4/2008 Kitchen sink faucet leaks, replaced shut off valve 4/1/2008 toilet keeps running, repaired toilet and repaired kitchen faucet 4/30/2008 Bathroom drain slow, replaced pop up arm 4/3/2008 Bathroom light is out, replaced bulbs and ballast 4/4/008 Bathroom dink draining slow, cleaned pop-up 4/408 Livingroom window pops out, reset window 4/7/2008 Bathroom drain slow, kitchen drain slow, augered kitchen drain, BR ok 4/7/2008 Livingroom window off track, reset window 4/7/2008 Bathroom sink dripping (replaced shut off valve, and washer) 4/10/2008 kitchen sink is not draining, cleaned out drain OK 4/9/2008 bathroom sink not draining, cleaned pop up, drains well 4/7/2008 removed old planters, remove Christmas lights from trees 4/7/2008 BR shower and sink slow draining, augered shower, cleaned trap 4/9/2008 Screw sticking out of closet door, repaired closet door 4/8/2008 washer full of water, cycled washer 4/7, 4/9 cycles fine 4/9/08 one light in hallway going out, flashing, replaced 4/9/08 Kitchen faucet is coming up, replaced broken lock nuts 4/8/08 needs number programmed inn system, programmed 4/8/08 vent in salon plugged, cleaned out 4/8/08 closet off track, heat not working, kitchen sink, augered drain,fixed door 4/1 0/08 Blower on roof is loud in unit, shut off temporarily 4/10/08 no cold water in BR faucet, shower head diff., opened cold water valve 4/10/08 Bedroom bulb went out, replaced 4/10/08 shower head pressure low, replaced shower head 4/11/08 AC cover biew off, replaced ac cover 4/11/08 rain coming through LR window, caulked 4/10, MJ construction 5/13i 4/10&5/13/08 vent in salon plugged, cleaned out 04/10/08 screen is taped, replaced screen 04/14/08 shower head fell off, stove burner out, replaced shower hose, fixed burner4/11 lights out on backside, repiaced both bulbs 04/19/08 bedroom shade fell off, replaced blind 04/14/08 washer need to be leveled, leveled washer 04/15/08 leak in ceiling, leak found in heat pipes, replaced pipe in 203 04/30/08 door lock loose, repaired lock 04/15/08 lost keys, rekeyed apartment 04/17/08 washer out of balance,- leveled machines 04/17/08 Kitchen light is out 04/21/08 Kitchen cabinets have no knobs, none of new cupboards have knobs 04/22/08 dryer not working, cleaned and checked pads, reassembied, runs OK 04/22/08 sprinkler head has water marks, no water stains, caulking and putty 04/22/08 needs telephone number programmed, reprogrammed number 04/22/08 cove base off in bathroom, re attached cove base, adjusted pop-up 04/23/08 screen is loose at top, replaced screen and spline 04/23/08 locked out of unit, opened door for Betty 04/23/08 curtain off hooks, re hung drapes 04/23/08 door lock difficult, removed clean and adjusted 04/24/08 AC cover need to be removed, removed cover 04/24/08 toilet keeps running, repiaced fluid master 04/25/08 lost keys to apartment, replaced keys 04/24/08 Living room window blind fell down, re-attached shade bracket 04/25/08 light by exit full of bugs, removed lens and cleaned 04/25/08 AC cover fell off, replaced 04/28/08 dining room light out, replaced buib 04/28/08 garage door (elevator) won't close, fan in garage needs to be on 04/29/08 bathroom light is off, replaced bulb 04/29/08 Newsletter Managed by CommonBond Communities Owned by the City of Columbia Heights MANAGEMENT OFFiCE 763-706-3800 APRIL 2008 ~ After Hours Maintenance Emergency: 651-291-1750 " 0 ~ Thought for the month! Hours: Monday through Friday 8:00 a.m. to 4:30 p.m. Sometimes one likes foolish people for their foHy,- better than wise people for their wisdom. ~Tlizahetfi, (;;cl<s1eell Laura Sheak, Property Manager Jennifer Eells, Assistant Property Manager Tom Satzer, Maintenance Technician Brittany Evans, Caretaker Dorothy Shaffer is Upcoming Events! S$~i~.~g~~:oo~~~t 763~ 789-4408. Resident Council Meeting - Monday, April 14th, 7 :00 p.m., Room B Old Country Buffet - Monday, April 14th at 11: 15 a.m. Fruit and , @ ut coleslaw An Earth Day Recipe! Drain pineapple, reserving 2 tablespoons juice. Cut pineapple onto thin strips, and place in a large bowl. In a medium bowl, combine reserved pineapple juice and lemon juice. Toss with banana, and add to pineapple. Add cabbage, celery, mandarin oranges, walnuts and raisins. toss to combine Blend yogurt and salt together, and add to cabbage mixture; toss lightly. Cover, and refrigerate until thoroughly chilled. 1 (8 ounce) can sliced pineapple, drained with juice reserved 2 tablespoons lemon juice 1 banana, peeled and sliced 3 cups shredded cabbage 1 cup diagonally sliced celery 1 ( 11 ounce) can mandarin oranges, drained 1/2 cup chopped nuts 1/4 cup raisins 1 (8 ounce) container orange flavored yogurt 1/2 teaspoon salt Please welcome our new Maintenance technician Tom Satzer. He comes to Parkview Villa with over twenty years cif experience worlring in a multiplre ~tory senior building similar to Parkview Villa.. We are happy to have him join om staff.. When you see Tom, please introduce yourselves if you have a minute! And fhank you Bob Richardson for helping us out with the many work orders during the month of February, and also keeping the sidewalks and parking lot clear from snow!. .1nJfh~, · flMinllldbnt' ,.. Jim Kordiak, Anoka County's Commissioner, along with his tax assistants, will be available on Thursday, April 24th, from 1 :30 p.m. to 4:00 p.m. to help residents of Parkview Villa complete their Minnesota renter's credit form. They will be in the community room. You need to bring with you your current income information or your F ederall 040 and Certificate of Rent Paid (CRP). You were given your CRP in January, but if you need another one, please notify the office before April 24th! We will be happy to make another copy for you. You can sign up for this free service in the Parkview Villa office beginning Tuesday, April 15th. ::l .c: I- 00 0 0 ~ 'tl I ~ eM ~ .< Q) t:! ro lJ) ---- - -- -- ~ ~ ~ ~ '" " '" -~ '" " '" .~ .0 -G' .s " .s .>. ~ Cl ~ Cl ~ i:\ ~ Cl ~ .~ iJ tl .~ ~ tl .~ iJ i! tJ iJ ~ !l !l '" ~ {j .'!i .'!i {j .'!i ~ {j .'!i "' OJ '" "' OJ "' OJ "' 0': a a 0': ~ '" ~ " '" ~ " '" ~ '" ~ " " ~ ~ " " ~ Q " Q " Q " :5 " Q Q '" Q Q .~ Q Q '" Q ';> a Q " " a Q ~. 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Resident Council Meeting - Monday, May 12th, 7:00 p.m., Room B. Men's Bingo - Sunday, May 18th at 7:00 p.m., Community Room A. Cost is $2.00 r~ought for the mont~! Love the moment, and the energy of that moment wHl spread beyond aU boundaries. ....Corita Kent Dorothy Shaffer is selling cookbooks at $10.00 each. Call 763-789-4408. " BINGO 1 21 32 54 87 9 5 24 7 45 33 48 23 76 10 44 26 67 45 98 3 12 83 45 90 Pi.~ ~ Do You Know What To Do? The Columbia Heights Fire Department will be our guest at the Resident Council meeting this month, May 12th. They will be speaking on Fire Safety! Don't miss this meeting, join us ! Happy Mothers's Day, May 11 thl Thank You! Many thanks to those who promptly responded to scheduling their annual recertifications reviews! We have completed many since we began working here in February, which included reviews from February through August. This month we will began working on the September reviews, and will be caught up! We appreciate your cooperation which makes our job a whole lot easier. As always, if you have any questions about your paperwork or if you are wondering why your rent increased or decreased, we will be happy to explain it too you. Please feel free to ask us! Appliances may not be disposed of in garbage or in a landfill. By law, appliances must be reused or recycled (Minnesota Statutes 115A.9561). Why, you might ask, because appliances often have hazardous components such as; PCBs, mercury chlorofluorocarbon, or freon. Why recycle appliances? Because it's the law! If you need to recycle an appliance, computer, monitor, scanner, printer, microwave, television, etc., please contact the office. We recycle these items for a fee with Metro Appliance Recycling. (Trip charges will be added to the cunent rate) c~~ Current Rates $10.00 $20.00 $35.00 $45.00 Computer towers, printers, scarmers, small appliances/electronics. 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Wait List 23 applicants for Parkview Villa North (resident of C.H., elderly, handicapped,) 02 applicants for Parkview Villa North (employed in C.H.) 114 applicants for Parkview Villa North (non-resident, elderly, handicapped) 25 applicants for Parkview Villa North (no preference) 03 applicants for Parkview Villa South (resident C.H.) (Homes to sell) 02 applicants for Parkview Villa South (Non-resident) 00 applicants for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non-resident) Occupancy North is 100 out of 101 (99 % occupancy) (caretaker unit included in total number of units) South is 44 out of 45 (98% occupancy) Move Outs #323 6/30 (transfer to #124 effective 7/1) #124 5/31 (transfer to #415 effective 6/1) Movc INS #415 6/1 unit transfer #607 6/3 Maintenance Report See attached 1:: o C- eil .. ell U t: '" t: ~ t: 'm CO :=0 , ",ill -t: =:J >, 3: ill ~ .. 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Managed by CommonBond Communities Owned by the City of Columbia Heights MANAGEMEiNTO:FiFiCE '7:-'~'~ 7'0' '6 '3'8'0" 0 ( !o.)-' ',i., '.. ,-.:.~.. ,; After Hours Malil1tel1al1ce iE:mergency:651-2'91-f75:0 lHours:l\llonday through Friday 8:00a.m. to 4:30 p.m. Laura Shealk, Property Manager Jemniifer Eells, ASSiistant Property Mana'g,er Tom g,atzer, Maintenance Technician Brittany Evans" Caretaker 1?:li: . . ,'..' . ,t".. '9" '1' 'f,il., ,.,' ~i" ,.1;,., .-ce-III .", , ,,, . "'1' ,DR.S'~i "."""IIIII:I,:j,J · ."Jj~.~ .'",.',;.: thOUQhtfor the mont~! " What I know for sure is that what you give comes back to you".... .....Oprah Winfrey Dorothy Shaffer is selling cookbooks at $8.00 each. Call 763-78'9-4408.. Resident Council Meeting - Monday, June 9th, 7:00 p.m., Room B. Potluck - Wednesday, June 11th, 6:30 p.m. Join in for food, fun and celebrate Mother's Day and Father's day! Father's Day Meal - June 17th, served by the Volunteers of America. More details on back of newsletter! You can help emergency responders by completing a Medical-Emergency form and place it inside your breaker box in your unit. This provides responders with important information about your contact person in case of emergencies, current medical conditions, allergies, medications, and aids responders with important decisions. This is your choice to provide responders with this information; however, if you would like the Medical-Emergency form, you can pick them up at the office! Happy Father's Day, June 15th! On Tuesday, June 17 at 12:00 noon, Volunteers of America will be serving a Father's Day meal. Join staff for lunch on this day! They will be serving roast beefwith gravy, mashed potatoes, corn,. dinner roll and strawber;ry creme pi~. Th~ suggested cost for Parkview Villa Resident's is $3.25. For guests 60 years of age and better the cost is $3.25, and those under 60 the cost is $6.25. A two-day notice is required for this meal. Be sure to sign up! .";"'C;I'.";';';;"". "'....1 ,-., - ,.;;. .~.-,: ~';' .. .:', ~,~,.\ "'" ,S,~ "';";.;. ..", ..,' f. .......,\.,. . ;,-,-,:,;':;',5',,:;' "Iil'\ .... .... i': ,.t :" '~[j , IS" ":.t;., '.::}(;Y";\;;:;i:'/XW1ii'.'#;; ,;(:';;::'" "tdi ".,,,-.,, I am the Ij'lag "I am the flag of the United States of America. I was bom on June 14, 1777, in Philadelphia. I have my own law-Public Law 829, "The Flag Code" - which defmitely states my correct use , and display for all occasions and situations. I have my special day, Flag day, June 14 is set aside to honor my birth. I am your title deed of freedom, which is yours to enjoy and hold in trust for posterity. Guard me well, lest your freedom perish from the earth. 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'0 '0 0 :Ii ~ ,s ~ ~ ~ . u u u u u 'C '" ~ .0 .... '0 " '" " ~ .... . ~ . ~ '" Parl(view Villa Apartments 965 40th Avenue NE, Columbia heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of July 2008 Prepared by Laura Sheak, Property Manager Police Report There were 3 police calls for the month of July: I public assist, I emergency medical, I theft. Wait List 22 applicants for Parkview Villa North (resident of C.H., elderly, handicapped,) 02 applicants for Parkview Villa North (employed in C.H.) 74 applicants for Parkview Villa North (non-resident, elderly, handicapped) 50 applicants for Parkview Villa North (no preference) 04 applicants for Parkview Villa South (resident C.H.) (Homes to sell) 03 applicants for Parkview Villa South (Non-resident) 00 applicants for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non-resident) Occupancy North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of units) South is 44 out of 45 (98% occupancy) Move Outs #612 7/31 Move INS #212 7/1 #124 7/1 (transfer) Maintenance Report See attached Parkview Villa Maintenance report July-DB I Date I Building I Unit I Name 6/26/08 PVN 311 Johnson 6/26/08 PVN 411 Linden 6/30/08 PVN 207 Garin 6/30/08 PVN 212 Kazmierczak 6/30/08 PVS 221 Johnson 7/3/08 PVN 406 Inspection 7/3/08 PVN 403 Inspection 7/3/08 PVN 407 inspection 7/3/08 PVN 402 Inspection 7/3/08 PVN 401 Inspection 7/5/08 PVS 214 M. Johnson 7/7/08 PVS 123 Bernice 7/7/08 PVN 910 Stevens 7/7/08 PVN 806 Howard 7/7/08 PVN 1st floor bathroom 7/7/08 PVN 1st floor hallway 7/7/08 PVN 512 Lindsko09 7/7/08 PVN 508 Kumba 7/7/08 PVN 710 Caroll 7/7/08 PVS 124 Aspinwall 7/14/08 PVS Laundry 7/14/08 PVS Garage 7/14/08 PVN 708 Sefka 7/14/08 PVN 707 Ovshak 7/14/08 PVN 304 Reinhart 7/14/08 PVN 410 Buczynski 7/14/08 PVN 710 Hinnrichs 7/16/08 PVN 216 Bosell 7/16/08 PVN 902 Harshberger 7/17/08 PVN 406 Byzewski 7/17/08 PVN 804 Nagle 7/18/08 PVS kitchen 7/21/08 PVS 422 Westlund 7/21/08 PVN Men's Bathroom 7/21/08 PVS 221 Johnson 7/22/08 PVS 223 Christianson 7/23/08 PVN 708 Selka 7/22/08 PVN 203 Donley 7/22/08 PVN 204 Finn 7/23/08 PVN Kitchen 7/24/08 PVN 307 Inspection 7/24/08 PVN 305 Inspection 7/24/08 PVN 306 Inspection 7/24/08 PVN 312 Inspection 7/24108 PVN 311 Inspection 7/24/08 PVN 308 Inspection 7/24/08 PVN 202 Inspection 7/24/08 PVN 207 Inspection 7/25/08 PVS 415 Fransen 7/25/08 PVS 214 Johnson 7/25/08 PVS 115 Skolle 7/25/08 PVS 221 Johnson 7/25/08 PVS 216 Bosell 7/25/08 PVS 224 Human 7/28/08 PVN 306 Miller 7/28/08 PVN 205 Honeyford 7/29/08 PVS 316 Kleine 7/29/08 PVS 321 Gacek 7/30/08 PVS 2nd Fir Tub room 7/30/08 PVS 219 LaMonica 7/30/08 PVS 3rd Floor laundry 7/30/08 PVN 702 Schumacker 7/30/08 PVS 317 Veronica 7/31/08 PVS 323 Coppernoll 7/31/08 PVS 414 Peters I Description Toilet keeps runnin9, replaced flapper ball. Check AC outlet, show how to maintain, Ac ok Toilet seat flaking, replaced seat Refrigerator not working, replaced Stove light out, loose paper towel holder, replaced light, removed TH Replaced smoke del. ,cartridge BR faucet, adj sink legs, rplcd bulb Caulked in shower stall, tightened all closet knobs Replaced entry bulb, tightened toilet seat, replaced BR faucet cartridge Caulked by shower head, replaced bathroom faucet cartridge Caulked by showerhead Living room light is out, replaced dining room bulb Can not open BR and LR windows, opened windows Bedroom shade fell off, replaced shade Removed AC cover, ra positioned and added weather stripping Women's BR door handle loose. Tightened Ants found in hallway, cleaned up ant mound Front door not closing, checked door Stove burner (ordered parts), shower head broke, replaced Check unit for ants, no ants found Bathroom sink stopper difficult, replaced pop up assembly 4th floor laundry faucet leaks, repaired sink faucet Outside garage light out, replaced bulb Toilet leaking, tightened toilet tank bolts Kitchen faucet came off, replaced nut on cold side Shower draining slow, augured drain, repaired freezer control housing Toilet starts running on it's own, replaced flapper Shower hose spraying, replaced shower hose Apartment door is hard to open, oiled hinges Shower draining slow, augured drain Water coming up in shower stall, augured shower drain Refrigerator door piece fell off from inside, Buller lid cracked Kitchen ceiling light out, replaced bulb Refrigerator does not cool, refrigerator bad, replace Latch on stall broke, adjusted latch Some lights do not work, Turned breaker back on Bedroom light out, replaced bulb Toilet handle broke, replaced handle Door loud when shuts when windows open, applied weather stripping Installed grab bar Kitchen sink backing up, checked drain lines, clear Repaired wall, installed towel bar, tightened knobs on ciosets Replaced light in stove, adjusted right front burner Rplcd smoke detector, adjusted hinge on entry door, caulked shower Check light in oven, worked Tightened towel bar, checked tor mice Adjusted entry door spring, replaced Moen cartridge Caulked around showerhead Caulked around showerhead, replaced Moen cartridge Program telephone number in entry system, done Toilet keeps running, replaced ball cock Kitchen sink leaks, Hot faucet nut broken, replaced nut Bathroom light is out, checked switch and ground fault, ok now Dining room light out, replaced bulb Caulked around sink and shower stall No hot water in bathroom sink, adjusted Moen cartridge Kitchen sink backed up, augured kitchen drain Toilet keeps running, replaced ballcock Bathroom light is out, replaced bulbs Toilet won't flush, plunged toilet Kitchen light burned out, replaced both bulbs Dryer on left can not put money in, fixed money drop Living room window is stuck, opened window Kitchen light is out, replaced bulbs Enter telephone number in entry system, done Check oven temperature, adjusted oven temperature IComplete I 6/26/08 7/1/08 7/9/08 7/1/08 7/1/08 7/23/08 7/9/08 7/9/08 4/9/08 7/9/08 7/5/08 7/7108 7/7/08 7/9/08 7/8/08 7/7/08 7/7/08 8/5/08 7/7/08 7/7/08 7/21/08 7/21/08 7/14/08 7/14/08 7/14/08 7/14/08 7/16108 7/16/08 7/17/08 7/23/08 4/19/08 7/21/08 7/25/08 7/22/08 7/21/08 7/22/08 7/23/08 7/22/08 7/23/08 7/23/08 7/28/08 7/28/08 7/28/08 7/29/08 7/29/08 8/4/08 8/6/08 8/6/08 7/25/08 7/25/08 7/25/08 7/25/08 7/25/08 7/30/08 7/27/08 7/29/08 7/29/08 7/29/08 7/30/08 7/31/08 7/30/08 7/30/08 7/30/08 7/31/08 8/6/08 Managed by CommonBond Communities Owned by the City of Columbia Heights MANAGEMENT IO!FiFI:CE 7'63-70'6,-3800 After Hours M;aintenan'ce !Emergenrcy:651';2:91-17i50 Hours: Mionda'ythrough Friday 8' 00 4' , , ,,' ::'.: !a,.m. to /:3.0 iP.m. LauraSheak,PrOlperty Mana'g'er ,JreniniifeirE'eUs, AssiistantPn>pe:rty M;anager Tom S;atzeir, Maintenairlce Technician Blriittan:yEvans, Caretaker , E' I' ,..~, t~, ..:,. v,-,.~ 1> :~:: ".' ,,, > "'.' , ~ '. ,~, ", - p ,( - ,', 1:: ,.," ,>'- ".", if. , ".0""- )) --' ..,....".... Men's Potluck Picnic - Wednesday, August 6th, 6:00 p.m. i_bl for lhfmo~! "Love yourself first and everything else falls into line. You really have to love yourself to get anything done in this world."---Lucille Ball Dorothy Shaffer is selling cookbooks at $'8.00 each. Gall 7'63-789-4408. Resident Council Meeting - Monday, August 11th, 7:00 p.m., Community Room B. 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'" g, .5 ~ 0 "' - '" <u g .....: g t=-: (I) ~ ~I ~n ~ ~ ~ a ~~~b' ~ n3 .g Of) 'ij ~ &; ;:a ~ ~ :~ m g u ~ ~n C,) 0 Zl ' B ~ ,!; ~ " '" om .Q 0 "' - <n '" ~ '" '" 00 ]I u .1l o u ("!i i'l ,I n ~ .~ ~ .~ ~ 0\ i u QO = """ """ I c:l\ QO t-- I l'f'l \C t-- ..... ~ '-i-< ro .a CF:l .g 8 o CI ".,.., ..,.,": - 0; U C'. ..><l o o ~ o U ~ '" i'l '8 o a a 8 m <3~ :!l .~ l/l a;, "0 ~ u Parl(view Villa Apartments 965 40th Avenue NE, Columbia heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of August 2008 Prepared by Laura Sheak, Property Manager Police Report There were NO police calls for the month of August. Wait List 10 applicants for Parkview Villa NOlth (resident of C.H., elderly, handicapped,) 02 applicants for Parkview Villa North (employed in C.H.) 126 applicants for Parkview Villa North (non-resident, elderly, handicapped) 52 applicants for Parkview Villa NOlth (no preference) 02 applicants for Parkview Villa South (resident c.R.) (Homes to sell) 04 applicants for Parkview Villa South (Non-resident) 00 applicants for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non-resident) Occupancy North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of units) South is 45 out of 45 (100% occupancy) Move Outs #422 8/31 Move INS #323 8/1 #612 8/4 Maintenance Report See attached 1:: o Co ~ Q) (J r:: CQ r:: Q) .... r:: 'm :ii: .!l! :> ~ Q) 'S: ..lO: ... CQ a. co o , .... '" ::J OJ ::J <( Q) - Q) a. 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Z032E"'~ o 0 (,) \U ::E1iiw<i;tl: ......l.{')........-..- ..-..-..- 0 0 O')('t)l.{')('t)l.{') ZWZZZZZZWZZZZWWZZ >>>>>>>>>0..>>>>>>>> 0..0..0..0..0..0..0..0.. 0..0..0..0..0..0..0..0.. oooo QQ '<too ~ ~ - - oo oo CO co 00 00 00 coco CO CO CO CO CO g5QQQQQQQeQeQ~ ccicoO')~~~~~~~~~N ..-~~--------~;:;:::; 00 CO CO co co CO coco 00 00 00 CO v.J ..: vi Q) 0.0. ~ g. -"" Q)"O </) Q) :J <.) o '" Eo. w ~ </) <lfg> U) 'c :J " o :J E ~ ro ~ Q) Q) > Q) "'"'" .c_ ,.,2 '" .- ::E~ oooo QQ mOl NN -- oooo AUGUST 2008 Ne\Nsletter Managed by CommonBond Communities Owned by the City of Columbia Heights MANAGEMEINTOiFiFICE 7'63' 7'0" '6' '3'8'0'0 ,1 f; ,-' .',.' \; '. ,<\!,': Afb;}r Hiours Mailntenance lE:mergency: '651.:,2'91-1750 IHours::Mronday through Frida-y 8' "'O'^' , 't", 4' '."'JtiO'" ., " '. ',,,,a,.,m,. . ,0 '.'.;}' , ,p,.m. Laura ,she:ak, Property !Manager ,Jennif,erE'eUs, Asslistant :p1rop:e:rty 1lilla'. n' a' 'n....'r -.Vil:' :;.,~iG- Tom ,satzeir" Ma,intenan'ce T'echni:cian BirittanyEvans,Caretaker a", E .W' II "f,~" ",>" ". .I'~ :,,';' ; : '~", , ",J ;i,; i.": '<"'..11>, I,' lei,,, .,~(\ '-.," . - ',." ~",..,-_'t.~..\'.c ill ,i} . <"'i.. < _. _f -, .'" ,,,~.": Men's Potluck Picnic - Wednesday, August 6th, 6:00 p.m. ~~ou.nht:,fo:r;,'the, 'nlonfn1 r,:J" " , ," ..,.d "Love yourself first and everything else falls into line. You really have to love yourself to get anything done in this world."---Lucille Ball Dorothy Shaffer 1'8 selling coo:kbooks at $'8.00 each. Gall 763-78'9-4408. Resident Council Meeting - Monday, August 11th, 7:00 p.m., Community Room B. Turtle Lake Casino - Wednesday, August 20th, 7:15 a.m. The month of August is named after Julius Caesar's grandnephew, Augustus. After Augustus defeated Marc Anthony and Cleopatra, and became emperor of Rome, the Roman Senate decided that he too should have a month named after him. Because Julius Caesar's month is July and has 31 days in it, the senate decided that Augustus's month should equal it. To accommodate this change they needed an extra day, so they took it from the month of Febmary to lengthen it from 30 days to 31 days. February was then reduced to 28 days (leap year 29 days. ) By Borgna Brunner Than You I A big THANK YOU to all of the Cummins volunteers who donated their time here at Parkview Villa. Fifty-five volunteers were here on July 8th, nineteen volunteer~ on July 18th, and eleven on July 30th. With all of their help we were able to wash windows, clean blinds, shampoo the hallway carpet, clean community room chairs, paint the office, touch up other areas in the building, sweep and clean the garage, and lots of yard work. I was told by Cummins that they enjoyed their time at Parkview and want to come back here again to help out. Many thanks to the residents ofParkview Villa for their support and show of appreciation for the Cummins employees..__ _ ,_.' ~ >,. '"'1T,,~y,~,.,-,-r.~"-"?7!;:}". ,;';,\fTf'~T'f,'_'Y(~~'~~;~1~~'~r,""'''' _.....,.s.m',-".~,.., "''''we''''bd'''''''~''II' ..1.,.. ,.' "',;" ....~.. .;1,"'-'- -,' --"!f'", . ~,.. . {;t, . : ::;? " ';:;j't:';i~::))(\:1~Sb~\i';I~;~z."'c".:i!~)g\,?;~~t~. . Listed below are a few things that have been brought to my attention by a resident ofParkview Villa. If you can add to this list for next month1s newsletter, let me know! >- There is a hair dresser available. >- People will offer rides to those who need them. >- Fun things are planned; games and programs. >- Those who are ill are remembered. 00 o o C"l ~ 00. ~ Ol) ~ ;2. iE ~ ;:l ~ .e ! ~ '" IN 1# ! :s~ ., '" ~-6' .~ ~ ~ ~ OJ .s III i ._ a z 0. ~ :5 1# '" <:l c:I\ Q Itl \C I Itl ~ I ~ \C t-- ~ "0 8 ;:;s a ] - ~ .s - - o<l U 1# ! 8 ~ .. '" s '" .e! ~ -'l ,lj .s III ,- i ._ a z 0. ~ :5 ~ '" <:l "" '" a ~ Sl .s ~ tia i : ~.t g ~ "l I~ . il !I il '" tSoJ ~ ~~~i~ ~!I L.;2 ~U 'B :It ~ .a ] ~ g u ~ ... ~ ~ .:; ~2J; a 'Ol Q '" ~:rl '" - .... a a ! " 0.:5 8 g ,. .. .. l' ~ M ~ ~ a'il - " 3 U ft::; ~~.. " " ~ t.lZ~ "" I ~ 8 a 8 'G ; .!t l'Il Q\ ! ;::: !l ! 8~ Q '0 -~ .~ i )l ~ .a;!i .. - ia z 0. m ~ <:l .::. o .r e '" .. 0. '" g <:) ....; ~~~ "" N !l ! g ~ .. '" ~~ .M ca ~ .2 ,lj.s .. N N i a Z Q.. i ~ <:l M " .. is ! ~ 4) 8 '_ a .. 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QO Q """ """ I c:I\ QO t-- I ~ t-- .... ~ o<l -= Cf.l B ~ o - - o<l U C'-. ~ o :f2 o o U - "" = .~ " ~ .1l !l u ~ :!l .~ V'l ci\ 'a ~ tl Parl(view Villa Apartments 965 40th Avenue NE, Columbia heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of September 2008 Prepared by Laura Sheak, Property Manager Police Report There were 5 police calls for the month of September. 1 theft, 1 warrant arrest, 1 noise residential, 1 medical, 1 emergency medical. Wait List 10 applicants for Parkview Villa North (resident of C.I-!., elderly, handicapped,) 02 applicants for Parkview Villa North (employed in C.H.) 147 applicants for Parkview Villa North (non-resident, elderly, handicapped) 53 applicants for Parkview Villa North (no preference) 03 applicants for Parkview Villa South (resident C.H.) (Homes to sell) 04 applicants for Parkview Villa South (Non-resident) 00 applicants for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non-resident) Occupancy North is 100 out of 101 (99 % occupancy) (caretaker unit included in total number of units) South is 45 out of 45 (100% occupancy) Moye Outs #302 8/29 #505 9/30 #908 9/30 #510 9/4 #209 9/30 Moye INS #422 9/1 #302 9/15 Maintenance Report See attached 1:: o Co ~ Q) u c '" c Q) .... c 'Cij :!E .!!! :> ~ Q) ~ .... '" c.. "'''' '" QQQ .e!22~~ (1)0)0)0) a. E o u co co co co co co 00 CO co coco QQQQQOOOOQQ ~!2222!22!22!?203oaN~ mO>O>(j)Q)Olm:!:::C:Cm 0l0l0l "'''' ~~ ~ mc>> co co co co co co co co co co co co coco OOOQQQQOOOOOQO ONN..--..--NNN05i:OLONNt::::: m~a5~a5a5asai~a5a5~~a5 "'''' 00 <;)<0 ~~ Ol Ol co co co co co OQQOQ NONN..... 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III 00 o - ~ o - m o 0000000000000000000000000000000000 ~~~~~~~~~~~~~~~~~~ Q 000000000000 QQQQQQ ..-..-..-..-..- ..- ..-..-..-..-..- ..- cncncncncn05 oocorococo 00000 NN~Lnt::: ..-..-..- ..- cn05cn0505 co co co co co co QQQooQ I'--f'-.cocot:::co ..- ...-..-..-..- cnOs05m 05 Os "''''''' ~~~ 0:!(::!0:! 0l0l0l rocooococo QQQQQ O>Cf.lCf.lCf.lO 0:!0:!0:!0:!~ Cf.l0>Cf.lCf.lCf.l co co co co oQoo MMN~ 0:!0:!0:!N Cf.l0)Cf.l05 OCTOBER 2008 Managed by CommonBond Communities Owned by the City of Columbia Heights MANAGEMENT OFFICE 763-706-3800 After Hours Maintenance Emergency: 651-291-1750 Hours: Monday through Friday 8:00 a.m. to 4:30 p.m. Laura Sheak, Property Manager Jennifer Eells, Assistant Property Manager Tom Satzer, Maintenance Technician Brittany Evans, Caretaker Larry Lessner, Caretaker · E UJ~com{; ;1.:9; ~ ~';~~ents.!: . d ~"",_,_~.I}.i:_ ,. "t...~_ t~OU~htfor lhemonl~! There is very little difference in people but that little difference makes a big difference. This difference is attitude. The big difference is whether it is positive or negative. ....Clement Stone Dorothy Shaffer is selling cookbooks at $8.00 each. Call 763-789-4408. Parkview Villa Annual Bazaar - Saturday, October 4th, 9:00 a.m. - 2:00 p.m. Resident Council Meeting - Monday, October 13th, 7:00 p.m., Room B HRA Board Meeting - Tuesday, October 28th, 7:00 p.m., Room B YES you can recycle: paper, envelopes,paper tablets file folders, shredded paper newspapers, magazines, catalogs, telephone books corrugated cardboard (please flatten) box board from crackers, cereal boxes etc. bottles and jars cans (please rinse) plastic, any bottle with a smaller neck aluminum, tin and steal cans P_.......~ NO you can not recycle: no food wrappers 01' food packages no milk cartons no aluminum foil no pizza boxes no paper towels 01' tissues no paper plates 01' napkins no aerosol cans no plastic plates or plastic silverware Larry Lassard is our new caretaker at Parkview Villa. He has been a resident of Columbia Heights for 50 years. He is looking forward to working at Parkview Villa and enjoys working with seniors. You will see him working on the weekend, Saturday and Sunday. His hours will vary but most of the time he will be working 9:00 a.m. to 1 :00 p.m. Please welcome him and introduce yourself to him when you have a chance. .~"... ....,. - .. .. , ,--".,."", V~>,_ .;;i;} ,,,-"'.. ',. '" '",. r:!;:;?;/~F-2;.:'.,:;kS&'.';{;;);;....';;::\;:i;;;;S;:)fir\;""S:::'T'-:'.;;'~i},,?;';<';':~ Parkview Villa Annual Bazaar! FOOD! FUN! FRIENDS! When? Saturday, October 4, 2008 Where? Parkview Villa Time? 9:00 a.m. - 2:00 p.m. What? Crafts, bake sale, lunch, white elephant The raffle drawing will be held at 2:00 p.m. Volunteers of America Two featured menus this month! The Oktoberfest lunch will be served on Tuesday, October 7. VOA will be serving Smoked Bratwurst with bun, German Potato Salad, Red Cabbage and Black Forest Cake. 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" (;l 0 0 u ,g .~ ~ .~ ~ .~ ~ .~ ~ 8 ~ ~ ~ ~ ~ ~ ~ ". ~ 5 ..:.: 0 0; 0; 0; 0; 0 u u u u 0 " .. .. .. .. ::;: ;S '0 '0 '0 '0 0 ~ ~ ~ ~ ~ 0 u u u '~ "' 0 ~ 00 0 0 N ~ ~ (]) .,.1::J 0 ~ u 0 " 0 f- ~ u u Agenda Item NO.8 Resident Council Meeting Minutes For the Months of: May, June, July, August, September and October 2008 Resident Council Meeting May 12 2008 . The meeting was called to order at 7p.m. by council President Dennis Ecklund.Present at the meeting were vice president Ken Bloch Secretary Jessie Chudek. Treasurer Ray Scotle was in Russia. Also present was assistant office manager Jennifer Eells. We had a pldge to the flag. Matt and Rick from the Columbia Heights fire department spoke for 45minutes on fire safety issues in our building which was very appreciated by all residents. The managers report was given. The intercom system has new speakers so if your telephone number is not in the s~stem tell the office so they can enter it . Inspection will start Tuesday on the 9 h floor, If you smell any "bad" odors call the police. Please do not feed the animals in the front yard. Do not let non residents use our washing machines and do not over load them . If you have repairs to be done do NOT stop Tom in the hallway, come to the office and fill out a work order Jackie gave the bingo report on hand$62.75 Leanord gave the Monday morning report on hand &87.25 Jessie gave the round table coffee report $9.81 on hand, Cecelia gave the sunshine report, Cards sent to Jean Harshberger Kathleen Aspinwal also a sympathy card to the family of Mary Ann Cook. A vote was taken to have the kitchen workers during the VFW bingo to make the sandwiches for that night. We voted on $100. to spend for the flower circle Management said they would buy some hanging baskets. We talked about the articles that we pul in the library We need a volunteer for booking the entertainment Ron Shumaker announced there will be no pot luck Saturday nights during June July and August Money winners were#27Ron Schumaker #18 John SUPER #10 Alvina Steiren and #46 Jerry Nagel The meeting closed at8p.m. Submitted by Jessie Chudek Resident Council Meeting June 9 2008 The meeting was called to order at 7 pm. by council President Dennis Ecklund at 7.P.M. with a pledge to the flag. All members of the council were present also Laura and Jennifer were present. Laura told us that Lucia had moved on to a new position as director for HUD. Laura asked for volunteers for next morning to help with yard cleanup. There was a discussion about the hall windows on all floors and a vote taken to have two people on each floor be in charge of opening and closing those windows. The vote was 45 yes 10 did not vote. In case of rain and the persons in charge were not home then another person could shut them. The secretary's report was read. The treasurers report was Checking $3824.33 Savings$2275.17 Petti cash $7906 Leonards Monday morning coffee report May 1st $112.48 spent $24.14 On hand June 1st $88.34 Round table report May 16\ on hand $9.81 We had a donation of $10.00 Spent $7.78 On hand June 1't $12.00 Jackie gave the Bingo report On hand $62.75 Cecalia gave the sunshine report. Cards were sent to Betty Finn, Terry Gonya Jan Honeyford Joe Kunza and Judy Schendeil.Judy Schendel passed away her funeral will be Friday at First Lutheran Church. Terry White introduced our new resident as Brent Stevens in Apt # 607 We thank all the people that helped plant flowers in the circle We are having a problem with people parking in the circle. Please advise your delivery people also. It was decided that onV.F.W bingo night the persons working the kitchen should make the sandwiches. Those wanting to go to the V F. W the first Saturday of July for the pork tenderloin should put $3.00 in an envelope with your name on it under Denny's door Money winners were #13 Dorothy Salwai #6Pete Hanson #35 Tom Linskoog And Ron Schomaker #28 The meeting ended at 7:45 Submitted by Jessie Chudek. Resident Council Meeting July 142008 The meeting was called to order at 7p,m, with a pledge to the flag, All members of the council were present, also present were Jennifer and Laura our manager. Laura introduced us to her supervisor Linda Wilcox, She has been in management for 8 years with Common Bond, laura said Cummins will be here again on Friday to do more cleaning for us.. Denny suggested to the residents that we should get a than,k you plaque for Cummins,A vote was taken on that and was approved. Tree trimming has to be approved by the city The front door has been fixed, If you have a problem with your entry card go to the office, The 5th floor remodeling may be started late summer or fall. The secretary report was read The treasurers reportwas read with checking at ' $5301.29 Savings $2276,77 and Petty cash $3,04 Jackie gave the bingo Report Jessie gave Leonard's Monday morning Coffee club report On hand June 30lh $77.29 Jessie gave the round table coffee report on hand June 30lh $3,36 . Ceclia gave the sunshine report. She has sent cards and $5.00 to Dorothy Shafer, John Cole, and Irene Westlund, Dorothy larsen, Mark Hanson also $10.00 to the family of Irene Westlund as she passed away. We took a vote on giving new residents one free ticket for lunch in the V.OAdining room "N The vote passed unanimous by all attendants at the meeting, We are having a picnic August 6th with braughts and hamburgers on the grill at 6p.m,and pot luck by the residents. There will be a sign up sheet for both. People with walkers should be careful where they park them so others do not trip over them. Please do not put outdated food in the library, also only clean clothing for give away. Be sure to clean the filter in the clothes dryer when you are finished drying Brent is our new entertainment chair and is gelting information about the boat trip on the St. Crouix We got an OK. to continue bingo in room A. We will be voting on gelting a new TV Money winners are #44 Wayne Honeyford #32 Carol Hinricks #4 Lola Jones #35 Ron Schumaker The meeting ended at 7:45 p.m. There were 52 people present. Submitted by Jessie Chudek NlOw-Kl'i'SI DE'I\I r ~E J<J1ZJ~) iGf\e-z At< Afl #~/J.' Resident Council Meeting August 11th 2008 The meeting was called to order at 7 p.m. by vice president Ken bloch. Our president was not at the meeting because he was ill. We had a pledge to the flag. Also present were Office manager laura Sheak and assistant Jennifer Eells laura spoke to us about the decorating policy in common areas. Elevator' lobbies can be decorated with prior approval from the management. Plants and other decorations are not to be left in common areas. If items are left in common areas' they may be removed and/or discarded as seen fit by the management. The management reserves the right to remove any decorations or miscellaneous materials which it deems inappropriate. Staff will make every effort to return these items to the proper owner. Jan Honeyford asked if some of the holes in the side walk could be patched Secretary's report was read. Treasure's report was given Checking $4377.08 Savings $2275.17 Petti cash $7.75 Jackie gave the bingo report balance $58.75Cecelia galJe the sunshine report Cards were sent to Theresa Byzawski and Joe Kazmerick as they were in the Hospital. A thank you card was received from Ruth Finch's family. Jessie gave the Monday morning coffee club report with a balance of $92.95 on hand.Jessie gave the round table report as $336 on hand. Our new resident was introduced' her name is lois Coppernoll Apt 323 Marion Booth spoke about a play called' The Quilters. The cost would be $20 00 plus bus fare. It would include a lunch. We had a count of hands for those interested in going and had only a count of eight people so that was not enou~h. Ron Shumaker wants to have a pot luck every Saturday starting September 13 h in room "B" with a donation of $1.00 at the door. The time would be from 5:30 to 6:30p.m.The first dinner would be spaghetti. The money collected would be reported to the council. VI Tabb would have her Bible stUdy at 6:30p.m If the room would be reserved then Ron would serve in room A. They would like to use the new TV. The blood pressure lady will not be in tomorrow. Dorothy Shafer has refrigerator pickles for sale. The free bread that comes into the building should be refrigerated as it will get moldy when left out. Meeting ended 7:40p.m with a motion by Jan Honeyford Seconded by Vern Hansen. Money winners were #44 Tom lindskoog #46 ardel Stanius #6 Jerry Moris #3 Theresa Byzewski Submitted by Jessie Chudek Secretary Resident Council Meeting September 10 2008 The meeting was called to order at 7P.M. by council President Dennis Eklund Vice President Ken Bloch' Secretary Jessie Chudek werePresent. Treasurer Ray Scotte was on vacation, Also present was our manager Laura Sheak. We had a pledge to the flag. Laura said the heat in the building has not been turned on yet, also that the articles we can recycle will be put in the news letter. Cummins will be coming back October 8lh to help with cleaning again We are having a "Thank You plaque made for them. Do not pour food down the drains. If your sink overflows onto the floor then you can call emergency. The 5lh floor remodeling should start about November The secretary's report was read Cecelia gave the sunshine report. She sent a card to Alvina.and Denny read a thank you card she had sent. Jessie gave the Monday morning coffee club report for August as $88.040n hand Also the round table report as $10.36 on hand. . Ron Schumaker is serving a spaghetti dinner Saturday Sept 131h at 5:30 in room "AU a donation of $!.OO will be taken at the door. Bible study will be in room B at 6:30 The bazaar heads will meet September 18\h at 6 p.m.in room "B" Vivian will sell bazaar tickets while Jessie is away. We will be getting a Robinson handicap bus to go to Stllwater for the boat trip. We voted to have a Halloween party with candy for the children like last year. Jackie gave the bingo report with a balance of $55.00 On hand. There will be a huge sale at SACA on Saturday from 1 Oa.m. to 4p.m. Money winners were #19 Olive Stanislawski #43 Amy Schol #35 John Super #17 Asnake Negussi The meeting adjouned at 7:45 with a motion from Vern Hanson Seconded by Lola Jones. Submitted by Jessie Chudek Secretary. Resident Council Meeting October 132008 The meeting was called to order at 7pm by council president Denny Eklund. We had a pledge to the nag. All members Of the council were present,Laura Sheak our manager also was present. Lany Lessard will be working weekends 4hours on Saturdays and Sundays. The heat Is turned on now. Take your work orders to the office, That is where Tom will pick them up. Put your rent checks in the drop box. Do not put them In an envelope. Cummins will be coming here October23 to help with chores for seniors, they can pull out refrigerators so residents can clean behind them also they could help put air conditioner covers on We want to have a suggestion box located near the office with suggestions or complaints for .office personel to read. The box to be locked and opened only by the office. You may remain anonymous or sign your name if you wish. Do not pound nails into the walls anywhere in the common areas. We had the secretary's report read The treasurer gave the September repot as Checking $4392.13 Savings $2278.21 and Petti cash $51.33 Cecelia gave the Sunshine report. She sent cards to Ruth Finch family Also toMatt and James P. families on the death of their Mothers also a card to Millie Strulss as She was in the hospital. Jackie gave the bingo reportas $49.00 on hand Jessie gave Leonards Monday morning coffee club report as $78.43 on hand Jessie gave the Round table report as$8.60 on hanTenry gave the welcome report with new residents Rheta Nelson, wlI1Thel~ Sue Zacherson and Raymond Meyer Apt. 302 We will not be having a Halloween party this year but we will have a pizza party at 7p.m. October 31" The nominating committee will be stating the names of people they have asked to fill positions on the council also nominations will be taken from the floor. We also need someone to take ovar the kitchen job. We will vote at the December meeting First Saturday of the month is Pork Tenderloin at the VFW The cost is $6.00 The council will pay $4.00 residents pay $2.00 Put your $2.00 in an envelope with your name and apartment number on the outside and slip it under denny's door Apt#511 Ron is having a chicken dinner October25th at6p.m. cost is $3.50 We voted on the discussion about the laundryroom washers and driers if people leave their clothes in the machines unattended we would be allowed to remove the dothes and put them on the table so others can use the machines. We voted to have our Christmas party at The old country Buffet with Denny calling to ask about reservations, and getting a bus. The HRA meeting is October 27'h in Room "B" We are gelling a new phona list started. Dorothy will take 1"&7"' Vivian 2"" 3'" &4'h Terry W.5'h6th and 8" Jean H 9" floor. Money winners #51 Lois Coppernal #27Betty Morrison #24 Jessie Chudek #53 Kumba 55 people allended Meeting ended 8pm, Submilled by Jessie Chudek COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 28, 2008 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 10 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2008-06, Adopting the BY: Lisa Wilcox-Erhardt BY: Proposed 2009 Budget for Parkview Villa DATE: October 23, 2008 North BACKGROUND: Parkview Villa North (PWN) consists of 101 units of public housing, located at 965 40th Avenue Northeast. PWN serves seniors and disabled persons. PWN was constructed in 1975 with funds from the U.S. Department of Housing and Urban Development. Walker ElderCare Services, Inc. provides management services to PWN. Expenditures The proposed 2009 budget for PWN is $619,939. The amount includes $170,628 for capital outlays. We expect to fund the full amount from the 2007 and 2008 CFP funds. The available balance of these two funds is $172,143. Supplies and Services are generally held at the 2008 budgeted levels. Management Services includes the North portion of the approved Management Agreement. Utility costs increases have been budgeted at 5% increase for Electric and Gas, 3% increase for Sewer and 2% increase for Water. Revenues Total proposed revenue is $581,007 and includes rents of $294,200, Department of Housing and Urban Development operating subsidy of $270,000, Department of Housing and Urban Development Capital Funding Program funds of $172,143, Investment Income of $5,000, and other miscellaneous charges. Capital Improvement Plan The apartment modernization capital improvement plans previously developed will continue to be implemented. RECOMMENDATION MOTION: Staff recommends adopting Resolution 2008-06, the 2009 PW North Budget. RECOMMENDED MOTION: Move to adopt Resolution 2008-06, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2009 Parkview Villa North Budget of $619,939 and recommending this to the City Council for approval. HRA ACTION: H:\HRAConsenI2008\Res.2008-06 2009 PW North Budget HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2008-06 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2009 BUDGET FOR PARKVIEW VILLA NORTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North (PWN), a 101 units rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2009 Parkview Villa North budget of $619,939. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS_ DAY OF ,2008. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair City of Columbia Heights 2009 Budget work sheet Department Proposed 203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council 46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES 1000 ACCRUED SALARIES 1011 PART-TIME EMPLOYEES 1070 INTERDEPARTMENTAL LABOR SERV 22,533 22,463 23,760 23,760 1080 INTERDEPARTMENTAL LABOR CR 1210 P.E.R.A. CONTRIBUTION 1220 F.I.CA CONTRIBUTION 1300 INSURANCE 1510 WORKERS COMP INSURANCE PREM 1700 ALLOCATED FRINGE 1800 INTERDEPARTMENTAL FRINGE CR TOTALS: PERSONAL SERVICES 22,533 22,463 23,760 23,760 SUPPLIES 2000 OFFICE SUPPLIES 1,002 1,616 2,500 2,500 2,500 2010 MINOR EQUIPMENT 10,842 10,060 1,000 1,020 1,020 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 1,000 1,000 1,000 2030 PRINTING & PRINTED FORMS 27 265 265 265 2070 TRAINING & INSTR SUPPLIES 2160 MAINT. & CONSTRUCT MATERIALS 28,276 54,605 10,000 10,200 10,200 2161 CHEMICALS 2171 GENERAL SUPPLIES 6,557 3,959 7,000 7,000 7,000 2172 UNIFORMS 2175 FOOD SUPPLIES 45 556 750 750 750 2280 VEHICLE PARTS 21 TOTALS: SUPPLIES 46,768 70,797 22,515 22,735 22,735 OTHER SERVICES & CHARGES 3020 ARCHITECT/ENGINEER FEES 3040 LEGAL FEES 3041 ATTORNEY FEES-CIVIL PROCESS 25,699 8,371 5,000 5,000 5,000 3050 EXPERT & PROFESSIONAL SERVo 4,509 3,085 29,255 5,500 5,500 3060 MANAGEMENT SERVICES 135,552 140,160 142,557 154,824 154,824 3100 PROTECTIVE SERVICES 3105 TRAINING & EDUC ACTIVITIES 771 3210 TELEPHONE & TELEGRAPH 2,330 1,937 2,300 2,300 2,300 3220 POSTAGE 346 91 600 600 600 3250 OTHER COMMUNICATIONS 191 200 200 200 3310 LOCAL TRAVEL EXPENSE 512 43 150 150 150 3320 OUT OF TOWN TRAVEL EXPENSE 3 3430 ADVERTISING OTHER 446 3500 LEGAL NOTICE PUBLISHING 113 149 350 350 350 3600 INSURANCE & BONDS 14,304 14,233 18,556 18,587 18,587 3810 ELECTRIC 48,128 48,246 51,932 54,530 54,530 3820 WATER 12,415 11,804 13,000 13,260 13,260 3830 GAS 64,796 60,212 68,695 72,130 72,130 3840 REFUSE 3,416 3,421 3,800 3,990 3,990 3850 SEWER 6,480 6,640 7,800 8,034 8,034 4000 REPAIR & MAl NT. SERVICES 37,949 48,220 42,000 43,840 43,840 City of Columbia Heights 2009 Budget work sheet Department Proposed 203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council 46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted Line Item Descriotion 2006 2007 2008 2009 2009 2009 4030 EXTRAORDINARY MAINTENANCE 4050 GARAGE, LABOR BURD. 16 4100 RENTS & LEASES 45 4200 PROGRAM ACTIVITIES 4300 MISC. CHARGES 243 217 4315 PILOT 16,437 18,222 15,430 15,430 15,430 4330 SUBSCRIPTION, MEMBERSHIP 4335 TENANT SERVICES 4349 INSURANCE DEDUCTIBLE 1,000 1,000 1,000 4374 EMPLOYEE RECOGNITION 116 4376 MISCELLANEOUS CIVIC AFFAIRS 4380 COMMISSION & BOARDS 4390 TAXES & LICENSES 2,372 2,372 2,491 2,491 2,491 4395 STATE SALES TAX 4500 ADMINISTRATIVE EXPENSES 4850 INTEREST ON DEPOSITS 547 259 600 600 600 TOTALS: OTHER SERVICES & CHARGE 377,428 367,989 405,716 402,816 402,816 CAPITAL OUTLAY 5120 BUILDING & IMPROVEMENT 115,311 113,503 417,156 170,628 170,628 5130 IMPROV. OTHER THAN BUILDINGS 5170 OFFICE EQUIPMENT 5180 OTHER EQUIPMENT 13,713 TOTALS: CAPITAL OUTLAY 115,311 127,216 417,156 170,628 170,628 OTHER FINANCING USES 7100 OPER. TRANSFER OUT - LABOR 7431 TRANSFER OUT SPECIAL PROJECT 8100 CONTINGENCIES 8110 VANDALISM TOTALS: OTHER FINANCING USES TOTALS: PARKVIEW VILLA NORTH 562,040 588,464 845,387 619,939 619,939 TOTALS: PARKVIEW VILLA NORTH 562,040 588,464 845,387 619,939 619,939 GRAND TOTALS: 562,040 588,464 845,387 619,939 619,939 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of October 28, 2008 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 11 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2008-07, Adopting BY: Lisa Wilcox-Erhardt BY: the Proposed 2009 Budget for Parkview DATE: October 21 , 2008 Villa South BACKGROUND: Parkview Villa South is a 45-unit apartment building, located at 965 40th Avenue Northeast. Parkview Villa South serves low-income seniors age 55 and older. Parkview Villa South was constructed in 1991. The following is the proposed 2009 Budget: Expenditures The proposed 2009 budget for PWS is $272,450. This represents a 1 %, or $933.00 increase over last year's budget. Management services decreased by approximately $5,300, but was off-set by a similar amount of increase in utilities and insurance. Supplies and Services are expected to remain about the same as 2008 or have minimal increases. Utility costs for 2009 are budget at 5% increases for Electric and Gas and 2% increases for Water and Sewer. Revenues Proposed gross revenues are $ 312,678 and include rents of $308,179, investment income of $2,500 and other miscellaneous charges. The rent revenues reflect the increase proposed on the rent schedule approved and initiated by the HRA. RECOMMENDATION MOTION: Staff recommends adopting Resolution 2008-07 approving the 2009 Parkview Villa South Budget. RECOMMENDED MOTION: Move to waive the reading of Resolution 2008-07, there being an ample amount of copies available to the public. Move to Adopt Resolution 2008-07 a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2009 Parkview Villa South Budget of $272,450 and recommending this budget to the City Council for approval. HRA ACTION: I 1:\1 IRA COllsent2008\Adopt Res.200S-07 2009 PVV South nudget HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2008-07 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2009 BUDGET FOR PARKVIEW VILLA SOUTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, the City had constructed in 1991 ParkviewVilla South (PWS), a 45-unit rental apartment building, for the purpose of providing housing for low-income seniors age 55 and older. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2009 PWS budget of $272,450. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS_ DAY OF ,2008. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair City of Columbia Heights 2009 Budget work sheet Department Proposed 213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council 46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted Line Item DescrTntion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES 1000 ACCRUED SALARIES 1070 INTERDEPARTMENTAL LABOR SERV 11,480 11,480 12,020 12,020 1300 INSURANCE 1700 ALLOCATED FRINGE TOTALS: PERSONAL SERVICES 11,480 11,480 12,020 12,020 SUPPLIES 2000 OFFICE SUPPLIES 515 600 1,000 1,000 1,000 2010 MINOR EQUIPMENT 55 397 1,000 1,000 1,000 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 500 500 500 2030 PRINTING & PRINTED FORMS 13 120 120 2070 TRAINING & INSTR SUPPLIES 2160 MAl NT. & CONSTRUCT MATERIALS 7,738 16,630 5,000 5,000 5,000 2161 CHEMICALS 2171 GENERAL SUPPLIES 2,854 2,151 3,000 3,000 3,000 2172 UNIFORMS 2175 FOOD SUPPLIES 22 310 250 250 250 TOTALS: SUPPLIES 11,198 20,088 10,750 10,870 10,870 OTHER SERVICES & CHARGES 3041 ATTORNEY FEES-CIVIL PROCESS 55 1,055 2,500 2,500 2,500 3050 EXPERT & PROFESSIONAL SERVo 1,224 899 12,810 1,000 1,000 3060 MANAGEMENT SERVICES 70,491 73,052 74,251 68,976 68,976 3100 PROTECTIVE SERVICES 3105 TRAINING & EDUC ACTIVITIES 385 3210 TELEPHONE & TELEGRAPH 1,163 963 1,150 1,150 1,150 3220 POSTAGE 171 37 300 300 300 3250 OTHER COMMUNICATIONS 100 100 100 3310 LOCAL TRAVEL EXPENSE 272 90 75 75 75 3320 OUT OF TOWN TRAVEL EXPENSE 3430 ADVERTISING OTHER 403 21 3500 LEGAL NOTICE PUBLISHING 3600 INSURANCE & BONDS 7,045 7,116 6,768 9,282 9,282 3810 ELECTRIC 20,831 23,306 23,355 24,523 24,523 3820 WATER 6,912 3,292 7,000 7,140 7,140 3830 GAS 16,085 18,991 18,300 19,215 19,215 3840 REFUSE 1,707 1,709 1,850 1,943 1,943 3850 SEWER 3,399 2,233 2,440 2,488 2,488 4000 REPAIR & MAl NT. SERVICES 21,030 27,786 30,000 31,000 31,000 4030 EXTRAORDINARY MAINTENANCE 4100 RENTS & LEASES 23 4200 PROGRAM ACTIVITIES 4300 MISC. CHARGES 94 29 4315 PILOT 21,061 804 11,397 11,397 11,397 4330 SUBSCRIPTION, MEMBERSHIP 4335 TENANT SERVICES 4374 EMPLOYEE RECOGNITION 27 4376 MISCELLANEOUS CIVIC AFFAIRS City of Columbia Heights 2009 Budget work sheet Department Proposed 213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council 46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4380 COMMISSION & BOARDS 4390 TAXES & LICENSES 1,185 1,185 1,246 1,246 1,246 4395 STATE SALES TAX 4500 ADMINISTRATIVE EXPENSES 4850 INTEREST ON DEPOSITS 181 73 225 225 225 TOTALS: OTHER SERVICES & CHARGE 173,718 162,669 193,767 182,560 182,560 CAPITAL OUTLAY 5120 BUILDING & IMPROVEMENT 25,700 67,000 67,000 67,000 5130 IMPROV. OTHER THAN BUILDINGS 5170 OFFICE EQUIPMENT 5180 OTHER EQUIPMENT TOTALS: CAPITAL OUTLAY 25,700 67,000 67,000 67,000 OTHER FINANCING USES 7100 OPER. TRANSFER OUT - LABOR 7411 TRANSFER OUT TO PWS 8100 CONTINGENCIES 8110 VANDALISM TOTALS: OTHER FINANCING USES TOTALS: PARKVIEW VILLA SOUTH 196,396 219,937 271,517 272,450 272,450 TOTALS: PARKVIEW VILLA SOUTH 196,396 219,937 271,517 272,450 272,450 GRAND TOTALS: 196,396 219,937 271,517 272,450 272,450 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) eetlna 0 : ctober 28, AGENDA SECTION: Business Items ORIGINATING DEPARTMENT EXECUTIVE NO: 12 HRA DIRECTOR APPROVAL ITEM: Approve 5th Floor Modernization BY: Brian Hon and Lisa BY: Bids Wilcox-Erhardt DATE: October 23, 2008 M f 0 2008 BACKGROUND: At the April 20, 2004 Regular HRA Meeting, the Board reviewed and approved the plans and specs to begin an eight-phase project to modernize all Parkview Villa North units, current phase of the project is the 5th floor. The remodeling would include new entry doors, kitchen cabinets, appliances, lighting, countertops, bathroom vanities, kitchen and bathroom faucets et al. - plus new carpeting in the hallways. The project was advertised in the Focus, the Builder's Exchange of Minneapolis and St. Paul, McGraw-Hili Construction Data, Reed Construction Data and the National Association of Minority Contractors' Plan Room, which resulted in 5 bids. Funding will come in part from the FY 2007 HUD Capital Fund Program and the FY 2008 HUD Capital Fund Program. Award and signature of the contract would mean that all of the FY 2007 CFP Funds would be obligated prior to the September 12, 2009 deadline. Similarly, significant portion of the FY 2008 CFP Funds would be obligated well in advance of the June 12, 2010 deadline. Once the contract is approved, a Notice to Proceed letter will be written authorizing the work to begin. The three lowest bids are summarized in the next paragraph and the bid tab is attached for review. Below are the bids for the 5th floor rehab general contractor proposals/bids. The bids closed on September 30, 2008 at 2:00 pm in the afternoon. The general contractor that is low bid this time is also the same contractor that completed the work on the 6th, ih, 8th & 9th floor rehab. (NOTE: A bid was received by Berg Construction Services, Inc. that was extremely low. The contractor sent a letter to withdraw the bid on October 1, 2008) Unicoro: Is the lowest bid in the amount of $102,600 for the 5th floor rehab of all 12 units, to include the replacement of the hallway carpet on the 5th floor. Lund Martin Const was the second lowest bid in the amount of $119,800 for the 5th floor rehab of al112 units, to include the replacement of the hallway carpet on the 5th floor. Prestiqe Builders: was the third lowest bid in the amount of $123,900 for the 5th floor rehab of all 12 units, to include the replacement of the hallway carpet on the 5th floor. RECOMMENDATION: Staff recommends the HRA approve the bids and award the contract for Phase 5 of the Parkview Villa North Apartment Modernization Project to Unicorp. RECOMMENDED MOTION: Move to approve the bids and award the contract for Phase 5 of Parkview Villa North Apartment Modernization Project to Unicorp for an amount not to exceed $102,600; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: /""-~ BWBR ,,=:~:I~/ BID TABULATION FORM 30-Sep-08 2:00 p.m. Parkview Villa Nortb Apartment Modernization Stb Floor BWBR Commission No. 3.2008170.00 Base Bond Amt Bid Add, Contractor: Bid Bond Rec'd Berg Construction $ 11 Pill ,(j.) 5'(, -/ ,/ Jansen Builders 1# I<nru,\,<i) 5"'1 V- I/' Lund Martin 1\ \ q ..1<1'1\ ul 5'\, V V Pl'estige Builders 1Ii,/2..3,C)ff\,Qj "'k V ./ UlIicorp 1'}j 'JOJ-,\OcO,Q Ji-.. / / 380S1,re~rStreel,Su;ll:600 Sl.p~\11,Mrnne.lola 55101 tel: 65U22,:310L fax: 651.222,896l I I ., I I I I I I I I I I I I I I I I Parkviaw Villa North Apartment Modernization - 51h Floor DOCUMENT 00.4100 - BID FORM TO: City of Columbia Heights 590 - 40th'Avenue NE Columbia Heights MN 55421 BID FOR: Parkview Villa North Apartment Modernization - 5th Floor, 965 - 40th Avenue NE, Columbia Heights MN 55421. BIDDER: (Name of Bidder) Ut-..J lC-bQPl\--.1C (Address) !O'T)D\ IV) Af>LE: \3>LVD (City, SIale and Zip) lAJ COO f6L)(2).f M,lJ $'S 1'1.-C\ GenUemen: A. The undersigned being familiar with the local conditions affecting Ihe cost of work, and with the bid package (including Invitation for Bids, Instruction 10 Bidders, this Bid, form of Bid Security, Affidavit of Non- Collusive/Non-Identity oflnterest, Form of Previous Participation Certificate, Form of Assurance of COmplelion, Form of Comract, General Conditions, Supplemental Conditions, Special Conditions, Technical Specifications and Drawings) and Addenda numbers '~l,;Lle: thereto, as prepared by BWBR Architecls, Inc., and on file at the Office ofBWBR Architecls, Inc., hereby proposes to furnish all labor, materials, equipment and services required to construct and complete the project, as described in the Advertisement for Bids (including the conlents of all documcuts on me), all in accordance therewith for the slim of dollars (?N t-IUov1rIve II tv>td "WI>-J-~Mn < anj <?1;/(.IIM14 c/ ])0 IltJr 5 ($ 102, CItrO , dO ). ~ B. S ~e> doIlars ($ ) in the form of is submitted herewitll in accordance with the Project Manual. I have completed and atlached HUD-S369-A - Reprcsentations, Certifications, and Olher Statements of Bidders; Public and Indian Housing Programs. Affidavit of Non-Collusive/Non-Identity of Interest as proof that the undersigned and other principals and officers of Bidder have not entered into any coIlusion with any person in respect to this proposal or any other proposal or the submitting of proposals for the contract for which this proposal is sobmitted; and that no identity of inlerest exists or will exist between the Bidder, Bidder's plincipals or officers, and the Owner or Architect or their principals or officers as a result of the contract for which this proposal is submittcd is attached hereto. Previous Participation Certificate, Form HUD-2S30, as provided for in the bid package is attaChed hereto and furnished as a basis for the Owner to evaluate the Bidder to aseerlain that the Bidder is a responsibie contractor possessing the potential ability to perform sucecssfully under the lerms and conditions of the proposed contract giving consideration 10 such matters as contractor integrity, compliance with public policy, record of past perfonnance and technical resources.. The Bidder represents that Bidder '>( has, _ has not, panicipated in a previous cnntract or sobcontract subject to the Equal Opportunity clause prescribed by Executive orders 10925, 11114, or i 1246 or the Seeretary of Labor; that Bidder >C has, ,_ has not, flied all required compliance reports, signed by proposed subcontractors, will he oblained prior to subcontract awards. (The above representation need uot be submitted in connection with contracts or subcontracts wbich are exempt from Ihe clause.) The Bidder agrees that Bidder shall, if notified of Bid acceptance by mail, telegram or delivered notice, execute a contract in the prescribed form and fnmish the required assurance of complction (i.e., either a performance- ' payment bond in the amount of 100 percent of the contract price or separate performance and payment bonds each in the amount of 100 percent of the contract price, or a cash escrow in the amount of 2S percent of the contract price) at the HUD Office in Columbia Heights, Minnesota, on the day and at the time specified in the Bid Guarantee in the amount of C. D. E. F. G. 15 September 2008 BWBR Architects, Prnj. No. 3.2008170.00 00-4100 -1 Bid Form Parkview Villa North Apartment Modernization - 5th Floor Notification of Bid Acceptance, such date to be not less than IO days subsequent to the date of notification, nor more than 20 days subsequent to bid opening unless by mutual consent between Bidder and Owner. H. The Biddcr agrees, if awarded the Contract, to commence the work within IO ealendar days after the datc of execution of the construction contract. I. In submitting this bid, it is understood that thc right is reserved by City of Columbia Heights to reject any and all bids; and in the event the lowest responsible bid is too high to permit the award of a construction contract, and if a reduction in eost less than one half (1/2) percent of the low bid and less than one half (112) the differenee between the low and next lowest bid would result in an acceptable award, and acceptable rednctions in the work can be .. identified and monetized by Owner and Low-Bidder, a deductive change order rcflecting such reductions may be proposed to the Low-Bidder for concurrent execution with the construction contract. J, The undersigned certifies that he/she is duly authorized to bind the Bidder to the terms and conditions of this bid proposal. W ARNlNG: U.S, Criminal Code, Section 1001, Title 18 U,S,c, provides as follows: whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by any trick, scheme or device a material fact, or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement of entry, shaJl be fined not more than $10,000 or imprisoned not more lhan five years, or both. Date ~PT' -2..'4 ,20 0 Y3 Official Name and Address: uu \C.oR-P h'-l.C 1060) MAPLe:: __WDbD BUrL'-;I 13lvb. (V\.W 5Sll.C1 By Ro'ei.'::Q:;r ~0s:elJ .~ Title przcs lDeU.--r- " By Title (SIGN ORIGINAL ONLY) END OF DOCUMENT , Bid Form 00-4100 - 2 15Seplember 2008 BWBR Architects, Proj. No. 3.2008170.00 I I I I I I I I I I I I I II I I' I I I I Parkvlew Villa North Apertment ModemlzeUOn - 5th Aoor DOCUMENT 00.4100. BID FORM TO: City of Columbia HcigblB 590 - 40tb Avenue ME Columbia Hoi$blS MN 55421 13l:O FOR: Patkview Villa North Apartment Modernization - 5th Floor, 965 - 40th Avenue NE, Columbia Heights MN 55421. BIDDER: (Name of Bidder) Lund M~Htin Construction, Inc. (Address) (City. Slate and Zip) 3023 Randolph Street NE Minneaoolis. MN 55418 Oendomen: A. The undersigned bamg famUiat with the local conditions affecting Ibe cost of work, and wilb the hid package (inclugingJnvilation for Bids, InSlJ1Jclion to Bidderll. this Bid. fbll11 of Bid Security, AftIilavl1ofNon- Collusive/Non-Identity onotarest, Form of Previous Participalion Certificate, Form of Assurance of Completion, Form of ConlraCt, Genend Condilion., Sepplemenlal CondiUOll8, Special Conditions, Technical SpcelficsliOO!l and Drawings) and Addenda numbers . tboreto, as prepared by BWDR Arcbitoclll, Inc., and on file at lbe Office ofBWBR ArcbiteclS, Jnc., bereby proposes to furnish all labor, materials, equipmOlltand servlees required to conslntct and complete Ihe project, as described In the AdverUsement for Bids (includlnlJ\tbe eo Is of all docu enls on fi .). all in crordance Ib ewIth fI r Ib sum of dollars u{l1 r.' ($ \\~.'6\)D, ()D ). , " .' B. Bid Onaranlao In tho amount of Bid Bond dollars ($ ) In the fono of - 5-% Is submilled her.with in aceordanee wilb the ProjactManual. C. I have compl.ted !lnd atlached HOJ:>-5369-A - RepresentaUons. CorUficntlons, and Other Stalom.nts ofBiddors; Public and Indian Housing Progl1lllls. D. AffidavitofNon-ColJpsiveJNon.IJd.ntlly oflnteresl.. prooftbat Ibe undersigned I\Ild otberprinclpals and orocers of Bidder have not entm:ed loto any collusion with any plllson In respect to Ibis proposal or any othcrproposal or the sabmitting of proposals for the contract for which Ibis proposal la submilled; and tbat no identity ofintexest .xists or will OlIist between the Bidder, Bidder8 principals or officers, and tho Owner or Arobltect or tholt. principals or officers as a resull of the contract for which this proposal is submitted is allacbed Ilereto. E, Previoos l'arllcipaUon Certlficate. Ponn lIUD-2530, as provided for 10 lb. bid pnckage is alIJIched bllt.to and furnished as n b8si8 for the Owner to eVllluatolbe Bidder to ascertain that the Bidder Is a rosponslbl~ contractor possessing the potential ability to paJfoFlll successfully UDder th..tOfll!ll and condillons of lbe propnsed contracl giving oonsideratlon to such mauers as conlraClor integrity, compliance wl1h public policy. r.~ord of past performance and technical resQUlC,'.. F. The Bidder represents that Blddor ~has, _ has not, participated In a previous contract or subcontract lRlbjeot to lb. Equal OPwrtnnity clause prescribed by Executiv. orders 10925, 11114, or 11246 or lbe Secretary of Labor; that Bidder .lS h.., _ has not. filed all JequJred compllance reports. signed hy proposed subcontractors, will ba obtained prior to subconlrliC1 awards. (Th. above repms.ntation need not he submitted In conneclion with contracts Or SUbconlraclS which are exempt from tho olaus..) G. Tbe Bidder agrees that Bidder sball, ifnotificd of Bid accaplance by nmil,telegram or delivered noUce, execute a contract in the proscribed fann and fumj,h the required 8lISUfllIlce of completion (i.e, either a performance- paymout bond in tho amount of 100 percent of lb. coatract prico or separat.pedbnn..ce and payment bonds each in tho amount of 100 porcont of Ibo contract price. or a casb escrow in Ibe amount af25 poroent of the contract prlce) at tho HUD Office in Columbia Heights. Mlnncsola, on Ibe day and at the lime 'peclJied in the 15 Seplember 2008 BWBR Arohfteol5, Proj. No. 3.2008170.00 00-4100 -1 8ld Fonn Parkvlew Villa North Apartment ModernlzeUan . 51h Floor Notifioati~n of Bid AccepIanC~, such date to be not les, than 10 day' subsequent to thO datil of notifioatiOn, nor more than 20 days subsequent to bid opening unless by mutual consenl between Bidder and Owner., H. The Bidder agrees, if awarded the Contract, to commence tbe work within 10 calendar diys after 018 date of ..ecution of the construction contract. L In submlUing thl. bid, it is nndetstood lbatthe right ;9 reserved by City of O:>IU1l1bia Heights to reject anyaud all bids; and in the eVent the lowest responsible bid is too high to permit the award of a conStruction contract, and lfa reduction in eo,tl... than on. balf (In) percent of the low bid and les9 than one balf (112) lbe difference hetween the low and noxtlowest bid would result in an acceptable award, ond occeptablereductions in the woIl< can be identified and monetized by Owner and Low-Bidder, a dednctiv. change ordor reflecling sucb reductions mny he propoacd to the Low-Illdder for concurrent e""cntion with the construction COnlract, J. The undcn;lgned certifies that hels1,. Is duly authorized to bind the Bidder to Ille terms and conditions oftllis bid proposal. WARNING: U.S. Criminal Code, Section 1001, Title IS U.S.C. provides as follows: whoever, in any matter yntbin the jurisdiction of any department or agency of lhe United States knowingly and willfully falsifies, conceals or covers np by any Irick, sohome or device a material fact, or mak.. or uses any false wrItlng or dOl'1W1ent knowing the same to eontain any false, fictitious or fraudulont statement of enlry, shall be fined not more than $10,000 or imprisoned not lllOre thon live years, or both. Oate September 30 ,20 08 OfficlsJ Name and Address: Lund Martin Constr!,lction. Inc. 3023 Randolph Street North East Minneapolis, MN 55418 By w#JJ #J,.II~ Title WiII:lrd D H..ro, CF'() By Title (SIGN ORIGINAL ONLY) END OF DOCUMENT Bid Fonn 00-4100 - 2 15 Septem1Jer 2008 BWBR Archlleots, Pro]. 1'10.3.2008170.00 : D"'~'"",,,,,,,,\ml~ "r~r't., ^__~.~.~... "_"~._l_.,"_._ ,-II. ....__. , ~"',.._.. .."..... ',v,,,, ......nUltl'.:;;'IlIV'.....,C."lLUltV'j. ......\]., .VV' DOCUMENT 00-4100. BID FORM TO: City of Columbia Heights 590 - 40th Avenue NE Columbia Heights MN 5542] BID FOR: l'arkview Villa N0I1h Apartment Modernization - 5th Floor, 965 - 40th Avenue NE, Columbia Heights MN 55421. BIDDER: (Name of Bidder) Prestige Builders of MN, LLC (Address) 10550 County Road 81 #212 (City, State and Zip) Manle Grove. MN 55369 Gentlemen: The undersigned being familiar with the local conditions affecting the cost of work. and with the bid package (incluc)ing Invitation for Bids, Instruction to Bidders, this Bid, form of Bid Security, Affidavit of Non- Collusivc/Non-Identity of Interest, Form of Previous Participation Certificate. Form of Assurance of Completion, Fonn of Contract, General Conditions, Supplemental Conditions, Special Conditions. Technical Specifications and Drawings) and Addenda numbers 0 thereto, as prepared by BWBR Architects, Inc., and on file at the Office ofBWER Architects. Inc., hereby proposes to furnish alllaboT. materials, equipment and services required to construct and complete the project, as described in the Advertisement for Bids (including the contents of all docuwents on file), all in accordance therewith for the snm of dollars OIL<..~d/udfwe/J1/~f4~~d ~;~~" ,. /J (X(A.a.y, 111 Itb ~ ($ / ;), 3/ 900 ). Bid Guarantee in the amount of 5% Total bid dollars ($ ___ ) in the form of Bid Bond is submitted herewith in accordance with the' Project Manual. I have completed and attached HUD-5369-A - Representations. Certifications, and Other Statements of Bidders; Public and Indian Housing Programs. Affidavit ofNon-ColIu~ivelNon-Identity of Interest as proof that the undersigned and other principals and officers of Bidder have not entered into any collusion with any person in respect to this proposal or any other proposal or the submitting of proposals for the contr&ct for which this proposal is submitted; and that no identity of interest exists or will exist between the Bidder) Bidder's principals or officers. and tbe Owner or Architect or their principals or officers as a result of the contract for which this proposal is submitted is attached hereto. Previous Particip"ation Certificate, Form fmD.2530, as provided for in the bid package is attached hereto and furnished as a basis for the Owner to evaluate the Bidder to ascertain that the Bidder is a responsible contractor possessing the potential ability to perform successfully under the terms and conditions of the proposed contract giving consideration to such matters as contractor integrity, compliance with.public policy) record of past performance and technical resources.. F. The Bidder represents that Bidder X- has. _ has not, participated in a previous contract or subcontracl subject to the Eqnal Opportunity clanse prescribed by Executive orders 10925, 11114, or 11246 or the Secretary oiLabor; that Biddcr JL has, _ has not, filed all reqnired compliance reports, signed by proposed subcontractors, wiIJ be obtained prior to subcontract awards. (The above representation need not be submitted in connection with contracts or subcontracts which are exempt from the clause.) G. The Bidder agrees that Bidder shall, if notified of Bid acceptance by mail, telegram or delivered notice, execute a contract in the prescribed form and furnish the required assurance of completion (Le., either a performance~ payment bond in the amOUnt of 100 percent of the contract price or separate performance and payment bonds each in the amount of 100 percent of the contract price) or a cash escrow in the am.Ount of 25 percent of the contract price) at the HUD Office in Columbia Heigbts, Minnesota, on the day and at the time specified in the A. 4: B. C. D. E. 15 September 2008 BWBR Archilecls, Proj. No. 3.2008170.00 00.4100 -1 Bid Form Parkview Vllle North Apartment Modernization. 5th Floor Notification of Bid Acceptance, such date to be not less than 10 days subsequent to the date of notification, nor more than 20 days subsequent to bid opening unless by mutual consent between Bidder and Owner. H. The Bidder agrees, if awarded the Contract, to commence the work within 10 calendar days afler the date of execution of the construction COntract. I. In submitting this bid, it is understood that the right is reserved by City of Columbia Heigbts to reject any and all bjds~ and in the event the lowest responsible bid is too high to permit the award of a construction contract, and if a reduction in cost less than one half (1/2) percent of the low bid and less than one half (112) the difference between the low and next lowest bid would result in an acceptable award, and acceptable reductions in the work can be identified and monetized by Owner and Low-Bidder, a deductive change order reflecting such reductions may be proposed to the Low-Bidder for concurrent execution with the constnlction contract. J. The undersigned certifies that he/she is duly authorized to bind the Bidder to the teoos and conditions of this bid proposal. WARNING: U.S. Criminal Code, Section 1001. Title IS U.S.c. provides as follows: whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifie." conceals or covers up by any trick, scheme or device a materia] fact. or makes or uses any false writing or document knowiilg the same to contain any false, fictitious or fraudulent statement of entry, shall be fined not more than $101000 or imprisoned not more than five years, or both. Date September 30 ,2008 Official Name and Address: prestig0. Builders of MN. LLC '10550 County Road 81 #212 Maple Grove. MN 55369 By ~oL~ President Title By Title (SIGN ORlGINAL ONLY) END OF DOCUMENT Bid Fonn 00.4100- 2 15 September 2008 B\^lRR Ar<:"'ftAr.I~ Prni !\In ~ ?nn~17n nn " COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 28, 2008 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 13 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Housing Choice Voucher Program BY: Scott Clark BY: For Parkview Villa South DATE: October 20,2008 BACKGROUND: Common Bond and staff are seeking direction from the Authority regarding the ability to rent units at Parkview Villa South to individuals that would be using the Section 8 voucher program system. At this time, the City's admission policy is silent on this issue, and as such, potential renters using the voucher system, as their form of payment, are not eligible to rent. Attached with this action is HUD material that describes the voucher program. In the simplest terms, this program is rental assistance where: 1) a renter pays an amount equal to 30 percent of their adjusted income; and 2) the landlord (in this case the City's HRA) receives from Metro HRA an amount equal to the difference between 30 percent of the renter's adjusted income and the base rent for a given unit. Put in another way, the subject project would receive the same rent, albeit from two different sources. At this time, staff's understanding is that the HRA would not have to modify any of its existing admission policies if this program is implemented. If the HRA is in agreement to operate this program, then the next major policy question is how many units should be available for renters using a voucher program. This program allows a landlord to cap the number of units and is not an "all or nothing program." Staff views that if this program is implemented, the HRA will also have to amend their admissions policy to reflect the change plus memorializing any unit limitations. RECOMMENDATION: Staff recommends using this program with a maximum cap of 5 units (10% of Parkview Villa South) being eligible for the voucher program. If the HRA is in agreement, staff will have to secure a contract with Metro HRA that would be acted on at the next HRA meeting. RECOMMENDED MOTION: Move to direct staff to negotiate a Contract with Metro HRA to allow up to five units at Parkview Villa South to use the Housing Choice Voucher Program. Attachments: Housing Choice Vouchers Fact Sheet, Section 8 Rentai Voucher Program and Parkview Villa South Admissions and Continued Occuoancv Policv HRA ACTION: H:\HRA\2008\Houslng ChOice Voucher Program for Parkview Villa South Housing Choice Vouchers Fact Sheet - HUD 1'll1 r an a opment Public and Indian Housing About PIH Public housing Asset Management Senior Ilousing Clearinghouse Center CapFund HOPE VI 1'2 I-lousing Choice Voucher s 18 Management & Operations Division 6 Financial Management Division 16 Financial Management Center III Quality Assurance Division n Program Support Divisioll II!I About Hev PubliC Housing Reform Indian Housing Rental Housing Inlegrity Inlprovement Project Real Estate Assessment Grants Nolices, rules & regulations Library Forums Online systems HUD news Homes Resources Communities Worl,ing with I-IUD Tools Webcasts Mailing lists RSS Feeds Help 1JSA. .~ GOVefl1lnGI\lggtll;tEl\li't Page 1 of4 Housing Choice Vouchers Fact Sheet What are housing choice vouchers? The housing choice voucher program is the federal government's major program for assisting very low-income families, the elderly, and the disabled to afford decent, safe, and sanitary housing in the private market. Since housing assistance is provided on behalf of the family or individual, participants are able to find their own housing, Including Single-family homes, townhouses and apartments. Public & Indian l'lousing The participant is free to choose any housing that meets the requirements of the program and is not limited to units located in subsidized housing projects. Housing choice vouchers are administered locally by public housing agencies(PHAs). The PHAs receive federal funds from the U.S. Department of Housing and Urban Development (HUD) to administer the voucher program. A family that is issued a housing voucher is responsible for finding a suitable housing unit of the famiiy's choice where the owner agrees to rent under the program. This unit may inciude the family's present residence. Rental units must meet minimum standards of health and safety, as determined by the PHA. ~ InformatjQlLhv StittI';!, ~ Est~LP--.aaina en_~spanol ~ Print ve~jQn Juml'tO... .. What are hous.ina choic~ vouche.rJiZ .. Am I eligible?' .. .LQ_c_~I,preferences and waiting lists - What are they and.do theV_-.ilffe.~J_m,e? .. HO!.lslng voucher.s-=----'::fQW.JJ9 they fUl1ction? .. tl.9W do PHAs amllv for VOlJch.e.r fundingkom_HVO? .. Tbe.rent subsidy .. .C]}r'--.Lm.Q_ve and contin,..uU;Q re,ceive housing choice VQJ.lcl1e.r assh:l_tanceJ_ I> Roles - ,the_tenant,J;he liilndlord, the housiOg-.aQ.!ID.CY and._HUD ? .. Additio.nal informa.tion and QthecsYbsidv programs .. What [egllJ~tiOJ1SmC9ver this proar{uP? Related Information .. Econs and auidance .. 24C.EH ParJ;J)_S,2 .. PIH Notice.s. relat@J:o, housing choi(;~;LYOuchers A housing subsidy is paid to the landlord directly by the PHA on behalf of the participating family. The family then pays the difference between the actual rent charged by the landlord and the amount subsidized by the program. Under certain circumstances, if authorized by the PHA, a family may use its voucher to purchase a modest home. Am I eligible? Eligibility for a housing voucher Is determined by the PHA based on the total annual gross income and family size and is limited to US citizens and specified categories of non-citizens who have eligibie Immigration status. In general, the family's income may not exceed 50% of the median income for the county or metropolitan area in which the family chooses to live. By law, a PHA must provide 75 percent of its voucher to applicants whose incomes do not exceed 30 percent of the area median income. Median Income levels are published by HUD and vary by location. The PHA serving your community can provide you with the income limits for your area and family size. During the application process, the PHA wili collect information on family income, assets, and family composition. The PHA will verify this information with other local agencies, your employer and bank, and will use the information to determine program eligibility and the amount of the housing assistance payment If the PHA determines that your family is eligibie, the PHA will put your name on a waiting list, unless it is able to assist you immediately. Once your name is reached http://www .hud. gOY / offices/pih/pl'ograms/hcy / about/fact sheet. dIn 10/17/2008 Housing Choice Vouchers Fact Sheet - HUD Page 2 01'4 on the waiting list, the PHA will contact you and issue to you a housing voucher. How do I apply? If you are interested in applying for a voucher, contact the local PHA. For further assistance, please contact the HUI:Ulffi"'E>. nearest to you. Local prE>fE>rE>ncE>s and waiting list - what arE> thE>Y and how do thE>Y affE>ct me? Since the demand for housing assistance often exceeds the limited resources available to HUD and the local housing agencies, long waiting periods are common. In fact, a PHA may close its waiting list when it has more families on the list than can be assisted in the near future. PHAs may establish local preferences for selecting applicants from its waiting list. For example, PHAs may give a preference to a family who is (1) homeless or living in substandard housing, (2) paying more than 50% of its income for rent, or (3) involuntarily displaced. Families who qualify for any such local preferences move ahead of other families on the list who do not qualify for any preference. Each PHA has the discretion to establish local preferences to reflect the housing needs and priorities of its particular community. Housing vouchers - how do they function? The housing choice voucher program places the choice of housing in the hands of the individual family. A very low-income family is selected by the PHA to participate is encouraged to consider several housing choices to secure the best housing for the family needs. A housing voucher holder is advised of the unit size for which it is eligible based on family size and composition. The housing unit selected by the family must meet an acceptable level of health and safety before the PHA can approve the unit. When the voucher holder finds a unit that it wishes to occupy and reaches an agreement with the landlord over the lease terms, the PHA must inspect the dwelling and determine that the rent requested is reasonable. The PHA determines a payment standard that is the amount generally needed to rent a moderately-priced dwelling unit in the local housing market and that is used to calculate the amount of housing assistance a family will receive. However the payment standard does not limit and does not affect the amount of rent a landlord may charge or the family may pay. A family which receives a housing voucher can select a unit with a rent that is below or above the payment standard. The housing voucher family must pay 30% of its monthly adjusted gross income for rent and utilities, and if the unit rent is greater than the payment standard the family is required to pay the additional amount. By law, whenever a family moves to a new unit where the rent exceeds the payment standard, the family may not pay more than 40 percent of its adjusted monthly income for rent. The rent subsidy The PHA calculates the maximum amount of housing assistance allowable. The maximum housing assistance is generally the lesser of the payment standard minus 30% of the family's monthly adjusted income or the gross rent for the unit minus 30% of monthly adjusted income Can I move and continue to receive housing choice voucher assistance? A family's housing needs change over time with changes in family size, job locations, and for other reasons. The housing choice voucher program is designed to allow families to move without the loss of housing assistance. Moves are permissible as long as the family notifies the PHA ahead of time, terminates its existing lease within the lease provisions, and finds acceptable alternate housing. Under the voucher program, new voucher-holders may choose a unit anywhere in the United States if the family lived in the jurisdiction of the PHA issuing the voucher when the family applied for assistance. Those new voucher-holders not living in the jurisdiction of the PHA at the time the family applied for housing assistance must initially lease a unit within that jurisdiction for the first twelve hup:/ /www.hud.goy/ 0 ffices/pih/pro grams/hey / about/fact_sheet. c1'm 10/17/2008 Housing Choice Vouchers Fact Sheet - HUD months of assistance. A family that wishes to move to another PHA's jurisdiction must consult with the PHA that currently administers its housing assistance to verify the procedures for moving. Page 3 of 4 Roles - the tenant, the landlord, the housing agency and HUD Once a PHA approves an eligible family's housing unit, the family and the iandlord sign a lease and, at the same time, the landlord and the PHA sign a housing assistance payments contract that runs for the same term as the lease. This means that everyone -- tenant, landlord and PHA -- has obligations and responsibilities under the voucher program. Tenant's Obligations: When a family selects a housing unit, and the PHA approves the unit and lease, the family signs a lease with the landiord for at least one year. The tenant may be required to pay a security deposit to the landlord. After the first year the landlord may initiate a new lease or allow the family to remain in the unit on a month-to-month iease. When the family is settled in a new home, the family is expected to comply with the lease and the program requirements, pay its share of rent on time, maintain the unit in good condition and notify the PHA of any changes in income or family composition. landlord's Obligations: The role of the landlord in the voucher program is to provide decent, safe, and sanitary housing to a tenant at a reasonabie rent. The dwelling unit must pass the program's housing quality standards and be maintained up to those standards as long as the owner receives housing assistance payments. In addition, the landlord is expected to provide the services agreed to as part of the lease signed with the tenant and the contract signed with the PHA. Housing Authority's Obligations: The PHA administers the voucher program locally. The PHA provides a family with the housing assistance that enables the family to seek out suitable housing and the PHA enters into a contract with the landlord to provide housing assistance payments on behaif of the family. If the landlord fails to meet the owner's obligations under the lease, the PHA has the right to terminate assistance payments. The PHA must reexamine the family's income and composition at least annually and must inspect each unit at least annually to ensure that it meets minimum housing quality standards. HUD's Role: To cover the cost of the program, HUD provides funds to allow PHAs to make housing assistance payments on behalf of the families. HUD also pays the PHA a fee for the costs of administering the program. When additional funds become available to assist new families, HUD invites PH As to submit applications for funds for additional housing vouchers. Applications are then reviewed and funds awarded to the selected PHAs on a competitive basis. HUD monitors PHA administration of the program to ensure program rules are properly followed. Additional Information and other subsidy programs For additional information about the voucher program, contact either the local PHA serving your community or the Office of Public Housing within your local HUD offic.e. There may be a long wait for assistance under the housing voucher program. If the PHA also administers the public housing program,applicants for the housing choice voucher program may also ask to be placed on the waiting list for the public housing program. HUD also administers other subsidized programs and you may obtain a list of programs in your area from the Office of Housing at your locai HUD office. What regulations cover this program? Regulations are found in 24 CFRJ'ar.1J!.!l2. @ Back to top FOIA Privacy Wf3b Policies and Important links Home @ http://www .hud. gOY 1 offices/pih/pro grams/hcy 1 about/fact_ sheet. cfm 10/1712008 Housing Choice Vouchers Pact Sheet - !IUD Page 4 of 4 ,~t~'o. ,l'II"o ,.111111111.\ ",1111 )' ~\~a.~tJl' u.s. Department of Housing and Urban Development 451 7th Street S.W., Washington, DC 20410 Telephone: (202) 708-1112 TTY: (202) 708-1455 Fiori the addresS__Qtq,HUI2 office near you http://www .hud. gOY / 0 ffices/pih/programs/hcv / about/fact_sheet. cfm 10/1712008 Seetion 8 Rental Voueher Program - HUD Page lof2 M r an e opll1ent HUD News Newsroom Priorities About UUD Homes Buying Owning Selling Renting Homeless Home improvements tl U D homes Fair housing FHA refunds Foreclosure Consumer info Communities About cOlllmunities Volunteering O."gClllizing Economic development WOI'I<ing with HUD Grants Programs Contracts Work online HUD jobs Complaints Resources Library Handbool<s/ forlns Common questions Tools Webcasts Mailing lists RSS Feeds tlelp ~SA.ov GQ10Wffiat\l9Matf& EM'I section 8 rental voucher program Summary: The Section 8 Rental Voucher Program increases affordable hOUSing choices for very low-income households by alloWing families to choose privately owned rental housing. The public hOUSing authority (PHA) generally pays the landlord the difference between 30 percent of househoid income and the PHA-determined payment standard-about 80 to 100 percent of the fair market rent (FMR). The rent must be reasonable. The household may choose a unit with a higher rent than the FMR and pay the landlord the difference or choose a lower cost unit and keep the difference. ~ Information bv State. a PriOJ..'!!Slrsion Purpose: Several assistance programs exist under Section 8. Together, the voucher and certificate programs help more than 1.4 million households in the United States. The administering PHA or governmental agency inspects the housing units to make sure they comply with HUD quality standards. The voucher program is similar to the Section 8 certificate program but gives households more choices, especially in high-demand markets where landlords may be reluctant to accept HUD's EMR level. Type of Assistance: Through the Section 8 Rental Voucher Program, the administering housing authority issues a voucher to an income-qualified household, which then finds a unit to rent. If the unit meets the Section 8 quality standards, the PHA then pays the landlord the amount equal to the difference between 30 percent of the tenant's adjusted income (or 10 percent of the gross income or the portion of welfare assistance designated for housing) and the PHA-determined payment standard for the area. The rent must be reasonable compared with similar unassisted units. Eligible Grantees: PH As may apply for funding to operate Section 8 programs. Since the start of the Indian Housing Block Grant program, Indian housing authorities are no longer eligible for Section 8 programs. Eligible Customers: HUD contracts with housing authorities to provide Section 8 voucher assistance to very low-income households, households already assisted under the Housing Act of 1937 and households with incomes up to 80 percent of area median that qualify to receive a voucher in connection with other HUD programs. HUD determines median income levels for each area annually. Eligible Activities: A system of "portability" allows families to use the assistance outside the boundaries of the PHA that originally admits a family. HUD pays the administering agency an administration fee to cover costs of running the program, including accepting and reviewing applications, recertifying participants, and inspecting the rental units for quality. Vouchers could be used for homeownership under Section 8(y), but this has not yet been implemented. Appl ication: HOUSing authorities apply for funding by responding to Notices of Fundino Avai.labilitv (NOFAs) published in the Federal Register. Each NOFA identifies allocation areas, amounts of funds available per area, and the selection criteria for rating and ranking applications. hUp:llwww .hud. gOY Ipro gdese/voueher. din 10/17/2008 Section 8 Rental Voucher Program - HUD Funding Status: Currently, HUD is not accepting new applications; it is only extending expiring commitments and vouchers dedicated for special purposes. HUD spent an estimated $15.5 billion for all Section 8 programs in fiscal year (FY) 1996 and $16.7 billion in FY 1997. Page 2 of2 Technical Guidance: The Section 8 Rental Voucher Program is authorized by the U.S. Housing Act of 1937, Section 8(b) (1) for existing housing and Section 8(0) for vouchers. Regulations are found in 24 CFR Part 982. It is administered by HUD's Office of Public and Indian Housing, For More Information: Additional information can be obtained by contacting HUD's Office of the Deputy Assistant Secretary for Public and Assisted Housing Operations, Office of Rental Assistance. Or refer to HUD's Homes for links to additional information to serve the needs of low-income households. For information about the Section 8 Rental Voucher Programs. Success Stories: As of September 30, 1996, approximately 400,000 families were being assisted by the voucher program. For examples of success stories, see Tenant-Based Housing Assistance Works (#6584); Section 8 Rentai Voucher and Rental Certificate Utilization Study: Final Report (#6505), Office of Policy Development and Research; or Learning From Each Other: New Ideas for Managing the Section 8 Certificate and Voucher Program (#7341). All are available from !:B.JPUSER. Content current as of May 13, 2004 @ Back to Top I',"~fl'~, .' II '0 {:IMIII:1 o?{~~.~tll fOIA PriV8--.klf Web Policies and Important Links U.S, Department of Housing and Urban Development 451 7th Street S.W., Washington, DC 20410 Telephone: (202) 70B~1112 TTY: (202) 708*1455 Find the addres<> of a HUOoffice near y_QU Home @ http://www.hud.gov/progdesc/voucher.cfm 10/17/2008 PARKVIEW VILLA SOUTH ADMISSIONS AND CONTINUED OCCUPANCY POLICY HOUSING & REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA Revised: October 2005 . Deny admission to otherwise qualified applicants because of their membership in a particular group or category of otherwise eligible applicants. Instead, each applicant who is a member of a particular group or category will be treated as an individual based on his or her attributes and behavior. The HRA will seek to identify and eliminate situations or procedures that create a barrier to an equal housing oppOltunity for all. Such accommodations may include changes in the method of administering policies, procedures, or services. In addition, the HRA may perform structural modifications to housing and non-housing facilities where such modifications would be necessary to afford full access to the housing program for qualified individuals with handicaps. In reaching a reasonable accommodation with or performing structural modifications for otherwise qnalified individuals with handicaps, the HRA is not required to: . Make structural alterations that require the removal or altering of a load-bearing structural member; . Provide an elevator in any multi-family housing development solely for the purpose of locating accessible units above or below the grade level; . Take any action that would result in a fundamental alteration in the nature of the program or service; . Take any action that would result in an undue financial and administrative burden on the HRA. In order to qualify for the exemptions permitted under 42 D.S.C. S 3607(b)(2)(C) and Minn. Stat. S 363A.21, subd. 2, the HRA shall advertise and describe Parkview Villa South to prospective residents as housing facility designed for elderly persons and will specifically limit occupancy to tenants who are fifty-five years of age and older. II. ELIGIBILITY REQUIREMENTS FOR ADMISSION A. Tenant Eligibility Criteria In determining an applicant's eli'gibility for residency at Parkview Villa South, the following factors shall apply: 1. An applicant and all household members identified on the application must be fifty-five (55) years of age or older. No one under the age of 55 is permitted to reside at Parkview Villa South without express authorization by the HRA Board of Commissioners, which authorization shall only be granted in extreme circumstances and at the sole discretion of the Board. 2 2. Whether the conduct of the applicant in present or prior housing has been such that admission to the progranl would adversely affect the health, safety, or welfare of other residents, or the physical environment, or the financial stability of the project, including but not limited to a record of any of the following: (a) non- payment of rightful obligations including rent and utilities; (b) disturbance of neighbors; (c) destruction of property; (d) poor living or housekeeping habits; and (e) a history of criminal activity involving crimes of physical violence to persons or property or a record of other criminal acts, which would adversely affect the health, safety or welfare of other residents. 3. The ability of the applicant to meet the tenant's obligation under the lease, including but not limited to complying with the minimum residency requirements outlined therein. In determining eligibility for admission, the BRA shall rely on sources of information which may include, but not be limited to BRA records, personal interviews with the applicant or tenant; home visits, interviews with previous landlords, criminal and court records, clients, physicians or the police department. In the event of the receipt of unfavorable information with respect to an applicant, consideration shall be given to the time, nature, and extent of the applicant's conduct and to factors, which might indicate a reasonable probability of favorable future conduct or financial prospects. B. Notification ofIneligibility Each applicant determined to be ineligible shall be promptly notified by the BRA in writing of such determination with the reasons therefore and of the applicant's right upon request witlun a reasonable time to an informal hearing on the determination. C. Certification of Eligibility Prior to the execution or- any lease between the BRA and the applicant, the BRA will certify in writing that tlle family meets all conditions governing eligibility. I!1. VERIFICATIONS All information and eligibility criteria for admission and continued occupancy will be verified by the BRA through its authorized agents. Wdtten inquiries will include a statement of the purpose of the inquiry and a statement signed by the applicant to permit the source to release information. All verifications will be obtained prior to the execution of the lease and the commencement of the tenancy. Tenant files will contain documentation of all verifications. A. The age of all household members will be verified by the BRA by examining the original and making a copy of each household member's driver's license, birth certificate, passport or other government issued identification. 3 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 28, 2008 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 14 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Laundry Proceeds Policy Discussion BY: Sheila Cartney BY: DATE: October 22,2008 BACKGROUND: In 1999, the HRA adopted a Cash Management Policy for the laundry proceeds at Parkview Villa. The policy was set forth to ensure a consistent manner in which cash is handled at the Parkview Villa Office. At the time of this policy, City staff was operating and managing the facility. When this policy was implemented, laundry proceeds were minimal and collected every three months; due to the increase in cost and use, the money is now collected monthly. The management company (Common Bond) collects the coins and deposits them with the bank and then issues a cashiers check to the Resident Council for half the proceeds. CommonBond's policy is they cannot issue a check to the Resident Council because they do not have a tax 10. Common Bond is a fiscal agent of the HRA and the HRA may be able to waive this requirement, which staff is investigating. The Cash Management Policy for Parkview Villa should be updated to today's practices and be consistent with CommonBond's. Attached is a draft amendment for discussion. It is also important to note that staff is unaware of any records kept by the Resident Council of the laundry proceeds including deposits and expenditures, the proposed amendment would require quarterly reports to the management company and annual reports to the HRA. No Action at this time is required by the HRA. HRA ACTION: H:\Community Development\HRA\Laundry Memo CASH MANAGEMENT POLICY FOR PARKVIEW VILLA -AMENDMENT DATE ADOPTED/APPROVED: INTENT AND PURPOSE: The procedure herein set forth is for the purpose of ensuring a consistent manner in which easR laundry proceeds are is handled in the Parkview Villa Office. POLICY: 1. Two (2) staff members shall empty all cash proceeds from the washing machines and dryers once a month. The date for collection will be the normal business day falling as close to the first as possible. Two staff members shall drive the bag of coins to the bank and deposit the quarters. Staff shall return to the office, photocopy the bank receipt. and deliver same to the City of Columbia Heights Finance Department. 2. No cash will be accepted for rent/deposits/charges or extra key deposits or any other purpose. Check, Money Order or cashiers check will only be accepted. Checks shall be deposited with the bank daily. &.- Laundry refunds for residents who experience problems are to be written down on a form, which will be completed by the resident, and turned into the manaqement company for a refund. They will be refunded once a month when the coin is emptied from the machines. 1. Checks received after 12 noon, will be put in the locked file cabinet until they can be logged in the next day and sent over to the City of Columbia Heights Finance Department. 5. Any personal funds used by a stoff member for the purchase of building reloted goods/services will be submitted to the City for reimbursement. Receipts must be submitted with the payment voucher. This 'lIould include, but is not limited to, stamps, picnic items (for fall picnic) and emergency parts thot cannot be obtained through normol accounts. Purchases must conform, with the City of Columbia Heights procurement Policy. 6. Laundry proceeds will be processed on a three monthly basis for the Resident Council, unless special circumstances exist. This would have to be requested in writing by the Executive Board of the Resident Council. 7. The Resident Council Shall receive fifty percent (50%) of the monthly laundry proceeds. 8. The Resident Council is to provide the manaqement company quarterly reports on deposits and expenditures and annual reports to the HRA. 9. Parameters to use laundry money a. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of October 28, 2008 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 15 (a) DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Snow Removal Parking Agreement BY: Sheila Cartney BY: DATE: October 22,2008 BACKGROUND: In the past, Parkview Villa South residents have parked their vehicles at the municipal parking ramp, during snow removal of the parking lot at Parkview Villa. While the parking ramp is available for this parking, staff and Stadium Village Properties have worked out an agreement regarding this issue; this memo summarizes that agreement. Staff and Stadium Village Properties have come to an agreement about snow parking for residents of Parkview Villa South. The residents are to park their vehicles in the southeast corner of the main level of the parking ramp (see map). Each resident is not guaranteed a parking spot in the designated area during snow removal, the parking ramp is and has been a first come first serve ramp (meaning stalls are not designated). Stadium Village Properties prefer no overnight parking in the ramp, which is consistent with the 1991 Management Agreement for Parking Facilities which states that "parking stalls maintained for short term use by the general public will be available only for periods not to exceed four hours." The property management company at Parkview Villa will post signs stating the time and date of which the parking lot will be removed of snow and will make every attempt to alert all residents of this notice. No Action is required by the HRA. HRA ACTION: Acceptable Parking Locations Location Map N W~}E S Robert A. Alsop 470 US 13ank Plaza 200 South Sixth Street Minncapolis MN 55402 & (612) 337-9224IelephoI10 (612) 337-9310 fax hllp://www.kcnllcdy-graven.com CHARTERED ATTORNEY/CLIENT COMMUNICATION PRIVILEGED/CONFIDENTIAL TO: Columbia Heights HRA Board FROM: Bob Alsop Kennedy & Graven, Chartered DATE: October 17,2008 RE: CommonBond Selection Process Earlier this year, the HRA Board received an anonymous email from a purported resident of Park view Villa (hereinafter "the Resident") raising various concerns with regard to the process for selecting CommonBond Management as the new management company at Parkview Villa. Our oftice lookcd into each of the concerns raised by the Resident and reached the following conclusions: The iirst two concerns raised by the Resident questioned the selection of CommonBond's proposal based on the low management fee to be paid by the ERA as well as the high staff to unit ratio promised by CommonBond as the newly selected management company. The Resident speculated that CommonBond would not be able to manage the buildings as promised and either additional money would have to be illegally paid by the City undcr the table or the terms of the contract would have to bc illegally changed after the Board's public approval of the CommonBond proposal. We have concluded that the Resident's concerns are baseless since he/she relies on misinformation concerning the terms of the management agreement between the parties and merely speculates as to how the City or HRA will purportedly be changing the terms of agreement between the parties. CommonBond has subsequently executed a Management Agreement with the HRA which is consistent with the terms of its proposal. The Resident's next concern relates to alleged contacts between Commissioner Dennis Ecklund and Richard Hutsell, Vice President of CommonBond, prior to the Board's selection of CommonBond's proposal. Throughout the email, thc Resident mistakenly refers to the CommonBond's proposal as a "bid" as opposed to a submission in response to a request for proposals. Obviously, there are signiiicant differences between a bidding process versus a 321625vl RAACLl60-81 request for proposals under Minnesota State law. In the abscnce of a "no contact" provision in the RFP, Minnesota law does not preclude an HRA Board member ti'om contacting a party making a submission in response to a request for proposals. Again, the Resident speculates as to the nature Commissioner Ecklund's conversation with Mr. Hutsell without providing any evidence of wrongdoing. Commissioner Ecklund acknowledges a conversation with Mr. Hutsell for purposes of getting answers to certain questions related to CommonBond's proposal prior to the Board's final selection. Finally, the Resident accuses Commissioner Ecklund of mceting privately with rcsidents and telling them exactly what to write and say to the Board in order for CommonBond to be selected. The veracity of this allegation is questionable, however, due to the absence of any details concerning the identity of the participants or the times of the alleged meetings. More importantly, Commissioncr Ecklund vehemently denies that such meetings occurred or that he instructed residents what to say to the Board with regard to the selection of a management company. Again, since it was not a bidding situation, Commissioner Ecklund could have talked to residents about his views and/or preferences with regard CommonBond being selected by the Board as long as he did not reveal the contcnt of any of thc proposals to the residents, which he also denies. Pursuant to Minn. Stat. S 13.591, subd. 3(d), data submitted by a business entity in rcsponse to a request tor proposals remains private or nonpublic data until the government entity has completed negotiating the contract with the selected vendor. Based on the foregoing, we found no impropricty with regard to the Resident's final concern regarding Commissioner Ecklund's alleged contacts with residents during the selection process. Also, as long as Commissioner Ecklund is properly elected/selected for positions on both the Board of the Resident Council and the HRA Board, we found no conflict of interest or incompatibility in holding these two positions by him. 1 Although we did not find any impropriety with regard to the selection of CommonBond as the management company of Park view Villa, the Board might want to consider preparing guidelines tor future RFP's in order to educate both the Commissioners and the residents as to the proper procedures for requesting, reviewing and selecting proposals in these situations. Please feel free to contact me if you have any questions. RAA ] Our inquiry into this matter did not include a review ofColl1ll1issioner Ecklund1s selection for either afthe Board positions 01' his ongoing retention thereon. 321625vl RAACLI60-81 2