HomeMy WebLinkAboutOctober 28, 2008
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www.ci.columbia.heights.mn.us
AGENDA
HOUSING & REDEVELOPMENT AUTHORITY
October 28, 2008
7:00 P.M.
PARKVIEW VillA, COMMUNITY ROOM B, 965 40TH AVE., COLUMBIA HEIGHTS, MN
1. Call to Order
2. Roll Call
Tammera Diehm, Chair
Bobby Williams, Vice Chair
Dennis Ecklund Jr., Secretary/Treasurer
Bruce Nawrocki
Bruce Kelzenberg
3. Pledge of Allegiance
CONSENT AGENDA
4. Approve minutes of April 22, 2008.
5. Approve Financial Report and payment of bills for April, May, June, July, August and
September 2008 on Resolution 2008-04.
Motion: Move to Approve the Consent Agenda Items #4 and #5, as listed.
PUBLIC HEARING
6. Resolution 2008-05, Public Housing Agency Plan Approval
Motion: Move to Open the Public Hearing.
Motion: Move to Close the Public Hearing.
Motion: Move to waive the Reading of Resolution 2008-05, there being an ample amount of
copies available to the public.
Motion: Move to Adopt Resolution 2008-05, a Resolution of the Columbia Heights Housing
and Redevelopment Authority (HRA) confirming approval of the 2009 Public Housing
Agency Certifications of Compliance with the PHA plans and related regulations, and
authorizing it's submission to HUD.
BUSINESS ITEMS
7. Report of Management Company
8. Resident Council Minutes
9. Citizen Forum*
10. Resolution 2008-06, Adopting the Proposed 2009 Budget for Parkview Villa North
Motion: Move to waive the reading of Resolution 2008-06, there being an ample amount of
copies available to the public.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
Motion: Move to Adopt Resolution 2008-06, a Resolution of the Housing and
Redevelopment Authority in and for the City of Columbia Heights, adopting the 2009
Parkview Villa North Budget of $619,939 and recommending this to the City Council for
approval.
11. Resolution 2008-07, Adopting the Proposed 2009 Budget for Parkview Villa South
Motion: Move to waive the reading of Resolution 2008-07, there being an ample amount of
copies available to the public.
Motion: Move to Adopt Resolution 2008-07, a Resolution of the Housing and
Redevelopment Authority in and for the City of Columbia Heights adopting the 2009
Parkview Villa South Budget of $272,517 and recommending this budget to the City Council
for approval.
12. Approve 5th Floor Modernization Bids
Motion: Move to Approve the bids and award the Contract for Phase 5, of Parkview Villa
North Apartment Modernization Project to Unicorp for an amount not to exceed $102,600;
and furthermore, to authorize the Chair and Executive Director to enter into an agreement
for the same.
13. Housing Choice Voucher Program for Parkview Villa South
Motion: Move to direct staff to negotiate a Contract with Metro HRA to allow up to five units
at Parkview Villa South to use the Housing Choice Voucher Program.
14. Laundry Proceeds Policy Discussion
15. Administrative Report
a) Snow Removal Parking Agreement
b) Letter from Robert Alsop regarding tenant inquiry
16. Other Business
The next regular HRA meeting will be Tuesday, January 27, 2009 at Parkview Villa.
*At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is
requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific
agenda items at the time the item is being discussed.)
HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING MINUTES OF APRIL 22, 2008
Call to Order - by Chair, Tammera Diehm at 7:06 p.m.
Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., and
Bruce Kelzenberg
Staff present: Scott Clark, Walter R. Fehst, and Cher Bakken
Pledge of Allegiance
CONSENT AGENDA
Approve the Minutes of January 23, 2008 Regular Meeting and Financial Report for the
months of January, February and March 2008, Resolution 2008-03.
Nawrocki asked what the HAB check in March was for. Lucia Claussen representing
Common Bond stated it was a prorated amount for the old computer software they no
longer use. Since then, they now use Yardi software.
Motion by Nawrocki, second by Williams, to approve the consent agenda Items #4 and
#5 as listed. All ayes. Motion Carried.
BUSINESS ITEMS
Report of Management Company
Laura Sheak, Parkview Villa Manager, introduced Lucia Claussen, Director of Public
Housing, Kelly Meskovitz and Jason Price from the Accounting Department at
Common Bond.
Sheak stated they have replaced the furnace unit, which was ordered prior to their
management of the building, had the annual fire inspection on the dryers and did
replace vents per their request, have been doing final audits, they have been catching
up on final reviews, updated the parking lot assignments and in May will begin the
annual inspection of units.
Diehm complimented Common Bond staff for the additional items they put together in
the management report.
Nawrocki stated the comments he's heard so far about management has all been
positive. Kelzenberg stated he has also heard good things about CommonBond staff.
Ecklund Jr. told Sheak he already talked to Fehst about the parking space for NAPS
deliveries in the lot and he agreed to talk to Public Works about this issue.
Resident Council Minutes
Ecklund reviewed items from the February, March and April reports and asked the
board if they had any questions.
Housing & Redevelopment Authority Minules
April 22, 2008
Page 2 of3
Nawrocki stated in the minutes for March it says that Sheak stated no religious articles
are to be hung on resident's doors, and that was illegal. Ecklund Jr. stated that was an
error. It should have read: "do not put religious articles on your neighbor's door".
Diehm asked Ecklund to make that correction to the minutes.
Citizen Forum
Resident, Alvina Stieren, Unit 421 said about a year ago she brought up the problem of
noise from the building behind Parkview Villa. The noise stopped for a period of time
and now it has started up again on Thursday, Friday and Saturday nights. Fehst stated
he would check into this matter.
Resident, Ken Block, Unit 315, stated he called the police and they did come out one
night as there was a diesel loading truck that was there late at night.
Diehm stated we want everyone to understand that after hours you should call the
police so they can get it on the records.
Ecklund Jr. stated the trucks also block the entrance to Parkview Villa sometimes and
asked when staff talks to the Police Department could this issue be brought up too.
Fehst stated he could.
Resident, Lynn Miner, Unit 202, asked if something could be done about the system
used to let people into the building. It has so much static you can't even hear them. The
repairman has worked on it many times and it still doesn't work. Sheak stated she is in
the process of getting bids for replacing or fixing it so that it works.
Resident, Don Camp, Unit 608 asked what kind of warranty there was on the work that
has been done for the modernization, as there are a lot of things wrong with the new
equipment. Diehm asked staff to look into this. Claussen stated they are looking at
some of the problems on each floor, before they go into another agreement for the next
floor, as there are many things that aren't working. At this time residents are filling out
work orders for the repairs.
Resident, Ron Peters, Unit 414, stated residents are concerned about visitor parking in
their parking spot. Visitor parking should be moved up closer to the door.
Management Agreement with CommonBond
Clark stated on January 23rd the board approved a tentative agreement with
CommonBond, upon HUD review. The problem staff ran into was because we have an
Annual Contributions Contract from 1969, which limits contracts to two years, HUD
wouldn't approve the agreement. To correct this under Section 1, 1.3 Term, it now says
the contract would be for a period of two years with three one-year extensions. Staff
recommends approval of this agreement.
Housing & Redevelopment Authority Minutes
April 22, 2008
Page 3 of3
Nawrocki asked what is the total compensation for management. Clark stated it was
under Section 9, 9.1 Management Fee, and when you do the math it comes out to $45
per unit. Kelly Meskovitz, Common Bond finance officer stated the total is $223,800 for
a 12-month period. Clark stated what this is saying is that it is $18, 650lmonth, then the
second sentence breaks it down into the management fee versus the personnel cost.
Nawrocki stated because we had previous management problems dealing with
residents, he had asked to have it documented in the contract that the Board would
have a part in the hiring process for the manager and did not see it in the agreement.
Williams stated it was on page 1, Section 1, 1.1 Appointment and Acceptance the last
sentence.
Motion by Nawrocki, second by Williams, to Approve the Management Agreement,
dated February 1, 2008, between the Columbia Heights Housing & Redevelopment
Authority (HRA) and CommonBond Housing as amended; and furthermore, to authorize
the Chair and Executive Director to enter into an agreement for the same. All ayes.
Motion Carried.
Other Business
Diehm stated the next HRA meeting would be held on Tuesday, July 22, 2008 and that
Ecklund Jr. would like to talk to residents after the meeting.
Nawrocki stated at the last meeting the board members all received a letter prior to the
meeting and at that time the letter was turned over to the attorney for review. Diehm
stated she had not heard anything yet and directed staff to check into this.
Ecklund Jr. stated he found out today the cameras for Parkview Villa don't work and
haven't been working for a year and a half. Sheak stated the Police Department is
telling her they turned it off and that she needs to talk to Marco Security to get them
working again. Fehst stated he would check into this also.
Nawrocki stated the doors need to be open for any public meeting. So we need to
address this before the next meeting, as they weren't open tonight. Diehm stated that
she has directed staff to look into this and to make sure doors are open for our
meetings.
Adiournment
Chair, Diehm adjourned the meeting at 7:52 p.m.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:\HRAMinutes 2008\4.22.2008
590 40th Avenue N.E" Columbia Heights, MN 55421-3878 (763) 706-3600 TOO (763) 706-3692
Visit Our Website at: wlVw.ci.columbia-heights.mn.lIs
Mayor;
Gary L. Peterson
Councilmcmbers:
Bruce Nawrocki
Bobby Williams
Tall1l11cra Diehm
Bruce Kelzenberg
City Managel':
Waller R. Fehst
CITY OF COLUMBIA HEIGHTS
COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT
DATE:
October 20, 2008
TO:
HRA Chair, Tammera Diehm
HRA Commissioners
Walter R. Fehst, Executive Direetol'
Scott Clarl" Deputy Executive Director
FROM:
Cher Bakken, Community Development Secretary
RE:
Pat'kview Villa Financial Reports
The HRA meeting was cancelled in July ofthis year. At the request of the lIRA Chair,
Tammera Diehm, I sent you the April, May, and June Financial Reports for your
review. I have attached the summary pages from the April, May and June reports.
Please bring the reports to the October HRA meeting next Tuesday, October 28,
2008 for board approval.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DisABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
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COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 28, 2008
AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE
NO: 5 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills BY: Lisa Wilcox-Erhardt BY:
DATE: October 10, 2008
BACKGROUND:
The bound Financial Report for the months of July, August and September on draft Resolution
2008-04 is attached for review. As stated in the memo dated October 20, 2008 the HRA
Commissioners have previously received the financial reports for April, May and June.
RECOMMENDATION:
Staff will be available to answer specific questions. If the report is satisfactorily complete, we
recommend the Board take affirmative action to receive the Financial Report and approve the
payment of bills.
RECOMMENDED MOTION:
Move to approve Resolution 2008-04, Resolution of the Columbia Heights Housing and
Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for
the months of April, May, June, July, August and September 2008.
HRA ACTION:
H:\HRAConsent2008\April through September Fin Rep 2008
HRA RESOLUTION 2008-04
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT
AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR APRIL, MAY,
JUNE, JULY, AUGUST AND SEPTEMBER OF 2008 AND PAYMENT OF BILLS FOR
THE MONTHS OF APRIL, MAY, JUNE, JULY, AUGUST AND SEPTEMBER.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is
required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed
financial statement which shows all receipts and disbursements, their nature, the
money on hand, the purposes to which the money on hand is to be applied, the HRA's
credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and
treasurer's vouchers or bills and if correct, to approve them by resolution and enter the
resolution in its records; and
WHEREAS, the financial statement for the months of April, May, June, July, August
and September of 2008 and the list of bills for the months of April, May, June, July,
August and September of 2008 are attached hereto and made a part of this resolution;
and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds
them to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the
Columbia Heights Housing & Redevelopment Authority that it has examined the
attached financial statements and list of bills, which are attached hereto and made a
part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received
and the list of bills as presented in writing are approved for payment out of proper
funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of
the permanent records of the Columbia Heights Housing & Redevelopment Authority.
Passed this _ day of
,2008.
MOTION BY:
SECONDED BY:
AYES:
NAYS:
Chair-Tammera Diehm
Attest by:
Cheryl Bakken, Assistant Secretary
H:\Resolutions2008\HRA 2008-04
eetlnq 0 : cto er ,
AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE DIRECTOR
NO: 6 DEPARTMENT: HRA APPROVAL
ITEM: Adopt Resolution 2008-05, Approving BY: Lisa Wilcox-Erhardt BY:
the HUD Public Housing Agency Plan DATE: October 21,2008
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
M fOb 28 2008
BACKGROUND: The Quality Housing and Work Responsibility Act of 1998 requires all
Housing Authorities to prepare an Agency Plan each year. Staff has completed the draft
copy of the Columbia Heights Agency Plan for the public to review. A summary of the Plan's
contents and a full copy of the draft plan with attachments and supporting documents have
been available for review by the public at Parkview Villa's leasing office and the Columbia
Heights Public Library since the beginning of September. The Parkview Villa Resident
Advisory Board, as well as Anoka County, has been sent the Plan for comment. To date no
public comments have been received.
HUD requires a variety of components and documents to be incorporated into the plan.
They include a mission statement, goals and objectives of the agency, an executive
summary, statements of needs and resources, and numerous policy statements. After the
Public Hearing on October 28, 2008 the HRA Board can make any final modifications to the
plan and authorize staff to submit the final document to HUD. The entire document will be
generated and electronically transmitted to HUD.
RECOMMENDATION: Staff recommends the HRA Board open and close the Public
Hearing, make amendments to the plans if needed, and adopt HRA Resolution 2008-05, that
being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming
approval of the Public Housing Agency Certifications of Compliance, with the PHA Plans and
related regulations, and authorizing it's submission to HUD.
RECOMMENDED MOTION:
Move to Open the Public Hearing.
Move to close the Public Hearing.
Move to waive the reading of Resolution 2008-05, there being an ample amount of copies
available to the public.
Move to Adopt Resolution 2008-05, a Resolution of the Columbia Heights Housing and
Redevelopment Authority (HRA) confirming approval of the 2009 Public Housing Agency
Certifications of Compliance with the PHA Plans and related regulations, and authorizing it's
submission to HUD.
HRA ACTION:
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alion. Danlelle Magnuson:
oordinator, CE, effective
son: Resignation. Henry
an liaison, CMS, effective
: Resignation.
,ard Recort 6/23/08
: Summer School Special
1er, current employee, CMS,
ct Start Date.
lard Racort 7/22108
y: 2nd Grade Teacher, NP,
rE, Step 1, LIme 4 IBA+45)
r 189 days for 2008.2009,
08. Allison Joelson: 3rd
r (1-year Long-Term Sub),
1.0 FTE, Step 1, Lane 4
illJill, for 189 days fgr 2008-
l/20/08.
Inanimously.
10M MEMBERS OF THE
lended the Avid Conf. Mr.
s. Lee, Ms. Olson and Mr.
j the Supt. Evaluation meet-
il visited the Environmental
. Bardell visited the Camp
1:h Park.
ed on the closed meetIng to
:valuation. She reported that
meeting expectations and
g a good job.
)ENT'S REPORT
attended Negotiations,
tI Camp, Camp Invention,
'heatre production, Supt.
;up!. evaluation. She also
dents were returning from
t. Sup!. Kelly reported that
lislalive auditor on Q comp
ek.
_ BOX GRANT
)orted on the Lowe's tool box
rk received to help landscape
building.
~RD POLICIES 1ST READ-
)olicies were presented to the
Board for first reading: 201~Leagal Status of
the. School Board, 202-School Board offl~
cers, 203-0peration of the School Board,
203.1-School Board Procedures: Rules of
Order, 203.2~Order of the regular School
Board meeting, 203.5-School Board meet-
ing agenda, 203.6-Consent agendas, 204-
School Board meeting minutes, 205-0pen
meetings and closed meetings. 207~Public
hearing, 20B-Pevelopment, adoption and
implementation of policies, 210-Confllct of
interest - School Board members, 211-
Criminal or civil aclion against school dis-
trict, School Board member, employee or
student, 212-School Board member devel-
opment, ~i 3-Schoof Board committees,
214-0ut of state travel by School Board
members. These new policies and policy
modifications will be made available for staff
and community input and will be brought
before the Board for approval at a future
Board meeting.
MilK BIDS
Information on milk bids was presented to
the School Board by Coord. laBounty.
EQUAL ACCESS/CHANGING CLASS~
ROOMS MUSIC GRANT ~ VV
Motion by Roberts, seconded by Bardell, to
approve the Equal Access~Changing
Classrooms Grant and
appointment of Duane Berkas as LEA for
the 2008-2009 school year.
Motion carried unanimously.
403B PLAN DOCUMENT
Motion by Bardell, seconded by Olson to
approve the updated plan document for the
403(b) plan,
Motion carried unanimously.
KELLY SERVICES AGREEMENT
Motioned by Murzyn, seconded by Olson, to
approve the agreement between Kelly
Services and
Columbia Heights ISO #13 for the period of
July 1, 200B through June 30, 2008, as rec-
ommended.
Motion carried unanimously.
SECURITY GUARD SERVICES AGREE~
MENT
Motion by Bardell, seconded by Roberts, to
approve Wolf Protective agency for Security
Guard Services for FY2008-2009 for ISO
#13.
Motion carried unanimously.
TRANSPORTATION CONTRACT
Motion by Murzyn, seconded by Bardell, to
approve a one-year contract with First
Student, Inc. (2008-2009). MotIon by
Murzyn, seconded by Bardell, to approve a
one~year 'contract with Laidlaw Bus
Company. (2008-2009).
Motions carried..unanimously.
FIRST GRADE PREPAREDNESS GRANT
Motion by Roberts, seconded by Bardell, to
approve the First Grade Preparedness
Program Grant and appointment of Duane
Berkas as LEA for the 2008-2009 school
year.
Motion carried unanimously.
METRO ECSU MEMBERSHIP
Motion by Bardell, seconded by Roberts, to
renew the District's ECSU membership for
2008-2009 and authorize payment of a ser-
vice fee in the amoun1.of $3784.30 to the
Metropolitan Educational Cooperative
Service Unlt (ECSU).
Motion carried unanimously.
BOARD TOPICS
None.
ADJOURNMENT
Having completed all of the items on the
regular agenda, at 7:42 p.m. Chair Lee
adjourned the meet1ng.
Date minutes approved
Joseph A. Sturdevant,
Clerk, Board of Education
Independent School District 13
( Sept. 18, 2008) f2-minutes 8.12-2008
City of Columbia Heights
(Official Publicatiqn)
DOCUMENT 00110-
ADVERTISEMENT FOR'BIDS
Parkvlew Villa North Apartment
MOdernization - 5th Floor
Columbia Helghts,'Mlnnesota
comm. no. 3.2008170.00 9/15/08
Owner:
City of Columbia Heights
590 - 40th Avenue NE
Columbia Heights MN 55421
Contact: Brian Hon, 651-291-6219
Architect:
BWBR Architects
380 SI. Peter Street, Suite 600
St. Paul MN 55102
Contact: Steve Erickson, 651-222-3701
Sealed Bids will be received by the Owner
until 2:00 p.m., 30 September 2008. Bids
submilled after that time will be returned
unopened.
Bids wlll be publicly opened and read aloud.
A single bid will be receIved for all construc-
tion.
Bids may not be withdrawn or modified with.
In 45 days after Bids are opened. The
Owner's intent of award or judgment will be
announced within that period.
Documents are o'n file for examination at the
Builders' Exchanges of S1. Paul and
Minneapolis, the McGraw Hill Construction
Data In Minneapolis, the National
Association of Minority Contractors Plan
Room, and at the Architect's office.
Bidding Documents are available In com-
plete sets only from:
Engineering Repro Systems
400 Sibley Street
St. Paul, MN 55101
651.293.0409
planweILadmln@ersdlgilal.com
Prime bidders may obtain up to 3 complete
sets of Bidding Documents at a refundable
deposit of $25.00 per set. Other interested
parties may obtain complete sets of Bidding
Documents at a non-refundable cost of
$25.00 per sel.
In addition to deposit or purchase cost, there
is a nbn-refundable shipping charge of
$10.00 per sel of documents. Make all
checks 'payable to BWBR Archllects. Submit
separate checks f9r deposits and for non-
refundable charges. Deposits will be forteit-
ed if documents are not returned in usable
condition within 30 days after Bids are
opened.
A Bid Securily in the amount of 5% of the
maximum Bid amount, including Alternates,
is required. The Bid Security shall be a bid
bond or certified check, payable to the
Owner.
The successful Bidder shall furnish
Performance Bond and' Labor and Material
Payment Bond In full amount of the Contract
prior to execution of the Contract.
The Owner may make Investigations as
deemed necessary to determine the qualifi-
cations and ability of the Bidders to pertorm
the work.
Policies regarding payment of prevailing
wages and equal employment opportunity
apply to this project.
The Owner reserves the right to reject Bids
in whole or in part, and to waive bidding
Informalities or irregularities.
A pre-bid meeting will be held at the site in
the first floor lobby, at 2:00 p.m., 23
September 2008.
END OF DOCUMENT
( Sept. 18 &'25;'2008)f2-5th Floor'~4. ,-
Modernization Blds-BH
City of Columbia Heighis HRA
(Official PublicatIon)
City of Columbia Heights HRA
COLUMBIA HEIGHTS HOUSING AND
REDEVELOPMENT AUTHORITY (HRA)
NOTICE OF PUBLIC HEARING; PHA
AGENCY PLAN;
DRAFT AVAilABLE FOR REVIEW
The Columbia Heights Housing and
Redevelopment Authority (HRA), serving as
the Publlc Housing Authority (PHA) has
drafted an Agency Plan, as required by the
federal housing law for FY2009, The HRA's
Board of Commissioners will hold a Public
Hearing on the draft Agency Plan FY2009
om Tuesday, October 28, 2008 at 7:00 PM.
At 965 40th Ave NE., Columbia HeIghts, MN
55421.
A summary of the plans contents and full
copy of the draft plan with attachments and
supporting documents are available for
review by the public at the Central
Administrative. Office of the Columbia
Heights HRA, 590-4oth Avenue NE., Colum.
bla Heights, Minnesota.
Comments on the draft Agency Plan may be
submitted any time before the public hearing
to: Columbia Heights Housing and
Redevelopment Authority 590-4oth Ave NE.,
Columbia Heights, MN 5542f.
For more information or to receive a copy of
the Agency Plan summary by mail, please
contact Community Development Depart-
ment at 763-706-3670.
( Sept. 11, 18 & 25, 2008)12- PHA Plan
Public Notice of Dissolution
(Official publication)
NOTICE TO CREDITORS AND
CLAIMANTS:
COB Holdings, LLC, a Minnesota limited lIa-
bil1ty company, Minnesota Charter Number
1982085-2, with a registered and principal
executive office address of 7031 20th Ave.
S. #105, Centerville, MN 55038, has termi.
nated and is in the process of winding up its
affairs. COB Holdings, LLC, filed a Notice of
Intent to Terminate with the Minnesota
Secretary of State on September 5, 2008.
Any pending claims against COB Holdings,
LLC, must be presented In writing within
ninety (90) days after the first date of publi-
callon of this Notice, which was September
12,2008, to the following address:
COB Holdings, LLC
7031 20th Ave. E).H105
Centerville, MN 55038
(Sept. 11, 18; 25 &-Oct. 2, 2008)f2-CDB
Holdings diss
Legal Notices cont. next page
HRA RESOLUTION 2008-05
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING &
REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2009 PUBLIC
HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA
PLANS AND RELATED REGULATIONS.
WHEREAS, The Department of the Housing and Urban Development has
requested that Public Housing Agencies submit a Certification in regard to Public
Housing Agency Compliance with the PHA Plans and Related Regulations; and
WHEREAS, such Certification also requires the formal approval of the
Board of Commissioners;
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners
of the Columbia Heights Housing & Redevelopment Authority that the attached
(Appendix) Public Housing Agency Certifications of Compliance with the PHA
Plans and Related Regulations is hereby approved.
ADOPTED THIS
day of
,2008.
MOTION BY:
SECONDED BY:
AYES:
NAYS:
HOUSING AND REDEVLOPMENT AUTHORITY
Chair- Tammera Diehm
Executive Director- Walter R. Fehst
PHA Plans
U.S. Department of Housing and
Urban Development
Office of Public and Indian
Housing
OMB No. 2577-0226
(exp. 08/31/2009)
Streamlined Annual
Version 1
This infonnation collection is authorized by Section 511 orthe Quality I-lousing and Work Responsibility Act, which added a new
section SA to the U.S. Housing Act of 1937 that introduced 5-year and annual PHA Plans. The full PHA plan provides a ready source
for interested parties to locatc basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services,
and informs HUD, families served by the PHA, and members oflhe public oflhe PHA's missioll and strategies for serving the needs
oflaw-income and very low-income families. This fonn allows eligible PHAs to make a streamlined annual Plan submission to I-IUD
consistent with HUD's efforts to provide regulatory relief for certain types of PH As. Public reporting burden tor this infonnation
collection is estimated to average 11.7 hours per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect
this infomlation and respondents are not required to complete this form, unless it displays a currently valid OM13 Control Number.
Privacy Act Notice. The United States Department of Housing mId Urban Development, Federal Housing Administration, is
authorized to solicit the information requested in this fonn by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations
promulgated thereunder at Title 12, Code of Federal Regulations. Information in PHA plans is publicly available.
Streamlined Annual PHA Plan
for Fiscal Year: 2009
PHA Name: Columbia Heights HRA
NOTE: This PHA Plan template (HUD-50075-SA) is to be completed in accordance with instructions
contained in previons Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43
(HA), 2001-4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices HUD may snbseqnently issne.
form HUD-50075-SA (4/30/2003)
PHA Name:
HA Code:
Streamlined Annual Plan for Fiscal Year 2009
Streamlined Annnal PHA Plan
Agency Identification
PHA Name: Columbia Heights Housing & Redevelopment Authority
PHA Number: MN105
PHA Fiscal Year Beginning: 01/2009
PHA Programs Administered:
DPublic Housing and Section 8 DSection 8 Only
Number of public housing units: Number of 88 units:
Number of S8 units:
!:2:IPublic Housing Only
Number of public housing units: 101
DPHA Consortia: (check box if submitting a joint PHA Plan and complete table)
Participating PHAs PHA Program(s) Included in Programs Not in # of Units
Code the Consortium the Consortium Each Program
Participating PHA 1:
Participating PHA 2:
Participating PHA 3:
PHA Plan Contact Information:
Name: Walter R. Fehst
TDD: (763) 706-2806
Phone: (763) 706-3610
Email (ifavailable):walt.fehstlalci.columbia-heights.nm.us
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by contacting:
(select all that apply)
!:2:1 PHA's main administrative office D PHA's development management offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plan revised policies or program changes (including attachments) are available for
public review and inspection. !:2:1 Yes D No.
If yes, select all that apply:
!:2:1 Main administrative office of the PHA
!:2:1 PHA development management offices
D Main administrative office of the local, county or State government
!:2:1 Public library D PHA website D Other (list below)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
D Main business office of the PHA !:2:1 PHA development management offices
Page 2 of 22
fonn HUD-50075-SA (04/30/2003)
PHA Name:
l-IA Code:
Streamlined Annual Plan for Fiscal Year 2009
o Other (list below)
Streamlined Annual PHA Plan
Fiscal Year 2009
[24 CFR Part 903.12(c)]
Table of Contents
[24 CFR 903.7(1')]
Provide a table of contents for the Plan, including applicable additioual requirements, al1d a list of supporting
documents available for public inspection.
A. PHA PLAN COMPONENTS
o 1. Site-Based Waiting List Policies
903.7(b)(2) Policies on Eligibility, Selection, and Admissions
~ 2. Capital Improvement Needs
903.7(g) Statement of Capital Improvements Needed
o 3. Section 8(y) Homeownership
903.7(k)(I)(i) Statement of Homeownership Programs
o 4. Project-Based Voucher Programs
~ 5. PHA Statement of Consistency with Consolidated Plan. Complete only if PHA has
changed any policies, programs, or plan components from its last Annual Plan.
~ 6. SuppOlting Documents Available for Review
~ 7. Capital Fund Program and Capital Fund Program Replacement Housing Factor,
Annual Statement/Performance and Evaluation RepOlt
~ 8. Capital Fund Program 5-Year Action Plan
~ 9. V A W A Statement
B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE
Form HUD-S0076, PHA Certifications ofComnliance with the PHA Plans and Related Rel!ulations:
Board Resolution to Accompany the Streamlined Annual Plan identitying policies or programs the PHA
has revised since submission of its last Annual Plan, and including Civil Rights certifications and
assurances the changed policies were presented to the Resident Advisory Board for review and comment,
approved by the PHA govel'1ling board, and made available for review and inspection at the PHA' s
principal office;
For PHAs Applyil1g for Formula Capital Fund Progran1 (CFP) Grants:
Form HUD-S0070, Certification for a Drug-Free Workvlace:
Form HUD-SOOn, Certification of Payments to Influence Federal Transactions; and
Form SF-LLL &SF-LLLa, Disclosure of Lobbyinl! Activities.
Page 3 of 22
1'01111 IlUD-S007S-SA (04/30/2003)
PHA Namc:
IIA Code:
Streamlincd Annual Plan for Fiscal Y car 2009
1. Site-Based Waiting Lists (Eligibility, Selection, Admissions Policies)
[24 CFR Part 903.l2(c), 903.7(b)(2)]
Exemptions: Section 8 only PHAs are not required to complete this component.
A. Site-Based Waiting Lists-Previous Year
1. Has the PHA operated one or more site-based waiting lists in the previous year? If yes,
complete the following table; if not skip to B.
Site-Based Waiting Lists
Development Date Initial mix of Current mix of Percent
Information: Initiated Racial, Ethnic or Racial, Ethnic or change
(Name, number, Disability Disability between initial
location) Demogmphics Demographies and current
since Initiation of mix of Racial,
SBWL Ethnic, or
Disability
demographics
NA Na Na Na NA
2. What is the number of site based waiting list developments to which families may apply
at one time?
3. How many unit offers may an applicant turn down before being removed from the site-
based waiting list?
4. 0 Yes 0 No: Is the PHA the subject of any pending fair housing complaint by HUD
or any court order or settlement agreement? If yes, describe the order, agreement or
complaint and describe how use of a site-based waiting list will not violate or be
inconsistent with the order, agreement or complaint below:
B. Site-Based Waiting Lists - Coming Year
If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each
ofthe following questions; if not, skip to next component.
1. How many site-based waiting lists will the PHA operate in the coming year?
Pagc 4 of22
form HUD-50075-SA (04/30/2003)
PHA Name: Streamlined Annual Plan tor Fiscal Year 2009
l-IA Code:
2. 0 Yes 0 No: Are any or all of the PHA's site-based waiting lists new for the upcoming
year (that is, they are not patt of a previously-HUD-approved site based
waiting list plan)?
If yes, how many lists?
3. 0 Yes 0 No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on the site-
based waiting lists (select all that apply)?
o PHA main administrative office
o All PHA development management offices
o Management offices at developments with site-based waiting lists
o At the development to which they would like to apply
o Other (list below)
2. Capital Improvement Needs
[24 CFR Part 903.12 (c), 903.7 (g)]
Exemptions: Section 8 only PHAs are not required to complete this component.
A. Capital Fund Program
I. [gJ Yes 0 No Does the PHA plan to participate in the Capital Fund Program in the
upcoming year? If yes, complete items 7 and 8 of this template (Capital
Fund Progratn tables). If no, skip to B.
2. 0 Yes [gJ No: Does the PHA propose to use any portion of its CFP funds to repay debt
incurred to finance capital improvements? If so, the PHA must identifY in
its annual and 5-year capital plans the development(s) where such
improvements will be made and show both how the proceeds of the
financing will be used and the amount of the annual payments required to
service the debt. (Note that separate HUD approval is required for such
financing activities.).
B. HOPE VI and Public Housing Development and Replacement Activities (Non-
Capital Fund)
Applicability: All PHAs administering public housing. Identify atlY approved HOJ.>E VIand/or
public housing development or replacement activities not described in the Capital Fund Progrmn
Annual Statement.
I. 0 Yes [gJ No: Has the PHA received a HOPE VI revitalization grant? (if no, skip to #3; if
yes, provide responses to the items on the chatt located on the next page,
copying and completing as many times as necessary).
2. Status of HOPE VI revitalization grant(s): NA,
Page 5 of 22
[onn IlUD-50075-SA (04/30/2003)
PHA Name: Streamlined Annual Plan for Fiscal Year 2009
HA Code:
HOPE VI Revitalization Grant Status
a. Development Name:
b. Development Number:
c. Status of Grant:
DRevitalization Plan under development
DRevitalization Plan submitted, pending approval
DRevitalization Plan approved
DActivities pursuant to an approved Revitalization Plan underway
3. 0 Yes r;g] No: Does the PHA expect to apply for a HOPE VI Revitalization grant in the
Plan year?
If yes, list development name(s) below:
4. 0 Yes r;g] No: Will the PHA be engaging in any mixed-finance development activities
for public housing in the Plan year? If yes, list developments or activities
below:
5. 0 Yes r;g] No: Will the PHA be conducting any other public housing development or
replacement activities not discussed in the Capital Fund Program Annual
Statement? If yes, list developments or activities below:
3. Section 8 Tenant Based Assistance--Section 8(v) Homeownership Prol!ram
(if applicable) [24 CFRPart 903.12(c), 903.7(k)(1)(i)]
1. 0 Yes r;g] No: Does the PHA plan to administer a Section 8 Homeownership program
pursuant to Section 8(y) of the D.S.H.A. of 1937, as implemented by 24
CFR part 982 ? (If "No", skip to the next component; if "yes", complete
each program description below (copy and complete questions for each
program identified.)
2. Program Description:
a. Size of Program
o Yes 0 No:
Will the PHA limit the number offamilies participating in the Section 8
homeownership option?
If the answer to the question above was yes, what is the maximum number
of participants this fiscal year?
b. PHA-established eligibility criteria
Page 6 of 22
fonn HVD-50075-SA (04/30/2003)
PIlA Name:
HA Code:
Streamlincd Annual Plan for Fiscal Year 2009
o Yes 0 No:
Will the PHA's program have eligibility criteria for paJ1icipation in its
Section 8 Homeownership Option program in addition to HUD criteria?
If yes, list criteria:
c. What actions will the PHA unde11ake to implement the program this year (list)?
3. Capacity of the PHA to Administer a Section 8 Homeownership Program:
The PHA has demonstrated its capacity to administer the program by (select all that apply):
o Establishing a minimum homeowner downpayment requirement of at least 3 percent of
purchase price and requiring that at least I percent of the purchase price comes from the
family's resources.
o Requiring that financing for purchase of a home under its Section 8 homeownership will
be provided, insured or guaranteed by the state or Federal government; comply with
secondary mortgage market underwriting requirements; or comply with generally
accepted private sector underwriting standards.
o Partnering with a qualified agency or agencies to administer the program (list name( s)
and years of experience below):
o Demonstrating that it has other relevant experience (list experience below):
4. Use of the Proiect-Based Voucher Proe:ram
Intent to Use Project-Based Assistance
DYes [SJ No: Does the PHA plan to "project-base" any tenant-based Section 8 vouchers in
the coming year? Ifthe answer is "no," go to the next component. If yes, answer the following
questions.
1. 0 Yes 0 No: Are there circumstances indicating that the project basing ofthe units,
rather than tenant-basing ofthe same aJllount of assistance is an appropriate option? If
yes, check which circumstances apply:
o low utilization rate for vouchers due to lack of suitable rental units
o access to neighborhoods outside of high poverty areas
o other (describe below:)
2. Indicate the number of units aJld general location of units (e.g. eligible census tracts or
smaller areas within eligible census tracts):
5. PHA Statement of Consistency with the Consolidated Plan
[24 CFR Part 903.15]
For each applicable Consolidated Plan, make the following statement (copy questions as many
times as necessary) only if the PHA has provided a certification listing program or policy
changes from its last Ammal Plan submission.
Pagc 7 of22
form HUD-50075-SA (04/30/2003)
PHA Name:
HA Code:
Streamlined Annual Plan for Fiscal Year 2009
1. Consolidated Plan jurisdiction: (Anoka County)
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the
Consolidated Plan for the jurisdiction: (select all that apply)
[:g]
[:g]
[:g]
o
o
The PHA has based its statement of needs of families on its waiting lists on the needs
expressed in the Consolidated Plan/so
The PHA has participated in any consultation process organized and offered by the
Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the development of
this PHA Plan.
Activities to be undeliaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below)
Other: (list below)
3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions
and commitments: (describe below)
"Violence against women per the Act of2005 is defined as:
1.) Any activities, services, or programs provided or offered by an agency, either
directly or in a partnership with other service providers, to child, or adult
victim of domestic violence, dating violence, sexual assault, or stalking;
2.) Any activities, services or programs provided or offered to prevent domestic
violence, dating violence, sexual assault or stalking to obtain or maintain
housing; and
3.) Any activities, services or programs provided or offered to prevent domestic
violence, dating violence, sexual assault, or stalking, or to enhance victim
safety in assisted families.
The Columbia Heights HRA has V A W A procedures in place and printed materials available to
tenants on programs available in the area designed to assist victims of domestic violence."
6. Supportine: Documents Available for Review for Streamlined Annual PHA
Plans
PHAs are to indicate which documents are available for public review by placing a mark in the "Applicable
& On Display" column in the appropriate rows. All listed documents must be on display if applicable to
the program activities conducted by the PHA.
List of Sunnortinl! Documents Available for Review
Applicable Supporting Document Related Plan Component
&On
Disnlav
Page 8 of 22
form HUD-50075-SA (04/30/2003)
PHA Name:
I-IA Code:
Streamlined Annual Plan for Fiscal Year 2009
List of Sunnol'tim! Documents Available for Review
Applicable Supporting Document Related Plan Component
&On
Disnlav
X PHA Certifications a/Compliance with the PlIA Plans and Related Regulations 5 Year and Annual Plans
and Board Resolution to Accompany the Standard Annual, Standard Five- Year,
and Streamlined Five-Year/Annual Plans;
X PHA Certifications o/Compliance with the PHA Plans and Related Regulations Streamlined Annual Plans
and Board Resolution to Accomnanv the Streamlined Annual Plan
X Certification by State or Local Official of PHA Plan Consistency with 5 Year and standard Annual
Consolidated Plan. Plans
X Fail' Housing Documentation Supporting Fair Housing Certifications: Records 5 Year and Annual Plans
reflecting that the PHA has examined its programs or proposed programs,
identified any impediments to fair housing choice in those programs, addressed
or is addressing those impediments in a reasonable fashion in view of the
resources available, and worked 01' is working with local jurisdictions to
implement any of the jurisdictions' initiatives to affirmatively further fair
housing that reauire the PJ-IA's involvement.
X I-lousing Needs Statement of the Consolidated Plan for the jurisdiction(s) in Annual Plan:
which the PHA is located and any additional backup data to support statement of Housing Needs
housing needs for families on the PHA's public housing and Section 8 tenant-
based waitinl! lists.
X Most recent board-approved operating budget for the public housing program Annual Plan:
Financial Resources
X Public Housing Admissions and (Continued) Occupancy Policy (A&OI ACOP), Annual Plan: Eligibility,
which includes the Tenant Selection and Assignment Plan [TSAP] and the Site- Selection, and Admissions
Based Waitine: List Procedure. Policies
X Deconcentration Income Analysis Annual Plan: Eligibility,
Selection, and Admissions
Policies
X Any policy governing occupancy of Police Officers and OvcrMlncome Tenants in Annual Plan: Eligibility,
Public Housing. 0 Check here if included in the public housing A&O Policy. Selection, and Admissions
Policies
NA Section 8 Administrative Plan Annnal Plan: Eligibility,
Selection, and Admissions
Policies
X Public housing rent determination policies, including the method for setting Annual Plan: Rent
public housing flat rents. Determination
o Check here if included in the public housing A & 0 Policy.
X Schedule of flat rents offered at each public housing development. Annual Plan: Rent
~ Check hcre if inclnded in the nnblic honsing A & 0 Policv. Determination
NA Section 8 rent dctermination (payment standard) policies (if included in plan, not Annual Plan: Rent
necessary as a supporting document) and written analysis of Section 8 payment Determination
standard nolicies. 0 Check here if included in Section 8 Administrative Plan.
X Public housing management and maintenance policy documents, including Annual Plan: Operations
policies for the prevention or eradication of pest infestation (including cockroach and Maintenance
infestation).
X Results oflatest Public Housing Assessment System (PHAS) Assessment (or Annual Plan: Management
other annlicable assessment), and Operations
X Follow~up Plan to Results ofthe PHAS Residcnt Satisfaction Survey (if Annual Plan: Operations and
necessary) Maintenance and
Community Service & Self-
Sufficiency
NA Results of latest Section 8 Mmmgement Assessment System (SEMAP) Annual Plan: Management
and Operations
N1\ Any policies governing any Section 8 spccial housing types Annual Plan: Operations
D Check here if included in Section 8 Administrative Plan and Maintenance
X Public housing grievance proccdures Annual Plan: Grievance
rzI Check here if included in the Dublic housing A & 0 Policv Procedures
Page 9 of22
[onll I1UD-50075-SA (04/30/2003)
PHA Name:
HA Code:
Streamlined Annual Plan for Fiscal Year 2009
List ofSulJIJOrtine: Documents Available for Review
Applicable SUIJporting Document Related Plan Component
&00
Disnlav
NA Section 8 informal review and hearing procedures. Annual Plan: Grievance
o Check here if included in Section 8 Administrative Plan. Procedures
X The Capital Fund/Comprehensive Grant Program Annual Statement Annual Plan: Capital Needs
/Performance and Evaluation RepOlt for any active grant year.
X Most recent ClAP BudgetlProgress Report (HUD 52825) for any active ClAP Annual Plan: Capital Needs
grants.
NA Approved HOPE VI applications 01', if more recent, approved or submitted Annual Plan: Capital Needs
HOPE VI Revitalization Plans, or any other approved proposal for developmcnt
of public housin!l.
X Self-evaluation, Needs Assessmcnt and Transition Plan required by regulations Annual Plan: Capital Needs
implementing Section 504 of the Rehabilitation Act and the Americans with
Disabilities Act. See PIH Notice 99-52 (HA).
NA Approved or submitted applications for demolition and/or disposition of public Annual Plan: Demolition
housing:. and Disnosition
NA Approved or submitted applications for designation of public housing Annual Plan: Designation of
(Designated Housin. Plans). Public Housing:
NA Approved or submitted assessments of reasonable revitalization of public Annual Plan: Conversion of
housing and approved or submitted conversion plans prepared pursuant to Publie Housing
section 202 of the 1996 HUD Appropriations Act, Section 22 of the US Housing
Act of 1937, or Section 33 of the US Housing Act of 1937.
NA Documentation for required Initial Assessment and any additional information Annual Plan: Voluntary
required by J-IUD for Voluntmy Conversion. Conversion of Public
Housing
NA Approved or submitted public housing homeownership programs/plans. Annual Plan:
Homeownershin
NA Policies governing any Section 8 IIomeownership program Annual Plan:
(Section of the Section 8 Administrative Plan) Homeownership
X Public Housing Community Service Policy/Programs Annual Plan: Community
[gJ Check here if included in Public Housin.A & 0 Policy Servicc & Self-Sufficiency
X Cooperative agreement between the PI-IA and the TANF agency and between Annual Plan: Community
the PHA and local emolovment and training service aflencies. Service & Self-Sufficiencv
NA FSS Action Plan(s) for public housing and/or Section 8. Annual Plan: Community
Service & Self-Sufficiency
X Section 3 documentation required by 24 CFR Part 135, Subpart E for public Annual Plan: Community
housinp-, Service & Self~SufficiencY
NA Most recent self-sufficiency (ED/SS, TOP or ROSS or other resident services Annual Plan: Community
grant) grant mopram renorts for nublic housing. Service & Self-Sufficiency
X Policy on Ownership of Pets in Public Housing Family Developments (as Annual Plan: Pet Policy
required by regulation at 24 CPR PaIt 960, Subpart G).
[gJ Check here if included in the nublie housing A & 0 Policy.
X The results of the most recent fiscal year audit of the PHA conducted under the Annual Plan: Annual Audit
Single Audit Act as implemented by OMB Circular A-I33, the results of that
audit and the PHA's resnonse to anv findings.
NA Other supporting documents (optional) Annual Plan:
(list individually; use as many lines as necessary)
NA Consortium agreement(s) and for Consortium Joint PI-IA Plans Onlv: Joint Annual PHA Plan for
Certification that consOItium agreement is in compliance with 24 CPR Part 943 Consortia: Agency
pursuant to an opinion of counsel on file and available for inspection. Identification and Annual
Management and Operations
Page 10 of22
form HUD-50075-SA (04/30/2003)
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I
Streamlined PHA Plan
PHA Certifications of Compliance
U.s. Department of Honsing and Urban Development
Omce of Public and Indian l'lousing
PHA Cel,tifieations of Compliance with the PHA l>lans and Related Regulations:
Board Resolution to Accompany the Streamlined Annual PHA Plan
Acting on behalf of the Board a/Commissioners qfthe Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA official if/here is no Board afCommissioners, I approve the submission (~flhe streamlined Annual FHA Plan for
PHA fiscal year beginning 2009, hereinafter referred (0 as the Streamlined Annual Plan, afwhich this document is a part and
make the following certifications, agreements with, and assurances to the Department of Housing and Urban Development (I/UD)
in connection with the submission of the Streamlined Plan and implementation thereof:
I. The streamlined Annual Plan is consistent with the applicable comprchensive housing affordability strategy (01' any streamlined
Plan incorporating such strategy) for the jurisdiction in which the PHA is locatcd.
2. The PHA has established a Resident Advisory Board 01' Boards, the mcmbership of which represents thc residents assisted by the
PHA, and providcd this Board or Boards an opportunity to review and comment on any program and policy changcs since
submission of the last Annual Plan.
3. The PHA made the proposed streamlined Annual Plan, including policy and program revisions since submission of the last
Annual Plan, and all information relevant to the public hearing available for public inspection at least 45 days bcfore the hearing,
published a notice that a hearing would be held and conductcd a hearing to discuss the strcamlined Plan and invited public
comment.
4. The PHA will carry out the streamlined Annual Plan in conformity with Title Viol' the Civil Rights Act of 1964, the Fair
Housing Act, sectiou 504 of the Rehabilitation Act of 1973, and title 11 of thc Americans with Disabilities Act of 1990.
5. The PHA will affirmatively further fail' housing by examining their programs or proposed programs, identify any impediments to
fail' housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available
and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require
the PHNs involvement and maintain records reflecting these analyses and actions.
6. For streamlined Annual Plans that include a policy or change in policy for site-based waiting lists:
The PHA regularly submits required data to I.IUD's MTCS in an accurate, complete and timely manner (as specified in PIH Notice
99-2);
. Thc system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to
reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to
wait to be admitted to units of different sizes and types at each site;
, Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending
complaint brought by HUD;
. The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing;
. The PHA provides for reviewal' its site-based waiting list policy to determine if it is consistent with civil rights laws and
ccrtifications, as specified in 24 CFR part 903.7(b)(2).
7. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of
1975.
8. The PHA will comply with the Architcctural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
9. The PHA will comply with the requirements of scction 3 of the l'lousing and Urban Developmcnt Act of 1968, Employment
Opportunities for Low-or Vcry-Low Income Persous, and with its implementing regulation at 24 CFR Part 135.
10. The PHA has submiIted with the streamlined Plan a certification with rcgard to a drug-free workplacc required by 24 CFR Part
24, Subpart F.
II. The PHA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying
requircd by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence
Fedcral Transactions, in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implemcnting regulations at 49 CFR Part 24 as applicable.
13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR 5. 105( a).
14. The PHA will provide BUD 01' the responsible entity any documentation that the Department needs to cany out its review
under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58.
15. With rcspect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under
section 12 of the United States Housing Act of 1937 and thc Contract Work Hours and Safety Standards Act.
16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitatc an effective audit to determine compliance with
program requirements.
Page 1 of 2
form HUD-50076 (4/30/2003)
17. The PHA will comply with the Lcad-Based Paint Poisoning Prevention Act and 24 CrR Part 35.
18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principlcs for Statc,
Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requircments for Grants and Cooperative Agreements
to State, Local and Federally Recognized Indian Tribal Governments.).
19. The PHA will undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with its
streamlined Annual Plan and will utilize covered grant tlmds only for activities that are approvable under the regulations and
included in its streamlined Plan.
20. All certifications and attachments (if any) to the streamlined Plan have been and will continue to be available at all times and
all locations that the PHA strcamlined Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the streamlined Plan and additional requirements at the primary business office of the
PIIA and at all other times and locations identified by the PHA in its streamlined Annual Plan and will continue to be made
available at least at the primary business office of the PHA.
21.The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last
Annual PIIA Plan (check all policies, programs, and components that have been changed):
903.7a 1I0using Needs
903.7b Eligibility, Selection, and Admissions Policies
903.7c Financial Resources
903.7d Rent Determination Policies
903.7h Demolition and Disposition
903.7k Homcownership Programs
903.71' Additional Information
A. Progress in meeting 5-year mission and goals
_B. Criteria for substantial deviation and significant amendments
_C. Other information requested by HUD
_1. Resident Advisory Board consultation process
2. Membership of Resident Advisory Board
_3. Rcsident membership on PHA governing board
22. The PHA provides assurance as part of this certification regarding its streamlined annual PHA Plan that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before
implementation by the PHA;
(ii) The changes were duly approved by the PHA board of directors (or similar governing body); and
(iii)The revised policies and programs arc available for review and inspection, at the principal office of the PHA during normal
business hours.
Columbia Heights
HOIl,ing lit Rec1evelop111ent Allthority
PHA Name
MN10'i
PI-IA Number
St""n111Iinec1 Annual PHA Plan for Fiscal Year:
2.0.0.2
I hereby certify that all the information stated herein, as well as any information provided in thc accompanimcnt herewith, is truc and accurate. Wal'ning: HUD will
orosccutc false claims and statemcnts. Convictiolllllav rcsult in criminal and/or civil nenalties. (I8 U.S.C. 1001. 1010 1012' 31 U.S.c. 3729 3802)
Name of Authorized Official
Till'
Waller R. F,hsl
Executive Director
Signature
Date
x
Page 2 of 2
form HUD.50076 (4/30/2003)
U.S. Department of Housing
and Urban Development
Certification for
a Drug-Free Workplace
Columbia Heiqhts Housinq & Redevelopment Authority
Applicant Name
Parkview Villa MN 105
Program/Activity Receiving Federal Grant Funding
Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to
the Department of Housing and Urban Development (IIUD) regarding the sites listed below:
(I) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her convic-
tion for a violation of a criminal drug statute occurring in the
workplace no tatcr than five calendar days after such conviction;
e. Notifying the agency in writing, within ten calendar days
after receiving notice under subparagraph d.(2) from an em-
ployee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, includ-
ing position title, to every grant officer or other designee on
whose grant activity the convicted employee was working,
unless the Federalagency has designated a central point for the
receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
f. Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph d.(2), with respect
to any employee who is so convicted ---
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfacto-
rily in a drug abuse assistance or rehabilitation program ap-
proved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
g. Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs a. thm f.
2. Sitcs for Work Pcrformance. The Applicant shall list (on separate pages) thc site(s) for the performance of work done in connection with the
lIUD funding of the program/activity shown above: Place of Performance shall include the street addrcss, city, county, State, and zip codc.
Identify each sheet with the Applicant namc and address and the program/activity receiving grant funding.)
I certify that the above namcd Applicant will or will continue
to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the un-
lawful manufacture, distribution, dispensing, possession, or use
of a controlled substancc is prohibited in the Applicant's work-
place and specifying the actions that will be taken against
employees for violation of such prohibition.
b. Establishing an on-going drug-free awareness program to
inform employees ---
(1) The dangers of drug abuse in the workplace;
(2) The Applicant's policy of maintaining a drug-free
workplace;
(3) Any available drug counseling, rehabilitation, and
employee assistance programs; and
(4) The penalties that may be imposed upon employees
for drug abuse violations occurring in the workplace.
c. Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the statemcnt
required by paragraph a.;
d, Notifying the employee in the statement required by para-
graph a, that, as a condition of employment under the grant, the
employee will ---
Parkview Villa Senior Apartments
965 40th Avenue NE
Columbia Heights, MN 55421
Check here D if there are workplaces on file that are not identified on the attached sheets.
T hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C. 1001.1010.1012: 31 U.S.C. 3729. 3802)
Name of Authorized Official
Walter R. Fehst
Signature
x
Tille
Executive Director
Date
form HUD-50070 (3/98)
ref. Handbooks 7417.1,7475.13.7485.1 &.3
OMS Approval No. 2577.0157 (Exp. 3/31/2010)
Certification of Payments
to Influence Federal Transactions
U.S. Department 01 Housing
and Urban Development
Office of Public and Indian Housing
Columbia Heiqhts Housinq & Redevelopment Authority
Applicant Name
Parkview Villa MNI05
Program/Activity Receiving Federal Grant Funding
The undersigned certifies) to the best of his or her knowledge and belief, that:
(I) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connec-
tion with the awarding of any Federal contract, the making of allY
Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or
attempting to influence an officer or cmployee of an agency, a
Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in conncction with this
Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Fonn-LLL,
Disclosure Form to Report Lobbying, in accordance with its
instructions.
(3) The undersigned shall require that the language of this
certification be included in the award documents for all subawards
at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all
subrccipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by Section 1352, Title
31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
(18 U.S.C.1001, 1010.1012; 31 U.S.C. 3729, 3802)
Name of Authorized Official
Executive Director
Walter R. Fehst
Tille
Signature
Date (mm/dd/yyyy)
Previous edition is obsolete
lorm HUD 50071 (3/98)
ref. Handboooks 7417.1, 7475.13, 7485.1, & 7485.3
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
Approved by OMB
0348-0046
'See reverse for oublic burden disclosure.)
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
o a. contract Oa. bid/offer/application D a. initial filing
b. grant b. initial award b. material change
c. cooperative agreement c. post-award For Material Change Only:
d.loan year quarter
e. loan guarantee date of last report
f. loan insurance
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is a Subawardee, Enter Name
IKI Prime o Subawardee and Address of Prime:
Tier . if known:
N/A
Conaressional District, if known: 4c Congressional District, if known:
6. Federal Department/Agency: 7. Federal Program Name/Description:
Columbia Heights Housing & Redev el opme t N/A
Authority
CFDA Number, if appiicable:
8. Federal Action Number, if known: 9. Award Amount, if known:
N/A $ N/A
10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (inciuding address if
(if individuai, last name, first name, M/): different from No. IDa)
(last name, first name, M/):
N/A N/A
11 Information requested through lhis form Is aUlhoriled by Iille 31 U,S,C. section Signature:
.1352. This disclosure of lobbying activities Is a malerial representation of facl
upon which reliance was placed by [he lier above when Ihis transaction was made Print Name: Walter R. Fehst
or enlered Into. This disclosure is required pursuant \0 31 U.S.C. 1352. This
information will be available for public Inspection. Any person who fails 10 file the Title: Executive Director
required disclosure shall bB subJeclloa civil penally or not less I han$10,OOOand
not more thanS100,OOO roreach such failure. Telephone No.: (7f)~)
7nf)-~f)ln Date: In_?A_?nn
Federal Use Only: lAuthorized for Local Reproduction
Standard Form LLL (Rev. 7-97)
PHA Board Resolution
Approving Operating Budget
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing -
Real Estate Assessment Center (PIH-REAC)
OMB No. 2577-0026
(exp.10/31/2009)
Public reporting burden for lhis collection of InformaOon is estima!ed to average 10 minutes par response, Including the Orne for reviewing Inslruclions, searching existing data
sources, gall1erlng and maintaining ltJe data needed, and completing and reviewing \he collection 01lnfoooaOol1. This agency may not oollect thIs Infoffimlloll, and YOll are notrequired to
complete this form, unless it displays a currently valid OMB control number.
This information Is required by SecUon 6(c)(4) of the U.S. Housing Act of 1937. The information Is the operating budget for the low-income public housing program and provides a
summa!}' of the propO$edlbudgeted receipts and eKpendilures, approval of budgeted receipts and expenditures, and Justification 01 certaIn speclfied amounts. HUD revlevrs the
infolTllatlon 10 detem1ine if the opamtlng plan adopted by the public housIng agency (PHA) and the amounts are reasonable, and lhat tha PHA Is in compliance wllh procedures
presClibed by HUD. Responses are requIred to obtain benefits. thIs Information does not lend Itself to oonfidentlality.
PHA Name: Columbia Heights Housing and Redevelopment Authority
PHA Code: MN105
PHA Fiscal Year Beginning: 2009
Board Resolution Number: 2008-06
Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following
eertifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's
approval of (check one or more as applicable):
DATE
181
Operating Budget approved by Board resolution on:
10128/2008
o Operating Budget submitted to HUD, if applicable, on:
o Operatiug Budget revision approved by Board resolution on:
o Operating Budget revision submitted to HUD, if applicable, on:
I certify on behalf of the above-named PHA that:
1. All statutory and regulatory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditure are necessary in the efficient alld economical operation of the housing for the purpose of
serving low-income residents;
4. The budget indieates a source of funds adequate to cover all proposed expenditures;
5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (I); and
6. The PHA will comply with the requirements for access to records and audits UIlder 24 CFR 968.11 O(i).
1 hereby certify that a111he information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warning: HUD will prosecute false elaims and statements. Conviction may rosult in eriminal and/or civil penalties. (18
U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802)
Prillt Board Chairperson's Name: Signature: Date:
Walter R.Fehst, Execullve Director
Previous editions are obsolete
form HUD-52574 (08/2005)
COUNTY OF ANOIZA
Governmental Services Division I Office of Community Deveiopment
GOVERNMENT CENTER, SUITE 700
2100 3rd Avenue. Anoka, Minnesota 55303-5024
(763) 323-5700
Linda Hedstrom
CD Program Assistant
DD#: 763-323-5764
October 23, 2008
Commonbond Conununities
ATTN: Lisa Wilcox-Erhardt, Reg. Mgr.
328 Kellogg Boulevard West
St. Paul, MN 55102-1900
RE: Certificates of Consistency for Columbia Heights HRA
Dear Ms. Wilcox-Erhardt,
In follow up to your October 13th letter, enclosed pleasc find two cxecuted Ccrtificates of
Consistency regarding the 2009 Streamlined Annual Plan for the Columbia Heights lIRA.
Please contact our office if you need anything further from us.
Sincerely,
~~~~
Linda Hedstrom
CD Program Assistant
Enclosurcs
tS:r
E:Q\JIlL HQUSIIIIi
(fPN/nl,ltOlY FAX: 763-3235682 Affi[marivc Action / Equal Opportuuity Employer TDD/TrY: 763.323-5289
U.S. Department of Housing and Urban Development
Office OfPll~lic and Indian Honsing
Certification by State or local Official of PHA Plans Consistency with the
Consolidated Plan
I, Karen Skeooer the tfnoka County Community Develooment Manazer certify that the
Five Year and Annual PHAPlan of the Columbia Heizhts HRA is consistent with the
Consolidated Plan of Anoka Countv prepared pursuant to 24 CFR Part 91.
~?-rJ~j!L/~
Signed / Dated by Appropriate State or Local Official
/c1-:~~tJP
Certification by State and Local Official ofPHA Plans Consistency with the Consolidated Plan to Accompany the HUD 50075
OMB Approval No. 2577-0226
Expires 03/3112002
(7/99)
Page I ofl
Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan
I, Mark Ulfers the Executive Director of the Dakota County CDA certify that the Five
Year and Arumal PHA Plan of the Columbia Heights HRA is consis tent with the Consolidated
Plan of Anoka County prepared pursuant to 24 CFR Part 91.
Name of Certifying Jurisdiction:
Dakota County Community Development Agency
I
I
i
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I
Certifying Official of the Jurisdiction:
M~~_
Mark Ulfers, Executive Director
Dakota County CDA
/tJ~A/-l)f
Date
Parl(view Villa Apartments
965 40th Avenue NE, Columbia heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of April 2008
Prepared by Laura Sheak, Property Manager
Police Report
There were 13 police calls for the month of April: 7 medical, I property
damage, 1 juvenile activity, 2 found property, I narcotics information, I
warrant arrest
Wait List
06 applicants for Parkview Villa North (resident C.B.) UPDATED
00 applicants for Parkview Villa North (employed in C.II.)
66 applicants for Parkview Villa North (non-resident)
02 applicants for Parkview Villa South (resident C.B.)
04 applicants for Parkview Villa South (Non-resident) UPDATED
00 applicants for Parkview Villa South 2BR (resident) Ul>DA TED
00 applicant for Parkview Villa South 2BR (non-resident) UI>DATED
Occupancy
North is 100 out of 10 I (100 % occupancy)
South is 44 out of 45 (100 % occupancy)
Movc Outs
#607 4/30
#415 4/30
Move INS
None
Maintenance Report
See attached
Parkview Villa Maintenance report
Apr-OB
Date
25-Mar
31-Mar
i-ApI'
i-ApI'
2-Apr
3-Apr
4-Apr
4-Apr
4-Apr
5-Apr
7-Apr
7-Apr
7-Apr
8-Apr
8-Apr
9-Apr
8-Apr
8-Apr
8-Apr
9-Apr
8-Apr
8-Apr
9-Apr
10-Apr
10-Apr
10-Apr
10-Apr
10-Apr
10-Apr
10-Apr
ii-ApI'
ii-ApI'
12-Apr
14-Apr
14-Apr
15-Apr
15-Apr
16-Apr
16-Apr
21-Apr
21-Apr
21-Apr
22-Apr
22-Apr
23-Apr
22-Apr
23-Apr
23-Apr
21-Apr
23-Apr
25-Apr
24-Apr
25-Apr
25-Apr
26-Apr
28-Apr
29-Apr
30-Apr
Building
PVN
PVN
PVS
PVS
PVN
PVS
PVS
PVN
PVS
PVN
PVS
PVN
PVN
PVN
PVN
PVN
PVN
PVN
PVN
PVS
PVN
PVN
PVN
PVN
PVS
PVS
PVN
PVN
PVS
PVN
PVN
PVN
PVN
PVS
PVN
PVN
PVS
PVS
PVS
PVN
PVS
PVS
PVS
PVS
PVN
PVN
PVN
PVN
PVS
PVN
PVS
PVS
PVS
PVS
PVS
PVS
Unit Name
104 Walker
502 Jaworski
224 Neman
318 Larson
201 Bekkum
418 Rothbauer
320 Strauss
904 Zieske
421 Stieren
308 Haugland
422 Westlund
502 Jaworski
503 Victoria
807 Robbins
908 St. Germaine
902 Harshberger
2nd fir washer
4th fir
117 Marion
503 Victoria
610 Starr
810 Grace
424 Violet
115 Skotte
904 Zieske
712 Mady
218 Schudek
salon
9th fl I' lobby
708 Didovich
Driveway
105 Walker
3rd fir
103 Smetana
712 Mady
316 Kline
3rd fir
214 Johnson
606 Arthur
4th fir
425 Shaefer
317 Morgel
418 Rothbauer
9th fir
407 Morrison
laundry room
512 Lindskoog
704 Ganyaw
218 Chudek
201 Bekkum
123 Enright
219 LaMonica
221 Johnson
321 Gacek
Description Complete
closet shelf broke, rerfrigerator door handle broke, oredered parts, fixed 4/9/2008
bathroom sink dripping, replaced shut off valve, washer(shut off water) 4/10/2008
Bedroom shade broke, ordered new,replaced shade 4/4/2008
Kitchen sink faucet leaks, replaced shut off valve 4/1/2008
toilet keeps running, repaired toilet and repaired kitchen faucet 4/30/2008
Bathroom drain slow, replaced pop up arm 4/3/2008
Bathroom light is out, replaced bulbs and ballast 4/4/008
Bathroom dink draining slow, cleaned pop-up 4/408
Livingroom window pops out, reset window 4/7/2008
Bathroom drain slow, kitchen drain slow, augered kitchen drain, BR ok 4/7/2008
Livingroom window off track, reset window 4/7/2008
Bathroom sink dripping (replaced shut off valve, and washer) 4/10/2008
kitchen sink is not draining, cleaned out drain OK 4/9/2008
bathroom sink not draining, cleaned pop up, drains well 4/7/2008
removed old planters, remove Christmas lights from trees 4/7/2008
BR shower and sink slow draining, augered shower, cleaned trap 4/9/2008
Screw sticking out of closet door, repaired closet door 4/8/2008
washer full of water, cycled washer 4/7, 4/9 cycles fine 4/9/08
one light in hallway going out, flashing, replaced 4/9/08
Kitchen faucet is coming up, replaced broken lock nuts 4/8/08
needs number programmed inn system, programmed 4/8/08
vent in salon plugged, cleaned out 4/8/08
closet off track, heat not working, kitchen sink, augered drain,fixed door 4/1 0/08
Blower on roof is loud in unit, shut off temporarily 4/10/08
no cold water in BR faucet, shower head diff., opened cold water valve 4/10/08
Bedroom bulb went out, replaced 4/10/08
shower head pressure low, replaced shower head 4/11/08
AC cover biew off, replaced ac cover 4/11/08
rain coming through LR window, caulked 4/10, MJ construction 5/13i 4/10&5/13/08
vent in salon plugged, cleaned out 04/10/08
screen is taped, replaced screen 04/14/08
shower head fell off, stove burner out, replaced shower hose, fixed burner4/11
lights out on backside, repiaced both bulbs 04/19/08
bedroom shade fell off, replaced blind 04/14/08
washer need to be leveled, leveled washer 04/15/08
leak in ceiling, leak found in heat pipes, replaced pipe in 203 04/30/08
door lock loose, repaired lock 04/15/08
lost keys, rekeyed apartment 04/17/08
washer out of balance,- leveled machines 04/17/08
Kitchen light is out 04/21/08
Kitchen cabinets have no knobs, none of new cupboards have knobs 04/22/08
dryer not working, cleaned and checked pads, reassembied, runs OK 04/22/08
sprinkler head has water marks, no water stains, caulking and putty 04/22/08
needs telephone number programmed, reprogrammed number 04/22/08
cove base off in bathroom, re attached cove base, adjusted pop-up 04/23/08
screen is loose at top, replaced screen and spline 04/23/08
locked out of unit, opened door for Betty 04/23/08
curtain off hooks, re hung drapes 04/23/08
door lock difficult, removed clean and adjusted 04/24/08
AC cover need to be removed, removed cover 04/24/08
toilet keeps running, repiaced fluid master 04/25/08
lost keys to apartment, replaced keys 04/24/08
Living room window blind fell down, re-attached shade bracket 04/25/08
light by exit full of bugs, removed lens and cleaned 04/25/08
AC cover fell off, replaced 04/28/08
dining room light out, replaced buib 04/28/08
garage door (elevator) won't close, fan in garage needs to be on 04/29/08
bathroom light is off, replaced bulb 04/29/08
Newsletter
Managed by CommonBond Communities
Owned by the City of Columbia Heights
MANAGEMENT OFFiCE
763-706-3800
APRIL 2008
~
After Hours Maintenance Emergency:
651-291-1750 " 0 ~
Thought for the month!
Hours: Monday through Friday
8:00 a.m. to 4:30 p.m.
Sometimes one likes
foolish people for their
foHy,- better than wise
people for their wisdom.
~Tlizahetfi, (;;cl<s1eell
Laura Sheak, Property Manager
Jennifer Eells, Assistant Property
Manager
Tom Satzer, Maintenance Technician
Brittany Evans, Caretaker
Dorothy Shaffer is
Upcoming Events! S$~i~.~g~~:oo~~~t
763~ 789-4408.
Resident Council Meeting - Monday,
April 14th, 7 :00 p.m., Room B
Old Country Buffet - Monday,
April 14th at 11: 15 a.m.
Fruit and
,
@
ut coleslaw An Earth Day Recipe!
Drain pineapple, reserving 2 tablespoons juice.
Cut pineapple onto thin strips, and place in a
large bowl.
In a medium bowl, combine reserved
pineapple juice and lemon juice. Toss with
banana, and add to pineapple. Add cabbage,
celery, mandarin oranges, walnuts and raisins.
toss to combine
Blend yogurt and salt together, and add to
cabbage mixture; toss lightly. Cover, and
refrigerate until thoroughly chilled.
1 (8 ounce) can sliced pineapple,
drained with juice reserved
2 tablespoons lemon juice
1 banana, peeled and sliced
3 cups shredded cabbage
1 cup diagonally sliced celery
1 ( 11 ounce) can mandarin oranges, drained
1/2 cup chopped nuts
1/4 cup raisins
1 (8 ounce) container orange flavored yogurt
1/2 teaspoon salt
Please welcome our new Maintenance technician Tom Satzer. He comes to Parkview Villa
with over twenty years cif experience worlring in a multiplre ~tory senior building similar to
Parkview Villa.. We are happy to have him join om staff.. When you see Tom, please
introduce yourselves if you have a minute!
And fhank you Bob Richardson for helping us out with the many work orders during the
month of February, and also keeping the sidewalks and parking lot clear from snow!.
.1nJfh~, · flMinllldbnt' ,..
Jim Kordiak, Anoka County's Commissioner, along with his tax assistants, will be available on
Thursday, April 24th, from 1 :30 p.m. to 4:00 p.m. to help residents of Parkview Villa complete
their Minnesota renter's credit form. They will be in the community room. You need to bring
with you your current income information or your F ederall 040 and Certificate of Rent Paid
(CRP). You were given your CRP in January, but if you need another one, please notify the
office before April 24th! We will be happy to make another copy for you. You can sign up for
this free service in the Parkview Villa office beginning Tuesday, April 15th.
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Parkview Villa Apartments
965 40th Avenue NE, Columbia heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of May 2008
Prepared by Laura Sheak, Property Manager
Police Report
There were 7 police calls for the month of May: 2 medical, I found
property, 4 residential noise
Wait List
19 applicants for Parkview Villa North (resident CoH.)
01 applicants for Parkview Villa North (employed in CoHo)
66 applicants for Parkview Villa North (non-resident)
03 applicants for Parkview Villa South (resident CoH.) (Homes to sell)
02 applicants for Parkview Villa South (Non-resident)
00 applicants for Parkview Villa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non-resident)
Occupancy
North is 100 out of 101 (99 % occupancy) (caretaker unit included in total number of
units)
South is 44 out of 45 (98% occupancy)
Move Outs
#607 4/30
#415 4/30
#212 5/31
Move INS
None
Maintenance Report
See attached
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MAY 2008
:Par~~:<<~<< ,-<~:<<_<L:J:a
Ne\Nsletter
Managed by CommonBond Communities
Owned by the City of Columbia Heights
MANAGEMENT OFFICE
763-706-3800
After Hours Maintenance
Emergency: 651-291-1750
Hours: Monday through Friday
8:00 a.m. to 4:30 p.m.
laura Sheak, Property Manager
Jennifer Eells, Assistant Property
Manager
Tom Satzer, Maintenance Technician
Brittany Evans, Caretaker
Upco
ing Events!
Resident Council Meeting - Monday,
May 12th, 7:00 p.m., Room B.
Men's Bingo - Sunday, May 18th at
7:00 p.m., Community Room A. Cost is $2.00
r~ought for the mont~!
Love the moment, and
the energy of that
moment wHl spread
beyond aU boundaries.
....Corita Kent
Dorothy Shaffer is
selling cookbooks at
$10.00 each. Call
763-789-4408.
" BINGO
1 21 32 54 87
9 5 24 7 45
33 48 23 76 10
44 26 67 45 98
3 12 83 45 90
Pi.~
~
Do You Know What To Do?
The Columbia Heights Fire Department will be our guest at the Resident Council meeting this
month, May 12th. They will be speaking on Fire Safety! Don't miss this meeting, join us !
Happy Mothers's Day, May 11 thl
Thank You!
Many thanks to those who promptly responded to scheduling their annual recertifications
reviews! We have completed many since we began working here in February, which
included reviews from February through August. This month we will began working on the
September reviews, and will be caught up! We appreciate your cooperation which makes our
job a whole lot easier. As always, if you have any questions about your paperwork or if you
are wondering why your rent increased or decreased, we will be happy to explain it too you.
Please feel free to ask us!
Appliances may not be disposed of in garbage or in a landfill. By law, appliances must be
reused or recycled (Minnesota Statutes 115A.9561). Why, you might ask, because appliances
often have hazardous components such as; PCBs, mercury chlorofluorocarbon, or freon. Why
recycle appliances? Because it's the law!
If you need to recycle an appliance, computer, monitor, scanner, printer, microwave, television,
etc., please contact the office. We recycle these items for a fee with Metro Appliance
Recycling.
(Trip charges will be added to the cunent rate)
c~~
Current Rates
$10.00
$20.00
$35.00
$45.00
Computer towers, printers, scarmers, small appliances/electronics.
Computer Monitor
Television 27" and smaller
Television 28" and larger
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Parl(view Villa Apartments
965 40th Avenue NE, Columbia heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of June 2008
Prepared by Laura Sheak, Property Manager
Police Report
There were 2 police calls for the month of June: 1 domestic, 1 noise
residential.
Wait List
23 applicants for Parkview Villa North (resident of C.H., elderly, handicapped,)
02 applicants for Parkview Villa North (employed in C.H.)
114 applicants for Parkview Villa North (non-resident, elderly, handicapped)
25 applicants for Parkview Villa North (no preference)
03 applicants for Parkview Villa South (resident C.H.) (Homes to sell)
02 applicants for Parkview Villa South (Non-resident)
00 applicants for Parkview Villa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non-resident)
Occupancy
North is 100 out of 101 (99 % occupancy) (caretaker unit included in total number of
units)
South is 44 out of 45 (98% occupancy)
Move Outs
#323 6/30 (transfer to #124 effective 7/1)
#124 5/31 (transfer to #415 effective 6/1)
Movc INS
#415 6/1 unit transfer
#607 6/3
Maintenance Report
See attached
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Managed by CommonBond Communities
Owned by the City of Columbia Heights
MANAGEMEiNTO:FiFiCE
'7:-'~'~ 7'0' '6 '3'8'0" 0
( !o.)-' ',i., '.. ,-.:.~.. ,;
After Hours Malil1tel1al1ce
iE:mergency:651-2'91-f75:0
lHours:l\llonday through Friday
8:00a.m. to 4:30 p.m.
Laura Shealk, Property Manager
Jemniifer Eells, ASSiistant Property
Mana'g,er
Tom g,atzer, Maintenance Technician
Brittany Evans" Caretaker
1?:li: . . ,'..' . ,t".. '9" '1' 'f,il., ,.,' ~i" ,.1;,.,
.-ce-III .", , ,,, . "'1' ,DR.S'~i
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thOUQhtfor the mont~!
" What I know for sure
is that what you give
comes back to you"....
.....Oprah Winfrey
Dorothy Shaffer is
selling cookbooks at
$8.00 each. Call
763-78'9-4408..
Resident Council Meeting - Monday, June 9th, 7:00 p.m., Room B.
Potluck - Wednesday, June 11th, 6:30 p.m. Join in for food, fun and celebrate Mother's Day
and Father's day!
Father's Day Meal - June 17th, served by the Volunteers of America. More details on back
of newsletter!
You can help emergency responders by completing a Medical-Emergency
form and place it inside your breaker box in your unit. This provides
responders with important information about your contact person in case
of emergencies, current medical conditions, allergies, medications, and
aids responders with important decisions. This is your choice to provide
responders with this information; however, if you would like the
Medical-Emergency form, you can pick them up at the office!
Happy Father's Day, June 15th!
On Tuesday, June 17 at 12:00 noon, Volunteers of America will
be serving a Father's Day meal. Join staff for lunch on this day!
They will be serving roast beefwith gravy, mashed potatoes,
corn,. dinner roll and strawber;ry creme pi~. Th~ suggested cost
for Parkview Villa Resident's is $3.25. For guests 60 years of age
and better the cost is $3.25, and those under 60 the cost is $6.25.
A two-day notice is required for this meal. Be sure to sign up!
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"I am the flag of the United States of America. I was bom on June 14, 1777, in Philadelphia.
I have my own law-Public Law 829, "The Flag Code" - which defmitely states my correct use
, and display for all occasions and situations. I have my special day, Flag day, June 14 is set
aside to honor my birth. I am your title deed of freedom, which is yours to enjoy and hold in
trust for posterity. Guard me well, lest your freedom perish from the earth. "
by Ruth Apperson Rous
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Parl(view Villa Apartments
965 40th Avenue NE, Columbia heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of July 2008
Prepared by Laura Sheak, Property Manager
Police Report
There were 3 police calls for the month of July: I public assist, I emergency
medical, I theft.
Wait List
22 applicants for Parkview Villa North (resident of C.H., elderly, handicapped,)
02 applicants for Parkview Villa North (employed in C.H.)
74 applicants for Parkview Villa North (non-resident, elderly, handicapped)
50 applicants for Parkview Villa North (no preference)
04 applicants for Parkview Villa South (resident C.H.) (Homes to sell)
03 applicants for Parkview Villa South (Non-resident)
00 applicants for Parkview Villa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non-resident)
Occupancy
North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of
units)
South is 44 out of 45 (98% occupancy)
Move Outs
#612 7/31
Move INS
#212 7/1
#124 7/1 (transfer)
Maintenance Report
See attached
Parkview Villa Maintenance report
July-DB
I Date I Building I Unit I Name
6/26/08 PVN 311 Johnson
6/26/08 PVN 411 Linden
6/30/08 PVN 207 Garin
6/30/08 PVN 212 Kazmierczak
6/30/08 PVS 221 Johnson
7/3/08 PVN 406 Inspection
7/3/08 PVN 403 Inspection
7/3/08 PVN 407 inspection
7/3/08 PVN 402 Inspection
7/3/08 PVN 401 Inspection
7/5/08 PVS 214 M. Johnson
7/7/08 PVS 123 Bernice
7/7/08 PVN 910 Stevens
7/7/08 PVN 806 Howard
7/7/08 PVN 1st floor bathroom
7/7/08 PVN 1st floor hallway
7/7/08 PVN 512 Lindsko09
7/7/08 PVN 508 Kumba
7/7/08 PVN 710 Caroll
7/7/08 PVS 124 Aspinwall
7/14/08 PVS Laundry
7/14/08 PVS Garage
7/14/08 PVN 708 Sefka
7/14/08 PVN 707 Ovshak
7/14/08 PVN 304 Reinhart
7/14/08 PVN 410 Buczynski
7/14/08 PVN 710 Hinnrichs
7/16/08 PVN 216 Bosell
7/16/08 PVN 902 Harshberger
7/17/08 PVN 406 Byzewski
7/17/08 PVN 804 Nagle
7/18/08 PVS kitchen
7/21/08 PVS 422 Westlund
7/21/08 PVN Men's Bathroom
7/21/08 PVS 221 Johnson
7/22/08 PVS 223 Christianson
7/23/08 PVN 708 Selka
7/22/08 PVN 203 Donley
7/22/08 PVN 204 Finn
7/23/08 PVN Kitchen
7/24/08 PVN 307 Inspection
7/24/08 PVN 305 Inspection
7/24/08 PVN 306 Inspection
7/24/08 PVN 312 Inspection
7/24108 PVN 311 Inspection
7/24/08 PVN 308 Inspection
7/24/08 PVN 202 Inspection
7/24/08 PVN 207 Inspection
7/25/08 PVS 415 Fransen
7/25/08 PVS 214 Johnson
7/25/08 PVS 115 Skolle
7/25/08 PVS 221 Johnson
7/25/08 PVS 216 Bosell
7/25/08 PVS 224 Human
7/28/08 PVN 306 Miller
7/28/08 PVN 205 Honeyford
7/29/08 PVS 316 Kleine
7/29/08 PVS 321 Gacek
7/30/08 PVS 2nd Fir Tub room
7/30/08 PVS 219 LaMonica
7/30/08 PVS 3rd Floor laundry
7/30/08 PVN 702 Schumacker
7/30/08 PVS 317 Veronica
7/31/08 PVS 323 Coppernoll
7/31/08 PVS 414 Peters
I Description
Toilet keeps runnin9, replaced flapper ball.
Check AC outlet, show how to maintain, Ac ok
Toilet seat flaking, replaced seat
Refrigerator not working, replaced
Stove light out, loose paper towel holder, replaced light, removed TH
Replaced smoke del. ,cartridge BR faucet, adj sink legs, rplcd bulb
Caulked in shower stall, tightened all closet knobs
Replaced entry bulb, tightened toilet seat, replaced BR faucet cartridge
Caulked by shower head, replaced bathroom faucet cartridge
Caulked by showerhead
Living room light is out, replaced dining room bulb
Can not open BR and LR windows, opened windows
Bedroom shade fell off, replaced shade
Removed AC cover, ra positioned and added weather stripping
Women's BR door handle loose. Tightened
Ants found in hallway, cleaned up ant mound
Front door not closing, checked door
Stove burner (ordered parts), shower head broke, replaced
Check unit for ants, no ants found
Bathroom sink stopper difficult, replaced pop up assembly
4th floor laundry faucet leaks, repaired sink faucet
Outside garage light out, replaced bulb
Toilet leaking, tightened toilet tank bolts
Kitchen faucet came off, replaced nut on cold side
Shower draining slow, augured drain, repaired freezer control housing
Toilet starts running on it's own, replaced flapper
Shower hose spraying, replaced shower hose
Apartment door is hard to open, oiled hinges
Shower draining slow, augured drain
Water coming up in shower stall, augured shower drain
Refrigerator door piece fell off from inside, Buller lid cracked
Kitchen ceiling light out, replaced bulb
Refrigerator does not cool, refrigerator bad, replace
Latch on stall broke, adjusted latch
Some lights do not work, Turned breaker back on
Bedroom light out, replaced bulb
Toilet handle broke, replaced handle
Door loud when shuts when windows open, applied weather stripping
Installed grab bar
Kitchen sink backing up, checked drain lines, clear
Repaired wall, installed towel bar, tightened knobs on ciosets
Replaced light in stove, adjusted right front burner
Rplcd smoke detector, adjusted hinge on entry door, caulked shower
Check light in oven, worked
Tightened towel bar, checked tor mice
Adjusted entry door spring, replaced Moen cartridge
Caulked around showerhead
Caulked around showerhead, replaced Moen cartridge
Program telephone number in entry system, done
Toilet keeps running, replaced ball cock
Kitchen sink leaks, Hot faucet nut broken, replaced nut
Bathroom light is out, checked switch and ground fault, ok now
Dining room light out, replaced bulb
Caulked around sink and shower stall
No hot water in bathroom sink, adjusted Moen cartridge
Kitchen sink backed up, augured kitchen drain
Toilet keeps running, replaced ballcock
Bathroom light is out, replaced bulbs
Toilet won't flush, plunged toilet
Kitchen light burned out, replaced both bulbs
Dryer on left can not put money in, fixed money drop
Living room window is stuck, opened window
Kitchen light is out, replaced bulbs
Enter telephone number in entry system, done
Check oven temperature, adjusted oven temperature
IComplete I
6/26/08
7/1/08
7/9/08
7/1/08
7/1/08
7/23/08
7/9/08
7/9/08
4/9/08
7/9/08
7/5/08
7/7108
7/7/08
7/9/08
7/8/08
7/7/08
7/7/08
8/5/08
7/7/08
7/7/08
7/21/08
7/21/08
7/14/08
7/14/08
7/14/08
7/14/08
7/16108
7/16/08
7/17/08
7/23/08
4/19/08
7/21/08
7/25/08
7/22/08
7/21/08
7/22/08
7/23/08
7/22/08
7/23/08
7/23/08
7/28/08
7/28/08
7/28/08
7/29/08
7/29/08
8/4/08
8/6/08
8/6/08
7/25/08
7/25/08
7/25/08
7/25/08
7/25/08
7/30/08
7/27/08
7/29/08
7/29/08
7/29/08
7/30/08
7/31/08
7/30/08
7/30/08
7/30/08
7/31/08
8/6/08
Managed by CommonBond Communities
Owned by the City of Columbia Heights
MANAGEMENT IO!FiFI:CE
7'63-70'6,-3800
After Hours M;aintenan'ce
!Emergenrcy:651';2:91-17i50
Hours: Mionda'ythrough Friday
8' 00 4' , ,
,,' ::'.: !a,.m. to /:3.0 iP.m.
LauraSheak,PrOlperty Mana'g'er
,JreniniifeirE'eUs, AssiistantPn>pe:rty
M;anager
Tom S;atzeir, Maintenairlce Technician
Blriittan:yEvans, Caretaker
, E'
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Men's Potluck Picnic - Wednesday, August 6th, 6:00 p.m.
i_bl for lhfmo~!
"Love yourself first and
everything else falls into line.
You really have to love
yourself to get anything done
in this world."---Lucille Ball
Dorothy Shaffer is
selling cookbooks at
$'8.00 each. Gall
7'63-789-4408.
Resident Council Meeting - Monday, August 11th, 7:00 p.m., Community Room B.
Turtle Lake Casino - Wednesday, August 20th, 7:15 a.m.
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Parl(view Villa Apartments
965 40th Avenue NE, Columbia heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of August 2008
Prepared by Laura Sheak, Property Manager
Police Report
There were NO police calls for the month of August.
Wait List
10 applicants for Parkview Villa NOlth (resident of C.H., elderly, handicapped,)
02 applicants for Parkview Villa North (employed in C.H.)
126 applicants for Parkview Villa North (non-resident, elderly, handicapped)
52 applicants for Parkview Villa NOlth (no preference)
02 applicants for Parkview Villa South (resident c.R.) (Homes to sell)
04 applicants for Parkview Villa South (Non-resident)
00 applicants for Parkview Villa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non-resident)
Occupancy
North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of
units)
South is 45 out of 45 (100% occupancy)
Move Outs
#422 8/31
Move INS
#323 8/1
#612 8/4
Maintenance Report
See attached
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AUGUST 2008
Ne\Nsletter
Managed by CommonBond Communities
Owned by the City of Columbia Heights
MANAGEMEINTOiFiFICE
7'63' 7'0" '6' '3'8'0'0
,1 f; ,-' .',.' \; '. ,<\!,':
Afb;}r Hiours Mailntenance
lE:mergency: '651.:,2'91-1750
IHours::Mronday through Frida-y
8' "'O'^' , 't", 4' '."'JtiO'" .,
" '. ',,,,a,.,m,. . ,0 '.'.;}' , ,p,.m.
Laura ,she:ak, Property !Manager
,Jennif,erE'eUs, Asslistant :p1rop:e:rty
1lilla'. n' a' 'n....'r
-.Vil:' :;.,~iG-
Tom ,satzeir" Ma,intenan'ce T'echni:cian
BirittanyEvans,Caretaker
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Men's Potluck Picnic - Wednesday, August 6th, 6:00 p.m.
~~ou.nht:,fo:r;,'the, 'nlonfn1
r,:J" " , ," ..,.d
"Love yourself first and
everything else falls into line.
You really have to love
yourself to get anything done
in this world."---Lucille Ball
Dorothy Shaffer 1'8
selling coo:kbooks at
$'8.00 each. Gall
763-78'9-4408.
Resident Council Meeting - Monday, August 11th, 7:00 p.m., Community Room B.
Turtle Lake Casino - Wednesday, August 20th, 7:15 a.m.
The month of August is named after Julius Caesar's grandnephew, Augustus. After Augustus
defeated Marc Anthony and Cleopatra, and became emperor of Rome, the Roman Senate
decided that he too should have a month named after him. Because Julius Caesar's month is
July and has 31 days in it, the senate decided that Augustus's month should equal it. To
accommodate this change they needed an extra day, so they took it from the month of Febmary
to lengthen it from 30 days to 31 days. February was then reduced to 28 days (leap year 29
days. )
By Borgna Brunner
Than
You
I
A big THANK YOU to all of the Cummins volunteers who donated their time here at
Parkview Villa. Fifty-five volunteers were here on July 8th, nineteen volunteer~ on July
18th, and eleven on July 30th. With all of their help we were able to wash windows, clean
blinds, shampoo the hallway carpet, clean community room chairs, paint the office, touch up
other areas in the building, sweep and clean the garage, and lots of yard work. I was told by
Cummins that they enjoyed their time at Parkview and want to come back here again to help
out.
Many thanks to the residents ofParkview Villa for their support and show of appreciation for
the Cummins employees..__
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Listed below are a few things that have been brought to my attention
by a resident ofParkview Villa. If you can add to this list for next
month1s newsletter, let me know!
>- There is a hair dresser available.
>- People will offer rides to those who need them.
>- Fun things are planned; games and programs.
>- Those who are ill are remembered.
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Parl(view Villa Apartments
965 40th Avenue NE, Columbia heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of September 2008
Prepared by Laura Sheak, Property Manager
Police Report
There were 5 police calls for the month of September.
1 theft, 1 warrant arrest, 1 noise residential, 1 medical, 1 emergency medical.
Wait List
10 applicants for Parkview Villa North (resident of C.I-!., elderly, handicapped,)
02 applicants for Parkview Villa North (employed in C.H.)
147 applicants for Parkview Villa North (non-resident, elderly, handicapped)
53 applicants for Parkview Villa North (no preference)
03 applicants for Parkview Villa South (resident C.H.) (Homes to sell)
04 applicants for Parkview Villa South (Non-resident)
00 applicants for Parkview Villa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non-resident)
Occupancy
North is 100 out of 101 (99 % occupancy) (caretaker unit included in total number of
units)
South is 45 out of 45 (100% occupancy)
Moye Outs
#302 8/29
#505 9/30
#908 9/30
#510 9/4
#209 9/30
Moye INS
#422 9/1
#302 9/15
Maintenance Report
See attached
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OCTOBER 2008
Managed by CommonBond Communities
Owned by the City of Columbia Heights
MANAGEMENT OFFICE
763-706-3800
After Hours Maintenance
Emergency: 651-291-1750
Hours: Monday through Friday
8:00 a.m. to 4:30 p.m.
Laura Sheak, Property Manager
Jennifer Eells, Assistant Property
Manager
Tom Satzer, Maintenance Technician
Brittany Evans, Caretaker
Larry Lessner, Caretaker
· E
UJ~com{; ;1.:9; ~ ~';~~ents.!:
. d ~"",_,_~.I}.i:_ ,. "t...~_
t~OU~htfor lhemonl~!
There is very little difference
in people but that little
difference makes a big
difference. This difference is
attitude. The big difference is
whether it is positive or
negative.
....Clement Stone
Dorothy Shaffer is
selling cookbooks at
$8.00 each. Call
763-789-4408.
Parkview Villa Annual Bazaar - Saturday, October 4th, 9:00 a.m. -
2:00 p.m.
Resident Council Meeting - Monday, October 13th, 7:00 p.m., Room B
HRA Board Meeting - Tuesday, October 28th, 7:00 p.m., Room B
YES you can recycle:
paper, envelopes,paper tablets
file folders, shredded paper
newspapers, magazines, catalogs, telephone books
corrugated cardboard (please flatten)
box board from crackers, cereal boxes etc.
bottles and jars
cans (please rinse)
plastic, any bottle with a smaller neck
aluminum, tin and steal cans
P_.......~
NO you can not recycle:
no food wrappers 01' food packages
no milk cartons
no aluminum foil
no pizza boxes
no paper towels 01' tissues
no paper plates 01' napkins
no aerosol cans
no plastic plates or plastic silverware
Larry Lassard is our new caretaker at Parkview Villa. He has been a resident of Columbia
Heights for 50 years. He is looking forward to working at Parkview Villa and enjoys working
with seniors. You will see him working on the weekend, Saturday and Sunday. His hours will
vary but most of the time he will be working 9:00 a.m. to 1 :00 p.m. Please welcome him and
introduce yourself to him when you have a chance.
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Parkview Villa Annual Bazaar!
FOOD! FUN! FRIENDS!
When? Saturday, October 4, 2008
Where? Parkview Villa
Time? 9:00 a.m. - 2:00 p.m.
What? Crafts, bake sale, lunch, white elephant
The raffle drawing will be held at 2:00 p.m.
Volunteers of America
Two featured menus this month!
The Oktoberfest lunch will be served on Tuesday,
October 7. VOA will be serving Smoked
Bratwurst with bun, German Potato Salad, Red
Cabbage and Black Forest Cake.
On Wednesday, October 22, celebrate 35 years of
Senior Dining! VOA will be serving Beef Pot
Roast, Mashed Potatoes with Gravy, Green Beans
with Pimento, Nine Grain Bread and Apple Pie.
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Agenda Item NO.8
Resident Council
Meeting Minutes
For the Months of:
May, June, July, August,
September and October 2008
Resident Council Meeting May 12 2008 .
The meeting was called to order at 7p.m. by council President Dennis
Ecklund.Present at the meeting were vice president Ken Bloch Secretary Jessie
Chudek. Treasurer Ray Scotle was in Russia. Also present was assistant office
manager Jennifer Eells. We had a pldge to the flag.
Matt and Rick from the Columbia Heights fire department spoke for 45minutes on
fire safety issues in our building which was very appreciated by all residents.
The managers report was given. The intercom system has new speakers so if
your telephone number is not in the s~stem tell the office so they can enter it .
Inspection will start Tuesday on the 9 h floor, If you smell any "bad" odors call the
police. Please do not feed the animals in the front yard.
Do not let non residents use our washing machines and do not over load them .
If you have repairs to be done do NOT stop Tom in the hallway, come to the
office and fill out a work order
Jackie gave the bingo report on hand$62.75
Leanord gave the Monday morning report on hand &87.25
Jessie gave the round table coffee report $9.81 on hand,
Cecelia gave the sunshine report, Cards sent to Jean Harshberger Kathleen
Aspinwal also a sympathy card to the family of Mary Ann Cook.
A vote was taken to have the kitchen workers during the VFW bingo to make the
sandwiches for that night.
We voted on $100. to spend for the flower circle Management said they would
buy some hanging baskets.
We talked about the articles that we pul in the library
We need a volunteer for booking the entertainment
Ron Shumaker announced there will be no pot luck Saturday nights during June
July and August
Money winners were#27Ron Schumaker #18 John SUPER #10 Alvina Steiren
and #46 Jerry Nagel
The meeting closed at8p.m.
Submitted by Jessie Chudek
Resident Council Meeting June 9 2008
The meeting was called to order at 7 pm. by council President Dennis Ecklund
at 7.P.M. with a pledge to the flag.
All members of the council were present also Laura and Jennifer were present.
Laura told us that Lucia had moved on to a new position as director for HUD.
Laura asked for volunteers for next morning to help with yard cleanup.
There was a discussion about the hall windows on all floors and a vote taken to
have two people on each floor be in charge of opening and closing those
windows. The vote was 45 yes 10 did not vote. In case of rain and the persons in
charge were not home then another person could shut them.
The secretary's report was read. The treasurers report was Checking $3824.33
Savings$2275.17 Petti cash $7906
Leonards Monday morning coffee report May 1st $112.48 spent $24.14 On hand
June 1st $88.34 Round table report May 16\ on hand $9.81 We had a donation of
$10.00 Spent $7.78 On hand June 1't $12.00
Jackie gave the Bingo report On hand $62.75
Cecalia gave the sunshine report. Cards were sent to Betty Finn, Terry Gonya
Jan Honeyford Joe Kunza and Judy Schendeil.Judy Schendel passed away her
funeral will be Friday at First Lutheran Church.
Terry White introduced our new resident as Brent Stevens in Apt # 607
We thank all the people that helped plant flowers in the circle
We are having a problem with people parking in the circle. Please advise your
delivery people also.
It was decided that onV.F.W bingo night the persons working the kitchen should
make the sandwiches.
Those wanting to go to the V F. W the first Saturday of July for the pork
tenderloin should put $3.00 in an envelope with your name on it under Denny's
door
Money winners were #13 Dorothy Salwai #6Pete Hanson #35 Tom Linskoog And
Ron Schomaker #28
The meeting ended at 7:45
Submitted by Jessie Chudek.
Resident Council Meeting July 142008
The meeting was called to order at 7p,m, with a pledge to the flag,
All members of the council were present, also present were Jennifer and Laura
our manager. Laura introduced us to her supervisor Linda Wilcox, She has been
in management for 8 years with Common Bond,
laura said Cummins will be here again on Friday to do more cleaning for us..
Denny suggested to the residents that we should get a than,k you plaque for
Cummins,A vote was taken on that and was approved.
Tree trimming has to be approved by the city
The front door has been fixed, If you have a problem with your entry card go to
the office,
The 5th floor remodeling may be started late summer or fall.
The secretary report was read The treasurers reportwas read with checking at '
$5301.29 Savings $2276,77 and Petty cash $3,04
Jackie gave the bingo Report Jessie gave Leonard's Monday morning Coffee
club report On hand June 30lh $77.29 Jessie gave the round table coffee report
on hand June 30lh $3,36 .
Ceclia gave the sunshine report. She has sent cards and $5.00 to Dorothy
Shafer, John Cole, and Irene Westlund, Dorothy larsen, Mark Hanson also
$10.00 to the family of Irene Westlund as she passed away.
We took a vote on giving new residents one free ticket for lunch in the
V.OAdining room "N The vote passed unanimous by all attendants at the
meeting,
We are having a picnic August 6th with braughts and hamburgers on the grill at
6p.m,and pot luck by the residents. There will be a sign up sheet for both.
People with walkers should be careful where they park them so others do not trip
over them.
Please do not put outdated food in the library, also only clean clothing for give
away.
Be sure to clean the filter in the clothes dryer when you are finished drying
Brent is our new entertainment chair and is gelting information about the boat trip
on the St. Crouix
We got an OK. to continue bingo in room A.
We will be voting on gelting a new TV
Money winners are #44 Wayne Honeyford #32 Carol Hinricks #4 Lola Jones #35
Ron Schumaker
The meeting ended at 7:45 p.m. There were 52 people present.
Submitted by Jessie Chudek
NlOw-Kl'i'SI DE'I\I r ~E J<J1ZJ~) iGf\e-z At< Afl #~/J.'
Resident Council Meeting August 11th 2008
The meeting was called to order at 7 p.m. by vice president Ken bloch.
Our president was not at the meeting because he was ill.
We had a pledge to the flag.
Also present were Office manager laura Sheak and assistant Jennifer Eells
laura spoke to us about the decorating policy in common areas.
Elevator' lobbies can be decorated with prior approval from the management.
Plants and other decorations are not to be left in common areas. If items are left
in common areas' they may be removed and/or discarded as seen fit by the
management.
The management reserves the right to remove any decorations or miscellaneous
materials which it deems inappropriate. Staff will make every effort to return
these items to the proper owner.
Jan Honeyford asked if some of the holes in the side walk could be patched
Secretary's report was read. Treasure's report was given Checking $4377.08
Savings $2275.17 Petti cash $7.75
Jackie gave the bingo report balance $58.75Cecelia galJe the sunshine report
Cards were sent to Theresa Byzawski and Joe Kazmerick as they were in the
Hospital. A thank you card was received from Ruth Finch's family.
Jessie gave the Monday morning coffee club report with a balance of $92.95 on
hand.Jessie gave the round table report as $336 on hand.
Our new resident was introduced' her name is lois Coppernoll Apt 323
Marion Booth spoke about a play called' The Quilters. The cost would be $20 00
plus bus fare. It would include a lunch. We had a count of hands for those
interested in going and had only a count of eight people so that was not enou~h.
Ron Shumaker wants to have a pot luck every Saturday starting September 13 h
in room "B" with a donation of $1.00 at the door. The time would be from 5:30 to
6:30p.m.The first dinner would be spaghetti. The money collected would be
reported to the council. VI Tabb would have her Bible stUdy at 6:30p.m
If the room would be reserved then Ron would serve in room A.
They would like to use the new TV.
The blood pressure lady will not be in tomorrow.
Dorothy Shafer has refrigerator pickles for sale.
The free bread that comes into the building should be refrigerated as it will get
moldy when left out.
Meeting ended 7:40p.m with a motion by Jan Honeyford Seconded by Vern
Hansen.
Money winners were #44 Tom lindskoog #46 ardel Stanius #6 Jerry Moris
#3 Theresa Byzewski
Submitted by Jessie Chudek Secretary
Resident Council Meeting September 10 2008
The meeting was called to order at 7P.M. by council President Dennis Eklund
Vice President Ken Bloch' Secretary Jessie Chudek werePresent. Treasurer Ray
Scotte was on vacation, Also present was our manager Laura Sheak.
We had a pledge to the flag.
Laura said the heat in the building has not been turned on yet, also that the
articles we can recycle will be put in the news letter. Cummins will be coming
back October 8lh to help with cleaning again We are having a "Thank You plaque
made for them.
Do not pour food down the drains. If your sink overflows onto the floor then you
can call emergency.
The 5lh floor remodeling should start about November
The secretary's report was read
Cecelia gave the sunshine report. She sent a card to Alvina.and Denny read a
thank you card she had sent.
Jessie gave the Monday morning coffee club report for August as $88.040n hand
Also the round table report as $10.36 on hand. .
Ron Schumaker is serving a spaghetti dinner Saturday Sept 131h at 5:30 in room
"AU a donation of $!.OO will be taken at the door.
Bible study will be in room B at 6:30
The bazaar heads will meet September 18\h at 6 p.m.in room "B"
Vivian will sell bazaar tickets while Jessie is away.
We will be getting a Robinson handicap bus to go to Stllwater for the boat trip. We
voted to have a Halloween party with candy for the children like last year.
Jackie gave the bingo report with a balance of $55.00 On hand.
There will be a huge sale at SACA on Saturday from 1 Oa.m. to 4p.m.
Money winners were #19 Olive Stanislawski #43 Amy Schol #35 John Super
#17 Asnake Negussi
The meeting adjouned at 7:45 with a motion from Vern Hanson Seconded by
Lola Jones.
Submitted by Jessie Chudek Secretary.
Resident Council Meeting October 132008
The meeting was called to order at 7pm by council president Denny Eklund.
We had a pledge to the nag.
All members Of the council were present,Laura Sheak our manager also was present.
Lany Lessard will be working weekends 4hours on Saturdays and Sundays. The heat Is
turned on now. Take your work orders to the office, That is where Tom will pick them up.
Put your rent checks in the drop box. Do not put them In an envelope.
Cummins will be coming here October23 to help with chores for seniors, they can pull out
refrigerators so residents can clean behind them also they could help put air conditioner
covers on
We want to have a suggestion box located near the office with suggestions or
complaints for .office personel to read. The box to be locked and opened only by the
office. You may remain anonymous or sign your name if you wish.
Do not pound nails into the walls anywhere in the common areas.
We had the secretary's report read
The treasurer gave the September repot as Checking $4392.13 Savings $2278.21 and
Petti cash $51.33
Cecelia gave the Sunshine report. She sent cards to Ruth Finch family Also toMatt and
James P. families on the death of their Mothers also a card to
Millie Strulss as She was in the hospital.
Jackie gave the bingo reportas $49.00 on hand
Jessie gave Leonards Monday morning coffee club report as $78.43 on hand
Jessie gave the Round table report as$8.60 on hanTenry gave the welcome report with
new residents Rheta Nelson, wlI1Thel~ Sue Zacherson and
Raymond Meyer Apt. 302
We will not be having a Halloween party this year but we will have a pizza party at 7p.m.
October 31"
The nominating committee will be stating the names of people they have asked to fill
positions on the council also nominations will be taken from the floor.
We also need someone to take ovar the kitchen job.
We will vote at the December meeting
First Saturday of the month is Pork Tenderloin at the VFW The cost is $6.00
The council will pay $4.00 residents pay $2.00 Put your $2.00 in an envelope with your
name and apartment number on the outside and slip it under denny's door Apt#511
Ron is having a chicken dinner October25th at6p.m. cost is $3.50
We voted on the discussion about the laundryroom washers and driers if people leave
their clothes in the machines unattended we would be allowed to remove the dothes
and put them on the table so others can use the machines.
We voted to have our Christmas party at The old country Buffet with Denny calling to ask
about reservations, and getting a bus.
The HRA meeting is October 27'h in Room "B"
We are gelling a new phona list started. Dorothy will take 1"&7"' Vivian 2"" 3'" &4'h Terry
W.5'h6th and 8" Jean H 9" floor. Money winners #51 Lois Coppernal #27Betty Morrison
#24 Jessie Chudek #53 Kumba
55 people allended Meeting ended 8pm,
Submilled by Jessie Chudek
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 28, 2008
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
NO: 10 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2008-06, Adopting the BY: Lisa Wilcox-Erhardt BY:
Proposed 2009 Budget for Parkview Villa DATE: October 23, 2008
North
BACKGROUND: Parkview Villa North (PWN) consists of 101 units of public housing, located at 965
40th Avenue Northeast. PWN serves seniors and disabled persons. PWN was constructed in 1975
with funds from the U.S. Department of Housing and Urban Development. Walker ElderCare
Services, Inc. provides management services to PWN.
Expenditures
The proposed 2009 budget for PWN is $619,939. The amount includes $170,628 for capital outlays.
We expect to fund the full amount from the 2007 and 2008 CFP funds. The available balance of
these two funds is $172,143. Supplies and Services are generally held at the 2008 budgeted levels.
Management Services includes the North portion of the approved Management Agreement. Utility
costs increases have been budgeted at 5% increase for Electric and Gas, 3% increase for Sewer and
2% increase for Water.
Revenues
Total proposed revenue is $581,007 and includes rents of $294,200, Department of Housing and
Urban Development operating subsidy of $270,000, Department of Housing and Urban Development
Capital Funding Program funds of $172,143, Investment Income of $5,000, and other miscellaneous
charges.
Capital Improvement Plan
The apartment modernization capital improvement plans previously developed will continue to be
implemented.
RECOMMENDATION MOTION: Staff recommends adopting Resolution 2008-06, the 2009 PW North
Budget.
RECOMMENDED MOTION: Move to adopt Resolution 2008-06, being a Resolution of the Housing and
Redevelopment Authority in and for the City of Columbia Heights, adopting the 2009 Parkview Villa North
Budget of $619,939 and recommending this to the City Council for approval.
HRA ACTION:
H:\HRAConsenI2008\Res.2008-06 2009 PW North Budget
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF COLUMBIA HEIGHTS
HRA RESOLUTION 2008-06
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING
THE 2009 BUDGET FOR PARKVIEW VILLA NORTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA)
of Columbia Heights, Minnesota as follows:
WHEREAS, Parkview Villa North (PWN), a 101 units rental apartment building, was
constructed in 1975 for the purpose of providing affordable housing to seniors and disabled
persons.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
1. The HRA adopts and recommends to the City Council for approval the 2009 Parkview
Villa North budget of $619,939.
The Executive Director is instructed to transmit a copy of this resolution to the City
Manager and City Finance Director of the City of Columbia Heights, Minnesota.
APPROVED THIS_ DAY OF
,2008.
Attest by:
Walter R. Fehst, Executive Director
Tammera Diehm, Chair
City of Columbia Heights
2009 Budget work sheet
Department Proposed
203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council
46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2006 2007 2008 2009 2009 2009
PERSONAL SERVICES
1000 ACCRUED SALARIES
1011 PART-TIME EMPLOYEES
1070 INTERDEPARTMENTAL LABOR SERV 22,533 22,463 23,760 23,760
1080 INTERDEPARTMENTAL LABOR CR
1210 P.E.R.A. CONTRIBUTION
1220 F.I.CA CONTRIBUTION
1300 INSURANCE
1510 WORKERS COMP INSURANCE PREM
1700 ALLOCATED FRINGE
1800 INTERDEPARTMENTAL FRINGE CR
TOTALS: PERSONAL SERVICES 22,533 22,463 23,760 23,760
SUPPLIES
2000 OFFICE SUPPLIES 1,002 1,616 2,500 2,500 2,500
2010 MINOR EQUIPMENT 10,842 10,060 1,000 1,020 1,020
2011 COMPUTER EQUIPMENT
2020 COMPUTER SUPPLIES 1,000 1,000 1,000
2030 PRINTING & PRINTED FORMS 27 265 265 265
2070 TRAINING & INSTR SUPPLIES
2160 MAINT. & CONSTRUCT MATERIALS 28,276 54,605 10,000 10,200 10,200
2161 CHEMICALS
2171 GENERAL SUPPLIES 6,557 3,959 7,000 7,000 7,000
2172 UNIFORMS
2175 FOOD SUPPLIES 45 556 750 750 750
2280 VEHICLE PARTS 21
TOTALS: SUPPLIES 46,768 70,797 22,515 22,735 22,735
OTHER SERVICES & CHARGES
3020 ARCHITECT/ENGINEER FEES
3040 LEGAL FEES
3041 ATTORNEY FEES-CIVIL PROCESS 25,699 8,371 5,000 5,000 5,000
3050 EXPERT & PROFESSIONAL SERVo 4,509 3,085 29,255 5,500 5,500
3060 MANAGEMENT SERVICES 135,552 140,160 142,557 154,824 154,824
3100 PROTECTIVE SERVICES
3105 TRAINING & EDUC ACTIVITIES 771
3210 TELEPHONE & TELEGRAPH 2,330 1,937 2,300 2,300 2,300
3220 POSTAGE 346 91 600 600 600
3250 OTHER COMMUNICATIONS 191 200 200 200
3310 LOCAL TRAVEL EXPENSE 512 43 150 150 150
3320 OUT OF TOWN TRAVEL EXPENSE 3
3430 ADVERTISING OTHER 446
3500 LEGAL NOTICE PUBLISHING 113 149 350 350 350
3600 INSURANCE & BONDS 14,304 14,233 18,556 18,587 18,587
3810 ELECTRIC 48,128 48,246 51,932 54,530 54,530
3820 WATER 12,415 11,804 13,000 13,260 13,260
3830 GAS 64,796 60,212 68,695 72,130 72,130
3840 REFUSE 3,416 3,421 3,800 3,990 3,990
3850 SEWER 6,480 6,640 7,800 8,034 8,034
4000 REPAIR & MAl NT. SERVICES 37,949 48,220 42,000 43,840 43,840
City of Columbia Heights
2009 Budget work sheet
Department Proposed
203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council
46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted
Line Item Descriotion 2006 2007 2008 2009 2009 2009
4030 EXTRAORDINARY MAINTENANCE
4050 GARAGE, LABOR BURD. 16
4100 RENTS & LEASES 45
4200 PROGRAM ACTIVITIES
4300 MISC. CHARGES 243 217
4315 PILOT 16,437 18,222 15,430 15,430 15,430
4330 SUBSCRIPTION, MEMBERSHIP
4335 TENANT SERVICES
4349 INSURANCE DEDUCTIBLE 1,000 1,000 1,000
4374 EMPLOYEE RECOGNITION 116
4376 MISCELLANEOUS CIVIC AFFAIRS
4380 COMMISSION & BOARDS
4390 TAXES & LICENSES 2,372 2,372 2,491 2,491 2,491
4395 STATE SALES TAX
4500 ADMINISTRATIVE EXPENSES
4850 INTEREST ON DEPOSITS 547 259 600 600 600
TOTALS: OTHER SERVICES & CHARGE 377,428 367,989 405,716 402,816 402,816
CAPITAL OUTLAY
5120 BUILDING & IMPROVEMENT 115,311 113,503 417,156 170,628 170,628
5130 IMPROV. OTHER THAN BUILDINGS
5170 OFFICE EQUIPMENT
5180 OTHER EQUIPMENT 13,713
TOTALS: CAPITAL OUTLAY 115,311 127,216 417,156 170,628 170,628
OTHER FINANCING USES
7100 OPER. TRANSFER OUT - LABOR
7431 TRANSFER OUT SPECIAL PROJECT
8100 CONTINGENCIES
8110 VANDALISM
TOTALS: OTHER FINANCING USES
TOTALS: PARKVIEW VILLA NORTH 562,040 588,464 845,387 619,939 619,939
TOTALS: PARKVIEW VILLA NORTH 562,040 588,464 845,387 619,939 619,939
GRAND TOTALS: 562,040 588,464 845,387 619,939 619,939
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of October 28, 2008
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
NO: 11 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2008-07, Adopting BY: Lisa Wilcox-Erhardt BY:
the Proposed 2009 Budget for Parkview DATE: October 21 , 2008
Villa South
BACKGROUND: Parkview Villa South is a 45-unit apartment building, located at 965 40th Avenue
Northeast. Parkview Villa South serves low-income seniors age 55 and older. Parkview Villa South
was constructed in 1991. The following is the proposed 2009 Budget:
Expenditures
The proposed 2009 budget for PWS is $272,450. This represents a 1 %, or $933.00 increase over
last year's budget. Management services decreased by approximately $5,300, but was off-set by a
similar amount of increase in utilities and insurance. Supplies and Services are expected to remain
about the same as 2008 or have minimal increases. Utility costs for 2009 are budget at 5% increases
for Electric and Gas and 2% increases for Water and Sewer.
Revenues
Proposed gross revenues are $ 312,678 and include rents of $308,179, investment income of
$2,500 and other miscellaneous charges. The rent revenues reflect the increase proposed on the
rent schedule approved and initiated by the HRA.
RECOMMENDATION MOTION: Staff recommends adopting Resolution 2008-07 approving the 2009
Parkview Villa South Budget.
RECOMMENDED MOTION:
Move to waive the reading of Resolution 2008-07, there being an ample amount of copies available to the
public.
Move to Adopt Resolution 2008-07 a Resolution of the Housing and Redevelopment Authority in and for
the City of Columbia Heights adopting the 2009 Parkview Villa South Budget of $272,450 and
recommending this budget to the City Council for approval.
HRA ACTION:
I 1:\1 IRA COllsent2008\Adopt Res.200S-07 2009 PVV South nudget
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR COLUMBIA HEIGHTS
HRA RESOLUTION 2008-07
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING
THE 2009 BUDGET FOR PARKVIEW VILLA SOUTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA)
of Columbia Heights, Minnesota as follows:
WHEREAS, the City had constructed in 1991 ParkviewVilla South (PWS), a 45-unit rental
apartment building, for the purpose of providing housing for low-income seniors age 55 and
older.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
1. The HRA adopts and recommends to the City Council for approval the 2009 PWS
budget of $272,450.
The Executive Director is instructed to transmit a copy of this resolution to the City
Manager and City Finance Director of the City of Columbia Heights, Minnesota.
APPROVED THIS_ DAY OF
,2008.
Attest by:
Walter R. Fehst, Executive Director
Tammera Diehm, Chair
City of Columbia Heights
2009 Budget work sheet
Department Proposed
213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council
46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted
Line Item DescrTntion 2006 2007 2008 2009 2009 2009
PERSONAL SERVICES
1000 ACCRUED SALARIES
1070 INTERDEPARTMENTAL LABOR SERV 11,480 11,480 12,020 12,020
1300 INSURANCE
1700 ALLOCATED FRINGE
TOTALS: PERSONAL SERVICES 11,480 11,480 12,020 12,020
SUPPLIES
2000 OFFICE SUPPLIES 515 600 1,000 1,000 1,000
2010 MINOR EQUIPMENT 55 397 1,000 1,000 1,000
2011 COMPUTER EQUIPMENT
2020 COMPUTER SUPPLIES 500 500 500
2030 PRINTING & PRINTED FORMS 13 120 120
2070 TRAINING & INSTR SUPPLIES
2160 MAl NT. & CONSTRUCT MATERIALS 7,738 16,630 5,000 5,000 5,000
2161 CHEMICALS
2171 GENERAL SUPPLIES 2,854 2,151 3,000 3,000 3,000
2172 UNIFORMS
2175 FOOD SUPPLIES 22 310 250 250 250
TOTALS: SUPPLIES 11,198 20,088 10,750 10,870 10,870
OTHER SERVICES & CHARGES
3041 ATTORNEY FEES-CIVIL PROCESS 55 1,055 2,500 2,500 2,500
3050 EXPERT & PROFESSIONAL SERVo 1,224 899 12,810 1,000 1,000
3060 MANAGEMENT SERVICES 70,491 73,052 74,251 68,976 68,976
3100 PROTECTIVE SERVICES
3105 TRAINING & EDUC ACTIVITIES 385
3210 TELEPHONE & TELEGRAPH 1,163 963 1,150 1,150 1,150
3220 POSTAGE 171 37 300 300 300
3250 OTHER COMMUNICATIONS 100 100 100
3310 LOCAL TRAVEL EXPENSE 272 90 75 75 75
3320 OUT OF TOWN TRAVEL EXPENSE
3430 ADVERTISING OTHER 403 21
3500 LEGAL NOTICE PUBLISHING
3600 INSURANCE & BONDS 7,045 7,116 6,768 9,282 9,282
3810 ELECTRIC 20,831 23,306 23,355 24,523 24,523
3820 WATER 6,912 3,292 7,000 7,140 7,140
3830 GAS 16,085 18,991 18,300 19,215 19,215
3840 REFUSE 1,707 1,709 1,850 1,943 1,943
3850 SEWER 3,399 2,233 2,440 2,488 2,488
4000 REPAIR & MAl NT. SERVICES 21,030 27,786 30,000 31,000 31,000
4030 EXTRAORDINARY MAINTENANCE
4100 RENTS & LEASES 23
4200 PROGRAM ACTIVITIES
4300 MISC. CHARGES 94 29
4315 PILOT 21,061 804 11,397 11,397 11,397
4330 SUBSCRIPTION, MEMBERSHIP
4335 TENANT SERVICES
4374 EMPLOYEE RECOGNITION 27
4376 MISCELLANEOUS CIVIC AFFAIRS
City of Columbia Heights
2009 Budget work sheet
Department Proposed
213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council
46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2006 2007 2008 2009 2009 2009
4380 COMMISSION & BOARDS
4390 TAXES & LICENSES 1,185 1,185 1,246 1,246 1,246
4395 STATE SALES TAX
4500 ADMINISTRATIVE EXPENSES
4850 INTEREST ON DEPOSITS 181 73 225 225 225
TOTALS: OTHER SERVICES & CHARGE 173,718 162,669 193,767 182,560 182,560
CAPITAL OUTLAY
5120 BUILDING & IMPROVEMENT 25,700 67,000 67,000 67,000
5130 IMPROV. OTHER THAN BUILDINGS
5170 OFFICE EQUIPMENT
5180 OTHER EQUIPMENT
TOTALS: CAPITAL OUTLAY 25,700 67,000 67,000 67,000
OTHER FINANCING USES
7100 OPER. TRANSFER OUT - LABOR
7411 TRANSFER OUT TO PWS
8100 CONTINGENCIES
8110 VANDALISM
TOTALS: OTHER FINANCING USES
TOTALS: PARKVIEW VILLA SOUTH 196,396 219,937 271,517 272,450 272,450
TOTALS: PARKVIEW VILLA SOUTH 196,396 219,937 271,517 272,450 272,450
GRAND TOTALS: 196,396 219,937 271,517 272,450 272,450
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
eetlna 0 : ctober 28,
AGENDA SECTION: Business Items ORIGINATING DEPARTMENT EXECUTIVE
NO: 12 HRA DIRECTOR
APPROVAL
ITEM: Approve 5th Floor Modernization BY: Brian Hon and Lisa BY:
Bids Wilcox-Erhardt
DATE: October 23, 2008
M
f 0
2008
BACKGROUND: At the April 20, 2004 Regular HRA Meeting, the Board reviewed and approved
the plans and specs to begin an eight-phase project to modernize all Parkview Villa North units,
current phase of the project is the 5th floor. The remodeling would include new entry doors, kitchen
cabinets, appliances, lighting, countertops, bathroom vanities, kitchen and bathroom faucets et al. -
plus new carpeting in the hallways. The project was advertised in the Focus, the Builder's Exchange
of Minneapolis and St. Paul, McGraw-Hili Construction Data, Reed Construction Data and the
National Association of Minority Contractors' Plan Room, which resulted in 5 bids. Funding will
come in part from the FY 2007 HUD Capital Fund Program and the FY 2008 HUD Capital Fund
Program. Award and signature of the contract would mean that all of the FY 2007 CFP Funds
would be obligated prior to the September 12, 2009 deadline. Similarly, significant portion of the FY
2008 CFP Funds would be obligated well in advance of the June 12, 2010 deadline. Once the
contract is approved, a Notice to Proceed letter will be written authorizing the work to begin. The
three lowest bids are summarized in the next paragraph and the bid tab is attached for review.
Below are the bids for the 5th floor rehab general contractor proposals/bids. The bids closed on
September 30, 2008 at 2:00 pm in the afternoon. The general contractor that is low bid this time is
also the same contractor that completed the work on the 6th, ih, 8th & 9th floor rehab.
(NOTE: A bid was received by Berg Construction Services, Inc. that was extremely low. The
contractor sent a letter to withdraw the bid on October 1, 2008)
Unicoro: Is the lowest bid in the amount of $102,600 for the 5th floor rehab of all 12 units, to include
the replacement of the hallway carpet on the 5th floor.
Lund Martin Const was the second lowest bid in the amount of $119,800 for the 5th floor rehab of
al112 units, to include the replacement of the hallway carpet on the 5th floor.
Prestiqe Builders: was the third lowest bid in the amount of $123,900 for the 5th floor rehab of all 12
units, to include the replacement of the hallway carpet on the 5th floor.
RECOMMENDATION: Staff recommends the HRA approve the bids and award the contract for
Phase 5 of the Parkview Villa North Apartment Modernization Project to Unicorp.
RECOMMENDED MOTION: Move to approve the bids and award the contract for Phase 5 of
Parkview Villa North Apartment Modernization Project to Unicorp for an amount not to exceed
$102,600; and furthermore, to authorize the Chair and Executive Director to enter into an
agreement for the same.
HRA ACTION:
/""-~
BWBR
,,=:~:I~/
BID TABULATION FORM
30-Sep-08
2:00 p.m.
Parkview Villa Nortb Apartment Modernization
Stb Floor
BWBR Commission No. 3.2008170.00
Base Bond Amt Bid Add,
Contractor: Bid Bond Rec'd
Berg Construction $ 11 Pill ,(j.) 5'(, -/ ,/
Jansen Builders 1# I<nru,\,<i) 5"'1 V- I/'
Lund Martin 1\ \ q ..1<1'1\ ul 5'\, V V
Pl'estige Builders 1Ii,/2..3,C)ff\,Qj "'k V ./
UlIicorp 1'}j 'JOJ-,\OcO,Q Ji-.. / /
380S1,re~rStreel,Su;ll:600
Sl.p~\11,Mrnne.lola 55101
tel: 65U22,:310L
fax: 651.222,896l
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Parkviaw Villa North Apartment Modernization - 51h Floor
DOCUMENT 00.4100 - BID FORM
TO: City of Columbia Heights
590 - 40th'Avenue NE
Columbia Heights MN 55421
BID FOR: Parkview Villa North Apartment Modernization - 5th Floor,
965 - 40th Avenue NE, Columbia Heights MN 55421.
BIDDER: (Name of Bidder) Ut-..J lC-bQPl\--.1C
(Address) !O'T)D\ IV) Af>LE: \3>LVD
(City, SIale and Zip) lAJ COO f6L)(2).f M,lJ $'S 1'1.-C\
GenUemen:
A.
The undersigned being familiar with the local conditions affecting Ihe cost of work, and with the bid package
(including Invitation for Bids, Instruction 10 Bidders, this Bid, form of Bid Security, Affidavit of Non-
Collusive/Non-Identity oflnterest, Form of Previous Participation Certificate, Form of Assurance of COmplelion,
Form of Comract, General Conditions, Supplemental Conditions, Special Conditions, Technical Specifications
and Drawings) and Addenda numbers '~l,;Lle: thereto, as prepared by BWBR Architecls,
Inc., and on file at the Office ofBWBR Architecls, Inc., hereby proposes to furnish all labor, materials,
equipment and services required to construct and complete the project, as described in the Advertisement for Bids
(including the conlents of all documcuts on me), all in accordance therewith for the slim of
dollars (?N t-IUov1rIve II tv>td "WI>-J-~Mn < anj <?1;/(.IIM14 c/ ])0 IltJr 5
($ 102, CItrO , dO ).
~
B.
S ~e> doIlars ($ ) in the form of
is submitted herewitll in accordance with the Project Manual.
I have completed and atlached HUD-S369-A - Reprcsentations, Certifications, and Olher Statements of Bidders;
Public and Indian Housing Programs.
Affidavit of Non-Collusive/Non-Identity of Interest as proof that the undersigned and other principals and officers
of Bidder have not entered into any coIlusion with any person in respect to this proposal or any other proposal or
the submitting of proposals for the contract for which this proposal is sobmitted; and that no identity of inlerest
exists or will exist between the Bidder, Bidder's plincipals or officers, and the Owner or Architect or their
principals or officers as a result of the contract for which this proposal is submittcd is attached hereto.
Previous Participation Certificate, Form HUD-2S30, as provided for in the bid package is attaChed hereto and
furnished as a basis for the Owner to evaluate the Bidder to aseerlain that the Bidder is a responsibie contractor
possessing the potential ability to perform sucecssfully under the lerms and conditions of the proposed contract
giving consideration 10 such matters as contractor integrity, compliance with public policy, record of past
perfonnance and technical resources..
The Bidder represents that Bidder '>( has, _ has not, panicipated in a previous cnntract or sobcontract subject to
the Equal Opportunity clause prescribed by Executive orders 10925, 11114, or i 1246 or the Seeretary of Labor;
that Bidder >C has, ,_ has not, flied all required compliance reports, signed by proposed subcontractors, will he
oblained prior to subcontract awards. (The above representation need uot be submitted in connection with
contracts or subcontracts wbich are exempt from Ihe clause.)
The Bidder agrees that Bidder shall, if notified of Bid acceptance by mail, telegram or delivered notice, execute a
contract in the prescribed form and fnmish the required assurance of complction (i.e., either a performance- '
payment bond in the amount of 100 percent of the contract price or separate performance and payment bonds
each in the amount of 100 percent of the contract price, or a cash escrow in the amount of 2S percent of the
contract price) at the HUD Office in Columbia Heights, Minnesota, on the day and at the time specified in the
Bid Guarantee in the amount of
C.
D.
E.
F.
G.
15 September 2008
BWBR Architects, Prnj. No. 3.2008170.00
00-4100 -1
Bid Form
Parkview Villa North Apartment Modernization - 5th Floor
Notification of Bid Acceptance, such date to be not less than IO days subsequent to the date of notification, nor
more than 20 days subsequent to bid opening unless by mutual consent between Bidder and Owner.
H. The Biddcr agrees, if awarded the Contract, to commence the work within IO ealendar days after the datc of
execution of the construction contract.
I. In submitting this bid, it is understood that thc right is reserved by City of Columbia Heights to reject any and all
bids; and in the event the lowest responsible bid is too high to permit the award of a construction contract, and if a
reduction in eost less than one half (1/2) percent of the low bid and less than one half (112) the differenee between
the low and next lowest bid would result in an acceptable award, and acceptable rednctions in the work can be ..
identified and monetized by Owner and Low-Bidder, a deductive change order rcflecting such reductions may be
proposed to the Low-Bidder for concurrent execution with the construction contract.
J, The undersigned certifies that he/she is duly authorized to bind the Bidder to the terms and conditions of this bid
proposal.
W ARNlNG: U.S, Criminal Code, Section 1001, Title 18 U,S,c, provides as follows: whoever, in any matter within the
jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by
any trick, scheme or device a material fact, or makes or uses any false writing or document knowing the same to contain
any false, fictitious or fraudulent statement of entry, shaJl be fined not more than $10,000 or imprisoned not more lhan
five years, or both.
Date ~PT' -2..'4 ,20 0 Y3
Official Name and Address:
uu \C.oR-P h'-l.C
1060) MAPLe::
__WDbD BUrL'-;I
13lvb.
(V\.W 5Sll.C1
By
Ro'ei.'::Q:;r ~0s:elJ .~
Title
przcs lDeU.--r-
"
By
Title
(SIGN ORIGINAL ONLY)
END OF DOCUMENT
,
Bid Form
00-4100 - 2
15Seplember 2008
BWBR Architects, Proj. No. 3.2008170.00
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Parkvlew Villa North Apertment ModemlzeUOn - 5th Aoor
DOCUMENT 00.4100. BID FORM
TO: City of Columbia HcigblB
590 - 40tb Avenue ME
Columbia Hoi$blS MN 55421
13l:O FOR: Patkview Villa North Apartment Modernization - 5th Floor,
965 - 40th Avenue NE, Columbia Heights MN 55421.
BIDDER: (Name of Bidder) Lund M~Htin Construction, Inc.
(Address)
(City. Slate and Zip)
3023 Randolph Street NE
Minneaoolis. MN 55418
Oendomen:
A. The undersigned bamg famUiat with the local conditions affecting Ibe cost of work, and wilb the hid package
(inclugingJnvilation for Bids, InSlJ1Jclion to Bidderll. this Bid. fbll11 of Bid Security, AftIilavl1ofNon-
Collusive/Non-Identity onotarest, Form of Previous Participalion Certificate, Form of Assurance of Completion,
Form of ConlraCt, Genend Condilion., Sepplemenlal CondiUOll8, Special Conditions, Technical SpcelficsliOO!l
and Drawings) and Addenda numbers . tboreto, as prepared by BWDR Arcbitoclll,
Inc., and on file at lbe Office ofBWBR ArcbiteclS, Jnc., bereby proposes to furnish all labor, materials,
equipmOlltand servlees required to conslntct and complete Ihe project, as described In the AdverUsement for Bids
(includlnlJ\tbe eo Is of all docu enls on fi .). all in crordance Ib ewIth fI r Ib sum of
dollars u{l1 r.'
($ \\~.'6\)D, ()D ).
, " .'
B. Bid Onaranlao In tho amount of Bid Bond dollars ($ ) In the fono of
- 5-% Is submilled her.with in aceordanee wilb the ProjactManual.
C. I have compl.ted !lnd atlached HOJ:>-5369-A - RepresentaUons. CorUficntlons, and Other Stalom.nts ofBiddors;
Public and Indian Housing Progl1lllls.
D. AffidavitofNon-ColJpsiveJNon.IJd.ntlly oflnteresl.. prooftbat Ibe undersigned I\Ild otberprinclpals and orocers
of Bidder have not entm:ed loto any collusion with any plllson In respect to Ibis proposal or any othcrproposal or
the sabmitting of proposals for the contract for which Ibis proposal la submilled; and tbat no identity ofintexest
.xists or will OlIist between the Bidder, Bidder8 principals or officers, and tho Owner or Arobltect or tholt.
principals or officers as a resull of the contract for which this proposal is submitted is allacbed Ilereto.
E, Previoos l'arllcipaUon Certlficate. Ponn lIUD-2530, as provided for 10 lb. bid pnckage is alIJIched bllt.to and
furnished as n b8si8 for the Owner to eVllluatolbe Bidder to ascertain that the Bidder Is a rosponslbl~ contractor
possessing the potential ability to paJfoFlll successfully UDder th..tOfll!ll and condillons of lbe propnsed contracl
giving oonsideratlon to such mauers as conlraClor integrity, compliance wl1h public policy. r.~ord of past
performance and technical resQUlC,'..
F. The Bidder represents that Blddor ~has, _ has not, participated In a previous contract or subcontract lRlbjeot to
lb. Equal OPwrtnnity clause prescribed by Executiv. orders 10925, 11114, or 11246 or lbe Secretary of Labor;
that Bidder .lS h.., _ has not. filed all JequJred compllance reports. signed hy proposed subcontractors, will ba
obtained prior to subconlrliC1 awards. (Th. above repms.ntation need not he submitted In conneclion with
contracts Or SUbconlraclS which are exempt from tho olaus..)
G. Tbe Bidder agrees that Bidder sball, ifnotificd of Bid accaplance by nmil,telegram or delivered noUce, execute a
contract in the proscribed fann and fumj,h the required 8lISUfllIlce of completion (i.e, either a performance-
paymout bond in tho amount of 100 percent of lb. coatract prico or separat.pedbnn..ce and payment bonds
each in tho amount of 100 porcont of Ibo contract price. or a casb escrow in Ibe amount af25 poroent of the
contract prlce) at tho HUD Office in Columbia Heights. Mlnncsola, on Ibe day and at the lime 'peclJied in the
15 Seplember 2008
BWBR Arohfteol5, Proj. No. 3.2008170.00
00-4100 -1
8ld Fonn
Parkvlew Villa North Apartment ModernlzeUan . 51h Floor
Notifioati~n of Bid AccepIanC~, such date to be not les, than 10 day' subsequent to thO datil of notifioatiOn, nor
more than 20 days subsequent to bid opening unless by mutual consenl between Bidder and Owner.,
H. The Bidder agrees, if awarded the Contract, to commence tbe work within 10 calendar diys after 018 date of
..ecution of the construction contract.
L In submlUing thl. bid, it is nndetstood lbatthe right ;9 reserved by City of O:>IU1l1bia Heights to reject anyaud all
bids; and in the eVent the lowest responsible bid is too high to permit the award of a conStruction contract, and lfa
reduction in eo,tl... than on. balf (In) percent of the low bid and les9 than one balf (112) lbe difference hetween
the low and noxtlowest bid would result in an acceptable award, ond occeptablereductions in the woIl< can be
identified and monetized by Owner and Low-Bidder, a dednctiv. change ordor reflecling sucb reductions mny he
propoacd to the Low-Illdder for concurrent e""cntion with the construction COnlract,
J. The undcn;lgned certifies that hels1,. Is duly authorized to bind the Bidder to Ille terms and conditions oftllis bid
proposal.
WARNING: U.S. Criminal Code, Section 1001, Title IS U.S.C. provides as follows: whoever, in any matter yntbin the
jurisdiction of any department or agency of lhe United States knowingly and willfully falsifies, conceals or covers np by
any Irick, sohome or device a material fact, or mak.. or uses any false wrItlng or dOl'1W1ent knowing the same to eontain
any false, fictitious or fraudulont statement of enlry, shall be fined not more than $10,000 or imprisoned not lllOre thon
live years, or both.
Oate September 30 ,20 08
OfficlsJ Name and Address:
Lund Martin Constr!,lction. Inc.
3023 Randolph Street North East
Minneapolis, MN 55418
By
w#JJ #J,.II~
Title
WiII:lrd D H..ro, CF'()
By
Title
(SIGN ORIGINAL ONLY)
END OF DOCUMENT
Bid Fonn
00-4100 - 2
15 Septem1Jer 2008
BWBR Archlleots, Pro]. 1'10.3.2008170.00
:
D"'~'"",,,,,,,,\ml~ "r~r't., ^__~.~.~... "_"~._l_.,"_._ ,-II. ....__.
, ~"',.._.. .."..... ',v,,,, ......nUltl'.:;;'IlIV'.....,C."lLUltV'j. ......\]., .VV'
DOCUMENT 00-4100. BID FORM
TO: City of Columbia Heights
590 - 40th Avenue NE
Columbia Heights MN 5542]
BID FOR: l'arkview Villa N0I1h Apartment Modernization - 5th Floor,
965 - 40th Avenue NE, Columbia Heights MN 55421.
BIDDER: (Name of Bidder) Prestige Builders of MN, LLC
(Address)
10550 County Road 81 #212
(City, State and Zip)
Manle Grove. MN 55369
Gentlemen:
The undersigned being familiar with the local conditions affecting the cost of work. and with the bid package
(incluc)ing Invitation for Bids, Instruction to Bidders, this Bid, form of Bid Security, Affidavit of Non-
Collusivc/Non-Identity of Interest, Form of Previous Participation Certificate. Form of Assurance of Completion,
Fonn of Contract, General Conditions, Supplemental Conditions, Special Conditions. Technical Specifications
and Drawings) and Addenda numbers 0 thereto, as prepared by BWBR Architects,
Inc., and on file at the Office ofBWER Architects. Inc., hereby proposes to furnish alllaboT. materials,
equipment and services required to construct and complete the project, as described in the Advertisement for Bids
(including the contents of all docuwents on file), all in accordance therewith for the snm of
dollars OIL<..~d/udfwe/J1/~f4~~d ~;~~" ,. /J
(X(A.a.y, 111 Itb ~
($ / ;), 3/ 900 ).
Bid Guarantee in the amount of 5% Total bid dollars ($ ___ ) in the form of
Bid Bond is submitted herewith in accordance with the' Project Manual.
I have completed and attached HUD-5369-A - Representations. Certifications, and Other Statements of Bidders;
Public and Indian Housing Programs.
Affidavit ofNon-ColIu~ivelNon-Identity of Interest as proof that the undersigned and other principals and officers
of Bidder have not entered into any collusion with any person in respect to this proposal or any other proposal or
the submitting of proposals for the contr&ct for which this proposal is submitted; and that no identity of interest
exists or will exist between the Bidder) Bidder's principals or officers. and tbe Owner or Architect or their
principals or officers as a result of the contract for which this proposal is submitted is attached hereto.
Previous Particip"ation Certificate, Form fmD.2530, as provided for in the bid package is attached hereto and
furnished as a basis for the Owner to evaluate the Bidder to ascertain that the Bidder is a responsible contractor
possessing the potential ability to perform successfully under the terms and conditions of the proposed contract
giving consideration to such matters as contractor integrity, compliance with.public policy) record of past
performance and technical resources..
F. The Bidder represents that Bidder X- has. _ has not, participated in a previous contract or subcontracl subject to
the Eqnal Opportunity clanse prescribed by Executive orders 10925, 11114, or 11246 or the Secretary oiLabor;
that Biddcr JL has, _ has not, filed all reqnired compliance reports, signed by proposed subcontractors, wiIJ be
obtained prior to subcontract awards. (The above representation need not be submitted in connection with
contracts or subcontracts which are exempt from the clause.)
G. The Bidder agrees that Bidder shall, if notified of Bid acceptance by mail, telegram or delivered notice, execute a
contract in the prescribed form and furnish the required assurance of completion (Le., either a performance~
payment bond in the amOUnt of 100 percent of the contract price or separate performance and payment bonds
each in the amount of 100 percent of the contract price) or a cash escrow in the am.Ount of 25 percent of the
contract price) at the HUD Office in Columbia Heigbts, Minnesota, on the day and at the time specified in the
A.
4:
B.
C.
D.
E.
15 September 2008
BWBR Archilecls, Proj. No. 3.2008170.00
00.4100 -1
Bid Form
Parkview Vllle North Apartment Modernization. 5th Floor
Notification of Bid Acceptance, such date to be not less than 10 days subsequent to the date of notification, nor
more than 20 days subsequent to bid opening unless by mutual consent between Bidder and Owner.
H. The Bidder agrees, if awarded the Contract, to commence the work within 10 calendar days afler the date of
execution of the construction COntract.
I. In submitting this bid, it is understood that the right is reserved by City of Columbia Heigbts to reject any and all
bjds~ and in the event the lowest responsible bid is too high to permit the award of a construction contract, and if a
reduction in cost less than one half (1/2) percent of the low bid and less than one half (112) the difference between
the low and next lowest bid would result in an acceptable award, and acceptable reductions in the work can be
identified and monetized by Owner and Low-Bidder, a deductive change order reflecting such reductions may be
proposed to the Low-Bidder for concurrent execution with the constnlction contract.
J. The undersigned certifies that he/she is duly authorized to bind the Bidder to the teoos and conditions of this bid
proposal.
WARNING: U.S. Criminal Code, Section 1001. Title IS U.S.c. provides as follows: whoever, in any matter within the
jurisdiction of any department or agency of the United States knowingly and willfully falsifie." conceals or covers up by
any trick, scheme or device a materia] fact. or makes or uses any false writing or document knowiilg the same to contain
any false, fictitious or fraudulent statement of entry, shall be fined not more than $101000 or imprisoned not more than
five years, or both.
Date September 30 ,2008
Official Name and Address:
prestig0. Builders of MN. LLC
'10550 County Road 81 #212
Maple Grove. MN 55369
By
~oL~
President
Title
By
Title
(SIGN ORlGINAL ONLY)
END OF DOCUMENT
Bid Fonn
00.4100- 2
15 September 2008
B\^lRR Ar<:"'ftAr.I~ Prni !\In ~ ?nn~17n nn
"
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 28, 2008
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
NO: 13 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Housing Choice Voucher Program BY: Scott Clark BY:
For Parkview Villa South DATE: October 20,2008
BACKGROUND:
Common Bond and staff are seeking direction from the Authority regarding the ability to rent
units at Parkview Villa South to individuals that would be using the Section 8 voucher
program system. At this time, the City's admission policy is silent on this issue, and as such,
potential renters using the voucher system, as their form of payment, are not eligible to rent.
Attached with this action is HUD material that describes the voucher program. In the simplest
terms, this program is rental assistance where: 1) a renter pays an amount equal to 30
percent of their adjusted income; and 2) the landlord (in this case the City's HRA) receives
from Metro HRA an amount equal to the difference between 30 percent of the renter's
adjusted income and the base rent for a given unit. Put in another way, the subject project
would receive the same rent, albeit from two different sources. At this time, staff's
understanding is that the HRA would not have to modify any of its existing admission policies
if this program is implemented.
If the HRA is in agreement to operate this program, then the next major policy question is
how many units should be available for renters using a voucher program. This program
allows a landlord to cap the number of units and is not an "all or nothing program."
Staff views that if this program is implemented, the HRA will also have to amend their
admissions policy to reflect the change plus memorializing any unit limitations.
RECOMMENDATION:
Staff recommends using this program with a maximum cap of 5 units (10% of Parkview Villa
South) being eligible for the voucher program. If the HRA is in agreement, staff will have to
secure a contract with Metro HRA that would be acted on at the next HRA meeting.
RECOMMENDED MOTION: Move to direct staff to negotiate a Contract with Metro HRA to
allow up to five units at Parkview Villa South to use the Housing Choice Voucher Program.
Attachments: Housing Choice Vouchers Fact Sheet, Section 8 Rentai Voucher Program and Parkview Villa South
Admissions and Continued Occuoancv Policv
HRA ACTION:
H:\HRA\2008\Houslng ChOice Voucher Program for Parkview Villa South
Housing Choice Vouchers Fact Sheet - HUD
1'll1 r an a opment
Public and Indian
Housing
About PIH
Public housing
Asset Management
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Clearinghouse Center
CapFund
HOPE VI
1'2 I-lousing Choice Voucher s
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Operations Division
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Page 1 of4
Housing Choice Vouchers Fact Sheet
What are housing choice vouchers?
The housing choice voucher program is the
federal government's major program for
assisting very low-income families, the elderly,
and the disabled to afford decent, safe, and
sanitary housing in the private market. Since
housing assistance is provided on behalf of the
family or individual, participants are able to find
their own housing, Including Single-family
homes, townhouses and apartments.
Public & Indian l'lousing
The participant is free to choose any housing
that meets the requirements of the program
and is not limited to units located in subsidized
housing projects.
Housing choice vouchers are administered
locally by public housing agencies(PHAs). The
PHAs receive federal funds from the U.S.
Department of Housing and Urban
Development (HUD) to administer the voucher
program.
A family that is issued a housing voucher is
responsible for finding a suitable housing unit
of the famiiy's choice where the owner agrees
to rent under the program. This unit may
inciude the family's present residence. Rental
units must meet minimum standards of health
and safety, as determined by the PHA.
~ InformatjQlLhv StittI';!,
~ Est~LP--.aaina en_~spanol
~ Print ve~jQn
Juml'tO...
.. What are hous.ina choic~
vouche.rJiZ
.. Am I eligible?'
.. .LQ_c_~I,preferences and waiting
lists - What are they and.do
theV_-.ilffe.~J_m,e?
.. HO!.lslng voucher.s-=----'::fQW.JJ9 they
fUl1ction?
.. tl.9W do PHAs amllv for VOlJch.e.r
fundingkom_HVO?
.. Tbe.rent subsidy
.. .C]}r'--.Lm.Q_ve and contin,..uU;Q
re,ceive housing choice VQJ.lcl1e.r
assh:l_tanceJ_
I> Roles - ,the_tenant,J;he liilndlord,
the housiOg-.aQ.!ID.CY and._HUD ?
.. Additio.nal informa.tion and
QthecsYbsidv programs
.. What [egllJ~tiOJ1SmC9ver this
proar{uP?
Related Information
.. Econs and auidance
.. 24C.EH ParJ;J)_S,2
.. PIH Notice.s. relat@J:o, housing
choi(;~;LYOuchers
A housing subsidy is paid to the landlord
directly by the PHA on behalf of the
participating family. The family then pays the difference between the actual rent
charged by the landlord and the amount subsidized by the program. Under certain
circumstances, if authorized by the PHA, a family may use its voucher to purchase
a modest home.
Am I eligible?
Eligibility for a housing voucher Is determined by the PHA based on the total
annual gross income and family size and is limited to US citizens and specified
categories of non-citizens who have eligibie Immigration status. In general, the
family's income may not exceed 50% of the median income for the county or
metropolitan area in which the family chooses to live. By law, a PHA must provide
75 percent of its voucher to applicants whose incomes do not exceed 30 percent
of the area median income. Median Income levels are published by HUD and vary
by location. The PHA serving your community can provide you with the income
limits for your area and family size.
During the application process, the PHA wili collect information on family income,
assets, and family composition. The PHA will verify this information with other
local agencies, your employer and bank, and will use the information to determine
program eligibility and the amount of the housing assistance payment
If the PHA determines that your family is eligibie, the PHA will put your name on a
waiting list, unless it is able to assist you immediately. Once your name is reached
http://www .hud. gOY / offices/pih/pl'ograms/hcy / about/fact sheet. dIn
10/17/2008
Housing Choice Vouchers Fact Sheet - HUD
Page 2 01'4
on the waiting list, the PHA will contact you and issue to you a housing voucher.
How do I apply?
If you are interested in applying for a voucher, contact the local PHA. For further
assistance, please contact the HUI:Ulffi"'E>. nearest to you.
Local prE>fE>rE>ncE>s and waiting list - what arE> thE>Y and how do thE>Y affE>ct
me?
Since the demand for housing assistance often exceeds the limited resources
available to HUD and the local housing agencies, long waiting periods are
common. In fact, a PHA may close its waiting list when it has more families on the
list than can be assisted in the near future.
PHAs may establish local preferences for selecting applicants from its waiting list.
For example, PHAs may give a preference to a family who is (1) homeless or living
in substandard housing, (2) paying more than 50% of its income for rent, or (3)
involuntarily displaced. Families who qualify for any such local preferences move
ahead of other families on the list who do not qualify for any preference. Each PHA
has the discretion to establish local preferences to reflect the housing needs and
priorities of its particular community.
Housing vouchers - how do they function?
The housing choice voucher program places the choice of housing in the hands of
the individual family. A very low-income family is selected by the PHA to
participate is encouraged to consider several housing choices to secure the best
housing for the family needs. A housing voucher holder is advised of the unit size
for which it is eligible based on family size and composition.
The housing unit selected by the family must meet an acceptable level of health
and safety before the PHA can approve the unit. When the voucher holder finds a
unit that it wishes to occupy and reaches an agreement with the landlord over the
lease terms, the PHA must inspect the dwelling and determine that the rent
requested is reasonable.
The PHA determines a payment standard that is the amount generally needed to
rent a moderately-priced dwelling unit in the local housing market and that is used
to calculate the amount of housing assistance a family will receive. However the
payment standard does not limit and does not affect the amount of rent a landlord
may charge or the family may pay. A family which receives a housing voucher can
select a unit with a rent that is below or above the payment standard. The
housing voucher family must pay 30% of its monthly adjusted gross income for
rent and utilities, and if the unit rent is greater than the payment standard the
family is required to pay the additional amount. By law, whenever a family moves
to a new unit where the rent exceeds the payment standard, the family may not
pay more than 40 percent of its adjusted monthly income for rent.
The rent subsidy
The PHA calculates the maximum amount of housing assistance allowable. The
maximum housing assistance is generally the lesser of the payment standard
minus 30% of the family's monthly adjusted income or the gross rent for the unit
minus 30% of monthly adjusted income
Can I move and continue to receive housing choice voucher assistance?
A family's housing needs change over time with changes in family size, job
locations, and for other reasons. The housing choice voucher program is designed
to allow families to move without the loss of housing assistance. Moves are
permissible as long as the family notifies the PHA ahead of time, terminates its
existing lease within the lease provisions, and finds acceptable alternate housing.
Under the voucher program, new voucher-holders may choose a unit anywhere in
the United States if the family lived in the jurisdiction of the PHA issuing the
voucher when the family applied for assistance. Those new voucher-holders not
living in the jurisdiction of the PHA at the time the family applied for housing
assistance must initially lease a unit within that jurisdiction for the first twelve
hup:/ /www.hud.goy/ 0 ffices/pih/pro grams/hey / about/fact_sheet. c1'm
10/17/2008
Housing Choice Vouchers Fact Sheet - HUD
months of assistance. A family that wishes to move to another PHA's jurisdiction
must consult with the PHA that currently administers its housing assistance to
verify the procedures for moving.
Page 3 of 4
Roles - the tenant, the landlord, the housing agency and HUD
Once a PHA approves an eligible family's housing unit, the family and the iandlord
sign a lease and, at the same time, the landlord and the PHA sign a housing
assistance payments contract that runs for the same term as the lease. This
means that everyone -- tenant, landlord and PHA -- has obligations and
responsibilities under the voucher program.
Tenant's Obligations: When a family selects a housing unit, and the PHA
approves the unit and lease, the family signs a lease with the landiord for at least
one year. The tenant may be required to pay a security deposit to the landlord.
After the first year the landlord may initiate a new lease or allow the family to
remain in the unit on a month-to-month iease.
When the family is settled in a new home, the family is expected to comply with
the lease and the program requirements, pay its share of rent on time, maintain
the unit in good condition and notify the PHA of any changes in income or family
composition.
landlord's Obligations: The role of the landlord in the voucher program is to
provide decent, safe, and sanitary housing to a tenant at a reasonabie rent. The
dwelling unit must pass the program's housing quality standards and be
maintained up to those standards as long as the owner receives housing
assistance payments. In addition, the landlord is expected to provide the services
agreed to as part of the lease signed with the tenant and the contract signed with
the PHA.
Housing Authority's Obligations: The PHA administers the voucher program
locally. The PHA provides a family with the housing assistance that enables the
family to seek out suitable housing and the PHA enters into a contract with the
landlord to provide housing assistance payments on behaif of the family. If the
landlord fails to meet the owner's obligations under the lease, the PHA has the
right to terminate assistance payments. The PHA must reexamine the family's
income and composition at least annually and must inspect each unit at least
annually to ensure that it meets minimum housing quality standards.
HUD's Role: To cover the cost of the program, HUD provides funds to allow PHAs
to make housing assistance payments on behalf of the families. HUD also pays the
PHA a fee for the costs of administering the program. When additional funds
become available to assist new families, HUD invites PH As to submit applications
for funds for additional housing vouchers. Applications are then reviewed and
funds awarded to the selected PHAs on a competitive basis. HUD monitors PHA
administration of the program to ensure program rules are properly followed.
Additional Information and other subsidy programs
For additional information about the voucher program, contact either the
local PHA serving your community or the Office of Public Housing within your
local HUD offic.e. There may be a long wait for assistance under the housing
voucher program. If the PHA also administers the public housing
program,applicants for the housing choice voucher program may also ask to be
placed on the waiting list for the public housing program. HUD also administers
other subsidized programs and you may obtain a list of programs in your area
from the Office of Housing at your locai HUD office.
What regulations cover this program?
Regulations are found in 24 CFRJ'ar.1J!.!l2.
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10/1712008
Housing Choice Vouchers Pact Sheet - !IUD
Page 4 of 4
,~t~'o.
,l'II"o
,.111111111.\
",1111 )'
~\~a.~tJl'
u.s. Department of Housing and Urban Development
451 7th Street S.W., Washington, DC 20410
Telephone: (202) 708-1112 TTY: (202) 708-1455
Fiori the addresS__Qtq,HUI2 office near you
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10/1712008
Seetion 8 Rental Voueher Program - HUD
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~SA.ov
GQ10Wffiat\l9Matf& EM'I
section 8 rental
voucher program
Summary:
The Section 8 Rental Voucher Program
increases affordable hOUSing choices for very
low-income households by alloWing families to
choose privately owned rental housing. The
public hOUSing authority (PHA) generally pays the landlord the difference between
30 percent of househoid income and the PHA-determined payment standard-about
80 to 100 percent of the fair market rent (FMR). The rent must be reasonable. The
household may choose a unit with a higher rent than the FMR and pay the
landlord the difference or choose a lower cost unit and keep the difference.
~ Information bv State.
a PriOJ..'!!Slrsion
Purpose:
Several assistance programs exist under Section 8. Together, the voucher and
certificate programs help more than 1.4 million households in the United States.
The administering PHA or governmental agency inspects the housing units to
make sure they comply with HUD quality standards. The voucher program is
similar to the Section 8 certificate program but gives households more choices,
especially in high-demand markets where landlords may be reluctant to accept
HUD's EMR level.
Type of Assistance:
Through the Section 8 Rental Voucher Program, the administering housing
authority issues a voucher to an income-qualified household, which then finds a
unit to rent. If the unit meets the Section 8 quality standards, the PHA then pays
the landlord the amount equal to the difference between 30 percent of the
tenant's adjusted income (or 10 percent of the gross income or the portion of
welfare assistance designated for housing) and the PHA-determined payment
standard for the area. The rent must be reasonable compared with similar
unassisted units.
Eligible Grantees:
PH As may apply for funding to operate Section 8 programs. Since the start of the
Indian Housing Block Grant program, Indian housing authorities are no longer
eligible for Section 8 programs.
Eligible Customers:
HUD contracts with housing authorities to provide Section 8 voucher assistance to
very low-income households, households already assisted under the Housing Act
of 1937 and households with incomes up to 80 percent of area median that qualify
to receive a voucher in connection with other HUD programs. HUD determines
median income levels for each area annually.
Eligible Activities:
A system of "portability" allows families to use the assistance outside the
boundaries of the PHA that originally admits a family. HUD pays the administering
agency an administration fee to cover costs of running the program, including
accepting and reviewing applications, recertifying participants, and inspecting the
rental units for quality. Vouchers could be used for homeownership under Section
8(y), but this has not yet been implemented.
Appl ication:
HOUSing authorities apply for funding by responding to Notices of Fundino
Avai.labilitv (NOFAs) published in the Federal Register. Each NOFA identifies
allocation areas, amounts of funds available per area, and the selection criteria for
rating and ranking applications.
hUp:llwww .hud. gOY Ipro gdese/voueher. din
10/17/2008
Section 8 Rental Voucher Program - HUD
Funding Status:
Currently, HUD is not accepting new applications; it is only extending expiring
commitments and vouchers dedicated for special purposes. HUD spent an
estimated $15.5 billion for all Section 8 programs in fiscal year (FY) 1996 and
$16.7 billion in FY 1997.
Page 2 of2
Technical Guidance:
The Section 8 Rental Voucher Program is authorized by the U.S. Housing Act of
1937, Section 8(b) (1) for existing housing and Section 8(0) for vouchers.
Regulations are found in 24 CFR Part 982. It is administered by HUD's Office of
Public and Indian Housing,
For More Information:
Additional information can be obtained by contacting HUD's Office of the Deputy
Assistant Secretary for Public and Assisted Housing Operations, Office of Rental
Assistance. Or refer to HUD's Homes for links to additional information to serve
the needs of low-income households. For information about the Section 8 Rental
Voucher Programs.
Success Stories:
As of September 30, 1996, approximately 400,000 families were being assisted by
the voucher program. For examples of success stories, see Tenant-Based Housing
Assistance Works (#6584); Section 8 Rentai Voucher and Rental Certificate
Utilization Study: Final Report (#6505), Office of Policy Development and
Research; or Learning From Each Other: New Ideas for Managing the Section 8
Certificate and Voucher Program (#7341). All are available from !:B.JPUSER.
Content current as of May 13, 2004
@ Back to Top
I',"~fl'~,
.' II '0
{:IMIII:1
o?{~~.~tll
fOIA PriV8--.klf Web Policies and Important Links
U.S, Department of Housing and Urban Development
451 7th Street S.W., Washington, DC 20410
Telephone: (202) 70B~1112 TTY: (202) 708*1455
Find the addres<> of a HUOoffice near y_QU
Home
@
http://www.hud.gov/progdesc/voucher.cfm
10/17/2008
PARKVIEW VILLA SOUTH
ADMISSIONS AND
CONTINUED OCCUPANCY POLICY
HOUSING & REDEVELOPMENT AUTHORITY
OF COLUMBIA HEIGHTS, MINNESOTA
Revised: October 2005
. Deny admission to otherwise qualified applicants because of their membership in
a particular group or category of otherwise eligible applicants.
Instead, each applicant who is a member of a particular group or category will be treated as an
individual based on his or her attributes and behavior.
The HRA will seek to identify and eliminate situations or procedures that create a barrier to an
equal housing oppOltunity for all. Such accommodations may include changes in the method of
administering policies, procedures, or services. In addition, the HRA may perform structural
modifications to housing and non-housing facilities where such modifications would be
necessary to afford full access to the housing program for qualified individuals with handicaps.
In reaching a reasonable accommodation with or performing structural modifications for
otherwise qnalified individuals with handicaps, the HRA is not required to:
. Make structural alterations that require the removal or altering of a load-bearing
structural member;
. Provide an elevator in any multi-family housing development solely for the
purpose of locating accessible units above or below the grade level;
. Take any action that would result in a fundamental alteration in the nature of the
program or service;
. Take any action that would result in an undue financial and administrative burden
on the HRA.
In order to qualify for the exemptions permitted under 42 D.S.C. S 3607(b)(2)(C) and Minn. Stat.
S 363A.21, subd. 2, the HRA shall advertise and describe Parkview Villa South to prospective
residents as housing facility designed for elderly persons and will specifically limit occupancy to
tenants who are fifty-five years of age and older.
II. ELIGIBILITY REQUIREMENTS FOR ADMISSION
A. Tenant Eligibility Criteria
In determining an applicant's eli'gibility for residency at Parkview Villa South, the
following factors shall apply:
1. An applicant and all household members identified on the application must be
fifty-five (55) years of age or older. No one under the age of 55 is permitted to
reside at Parkview Villa South without express authorization by the HRA Board
of Commissioners, which authorization shall only be granted in extreme
circumstances and at the sole discretion of the Board.
2
2. Whether the conduct of the applicant in present or prior housing has been such
that admission to the progranl would adversely affect the health, safety, or welfare
of other residents, or the physical environment, or the financial stability of the
project, including but not limited to a record of any of the following: (a) non-
payment of rightful obligations including rent and utilities; (b) disturbance of
neighbors; (c) destruction of property; (d) poor living or housekeeping habits; and
(e) a history of criminal activity involving crimes of physical violence to persons
or property or a record of other criminal acts, which would adversely affect the
health, safety or welfare of other residents.
3. The ability of the applicant to meet the tenant's obligation under the lease,
including but not limited to complying with the minimum residency requirements
outlined therein.
In determining eligibility for admission, the BRA shall rely on sources of information
which may include, but not be limited to BRA records, personal interviews with the
applicant or tenant; home visits, interviews with previous landlords, criminal and court
records, clients, physicians or the police department. In the event of the receipt of
unfavorable information with respect to an applicant, consideration shall be given to the
time, nature, and extent of the applicant's conduct and to factors, which might indicate a
reasonable probability of favorable future conduct or financial prospects.
B. Notification ofIneligibility
Each applicant determined to be ineligible shall be promptly notified by the BRA in
writing of such determination with the reasons therefore and of the applicant's right upon
request witlun a reasonable time to an informal hearing on the determination.
C. Certification of Eligibility
Prior to the execution or- any lease between the BRA and the applicant, the BRA will
certify in writing that tlle family meets all conditions governing eligibility.
I!1. VERIFICATIONS
All information and eligibility criteria for admission and continued occupancy will be verified by
the BRA through its authorized agents. Wdtten inquiries will include a statement of the purpose
of the inquiry and a statement signed by the applicant to permit the source to release information.
All verifications will be obtained prior to the execution of the lease and the commencement of
the tenancy. Tenant files will contain documentation of all verifications.
A. The age of all household members will be verified by the BRA by examining the original
and making a copy of each household member's driver's license, birth certificate,
passport or other government issued identification.
3
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 28, 2008
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
NO: 14 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Laundry Proceeds Policy Discussion BY: Sheila Cartney BY:
DATE: October 22,2008
BACKGROUND:
In 1999, the HRA adopted a Cash Management Policy for the laundry proceeds at Parkview
Villa. The policy was set forth to ensure a consistent manner in which cash is handled at the
Parkview Villa Office. At the time of this policy, City staff was operating and managing the
facility.
When this policy was implemented, laundry proceeds were minimal and collected every three
months; due to the increase in cost and use, the money is now collected monthly. The
management company (Common Bond) collects the coins and deposits them with the bank and
then issues a cashiers check to the Resident Council for half the proceeds. CommonBond's
policy is they cannot issue a check to the Resident Council because they do not have a tax 10.
Common Bond is a fiscal agent of the HRA and the HRA may be able to waive this requirement,
which staff is investigating.
The Cash Management Policy for Parkview Villa should be updated to today's practices and be
consistent with CommonBond's. Attached is a draft amendment for discussion. It is also
important to note that staff is unaware of any records kept by the Resident Council of the
laundry proceeds including deposits and expenditures, the proposed amendment would require
quarterly reports to the management company and annual reports to the HRA.
No Action at this time is required by the HRA.
HRA ACTION:
H:\Community Development\HRA\Laundry Memo
CASH MANAGEMENT POLICY FOR PARKVIEW VILLA -AMENDMENT
DATE ADOPTED/APPROVED:
INTENT AND PURPOSE:
The procedure herein set forth is for the purpose of ensuring a consistent
manner in which easR laundry proceeds are is handled in the Parkview Villa
Office.
POLICY:
1. Two (2) staff members shall empty all cash proceeds from the washing
machines and dryers once a month. The date for collection will be the
normal business day falling as close to the first as possible. Two staff
members shall drive the bag of coins to the bank and deposit the
quarters. Staff shall return to the office, photocopy the bank receipt.
and deliver same to the City of Columbia Heights Finance Department.
2. No cash will be accepted for rent/deposits/charges or extra key
deposits or any other purpose. Check, Money Order or cashiers check
will only be accepted. Checks shall be deposited with the bank daily.
&.- Laundry refunds for residents who experience problems are to be
written down on a form, which will be completed by the resident, and
turned into the manaqement company for a refund. They will be
refunded once a month when the coin is emptied from the machines.
1. Checks received after 12 noon, will be put in the locked file cabinet
until they can be logged in the next day and sent over to the City of
Columbia Heights Finance Department.
5. Any personal funds used by a stoff member for the purchase of
building reloted goods/services will be submitted to the City for
reimbursement. Receipts must be submitted with the payment
voucher. This 'lIould include, but is not limited to, stamps, picnic items
(for fall picnic) and emergency parts thot cannot be obtained through
normol accounts. Purchases must conform, with the City of Columbia
Heights procurement Policy.
6. Laundry proceeds will be processed on a three monthly basis for the
Resident Council, unless special circumstances exist. This would have
to be requested in writing by the Executive Board of the Resident
Council.
7. The Resident Council Shall receive fifty percent (50%) of the monthly
laundry proceeds.
8. The Resident Council is to provide the manaqement company
quarterly reports on deposits and expenditures and annual reports to
the HRA.
9. Parameters to use laundry money
a.
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of October 28, 2008
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
NO: 15 (a) DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Snow Removal Parking Agreement BY: Sheila Cartney BY:
DATE: October 22,2008
BACKGROUND:
In the past, Parkview Villa South residents have parked their vehicles at the municipal parking
ramp, during snow removal of the parking lot at Parkview Villa. While the parking ramp is
available for this parking, staff and Stadium Village Properties have worked out an agreement
regarding this issue; this memo summarizes that agreement.
Staff and Stadium Village Properties have come to an agreement about snow parking for
residents of Parkview Villa South. The residents are to park their vehicles in the southeast
corner of the main level of the parking ramp (see map). Each resident is not guaranteed a
parking spot in the designated area during snow removal, the parking ramp is and has been a
first come first serve ramp (meaning stalls are not designated). Stadium Village Properties
prefer no overnight parking in the ramp, which is consistent with the 1991 Management
Agreement for Parking Facilities which states that "parking stalls maintained for short term use
by the general public will be available only for periods not to exceed four hours."
The property management company at Parkview Villa will post signs stating the time and date
of which the parking lot will be removed of snow and will make every attempt to alert all
residents of this notice.
No Action is required by the HRA.
HRA ACTION:
Acceptable Parking Locations
Location Map
N
W~}E
S
Robert A. Alsop
470 US 13ank Plaza
200 South Sixth Street
Minncapolis MN 55402
&
(612) 337-9224IelephoI10
(612) 337-9310 fax
hllp://www.kcnllcdy-graven.com
CHARTERED
ATTORNEY/CLIENT COMMUNICATION
PRIVILEGED/CONFIDENTIAL
TO:
Columbia Heights HRA Board
FROM:
Bob Alsop
Kennedy & Graven, Chartered
DATE:
October 17,2008
RE:
CommonBond Selection Process
Earlier this year, the HRA Board received an anonymous email from a purported resident of
Park view Villa (hereinafter "the Resident") raising various concerns with regard to the process
for selecting CommonBond Management as the new management company at Parkview Villa.
Our oftice lookcd into each of the concerns raised by the Resident and reached the following
conclusions:
The iirst two concerns raised by the Resident questioned the selection of CommonBond's
proposal based on the low management fee to be paid by the ERA as well as the high staff to
unit ratio promised by CommonBond as the newly selected management company. The
Resident speculated that CommonBond would not be able to manage the buildings as promised
and either additional money would have to be illegally paid by the City undcr the table or the
terms of the contract would have to bc illegally changed after the Board's public approval of the
CommonBond proposal. We have concluded that the Resident's concerns are baseless since
he/she relies on misinformation concerning the terms of the management agreement between the
parties and merely speculates as to how the City or HRA will purportedly be changing the terms
of agreement between the parties. CommonBond has subsequently executed a Management
Agreement with the HRA which is consistent with the terms of its proposal.
The Resident's next concern relates to alleged contacts between Commissioner Dennis Ecklund
and Richard Hutsell, Vice President of CommonBond, prior to the Board's selection of
CommonBond's proposal. Throughout the email, thc Resident mistakenly refers to the
CommonBond's proposal as a "bid" as opposed to a submission in response to a request for
proposals. Obviously, there are signiiicant differences between a bidding process versus a
321625vl RAACLl60-81
request for proposals under Minnesota State law. In the abscnce of a "no contact" provision in
the RFP, Minnesota law does not preclude an HRA Board member ti'om contacting a party
making a submission in response to a request for proposals. Again, the Resident speculates as to
the nature Commissioner Ecklund's conversation with Mr. Hutsell without providing any
evidence of wrongdoing. Commissioner Ecklund acknowledges a conversation with Mr. Hutsell
for purposes of getting answers to certain questions related to CommonBond's proposal prior to
the Board's final selection.
Finally, the Resident accuses Commissioner Ecklund of mceting privately with rcsidents and
telling them exactly what to write and say to the Board in order for CommonBond to be selected.
The veracity of this allegation is questionable, however, due to the absence of any details
concerning the identity of the participants or the times of the alleged meetings. More importantly,
Commissioncr Ecklund vehemently denies that such meetings occurred or that he instructed
residents what to say to the Board with regard to the selection of a management company. Again,
since it was not a bidding situation, Commissioner Ecklund could have talked to residents about his
views and/or preferences with regard CommonBond being selected by the Board as long as he did
not reveal the contcnt of any of thc proposals to the residents, which he also denies. Pursuant to
Minn. Stat. S 13.591, subd. 3(d), data submitted by a business entity in rcsponse to a request tor
proposals remains private or nonpublic data until the government entity has completed negotiating
the contract with the selected vendor. Based on the foregoing, we found no impropricty with regard
to the Resident's final concern regarding Commissioner Ecklund's alleged contacts with residents
during the selection process. Also, as long as Commissioner Ecklund is properly elected/selected
for positions on both the Board of the Resident Council and the HRA Board, we found no conflict
of interest or incompatibility in holding these two positions by him. 1
Although we did not find any impropriety with regard to the selection of CommonBond as the
management company of Park view Villa, the Board might want to consider preparing guidelines tor
future RFP's in order to educate both the Commissioners and the residents as to the proper
procedures for requesting, reviewing and selecting proposals in these situations.
Please feel free to contact me if you have any questions.
RAA
] Our inquiry into this matter did not include a review ofColl1ll1issioner Ecklund1s selection for either afthe Board
positions 01' his ongoing retention thereon.
321625vl RAACLI60-81
2