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October 29, 2008 Work Session
CITY OF COLUMBIA HEIGHTS tip., l i~an~ ! Percv~con Councilmembers Robert .-1. 6{'ilh~,m,c 590 40'~ Avenue NG, Columbia Heights, MN 5542]-3878 (763)'706-3600 TDD (763) 706-3692 ~"~"~ ~"~""`~~' T~,m,neru U,alrm b"isit our website at: wwsv.ci. colrrrnbia-hei~Ias uur•rrs 13,'r,ce Kelzdnher;; City blanagcr I-0~uher It. b"~•hsr ADMINISTRATION NOTICE OF CITY COUNCIL MEETING to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: WEDNESDAY, OCTOBER 29, 2008 Time of Meeting: 7:00 P.M. Location of Meeting: COUNCIL CHAMBERS Purpose of Meeting: WORK SESSION AGENDA Budget -City Manager introduction 2. Budget review Power Point presentation City Council questions and comments The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) CITY OF COLUMBIA HEIGHTS DATE: OCTOBER 29, 2008 TO: WALT FEHST, CITY MANAGER FROM: WILLIAM ELRITE, FINANCE DIRECTOR RE: FINAL CHANGES TO THE PROPOSED 2009 BUDGET AND LEVY When the City Council adopted the proposed. budget and proposed. 1_evy on September 8°i tl_,ey reduced the proposed levy by $208,000. At that time it was not specifically noted where the reductions should be made. Based on various discussions, the consensus appears to be that the bond sale for the Murzyn Hall improvements be delayed, which would result in a reduction of $93,640 to the bonded debt levy. This expense would then be covered with funds remaining in the Community Center Capital Building Fund, Fund 418. In addition to that, reduce the General Fund budget by $114,360, which was designated for utilities and maintenance for the new gymnasium and Public Safety building, and. take these funds from the remaining Community Center Capital Building budget. If no other recommendations are made at the budget work session a final budget resolution will be prepared on this thesis. There are also several additions to the proposed 2009 budget that should be considered. When the original proposed 2009 budget was prepared in June, the following items were omitted. These items are listed below in the order I consider the priority for add-backs. All of these items would come from. prospective fund balances and not from an increase to the levy. ITEM Add Part-time IS Intern FUND COST '720 IS Fund $13,634 The reason for adding an IS intern is that the workload in this department has significantly increased. Some of the major added duties to the IS department in 2009 will be: 1) Transfer of Columbia Heights Library support from Anoka County Library to the City IS department. This will eliminate proposed Anoka County charges to the City Library in excess of $20,000. 2) Construction and operation of the new Public Safety building that will require additional computers anal file servers at that location. 3) With the growing scope and complexity of the City information system, infrastructure programs and data storage needs have grown. This has increased the number and complexity of servers that are needed for storage and backup of data. 4) Expanding usage of laptops has created additional maintenance and service requirements. 5) Increased support needs for the liquor stores with the advanced video and point-of--sale devices. 6) Future transfer of general computer support tasks from the Police department to the IS department. Add Improvements to Security at City Hail 411 Cap Improvement Gen Gov $40,000 For years the lack of security and safety for employees at City Hall has been a great concern to staff. When the 2009 budget was prepared money was included in the General Fund to begin security improvements. However, tc balance the budget this was removed. With the Po12ce department r~iov2ng out of the building, the coricerri for security and safety becomes more intense. Subsequently, I am recommending that $40,000 be appropriated in Fund 411 to be utilized for security improvements at City Hall. This memo covers the potential changes to the 2009 budget. It is my recommendation that these be discussed at the budget work session on October 29. Whatever the consensus of the City Council is at that meeting, it can be included in the presentation at the Truth in Taxation meeting of December 1. WGsms 0810291CM City of Columbia Heights ~ 2007 Fund Balances a Prepared 09/1.0/2008 Fund Balance/ Cash Lesser of 2008 Trans Needed Available o r Pund Net Assets Balance Cash or Fd to Housing for cash (Short) y Fund No. 12/31/07 12/3]./07 Balance Maintenance flow 1 General. Fund 101 3,979,146 4,315,897 3,979,].46 (138,000) 4,149,2D2 (308,056) 1 Community Development Fund 201. 45,652 57,600 45,652 45,652 1 Economic Development Authority ~ 204 (363.631) 48,$99 48,899 48,899 1 Cable Television 225 139,303 99,118 99,118 99,118 1 Special Projects 226 202,048 242,980 202,048 (103.350} 98,698 1 Rental Housing 235 40,688 40,688 40,688 (40,688) 0 1 Library 240 52,268 79,619 52,268 332,256 (279,988) 1 Capital Equipment Cable TV 440 81,891 81,241 81,241 81,241 I Liquor 609/436 2,917,888 3,306,938 2,917,888 2,917,888 0 1 Total Unrestricted (21-1.-136j 2 D.A.R.E Program 270 42,943 42,943 42,943 10,000 32,943 2 Capital Improvement 401 635,138 45,015 45,015 45,015 0 2 Flousing Maintenaance Fund 408 988,464 690,780 297,684 2 Capital Sheffield Redevelopment 410 969,953 962,253 962,253 (400,000) 562,253 2 Capital Improvements General Gove 411 752,893 845,967 752,893 752,893 2 Community Center Capital Buildin 418 4,218,683 4,185,233 4,185,233 3,500,000 685,233 2 Capital Improvement Development 420 1,883,259 754,950 754,950 754,950 2 Infrastructure Replacement 430 778,727 774,467 774,467 774,467 0 2 Capital Equipment Replacement G 431 5,063,037 4,215,331 4,215,331 4,215,331 2 Capital Building Library 450 200,000 200,000 200,000 200,000 2 Recreation Contributed Projects 881 63,024 62,564 62,564 62,564 2 Contributed Projects 883 61,733 6],733 61,733 61,733 2 Insurance 884 685,049 621,253 621,253 621,253 Z Flex Benefit 887 39,678 45,379 39,678 39,678 2 Central Garage 434/701 1,568,770 437,703 437,703 437,703 2 Information Systems 437/720 724,162 700,390 700,390 700,390 2 Total City Council Controled Restrictions 9,424,608 3 Parkview Villa South 213 300,828 306,870 300,828 300,828 3 Confiscated Property 265 82 392 82 82 3 Business Revolving Loan Fund 299 464,857 370,336 370,336 (306,426) 63,910 3 Capital Improvement Parks 412 765,925 795,015 765,925 765,925 3 Capital Improvement PVVS 414 28,745 28,515 28,515 28,515 3 CapitalImprovementsPIRFund 415 1,139,691 981,776 981,776 981,776 3 Capital Equipment Fire 439 178,830 241,021 178.830 178.830 3 Police Computer Equipment 481 0 0 0 0 3 Compensated Absences 890 99,852 772,092 99,852 99,852 3 MSA State Aid Street 402/212 36,488 0 0 0 3 Downtown Parking Maintenance 405/290 163,492 161,412 1.61,412 161,412 3 Water 1/63]/651/4 2,998,51.9 476,579 476,579 476,579 3 Sewer 2/632/652/4 5,102,605 1,430,565 1,430,565 1,430,565 3 Refuse 603/653 526.255 247,872 247,872 247.872 3 Storm Sewer 504/634/431 856.701 165,885 165,885 165.885 3 Total Some Outside Restrictions 4.902-031 Note: Some available fund balances may have limitations on them by the nature of the fund. For example, Street State Aid Funds can only be used for State Aid Streets. Other similar restrictions apply to some of the other funds. These funds are at the discretion of the Council with no restrictions. 2 These funds have some restrictions but most of t'~~ese are controlled by the Council. These funds have son-~e outside restrictions and the Council's use of these funds are limited. 4 These funds have rigid restrictions by outside sources limiting their use to specific purposes. City of Columbia Heights ~ 2007 Fund Ba lances a Prepared 09/10/2008 t e o Fund Balance/ Cash Lesser of 2008 Trans Needed Available r Fund Net Assets Balance Cash or Fd to Housing for cash (Short) Y Fund No. 12/31/07 12/31/07 Balance Maintenance flow 4 Anoka CountyCDBG 202 (11,872) - -11872 (11,872) 4 Parkview Villa North 203 644,506 553,596 553596 553,596 4 C.H.A.S.E 250 60,155 59,675 59675 59,675 4 Twenty-First Century Grant 261 27,478 26,988 26988 26,988 4 Police Grants -Other 272 - - 0 0 4 Local Law Eniorcen,cnt Block G~°aii 276 - - 0 0 4 Tax Increment Refunding Bonds of 350 29,136 27,91.6 27916 27,916 4 T1F Central Avenue 371 245,162 243,371 243371 243,371 4 EDA TIF Revenue 2007 372 211,291 210,571 210571 210,571 4 Tax Increment Bonds 376 364,712 374,228 364712 364,712 4 Sheffield TIF Redevelopment 377 (280,682) 48,184 -280682 (280,682)', 4 T1F Medtronic 378 - - 0 0 4 TIF Scattered Site 379 156,438 155,163 155163 155,163 4 Multi-Use Redevelopment Plan 382 (18,478) 52,060 -18478 (18,478) 4 G.O. hnprovement 1999A 387 400,699 397,679 397679 397,679 4 G.O. Improvement/Revenue2003A 388 69,182 69,182 691.82 69,182 4 TIF Transition Block 389 26,490 51,454 26490 26,490 4 TIF District #2 370/386 5,295 5,295 5295 5,295 4 Lease Revenue Bonds 2007B 5,040,000 - 0 0 4 G.O. Improvement/Revenue 2006A 574,528 574,528 574528 574,528 4 TTF Huset Park Area Fund (38,326) 35,645 -38326 (38,326) ~1 Rigid Restrictions 2,365>808 Note: Some available fund balances may have limitations on them by the nature of the fund. For example, Street State Aid Funds can only be used for State Aid Streets. Other similar restrictions apply to some of the other funds. 1 These funds are at the discretion of the Council with no restrictions. 2 These fiends have some restrictions but ~7~ost of these are controlled by the Council. These funds nave some outside restrictions and the Council's use of these funds are limited. ~1 These funds have rigid restrictions by outside sources limiting their use to specific purposes. E i* ~ , ~; I ~ E 1 r ~ ~" ~ I i t j ~ I ~ 5 "' ~ f~~ i j ~ i ~ : '~ ~ ~ ', ( ~ .e a !1 ° ~' ~ ~ i Presentation fio the City Council INCREASE FROM 2008 2009 2008 TO ADOPTED CM PROPOSED 2009 101 General Fund 201 Community Development 212 State Aid Maintenance 225 Cable Television 240 Library 430 Infrastructure Fund 601-604 Utilities -Water, Sewer, Storm Sewer, Refuse 609 Liquor 701 Central Garage 49950 720 Data Processing TOTALS 6,444,691 7,262,965 818,274 472,680 508,404 35,724 56,378 37,454 -18,924 6,453 6,458 5 505,604 558,125 52,521 86,122 79,017 -7,105 758,200 832,454 74,254 823,950 900,011 76,061 180,833 200,146 19,313 169,538 192,706 23,168 9,504,449 10,577,740 1,073,291 1 - i i - r Ii- i - ti li t ti i i i i i ti i r i r 6 ® ~„~ ' _ "` ~~ ~ ~w,~ e ® ' ~ ~ I 101 General Fund 201 Community Development 212 State Aid Maintenance 225 Cable Television 240 Library 270 Police -DARE Project 601-604 Utilities- Water, Sewer, Storm Sewer, Refuse 609 Liquor 701 Central Garage 720 Data Processing TOTALS 2008 2009 ADOPTED CM PROPOSED 528,758 14,597 19,300 1,650 105,160 3,200 3,370,923 30,350 139,500 4,571 4,218,009 610,314 11,006 19,300 1,650 100,908 3,200 3,430,136 32,450 177,450 12,801 4,399,215 INCREASE FROM 2008 TO 2009 81,556 -3,591 0 0 -4,252 0 59,213 2,100 37,950 8,230 181,206 ~~ >~~' ,., ~ ~. r -~ ®~ _®~ .: p . -Proposed budget for IS supplies has increased from $4,571 to $12,801 to purchase equipment and software for server and network upgrades. L' ~ -Net reduction of $4,252 will limit (e.g. books, DVD's, etc.). ~ ~_ ? ~ '/~- i~ y f' _~~ ~,°i -Purchase of laptop fir Council member $1,200. ~& r ~. Y m 101 General Fund 201 Community Development 225 Cable Television 240 Library 270 Police -DARE Project 350-389, 631-634 Bonds/Debt Service 212, 411-439 Capital Expenditures 601-604 Utilities- Water, Sewer, Storm Sewer, Refuse 609 Liquor 651-653 Construction Funds- Water, Sewer, Storm Sewer 701 Central Garage 720 Data Processing TOTALS 2008 2009 ADOPTED CM PROPOSED 1, 700, 856 72, 384 41,691 91,194 2,175 16, 450 83, 830 808, 772 605, 264 87, 500 111,834 70,448 3, 692, 398 1, 802, 894 101,512 35,100 98, 428 2, 500 30, 450 95, 070 928, 309 451, 850 87, 500 125, 202 60, 844 3,819, 659 INCREASE FROM 2008 TO 2009 102, 038 29,128 (6, 591) 7, 234 325 14, 000 11,240 119, 537 (153, 414) 0 13, 368 (9, 604) 127, 261 ® ~ M charged to Finance). W ~ } . ~ ~ ~ f } j 4330 Subscriptions & Memberships - in 2008 $35U was budgeted to this fund and in 2009 we are requesting $1,190. Incorrect amount budgeted in 2008 budget. :° ,1 7' _ g } IC' 7 7 ~ 7 7 reflects an increase for utilities. There will ~Iso be a reduction of $15,000 for the Honeywell m,: ~tenance agreement due to the improvements made to the HVAC eauiament. This reduction is not indicated in s - ~ < - S t _. ... Functional Event Cost Position Reason for Area Attending Attendance Mandated Community Annual School for Building Officials $500 Building Official Required education Training Development January/February Fire Firefighting Training $9,000 All firefighters State certifications OSHA Topics $1,000 All firefighters State/federal mandated EMT & CPR Certification $6,000 All firefighters Annual certification Liquor Alcohol Awareness Training $350 Everyone in department The insurance company mandates this class every year. Police Law Enforcement Driving School $4,100 Eleven officers Mandated training Public Works Water System Operator Certification $145 Sewer & Water Maintain/gain certification Sanitary Sewer Collection System $270 Sewer & Water Maintain/gain certification Operator Certification Tree Inspector Certification $165 Forester Maintain/gain certification Chain Saw Operator Safety Training $10 Streets & Parks Maintain/gain certification Pool Inspector Certification $224 Parks Maintain/gain certification Pesticide Applicator Certification $20 Parks Maintain/gain certification Playground Inspector Certification $10 Parks Maintainlgain certification MNDOT Vehicle Inspection $95 Shop Maintain/gain certification Certification Mandated Public Works Erosion Control Inspection $45 Engineering Maintain/gain certification Training Certification cont. Grading & Base Recertification $150 Engineering Maintain/gain certification Confined Space Entry Training "All employees Maintain/gain certification CPR and First Aid Training `All employees Maintain/gain certification Right to Know Training "All employees Maintain/gain certification Awair Training "` All employees Maintain/gain certification Competent Person Training 'All employees Maintain/gain certification 49er Equipment Training $450 49er's Maintain/gain certification MN Water Resources Conference $205 Engineering & Streets Maintain license Annual Storm Water Conference $75 City Engineer Maintain license * Training performed by safety consultant and paid for out of line item 3050 Non-mandated City Clerk MCFOA $400 City Clerk Maintain certification Training Regional MCFOA $50 City Clerk Maintain certification MPELRA Conference $500 Asst. to City Manager /HR Director Keep current on human resources & labor relations issues, and changes in federal/state legislation affecting same ff _ ~ , Non-mandated City Manager Employment Law $600 Asst. to City Manager Keep current on human resources Training /HR Director & labor relations issues, and cont. changes to federaVstate legislation affecting same LMC Conference $500 City Manager Keep current on issues facing cities ICMA $500 City Manager Keep current on issues facing cities City Manager's Conference $225 City Manager Keep current on issues facing cities MCMA Winter Conference $175 City Manager Keep current on issues facing cities Safety & Loss Workshop $20 Asst. to Gity Manager Keep current on issues regarding /HR Director workers' compensation, safety & liability International Association of $100 Administrative Asst- Keep current on issues and Administrative Professionals Human Resources topics of importance to (IAAP) administrative staff Miscellaneous $275 City Manager and/or Topics of importance to cities Staff Hotel, air transportation & meals $1,425 As applicable at various conferences Cable MACTA Conferences $1,100 Asst. to City Manager Keep current on state & federal /HR Director and legislation and issues affecting Telecommunications cable Commission members NATOA Conference $700 Asst. to City Manager Keep current on federal legislation /HR Director and issues affecting cable p I C :~. _1 _ w. ®_ ~ ~ _. T _ Non-mandated Cable Hotel, air transportation & meals Training for NATOA Conference cont. Community International Association of Development Administrative Professionals International Convention & Education Forum International Association of Administrative Professionals Event Municipals Seminars March/May if offered cost is estimated EDAM Conference Ehlers 2009 Public Financing Conference Sensible Land Use Coalition Monthly Seminars - 3 months Real Estate Journal Seminar Miscellaneous Seminars Permit Tech Seminar {cost is estimated} $2,000 $525 Community Development General education Secretary $40 Community Development General education Secretary $320 Community Development General education Secretary & License Permit Clerk $1,400 Community Development Director General education & Asst. Community Development Director $500 Community Development Director General education & Asst. Community Development Director $210 Community Development Director General education & Asst. Community Development Director $600 Community Development Director General education & Asst. Community Development Director $945 Community Development Director, General education Asst. Community Development Director & City Planner $75 License/Permit Clerk General education i ~ r ._ ~ r ~ ~ . Non-mandated Community Annual 10K Institute University of MN $75 License/Permit Clerk General education Training Developrraent (cost is estimated) cont. Permit Works Education $100 License/Permit Clerk General education (cost is estimated) March ICC Spring Seminar $200 Building Official General education April Construction Codes & Licensing $35 Building Official General education Division Spring Seminar June 10,000 Lakes Seminar $60 Building Official General education July 10,000 Lakes Summer ConferencE $500 Building Official General education (cost includes lodging) FaII Seminar Construction Codes $35 Building Official General education & Licensing Division October 10,000 Lakes Seminar $60 Building Official General education November International Code Council $200 Building Official General education Fall Seminar Community December 10,000 Lakes Seminar $60 Building Official General education Development American Planning Association Semins $600 City Planner General education (partial out of town expense) Sensible Lane Use $105 City Planner General education Finance 40 hours Continuing Education $1,500 Assistant Finance Direc tor Maintain CPA certification Govemment Finance Officers $1,900 Assistant Finance Direc tor Travel on 75% of above National Conference Government Finance Officers $400 Two department members Updates/networking on government MN Conference solutions t i , T 5 ' _ __ .._ __ ,. ._.. ~ m .s ~. Non-mandated Finance Staff Accounting Seminars $800 Nonsupervisory staff Staff development in government Training accounting cont. Fire State Fire School and annual $1,500 Up to six firefighters Continuing education North Suburban Regional Mutual Aid Conference (cost is approximate) Local one/two day training $4,000 - Firefighters, inspectors, Training for firefighting tactics, classes (cost is approximate $6,000 and officers inspections, EMS, investigations, depending on funding) OSHA, emergency management, plan reviews and housing inspections Due to cuts, no out of town travel is budgeted. Library Minnesota Library Association $400 Adult Services Librarian Professional development (MLA) Storytelling workshop $250 Children's Librarian Professional development MELSAworkshops (3) $150 Varying staff Professional development Liquor MN Municipal Beverage $700 - Managers Learn about new laws, new Association Conference $1,000 products, and meet with other members of MMBA Mayor/Council Mayor's Conference $250 Mayor Update on issues affecting cities Local Officials Meetings $375 Mayor and/or Council Update on issues affecting cities LMC Conferences $375 Mayor and/or Council Update on issues affecting cities NLC Conferences $9,000 Mayor and/or Council Update on issues affecting cities (out of town) Police International Chiefs of Police $1,500 Chief of Police Professional education, keep Conference (cost is approximate} current on issues facing policing, identify policing trends and strategies i i - I R Non-mandated Police MN Chiefs of Police Conference $500 Chief of Police Professional education, network Training (cost is approximate) with other MN Chiefs, keep current con't_ on issues facing policing, identify policing trends and strategies DARE Officer Training $600 School Liaison Officer Certifies officer as DARE instructor MN Juvenile Officers Conference $500 School Liaison Officer Professional Development CLEO Academy $500 Newly promoted Captain Professional Development (cost is approximate) Leadership Academy $900 Two supervisors Professional Development (cost is estimated) Miscellaneous classes $4,400 Officers and civilian Staff development employees Public Works Annual Asphalt Pavement Conference $150 Engineering & Streets Information and education Mnnesota Green Expo $90 Parks Information and education Turf Irrigation Classes $125 Parks Information and education Commercial Rotary Mowers $125 Parks Information and education Annual Snow Expo $160 Streets Information and education Recycling Workshop $30 Administrative Assistant Information and education MN Parks and Recreation Conference $75 Parks Information and education FaII Expo $25 Streets Information and education Work Zone Training $40 Signs Information and education MN Landscape Conference $99 Parks Information and education MPWA Conference $225 Engineering Maintain/gain certification I Non-mandated Public Works CEAM Conference Training con't NSPE Conference Annual Natural Resources Conference Annual Erosion Control Conference MNDOT Concrete Pavement Toro Service School Vactor Glinic Recreation MN Recreation & Park Association Annual Conference ~ 9 i $250 Engineering $260 Engineering $125 City Engineering $215 Engineering $335 Engineering & Streets $125 Shop & Streets $75 Sewer/Water/Streets $400 Recreation Director & Recreation Coordinator Maintain/gain certification Maintain/gain certification Information and education Information and education Information and education Information and education Information and education Stay current with trends in recreation profession Senior Citizen Conference $100 Senior Citizen Coordinator Senior program training ® - g - - - I t , e ! e . I I ~, ® ®» ~ ~ P Cable Government Access Equipment $20,000 Equipment conversion and upgrades Finance There is no equipment replacement or capital outlay included in the Finance Department budget for 2009. However, it is important to note that funding has been accumulated for approximately 10 years in the Capital Equipment Replacement Fund 431 for the upgrade or replacement of the City's accounting system that will be required in June 2009. After evaluation of system alternatives, staff will approach the Council in 2009 for specific capital appropriation. General Building and security improvements (20,000) To reduce expenses Government Buildings IS Servers and network equipment replacement $21,350 Some servers and network modules are 6-7 years old and cannot be upgraded Library PC Management System $5,000 Replacement of CybraryN Network Hardware (switch, router, licenses) $5,000 Upgrade to handle changes as a result of City taking over Library's ILS Liquor Capital Outlay $200,000 Building improvements at Heights Liquor Police The Capital Equipment Replacement Fund includes equipment required to keep our technology and fleet current and to keep our personnel safe in their duties. In 2009, it is recommended that two marked squad cars be purchased. The purchase of two marked squad cars per year allows the department to keep the marked fleet in better working order, and aids in controlling costs on replacement parts. This also allows the marked squads to be rotated out of the police fleet after four years of service and rotated into another department of the City, who in turn get a better operating vehicle for conventional uses. The purchase will include one Crown Vctoria and one Charger, which will be tested as a more fuel and cost efficient alternative to our current patrol vehicles. In 2008, the PD purchased one unmarked vehicle. ft is recommended that the PD purchase one unmarked vehicle in 2009. This would replace the 1998 Ford Taurus, which is the oldest unmarked in the fleet, and currently has 49,000 miles. Due to the age of the vehicle it is starting to deteriorate at a faster rate and has started to incur additional parts costs. According to shop records, over 50% of the costs of maintenance on this vehicle over the past seven years have occurred in the last 18 months. This vehicle has been recommended for replacement by Shop Foreman, Steve Synowczynski. We anticipate significant savings in vehicle operating costs due to better fuel economy. Since the car to be replaced is 10 years old but still has low miles, it can be used by another department which has occasional use needs. Also requested is $5,500 for purchase of necessary equipment. ®~ ,~ - - ~ - ~ ~ V _ ~ Public Works Streets -Replace Unit #19 Truck $175,725 Equipment Dump Truck: Release dump truck #0019 with reversible front plow, belly plow, wing plow, and stainless steel sander. This is a Replacement primary truck used for street repair and snow plowing operations. ft is 17 years old and has chronic electrical problems under the dash board. The dump box is rusted through and the hydraulic cylinders need to be rebuilt for the dump box and belly plow. Parks -Replace Unit #296 Mf Trackless $138,450 Mf Trackless: Replace 1998 MT Trackless Tractor unit #296 and snow plow attachment. Unit #296 is 10 years old and had to have the transfer case replaced in 2006. The MT Trackless is used for snow blowing and snowplowing sidewalks, leaf mulching prior to street sweeping and asphalt milling prior to street repairs. It also has attachments for mowing lawns and sweeping sidewalks. Parks -Replace 3/4 Ton Pickup $23,963 4 x 2 314 Ton Pickup: Replace 1996 Ford F-250 3/4 ton pickup, unit #204, equipped with lift gate. Unit #204 is 12 years old. The lift gate has rusted through and the box is beginning to rust through around the wheel wells. Parks -Replace Ball Field Groomer $26,625 Replace 1998Kromer Ball Field Groomer, unit #215. Unit #215 was purchased used in 2000. It is used to line and paint athletic fields. ft is 10 years old and the paint sprayer is obsolete, therefore, no parts are available. Capita! Streets -Repair or Replace Oldest Dump Truck Box $10,000 Outlay The use of salt significantly degrades the condition of our dump boxes along with regular use -intent is to extend the use of the equipment. State-Aid $7, 500 Purchase Global Positioning Satellite (GPS) Unit GPS unit would be cost shared with utilities and would be used for creating accurate as built information of infrastructure and would be used to provide accurate locates within the entire ROW - as we are now required to do under the 216D rule. Utilities (Water, Sanitary & Storm) $5,000 each Purchase Global Positioning Satellite (GPS) Unit GPS unit would be cost shared with utilities and would be used for creating accurate as built information of infrastructure and would be used to provide accurate locates within the entire ROW - as we are now required to do under the 216D rule. f ~ Public Works Central Garage $22,000 Capifal Complete concreting of the basement floor (3rd of 3 years) Outlay cont. Land acquisition of Hilltop Trailer Sales lot at rear of MSC $100,000 Recreation Murzyn Hall- Energy Project* $930,227 Upgrade HVAC, replace doors & windows, roof replacement *Cost of project to be paid in 2008-2009 with intent to bond in 2010 4 CONTINGENCIES IS Unexpected equipment replacement $4,000 Fire City Manager budget cuts reflected in Contingencies. ($93,000) When the budget is updated the cuts will be recorded under the appropriate line item. Library City Manager budget cuts reflected in Contingencies 025,236) and Capital Outlay line items. When the budget is updated the cuts will be recorded under the appropriate line item. Police City Manager budget cuts reflected in Contingencies. 0225,055) When the budget is updated the cuts will be recorded under the appropriate line item. City of Columbia Heights Proposed 2009 Budget History of Local GovernmentAid Prepared 0810412008 Cumulative Certified Total Aid Year LGA (Loss) Increase in LGA (Lost) Original Aid Certified for Columbia Heights 2003 2,651,999 NlA NlA Aid After 2003 Legislative Reductions 2003 1,955,299 (696,700) (696,700) 2004 1,603,203 (352,096) (1,048,796) 2005 1,058,477 (544,726) (1,593,522) 2006 1,028,487 (29,990) (1,623,512) 2007 1,238,594 210,107 (1,413,405) 2008 1,260,148 21,554 (1,391,851) 2009 1,425,338 165,190 (1,226,661) Total LGA lost in 7 years (8,994,447) City of Columbia Heights Proposed 2009 Budget History of Local Revenue Base Prepared 10/23/08 Increase (Decrease) Combined from 2003 Certified Levy and Revenue Year Certified LGA Levy LGA Base Original Aid Certified for Columbia Heights 2003 2,651,999 4,817,984 7,469,983 Aid After 2003 Legislative Reductions 2003 1,955,299 2004 1,603,203 5,447,260 7,050,463 (419,520) 2005 1,058,477 6,102,537 7,161,014 (308,969) 2006 1,028,487 6,347,537 7,376,024 (93,959) 2007 1,238,594 6,500,613 7,739,207 269,224 2008 1,260,148 6,916,895 8,177,043 707,060 City Manager Proposed 2009 1,425,338 7,069,822 8,495,160 1,025,177 Ci Council Proposed Ado ted 2009 1,425,338 7,328,477 8,753,815 1,283,832 ~. L~ ~ ~1 r Z~ 0 OZ N NW Z QW Z D. ~ ~ 0~ UQ ~ ON I ~~ ~ ~~ ~ Q0 I ~z OW m z~ c QW ~0 0 ~N ~ m0 ~. 0 O QN Z UW 0 O 0 0 N ro ONNON ONNOO ONc~O~t r~~t4d' N~Od'0 tOhO ~ ~ h ~ (0 N ~ d' o~ ~ 0 r OOOd'' ~hO' ~m NOON Oh(~ (40 Nf~00 NNt~ NO d'd'ON hhN hN f~~'NO (4o~N NN ~N~ f~d'd' NO ~ ~ N(~Nd' ~'NNN ON(Ot0 c~t0o~d' t~d'NO NNNO .. ~' N d' N 0 d' O O N N (0 0 h tt N 0 ~ (~ h ~ 0 N ~ h Nt00~(~ (~ 0(40N' ~O~' ~~ t~N O O N N O~N~I~ N 0(000 (ONN d'0 N~ 0 0 1~ O NOOOd' t0 (GOON N~~ N~ ~h h h 0 ~ 0 0 0~Nt00 (~ ~d'~O N00 N~ NN O O IL N N(~OtOcO m c~~~tO t4N(4 Of~ OO ~ ~ m ~ N O(Oh (~ N ~N~ f~d'N ~0 ~v 0 t0 0 O (p ~ 0 ~ ~ d' N N O N 'S Np U~ ~~ ~- NU m Q N N U ~N N w ~~ ~ ~ o c , ' a Q N ~, ~~ ~ ~v, N ~ m N ~ ~ U -~ N ~ ~ ' ~ .p ~ ~ N AN j +~ p ~N 0 p ~~ N~ C~ Q X pU N C ~ C ~ ~ ~~ ~~~ ~ d~~o~ E~ c~ ~~ ~ ~' ~ ~ _ roN x ~ u, c~~~~ Q~, ,~~_~ o ~ m p=L~,,_ C~mNN~Np~_U , Op~- N ~ N C Q~ ~ f0 f6 N XNa~c60 p NprC~N0~~0 ~ UpO 0 0 0 lll~.N000 I- ~~Uu.~Z~-S~IIQ N ~U~ F I- I- Property Taxes Zoos Adopted 2007 Adopted 2008 Adopted 2009 cM Proposed council Reducti®ns 2009 council Proposed Library EDA general Fund 478,319 84,965 5,784,253 519,981 140,898 5,839,734 551,699 78,622 6,286,574 573,215 80,000 6,675,262 114,360 573,215 80,000 6,560,902 Total Lev 6,347,537 6,500,613 6,916,895 7,328,477 7,214,117 Lev Chan a from Prior Year 245,000 153,076 416,282 411,582 297,222 Percenta a Increase 4.01% 2.41% 6.40% 5.95% 4.30% Infrastructure Bond Lev 128,475 581,886 93,640 488,246 Total Lev 7,045,370 7,910,363 7,702,363 Percenta a Increase 12.28% 9.33% The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET Administration CITY OF COLUMBIA HEIGHTS 2009 PROPOSED DETAILED BUDGET FOR ADMINISTRATION TABLE OF CONTENTS Budget Narrative Activity Description ............................................................. 1-2 Objectives ......................................................................... 3 Budget Comments ............................................................... 4-5 Summary Data Mayor-Council (1 O 1-41110) ............................... . .................... 6 City Manager (101-41320) ...................................................... 7 City Clerk (101-41410) ......................................................... 8 Assessing (101-41550) .......................................................... 9 Legal Services (101-41610) .................................................... 10 Detail Revenue Administration Revenue ......................................................... 11 Detail Expense Mayor-Council Detailed Expenses .............................................. Mayor-Council (101-41110) Summary of Cost Factors ..................... City Manager Detailed Expenses ................................................ City Manager (101-41320) Summary of Cost Factors ....................... City Clerk Detailed Expenses .................................................... City Clerk (101-41410) Summary of Cost Factors .......................... . Assessing Detailed Expenses (101-41550} .................................... Legal Services Detailed Expenses (101-41610} ............................... Reviewer's Notes 12-13 14 15-16 17 18 19 20 21 Blank Pages ....................................................................... 22-23 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Administration Budget Narrative Activity Description Mayor-Council 101-41110 The City Council is the legislative branch of city government. The Council is responsible for the establishment of policies and the adoption of local ordinances and resolutions. The Council has full authority over the financial affairs of the City, and provides for the collection of all revenue and other assets, the auditing and settlements of accounts, and the safekeeping and disbursement of public monies. They appoint the City Manager and members of various advisory boards and commissions. The Council consists of a Mayor who is elected for atwo-year term and four Council members, who are elected at large for staggered four-year terms. City Manager 101-41320 This department is responsible for the administration of all activities, functions, and programs of the City in accordance ,with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing, directing, and coordinating the operations of all departments, with the exception of the Police Department. This department is responsible for personnel, labor relations, and employee relations functions of the City. City Clerk 101.41410 The City Clerk has been removed from the Mayor/Council budget and combined with the election budget. I,The City Clerk provides assistance to the Mayor, City Council, and City Manager, organizes and directs elections, serves ',as the responsible authority for compliance with the Minnesota Data Practices Act, maintains the City Code, prepares 'and assembles Council meeting agendas and materials, takes and transcribes minutes of the City Council meetings, '....maintains records and files of official city documents, oversees the boards and commissions, serves as Sunshine Fund '~ Coordinator, and serves as backup to the Administrative Assistant and is department liaison to the Sister City Committee. With the exception of special elections, elections are only held in even numbered years. This is the reason for the significant difference in expenses from one year to the next. 1- Assessing 101-41550 The Assessing Department provides tax and homestead information, and processes homestead applications. Through a joint powers agreement with Anoka County, the County provides for the assessment of property in Columbia Heights. The City contracted with the County for special assessment billing services beginning in 2003. Legal Services 101-41610 The Lega{ Services Department handles all civil lawsuits and prosecution for the City. These services are currently under retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This department also budgets for outside labor attorney services. _~_ CITY OF COLUMBIA HEIGHTS, MINNESOTA BtJDGC I 2u^09 Functional Area of Administration Budget Narrative Objectives for 2009 Mayor-Council 101-41110 1) To provide quality services with limited funding. 2) To understand and to adapt to the demographic changes taking place in the City. ',3} Promote the City in a positive way. City Manager 101-41320 1. Improve two-way communications with the public. 2. Research replacement Human Resource Modules and associated costs. City Clerk 101.41410 1. Review, revise, and update the process for filing, tracking, and maintenance of contracts and develop written procedure for same. 2. Review, revise and update the City Code to distinguish between the City Clerk and Finance Director 3.Keep current on all election laws and regulations and to recruit more election judges for future elections 4. Repair or replace the Agenda Manager program to more efficiently process City Council meeting packets. Assessing 101-41550 1. Research feasibility of public Web access to special assessment information. Legal Services 101-41610 1. Maintain current service level under current contract terms. -3- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Administration Budget Narrative Budget Comments Mayor-Council 101-41110 The Mayor-Council budget decreased by $24,009 from 2008-2009. Personal services decreased by $25,794, due to shifting the City Clerk's salary to 101.41410, an increase in the Mayor's salary, and wage and fringe benefit adjustments. Supplies increased by $900 due to monies budgeted for the purchase of one notebook computer, so each Councilmember has one available to them. The decreases to Office Supplies ($50), Printing & Printed Forms ($50), and General Supplies ($100) were monies moved to 101.41410. Over-all, Other Services and Charges increased by $7,285 due to: Monies budgeted for training and education, local travel, and out of town travel expense based on past expenditures, $515 budgeted for yearly clock tower maintenance, $415 increase to monies budgeted for subscriptions and memberships and $3,400 budged for the Commission and Board Recognition event. There is a $3,300 decrease to monies budgeted to communications for Internet service charges. The decreases to Expert and Professional Service ($1,800), Telephone ($125), Postage ($400), and .,.Miscellaneous Charges ($100), were monies moved to 101.41410. Repair and Maintenance increased by $1,020 as copy 'charges were removed from 4100 Rents and Leases and added to 4000 Repair and Maintenance Services. There was no 'change to monies budgeted for Other Financing Uses. City Manager 101-41320 The City Manager budget increased by $34,094 from 2008 to 2009. Personal Services increased by $45,304, due to adjustments in wages and fringe benefits. There was no change in monies budgeted for Supplies from 2008 to 2009. Other Services and Charges increased by $1,415 due to an increase of $2,210 for monies budgeted for liability and property insurance, offset by a decrease of $135 for monies budgeted for telephone and a decrease of $660 to other communications. Other Financing Uses decreased by $12,625, due to no monies budgeted for contingencies. City Clerk 101.41410 This budget reflects an increase in salary and fringe expense. Forty percent of the City Clerk's salary is allocated to 101.41320 -City Manager. A small portion of Supplies and Other Services and Charges has been moved from the Mayor/Council budget and included in the City Clerk budget. $6,000 has been added to 2011 for an upgrade or repair to the Agenda Manager program. 3500 -Legal Notice Publishing includes past publishing costs covered by the Finance budget. -4- Assessing 101-41550 The Assessing budget increased by $14,313 from 2008 to 2009. Expert and Professional Services increased by $12,200, based on the new five-year assessment agreement with the County. Postage decreased $190, Insurance and Bonds increased by $328 due to liability and property insurance charges to this budget, Repair and Maintenance Services increased by $2,000 due to monies budgeted for assessment software maintenance and support and moving copying costs to this line item, and Rents and Leases decreased by $25 due to copying costs being moved to a different line item. Legal Services 101-41610 The Legal Services budget remained the same as 2008 for 2009. -5- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Ciass Functional Area of Mayor-Council Budget 2009 Adopted Department City Manager Adopted Mayor-Council Actual Actual Budget Proposed Proposed Budget 101-41110 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 143,967 164,326 150,207 132,653 132,653 0 0 0 0 0 39,200 47,422 27,021 26,673 26,673 0 0 0 0 0 0 0 0 0 0 2,524 5,029 1,792 1,550 1,550 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 185,691 216,777 179,020 160,876 160,876 0 101,711 107,718 106,635 80,481 80,481 9,222 1,259 1,600 2,500 2,500 66,701 94,583 66,288 73,573 73,573 0 0 0 0 0 1,259 1,753 9,000 9,000 9,000 178,893 205,312 183,523 165,554 165,554 0 185,691 216,777 179,020 160,876 160,876 0 178,893 205,312 183,523 165,554 165,554 0 6,798 11,465 (4.5031 (4.678) (4.678) 0 -6- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of City Manager Budget 2009 Adopted Department City Manager Adopted City Manager Actual Actual Budget Proposed Proposed Budget 101-41320 2006 2007 2008 2009 2009 2009 Revenue Taxes 137,580 140,615 325,771 310,066 310,066 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 37,458 40,579 58,603 62,348 62,348 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 2,415 4,304 3,886 3,624 3,624 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 207,026 207,026 0 45,151 45,151 Total Revenue 384,479 392,524 388,260 421,189 421,189 0 Expenses Personal Services 354,586 350,402 355,371 400,675 400,675 Supplies 3,084 808 1,300 1,300 1,300 Other Services and Charges 20,312 31,502 28,730 30,145 30,145 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 12,625 0 0 Total Expenses 377,982 382,712 398,026 432,120 432,120 0 Summary Revenue 384,479 392,524 388,260 421,189 421,189 0 Expense 377,982 382,712 398,026 432,120 432,120 0 Change to Fund Balance 6,497 9,812 (9,766) (10,931) (10,931) 0 -7- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of City Clerk Budget 2009 Adopted Department City Manager Adopted City Clerk Actual Actual Budget Proposed Proposed Budget 101-41410 2006 2007 2008 2009 2009 2009 Revenue Taxes 28,368 208 40,586 46,609 46,609 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 7,724 60 7,301 9,372 9,372 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 498 6 485 544 544 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 36,590 274 48,372 56,525 56,525 0 Expenses Personal Services 33,335 0 44,268 42,919 42,919 Supplies 687 0 2,725 6,300 6,300 Other Services and Charges 1,228 261 2,595 8,950 8,950 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 35,250 261 49,588 58,169 58,169 0 Summary Revenue Expense Change to Fund Balance 36,590 274 48,372 56,525 56,525 0 35,250 261 49,588 58,169 58,169 0 1,340 13 (1,216) (1,644) (1,644) 0 -8- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Assessing Budget 2009 Adopted Department City Manager Adopted Assessing Actual Actual Budget Proposed Proposed Budget 101-41550 2006 2007 2008 2009 2009 2009 Revenue Taxes 77,875 74,486 87,015 96,695 96,695 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 21,202 21,495 15,653 19,444 19,444 Charges For Current Services 75 45 100 50 50 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,367 2,279 1,038 1,130 1,130 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 100,519 98,305 103,806 117,319 117,319 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 96,842 93,109 106,415 120,728 120,728 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 96,842 93,109 106,415 120,728 120,728 0 Summary Revenue 100,519 98,305 103,806 117,319 117,319 0 Expense 96,842 93,109 106,415 120,728 120,728 0 Change to Fund Balance 3,677 5,196 (2,609) (3,409) (3,409) 0 -9- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Legal Services Budget 2009 Adopted Department City Manager Adopted Legal Services Actual Actual Budget Proposed Proposed Budget 101-41610 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 93,405 92,514 111,722 109,373 109,373 0 0 0 0 0 25,431 26,697 20,098 21,993 21,993 0 0 0 0 0 50,555 53,069 50,000 50,000 50,000 1,640 2,832 1,333 1,279 1,279 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 171,031 175,112 183,153 182,645 182,645 0 0 0 0 0 0 0 0 0 0 0 166,620 168,658 186,500 186,500 186,500 0 0 0 0 0 0 0 0 0 0 166,620 168,658 186,500 186,500 186,500 0 171,031 175,112 183,153 182,645 182,645 0 166,620 168,658 186,500 186,500 186,500 0 4,411 6,455 (3,347) (3,855) (3,855) 0 -10- City of Columbia Heights, Minnesota BUDGET 2009 Administration Revenue Legal City Ma or-Council Cit Mana er Assessin Services Clerk 101 101 101 101 101 Revenue 31010 Current Ad Valorem 110,636 258,603 80,646 91,220 38,873 31014 Area-Wide Taxes 22,017 51,463 16,049 18,153 7,736 33401 Local Government Aid 26,243 61,342 19,130 21,638 9,221 33405 PERA Increase Aid 430 1,006 314 355 151 34107 Special Assessment Searches 0 0 50 0 0 35101 Court Fines 0 0 0 50,000 0 36210 Interest on Investments 2,067 4,832 1,507 1,705 726 36219 Change In Fair Value (517) (1,208) (377) (426) (182) 39207 Admin Overhead-Comm. Dev. 0 9,666 0 0 0 39210 Admin Overhead-Library 0 1,933 0 0 0 39212 Admin Overhead-Cable TV 0 14,220 0 0 0 39214 Admin Overhead-Liquor Fund 0 4,833 0 0 0 39215 Admin Overhead-Water Fund 0 4,833 0 0 0 39216 Admin Overhead-Sewer Fund 0 4,833 0 0 0 39217 Admin Overhead-Refuse Fund 0 2,417 0 0 0 39218 Admin Overhead-Recycling 0 2,417 0 0 0 Total Revenue 160,876 421,189 117,319 182,645 56,525 Expenses Personal Services 80,481 400,675 0 0 42,919 Supplies 2,500 1,300 0 0 6,300 Other Services and Charges 73,573 30,145 120,728 186,500 8,950 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 9,000 0 0 0 0 Total Expenses 165,554 432,120 120,728 186,500 58,169 Summary Total Revenue 160,876 421,189 117,319 182,645 56,525 Total Expenses 165,554 432,120 120,728 186,500 58,169 Change to Fund Balance (4,678) (10,931) (3,409) (3,855) (1,644) -11- Ci//~ty of Columbia Hei~~g,, hts LVV.A7 ~udgCt `I{l~J1 ~ ~IIeCt Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 67,442 69,910 71,035 45,000 45,000 1012 SEASONAL EMPLOYEES - - - - - 1020 OVERTIME-REGULAR 65 233 - - - 1030 VACATION & SICK 1,510 1,350 - - - 1050 SEVERANCE PAY - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A. CONTRIBUTION 3,645 3,859 3,995 2,250 2,250 1220 F.I.C.A. CONTRIBUTION 3,155 3,742 4,467 2,475 2,475 1225 FLEX BENEFIT FICA 816 761 - - - 1300 INSURANCE 24,782 27,634 26,844 30,670 30,670 1510 WORKERS COMP INSURANCE PREM 296 229 294 86 86 1700 ALLOCATED FRINGE - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES 101,711 107,718 106,635 80,481 80,481 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 248 70 300 250 250 2010 MINOR EQUIPMENT 366 345 - - - 2011 COMPUTER EQUIPMENT 6,392 173 - 1,200 1,200 2020 COMPUTER SUPPLIES 1,727 145 250 150 150 2030 PRINTING & PRINTED FORMS - - 200 150 150 2171 GENERAL SUPPLIES 295 - 250 150 150 2175 FOOD SUPPLIES 192 523 600 600 600 2280 VEHICLE REPAIR AND PARTS 2 3 - - - 2282 GAS, OIL, LUBRICANTS - - - - - TOTALS: SUPPLIES 9,222 1,259 1,600 2,500 2,500 OTHER SERVICES ~ CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 4,575 21,0$6 3,800 2,000 2,000 3105 TRAINING & EDUC ACTIVITIES 2,310 3,728 1,500 2,680 2,680 3210 TELEPHONE & TELEGRAPH 242 117 250 125 125 3211 CELL PHONES - 27 - - - 3220 POSTAGE 98 358 800 400 400 3250 OTHER COMMUNiCA T IONS - - 3,300 - - 3310 LOCAL TRAVEL EXPENSE 575 1,318 800 1,000 1,000 3320 OUT OF TOWN TRAVEL EXPENSE 1,737 9,647 1,500 9,000 9,000 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING 89 - 200 - - 3600 INSURANCE & BONDS 21,141 21,141 20,523 20,523 20,523 annn ~ra„avv n atn o nntn-r en~itnt-cam t~EP„tn ac ~"vtntt~l t . Sert V te.,C.7 - ene ,~F.7J - ~ eee G,J 1 ~: n eee G,:.7 1 J 405v GARAGE, LABCR BUR^v. 74 30 - - - 4100 RENTS & LEASES 2,971 2,102 2,000 - - 4300 MISC. CHARGES - - 250 150 150 4330 SUBSCRIPTION, MEMBERSHIP 32,621 29,286 30,165 30,580 30,580 4371 QUEEN EVENTS - - - - - 4372 CITY FLOAT - - - - - 4373 BUS MAINTENANCE - - - - - -12- __ City of Columbia Heights 2~~g Dudget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41110 MAYOR-COUNCIL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4374 EMPLOYEE RECOGNITION - - - - - - 4375 VOLUNTEER RECOGNITION 204 188 500 500 500 - 4376 MISCELLANEOUS CIVIC AFFAIRS - 500 300 300 300 - 4377 FIREWORKS - - - - - - 4378 SPECIAL EVENTS - 90 - - - - 4380 COMMISSION & BOARDS 64 3,470 400 3,800 3,800 - 4390 TAXES & LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 66,701 94,583 66,288 73,573 73,573 - CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5170 TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES 984 1,407 8,000 8,000 8,000 - 8200 SUNSHINE FUND 275 346 1,000 1,000 1,000 - TOTALS: OTHER FINANCING USES 1,259 1,753 9,000 9,000 9,000 - TOTALS: MAYOR-COUNCIL 178,893 205,312 183,523 165,554 165,554 - TOTALS: GENERAL 178,893 205,312 183,523 165,554 165,554 - GRAND TOTALS: 178,893 205,312 183,523 165,554 165,554 - -13- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Mayor/Council BUDGET 101-41110 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Mayor 0.20 0.20 9,000 8,895 17,895 13,800 10,232 24,032 Four Councilmembers 0.80 0.80 31,200 17,496 48,696 31,200 25,250 56,450 Subtotal 1.00 1.00 40,200 26,391 66,591 45,000 35,482 80,462: labor Allocation From: Total 1.00 1.00 40,200 26,391 66;591 45,000 35,482 80,482 Supplies Audio cassettes, paper, business cards, misc. 250 Miscellaneous printing 150 Lap top computer -for Council member 1,200 Cups, napkins, misc. supplies 150 Computer paper, labels, diskettes, cartridges 150 Refreshments for city-sponsored events, meetings, etc. 600 Other Services & Charges Truth In Taxation Notices by County 2,000 Subscriptions, memberships to: Attendance at Conf/seminars for Values First 5,800 Mayor/Councilmembers 2,680 Assoc Of Metro Municipalities 6,200 Portion of main telephone trunk line 100 League of MN Ciies 12,400 Long distance charges 25 Suburban Rate Authority 1,600 Postage 400 Mediation Services of Anoka Co 2,015 Local Travel expense 1,000 Nat'I League of Cities 1,965 Travel exp associated w/attendance Sister Cities Int'I 1,965 at Conf/seminars/meetings 9,000 Miscellaneous 1,915 Liability & property insurance 20,523 Plaques, engraving, etc. for /'+1..1. i_..._- ~.-:.-a_.-~.--~ _~.-a..~~a l/IVI.I~ IVWCI IIItl111tCiItll ll.C l.Ulill tll~l CAL J I:l ...I. ..-l~~-~ LJ/~...... .....:....:.... ....L.... VUIVIIICCi J, UV/1.V111I1110JIVi1 tIlU1J CAl1 JVV Copying costs 2,000 Civic Affairs Contributions 300 Miscellaneous charges 150 Annual Board & 3,800 Commission Dinner Capital Outlay none Contingencies & Transfers Misc.Expendituress not otherwise budgeted 8,000 Sunshine Fund 1,000 -14- City of Columbia Heights 2Oa9 °oi.idget livorn Sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 273,496 270,005 281,680 318,771 318,771 1011 PART-TIME EMPLOYEES - - - - - 1012 SEASONAL EMPLOYEES - - - - - 1020 OVERTIME-REGULAR - 247 250 250 250 1030 VACATION & SICK (4,257) 8,743 - - - 1050 SEVERANCE PAY 9,964 - - - - 1060 MILEAGE ALLOWANCE 6,600 6,655 6,600 6,600 6,600 1062 MISC REIMBURSEMENT - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E. R.A. CONTRIBUTION 16,260 16,805 18,247 21,445 21,445 1220 F.I.C.A. CONTRIBUTION 20,639 19,811 21,005 22,974 22,974 1225 FLEX BENEFIT FICA 687 386 - - - 1300 INSURANCE 29,014 26,482 26,316 28,572 28,572 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 2,184 1,268 1,273 2,063 2,063 1520 WORKERS COMP BENEFIT PAYMENT - - - - - 1700 ALLOCATED FRINGE - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES 354,586 350,402 355,371 400,675 400,675 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 129 168 300 300 300 2010 MINOR EQUIPMENT 55 - - - - 2011 COMPUTER EQUIPMENT 2,239 - - - - 2020 COMPUTER SUPPLIES 344 280 500 500 500 2030 PRINTING & PRINTED FORMS - - 150 150 150 2070 TRAINING & INSTR SUPPLIES 55 - 100 100 100 2171 GENERAL SUPPLIES 159 17 150 '150 150 2172 UNIFORMS - - - - - 2175 FOOD SUPPLIES 103 344 100 100 100 TOTALS: SUPPLIES 3,084 808 1,300 1,300 1,300 OTHER SERVICES & CHARGES - - - - 3045 ATTORNEY FEES-OTHER - - - - - 3050 EXPERT & PROFESSIONAL SERV. 1,726 4,459 4,500 4,500 4,500 3105 TRAINING & EDUG ACTIVITIES 2,627 1,837 2,545 2,545 2,545 3120 EDUCATIONAL REIMBURSEMENT 543 890 - - - 3210 TELEPHONE & TELEGRAPH 918 405 925 790 790 3211 CELL PHONES 130 247 500 500 500 32213 POS I AGE .~~ eFGJ ~~~ ~J~ ccn v:~V ccn v.~v ctin v.sv 3250 O I HER COMMUNiCA T iOt~S - - 860 200 200 3310 LOCAL TRAVEL EXPENSE 147 352 600 600 600 3320 OUT OF TOWN TRAVEL EXPENSE 1,985 3,255 1,425 1,425 1,425 3410 ADVERTISING EMPLOYMENT 4,895 10,894 7,000 7,000 7,000 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE & BONDS 2,041 2,041 2,255 4,465 4,465 -15- City/y-~ of Columbia Hei~,ghts GVV.n7 budget ijVOrn ."lheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 4000 REPAIR & MAINT. SERVICES 972 95 - 800 800 - 4100 RENTS & LEASES 704 691 800 - - - 4300 MISC. CHARGES - - 250 250 250 - 4330 SUBSCRIPTION, MEMBERSHIP 2,990 2,991 3,420 3,420 3,420 - 4374 EMPLOYEE RECOGNITION 147 3,009 3,000 3,000 3,000 - 4375 VOLUNTEER RECOGNITION 63 - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4390 TAXES & LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 20,312 31,502 28,730 30,145 30,145 - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5170 OFFICE EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES - - 12,625 - - - 8100 TOTALS: OTHER FINANCING USES - - 12,625 - - - TOTALS: CITY MANAGER 377,982 382,712 398,026 432,120 432,120 - TOTALS: GENERAL 377,982 382,712 398,026 432,120 432,120 - GRAND TOTALS: 377,982 382,712 398,026 432,120 432,120 - -16- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 BUDGET 2009 FUND NUMBER 101-41320 2009 City Manager BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Frin e & Fringe Salaries Fringe & Fringe City Manager 1.00 1.00 114,731 23,116 137,847 133,234 26,026 159,260 Asst. to City Mgr/HR Dir 1.00 1.00 83,072 19,655 102,727 93,526 22,440 115,966 Admin. Asst.-Human Res. 1.00 1.00 46,998 14,554 61,552 52,244 16,343 68,587 Spec. Proj. Coord. 0.50 0.50 23,172 3,376 26,548 24,696 3,744 28,440 Subtotal 3.50 3.50 267,973 60,7D1 328,674 303,700 68,553 372,253 Labor Allocation From: 101-41410 0.40 0.40 20,557 6,140 26,697 21,921 6,501 28,422 Total 3.9D 3.90 288,530 66,841 355,371 325,621 75,054 406;$75.. Supplies Notebook, appt. books, folders, notepads 300 Training books/videos 100 Computer paper, labels, diskettes, cartridges 500 Misc. general supplies 150 Forms, misc. printing 150 Coffee, juice, snacks for visitors & meetings 100 Other Services & Charges Medtox Drug Testing 1,500 New Employee Physicals 1,500 Liability/Property Insurance 4,465 City-wide staff training 1,500 Copying costs 800 Training and educational activities: Miscellaneous Charges 250 MPELRA Conference 150 Various Professional Memberships LMC Conference 500 & Subscriptions: ICMA Conference 500 Int'I Assoc. of Admin. Professionals 100 Employment Law institute 600 Municipals 25 Safety & Loss Workshop 20 Citizen's League 50 IAAP Conference 100 Twin Cities North Chamber 300 City Manager's Conference 225 League of MN Cities Directory 100 MCMA Winter Conference 175 MN City/Co. Mgmt. Association 165 Other 275 Metro Area Mgmt. Association 50 Main Telephone Trunk Line 690 Pioneer Press 105 Long Distance Charges 100 Business Journal 100 Cellular Phone Charges 500 IPMA 150 Postage 650 MPELRA 250 Other Communications (Courier, Twin Cities Area Labor Mgmt. UPS, Pager) 200 Association 300 Local Travel Expense 600 MN Safety Council 350 Hotel; Airfare, Transportation & ICMA 975 Meals at Various conferences 1,425 Miscellaneous 400 Employment Ads 7,000 Costs associated w/Employee Recognition Program 3,000 Capital Outla None Contingencies & Transfers None -17 - City of Columbia Heights GUV~ budget VVor Il'l1eCt Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41410 CITY CLERK Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1010 REGULAR EMPLOYEES - - - 32,$81 32,881 1012 SEASONAL EMPLOYEES 28,190 - 38,819 - - 1020 OVERTIME-REGULAR - - - - - 1070 INTERDEPARTMENTAL LABOR SERV 4,118 - 4,500 - - 1210 P.E.R.A. CONTRIBUTION 264 - 293 2,197 2,197 1220 F.I.C.A. CONTRIBUTION 338 - 344 2,515 2,515 13oa INSURANCE 225 - - 5,076 5,076 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 199 - 312 250 250 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 33,335 - 44,268 42,919 42,919 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 47 - 50 50 50 2010 MINOR EQUIPMENT - - 2,000 - - 2011 COMPUTER EQUIPMENT - - - 6,000 6,000 2020 COMPUTER SUPPLIES - - - 100 100 2030 PRINTING & PRINTED FORMS 326 - 350 50 50 2170 PROGRAM SUPPLIES - - - - - 2171 GENERAL SUPPLIES 171 - 175 100 100 2175 FOOD SUPPLIES 145 - 150 - - TOTALS: SUPPLIES 687 - 2,725 6,300 6,300 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - 3,880 3,880 3105 TRAINING & EDUC ACTIVITIES - - - 320 320 3210 TELEPHONE & TELEGRAPH 25 - 1,000 125 125 3211 CELL PHONES 75 43 200 - - 3220 POSTAGE 151 - 150 100 100 3250 OTHER COMMUNICATIONS - - - - - 3310 LOCAL TRAVEL EXPENSE 56 31 60 450 450 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING 332 - 335 2,500 2,500 3600 INSURANCE & BONDS 185 185 - - - 4000 REPAIR & MAINT. SERVICES 350 - 750 1,400 1,400 4100 RENTS & LEASES 55 2 100 - - 4300 MISC. CHARGES - - - 100 100 4330 SUBSCRIPTION, MEMBERSHIP - - - 35 35 4380 COMMISSION & BOARDS - - - 40 40 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 1,228 261 2,595 8,950 8,950 CAPITAL vU T LAY - - - - - 5180 OTHER EQUIPMENT - - - - - 8100 CONTINGENCIES - - - - - TOTALS: CAPITAL OUTLAY - - - - - TOTALS: CITY CLERK 35,250 261 49,588 58,169 58,169 TOTALS: GENERAL 35,250 261 49,588 58,169 58,169 GRAND TOTALS: 35,250 261 49,588 58,169 58,169 -18- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 101.41410 2009 City Clerk BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe City Clerk 1.00 1.00 51,392 15,349 66,741 54,802 16,731 71,533 Subtotal 1.00 1.00 51,392 15,349 66,741 54,802. 16,731 71,533' Labor Allocation From: 101.41320 (0.40) (0.40) (20,557) (6,140) (26,697) (21,921} (6,501) (28,422) Total 0.60 0.60 30,835 9,209 40,044 32,881 10,230 43,111 Supplies Audio cassettes, paper, business cards, misc. 50 Miscellaneous printing 50 Computer paper, labels, diskettes, cartridges 100 Misc. supplies 100 Agenda Manager program update or repair 6,000 Other Services & Charges Updates to City Code 1,900 Cost of company to host City Code on the Internet 300 Agenda Processer support 1,680 Attendance at ConferencelSeminars 320 Portion of main telephone trunk line 100 Long distance charges 25 Postage 100 Travel exp associated w/attendance at conf/seminarslmeetings 450 1 .1 .~ LI'~L __ LCgdl IlVlll.e pUU1lAlill llJ. G,UVV Agenda Manager software maintenance contract 1,200 Copying costs 200 Miscellaneous charges 100 Membership MCFOA 35 Annual commission dinner 40 Capital Outlav none Contingencies & Transfers none -1 ~- City of Columbia Fleights 2009 Budget work sheet LJV~~./dlllllellt r1o~V$Cd 101 GENERAL Actual Actual Adopted Department Manager Council 41550 ASSESSING Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES - - - - - 1011 PART-TIME EMPLOYEES - - - - - 1020 OVERTIME-REGULAR - - - - - 1021 OVERTIME-PART-TIME - - - - - 1030 VACATION & SICK - - - - - 1050 SEVERANCE PAY - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A. CONTRIBUTION - - - - - 1220 F.I.C.A. CONTRIBUTION - - - - - 1300 INSURANCE - - - - - 1510 WORKERS COMP INSURANCE PREM - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES - - - - - SUPPLIES - - - - - 2000 OFFICE SUPPLIES - - - - - 2010 MINOR EQUIPMENT - - - - - 2011 COMPUTER EQUIPMENT - - - - - 2020 COMPUTER SUPPLIES - - - - - 2030 PRINTING & PRINTED FORMS - - - - - 2170 PROGRAM SUPPLIES - - - - - 2171 GENERAL SUPPLIES - - - - - 2175 FOOD SUPPLIES - - - - - TOTALS: SUPPLIES - - - - - OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 94,732 93,096 105,000 117,200 117,200 3105 TRAINING & EDUC ACTIVITIES - - - - - 3120 EDUCATIONAL REIMBURSEMENT - - - - - 3210 TELEPHONE & TELEGRAPH a _ _ _ _ 3220 POSTAGE 1,127 - 1,390 1,200 1,200 3250 OTHER COMMUNICATIONS - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE & BONDS - - - 328 328 4000 REPAIR & MAINT. SERVICES 972 - - 2,000 2,000 4100 RENTS & LEASES 11 13 25 - - 4300 MISC. CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4390 TAXES & LICENSES - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 96,842 93,109 106,415 120,728 120,728 CAPITAL OUTLAY - - - - - 5170 OFFICE EQUIPMENT - _ _ _ 8100 CONTINGENCIES - - - _ - TOTALS: CAPITAL OUTLAY - - - - - TOTALS: ASSESSING 96,842 93,109 106,415 120,728 120,728 TOTALS: GENERAL 96,842 93,109 106,415 120,728 120,728 GRAND TOTALS: 96,842 93,109 106,415 120,728 120,728 -20- __- _Citny of Columbia Heights GVV~ °oi3dCjCt 11~%Vrf~;llCet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41610 LEGAL SERVICES Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - - 2011 COMPUTER EQUIPMENT - - - - - - 2011 TOTALS: SUPPLIES - - - - - - OTHER SERVICES & CHARGES - - - - - - 3041 ATTORNEY FEES-CIVIL PROCESS 50,324 50,508 50,500 50,500 50,500 - 3042 ATTORNEY FEES-PROSECUTION 115,980 116,416 116,650 116,650 116,650 - 3043 PARR LEGAL-CIVIL PROCESS - - - - - - 3044 PARA LEGAL-PROSECUTION - - - - - - 3045 ATTORNEY FEES -OTHER 224 82 18,000 18,000 18,000 - 3050 EXPERT & PROFESSIONAL SERV. 17 1,530 - - - - 3051 EXPERT & PROF CIVIL PROCESS - - - - - - 3052 EXPERT & PROF PROSECUTION - - - - - - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 3600 INSURANCE & BONDS - - - - - - 4300 MISC. CHARGES 68 121 1,350 1,350 1,350 - 4330 SUBSCRIPTION, MEMBERSHIP 8 - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 166,620 168,658 186,500 1$6,500 186,500 - CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 8100 CONTINGENCIES - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - TOTALS:LEGALSERVICES 166,620 168,658 186,500 186,500 1$6,500 - TOTALS: GENERAL 166,620 168,658 186,500 186,500 186,500 - GRAND TOTALS: 166,620 168,658 186,500 186,500 186,500 - -21- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description Public Works 101-43000 This activity covers the wages and fringe benefit costs for both permanent and seasonal Public Works employees. The overall budget is distributed to Public Works departments and other departments as appropriate. Engineering 101-43100 This department provides engineering services for public improvement projects. These activities include feasibility analysis, construction design, assessments, construction contract administration and project inspection. A major change in 2003 was the addition of a new mandate for the administration of the NPDES Phase II requirements. Other activities include general engineering, record keeping, GIS implementation, digital and hardcopy of file maintenance, and public contact. Streets 101-43121 The street department provides for the maintenance of city streets and alleys. These services include patching, surface repairs, bituminous paving, street sweeping, snow plowing and removal, ice control, miscellaneous projects as required, and public contact. A major change in 2006 was the addition of storm sewer maintenance as mandated by the NPDES Phase II requirements. Street Lighting 101-43160 This activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity also includes maintenance and repair of city owned street lights. Traffic Signs & Signals 101-43170 This ar_.tivity provides for th.e installation and maintenance of city controlled signs and signals. This account group also provides for street striping and traffic counting. Tree Care and Maintenance Page 1 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description 101-46102 This activity provides for the installation and maintenance of city controlled signs and signals. This account group also provides for street striping and traffic counting. Parks 101-45200 This activity provides for the maintenance of: A. 15 city parks; B. 3 public wading pools; C. 6 skating and 4 hockey rinks; D. 12 softball/baseball diamonds; E. 2 tennis courts; F. 12 buildings and other recreational facilities. This department also provides landscape maintenance for all municipal buildings, and the planning, implementation and construction of various park improvements. Engineering Capital Equipment 431-43100 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger more costly equipment will need to be purchased. This in-turn eliminates the highs and lows of budgeting as an equal dollar amount is set aside each year. Page 2 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description State Aid Maintenance 212-43190 This activity provides for the maintenance and repair of state aid streets and ROW as designated within the City and is funded by the Municipal State Aid system. Water Utility Source of Supply 601-49400 This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. Amounts will vary from year to year based upon demand. In 2004, the City entered into a long term contract with the City of Minneapolis establishing rates for the next 30 years. Water Distribution 601-49430 This activity provides for the operation and maintenance of the City's entire water distribution system, including water tower, water mains, hydrants, valves, meters, pump stations (2), sprinkler systems (3), and decorative fountains (2). Sewer Utility Collections 602-49450 This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activity are inspections and repairs of manholes, trunk and main sewer lines, and lift stations (4). Annual sewer flows are between 575 and 600 million gallons to MCES treatment facilities. Sewer Utility Disposal 602-49480 This department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal. Costs will vary from year to year based upon flows. Page 3 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description Storm Sewer Utility 604-49650 This department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase II permit requirements, inspection and repair of storm sewer pipes, catch basins, manholes, and drainage ponds, and surface water related activities. Central Garage 701-49950 Central Garage provides preventive general maintenance and repair for all city owned vehicles and equipment. The City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fund with revenue generated by charges to other departments for all repair and maintenance services performed by members of this department. State Aid Construction 402 -- This fund is used for capital improvement projects on the City's municipal state aid streets. The fund balance was brought down to zero with the construction of the Central Avenue construction project in 2003, 2004, and 2005. State aid funds will be used for debt service of the Huset Parkway Project in 2007, 2008, 2009 and 2010, again bringing the fund balance down to zero each year. Parks Capital Improvements 412 This activity provides for capital improvements in the City's park system, including major improvements and major repairs/replacements to park buildings, playgrounds, recreational facilities, and park amenities. Page 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description Infrastructure 430-46323 The City's street rehabilitation program was initiated with funding from liquor funds in 1996 and with annual transfers, will perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of revenue was secured in 2000, on a 2-year renewable cycle, with the certification of the City State-Aid Street System, making available limited state aid funding. Refuse Disposal 603.49510 Contracted costs and billings for refuse, recycling and yard waste collection and disposal are separated and accounted for in this department to enable tracking of actual costs for each area and to facilitate accurate reporting to state and county agencies as required. The City negotiated a five year contract with BFI/AlliedWaste Systems of North America through December 2009. Under this contract, the hauler provides all single and double households with wheeled garbage carts. Three levels of service are available to provide options for residents: 90 gallon full service option, 60 gallon limited service, and 30 gallon low-volume service. There is also a subsidized "senior rate" for low income seniors or disabled persons. Residents may request a change of service level by calling city staff. Refuse 603.49520 This activity administers the total refuse collection and disposal program and includes expenses other than the contract costs. Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a whole. Recycling 603.49530 This activity provides administrative oversight of the recycling contract between the City and BFI/Allied Waste Systems, Inc. The City contracts with the hauler to collect ten items in the curbside collection program, plus tires and scrap metal at the recycling drop-off center. The City continues to meet and exceed the recycling tonnage goals set by the Metropolitan Council and Anoka County. The City residents recycle an average of 175 tons per month through city programs. Hazardous Waste Page 5 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description 603.49540 This activity administers the handling of hazardous waste generated by the City of Columbia Heights. Such items include fluorescent lamps, solvents, waste and automotive fluids, and paints and chemicals. While this budget functions as a service to the Public Works Department, it is administered through the Refuse Fund. This fund does not deal with household hazardous waste generated by residents. Anoka County provides those services primarily through ayear-round drop-off facility located in Blaine that serves the entire county. Water Construction 651 This fund covers Capital Improvements to the City's water distribution system and the reconstruction and/or repairs to the distribution system including mains, pumping stations, water tower, and operational control valves. Sewer Construction 652 This fund supports Capital Improvements to the City's sanitary sewer system and major repairs in the sanitary sewer collection system including mains, lift stations, and manholes. Storm Construction 653 This fund supports Capital Improvements and major repairs in the storm sewer collection system, flood mitigation, and other surface water related activities. Street Capital Equipment 431-43121 -- The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Page 6 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description Tree Care and Maintenance Capital Equipment 431-46102 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Parks Capital Equipment 431-45200 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Sewer Capital Equipment 432 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Water Capital Equipment 433 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and Tows in budgeting as an equal amount is set aside each year. Page 7 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Activity Description Garage Capital Equipment 434 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Storm Sewer Capital Equipment 438 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Page 8 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works 101-43000 1. Maintain current/historical service levels within levy limits. 2. Update seasonal pay ranges to retain and attract seasonal employees. 3. Evaluate and modify the overall usage and distribution (by dept.) of seasonal employees. 4. Continue to evaluate the staffing needs of the Public Works Department (PW Management needs). 5. Review organizational structure. Engineering 101-43100 1. Continue updating and development of the computerized pavement management program for street zone work. 2. Continue development of City Works software for, automation utility records, maintenance and complaint tracking program at Public Works. 3. Develop networking and sharing of other database sources for increased accuracy of owner information. 4. Develop departmental strategic plan. Streets 101-43121 1. Crack seal asphalt streets in prior street rehab zones. 2. Continue street repair/patching in prior zones of the street rehab program. 3. Continue alley rehabilitation program begun in 2008 (thin overlays) 4. Continue evaluation of the use and application rates of straight salt for ice-street ice control. 5. Develop developmental strategic plan. Street Lighting 101-43160 1. Implement maintenance contracted services for new city owned street lighting on Huset Parkway and Grand Avenue. 2. Review street lighting along 40th and 41st Avenue for upgrades, replacement or as a minimum, needed repairs. 3. Evaluate replacement of city owned and maintained lights in Labelle, Sullivan and Prestemon Parks. 4. Evaluate viability of developing street light utility city wide. Page 9 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works Traffic Signs & Signals 101-43170 1. Continue development of computerized sign inventory. 2. Continue programmed replacement of regulatory signs in street rehab zones. 3. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets. 4. Upgrade regulatory signs to high intensity-VIP diamond grade on street zone work areas. Tree Care & Maintenance 101-46102 Concentrate on boulevard tree trimming by residential street rehabilitation zones. Trim sidewalk and street sign locations. Contractual trimming at parks with paved walking paths to maintain safe pathways. Contractual training (Arborists) for improving staff tree trimming techniques. Focus management of the DED inspection program to maximize eradication and safety with limited funding. Develop tree care program for Huset Parkway. Parks 101-45200 Improve the timing of park construction projects that may impact seasonal park activities. Continue pursuing DNR Outdoor Recreation Grant funding for park redevelopment. Continue to develop/encourage neighborhood input regarding park improvements. Improve the general condition of athletic fields -drainage and weed control. Continue Master Planning for parks and engage public input/review process. Develop developmental strategic plan. Engineering Capital Equipment 431-43100 No Capital Equipment requests in 2009. Page 10 CITY OF GOLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works Street Capital Equipment 431-43121 1. Replacement of a dump truck, with attachments. Tree Maintenance and Care Equipment 431-43170 No Capital Equipment requested for 2009. Parks Capital Equipment 431-45200 1. Replace the MT Trackless multi-use machine. 2. Replacement of a 4 x 2 3/4 ton pickup 3. Replacement of the ball field groomer. State Aid Maintenance 212-43190 1. Continue the implementation of the 5-year Capital Improvement Program developed in 1999, and periodically updated, as part of the certified status of local streets. 2. Retain 'certified' complete status for our local MSAS. V. VI Gt~i\ JGGI JtG tV GIV .Ill VCVIJ ,V V11 it Vily VVIIIIGVt~ Sewer Capital Equipment 432 "!o Capital Equipment requests ir, 2009. Page 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works Water Capital Equipment 433 No Capital Equipment requested in 2009. Garage Capital Equipment 434 No Capital Equipment requested for 2009. Storm Sewer Capital Equipment 438 No Capital Equipment requested for 2009. State Aid Construction 402 1. Mill & overlay various state aid streets consistent with the 1999 5-year MSA CIP. 2. Update 5-year Capital Improvement Project listing. Parks Capital Improvements 412 Capital vutiay Projects-listed in priority: Grant Eiigibie Projects-Listed in priority: 1. Labelle Park boardwalk removal 1. Labelle Park boardwalk rehabilitation 2. Ramsdell Park reconstruction Page 12 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works Water Distribution 601-49430 1. Continue cooperative Water Main Cleaning and Lining Program with City of Minneapolis - 2009 area: Innsbruck and NW quadrant of City. 2. Develop residential water meter battery replacement program. 3. Continue tracking and documenting water quality complaints, develop remedial alternatives. 4. Review and develop a large meter replacement program for commercial and industrial users. 5. Develop developmental strategic plan. Water Utility Source of Supply 601-49400 1. Continue valuing/isolation of our system zones distribution piping to improve water quality issues. Sewer Utility Disposal 602-49480 Rates from the MCES have begun a modest increase over the last couple of years. Rates began climbing in 2004 and it is anticipated that rates will increase by 3.5% to 5.5% over the next several years. Sewer Utility Collection 602-49450 1. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle city-wide, and trouble lines annually. Initiated in 2004. 2. Continue sanitary sewer system evaluations through the new televising and reporting program. 3. Continue the rehab of existing sewer line structures throughout the City 4. Continue manhole inspections with the televising inspection reports. G ~ F F e,,...~ o,,.,..., t Dr v. ~ year SiaSpen~ion of the vuiieN i u~i~p.+ DiSCOi r'~~C~ ~ ~ogram. 5. Develop deveiopiiientai strategic piaan. Page 13 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works Storm Sewer Utilities 604-49650 1. Implement NPDES Phase II requirements for activities and reporting system. 2. Continue the transition of maintenance to the Streets Department. 2. Rehab existing structures and/or main lines throughout the City. 3. Storm sewer system evaluation: manhole sewer line inspections. 4. Develop developmental strategic plan. Water Construction 651 1. Coordinate repair/replacement of water mains that are in the street reconstruction zones or major improvement projects. 2. Complete minor repairs and repaint the City's water tower (2008 carryover). 3. Continue cooperative Water Main Cleaning and Lining Program with City of Minneapolis Storm Sewer Construction 653 1. Construct a new trunk storm sewer on 44th Avenue under TH 47 to alleviate downstream flooding and address water quality issues (Mississippi River impairment). 2. Reconstruct Jackson Pond -Pump station and change to a dry pond. 3. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street rehabilitation zones. 4. Continue to evaluate areas prone to flooding for funding for property removal. Refuse Disposal 603-49510 1. Promote responsible waste practices, through training and education, to reduce the ever growing municipal solid waste tonnages. 2. Provide cost effective options for disposal of problem items. 3. Publicize the disposal options available for residents. Refuse Page 14 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Objectives Public Works 603-49520 1. Promote the unique aspects of the City contract and encourage residents to effectively use the services available to them as Columbia Heights residents. 2. Encourage a greater use of the low-volume option for those who require only the very basics in disposal services. 3. Work with owner/managers/caretakers and tenants of multi-unit facilities to provide all the disposal services they need in the most cost effective manner, thereby reducing the number of complaints from and about these buildings. Recycling 603-49530 1.Continue to educate residents to all the items that can be recycled curbside, and at our Recycling Drop-off Center, and the numerous other options available within the community. 2. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the recycling opportunities available. 3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize our Recycling Center. Hazardous Waste 603-49540 1. Continue to coordinate twice a year collections of fluorescent bulbs from residents, small businesses, and city buildings to facilitate proper disposal. 2. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility. 3. Educate residents which items are hazardous, costly to dispose, and accepted only at a licensed disposal facility, and what options may be available to purchase more wisely. Central Garage 701 1. Complete the electrical retrofits of the building and site improvements to the MSC building begun in 2005 & completed in 2006. 2. Continue to improve the training and data availability on the CFA software program for the City fleet maintenance program. 3. Complete the concreting of the garage basement floor in phases, following the building remodeling in 2006. 4. Complete the building security installation approved in 2008. Page 15 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Public Works 101-43000 The overall personnel budget for 2009 is $2,439,058 for salaries and fringe benefits. This represents a 3.5% increase from 2008 to 2009 as approved by Council. The budget balances to zero as 100% of salaries and fringe benefits are allocated to various departments in the City. Engineering 101-43100 The proposed 2009 Engineering budget is $331,279; a 3.0% increase from the 2008 budget. The single area accounting for the $9,877 increase is in Personal Services. All other major functional areas have remained the same or decreased. Fuel and petroleum related products have been increased to estimate 2009 pricing. Other line items of the budget have decreased or remained flat to maintain minimal budget increases. Streets 101-43121 The overall 2009 budget for the street department is $ 783,691, an increase of $22,720 or 2.98% from 2008. The majority of all functional areas are at or below 2008 adopted budget levels. The primary area accounting for the increase is in Personal Services ($16,259), petroleum and energy related costs ($7,500). Capital Outlay requests are for dump truck box rehabilitation ($10,000). Bituminous costs have increased to reflect planned alley repairs/overlays of alleys in 2009. Street Lighting 101-43160 The 2009 proposed street lighting budget is $155,671, a $4,504 or 2.98% increase from 2008. This increase accounts for a projected 5% increase in the electric rates for street lights and adding street lighting in Grid 8. All other line items for 2009 remain essentially flat. Traffic Signs & Signals 101-43170 The overall budget proposed in 2009 is $82,024, a $842 or 1 04% increase from the 2008 adopted budget. Personal Services ($3,198) account for the increase while Capital Outlay ($2,750) has been reduced to 0. Page 16 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Tree Care and Maintenance 101-46102 The proposed 2009 Tree Care and Maintenance budget is $133,945, an increase of $4,961, or 3.85% from the adopted 2008 budget. The main area of increase is in Personal Services ($6,962) and Capital Outlay for a chipper box. This continues the new functional area that was established in the 2003 budget to combine three former departments: Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement. Parks 101-45200 The 2009 Parks proposed budget is $771,673, an increase of $36,159 or 4.6% from the 2008 adopted budget. Personal Services ($35,406) accounts for most of this years increase, while other line items in the budget have been decreased or remained flat to maintain minimal increases. Fuel ($3,500) and petroleum related products have been increased to estimate 2009 pricing. Engineering Capital Equipment 431-43100 Item & Projected Cost The following requests have been made for Engineering Capital Equipment Replacement: No requests for 2009. Streets Capital Equipment 431-43121 u,,..., o n.,.:.,,.a..,,i n,,..• ~ ici n u r i v~c~,~cu vvai The following requests have been made for Streets Capital Equipment Replacement: 1. Replace 1991 single axle GMC dump truck $165,000 Traffic Signs and Signals Capital Equipment 431-43170 Item & Projected Cost The following requests have been made for Traffic Signs/Signals Capital Equipment Replacement: No requests for 2009 Page 17 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Parks Capital Equipment 431-45200 Item & Projected Cost The following requests have been made for Parks Capital Equipment Replacement: 1. Replace MT trackless tractor $130,000 2. Replace 4x2 3/4 ton pickup truck $22,500 3. Replace ball field groomer $25,000 State Aid Maintenance 212-43190 The proposed 2009 budget is $147,896 a decrease of $1,053 from last year. Staff time is allocated for recertifying the City's State Aid System. This allows the use of state aid funding on local streets and provides an additional revenue source for the City's infrastructure fund to be used in the street rehabilitation zone work. Water Utility Source of Supply 601-49400 Water Utility 601-49430 The proposed 2009 budget is $859,102 representing an increase of $49,744 from the 2008 adopted budget. The primary area of increase is in Personal Services, commodities purchased for resale (meters), petroleum related costs and repair and maintenance (curb stop repairs), to better represent the actual costs of operating and maintaining our water distribution system. Building depreciation was increased to account for actual costs charged to the department. Water Capital Equipment 433 Item & Projected Cost The following requests have been made for Sewer Capital Equipment Replacement: I~G regLie$LJ in 2009. Page 18 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Sewer Utility Collections 602-49450 The 2008 Sewer Collections proposed budget is $709,996, which is an increase of $64,232 from 2008. The primary area of increase is in Personal Services, petroleum related costs, postage and depreciation to better represent the actual costs of operating and maintaining our sewer collection system (aggressive sewer cleaning), provide no-fault sewer backup coverage and in actual depreciation of sanitary sewer improvements and equipment. Sewer Utility Disposal 602-49480 The proposed 2009 Sewage Disposal budget is $910,000. This represents a 3.9% increase from the 2008 adopted budget as MCES is implementing rate increases. Sewer Capital Equipment 432 Item & Projected Cost The following requests have been made for Sewer Capital Equipment Replacement: No requests in 2009. Storm Sewer Utility 604-49650 The proposed 2009 budget is $278,681, an increase of $42,744 from the 2008 adopted budget. The primary area of increase is in Personal Services, petroleum related costs, and Capital Outlay, to better represent the actual costs of operating and maintaining the storm sewer collection system and to meet the requirements of the NPDES Phase II permit. Storm Sewer Capital Equipment 438 Item & Projected Cost The following requests have been made for Storm Sewer Capital Equipment Replacement: No requests in 2009. Page 19 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Central Garage 701-49950 The Public Works garage operating budget proposed for 2009 is $593,048, which represents an increase of $13,775 or 2.38% over the 2008 adopted budget. The primary area of increase is in Personal Services and fuel purchase costs. Capital Outlay is continued to complete concreting the basement floors and minor electrical upgrades, following remodeling activities. Transfer out to the capital improvement building fund has been reduced. Most other line items in the 2009 proposed budget remains flat or have been reduced. In addition to this, we have included $100,000 to the Capital Outlay fine item for land acquisition. Central Garage 434 Item & Projected Cost The following requests have been made for Garage Capital Equipment Replacement: No requests in 2009. State Aid In 1999, the City was asked by the Office of State Aid to provide a detailed five year program, explaining how Columbia Heights plans on spending down its excessive MSA fund balance. Consistent with that request, a 5-year plan was developed. With the completion of Central Avenue and Huset Parkway, the balance has been spent down to $0. This year's State Aid Construction budget focuses on milling and overlaying state aid streets at various locations. Parks Capital Improvements 412 Infrastructure 430-46323 The 2009 proposed Parks Capital Improvement budget is $336,428. The proposed work program is focusing on 2 major improvements: Ramsdell Park and the removal of the boardwalk at Labelle Park. To further the available dollars in that fund, staff will apply for grant monies through the DNR Outdoor Recreation Grant Program, dependent on fund available state dollars. 402 Page 20 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Refuse Disposal 603-49510 The Refuse Disposal Budget increased by $14,331 from 2008 to 2009. This increase reflects a 1.2% increase over 2007, based on the contract with BFI/Allied Waste Systems of North America. Refuse Collection and Disposal 603-49520 The Refuse Collection & Disposal budget increased by $2,642 from 2008 to 2009. Personal Services accounts for the entire increase, with other line items remaining the same or decreasing in 2009. Recycling 603-49530 The recycling budget increased by $10,014 from 2008 to 2009. Personal Services accounts for the entire increase, with other line items remaining the same or decreasing in 2009. Hazardous Waste 603-49540 The Hazardous Waste budget increased by $2,775 from 2008 to 2009. This was due to an expected increase for interdepartmental labor to conduct abatements for the new electronics (cathode ray tubes) disposal law. Water Construction 651 The 2009 Water GonStrUCti0n budget is $432,500 t0 ContlnUe tale foCU$ on rehabllltatlon of an aging System. VVOrk includes pipe replacement in zone 4 of the Street Rehab Program, repainting the water tower (carried over from 2008), water main cleaning and lining (5th year on Minneapolis Contract), residential battery replacement program and access control at the water tower and pump station #2. Sewer Construction 652 The 2009 Sewer Construction budget is proposed at $180,000 to continue addressing the rehabilitation of an aging sewer system. The 2008 program focuses on continuing programming in the amount of $125,000 for continued lining of deficient pipes to address root intrusion and/or joint clear water inflow and replacement of pipe/structures in zone 4 of the annual street program. Page 21 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Areas of Public Works Budget Narrative Budget Comments Storm Construction 653 The 2009 Storm Sewer Construction budget is proposed at $665,000 and is established to be consistent with the 10 year Capital Implementation Plan prepared during the establishment of the storm water utility. The plan includes the reconstruction of Jackson Pond ($400,000), a new trunk storm sewer under TH 47 at 44th Avenue ($175,000), and annual maintenance or planning activities. Central Garage 701 The Public Works garage operating budget proposed for 2009 is $593,048, which represents an increase of $13,775 or 2.38% over the 2008 adopted budget. The primary area of increase is in Personal Services and fuel purchase costs. Capital Outlay is continued to complete concreting the basement floors and minor electrical upgrades, following remodeling activities. Transfer out to the capital improvement building fund has been reduced. Most other line items in the 2009 proposed budget remains flat or have been reduced. In addition to this, we have included $100,000 to the Capital Outlay line item for land acquisition. Page 22 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class ® Adopted Department City Manager Adopted Public Works P,ctual Actual Budget Proposed Proposed Budget x:006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneaus Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 1,580,650 1;649,802 1,754,917 1,776,597 1,776,597 0 141,738 46,179 25,000 20,000 20,000 0 988,882 898,803 743,676 997,215 997,215 0 30,619 63,454 36,000 26,500 26,500 0 0 0 0 0 0 0 515,358 678,148 302,706 340,966 340,966 0 3,261,644 3,626,612 3,701,822 5,300,576 5,300,576 0 95,462 127,736 95,000 145,000 145,000 0 2,770,970 3,947,930 1,358,466 1,876,576 1,876,576 0 9,385,323 11,038,664 8,017,587 10,483,430 10,483,430 0 1,713,517 1,917,365 2,266,166 2,439,059 2,439,059 0 2,301,164 2,457,210 2,631,493 3,935,101 3,935,101 0 1,613,082 1,890,784 1,642,829 1,841,432 1,841,432 0 1,307,960 1,043,475 1,613,315 2,758,763 2,758,763 0 1,495,242 1,834,967 560,292 836,083 836,083 0 8,430,965 9,143,801 8,714,095 11,810,438 11,810,438 0 9,385,323 11,038,664 8,017,587 10,483,430 10,483,430 0 8,430,965 9,143,801 8,714,095 11,810,438 11,810,438 0 954.358 1.894.863 tti96.5081 11.327.008) t1.327.0081 0 Page 23 Gity of Columbia Heights, Minnesota BUDGET 2009 Public Works Revenue Street Tree Engineering Streets Lighting Traffic Signs Trimming Parks 101 101 101 101 101 101 Revenue 31010 Current Ad Valorem 31014 Area-Wide Taxes 33401 Local Government Aid 33405 PERA Increase Aid 33610 County Street Maintenance 34303 Public Works Service 34304 Mid E31ock Street & Alley Light: 34408 Shade Tree 36210 Interest on Investments 36219 Change in Fair Value Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay ContingenciE~s & Transfers Total Expenses 221,380 508,317 100,022 54,815 81,493 515,692 44,057 101,158 19,905 10,908 16,218 102,626 52,514 120,575 23,726 13,002 19,331 122,324 861 1,977 389 213 317 2,005 0 20,480 0 0 0 0 0 2, 500 0 0 0 0 0 0 6, 000 0 0 0 0 0 0 0 18,000 0 4,137 9,498 1,869 1,024 1,523 9,636 (1,034) {2,375) (467) (256) {381) (2,409) 321,921 762,130 151,444 79,706 136,501 749,874 277,498 412,882 5,824 56,158 69,140 468,486 15,125 178,290 750 10,600 2,950 107,700 38,656 182,445 149,097 15,266 61,855 193,487 0 10,000 0 0 6,000 0 _ U 0 0 0 0 2,000 331,279 783,617 155,671 82,024 139,945 771,673 Summary Total Revenue 321,921 762,130 151,444 79,706 136,501 749,874 Total Expenses 331,279 783,617 155,671 82,024 139,945 771,673 Change to i=und Balance (9,358) (21,487) (4,227) (2,318) (3,444) (21,799) Page 24 City of Columbia Heights, Minnesota BUDGET 2009 Public Works Revenue Infrastructure Gen Fund State Aid Water Sewer State Aid ___ - ~ Fund Cap Equip Maintenance Water Cap Equip Sewer Cap Equip Construction r 430 431 212 601 433 602 432 402 Revenue 33418 Gas Tax Appointment-Mainten 0 0 149,500 0 0 0 0 0 33419 Municipal State Aid Street Con 0 0 0 0 0 0 0 425,000 36210 Interest on Investments 6,000 124,276 0 0 10,000 50,661 10,000 0 36290 Other Miscellaneous Revenue 0 0 0 28,246 0 0 0 0 36293 SAC Charges Collected 0 0 0 11,769 0 9,209 0 0 37100 Water Service Charge 0 0 0 2,098,790 0 0 0 0 37110 Interdepartmental Water Charc 0 0 0 7,061 0 0 0 0 37150 Water Turn Off/On 0 0 0 32,954 0 0 0 0 37160 Penalties 0 0 0 44,724 0 0 0 0 37165 Water Connection Fee 0 0 0 15,770 0 0 0 0 37180 Sales Meters/Remote Units 0 0 0 11,769 0 0 0 0 37210 Sewer Service Charge 0 0 0 0 0 1,381,547 0 0 37211 Interdepartmental Sewer Charc 0 0 0 0 0 3,685 0 0 37270 Interceptor Maintenance _ 0 0 0 0 0 12,666 0 0 Total Revenue 106,000 165,702 149,500 2,251,083 35,000 1,457,768 35,000 425,000 Expenses Personal Services 79,017 0 37,454 337,231 0 337,180 0 0 Supplies 0 0 19,300 1,238,000 0 956,925 0 0 Other Services and Charges 0 0 83,642 418,871 0 295,891 0 0 Capital Outlay 75,000 364,763 7,500 5,000 0 5,000 0 125,000 Contingencies & Transfers _ 125,000 0 0 236,200 0 25,600 0 117,800 Total Expenses 279,017 364,763 147,896 2,235,302 0 1,620,596 0 242,800 Summary Total Revenue 106,000 165,702 149,500 2,251,083 35,000 1,457,768 35,000 425,000 Total Expenses _ 279,017 364,763 147,896 2,235,302 0 1,620,596 0 242,800 Ghange to Fund Balance (173,017) (199,061) 1,604 15,781 35,000 (162,828) 35,000 182,200 Page 25 City of Columbia Heights, Minnesota BUDGET 2009 Public Works Revenue Storm Central Garage Garage Parks Storm Sewer Water Sewer Storm Sewer _ Refuse Water Garage Cap Imp Cap Equip Cap Imp Cap Equip Const Fund Const Fund Const Fund 603 604 701 411 434 412 438 651 652 653 Revenue 32196 Park Dedication Fees 0 0 0 0 0 20,000 0 0 0 0 33600 County Grant 45,000 0 0 0 0 0 0 0 0 0 36210 Interest on Investments 9,250 2,990 13,750 0 1,000 30,000 1,000 0 0 0 36220 General Government Rents 0 0 0 0 0 7,500 0 0 0 0 36290 Other Miscellaneous Revenue 1,050 0 3,500 0 0 0 0 0 0 0 37310 Refuse Service: Charge 1,344,352 0 0 0 0 0 0 0 0 0 37410 Storm Sewer Service Charge 0 347,259 0 0 0 0 0 0 0 0 38400 Sales of Gasoline & Fuel 0 0 145,000 0 0 0 0 0 0 0 39140 Other Refunds & Reimbursemen 0 0 150 0 0 0 0 0 0 0 39180 Garage Labor ~ Burden 0 0 177,500 0 0 0 0 0 0 0 39185 Allocation of Service Center 0 0 255,000 0 0 0 0 0 0 0 39203 Transfer In-General Fund 0 0 0 0 0 50,000 0 0 0 0 39310 Bonds Proceeds 0 0 0 0 0 0 0 360,000 180,000 650,000 39400 Rents &Leases-Garage 0 0 3,500 0 0 0 0 0 0 0 Total Revenue 1,3fr9,652 350,249 598,400 0 5,000 107,500 6,000 360,000 180,000 650,000 Expenses Personal Services E15,079 92,964 200,146 0 0 0 0 0 0 0 Supplies 1,1f18,011 30,000 177,450 0 0 0 0 0 0 0 Other Services and Charges 47,875 130,217 125,202 0 0 11,428 0 72,500 0 15,000 Capital Outlay 0 20,500 625,000 0 0 325,000 0 360,000 180,000 650,000 Gontingencies & Transfers 118,133 146,100 65,250 0 0 0 0 0 0 0 Total Expenses 1,4.!9,098 419,781 1,193,048 0 0 336,428 0 432,500 180,000 665,000 Summary Total Revenue 1,309,652 350,249 598,400 0 5,000 107,500 6,000 360,000 180,000 650,000 Total Expenses 1,429,098 419,781 1,193,048 0 0 336,428 0 432,500 180,000 665,000 Change to Fuind Balance (:!9,446) (69,532) (594,648) 0 5,000 (228,928) 6,000 (72,500) 0 (15,000) Page 26 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Public Works 101-43000 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Proposed 2009 Adopted Budget 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 0 0 0 0 0 0 Expense 0 0 0 0 0 0 Change to Fund Balance 0 0 0 0 0 0 Beginning Fund Balance Ending Fund Balance Page 27 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Engineering Actual Actual Budget Proposed Proposed Budget 101-43100 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 275,700 184,548 263,057 265,443 265,443 0 0 0 0 0 75,064 53,257 47,322 53,375 53,375 0 0 0 0 0 0 0 0 0 0 4,839 5,648 3,138 3,103 3,103 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 355,603 243,453 313,517 321,921 321,921 0 144,122 135,051 263,923 277,498 277,498 14,168 11,631 13, 550 15,125 15,125 49,295 45,693 35,747 38,656 38,656 131,299 31,834 0 0 0 3,700 6,366 8,182 0 0 342,584 230,575 321,402 331,279 331,279 0 355,603 243,453 313,517 321,921 321,921 0 342,584 230,575 321,402 331,279 331,279 0 13.019 12,878 (7,885) (9,358) (9,358) 0 Page 28 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Streets Budget 2009 Adopted Department City Manager Adopted Streets Actual Actual Budget Proposed Proposed Budget 101-43121 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 461,549 573,788 602,732 609,475 609,475 0 0 0 0 0 146,144 186,065 128,906 143,032 143,032 0 2,375 4,000 2,500 2,500 0 0 0 0 0 8,101 17,561 7,191 7,123 7,123 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 615,794 779,789 742,829 762,130 762,130 0 326,819 376,261 396,623 412,882 412,882 112,595 197,489 163,875 178,290 178,290 154,584 166,001 176,604 182,445 182,445 0 0 11,500 10,000 10,000 0 0 12,295 0 0 593,999 739,751 760,897 783,617 783,617 0 615,794 779,789 742,829 762,130 762,130 0 593,999 739,751 760,897 783,617 783,617 0 21.795 40.038 (18.068) (21,487) (21,487) 0 Page 29 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Street Lighting Actual Actual Budget Proposed Proposed Budget 101-43160 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales Rnd Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 99, 736 119, 500 118, 813 119, 927 119, 927 0 0 0 0 0 27,155 34,485 21, 373 24,115 24,115 5,554 5,563 6,000 6,000 6,000 0 0 0 0 0 1,751 3,657 1,418 1,402 1,402 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 134,196 163,205 147,604 151,444 151,444 0 5,631 5,697 5,539 5,824 5,824 1,055 695 750 750 750 122, 799 148, 474 144, 706 149, 097 149, 097 0 0 0 0 0 0 0 172 0 0 129,485 154,866 151,167 155,671 155,671 0 134,196 163,205 147,604 151,444 151,444 0 129,485 154,866 151,167 155,671 155,671 0 4,711 8,339 (3,563) (4,227) (4,227) 0 Page 30 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Traffic Signs & Signals 101-43170 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 66,895 63,634 66,444 65,723 65,723 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 18,214 18,363 11,953 13,215 13,215 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,174 1,946 793 768 768 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 86,283 83,943 79,190 79,706 79,706 0 Expenses Personal Services 59,406 59,276 53,539 56,158 56,158 Supplies 7,860 9,748 9,325 10,600 10,600 Other Services and Charges 15,859 10,481 13,908 15,266 15,266 Capital Outlay 0 0 2,750 0 0 Contingencies & Transfers 0 0 1,660 0 0 Total Expenses 83,125 79,505 81,182 82,024 82,024 0 Summary Revenue 86,283 83,943 79,190 79,706 79,706 0 Expense 83,125 79,505 81,182 82,024 82,024 0 Change to Fund Balance 3,158 4,438 (1,992) (2,318) (2,318) 0 Page 31 CITY OF COLUMBIA HEIGHTS, MN BUDGET 2009 Summary by Class Functional Area of Parks Budget 2009 Adopted Department City Manager Adopted Parks Actual Actual Budget Proposed Proposed Budget 101-45200 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense 574,408 639,487 601,993 618,318 618,318 0 0 0 0 0 156, 392 184, 545 108, 293 124, 329 124, 329 0 0 0 0 0 0 0 0 0 0 10,082 19,571 7,182 7,227 7,227 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 740,882 843,603 717,468 749,874 749,874 0 367,401 391,647 433,080 468,486 468,486 118,017 96,360 102,700 107,700 107,700 228, 071 302, 719 184, 309 193,487 193, 487 0 0 0 0 0 271 8,253 15,425 2,000 2,000 713,759 798,980 735,514 771,673 771,673 0 740,882 843,603 717,468 749,874 749,874 0 713,759 798,980 735,514 771,673 771,673 0 27,123 44,623 (18,046) (21,799) (21,799) 0 Page 32 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Tree Maintenance & Care Actual Actual Budget Proposed Proposed Budget 101-46102 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 89,757 71,170 90,837 97,711 97,711 0 0 0 0 0 24,437 20,539 16,341 19,648 19,648 17,528 34,620 18,000 18,000 18,000 0 0 0 0 0 1,575 2,178 1,084 1,142 1,142 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 133,297 128,507 126,262 136,501 136,501 0 51, 284 41, 079 62,178 69,140 69,140 3,304 1,087 3,200 2,950 2,950 74,470 81,376 61,678 61,855 61,855 0 0 1,928 6,000 6,000 0 0 0 0 0 129,058 123,543 128,984 139,945 139,945 0 133,297 128,507 126,262 136,501 136,501 0 129,058 123,543 128,984 139,945 139,945 0 4,239 4,965 (2,722) (3,444) (3,444) 0 Page 33 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Dutch Elm Sanitation Actual Actual Budget Proposed Proposed Budget 101-46103 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 439 614 0 0 0 0 0 0 0 0 120 177 0 0 0 0 0 0 0 0 0 0 0 0 0 8 19 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 567 810 0 0 0 0 545 767 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 545 767 0 0 0 0 567 810 0 0 0 0 545 767 0 0 0 0 22 43 0 0 0 0 Page 34 CITY OF CO<_UMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted State Aid Maintenance Actual Actual Budget Proposed Proposed Budget 212-43190 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 140, 221 133, 829 137, 500 149, 500 149, 500 0 3,105 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 140,221 136,934 137,500 149,500 149,500 0 57,017 66,343 56,378 37,454 37,454 11,350 9,540 19,300 19,300 19,300 49,195 48,359 68,830 83,642 83,642 0 27,422 2,750 7,500 7,500 0 0 1,691 0 0 117,562 151,665 148,949 147,896 147,896 0 140,221 136,934 137,500 149,500 149,500 0 117,562 151,665 148,949 147,896 147,896 0 22,659 (14,731) (11,449) 1,604 1,604 0 Page 35 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class State Aid Construction 402 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 375,000 268,391 270,000 425,000 425,000 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 3,000 0 0 0 Total Revenue 375,000 271,391 270,000 425,000 425,000 0 Expenses Personal Services 2,934 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 2,102 5,477 0 0 0 Capital Outlay 462,827 (8,547) 270,000 125,000 125,000 Contingencies & Transfers 28,264 28,710 114,800 117,800 117,800 Total Expenses 496,127 25,640 384,800 242,800 242,800 0 Summary Revenue 375,000 271,391 270,000 425,000 425,000 0 Expense 496,127 25,640 384,800 242,800 242,800 0 Change to Fund Balance (121,127) 245,751 (114,800) 182,200 182,200 0 Page 36 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Capital Improvement-Central Gar 411-49950 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 8,758 15,630 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 24,275 88,837 72,500 0 0 Total Revenue 33,033 104,467 72,500 0 0 0 Expenses Personal Services 5,791 0 0 0 0 Supplies 14,909 0 0 0 0 Other Services and Charges 31,756 3,237 0 0 0 Capital Outlay 615,380 7,183 60,000 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 667,836 10,420 60,000 0 0 0 Summary Revenue 33,033 104,467 72,500 0 0 0 Expense 667,836 10,420 60,000 0 0 0 Change to Fund Balance (634,803) 94,047 12,500 0 0 0 Page 37 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Improvement Parks Com Actual Actual Budget Proposed Proposed Budget 412.45130 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Gharges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 500,000 0 0 0 0 Total Expenses 500,000 0 0 0 0 0 Summary Revenue 0 0 0 0 0 0 Expense 500,000 0 0 0 0 0 Change to Fund Balance (500,000) 0 0 0 0 0 Page 38 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Parks Capital Improvement 412-45200 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 141,738 46,179 25,000 20,000 20,000 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 21,960 48,120 29,400 37,500 37,500 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 50,000 50,000 50,000 50,000 50,000 Total Revenue 213,698 144,299 104,400 107,500 107,500 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 30,711 0 0 0 Other Services and Charges 566 43,946 15,000 11,428 11,428 Capital Outlay 0 29,416 270,000 325,000 325,000 Contingencies & Transfers 0 0 0 0 0 Total Expenses 566 104,074 285,000 336,428 336,428 0 Summary Revenue 213,698 144,299 104,400 107,500 107,500 0 Expense 566 104,074 285,000 336,428 336,428 0 Change to Fund Balance 213,132 40,225 (180,600) (228,928) (228,928) 0 Page 39 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Infrastructure Budget 2009 Adopted Department City Manager Adopted Infrastructure Actual Actual Budget Proposed Proposed Budget 430-46323 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,700 31,920 6,000 6,000 6,000 0 0 0 0 0 0 0 0 0 0 50,000 1,100,000 150,000 100,000 100,000 57,700 1,131,920 156,000 106,000 106,000 0 0 0 86,122 79, 017 79, 017 0 0 0 0 0 2,460 302 0 0 0 4,375 308,898 25,000 75,000 75,000 107,384 185,130 2,670 125,000 125,000 114,219 494,330 113,792 279,017 279,017 0 57, 700 1,131, 920 156, 000 106, 000 106, 000 0 114,219 494,330 113,792 279,017 279,017 0 (56.5191 637,590 42,208 (173,017) (173,017) 0 Page 40 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Engineering Capital Equipment Actual Actual Budget Proposed Proposed Budget 431-43100 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24, 706 17, 348 0 0 0 0 0 0 0 0 0 0 0 0 0 9,355 9,094 0 0 0 34,061 26,442 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16,197 13,981 0 0 0 0 0 0 0 0 16,197 13,981 0 0 0 0 34,061 26,442 0 0 0 0 16,197 13,981 0 0 0 0 17,864 12,461 0 0 0 0 Page 41 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Ciass Functional Area of Streets Cap Equip Budget 2009 Adopted Department City Manager Adopted Streets Capital Equipment Actual Actual Budget Proposed Proposed Budget 431-43121 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 40,375 208,108 107,956 59,870 59,870 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 15,289 109,084 35,985 19,957 19,957 Total Revenue 55,664 317,192 143,941 79,827 79,827 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 26,471 167,710 260,400 175,725 175,725 Contingencies & Transfers 0 0 0 0 0 Total Expenses 26,471 167,710 260,400 175,725 175,725 0 Summary Revenue 55,664 317,192 143,941 79,827 79,827 0 Expense 26,471 167,710 260,400 175,725 175,725 0 Change to Fund Balance 29,193 149,482 (116,459) (95,898) (95,898) 0 Page 42 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Cap Equip Rep-Traffic Signs Actual Actual Budget Proposed Proposed Budget 431-43170 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 0 0 0 0 0 0 Expense 0 0 0 0 0 0 Change to Fund Balance 0 0 0 0 0 0 Page 43 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Cfass Tree Trimming Capital Equip 431-46102 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Proposed 2009 Adopted Budget 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 0 0 0 0 0 0 Expense 0 0 0 0 0 0 Change to Fund Balance 0 0 0 0 0 0 Page 44 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Parks Cap Equip Budget 2009 Adopted Department City Manager Adopted Parks Capital Equipment Actual Actual Budget Proposed Proposed Budget 431-45200 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 45,919 32,158 10,744 64,406 64,406 0 0 0 0 0 0 0 0 0 0 17,388 16,855 3,581 21,469 21,469 63,307 49,013 14,325 85,875 85,875 0 0 0 0 0 0 3,694 3,834 0 0 0 0 0 0 0 0 26,410 139,395 25,915 189,038 189,038 0 0 0 0 0 30,105 143,229 25,915 189,038 189,038 0 63,307 49,013 14,325 85,875 85,875 0 30,105 143,229 25,915 189,038 189,038 0 33,202 (94,216) (11,590) (103,163) (103,163) 0 Page 45 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Sewer Cap Equip Budget 2009 Adopted Department City Manager Adopted Sewer Capital Equipment Actual Actual Budget Proposed Proposed Budget 432-49499 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 13,650 25,590 15,000 10,000 10,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 25,000 26,226 25,000 25,000 25,000 Total Revenue 38,650 51,816 40,000 35,000 35,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 31,036 0 0 0 0 Total Expenses 31,036 0 0 0 0 0 Summary Revenue 38,650 51,816 40,000 35,000 35,000 0 Expense 31,036 0 0 0 0 0 Change to Fund Balance 7,614 51,816 40,000 35,000 35,000 0 Page 46 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Water Cap Equip Budget 2009 Adopted Department City Manager Adopted Water Capital Equipment Actual Actual Budget Proposed Proposed Budget 433-49449 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 13,560 23,540 10,000 10,000 10,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 25,000 27,892 25,000 25,000 25,000 Total Revenue 38,560 51,432 35,000 35,000 35,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 52,959 59,403 0 0 0 Total Expenses 52,959 59,403 0 0 0 0 Summary Revenue 38,560 51,432 35,000 35,000 35,000 0 Expense 52,959 59,403 0 0 0 0 Change to Fund Balance (14,399) (7,971) 35,000 35,000 35,000 0 Page 47 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Garage Capital Equipment 434-49950 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,490 2,970 1,100 1,000 1,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 4,000 4,000 4,000 4,000 4,000 Total Revenue 5,490 6,970 5,100 5,000 5,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 5,490 6,970 5,100 5,000 5,000 0 Expense 0 0 0 0 0 0 Change to Fund Balance 5,490 6,970 5,100 5,000 5,000 0 Page 48 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Equip Rep-Storm Sewer Actual Actual Budget Proposed Proposed Budget 438-49699 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,250 2,610 850 1,000 1,000 0 0 0 0 0 0 0 0 0 0 5,800 5,000 5,000 5,000 5,000 7,050 7,610 5,850 6,000 6,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100, 000 0 0 0 0 0 0 0 0 0 100,000 0 0 0 7,050 7,610 5,850 6,000 6,000 0 0 0 100,000 0 0 0 7,050 7,610 (94,150) 6,000 6,000 0 Page 49 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Water Utility Source of Supply 601-49400 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 34,462 20,337 19,251 20,855 20,855 Sales And Related Charges 854,387 894,085 1,162,473 1,152,369 1,152,369 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 132,852 143,159 0 0 0 Total Revenue 1,021,701 1,057,581 1,181,724 1,173,224 1,173,224 0 Expenses Personal Services 0 0 0 0 0 Supplies 986,580 1,001,074 1,165,500 1,165,000 1,165,000 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 986,580 1,001,074 1,165,500 1,165,000 1,165,000 0 Summary Revenue 1,021,701 1,057,581 1,181,724 1,173,224 1,173,224 0 Expense 986,580 1,001,074 1,165,500 1,165,000 1,165,000 0 Change to Fund Balance 35,121 56,507 16,224 8,224 8,224 0 Page 50 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Water Distribution Budget 2009 Adopted Department City Manager Adopted Water Distribution Actual Actual Budget Proposed Proposed Budget 601-49430 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 25,403 16, 840 13, 368 15, 379 15, 379 Sales And Related Charges 629,817 740,371 807,258 849,788 849,788 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 97,933 118,547 0 0 0 Total Revenue 753,153 875,758 820,626 865,167 865,167 0 Expenses Personal Services 258,077 349,058 330,388 337,231 337,231 Supplies 64,153 65,045 66,300 73,000 73,000 Other Services and Charges 380,035 389,865 373,098 418,871 418,871 Capital Outlay 25,000 25,000 39,572 5,000 5,000 Contingencies & Transfers 0 0 0 25,000 25,000 Total Expenses 727,265 828,967 809,358 859,102 859,102 0 Summary Revenue 753,153 875,758 820,626 865,167 865,167 0 Expense 727,265 828,967 809,358 859,102 859,102 0 Change to Fund Balance 25,888 46,791 11,268 6,065 6,065 0 Page 51 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Water Non-Operating Budget 2009 Adopted Department City Manager Adopted Water Non-Operating Actual Actual Budget Proposed Proposed Budget 601-49449 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 15,917 9,206 1,647 3,781 3,781 Sales And Related Charges 394,629 404,690 99,441 208,911 208,911 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 61,362 64,799 0 0 0 Total Revenue 471,908 478,695 101,088 212,692 212,692 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 713 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 454,974 453,118 99,700 211,200 211,200 Total Expenses 455,687 453,118 99,700 211,200 211,200 0 Summary Revenue 471,908 478,695 101,088 212,692 212,692 0 Expense 455,687 453,118 99,700 211,200 211,200 0 Change to Fund Balance 16,221 25,577 1,388 1,492 1,492 0 Page 52 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Collections Budget 2009 Adopted Department City Manager Adopted Collections Actual Actual Budget Proposed Proposed Budget 602-49450 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 69,403 28,617 26,447 0 0 0 0 0 0 0 0 0 0 26,229 26,229 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 422,685 384,676 557,349 612,431 612,431 0 0 0 0 0 44,211 21,515 0 0 0 536,299 434,808 583,796 638,660 638,660 0 215,444 204,275 322,706 337,180 337,180 31,947 20,064 44,125 46,925 46,925 251,284 240,156 239,606 295,891 295,891 0 0 4,000 5,000 5,000 25,000 25,000 35,327 25,000 25,000 523,676 489,495 645,764 709,996 709,996 0 536,299 434,808 583,796 638,660 638,660 0 523,676 489,495 645,764 709,996 709,996 0 12,623 (54,687) (61,968) (71,336) (71,336) 0 Page 53 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Disposal Budget 2009 Adopted Department City Manager Adopted Disposal Actual Actual Budget Proposed Proposed Budget 602-49480 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 105,299 47,923 35,849 33,619 33,619 Sales And Related Charges 641,290 644,169 755,429 784,950 784,950 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 67,078 36,028 0 0 0 Total Revenue 813,673 728,120 791,278 818,569 818,569 0 Expenses Personal Services 0 0 0 0 0 Supplies 794,522 819,698 875,268 910,000 910,000 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 794,522 819,698 875,268 910,000 910,000 0 Summary Revenue 813,673 728,120 791,278 818,569 818,569 0 Expense 794,522 819,698 875,268 910,000 910,000 0 Change to Fund Balance 19,151 (91,578) (83,990) (91,431) (91,431) 0 Page 54 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Sewer Non-Operating 602-49499 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 8,117 20,134 164 22 22 Sales And Related Charges 49,435 270,638 3,453 517 517 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 5,171 15,137 0 0 0 Total Revenue 62,723 305,909 3,617 539 539 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 82 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 61,164 344,384 4,000 600 600 Total Expenses 61,246 344,384 4,000 600 600 0 Summary Revenue 62,723 305,909 3,617 539 539 0 Expense 61,246 344,384 4,000 600 600 0 Change to Fund Balance 1,477 (38,475) (383) (61) (61) 0 Page 55 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Refuse Disposal Budget 2009 Adopted Department City Manager Adopted Refuse Disposal Actual Actual Budget Proposed Proposed Budget 603-49510 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 39,221 29,305 38,813 37,630 37,630 0 0 0 0 0 0 0 0 0 0 8,466 14,696 7,805 8,613 8,613 1,036,662 1,058,100 1,129,457 1,124,165 1,124,165 0 0 0 0 0 0 0 0 0 0 1,084,349 1,102,101 1,176,075 1,170,408 1,170,408 0 0 0 0 0 0 1,060,554 1,068,972 1,180,700 1,195,031 1,195,031 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,060,554 1,068,972 1,180,700 1,195,031 1,195,031 0 1, 084, 349 1,102,101 1,176, 075 1,170,408 1,170,408 0 1,060,554 1,068,972 1,180,700 1,195,031 1,195,031 0 23,795 33,129 (4,625) (24,623) (24,623) _ 0 Page 56 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Cfass Adopted Department City Manager Adopted Refuse Collection & Disposal Actual Actual Budget Proposed Proposed Budget 603-49520 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 4,655 3,600 3,817 3,739 3,739 0 0 0 0 0 0 0 0 0 0 1,004 1,805 767 856 856 123,026 129,994 111,064 111,703 111,703 0 0 0 0 0 0 0 0 0 0 128,685 135,399 115,648 116,298 116,298 0 5,175 10,348 21,485 29,671 29,671 196 93 775 775 775 10,562 11,782 10,098 11,732 11,732 0 0 0 0 0 109,929 109,106 83,745 76,567 76,567 125,862 131,330 116,103 118,745 118,745 0 128,685 135,399 115,648 116,298 116,298 0 125,862 131,330 116,103 118,745 118,745 0 2,823 4,069 (455) (2,447) (2,447) 0 Page 57 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Recycling Budget 2009 Adopted Department City Manager Adopted Recycling Actual Actual Budget Proposed Proposed Budget 603-49530 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 3,840 3,105 3,147 3,330 3,330 0 0 0 0 0 0 0 0 0 0 829 1,558 633 762 762 101,490 112,113 91,576 99,474 99,474 0 0 0 0 0 0 0 0 0 0 106,159 116,776 95,356 103,566 103,566 0 5,736 11,739 19,665 32,031 32,031 358 83 1,605 1,605 1,605 22,806 27,337 25,775 30,543 30,543 0 0 0 0 0 74,929 74,106 48,686 41,566 41,566 103,829 113,265 95,731 105,745 105,745 0 106,159 116,776 95,356 103,566 103,566 0 103,829 113,265 95,731 105,745 105,745 0 2,330 3,511 (375) (2,179) (2,179) 0 Page 58 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class tional Area of Hazardous Waste Budget 2009 Adopted Department City Manager Adopted Hazardous Waste Actual Actual Budget Proposed Proposed Budget 603-49540 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 40 49 224 302 302 0 0 0 0 0 0 0 0 0 0 9 24 45 69 69 1,061 1,782 6,507 9,009 9,009 0 0 0 0 0 0 0 0 0 0 1,110 1,855 6,776 9,380 9,380 0 0 0 602 3,377 3,377 0 0 600 600 600 1,085 1,800 5,600 5,600 5,600 0 0 0 0 0 0 0 0 0 0 1,085 1,800 6,802 9,577 9,577 0 1,110 1,855 6,776 9,380 9,380 0 1,085 1,800 6,802 9,577 9,577 0 25 55 (26) (197) (197) 0 Page 59 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Storm Water Utility Budget 2009 Adopted Department City Manager Adopted Storm Water Utility Actual Actual Budget Proposed Proposed Budget 604-49650 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 723 1,522 1,985 1,985 Sales And Related Charges 143,794 144,810 193,288 230,536 230,536 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 60,293 29,701 0 0 0 Total Revenue 204,087 175,234 194,810 232,521 232,521 0 Expenses Personal Services 51,699 54,604 63,354 92,964 92,964 Supplies 7,040 9,565 27,850 30,000 30,000 Other Services and Charges 100,484 111,489 120,269 130,217 130,217 Capital Outlay 0 0 17,500 20,500 20,500 Contingencies & Transfers 5,800 5,000 6,964 5,000 5,000 Total Expenses 165,023 180,658 235,937 278,681 278,681 0 Summary Revenue 204,087 175,234 194,810 232,521 232,521 0 Expense 165,023 180,658 235,937 278,681 278,681 0 Change to Fund Balance 39,064 (5,424) (41,127) (46,160) (46,160) 0 Page 60 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Storm Sewer Non Operating Actual Actual Budget Proposed Proposed Budget 604-49699 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 715 970 1, 005 1, 005 125,601 143,173 123,131 116,723 116,723 0 0 0 0 0 52,665 29,365 0 0 0 178,266 173,253 124,101 117,728 117,728 0 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 3,864 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 140,280 178,616 150,300 141,100 141,100 Total Expenses 144,144 178,616 150,300 141,100 141,100 0 Summary Revenue 178,266 173,253 124,101 117,728 117,728 0 Expense 144,144 178,616 150, 300 141,100 141,100 0 Change to Fund Balance 34,122 (5,363) (26,199) (23,372) (23,372) 0 Page 61 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Water Budget 2009 Adopted Department City Manager Adopted Water Construction Fund Actual Actual Budget Proposed Proposed Budget 651-49449 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 22,822 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 1,300,753 171,126 200,000 360,000 360,000 Total Revenue 1,323,575 171,126 200,000 360,000 360,000 0 Expenses Personal Services 0 35,950 0 0 0 Supplies 0 12,356 0 0 0 Other Services and Charges 0 112,363 72,500 72,500 72,500 Capital Outlay 0 16,226 232,000 360,000 360,000 Contingencies & Transfers 255,796 285,450 0 0 0 Total Expenses 255,796 462,344 304,500 432,500 432,500 0 Summary Revenue 1,323,575 171,126 200,000 360,000 360,000 0 Expense 255,796 462,344 304,500 432,500 432,500 0 Change to Fund Balance 1,067,779 (291,218) (104,500) (72,500) (72,500) 0 Page 62 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Sewer Construction Budget 2009 Adopted Department City Manager Adopted Sewer Construction Actual Actual Budget Proposed Proposed Budget 652-49449 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 32,527 38,299 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 56,384 339,584 125,000 180,000 180,000 Total Revenue 88,911 377,883 125,000 180,000 180,000 0 Expenses Personal Services 0 31,316 0 0 0 Supplies 0 792 0 0 0 Other Services and Charges 0 22,994 0 0 0 Capital Outlay 0 284,957 125,000 180,000 180,000 Contingencies & Transfers 96,210 78,430 0 0 0 Total Expenses 96,210 418,489 125,000 180,000 180,000 0 Summary Revenue 88,911 377,883 125,000 180,000 180,000 0 Expense 96,210 418,489 125,000 180,000 180,000 0 Change to Fund Balance (7,299) (40,606) 0 0 0 0 Page 63 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Storm Sewer Construction Fund 2009 Adopted Department City Manager Adopted Storm Sewer Construction Fund Actual Actual Budget Proposed Proposed Budget 653-49699 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 700 11,130 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 248,731 0 225,000 650,000 650,000 Total Revenue 249,431 11,130 225,000 650,000 650,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 1,064 750 0 0 0 Other Services and Charges 0 0 15,000 15,000 15,000 Capital Outlay 0 0 225,000 650,000 650,000 Contingencies & Transfers 113,407 59,270 0 0 0 Total Expenses 114,471 60,020 240,000 665,000 665,000 0 Summary Revenue 249,431 11,130 225,000 650,000 650,000 0 Expense 114,471 60,020 240,000 665,000 665,000 0 Change to Fund Balance 134,960 (48,890) (15,000) (15,000) (15,000) 0 Page 64 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Central Garage Actual Actual Budget Proposed Proposed Budget 701-49950 2006 2007 2008 2009 2009 2009 --- Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16,419 25,740 1,500 17,250 17,250 0 0 0 0 0 95,462 127,736 95,000 145,000 145,000 417,430 1,538,981 437,400 436,150 436,150 529,311 1,692,457 533,900 598,400 598,400 0 152,668 164,282 180,833 200,146 200,146 128,600 166,133 139,500 177,450 177,450 137,793 146,130 111,834 125,202 125,202 0 0 40,000 625,000 625,000 118,998 117,837 107,106 65,250 65,250 538,059 594,382 579,273 1,193,048 1,193,048 0 529,311 1,692,457 533,900 598,400 598,400 0 538,059 594,382 579,273 1,193,048 1,193,048 0 (8.7481 1.098.075 (45.373) (594,648) (594,648) 0 Page 65 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 212 STATE AID MAINTENANCE Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 INTERGOVERNMENTALREVENUE - 33418 GAS TAX APPOINT - MAINT 140,221 34303 PUBLIC WORKS SERVICE - 36210 INTEREST ON INVESTMENTS - 36219 CHANGE IN FAIR VALUE - TOTALS: INTERGOVERNMENTAL REVE 140,221 OTHER REVENUE - 39140 OTHER REF. & REIMBURSEMENT - 39140 TOTALS: OTHER REVENUE - OTHER SOURCES OF REVENUE - 39209 TRANSFER IN FROM STATE AID - 39243 TRANSFER IN STATE AID - TOTALS: OTHER SOURCES OF REVEN - TOTALS: REVENUE 140,221 TOTALS: STATE AID MAINTENANCE 140,221 GRAND TOTALS: 140,221 133,829 137,500 149,500 - - 3,105 - - - - 136,934 137,500 149,500 - - 136,934 137,500 149,500 - - 136,934 137,500 149,500 - - 136,934 137,500 149,500 - - Page 66 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 402 STATE AID CONSTRUCTION Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33419 MUN. STATE AID STREET CONST 33422 STATE GRANT 36210 INTEREST ON INVESTMENTS 36219 CHANGE IN FAIR VALUE 36290 OTHER MISC. REVENUE 39140 OTHER REF. & REIMBURSEMENT 39201 TRANSFER IN FROM PIR FUND 39243 TRANSFER IN STATE AID TOTALS: REVENUE GEN GOVT BUILDINGS 36290 OTHER MISC. REVENUE 36290 TOTALS: GEN GOVT BUILDINGS TOTALS: STATE AID CONSTRUCTION GRAND TOTALS: 375,000 468,391 270,000 425,000 - - 3, 000 - - - 375,000 471,391 270,000 425,000 - 375,000 471,391 270,000 425,000 - 375,000 471,391 270,000 425,000 - Page 67 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 412 CAPITAL IMPROVEMENT PARKS Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 32196 PARK DEDICATION FEES 141,738 46,179 25,000 20,000 - 36210 INTEREST ON INVESTMENTS 22,350 32,820 25,000 30,000 - 36219 CHANGE IN FAIR VALUE (390) 15,300 - - - 36220 GEN. GOVERNMENT RENTS - - 4,400 7,500 - 36230 CONTRIBUTIONS - - - - - 36290 OTHER MISC. REVENUE - - - - - 39100 SALE OF LAND - - - - - 39203 TRANSFER IN FROM GENERAL FND 50,000 50,000 50,000 50,000 - 39219 TRANSFER IN FROM LIQUOR FUND - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - 39310 BOND PROCEEDS - - - - - TOTALS: REVENUE 213,698 144,299 104,400 107,500 - TOTALS: CAPITAL IMPROVEMENT PARK 213,698 144,299 104,400 107,500 GRAND TOTALS: 213,698 144,299 104,400 107,500 Page 68 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 601 WATER UTILITY Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 34303 PUBLIC WORKS SERVICE - - - - - 36210 INTEREST ON INVESTMENTS - - - - - 36219 CHANGE IN FAIR VALUE - - - - - 36290 OTHER MISC. REVENUE 31,115 34,418 12,500 30,000 - 36293 SAC/WAC CHARGES COLLECTED 49,235 14,630 24,000 12,500 - 37100 WATER SERVICE CHARGE 1,840,284 2,026,138 2,097,285 2,229,113 - 37110 INTERD. WATER CHARGE 3,244 9,338 7,500 7,500 - 37150 WATER TURN OFF/ON 35,852 38,190 32,500 35,000 - 37160 PENALTIES 41,574 49,107 35,000 47,500 - 37165 WATER CONNECTION FEE 16,764 16,749 16,750 16,750 - 37170 REPAIR METER, CARDS 23,306 558 - - - 37175 CUSTOMER SERVICE - - - - - 37180 SALES METERS/REMOTE UNITS 31,049 19,911 15,000 12,500 - 37181 RADIO METER SURCHARGE - - - - - 39101 GAIN/LOSS FIXED ASSET 1,000 - - - - 39102 RECOVERY OF LOSS - - - - - 39110 BAD CHECKS COLLECTED - 407 - - - 39120 RECOVERY DAMAGE CITY PROP - - - - - 39130 EQUIPMENT RENTAL - - - - - 39140 OTHER REF. & REIMBURSEMENT - 5 - - - 39201 TRANSFER IN FROM PIR FUND - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - 39233 TRANSFER IN CAP EQUIPMENT 52,959 59,403 - - - 39248 TRANSFER IN FRM WATER CONSTR 255,796 285,450 - - - TOTALS: REVENUE 2,382,178 2,554,301 2,240,535 2,390,863 - TOTALS: WATER UTILITY 2,382,178 2,554,301 2,240,535 2,390,863 - GRAND TOTALS: 2,382,178 2,554,301 2,240,535 2,390,863 Page 69 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 602 SEWER UTILITY Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33422 STATE GRANT - - - - - 33641 OTHER LOCAL GOVERNMENT GRANT - - - - - 36210 INTEREST ON INVESTMENTS 48,122 60,975 48,500 55,000 - 36211 INT. CURRENT VALUE CREDIT - - 7,500 - - 36212 INT. ON RESERVE CAPACITY - - - - - 36219 CHANGE IN FAIR VALUE (760) 26,400 - - - 36290 OTHER MISC. REVENUE 358 136 - - - 36293 SAG/WAC CHARGES COLLECTED 152,032 16,815 12,000 10,000 - 36400 PRINCIPAL REPAYMENT -LOANS - - - - - 37175 CUSTOMER SERVICE - - - - - 37210 SEWER SERVICE CHARGE 1,200,922 1,266,593 1,418,928 1,499,874 - 37211 INTERD. SEWER CHARGE 4,080 104,725 4,000 4,000 - 37250 S.A.C. CHARGE REFUND - - - - - 37260 PENALTIES (1,730) 18,101 - - - 37270 INTERCEPTOR MAINTENANCE 13,263 14,976 10,000 13,750 - 39101 GAIN/LOSS FIXED ASSET - - - - - 39130 EQUIPMENT RENTAL - - - - - 39140 OTHER REF. & REIMBURSEMENT - - - - - 39201 TRANSFER IN FROM PIR FUND - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - 39233 TRANSFER IN CAP EQUIPMENT 31,036 - - - - 39237 TRANSFER IN STORM SEWER FUND - - - - - 39249 TRANSFER IN FRM SEWER CONSTR 96,210 78,430 - - - TOTALS: REVENUE 1,543,533 1,587,151 1,500,928 1,582,624 - TOTALS: SEWER UTILITY 1,543,533 1,587,151 1,500,928 1,582,624 - GRAND TOTALS: 1,543,533 1,587,151 1,500,928 1,582,624 Page 70 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 603 REFUSE FUND Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33422 STATE GRANT - - - - - 33600 COUNTY GRANT 47,755 36,060 46,000 45,000 - 34403 REFUSE COLLECTION - - - - - 36210 INTEREST ON INVESTMENTS 9,450 11,320 9,250 9,250 - 36219 CHANGE IN FAIR VALUE (170) 5,280 - - - 36290 OTHER MISC. REVENUE 1,029 1,483 - 1,050 - 37310 REFUSE SERVICE CHARGE 1,262,239 1,303,254 1,338,604 1,344,352 - 37311 INTERD REFUSE CHARGE - - - - - 39101 GAIN/LOSS FIXED ASSET - - - - - 39140 OTHER REF. & REIMBURSEMENT - - - - - 39201 TRANSFER IN FROM PIR FUND - - - - - 39202 TRANSFER IN FROM RECYCLING - - - - - TOTALS: REVENUE 1,320,303 1,357,397 1,393,854 1,399,652 - TOTALS: REFUSE FUND 1,320,303 1,357,397 1,393,854 1,399,652 - GRAND TOTALS: 1,320,303 1,357,397 1,393,854 1,399,652 Page 71 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 MISCELLANEOUS - 36210 INTEREST ON INVESTMENTS - 36219 CHANGE IN FAIR VALUE - 36290 OTHER MISC. REVENUE - TOTALS: MISCELLANEOUS - SALES - 37410 STORM SEWER SERVICE CHARGE 270,467 37410 TOTALS: SALES 270,467 OTHER REVENUE - 39101 GAIN/LOSS FIXED ASSET - 39140 OTHER REF. & REIMBURSEMENT - TOTALS: OTHER REVENUE - OTHER SOURCES OF REVENUE - 39201 TRANSFER IN FROM PIR FUND - 39220 TRANSFER IN FROM CAPITAL IMP - 39250 TRANSFER IN FRM STRMSWR CONS 113,407 TOTALS: OTHER SOURCES OF REVEN 113,407 TOTALS: REVENUE 383,874 TOTALS: STORM SEWER UTILITY 383,874 GRAND TOTALS: 383,874 - 2,500 3,000 - - 1,443 - - - - 1,443 2,500 3,000 - - 288,976 317,500 348,500 - - 288,976 317,500 348,500 - - 59,270 - - - - 59,270 - - - - 349,689 320, 000 351, 500 - - 349,689 320,000 351,500 - - 349,689 320,000 351,500 - - Page 72 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 651 WATER CONSTRUCTION FUND Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33600 COUNTY GRANT 22,822 - - - - - 36210 INTEREST ON INVESTMENTS - - - - - - 36219 CHANGE IN FAIR VALUE - - - - - - 36225 NONDWELLING RENTS - - - - - - 39203 TRANSFER IN FROM GENERAL FND - - - - - - 39222 TRANSFER IN FROM WATER FUND 231,227 171,126 - - - - 39225 TRANSFER IN FROM REFUSE - - - - - - 39256 TRANSFER IN: WATER DBT SVC 1,069,526 - - - - - 39310 BOND PROCEEDS - - 200,000 360,000 - - TOTALS: REVENUE 1,323,575 171,126 200,000 360,000 - - TOTALS: WATER CONSTRUCTION FUND 1,323,575 171,126 200,000 360,000 GRAND TOTALS: 1,323,575 171,126 200,000 360,000 Page 73 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 652 SEWER CONSTRUCTION FUND Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33422 STATE GRANT - - - - - - 33641 OTHER LOCAL GOVERNMENT GRANT - - - - - - 36210 INTEREST ON INVESTMENTS 11,760 13,450 - - - - 36216 LOAN INTEREST 20,977 - - - - - 36219 CHANGE IN FAIR VALUE (210) 6,270 - - - - 39221 TRANSFER IN FROM SEWER FUND 56,384 249,631 - - - - 39238 TRANSFER IN FROM MIF MEDTRON - - - - - - 39310 BOND PROCEEDS - - 125,000 180,000 - - TOTALS: REVENUE 88,912 269,351 125,000 180,000 - - TOTALS: SEWER CONSTRUCTION FUNC 88,912 269,351 125,000 180,000 GRAND TOTALS: 88,912 269,351 125,000 180,000 Page 74 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 653 STORM SEWER CONSTRUCT. FUND Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 33422 STATE GRANT - - - - - 33641 OTHER LOCAL GOVERNMENT GRANT - - - - - 36210 INTEREST ON INVESTMENTS 710 7,590 - - - 36219 CHANGE IN FA-R VALUE (10) 3,540 - - - 39203 TRANSFER IN FROM GENERAL FND - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - 39221 TRANSFER IN FROM SEWER FUND - - - - - 39237 TRANSFER !N STORM SEWER FUND 143 - - - - 39258 TRANSFER IN:STORMSWR DEBTSVC 248,589 - - - - 39290 RESIDUAL EQUITY TRANSFER IN - - - - - 39310 BOND PROCEEDS - - 225,000 650,000 - TOTALS: REVENUE 249,431 11,130 225,000 650,000 - TOTALS: STORM SEWER CONSTRUCT. F 249,431 11,130 225,000 650,000 GRAND TOTALS: 249,431 11,130 225,000 650,000 Page 75 ' City of Columbia Heights 2009 Revenue Budget work sheet ! Department Proposed 701 CENTRAL GARAGE Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 36210 INTEREST ON INVESTMENTS 12,770 14,840 - 13,750 - 36219 CHANGE IN FAIR VALUE (230) 6,920 - - - 36290 OTHER MISC. REVENUE 3,879 3,980 1,500 3,500 - 38400 SALES OF GASOLINE AND FUEL 95,462 127,736 95,000 145,000 - 39101 GAIN/LOSS FIXED ASSET - - - - - 39102 RECOVERY OF LOSS - - - - - 39140 OTHER REF. & REIMBURSEMENT - - 150 150 - 39180 GARAGE LABOR & BURDEN 157,211 168,880 175,000 177,500 - 39185 ALLOCATION OF SERVICE CENTER 253,095 250,908 255,000 255,000 - 39203 TRANSFER IN FROM GENERAL FND - - - - - 39220 TRANSFER IN FROM CAPITAL IMP - - - - - 39221 TRANSFER IN FROM SEWER FUND - - - - - 39222 TRANSFER IN FROM WATER FUND - - - - - 39253 TRANS IN:CAP IMP GENGVT BLDG - 1,115,870 - - - 39290 RESIDUAL EQUITY TRANSFER IN - - - - - 39400 RENTS AND LEASES 7,124 3,323 7,250 3,500 - TOTALS: REVENUE 529,311 1,692,458 533,900 598,400 - TOTALS: CENTRAL GARAGE 529,311 1,692,458 533,900 598,400 - GRAND TOTALS: 529,311 1,692,458 533,900 598,400 Page 76 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43000 PUBLIC WORKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1010 REGULAR EMPLOYEES - - - 1,679,875 - 1011 PART-TIME EMPLOYEES - - - - - 1012 SEASONAL EMPLOYEES - - - 115,000 - 1020 OVERTIME-REGULAR - - - 87,960 - 1021 OVERTIME-PART-TIME - - - - - 1022 OVERTIME-SEASONAL - - - - - 1030 VACATION & SICK - - - - - 1050 SEVERANCE PAY - - - - - 1065 MEAL REIMBURSEMENT - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A. CONTRIBUTION - - - 118,464 - 1220 F.I.C.A. CONTRIBUTION - - - 143,389 - 1225 FLEX BENEFIT FICA - - - - - 1300 INSURANCE - - - 224,040 - 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM - - - 70,331 - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES - - - 2,439,058 - OTHER SERVICES & CHARGES - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE - - - - - CAPITAL OUTLAY - - - - - 8100 CONTINGENCIES - - - - - 8100 TOTALS: CAPITAL OUTLAY - - - - - TOTALS: PUBLIC WORKS - - - - - TOTALS: GENERAL - - - - - GRAND TOTALS City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 110,845 111,151 193,960 204,400 204,400 1011 PART-TIME EMPLOYEES 105 - 2,419 - - 1012 SEASONAL EMPLOYEES 2,565 2,299 9,200 9,955 9,955 1020 OVERTIME-REGULAR 768 340 5,923 5,710 5,710 1030 VACATION & SICK (4,354) (8,247) - - - 1050 SEVERANCE PAY 7,059 - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 6,549 6,865 12,550 14,083 14,083 1220 F.I.C.A. CONTRIBUTION 8,808 8,176 15,490 16,743 16,743 1225 FLEX BENEFIT FICA 739 537 - - - 1300 INSURANCE 10,072 13,282 22,856 24,924 24,924 1510 WORKERS COMP INSURANCE PREM 967 647 1,525 1,683 1,683 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 144,122 135,051 263,923 277,498 277,498 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 1,186 812 1,200 1,200 1,200 2010 MINOR EQUIPMENT 211 185 500 500 500 2011 COMPUTER EQUIPMENT 368 1,459 1,500 1,500 1,500 2020 COMPUTER SUPPLIES 1,215 1,041 1,250 1,250 1,250 2030 PRINTING & PRINTED FORMS 189 333 200 200 200 2070 TRAINING & INSTR SUPPLIES - - - - - 2160 MAINT. & CONSTRUCT MATERIALS - - 50 50 50 2171 GENERAL SUPPLIES 1,121 518 1,400 1,400 1,400 2172 UNIFORMS - 15 150 150 150 2173 PROTECTIVE CLOTHING 347 257 500 500 500 2175 FOOD SUPPLIES - 41 50 50 50 2280 VEHICLE REPAIR AND PARTS 5,155 2,370 2,250 2,475 2,475 2282 GAS, OIL, LUBRICANTS 4,375 4,598 4,500 5,850 5,850 TOTALS: SUPPLIES 14,168 11,631 13,550 15,125 15,125 OTHER SERVICES & CHARGES - - - - - zn~n GXPFRT R PRf1FFSS1(~NAI SERV 12.219 9.731 3,000 3,000 3,000 3100 PROTECTIVE SERVICES - - - - - 3105 TRAINING & EDUC ACTIVITIES 1,337 1,058 - 500 500 3120 EDUCATIONAL REIMBURSEMENT - - - - - 3210 TELEPHONE & TELEGRAPH 1,660 735 1,417 1,613 1,613 3211 CELL PHONES 449 1,021 500 800 800 3220 POSTAGE 1,866 41 1,940 - - 3250 OTHER COMMUNICATIONS 40 - 50 50 50 ~~~u ~Vvo-~L TRo=tiJELEXPENSE 2v 43 - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3500 LEGAL NOTICE PUBLISHING 638 610 500 500 500 3600 INSURANCE & BONDS 5,576 5,576 3,962 6,197 6,197 4000 REPAIR &MAINT. SERVICES 1,915 2,412 2,475 2,475 2,475 4050 GARAGE, LABOR BURD. 7,208 6,627 5,000 5,350 5,350 4100 RENTS & LEASES 15,238 15,297 15,778 16,796 16,796 4300 MISC. CHARGES Pa2,~ 78 - - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4330 SUBSCRIPTION, MEMBERSHIP 1,009 1,599 1,000 1,250 1,250 - 4375 VOLUNTEER RECOGNITION - - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4380 COMMISSION & BOARDS - - 25 25 25 - 4390 TAXES & LICENSES 102 944 100 100 100 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 49,295 45,693 35,747 38,656 38,656 - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - 5190 CONSTRUCTION IN PROGRESS 131,299 31,834 - - - - TOTALS: CAPITAL OUTLAY 131,299 31,834 - - - - OTHER FINANCING USES - - - - - - 7170 TRANSFER OUT TO PROJECTS - - - - - - 7175 TRANSFER OUT TO PIR PROJ FND 3,700 6,366 - - - - 7260 TRANSFER OUT TO CAP IMP#401 - - - - - - 8100 CONTINGENCIES - - 8,182 - - - 8120 PROJECTS -CLOSED EARLY - - - - - - 8130 PIR PROJECTS -CITY SHARE - - - - - - TOTALS: OTHER FINANCING USES 3,700 6,366 8,182 - - - TOTALS: ENGINEERING 342,584 230,575 321,402 331,279 331,279 - TOTALS: GENERAL 342,584 230,575 321,402 331,279 331,279 - GRAND TOTALS: 342,584 230,575 321,402 331,279 331,279 - Page 79 DEPARTMENT: ENGINEERING YEAR: 2009 PER ONNEL COSTS 20 08 ADOPTED POSITION SALARIES FRINGE TOTAL Director 14,088 2,907 16,995 ACE 46,379 11,223 57,602 Superintendent 0 En Tech IV (2) 83,802 21,634 105,436 Shop foreman 0 Foreman D En Tech III 41,076 11,463 52,539 Maint III 0 Maint workers 0 Admin Asst 1,963 556 2,519 Secrets 12,138 3,268 15,406 PT Clerk 2,530 362 2,892 Seasonals 9,525 1,008 10,533 TOTALS 211,502 52,421 S 263,923 2009 PROPOSED SALARIES FRINGE _ TOTAL 16,868 3,666 20,534 58,223 14,966 73,189 0 77,717 21,057 98,774 0 0 43,253 12,883 56,136 0 0 0 11,381 3,368 14,749 2,668 403 3,071 9,955 1,092 11,047 220,065 57,435 277,498 SUPPLIES SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 1200 Consultants for special design/testing 1000 2010 MINOR EQUIPMENT GIS contract 1000 Drafting and surveying equipment 500 Misc Consultations 1000 TOTAL: 500 TOTAL: 3000 2011 COMPUTER EQUIPMENT 3105 TRAINING AND EDUCATIONAL ACT Laser Printer 1000 TOTAL: 500 Misc Hardware upgrades/replacement 500 3120 EDUCATIONAL REIMBURSEMENT TOTAL: 1500 TOTAL: 0 2020 COMPUTER SUPPLIES 3220 POSTAGE Misc computer supplies 625 TOTAL: 0 Toner cartridges 625 4000 REPAIR AND MAINT SERVICES TOTAL: 1250 KIP copier 1200 2030 PRINTING & PRINTED FORMS Software repairs 975 Printing & printed forms (permits) 100 Misc equipment repairs 300 Postcards for meetins, hangers, petitions 100 TOTAL: 2475 TOTAL: 200 4100 RENTS AND LEASES 2160 MAINT & COSTT MATERIALS TOTAL: 16796 TOTAL: 50 4300 MISC CHARGES 2171 GENERAL SUPPLIES TOTAL: 0 Surveying supplies 400 4330 SUBSCRIPTION, MEMBERSHIP Drafting supplies 1000 TOTAL: 1250 TOTAL: 1400 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Page 80 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 238,478 249,144 266,318 282,091 282,091 1011 PART-TIME EMPLOYEES - - 2,420 - - 1012 SEASONAL EMPLOYEES 6,061 6,322 13,800 9,050 9,050 1020 OVERTIME-REGULAR 6,751 26,511 16,053 19,086 19,086 1022 OVERTIME-SEASONAL - 119 - - - 1030 VACATION & SICK 772 1,183 - - - 1050 SEVERANCE PAY - 7,154 - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A. CONTRIBUTION 14,522 17,969 19,179 20,171 20,171 1220 F.I.C.A. CONTRIBUTION 18,697 22,211 23,699 23,647 23,647 1225 FLEX BENEFIT FICA 499 524 - - - 1300 INSURANCE 28,842 30,856 34,417 37,750 37,750 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 12,196 14,268 20,737 21,087 21,087 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 326,819 376,261 396,623 412,882 412,882 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 44 245 400 400 400 2010 MINOR EQUIPMENT 2,596 - 4,000 4,000 4,000 2011 COMPUTER EQUIPMENT 1,792 - 1,500 1,500 1,500 2020 COMPUTER SUPPLIES - 48 100 100 100 2030 PRINTING & PRINTED FORMS 36 35 50 50 50 2070 TRAINING & INSTR SUPPLIES - - 100 100 100 2160 MAINT. & CONSTRUCT MATERIALS 45,357 59,928 50,000 52,000 52,000 2161 CHEMICALS 3,810 52,699 32,750 37,665 37,665 2171 GENERAL SUPPLIES 3,839 9,486 11,200 11,200 11,200 2172 UNIFORMS 55 (160) 175 175 175 2173 PROTECTIVE CLOTHING 1,189 1,143 1,500 1,500 1,500 2175 FOOD SUPPLIES - 50 100 100 100 2280 VEHICLE REPAIR AND PARTS 37,571 45,224 37,000 37,000 37,000 2282 GAS, OIL, LUBRIC^,".TS 1~ ~n7 2~,~g0 25,n00 32;500 32;500 TOTALS: SUPPLIES 112,595 197,489 163,875 178,290 178,290 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 7,051 2,598 6,250 6,250 6,250 3105 TRAINING & EDUC ACTIVITIES 240 335 600 600 600 3120 EDUCATIONAL REIMBURSEMENT - - - 1,500 1,500 3210 TELEPHONE & TELEGRAPH 324 41 70 70 70 32 i 1 CELL PHONES v5 i ~^'' t J.", °_^ ~JV oc vv0 QGn v~v 3220 POSTAGE 20 - 75 75 75 3250 OTHER COMMUNICATIONS - - 50 50 50 3310 LOCAL TRAVEL EXPENSE - - 200 200 200 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING - - 300 300 300 3600 INSURANCE & BONDS 1 ~~~ 81 18,095 17,649 17,649 17,649 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3800 UTILITY SERVICES - - - - - 3810 ELECTRIC 210 326 150 158 158 3820 WATER 413 630 250 250 250 3840 REFUSE 555 - 100 100 100 3850 SEWER 408 539 300 300 300 4000 REPAIR & MAINT. SERVICES 15,376 16,405 15,500 15,500 15,500 4050 GARAGE, LABOR KURD. 36,447 49,804 50,534 53,061 53,061 4080 VEHICLE REPAIR - - 5,500 5,500 5,500 4100 RENTS & LEASES 74,402 75,752 76,526 78,833 78,833 4300 MISC. CHARGES 41 409 1,250 750 750 4330 SUBSCRIPTION, MEMBERSHIP 196 134 200 200 200 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4390 TAXES &LICENSES 255 53 250 250 250 4395 STATE SALES TAX - 147 - - - TOTALS: OTHER SERVICES & CHARGE 154,584 166,001 176,604 182,446 182,446 CAPITAL OUTLAY - - - - - 5120 BUILDING & IMPROVEMENT - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - 5150 VEHICLES - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - 11,500 10,000 10,000 5190 CONSTRUCTION IN PROGRESS - - - - - TOTALS: CAPITAL OUTLAY - - 11,500 10,000 10,000 OTHER FINANCING USES - - - - - 7170 TRANSFER OUT TO PROJECTS - - - - - 7175 TRANSFER OUT TO PIR PROD FND - - - - - 7260 TRANSFER OUT TO CAP IMP#401 - - - - - 7270 TRANSFER TO CAP EQP REPL FD - - - - - 8100 CONTINGENCIES - - 12,295 - - 8110 VANDALISM - - - - - 8120 PROJECTS -CLOSED EARLY - - - - - 8130 PIR PROJECTS -CITY SNARE - - - - - TOTALS: OTHER FINANCING USES - - 12,295 - - TOTALS: STREETS 593,999 739,751 760,897 783,618 783,618 TOTALS: GENERAL 593,999 739,751 760,897 783,618 783,618 GRAND TOTALS: 593,999 739,751 760,897 783,618 783,618 Page 82 DEPARTMENT: STREETS YEAR: 2009 PER: tONNEL COSTS 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 15,504 3,457 18,961 ACE 0 Superintendent 10,401 2,758 13,159 En Tech IV 0 Shop foreman 0 Foreman 42,690 14,362 57,052 En Tech III 0 Maint III 900 359 1,259 Maint workers (5) 204,062 72,351 276,413 Admin Asst 4,629 1,466 6,095 Secreta 4,765 1,409 6,174 PT Clerk 2,327 359 2,686 Seasonals 13,313 1,512 14,825 TOTALS 298,591 98,033 396,624 2009 PROPOSED SALARIES . FRINGE ..._._...... ..... TOTAL 15, 744 3 ,421 19,165 0 11,645 2,993 14,638 0 0 41,138 13,891 55,029 0 1,085 393 1,478 219,237 77,783 297,020 3,971 1,094 5,065 5,690 1,676 7,366 2,668 411 3,079 9,050 992 10,042 310,228 102,654 412,882 SUPPLIES CAPITAL OUTLAY 2000 OFFICE SUPPLIES 5120 BUILDING IMPROVEMENT TOTAL: 400 TOTAL: 0 2010 MINOR EQUIPMENT 5130 IMPROV OTHER THAN BLDG locators, street saws, powertools, jac khammer: 1500 TOTAL: 0 Street temperature sensors 1000 5180 OTHER EQUIPMENT Hand tools 500 Repair or replace existing dump truck boxes 10000 Safety equipment 1000 TOTAL: 10000 TOTAL: 4000 2011 COMPUTER EQUIPMENT SERVICES AND CHARGES Replace dept desktop 1500 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 1500 Soil tests (MN requirement) 3000 2020 COMPUTER SUPPLIES Drug/Acohol testing 1000 Toner cartridges 100 GIS contract 1250 TOTAL: 100 ILC safety consultant 1000 2030 PRINTING & PRINTED FORMS TOTAL: 6250 TOTAL: 50 3105 TRAINING AND EDUCATIONAL ACT 2160 MAINT & CONST MATERIALS Local 49er equipment training 0 Hot mix asphalt 35700 OSHA operation of earth moving equipment 600 Winter mix asphalt 4300 TOTAL: 600 Bituminaus materials 3500 3120 EDUCATIONAL REIMBURSEMENT Aggregates 2000 TOTAL: 1500 Joint & crack sealant material 6000 3220 POSTAGE Black dirt and Sod 500 TOTAL: 75 TOTAL: 52000 4000 REPAIR AND MAINT SERVICES 2161 CHEMICALS Misc Concrete repair 14250 Sidewalk deicing chemicals 500 Other repairs 1250 Road de-icing chemicals 37165 TOTAL: 15500 TOTAL: 37665 4100 RENTS AND LEASES 2171 GENERAL SUPPLIES MSC rental 74083 Cutting edges 8100 Misc-traffic control, equipment, tools 2000 Blades-router, concrete/asphalt saw 2000 Uniform rentals 2250 LP gas for crack sealer/patcher 500 TOTAL: 78333 Misc materials 600 4300 MISC CHARGES ~ TOTAL: 11200 i Debris disposal 12501 TOTAL: 1250 4330 SUBSCRIPTION, MEMBERSHIPS TOTAL: 200 Page 83 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43160 STREET LIGHTING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1010 REGULAR EMPLOYEES 4,087 4,150 4,141 4,285 4,285 1012 SEASONAL EMPLOYEES 118 - - - - 1020 OVERTIME-REGULAR - 70 124 124 124 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 244 263 276 295 295 1220 F.I.C.A. CONTRIBUTION 300 300 325 333 333 1300 INSURANCE 691 716 538 592 592 1510 WORKERS COMP INSURANCE PREM 191 198 135 196 196 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 5,631 5,697 5,539 5,825 5,825 SUPPLIES - - - - - 2000 OFFICE SUPPLIES - - - - - 2010 MINOR EQUIPMENT 581 - - - - 2011 COMPUTER EQUIPMENT - - - - - 2160 MAINT. & CONSTRUCT MATERIALS 42 - 750 750 750 2171 GENERAL SUPPLIES 433 695 - - - 2173 PROTECTIVE CLOTHING - - - - - 2281 VEHICLE REPAIR (ACCIDENTS) - - - - - TOTALS: SUPPLIES 1,055 695 750 750 750 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - 3600 INSURANCE & BONDS - - - 465 465 3800 UTILITY SERVICES - - - - 3810 ELECTRIC 122,241 147,171 139,206 143,382 143,382 4000 REPAIR &MAINT. SERVICES 388 1,020 5,500 5,250 5,250 4050 GARAGE, LABOR BURD. 170 2$2 - - - 4100 RENTS & LEASES - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 122,799 148,474 144,706 149,097 149,097 CAPITAL OUTLAY - - - - - caon JIJV InADDn\/ r1TLJCD Tl1AAl RI III IIIAIl;C IIVII I\V V V1114_1\tl ~/~~•vv~~v~~~vv _ - _ _ - 8100 CONTINGENCIES - - 172 - - TOTALS: CAPITAL OUTLAY - - 172 - - TOTALS: STREET LIGHTING 129,485 154,866 151,167 155,672 155,672 TOTALS: GENERAL 129,485 154,866 151,167 155,672 155,672 GRAND TOTALS: 129,485 154,866 151,167 155,672 155,672 Page 84 DEPARTMENT: STREET LIGHTING PER ONNEL COSTS 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 245 52 297 ACE 486 122 608 Superintendent 1,459 369 1,828 En Tech IV 0 Shop foreman 0 Foreman 0 En Tech III 0 Maint III 2,074 732 2,806 Maint workers 0 Admin Asst 0 Secrets 0 PT Clerk 0 Seasonals 0 TOTALS 4,264 1,275 S 5,539 YEAR: 2009 200 9 PROPOS ED _ SALARIES FRINGE TOTAL ~~ 843 184 1,027 194 50 244 388 100 488 0 0 0 0 2,984 1,082 4,066 0 0 0 0 0 4,409 1,416 5,825 SUPPLIES ___ SERVICES AND CHARGES _ 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0 TOTAL: 0 2010 MINOR EQUIPMENT 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 0 TOTAL: 0 2011 COMPUTER EQUIPMENT 3810 ELECTRIC TOTAL:O TOTAL 143,382 2160 MAINT & CONTT MATERIALS 4000 REPAIR AND MAINT SERVICES Base plates, ballasts, bulbs 750 Repair & service of city owned light services TOTAL: 750 TOTAL: 5500 2171 GENERAL SUPPLIES 4100 RENTS & LEASES TOTAL: 0 TOTAL: 0 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Note: Anticipated 2009 rate is increase is 5% Page 85 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43170 TRAFFIC SIGNS & SIGNALS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 38,766 39,232 34,648 35,278 35,278 1012 SEASONAL EMPLOYEES 5,659 4,886 4,800 5,613 5,613 1020 OVERTIME-REGULAR 841 1,001 1,474 1,474 1,474 1030 VACATION & SICK 577 439 - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 2,349 2,489 2,235 2,462 2,462 1220 F.I.C.A. CONTRIBUTION 3,271 3,256 2,998 3,236 3,236 1225 FLEX BENEFIT FICA 251 261 - - - 1300 INSURANCE 5,735 5,740 5,192 5,647 5,647 1510 WORKERS COMP INSURANCE PREM 1,958 1,973 2,192 2,448 2,448 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 59,406 59,276 53,539 56,158 56,158 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 40 - 50 50 50 2010 MINOR EQUIPMENT 332 - 200 200 200 2011 COMPUTER EQUIPMENT - - 100 100 100 2030 PRINTING & PRINTED FORMS - - - - - 2160 MAINT. & CONSTRUCT MATERIALS 4,528 - - - - 2161 CHEMICALS - - 50 50 50 2170 PROGRAM SUPPLIES - - - - - 2171 GENERAL SUPPLIES 722 7,897 6,250 7,250 7,250 2172 UNIFORMS (146) (146) 150 150 150 2173 PROTECTIVE CLOTHING 292 100 300 300 300 2280 VEHICLE REPAIR AND PARTS 1,202 838 1,250 1,250 1,250 2282 GAS, OIL, LUBRICANTS 890 1,059 975 1,250 1,250 TOTALS: SUPPLIES 7,860 9,748 9,325 10,600 10,600 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - 3105 TRAINING & EDUC ACTIVITIES - 40 150 150 150 3210 TELEPHONE & TELEGRAPH 45 - - - - ~~„ JL 1 1 rG~ i punni~c v~~~... i ~ ~v~.vv 120 - 181 180 180 180 3310 LOCAL TRAVEL EXPENSE - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE & BONDS 227 227 244 1,054 1,054 3800 UTILITY SERVICES - - - - - 4000 REPAIR &MAINT. SERVICES 5,903 663 3,775 3,775 3,775 4050 GARAGE, LABOR KURD. 1,598 1,094 1,656 1,772 1,772 4100 RENTS & LEASES 7,937 $,276 7,868 $,300 $,300 4300 MISC. CHARGES - - - - - 4390 TAXES & LICENSES 29 - 35 35 35 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 15,859 10,481 13,908 15,266 15,266 CAPITAL OUTLAY - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT Page 86 - 2,750 - - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 43170 TRAFFIC SIGNS & SIGNALS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 TOTALS: CAPITAL OUTLAY - - 1, /~U - - - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES - - 1,660 - - - 8110 VANDALISM - - - - - - TOTALS: OTHER FINANCING USES - - 1,660 - - - TOTALS: TRAFFIC SIGNS & SIGNALS 83,125 79,505 81,182 82,024 82,024 - TOTALS: GENERAL 83,125 79,505 81,182 82,024 82,024 - GRAND TOTALS: 83,125 79,505 81,182 82,024 82,024 - Page 87 DEPARTMENT: TRAFFIC SIGNS AND SIGNALS PER ONNEL COSTS 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 507 104 611 ACE 0 Su erintendent 503 123 626 En Tech IV 0 Shop foreman 0 Foreman 0 En Tech III 0 Maint 111 35,108 11,886 46,994 Maint workers 0 Admin Asst 0 Secrets 0 PT Clerk 0 Seasonals 4,804 504 5,308 TOTALS 40,922 12,617 S 53,539 SUPPLIES 2000 OFFICE SUPPLIES 2010 MINOR EQUIPMENT 2011 COMPUTER EQUIPMENT 2030 PRINTING & PRINTED FORMS 2160 MAINT & CONTT MATERIALS 2161 CHEMICALS Industrial cleaning chemicals 2171 GENERAL SUPPLIES Traffic counter supplies Traffic paint Channel posts Signal lamps Street name signs LED red lamps Replacement signs YEAR: 2009 200 9 PROPOS ED SALARIES FRINGE TOTAL 843 184 1, 027 0 388 100 488 0 0 0 0 35,521 12,894 48,415 0 0 0 0 5,613 615 6,228 42,365 13,793 56,158 SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 50 TOTAL: 0 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 200 MNDOT training 150 TOTAL: 150 TOTAL: 100 4000 REPAIR AND MAINT SERVICES Arterial striping 825 TOTAL: 0 Traffic counter maint 500 Traffic control 700 TOTAL: 0 Truck boom inspection (1/2 with state aid) 250 other misc maint 1500 50 TOTAL: 3775 TOTAL: 50 4100 RENTS AND LEASES MSC rental expenses 7700 450 Uniform rental 600 3500 TOTAL: 8300 800 4300 MISC CHARGES 100 TOTAL: 0 500 500 1400 TOTAL: 7250 CAPITAL OUTLAY 5120 BU!LnINC; IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Page 88 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 241,594 252,835 269,406 276,534 276,534 1012 SEASONAL EMPLOYEES 46,972 57,589 57,850 73,400 60,000 1020 OVERTIME-REGULAR 4,259 2,152 17,112 18,512 18,512 1022 OVERTIME-SEASONAL - 159 - - - 1030 VACATION & SICK 1,434 1,047 - - - 1050 SEVERANCE PAY - 51 - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 13,321 14,290 18,501 19,759 19,759 1220 F.I.C.A. CONTRIBUTION 21,536 23,025 26,269 28,101 27,076 1225 FLEX BENEFIT FICA 713 787 - - - 1300 INSURANCE 29,995 32,161 33,863 40,708 40,708 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 7,577 7,552 10,079 11,472 11,028 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 367,401 391,647 433,080 468,486 453,617 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 649 596 650 650 650 2010 MINOR EQUIPMENT 22,314 15,200 15,000 15,500 15,500 2011 COMPUTER EQUIPMENT 1,605 - 400 400 400 2020 COMPUTER SUPPLIES 257 48 200 200 200 2030 PRINTING & PRINTED FORMS 36 134 300 300 300 2070 TRAINING & INSTR SUPPLIES - - 100 100 100 2160 MAINT. & CONSTRUCT MATERIALS 24,950 18,531 26,500 26,500 26,500 2161 CHEMICALS 1,995 2,158 5,500 3,500 3,500 2170 PROGRAM SUPPLIES - - - - - 2171 GENERAL SUPPLIES 17,127 17,124 21,950 21,950 21,950 2172 UNIFORMS 672 557 750 750 750 2173 PROTECTIVE CLOTHING 2,137 797 1,750 1,750 1,750 2175 FOOD SUPPLIES 60 50 100 100 100 2280 VEHICLE REPAIR AND PARTS 31,808 24,345 14,500 17,500 17,500 2282 Gas, OIL, LUBRICANTS 14,410 16,821 15,000 18,500 18,500 299u Beene ni ~nni inoen e/1~ ~CCnI C %vivnvl. rvnu nn~w i vii I~t_VflLl _ - - - - TOTALS: SUPPLIES 118,017 96,360 102,700 107,700 107,700 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 4,938 11,500 6,750 6,750 6,750 3105 TRAINING & EDUC ACTIVITIES 605 1,365 250 500 500 3120 EDUCATIONAL REIMBURSEMENT - - 750 750 750 3210 TELEPHONE & TELEGRAPH 1,054 1,121 2,161 2,161 2,161 3211 CELL PHONES 542 727 850 850 850 3220 POSTAGE - - 50 5C 50 3250 OTHER COMMUNICATIONS - - 50 50 50 3310 LOCAL TRAVEL EXPENSE 140 111 150 150 150 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3410 ADVERTISING EMPLOYMENT 672 - - - - 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING P 89 200 250 250 250 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3600 INSURANCE & BONDS 1y,u/:i ~y,u/;~ Lu,~LS Gu,'-z5 zu, -zo 3800 UTILITY SERVICES - - - - - 3810 ELECTRIC 11,179 15,691 14,333 15,050 15,050 3820 WATER 3,795 4,110 3,500 4,000 4,000 3830 GAS 4,008 6,644 6,300 6,615 6,615 3840 REFUSE - - - - - 385o SEWER 1,548 1,350 1,300 1,300 1,300 4000 REPAIR & MA-NT. SERVICES 73,287 136,053 23,500 23,500 23,500 4020 HONEYWELL MAINT CONTRACT 1,776 1,391 1,864 2,014 2,014 4050 GARAGE, LABOR SURD. 32,407 29,206 30,750 32,903 32,903 4100 RENTS & LEASES 70,194 71,763 70,276 75,370 75,370 4300 MISC. CHARGES - 595 500 500 500 4330 SUBSCRIPTION, MEMBERSHIP 494 1,134 300 300 300 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4380 COMMISSION & BOARDS 2 - - - - 4390 TAXES & LICENSES 2,157 687 300 300 300 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 228,071 302,719 184,309 193,488 193,488 CAPITAL OUTLAY - - - - - 5120 BUILDING & IMPROVEMENT - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - 5150 VEHICLES - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - - - - 5190 CONSTRUCTION IN PROGRESS - - - - - TOTALS: CAPITAL OUTLAY - - - - - OTHER FINANCING USES - - - - - 7175 TRANSFER OUT TO PIR PROJ FND - 6,233 - - - 7230 TRANSFER OUT TO CAP IMP PARK - - - - - 8100 CONTINGENCIES - - 13,425 - - 8110 VANDALISM 271 2,020 2,000 2,000 2,000 8200 SUNSHINE FUND - - - - - TOTALS: OTHER FINANCING USES 271 8,253 15,425 2,000 2,000 TOTALS: PARKS 713,759 798,980 735,514 771,674 756,805 TOTALS: GENERAL 713,759 798,980 735,514 771,674 756,805 GRAND TOTALS: 713,759 798,980 735,514 771,674 756,805 Page 90 DEPARTMENT: PARKS PERSONNEL COSTS 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 16,113 3,457 19,: ACE 0 Superintendent 14,103 3,574 17,677 En Tech IV 0 Shop foreman 0 Foreman 51,451 16,172 67,623 En Tech III 0 Maint III 0 Maint workers (4) 187,610 54,828 242,438 Admin Asst 6,823 2,059 8,882 Secreta 5,523 1,555 7,078 PT Clerk 4,896 726 5,622 Seasonals 57,850 6,340 64,190 TOTALS 344,369 88,711 433,080 2000 OFFICE SUPPLIES SUPPLIES TOTAL: 650 2010 MINOR EQUIPMENT Replace mowers, weed whips, snowblowers 7000 Hedge trimmer 1000 teeth for landscape plane 3500 Other parks maint equipment, tools 4000 TOTAL: 15500 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 2030 PRINTING & PRINTED FORMS 2160 MAINT & CONST MATERIALS Lumber and cement Treated wood ties, guard rails Shrub bed mulch Dirt Grass seed Shrubs, bushes Softstep wood fiber Wood fiber or sand for playgrounds Beach maint supplies A~~renatc?g anti lime for ballfields Asphalt and base materials Irrigation system parts Misc supplies 2161 CHEMICALS Fertilizer (weed and feed) Weed Control (roundup) Wadding pools chemicals Misc chemicals 2171 GENERAL SUPPLIES Hand tools Electrical supplies Plumbing supplies Park bldgs maint supplies Parks repair maint hardware YEAR: 2009 2009 PROPOSED_ SALARIES FRINGE TOTAL 15,744 3,421 19,165 0 11,645 2,993 14,638 0 0 54,362 17,516 71,878 0 0 198,496 64,344 262,840 3,971 1,094 5,065 6,828 2,022 8,850 4,002 606 4,608 60,000 6,576 66,576 355,048 98,572 453,617 Door replacements and parts Padlocks, keys Paint Playground hardware and parts Skating and playground Matts Tennis, Bball, hockey, soccer nets signs Fence hardware and parts 3000 500 1500 5500 2000 500 500 1000 TOTAL: 9450 SERVICES AND CHARGES TOTAL: 400 3050 EXPERT AND PROFESSIONAL SERV Drug and alcohol testing 1000 TOTAL: 200 GIS contract 850 Safety consultant/training 1600 TOTAL: 300 Other parks consultations 3300 TOTAL: 6750 40001 3105 TRAINING AND EDUCATIONAL ACT 800 Pool operator certification 3200 Pesticide applicator certification 2000 Local 49er equipment training 3200 Earth moving equipment training 1000 Turf management training 3000 1000 3120 EDUCATIONAL REIMBURSEMENT 600 3000 3220 POSTAGE 3000 700 4000 REPAIR AND MAINT SERVICES 1000 Fertilization of trees and weed control TOTAL: 26500 Misc concrete repairs Park bldg maint 1500 Annual fire extinguisher inspections 50Q CityWorks maint contract (1/4) 1000 Software maint contracts (1/4) 500 Misc Park facilities repair and maint TOTAL: 3500 4100 RENTS AND LEASES 250 MSC rental expenses 3000 Parks Satellite rentals 250 Handicap satellite rentals 3300 Uniform rentals 100 100 100 100 100 TOTAL: 500 TOTAL: 750 TOTAL: 50 12500 2000 3000 1000 500 500 4000 TOTAL: 23500 59220 8500 5500 2150 TOTAL: 75370 AL OUTLAY (4300 MISC CHARGES 5120 BUILDING IMPROVEMENT 5130 IMPROV OTHER THAN BLDG 5180 OTHER EQUIPMENT TOTAL: 0 ~ 4330 SUBSCRIPTION, MEMBERSHIPS TOTAL: 0 TOTAL: 0 TOTAL: 500 TOTAL: 300 Page 92 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 46102 TREE TRIMMING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 38,429 31,534 44,772 49,353 49,353 1012 SEASONAL EMPLOYEES 1,556 80 - - - 1020 OVERTIME-REGULAR - 263 2,461 2,776 2,776 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 2,289 1,981 3,050 3,492 3,492 1220 F.I.C.A. CONTRIBUTION 2,982 2,345 3,607 3,974 3,974 1300 INSURANCE 4,438 3,776 5,619 6,572 6,572 1510 WORKERS COMP INSURANCE PREM 1,590 1,101 2,669 2,974 2,974 1700 ALLOCATED FRINGE - - - - TOTALS: PERSONAL SERVICES 51,284 41,079 62,178 69,141 69,141 SUPPLIES - - - - - 2000 OFFICE SUPPLIES - 50 - - - 2010 MINOR EQUIPMENT - - 350 350 350 2011 COMPUTER EQUIPMENT - - - - 2020 COMPUTER SUPPLIES - - - - - 2030 PRINTING & PRINTED FORMS - 99 - - - 2070 TRAINING & INSTR SUPPLIES - - - - - 2160 MAINT. & CONSTRUCT MATERIALS 1,750 500 - - 2171 GENERAL SUPPLIES 23 - - - - 2173 PROTECTIVE CLOTHING 217 - 600 600 600 2175 FOOD SUPPLIES - - - - 2280 VEHICLE PARTS 807 294 1,250 1,250 1,250 2282 GAS, OIL, LUBRICANTS 507 145 1,000 750 750 TOTALS: SUPPLIES 3,304 1,087 3,200 2,950 2,950 OTHER SERVICES & CHARGES - - - - 3050 EXPERT & PROFESSIONAL SERV. 70,939 68,019 50,000 48,000 48,000 3105 TRAINING & EDUC ACTIVITIES 560 695 75 75 75 3210 TELEPHONE & TELEGRAPH - - 15 15 15 3220 POSTAGE 284 1,470 65 1, 500 1, 500 3250 OTHER COMMUNICATIONS - - - - - 331U LVt,%'HL It'tHV CL C/~I"EIVJG 74 62 75 75 75 3500 LEGAL NOTICE PUBLISHING 3600 INSURANCE & BONDS 213 213 213 1,530 1,530 4000 REPAIR &MAINT. SERVICES 351 9,879 9,180 8,500 8,500 4050 GARAGE, LABOR SURD. 1,988 984 1,500 1,605 1,605 4100 RENTS & LEASES - - 350 350 350 4300 MISC. CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 60 55 175 175 175 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - 4390 TAXES & LICENSES - - 30 3C 30 4395 STATE SALES TAX - - - - TOTALS: OTHER SERVICES & CHARGE 74,470 81,376 61,678 61,855 61,855 CAPITAL OUTLAY - - - 5180 OTHER EQUIPMENT - - - - - 8100 CONTINGENCIES Page 93 - 1,928 - - City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 46102 TREE TRIMMING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 TOTALS: CAPITAL OUTLAY - - ~,yz~ - - - TOTALS: TREE TRIMMING 129,058 123,543 128,984 133,946 133,946 - TOTALS: GENERAL 129,058 123,543 128,984 133,946 133,946 - GRAND TOTALS: 129,058 123,543 128,984 133,946 133,946 - Page 94 DEPARTMENT: FORESTRY PER ONNEL COSTS 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 1,470 314 1,784 ACE 0 Superintendent 6,322 1,601 7,923 En Tech IV 0 Shop foreman 0 Foreman (2) 5,263 1,691 6,954 En Tech III 0 Maint III 1,507 532 2,039 Maint workers (7) 28,175 9,543 37,718 Admin Asst 0 Secrets 4,495 1,265 5,760 PT Clerk 0 Seasonals 0 TOTALS 47,232 14,946 S 62,178 YEAR: 2009 2009 PROPOSED_ SALARIES FRINGE TOTAL .._,.._ 2,530 _.,,.._..., 550 3,080 0 7,763 1,996 9,759 0 0 5,583 1,863 7,446 0 1,085 393 1,478 30,617 10,861 41,478 0 4,552 1,348 5,900 0 0 52,130 17,011 69,141 SUPPLIES SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0 Removal & disposal of diseased/haz trees 44500 2010 MINOR EQUIPMENT Aerial lift inspection 700 Chain saw replacement 350 Arborist services 2800 TOTAL: 350 TOTAL: 48000 2011 COMPUTER EQUIPMENT 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 0 TOTAL: 75 2020 COMPUTER SUPPLIES 3220 POSTAGE TOTAL: 0 TOTAL: 1500 2030 PRINTING & PRINTED FORMS 4000 REPAIR AND MAINT SERVICES TOTAL: 0 Tree planting services 8320 2160 MAINT & CONTT MATERIALS Other services 180 TOTAL: 0 TOTAL: 8500 2171 GENERAL SUPPLIES 4100 RENTS AND LEASES TOTAL: 0 TOTAL: 350 2173 PROTECTIVE CLOTHING 4300 MISC CHARGES OSHA required items 600 TOTAL: 0 TOTAL: 600 4330 SUBSCRIPTION, MEMBERSHIP TOTAL: 175 _.. CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT 5130 IMPROV OTHER THAN BLDG 51RQ QTHFR F(JIIIPMFNT TOTAL: 0 TOTAL: 0 TOTAL: 0 Page 95 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 46103 DUTCH ELM SANITATION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1010 REGULAR EMPLOYEES 450 615 - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 27 38 - - - 1220 F.I.C.A. CONTRIBUTION 32 44 - - - 1300 INSURANCE 32 67 - - - 1510 WORKERS COMP INSURANCE PREM 5 2 - - - 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 545 767 - - - SUPPLIES - - - - - 2171 GENERAL SUPPLIES - - - - - 2171 TOTALS: SUPPLIES - - - - - OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - 3105 TRAINING & EDUC ACTIVITIES - - - - - 3210 TELEPHONE & TELEGRAPH - - - - - 3220 POSTAGE - - - - 3310 LOCAL TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE & BONDS - - - - - 4300 MISC. CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE - - - - - CAPITAL OUTLAY - - - - - 5180 OTHER EQUIPMENT - - - - - 8100 CONTINGENCIES - - - - - TOTALS: CAPITAL OUTLAY - - - - - TOTALS: DUTCH ELM SANITATION 545 767 - - - TOTALS: GENERAL 545 767 - - - GRAND TOTALS: 545 767 - - - Page 96 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 46104 DUTCH ELM REPLANTING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1700 ALLOCATED FRINGE - - - - - - TOTALS: PERSONAL SERVICES - - - - - - SUPPLIES - - - - - - 2171 GENERAL SUPPLIES - - - - - - 2171 TOTALS: SUPPLIES - - - - - - OTHER SERVICES & CHARGES - - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - - 3220 POSTAGE - - - - - - 3250 OTHER COMMUNICATIONS - - - - - - 3310 LOCAL TRAVEL EXPENSE - - - - - - 3430 ADVERTISING OTHER - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE & BONDS - - - - - - 4300 MISC. CHARGES - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5180 OTHER EQUIPMENT - - - - - - 8100 CONTINGENCIES - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: DUTCH ELM REPLANTING - - - - - - TOTALS: GENERAL - - - - - - GRAND TOTALS: - - - - - - Page 97 City of Columbia Heights 2009 Budget work sheet Department Proposed 212 STATE AID MAINTENANCE Actual Actual Adopted Department Manager Council 43190 STATE AID MAINTENANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 32,216 42,620 35,086 20,835 20,835 1011 PART-TIME EMPLOYEES 686 - - - - 1012 SEASONAL EMPLOYEES 9,166 9,723 8,050 9,050 9,050 1020 OVERTIME-REGULAR 341 798 475 655 655 1021 OVERTIME-PART-TIME 139 25 - - - 1022 OVERTIME-SEASONAL - 20 - - - 1030 VACATION & SICK 1,727 (14) - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 1,916 2,702 2,281 1,437 1,437 1220 F.I.C.A. CONTRIBUTION 3,378 3,931 2,684 2,301 2,301 1225 FLEX BENEFIT FICA 260 398 - - - 1300 INSURANCE 6,098 4,855 6,641 2,506 2,506 1510 WORKERS COMP INSURANCE PREM 1,090 1,286 1,161 669 669 1700 ALLOCATED FRINGE - - - - TOTALS: PERSONAL SERVICES 57,017 66,343 56,378 37,453 37,453 SUPPLIES - - - - - 2000 OFFICE SUPPLIES - 151 250 250 250 2010 MINOR EQUIPMENT 396 2,734 2,500 2,500 2,500 2011 COMPUTER EQUIPMENT 202 1,204 500 500 500 2020 COMPUTER SUPPLIES - - 500 500 500 2030 PRINTING & PRINTED FORMS 19 - 50 50 50 2160 MAINT. & CONSTRUCT MATERIALS 4,326 2,556 5,000 5,000 5,000 2171 GENERAL SUPPLIES 6,188 1,986 10,000 10,000 10,000 2173 PROTECTIVE CLOTHING - - - - - 2175 FOOD SUPPLIES - 23 - - - 2280 VEHICLE PARTS 218 886 500 500 500 2282 GAS, OIL, LUBRICANTS - - - - TOTALS: SUPPLIES 11,350 9,540 19,300 19,300 19,300 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 2,258 1,664 9,500 9,500 9,500 3iv5 TRAiNiNv u Evvly 4~TI~/ITIEC 1 ~n~ 779 ~ ~~~ 3;000 3;000 3310 LOCAL TRAVEL EXPENSE - - 300 300 300 3320 OUT OF TOWN TRAVEL EXPENSE - 146 - - - 3500 LEGAL NOTICE PUBLISHING - 428 - - - 3800 UTILITY SERVICES - - - - 3810 ELECTRIC 3,408 4,144 25,830 27,122 27,122 4000 REPAIR &MAINT. SERVICES 41,658 39,999 29,050 42,500 42,500 4050 GARAGE, LABOR BURD. 712 804 1,000 1,070 1,070 4100 RENTS & LCAfJ~~ - - - - 4300 MISC. CHARGES - - i50 i50 150 4330 SUBSCRIPTION, MEMBERSHIP 55 - - - - 4390 TAXES & LICENSES - - - - - 4395 STATE SALES TAX - 395 - - - TOTALS: OTHER SERVICES & CHARGE 49,195 48,359 68,830 83,642 83,642 CAPITAL OUTLAY Page 98 _. City of Columbia Heights 2009 Budget work sheet Department Proposed 212 STATE AID MAINTENANCE Actual Actual Adopted Department Manager Council 43190 STATE AID MAINTENANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 5110 LAND - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5150 VEHICLES - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - 2,750 7,500 7,500 - 5190 CONSTRUCTION IN PROGRESS - 27,422 - - - - TOTALS: CAPITAL OUTLAY - 27,422 2,750 7,500 7,500 - OTHER FINANCING USES - - - - - - 7170 TRANSFER OUT TO PROJECTS - - - - - - 7175 TRANSFER OUT TO PIR PROJ FND - - - - - - 7210 TRANSFER OUT TO GENERAL FUND - - - - - - 7260 TRANSFER OUT TO CAP IMP#401 - - - - - - 7270 TRANSFER TO CAP EQP REPL FD - - - - - - 7300 TRANSFER TO CENTRAL GARAGE - - - - - 8100 CONTINGENCIES - - 1,691 - - - 8120 PROJECTS -CLOSED EARLY - - - - - - TOTALS: OTHER FINANCING USES - - 1,691 - - - TOTALS: STATE AID MAINTENANCE 117,562 151,665 148,949 147,895 147,895 - TOTALS: STATE AID MAINTENANCE 117,562 151,665 148,949 147,895 147,895 - GRAND TOTALS: 117,562 151,665 148,949 147,895 147,895 Page 99 DEPARTMENT: STATE AID MAINTENANCE PER; >ONNEL COSTS 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 3,321 902 4,223 ACE 9,575 3,189 12,764 Superintendent 2,309 782 3,091 En Tech IV 0 Shop foreman 0 Foreman 4,342 1,862 6,204 En Tech III 0 Maint III 0 Maintworkers(3} 10,915 4,118 15,033 Admin Asst 0 Secreta 0 PT Clerk 0 Seasonals 13,150 1,914 15,064 TOTALS 43,612 12,767 56,379 SUPPLIES 2000 OFFICE SUPPLIES 2010 MINOR EQUIPMENT Eng truck equipment storage 2011 COMPUTER EQUIPMENT Drafting, GIS, surveying Misc 2020 COMPUTER SUPPLIES 2030 PRINTING & PRINTED FORMS YEAR: 2009 2009 PROPOSED SALARIES FRINGE TOTAL 6,466 1,405 7,871 5,240 1,347 6,587 776 200 976 0 0 2,937 947 3,884 0 0 6,069 2,024 8,093 0 0 0 9,050 992 10,042 30,538 6,915 37,453 SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 250 TOTAL: 9500 3105 TRAINING AND EDUCATIONAL ACT 2500 TOTAL: 3000 TOTAL: 2500 4000 REPAIR AND MAINT SERVICES Annual Boom truck inspection 250 TOTAL: 500 Signal Maint 5000 Street Striping 4000 TOTAL: 500 Repair concrete panels on Stinson & 37th 14200 Catch Basin repairs 5600 TOTAL: 50 Crack sealing 13450 2160 MAINT & CONTT MATERIALS Mulch for Central Ave beds TOTAL: 5000 4100 RENTS AND LEASES 2171 GENERAL SUPPLIES Street light, Traffic Signals, Back lit Bulbs 3000 4300 MISC CHARGES Temporary signage 500 U Channel sign posts 1500 4330 SUBSCRIPTION, MEMBERSHIP Sign mounting brackets 1500 Banners/Flags for Central Ave 3000 Misc supplies 500 TOTAL: 10000 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT 5130 IMPROV OTHER THAN BLDG TOTAL: 0 TOTAL: 0 5180 OTHER EQUIPMENT GPS unit (cost shared) 7500 TOTAL: 7500 TOTAL: 42500 TOTAL: 0 TOTAL: 150 TOTAL: 0 Page 100 City of Columbia Heights 2009 Budget work sheet Department Proposed 430 INFRASTRUCTURE FUND Actual Actual Adopted Department Manager Council 46323 CAPITAL IMPROVEMENT EXPENSE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1010 REGULAR EMPLOYEES - - 65,348 58,046 58,046 1020 OVERTIME-REGULAR - - 2,845 2,839 2,839 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION - - 4,410 4,083 4,083 1220 F.I.C.A. CONTRIBUTION - - 5,167 4,620 4,620 1300 INSURANCE - - 7,923 7,809 7,809 1510 WORKERS COMP INSURANCE PREM - - 429 1,621 1,621 1700 ALLOCATED FRINGE - - - - 2011 COMPUTER EQUIPMENT - - - - - TOTALS: PERSONAL SERVICES - - 86,122 79,018 79,018 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - 3220 POSTAGE - - - - 3500 LEGAL NOTICE PUBLISHING - 52 - - - 4000 REPAIR & MAINT. SERVICES 2,460 250 - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 2,460 302 - - - CAPITAL OUTLAY - - - - - 5110 LAND - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - 25,000 75,000 75,000 5180 OTHER EQUIPMENT - - - - - 5190 CONSTRUCTION IN PROGRESS 4,375 284,870 - - - 7170 TRANSFER OUT TO PROJECTS - - - - - 7175 TRANSFER OUT TO PIR PROJ FND 107,384 185,130 - 125,000 125,000 8100 CONTINGENCIES - - 2,670 - - TOTALS: CAPITAL OUTLAY 111,759 470,000 27,670 200,000 200,000 TOTALS: CAPITAL IMPROVEMENT EXPE 114,219 470,302 113,792 279,018 279,018 TOTALS: INFRASTRUCTURE FUND 114,219 470,302 113,792 279,018 279,018 GRAND TOTALS: 114,219 470,302 113,792 279,018 279,018 Page 101 DEPARTMENT: INFRASTRUCTURE CIP PER ONNEL COSTS 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 10,786 2,313 13,099 ACE 9,726 2,447 12,173 Superintendent 0 En Tech IV (2) 32,008 8,612 40,620 Shop foreman 0 Foreman 0 En Tech III 15,674 4,557 20,231 Maint III 0 Maint workers 0 Admin Asst 0 Secreta 0 PT Clerk 0 Seasonals 0 TOTALS 68,194 17,929 S 86,123 YEAR: 2009 2009 PROPOSED_ SALARIES FRINGE TOTAL 7,763 1,958 9,721 0 22,745 6,213 28,958 0 2,938 993 3,931 14,418 4,294 18,712 0 13,020 4,676 17,696 0 0 0 0 60,884 18,134 79,018 SUPPLIES SERVICES AND CHARGES 2010 MINOR EQUIPMENT 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0 TOTAL: 0 2011 COMPUTER EQUIPMENT 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 0 TOTAL: 0 2160 MAINT & CONTT MATERIALS 4000 REPAIR AND MAINT SERVICES TOTAL: 0 TOTAL: 0 2161 CHEMICALS 4100 RENTS AND LEASES TOTAL: 0 TOTAL: 0 2171 GENERAL SUPPLIES 4300 MISC CHARGES TOTAL: 0 TOTAL: 0 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG City Share Sealcoat costs TOTAL: 75000 5180 OTHER EQUIPMENT TOTAL: 0 Page 102 City of Columbia Heights 2009 Budget work sheet Department Proposed 601 WATER UTILITY Actual Actual Adopted Department Manager Council 49400 SOURCE OF SUPPLY Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 2990 COMM. PURCHASED FOR RESALE 2990 TOTALS: SOURCE OF SUPPLY 2990 TOTALS: WATER UTILITY 2990 GRAND TOTALS: 986,580 1,001,074 1,165,500 1,165,000 1,165,000 986,580 1,001,074 1,165,500 1,165,000 1,165,000 986,580 1,001,074 1,165,500 1,165,000 1,165,000 986,580 1,001,074 1,165,500 1,165,000 1,165,000 Page 103 City of Columbia Heights 2009 Budget work sheet Department Proposed 601 WATER UTILITY Actual Actual Adopted Department Manager Council 49430 DISTRIBUTION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 184,392 243,537 234,755 239,899 239,899 1012 SEASONAL EMPLOYEES 6,044 6,278 9,300 3,248 8,748 1020 OVERTIME-REGULAR 8,042 21,499 15,602 15,279 15,279 1030 VACATION & SICK 2,463 1,394 - - - 1050 SEVERANCE PAY - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 11,418 16,394 15,908 17,141 17,141 1220 F.I.C.A. CONTRIBUTION 14,332 19,931 19,137 19,684 20,105 1225 FLEX BENEFIT FICA 828 819 - - - 1300 INSURANCE 24,529 30,977 27,$00 33,646 33,646 1510 WORKERS COMP INSURANCE PREM 6,030 8,229 7,886 8,334 8,516 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 258,077 349,058 330,388 337,231 343,334 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 614 600 $00 800 800 2010 MINOR EQUIPMENT 5,676 3,570 5,800 5,800 5,800 2011 COMPUTER EQUIPMENT 447 - 1,200 1,200 1,200 2020 COMPUTER SUPPLIES 426 48 1,375 1,375 1,375 2030 PRINTING & PRINTED FORMS 1,345 1,209 1,775 1,775 1,775 2070 TRAINING & INSTR SUPPLIES - - 100 100 100 2160 MAINT. & CONSTRUCT MATERIALS 5,835 11,985 18,500 20,500 20,500 2161 CHEMICALS - 314 750 750 750 2171 GENERAL SUPPLIES 3,645 4,175 7,500 7,500 7,500 2172 UNIFORMS 22 (71) 50 50 50 2173 PROTECTIVE CLOTHING 987 1,130 650 650 650 2175 FOOD SUPPLIES - 50 50 50 50 2280 VEHICLE REPAIR AND PARTS 12,409 13,453 15,500 15,500 15,500 2282 GAS, OIL, LUBRICANTS 6,034 7,962 7,250 9,450 9,450 2990 COMM. PURCHASED FOR RESALE 26,713 20,366 5,000 7,500 7,500 TOTALS: SUPPLIES 64,153 64,790 66,300 73,000 73,000 ~rurn oCrn nncc o f~uAC~_CC V 1I.1 LI\ VLI\ V IVL-V u Vi ~~i~v ~v _ _ - - - 3050 EXPERT & PROFESSIONAL SERV. 21,563 17,607 20,500 20,500 20,500 3105 TRAINING & EDUC ACTIVITIES 2,056 1,985 3,000 3,000 3,000 3120 EDUCATIONAL REIMBURSEMENT - - 750 1,500 1,500 3210 TELEPHONE & TELEGRAPH 151 40 180 236 236 3211 CELL PHONES 120 242 1,800 1,800 1,800 3220 POSTAGE 38 100 1,000 4,600 4,600 3250 OTHER COMMUNICATIONS 167 143 - - - 3310 LOCAL TRAVEL EXPENSE 92 65 1v0 i0v 100 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING - 19 500 500 500 3600 INSURANCE & BONDS 20,674 20,674 21,601 21,601 21,601 3800 UTILITY SERVICES - - - - 3810 ELECTRIC 16,052 19,754 18,000 18,900 18,900 3820 WATER Page 104 - - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 601 WATER UTILITY Actual Actual Adopted Department Manager Council 49430 DISTRIBUTION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3830 GAS 1,44/ z,4ou G,avu G,l~G7 G,oGJ 3840 REFUSE - - - - - 3850 SEWER - - - - 4000 REPAIR &MAINT. SERVICES 46,011 44,152 26,150 49,150 49,150 4020 HONEYWELL MAINT CONTRACT 214 226 225 246 246 4050 GARAGE, LABOR BURD. 22,348 19,221 22,750 24,343 24,343 4100 RENTS & LEASES 19,446 20,448 20,362 22,090 22,090 4300 MISC. CHARGES - 426 - - - 4320 WATER CONNECTION FEES 36,872 40,536 44,520 44,520 44,520 4330 SUBSCRIPTION, MEMBERSHIP 1,954 1,381 1,660 1,660 1,660 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4390 TAXES & LICENSES 1,765 244 - - - 4395 STATE SALES TAX - 35 - - - TOTALS: OTHER SERVICES & CHARGE 190,969 189,745 185,598 217,371 217,371 DEPRECIATION - - - - - 4910 BUILDING DEPRECIATION 12,842 16,243 10,000 16,500 16,500 4920 DEPRECIATION ON IMPROVEMENTS 147,014 - 147,500 - - 4930 EQUIPMENT DEPRECIATION 29,209 29,934 30,000 30,000 30,000 4940 OFFICE EQUIP DEPRECIATION - - - - - 4950 INFRASTRUCTURE DEPRECIATION - 153,943 - 155,000 155,000 TOTALS: DEPRECIATION 189,065 200,119 187,500 201,500 201,500 CAPITAL OUTLAY - - - - 5120 BUILDING & IMPROVEMENT - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - 4,000 5,000 5,000 7270 TRANSFER TO CAP EQP REPL FD 25,000 25,000 25,000 25,000 25,000 7300 TRANSFER TO CENTRAL GARAGE - - - - - 8100 CONTINGENCIES - - 10,572 - - 8110 VANDALISM - - - - - TOTALS: CAPITAL OUTLAY 25,000 25,000 39,572 30,000 30,000 TOTALS: DISTRIBUTION 727,265 828,713 809,358 859,102 865,205 TOTALS: WATER UTILITY 727,265 828,713 809,358 859,102 865,205 GRAND TOTALS: 727,265 828,713 809,358 859,102 865,205 Page 105 DEPARTMENT: WATER DISTRIBUTION PER; >ONNEL COSTS 20 08 ADOPTED POSITION SALARIES FRINGE TOTAL Director 13,671 2,838 16,509 ACE 2,031 489 2,520 Superintendent 10,074 2,464 12,538 En Tech IV 0 Shop foreman 0 Foreman 26,210 8,052 34,262 En Tech III 0 Maint III 0 Maintworkers (7) 187,664 52,485 240,149 Admin Asst 6,509 1,911 8,420 Secrets 5,697 1,554 7,251 PT Clerk 3,026 434 3,460 Seasonals 4,774 504 5,278 TOTALS 259,656 70,731 330,387 YEAR: 2009 2009 PROPOSED _ SALARIES FRINGE TOTAL 15,744 3,421 19,165 2,329 599 2,928 15,526 3,991 19,517 0 0 29,385 9,601 38,986 0 0 176, 981 57, 001 233, 982 5,294 1,468 6,762 5,918 1,743 7,661 4,002 626 4,628 8,748 959 9,707 263,927 79,409 343,334 SUPPLIES SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 800 GIS contract 5500 2010 MINOR EQUIPMENT Water testing 1500 Automatic Hydrant Flusher (2) 4200 Leak Detection & water breaks 4200 Centrifuge pump 0 Coliform testing 500 MXU replacements 1600 Meter testing 500 TOTAL: 5800 Drug & alcohol testing 500 2011 COMPUTER EQUIPMENT CCR preparation 2400 TOTAL: 1200 Auditor fee 3600 2020 COMPUTER SUPPLIES Gopher state one call 1800 TOTAL: 1375 TOTAL: 20500 2030 PRINTING & PRINTED FORMS 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 1775 Safety consultant and training 1300 2160 MAINT & CONTT MATERIALS Earth moving equipment training 300 Hydrants & repair parts 8500 Local 49er equipment training 400 Asphalt, aggregates, soils for water breaks 6000 Various water operator schools/certs 1000 Parts for fountains and sprinklers 1000 TOTAL: 3000 Watermain fittings and repair parts 5000 3120 EDUCATIONAL REIMBURSEMENT TOTAL: 20500 TOTAL: 1500 2161 CHEMICALS 3220 POSTAGE TOTAL: 750 TOTAL: 4600 2171 GENERAL SUPPLIES 4000 REPAIR AND MAINT SERVICES MXU battery replacement 1000 Janitorial service 1500 Other supplies 6500 Cityworks software maint 500 TOTAL: 7500 SCADA maint contract 4250 Win 911 software maint contract 400 CAPITAL OUTLAY SCADA system repairs 3000 5120 BUILDING IMPROVEMENT Waterbreak repairs/restoration services 9500 TOTAL: 0 Stopbox repairs 30000 5130 IMPROV OTHER THAN BLDG Foreclosures & delinquient accounts TOTAL: 0 TOTAL: 49150 5180 OTHER EQUIPMENT 4100 RENTS AND LEASES GPS unit (cost shared) 5000 MSC rental 20840 TOTAL: 5000 Special equipment rentals 750 Uniform rentals 500 TOTAL: 22090 4300 MISC CHARGES TOTAL: 0 4330 SUBSCRIPTION, MEMBERSHIP TOTAL: 1660 Page 106 City of Columbia Heights 2009 Budget work sheet Department Proposed 601 WATER UTILITY Actual Actual Adopted Department Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - - 2010 MINOR OFFICE EQUIPMENT - - - - - - 2011 COMPUTER EQUIPMENT - - - - - - 2160 MAINT. & CONSTRUCT MATERIALS - - - - - - TOTALS: SUPPLIES - - - - - - OTHER SERVICES & CHARGES - - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - - 4000 REPAIR &MAINT. SERVICES 713 - - - - - 4300 MISC. CHARGES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 713 - - - - - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5150 VEHICLES - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 7160 TRANSFER OUT TO BONDS 223,747 281,992 99,700 211,200 211,200 - 7270 TRANSFER TO CAP EQP REPL FD - - - - - - 7290 TRANSFER OUT TO CONSTR FUND 231,227 171,126 - - - - TOTALS: OTHER FINANCING USES 454,974 453,118 99,700 211,200 211,200 - TOTALS: NON-OPERATING 455,687 453,118 99,700 211,200 211,200 - TOTALS: WATER UTILITY 455,687 453,118 99,700 211,200 211,200 - GRAND TOTALS: 455,687 453,118 99,700 211,200 211,200 - Page 107 City of Columbia Heights 2009 Budget work sheet Department Proposed 602 SEWER UTILITY Actual Actual Adopted Department Manager Council 49450 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 159,551 153,191 231,742 239,$99 239,899 1012 SEASONAL EMPLOYEES 3,103 1,936 4,600 3,248 8,748 1020 OVERTIME-REGULAR 4,361 3,761 15,602 15,279 15,279 1030 VACATION & SICK 1,215 1,443 - - - 1050 SEVERANCE PAY - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 9,703 9,690 15,973 17,090 17,090 1220 F.I.C.A. CONTRIBUTION 12,158 11,656 19,212 19,684 20,105 1225 FLEX BENEFIT FICA 776 773 - - - 1300 INSURANCE 19,733 18,305 28,037 33,646 33,646 1510 WORKERS COMP INSURANCE PREM 4,845 3,520 7,540 8,334 8,516 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 215,444 204,275 322,706 337,180 343,283 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 487 631 500 750 750 2010 MINOR EQUIPMENT 8,359 3,345 8,500 8,500 8,500 2011 COMPUTER EQUIPMENT 431 - 800 800 800 2020 COMPUTER SUPPLIES 172 48 750 750 750 2030 PRINTING & PRINTED FORMS 111 - 100 100 100 2070 TRAINING & INSTR SUPPLIES - - 500 500 500 2160 MAINT. & CONSTRUCT MATERIALS 4,238 3,899 4,750 4,750 4,750 2161 CHEMICALS 708 - 800 800 800 2170 PROGRAM SUPPLIES - - - - - 2171 GENERAL SUPPLIES 2,235 1,107 10,000 10,000 10,000 2172 UNIFORMS (146) (146) 300 300 300 2173 PROTECTIVE CLOTHING 710 234 1,100 1,100 1,100 2175 FOOD SUPPLIES - 25 25 25 25 2280 VEHICLE REPAIR AND PARTS 7,132 2,879 7,500 7,500 7,500 2282 GAS, OIL, LUBRICANTS 7,511 8,041 8,500 11,050 11,050 2990 COMM. PURCHASED FOR RESALE - - - - - TOTALS: SUPPLIES 31,947 20,064 44,125 46,925 46,925 OTHER SERVICES & CHARGES - - - - 3050 EXPERT & PROFESSIONAL SERV. 5,484 6,9$8 25,000 25,000 25,000 3105 TRAINING & EDUC ACTIVITIES 650 450 1,500 2,500 2,500 3120 EDUCATIONAL REIMBURSEMENT - - - 1,500 1,500 3210 TELEPHONE & TELEGRAPH 307 44 200 - - 3211 CELL PHONES 519 707 1,600 1,600 1,600 3220 POSTAGE 12 - 250 4,600 4,600 3250 OTHER COMIvtUPviCA T IONS X67 143 175 175 175 3310 LOCAL TRAVEL EXPENSE i 11 65 i 25 125 125 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3500 LEGAL NOTICE PUBLISHING - 77 50 50 50 3600 INSURANCE & BONDS 17,489 17,489 27,500 26,416 26,416 3800 UTILITY SERVICES - - - - - 3810 ELECTRIC 7,070 10,175 7,250 7,613 7,613 3820 WATER Page 108 - - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 602 SEWER UTILITY Actual Actual Adopted Department Manager Council 49450 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3830 GAS 422 !2b Fi2b bbb bbb 3840 REFUSE - - - - - 3850 SEWER - - - - - 4000 REPAIR &MAINT. SERVICES 14,303 5,083 22,200 23,700 23,700 4020 HONEYWELL MAINT CONTRACT 214 226 225 246 246 4050 GARAGE, LABOR SURD. 6,457 4,854 6,750 7,223 7,223 4100 RENTS & LEASES 28,576 25,136 25,896 27,728 27,728 4300 MISC. CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 111 115 200 200 200 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4390 TAXES & LICENSES 1,406 - 60 60 60 4395 STATE SALES TAX - 59 - - - TOTALS: OTHER SERVICES & CHARGE 83,298 72,335 119,606 129,392 129,392 DEPRECIATION - - - - - 4910 BUILDING DEPRECIATION 1,740 56,785 - - - 4920 DEPRECIATION ON IMPROVEMENTS 117,712 - 120,000 120,000 120,000 4930 EQUIPMENT DEPRECIATION 48,534 46,356 - 46,500 46,500 4940 OFFICE EQUIP DEPRECIATION - - - - - 4950 INFRASTRUCTURE DEPRECIATION - 64,680 - - - TOTALS: DEPRECIATION 167,986 167,821 120,000 166,500 166,500 CAPITAL OUTLAY - - - - - 5120 BUILDING & IMPROVEMENT - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - 5150 VEHICLES - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - 4,000 5,000 5,000 TOTALS: CAPITAL OUTLAY - - 4,000 5,000 5,000 OTHER FINANCING USES - - - - - 7270 TRANSFER TO CAP EQP REPL FD 25,000 25,000 25,000 25,000 25,000 7300 TRANSFER TO CENTRAL GARAGE - - - - - 8100 CONTINGENCIES - - 10,327 - - TOTALS: OTHER FINANCING USES 25,000 25,000 35,327 25,000 25,000 TOTALS: COLLECTIONS 523,676 489,495 645,764 709,997 716,099 TOTALS: SEWER UTILITY 523,676 489,495 645,764 709,997 716,099 GRAND TOTALS: 523,676 489,495 645,764 709,997 716,099 Page 109 DEPARTMENT: SEWER COLLECTIONS PER; IONNEL COSTS 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 13,236 2,838 16,074 ACE 4,377 1,100 5,477 Superintendent 16,049 4,065 20,114 En Tech IV 0 Sho foreman 0 Foreman 29,829 9,478 39,307 En Tech III 0 Maint III 0 Maint workers (7) 165,641 48,064 213,705 Admin Asst 8,285 2,503 10,788 Secreta 5,523 1,554 7,077 PT Clerk 4,407 652 5,059 Seasonals 4,600 504 5,104 TOTALS 251,947 70,758 322,705 2000 OFFICE SUPPLIES 2010 MINOR EQUIPMENT Abrasive saw Jetter Nozzels Root saw PPLIES 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 2030 PRINTING & PRINTED FORMS 2160 MAINT & CONTT MATERIALS Excavation materials Manholes, frames, Grates Manhole covers 2161 CHEMICALS 2171 GENERAL SUPPLIES Small Eq and Tool replacement Jetter supplies Televising unit supplies f~n.+c rol e~~nr~licc vci wi ur vup. ~.~~...+ CAPITAL 5120 BUILDING IMPROVEMENT 5130 IMPROV OTHER THAN BLDG 5180 OTHER EQI IIPMFNT GPS unit (cost shared) TOTAL: 750 1000 3500 4000 TOTAL: 8500 TOTAL: 800 TOTAL: 750 TOTAL: 100 YEAR: 2009 2009 PROPOS ED SALARIES FRINGE TOTAL ~~~ 15744 3421 19165 2329 599 2928 15526 3991 19517 0 0 29385 9574 38959 0 0 176981 56997 233978 5294 1460 6754 5918 1752 7670 4002 604 4606 8748 959 9707 263927 79357 343,283 SERVICES AND CHARGES 3050 EXPERT AND PROFESSIONAL SERV GIS contract 5000 Auditor fee 3100 Drug & alcohol testing 500 Gopher State one call 2500 Televising 12100 Safety consultant/training 1800 TOTAL: 25000 3105 TRAINING AND EDUCATIONAL ACT Annual sewer operator schools 1500 49ers training 1000 TOTAL: 2500 3120 EDUCATIONAL REIMBURSEMENT TOTAL: 1500 1000 3200 POSTAGE 2500 TOTAL: 4600 1250 4000 REPAIR AND MAINT SERVICES TOTAL: 4750 Janitorial services 1500' Cityworks maint contract 500 TOTAL: 800 Surveillance system repairs 1750 Safety meters repair/certification 1000 500 Misc concrete repairs 1500 6000 Misc electrical repairs 2300 2500 SCADA system repairs 5250 1000 Win 911 software maint contract 400 TOTAL: 10000 Liftstation repairs 8000 Granite software maintenance 1500 Y TOTAL: 23700 4100 RENTS AND LEASES TOTAL: MSC rental expenses 25128 Uniform rental 2000 TOTAL: Special equipment rental 600 TOTAL: 27728 5000 4300 MISC CHARGES TOTAL: 5000 TOTAL: 0 4330 SUBSCRIPTION, MEMBERSHIP TOTAL: 200 Note: Metro sewer increase for 2009 is 4% Page 110 City of Columbia Heights 2009 Budget work sheet Department Proposed 602 SEWER UTILITY Actual Actual Adopted Department Manager Council 49480 DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - - 2900 METRO SEWER BOARD CHARGE 794,522 819,698 875,268 910,000 910,000 - 2900 TOTALS: SUPPLIES 794,522 819,698 875,268 910,000 910,000 - 2900 TOTALS: DISPOSAL 794,522 819,698 875,268 910,000 910,000 - 2900 TOTALS: SEWER UTILITY 794,522 819,698 875,268 910,000 910,000 - 2900 GRAND TOTALS: 794,522 819,698 875,268 910,000 910,000 Page 111 City of Columbia Heights 2009 Budget work sheet Department Proposed 602 SEWER UTILITY Actual Actual Adopted Department Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - - 2010 MINOR OFFICE EQUIPMENT - - - - - - 2011 COMPUTER EQUIPMENT - - - - - - 2171 GENERAL SUPPLIES - - - - - - TOTALS: SUPPLIES - - - - - - OTHER SERVICES & CHARGES - - - - - - 3041 ATTORNEY FEES-CIVIL PROCESS - - - - - - 3500 LEGAL NOTICE PUBLISHING 82 - - - - - 4000 REPAIR & MAINT. SERVICES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 82 - - - - - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5150 VEHICLES - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - TOTALS: CAPITAL OUTLAY - - - - - OTHER FINANCING USES - - - - - - 7160 TRANSFER OUT TO BONDS 4,780 4,800 4,000 600 600 - 7175 TRANSFER OUT TO PIR PROJ FND - - - - - - 7270 TRANSFER TO CAP EQP REPL FD - - - - - - 7290 TRANSFER OUT TO CONSTR FUND 56,384 339,584 - - - - TOTALS: OTHER FINANCING USES 61,164 344,384 4,000 600 600 - TOTALS: NON-OPERATING 61,246 344,384 4,000 600 600 - TOTALS: SEWER UTILITY 61,246 344,3$4 4,000 600 600 - GRAND TOTALS: 61,246 344,384 4,000 600 600 - Page 112 City of Columbia Heights 2009 Budget work sheet Department Proposed 604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council 49650 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1000 ACCRUED SALARIES - - - - - - 1010 REGULAR EMPLOYEES 33,400 36,505 46,925 68,542 68,542 - 1012 SEASONAL EMPLOYEES 1,917 1,517 - - 2,400 - 1020 OVERTIME-REGULAR 157 180 2,207 3,350 3,350 - 1030 VACATION & SICK 226 (160) - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1210 P.E.R.A. CONTRIBUTION 1,986 2,233 3,176 4,817 4,817 - 1220 F.I.C.A. CONTRIBUTION 3,085 3,184 3,739 5,477 5,660 - 1225 FLEX BENEFIT FICA 99 368 - - - - 1300 INSURANCE 9,720 9,843 5,402 8,188 8,188 - 1510 WORKERS COMP INSURANCE PREM 1,110 934 1,905 2,590 2,669 - 1700 ALLOCATED FRINGE - - - - - - TOTALS: PERSONAL SERVICES 51,699 54,604 63,354 92,964 95,626 - SUPPLIES - - - - - - 2000 OFFICE SUPPLIES 111 50 200 200 200 - 2010 MINOR EQUIPMENT 1,901 - 2,500 2,500 2,500 - 2011 COMPUTER EQUIPMENT - - 700 700 700 - 2020 COMPUTER SUPPLIES - - - - - - 2030 PRINTING & PRINTED FORMS - - 500 500 500 - 2070 TRAINING & INSTR SUPPLIES - - 100 100 100 - 2160 MAINT. & CONSTRUCT MATERIALS 662 6,059 10,500 10,500 10,500 - 2161 CHEMICALS - - 1,200 1,200 1,200 - 2170 PROGRAM SUPPLIES - - 2,500 2,500 2,500 - 2171 GENERAL SUPPLIES 118 91 3,000 3,000 3,000 - 2172 UN-FORMS - 142 - 150 150 - 2173 PROTECTIVE CLOTHING - 16 100 100 100 - 2175 FOOD SUPPLIES - 50 50 50 50 - 2280 VEHICLE REPAIR AND PARTS 4,247 3,157 5,500 5,500 5,500 - 2282 GAS, OIL, LUBRICANTS - - 1,000 3,000 3,000 - 2990 COMM. PURCHASED FOR RESALE - - - - - - TOTALS: SUPPLIES 7,040 9,565 27,850 30,000 30,000 - OTHER SERVICES & CHARGES - - - - - - 3050 EXPERT & PROFESSIONAL SERV. 7,073 18,194 22,500 22,500 22,500 - ~z~n~ TRAINING; R Fnl ll~ A('~TI\/ITIFS 859 554 1.000 1,000 1,000 - 3120 EDUCATIONAL REIMBURSEMENT - - - - - - 3210 TELEPHONE & TELEGRAPH 138 - 900 900 900 - 3211 CELL PHONES 414 553 - 550 550 - 3220 POSTAGE 20 (20) 1,000 1,000 1,000 - 3250 OTHER COMMUNICATIONS - - 25 25 25 - 3310 LOCAL TRAVEL EXPENSE - 12 100 100 100 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - - 3430 ADVERTISING OTHER - 235 - - - - 3440 NEWSLETTER - - - - - - 3500 LEGAL NOTICE PUBLISHING - 280 50 300 300 - 3600 INSURANCE & BONDS - - - 2,411 2,411 - 3800 UTILITY SERVICES - - - - - 3810 ELECTRIC - - - - - - 3820 WATER - - - - - - Page 113 City of Columbia Heights 2009 Budget work sheet Department Proposed 604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council 49650 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3830 GAS - - - - - - 3840 REFUSE - - - - - - 3850 SEWER - - - - - - TOTALS: OTHER SERVICES & CHARGE 8,504 19,808 25,575 28,786 28,786 - REPAIR SERVICES - - - - - - 4000 REPAIR &MAINT. SERVICES 5,596 597 5,650 5,650 5,650 - 4020 HONEYWELL MAINT CONTRACT - - - - - - 4050 GARAGE, LABOR BURD. 3,996 3,192 6,500 6,955 6,955 - TOTALS: REPAIR SERVICES 9,592 3,789 12,150 12,605 12,605 - RENTS AND LEASES - - - - - - 4100 RENTS & LEASES 23,816 24,206 23,884 25,716 25,716 - 4100 TOTALS: RENTS AND LEASES 23,816 24,206 23,884 25,716 25,716 - MISCELLANEOUS CHARGES - - - - - - 4300 MISC. CHARGES - - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 35 2,880 100 2,550 2,550 - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4390 TAXES & LICENSES - 329 60 60 60 - 4395 STATE SALES TAX - - - - - - TOTALS: MISCELLANEOUS CHARGES 35 3,209 160 2,610 2,610 - DEPRECIATION - - - - - - 4910 BUILDING DEPRECIATION - - - - - - 4920 DEPRECIATION ON IMPROVEMENTS 58,538 - 58,500 - - - 4930 EQUIPMENT DEPRECIATION - - - - - - 4940 OFFICE EQUIP DEPRECIATION - - - - - - 4950 INFRASTRUCTURE DEPRECIATION - 60,478 - 60,500 60,500 - TOTALS: DEPRECIATION 58,538 60,478 58,500 60,500 60,500 - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - 12,500 10,500 10,500 - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - 5,000 10,000 10,000 - TOTALS: CAPITAL OUTLAY - - 17,500 20,500 20,500 - OTHER FINANCING USES - - - - - - 7160 TRANSFER OUT TO BONDS - - - - - - 7190 TRANSFER OUT TO SEWER UTIL - - - - - - 7270 TRANSFER TO CAP EQP REPL FD 5,800 5,000 5,000 5,000 5,000 - 7290 TRANSFER OUT TO CONSTR FUND - - - - - - 7300 TRANSFER TO CENTRAL GARAGE - - - - - - 8100 CONTINGENCIES - - 1,954 - - - n~ei~ ~ oc+rn TV I HLv. V I HER FIl~A:Y S,!lV l7 !.!JCJ F S2l1/1 v,vvv F !1(1!1 v,varu R Q4Yt r,~1 , ~ n00 ti n00 - TOTALS: COLLECTIONS 165,023 180,658 235,937 278,681 281,343 - TOTALS: STORM SEWER UTILITY 165,023 180,658 235,937 278,681 281,343 - GRAND TOTALS: 165,023 180,858 235,937 278,681 281,343 - Page 114 DEPARTMENT: STORM WATER UTILITY YEAR: 2009 PER; tONNEL COSTS __ 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 4,324 918 5,242 ACE 6,371 1,610 7,981 Superintendent 10,708 2,723 13,431 En Tech IV 0 Shop foreman 0 Foreman 7,259 2,350 9,609 En Tech III 0 Maint III 0 Maint workers (2) 15,583 5,173 20,756 Admin Asst 4,300 1,286 5,586 Secreta 585 164 749 PT Clerk 0 Seasonals 0 TOTALS 49,130 14,224 63,354 200 9 PROPOS ED SALARIES FRINGE TOTAL 4,217 916 5,133 1,553 399 1,952 4,658 1,197 5,855 28,441 7,261 35,702 0 10,577 3,572 14,149 0 0 17,521 6,324 23,845 2,647 730 3,377 2,276 674 2,950 0 2,400 263 2,663 74,290 21,336 95,626 SUPPLIES SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 200 Televise storm system 1000 2010 MINOR EQUIPMENT Goose control 3000 Centrifugal pump 1000 Audit fee 1500 NDPES educational items 1500 NPDES consultant 9500 TOTAL: 2500 Storm line cleaning 7500 2011 COMPUTER EQUIPMENT TOTAL: 22500 TOTAL: 700 3105 TRAINING AND EDUCATIONAL ACT 2020 COMPUTER SUPPLIES Safety consultantltraining TOTAL: 1000 TOTAL: 0 3120 EDUCATIONAL REIMBURSEMENT 2030 PRINTING & PRINTED FORMS TOTAL: 0 TOTAL: 500 3220 POSTAGE 2160 MAINT & CONTT MATERIALS TOTAL: 1000 Excavation materials 1000 4000 REPAIR AND MAINT SERVICES Erosion control materials 4000 GIS contract 3500 frames, Grates Manholes 5500 Cityworks maint contract 800 , TOTAL: 10500 Misc concrete repairs 800 2161 CHEMICALS Misc electrical repairs 550 Algae control TOTAL: 1200 TOTAL: 5650 2171 GENERAL SUPPLIES 4100 RENTS AND LEASES Small tools, sweeper brooms TOTAL: 3000 MSC rental expenses 23866 Uniform rental 600 CAPITAL OUTLAY Special equipment rentals 1250 5120 BUILDING IMPROVEMENT TOTAL: 25716 TOTAL: 0 4300 MISC CHARGES 5130 IMPROV OTHER THAN BLDG TOTAL: 0 Pond floatables containment TOTAL: 12500 4330 SUBSCRIPTION, MEMBERSHIP 5180 OTHER EQUIPMENT TOTAL: 2550 GPS unit (cost shared) TOTAL: 5000 Page 115 City of Columbia Heights 2009 Budget work sheet Department Proposed 604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - 2010 MINOR OFFICE EQUIPMENT - - - - - 2011 COMPUTER EQUIPMENT - - - - - 2171 GENERAL SUPPLIES - - - - - TOTALS: SUPPLIES - - - - - OTHER SERVICES & CHARGES - - - - - 3041 ATTORNEY FEES-CIVIL PROCESS - - - - 3050 EXPERT & PROFESSIONAL SERV. 3,040 - - - - TOTALS: OTHER SERVICES & CHARGE 3,040 - - - - REPAIR SERVICES - - - - - 4000 REPAIR & MAINT. SERVICES 824 - - - - 4000 TOTALS: REPAIR SERVICES 824 - - - - MISCELLANEOUS CHARGES - - - - - 4390 TAXES & LICENSES - - - - - 4395 STATE SALES TAX - - - - - TOTALS: MISCELLANEOUS CHARGES - - - - - CAPITAL OUTLAY - - - - - 5120 BUILDING & IMPROVEMENT - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - 5150 VEHICLES - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - - - TOTALS: CAPITAL OUTLAY - - - - - OTHER FINANCING USES - - - - 7160 TRANSFER OUT TO BONDS 140,137 178,616 150,300 141,100 141,100 7270 TRANSFER TO CAP EQP REPL FD - - - - - 7290 TRANSFER OUT TO CONSTR FUND 143 - - - - TOTALS: OTHER FINANCING USES 140,280 178,616 150,300 141,100 141,100 TOTALS: NON-OPERATING 144,144 178,616 150,300 141,100 141,100 ,,,,~~ ~~",~~o ~ ~,-~~ ~T~ TVIALJ: JIVRIVI Jt_vv Ll~viiu~ ~ 1aa X44 , 17R F16 15~ 3~0 141.100 141.100 ~~~ '~- GRAND TOTALS: 144,144 178,616 150,300 141,100 141,100 Page 116 ____ City of Columbia Heights 2009 Budget work sheet Department Proposed 603 REFUSE FUND Actual Actual Adopted Department Manager Council 49510 REFUSE DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 2910 REFUSE 773,899 804,143 875,700 888,836 888,836 2920 RECYCLING 174,726 161,295 185,500 185,500 185,500 2930 YARD WASTE 111,929 103,534 119,500 120,695 120,695 4395 STATE SALES TAX - - - - - 5150 VEHICLES - - - - - TOTALS: REFUSE DISPOSAL 1,060,554 1,068,972 1,180,700 1,195,031 1,195,031 TOTALS: REFUSE FUND 1,060,554 1,068,972 1,180,700 1,195,031 1,195,031 GRAND TOTALS: 1,060,554 1,068,972 1,180,700 1,195,031 1,195,031 Page 117 City of Columbia Heights 2009 Budget work sheet Department Proposed 603 REFUSE FUND Actual Actual Adopted Department Manager Council 49520 REFUSE COLLECTION & DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1010 REGULAR EMPLOYEES 4,385 8,915 16,616 23,885 23,885 1012 SEASONAL EMPLOYEES - 22 575 - - 1020 OVERTIME-REGULAR - - - - 1210 P.E.R.A. CONTRIBUTION 290 554 1,074 1,596 1,596 1220 F.I.C.A. CONTRIBUTION 322 601 1,288 1,791 1,791 1300 INSURANCE 151 219 1,811 2,251 2,251 1510 WORKERS COMP INSURANCE PREM 27 37 121 149 149 TOTALS: PERSONAL SERVICES 5,175 10,348 21,4$5 29,672 29,672 SUPPLIES - - - - 2000 OFFICE SUPPLIES - 17 150 150 150 2010 MINOR EQUIPMENT 196 - - - 2011 COMPUTER EQUIPMENT - - - - 2020 COMPUTER SUPPLIES - - 75 75 75 2030 PRINTING & PRINTED FORMS - 77 400 400 400 2171 GENERAL SUPPLIES - - 150 150 150 TOTALS: SUPPLIES 196 93 775 775 775 OTHER SERVICES & CHARGES - - - - 3050 EXPERT & PROFESSIONAL SERV. 2,771 2,773 2,750 2,750 2,750 3105 TRAINING & EDUC ACTIVITIES - - 200 200 200 3210 TELEPHONE & TELEGRAPH 101 53 81 81 81 3220 POSTAGE 2,512 3,698 2,550 3,900 3,900 3310 LOCAL TRAVEL EXPENSE 17 - 75 75 75 3320 OUT OF TOWN TRAVEL EXPENSE - _ - - - 3420 ADVERTISING ENTERPRISES - - - - 3430 ADVERTISING OTHER - - - 3500 LEGAL NOTICE PUBLISHING - - - - 3600 INSURANCE & BONDS 1,875 1,875 902 1,186 1,186 4000 REPAIR & MAINT. SERVICES - - 100 100 100 4100 RENTS & LEASES 159 256 200 200 200 4300 MISC. CHARGES - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 439U IHXCS ~k LII.EIVJEJ ~ X77 V, I L I ~ 1'J7 v, ~ ~ 7dQ - 3,240 3.240 4395 STATE SALES TAX TOTALS: OTHER SERVICES & CHARGE - 10,562 - 11,782 10,098 11,732 11,732 CAPITAL OUTLAY - - - 5170 OFFICE EQUIPMENT - - - - 5180 OTHER EQUIPMENT - - - - TOTALS: CAPITAL OUTLAY - - - - OTHER FINANCING USES - - - - - 7100 OPER. TRANSFER OUT -LABOR 74,929 74,106 48,057 41,567 41,567 7290 TRANSFER OUT TO CONSTR FUND - - - - - 7370 TRANS TO DATA PROCESSING 35,000 35,000 35,000 35,000 35,000 8100 CONTINGENCIES TOTALS: OTHER FINANCING USES - 109,929 - 109,106 688 83,745 76,567 76,567 TOTALS: REFUSE COLLECTION & DISP 12',118131,330 116,103 118,746 118,746 -- City of Columbia Heights 2009 Budget work sheet Department Proposed 603 REFUSE FUND Actual Actual Adopted Department Manager Council 49520 REFUSE COLLECTION & DISPOSAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 TOTALS: REFUSE FUND 11b,t~6L 1;~1,33u i~in, iu3 i ia,i4o i io,~~+o - GRAND TOTALS: 125,862 131,330 116,103 118,746 118,746 - Page 119 DEPARTMENT: REFUSE COLLECTION PER ONNEL COSTS 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 5,882 1,261 7,143 ACE 0 Superintendent 0 En Tech IV 0 Shop foreman 0 Foreman 0 En Tech III 0 Maint III 0 Maint workers 0 Admin Asst 6,822 2,059 8,881 Secreta 2,440 694 3,134 PT Clerk 1,471 217 1,688 Seasonals 575 63 638 TOTALS 17,190 4,294 S 21,484 YEAR: 2009 200 9 PROPOS ED SALARIES FRINGE ~~~~~~~ TOTAL 6,747 1,466 8,213 0 3,883 997 4,880 0 0 0 0 0 0 10,589 2,919 13,508 0 0 0 2,668 403 3,071 0 0 0 23,887 5,785 29,672 SUPPLIES SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 150 Auditors fee 1800 2010 MINOR EQUIPMENT Other services 950 TOTAL: 0 TOTAL: 2750 2011 COMPUTER EQUIPMENT 3105 TRAINING AND EDUCATIONAL ACT TOTAL: 0 TOTAL: 200 2020 COMPUTER SUPPLIES 3220 POSTAGE TOTAL: 75 TOTAL: 3900 2030 PRINTING & PRINTED FORMS 4000 REPAIR AND MAINT SERVICES TOTAL: 400 TOTAL: 100 2160 MAINT & CONTT MATERIALS 4100 RENTS AND LEASES TOTAL: 0 TOTAL: 200 2171 GENERAL SUPPLIES 4300 MISC CHARGES TOTAL: 0 TOTAL: 0 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Page 120 City of Columbia Heights 2009 Budget work sheet Department Proposed 603 REFUSE FUND Actual Actual Adopted Department Manager Council 49530 GENERAL RECYCLING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1010 REGULAR EMPLOYEES 4,457 9,723 14,180 25,666 25,666 1011 PART-TIME EMPLOYEES 350 - 968 - - 1012 SEASONAL EMPLOYEES - 49 575 - - 1020 OVERTIME-REGULAR 162 317 - 40 40 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 250 628 980 1,718 1,718 1220 F.I.C.A. CONTRIBUTION 297 689 1,175 1,930 1,930 1300 INSURANCE 182 275 1,677 2,515 2,515 1510 WORKERS COMP INSURANCE PREM 38 57 110 162 162 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 5,736 11,739 19,665 32,031 32,031 SUPPLIES - - - - 2000 OFFICE SUPPLIES 3 - 60 60 60 2010 MINOR EQUIPMENT 196 - 300 300 300 2011 COMPUTER EQUIPMENT - - - - - 2030 PRINTING & PRINTED FORMS - 77 400 400 400 2160 MAINT. & CONSTRUCT MATERIALS - - 100 100 100 2170 PROGRAM SUPPLIES - - 600 600 600 2171 GENERAL SUPPLIES 71 - 145 145 145 2280 VEHICLE PARTS 59 6 - - - 2282 GAS, OIL, LUBRICANTS - - - - - 2920 RECYCLING 29 - - - - TOTALS: SUPPLIES 358 83 1,605 1,605 1,605 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 6,059 4,773 7,300 7,300 7,300 3105 TRAINING & EDUC ACTIVITIES - 30 300 300 300 3210 TELEPHONE & TELEGRAPH 101 9 81 81 81 3211 CELL PHONES - 54 - - - 3220 POSTAGE 2,499 2,195 2,550 5,750 5,750 3310 LOCAL TRAVEL EXPENSE 9$ - 175 175 175 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - oe~n JYGV Aft\/C DTICIAI!`_ CAITCDDDICCC /"1V VLI\1IVIIYV LI•i1~1 ~1 1~IV~v _ - - - - 3430 ADVERTISING OTHER - 235 - - - 3500 LEGAL NOTICE PUBLISHING - 705 - - - 3600 INSURANCE & BONDS - - - - - 3800 UTILITY SERVICES - - - - - 3810 ELECTRIC - - - - - 4000 REPAIR &MAINT. SERVICES - 4,676 - - - 4050 GARAGE, LABOR BURD. 404 946 800 1,050 1,050 41oG RENTS & LEASES 2,476 2,545 3,200 3,330 J,JJV ' "^ 4300 MISC. CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - 200 200 200 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 11,637 16,168 14,606 18,186 18,186 DEPRECIATION - - - - - 4910 BUILDING DEPRECIATION Pam 121 300 300 300 300 City of Columbia Heights 2009 Budget work sheet Department Proposed 603 REFUSE FUND Actual Actual Adopted Department Manager Council 49530 GENERAL RECYCLING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4920 DEPRECIATION ON IMPROVEMENTS ~,~~/ - ~, ~~/ ~~ i~r ~~ i~r - 4930 EQUIPMENT DEPRECIATION 9,712 10,869 9,712 10,900 10,900 - 4940 OFFICE EQUIP DEPRECIATION - - - - - TOTALS: DEPRECIATION 11,169 11,169 11,169 12,357 12,357 - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: GAPITAL OUTLAY - - - - - OTHER FINANCING USES - - - - - 7100 OPER. TRANSFER OUT- LABOR 74,929 74,106 48,057 41,566 41,566 - 7370 TRANS TO DATA PROCESSING - - - - - - 7400 TRANSFER OUT TO LIQUOR FUND - - - - - - 8100 CONTINGENCIES - - 629 - - - TOTALS: OTHER FINANCING USES 74,929 74,106 48,686 41,566 41,566 - TOTALS: GENERAL RECYCLING 103,829 113,265 95,731 105,745 105,745 - TOTALS: REFUSE FUND 103,829 113,265 95,731 105,745 105,745 - GRAND TOTALS: 103,829 113,265 95,731 105,745 105,745 - Page 122 DEPARTMENT: GENERAL RECYCLING PER: IONNEL COSTS 2008 ADOPTED POSITION SALARIES FRINGE TOTAL InterDept Labor 0 Director 5,882 1,261 7,143 ACE 0 Superintendent 0 En Tech IV 0 Shop foreman 0 Foreman 0 En Tech III 0 Maint III 0 Maint workers 0 Admin Asst 6,822 2,059 8,881 Secreta 1,464 416 1,880 PT Clerk 979 144 1,123 Seasonals 575 63 638 TOTALS 15,722 3,943 19,665 YEAR: 2009 200 9 PROPOS ED SALARIES FRINGE TOTAL .._. 0 6,747 1,466 8,213 0 3,882 997 4,879 0 0 0 0 0 0 10,588 2,919 13,507 1,821 539 2,360 2,668 403 3,071 0 25,706 6,324 32,031 SUPPLIES __ SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 60 Auditors fee 1800 2010 MINOR EQUIPMENT Recycling Center Staffing 2000 TOTAL: 300 Yardwaste disposal from street sweeping 3500 2011 COMPUTER EQUIPMENT TOTAL: 7300 TOTAL: 0 3105 TRAINING AND EDUCATIONAL ACT 2030 PRINTING & PRINTED FORMS Training 150 TOTAL: 400 Recycling conferences 150 2160 MAINT & CONTT MATERIALS TOTAL: 300 TOTAL: 100 3220 POSTAGE 2170 PROGRAM SUPPLIES 1 city wide recycling mailing 5750 Educational materials 200 TOTAL: 5750 Misc. Recycling information handouts 200 4000 REPAIR AND MAINT SERVICES Recycling containers liners for parks 200 TOTAL: 0 TOTAL: 600 4100 RENTS AND LEASES 2171 GENERAL SUPPLIES Utility copying use 250 Labeling materials 40 Department copying use 750 Recycling center supplies 50 MSC space rental expenses 2255 Recycling center facility materials 20 TOTAL: 3255 Sand and Ice melt 15 4300 MISC CHARGES First aid supplies 10 TOTAL: 0 Misc. supplies 10 4330 SUBSCRIPTION, MEMBERSHIP TOTAL: 145 TOTAL: 200 CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT TOTAL: 0 5130 IMPROV OTHER THAN BLDG TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Page 123 City of Columbia Heights 2009 Budget work sheet Department Proposed 603 REFUSE FUND Actual Actual Adopted Department Manager Council 49540 HAZARDOUS WASTE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - 512 2,647 2,647 1210 P.E.R.A. CONTRIBUTION - - 28 177 177 1220 F.I.C.A. CONTRIBUTION - - 32 202 202 1300 INSURANCE - - - 330 330 1510 WORKERS COMP INSURANCE PREM - - 30 20 20 1700 ALLOCATED FRINGE - - - - TOTALS: PERSONAL SERVICES - - 602 3,376 3,376 SUPPLIES - - - - - 2070 TRAINING & INSTR SUPPLIES - - 100 100 100 2170 PROGRAM SUPPLIES - - - - 2171 GENERAL SUPPLIES - - 300 300 300 2173 PROTECTIVE CLOTHING - - 200 200 200 2175 FOOD SUPPLIES - - - TOTALS: SUPPLIES - - 600 600 600 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 1,085 897 4,850 4,850 4,850 3105 TRAINING & EDUC ACTIVITIES - - 300 300 300 3310 LOCAL TRAVEL EXPENSE - - 50 50 50 4000 REPAIR & MAINT. SERVICES - 853 - - - 4100 RENTS & LEASES - - - - 4300 MISC. CHARGES - 50 - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - 4390 TAXES & LICENSES - - 400 400 400 4395 STATE SALES TAX - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - TOTALS: OTHER SERVICES & CHARGE 1,085 1,800 5,600 5,600 5,600 TOTALS: HAZARDOUS WASTE 1,085 1,800 6,802 9,576 9,576 TOTALS: REFUSE FUND 1,085 1,800 6,802 9,576 9,576 GRAND TOTALS: 1,085 1,800 6,802 9,576 9,576 Page 124 DEPARTMENT: Hazardous Waste PER ONNEL COSTS 200 8 ADOPTED POSITION SALARIES FRINGE TOTAL InterDept Labor 512 90 602 Director ACE Su erintendent En Tech IV Shop foreman Foreman En Tech III Maint III Maint workers Admin Asst Secreta PT Clerk Seasonals TOTALS 512 90 S 602 YEAR: 2009 2009 PROPOSED_ SALARIES FRINGE TOTAL 0 0 ~~~ ~- 0 2,646 730 3,376 2,646 730 3,376 SUPPLIES SERVICES AND CHARGES 2010 MINOR EQUIPMENT 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0 Flourescent bulb recycling 1000 2011 COMPUTER EQUIPMENT ~ Ballast Disposal 350 TOTAL: 0 Oil filter recycling 900 2160 MAINT & CONTT MATERIALS Disposal of solvents, paints, misc. 1000 TOTAL: 0 Testing of oil tank 1000 2170 PROGRAM SUPPLIES Disposal of material dumped on public land 600 TOTAL: 0 TOTAL: 4850 2171 GENERAL SUPPLIES 3105 TRAINING AND EDUCATIONAL ACT Barrels for Ballasts 150 TOTAL: 300 Containers for Fluorescent bulbs 50 4000 REPAIR AND MAINT SERVICES Spill Kits 100 TOTAL: 0 TOTAL: 300 4100 RENTS AND LEASES TOTAL: 0 CAPITAL OUTLAY 4300 MISC CHARGES 5120 BUILDING IMPROVEMENT TOTAL: 0 TOTAL: 0 4330 SUBSCRIPTION ,MEMBERSHIP 5130 IMPROV OTHER THAN BLDG TOTAL: 0 TOTAL: 0 5180 OTHER EQUIPMENT TOTAL: 0 Page 125 City of Columbia Heights 2009 Budget work sheet Department Proposed 701 CENTRAL GARAGE Actual Actual Adopted Department Manager Council 49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 117,204 123,728 133,336 148,514 148,514 1012 SEASONAL EMPLOYEES 243 1,804 1,150 1,436 1,436 1020 OVERTIME-REGULAR 298 361 2,839 2,838 2,838 1030 VACATION & SICK 190 1,329 - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 6,964 7,725 8,795 10,144 10,144 1220 F.I.C.A. CONTRIBUTION 9,054 9,760 10,499 11,665 11,665 1300 INSURANCE 13,622 14,305 16,572 16,956 16,956 1510 WORKERS COMP INSURANCE PREM 5,093 5,269 7,642 8,592 8,592 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 152,668 164,282 180,833 200,145 200,145 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 395 297 - - - 2010 MINOR EQUIPMENT 10,227 4,058 3,000 4,000 4,000 2011 COMPUTER EQUIPMENT 747 - 3,200 800 800 2020 COMPUTER SUPPLIES 129 48 300 300 300 2030 PRINTING & PRINTED FORMS - 83 200 200 200 2070 TRAINING & INSTR SUPPLIES - - 50 50 50 2160 MAINT. & CONSTRUCT MATERIALS 200 4,311 750 750 750 2161 CHEMICALS 1,501 880 1,800 1,800 1,800 2170 PROGRAM SUPPLIES - - - - - 2171 GENERAL SUPPLIES 4,613 8,053 4,600 6,000 6,000 2172 UNIFORMS (40) (41) 200 200 200 2173 PROTECTIVE CLOTHING 276 179 300 300 300 2175 FOOD SUPPLIES - 50 50 50 50 2280 VEHICLE REPAIR AND PARTS 7,858 18,918 7,750 7,750 7,750 2282 GAS, OIL, LUBRICANTS 933 2,006 1,500 2,500 2,500 2800 COST OF GOODS SOLD-GAS &FUEL 101,760 127,292 115,800 152,750 152,750 TOTALS: SUPPLIES 128,600 166,133 139,500 177,450 177,450 OTHER SERVICES & CHARGES - - - - - 3050 EXPE;T « ^ROFESSIO".AL SERV ~ X07 F F1n v 4,850 .5,500 5,5Q0 3105 TRAINING & EDUC ACTIVITIES - 200 1,250 1,250 1,250 3120 EDUCATIONAL REIMBURSEMENT - - - - - 3210 TELEPHONE & TELEGRAPH 269 130 1,442 1,245 1,245 3211 CELL PHONES 61 - 125 125 125 3220 POSTAGE 3 6 - - - 3250 OTHER COMMUNICATIONS - - 350 350 350 3310 LOCAL TRAVEL EXPENSE - 14 - - - 3320 OUT OF TOWN TRAVEL EXF=ENSc - - - - 3500 LEGAL NOTICE PUBLISHING - 19 - - - 3600 INSURANCE & BONDS 8,092 8,092 7,728 11,982 11,982 3800 UTILITY SERVICES - - - - 3810 ELECTRIC 19,778 26,454 19,775 20,764 20,764 3820 WATER 500 1,198 500 500 500 3830 GAS 15,628 21,373 17,250 18,113 18,113 3840 REFUSE Page• 126 - - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 701 CENTRAL GARAGE Actual Actual Adopted Department Manager Council 49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3850 SEWER 1,7UU "Z,15Fi 1,bUU 1,bUU 1,bUU 4000 REPAIR &MAINT. SERVICES 45,388 22,591 17,500 25,000 25,000 4010 EQUIP PARTS, REPAIR &MAINT - - - - - 4020 HONEYWELL MAINT CONTRACT 12,081 9,360 13,861 10,069 10,069 4050 GARAGE, LABOR SURD. 9,888 10,248 4,000 4,280 4,280 4100 RENTS & LEASES 3,884 5,793 4,050 4,050 4,050 4300 MISC. CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - 95 225 225 225 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4390 TAXES & LICENSES 125 110 250 250 250 4395 STATE SALES TAX - 911 - - - 4800 COLLECTION LOSSES - - - - - TOTALS: OTHER SERVICES & CHARGE 123,604 114,360 94,756 105,203 105,203 DEPRECIATION - - - - - 4910 BUILDING DEPRECIATION 5,954 25,893 6,585 7,500 7,500 4920 DEPRECIATION ON IMPROVEMENTS 4,794 - 4,800 5,000 5,000 4930 EQUIPMENT DEPRECIATION 3,442 5,877 3,563 5,000 5,000 4940 OFFICE EQUIP DEPRECIATION - - 2,130 2,500 2,500 TOTALS: DEPRECIATION 14,190 31,770 17,078 20,000 20,000 CAPITAL OUTLAY - - - - - 5110 LAND - - - 600,000 600,000 5120 BUILDING & IMPROVEMENT - - 37,000 25,000 25,000 5130 IMPROV. OTHER THAN BUILDINGS - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - 3,000 - - TOTALS: CAPITAL OUTLAY - - 40,000 625,000 625,000 OTHER FINANCING USES - - - - - 7210 TRANSFER OUT TO GENERAL FUND - - - - - 7240 TRANSFER OUT TO CAP IMP BLDG 89,998 88,837 72,500 36,250 36,250 7270 TRANSFER TO CAP EQP REPL FD 4,000 4,000 4,000 4,000 4,000 7300 TRANSFER TO CENTRAL GARAGE - - - - - 7370 TRANS TO DATA PROCESSING 25,000 25,000 25,000 25,000 25,000 8100 CONTINGENCIES - - 5,606 - - TOTALS: OTHER FINRNCING USES 118,998 117,837 107,106 65,250 65,250 TOTALS: CENTRAL GARAGE 538,059 594,382 579,273 1,193,048 1,193,048 TOTALS: CENTRAL GARAGE 538,059 594,382 579,273 1,193,048 1,193,048 GRAND TOTALS: 538,059 594,382 579,273 1,193,048 1,193,048 Page 127 DEPARTMENT: CENTRAL GARAGE PER: IONNEL COSTS _._.............. 2008 ADOPTED POSITION SALARIES FRINGE TOTAL Director 1,471 314 1,785 ACE 0 Superintendent 1,459 369 1,828 En Tech IV 0 Shop foreman 60,674 19,972 80,646 Foreman 0 En Tech III 0 Maint III (2) 63,758 20,544 84,302 Maint workers 0 Admin Asst 4,873 1,466 6,339 Secreta 1,002 281 1,283 PT Clerk 2,939 434 3,373 Seasonals 1,150 126 1,276 TOTALS 137,326 43,506 180,832 YEAR: 2009 200 9 PROPOS ED SALARIES FRINGE _ TOTAL 4,217 916 -~~~_~- 5,133 0 1,553 399 1,952 0 64,714 20,000 84,714 0 0 67,787 22,754 90,541 0 7,941 2,189 10,130 1,138 337 1,475 4,002 604 4,606 1,436 158 1,594 152,788 47,357 200,145 SUPPLIES SERVICES AND CHARGES 2000 OFFICE SUPPLIES 3050 EXPERT AND PROFESSIONAL SERV TOTAL: 0 Audit fee 3400 2010 MINOR EQUIPMENT Drug & alcohol testing 800 Garage equipment TOTAL: 4000 Safety training/consultant 1300 2011 COMPUTER EQUIPMENT TOTAL: 5500 ~ New printer TOTAL: 800 3105 TRAINING AND EDUCATIONAL ACT 2020 COMPUTER SUPPLIES DOT vehicle inspections certifications 250 TOTAL: 300 New equipment maintenance training 1000 2030 PRINTING & PRINTED FORMS TOTAL: 1250 TOTAL: 200 3120 EDUCATIONAL REIMBURSEMENT 2160 MAINT & CONTT MATERIALS TOTAL: 0 TOTAL: 750 3220 POSTAGE 2161 CHEMICALS TOTAL: 0 Parts Wash 200 4000 REPAIR AND MAINT SERVICES Solvents 200 Janitorial services 2500 Card cleaner, aerosol Brake Fluid 200 Overhead door repairs/inspections 4000 , Spray washer fluid 200 Overhead crane inspection 400 Floor and engine degreaser 500 Fuel tank inspection 400 vehicle wash soap 500 Tox-alert maintenance contract 450 TOTAL: 1800 CFA maint support contract 1500 2171 GENERAL SUPPLIES Misc shop repairs (pumps, electric, etc) 7350 Maintenance supplies (bolts, rods, Lp, etc) 2500 Fuel Master support 900 Other shop supplies, tools 3500 Access control system maintenance 1000 TOTAL: 6000 Overhead bulb replacement 6500 TOTAL: 25000 5110 LAND Land Purchase CAPITAL OUTLAY 5120 BUILDING IMPROVEMENT Concrete floor additions MSC window repairs 5130 lMPROV OTHER THAN BLDG 5180 OTHER EQUIPMENT 4100 RENTS AND LEASES Uniform rental 600,000 Shop towels, rugs rental TOTAL: 600,000 4300 MISC CHARGES 22000 3000 4330 SUBSCRIPTION, MEMBERSHIPS TOTAL: 25000 ___ TOTAL: 0 TOTAL: 0 2600 1450 TOTAL: 4050 TOTAL: 0 TOTAL: 225 Page 128 431 CAP EQUIP REPLACE-GENERAL 43100 ENGINEERING Line Item Description City of Columbia Heights 2009 Budget work sheet Department Proposed Actual Actual Adopted Expense Expense Budget 2006 2007 2008 Department Manager Council Proposed Proposed Adopted 2009 2009 2009 OTHER SERVICES & CHARGES - - - - - - 4395 STATE SALES TAX - - - - - - 4395 TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - 5150 VEHICLES - 13,981 - - - - 5170 OFFICE EQUIPMENT 16,197 - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY 16,197 13,981 - - - - TOTALS: ENGINEERING 16,197 13,981 - - - - TOTALS: CAP EQUIP REPLACE-GENERA 16,197 13,981 - - - - GRAND TOTALS: 16,197 13,981 - - - - Page 129 CAPITAL EQUIPMENT BUDGET: ENGINEERING YEAR: 2009 l~n171TA1 C(1111D~ACAIT DI ID(`I-IOCGC vi .~ ~~..~. ._ ITEM # ..a ...~ ...~... ... ..~.. .. .___ ITEM DESCRIPTION PURCHASE ORIGINAL PROPOSED CITY COUNCIL DATE COST COST MANAGER ADOPTED PROPOSED NONE TOTAL: JUSTIFICATION: NONE Page 130 City of Columbia Heights 2009 Budget work sheet Department Proposed 431 CAP EQUIP REPLACE-GENERAL Actual Actual Adopted Department Manager Council 43121 STREETS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 2010 MINOR EQUIPMENT - - - - - OTHER SERVICES & CHARGES - - - - - - 4100 RENTS & LEASES - - - - - 4390 TAXES & LICENSES - - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5150 VEHICLES - 152,858 - 175,725 175,725 - 5180 OTHER EQUIPMENT 26,471 14,851 260,400 - - - TOTALS: CAPITAL OUTLAY 26,471 167,710 260,400 175,725 175,725 - TOTALS: STREETS 26,471 167,710 260,400 175,725 175,725 - TOTALS: CAP EQUIP REPLACE-GENERA 26,471 167,710 260,400 175,725 175,725 - GRAND TOTALS: 26,471 167,710 260,400 175,725 175,725 - Page 131 CAPITAL EQUIPMENT BUDGET: STREETS YEAR: 2009 CAPITAL EQUIPMENT PURCHASES ITEM # ITEM DESCRIPTION PURCHASE DATE ORIGINAL COST PROPOSED COST CITY MANAGER PROPOSED COUNCIL ADOPTED 5180 Dump Truck w/ attachments $ 165,000 $ 165,000 5180 5180 5180 TOTAL: $ 165,000 JUSTIFICATION: 1. Dump Truck: Replace dump truck #0019 with reversible front plow, belly plow, wing plow, and stainless steel sander. This is a primary truck used for street repair and snow plowing operations. It is 17 years old and has chronic electrical problems under the dash board. The dump box is rusted through and the hydraulic cylinders need to be rebuilt for the dump box and belly plow. Page 132 City of Columbia Heights 2009 Budget work sheet Department Proposed 431 CAP EQUIP REPLACE-GENERAL Actual Actual Adopted Department Manager Council 43170 TRAFFIC SIGNS & SIGNALS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER SERVICES & CHARGES - - - - - - 4390 TAXES & LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5150 VEHICLES - - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: TRAFFIC SIGNS & SIGNALS - - - - - - TOTALS: CAP EQUIP REPLACE-GENERA - - - - - - GRAND TOTALS: - - - - - - Page 133 CAPITAL EQUIPMENT BUDGET: TRAFFIC SIGNS AND SIGNALS YEAR: 2009 rnplTnl Pni nPMFNT PI IR('.HA~FS ITEM # ITEM DESCRIPTION PURCHASE ORIGINAL PROPOSED CITY COUNCIL DATE COST COST MANAGER ADOPTED PROPOSED NONE TOTAL: JUSTIFICATION: NONE Page 134 City of Columbia Heights 2009 Budget work sheet Department Proposed 431 CAP EQUIP REPLACE-GENERAL Actual Actual Adopted Department Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 2010 MINOR EQUIPMENT 3,694 3,834 - - - - OTHER SERVICES & CHARGES - - - - - - 4390 TAXES & LICENSES - - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5150 VEHICLES 26,410 25,500 - 23,963 23,963 - 5180 OTHER EQUIPMENT - 113,895 25,915 165,075 165,075 - TOTALS: CAPITAL OUTLAY 26,410 139,395 25,915 189,038 189,038 - TOTALS: PARKS 30,105 143,229 25,915 189,038 189,038 - TOTALS: CAP EQUIP REPLACE-GENERA 30,105 143,229 25,915 189,038 189,038 - GRAND TOTALS: 30,105 143,229 25,915 189,038 189,038 - Page 135 CAPITAL EQUIPMENT BUDGET: PARKS ('`~PITAI F(]I IIPMFNT PIIRCHASFS YEAR: 2009 ITEM # ITEM DESCRIPTION PURCHASE DATE ORIGINAL COST PROPOSED COST CITY MANAGER PROPOSED COUNCIL ADOPTED 5180 MT Trackless 1998 $ 95,000 $ 138,450 5180 4 x 2 3/4 Ton Pickup 1996 $ 23,963 5180 Ballfield Groomer 1998 $ 14,995 $ 26,625 TOTAL: $ 189,038 JUSTIFICATION: 1. MT Trackless: Replace 1998 MT Trackless Tractor unit #296 and show plow attachement. Total cost is $138,450. Unit #296 is 10 years old and had to have the transfer case replaced in 2006. The MT Trackless is used for snowblowing and snowplowing sidewalks, leaf mulching prior to street sweeping and asphalt milling prior to street repairs. It also has attachments for mowing lawns and sweeping sidewalks 2. 4 x 2 3/4 Ton pickup: Replace 1996 Ford F-250 3/4 ton pickup, unit #204, equipped with lift gate. Total cost is $23,963. Unit #204 is 12 years old. The lift gate has rusted through and the box is beginning to rust through around the wheel wells 3. Ballfield Groomer: Replace 1998 Kromer Ballfield Groomer, unit #215. Total cost is $26,625. Unit #215 was purchased in 2000. It is used to line and paint athletic fields. It is 10 years old and the paint sprayer is obsolete, therefore no parts are available. Page 136 -- City of Columbia Heights 2009 Budget work sheet Department Proposed 432 CAP EQUIP REPLACE-SEWER Actual Actual Adopted Department Manager Council 49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER SERVICES & CHARGES - - - - - - 4390 TAXES & LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - 5150 VEHICLES - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 7190 TRANSFER OUT TO SEWER UTIL 31,036 - - - - - 7190 TOTALS: OTHER FINANCING USES 31,036 - - - - - TOTALS: NON-OPERATING 31,036 - - - - - TOTALS: CAP EQUIP REPLACE-SEWER 31,036 - - - - - GRAND TOTALS: 31,036 - - - - - Page 137 CAPITAL EQUIPMENT BUDGET: SEWER YEAR: 2009 rn D~T01 Cnl IIP~/IG~IT RI IR('. i-IAGFQ ITEM # ITEM DESCRIPTION PURCHASE ORIGINAL PROPOSED CITY COUNCIL DATE COST COST MANAGER ADOPTED PROPOSED NONE TOTAL: JUSTIFICATION: NONE Page 138 City of Columbia Heights 2009 Budget work sheet Department Proposed 433 CAP EQUIP REPLACE-WATER Actual Actual Adopted Department Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER SERVICES & CHARGES - - - - - - 4390 TAXES & LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5150 VEHICLES - - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 7180 TRANSFER OUT TO WATER UTIL 52,959 59,403 - - - - 7180 TOTALS: OTHER FINANCING USES 52,959 59,403 - - - - TOTALS: NON-OPERATING 52,959 59,403 - - - - TOTALS: CAP EQUIP REPLACE-WATER 52,959 59,403 - - - - GRAND TOTALS: 52,959 59,403 - - - - Page 139 CAPITAL EQUIPMENT BUDGET: WATER (:APITAI FCJI IIPMFNT Pt1RCHASFS YEAR: 2009 ITEM # ITEM DESCRIPTION PURCHASE ORIGINAL PROPOSED CITY COUNCIL DATE COST COST MANAGER ADOPTED PROPOSED NONE TOTAL: JUSTIFICATION: NONE Page 140 City of Columbia Heights 2009 Budget work sheet Department Proposed 438 CAP EQUIP REPLACE STORM SEWS Actual Actual Adopted Department Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 REPAIR SERVICES - - - - - 4395 STATE SALES TAX - - - - - - 4395 TOTALS: REPAIR SERVICES - - - - - - CAPITAL OUTLAY - - - - - - 5180 OTHER EQUIPMENT - - 100,000 - - - 5180 TOTALS: CAPITAL OUTLAY - - 100,000 - - - TOTALS: NON-OPERATING - - 100,000 - - - TOTALS: CAP EQUIP REPLACE STORM : - - 100,000 - - - GRAND TOTALS: - - 100,000 - - - Page 141 CAPITAL EQUIPMENT BUDGET: STORM SEWER YEAR: 2009 C'.APITAI F(Jl IIPMFNT PURCHASES ITEM # ITEM DESCRIPTION PURCHASE ORIGINAL PROPOSED CITY COUNCIL DATE COST COST MANAGER ADOPTED PROPOSED 5180 TOTAL: $ - JUSTIFICATION: NONE Page 142 City of Columbia Heights 2009 Budget work sheet Department Proposed 402 STATE AID CONSTRUCTION Actual Actual Adopted Department Manager Council 43191 STATE-AID GENL CONSTRUCTION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER SERVICES & CHARGES - - - - - - 3105 TRAINING & EDUC ACTIVITIES - - - - - - 3105 TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - 270,000 125,000 125,000 - 5130 TOTALS: CAPITAL OUTLAY - - 270,000 125,000 125,000 - OTHER FINANCING USES - - - - - 7160 TRANSFER OUT TO BONDS - 28,710 114,800 117,800 117,800 - 7280 TRANSFER OUT TO CAP PROJ - - - - - - TOTALS: OTHER FINANCING USES - 28,710 114,800 117,800 117,800 - TOTALS: STATE-AID GENL CONSTRUC" - 28,710 384,800 242,800 242,800 - TOTALS: STATE AID CONSTRUCTION - 28,710 384,800 242,800 242,800 - GRAND TOTALS: - 28,710 384,800 242,800 242,800 - Page 143 CAPITAL IMPROVEMENT BUDGET CAPITAL IMPROVEMENT PROJECTS STATE AID CONSTRUCTION YEAR: 2009 PROPOSED MANAGER COUNCIL LINE # TITLE DESCRIPTION COST PROPOSED APPROVE 5130 Univ. service drive $ 225,000 5130 Central ave si nals Repaint Si nal structures $ 45,000 TOTAL: $ 270,000 $ - $ - JUSTIFICATION: GRANTS & OTHER FUNDING METHODS: Page 144 City of Columbia Heights 2009 Budget work sheet Department Proposed 411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department Manager Council 49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - - 2010 MINOR EQUIPMENT 4,186 - - - - - 2160 MAINT. & CONSTRUCT MATERIALS 6,487 - - - - - 2171 GENERAL SUPPLIES 1,316 - - - - - TOTALS: SUPPLIES 11,989 - - - - OTHER SERVICES & CHARGES - - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - - 4000 REPAIR &MAINT. SERVICES 3,921 - - - - - 4100 RENTS & LEASES 17 - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 3,938 - - - - - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - 24,500 - - - 5130 IMPROV. OTHER THAN BUILDINGS - - 35,500 - - - TOTALS: CAPITAL OUTLAY - - 60,000 - - - OTHER FINANCING USES - - - - - - 7990 RESIDUAL EQUITY TRANSFER OUT - - - - - - 7990 TOTALS: OTHER FINANCING USES - - - - - - TOTALS: CENTRAL GARAGE 15,927 - 60,000 - - - TOTALS: CAPITAL IMP-GEN GOVT. BLDG 15,927 - 60,000 - - - GRAND TOTALS: 15,927 - 60,000 - - - Page 145 CAPITAL IMPROVEMENT BUDGET: MSC IMPROVEMENTS YEAR: 2009 f oPITAi IMPR(IVF~AFNT PRC).IF(~TS - - - - LINE # ITLE ESCRIPTION PROPOSED COST CITY MANAGER PROPOSED COUNCIL APPROVE TOTAL: $ - $ - $ - JUSTIFICATION: GRANTS & OTHER FUNDING METHODS: Page 146 City of Columbia Heights 2009 Budget work sheet Department Proposed 412 CAPITAL IMPROVEMENT PARKS Actual Actual Adopted Department Manager Council 45200 PARKS Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - - 2010 MINOR EQUIPMENT - - - - - - 2160 MAINT. & CONSTRUCT MATERIALS - - - - - - 2171 GENERAL SUPPLIES - - - - - - TOTALS: SUPPLIES - - - - - - OTHER SERVICES & CHARGES - - - - - - 3041 ATTORNEY FEES-CIVIL PROCESS - - - - - - 3050 EXPERT & PROFESSIONAL SERV. - 18,521 15,000 10,000 10,000 - 3600 INSURANCE & BONDS 566 566 - 1,428 1,428 - 4000 REPAIR &MAINT. SERVICES - - - - - - 4100 RENTS & LEASES - - - - - - 4390 TAXES & LICENSES - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 566 19,087 15,000 11,428 11,42$ - CAPITAL OUTLAY - - - - - 5110 LAND - - - - - - 5120 BUILDING & IMPROVEMENT - 12,161 85,000 - - - 5130 IMPROV. OTHER THAN BUILDINGS - 10,650 185,000 325,000 325,000 - 5180 OTHER EQUIPMENT - - - - - 7170 TRANSFER OUT TO PROJECTS - - - - - - TOTALS: CAPITAL OUTLAY - 22,812 270,000 325,000 325,000 - TOTALS: PARKS 566 41,898 285,000 336,428 336,428 - TOTALS: CAPITAL IMPROVEMENT PARK 566 41,898 285,000 336,428 336,428 - GRAND TOTALS: 566 41,898 285,000 336,428 336,428 - Page 147 CAPITAL IMPROVEMENT BUDGET: PARKS CAPITAL IMPROVE YEAR: 2009 r'.APITAI IMPROVEMENT PROJECTS LINE # TITLE DESCRIPTION PROPOSED COST CITY MANAGER PROPOSED COUNCIL APPROVE 3050 Park Master Plannin Professional consultant for Master Plan $ 10,000 5120 Labelle Park Boardwalk Removal of boardwalk/shoreline restoration $ 75,000 5130 Ramsdell Park Reconstruction $ 250,000 TOTAL: $ 335,000 $ - $ - JUSTIFICATION: 1 Master Planning: Creation of a Master Plan for Labelle Park. Follows completion of Master Plans for Sullivan, Silver Lake, and Ramsdell Park. 2. Labelle Park Boardwalk Removal and Restoration: Due to condition and lack of use, the boardwalk area will be removed, the shoreline will be restored and the bituminous trail will be repaved in the area west of 41st Avenue cul-de-sac. 3. Ramsell Park Reconstruction: Based upon a Master Plan created in 2008, the park will be redeveloped with a new ballfield, new walking trails, parking, drainage and other site improvements. GRANTS & OTHER FUNDING METHODS: Page 148 City of Columbia Heights 2009 Budget work sheet Department Proposed 651 WATER CONSTRUCTION FUND Actual Actual Adopted Department Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 2010 MINOR EQUIPMENT - - - - - - 2171 GENERAL SUPPLIES - - - - - - 3050 EXPERT & PROFESSIONAL SERV. - 5,768 - - - - 4000 REPAIR & MAINT. SERVICES - - 72,500 72,500 72,500 - 4100 RENTS & LEASES - - - - - - 4395 STATE SALES TAX - - - - - - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - 107,000 15,000 15,000 - 5130 IMPROV. OTHER THAN BUILDINGS - - 125,000 345,000 345,000 - 5190 CONSTRUCTION IN PROGRESS - - - - - - TOTALS: CAPITAL OUTLAY - - 232,000 360,000 360,000 - OTHER FINANGING USES - - - - - - 7180 TRANSFER OUT TO WATER UTIL 255,796 2$5,450 - - - - 7260 TRANSFER OUT TO CAP IMP#401 - - - - - - 7350 TRANS OUT ENERGY MGT - - - - - 7431 TRANSFER OUT SPECIAL PROJECT - - - - - - TOTALS: OTHER FINANCING USES 255,796 285,450 - - - - TOTALS: NON-OPERATING 255,796 291,218 304,500 432,500 432,500 - TOTALS: WATER CONSTRUCTION FUND 255,796 291,218 304,500 432,500 432,500 - GRAND TOTALS: 255,796 291,218 304,500 432,500 432,500 - Page 149 CAPITAL IMPROVEMENT BUDGET: WATER CONSTRUCTION YEAR: 2009 C:APITAI IMPROVEMENT PROJECTS -- - - LINE # - TITLE ESCRIPTION PROPOSED COST CITY MANAGER PROPOSED COUNCIL APPROVE 4000 Batter replacement Water meter batter replacement (Cit -wide) $ 72,500 5120 Water Tower Access Necessar securit improvements $ 15,000 5130 Zone 4 Street Rehab Watermain replacement -annual street recon $ 200,000 5130 Water Cleanin & Lini 2009 Watermain cleanin and linin $ 145,000 TOTAL: $ 432,500 $ - $ - JUSTIFICATION: 1. Water Meter MXU Battery Replacement: Systematic replacement of over 6,000 residential water meter MXU batteries. Existing batteries have exceeded life of 7 years -and were all put in in one year. 2. Water Tower Access Control: Card reader similar to MSC Building at water tower and pumping stations. 3. Street Zone Water Main Replacement: Annual program to replace aged mains or those prone to water main breaks concurrent with street recon program. 4. Annual Water Main Cleaning and Lining: annual program under City of Minneapolis contract to clean and cement mortar line water main segments with a strong history of tuberculation. Program has been increased by approximately 600 feet every year to complete more main segments. GRANTS & OTHER FUNDING METHODS: Bonding cycle Page 150 City of Columbia Heights 2009 Budget work sheet Department Proposed 652 SEWER CONSTRUCTION FUND Actual Actual Adopted Department Manager Council 49449 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3050 EXPERT & PROFESSIONAL SERV. - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - 125,000 180,000 180,000 - 7290 TRANSFER OUT TO CONSTR FUND - - - - - - TOTALS: NON-OPERATING - - 125,000 180,000 180,000 - TOTALS: SEWER CONSTRUCTION FUNC - - 125,000 180,000 180,000 - GRAND TOTALS: - - 125,000 180,000 180,000 - Page 151 CAPITAL IMPROVEMENT BUDGET: SEWER CONSTRUCTION YEAR: 2009 CAPITAL IMPROVEMENT PROJECTS LINE # TITLE DESCRIPTION PROPOSED COST CITY MANAGER PROPOSED COUNCIL APPROVE 5130 Annual Street Rehab Zone 4 Street Rehab - stucture and pipe repair $ 30,000 5130 Annual Linin Pro ra 2009 Sewer main linin $ 125,000 5130 Annual I/I Pro ram I/I reduction improvements $ 25,000 TOTAL: $ 180,000 $ - $ - JUSTIFICATION: 1. Annual Street Rehabilitation Program: repairs or replacement to sanitary sewer manholes or pipe segments in Zone 4 of the Street Recon Program. 2. Annual Sanitary Sewer Lining Program: Annual program to line sanitary sewer pipe at various locations throughout the City as determined by televising. 3. I/I reduction program: annual program to make improvements to reduce Inflow/Infiltration to the sanitary sewer system. GRANTS & OTHER FUNDING METHODS: 1. Sanitary Sewer Construction Fund. Cycle 2. Banding Page 152 City of Columbia Heights 2009 Budget work sheet Department Proposed 653 STORM SEWER CONSTRUCT. FUND Actual Actual Adopted Department Manager Council 49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - 2010 MINOR EQUIPMENT 314 2171 GENERAL SUPPLIES 750 TOTALS: SUPPLIES 1,064 OTHER SERVICES & CHARGES - 3050 EXPERT & PROFESSIONAL SERV. - 3050 TOTALS: OTHER SERVICES & CHARGE - REPAIR SERVICES - 4000 REPAIR & MAINT. SERVICES - 4100 RENTS & LEASES - TOTALS: REPAIR SERVICES - MISCELLANEOUS CHARGES - 4300 MISC. CHARGES - 4395 STATE SALES TAX - TOTALS: MISCELLANEOUS CHARGES - CAPITAL OUTLAY - 5120 BUILDING & IMPROVEMENT - 5130 IMPROV. OTHER THAN BUILDINGS - TOTALS: CAPITAL OUTLAY - OTHER FINANCING USES - 7190 TRANSFER OUT TO SEWER UTIL - 7195 TRANSFER OUT STORM SEWER UTI 113,407 TOTALS: OTHER FINANCING USES 113,407 TOTALS: NON-OPERATING 114,471 TOTALS: STORM SEWER CONSTRUCT. ( 114,471 GRAND TOTALS: 114,471 750 - - - - 750 - - - - - 15,000 15,000 15,000 - - 15,000 15,000 15,000 - - 225,000 650,000 650,000 - - 225,000 650,000 650,000 - 59,270 - - - - 59,270 - - - - 60,020 240,000 665,000 665,000 - 60,020 240,000 665,000 665,000 - 60,020 240,000 665,000 665,000 - Page 153 CAPITAL IMPROVEMENT BUDGET: STORM SEWER CONSTRUCT YEAR: 2009 CAPITAL IMPROVEMENT PROJECTS LINE # TITLE DESCRIPTION PROPOSED COST CITY MANAGER PROPOSED COUNCIL APPROVE 3050 Plannin Update Update of Cit WRMP $ 15,000 5130 Universit Avenue Storm sewer improvement: New Trunk Line $ 175,000 5130 Annual Street Rehab Zone 4 Street Rehab improvements $ 75,000 5130 Jackson Pond torm sewer improvement: Pond Reconstructio $ 400,000 TOTAL: $ 665,000 $ - $ - JUSTIFICATION: 1. Update City Water Resource Management Plan: Mandated updated of stormwater plan by BWSR and following Rice Creek WD and 6 Cities WMO 2008 plan updates. 2. New Storm Trunk Line: New 60 inch storm sewer line under University Avenue at 44th Avenue to alleviate flooding and pipe surcharging and allow for future water quality treatement of up to 130 acres of City land prior to entering the Mississippi River. 3. Zone 4 Street Rehab Program: Annual program to replace or rehab structures and pipe in Zone 4 of the annual Street Reconstruction Program. 4. Jackson Pond Reconstruction: Following the engineering report accepted by the City Council in 2008, convert Jackson pond from a wet pond to a dry pond with pump to improve the flood protection of the area and reduce pipe surcharging of the 60 inch storm line in 44th Avenue. GRANTS & OTHER FUNDING METHODS: Bonding cycle. Page 154 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Police Budget Narrative Activity Description Police Department 101-42100 This is the general budget far the day-to-day running of the Pofice Department. This part of the budget covers personnel costs, general supply costs, other services and charges costs, and capital outlay expenses. The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and Hilltop. This includes police patrol, investigations, Drug Task Force Officer, School Liaison Officers, traffic enforcement, code enforcement, animal control, unusual occurrences, Homeland Security efforts, and administration. Animal Control 101-42700 Animal containment measures are provided to the City of Columbia Heights by the Camden Pet Hospital, 1401 44th Avenue North. This includes animal shelter services, euthanasia services, adoption services and clinic services. The capturing, transporting, and temporary shelter of stray animals is performed by Community Service Officers and, at times, Columbia Heights Police Officers. Community Pragrams 270-42160 The Community Programs budget funds police-related community activities such as DARE, Police Explorers, Police Reserves, and other community based prevention and outreach initiatives. Police Capital Equipment 431-42100 The Capital Equipment budget for 2009 includes two ful{-sized marked squads, one mid-sized unmarked car, and various equipment for the squads. CETY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Police Budget Narrative Objectives Police Department 101-42100 1. To maintain the level of police service in the community. 2. To continue to work closely with other agencies in our area towards safety and security issues in the areas of grants, personnel, training and equipment. 3. To increase the level of proactive police enforcement within the community. 4. To increase public awareness of crime prevention programs. 5. To ensure that police vehicles and equipment are updated to reflect law enforcement technology needs and ensure dependability. 6. To continue to maintain and update our department computers. 7. To continue to monitor available Federal and State grant opportunities in order to obtain equipment and possibly personnel that would otherwise be unavailable to our department. Animal Control 101-42700 To continue our close working relationship with Camden Pet Hospital in our effort to provide state-of-the-art animal services at a reasonable cost far our community. Community Programs 270-42160 Our objectives in the Community Programs fund are to have two officers trained in DARE and to administer the DARE program in city elementary schools. The Community Programs fund will also be utilized to fund costs for the Police Explorer Program such as city and county training, as well as the state conference. Also covered will be uniforms, equipment and other necessary expenditures. The Community Proorams fund will also absorb costs related to the Police Reserve program including training and equipment, as well as other community based initiatives such as National Night Out, Neighborhood Watch and other programs which facilitate community outreach and crime prevention. Capital Equipment Police 431-42100 To manage the Capital Equipment Replacement fund in a way that allows us to obtain the best equipment for the best value that meets the needs and requirements of the department. ~- CITY OF COLUMBIA HEiGf-ITS, MihCI~ESOTA BUDGET 2009 Functional Area of Police Budget Narrative Budget Comments Police 101-42100 Personnel The 2009 budget reflects authorization for 27 licensed officers. This includes agrant-funded Middle School Liaison officer. Overall proposed personnel costs are up as a result of step increases by individual officers as set by union contract, and also the wage increases far 2009 already approved by the City Council. We are requesting $45,000 in other overtime monies (referred to as the Problem Oriented Policing detail}. ft is our intention to focus on Circle Terrace and other high crime and problem areas, as well as the Grid 8 area. The amount budgeted for overtime, while an increase from the 2008 adopted budget amount, more accurately reflects the actual incurred expense in 2007. This line item may be decreased in part if staffing issues can be remediated. The 2009 budget eliminates afull-time CSO position and adds additional monies for part-time CSO's to increase flexibility and coverage. The 2009 budget also adds a Crime Prevention Specialist position. Supplies: The supplies section total is up significantly due primarily to two factors. First, the rising and unpredictable casts of fuel and lubricants for the fleet accounts for a large increase in line item 2282, Gas, Oil, Lubricants. The $75,000 amount is a realistic cost projection based upon gallons used (20,000} figured at $3.75 per gallon. Second, due to increased metal costs and continued military operations, ammunition has seen an approximately 50% increase, as well as purchasing difficulties due to short supplies. This accounts for an increase in the 2070 line item, Training and Instructional Supplies, to $7,800 from $3,900; and an additional $1,900 requested in line item 2172, General Supplies, where the duty ammo is budgeted. Line item 2173, Protective Clothing, is increased from $4,000 to $6,550 to accomodate the regularly scheduled 'replacement of four officers' vests, the purchase of two vests for new hires, and the replacement of two of the 'department's eight pieces of tactical body armor which are also scheduled for replacement at this time. Although the cost of office supplies continues to increase, and we operate on a fairly limited budget in this regard, we 'have decided to keep the 2000 line item, Office Supplies, the same as in 2008 ($3,500) and have instituted a program to 'decrease the use of paper by eliminating some redundant photocopying and increasing the use of providing information I electronically. 'Other Services and Charges: Line item 3050, Expert and Professional Services, shows an increase from $12,247 to $18,000 to reflect an increase in the cast of Anoka County's fees to us for Records Management, as well as anticipated increases in the casts for other prafessionai services. Line item 3211, Cell phones, is proposed at $6,450. This is the actual cast total for PD phones, including Blackberry phones capable of scheduling and email for the Chief and Captain. I ina itam 3'i~0 C)ut of Tnwn TravPf Fxnense. is ~roo~sed at $2.000. It is felt that this is a realistic number to orovide for necessary police training and conferences as well as criminal investigations occurring outside of the jurisdiction. Line items 4000, Repair and Maintenance Services; 4050 Garage, Labor Burd; and 4080, Vehicle Repair, all show slight increases to reflect anticipated rising costs in these areas. ~- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functicsnai Area of Police Budget Narrative Budget Corrlrr~ents P,nimal Control 101-42700 The proposed Animal Control budget for 2009 shows a slight decrease ($192) from 2008. This reflects a smaller budgeted amount for supplies. The contracted cast of animal impounds remains the same under our agreement with Camden Pet, which runs through 2010. The number of animals impounded throughout the year, and how long they are housed at Camden, will determine what our actual year-end cost will be. Community Programs 270-42160 We are requesting an increase of $325 in the DARE budget to accommodate anticipated increases in training expenses and purchase of supplies. As money has accumulated in this fund over the course of the last several years, it is the intentian of the Police Department to draw down some of this funds in this account. The Police Department is requesting to spend $14,300 of the existing balance currently in the fund in addition to the $5,700 requested to fund DARE for a total of $20,000. Police Capital Equipment 431-42100 The Capital Equipment Replacement Fund includes equipment required to keep our technology and fleet current and to keep our personnel safe in their duties. In 2009, it is recommended that two marked squad cars be purchased. The purchase of two marked squad cars per year allows the department to keep the marked fleet in a better working order, and aids in controlling costs on replacement parts. This also allows the marked squads to be rotated out of the police fleet, after four years of service, and rotated into another department in the city, who in turn get a better operating vehicle for conventional uses. The purchase will include one Crown Victoria and one Charger, which will be tested as a more fuel and cost efficient alternative to our current patrol vehicles. In 2008, the PD purchased one unmarked vehicle. This was the first unmarked vehicle that has been purchased in six years. It is recommended that the PD purchase one unmarked vehicle in 2009. This would replace the 1998 Ford Taurus,'... which is the oldest unmarked in the fleet, and currently has 49,000 miles. Due to the age of the vehicle it is starting to deteriorate at a faster rate and has started to incur additional parts costs due to its age. According to shop records, over 50% of the costs of maintenance on this vehicle over the past seven years have occurred in the last 18 months. This vehicle has been recommended far replacement by Shop Foreman Steve Synowczynski. We anticipate significant savings in vehicle operating costs due to better fuel economy. Since the car to be replaced is 10 years o(d but still has low miles, it can be used by another department which has occasional use needs. requested is $5,500 for purchase of necessary equipment. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Su~rrtary ay Class Functional Area sf !?slice Budget 2009 Adapted Department City Manager Adapted Police Actual Actual Budget Proposed Proposed Budget 101-42100 2006 2007 2008 2009 2009 2009 Revenue Taxes 1,696,725 1,779,113 2,059,132 2,126,248 2,126,248 Licenses And Permits 44,490 48,983 45,000 45,000 45,000 Intergovernmental Revenue 687,863 742,586 620,287 766,526 766,526 Charges For Current Services 238,670 223,792 186,875 194,150 194,150 Fines And Forfeits 78,845 $1,509 78,000 83,000 83,000 Miscellaneous 29,781 54,450 24,565 24,853 24,853 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 47,495 0 15,096 15,096 Tatal Revenue 2,776,374 2,977,927 3,013,859 3,254,873 3,254,873 0 Expenses Personal Services 2,418,372 2,535,025 2,675,629 3,178,109 3,178,109 Supplies 87,949 105,521 96,050 148,350 148,350 Other Services and Charges 189,804 213,188 220,274 228,431 228,431 Capital Outlay 0 0 0 0 0 Gontingencies & Transfers 131 53 83,633 0 (225,055} Tatal Expenses 2,696,255 2,853,788 3,075,586 3,554,890 3,329,835 0 Summary Revenue 2,776,374 2,977,927 3,013,859 3,254,873 3,254,873 0 Expense 2,696,255 2,853,788 3,075,586 3,554,890 3,329,835 0 Change to Fund Balance 80,119 124,140 (61,727} (300,017} (74,962} 0 r `~- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functiona9 Area of Animal C®ntro6 Budget 2009 Adopted Department City Manager Adopted Animal Control ActuaC Actual Budget Proposed Proposed Budget 101-42700 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits intergovernmental Revenue Gharges For Current Services Fines And Forfeits Miscellaneous Saies And Related Gharges Allocations Trans and Non Rev Receipts Total Revenue 10,313 7,515 12,662 12,242 12,242 0 0 0 0 0 2,807 2,168 2,278 2,462 2,462 0 0 0 0 0 0 0 0 0 0 1$1 229 151 143 143 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13,301 9,912 15,091 14,847 14,847 0 Expenses Personal Services 0 0 0 0 0 Supplies 120 70 550 300 300 Other Services and Charges 12,696 9,318 14,920 14,978 14,978 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 12,815 9,388 15,470 15,278 15,278 Summary Revenue 13,301 9,912 15,091 Expense 12,815 9,388 15,470 Change to Fund Balance 486 524 (379 0 14,847 14,$47 0 15,278 15,278 0 (431) (431) 0 ~G' CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by CEass DARE Project 270-42160 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And ForFeits Miscellaneous Sales Ard Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Tots! Expenses Summary Revenue Expense Change to Fund Balance Functional Area of MARE Budget 2009 Adopted Department City Manager Adopted Actual Actual Budget Proposed Proposed Budget 2006 2007 2008 2009 2009 2009 0 0 0 0 0 0 0 0 0 0 1,703 2,058 0 1,000 1,000 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9,000 9,000 9,000 9,000 9,000 10,703 11,058 9,000 10,000 10,000 0 0 0 0 0 0 3,596 2,648 3,200 3,200 3,200 1,242 2,717 2,175 2,500 2,500 0 0 o a o 0 0 0 0 0 4,838 5,365 5,375 5,700 5,700 0 10,703 11,058 9,000 10,000 10,000 0 4,838 5,365 5,375 5,700 5,700 0 5,865 5,693 3,625 4,300 4,300 0 ~. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area oir Police Capital Equipment Budget 2009 Adopted Department City Manager Adopted Capital Equipment Police Actual Actual Budget Proposed Proposed Budget 431-42100 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges Far Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Nan Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 63,110 51,447 31,301 25,723 25,723 0 0 0 0 0 0 o a 0 0 23,899 26,968 10,434 8,574 8,574 87,009 78,415 41,735 34,297 34,297 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 41,376 41,460 75,500 75,500 75,500 0 0 0 0 0 41,376 41,460 75,500 75,500 75,500 0 87,009 78,415 41,735 34,297 34,297 0 41,376 41,460 75,500 75,500 75,500 0 45,633 36,955 (33,765} (41,203} (41,203} 0 ~7 City of COiumbia Heights, EVEinnesota BUDGET 20Q9 F'o~ice R~ver~ue Police Police Animal Control DARE Cap Equipment 101 101 270 431 Revenue 0 31010 Current Ad Valorem 1,773,343 10,210 0 31014 Area-Wide Taxes 352,905 2,032 0 0 32110 Liquor, ~Mn.e ~ gePr I iGensP 40,000 0 0 0 32120 Cigarettes 5,000 0 0 0 33401 Local Government Aid 420,644 2,422 0 0 33405 PERA Increase Aid 6,895 40 0 0 33416 State Law Ofc Training 8,000 0 0 0 33421 Insurance Premium Tax-Police 150,000 0 0 0 33422 State Grant-Aid 97,175 0 0 0 33423 State Aid-Police Relief Assn 48,812 0 0 0 33630 Schoo! District 35,000 0 0 0 33641 Other Government Grants 0 0 1,000 0 34201 Special Police Services 189,150 0 0 0 34203 Public Safety-Police Report 5,000 0 0 0 35101 Court Fines 50,000 0 0 0 35102 Administrative Tags 25,000 0 0 0 35105 Admin Fees Police 8,000 a a 36210 Interest on Investments 33,137 191 0 25,723 36219 Change in Fair Value (8,284} (48) 0 0 39217 Administration Overhead-Refuse Ft 7,548 0 0 0 39218 Administration Overhead-Recycling 7,548 0 0 G 39219 Transfer In-Liquor Fund 0 0 9,000 0 T®tal Revenue 3,254,873 14,847 10,af}0 34,297 Expenses 0 Personas Services 3,178,109 0 0 Suppiies 148,350 300 3,200 0 Other Services and Charges 228,431 14,978 2,500 0 Capital Outlay 0 0 0 75,500 Contingencies & Transfers (225,055) 0 0 0 r„+~s ~v~,~~~o~ o ,,..~. _ .r..,.___ 3.329.835 15.278 5,760 __ 75,5dE3 Surrtmary Total Revenue 3,254,873 14,847 10,000 34,297 Total Expenses 3,329,$35 15,278 5,700 75,500 Change to Fund Balance (74,962) (431) 4,3C}0 (41,203} ~~ PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - _ _ _ 1010 REGULAR EMPLOYEES 1,663,351 1,706,752 1,865,311 2,201,679 2,201,679 1011 PART-TIME EMPLOYEES 3,524 11,621 11,572 35,000 35,000 1^v12 SEASGfvAL EMPLOYEES - - - - - 1020 OVERTIME-REGULAR 97,909 125,148 46,650 110,000 110,000 1021 OVERTIME-PART-TIME - - - - - 1022 OVERTIME-SEASONAL - - - 1023 OVERTIME-OTHER 14,323 38,875 30,000 45,000 45,000 1030 VACATEON & SICK 16,079 24,337 - - - 1031 HOLIDAY PAY 66,719 70,869 76;800 7,735 7,735 1041 COURT PAY 23,868 23,458 21,600 26,125 26,125 1043 TRAINING PAY 10,886 9,009 19,200 14,000 14,000 1045 LONGEVITY 27,526 27,469 29,641 31,881 31,881 1050 SEVERANCE PAY 13,491 4,155 - - - 1062 MISC REIMBURSEMENT - - _ _ _ 1065 MEAL REIMBURSEMENT - - - - - 1070 INTERDEPARTMENTAL LABOR SERV 92 - - 1080 INTERDEPARTMENTAL LABOR CR - (9,485} - - - 1210 P.f=.R.A. uG6VTRIvUTIC d 193,934 2 t9,225 249,424 321,855 321,855 1220 F.I.C.A. CONTRIBUTION 38,561 40,229 48,056 55,823 55,823 1225 FLEX BENEFIT FICA 1;213 1,116 - - - 1230 POLICE PENSION CONTRIBUTION - - - - - 1300 INSURANCE 192,197 197,935 212,520 244,390 244,390 1400 UNEMPLOYMENT COMPENSATION _ - - - 1510 WORKERS COMP INSURANCE PREM 54,699 49,056 64,855 84,621 84,621 1700 ALLOCATED FRINGE - - - - - 1ACiQ INTER[}EPA(?T(~AERl~AI FRINGE CR (4,743 - - TOTALS: PERSONAL SERVICES 2,418,372 2,535,025 2,675,629 3,178,109 3,178,109 SUPPLIES _ _ _ _ _ 2000 OFFICE SUPPLIES 3,612 3,247 3,500 3,500 3,500 2010 MINOR EQUIPMENT 2,314 2,087 4,500 2,500 2,500 2011 COMPUTER EQUIPMENT - 552 1,500 5,500 5,500 2020 COMPUTER SUPPLIES 2,560 2,198 2,750 2,500 2,500 2030 PRINTING & PRINTED FORMS 1,839 1,$95 1,900 1,900 1,900 /'~->n 2C! V rnn pFinin o 1 1~ c~ 11 a ~r~+ k RKItVItVV ~ It`WOTR ~7VPPLIC~7 ('yAG 2,V'-tl1 7 ~JOl1 J,GJJ 7 (~ V,9lJV 7,ffV00 7,VVV 2160 MAINT. & CONSTRUCT MATERIALS - - 800 - - 2170 PROGRAM SUPPLIES 864 281 1,500 4,000 4,000 2171 GENERAL SUPPLIES 4,873 5,868 4,100 6,000 6,000 2172 UNIFORMS 9,213 10,856 13,000 14,500 14,500 21 <3 PROTECTIVE CLOTHING 3,999 3,200 4,000 6;550 6,550 ~~~~ ~nnn c~ kac~F €~c ti~~ d°~~ ~l`4f1 ~n`Ct F;flfl '}`>f2 /2 116-&t!"°E ~ R~_C3 [11R ti filC'Y ILLS CFTC ~ ~~ y ~ W 1`7 RC_ld `~'~~i ~$~k €d. (~f~!(i '~f~i f~(1C1 "~f{ f~~}~ 2282 GAS, OIL, LUBRICAr`~TS 43,200 50,077 40,000 75;000 7 5,000 TOTALS: SUPPLIES 87,949 105,521 96,050 148,350 n 1 o,J~~ OTHER SERVICES ~ CHARGES - - - - - 3050 EXPERT ~ PROFESSIONAL SERV. 7,235 25,584 12,247 18,000 18,000 3105 TRAINING & EDUC ACTIVITIES 11,216 14,921 12,000 15,000 15,000 ~~,'. 3114 TRAINING & SCHOOL 3124 EDUCATIONAL REIMBURSEMENT 3210 TELEPHONE & TELEGRAPH 3211 CELL PHONES 3224 POSTAGE 3254 OTHER COMMUNICATIONS 3314 LOCAL TRAVEL EXPENSE 3320 OUT OF TOWN TRAVEL EXPENSE 3434 ADVERTISING OTHER 35dd LEGAL NOTICE PUBLISHING 36dd INSURANCE ~ BONDS 4dd0 REPAIR ~ MAINT. SERVICES 4450 GARAGE, LABOR BURD. 4480 VEHICLE REPAIR 41 d0 RENTS & LEASES 43dd MISC. CHARGES 4314 CREDIT CARD FEES 4330 SUBSCRIPTION, MEMBERSF{IP 4342 PROPERTY DAMAGE 4349 INSURANCE DEDUCTIBLE 4374 EMPLOYEE RECOGNITION 4376 MISCELLANEOUS CIVIC AFFAIRS 4384 COMMISSION & BOARDS 4394 TAXES & LICENSES 4395 STATE SALES TAX TOTALS: OTHER SERVICES & GARRGE CAPITAL OUTLAY 5124 BUILDING & IMPROVEMENT 5134 IMPROV. OTHER THAN BUILDINGS 5154 VE!-IICLES 5174 OFFICE EQUIPMENT 5184 OTHER EOUIPMENT TOTALS: CAPITAL OUTLAY OTHER FINANCING USES 7134 TPANSFER OUT TO FED POL GRNT 7254 TRANSFER OUT TO PENSION RESV 7311 TRANSFER OUT STATE POLICE GR 7360 TRANSFER OUT TO FAST COPS 81 d0 CONTINGENCIES 8114 `JANDALISM 82dd SUNSHINE FUND TOTALS: OTHER FINANCING USES TOTALS: POLICE -rnr ct. ~rnar_ E,t ~ ALU. v~«~o GRAND TOTALS: 1,100 1, 000 1, 500 1, 500 1, 500 14,038 13,413 15,000 16,000 16,000 1,084 2,314 1,500 6,450 6,450 1,631 2,237 1,700 2,300 2,300 299 316 1,500 - 1,368 834 1,500 1,500 1,500 1,575 1,493 500 2,000 2,000 - 50 40 - - 54 46 150 150 150 58,862 58,862 57,231 61,781 61,781 21,149 15,987 38,040 25,000 25,000 23,773 27,443 27,806 30,000 30,000 5,271 8,868 6,500 9,000 9,000 28,942 29,141 28,500 26,500 26,500 4,633 4,623 4,800 4,700 4,700 1 1 10 - - 1,396 1,178 1,500 1,500 1,500 408 - 500 500 500 147 186 - - - - - 1,400 3d0 300 - - 100 - - 5,621 4,695 6,250 6,250 6,250 189,804 213,188 220,424 228,431 228,431 - - 83,633 - (225,055) 131 53 - - - 131 53 83.633 - (225.055} 2,696,255 2,853,788 3,075,686 3,554,890 3,329,835 '' 6"~ `'~~ ~., ~v,~..~v `' 8~3 `'88 t., ,.. , t ..s,v r Lr,v ~ ~°~~ X86 °' ~~~ 8~0 .~,.a..r-r, v 3 '~29 ~3~ ,v ,v v 2,696,255 - 2,853,788 - 3,075,686 - 3,554,890 3,329,835 ___ €y ~®E s ~ 2ED9 d ~ irk ~~ ~~rn rpd 101 GENERAL Actual Aetna! Adapted Department ft~anager Cauncil 42700 ANIMAL CONTROL Expense Expense Budget i~ropased Prapased Adapted 'ine ftem Descriptian 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - 1070 INTERDEPARTMENTAL LAE3OR SERV - _ _ _ _ 1700 ALLOCATED FRINGE - _ TOTALS: PERSONAL SERVICES 2171 SUPPLIES GEI~IERAL SUPPLIES 120 _ 70 _ 550 .. 300 300 2171 TOTALS: SUPPLIES 120 70 550 300 300 - OTHER SERVICES & CHARGES _ _ 20 _ 820 14 _ 820 14 3050 EXPERT & PROFESSIONAL SERV. 12,596 9.218 14,3 , , 3600 INSURANCE ~ E~oNDS 100 100 100 158 158 - 4395 STATE SALES TAX - TOTALS: OTHER SERVICES & CHARGE 12,696 - 9,318 500 14,920 14,978 14,978 CAPITAL OUTLAY - _ 5130 IMPROV. OTHER THAN BUILDINGS - - - _ _ 5180 OTI-{ER EQUIPMENT _ TOTALS: CAPITAL OUTLAY TOTALS: ANIMAL CONTROL 12,$15 _ 9,388 _ 15,470 15,278 _ 15,278 TOTALS: GENERAL 12,815 9,388 15,470 15,278 15,278 GRAND TOTALS: 12,815 9,388 15,470 15,278 15,278 - 6~-- ~t C~ ~ F~e~c~~ O9 €~dge ®rk sheet ert eat r®ped ~ 270 DARE PROJECT Actual Actual Adapted Department Manager Council 42160 POLICE -DARE PROJECT Expense Expense Budget Praposed Prapased Adopted f Line Item Description 2006 2007 2008 2009 2009 2008 PERSONAL SERVICES - - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - - 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES - - - - - - SUPPLIES - - - - - 2030 PRINTING & PRINTED FORMS - - 100 - - 2070 TRAINING & INSTR SUPPLIES - - 100 - - - 2170 PROGRAM SUPPLIES 3,587 2,18$ 2,500 2,600 2,600 - 2171 GENERAL SUPPLIES 9 376 400 400 400 - 2172 UNIFORMS _ _ _ - - - 2175 FOOD SUPPLIES - 84 100 200 200 - TOTALS: SUPPLIES 3,596 2,648 3,200 3,200 3,200 - OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - - 3105 TRAINING & EDUC ACTIVITIES 450 1,150 800 1,200 1,200 - 3220 POSTAGE - - - - - 3310 LOCAL TRAVEL EXPE^dSE _ 205 - 100 100 - 3320 OUT OF TOWN TRAVEL EXPENSE 687 1,062 800 1,000 1,000 - 4200 PROGRAM ACTIVITIES - - - - - 4330 SUBSCRIPTION, PJIEMBERSHIP 105 140 200 200 200 - 4376 MISCELLANEOUS CIVIC AFFAIRS - - 175 - - - 4395 STATE SALES TAX - 160 200 - - - TOTALS: OTHER SERVICES & CHR RGE 1,242 2,717 2,175 2,500 2,500 - CAPITAL Oi ~TLAY - - - - - - 8100 GONTlNGENCIES - - - - - 8100 TOTALS: CAPITAL OUTLAY - - - - - - T O T ALS: POLICE -DARE PROJECT 4,838 5,365 5,375 5,700 5 700 - TOTALS: DARE PROJECT 4,838 5,365 5,375 5,700 5,700 - GRAND TOTALS: 4,838 5,365 5,375 5,700 5,700 - ~~. 200 ~ ~ irk h~ 8°`~i'~€Ct C~3C~ 431 CAP EQUIP REPLACE-GENERAL Actua( Actual Adopted Department Manager Cauncil 42100 POLICE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - 2010 MINOR EQUIPMENT - - - - 2011 COMPUTER EQUIPF~iENT _ _ _ - - - 202C COMPUTER SUPPLIES - - - - - TOTALS: SUPPLIES _ _ _ - - - OTHER SERVICES & CHARGES - - - - - - 4000 REPAIR & MAINT. SERVICES - - - - - 4390 TAXES & LICENSES - - - - - - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CH ARGE - - - - - CAP[TAL OUTLAY - - - - - - 5120 BUILDING ~ IPJIPROVEMENT - - - - - - 5150 VEHICLES 41,376 41,460 70,000 70,000 70,000 - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPtvtENT - - 5,500 5,500 5,500 - 7210 TRANSFER OUT TO GENERAL FUND - - - - - 7250 TRANSFER OUT TO PENSIO": RES~/ - - - - - - 7435 TRANSFER OUT TO: OTHER - - - - - TOTALS: CAPITAL OUTLAY 41,376 41,460 75,500 75,500 75,500 - TOTALS: POLICE 41,376 41,460 75,500 75,500 75,500 - TOTALS: CAP EQUIP REPLACE-GENERA 41,376 41,460 75,500 75,500 75,500 - GRAND TOTALS: 41,376 41,460 75,500 75,500 75,500 - ~- CE~"Y Oi= CE~LL~t~B[~, ~~CCP~`s S, f~EC~~E~3~~ ~C~€OC~T 2009 Fur~~, Nuf~~ER Zoos POLicE BuE~GET 10 i-42 io0 Su1~ly4ARY OF COST FACTORS FOR THE COP~iP,fG YEAR Expkanation of Personae! 2008 Adapted 2009 Proposed Total Total F.T.E Total Total Camp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe C hief of Police 1.00 1.00 9R,a82 2~,d18 124,4[}0 101,456 27,972 129,438 Captain 1.00 1.00 78,212 20,510 98,722 78,430 23,465 101,895 Sergeants 3.00 3.00 233,414 55,513 288,927 259,047 65,257 324,304 Corporals 3.00 3.00 205,656 57,854 263,510 229,479 65,630 295,109 Police Officers 17.00 17.00 1,105,779 319,525 1,411,404 1,255,734 352,815 1,618,549 1Vfiddle School Liason (Grant} 1.OD 45,795 13,900 59,695 76,011 21,164 97,175 Additional Officer (27th} 1.00 69,090 19,834 88,924 Support Svcs Supervisor 1.00 1.00 51,392 15,349 66,741 54:652 16;718 71,370 Records Techs 2.00 2.00 75,834 22,751 98,585 81,183 25,457 106,640 GhieFs Secretary 1.00 1.00 42,313 12,029 54,342 44,908 15,243 60,151 Gommunity Svc Officer 2.00 1.00 69,919 23,851 93,770 40,477 15,753 56,230 iPT Comm Svc Officers O.v0 i.00 35,000 6,328 41;328 Crime Prev Specialist D.00 1.00 48,340 15,315 63.655 Clerk Typist 1.00 1.00 36,426 13,134 49,560 35,933 13,882 49,815 Env/Liaison/Carp pay 14,580 2,604 17,184 15,768 3,032 18,800 Prob Orient Poficg OT 30,OOG 4,461 34,461 45,000 8,654 53,654 PT Eviu2yn Hall CSO 6,400 535 8,936 4 6,400 536 6,936 Res Caard (Fischer} 900 134 1,03 900 173 1,073 PT Prap/Evid C5O 0.5 11.572 1,721 13,293 Subtotal '32:[7(} 35.00 " 2,'9.7.:" ^. 589;290 2;6$2;554- 2,~%%,$1ts 7{77„228 3;~85,f345` P_ahn_r ~18_nra_tinrs ~rnm° ~ .... C~O ~PT f~lurzyn Hali 101.42100.1011 (6,400} (536} (6,936} (6,400} (536} (6,936} Eabor ~.99ocation To: I Tcrta9 32.00 35.00 2,'9D0,774 5$$,754 2;575,62$ 2,471,418 705,692 3,178,'110 r ~. CITY OF COLI~t~EA E-f~~C~HTS, ~~i€C~i~~SOT~ Bt~DCT 2009 FUt~fD NUiJiBER 2009 POLfCE BUDGET 101-42100 SUPff~iARY OF COST FACTORS FOR THE COC~EI4G YEAR Supplies Paper, pens, notebaaks, enveiapes, (alders: 3500 Stap stick supplies &misc small equip: 2500 Replacement computers & printers: 5500 Printer & fax taner, fkash drives, disks: 2500 Batteries, Keys, misc supplies 600 Rubber gloves &anti-bacterial wipes: 340 Range ~: training room supplies: 500 t~ic~mr,frep{a~rarnanf ~,inifnrmg; 16.5(1(1 Gas, oil and lubricants: 75000 Farms, letterhead, business cards: 1960 Training ammo, mace & triers: 7800 Reserve & Explarer supplies: 3500 Naticnal Night Out supplies: 500 Ammo & taxer cartridges: 2560 Food supplies 600 Evidence & Intox supplies & drug kits: 1500 Fingerprinting &misc office ~ squad supplies: 600 Ballistic vests: 4800 Tactical body armor: 1750 Vehicle repair and parts: 18000 Other Services & Charoes Officer & pramational exams: 2000 Psychafagicai exams: 1500 Shared costs far Central Records: 11000 Patrol amine training: 22u4 Intax RecertifECations: 300 Police training course fees: 9300 Dept telephone costs: 4800 VVir eleJJ it leer l let AliCesJ Jer~Vice: 8444 Local travel expense: 1540 Legal notice pub€ishing far auction: i50 Radio service fee: 2000 Cleaning services: 9000 Squad cleaning: 500 vise mtnc/repair (firearmslequip}: 3000 Vehicle repair. 9000 DTF Shared cost: X700 Praperty damage: 540 Taxes(iicenses (Post & vehicle): 2250 Capital Outlay Cantinoencies & Transfers Car wash contract: 1800 Credit checks: 300 Pawn shop query fees: 500 Detax transports: 600 t~lsc prof fees: 300 Law Enf Driving Class: 2500 Training fees far civilian employees: 600 Educational reimbursement: 1500 State access fee CDPD: 3200 Cell phanes: 6450 Pastage: 2300 Out of town travel: 2000 Insurance and bonds: 61781 CJDN connectloperation charges: 3500 Mtnc/Repair office equipment: 5000 Bldg security mtnc: 2000 Garage, labor charges: 30000 Rents & leases: 28500 Subscriptions ~: memberships: 1500 tb~etro Ern S°res Bd User fee 800 mhz: X000 Civic affairs: 300 `~.~ - The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET Liauor City of Columbia Heights 2009 Proposed Detail Budget Table of Contents Budget Narrative Activity Description ............................................................ 1 Objectives ........................................................................ 2 Budget Comrnents ............................................................ 3 Summary Data Liquor Store #1 (609-49791) ................................................ 4 Liquor Store #2 (609-49792) ................................................ 5 Liquor Store #3 (609-49793) ................................................ 6 Liquor Store Non-Operating (609-49794) .............................. 7 Capital Equipment Replacement Liquor (436-49791) 8 Capital Equipment Replacement Liquor (436-49792) 9 Capital Equipment Replacement Liquor (436-49793) 10 Detail Revenue Liquor Revenue ...................................................................11 Detail Expense Liquor Store #1 Detailed Expense .......................................... 12 Liquor Store #2 Detailed Expense ........................................... 17 Liquor Store #3 Detailed Expense ............................................21 Liquor Nan-Operating Detailed Expense ...................................25 --- -,_ ., Reviewer s n~oies Blank Pages ..........................................................................26 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Liquor Budget Narrative Activity Description Top Valu I 609-49791 In December of 1984 Top Valu Liquor opened to the public at 4340 Central Ave. and served the public for 23 years. On March 12th, 2008 we opened the doors for the first time at the new Top Valu Liquor at 4950 Central Ave. The new store is larger, it has 37 cooler doors, and a carpeted comfortable sales floor. The receiving and storage area are located on a lower level, and an elevator allows us to bring large quantities of product up to the sales floor with ease. We offer a large selection of products to chose from, at great low prices, as well as friendly helpful staff that are available to serve our customers. Top Valu Liquor is the 5th largest municipal liquor operation in Minnesota. As part of our "Mission Statement" one of our primary goals is to prevent youth access to alcohol in our community. Top Valu II 609-49792 Top Valu Liquor #2 at 37th and Stinson Ave. opened in April 1993. On February 13th, 2008 that store re-opened 100 yards from its original location, the new store is located on the comer of 37th and Hart Blvd. This location was the parking lot of the Chief Theater. The old site for this store was a rented property. The City now owns all three buildings for its liquor operations. This site has a strong customer base with a growing income level, and with the large retail mall only one block to the east of this site. We expect big things from Top Valu #2. Heights 609-49793 The City of Columbia Heights built this building and opened this store in 1964. In 1986 the store underwent significant renovation and improvement with the addition of a new cooler, lights, and floor tile. This store is operated as a small convenience operation with a mare profitable markup than the two larger volume stores. In 2005 we remodeled and reset many internal aspects of the store, we hope to do some external improvements in the near future. The goal is to give people driving by the store the idea it is new and improved. And since we have improved the interior, we wish to draw new customers in by improving the exterior. Liquor Nan-Operating 609-49794 -1- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Liquor Budget Narrative Objectives Top Valu I 609-49791 With the completion of the New Store on 4950 Central Ave. we find ourselves tasked to get the word out to the public that we have moved and this is our new location. We have a beautiful new store with lots of convenient off the street parking. We will use advertising in local papers, and City Pages to get the word out on the street. We are using full page adds to impact the reader. We are offering quality, high demand items at great sale prices. We will use banners and all other advertising tools offered to us. Top Valu II 609-49792 With the new store on 37th and Hart we do not have as much of battle informing our customers about our new site. Only being 100 yards away from the old site, customers are finding this store with ease. We are also using the same advertising strategy at this stare as we are using at our Central Ave. site. The Apache Shopping Center being just one block away is also a great advantage to this liquor store site. The sales floor, and storage area of this store is smaller than that of the Central Ave. store, but is still a large and well stocked liquor store. The cooler has the same number of doors, and boasts a fantastic selection of wine, beer, and liquor. This store ..,,now can claim to have the same fantastic selection of single malt scotch that has made the Central Ave. store so famous. Heights 609-49793 We have updated the security system at this store all three stores are tied into a state of the art system that brings security to our staff and customers. This store is showing an increased patronage from the local residents. We will continue to offer a neat, clean, convenient operation, that will serve the public. Do to the small size of this store, we need to continuously re-think the items we offer to the public. We need to adapt to the ever changing needs of our customers. We not only maintain our parking area, but we police the surrounding parking lots, street, and alley as well. Liquor Non-C.~perating 609-49794 -2- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Liquor Budget Narrative Budget Comments Top Valu I 609-49791 The Budget for Top Valu #1 has increased by $937 from the 2008 adopted budget. This reflects an increase in ...the sales from 2008. The smaller amount reflected in the increase is due to a reduction on line 3600 Insurance & Bonds. The 2008 Adopted Budget was $238,098, and the 2009 will have a budget of $14,301. A difference of $223,797. Even though we are getting off to a slow start, I project that the sales will continue to grow as time goes on. The new location is a good one and it will eventually grow to over take all old sale numbers. Top Valu II 609-49792 IThe Budget for Top Valu #2 has increased by $164,056 from the 2008 adopted budget. Again this reflects an increase in the sales from 2008. This new store has already proven to have large increases in sales. I have great expectations for this store. The new store has great site lines, and is located on a high traffic road. Heights 609-49793 The budget for Heights liquor has increased by $67,554 from 2008. We see a stabilization of business at this store from the loss of safes we suffered, when the Minneapolis liquor stores extended their week day hours to ,10:00 PM. We see a gradual increase in sales, and our customer base has shifted to local residents, and people traveling on University Ave. This store continues to be profitable, and serves the community, in addition to contributing funds to the City Budget. Liquor Nan-Operating 609-49794 -3- CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Liquor Stores Actuaf Actual Budget Proposed Proposed Budget 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 0 Miscellaneous 55,046 61,704 65,999 76,000 76,000 0 Saies And Related Charges 6,525,936 6,704,754 7,821,993 8,711,200 8,711,200 0 Allocations 0 0 0 0 0 0 Trans and Non Rev Receipts 326 6,381,114 0 0 0 0 Total Revenue 6,581,308 13,147,572 7,887,992 8,787,200 8,787,200 0 Expenses Personal Services 836,992 830,089 823,950 900,011 900,011 0 Supplies 5,062,943 5,167,304 6,508,610 6,809,350 6,809,350 0 Other Services and Charges 443,477 456,433 605,264 451,850 451,850 0 Capital Outlay 0 0 200,000 200,000 200,000 0 Contingencies & Transfers 713,287 2,047,493 111,882 638,386 638,386 0 Total Expenses 7,056,700 8,501,319 8,249,706 8,999,597 8,999,597 0 Summary Revenue 6,581,308 13,147,572 7,887,992 8,787,200 8,787,200 0 Expense 7,056,700 8,501,319 8,249,706 8,999,597 8,999,597 0 Change to Fund Balance (475,391) 4,646,253 (361,714) (212,397) (212,397) 0 -4- CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Liquor Store #1 609-49791 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 25,431 8,377 30,372 32,133 32,133 Sales And Related Charges 3,031,052 3,139,451 4,000,500 4,147,100 4,147,100 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 153 (3,657) 0 0 0 Total Revenue 3,056,636 3,144,171 4,030,872 4,179,233 4,179,233 0 Expenses Personal Services 386,236 370,607 340,938 372,319 372,319 Supplies 2,367,929 2,434,561 3,119,260 3,255,250 3,255,250 Other Services and Charges 231,042 235,664 418,149 227,199 227,199 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 (23,516) 1,000 1,000 T®#a! Expenses 2,985,208 3,040,832 3,854,831 3,855,768 3,$55,768 0 Summary Revenue 3,056,636 3,144,171 4,030,872 4,179,233 4,179,233 0 Expense 2,985,208 3,040,832 3,854,831 3,855,768 3,855,768 0 Change to Fund Balance 71,428 103,339 176,041 323,465 323,465 A 4.5 CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Liquor Store #2 Actual Actual Budget Proposed Proposed Budget 609-49792 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Ghange to Fund Balance 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 20,214 6,630 23,821 26,563 26,563 2,463,203 2,510,445 3,310,800 3,462,900 3,462,900 0 0 0 0 0 122 (2,894) 0 0 0 2,483,539 2,514,181 3,334,621 3,489,463 3,489,463 0 278,093 302,806 274,850 298,974 298,974 1,922,282 1,928,915 2,602,900 2,716,700 2,716,700 171,533 174,693 136, 795 170,707 170,707 0 0 0 0 0 926 0 8,780 1,000 1,000 2,372,835 2,406,414 3,023,325 3,187,381 3,187,381 0 2,483,539 2,514,181 3,334,621 3,489,463 3,489,463 0 2,372,835 2,406,414 3,023,325 3,187,381 3,187,381 0 110,704 107,767 311,296 302,082 302,082 0 -5- CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Liquor Store #3 609-49793 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 8,402 2,773 8,293 9,343 9,343 Sales And Related Charges 1,031,682 1,054,859 510,693 1,101,200 1,101,200 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 51 (1,210) 0 0 0 Total Revenue 1,040,135 1,056,422 518,986 1,110,543 1,110,543 0 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 172,663 156,675 208,162 228,718 228,718 772,731 803,828 786,450 837,400 837,400 40,902 46,076 50,320 53,944 53,944 0 0 0 0 0 0 0 7,576 1,000 1,000 986,296 1,006,580 1,052,508 1,121,062 1,121,062 0 1,040,135 1,056,422 986, 296 1, 006, 580 518, 986 1,110,543 1,110, 543 0 1, 052, 508 1,121,062 1,121,062 0 -6- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Liquor Non-Operating Actual Actual Budget Proposed Proposed Budget 609-49794 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 2,514 6,962 6,962 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 2,514 6,962 6,962 0 Expenses Personal Services 0 0 0 0 Supplies 0 0 0 0 Other Services and Charges 0 0 0 0 Capital Outlay 0 0 200,000 200,000 Contingencies & Transfers 712,361 2,047,493 119,042 635,386 Total Expenses ?12,361 2,047,493 319,042 835,386 Summary Revenue Expense Change to Fund Balance 0 0 0 200, 000 635, 386 835,386 0 0 0 2,514 6,962 6,962 0 712,361 2,047,493 319,042 835,386 835,386 0 0 -7- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Equipment Replace-Liq Actual Actual Budget Proposed Proposed Budget 436-49791 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 333 14,644 333 333 333 0 0 0 0 0 0 0 0 0 0 0 2,130,051 0 0 0 333 2,144,695 333 333 333 0 Expenses Personas Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies ~ Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 333 2,144,695 333 333 333 0 Expense 0 0 0 0 0 0 Ghange to Fund Balance 333 2,144,695 333 333 333 0 -$- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Equipment Replace-Liq Actual Actual Budget Proposed Proposed Budget 436-49792 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 333 14,640 333 333 333 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 2,129,412 0 0 0 Total Revenue 333 2,144,052 333 333 333 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 333 2,144,052 333 333 333 0 Expense 0 0 0 0 0 0 Change to Fund Balance 333 2,144,052 333 333 333 0 -9- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Capital Equipment Replace-Liq Actual Actual Budget Proposed Proposed Budget 436-49793 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 333 14,640 333 333 333 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 2,129,412 0 0 0 Total Revenue 333 2,144,052 333 333 333 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies $~ Transfers 0 0 0 0 0 Total Expenses 0 0 0 0 0 0 Summary Revenue 333 2,144,052 333 333 333 0 Expense 0 0 0 0 0 0 Change to Fund Balance 333 2,144,052 333 333 333 0 -10- City of Columbia Heights, Minnesota BUDGET 2009 Liquor Revenue Store #1 Store #2 Store #3 Cap Equip 43F rcevenue 36210 Interest on Investments 37720 Sales-Liquor 37725 Sales-Beer 37726 Sales-Wine 37728 Sales-Miscellaneous Taxal 37729 Sales-Non Taxable 37730 Sales-Cigarettes 37739 Sales-Lottery 37820 Sales-Liquor 37825 Sales-Beer 37826 Sales-Wine 37828 Sales-Miscellaneous Taxal 37829 Sales-Non Taxable 37830 Sales-Cigarettes 37839 Sales-Lottery 37920 Sales-liquor 37925 Sales-Beer 37926 Sales-Wine 37928 Sales-Miscellaneous Taxal 37929 Sales-Non Taxable 37930 Sales-Cigarettes 37939 Sales-Lottery Total Revenue Cost of Goods Sold _ Net Operating Income 32,133 26,563 9,343 6,962 1,000 1,466, 600 0 0 0 0 2,001,600 0 0 0 0 453,600 0 0 0 0 56,100 0 0 0 0 29,200 0 0 0 0 60,000 0 0 0 p 80,000 0 0 0 p 0 1,096,200 0 0 0 0 1, 701,000 0 0 0 0 499,000 0 0 0 0 45, 600 0 0 0 0 21,100 0 0 0 0 40,000 0 p p 0 60,000 0 0 0 0 0 368,000 0 0 0 0 567,000 0 0 0 0 55,300 0 0 0 0 18,000 0 0 0 0 17, 000 0 0 0 0 38, 900 0 0 0 0 37,000 0 0 4,179,233 3,489,463 1,110,543 6,962 1,000 3,101,760 2,594,400 781,300 0 0 1,077,473 895,063 329,243... 6,962 1,000 Expenses Personal Services 372,319 298,974 228,718 0 0 Supplies 3,255,250 2,716,700 837,400 0 0 Other Services and Cha 227,199 170,707 53,944 0 0 Capital Outlay 0 0 0 200,000 0 Contingencies & Transfe 1,000 1,000 1,000 635,386 0 Total Expenses 3,855,768 3,187,381 1,121,062 835,386 0 Summary Total Revenue 4,179,233 3,489,463 1,110,543 6,962 1,000 Total Expenses 3,855,768 3,187,381 1,121,062 835,386 0 Net Income 323,465 302,082 (10,519) (828,4241 1.000 -11- City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49791 LIQUOR STORE #1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 LABOR COSTS - _ _ _ _ 1000 ACCRUED SALARIES - - _ _ _ 1010 REGULAR EMPLOYEES 165,497 154,920 126,011 134,708 134,708 1011 PART-TIME EMPLOYEES 133,510 138,954 146,926 157,331 157,331 1012 SEASONAL EMPLOYEES - - _ _ _ 1013 PART-TIME OTHER - _ _ _ _ 1020 OVERTIME-REGULAR 19 69 - - - 1021 OVERTIME-PART-TIME 81 203 - - - TOTALS: LABOR COSTS 299,107 294,146 272,937 292,039 292,039 FRINGE BENEFIT COSTS - - - _ _ 1030 VACATION & SICK 7,473 4,233 - - - 1031 HOLIDAY PAY 4,239 1,221 4,860 10,456 10,456 1050 SEVERANCE PAY 859 1,642 - - - 1060 MILEAGE ALLOWANCE - - _ _ _ 1070 INTERDEPARTMENTAL LABOR SERV - - - _ _ 1080 INTERDEPARTMENTAL LABOR CR - - - _ _ 1210 P.E.R.A. CONTRIBUTION 17,732 18,339 18,004 20,298 20,298 1220 F.l.C.A. CONTRIBUTION 23,713 23,094 21,251 23,141 23,141 1225 FLEX BENEFIT FICA 286 51 - - - 1300 INSURANCE 26,732 22,919 17,802 19,458 19,458 1400 UNEMPLOYMENT COMPENSATION 205 - - - - 1510 WORKERS COMP INSURANCE PREM 5,892 4,963 6,084 6,927 6,927 1700 ALLOCATED FRINGE - - _ _ _ 1800 INTERDEPARTMENTAL FRINGE CR - - - - _ TOTALS: FRINGE BENEFIT COSTS 87,130 76,462 68,001 80,280 80,280 SUPPLIES _ _ _ _ _ 2000 OFFICE SUPPLIES 862 819 1,500 1,200 1,200 2010 MINOR EQUIPMENT 2,32C 301 2,000 2,500 2,500 2011 COMPUTER EQUIPMENT 688 193 1,200 1,500 1,500 2020 COMPUTER SUPPLIES 1,991 681 3,500 3,000 3,000 2030 PRINTING & PRINTED FORMS - - - - _ 2070 TRAINING ~ INSTR SUPPLIES - - - _ _ 2161 CHEMICALS 42 - - - - 2171 GENERAL SUPPLIES 8,205 9,5Q1 8,750 10,500 10,500 2175 FOOD SUPPLIES 245 322 450 650 650 2181 PERIODICALS, MAG, NEWSPAPERS - - 100 200 200 TOTALS: SUPPLIES 14,353 11,817 17,500 19,550 19,550 COST OF GOODS SOLD - - - _ _ 2199 DELIVERY 14.999 14.657 2n_ 16_n 75 Mn ~s nnn V 2282 GAS, OIL, LUBRICANTS - - - - _ 2510 COST OF GOODS SOLD -LIQUOR 839,972 865,992 1,042,800 1,095,000 1,095,000 2520 COST OF GOODS SOLD-BEER 1,089,135 1,119,313 1,537,200 1,625,000 1,625,000 2530 COST OF GOODS SOLD -WINE 249,720 259,166 299,600 314,600 314,600 2550 COST OF GOODS SOLD -MISC TAX 28,783 33,883 34,500 36,300 36,300 2553 COST OF GOODS SOLD - CiGARET 43,187 47,848 64,400 48,000 48,000 2559 COST OF GOODS SOLD -LOTTERY 74,153 70,303 89,000 77,000 77,000 2590 COST OF GOODS SOLD-MSC NTAX 11,750 11,525 14,100 14,800 14,800 -12- City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Departmen Manager Council 49791 LIQUOR STORE #1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 2591 COST OF GOODS SOLD -NONTAX 2599 CASH DISCOUNT 2600 REFUNDS & LOSS ON DEPOSITS TOTALS: COST OF GOODS SOLD OTHER SERVICES & CHARGES 3041 ATTORNEY FEES-CIVIL PROCESS 3050 EXPERT & PROFESSIONAL SERV. 3105 TRAINING & EDUC ACTIVITIES 3120 EDUCATIONAL REIMBURSEMENT 3210 TELEPHONE & TELEGRAPH 3211 CELL PHONES 3220 POSTAGE 3250 OTHER COMMUNICATIONS 3310 LOCAL TRAVEL EXPENSE 3320 OUT OF TOWN TRAVEL EXPENSE 3420 ADVERTISING ENTERPRISES 3430 ADVERTISING OTHER 3440 NEWSLETTER 3600 INSURANCE & BONDS TOTALS: OTHER SERVICES & CHARGE UTILITY EXPENSE 3800 UTILITY SERVICES 3810 ELECTRIC 3820 WATER 3830 GAS 3840 REFUSE 3850 SEWER TOTALS: UTILITY EXPENSE REPAIR SERVICES 4000 REPAIR &MAINT. SERVICES 4020 HONEYWELL MAINT CONTRACT I V I ALj: tCEP%iIYC jEtCVII..EJ RENTS AND LEASES 4100 RENTS ~ LEASES 4100 TOTALS: RENTS AND LEASES MISCELLANEOUS CHARGES 4300 MISC. CHARGES 4310 CREDIT CARD FEES 4330 SUBSCRIPTION, MEMBERSHIP 4349 INSURANCE DEDUCTIBLE 4390 TAXES & LICENSES 4395 STATE SALES TAX TOTALS: MISCELLANEOUS CHARGES DEPRECIATION 1,878 57 - - - 2,353,576 2,422,744 3,101,760 3,235,700 3,235,700 3,226 3,330 2,200 2,400 2,400 100 305 500 500 500 1,655 2,009 1,611 5,743 5,743 - 489 480 500 500 28 39 40 45 45 - 5 - 2,506 2,506 - 193 - 1,200 1,200 450 380 1,200 900 900 8,783 8,829 14,500 15,000 15,000 9,275 9,275 238,098 14,301 14,301 23,517 24,853 258,629 43,095 43,095 20,037 24,090 22,050 25,200 25,200 149 173 250 200 200 1,200 3,637 3,150 12,000 12,000 773 795 950 850 850 22.159 28,695 26,400 38,250 38,250 3, 949 12,226 11, 500 13,500 13,500 4,288 4,514 4,500 4,854 4,854 8,L31~ 10,/'~ I 10,000 113,354 18,354 146,194 123,903 27,500 - - 146,194 123,903 27,500 - - 1,752 1,298 3,500 2,000 2,000 22,108 33,005 30,000 40,500 40,500 1, 766 1, 766 2, 500 2,500 2, 500 40 - 200 100 100 - 132 _ 25,666 36,202 36,200 45,100 45,100 -13 - - - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Departmen Manager Council 49791 LIQUOR STORE #1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4910 BUILDING DEPRECIATION - - 45,500 63,500 63.500 - 4920 DEPRECIATION ON IMPROVEMENTS 4930 EQUIPMENT DEPRECIATION 5,270 5,270 7,920 18,900 18,900 - 4940 OFFICE EQUIP DEPRECIATION - - - - - - TOTALS: DEPRECIATION 5,270 5,270 53,420 82,400 82,400 - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES - - (23,516) - - - 8110 VANDALISM - - - 1,000 1,000 - TOTALS: OTHER FINANCING USES - - (23,516) 1,000 1,000 - TOTALS: LIQUOR STORE #1 2,985,208 3,040,832 3,854,831 3,855,768 3,855,768 - TOTALS: LIQUOR 2,985,208 3,040,832 3,854,831 3,855,768 3,855,768 - GRAND TOTALS: 2,985,208 3,040,832 3,854,831 3,855,768 3,855,768 - -14- City of Columbia Heights 2009 Budget work sheet Department Proposed 436 CAPITAL EQUIP REPLACE-LIQUOR Actual Actual Adopted Department Manager Council 49791 LIQUOR STORE #1 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER SERVICES & CHARGES - - _ _ _ _ 4395 STATE SALES TAX _ _ _ _ _ _ 4395 TOTALS: OTHER SERVICES ~ CHARGE - - _ _ _ _ CAPITAL OUTLAY - _ _ _ _ _ 5120 BUILDING & IMPROVEMENT - _ _ _ _ _ 5130 IMPROV. OTHER THAN BUILDINGS - - _ _ _ _ 5180 OTHER EQUIPMENT _ _ _ _ _ _ TOTALS: CAPITAL OUTLAY - _ _ _ _ _ TOTALS: LIQUOR STORE #~ - _ _ _ _ _ TOTALS: CAPITAL EQUIP REPLACE-LIQI - - _ _ _ _ GRAND TOTALS: _ _ _ _ _ _ -15- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 LIQUOR BUDGET 609-49791 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe 8 Frin e Liquor Manager 1.00 1.00 84,998 21,605 106,60 93,132 23,977 117,10 Store Manager 1.00 1.00 48,170 15,588 63,75 52,398 17,178 69,576 Asst Liquor Mgr 1.00 1.00 47,815 15,530 63,34 52,398 17,178 69,576 Store Supervisor 0.45 0.45 15,078 2,464 17,542 16,457 2,727 19,18 P.T. Clerk 0.50 0.50 25,522 4,171 29,69 32,991 5,487 38,478 Cashiers & Stockers 6.50 7.50 108,276 17,692 125,96 112,164 18,701 130,86 Subtkatat 10:45 c11.45' 329;859. 77,050` -306;9 359,540 85,248 4E4;7 Labor Allocation To: (0.30) (0.30) {25,499) (6,482) (31,981) (27,939) (7,194) (35,133 Liq Mgr Store 2 (0.20) (0.20) (17,000) (4,321) {21,321) (18,626} (4,796) (23,422 Liq Mgr Store 3 (0.20) (0.20} (9,563) (3,106) (12,669) (10,480) (3,435) (13,915 Asst Mgr Store 3 'Fatal Q.75 1475 27T,797 63,142 340,939 302,495- 69,823 372,3'3 Suoolies Contingencies 8 Transfers Cash Register Paper 1,500 Office Supplies 1,200 Vandalism 1,000 Minor Equipmen4 2,500 Computer Equp/Supplie 2,000 Printer/Copier Supplies 1,000 Paper Bags 10,500 Food Supplies 650 nwiivnni of hAnmh~nrlice or Mn Other Services 8 Charges Audit Fees 2,400 Credit Card Fees 40,500 Training Activities 500 Postage 45 Telephone/ Cell Phone 6,243 Repairs & Maintenance 13,500 Travel 2,100 Other Communications 2,506 Advertising 15,000 Miscellaneous Charges 2,000 Insurance & Bonds 14,301 Subscription & Membership 2,700 Utilities 38,250 Depreciation 82,400 Honeywell Contract 4,854 Taxes & Licenses 100 -16- City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49792 LIQUOR STORE #2 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - _ _ _ 1000 ACCRUED SALARIES - _ _ _ _ 1010 REGULAR EMPLOYEES 133,850 148,433 118,989 126,920 126,920 1011 PART-TIME EMPLOYEES 83,040 90,740 97,901 104,947 104,947 1013 PART-TIME OTHER - _ _ _ _ 1020 OVERTIME-REGULAR - _ _ _ _ 1021 OVERTIME-PART-TIME - _ _ _ _ 1030 VACATION & SICK 2,415 1,782 - - - 1031 HOLIDAY PAY 3,293 1,292 4,100 7,740 7,740 1050 SEVERANCE PAY - 91 g _ _ _ 1070 INTERDEPARTMENTAL LABOR SERV - - - _ _ 1080 INTERDEPARTMENTAL LABOR CR - - - _ _ 1210 P.E.R.A. CONTRIBUTION 13,120 14,946 14,312 16,092 16,092 1220 F.I.C.A. CONTRIBUTION 17,677 19,235 16,906 18,330 18,330 1225 FLEX BENEFIT FICA - _ _ _ _ 1300 INSURANCE 20,425 21,323 17,802 19,458 19,458 1400 UNEMPLOYMENT COMPENSATION - - - _ _ 1510 WORKERS COMP INSURANCE PREM 4,274 4,136 4,840 5,487 5,487 1700 ALLOCATED FRINGE - - _ _ _ 1800 INTERDEPARTMENTAL FRINGE CR - - - _ _ TOTALS: PERSONAL SERVICES 278,093 302,806 274,850 298,974 298,974 SUPPLIES - _ _ _ _ 2000 OFFICE SUPPLIES - 403 100 350 350 2010 MINOR EQUIPMENT - - 1,000 750 750 2011 COMPUTER EQUIPMENT 250 129 500 500 500 2020 COMPUTER SUPPLIES 74 1,021 200 350 350 2161 CHEMICALS - _ _ _ _ 2171 GENERAL SUPPLIES 6„112 6,008 6,500 7,000 7,000 2175 FOOD SUPPLIES 176 207 200 250 250 TOTALS: SUPPLIES 6,612 7,768 8,500 9,200 9,200 COST OF GOODS SOLD - - - _ _ 2199 DELIVERY 12,858 12,511 18,000 22,000 22.000 2510 COST OF GOODS SOLD -LIQUOR 638,766 652,764 819,000 860,000 860,000 2520 COST OF GOODS SOLD -BEER 880,179 873,676 1,298,000 1,362,900 1,362,900 2530 COST OF GOODS SOLD -WINE 253,750 265,390 316,800 332,600 332,600 2550 COST OF GOODS SOLD-MISC TAX 23,450 26,944 28,200 29,600 29,600 2553 COST OF GOODS SOLD-CIGARETTE 39,142 28,663 36,300 31,200 31,200 2559 COST OF GOODS SOLD -LOTTERY 55,077 51,151 66,100 56,600 56,600 2590 COST OF GOODS SOLD-MSC NTAX 10,002 9,786 12,000 12,600 12,600 25gA SASH Ill$C:QI INT _ _ _ _ _ 2600 REFLI(~Ii~~ R L(_}$4 !~N IlEPf1CITC 2,447 261 - - - TOTALS: COST OF GOODS SOLD 1,915,671 1,921,146 2,594,400 2,707,500 2,707,500 OTHER SERVICES & CHARGES - - - - _ 3050 EXPERT & PROFESSIONAL SERV. 2,506 2,359 2,200 2,400 2,400 3105 TRAINING $~ EDUC ACTIVITIES 100 305 200 350 350 3120 EDUCATIONAL REIMBURSEMENT - - - _ _ 3210 TELEPHONE & TELEGRAPH 1,179 1,470 1,611 5,743 5,743 -17- City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Departmen Manager Council 49792 LIQUOR STORE #2 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3220 POSTAGE - - - - - 3250 OTHER COMMUNICATIONS - - - - - 3310 LOCAL TRAVEL EXPENSE - 95 - 300 300 3320 OUT OF TOWN TRAVEL EXPENSE 450 230 550 800 800 3420 ADVERTISING ENTERPRISES 7,163 6,817 14,500 15,000 15,000 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE & BONDS 6,525 6,525 6,845 10,569 10,569 3800 UTILITY SERVICES - - - - - 3810 ELECTRIC 16,786 19,194 18,000 20,154 20,154 3820 WATER 165 185 180 250 250 3830 GAS 1,373 5,469 2,500 7,500 7,500 3840 REFUSE 90 - - - - 3850 SEWER 468 492 500 700 700 4000 REPAIR &MAINT. SERVICES 6,162 4,686 5,000 5,500 5,500 4020 HONEYWELL MAINT CONTRACT 3,744 3,942 3,929 4,241 4,241 4100 RENTS i~ LEASES 81,738 77,216 - - - 4300 MISC. CHARGES 1,371 1,022 3,000 2,500 2,500 4310 CREDIT CARD FEES 26,309 29,323 28,750 35,000 35,000 4330 SUBSCRIPTION, MEMBERSHIP 1,766 1,766 2,500 3,000 3,000 4360 PRIOR PERIOD ADJUSTMENT - - - - - 4390 TAXES & LICENSES 40 - 110 100 100 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 157,936 161,096 90,375 114,107 114,107 DEPRECIATION - - - - - 4910 BUILDING DEPRECIATION 3,009 3,009 30,550 45,400 45,400 4920 DEPRECIATION ON IMPROVEMENTS - - - - - 4930 EQUIPMENT DEPRECIATION 10,588 10,588 15,870 11,200 11,200 4940 OFFICE EQUIP DEPRECIATION - - - - - TOTALS: DEPRECIATION 13,597 13,597 46,420 56,600 56,600 CAPITAL OUTLAY - - - - - 5120 BUILDING & IMPROVEMENT - - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - 5170 OFFICE EQuiriviciv T - - - - 5180 OTHER EQUIPMENT - - - - - TOTALS: CAPITAL OUTLAY - - - - - OTHER FINANCING USES - - - - - 8100 CONTINGENCIES - - 8,780 - - 8110 VANDALISM 926 - - 1,000 1,000 TOTALS: OTHER FINANCING USES 926 - 8,780 1,000 1,000 TOTALS: LIQUOR STORE #2 2,372,835 2,406,414 3,023,325 3,187,381 3,1137,381 TOTALS: LIQUOR 2,372,835 2,406,414 3,023,325 3,187,381 3,187,381 GRAND TOTALS: 2,372,835 2,406,414 3,023,325 3,187,381 3,187,381 _28_ 436 CAPITAL EQUIP REPLACE-LIQUOR 49792 LIQUOR STORE #2 Line Item Description City of Columbia Heights 2009 Budget work sheet Department Proposed Actual Actual Adoptec Expense Expense Budget 2006 2007 2008 )epartment Manager Council Proposed Proposed Adopted 2009 2009 2009 OTHER SERVICES & CHARGES - - - - - - 4395 STATE SALES TAX - - - - - - 4395 TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: LIQUOR STORE #2 - - - - - - TOTALS: CAPITAL EQUIP REPLACE-LIOI - - - - - - GRAND TOTALS: - - - - - - -19- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 LIQUOR BUDGET 609-49792 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Store Manager 1.00 1.00 48,170 15,588 63,758 52,398 17,178 69,576 Asst Liquor Mgr 1.00 1.00 48,170 15,58$ 63,758 52,398 17,178 69,576 Store Supervisor 0.45 0.50 15,078 2,464 17,542 16,172 2,699 18,871 Cashiers 8! Stockers 5.00 6.00 84,073 13,738 97,811 90,700 15,119 105,819 Subtotal 7:45 8.50 195.494 ,47,.378: ~42t$69 211-,668 5,17? r263,8a2 labor Allocation From: 609-49791 Liquor Mgr 0.30 0.30 25,499 6,482 31,981 27,939 7,193 35,132 Total 7.75` 8:$0 ,220,990= 53,860 274,850 239,607 59,3fi7 298,974 Supplies Contingencies ~ Transfers Cash Register Paper 1,000 ®ffice Supplies 350 Vandalism 1,000 Minor Equipment 750 Computer Equp/Supplies 550 PrinterlCopier Supplies 300 Paper Bags 6,000 Foou Supplies 250 Delivery of Merchandise 22,000 Other Services & Charges Audit Fees 2,400 Credit Card Fees 35,000 Training Activities 350 Repairs & Maintenance 5,500 Telephone/ Ceil Phone 5,743 Miscellaneous Charges 2,500 Traval • •-•-• 1 inn , vv c..~__..:_,:__ o a .JttFJb4![`,l:t_![! Of INlelIILler st9:p J,lJUU Advertising 15,000 Depreciation 5fi,600 insurance & Bonds 10,569 Taxes & Licenses 100 Utilities 28,604 Honeywell Contract 4,241 -2a- City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Department Manager Council 49793 LIQUOR STORE #3 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES _ _ _ _ _ 1000 ACCRUED SALARIES _ _ _ _ _ _ 1010 REGULAR EMPLOYEES 77,938 53,505 72,993 77,933 77,933 - 1011 PART-TIME EMPLOYEES 58,626 74,211 93,656 101,896 101,896 - 1013 PART-TIME OTHER _ _ _ _ _ 1020 OVERTIME-REGULAR 107 - _ _ _ _ 1021 OVERTIME-PART-TIME _ _ _ _ _ 1030 VACATION & SICK 506 (1,243) - _ _ _ _ 1031 HOLIDAY PAY 1,888 598 2,990 6,091 6,091 - 1050 SEVERANCE PAY - 1,104 - _ _ _ 1070 INTERDEPARTMENTAL LABOR SERV - _ _ _ _ _ 1080 INTERDEPARTMENTAL LABOR CR - _ _ _ _ _ 1210 P.E.R.A. CONTRIBUTION 8,258 7,943 10,995 12,473 12,473 - 1220 F.I.C.Ae CONTRIBUTION 10,851 10,065 12,977 14,223 14,223 - 1225 FLEX BENEFIT FICA 382 344 - _ _ _ 1300 INSURANCE 11,460 7,952 10,836 11,844 11,844 - 1400 UNEMPLOYMENT COMPENSATION - _ _ _ _ _ 1510 WORKERS COMP INSURANCE PRE M 2,646 2,196 3,715 4,258 4,258 - 1700 ALLOCATED FRINGE _ _ _ _ _ 1800 INTERDEPARTMENTAL FRINGE CR - _ _ _ _ _ _ TOTALS: PERSONAL SERVICES 172,663 156,675 208,162 228,718 228,718 - SUPPLIES _ _ _ _ _ 2000 OFFICE SUPPLIES 53 11 150 100 _ 100 - 2010 MINOR EQUIPMENT - - 500 100 100 - 2011 COMPUTER EQUIPMENT 250 - 500 300 300 - 2020 COMPUTER SUPPLIES - - 400 200 200 - 2030 PRINTING & PRINTED FORMS - _ _ _ _ _ 2070 TRAINING & INSTR SUPPLIES - _ _ _ _ 2161 CHEMICALS _ _ _ _ _ 2171 GENERAL SUPPLIES 2,357 2,691 3,500 2,900 2,900 - 2175 FOOD SUPPLIES - 134 100 100 100 - TOTALS: SUPPLIES 2,660 2,837 5,150 3,700 3,700 - COST OF GOODS SOLD _ _ _ _ _ 2198 DELIVERY 3,314 2,987 4,000 4,000 _ 4,000 - 2282 GAS, OIL, LUBRICANTS - _ _ _ _ _ 2510 COST OF GOODS SOLD -LIQUOR 243,852 257,329 244,000 267,800 267,800 - 2520 COST OF GOODS SOLD -BEER 413,205 424,628 421,500 441,800 441,800 - 2530 COST OF GOODS SOLD -WINE 28,358 32,667 29,000 33,300 33,300 _ 2550 COST OF GOODS SOLD -MSC TAX 12,918 13,822 13,200 14,100 14,100 - 2553 COST OF GOODS gnLD_rIGnRE~r~-c R.... ~1 can V ,VGL' ~n 3~~ JV, JV .,., ,,,.,, 3L,U1111 .SL,UUl3 ~L,UUJ 2559 COST OF GOODS SOLD r LOTTEPV 30,995 33,752 31,600 34,606 34,600 - 2590 COST OF GOODS SOLD-MSC NTAX 5,843 5,477 6,000 6,100 6,100 - 2599 CASH DISCOUNT _ _ _ _ _ _ 2600 REFUNDS & LOSS ON DEPOSITS (35) (4) - _ _ _ TOTALS:. COST OF GOODS SOLD 770,071 800,992 781,300 833,700 833,700 - OTHER SERVICES & CHARGES - _ _ _ _ _ 3050 EXPERT & PROFESSIONAL SERV. 2,493 2,179 2,200 2,400 2,400 - -21- City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Departmen Manager Council 49793 LIQUOR STORE #3 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3105 TRAINING & EDUC ACTIVITIES 100 305 100 300 300 - 3120 EDUCATIONAL REIMBURSEMENT 3210 TELEPHONE & TELEGRAPH 3220 POSTAGE 3310 LOCAL TRAVEL EXPENSE 3320 OUT OF TOWN TRAVEL EXPENSE 3420 ADVERTISING ENTERPRISES 3500 LEGAL NOTICE PUBLISHING 3600 INSURANCE ~ BONDS 3800 UTILITY SERVICES 3810 ELECTRIC 3820 WATER 3830 GAS 3840 REFUSE 3850 SEWER 4000 REPAIR &MAINT. SERVICES 4020 HONEYWELL MAINT CONTRACT 4100 RENTS & LEASES 4300 MISC. CHARGES 4310 CREDIT CARD FEES 4330 SUBSCRIPTION, MEMBERSHIP 4390 TAXES & LICENSES 4395 STATE SALES TAX TOTALS: OTHER SERVICES & CHARGE DEPRECIATION 4910 BUILDING DEPRECIATION 4920 DEPRECIATION ON IMPROVEMENTS 4930 EQUIPMENT DEPRECIATION 4940 OFFICE EQUIP DEPRECIATION TOTALS: DEPRECIATION CAPITAL OUTLAY 5120 BUILDING & IMPROVEMENT 5130 IMPROV. OTHER THAN BUILDINGS 5170 OFFICE EQUIPMENT 5180 OTHER EQUIPMENT TOTALS: CAPITAL OUTLAY OTHER FINANCING USES 8100 CONTINGENCIES 8110 VANDALISM TOTALS: OTHER FINANCING USES TOTALS: LIQUOR STORE #3 TOTALS: LIQUOR 1,886 1,954 1,824 - 159 - 376 99 500 2,307 4,651 3,000 - 18 - 4,093 4,093 4,399 7,327 8,729 8,600 135 119 200 950 1,674 1,600 190 194 200 3,456 1,756 5,000 3, 760 3, 958 3,945 1,035 831 1,100 685 442 2, 500 6, 765 9, 612 9, 000 1, 766 1, 766 2, 500 40 - 100 37,364 42,539 46,768 852 852 852 2,685 2,685 2,700 3,537 3,537 3,552 - - 6,576 - - 1,000 - - 7,576 986,296 1,006,580 1,052,508 986,296 1,006,580 1,052,508 1, 956 1, 956 200 200 400 400 3,000 3,000 4,358 4,358 9,165 9,165 200 200 1, 758 1,758 250 250 3,500 3,500 4,257 4,257 1,200 1,200 11, 500 11,500 2,000 2,000 100 100 46,544 46,544 900 900 6,500 6,500 7,400 7,400 1, 000 1,000 1,ooa 1,ooa 1,121,062 1,121,062 1,121,062 1,121,062 GRAND TOTALS: 986,296 1,006,580 1,052,508 1,121,062 1,121,062 -22- __ _ City of Columbia Heights 2009 Budget work sheet Department Proposed 436 CAPITAL EQUIP REPLACE-LIQUOR Actual Actual Adopted Departmen Manager Council 49793 LIQUOR STORE #3 Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 OTHER SERVICES & CHARGES - - _ _ _ _ 4395 STATE SALES TAX _ _ _ _ _ _ 4395 TOTALS: OTHER SERVICES & CHARGE - - - _ _ _ CAPITAL OUTLAY - _ _ _ _ _ 5120 BUILDING & IMPROVEMENT - - _ _ _ _ 5180 OTHER EQUIPMENT - _ _ _ _ _ TOTALS: CAPITAL OUTLAY - - _ _ _ _ TOTALS: LIQUOR STORE #3 - - _ _ _ _ TOTALS: CAPITAL EQUIP REPLACE-L101 - - - _ _ _ GRAND TOTALS: _ _ _ _ _ _ -23- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 LIQUOR BUDGET 609-49793 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Asst Liquor Mgr 1.00 1.00 48,170 15,588 63,758 52,398 17,178 69,576 PT Store Supervisor 0.90 0.90 30,156 4,928 35,084 35,547 5,914 41,461 Cashiers & Stockers 2.00 2.00 64,750 10,580 75,330 6$,869 11,475 80,344 Subtotal' 3.90 3.90 143,076 31,096 174,172 156,$14 34,567 191,381' Labor Allocation From: 609-49791 Liq Mgr Store 1 0.20 0.20 17,000 4,321 21,321 18,626 4,795 23,421 609-49791 Asst Mgr Store 1 0.20 0.20 9,563 3,106 12,669 10,480 3,436 13,916 'Tata! 4.30 4.30 16A,639 38,523 208,.162. 185,920 42;798 228,718 Suoalies Cash Register Paper 400 Office Supplies 100 Minar Equipment 100 Computer Equp/Supplies 500 Paper Bags 2,500 Food Supplies 100 Delivery of Merchandise 4,000 Other Services & Charoes Audit Fees 2,400 Training Activities 300 Telephone/ Cell Phone 1,956 Travel 600 Advertising 3,000 Pnsurance & Bonds 4,358 Utilities 11,373 Honeywell Contract 4,257 Contingencies & Transfers Vandalism 1,000 Credit Card Fees Repairs & Maintenance Miscellaneous Charges Subscription & Membership Depreciation Taxes & Licenses 11,500 3,500 1,200 2,000 7,400 100 _24_ City of Columbia Heights 2009 Budget work sheet Department Proposed 609 LIQUOR Actual Actual Adopted Departmen Manager Council 49794 LIQUOR NON-OPERATING Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3050 EXPERT & PROFESSIONAL SERV. - - _ _ _ _ 4330 SUBSCRIPTION, MEMBERSHIP - - - _ _ _ 4378 SPECIAL EVENTS - _ _ _ _ _ 4390 TAXES & LICENSES - _ _ _ _ _ 4600 LOANS & GRANTS - _ _ _ _ _ 4910 BUILDING DEPRECIATION - - _ _ _ _ 5110 LAND _ _ _ _ _ _ 5120 BUILDING & IMPROVEMENT - - 200,000 200,000 200,000 - OTHER FINANCING USES - - _ _ _ _ 7100 OPER. TRANSFER OUT- LABOR 68,361 70,700 75,042 44,186 44,186 - 7160 TRANSFER OUT TO BONDS - - - 497,200 497,200 - 7210 TRANSFER OUT TO GENERAL FUND - - - - _ _ 7240 TRANSFER OUT TO CAP IMP BLDG - - - _ _ _ 7245 TRANSFER OUT:COMMCTR CAPBLDG 500,000 - - - - - 7270 TRANSFER TO CAP EQP REPL FD 50,000 50,000 - - - - 7280 TRANSFER OUT TO CAP PROJ - - - _ _ _ 7290 TRANSFER OUT TO CONSTR FUND - 1,832,793 - - - - 7310 TRANSFER OUT TO DARE 9,000 9,000 9,000 9,000 9,000 - 7330 TRANSFER OUT TO INFRASTRUCT 50,000 50,000 - 50,000 50,000 - 7370 TRANS TO DATA PROCESSING 35,000 35,000 35,000 35,000 35,000 - TOTALS: OTHER FINANCING USES 712,361 2,047,493 119,042 635,386 635,386 - TOTALS: LIQUOR NON-OPERATING 712,361 2,047,493 319,042 835,386 835,386 - TOTALS: LIQUOR 712,361 2,047,493 319,042 835,386 835,386 - GRAND TOTALS: 712,361 2,047,493 319,042 835,386 835,386 - -25- The City of Colurn~ia Heights 2009 ~~3~POSED ~ETA~BL B~~GET ~.-- ~y, t~~ d s-~ I ~ .. Detail Budget Book Table of Contents Activity description ..............................................................1 Objectives for 2009 ...................................................... ........2 Budget comments ......................................................... .... 3-4 Certification of minimum local support ....................... .... 5-7 Maintenance of Effort and levy ................................... ........8 Local per capita ............................................................ ........9 Effects of reductions ........................................ .....10 Graphs ........................................................ ..... I 1 Summary by class ........................................................ ......12 Library revenue ............................................................ ......13 2009 proposed budget worksheets ............................... 14-15 Summary of cost factors .............................................. 16-17 Reviewers' notes .......................................................... 18-19 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Library Budget Narrative Activity Description Library 240-45500 The Library's mission statement is to '`provide free access to informational and recreational materials for the patrons in a barrier-free environment." A variety oflibrary-related programs (e.g. story times, reading clubs, book discussions, cultural programs, at-home delivery, etc.} are offered for patrons of all ages from preschool through senior citizen. Five full-time and 18 part-time staff provide service during the 60 hours per week the facility is open to the public. As a City-owned and operated library, Columbia Heights participates in the MELSA regional system through a contract with the Anoka County Library, the Statewide Borrowers' Compact, and METRONET. These cooperative agreements enable Columbia Heights patrons to gain access to special services and scholarly materials available at other participating libraries. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Library Budget Narrative Objectives Library 240-45500 1. To explore the possibilities of a nest facility within the structure of the City's Comprehensive Flan, re-development plans, and priorities set by the City Council and the Library Board. 2. To continue to pursue cooperative ventures with Independent School District #13, the Anoka County Library, the Anoka County Historica( Society, and the Columbia Heights Historical Society. i 3. To identify sources of alternative revenue to support general library services. 2 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functianal Area of Library Budget Narrative Budget Comments Library 240-45500 -- The 2009 proposed budget includes the fallowing changes: 1. Personnel: Increase of 10.39% from adopted 2008 to proposed 2009 budget. All contracts are settled for 2009. Two full time employees and several part-time employees are still progressing through the ranges. Three full-time employees received range adjustments and two part-time employees were added in 2008. These items, plus changes in benefits, resulted in an increase of $52,521 in this section of the budget. 2. Supplies: Decrease of 4.04% from adopted 2008 to proposed 2009 budget. No increase in: Office Supplies, Computer Supplies, Printing & Printed Forms, Food Supplies, Books, Compact Discs, Book/CD Sets, Microform, DVD's, Vehicle Repair, Purchase for Resale. Increases in: Computer Equipment (2011: replace 5 circulation/discharge machines $5,000, replace staff pc $1,500, replace staff pc $833}, fLS Supplies (2025: $30 far increased paper for public printers), Electronic Databases (2182: $100 for high subscription costs). Decreases in: Minor Equipment (2010: cut $4,690), Program Supplies (2170: cut $300), General Supplies (cut $200}, Periodicals (2181: cut $975 by decreasing number of titles), Storytime Media (2186: cut $250}. 3. Other Services: Increase of 7.93%. No increase in Training, Local Travel, Advertising Other, Garage, Subscription/Membership, and Plaques & Awards. No expenditures are proposed for Miscellaneous Charges and Commissions/Boards. Increases in Expert/Professional (3050: $230 for higher cost for auditor, spam protection, and ILS charges), Telephone (3210: $67), Other Communications (3250: $395 for network changes}, Insurance (3600: $3,275 increase for more liability coverage), Electric (3810: $614), Water (3820: $25}, Gas (3830: $2,202), Sewer (3850: $25), Honeywell (4020: $632), Rents & Leases (4100: $62 for Ameripride). Decreases in : Postage (3220: $100), Repair & Maintenance (4000: $193}. 4. Capital: Increase of 115%. All expenditures in Other Equipment (5180: replace pc management system $5,000, ILS network upgrade $9,000, ILS server replacement $7,500). 5. Contingencies & Transfers: Increase of 14.15%. Increases in Operating Transfer Out 97100: $745) and Contingencies io~nn. moo -~or_ ...i..:_~ _ _crc_ ~~ ~~~. w ~~,~ ~~ ~~~~~~~~ movers uuieieiice oei:ween expected iLS operating costs and ACL proposed ILS operating costs for 12009). Overall increase in expenditures is $70,737 (9.58% 3 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Budget Comments, Page 2 At the time of the proposed 2009 budget preparation the Library was in negotiations with the Anoka County Library (ACL) for a change in how the Integrated Library System(ILS) was handled. In the past, ACL performed all maintenance on the hardware for CHPL and fees were paid for services rendered. As ACL will be merging its IS Department with the County IS Department beginning in 2009 in a phase-in plan, alternative plans are being made for the City's IS Department to take over maintenance of the in-house hardware and pc management systems. As a result, budget figures that were put into various categories to cover projected figures in case CHPL would have to pay resulting operating costs to the County were included in the original proposed budget and are no-longer needed. Additional costs that relate to taking over in-house ,maintenance of different equipment and acquisition of new equipment to facilitate the change-over have been added in. The three changes are in: 4. Capital: 5180 a. Delete: ILS network upgrade $9,000 b. Delete :ILS server replacement $7,500 c. Retain: replace pc management system $5,000 d. Add: switch for fiber (City Office}, router for fiber (City Office), Surfcontrol license $5,000 e. Revised total for line item: $10,000 5. Contingencies & Transfers: a. 7370: Trans to Data Processing ;Add: $5,000 for IS salaries b. 8100: Contingencies; Delete: $18,736 for ILS c. Revised total for section of budget "Other Financing Uses": $16,386 4 STATE LIBRARY SERVICES August 2008 Dear City Clerk: Phone:651-582-8881 Fax: 651-582-8752 Email: nancv.waltonCa~state.mn us Minnesota Statutes Sec. 134.34 and 134.341 require that the Department of Education certify annually the minimum amount of Ioca1 support necessary from your community during the next calendar year for continued participation in your regional public library system. Your state-certified Ieve1 of library support is a minimum level required by state law for the regional public library systems to continue to receive federal and state aid funds. A community may increase support beyond the minimum amount to meet local library needs and goals. Please note that regional public library systems, contracts, agreements or budgetary needs may call for amounts Larger than the minimums certified to you by this Office in the enclosed Certification. The state-.certified level of local support is determined in one of two ways. The state- certified level of library support is the larger amount of: (1) the dollar amount provided for public library service in 2007 as specified in M.S. 134.34; Or, (2) The dollar amount equivalent to tl~e lesser of either: (a) .$2 per cent of the adjusted net tax capacity of all participating areas for the second preceding year (2007 adjusted net tax capacity, payable 2009, is used for 2009, for example} as specified in Minn. Stat. 134.34, Subd. l; (b) $12.62 per capita in 2009 for the population of areas taxed for public library service as specified in Minn. Stat. 134:34, Subd. 1. Since the estimated population figures for 2007 have not been released, the 2008 state-certified level of library support calculations are based upon the 2006 estimated figures from the State Demographer. If a community's adjusted net tax capacity decreases, there is also a provision to ali~w the 2007 dollars provided amount to be decreased by the same r~errPnr~~P +t, a+ +~,~ +~v d ------ r----__-...b... 4~~u~ ,.~~., capacity has decreased. _ ;R^-_ .. ~ ~ vi>.. - r ~ a '~ ~?~~~U l ~ 206 Gc i~.uM~l. t ~ .:. _~r1tS Funds raised by cities and counties are counted separately for certification purposes. Cities receiving county funds for library operations cannot report funds credited to a county for the city's Maintenance of Effort. ll~finn. Stat. 134.34, Subd. 1 states that: "In no event shall the Department of Education require any city or county to provide a higher level of support than the level of support specified in this section in order for a system to qualify for a regional library basic system support grant. This section shall not be construed to prohibit a city or county from providing a higher level of support for public libraries than the level of support specified in this section." Recent studies document the increasing use of libraries. The cost of providing library services to meet these demands is also increasing. Ln support of local efforts, the State Legislature also continues to invest in libraries through Regional Library Basic System Support; Regional Library Telecommunications Aid and statewide programs such as the Electronic Library of Minnesota (ELM}, MINITEX resource sharing and delivery systems. We thank you for your ongoing support for this vital local service and encourage you to provide generously to strengthen your community's information resources. Reductions in library budgets do have an impact on the quality and quantity of services to the public. The enclosed Certification Form states the minimum amount of local support for operating purposes in 2009 for eligibility for participation in a regional public library system. If there are questions about this Certification, please contact me. Sincerely yours, ~~.. 1 Nan Kalto~ y State Libraa-y Progra*ns Specialist nancy:walton(a~state.mn. us ~-' ~" Suz e Mailer State Librarian suzanne.maller(a~ state.mn.us Enc. 6 STATE LYBRARY SERVICES Phone: 651-582-8881 Fax: 651-582-8752 Email: nancv.waltonCa~state.mn.us August 2008 CERTIFICATION OF MINIMUM LOCAL SUPPORT REQUIREMENT: 2009 This is to certify the minimum level of financial support for ~S to provide operating expenses for public library service and eligibility to participate in the regional public library system programs pursuant to Minnesota Statutes, Section 13434 is $_~_,,~~_~~- , ~ (~ in 2009. ~` This amount represents the equivalent of [ ] .82 percent of 2007, payable 2009 adjusted net tax capacity [ ] $12.62 per capita [~] 2007 dollars provided amount [ ] 2007 dollars provided amount adjusted to reflect adjusted net tax capacity decrease [ ] Other For counties, the property in those portions of the county excluded for tl-ie purpose of determining the library levy and providing the minimum amount is as follows: Nancy Kay Walton State Programs Library Development & Services Specialist 7 LIBRARY LEVY Maintenance of Effort figures 9/3/2008 MOE YEAR LEVY 1991 $367,941 1992 378,979 1993 378,979 1994 390,348 1995 390,348 1996 413,768 1997 422,043 1998 443,145 391,305 1999 467,518 467,518 2000 500,244 467,518 2001 547,767 500,244 2002 591,588 2003 (budgeted) 433,S8S -+- 175,75() (LGA}==6{}9,335 433,585 2003 (revised) 433,585 + 141,850 (LGA}=575,435 532,429 2004 433,585 + 150,062 (LGA}=583,647 517,892 2005 438,835 + 150,062 (LGA)=588,897 583,647 2006 4?8,319 + 150,062 (LGA)=628,381 588,897 2007 504,748 + 150,062 (LGA)=654,810 628,381 2008 551,699 #+ 150,062 (LGA)=701,761 654,810+ 2009 573,21 S + 155,914 (LGA)=729,129* #Proposed 2008 levy increased by $19,190 to cover two part-time positions (originally proposed at $532,509) to $551,699 + equal to 2007 dollars provided *proposed Under local contracts the Columbia Heights Public Library must also meet a per capita. Rate for operating expenditures equal to/or greater than that set by the Anoka County Library for the preceding year. Anoka County Library's prajected per capita for 2008 is $24.54 (levy-only local support}. Based on the requested levy for 2009, Columbia Heights Public Library's total per capita would be $30.95. 9 COLUMBIA HEIGHTS PUBLIC LIBRARY MEMO TO: Mayor, City Council, Library Board, City Manager, and Finance Director FROM: M. Rebecca Loader, Library Director SUBJECT: Effects of reductions and "hold-the-line" budget years 2004-2008 DATE: September 16, 2008 Over the past five budget cycles, maintenance expenditures far the Library building have been kept at a minimum. In 2008 the carpeting in the lobby was replaced after 15 years. The Library receives high use by the general public, as evidenced by our gate count of aver 122,000 people in 2007, and sustains a lot of wear and tear. Please look at the figures on the following page to see how many people come into the building to use the Internet and to check out materials. I encourage the Council to consider the requests for maintenance items for 2009 with this in mind. Due to the Council's support, the Library has been able to maintain a 60-hour-per week schedule of public service while Hennepin County community branches have been reduced to 20-hour-per week schedules and are all closed on Mondays. The resulting increase of patrons and public service in the building has staff working at maximum capacity and utilizing volunteers whenever possible. The use of donations, grants, anal cooperative ventures with entities such as the School District continues to increase, but the solicitation and administration of such additional monies takes increased time and effort on behalf of the Library staff. The materials budget, which is the heart of the Library, 11as been at nearly the same Ieve1 since 2006. While books, dud's, cd's, and periodicals continue to increase in price, our purchasing power has decreased due to either hold the line or small increases. To meet the demand of a clientele from an area with changing demographics, staff has become creative to try to supplement the materials budget with donations and grants. 10 Graphs for budget.xls Gatecaunt 2005 2006 2007 Zoos January 6,966 8,415 9,412 8,379 February 7,787 8,897 8,838 8,206 March 8,996 9,914 10,685 9,963 April 9,289 9,824 9,760 10,432 May 7,918 10,025 10,367 9,689 June 10,872 12,126 12,264 11,978 July 9,330 10,466 11,776 12,365 August 10,213 11,505 12,107 10,137 September 7,779 9,653 9,401 October 8,419 9,563 11,813 November 7,602 8,589 8,512 December 6,198 7,363 7,115 101,369 116,340 122,050 81,149 Internet 2005 2006 2007 2008 January 480 659 1,131 1,240 February 468 808 1,038 1,021 March 644 1,142 1,188 1,295 April 596 1,073 1,259 1,355 May 526 1,179 1, 512 1, 360 June 562 1,272 1,498 1,466 July 588 1,180 1,513 1,464 August 614 1,398 1,653 1,353 September 484 1,165 1, 332 October 534 1,157 1,456 November 454 1,073 1,040 December 396 1,005 1,013 6,346 13,111 15,633 10,554 Circulation 2005 2006 2007 2008 January 8,090 10,123 10,092 9,900 February 8,671 7,767 9,336 9,401 March 10,202 10,690 11,693 11,561 Apri! 9,796 9,567 10,078 10,850 May 8,424 9,203 9,964 9,668 June 12,553 11,191 12,357 12,234 July 12,220 10,571 12,785 13,247 August 11,910 11,051 11,065 September 9,577 9,4?5 R,RdR October 10,141 10,965 10,366 November 9,750 9,331 9,760 December 7,722 8,633 8,341 119,056 118,517 124,685 76,861 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Library 240-45500 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Proposed 2009 Adopted Budget 2009 Revenue Taxes 478,319 504,748 551,699 573,215 573,215 0 Licenses And Permits 0 0 0 0 0 0 Intergovernmental Revenue 150,062 150,062 150,062 155,914 155,914 0 Charges For Current Services 7,769 7,409 9,500 10,600 10,600 0 Fines And Forfeits 12,372 15,814 15,000 17,000 17,000 0 Miscellaneous 7,200 12,660 4,700 7,025 7,025 0 Sales And Related Charges 0 0 0 0 0 0 Allocations 0 0 0 0 0 0 Trans and Non Rev Receipts (57) (145} 50 50 50 0 Total Revenue 655,665 690,548 731,011 763,804 763,804 0 Expenses Personal Services 453,459 462,839 505,604 558,125 558,125 0 Supplies 95,154 96,189 105,160 100,908 100,908 0 Other Services and Charges 85,123 87,094 91,194 98,428 98,428 0 Capital Outlay 0 0 10,000 21,500 10,000 0 Contingencies & Transfers 9,848 10,194 26,388 30,122 16,386 0 Total Expenses 643,584 656,317 738,346 809,083 783,847 0 Summary Total Revenue 655,665 690,548 731,011 763,804 763,804 0 Total Expenses 643,584 656,317 738,346 809,083 783,847 0 Change to Fund Balance 12,081.12 34,231.50 (7,335.00) (45,279.00) (20,043.00) 0.00 12 City of Coiumbia Heights, Mir~r~esota BUDGET 2009 Library Revenue Revenue 31010 Current Ad Valorem 573,215 33401 Local Government Aid 155,914 34110 Library-Photocopies 2,100 34120 Library-Other 900 34130 Library-Video 4,200 34140 Library-Collections 100 34150 Library-Book Bags 100 34160 Library-Printer Copies 1,400 34170 Library-Safes Cart 1,800 35103 Library Fines 17,000 36210 Interest on Investments 6,000 36230 Contributions 825 36290 Other iViisceilaneous Revenue 200 39101 Gain/Loss Sale Fixed Asset 25 39140 Other Refunds & Reimbursements 25 Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 763,804 558,125 100, 908 98,428 1 o,ao0 16, 386 783,847 Summary To#al Revenge Total Expenses Change to Fund Balance 763,804 783, 847 (2Q, 043) I3 Per St'~[`JA~ SFr~~J~C~~ - - _ _ _ l0G0 ACCPIS~D SA~AF~6ES 101(3 RECD! AR DCv~P~(~YEES 244,:591 251,140 261,224 291,218 291,218 1011 PARi_-~~n,1E E~PLC~3'7EES ~ 16,300 11 ~,~~? 141,634 153,621 153,621 1020 QVER9"IP,~~-REC~03LAR 489 354 755 721 721 i03C9 ~JAC~tTIC3h1 & 5~~~'e' (2,076) 13,868) - - 1050 SEVERA~iCE PAY 8,381 1,379 _ _ _ 3f17t} i~,IT~E~P-7~PA~T =F~dTLtt i aF?f~~ ~~~2t/ i '€1R ,9~n 'S ~!1n ~ inn !a inn 121(} P.E.R.A. CCh~T -09T`C 19,522 25,728 26,29? 30,016 30,016 i22Q ~=.(.C.A. CC.~.,.. ., .,~~~# 27,9903 28,939 31,06=~' 34.276 34;276 1225 F~E~ DE~1E~~ E i I aCA 485 488 _ _ 1300 [1~SURACE 34,643 36,366 39,.118 42,3099 42,300 140(} U~E~~PLC`{~7E~3T CC3fv?PE9aJSAT6Ci4 - - - 1510 a/tfC3R~4ERS C~3~1R ~€'~ISURA6~0;'E P92EN~ 2,015 2,216 3,12 3,473 3,473 1700 AL! OCt-~T~~ FRfNvE _ _ _ _ _ T~3~A~S: PEFZSC3~9A.L SER`~[CES 453,459 462,839 505;604 558,125 558,125 SiJPP~!F_S _ _ _ _ _ 20100 C3FFICE SJPPL€ES 1,275 1,282 1,500 1,500 '6,50}0 20)10 ~rl(~lCR EQU€P~~lE9~T 4,414 853 5,290 600 6Q0 2Q11 CC}MPUTER EC~.~I~'~~E~T 1.904 2,585 5,30`0 7;333 7,333 209209 COEVIPUTER SUPPO_[f~S 981 1,207 1,300 1,300 '6,300 20)25 ACS SUPPLIES 1,670 3,459 3,770 3,800) 3,800 2(330 F'P.II~Tf~IC & °RINI"ED FC3RMS 978 715 1,0 1,0}00 1,00E 2161 Fi C ~ f ~ IC AL . r - - _ _ _ G i7~ { y ~ ~ } ( '~ ( q ['~(~ t ~` 6'~1\Vl3f \t`LE JS JIJ Pf E-LE~+J +~ ~,G. ( ~ !~ ~, (J2 1,.L ... ... (~ .`'lJ~ (;,~ , 9tJ l.t z 17i G ~ ~ (ZA~ S UP~ LI~S 6,70 0 6,154 6,300? 6,10 0 6,10 0 J G 6 ! ~,3 tt t~ tp ~ c t1((tbt i VVL./ Jiff t LE~J ( ~ J 6~' a~7V ( ? 5V } ? 5~.3 f "f i{f3 -- RFV'I(l El Ci .4.°.~?"12! t 6~ C"i C'G r,T C1 C! .Q f't P'~ V t gC.J'41 i.. C1 c~!^an bf ,4fVV [~.a ¢~(t rt V f ;VVV its ~ P'CKt=~u4~,n _ -~~-~0-c~ ;,, R~6 ;~,€`v~ 5,st"; ~,€.~€.9~,1 S,U~E~ 2182 ELECTRChIlC C„"~.;8~..u . 1,259 1,`324 1,400 1,500 1,500 2183 AUDIC3 CASSEI~ES 7 2184 t78DEC3 CASSE?~I"ES 2185 C~J~~PACT DISCS 4,£}20 4,205 4,5090 4,500 4,50)0 ~~Q~ .~ ~ uv c-rn~vrQn,sv ~~cr,tn v s vs i t a BSY.t_ VY[t_Ll c`-e. d-sn-r tv.! 6 nc~ L~.IL .-yrn Ge..7 t„t 2187 C~t70KfCD SEI~ - 465 3(30 3~'0 300 2108 0v1!CR03FC7R~l~ 9,~ 65 ?~"° ,"`U ~1 0 0 ,~ ~I CI U LJ'1~ L J y ~,~~t 4~9~~ F .. t. p q} }( } ~,~.dLF 4i /( ''~~ ~ y 22 JV ~ p {~'+[ (.- ~.`~ /~ / p,,i ~-y /{ { ~rj~: 3f'v L6_ e\,~n¢~'!',~ ~ ?',f'kD G"P':6~~ti+ 6 G. rv , E~.f 25 2 282 G," ~, C°°_, L: `~' _ ,. _ _ _ { G ~C4(g {-q fr r r ~'.. ~.... r ~ ~ ~~': t ;~fi f.~' 4`°'J Y'i L.~ 1 ~ v e'T a.F 6 4.J'lf' }/ 1 `i.i t3 € ( 41t~F X95, i 54 X6,18 1 ~J,16E~ 10}n €t0ss, 1 ~ s E ~i~37 1 ~Jr ~iLiV _. i.. __ 32' _... ` _ .. ~ L~ 1;1 07 1,..., 1,7 1,825 1;825 322{} -~ '~ -g- PC}~ t A~ L p :?€V},,~ 5.~f'C~ 3250 CT~I~R CrJ^~~,nO;I~kIC F 4,7r0t 5;138 5;0~' 6;000 3310 LC7CAL TR~~VI=L EXPI=~!S~ u 3~3 ~if~0 4~Q ~GC3 3320 C}U~I- C~ iC1~t~1[~J TFtAIIEL EXPENSE _ _ _ _ _ 343Q AC7VEPT(S[NC O°€ P I1=R ~;~ i x+15 1,C~f~(~ ~ ,OC~O ~ ;0~}CJ 3500 vEGr"-~.l" I`~Q~I1CE= P~lE3g ESI-fll~IC.~ - - _ _ _ 36fJ0 i~v3°t~YS,~tvL=.C ~'c I~~JfVL~u ~~~`F~'r~} ~,~`F~F~J ~r.3~{~ ~,~? Iw1 ~S,~i (°~ 3300 I.~ ~ EL€ ~Y SEPViC~~ - _ _ _ _ 3810 ELECTR€C 12,582 12,274 13,21 ~ 13,825 13,825 3820 `7VATER 263 254 250 275 275 3830 SAS 5,626 0,308 5,007 8;100 8,100 3840 ~:1=FUSE _ _ _ _ _ 3850 SE~I~IEI~ 350 355 350 375 375 4000 REPAfP ~ ~~A!i~~T. SEP?JiCES 32,514 28,064 3G;8? 3Q,620 30,620 4020 HCNE"~WEI_I_ ~A(NT CC~N~RAG`s 7,573 7,072 7,047 8,57`0 8,579 4030 Gr-~RRuE; I_~?I/~P E~sl~~7. 16 258 1 QG 100 100 4100 F~ENTS ~ LEASES 651 519 468 530 530 4300 MESC. CHfi,RCE3 _ _ _ _ _ 4330 SUE33CRlP?IL}N, MER,~I3ERS!-{PP - 495 535 535 535 4375 PLACr~iES & At~lAI~I~S 249 401 250 250 250 `380 CrJNIMISSION & E;E7ARDS - _ _ _ _ 4300 iAX,cS ~ Li~:.Ei~SES _ _ _ _ .. 4395 S~~ATE SALES TAX _ _ _ _ _ TOTALS: t~Tl-{Erg-. SEF:VECES & C'rlAl~("-~E 85,123 E37,094 91,194 98;428 98,428 CAPITAL C}L3TLAY - - - - - -B F5 54 4f fi ! I 1 i'l8 A n B R ~~-yy1 G- tT f~VILVEfi~ Cst€~PI~VtJG~f C€~di .t~1 rys} (4 IVeiJVE1 - 513f} I~PROtI. ~J~I"HER l Flf-~Rk 634 f11_I=III~~I~ i _ _ _ _ _ 5`E70 CJFF(CE EG`i1..6EP~~E~+lT _ _ _ _ _ 51 ~f~ (1'l'S-iE~=: E~6.EfDfi~E9~.~tT _ _. _ "7'f ~(t f'i L i~~ALi t! ~tl C1tlfY LIJtJ ¢J S/ T!'b"}' vft ~tT lYfi !`t €T6 R.lt V ~ roe i t AL 4JI/ k D_f"t [ "' r'}~!i . V1J tJ ~'$A &r~~ L kJtJ E,} l Ft !! 1 EJ,t1 i14J ll f Fi~'tt E"[[~If-1C'VC~16dS".~ E.J~~.~ _ _ _ _ _ 7 i00 vr~EK~ ir=cAi~iS~=Et=t OL? i -'LAPSC:Jt~ 9,214b iU,'194 IS3,6~(-'I 4 i;~;t56 I"(,:5156 721tJ TF~Ait3SFEi~ CL€T TC7 C:~ENEI;AL FUt~IC7 _ _ _ _ _ 7270 € RANSFE TCS CAP EE~P E€EPL c=C? - - - - - ~37G °.s BANS TG DATA P~OCESSI~IC _ _ _ _ 5.000 810(` GON ~ INCE~ICIES - - 15,747 18,736 - -rr~°~T~s.LC ~T~._€C.'S ., .._ M _ 1f?, ~~,~.. r '2~" 'W s"? Jae iGL f ~ TOTALS. ~€13~A~Y 64,~,~w4 656,31 7 I,5~1,3 : u 8t?9,083 78.x, : ~ TQTAC"S: LIBRARI° 643,5~~ 656,317 738,'~~- 809,08'3 783,8 :7 ~~~-~ i i"AI_S: tia4,~84 ,. 7 a``; ,, z~~i9,08:~ 78;,847 I ~ul~l~ t~ur,~~~E? 240 `~ ~T 2Ofl9 LI~~~~` E~~i~T st7r~~,,~Al~~r ~~ ~07s; ~=r..cTC71~S ~=c~ TI-~~ cor~rlr~l~ °r1=A~ ~.pianaticn of Fers4nnei All contracts for 2009 are settled. Personr~ei are stile riloving through t;se a~pro~,riate ranges. 5ur~i?r~art~ below includes tx~tCt r~art-time €aositsons apprGVed in the 2008 budget. ,nnsa ~~an-,±a,~ s ~nn~ ~... ~.v ":... ~.N "emu g t_Ea ~.J PGSftIOn Tale ~.'i .~ 2003 20(}9 TO$al ~ Otal ~alaC':eS Fringe E CJt GPI ~C7€Tii~ t¢e I"Fiflge TC}tc'3~ Saictfies l total ~CiCig~.~, ~Gtaf i ~Ot~t7~i ~ 1-(EY1Cfe Libran7 director 1.00 1.00 33,982 20,141 104,123 94,766 22,722 117,488 Cl~€Idren`s ! ibrarian 1.OCJ 1.00 51,242 15,337 66,573 60,292 17,573 77,865 Adult Services Librarian 1.00 €.00 49,401 15,063 64,464 50,0152 17,365 76,437 Clerk-Typist I€ A 1.00 1.00 39,897 13,650 53,547 37,E392 i4,?79 52,07 s Clerk-Typist li J 1.00 1.0}0 37,457 13,287 50,744 35,937 14,489 54,426 I Library Clerk 0.75 U.75 23.692 :~ 50}6 77 1'~8 26 ~t~7 `~ ~ft~ '~tt "a~ F [ ibrary Clerk 0.35 0.35 €0,305 1,.534 11,839 11,634 1,771 13,455 5 Library Supervisors 0.83 0.83 32,049 4„766 36,815 34,426 5,219 39,645 Library Aide O.35 0.35 3,467 1,259 9„726 9,(}27 1,368 10,395 8 Library Pages x.02 3.(72, "'',12 i 9,`~ ~ 77,102 72,077 10},927 83.0' 4 d _ ~ 1Q.3O ^ ~ ~.. 5Q2,137 : <,- ,- _ X09;617 . 55~, a d ~ t ` :_.~ ~~:. fillcrc~ticrrt Fo: Public; tlVorks 2.5"7 _ 0107 3;467 ? ? 447 'x,947 Il~ot<~i '3 4 ,,., 03~i,6O4 ~ 65~ 16 Supplies CC71PteC paper 4501 F3GGIf GOVerS, a1J CczSeS 1,500 t,tftice supp~~es /U(J Light bctibs 150 Prinfer e;artru+.rsr~~ 1f"' H~~~~,tG~,~r~~s~ itnrr:c ~n!~, St=~tiGneru Fnrri s?~,^n€i~s 5r„ CGrr~puter supplies 1,:;, Bool s 61.800 ILS s€tpnlieS 3,300} Pr,-:,. -~:^ S,OOCI PCSCIti ng 1,000 !- 1, 5~ rGr~rarn ~ c. /~ 1 2()Cl d f CIS. _$ Fr,,f~ C-°~~Gr1rK~n 7001 ~ ~.OGu :`i F?f:!.[YI":V ~:VC ~.; 'J Riff. (~ } .nn:zir ^r 6::. P C: v, G'G•/i ..,.i ~:p.,~~, ,_ per. _ _ ,u ., 3v i_....:..6ii. iii:i .d~c7;.:rer r}rfiduCf- F ~~.... f 1~lfl P t1 ~J 1!Cit~dj'r~Fi v ~i 3t)~r Ares, rug: stor,~time 500 ; pc's {ci~argchi:`sch~=ryei 5.000 Pc (Clerk-Typist li R.j 1,500 f~c (C~ft`ice} 833 C7ther services ~ Chan es Spr"ItT} prateCtlGrl 260 rfo rmers P e 1, 300 / '+ hC€ _~~ s / ~ 2,*J 30 Auditor 1,000 T raining 800 T e4epi7c=rye x,825 s~ast£:tge 500 TI ci r`~d i~5 ~ ~,~~}(~ Local Fravei ~EJC} ~`ndVertlSltl!'J oICtE:r 1,0001 Ir6surance 8,15 ~IeCtriC ~ 3,825 Water 275 Cos 8,10 s etNe r 37J C4ean€rTg ser'/3C2 19,35 Carpet cleaning ?,000 Copier CaritraCiS (f} X305 COIrI-Op ~0~ Fire extinguishers 1C0 sprln{Cier tBSt ~ ~ ~ Ee `ja~or ccn~ral.E L ry q { y( ~ i, f ( FJ J [ }p k- Eli rn~~rl g( C_leritr lv<i! y y ( ( vim}. V 41 Vlirfda~~v cleaning 55G Orkin 2817 'vaiCO RCaC)ilr~g 250 P~iSC. repctSrS 1,50t~ Flariey<,rdeii Contract Pi;.37~ garage i 00 AiTier[prlC,~,e 53t~7 `Jalunteer rccagnition 2503 Prafessiaral ~-nembersl-tips 535 RepiaCe carpet: ~oardreom 1,508 Replace cabinets: 13aardraam 3,000 Ca~ItSl ~lutia~ Replace pc management syste~~ 5,000 ILS network upgrade 9,QOQ ELC ser~rer upgrade !„sUG Cantin~encies ~ Transfers C>perating transfer cut i 1,380 Contingencies ? 8, 73f5 hlnta~ ~t~~-,~~ Pr~trr~ ~hnvG ~r~ hacc~~? nn the rt~nartm~nr €~"-rc~r~rscar4 i('rrs~'~ Fis~rfns~± € hn {;it;r ~17ar!arr~r"~ Prc-;nn,rri 2C7r19 ....,u. ..u,..v .....~_ ~_r._ _. _ _____ _.. -.._ _ _~_.....__- ~udget would change fhe folioyrving iterrts: :;apita4 tr}ut!ay: ILA net~~rork u~ ode ~,C?5~ tdelete) :<.~ serve 7 ,5 s~ ~~„~,.,~ ~U~~v~e} switch far rscrer, outer for fiber. ~urcantrol license ,AGO ladd} Contingenc'ses & T!-ar~sfers: Coo a_ir'fgencies 18,73 for €E. casts (delete} Trans to data F°rccessir~g 5,Ct0~ for (add} 17 The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET Fire CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Fire Budget Narrative Activity Description Fire 101-42200 The Fire Department provides medical care, fire suppression, public education, and inspection services-for the citizens of Columbia Heights. The Fire Department also supplies the City of Hilltop with fire and medical service through a contract agreement. Inspections of daycares are conducted by the Fire Department through a contract agreement with the State of Minnesota. The Fire Department will continue to work with our neighboring communities to share resources through auto aid and mutual aid agreements along with the sharing of personnel for county and regional teams. Emergency Management 101-42500 Columbia Heights Emergency Management works side by side with the U.S. Department of Homeland Security, Minnesota Department of Homeland Security and Emergency Management, and the Anoka County Emergency Manager to provide emergency management for the protection and promotion of public safety, health, and welfare in our City during emergencies and natural disasters. Weed Control 101-43260 The Weed Control budget funds the abatement of long grass and weeds along with the administrative costs associated with the inspections. The Fire Department added this responsibility #o our property maintenance inspection program in 2007. Fire Capital Equipment 431-42200 The Fire Capital Equipment Replacement -General Fund was established to fund the long term ongoing capital equipment needs In the general Hind. Tltis way ac;°::v°i°pli~°ied by preparing, ai°d °i°aintainii:g, a detailed 20 year projection of the Ciry's equipment needs and scheduling Tung term replacement. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Fire Budget Narra#ive Activity Description Emergency Management Capital Equipment 431-42500 The Emergency Management Capital Equipment Fund was established to fund long term ongoing capital equipment needs in the General Fund. Fire Capital Equipment 439-42200 The Fire Capital Equipment Replacement Fund was established to fund the long term ongoing capital equipment needs using State refunded excess PERA funds. CITY QF COLUMBIA HEIGHTS, MINNES©TA BUDGET 2009 Functional Area of Fire Department Budget Narrative Objectives Fire 101-42200 1. Continue our pro-active approach in fire and EMS services. 2. Continue our involvement in County and regional teams and the sharing of resources with neighboring communities. 3. Continue our pro-active approach to property maintenance inspections and rental i property licensing. Emergency Management 101-42500 1. Continue our involvement in the emergency management professional organizations and training to keep current with government requirements and programs. 2. Continue to update the City Emergency Operations Plan. 3. Continue the reorganization of the Emergency Management staff and budget. 4. Continue the planning and constructing of a functional Emergency Operations Center in the new Public Safety building. Weed Control 101-43260 1. Continue to change and update ordinances and policies to provide for a fas# and efficient grass/weed inspection program. 2. Look at other avenues to educate the citizens on grass/weed issues. ~'~..n n_.-+:.- t.. ..9. ..+.. ..+.+FF... .+.~1.. +.. .~,+~. r+FFii+:nn# n~nnr.~m '.J. LVIIt1111.7e tV eVAtUAtC aIAIIIIIg nccua tv vpcrAtc alt ci~~~.~cnt Ntvyicaui. Fire Capital Equipment 431-42200 1. Con"time to evaluate capital equipment needs for the future. ~2. Continue to replace vehicles and equipment, based on need, that are scheduled for replacement per the city's long term plan. CITY OF COLUMBIA HEIGHTS, MiNNES(3TA BUDGET 2009 Functional Area of Fire Department Budget Narrative Objectives Emergency Management Capital Equipment 431-42500 Continue replacing equipment as needed to maintain a modern and reliable Emergency Management system. I Fire Capital Equipment 439.42200 1. Continue to evaluate capital equipment needs for the future. 2. Continue to replace vehicles and equipment, based on need, that are scheduled for replacement per the city's long term plan. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Fire Department Budget Narrative Budget Comments Fire 101-42200 The Fire Department 2009 budget is higher due to a few factors. The Fire Secretary position is proposed to move from 35 hours a week to full time. This will allow more of the inspection duties to be handled by support s#aff which will allow the Fire Chie# and Asst. Chief #o spend needed time with neglected fire and emergency management duties. The park time Clerk Typist position is also a new addition for 2009. The position was approved as park of the Police budget for 2008 and then moved to the Fire Dept. Emergency Management 101-42500 -- Emergency management has not been active the last few years due to time constraints. Anew emergency operations center is being planned in the new public safety building which wil! be a good place to start improving our planning and training. Anoka County continues to build its Emergency Management department with continued cooperation with municipalities, Weed Control 101-43260 __ The addition of the half time Clerk Typist II position has enabled us to have timely grass inspections and to add immediate abatements to our property maintenance inspection program. For 2009, th'srty percent of the new position will be charged to the Weed Control budget. Fire Capital Equipment 431-42200 No capital equipment proposed for 2009. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Fire Department Budget Narrative Budget Comments Emergency Management Capital Equipment 431-42500 No capital equipment proposed for 2009. Fire Capital Equipment 439-42200 No capital equipment proposed for 2009. i CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Fire Budget 2009 Adopted Department City Manager Adopted Fire Actual Actual Budget Proposed Proposed Budget 2006 2007 2008 2009 2009 2009 Revenue Taxes 696,482 731,570 768,310 797,221 797,221 0 !_icenses And Permits 77,358 77,193 80,000 80,000 80,000 0 Intergovernmental Revenue 350,480 303,014 252,211 267,302 267,302 0 Charges Far Current Services 38,798 50,494 49,391 65,000 65,000 0 Fines And Forfeits 0 0 0 0 0 0 Miscellaneous 21,805 38,630 19,167 17,318 17,318 0 Sales And Related Charges 0 0 0 0 0 0 Allocations 0 0 0 0 0 0 Trans and Nan Rev Receipts 0 0 0 0 0 0 Total Revenue 1,025,123 1,200,901 1,169,079 1,226,841 1,226,841 0 Expenses Personal Services 975,194 1,014,912 1,012,754 1,164,968 1,164,968 0 Supplies 57,437 43,745 56,200 62,800 62,800 0 Other Services and Charges 79,616 77,073 84,336 102,179 102,179 0 Capital Outlay 41,610 109,294 422 0 0 0 Contingencies & Transfers 0 0 28,400 1Q000 (83,000) 0 Total Expenses 1,153,$56 1,245,025 1,182,112 1,339,947 1,246,947 0 Summary Revenue 1,025,123 1,200,901 1,169,079 1,226,841 1,226,841 0 Expense 1,153,856 1,245,025 1,182,112 1,339,947 1,246,947 0 Change to Fund Balance (128,733) (44,124) (13,033) (113,106) (20,106) 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Fire Budget 2009 Adopted Department City Manager Adopted Fire Actual Actual Budget Proposed Proposed Budget 101-42200 2,006 2,007 2,008 2,009 2,009 2,009 Revenue Taxes 679,692 714,226 751,660 771,467 771,467 Licenses And Permits 77,358 77,193 80,000 80,000 80,000 Intergovernmen#al Revenue 291,246 295,757 247,216 260,124 260,124 Charges For Current Services 38,798 50,494 49,391 50,000 50,000 r Fines And Forfeits 0 0 0 0 0 Miscellaneous 11,930 21,859 8,968 9,017 9,017 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 1,099,024 1,159,529 1,137,235 1,170,608 1,170,608 0 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 959,352 999,491 1,001,260 1,137,564 1,137,564 39,155 42,754 54,000 60,500 60,500 68,422 67,448 76,108 82,742 82,742 0 0 0 0 0 0 0 28,400 10,000 (83,000) 1,066,929 1,109,694 1,159,768 1,290,806 1,197,806 0 1,099,024 1,159,529 1,137,235 1,170,608 1,170,608 0 1,066,929 1,109,694 1,159,768 1,290,806 1,197,806 0 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Emergency Management Actual Actual Budget Proposed Proposed Budget 101-42500 2006 2007 2008 2009 2009 2009 Revenue Taxes 16,790 17,344 16,650 20,555 20,555 Licenses And Permits 0 0 0 0 0 )ntergovernmental Revenue 6,771 7,257 4,995 6,133 6,133 Charges For Current Services 0 0 0 0 0 Fines And ForFei#s 0 0 0 0 0 Miscellaneous 295 531 199 240 240 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Tota! Revenue 23,856 25,132 21,844 26,928 26,928 0 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 15,842 15,421 11,494 17,436 17,436 2,920 991 2,200 2,000 2,000 4,301 7,510 8,228 8,217 8,217 0 0 422 0 0 0 0 0 0 0 23,063 23,922 22,344 27,653 27,653 0 23,856 25,132 21,844 26,928 26,928 0 23,063 23,922 22,344 27,653 27,653 0 793 1,211 (500) (725)___ __ (725) 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Weed Control Budget 2009 Adapted Department City Manager Adopted 1Need Control Actual Actual Budget Proposed Proposed Budget 101-43260 2006 2007 200$ 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges Far Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Nan Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 12,166 {2,939} 11,041 5,199 5,199 0 0 0 0 0 3,313 {848) 1,9$8 1,045 1,045 7, 537 17, 791 8, 000 15, 000 15, 000 0 0 0 0 0 213 (90) 132 61 61 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 23,229 13,914 21,161 21,305 21,305 0 14,680 1,760 11,503 9,968 9,968 306 638 250 300 300 7,668 11,721 9,740 11,220 11,220 0 0 0 0 0 0 0 0 0 0 22,654 14,120 21,493 21,488 21,488 0 23,229 13,914 21,161 21,305 21,305 0 22,654 14,120 21,493 21,488 21,488 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Capital Equipment Fire 431-42200 Actual 2006 Ac#ual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 0 0 0 0 0 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Capita! Equipment Replacement 439-42200 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009. 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 52,463 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 9,580 16,240 10,000 8,000 8,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 62,043 16,240 10,000 8,000 8,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 15,362 0 0 0 0 Other Services and Charges 6,893 2,115 0 0 0 Capital Outlay 41,610 109,294 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 63,864 111,409 0 0 0 0 Summary Revenue 62,043 16,240 10,000 8,000 8,000 0 Expense 63,864 111,409 0 0 0 0 Change to Fund Balance (1,821) (95,169) 10,000 8,000 8,000 0 City of Columbia Heights, Minnesota 2009 Fire Revenue Emergency Fire Weed Cap Equip Cap Equip control General Fund Fire ~ 101 101 101 431 439 31010 Current Ad Valorem 31014 Area-Wide Taxes 32125 Mu!#iple Dwellings 33170 Civi! Defense Reimbursement 33401 Local Government Aid 33405 PERA Increase Aid 33415 State Fire Training 33420 Insurance Premium Tax-Fire 34202 Special Fire Services 34405 Weed Cutting & Nuisance Abatement 36210 Interest on Investments 36219 Change in Fair Vaiue Total Revenue Total Expenses Expenses Personal Services Supplies Other Services and Charges Capital Outlay Con#ingencies & Transfers 643,422 17,143 4,336 0 0 128,045 3,412 863 0 0 80,000 0 0 0 0 0 2,000 0 0 0 152,622 4,066 1,028 0 0 2,502 67 17 0 0 5,000 0 0 0 0 100,000 0 0 0 0 5Q000 0 0 0 0 0 0 15,000 0 0 12,023 320 81 0 8,000 (3,006) (80) (20} 0 0 1,170,608 26,928 21,305 0 8,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Summary Total Revenue 1,170,608 26,928 8,000 0 8,000 Total Expenses 0 0 0 0 0 Change to Fund Balance 1,170,608 26,828 $,000 0 8,000 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL 42200 FIRE Actual Expense Actual Expense Adop#ed Budget Departmen Proposed Manager Proposed Council Adap#ed Line Item Descri Lion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 519,914 546,152 551,447 640,209 640,209 1011 PART TIME EMPLOYEES 25,092 34,025 27,366 12,740 12,740 1012 SEASONAL EMPLOYEES - - - - 1013 PART-TIME OTHER 22,242 26,046 28,000 35,000 35,000 1020 OVERTIME-REGULAR 57,44$ 70,506 42,000 48,000 48,000 1021 OVERTIME-PART TIME - - - - - 1030 VACATION & SICK 9,906 2,904 - - - 1031 HOLIDAY PAY 3,642 3,764 4,368 4,653 4,653 1041 COURT PAY - - 1,200 1,200 1,200 1042 FIRE PAY 22,658 21,650 25,000 30,000 30,000 1043 TRAINING PAY 19,$96 19,004 20,000 25,000 25,000 1044 COLLEGE INCENTIVE PAY 14 15 15 15 15 1050 SEVERANCE PAY - - - - - 1062 MISC REIMBURSEMENT - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A, CONTRIBUTION 62,155 71,924 76,298 92,895 92,895 1220 FJ.C.A. CONTRIBUTION 16,145 17,134 16,588 20,217 20,217 1225 FLEX BENEFIT FICA 275 250 - - - 1240 FIRE PENSION CONTRIBUTION 105,739 89,645 102,000 100,000 100,000 1300 INSURANCE, 58,704 59,677 61,740 75,468 75,46$ 1400 UNEMPLOYMENT COMPENSATION 494 4 - - - 1510 WORKERS GOMP INSURANCE PREM 35,02$ 36,793 45,238 52,167 52,167 1700 ALLOCATED FRINGE - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES 959,352 999,491 1,001,260 1,137,564 1,137,564 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 434 357 700 700 700 2010 MINOR EQUIPMENT 1,185 2,334 7,000 7,000 7,000 2011 COMPUTER EQUIPMENT 3,350 4,291 4,000 4,000 4,000 2020 COMPUTER SUPPLIES 213 317 800 800 800 2n:in PRINTING & PRINTED FORMS 447 35 300 300 300 2160 MAINT. & CONSTRUCT MATERIALS - - - - - 2170 PROGRAM SUPPLIES 660 1,601 1,000 1,500 1,500 2171 GENERAL SUPPLIES 7,143 $,504 10,000 10,000 10,000 2172 UNIFORMS 2,142 2,918 4,000 4,000 4,000 2173 PROTECTIVE CLOTHING 9,339 5,831 8,000 9,000 9,000 2175 FOOD SUPPLIES $45 377 900 900 900 2180 BOOKS 190 466 800 800 800 2280 r f1Aff'f Alff1 A f-1TP VEHiCLc RErr~erc r+d~su rAa~ c ~ A AtS ~r,BvL C -7Z .r,8a ~a G G n v,vOv F tinn v,.~v+, R t, 'r,,ti 2282 GAS, OIL, LUBRICANTS 8,405 `3,$52 10,000 15,000 15,000 TOTALS: SUPPLIES 39,155 42,754 54,000 60,500 60,500 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 1,614 3,099 4,OOfl 4,000 4,000 3105 TRAINING & EDUC ACTIVITIES 10,$95 10,851 12,000 13,000 13,000 3110 TRAINING & SCHOOL - - - - - 321a 3211 3220 3250 331a 332a 3500 3600 4000 4050 4080 4100 42aa 43x0 431 a 4330 4375 4376 4390 4395 CAPITAL OUTLAY 5120 BUILDING & IMPROVEMENT 5130 IMPROV. OTHER THAN BUILDINGS 5150 VEHICLES 5170 OFFICE EQUIPMENT 5180 OTHER EQUIPMENT TOTALS: CAPITAL OUTLAY 1,947 7l8 2,x01 2,5x4 2,814 2,402 4,953 4,5x1 585 595 16,653 16,653 18, 365 12, 778 6,x84 7,837 167 136 56 58 2,29x 2,673 - 2,zxa - 282 68,422 67,448 1,x66, 929 1,1 E~9,~94 1;x66;929 1;1x9;694 3,ODU ~i,UU(3 3,aa0 3,6oa 2,saa 3,xx0 5,aax 1,200 Boa saa - saa 1aa 1aa 17,743 21,442 18,aa0 18,OOa 7,axx 8,5xa 3aa 3aa 65 1aa 2,3oa 2,9aa - 2,aaa - 3aa 76,10$ 82,742 28,4xa 1a,aaa 2s,4aa 1a,oaa 1,159,s~it~ 1,290,8ati 1.159.768 1,290.8x6 ~3,UUu 3,6aa 3,oaa 1,2x0 Sax saa 10a 21,442 18,000 8,5xa 3aa lax 2,9ax 2,aax Sao 82,742 ~s3,xxa} (83,a0a~ 1,197,8x6 1,197, 8x6 GRAND TOTALS: 1,066,929 1,1x9,694 1,159,768 1,29a,8a6 1,197, 8x6 City of Columbia Heights 2449 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Departmen Manager Council 42500 EMERGENCY MANAGEMENT Expense Expense Budget Proposed Proposed Adopted Line Item Descri Lion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - _ _ _ 1010 REGULAR EMPLOYEES 12,590 11,835 9,842 13,345 13,345 1011 PART-TIME EMPLOYEES - 293 - - - 1020 OVERTIME-REGULAR 86 11 - - - 1050 SEVERANCE PAY - 58 - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A, CONTRIBUTION 875 879 832 1,268 1,268 1220 F.I.C.A. CONTRIBUTION 719 687 567 711 711 1300 INSURANCE 1,404 1,4$3 - 1,692 1,692 1510 WORKERS COMP INSURANCE PREM 167 175 253 420 420 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 15,$42 15,421 11,494 17,436 17,436 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 58 - 100 100 100 2010 MINOR EQUIPMENT 1,019 - 500 500 500 2020 COMPUTER SUPPLIES 79 - 100 - - 2030 PRINTING & PRINTED FORMS - - - - - 2070 TRAINING & INSTR SUPPLIES 137 - - - - 2171 GENERAL SUPPLIES 296 - 1,000 1,000 1,000 2172 UNIFORMS 1,116 827 - - - 2175 FOOD SUPPLIES 215 164 500 400 400 2280 VEHICLE REPAIR AND PARTS - - - - - TOTALS: SUPPLIES 2,920 991 2,200 2,000 2,000 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 493 765 1,000 2,000 2,000 3105 TRAINING & EDUC ACTIVITIES 165 1,021 700 700 700 3110 TRAINING & SCHOOL - - _ _ _ 3210 TELEPHONE & TELEGRAPH - - - - - 3220 POSTAGE 67 - - - - 3250 OTHER COMMUNICATIONS - - - - - 3310 LOCAL TRAVEL EXPENSE 23 60 100 100 100 ~~7n !1! IT f1F T(1WN TRAUGI FXPFN.t'iF - - 500 500 500 3500 LEGAL NOTICE PUBLISHWG - - - - - 3600 INSURANCE & BONDS 100 100 128 517 517 3800 UTILITY SERVICES - - - - - 381o ELECTRIC 688 640 800 800 800 4000 REPAIR & MAINT. SERVICES 1,400 4,086 4,000 2,500 2,500 4050 GARAGE, LABOR KURD. - - - - - 4100 RENTS & LEASES 754 691 800 800 800 4300 MISC. CHARGES - - - - 4330 SUBSCRIPTION, MEMBERS'riiF i 00 75 200 300 300 4374 EMPLOYEE RECOGNITION - - - - - 4375 VOLUNTEER RECOGNITION 309 73 - - - 4376 MISCELLANEOUS CIVIC AFFAIRS 203 - - - - 4380 COMMISSION & BOARDS - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 4,301 7,510 8,228 8,217 8,217 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Departmen Manager Council 42500 EMERGENCY MANAGEMENT Expense Expense Budget Proposed Proposed Adopted Line Item Descri Lion 2006 2007 2008 2009 2009 2009 CAPITAL OUTLAY 5170 OFFICE EQUIPMENT 5180 OTHER EQUIPMENT 8100 CONTINGENCIES TOTALS: CAPITAL OUTLAY TOTALS: EMERGENCY MANAGEMENT TOTALS: GENERAL GRAND TOTALS: - - 422 - - - - - 422 - - - 23,063 23,922 22,344 27,653 27,653 - 23,063 23,922 22,344 27,653 27,653 - 23,063 23,922 22,344 27,653 27,653 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Departmen Manager Council 43260 WEED CONTROL Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 9,004 505 - - - 1012 SEASONAL EMPLOYEES 3,563 407 - 5,460 5,460 1020 OVERTIME-REGULAR - 514 9,000 3,000 3,000 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E,R,A. CONTRIBUTION 536 91 1,161 792 792 1220 F.I.C.A. CONTRIBUTION 915 77 131 461 461 1300 INSURANCE 479 128 600 - - 1510 WORKERS COMP INSURANCE PREM 183 38 611 255 255 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 14,680 1,760 11,503 9,96$ 9,968 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 306 - 50 50 50 2010 MINOR EQUIPMENT - 154 - 150 150 2011 COMPUTER EQUIPMENT - - - - - 2020 COMPUTER SUPPLIES - - - - - 2030 PRINTING & PRINTED FORMS - 111 - - - 2171 GENERAL SUPPLIES - 373 200 100 100 TOTALS: SUPPLIES 306 638 250 300 300 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 1,991 - - - - 3105 TRAINING 8~ EDUC ACTIVITIES - - - - - 3210 TELEPHONE & TELEGRAPH - - - - - 3211 CELL PHONES - 359 540 600 600 3220 POSTAGE 597 267 200 400 400 3310 LOCAL TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE & BONDS - - - 220 220 4000 REPAIR & MAINT. SERVICES 5,080 11,095 9,000 10,000 10,000 4300 MISC. CHARGES - - - - - AOGA TadVV 00!l1G1 OCOif1('1 AI'1 II ICT~ACAiT ! i \tv11 1 I-i lavV f1LVVV a aria-a ~ a - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE 7,66$ 11,721 9,740 11,220 11,220 CAPITAL OUTLAY - - - - - 8100 CONTINGENCIES - - - - - 8100 TOTALS: CAPITAL OUTLAY - - - - - TOTALS: WEED CONTROL 22,654 14,120 21,493 21,48$ 21,488 TOTALS: GENERAL 22,654 14,~i20 21,493 2-x,488 21,4$8 GRAND TOTALS: 22,654 14,120 21,493 21,488 21,4$8 City of Columbia Heights 2009 Budget work sheet Department Proposed 431 CAP EQUIP REPLACE-GENERAL Actua( Actual Adapted Departmen Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adopted Line (tem Descri Lion 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - 2010 MINOR EQUIPMENT - - - - - - 2010 TOTALS: SUPPLIES - - - - - - OTHER SERVICES & CHARGES - - - - - - 4395 STATE SALES TAX - - - - - - 4395 TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5150 VEHICLES - - - - - - 5180 OTHER EQUIPMENT - - - - - - 7210 TRANSFER OUT TO GENERAL FUND - - - - - - TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: FIRE - - - - - - TOTALS: CAP EQUIP REPLACE-GENERA - - - - - - GRAND TOTALS: - - - - - - City of Columbia Heights 2009 Budget work sheet Department Proposed 431 CAP EQUIP REPLACE-GENERAL Actual Actual Adapted Departmen Manager Council 42500 CIVIL DEFENSE Expense Expense Budget Prapased Prapased Adapted Line Item Descri flan 2006 2007 2008 2009 2009 2009 2010 MINOR EQUIPMENT - - - - - - 2160 MAINT. & CONSTRUCT MATERIALS - - - - - - OTHER SERVICES & CHARGES - - - - - - 4395 STATE SALES TAX - - - - - - 4395 TOTALS: OTHER SERVICES & CHARGE - - - - - - CAPITAL OUTLAY - - - - - - 5180 OTHER EQUIPMENT - - - - - - 5180 TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: CIVIL DEFENSE - - - - - - TOTALS: CAP EQUIP REPLACE-GENERA - - - - - - GRAND TOTALS: - - - - - - Ci#y of Columbia Heigh#s Zflfl9 Budge# work shee# Departmen# Proposed 439 FIRE CAPITAL EQUIPMENT Actual Actual Adopted Departmen Manager Council 42200 FIRE Expense Expense Budget Proposed Proposed Adapted Line Item Descri Lion 2006 2007 200$ 2009 2009 2009 SUPPLIES - _ _ _ _ _ 2010 MINOR EQUIPMENT 15,362 - - - _ - 2171 GENERAL SUPPLIES - - _ _ _ _ TOTALS: SUPPLIES 15,362 _ _ _ _ _ REPAIR SERVICES - _ _ _ _ _ 4000 REPAIR & MAINT. SERVICES 6,$93 2,115 - - - - 4395 STATE SALES TAX - _ _ _ _ _ TOTALS: REPAIR SERVICES 6,$93 2,115 - - - - CAPITAL OUTLAY - - _ _ _ _ 5120 BUILDING & IMPROVEMENT - - - - - _ 5150 VEHICLES - 45,001 - - - - 5180 OTHER EQUIPMENT 41,610 64,294 - - - - TOTALS: CAPITAL OUTLAY 41,610 109,294 - - - - TOTALS: FIRE 63,$64 111,409 - - - - TOTALS: FIRE CAPITAL EQUIPMENT 63,$64 111,409 - - - - GRAND TOTALS: 63,$64 111,409 - - _ _ CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 FIRE DEPARTMENT BUDGET 101-42200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Expiana#ion of Personnel 2008 Ado ted 2009 Proposed Tatai Total F.T.E Total Total Gomp Total Total Gomp Position Title 2008 2009 Salaries Frin e & Frin a Salaries Frin e & Frin e Fire Ghief 1.00 1.00 87,978 26,339 114,317 93,170 29,591 122,761 Assistant Fire Ghief 1.00 1.00 73,844 23,286 97,130 78,682 26,228 104,910 Gap#ain Ill 1.00 1.00 72,359 21,942 94,301 77,661 24,891 102,552 Captain Ill 1.00 1.00 72,344 21,939 94,283 77,646 24,88$ 102,534 Captain 111 1.00 1.00 72,344 21,008 93,352 77,646 24,154 101,800 Journeyman Firefighter 1,00 1.00 67,630 21,992 89,622 72,625 24,875 97,500 Firefighter I 1,00 1.00 5$,274 18,034 76,308 72,625 23,015 95,640 Firefighter I 1.00 1.00 56,799 17,722 74,521 70,706 22,5$0 93,286 Various {weed control) 3,000 680 3,680 Fire Secretary 0,88 1.00 34,208 5,087 39,295 41,725 14,786 56,511 Clerk Typist 11 1.00 1.00 37,458 11,307 48,765 39,936 12,629 52,565 PT Clerk Typist II 0.50 0.50 18,200 2,759 20,959 Paid-on-Gall Firefighters 73,000 914,226 1$7,226 90,000 114,138 204,138 _ .. ~,.w~ y s »~ ~~ ~ ~ ~=1038 _ ... _ ,_ ~ ~-. ~-~z~ .. ~ , w..». ~~ _ .-.. - ~'' ... __ . ,~ ~ ' 1~$2~-=~.fi~ ~~ ~~ '#~~ _. 4, 21 ~ '~,._, :....._. Labor Allocation From: {Fund #, Department #) ~ {Fund #, Department #} {Fund #, Department #) 'Labor Allocation To: '101-42500 {6,842) {1,017) (7,859) {8,345) {2,957) {11,302) 101-43260 (8,460) {1,508) (9,968) {Fund #, De artment #) -~ .~ ..a __ .. Suaalies AMOUNT 2000: Paper, folders, pens, envelopes 700 2010: Pagers, radios, fire and medical equipment, furniture 7000 2011: Computer hardware & software replacement 4000 2020: Replacement ink cartridges, disks 800 2030: Printed forms 300 2170: Explorer program, pul ublic educa#ion materials, open house 1500 2171: Gleaning supplies, EMS supplies, linens, oxygen, fire supplies 10000 2172: Uni#orms, badges, jackets, name tags 4000 2 1 f 3: PrOteCtiVe Jackets, pants, bOGitS, gIOYeS, )ielSTietS, and Hoods ~ 900G 2175: Foadlbeverages at calls, meetings and training 90G 2180: Gode books, #raining manuals 800 2280: Repair parks for vehicles 6500 2282: Fuel, lubrican#s, and fluids for vehicles i 5000 Other Services and Charges 3050: Physicals, respiratory testing, medical director g444 3105: Schools, seminars, EMT training, CPR training, outside instructors 13000 3210: Gity phones, Anoka County dedicated line 30Q4 3211: Ce0 phones, mobile phone cards 3800 3220: Postage 3000 3250: Alpha numeric pagers 1200 3310: Local travel expenses, mileage $00 3320: Out of town travel expenses, mileage, hotels and meals 500 3500: Legal notices 100 3800; Property and liability insurance 21442 4000: Annual pumper, pumps, ladders, SCBA #esfing/certification, fire equipment repairs, extinguisher service, software and copier contracts 18000 4050: City shop labor 8504 4100: Rents and leases 300. 4310: Credit card fees 140 4330: Memberships in various organizations, subscriptions 2900 4378: Open house /dedication of new public safety building 2000 4390: State ambulance and medical licenses 344 Cacital Outlay No capital purchases planned for 2008 Contlnaencies 8100: additional expenses far supplies, cleaning and maintenance of new public safety building 10000 The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET ~i~~, „ „,~ -~-,-, Community Development 2009 PROPOSED DETAIL BUDGET INDEX PAGE BUDGET NARRATIVES 1 SUMMARY DATA 5 DETAILED REVENUE 9 DETAILED EXPENSES 11 .PROTECTIVE INSPECTION 12 .COMMUNITY DEVELOPMENT I S •HRA ANOKA COUNTY CDBG 18 •PARKVIEW VILLA-NORTH 21 .ECONOMIC DEVELOPMF_,NT AUTHORITY 24 •PARKVIEW VILLA-SOUTH 27 REVIEWER'S NOTES 30 B~JD~ i fVRl~~A~IVE , _~_ CITY C}F COLUMBIA HEIGHTS, MI~~IESUTA Budget 2009 Functional Area of Community Development Budget Narrative Activity Description Protective Services 201-42400 Pratecti4~e Sen~ices Include: >Building permitting, plan review and inspection >Liquor, contractor, cigarette, misc. licensing >Land use permitting and code enforcement >Residential Inspection before sale (RIBS) Community Development Services 201-46310 Community Development Services Include: >Redeveiopment >Housing Rehabilitation and Replacement >Economic Development These activities fall under the pur/iew of the Economic Development Authority and City Council. _~_ CITY 01= COLUMBIA H1=IGHTS Budget 2009 Functional Area of Community Development Budget Narrative Objectives Protective Services 201-424(70 1) Maintain effective and timely building inspections. 2) Impiementation of Residential Inspection Before Sales Program 3) Staffing of Planning Commission Community Qevelopment Services 201-46310 1) Continue in-fill redevelopment efforts 2} Staffing of economic Development Authority and Housing and Redevelopment Authority 3} Increased emphasis on development of housing programs targeted to increasing neighborhood integrity. -~- CITY OF COLUMBIA HEIGHTS Budget 2009 Functional Area of Community Development Budget Narrative Budget Comments Protective Services 201-42400 Community Development Services 201-46310 Line item 32192, Building and Moving Permits illistrats an approximate decrease of $80,000 reflecting anticipated major projects in 2009 including a continued recession in the housing market. Line item 32197, reflects a new revenue stream of $30,000 for fees collected through the Residential inspection Before Sale Program. Of this amount, $20,000 will be expended for private inspections and this cost is listed under 201 ^2400-3050. Economic Development Authority 204-46314 Line item 31011 was increased lay $71,320. This item reflects a 100% HRA Levy and is formulated based on new State Statute provisions (Payable 2008 tax value multiplied by .0185% cf a percent versus the previor!s formula multiplier of .0144% of a percent.} Maximizing the HRA Levy, including keeping the EDA Levy amount (Line item 31010} at the 2008 amount of $80,000, allows a balanced budget. -4- SUMMARY DATA -5- CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Protective Inspections Actual Actua! Budget Proposed Proposed Budget 201-42400 2006 2007 2008 2009 2009 2009 Revenue 0 0 0 0 0 Taxes Licenses And Permits 469,166 306,186 321,770 263,760 263,760 Intergovernmental Revenue 0 0 0 C 0 Charges For Current Services 0 0 0 0 Fines And Forfeits 0 664 7 0 940 3 0 500 0 500 0 500 Miscellaneous , , 0 0 0 Sales And Related Charges 0 0 Allocations Trans and Non Rev Receipts 0 27,854 0 92,326 0 35,825 0 87,618 0 87,618 Total Revenue 504,684 402,451 358,095 351,878 351,878 0 Expenses Personal Services 246,143 267,876 267,516 2$8,857 288,857 Supplies 8,323 3,586 9,967 6,305 6,305 Other Services and Charges 24,148 32,326 24,143 42,229 42,229 Capital Outlay Contingencies & Transfers 0 203,099 0 2~i2,7i7 0 20,644 0 12,193 0 12,193 Total Expenses 481,713 516,505 322,270 349,584 349,584 0 Summary Revenue 504,684 402,451 358,095 351,878 351,878 0 Expense 481,713 516,505 322,270 349,584 349,584 0 Change to Fund Balance 22,970 (114,054) 35,825 2,294 2,294 0 -~- CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Functional Area of Community Development Budget 2009 Adopted Department City Manager Adopted Community Development Admin Actual Actual Budget Proposed Proposed Budget ~n~_aF~~n 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 221,386 224,902 274,863 295,725 295,725 221,386 224,902 274,863 295,725 295,725 0 175,121 174,917 205,164 219,547 219,547 4,800 3,675 4,630 4,701 4,701 29,971 35,460 48,241 59,283 59,283 0 0 0 0 0 11,494 10,850 i 6,828 12,194 i 2,194 221,386 224,902 274,863 295,725 295,725 0 Summary Revenue 221,386 224,902 274,863 295,725 295,725 0 Expense 221,386 224,902 274,863 295,725 295,725 0 Change to Fund Balance 0 0 0 0 0 0 -7- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Economic Development Auth Actual Actual Budget Proposed Proposed Budget ~nnn~~z~n 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 223,479 275,740 274,863 347,561 347,561 0 0 0 0 0 13,'113 11,695 0 0 0 0 0 0 0 0 0 0 0 0 0 960 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (i 0 0 0 0 237,552 287,435 274,863 347,561 347,561 u 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 246,331 317,228 274,863 347,561 347 ,561 246,331 317,228 274,863 347,561 347,561 0 237,552 287,435 274,863 347,561 347,561 0 246,331 317,228 274,863 347,561 347,561 0 (8,779} (29,793} 0 0 -$- DETAILED REVENUE -9- City of Columbia Heights, Minnesota BUDGET 2009 Community Development Revenue Community EDA Development 201 LU4 Revenue 31010 Current Ad Valorem 31011 HRA Current Ad Valorem 32110 Liquor, Wine & Beer License 32161 Contractors License 32168 Other Professional & Occup 32178 Other amusement Licenses 32181 Conditional Use 32188 Other Business Licenses 32191 Sprinter Permit Fees 32192 Building & Moving Permits 32194 Heating Permits 32195 Plumbing Permits 32197 Point of Sale Fees 36260 2% Surcharge Retention 39140 Other Refunds & Reimbursements 39230 Transfer In- EDA Total Revenue Total Expenses Summary Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Revenue Total Expenses t., 11p 111~.G w ~ ui~u vu~uiiv.. 0 80,000 0 267,561 4,160 0 13,000 0 600 0 1,400 0 1,500 0 2,100 0 4,000 0 160,000 0 25,000 0 22,000 0 30,000 0 500 0 35,782 0 347,561 0 647,6Q3 347,561 508,404 0 11,006 0 101,512 0 0 0 24,387 347,561 645,3Q9 347,561 647,603 347,561 645,309 347,561 2,294 -10- R ,-~ -12- PERSOt~iAL SERVICES - - - - - - 1dd0 ACCRUED SALARIES - - - _ - 101a REGULAR E[~PLOYEES 191,317 207;6513 210,340 224,9E i 224,9G1 - 1d i 1 PART- T I~v1i= L~~1PLOl'EES - - - - - - 1d"12 SEASONAL Ef~P LO't'EES - - _ _ - - 102d OVERTIME-REGULAR 1,234 927 5vG 1,445 1,445 - 1a3d VACATIOE~ & SICK 4,183 4,011 - - - - 105a SEVERASdCE P~,Y - - - 1d6d f~~li EAGE ALLOV`JANCE - - - - - - 1a7d INTERGEPART1~JfEt~TAL LF,EOR SERV - - - - - - 1a8d 1NTERDEPARTr~~ECdTAL LAEOR CR - - - - - - 121a P.E.R.A. CONTRIgUTlOt~i 11,433 12,914 13 6a7 15,169 15,'s69 - 122a F.I.C.A. G0~~ITRIB€1TIOCJ 14,592 15;918 16,129 17,320 17,320 - 1225 FLEX BEl~~EF(T F{CP, 23t 253 - - - - 13ad 1NSURAI'dCc 21,184 25,115 25;668 28,12 28,512 - 14C1d UNEMPLOYP~/iENT COI`lPEfJSF~TION - - - - 151d WORKERS COMP 1NSURA_~~CE PRE~I{ 1,313 1,023 1,272 1,450 1,450 - - 17d0 ,4LLOCATED FRiPJGE - - - - udv lPJTE°vEPf``RTrynCP~~Ta,! FRI(~I(mF {~t,2 - _ _ TOT,4LS: PERSOt~IAL SERVICES 246,143 267,876 267,516 288,857 28°;857 - SUPPLIES - - - - - - 2add OFFICE SUPPLIES 610 668 897 900 900 - 2d1a M1!~IOR EC.~UPI~IIENT 2,917 652 5,700 500 500 - 2a11 COMPUTEP, EQUIPP~iE"dT 1,377 - 5aa 300 300 - 2a2d COMPU T ER SUPPLIES 161 - L3a 23G 230 - 2d3a PRINTING & PRINTED FORCL~iS 873 - 713 1,500 '?,500 - 2d7d TR~:IP1(f~IG & INSTR SUPPLIES - - - - - - - 21 r a PRC3GRAP~1 SUPPLIES - - - - - «~,~,~ ~i inn, !mac 1 ~ 328 400 40U 4G0 - 44 - 5aG 6Q0 6oG - 2175 ~F~c~D SUPPLIES 228a VEHICLE REPAIR AND PARTS 1,554 1,293 500 200 200 - 2282 LUBRICP.NTS OIL GAS 646 645 519 1,675 1,675 - , , ~ i TOTALS: SU! PIES 8,32' 3,586 9,967 6,3G5 x,305 - rti-taco ccotr~lrGC .o. (`I-(~E~t~~~ - - - "~ 3x41 ATTORl~iEY FEES-CIV[L PR~JCESS - - - - - - 3d45 ATTORNEY FEES-OTHER - - 2,OG0 1;600 1,GU0 - 3d5a EXPERT & PROFESSIONAL SERtl. 6,2Ci6 S5,G94 5;292 22,G00 22r6G0 - 31d5 TR1~,INENG ~ EDUC P:CT1~J(TfES 4,552 2;023 Oa O 3, 2,560 2,560 - "~ 31~d , ~yr~n ~~[~~: r,r ,ngCP_iT ECiUCATIO!`JA~ ctE~~."1~.v+_~vl~s: - _}i,) ~ y 2yLt~lJ 1,511E 1;5f~V _ ?~~n T-! ~_PUnh3~ ~~ TFi_EGi-~P:PH 13l 531 563 X05 /C~ - ~~~~ ~=i ~ r~-~~,r~F~~ 509 6.68 - ::;9« ~~E-~ - 32zo ~OST`,GE 92?3 1;095 1.110 1,200 1;2Ut1 - ~F.rEr,a- l.:R,~: 11 - 72G - - ~iG;Jt1 r iJTiie=i\t,Vt':'v~~iiv!`~r, !'+,, 416 1`~~ ~~ `G .: >i~ 4`~~" - 331 d LOCAL T RAC/EL EXPEivSE - -:-~ ~r0 - 3324 r- ~ ! cc OUT OF TO'J`Jt~l Tr~AJE~ EXPEf~u~ 222 X39 _ 35dd LEGI-;L NOTICE PUELlSNi[tJG 993 798 1,584 1,000 1>~OOQ - 36dQ INSURANCE ~ BONdS 2,b19 2,:19 2,2/0 3,!93 ~;~og - - 384a REFUSE - - - - °~ ~y ~f ~~ a ~ ~~~ 204 COMEViUNIT'Y DEVELOP(~~fE~JT ~U€JD r`~ct(.(~I Actual Ad0(Jted Department P~lana0er Council 42400 PROTECTIVE INSPECTION Expanse Expanse Budget Prcpased I~ropasad ,~do;~ted Line Stem Description 2006 2007 2008 2009 2009 2009 4000 REPAIR ~~ C~1AIf~IT. SER~lECES 5,319 5,123 3,920 5;355 5,356 - 4050 GARAGE, L,^,SOR DURD. 510 928 2 f 7 200 200 - 4100 r~Lt~fTS & LEASES 1 103 - - _ _ - 4~c~a r~~ISC. CF;ARGES - - - 400 .400 4310 CREDIT CARD FEES 120 409 - 4330 fV(Ef,~6ERSI-(IP )R.SCRlPT!GN SI 540 1,220 .:a50 1.190 1.190 - ~~~o , , cof~;~r~n!ss!Or~ ~ uOARDS - - 200 325 3~'S - 15 - 277 3G0 300 - 4~9~0 Tf-HXES & LiCEIvSES 4395 STA ! E SALES ! P:}~ - 4b3 - - - - - - 47QC} CREDIT (tv`~IESTiGATfOiJ TOTA.LS: t~T;,ER SER`J(CES & CHAFGE - 24,143 32;326 - 24;143 - 12,229 42,229 - CAPITAL OUTLAY ~_ - - - - 515© VEHICLES - - - - - - 5170 OFFICE EQU!PPJEtJT - - - - - 5130 OTHER EG?UIPfJiENT - - - - - - TOTALS: CAPITAL GUTLA`~' - - _ _ tST!-{`R FIN/`-~NGi(~1G USES - - - - - - ' ' 7100 OPER. TP,AP~ISFER OtJT - LAE~OR 11,495 11J,85G ~i 1,134 n n n nn ~ ~, ~ ~~ ~'3 ~ C ; 2 - ~ ~, ~ ~~ 7443 TRA(~ISFER TO CAP iPJ`1P DE`JELOP 191,604 201,367 - - - - O'iC0 CONTIl~!GE"JC!ES TOTALS: OTI-fER FINANC(f`~(G USES - 203,099 - 212,717 a ~~t~ ";" "' 20,644 - 12;193 - - 12,193 - TOTALS: PROTECTIVE INSPECTION 481,713 516,505 322,270 349,584 349,584 - TOTALS: COP~[~AUPd(TY DEVELOP[V1E~1T F~ 431;~f13 515,505 322,270 349,584 349;584 - GRAND TOTALS: 431;713 516,505 322,270 349,584 349,584 - -~ ~ .,.~ I ~~ ~) 6 ~ 4® I ~~ r°°f j (~ 0 209 c~~ cork ~€~~~ 201 COPJI€JiUf~IITY DEJELCiP~~/iEI~JT FU~~D 46310 COC'~,1MEUC~€ETY DEVELOPP~EC~JT A,UfL11C~J Life Item Description PERS~r~AL SERVICES 1000 ,ACCRUED SfitLARiES 1010 REGULr;R EMPLOYEES 10 i 1 PART-TlfviE EPd1PL0','EES 1D12 SE,4SOiv.L Ett/?PLC~YEES 1020 OVERT!t~JIE-REGULAR 1 tj21 OEtFR T !['~~rE-P~.RT-TIME 1030 `JACAT(G€`J ~ SICK 1050 SE`JEPAt~JCE PAl` 1070 ItJTE.~4DEPARTi~1fEt1TAL Lf~.SOR SER`J 1000 €PITERDEPARTt.~IENT~.L LABOR CR 1210 P.E.R.F`'.. COPJTRiSUTEGPI 1220 F.I.E:,.A. COC~iTRiEUTIC;h~I 1225 FLEX BEPJEFIT FICA 13oa II~JSURAI~ICE 1400 Uh.EMPLOYIVIE(~T CCiPJiPEhJSATIOf~I 151a '~v~~=~KERS Cc~r•nP !r~~uR,~raCE P~-Err 1706 ALLOCATED FRlPJGE 18UU Ifd l ~KUEPr-;R I f+i~Eiv T AL rt^:iivl~c CR TOTALS: PERSCt~1R,L SERVICES SUPPLIES 2000 OFFICE SUPPLIES 2010 Mii`•t`GR E~2UiF'MEtd T 2011 COMPUTER EC~UIPC>TENT 2020 CC>PJiPUTER SUPPLIES 2030 PR{P1TIt1G :`~ PRII~dTED FnRr,"S 2070 TR~~.IPvICJG ~ ItJSTR SUPPL€ES ~1~.0 p`v1~a"•,T. ~ COC~ISTRUCT P_~iATER1RLS 2171 GEIvER/iL SuP,='LiES L175 FUOD SUPPLIES 22303 VEHICLE Pi=ARTS 2282 GAS, OIL, LUBRICAhJTS I t~7TALS: SUPPLIES UTI-iE~t :SER~JiCES ~ CFir`~RGES 3041 ;'`,. ~ ORG fE`,~~ FE~~S-CI°f~€L PF't~7CE.SS 3050 EXE='ERT tx PRC7FESSIC[~r"-,L SERV. 31 G5 TRAIi~(It~~IG & EDUC ACTIVITIES 3120 EDUCATIE3P;AL RElt~~IBURSEf`:~!EPdT 3210 TELEPI-!GE`dE & TELEGF~i~Pri .J25~J t} T C{CC`. t_.+1.. '~.... ai~n l ve 3310 CC?Cf^,.L T<< . EL cr i=`E'=ASE 2rG r;IJ; 071- TC' 'j~ .{ E~A`Jt-.L !-~i~E`i'~3S E 3410 a,C)VERTlSf€~IG E~t?PLO`s'h~Et~lT 3430 /`.OVER T ISING O T NER 3500 LEGP,L PJOTICE PUBLISF!IFiG 3600 IhrSURAP~lCE & BOt~JDS 3810 ELECTRIC ,Actual Actua! Expense Expense 2006 2007 104.913 161,771 JV6 5>r6 5,500 5,095 - 212 (34,013} (33,943 9, 874 10,109 12, 923 13; 017 - 22 14.651 11,126 887 531 175,121 174, 917 1,559 1,400 2,036 915 - 123 770 533 - 48 ~a~ Lv.~ 351 152 '(°(1 4,800 3,6(5 12;~p~9 18;5es0 2,761 1,578 [ .'r4 ~ 71 ~1~ 'f_110 `~~ '103 ~ J1 7`7 ~~7 urn i~~bJ _ 41 6, 741 8 6, 741 - _~ ~®. Adopied Budget 2008 Departr~;e~~t Proposed 2009 ['J2anager Proposed 2009 Council Adapted 2009 162.934 174,472 i 14,472 - 1.500 rr,4 ~,i~4 - 10;533 11,695 11,695 - ~2,~30 13,393 13,39.E - 18,812 18,528 18,528 - 755 855 855 - 205,164 219,547 219,547 - 1,351 1,351 '1,351 - 1.283 1,000 1;000 - 1.029 '1,000 1,000 - 158 500 5(7(7 - 356 300 300 - ,~~_~ . ~ 4~~3~1 400 - - 150 150 - 4.630 4;10'1 4,701 - 30.000 40,000 40;000 - ? ca96 ~; 4;000 4,vu0 - - 1,5x0 1,500 - 1,~35 ~~4 ~~~ - 740 J00 900 6 1 5 54_!s,J ,~J Ll 3n0 800 - 475 `~00 200 - 4,170 4,170 4,170 - 2€09 r car ~[~ ~~ =~rt~~rs r~~c3 201 GO[~if~1lJNITY DEVELOPfv1Et1T FUND Actual AciLl~( Adapted Department tanager Cau~icii 46310 CCfVI€ti1Ut11TY DEVEL~~Pf~iEt~lT AD(ViIN expense Expense Budget Proposed Proposed Ad©pted Line ften~ Descriptio~~ 2006 2007 2008 2009 2009 2009 - 3820 `v'VATER - - - - - 3830 GAS - - - - _ - 33d0 REFUSE - - - - - _ 3850 40oa SE`I~IER REPAIR ~ [un~~,1t~1T. SER`~~ICEs _ 2;502 _ 3,326 3,000 3,316 3,316 - - 405Q LPr63C~R E;URD. GARAGE - - - 4100 , REC~tTS ~ LEASES 35 18 - 13 13 - ~'-.2Q0 PRQGRA~i1is.C-rftiJ(I;LS - - - - - - 43f~0 [~~tESC. CN~,RGES ' - 16`4 1 - 708 1 - 360 1 - 800 1 - 1,800 - 433Q SUBSCRIPTfG["J, t~lEt~J(BERSuIF , , , , _ 4342 PRGPERT`,` DAP/IAGE - - - - - - 4374 EPJIPLG`~ EE P.ECC)G(~JITIQN - - _ - - - ~370 f+JISCELLfi;P~lECUS GIVIC AFFAIRS - - - - - ~:80 COi~u"^,I[ISS1+~1~1 ~ QC~;RC3S 876 1507 1,425 1;200 i,2G0 - 4.~9Q lP,XES ~ ! IGENSES - - 9t ~ - 43£x5 STATE SALES TAX - - - - _ - 450C} ADE~!'!kNlSTRATIVE EXPEPJSES - - - - - 4600 LOArSS & GRAt1TS - - _ - 4700 t.,R6=D1T It~JVESTIGfiiTlfjf~J - - - - - - 4~00 GOLLECTICtCJ LGSSES - - - - TGTALS: tOTNER SERVICES & C( ~A.RGE 2~J,971 35,460 48;241 59;283 59,283 - CAPITAL GUTLt1Y - - - - -_ 5110 LAf~G - - - 5120 BUILDING r~ If~.~1PROVE[~.1ENT - - - - - - 5170 OFFICE ECUIP[~EP1T - _ - - _ TOTP~LS: CAPITAL GUTLAI' - - - OTHER FiC~[AJCit~~G USES w - - - .. 7'I(1fV ... ., (IPFF' TRAtvSFERC7U[~-Lr"=~tiU;Y .. .. l i,4~+~-'. 10,u5Q i ! , i JJ :J: 12,1~'~ 1? 1q'~ _ 7200 TRAt1S1=ER OU T TG CDBG - - - - 72°0 TRANSFER C7UT TO CAP PRC7J - - - - - - 7413 TRAt~ISFER TO CAP (tv"~P DE~JELOP - - - - - 310Q CONTINGELtCIES - - 5,695 - - - ....... _ ... _. ......-.-, ~ .n ,s n .s ~ n O ~ (l 1 ~ R'7 R 'I r7 'E ~~ 1 >~ 1 ~ 4 TC7Ti°aLS: t,} 1 F-f~K ~ (IVlil`~tGli'~lt~ ua~a TC3TP.LS: CC7fv1P~UN(TY DEVELOPfJIENT~ c r,~-r~~-r 221,386 ~ v;v~~ 224,902 ,., W~~ 274,863 _; . _ 295,725 295,725 - TC7TP,LS: CC,P~,t`E[JiUhJITY DEVELtJF't,.~[Et~T F; 221,386 224,902 274;863 295,725 295,125 - GRF=,ND "fCrTALS: 2'?1,386 224,902 274 863 295;725 295,725 - .~~ ~_ ~~ I[ _~~_ _._ ~'~ ~IEtCT~k3~ [~ ~~t tr~c~ri . o~~~ ~r~€~ r~ p 202 AhJd(4A CC'iUtdTY CDBG Actual Act~pal fidopied Departrnant fVlaC~agar X6350 I-(RA ANOKA CdUP1T'~' CGi~G Expensa Expe«sa Budget I'ro~ase~ Pral~ased Line Ite~,~ Descril7tiori 206 2oa7 203 2ao9 2009 PERSON~,L SERVICES - - - ~ -_ 1000 ACCRUED SALARIES - _ 1010 REGULAR E~~rPLOYEES _ _ 1070 INTERDEPART(~~ENTAI_ Lt;°SdR SERV - - - 1210 P.E.R.A. CONTR{~UTlON - - 1220 F.I.C.A. COt~lTRIBUTfdN _ _ ~ ;rFn .. vy al ~ C;C;ATED PREtJGE _ _ TOTALS: PERSOt~!P,L SER`~JIC1=S - - - SUPPLIES - _ 2QQ~3 OFi=ICE SU;'PL[ES _ _ _ 2010 fVICNOR EGtU!PfJIEf~~IT _ _ 20i'1 COfv1PUTER EOUIPP~EPIT - - 2030 PR(t~TIP1C £~ PRINTED FORt~1S - - 2160 tJIA6NT. & CG~PISTRUCT rAiATERIP.LS - - - ~ 2171 GENERAL SUPPLIES - - - - _ 2175 FOOD SUPPLIES - _ TQ T ALS: SUPPLIES - OTHER SERVICES & CI~ARGES - - - 3n'2~J AR/';-IITEt~:Til=f~I(~IfId~ER FEES - _ 3041 ATTORP~lEY FEES-CI`JIL PROCESS - - " 3045 ATTC`Rrdf=Y FEES-OTHER _ _ 3050 EXPERT ~ PROFESSIOt1A.L SERV. 64;000 ?75,OOQ - - 3010 NUf~AA.t~i SERVICES CONTR,~CTS - - 3105 TRAINING & EDUC ACTI`JiT(ES - - - x210 TELEPI-IO~1E ~ TELEGRAPH _ _ ,i~2u HOSTAGE _ _ _ - - 325C} OTE-IER CCC.%s t.,n!~~!!!'ATIONS - - - 3310 LOCA,i. TRAVEL EXPEi~aSE - _ 3500 LEf~AL NOTICE PUELiSi-iiNG - - 3600 IRISURANCE & SONGS _ _ 3330 GA4S - _ _ ~,aan F1=~1)SE _ _ 3850 SE~PJEP. _ t}QQQ !-~'~E~f-'~!K Uc CV{I=IIV I . SCt4VICC~ 410CS RcNTS ~ LEASES _ - 4300 PJ(ISC. CHARGES - ~ - 4330 SUBSCR(PT{Otd, [~IEfI~iBERSI~-f!P - - - _ 4390 TAXES & L[CEhJSES _ - 4395 STf;TE SALES ~tAX - - - _ ._,..n ~ ~. ~~'~`lEkt:;J 6 r ~ ~b~tU /^^ h h {T - ~OF~EV~ ~x vRrity ~ ~ - _ 4t(7" hRF~IT tCv`v`ES I lt~A i IUE°~ - - _ r ~ n~n ,-r r,r~n TOTetLS.: (1TI-{E•`-' ~;r--(~,`JICE~; ~ Cril~,Rv~ v-,=~'v ~; , - - - CAPITAL dUTLAY 5110 LAND _ _ 5129 EUILDIC~!G & ("~?IPROVEf~EtJT _ _ - - 5110 OFF6CE EQU[Pt~F_t1T _ ~ _~ Cauncil hcia~~i(~ed 2UC~J ref €~~a.Er~a~ c,~~,- t 202 ,=~,NGKA COUNTY CDBG Actual actual 46350 HRA P,P~OKA COUNTY CC~BG Expense Expense dine ltefil ~eSCfIptlGil 20J5 2007 5191 ASSETS FGR RESALE - 21,240 TOTP.LS: CRPITP,L f~iUTLAY - 21,240 01-E'~E° F~t~!ANCENG USES - - 7100 OPER. TRAP~ISFE R GUT - L~'-,B OR - - 7`f70 TRANSFER OUT TO PROJECTS - - 7210 TRA.C~lSFER OUT TO GEt~JERAL FUE~1L~ - - 7220 TRr'-`ntJSFER OUT TG !-iRA - _ 7280 T RANSFEF'. OUT TO Cr`-'~.P PR OJ - - 7410 TRRI~1SFEP. OUT TO CO['W/[t`,lI DEVELOP - - 7413 TRANSFER TC7 CRP EfJiP GE`/ELOPT - 8100 CC3NT(NGENClES - - TOTP,LS: OTI-{ER F{i'~dP,i~CEP~1G USES - TOTRLS: FIRA P,t~€OKA CGUt~JT~~' CDSG 64,000 296,240 TOTP.LS: P,t~<OKA COUNTY CCrBG 64,000 '296,240 GR~`~,P~C[0 TOTALS: 54,000 296,240 dopted L~epartn~ent C~Jial}alter CGUncil Budget Proposed Proposed Adopted 2008 2009 2009 20ir9 A ~~~~ i~ ~i EE _~~_ qty ~'~ Ca~[.li"la C ~it~ b ~t ~vrk ~l~t ~3CtGt ~`€~C3 203 PARKVIEVV `JILLA f°~GRTH Rct~ al AetL,al A~opte~ Department f~a~~ager Count€I 46330 PARKVIEV`J VILLA N~JRTH Expense Expense E~udget Prapase~ Prapased ~,ciopted Li~~e Item Description 2006 2007 2008 2009 2009 2009 PERSOP~I.~,L SERVIGES _ _ 1000 ACCRUED SALARIES - _ 1011 1070 PART-TE~~E EMPLOYEES Il~TERDEPART€~~~Et` (F`,L LAPOR SERV - 22,583 - 22,453 - 23,75(} 23;700 1080 (tJTERl~EPARTMEf~ITAL LAC~OR C;R - ~ - - 1210 P.E.R.A. GONTRIEUTIC~N - - ~ - - ~ ~~~n ~ i r: ~, C;r;(~TriIBUTIOPS - - - _ 13007 if~~1SUF'AI~~lCE - - - _ 1510 'J~IuRKERS GOP~AP IC~ISURA.~SCE PF'U=Ct~ - - - _ i7G0 ALLOCATEC FRI"~1GE _ _ 1800 INTERt~EP~`.R T PJiEC~iTAL FRIE~~IGE CP. - - 7G0 23 760 23 TC3TALS: PERSOP~lAL SERVICES 22,533 22,463 , , SUPPLIES _ OQ2 1 _ ~~16 1 2;500 2,500 ?,500 2000 0(=FICE SUPPLIES ; 342 10 ; 060 10 1;000 1,020 1,020 2010 fJIP~iOR EQUIPCv9EI~T ; , 2011 CO[viPUTER EOUIPi~JIE'~JT - - - 000 1 00 0 1 0 0 1,0 2020 CO~J;PUTER SUPPLIES - ~~ , 265 , ( 265 ( ? 265 2x30 PRE~~I i ii~C~ ~ PRii~1TEv FOR~~riS - _ - 2070 TP,f=~~iC~11C~1G & if~STR SUPPLIES - - - 21'6 2° - 605 54 - 0070 10 10,20}0 10,200 210C I r?L~GT p~tATER1A~..S "v"FEII~IT. ~ CCr,~S , , , 2'161 CHE~f(CALS 557 6 959 3 000 1 7;000 7,000 2171 GEP~EERAL SUPPLIES ; , ; 2172 Uf~liEORiv1S - 45 556 750 750 750 2175 Enna SUPPI..IES - 2280 VEHICLE PP,RTS 21 768 46 - 797 70 - 22,515 - 22,735 22,735 TOTA.LS: SUPPLIES , , ~Ti i~~~. U ~ _; _~. - - 3G20 fiRC(-li I ci; l J"ECt~iOi~vEER i=EES - - 3040 3041 LEGF.L f=EES AT,i OR1~E`f FEES-CIVIL PROCESS 25,699 8,371 5,000 5,000 5,000 3050 EXPERT ~ PROFESS1OI~7AL SERV. 4,509 3,085 29,255 `'9,255 29,255 ~n:;n t~.~i,~i~~;GEft.1EPJT SERVICES 135,552 140,160 142,557 154;824 154,82? 3100 PRC}TECTI~JE SERVICES - _ 3105 C RAI[~1~1w r~ ~Eiuu t~t~ i ivi s icy = 3'~>0 2 937 1 0 JC 2 2,J0 0 2, 3 0 0 J2,O ..r;p!-{ U¢.!~ ~; ~;~LEOti ( , LEP TT E . . ¢ J , '~( ~ ~ULt ^y ` 6lJU ~ `~ ( , t/UV 3220 /f~1 ~ ''+ ~ ~ PC7S F1~~t. 346 - 1 191 200 200 200 3250 OTHER COCJ!ft~E~JhuECATIONS 43 150 150 150 3310 LOCAL TRA`JEL EXPE~JSE 512 3320 OtJT o~= TO;J~J~1 TRAVEL ~x.:-~~~~~~ .:i'=t..i...r .~.. ~ , _ „,~._; , ~ ~ ._ -inr- r,s tC'1 iCtJiP.R(~` 11:~ 14.~.~ v'SV ,j;j~~ J;.:t R_t .'~ !~l..l LR=lat',L 4VV i 1v[ r c.~uE-.i.~F ~~:~~.= t-c~ ~;0 ?t~4 14.203 18;5516 18,581 18;5137 3`~JC7~J fl`~1v~Ji'iH.(VCS. C`< bEJIVLi~~ , '+ .Sb h2C3 % ` /-I~ `~7 ~.6 .5 E '~F._,)~ .J4:5Jt1 5's. S~J `J 1t~ ~",,ii v ELEV-rREC° rE_i, E ~ ~ ~P 1~ 2 r,-~'~ 1 € U~ 1v t~V C~Sf,t 1'~'>+~(} E~J 21~t) 382 0 N P.~~TER ~( } , {{-~-~ ((~~ f JtU V4 . . tt~~. l IJ ~E;G t~ ``~}} --G V~, V.J ..~ 2 ~ ^Ct { , t+J `/ ~ ~, ' J ~ '-. ( Jll3U [ ~ VAJ , 416 3 421 3 3,800 3,990 3,990 3840 REFUSE , 480 6 , 640 6 7,800 8,034 8,034 3850 4000 SERJ~IER r~ x~ ~- ~ i.EPAIR & ,v,F.;N i . SER`IIwLS ; 37,949 , 48,220 42,000 43,840 43,840 _~.~ 4030 EXTRAORCi€NARY f°.~P,It~di cNP:I'~tU~ - - - 405C} GARAGE, LABOR KURD. 16 - - - - - 41a0 REE`JTS & LEASES q5 - - - - - 42aa Pe ~~~~~A~~ AcTi~!ITIES - - - - - - 4aao fv~ISC. c~-;F,RGES 243 217 - - - - 4315 PfLU1" 16,437 1°,222 15,430 15;430 15,430 - 4330 SUBSCR(PTIO N, P~~Ei~ISE~'Sf-IiP - - _ _ - - 4335 TENANT SER`JICES - - - - - 434a INSURANCE c~EDUCTfBLE - - 1;000 1,000 1,000 - 4374 ErJ[PL~Ji`EE RECOGI~HITIOt~d - 110 - - - - 4376 ~~ISCEL~.r~~EOUS CIVIC AF FAIF~s - - - - - - '~80 COf~~If111SSION ~ E30ARDS - - - - _ _ 4300 TAXES & L€CEP~SES 2372 2,372 2401 2,491 2;491 - 4395 STATE S,~',LES TP..X - - - - - - 4500 ADt~1INiSTRATItJE EXPEPJSES - - - - - - 4~5o If~ITEREsT ON DEPOSITS 547 259 600 600 600 - TOTALS: OTHER SER'IICES ?~ CF;ARGE 37%,42° 357,989 405,716 420,571 420,571 - 512Q BUILDI?~;G & IE:~(PROVE[/IENT 115,311 113,503 417,156 170,628 170,628 - - 513C3 Et~PRO~J. O T [ CEP. THAN BUiLDIPsGS - - - - 5180 OTHER ECUf°L~IENT - 13,113 - - - - TOTP,LS: CAPIT,~L OUTLAY( 115;31 i 127;216 417,156 170,628 110,628 - OTHER FINAt~lCING USES - - - - - - 7100 OPEr2. T't~i~NSFCR OUT - LP,BC~R - - - - - 7431 TRAt~ISFER OUT SPECIAL PRCiJEC;T - - - - - - - 81ao cOf~l€INGEtuCIEs - - - - - 811n tilG,P~if~A.I 1SM - - - _ _ TOTALS' OTHEP F€NAI'dCING USES - - - - - TOTALS: PP.RKVIEVV VILLA NORTH 562,040 588,464 845,387 X343,694 643,6J4 - T OTALS: PARKVIEtt'J VILLA IaORTE-I 562,040 588,464 845,387 643;694 643,694 - GRANDTOTALS: u62v4a r. nn ncn .,~~,~-u-+ oitF '~R i ~~-~~,~~E n.l1 'x o",Q!_: ~ , ~ ~ ~L`L~ (~i~~ - _ ._,__. ~~~ _~~_ PERSONAL SERVICES - - - - - -_ 1070 IN T ERDEPARTVEt4~TAL LA CR SERV - - - - - 17GQ t=,LLOCF;TED FRINGE - - - - - i OTALS: PERSOrJA€_ SE;=~`JiGES - - _ - - - SUPPLIES - - - 2G0~? Chi=FICE S1JPPf_IES - - - - - 2G10 M!i~IOR EOUiPf~ENT - - - - - _ 2G'f 1 COt°IiFUTER EOUIPiVIEr~f1- - - - - 2G2C} GCMPUTER SUPPLIES - - - - - - 2G3G PRItdTI€~JG & PRfP1TED FORMS - - - - - 216G PJiP.INT. ~ C<JNSTRUCT Cat-+TERiALS - - - - - - 21%1 GENERAL SUPPLIES - - - - - - 217~ FOOD SUPPLIES - - - - - - 223G l/Ef-IlCL;= PP,RTS - - - - - - TCTALS: SUPPLIES - - - - - - OTf-IER SERVICES ~ CI-{ARLES - - - - - - "~4'I f-l l f ~Jl}:E'~l~Y FCLS-CI V iL PROCESS - - - - Y 3G45 AT i ORt~IEY FEES-C) !HER - - - - - - 3050 EXPERT F PRCFESSfOr~iA.L SI~RV. - - - _ - 3'f 05 TRAINIrdG ~ EDUC ACTIVIT€ES - - - - 3'E20 EC.rUCATIONAL REIPfBURSEP~~iENT - - - - - 32'l u TELEPHOtvE & TELEG RAPE-i - - - - - - 3?2n POSTAt;E - - - - - - 3250 OT(-{ER cCMr;~UNICATIOr~S - - - - - - 33 i v LOCAL TP.AVEL EXo~t,ScE - - - - - 332G CUT CF TO~PJN TRAVEL EXPEt4ESE - - - - - 341G ":D`,/EPTI~Ir§t~ ~€~%ta(_~lYt~,IEUT - - - - - 343~~ fFD~IEi-~ i i5i(~IC~ t:~Tf1EK - - - - - 35(7G LEGAL Iti~CTfCE PUgLiSi-f(i~!v - - - - - - 36G0 IiJSURAr~CE & FONDS - - - - - - 381Q ELEC i RIC - _ - "~R~C} '~IJATER - - - - - - 3830 GAS - - - - - - :3~4U I{EFUSE - - - - - - 33~,G SEWEP, - - - - - - 4000 REPAIR & t~~AINT. SER'~J€CES - - - - - - ~o~G GFIRAGE, LAI3CR SURD. - - _ - - ~.~ ao RENTS ~ LEASES - - _ - - -_ 42QG PRUGRP,PJ! f?CTiV! I iES - - - _ _ .vv_i i.,~W. ~. ..•~tC1TIYl P.E •~9~fl RCt [_~~S-f~} - ~' /-~~;)l,j ~71i 6~7 t_~(CtF~ i IL~I N, i'v'1 t~tve ~~~i ~;,4-L i='€ ~Lt~='E[' t t~ GArt%iAvc ^37~; ~t~~?PLC'~EE REt~=Ot'_~h,Jj-i~iCrr - - - - - - ~376 PJ[ISCELLArdEO~JS CEV[C A.FFr,IRS - - - - _ - 433,0 CCMMISSEON ~ BOARDS - - - - _ ~.~9G SAXES & LIC_.EeJS~S - - - _ _ _ X395 STf`,TE SALES TA.X - - _ - _- ~5G0 A..C1[~~Ii'diSTE~~ATIVE EXPEPJSES - _. _ - ~.~_ -- p ~ ~ t3~i~--- - ~° `E ~~ ~~rtr~~°~~ 'roc ~-. ' ` I``~ ~OUC1Cil 2a4 ECONG€~i/IIC E7E~IELC~`~-'f~~E~JT r`n~J I H ~ ~iC~U~) f~,Cwlc`tl /~,C~0~3E°Cf D~(7c~r~i71~lli t(~G€ ~C`r 46314 ECC~~~JOMIC DE`iELOPCv1Eh~ET AUTH Exilense Expense 3ude~et ©raposed Pr~pcsecl A.~opted ' Line Item Description 2GG6 20a7 2GG8 20a9 2QOG ,9 20 - 4600 LGA,iJS ~ ORP,P~TS - - - - - - 47aa cREDfiT 1NVEST1~ATio~a - - - - - ~8aa cOLLECTfiGr~ LOSES - - - - - - TOTALS: OTF{ER sERV1cEO ~ CH~`.RGE - - - - - cA~fiTAL C~UTLA~r' - - - - - - 5110 LAND - - - - - - 512a BUELC}EP~lG ~ 1€~III~F~t~VEP~E(vT - - - - - - 5170 ~hE"JT i F U ~=FiCE ECi - - - - - _ 5113a i ' r n t~THER E~UIRP~~PdT - - - _ -' - 5'I ~t1 ASSETS FOR RESALE - - - - - - TOTALS: CAPITAL OUTLAY - - - - - OTf~ER FIi~EANCl~-1G'JSE~S - - - - - - 710a GPER. TRP,PJSFER GUT - LAoGP, - - - - - - - 720a TRAf~~SFEE- OUT i O Cfi~EG - - - - - 741a TRAE~dSFER OUT TG COtV1M C~E`JELOP 246,331 317;728 274,353 347,561 347,561 - - 1 3 T 4~ ~,P iP~1P GE~JELGPT RT G C A~^4SF E T R - - - - - ~! 11 ~ jltia ~~ (( ((;; ''~~ ((" ^~ lii,l~ k i{~~V ENVIE~3 - - - - TOTALS: OT€-{ER F(FJAF~ICPP~dG USES 245,331 317,228 ''74,8x3 347,56'1 347,56"i - TOTALS: ECOfiJGt~lllC DEVELOPfi`~tE~~IT A~ 246,331 317;228 274,863 347;561 347,561 - ~r^,'rn i C~ r,"r'1?~i~`A?ItC' DEAuf~L(..'GE~EY~IT !SI f ~~LIE~i ~.i'~ -{"1 7 ll~S %fr-~Lyr_r63 J4(,JU ~ ~r~-tt ,~~ ~ GRAND TOTALS: 246;331 317,228 274,863 347,5x1 347,561 - _.~ ii - _~_ ,-- I ,~~ ~~ t i ~€ z r~lrz°€€~~ Et Ci( ~ ~~vc~r° ~ ~, 213 PARI~VfE`,N VII_[_n SC~UTf-I Aortal Actual N,c~c(~iec4 Deparment 7lanager Council 46340 l V?LLA SOUTH PARK`v~(E`, ,'~ Expense Expense Budget Prol~ased Prol~oseJ Ado~tecl , . 20119 Line Itet~n Descri{~iian 2G06 2G07 2608 2009 2009 PERSC~f4dAL SERVIGES - - - - - - - looo AcGRUEa sALIl,RIES - - - - - 1070 IRITERDEPART€~II=NTR~ ~~.BOR SFP, tJ 11,80 11,a~H0 - 12,02G 12,020 - 1300 I!JSURA.PJCE - - _ 1700 F:LL"~CA i E`~ FREE~IGE - - - LL - TOTALS: PERSO>~.tAL SERVIGES 11,480 i 1,430 - 12 020 i2,02~'' - SUPPLE[=S - 515 - b0ti - 000 1 - 1,000 - - 1,000 - 2000 OF€=lCE SUPPLIES 55 397 , 000 1 1,OGG 1,000 20i0 M'NOR ECiU?Ph/lEl`1T , - 2011 G0~~IPUTER EQUIPP~~.~IELET - - - - 5Ci0 - 5G0 - ?020 CO~=fiPUT[=R SUPPLiFS - - 500 20.~0 PRIt~~dTCPJG ~ PRIC`1T[=D t-ORE~V[S 13 _ - 1L0 120 - 2010 TRRItJIi~1G ~ Il~STR SUPPLIES - - - - - 2160 I'~J(AIf~dT. & GOh~ISTRUCT rGrATERIALS 7,738 10,030 5,000 5,000 5,000 - 2101 Gf-IEi~fCA,LS _ 854 2 _ 151 `' UG0 3 3,OC'J 3,Gv0 - 2171 GEhlERAL SIJPPLI[=S , , , - 2172 U(J€FOf?PJ1S S = - 2? 31n ?50 25G 250 - L1 ~~ uvu S+iPPLiE= t 198 11 033 20 750 10 101;870 10,370 - TOTAC_S: SUPPLIES , , , OTHER SERVICES ~ CHARGES - - - - - - 3041 AT T C7RNEY FEES-CIVIL PRC}CESS 55 1,055 2,500 2,500 2,500 - 3050 EXPERT & PROFESS(O~~ir.L SER`J. 1,224 899 12,810 1.000 1,000 - 3060 ~t(Rr1,zlOEMENTSER°/ICES 70,491 73,052 74,251 68,976 68,976 - - - 3100 PROTECT[VE SERVICES ~ - - - _ 3105 TR",[ivJ?~G & EUUC P,CTlV?TEES 335 - - 32'10 TELEPF-IOivE ~ TELEGRF,PH 1,103 963 1,150 1,150 1,15u - °'2L0 POSTP,GE 1 ~ 1 37 JOU ~v0 ~U~0 325U lajl-IEI-tl;t.iiVifVitJiViiv;riTiV4vS - - 1QC1 1tj(] 1(i~} - 3310 LOCAL TRAVEL EXPEiJSE 212 q0 t5 75 / ~ - 3320 OUT OF TO`truiJ TRAi/EL EXPEt~ISE - - - - - 3430 Af~VERTISIPJG OTHER 403 21 - - - - - :~~t;C~ LEGAL flOTICE PUBLISHIfJG - - - - 3600 INSURACJCE ~ BflfJDS %,045 7,116 6,(f~t3 9;682 ^,232 T RiC 831 20 %3,306 23;355 24,523 24,523 - 3~1Q ELEG ' ` , 912 6 292 3 7, 000 7,140 7 ;140 - 382rJ u1ATER / , 085 16 , 991 i 3 18,300 19;215 19,215 - 3830 GAS , 707 1 , 7G9 ~1 i,&50 1,943 1;943 - 3840 REFUSE , 39 9 J , 2.3 2 2,440 2,488 2,4uS °c350 40)00 SE`~`~~R REPAIR ~c f`~AtE~1l J1=1'C `/{[+~`, ~' , ~ y G I,VJJ ; .~t ,i~J vii (1(~7 f`{ ~i1 ,4_~t fk.1 n ."r1 ;ijG~J _ _ n. n;-~n.ns r,~v nenlh 6TGDPGh.I f'!= _ _ _ _ R~-~ ~ r n ccc ~ i - _ - =FlUU KCEV t~ tx t_t_i-^~v~~ _....- - - 4~00 !-'('{CJ'JR~tiV! t'{~ 1 I`/f ~ li_J _ - - JU _ ~ `ni-Ri U61 21 `C~ 804 1,39'7 gin- 11,~;~~ ~ "z~~7 l1,~~~, - 4315 PILOT , 4330 SUSSCRIPTIOC~d, t/IEit1FERSH(P - - - - 4335 TEI~lAN T SERVICES _ - 4374 E~+wrPLC}YEE RECt~Ot11TION - 2% - _ - 437C~ ~4iSCELLAfJEC1US CIVIC AF=FAIRS - - - .... ..~ 2409 C'-- e~~ ~. e_c~ 213 ~F+.P~.ViE~/v V!' ~ A SOUTH Actual fitctual P,c€opted Department( N~al~ager Coul~c€I 46340 PA.RK`•11E~/v'JILI_A SOUTH Expense expense 13ud~et Proposed Proposed Adopted Line Item Description 2006 2007 2003 2009 2009 2009 43r3C3 COP~[/iiSSICE~] ~' ErJARCrS - - 4390 TAXES ~ LICEP~CSES 1,136 1,135 1,246 1,246 1,246 - - 43,"~5 STr'11 E SP,LES Tr~X - - - - - 4500 ADfJI(P~!fSTRATIVE EXPEP~lSES - - - - - - 48~0 IPJTEPEST Ct~E €~EPCSIT:c 131 73 225 225 225 - TCT>;05: OTHER SER`~/ECES ~ CF!r.ROE 173,i'18 162;669 195,767 182,56G '132,550 - ~~~120 ~UIL~Ir~~ ~ fhJIPROVE!UEP1T - 25,700 67,000 67,OGG 67,GOO - 513~J fi`~~PP..GtJ. <JTHER THAPJ E3UILr~ii~CS - - - _ - - 5170 ~ ~FFiCE EQU(Pi~.EivT - - - _ - - - 51v0 OTHER EQU(PC~JfENT - - - - - iCTA:LS:Cf1,RITAFOUILA'Y - 25;x00 _ 6(,000 _ 6(,000 67;000 - CTHER Flh~li=~hlC{P1C~ USES - - - - - - 710~J OPER. TR~tI~ISFER CUT - LABCR - - - - - - 7411 TPAh~ISFER OUT TC3 PV~JS - - - - - - - 510~ COt~TIC~GEi~1CIES - - - - - TOT,-~~,LS: OTi-iER FIhJAP1CiC`EO USES - - - - - - TCTA_LS: PF,RK\(iE~/V ViL~I~ SOUTH 1~J6,696 219,037 271;17 272,450 272,450 - -r(1 n.tc_~n~t~~rlr_t/`•1`JILL1` ~'_'l.,iT„ jC,+6396 ~~nn~7 7<<1517 `~7`?Gt,St,} 2(2,4.r_trl - GRANa TCTAES: 196,396 219,937 271,517 272,450 272,450 - _., ~ ._ 2009 PROPOSED DETAIL BUDGET ~,. mss' 1 ~y~. .+ 1 s, 1~~ 4~ se 1 ^ ^~~ ~7~/ Table of Contents Finance Department 2009 Proposed Detail Budget Budget Narrative Activity Description 1 Objectives 3 Budget Comments 5 Summary Data Finance 7 Water Administration 8 Sewer Administration 9 Storm Sewer Utility 10 Information Systems 11 IS Imaging 12 IS Internet 13 Capital Equipment Replacement-IS 14 Detail Revenue 15 Detail Expense Finance 16 Water Administration 20 Sewer Administration 23 Storm Sewer Utility 26 Information Systems 29 IS Imaging 33 IS Internet 34 Capital Equipment Replacement-IS 35 Reviewer's Notes 37 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Activity Description Finance 101.41510 The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations. The Finance department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor operations, and information systems within City operations. Water Admin & General 601.49440 The Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund - 33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the Sewer Utility Fund. Sewer Admin & General 602.49490 The Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs associated with the utility billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the Water Utility Fund - 33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the Water Utility Fund. Storm Sewer Admin & General 604.49690 The Administration Department of the Sewer Utility Fund accounts for costs directly associated with this fund. At this time, there are no allocated costs for the utility billing process or meter reading. -1- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Activity Description Information Systems 720.49980 The IS department provides information system implementation, management, support, and training to the City and IS staff. With the City's dependence on IS, it is imperative to have staff on hand to support and develop the system. Modern information technologies and training increase City employees' productivity and reduce overall cost of information system ownership. Major IS components: 1. Servers and data storage devices. 2. Network devices, including wireless networks and Internet access. 3. Phone and voice mail systems. 4. Desktop and portable computers. 5. Printers, networked copiers/scanners and other output devices. 6. Databases. 7. Laserfiche document imaging system. 8. Office applications (word processing, spreadsheets, presentations, a-mail and scheduling). 9. Special departmental applications. 10. Web-sites (official City web-site, Murzyn Hall and TopValu liquor web-sites). IS Imaging 720.49981 'The optical imaging system provides the City with superior document organization, storage and retrieval capabilities. It enhances our ability to store and share information, enabling us to better serve the public. Capital Equipment Replacement - IS 437.49980 Capital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a '~ unit in the amount set by City procedures for fixed assets or more and a life expectancy of one year or longer. -2- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Objectives Finance 101.41510 The overall objective of the Finance Department for 2009, as in other recent years, is financial planning and the ongoing update of work processes to increase cost-effectiveness. Within this overall objective, the department plans to emphasize in 2009 improving the utilization of certain software and banking changes implemented in 2008-9. Water Admin & General 601.49440 The Water Administration Departments ongoing objective is to update and refining work processes to increase cost-effectiveness. Witihin that broad objective, we expect the department will modify processes in 2009 to take advatange of banking changes implemeted by the finance department in 2008-9. Sewer Admin & General 602.49490 The Sewer Administration Departments ongoing objective is to update and refining work processes to increase cast-effectiveness. Witihin that broad objective, we expect the department will modify processes in 2009 to take advatange of banking changes implemented by the finance department in 2008-9. Storm Sewer Admin & General 604.49690 The Storm Sewer Administration Department is only a passive collecting point in the accounting system r_ n _ _~ ~_ _i ~_ .V: ..t:. ..~L..... at-.,. a., t. .lAll at•.:,. ..d 1. "Ire IUI GCtldlll UI(C(.a C;UStS. /1J 5UGI1, IL UUCJ IIVL IIdVC VU~et.tlVej VUICI LIIQII lV IUI1111 l1lll IeI+VIV nccpiiig tutu. It is not a department that is staffed directly or indirectly (such as through a labor allocation.) -3- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Objectives Information Systems 720.49980 1. Upgrade Internet access control server. 2. Upgrade Laserfiche document imaging system software. 3. Add City documents to the Lasenlche system on the ongoing basis. 4. Support Web sites for the City, Murzyn Hall, and liquor stores. i5. Provide Internet access to the public documents in Laserfiche system. '6. Provide fast, reliable, and secure Internet access for City employees. 7. Train users and IS staff to better use City information system. 8. Ensure secure and reliable operation of the City information system. IS Imaging 720.49981 1. Add City documents to the Laserfiche imaging system on the ongoing basis. 2. Continue conversion of paper archive to electronic format. Capital Equipment Replacement - IS 437.49980 Upgrade servers and netwark equipment to increase capacity and performance. II -4- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Budget Comments Finance 101.41510 -_ The Finance budget proposed for 2009 is an increase of $29,827 or 4.5% over the 2008 budget. This change consists solely of Council authorized increases to personnel expenses to maintain current staffing levels. The total proposed for all other items for 2009 is equal to the amount budgeted for 2008. For 2009, the 'largest shifts in costs between individual nonpersonnel line items consisted of the following: -A $2,000 decrease in #2030 Printing & Printed forms, which was partially offset by a $1,000 increase in copier maintenance costs. - In 2009, the department's share of copier maintenance is budgeted in #4000 Repair & Maintenance at $2,300. Previously, this item was budgeted under #4100 Rents & Leases. Water Admin & General 601.49440 The proposed water administration budget for 2009 is an increase of $3,587 or 2.7% over the 2008 budget. This change consists of Council authorized increases to the personnel expenses that make up the administrative labor transfer to the General Fund. The total proposed for all other items in the 2009 budget is $26 less than the 2008 budget. For 2009, copier maintenance previously budgeted in #4100 Rents & Leases is budgeted in #4000 Repairs & Maintenance. It should be noted that the over the years 2005 through 2009, the budget far this department has decreased $2,551. Sewer Admin & Genera{ 602.49490 The proposed sewer administration budget for 2009 is an increase of $3,588 or 2.7% over the 2008 budget. This change consists of Council authorized increases to the personnel expenses that make up the administrative labor transfer to the General Fund. The total proposed for all other items in the 2009 budget is $25 less than the 2008 budget. For 2009, copier maintenance previously budgeted in #4100 Rents & Leases is budgeted in #4000 Repairs & Maintenance. It should be noted that the over the years 2005 through 2009, the budget for this department has decreased $1,487. -5- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Finance Budget Narrative Budget Comments Storm Sewer Admin & General 604.49690 !,The proposed budget for 2009 for this department is a $180 increase over the 2008 budget. The only item in this budget is a share of the annual audit fee. Coincidentally, the 2008 budget for this department was a $180 decrease from the 2007 budget. Information Systems 720.49980 In the past, IS-related expenses were budgeted in three departments: 49980 "Information Systems", 49981 "IS Imaging" and 49982 "IS Internet". However, with new technologies, especially server virtualization and application dependence on the Internet access, the split into three departments can no longer reasonably reflect actual costs. ';For example, our "physical" servers run several "virtual" servers, including Laserfiche and Internet connection servers. One database server supports both departmental and Lasentche databases. Internet access is required for Laserfiche WebLink. Therefore in 2009 year budget the IS expenses, except capital and Laserfiche personnel expenses, are combined into 720.49980 fund ($247,677). Capital expenses ($21,350) are budgeted under 437.49980 fund. Total IS expenses budgeted for 2009 in both 720 and 437 funds are equal to the total IS expenses budgeted for 2008 plus planned salary increases for the IS staff. IS Imaging 720.49981 -- _ __ The proposed budget for 2008 is $22,674. It includes funding for part-time intern to convert paper archive to electronic format. Capital Equipment Replacement - IS 437.49980 Replacement is budgeted for some servers and network equipment. The existing units will soon reach their maximum capacity due to increase in the amount and size of programs, documents, images, and v6deo t hat iiteed tv be pro~es~ed and trar'eSei ~tted. -6- CITY OF COLUMBIA HEIGHTS, MINNESOTA n~ ir~r. r~r nnnn ~V VVGI GVVy Summary by Class Finance 101-41510 Actual 2006 Actual 2007 Adopted Budget 2008 Department Proposed 2009 City Manager Adopted Proposed Budget 2009 2009 Revenue Taxes 270,331 323,869 244,445 306,490 306,490 Licenses And Permits 1,912 767 1,100 1,000 1,000 Intergovernmental Revenue 73,602 93,462 43,973 61,628 61,628 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 4,745 9,912 2,916 3,583 3,583 Sales And Related Charges (59) 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 262,657 215,491 356,411 302,494 302,494 Total Revenue 613,188 643,509 648,845 675,195 675,195 0 Expenses Personal Services 553,170 576,895 570,400 618,400 618,400 Supplies 10,930 6,635 15,000 10,100 10,100 Other Services and Charges 34,573 37,369 52,600 54,900 54,900 Capital Outlay 1,750 4 18,173 0 0 Contingencies & Transfers 0 0 0 2,600 2,600 Total Expenses 600,423 620,902 656,173 686,000 686,000 0 Summary Revenue 613,188 643,509 ~ 648,845 675,195 675,195 0 Expense 600,423 620,902 656,173 686,000 686,000 0 Change to Fund Balance 12,765 22,607 (7,328) (10,805) (10,805) 0 _7_ CITY OF COLUMBIA HEIGHTS, MINNESOTA UIJDG LT 2V V.7 Summary/ by Class Water Administration 601-49440 Actual 2006 Actual 2007 Adopted Budget 2008 Department City Manager Adopted Proposed Proposed Budget 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 4,568 2,665 2,234 2,485 2,485 Sales And Related Charges 113,243 117,165 134,863 137,294 137,294 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 17,609 18,760 0 0 0 Total Revenue 135,420 138,590 137,097 139,779 139,779 0 Expenses Personal Services 0 0 0 0 0 Supplies 3,292 4,494 4,100 3,600 3,600 Other Services and Charges 14,643 14,880 16,503 16,978 16,978 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 112,830 111,813 114,610 118,222 118,222 Total Expenses 130,766 131,187 135,213 138,800 138,800 0 Summary Revenue 135,420 138,590 137,097 139,779 139,779 0 Expense 130,766 131,187 135,213 138,800 138,800 0 Change to Fund Balance 4,654 7,403 1,884 979 979 0 -8- CITY OF COLUMBIA HEIGHTS, MINNESOTA BtJV VET 2VVJ Summary by Class Adopted Department City Manager Adopted Sewer Administration Actual Actual Budget Proposed Proposed Budget 602-49490 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 16,932 7,650 5,538 5,128 5,128 Sales And Related Charges 103,119 102,820 116,699 119,727 119,727 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 10,786 5,751 0 0 0 Total Revenue 130,837 116,221 122,237 124,855 124,855 0 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 2,991 4,184 4,100 3,600 3,600 11,937 14,842 16,503 16,977 16,977 0 0 0 0 0 112,830 111,812 114,609 118,223 118,223 127,758 130,838 135,212 138,800 138,800 0 130,837 116,221 122,237 124,855 124,855 0 127,758 130,838 135,212 138,800 138,800 0 3,079 (14,617) (12,975) (13,945) (13,945) 0 -9- CITY OF COLUMBIA HEIGHTS, MINNESOTA n~ in~r-r nnnn uvvvu i ~vv~ Summary by ciaSs Adopted Department City Manager Adopted Storm Sewer Utility Actual Actual Budget Proposed Proposed Budget 604-49690 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 5 9 11 11 Sales And Related Charges 1,072 994 1,081 1,241 1,241 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 450 204 0 0 0 Total Revenue 1,522 1,203 1,090 1,252 1,252 0 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 0 0 0 0 0 1,230 1,240 1,320 1,500 1,500 0 0 0 0 0 0 0 0 0 0 1,230 1,240 1,320 1,500 1,500 0 1,522 1,203 1,090 1,252 1,252 0 1,230 1,240 1,320 1,500 1,500 0 0 -10- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Information Systems Actual Actual Budget Proposed Proposed Budget 720-49980 2006 2007 _ 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 18,506 34,323 1,000 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 192,692 201,153 194,117 214,874 219,874 Total Revenue 211,198 235,476 195,117 214,874 219,874 0 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies 8~ Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 152,114 145,717 154,330 170,032 170,032 13,938 25,942 3,825 12,801 12,801 42,485 28,790 39,688 60,844 60,844 0 0 23,975 4,000 4,000 0 0 0 0 0 208,538 200,449 221,818 247,677 247,677 0 211,198 235,476 195,117 214,874 219,874 0 208,538 200,449 221,818 247,677 247,677 0 2,660 35,027 (26,701) (32,803) (27,803} _ 0 -11- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of IS Imaging Budget 2009 Adopted Department City Manager Adopted IS Imaging Actual Actual Budget Proposed Proposed Budget 720-49981 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 3,091 4,217 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 32,175 24,709 24,709 20,126 20,126 Total Revenue 35,266 28,926 24,709 20,126 20,126 0 Expenses Personal Services 12,730 13,202 15,208 22,674 22,674 Supplies 4,126 0 746 0 0 Other Services and Charges 17,968 11,424 12,283 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 34,825 24,626 28,237 22,674 22,674 0 Summary Revenue 35,266 28,926 24,709 20,126 20,126 0 Expense 34,825 24,626 28,237 22,674 22,674 0 Change to Fund Balance 441 4,300 (3,528) (2,548) (2,548) 0 -12- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of IS Internet Budget 2009 Adopted Department City Manager Adopted IS Internet Actual Actual Budget Proposed Proposed Budget 720-49882 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 973 1,560 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 10,139 9,145 16,168 0 0 Total Revenue 11,112 10,705 16,168 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 645 0 0 0 0 Other Services and Charges 10,327 9,110 18,477 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 10,972 9,110 18,477 0 0 0 Summary Revenue 11,112 10,705 16,168 0 0 0 Expense 10,972 9,110 18,477 0 0 0 Change to Fund Balance 140 1,595 (2,309) 0 0 0 -13- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Data Processing Capital Equip Actual Actual Budget Proposed Proposed Budget 437-49980 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,080 1,960 0 1,000 1,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 1,080 1,960 0 1,000 1,000 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 21,350 21,350 Contingencies & Transfers 0 0 0 0 0 Total Expenses 0 0 0 21,350 21,350 0 Summary Revenue 1,080 1,960 0 1,000 1,000 0 Expense 0 0 0 21,350 21,350 0 Change to Fund Balance 1,080 1,960 0 (20,350) (20,350) 0 _14_ City of Columbia Heights, Minnesota BUDGET 2009 Finance Revenue Storm Cap Equip Finance Water Sewer Sewer IS Data Proc 101 601 602 604 720 437 Revenue 31010 Current Ad Valorem 255,620 0 0 0 0 0 31014 Area-Wide Taxes 50,870 0 0 0 0 0 32182 Pet Licenses 1,000 0 0 0 0 0 33401 Local Government Aid 60,634 0 0 0 0 0 33405 PERA Increase Aid 994 0 0 0 0 0 36210 Interest on Investments 4,777 0 4,339 11 0 1,000 36219 Change in Fair Value (1,194) 0 0 0 0 0 36290 Other Miscellaneous Reven~ 0 1,754 0 0 0 0 36293 SAC Charges Collected 0 731 789 0 0 0 37100 Water Service Charge 0 130,323 0 0 0 0 37110 Interdepartmental Water Chi 0 438 0 0 0 0 37150 Water Turn Off/On 0 2,046 0 0 0 0 37160 Penalties 0 2,777 0 0 0 0 37165 Water Connection Fee 0 979 0 0 0 0 37180 Sales Meters/Remote Units 0 731 0 0 0 0 37210 Sewer Service Charge 0 0 118,326 0 0 0 37211 Interdepartmental Sewer Ch. 0 0 316 0 0 0 37270 Interceptor Maintenance 0 0 1,085 0 0 0 37410 Storm Sewer Service ChargE 0 0 0 1,241 0 0 39203 Transfer In-General Fund 0 0 0 0 35,000 0 39207 Admin Overhead-Comm. De 14,721 0 0 0 0 0 39208 Transfer In-Cable TV 0 0 0 0 35,000 0 39210 Administration Overhead-Lib 9,453 0 0 0 0 0 39212 Administration Overhead-Ca 18,984 0 0 0 0 0 39214 Administration Overhead-Liq 39,353 0 0 0 0 0 39215 Administration Overhead-W~ 78,390 0 0 0 0 0 39216 Administration Overhead-Se 78,389 0 0 0 0 0 39217 Administration Overhead-Re 31,603 0 0 0 0 0 39218 Administration Overhead-Re 31,602 0 0 0 0 0 39219 Transfer In-Liquor Fund 0 0 0 0 35,000 0 39221 Transfer In-Sewer Fund 0 0 0 0 35,000 0 39222 Transfer In-Water Fund 0 0 0 0 35,000 0 39223 Transfer In-Garage Fund 0 0 0 0 25,000 0 3Q225 Trancfar In_Rafi~ca n n 0 0 35.000 0 39232 Transfer In -Library 0 0 0 0 5,000 0 Total Revenue 675,195 139,779 124,855 1,252 240,000 1,000 Expenses Personal Services 618,400 0 0 0 192,706 0 Supplies 10,100 3,600 3,600 0 12,801 0 Other Services and Charges 54,900 16,978 16,977 1,500 60,844 0 Capital Outlay 0 0 0 0 4,000 21,350 Co<<tingencies & T ransfers 2,600 i 18,222 118,223 0 0 0 Total Expenses 686,000 138,800 1s8,800 1,500 270,35 i 21,350 Summary Total Revenue 675,195 139,779 124,855 1,252 240,000 1,000 Total Expenses 686,000 138,800 138,800 1,500 270,351 21,350 Change to Fund Balance (10,805) 979 (13,945) (248) (30,351) (20,350 -15- City of Columbia Heights 2009 Budget work sheet ®epartment Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41510 FINANCE Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - _ _ _ 1000 ACCRUED SALARIES - - - 1010 REGULAR EMPLOYEES 405,311 420,652 418,600 451,000 451,000 1011 PART-TIME EMPLOYEES 31,656 33,329 34,300 38,100 38,100 1012 SEASONAL EMPLOYEES - - - - - 1020 OVERTIME-REGULAR 936 587 - - - 1021 OVERTIME-PART-TIME - 6 - - - 1022 OVERTIME-SEASONAL - - _ - 1030 VACATION & SICK 5,601 5,914 - - - 1050 SEVERANCE PAY - - - - 1060 MILEAGE ALLOWANCE - - - - - 1070 INTERDEPARTMENTAL LABOR SERV 65 - - - - 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A. CONTRIBUTION 26,005 28,197 29,200 32,700 32,700 1220 F.I.C.A. CONTRIBUTION 34,081 35,036 34,400 37,000 37,000 1225 FLEX BENEFIT FICA 35 398 - - - 1300 INSURANCE 47,073 50,175 50,700 56,100 56,100 1400 UNEMPLOYMENT COMPENSATION - - - - 1510 WORKERS COMP INSURANCE PREM 2,408 2,602 3,200 3,500 3,500 1700 ALLOCATED FRINGE - - - _ _ 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES 553,170 576,895 570,400 618,400 618,400 SUPPLIES - - - - 2000 OFFICE SUPPLIES 1,172 1,341 1,800 1,600 1,600 2010 MINOR EQUIPMENT 260 - 600 200 200 2011 COMPUTER EQUIPMENT 1,838 1,841 4,100 3,000 3,000 2020 COMPUTER SUPPLIES 3,278 2,756 4,000 3,000 3,000 2030 PRINTING & PRINTED FORMS 3,598 272 3,500 1,500 1,500 2070 TRAINING & INSTR SUPPLIES 54 - - - - 2171 GENERAL SUPPLIES 363 402 1,000 800 800 2172 UNIFORMS 366 23 - - - 2175 FOOD SUPPLIES - - - _ _ TOTALS: SUPPLIES 10,930 6,635 15,000 10,100 10,100 OTHER SERVICES & CHARGES - - - 3050 EXPERT & PROFESSIONAL SERV. 7,536 8,171 18,895 18,500 18,500 3105 TRAINING & EDUC ACTIVITIES 1,074 1,915 2,600 2,300 2,300 3120 EDUCATIONAL REIMBURSEMENT - - 400 400 400 3210 TELEPHONE & TELEGRAPH 1,643 699 1,500 1,400 1,400 3211 CELL PHONES 258 389 400 400 400 3220 POSTAGE 2,152 3,253 2,430 3,700 3,700 3250 OTHER COMMUNICATIONS 39 - - - - 3310 LOCAL TRAVEL EXPENSE 67 285 100 100 100 3320 OUT OF TOWN TRAVEL EXPENSE 1,967 127 2,300 2,300 2,300 3500 LEGAL NOTICE PUBLISHING 1,815 1,462 2,300 2,000 2,000 3600 INSURANCE & BONDS 1,853 1,853 1,475 2,800 2,800 -16- City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41510 FINANCE Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 ~~~~ DCD/~ID u ~,nn~lnrr eeD~il~ec i~~~ ~~u v~ ~v i.vu~v v~..i ~~ ~n o ~.~,~~rv ~ G ~~n IJ,VGJ 1~ ~ nC .~,iv ~ C nnn s.~,-rvv e G 4nC _ ems, v 4100 RENTS & LEASES 1,205 1,895 1,300 2,300 2,300 - 4300 MISC. CHARGES 600 324 2,500 2,000 2,000 - 4310 CREDIT CARD FEES 1 - - - - - 4330 SUBSCRIPTION, MEMBERSHIP 1,070 1,368 1,200 1,200 1,200 - 4342 PROPERTY DAMAGE - - - - - - 4390 TAXES & LICENSES 45 - 100 100 100 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 34,573 37,369 52,600 54,900 54,900 - CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT 1,750 - - - - - 5180 OTHER EQUIPMENT - - - - - - 8100 CONTINGENCIES - 4 18,173 2,600 2,600 - TOTALS: CAPITAL OUTLAY 1,750 4 18,173 2,600 2,600 - TOTALS: FINANCE 600,423 620,902 656,173 686,000 686,000 - TOTALS: GENERAL 600,423 620,902 656,173 686,000 686,000 - GRAND TOTALS: 600,423 620,902 656,173 686,000 686,000 - -17- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 FINANCE BUDGET 101.41510 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Finance Director 1.00 1.00 101,610 22,507 124,117 108,434 24,357 132,791 Asst Finance Director 1.00 1.00 70,451 18,175 88,626 78,537 20,287 98,824 Acctg Cordinator 1.00 1.00 47,042 14,713 61,755 51,328 16,200 67,528 Payroll Clerk 1.00 1.00 44,516 14,327 58,843 47,470 15,605 63,075 Acctg Clerk (:Utility 1.00 1.00 37,977 13,364 51,341 40,477 14,559 55,036 Acctg Clerk ((:Utility 1.00 1.00 39,641 6,352 45,993 42,266 6,920 49,186 Acctg Clerk II: Finance 0.75 0.75 27,618 4,090 31,708 30,980 4,665 35,645 Receptionist 1.00 1.00 37,457 11,307 48,764 39,937 12,618 52,555 Secretary II 1.00 1.00 39,641 11,632 51,273 42,266 12,970 55,236 Meter Reader 0.25 0.25 6,947 1,033 7,980 7,405 1,119 8,524 Total 9.00 9..00 .452,900 117,500 570,400. ' 489,00 129,300 618,400 Labor Allocation From: Labor Allocation To: 9.00 9.00 451,900 117,500 570,400 489,100 129,300- Object code Description Supplies 2000 Office Supplies 1,600 2010 Minor Non®Consumable items 200 Computer Hardware & Software: 2 PC 2,400 misc software/printer/other 600 2011 3,000 2020 Computer supplies (cartridges, tapes, etc) 3,000 2030 Printing & Forms (bills,checks, POs) 1,500 2171 General Supplies 800 Other Services & Charges Expert & Prof: Audit 8,200 Consultations for finance issues, such as taxes/bonds/planning 800 Actuary for GASB 45 8,000 IBM: AS400 O/S admin 1 „000 GFOA Review 425 Anti-seam services 75 3050 18,500 -18- Training Computer & staff accounting 800 CPA certification: 40 hrs annually 1,500 Public Finance Officer certification - 3105 2,300 3120 Educational Reimbursement 400 3210 Telephone allocation: gwest $813, marco $563, other $24 1,400 3211 Call phnnec 7 @~17/non 400 3220 Postage 3,700 3250 Other Communications - 3310 Local travel expense 100 Out of Town travel: MNGFOA @2 400 GFOA@ 1 1,900 3320 2,300 3500 Legal Publishing 2,000 3600 Insurance by allocation 2,800 Repair and maintenance: Software supp: ACS base agrmt 11,600 Laserfiche - check sign plate 250 Hardware maint: ACS: AS400 2,600 Line Printer 500 Other repair & maintenance 450 Copy machines: 88000@.02 1,760 6000@.09 540 4000 17,700 4300 Misc Charges:Electronic banking svcs: Wires, positive pay/etc 2,000 Subscriptions/Memberships Prof Assn MNCPA @1 175 MCFOA @1 50 MNGFOA @2 100 GFOA @2 350 Other Payroll, Financial Publications 525 4330 1,200 4390 Taxes & Licenses 100 Contingencies & Transfers 8100 Contingency (information available on request) 2,600 SUBTOTAL NONPERSONNEL 67,600 GRAND TOTAL 686,000 -19- City of Columbia Heights 2009 Budget work sheet Department Proposed 601 WATER UTILITY Actual Actual Adopted Department Manager Council 49440 ADMINISTRATION & GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1700 ALLOCATED FRINGE - _ _ _ _ TOTALS: PERSONAL SERVICES - - - - - SUPPLIES - - - - - 2000 OFFICE SUPPLIES 5 38 100 100 100 2010 MINOR EQUIPMENT 392 173 400 200 200 2011 COMPUTER EQUIPMENT 1,527 2,999 1,300 1,300 1,300 2020 COMPUTER SUPPLIES 39 96 500 400 400 2030 PRINTING & PRINTED FORMS 865 652 900 800 800 2171 GENERAL SUPPLIES - - 100 - - 2172 UNIFORMS - - _ _ _ 2175 FOOD SUPPLIES - - - - - 2280 VEHICLE REPAIR AND PARTS 203 253 500 400 400 2282 GAS, OIL, LUBRICANTS 261 283 300 400 400 TOTALS: SUPPLIES 3,292 4,494 4,100 3,600 3,600 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 3,281 3,306 3,520 3,900 3,900 3210 TELEPHONE & TELEGRAPH 19 4 - - - 3211 CELL PHONES - 34 100 100 100 3220 POSTAGE 5,134 4,331 5,000 4,600 4,600 3250 OTHER COMMUNICATIONS 23 - - - - 3310 LOCAL TRAVEL EXPENSE 10 - 100 100 100 3320 OUT OF TOWN TRAVEL EXPENSE - - - - 4000 REPAIR & MAINT. SERVICES 1,023 1,164 900 2,000 2,000 4050 GARAGE, LABOR BURD. 765 893 1,200 1,200 1,200 4100 RENTS & LEASES 319 511 700 - - 4300 MISC. CHARGES - - 483 378 378 4310 CREDIT CARD FEES 3,398 3,457 3,500 3,700 3,700 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4390 TAXES & LICENSES - - - - - 4395 STATE SALES TAX - 276 - - - TOTALS: OTHER vERViCES ~ vH,^.RGE 1 ~ Q71 1'2 Q77 v,v ~ 1 ~, ~,(1`~ ..,...... 1 ~i Q7R ..,.. . 1 5 Q7R DEPRECIATION - _ _ _ 4930 EQUIPMENT DEPRECIATION - 902 - 1,000 1,000 4940 OFFICE EQUIP DEPRECIATION 672 - 1,000 - - TOTALS: DEPRECIATION 672 902 1,000 1,000 1,000 CAPITAL OUTLAY - - - - - 5i70 OFFPCE EQUIPMENT - - - - _ 5180 OTHER EQUIPMENT - - - - - TOTALS: CAPITAL OUTLAY - - - _ _2~_ CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 WATER UTILITY 601.49440 ADMINISTRATION & GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed F.T.E Position Title 2008 2009 Total Total Total Comp Salaries Fringe & Fringe Total Total Total Comp Salaries Fringe & Fringe Subtotal 0.00 0.00 . 0 0' 0 0 0 0 Supplies Office Supplies 100 Minor Non-Consumable 200 Computer Hardware & Software (including upgrades to Sensus/ACS/laserfiche/etc) 1300 Computer supplies 400 Printing & Forms 800 General Supplies p Vehicle repair and parts -meter reader vehicle 400 Gas, Oil -meter reader vehicle 400 Other Services & Charoes Expert & Professional: Audit 3900 Cell Phones 100 Postage (Metered 2,100 Bulk 2,500) 4600 Local travel expense 100 Repair and maintenance Sensus Software maint 600 Folding/stuffing machine maint 600 copy machine maint @$.02/page 600 Other misc maint & repair 200 ~nnn Garage Labor & Burden -meter reader vehicle 1200 Misc Charges (banking & other) 377 Credit card fees 3700 Depreciation Depreciation of office equipment (folding/stuffing machine) 1000 Transfers & Contingencies Transfers out for Admin Labor and Data processing 118223 TOTAL 138,800 _22_ City of Columbia Heights 2009 Budget work sheet Department Proposed 602 SEWER UTILITY Actual Actual Adopted Department Manager Council 49490 ADMINISTRATION & GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 1070 INTERDEPARTMENTAL LABOR SERV - - _ _ 1700 ALLOCATED FRINGE - - - - SUPPLIES _ _ _ _ 2000 OFFICE SUPPLIES 5 12 100 100 100 2010 MINOR EQUIPMENT 392 - 400 200 200 2011 COMPUTER EQUIPMENT 1,085 2,888 1,300 1,300 1,300 2020 COMPUTER SUPPLIES - 96 500 400 400 2030 PRINTING & PRINTED FORMS 865 652 900 800 800 2171 GENERAL SUPPLIES 180 - 100 - - 2172 UNIFORMS - - - - - 2175 FOOD SUPPLIES - - - 2280 VEHICLE REPAIR AND PARTS 203 252 500 400 400 2282 GAS, OIL, LUBRICANTS 261 283 300 400 400 TOTALS: SUPPLIES 2,991 4,184 4,100 3,600 3,600 OTHER SERVICES & CHARGES - - - - 3050 EXPERT & PROFESSIONAL SERV. 3,281 3,306 3,520 3,900 3,900 3210 TELEPHONE & TELEGRAPH - - - - - 3211 CELL PHONES - - 100 100 100 3220 POSTAGE 4,958 4,331 5,000 4,600 4,600 3250 OTHER COMMUNICATIONS 23 - - - - 3310 LOCAL TRAVEL EXPENSE - - 100 100 100 3320 OUT OF TOWN TRAVEL EXPENSE - - - - 4000 REPAIR & MAINT. SERVICES 1,023 1,164 900 2,000 2,000 4050 GARAGE, LABOR SURD. 765 893 1,200 1,200 1,200 4100 RENTS & LEASES 214 511 700 - - 4300 MISC. CHARGES - - 483 377 377 4310 CREDIT CARD FEES 1,003 3,457 3,500 3,700 3,700 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4390 TAXES & LICENSES - - - - - 4395 STATE SALES TAX - 276 - - - TOTALS: OTHER SERVICES & CHARGE 11,265 13,939 15,503 15,977 15,977 DEPRECIATION _ _ _ _ 4930 EQIJIPIVIEIV I DEPREI;IA 1 IIJN - 9U2 - i ,OvO i ,vvv 4940 OFFICE EQUIP DEPRECIATION 672 - 1,000 - - TOTALS: DEPRECIATION 672 902 1,000 1,000 1,000 CAPITAL OUTLAY - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - TOTALS: CAPITAL OUTLAY _ _ _ _ - -23- City of Columbia Heights 2009 Budget work sheet Department Proposed 602 SEWER UTILITY Actual Actual Adopted Department Manager Council 49490 ADMINISTRATION & GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 OTI-!ER FlNA"!ClNG USES - - - - - - 7100 OPER. TRANSFER OUT -LABOR 77,830 76,812 79,609 83,223 83,223 - 7370 TRANS TO DATA PROCESSING 35,000 35,000 35,000 35,000 35,000 - 8100 CONTINGENCIES - - - - - - TOTALS: OTHER FINANCING USES 112,830 111,812 114,609 11$,223 118,223 - TOTALS: ADMINISTRATION & GENERAL 127,758 130,838 135,212 138,800 138,800 - TOTALS: SEWER UTILITY 127,758 130,838 135,212 138,800 138,800 - GRAND TOTALS: 127,758 130,838 135,212 138,800 138,800 - -24- CITY OF COLUMBfA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 SEWER UTILITY 602.49490 ADMINISTRATION & GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed F.T.E Position Title 2008 2009 Total Total Total Comp Salaries Fringe & Frin a Total Total Total Comp Salaries Frin e & Fringe Subtotal 0.00 0.00 _ 0 0 0 0 0 0 Supplies Office Supplies 100 Minor Non-Consumable 200 Computer Hardware & Software (including upgrades to Sensus/ACS/laserfiche/etc) 1,300 Computer supplies 400 Printing & Forms 800 General Supplies - Vehicle repair and parts -meter reader vehicle 400 Gas, Oil -meter reader vehicle 400 Other Services & Charges Expert & Professional: Audit 3,900 Cell Phones 100 Postage (Metered 2,100 Bulk 2,500) 4,600 Local travel expense 100 Repair and maintenance: Sensus Software maint 600 Folding/stuffing machine maint 600 rnnv manhina maint (n~R n7lnana Fnn --r~ ...-._. ...._ ..._.. .. v~.__. r...~" ___ Other misc maint & repair 200 Repair and maintenance: (e.g. repair hand-held reader) 2,000 Garage Labor & Burden -meter reader vehicle 1,200 Misc Charges (banking & other) 378 Credit card fees 3,700 Depreciation Depreciation of office equipment (folding/stuffing machine) 1,000 Contingencies & Transfers Transfers out far Admin Labor and Data processing 118,222 TOTAL 138,800 -25- City of Columbia Heights 2009 Budget work sheet Department Proposed 604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council 49690 ADMINISTRATION & GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - 1700 ALLOCATED FRINGE - - - _ _ TOTALS: PERSONAL SERVICES - - - - - SUPPLIES - - - - - 2000 OFFICE SUPPLIES - - - - - 2010 MINOR EQUIPMENT - - - - - 2011 COMPUTER EQUIPMENT - - - - - 2020 COMPUTER SUPPLIES - - - - - 2030 PRINTING & PRINTED FORMS - - - - - 2160 MAINT. & CONSTRUCT MATERIALS - - - - - 2161 CHEMICALS - - - - - 2170 PROGRAM SUPPLIES - - - - - 2171 GENERAL SUPPLIES - - - - 2172 UNIFORMS - - - - - 2173 PROTECTIVE CLOTHING - - - - - 2175 FOOD SUPPLIES - - - - - 2280 VEHICLE REPAIR AND PARTS - - - - - 2282 GAS, OIL, LUBRICANTS - - - - - TOTALS: SUPPLIES - - - - - OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 1,230 1,240 1,320 1,500 1,500 3105 TRAINING & EDUC ACTIVITIES - - - - - 3210 TELEPHONE & TELEGRAPH - - - - - 3220 POSTAGE - - - - - 3250 OTHER COMMUNICATIONS - - - - - 3310 LOCAL TRAVEL EXPENSE - - - - - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE & BONDS - - - - - TOTALS: OTHER SERVICES & CHARGE 1,230 1,240 1,320 1,500 1,500 REPAIR SERVII.,ES - - - - - 4000 REPAIR &MAINT. SERVICES - - - - - 4020 HONEYWELL MAINT CONTRACT - - - - - 4050 GARAGE, LABOR SURD. - - - - - 4100 RENTS & LEASES - - - - 4300 MISC. CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4390 TAXES ~ LICENSES - - - - 4395 STATE SALES TAX - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - - - - -26- City of Columbia Heights 2009 Budget work sheet Department Proposed 604 STORM SEWER UTILITY Actual Actual Adopted Department Manager Council 49690 ADMINISTRATION & GENERAL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 7100 OPER TI?,°,NSFER OUT -LABOR = ~ - _ - _ 7160 TRANSFER OUT TO BONDS - - - _ _ _ 7190 TRANSFER OUT TO SEW ER UTIL - - - - - - 7270 TRANSFER TO CAP EQP REPL FD - - - - - - 7290 TRANSFER OUT TO CONSTR FUND - - - - - - 7370 TRANS TO DATA PROCESSING - - - - - - 8100 CONTINGENCIES - - - - - - TOTALS: REPAIR SERVICES - - - - - - TOTALS:ADMINISTRATION&GENERAL 1,230 1,240 1,320 1,500 1,500 - TOTALS: STORM SEWER UTILITY 1,230 1,240 1,320 1,500 1,500 - GRAND TOTALS: 1,230 1,240 1,320 1,500 1,500 -27- CITY OF COLUMBIA HEfGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 STORM SEWER UTILITY 604.49690 ADMINISTRATION & GENERAL BUDGET SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel Supplies Other Services & Charges Expert & Professional: Share of audit fee 1,500 Capital Outlay 0 Contingencies & Transfers 0 TOTAL 1,500 _28_ City of Columbia Heights 2009 Budget work sheet Department Proposed 720 DATA PROCESSING Actual Actual Adopted Department Manager Council 49980 DATA PROCESSING Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES 116,762 116,029 120,916 133,003 133,003 1011 PART-TIME EMPLOYEES 116 52 - - - 1020 OVERTIME-REGULAR - 172 - - - 1030 VACATION & SICK 3,602 (1,757) - - - 1050 SEVERANCE PAY - (473} - - - 1065 MEAL REIMBURSEMENT - - - - - 1210 P.E.R.A. CONTRIBUTION 6,977 7,230 7,814 8,924 8,924 1220 F.I.C.A. CONTRIBUTION 8,160 8,278 9,250 10,174 10,174 1225 FLEX BENEFIT FICA 786 740 - - - 1300 INSURANCE 15,090 14,790 15,480 16,920 16,920 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM 621 655 $70 1,011 1,011 TOTALS: PERSONAL SERVICES 152,114 145,717 154,330 170,032 170,032 SUPPLIES - - - - - 2000 OFFICE SUPPLIES 159 9 107 107 107 2010 MINOR EQUIPMENT 691 1,491 107 534 534 2011 COMPUTER EQUIPMENT 11,747 23,079 2,130 9,929 9,929 2020 COMPUTER SUPPLIES 1,211 822 1,385 2,135 2,135 2070 TRAINING & INSTR SUPPLIES 20 482 96 96 96 2170 PROGRAM SUPPLIES - - - - 2171 GENERAL SUPPLIES 110 46 - - - 2175 FOOD SUPPLIES - 13 - - - 2180 BOOKS - - - - - TOTALS: SUPPLIES 13,938 25,942 3,825 12,801 12,801 OTHER SERVICES $~ CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 1 i,052 12,750 16,924 20,374 20,374 3105 TRAINING & EDUC ACTIVITIES 50 703 4,800 5,400 5,400 3210 TELEPHONE & TELEGRAPH - 5 - - - 3211 CELL PHONES 184 441 408 1,140 1,140 3220 POSTAGE 16 25 30 30 30 3250 OTHER COMMUNICATIONS 33 50 33 6,000 6,000 3310 LOCAL TRAVEL EXPENSE - 60 200 284 284 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 4000 REPAIR & MAINT. SERVICES 17,111 4,552 10,523 21,202 21,202 4100 RENTS & LEASES 74 67 350 100 100 4330 SUBSCRIPTION, MEMBERSHIP 108 147 420 314 314 4395 STATE SALES TAX - 539 - - - TnTe~ c• nTUGR ~F:RVI[^FC R C:NARC;F 34 B2B 19.339 33.6$8 54.844 54,844 DEPRECIATION - - - 4930 EQUIPMENT DEPRECIATION - 9,451 - 6,000 6,000 4940 OFFICE EQUIP DEPRECIATION 7,857 - 6,000 - - TOTALS: DEPRECIATION 7,857 9,451 6,000 6,000 6,000 -29- City of Columbia Heights 2009 Budget work sheet Department Proposed 720 DATA PROCESSING Actual Actual Adopted Department Manager Council 49980 DATA PROCESSING Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT - - 15,975 - - - 7280 TRANSFER OUT TO CAP PROJ - - - - - - 8100 CONTINGENCIES - - 8,000 4,000 4,000 - TOTALS: CAPITAL OUTLAY - - 23,975 4,000 4,000 - TOTALS: DATA PROCESSING 208,538 200,449 221,818 247,677 247,677 - TOTALS: DATA PROCESSING 208,538 200,449 221,818 247,677 247,677 - GRAND TOTALS: 208,538 200,449 221,818 247,677 247,677 - -30- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 IS BUDGET 720.49980 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Position Title F.T.E 2008 2009 Total Salaries Total Fringe Total Comp & Fringe Total Salaries Total Fringe Total Comp & Fringe I.S. Director I.S. Technician 1.00 1.00 1.00 1.00 72,794 48,122 18,542 14,872 91,336 62,994 81,927 51,076 20,853 16,176 102,780 67,252 Subtotal 2x00 2.00 120;916 33,414 154,330 ~- 133,003 37,029:; 170,032 Total 2:00 2.00 120;916 - 33,41.4 154,330' 133,403 37,029. 170,032 Supplies Office supplies 107 Local travel 284 Minor equipment 534 Server and data storage maintenan 7,860 Misc. software and hardware 2,135 Backup software maintenance 791 Server upgrades 2,349 Anti-virus software maintenance 2,504 Intemet access control server 2,669 Laserfche software maintenance 6,983 Other network upgrades 2,776 Cityhall scanner maintenance 1,000 Misc. computer supplies 320 Misc hardware and software mainte 2,064 Backup tapes and optical disks 1,815 Copier 100 Training supplies 96 Books, subscriptions 314 Depreciation 6,000 Other Services & Charges Servers and network support 5,600 Databases support 4,200 Lase~che support 5,600 Web-site support 2,800 Web-hosting services 1,800 Off-site storage of backup tapes 320 Antl-spa{, ~~f`JIG.° S::bsCript.Cr@ 54 iS staff training 5,400 IS staff cell phones with data access 1,140 Postage 30 Internet connection T1 line 6,000 Capital Outlay Contingencies & Transfers Contingencies 4,000 -31- __ City of Columbia Heights 2009 Budget work sheet Department Proposed 720 DATA PROCESSING Actual Actual Adopted Department Manager Council 49981 IS IMAGING Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - 1011 PART-TIME EMPLOYEES 10,950 11,694 13,239 19,689 19,689 1012 SEASONAL EMPLOYEES - - - - 1030 VACATION & SICK 231 (181) - - 1210 P.E.R.A. CONTRIBUTION 654 729 861 1,329 1,329 1220 F.I.C.A. CONTRIBUTION 838 895 1,013 1,506 1,506 1510 WORKERS COMP INSURANCE PREM 58 65 95 150 150 TOTALS: PERSONAL SERVICES 12,730 13,202 15,208 22,674 22,674 SUPPLIES - - - - - 2011 COMPUTER EQUIPMENT 4,126 - - - - 2020 COMPUTER SUPPLIES - - 746 - - 2171 GENERAL SUPPLIES - - - - - TOTALS: SUPPLIES 4,126 - 746 - - OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 1,250 - 6,300 - - 3105 TRAINING & EDUC ACTIVITIES - - - - - 3250 OTHER COMMUNICATIONS - - - - - 4000 REPAIR & MAINT. SERVICES 12,112 6,205 5,983 - - 4395 STATE SALES TAX - 225 - - - 4930 EQUIPMENT DEPREGIATION - 4,994 - - - 4940 OFFICE EQUIP DEPRECIATION 4,606 - - - - TOTALS: OTHER SERVICES & CHARGE 17,968 11,424 12,283 - - CAPITAL OUTLAY - - - - - 5170 OFFICE EQUIPMENT - - - - 5170 TOTALS: CAPITAL OUTLAY - - - - - OTHER FINANCING USES - - - - - 8100 CONTINGENCIES - - - - - 8100 TOTALS: OTHER FINANCING USES - - - - - TOTALS: IS IMAGING 34,825 24,626 28,237 22,674 22,674 TOTALS: DATA PROCESSING 34,825 24,626 28,237 22,674 22,674 GRAND TOTALS: 34,825 24,626 28,237 22,674 22,674 -32- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 FINANCE BUDGET 720-49981 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Position Title F.T.E 2008 2009 Total Salaries Total Fringe Total Comp & Fringe Total Salaries Total Fringe Total Comp & Fringe P.T.Imaging 0.50 0.50 13,239 1,969 15,208 19,689 2,985 22,674 Subtotal 0.50 - 0:50 13,239 1,969 15;208 19,689 2,985 22,674 Total 0.50 -: '0.50 ,. 13,239 1,969 15,208 ` 19;689 ° 2,985 22,674 Supalies none Other Services & Char4es none CapitalOutlay none Contingencies & Transfers none -33- City of Columbia Heights 2009 Budget work sheet Department Proposed 720 DATA PROCESSING Actual Actual Adopted Department Manager Council 49982 IS INTERNET Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 SUPPLIES - _ _ _ _ _ 2011 COMPUTER EQUIPMENT 645 - - - - - 2011 TOTALS: SUPPLIES 645 - - _ _ _ OTHER SERVICES & CHARGES - - - - - _ 3050 EXPERT & PROFESSIONAL SERV. 8,269 7,773 6,800 _ - _ 3105 TRAINING & EDUC ACTIVITIES 399 - - - - - 3210 TELEPHONE & TELEGRAPH - - _ _ _ _ 3250 OTHER COMMUNICATIONS 540 - 6,000 - - - 3310 LOCAL TRAVEL EXPENSE - - - _ _ _ 3430 ADVERTISING OTHER - - - - - _ 4000 REPAIR & MAINT. SERVICES 1,118 1,050 5,677 - - - 4395 STATE SALES TAX - 287 - - _ _ 4940 OFFICE EQUIP DEPRECIATION - - - - - - TOTALS: OTHER SERVICES & CHARGE 10,327 9,110 18,477 - - - CAPITAL OUTLAY - - _ _ _ _ 5170 OFFICE EQUIPMENT - - _ _ _ _ 8100 CONTINGENCIES - - - - - _ TOTALS: CAPITAL OUTLAY - - - - - - TOTALS: IS INTERNET 10,972 9,110 18,477 - - - TOTALS: DATA PROCESSING 10,972 9,110 18,477 - - - GRAND TOTALS: 10,972 9,110 18,477 - - - _34_ __ City of Columbia Heights 2009 Budget work sheet Department Proposed 437 CAP EQUIP REPLACE-DATA PROC Actual Actual Adopted Department Manager Council 49980 DATA PROCESSING Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 OTHER SERVICES & CHARGES - - - _ - _ 4395 STATE SALES TAX - _ _ _ _ _ 4395 TOTALS: OTHER SERVICES & CHARGE - - _ _ _ _ CAPITAL OUTLAY - - - - - - 5170 OFFICE EQUIPMENT - - _ _ _ _ 5180 EQUIPMENT - - - 21,350 21,350 - 7370 TRANS TO DATA PROCESSING - - - - - - TOTALS: CAPITAL OUTLAY - - - 21,350 21,350 - TOTALS: DATA PROCESSING - - - 21,350 21,350 - TOTALS: CAP EQUIP REPLACE-DATA PR - - - 21,350 21,350 - GRAND TOTALS: - - - 21,350 21,350 - -35- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 IS BUDGET 437 SUMMARY OF COST FACTORS FOR THE COMING YEAR Capital Outlay Servers and network equipment replacement 21,350 -36- The City of Columbia Heights 2009 PROPOSED DETAIL BUDGET ~~ .~ ~' ,' ~' ,~. °. '-~-~ General Government Table of Contents General Government 2009 Proposed Detailed Budget Budget Narrative Activity Description 1 Objectives 2 Budget Comments 3 Summary Data General Government Buildings 4 Recognition & Special Events 5 Contingencies 6 Transfers 7 Cable Television 8 Capital Improvement- Genl Govt Bldgs 9 Capital Improvement- Library 10 Community Center 11 Detail Revenue 12 Detail Expense General Government Buildings 13 Recognition & Special Events 17 Contingencies 20 Transfers 2'I Cable Television 22 Capital Improvement- General Govt BIB 25 Capital Improvement- Library 26 Community Center 27 Reviev~er°s Notes 28 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of General Government Activity Description General Government Buildings 101-41940 ,This department covers the general maintenance of City Hall. The major 'expenses in this budget are utilities, janitorial expenses, and HVAC maintenance. Recognition & Special Events 101-45050 This department was established to budget and account for various activities that do not specifically fall under other departments. Examples of these activities are the City float and royalty events, employee and volunteer recognition, fireworks, the City Beautification program, and the City newsletter. The Beautification project is supported by a core group of volunteers who care about this City and work to make it better. They embody "Heights Pride". With staff and city support, this group beautifies the city parks, public buildings, and the Central Avenue business district through plantings of flowers and shrubs. Planning meetings are held to review and plan improvements. Planting is done in late May. Flowers are watered, areas are weeded and tended throughout the summer months. In recent years winter-interest plants have been added to the pots to extend the visual interest throughout the The Royalty program is managed by parent volunteers. Both the City float and the Royalty program provide recognition for the City of Columbia Heights and involve members of the community. The City float is displayed in various city parades as well as the Columbia Heights Jambaree. The Royalty program is designed to involve children and teens vrho reside in Columbia Heights. Cable Television 225-49844 'This activity administers the Columbia Heights' cable franchise ordinance, which includes rate regulation activities, fra~n~higa rano_n;alc trangfarg ~f n~unarghirn, onfnr~ama~nt pf ~~gtnmar ~on~i~a gtandarrlg and anciiring ~nrlnnlianre of the cable company wi#h the terms and conditions of the franchise. Additionally, programming is produced on the government access channel. A Telecommunications Commission serves in an advisory capacity to the City Council -1- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of General Government Objectives General Government Buildings 101-41940 Recognition & Special Events 101-45050 The plants and flowers in our parks and public areas clearly beautify the city and show a heightened sense of community pride. The citizen volunteers form a genuine bond as a group and are proud of their contributions to their city. These attractive plantings improve the impression our city creates to visitors, long-time residents and newcomers alike. Maintain cost-effective Special Event/Recognition programs that benefit the residents of Columbia Heights Cable Television 225-49844 1. Conclude franchise renewal process. 2. Complete government access equipment conversion and upgrade. I -2- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of General Government Budget Comments General Government Buildings 101-41940 Recognition & Special Events 101-45050 The Heights Happenings City newsletter is budgeted at $26,500 for 2009. This is an increase from last year due to expected increases in the newsletter bid proposal. The Recreation portion of the newsletter is put together by the Recreation Department and the City portion is contracted out at a cost of $5,000. Publishing and postage of the newsletter are also contracted out. (The Special Events line item is budgeted at $3,000 for fireworks during the Columbia Heights Jamboree. The actual cost of the show is $6,000 with the remaining amount coming from donations from the community. The Beautification team is aware of the value of tax dollars and continues to obtain perennials for many of the plantings to further reduce annual costs to the City. The seventeen (17) large planters on Central Avenue have been added to this groups' efforts and will be planted in summer and decorated in winter for year-long visual interest on Central Avenue. ', Donations of plants from the core group of volunteers has been encouraged and is successful. With careful purchasing, '~ donations, and planning, we are confident that the high quality of our efforts can be maintained while keeping the City costs to $1,500 for 2009. This is based on actual costs in prior years. The City float and Royalty programs both provide recognition for the City of Columbia Heights and involve members of the community. The total budgeted amount of $11,000 was reduced to $4,000 in 2005. Since that time the City budgets $1,000 for the float and $3,000 for royalty events annually. Fundraisers are done during the year to aid with the costs of these programs. Cable Television 225-49844 ,"I'he Cable Televisinn biiriget rler_.reaGed by $77(l frnrn 2008 to 20(19_ Pergnnal Services increased by $5; due t0 an (increase in PERA and Workers' compensation ins!~rance premiums. There was no change in monies budgeted for Supplies from 2008 to 2009. Other Services and Charges decreased by $6,591, primarily due to a decrease of $6,860 to expert and professional services far legal costs, offset by minor increases to other line items. There was no change in monies budgeted for Capital Outlay from 2008 to 2009. Other financing uses increased by $5,816 due to an increase in 'transfers out-labor as a result of wage and fringe benefit adjustments. -3- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted General Government Buildings Actual Actual Budget Proposed Proposed Budget 101-41940 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 81,779 63,114 116,641 113,138 113,138 0 0 0 0 0 22,265 18,213 20,982 22,750 22,750 0 0 0 0 0 0 0 0 0 0 8,658 36,809 11,891 11,322 11,322 0 0 0 0 0 0 0 0 0 0 2,353 617 6,200 4,500 4,500 115.055 118.753 155,714 151,710 151,710 0 0 0 0 0 0 19,742 10,642 20,100 20,900 20,900 88,690 103,707 99,112 114,799 114,799 2,761 0 40,000 40,000 20,000 0 0 0 0 0 111,193 114,349 159,212 175,699 155,699 0 115,055 118,753 155,714 151,710 151,710 0 111,193 114,349 159,212 175,699 155,699 0 3.862 4.404 (3,4981 (23,989) (3,989) 0 -4- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Recognition/Special Events Actual Actual Budget Proposed Proposed Budget 101-45050 2006 2007 2008 2009 2009 2009 Revenue Taxes 24,701 32,780 34,130 33,506 33,506 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 6,726 9,459 6,140 6,738 6,738 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 433 1,003 407 391 391 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 31,860 43,242 40,677 40,635 40,635 0 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 0 0 0 0 0 968 323 0 0 0 29,726 40,633 41,258 41,816 41,816 0 0 442 0 0 0 0 0 0 0 30,694 40,956 41,700 41,816 41,816 0 31,860 43,242 40,677 40,635 40,635 0 30,694 40,956 41,700 41,816 41,816 0 1.166 2.286 (1.023) (1,181) (1,181) 0 -5- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Contingencies Budget 2009 Adopted Department City Manager Adopted Contingencies Actual Actual Budget Proposed Proposed Budget 101-49200 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 10,002 82,510 40,064 40,064 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 2,885 14,844 8,056 8,056 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 307 984 468 468 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 0 13,194 98,338 48,588 48,588 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 7,735 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 4,762 100,810 50,000 50,000 Total Expenses 0 12,497 100,810 50,000 50,000 0 Summary Revenue 0 13,194 98,338 48,588 48,588 0 Expense 0 12,497 100,810 50,000 50,000 0 Change to Fund Balance 0 697 (2,472) (1,412) (1,412) 0 -6- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary tay Class Functional Area of Transfers Budget 2009 Adopted Department City Manager Adapted Transfers Actual Actual Budget Proposed Proposed Budget 101-49300 2006 2007 2008 2009 2009 2009 Revenue Taxes 65,132 139,392 145,278 141,624 141,624 Licenses And Permits 4,067 10,844 7,500 8,250 8,250 Intergovernmental Revenue 17,733 40,226 26,134 28,477 28,477 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 1,143 4,266 1,733 1,655 1,655 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 88,075 194,728 180,645 180,006 180,006 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 85,000 185,000 185,000 185,000 185,000 Total Expenses 85,000 185,000 185,000 185,000 185,000 0 Summary Revenue 88,075 194,728 180,645 180,006 180,006 0 Expense 85,000 185,000 185,000 185,000 185,000 0 Change to Fund Balance 3,075 9,728 (4,355) (4,994) (4,994) 0 -7- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Cable Television Budget 2009 Adopted Department City Manager Adopted Cable Televison Actual Actual Budget Proposed Proposed Budget 225-49844 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 151,781 162,318 154,600 160,000 160,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 151,781 162,318 154,600 160,000 160,000 0 Expenses Personal Services 2,301 2,250 6,453 6,458 6,458 Supplies 1,077 285 1,650 1,650 1,650 Other Services and Charges 8,763 13,325 41,691 35,100 35,100 Capital Outlay 0 0 20,000 20,000 20,000 Contingencies & Transfers 97,967 100,581 62,388 68,204 68,204 Total Expenses 110,108 116,441 132,182 131,412 131,412 0 Summary Revenue 151,781 162,318 154,600 160,000 160,000 0 Expense 110,108 116,441 132,182 131,412 131,412 0 Change to Fund Balance 41,673 45,877 22,418 28,588 28,588 0 -8- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Cap Outlay Genl Govt Bldg Budget 2008 Adopted Department City Manager Adopted General Government Bldg Capital Ou Actual Actual Budget Proposed Proposed Budget 411-41940 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 23,605 33,540 30,000 20,000 20,000 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 65,427 0 0 36,250 36,250 Total Revenue 89,032 33,540 30,000 56,250 56,250 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges (14) 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 1,800,000 0 0 0 0 Total Expenses 1,799,987 0 0 0 0 0 Summary Revenue 89,032 33,540 30,000 56,250 56,250 0 Expense 1,799,987 0 0 0 0 0 Change to Fund Balance (1,710,955) 33,540 30,000 56,250 56,250 0 -9- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Cap Imp Gen Gov Bldg -Library Adopted Department City Manager Adopted General Government Bldg -Library Actual Actual Budget Proposed Proposed Budget 411-45500 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 107 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 297 0 0 0 0 Total Revenue 404 0 0 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services and Charges 8,159 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 8,159 0 0 0 0 0 Summary Revenue 404 0 0 0 0 0 Expense 8,159 0 0 0 0 0 ^hange to Fund Balance (7,755) 0 0 0 0 0 -10- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Functional Area of Community Center Capital Bldg. Adopted Department City Manager Adopted Community Center Actual Actual Budget Proposed Proposed Budget 418-45130 2006 2007 2008 2009 2009 2009 Revenue Taxes 0 0 0 0 0 Licenses And Permits 0 0 0 0 0 Intergovernmental Revenue 0 0 0 0 0 Charges For Current Services 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 0 0 0 0 0 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 27,000,000 0 0 Total Revenue 0 0 27,000,000 0 0 0 Expenses Personal Services 0 0 0 0 0 Supplies 3,714 7,241 0 0 0 Other Services and Charges 22,788 40,625 0 0 0 Capital Outlay 0 0 27,000,000 0 0 Contingencies & Transfers 0 0 0 0 0 Total Expenses 26,502 47,865 27,000,000 0 0 0 Summary Revenue 0 0 27,000,000 0 0 0 Expense 26,502 47,865 27,000,000 0 0 0 Change to Fund Balance (26,502) (47,865)_.... _._ 0 0 0 0 -11- City of Columbia Heights, Minnesota BUDGET 2009 General Government Revenue Gen Gov Recognition Cable Capital Imp Buildin s Sec/Events Contin encies Transfers TV Gen Gov Bld 101 101 101 101 225 411 Revenue 31010 Current Ad Valorem 94,360 27,945 33,414 118,118 0 0 31014 Area-Wide Taxes 18,778 5,561 6,650 23,506 0 0 32150 Street Permits 0 0 0 7,000 0 0 32178 Other amusement Licenses 0 0 0 1,000 0 0 32188 Other Business Licenses 0 0 0 180 0 0 32191 Sprinter Permit Fees 0 0 0 70 0 0 33401 Local Government Aid 22,383 6,629 7,926 28,018 0 0 33405 PERA Increase Aid 367 109 130 459 0 0 36210 Interest on Investments 1,763 522 624 2,207 0 20,000 36219 Change in Fair Value (441) (131) (156) (552) 0 0 36250 Franchise Fees 0 0 0 0 160,000 0 36290 Other Miscellaneous Revenue 10,000 0 0 0 0 0 39101 Gain/Loss Sale Fixed Asset 4,000 0 0 0 0 0 39140 Other Refunds & ReimbursemE 500 0 0 0 0 0 Total Revenue 151,710 40,635 48,588 180,006 160,000 56,250 Expenses Personal Services Supplies Other Services ~ Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Total Revenue Total Expenses Change to Fund Balance 0 0 0 0 6,458 0 20,900 0 0 0 1,650 0 114,799 41,816 0 0 35,100 0 20,000 0 0 0 20,000 0 0 0 50,000 185,000 68,204 0 155,699 41,816 50,000 185,000 131,412 0 151,710 40,635 155.699 41,816 -12- 48,588 180,006 160,000 56,250 50,000 185,000 131,412 0 City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41940 GENERAL GOVERNMENT BUILDINGS Revenue Revenue Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION - - - - - 1220 F.LC.A. CONTRIBUTION - - - - - 1300 INSURANCE - - - - - 1510 WORKERS COMP INSURANCE PREM - - - - - 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES - - - - - SUPPLIES - - - - - 2000 OFFICE SUPPLIES 2,270 2,302 2,500 2,600 2,600 2010 MINOR OFFICE EQUIPMENT 53 - 1,000 500 500 2011 COMPUTER EQUIPMENT 10,041 - 10,000 10,000 10,000 2020 COMPUTER SUPPLIES - - - - - 2030 PRINTING & PRINTED FORMS 1,193 1,062 1,250 1,350 1,350 2070 TRAINING & INSTR SUPPLIES - - - - - 2160 MAINT. & CONSTRUCT MATERIALS 191 139 200 200 200 2161 CHEMICALS - - - - 2171 GENERAL SUPPLIES 5,067 6,767 5,000 6,100 6,100 2175 FOOD SUPPLIES - - - - - 2280 VEHICLE REPAIR AND PARTS 927 67 150 150 150 2282 GAS, OIL, LUBRICANTS - 304 - - - TOTALS: SUPPLIES 19,742 10,642 20,100 20,900 20,900 OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. 566 2,373 2,000 2,000 2,000 3105 TRAINING & EDUC ACTIVITIES - - - - - 3210 TELEPHONE & TELEGRAPH (2,911) 2,509 1,523 4,280 4,280 3220 POSTAGE 320 1,541 1,900 1,600 1,600 3250 OTHER COMMUNICATIONS - 309 - - - 3310 LOCAL TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER - - - - - 3600 INSURANCE & BONDS 4,782 4,782 3,460 3,530 3,530 3800 U fIL11 Y StRVICCS - - - - 3810 ELECTRIC 28,263 29,222 29,676 30,683 30,683 3820 WATER 1,373 1,606 1,442 1,686 1,686 3830 GAS 8,888 13,557 9,332 14,235 14,235 3840 REFUSE _ _ _ _ _ 3850 SEWER 1,700 1,773 1,800 2,000 2,000 4000 REPAIR ~ MAiNT_ SERVICES 30,613 30,202 32,000 37,475 37,475 4020 HONEYWELL MAINT CONTRACT 21,396 22,533 22,451 24,248 24,248 4050 GARAGE, LABOR SURD. 236 362 24$ 257 257 4060 INTERDEPARTMENTAL COPIER CR (7,607) (8,111) (7,800) (8,000) (8,000) 4100 RENTS & LEASES 478 480 500 285 285 4300 MISC. CHARGES 50 - - - - 4330 SUBSCRIPTION, MEMBERSHIP 545 550 550 500 500 -13- City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 41940 GENERAL GOVERNMENT BUILDINGS Revenue Revenue Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 4342 PROPERTY DAMAGE - - - - - - 4390 TAXES & LICENSES - 20 30 20 20 - 4395 STATE SALES TAX - - - - - - TOTALS: OTHER SERVICES & CHARGE 88,690 103,707 99,112 114,799 114,799 - CAPITAL OUTLAY - - - - - - 5110 LAND - - - - - - 5120 BUILDING & IMPROVEMENT - - 5,000 5,000 5,000 - 5130 IMPROV. OTHER THAN BUILDINGS - - 20,000 20,000 - - 5170 OFFICE EQUIPMENT 2,761 - 15,000 15,000 15,000 - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY 2,761 - 40,000 40,000 20,000 - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES - - - - - - 8110 VANDALISM - - - - - - TOTALS: OTHER FINANCING USES - - - - - - TOTALS: GENERAL GOVERNMENT BUII 111,193 114,349 159,212 175,699 155,699 - TOTALS: GENERAL 111,193 114,349 159,212 175,699 155,699 - GRAND TOTALS: 111,193 114,349 159,212 175,699 155,699 - -14- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 GENERAL GOVERNMENT BUILDINGS BUDGET 101.41940 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 0 0 d 0 0 0 Labor Allocation From: (Fund #, Department #) (Fund #, Department #) (Fund #, Department #) Labor Allocation To: (Fund #, Department #) (Fund #, Department #) ~ r i Totat 0.00 0.00 0 0 0 0 0 0 Supplies Office Supplies Copy Paper Minor Office Equipment Computer Equipment Envelopes Kitchen/Restroom/Janitorial Supplies Other Services & Char4es 300 Expert & Professional Services 2,000 2,300 Honeywell Contract 24,248 500 Rug Rental 698 10,000 Water Cooler Rental 247 1,350 Insurance 3, 530 3,000 Electric, Water, Gas & Sewer 48,604 -15- First Aid Supplies Other Capital Outlav Security System for City Hall Building Improvements Replace Kyocera Copier Contingencies & Transfers None 800 Postage 2,650 Internet/Telephone* Repairs & Maintenance of Bldg Cleaning of City Hall Elevator Maintenance Maintenance of Various Machines Maintenance of Ricoh Copier 20,000 Misc Repairs/Services 5,000 Ricoh Copier-Color Copies/Overage 15,000 Interdept Copier Credit Emergency Mgmt Rent (Credit) Subscriptions/Memberships Other 22,434 498 3,740 179 2,000 *Internet/telephone service initially charged to GG Bldgs and then allocated out to each dept. Est annual charge is 34461. GG Bldg's allocation is estimated to be 4280. - 16- 1,600 4,280 28,851 8,600 (8,000) (660) 500 301 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45050 RECOGNITION/SPECIAL EVENTS Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES - - - - - 1012 SEASONAL EMPLOYEES - - - - - 1050 SEVERANCE PAY - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION - - - - - 1220 F.I.C.A. CONTRIBUTION - - - - - 1225 FLEX BENEFIT FICA - - - - - 1300 INSURANCE - - - - - 1400 UNEMPLOYMENT COMPENSATION - - - - - 1510 WORKERS COMP INSURANCE PREM - - - - - 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES - - - - - SUPPLIES - - - - - 2000 OFFICE SUPPLIES - - - - - 2010 MINOR EQUIPMENT - - - - - 2011 COMPUTER EQUIPMENT - - - - - 2030 PRINTING & PRINTED FORMS - - - - - 2160 MAINT. & CONSTRUCT MATERIALS - 184 - - - 2171 GENERAL SUPPLIES 947 21 - - - 2175 FOOD SUPPLIES 22 88 - - - 2280 VEHICLE PARTS - 31 - - - 2282 GAS, OIL, LUBRICANTS - - - - - TOTALS: SUPPLIES 968 323 - - - OTHER SERVICES & CHARGES - - - - - 3045 ATTORNEY FEES-OTHER - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - 3105 TRAINING & EDUC ACTIVITIES - - - - - 3220 POSTAGE - - - - - 3250 OTHER COMMUNICATIONS - - - - - 3310 LOCAL TRAVEL EXPENSE 7 - - - - 343U AUVER I ISIfVG U I HErt - - - - - 3440 NEWSLETTER 13,698 23,905 26,000 26,500 26,500 3600 INSURANCE & BONDS 432 432 758 816 816 4000 REPAIR &MAINT. SERVICES - - - - - 4100 RENTS & LEASES 2,838 105 - - - 4200 PROGRAM ACTIVITY FEES 119 1,795 1,500 1,500 1,500 4300 MISC. CHARGES - - - - - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4371 ROYALTY EVENTS 3,000 3,374 3,000 3,000 3,000 4372 CITY FLOAT 601 1,362 1,000 1,000 1,000 4373 BUS MAINTENANCE - - - - - 4374 EMPLOYEE RECOGNITION 4,329 4,027 6,000 6,000 6,000 -17- City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45050 RECOGNITION/SPECIAL EVENTS Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 4375 VOLUNTEER RECOGNITION - - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - - 4377 HEIGHTS PRIDE - - - - - - 4378 SPECIAL EVENTS 4,687 5,633 3,000 3,000 3,000 - 4379 SILVER LAKE BEACH - - - - - - 4380 COMMISSION & BOARDS - - - - - - 4381 BACK TO THE PARKS PROGRAM - - - - - ° 4390 TAXES & LICENSES 15 - - - - - 4395 STATE SALES TAX - - - - - - TOTALS:OTHER SERVICES & CHARGE 29,726 40,633 41,258 41,816 41,816 - CAPITAL OUTLAY - - - - - - 5150 VEHICLES - - - - - ° 5170 OFFICE EQUIPMENT - - - - - - 8100 CONTINGENCIES - - 442 - - - TOTALS: CAPITAL OUTLAY - - 442 - - - TOTALS: RECOGNITION/SPECIAL EVES 30,694 40,956 41,700 41,816 41,816 - TOTALS: GENERAL 30,694 40,956 41,700 41,816 41,816 - GRAND TOTALS: 30,694 40,956 41,700 41,816 41,816 - -18- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 SPECIAL EVENTS/RECOGNITION BUDGET 101.45050 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal <' 0.00' 0.00 . .0 ~ 0 - 0 . ' 0 . 0 0 Labor Allocation From: (Fund #, Department #) (Fund #, Department #) (Fund #, Department #) Labor Allocation To: (Fund #, Department #) (Fund #, Department #) (Fund #, Department #) Total 0.00 0.00 0 0 0 0 0 0 Suoolies Other Services & Charges Newsletter 26500 le ssurance 81.^. Beautification on flowers, etc 1600 Royalty Events 3000 Float 1000 Holiday luncheon and related expense 4000 Employee Picnic 2000 Fireworks 3000 41816 -19- City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 49200 CONTINGENCIES Expense Expense Budget Proposed Proposed Adopted Line Item Descri Lion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - - 1010 REGULAR EMPLOYEES - - - - - - 1030 VACATION & SICK - - - - - - 1031 HOLIDAY PAY _ _ _ _ _ _ 1210 P.E.R.A. CONTRIBUTION - - - - - - 1300 INSURANCE - - - - - - 1510 WORKERS COMP INSURANCE PREM - - - - - - TOTALS: PERSONAL SERVICES - - - - - - OTHER SERVICES & CHARGES - - - - - - 4360 PRIOR PERIOD ADJUSTMENT - - - - - - 4390 TAXES & LICENSES - - - - - - 4395 STATE SALES TAX - 7,735 - - - - TOTALS: OTHER SERVICES & CHARGE - 7,735 - - - - OTHER FINANCING USES - - - - - - 7220 TRANSFER OUT TO HRA - - - - - - 7230 TRANSFER OUT TO CAP IMP PARK - - - - - - 7240 TRANSFER OUT TO CAP IMP BLDG - - - - - - 7270 TRANSFER TO CAP EQP REPL FD - - - - - - 7330 TRANSFER OUT TO INFRASTRUCT - - - - - - 7350 TRANS OUT ENERGY MGT - - - - - - 7360 TRANSFER OUT TO FAST COPS - - - - - 7370 TRANS TO DATA PROCESSING - - - - - ° 7410 TRANSFER OUT TO COMM DEVELOP - - - - - - 7413 TRANSFER TO CAP IMP DEVELOP - - - - - - 8100 CONTINGENCIES - 4,762 100,810 50,000 50,000 - 8200 SUNSHINE FUND - - - - - - TOTALS: OTHER FINANCING USES - 4,762 100,810 50,000 50,000 - TOTALS: COiJTINGENCiES - 12,497 100,810 50,000 50,000 - TOTALS: GENERAL - 12,497 100,810 50,000 50,000 - GRAND TOTALS: - 12,497 100,810 50,000 50,000 - -20- City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 49300 TRANSFERS Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 OTHER FINANCING USES - - - - - 7130 TRANSFER OUT TO FED POL GRNT - - - - - 7170 TRANSFER OUT TO PROJECTS - - - - 7200 TRANSFER OUT TO PARATRANSIT - - - - - 7220 TRANSFER OUT TO HRA - - - - - 7230 TRANSFER OUT TO CAP IMP PARK 50,000 50,000 50,000 50,000 50,000 7240 TRANSFER OUT TO CAP IMP BLDG - - - - - 7250 TRANSFER OUT TO PENSION RSV - - - - - 7270 TRANSFER TO CAP EQUIP REPLA - 50,000 50,000 50,000 50,000 7280 TRANSFER OUT TO CAP PROJ - - - - - 7300 TRANSFER TO CENTRAL GARAGE - - - - - 7310 TRANSFER OUT TO DARE - - - - - 7320 TRANSFER OUT TO PARKING RAMP - - - - ° 7330 TRANSFER OUT TO INFRASTRUCT - 50,000 50,000 50,000 50,000 7340 TRANSFER OUT TO COMP ABSENCE - - - - - 7350 TRANS OUT ENERGY MGT - - - - - 7360 TRANSFER OUT TO FAST COPS - - - - - 7370 TRANS TO DATA PROCESSING 35,000 35,000 35,000 35,000 35,000 7380 TRANSFER OUT TO COMM POLICE - - - - - 7390 TRANSFER OUT TO LIBRARY - - - - - 7410 TRANSFER OUT TO COMM DEVELOP - - - - - 7412 TRANSFER OUT TO RENTAL HOUSG - - - - - 7413 TRANSFER TO CAP IMP DEVELOP - - - - - 7415 TRANSFER OUT-SHEFFIELD REDEV - - - - - 7421 TRANSFER OUT:EDA HOUSING MNT - - - - - TOTALS: OTHER FINANCING USES 85,000 185,000 185,000 185,000 185,000 TOTALS: TRANSFERS 85,000 185,000 185,000 185,000 185,000 TOTALS: GENERAL 85,000 185,000 185,000 185,000 185,000 GRAND TOTALS: 85,000 185,000 185,000 185,000 185,000 -21- City of Columbia Heights 2009 Budget work sheet Department Proposed 225 CABLE TELEVISION Actual Actual Adopted Department Manager Council 49844 CABLE TELEVISION Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1010 REGULAR EMPLOYEES - - - - - 1011 PART-TIME EMPLOYEES 1,920 2,023 5,900 5,900 5,900 1012 SEASONAL EMPLOYEES 150 - - - - 1020 OVERTIME-REGULAR - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1210 P.E.R.A. CONTRIBUTION 18 19 59 61 61 1220 F.I.C.A. CONTRIBUTION 158 154 452 452 452 1300 INSURANCE 44 42 - - - 1510 WORKERS COMP INSURANCE PREM 11 11 42 45 45 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 2,301 2,250 6,453 6,458 6,458 SUPPLIES - - - - - 2000 OFFICE SUPPLIES - - - - - 2010 MINOR OFFICE EQUIPMENT 909 - - - - 2011 COMPUTER EQUIPMENT - 157 - - - 2020 COMPUTER SUPPLIES - - 55 55 55 2070 TRAINING & INSTR SUPPLIES - - - - - 2160 MAINT. & CONSTRUCT MATERIALS - - - - - 2171 GENERAL SUPPLIES 168 128 1,435 1,435 1,435 2175 FOOD SUPPLIES - - 160 160 160 TOTALS: SUPPLIES 1,077 285 1,650 1,650 1,650 OTHER SERVICES & CHARGES - - - - - 3041 ATTORNEY FEES-CIVIL PROCESS - - - 3050 EXPERT & PROFESSIONAL SERV. 5,930 11,566 31,760 24,900 24,900 3105 TRAINING & EDUC ACTIVITIES 40 - 1,800 1,800 1,800 3210 TELEPHONE & TELEGRAPH - - 50 50 50 3220 POSTAGE - 15 - - - 3250 OTHER COMMUNICATIONS - - - - - 3310 LOCAL TRAVEL EXPENSE 69 - 150 100 100 3320 OUT OF TOWN TRAVEL EXPENSE - - 1,500 2,000 2,000 3420 ADVERTISING ENTERPRISES - - - - - 3430 ADVERTISING OTHER - - - - - 3500 LEGAL NOTICE PUBLISHING 50 52 300 300 300 3600 INSURANCE & BONDS 1,000 1,000 1,231 1,350 1,350 4000 REPAIR &MAINT. SERVICES - - 1,000 1,300 1,300 4100 RENTS & LEASES 10 9 600 - - 4300 MISC. CHARGES - - 1,000 1,000 1,000 4330 SUBSCRIPTION, MEMBERSHIP 1,110 400 1,200 1,200 1,200 4380 COMMISSION & BOARDS - - 750 750 750 4390 TAXES & LICENSES 555 284 350 350 350 4395 STATE SALES TAX - - - - - 4600 LOANS & GRANTS - - - - - TOTALS: OTHER SERVICES & CHARGE 8,763 13,325 41,691 35,100 35,100 _22_ --- City of Columbia Heights 2009 Budget work sheet Department Proposed 225 CABLE TELEVISION Actual Actual Adopted Department Manager Council 49844 CABLE TELEVISION Expense Expense Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - 20,000 20,000 20,000 - TOTALS: CAPITAL OUTLAY - - 20,000 20,000 20,000 - OTHER FINANCING USES - - - - - - 7100 OPER. TRANSFER OUT -LABOR 62,967 65,581 27,388 33,204 33,204 - 7210 TRANSFER OUT TO GENERAL FUND - - - - - - 7270 TRANSFER TO CAP EQP REPL FD - - - - - - 7370 TRANS TO DATA PROCESSING 35,000 35,000 35,000 35,000 35,000 - 8100 CONTINGENCIES - - - - - - TOTALS: OTHER FINANCING USES 97,967 100,581 62,388 68,204 68,204 - TOTALS: CABLE TELEVISION 110,108 116,441 132,182 131,412 131,412 - TOTALS: CABLE TELEVISION 110,108 116,441 132,182 131,412 131,412 - GRAND TOTALS: 110,108 116,441 132,182 131,412 131,412 - -23- CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 CABLE TELEVISION BUDGET 225-49844 SUMMARY nF CnST FAC:TnRS F(')R THE CnMIN(; YEAR Ex lanation of Personnel 2008 Ado fed 2009 Pro osed Total Total F.T.E F.T.E. Total Total Comp Total Total Comp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Intern 0.20 0.20 5,000 419 5,419 5,000 421 5,421 Telecomm. Secretary 0.03 0.03 900 134 1,034 900 137 1,037 Total 0:23. 0:23 5,900 553 8,453 5,900 5513 $,458 Supplies Computer Diskettes, cartridges 55 Camera batteries 250 Mis Production Materials Food/refreshments for cable for Gov't Access Channel 285 programming meetings, special VHS 120 Tapes 450 meetings 160 DVD's 450 Other Services & Charoes Legal Costs 23,000 Liability & Property Insurance 1,350 Auditor's Fee 1,900 Repair/Maint of Cable Equipment 1,000 MACTA Fall & Ann. Conf. Registration 1,100 Kodak Duplicating Costs 300 NATOA Conference Registration 700 Commission Grant Program 1,000 Long distance calls 50 MACTA Membership 600 f'vliieage Reimbursement, parking 100 NATOA Membership 600 Hotel, air, transportation & Meals Annual Commission Dinner 750 for NATOA Conference 2,000 ASCAP (American Society of Public Hearing Notices 300 Composers, Authors, & ruuua~~c~a~ u~cuac a.w Capital Outlav Government Access Equipment Conversion & Upgrade Contingencies & Transfers Transfers out of various staff time engaged in cable activities Transfer to Data Processing 20,000 33,204 35,000 -24- City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department Manager Council 41940 GENERAL GOVERNMENT BUILDINGS Revenue Revenue Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 PERSONAL SERVICES - - - - - 1070 INTERDEPARTMENTAL LABOR SERV - - - - - 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES - - - - - SUPPLIES - - - - - 2010 MINOR OFFICE EQUIPMENT - - - - - 2011 COMPUTER EQUIPMENT - - - - - 2160 MAINT. & CONSTRUCT MATERIALS - - - - - 2171 GENERAL SUPPLIES - - - - - TOTALS: SUPPLIES - - - - - OTHER SERVICES & CHARGES - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - 3060 CITY PROJECT CONTRACTS - - - - - 3250 OTHER COMMUNICATIONS - - - - - 3500 LEGAL NOTICE PUBLISHING - - - - - 4000 REPAIR &MAINT. SERVICES (14) - - - - 4100 RENTS & LEASES - - - - - 4374 EMPLOYEE RECOGNITION - - - - - 4395 STATE SALES TAX - - - - - TOTALS: OTHER SERVICES & CHARGE (14) - - - - CAPITAL OUTLAY - - - - - 5120 BUILDING & IMPROVEMENT - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - - - - TOTALS: CAPITAL OUTLAY - - - - - OTHER FINANCING USES - - - - - 7245 TRANSFER OUT:COMMCTR CAPBLDG 1,800,000 - - - - 7330 TRANSFER OUT TO INFRASTRUCT - - - - - 8100 CONTINGENCIES - - - - - TOTALS: OTHER FINANCING USES 1,800,000 - - - - I V I ALS: GENERAL GIJVERNIVIEIV'I rsUll 1, 7 99,987 - - - - TOTALS: CAPITAL IMP-GEN GOVT. BLDG 1,799,987 - - - - GRAND TOTALS: 1,799,987 - _ _ _ -25- City of Columbia Heights 2009 Revenue Budget work sheet Department Proposed 411 CAPITAL IMP-GEN GOVT. BLDG Actual Actual Adopted Department Manager Council 45500 LIBRARY Revenue Revenue Budget Proposed Proposed Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 SUPPLIES - - - - - 2171 GENERAL SUPPLIES - - - - ° 2171 TOTALS: SUPPLIES - - - - - OTHER SERVICES & CHARGES - - - - - - 3050 EXPERT & PROFESSIONAL SERV. - - - - - ° 3500 LEGAL NOTICE PUBLISHING - - - - - ° 4000 REPAIR & MAINT. SERVICES 8,159 - - - - ° 4390 TAXES & LICENSES - - - - - 4395 STATE SALES TAX - - - - - ° TOTALS: OTHER SERVICES & CHARGE 8,159 - - - - ° CAPITAL OUTLAY - - - - _ 5120 BUILDING & IMPROVEMENT - - - - ° 5130 IMPROV. OTHER THAN BUILDINGS - - - - ° TOTALS: CAPITAL OUTLAY - - - - - TOTALS: LIBRARY 8,159 - - - - - TOTALS: CAPITAL IMP-GEN GOVT. BLDG 8,159 - - - - ° GRAND TOTALS: 8,159 - - - - - -26- City of Columbia Heights 2003 Budget work sheet Department Proposed 418 COMMUNITY CTR CAPITAL BLDG 45130 COMMUNITY CENTER Actual Expense Actual Expense Adopted Budget Department Proposed Manager Proposed Council Adopted Line Item Descri tion 2006 2007 2008 2009 2009 2009 2000 OFFICE SUPPLIES 39 - _ _ _ _ 2030 PRINTING & PRINTED FORMS 3,549 7,076 - - - - 2175 FOOD SUPPLIES 126 165 - - - - 3050 EXPERT & PROFESSIONAL SERV. 22,567 40,606 - - - - 3220 POSTAGE - _ _ _ _ _ 3250 OTHER COMMUNICATIONS 49 19 - - - - 3820 WATER _ _ _ _ _ _ 3840 REFUSE - _ _ _ _ _ 3850 SEWER - _ _ _ _ _ 4000 REPAIR & MAINT. SERVICES - - - - - - 4100 RENTS8~LEASES 172 - - - - - 4390 TAXES & LICENSES - - _ _ _ _ 5120 BUILDING & IMPROVEMENT - - 27,000,000 - - - TOTALS: COMMUNITY CENTER 26,502 47,865 27,000,000 - - - TOTALS: COMMUNITY CTR CAPITAL BLC 26,502 47,865 27,000,000 - - - GRAND TOTALS: 26,502 47,865 27,000,000 -27- City of Columbia Heights 2009 Proposed Detailed budget Table of Contents Budget Narrative Activity Description ............................................................. 1-2 Objectives ........................................................................ 3-4 Budget Comments ............................................................... 5-6 Summary Data Administration (101-45000) .................................................... 7 Youth Athletics (101-45001) ................................................... 8 Adult Athletics (101-45003) ................................................... 9 Youth 1/nrichment (101-45004) ................................................ 10 Traveling Athletics (101-45005) ............................................... 11 Trips & Outings (101-45030) ................................................... 12 Senior Citizens (101-45040) ................................................... 13 Murzyn Hall (101-45129) ...................................................... 14 Detail Revenue Recreation Department Revenue .............................................. 15 Detail Expense Administration ................................................................... 16-19 Youth Athletics .................................................................. 20-22 Adult Athletics ................................................................... 23-25 Youth Enriclunent ............................................................... 26-28 Traveling Athletics ............................................................... 29-31 Trips &Outings .................................................................. 32-34 Senior Citizens .................................................................... 35-37 John P. Murzyn Hall ............................................................. 3 8-42 reviewer's Notes Blank Pages ........................................................................ 43-44 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Recreation Budget Narrative Activity Description Traveling Athletics 101-45005 This activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth in grades 3-10. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre-season tryouts. Teams are organized and equipped through the Recreation Department, which is unique in the metro area. Teams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one-forth of the Athletic Coordinator salary as well as league fees for team memberships. Traveling Athletics also has money budgeted for space allocation for office s ace and stora e s ace to the Murz n Hall bud et. Trips and Outings 101-45030 Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is aself-sustaining program. This activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgets monies for office space allocation to Murzyn Hall. Senior Citizens 101-45040 The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. This program provides seventy-five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space allocation for Murzyn Hall for office storage and Senior Center space. Murzyn Hall 101-45129 In an average year, Murzyn Hall (JPM) is used approximately 4,000 hours for classes, meetings and activities. About 1,600 hours are scheduled for weddings and special events in lne Illdiil Ildll. HF7~JIUXIIIIdICIy GU7o UI LIIC UJCIJ dIC I:IIdII,CU VVIIIIC LIIC ICluannny uv/o dlc icc waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full capacity throughout the year. Murzyn Hall budget provides salaries for the Head Custodian, part-time custodians, and fifty percent of the Clerk-Typist II position. CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Recreation Budget Narrative Objectives Traveling Athletics 101-45005 1. Look for alternative organizations for teams to be sanctioned by. 2. Develop coaches clinics to better train youth coaches. 3. Better classifications for traveling basketball teams so they will be more ecyually matched against other communities. Trips and Outings 101-45030 1. Provide seniors with awell-planned and well-executed trip schedule of both one-day extended trips. Senior Citizens 101-45040 1. To provide social, educational, and recreational programs to seniors in the community. To serve as a center that provides resource information regarding senior issues and concerns. 2. To provide the opportunity for senior exercise programs. Murzyn Hall 101-45129 1. Develop a JPM preventative maintenance plan. 2. Continue to develop a plan for roof improvement and HVAC. 4 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Functional Area of Recreation Budget Narrative Budget Comments Traveling Athletics 101-45005 Traveling Athletics budget has decreased by $577. Personal Services has increased $1135. Twenty-five percent of the Recreation Coordinator's salary is budgeted under Personal Services. Space allocation of $3,672 was also provided to the Murzyn Hall budget. Trips and Outings 101-45030 Trips and Outings budget has increased due to an increase in Personal Services. Twenty- five percent of the Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget. Program activities has increased $3000 for fuel costs. Murzyn Hall also received $951 for space allocation. The total increase for this budget is $4,156. Senior Citizens 101-45040 The total Senior Citizens budget has increased by $3,294. Personal Services had an increase of $3,604. Seventy-five percent of the Senior Coordinator salary is budgeted under this budget. There was a charge of $16,803 for space allocation to Murzyn Hall. Murzyn Hail 101-45129 The Murzyn Hall budget has increased $11,159 primarily due to increases in Personal Services and utility increases. This budget funds the Police Department security officer for events. Part-time custodians also had an increase to cover additional events. Electric, gas and water all had slight increases. Space allacation credit received from the recreation budgets is $53,391. 6 CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Surnrnary by Class Adopted Department City Manager Adopted Administration & General Actual Actual Budget Proposed Budget Budget ~rn-4~n~n 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts T®tal Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers T©tal Expenses Summary Revenue Expense Change to Fund Balance 108,755 101,256 117,457 135,789 135,789 0 0 0 0 0 51,957 62,638 36,130 27,304 27,304 0 0 100 500 500 0 0 0 0 0 1,909 3,099 1,402 1,587 1,587 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 162,621 166,993 155,089 165,180 165,180 0 140, 574 140, 590 134, 960 150, 2 34 150, 234 5,200 5,912 6,409 4,950 4,950 11,711 13,426 13,588 14,783 14,783 0 0 3,651 0 0 0 0 0 0 0 157,485 159,928 158,608 169,967 169,967 U 162,621 166,993 155,089 165,180 165,180 0 157,485 159,928 158,608 169,967 169,967 0 5,136 7,065 (3,519) (4,787) (4,787) 0 7 CITY OF COLUMBIA HEIGHTS, MINNESOTA Budget 2009 Summary by Class Adopted Department City Manager Adopted Adult Athletics Actual Actual Budget Proposed Budget Budget 101-45003 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 5,101 6,603 12,619 12,639 12,639 0 0 0 0 0 1,388 1,906 2,270 2,541 2,541 13, 813 12, 845 14, 000 14, D 00 14, 000 0 0 0 0 0 89 202 152 148 148 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20,391 21,556 29,041 29,32 , 10,241 11,635 10,768 11,900 11,900 509 69 1,550 1,050 1,050 9,401 9, 390 16, 784 16, 823 16, 823 0 0 317 0 0 0 0 0 0 0 20,151 21,094 29,419 29,773 29,773 ~ 20,391 21,556 29,041 29,328 29,328 0 20,151 21,094 29,419 29,773 29,773 0 241 462 (378) (445) (445) 0 9 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary by Class Adopted Department City Manager Adopted Traveling Athletics Actual Actual Budget Proposed Budget Budget 101-45005 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 9,900 10,956 16,482 14,874 14,874 0 0 0 0 0 2,695 3,162 2,966 2,990 2,990 9,611 11,965 11,000 12,000 12,000 0 0 0 0 0 174 336 196 174 174 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 22,380 26,419 30,644 30,038 30,038 0 10,231 12,721 15,987 17,122 17,122 692 3,257 2,025 3,100 3,100 10,989 9,676 12,812 10,340 10,340 0 0 315 0 0 0 0 0 0 0 21,912 25,654 31,139 30,562 30,562 0 22,380 26,419 30,644 30,038 30,038 0 21,912 25,654 31,139 30,562 30,562 0 468 765 (495) (524) (524) 0 11 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 Summary uy Class Adopted Department City Manager Adopted Senior Citizens Actual Actual Budget Proposed Budget Budget 101-45040 2006 2007 2008 2009 2009 2009 Revenue Taxes Licenses And Permits Intergovernmental Revenue Charges For Current Services Fines And Forfeits Miscellaneous Sales And Related Charges Allocations Trans and Non Rev Receipts Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Revenue Expense Change to Fund Balance 53,565 55,085 56,629 58,079 58,079 0 0 0 0 0 14,584 15,897 10,187 11,678 11,678 11,461 10,061 12,500 12,500 12,500 0 0 0 0 0 940 1,686 676 679 679 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 80,550 82,729 79,992 82,936 82,936 0 56,552 56,560 56,591 60,195 60,195 2,763 3,262 3,000 3,000 3,000 18,707 19,064 20,414 21,788 21,7$8 0 0 1,G84 0 0 0 0 0 0 0 78,022 78,886 81,689 84,983 84,983 80,550 82,729 79,992 82,936 82,936 0 78,022 78,886 81,689 84,983 84,983 0 2,527 3,843 (1,697) (2,047) (2,047) 0 13 City of Columbia Heights, Minnesota BUDGET 2009 Recreation Revenue Youth Adult Youth Traveling Trips & Senior Murzyn _ _ - ~ Recreation Athletics Athletics Enrichment Athletics Outin s Citizens Hall ~ 101 101 101 101 101 101 101 101 Revenue 31010 Current Ad ~Jalorem 'I 13,251 8,833 10,541 36,491 12,405 10,938 48,439 71,097 31014 Area-Wide iiaxes 22,538 1,758 2,098 7,262 2,469 2,177 9,640 14,149 33401 Local Government Aid 26,864 2,095 2,500 8,656 2,942 2,595 11,490 16,865 33405 PERA Incre+~se Aid 440 34 41 142 48 43 188 276 34701 Program Revenue Youth 0 23,000 0 0 0 0 0 0 34701 Program Revenue Travel 0 0 0 0 12,000 0 0 0 34701 Program Revenue Adult ~ 0 0 14,000 0 0 0 0 0 34701 Program Revenue Trips ~ 0 0 0 0 0 45,000 0 0 34701 Program Revenue Senior 0 0 0 0 0 0 12,500 0 34781 Hall Rents 0 0 0 0 0 0 0 120,000 34782 Canteen Receipts 0 0 0 0 0 0 0 6,000 ~, 34783 Rent of Fields 500 0 0 0 0 0 0 0 34784 Linen Rental 0 0 0 0 0 0 0 7,000 34794 Youth Enrichment 0 0 0 8,000 0 0 0 0 36210 Interest on Investments 2,116 165 197 682 232 204 905 1,329 36219 Change in F'air'Value (529) (41) (49) (170) (58) (51) (226) (332) Total Revenue •165,180 35,844 29,328 61,063 30,038 60,906 82,936 236,384 Expenses Personal Services 150,234 23,956 11,900 36,346 17,122 17,843 60,195 169,829 Supplies 4,950 2,149 1,050 3,450 3,100 300 3,000 24,350 Other Services and Chan 14,783 10,112 16,823 22,808 10,340 43,225 21,788 45,210 Capital Outlay 0 0 0 0 0 0 0 0 Contingencies ~ Transfer 0 0 0 0 0 0 0 0 Total Expenses 169,967 36,217 29,773 62,604 30,562 61,368 84,983 239,389 Summary Total Revenue 165,180 35,844 29,328 61,063 30,038 60,906 82,936 236,384 Total Expennses 169,967 36,217 29,773 62,604 30,562 61,368 84,983 239,389 Change to Fund Balanc (4,787) (373) (445) (1,541) (524) (462) (2,047) (3,005) ~~ °creation Administration 16 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45000 RECREATION ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 4050 GARAGE, LABOR SURD. 1,248 2,603 2,000 2,000 z,uuu - 4100 RENTS & LEASES 4,192 4,257 3,367 3,725 3,725 - 4300 MISC. CHARGES - - - - - - 4310 CREDIT CARD FEES 485 724 - 750 750 - 4330 SUBSCRIPTION, MEMBERSHIP 621 399 500 400 400 - 4374 EMPLOYEE RECOGNITION - - - - - - 4375 VOLUNTEER RECOGNITION - - - - - - 4380 COMMISSION & BOARDS - - 200 100 100 - 4390 TAXES & LICENSES 44 29 50 50 50 - 4395 STATE SALES TAX - - 300 200 200 - TOTALS: OTHER SERVICES & CHARGE 11,711 13,426 13,588 14,783 14,783 - CAPITAL OUTLAY - - - - - 5170 OFFICE EQUIPMENT - - - - - - 8100 CONTINGENCIES - - 3,651 - - - TOTALS: CAPITAL OUTLAY - - 3,651 - - - TOTALS: RECREATION ADMINISTRATIC 157,485 159,928 158,608 169,967 169,967 - TOTALS: GENERAL 157,485 159,928 158,608 169,967 169,967 - GRAND TOTALS: 157,485 159,928 158,608 169,967 169,967 - 18 ~'outh Athletics 20 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Youth Athletics Budget 101-45001 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Total Total F.T.E Total Total Comp Total Total Camp Position Title 2008 2009 Salaries Fringe & Fringe Salaries Fringe & Fringe Building Supervisor 3,000 329 3,329 3,000 333 3,333 Baseball 1,600 175 1,775 1,600 178 1,778 Basketball 2,700 296 2,996 2,700 300 3,000 Football 500 55 555 500 56 556 Soccer 1,100 120 1,220 1,100 122 1,222 Softball 550 60 610 550 61 611 Volleyball 1,400 153 1,553 1,400 156 1,556 Subtotal 0.00 0.00 10,850. 1,188 12;038 10,850 1,206 12,056 Labor Allocation To: Adult Athletics-45003 0.25 0.25 9,275 1,495 10,770 10,219 1,681 11,900 Total 0:25 0:25 20,125 2,683 22,808 21 069 2,887 23,56 Supplies Food supplies 49 Coaches training supplies 200 Athletic supplies 700 General Supplies 1200 Other Services & Charoes Telephone 50 Volunteer coach recognition 500 Insurance & bonds 340 Clinician & officials fees 1,900 Sales tax 0 I nr_.al tra~ial 50 League registrations 1500 J.P.M. space allocation 3,672 Cell phone 100 Program activities 2,000 Capital Outlay none 22 Adult Athletics -,~; ,6, ~~~f _ -_ -_ -__ _---- 23 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Adult Athletics Budget 101-45003 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Position Title F.T.E 2008 2009 Total Salaries Total Fringe Total Comp & Fringe Total Salaries Total Fringe Total Comp & Fringe Athletic Coordinator Building Supervisor Full Court Basketball Softball 1.00 1.00 37,101 0 0 0 5,974 0 0 0 43,075 0 0 0 40,877 0 0 0 6,722 0 0 0 47,599 0 0 0 Subtotal 1.00:.: 1.00 37,101 5,974- 43,075 40,877 6,722 47,599 Labor Allocation From: Youth Ath. & Trav. Ath. (0.75) (0.75} (27,826) (4,481) (32,307) (30,657) (5,042) (35,699) Total` 0:25: 0:25 9,275 1,493 10,768 10,220 1,680 11,900 Supplies Trophies 50 Softballs 1,000 General Supplies 0 Other Services & Charges Basketball officials 4,000 Softball officials 7,000 Softball sanctioning 1,500 Misc. charges 200 Insurance & bonds 301 State sales tax 100 Telephone 50 J.P.M. Space allocation 3,672 ('ani}al (li itlav none 25 ~'outh Enrichmer~~: 26 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Youth Enrichment Budget 101-45004 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Position Title F.T.E 2008 2009 Total Salaries Total Fringe Total Comp & Fringe Total Salaries Total Fringe Total Comp & Fringe Gymnastics Playgrounds Puppeteers New Activities Instructor 3,000 12,000 4,000 3,000 329 1,315 438 329 3,329 13,315 4,438 3,329 3,000 12,000 4,000 3,000 334 1,333 445 334 3,334 13,333 4,445 3,334 Subtotal 0.00 0.00 22,OOp` ' 2,411 24,411 ` 22,000 2;446 24,446 Labor Allocation To: Adult Athletics-45003 0.25 0.25 9,275 1,496 10,771 10,219 1,681 11,900 Total 0:25 025 31,275- ..3,907 35,182 '32,219 4,127 36,346 Supplies Food supplies 150 Office supplies 50 Printed forms 50 Gymnastics supplies 200 General supplies 2000 Program supplies 1000 Other Services & Charoes Telephone 100 Staff training 200 Insurance & bonds 614 Program activities 100 Tax 100 Special Events I-IaII~~A/CPI't Cnnnkfar~ilar ann Breakfast with Santa 400 Winter Fest 400 Bunny Brunch 400 J.P.M. space allocation 19,894 Professional services 200 Capital Outlay none 28 Traveling Athletics 29 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Traveling Athletics Budget 101-45005 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Position Title F.T.E 2008 2009 Total Salaries Total Fringe Total Comp & Fringe Total Salaries Total Fringe Total Comp & Fringe Building Supervisor Baseball Basketball 2,800 1,000 900 307 110 99 3,107 1,110 999 2,800 1,000 900 311 111 100 3,111 1,111 1,000 Subtotal- OAO 0.00 4,700 516 5,216 4,700 522 5,222 Labor Allocation To: AdultAthetics-45003 0.25 0.25 9,275 1,496 10,771 10,219 1,681 11,900 Total 0;25 0.25 13,975 2,Q12 15,987 14,919 2,203 17„122 Supplies Minor equipment 700 General supplies 1400 Program supplies 1000 Other Services & Charges League officials 1,700 Baseball sanction fees 1,600 Basketball sanction fees 3,000 JPM space allocation 3,672 Insurance & bonds 318 State sales tax 50 Capital Outlay none 31 Trips & Outings 32 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Trips and Outings Budget 101-45030 SUMMARY OF COST FACTORS FOR THE COMING YEAR Exolanation of Personnel 2008 Adopted 2009 Proposed Position Title F.T.E 2008 2009 Total Salaries Total Fringe Total Comp & Fringe Total Total Salaries Fringe Total Comp & Fringe Labor Allocation To: Senior Cit.-45040 0.25 0.25 12,811 3,834 16,645 13,663 4,180 17,843 Total 0.25' `d25 12,811 3,834 16,645 13,663.. 4,180- 1.7,843 Supplies Program Supplies 50 Food Supplies 100 Other Services & Charoes Postage for mailing trip flyers 600 Buses for trips 3,049 Trips & transportation booked as one 38,000 Insurance & bonds 585 State sales tax 40 J.P.M. space allocation 951 Capital Outlay none 34 Senior Citizens \ \ 35 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2009 FUND NUMBER 2009 Senior Citizen Budget 101-45040 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2008 Adopted 2009 Proposed Position Title F.T.E 2008 2009 Total Salaries Total Fringe Total Comp & Fringe Total Salaries Total Fringe Total Comp & Fringe Senior Citizen Coordinator Senior Aerobic Instructor Senior Aerobic Instructor 1.00 0.25 0.25 1.00 0.25 0.25 51,242 4,000 2,000 15,337 438 219 66,579 4,438 2,219 54,652 4,000 2,000 16,718 446 222 71,370 4,446 2,222 Subtotal 1.50 '1.50 ` 57;242 15;994 73,236 60,652 17,386 78;038 Labor Allocation From: Trips & Outings-45030 (0.25} (0.25) (12,811} (3,834) (16,645) (13,663) (4,180) (17,843} Total 1:25 125 44,431'' 12,160 56,591 46,989' 13,206 60,195 Supplies Senior newsletter issued monthly Food supplies Office supplies Program supplies General supplies Other Services & Charges Defensive Driving/Speakers/Educational Golden Age Club Holiday Dinner Training Postage Local travel Insurance & bonds Subscription & membership Taxes & licenses Ctu±o Swl°S ±Nx J.P.M. space allocation 50 1, 800 50 1,100 50 2, 800 300 100 200 150 835 300 200 inn 16,803 37 John P. Murzyn Hall ~~ 38 City of Columbia Heights 2009 Budget work sheet Department Proposed 101 GENERAL Actual Actual Adopted Department Manager Council 45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted Line Item Description 2006 2007 2008 2009 2009 2009 3830 GAS l3,GbL z i,~ i i iy,yno GG,:JOI GG,JU! - 3840 REFUSE - - - - - - 3850 SEWER 1,556 1,825 1,600 1,900 1,900 - 4000 REPAIR &MAINT. SERVICES 9,823 12,179 5,000 12,500 12,500 - 4020 HONEYWELL MAINT CONTRACT 20,398 21,475 21,407 23,110 23,110 - 4050 GARAGE, LABOR KURD. 30 16 - - - - 4100 RENTS & LEASES (38,242} (40,373) (47,354} (53,391) (53,391} - 4300 MISC. CHARGES - - - - - - 4310 CREDIT CARD FEES 810 1,264 900 1,500 1,500 - 4330 SUBSCRIPTION, MEMBERSHIP 10 10 - - - - 4390 TAXES & LICENSES 280 260 300 300 300 - 4395 STATE SALES TAX - - 1,200 200 200 - TOTALS: OTHER SERVICES & CHARGE 41,652 51,520 38,805 45,210 45,210 - CAPITAL OUTLAY - - - - - - 5120 BUILDING & IMPROVEMENT - - 2,000 - - - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - - 5170 OFFICE EQUIPMENT - - - - - - 5180 OTHER EQUIPMENT - - - - - - TOTALS: CAPITAL OUTLAY - - 2,000 - - - OTHER FINANCING USES - - - - - - 8100 CONTINGENCIES - - 4,567 - - - 8110 VANDALISM - - - - - - TOTALS: OTHER FINANCING USES - - 4,567 - - - TOTALS: MURZYN HALL 211,383 237,093 228,230 239,389 239,389 - TOTALS: GENERAL 211,383 237,093 228,230 239,389 239,389 - GRAND TOTALS: 211,383 237,093 228,230 239,389 239,389 - 40 ESTIMATE® JPM SPACE ALLOCATION Main Hall Kitchen Bar Keye:> Gauv. Rec. Office Pre- School Youth oung Booste Edge. Prest. Storage Bath- Rooms Mech. M/M Senior Center Stairs & Halls Total Sq. Ft. Sq. Ft. x $13.21 S . ft: in; rooms 4791 816'. 1691 333 481 ,720. 943 507 ' 364; . , 1559 525 1374 850 1074 ` :897 -1364 3874 22163 Rec. Admin. 40% 1% 20% $3,725 Youth Athletics- ' - 10°l0 <.. ;, 15°l0 _ $3,672 Adult Athletics 10% 15% $3,672 Youth Enrich:° 2°l0 .: `: '- 10% 50°l0 50°l0 `' 15% 10°!0 $19094 Traveling Ath. 10% 15% $3,672 Trips & ~utin s 10°/0 $951 Senior Citizens 5% _ 10% 1% 10% 60% $16,803 JPM 30% 30°l0 30% 20% 30% 100°l0 100% - . - 100°l0 Pals 6% 6% Lion's 8% $°./0 8% Boosters 2% 2% 2% 100% 5% Red Cross - 2°l0 , . Anoka County 0.5% B-Ball AssoG~ '.`. _ 2°l0 2°l0 ' Comm. Dev. 0.5% _ 5% Fire Dept. 0.5°l0 1 °l0 1 % : , . , Royalty 2% 3% 3% 5% Public Works , . 2°l0 10% Police Dept. 5% Women Toda 2% 5°l0 5°l0 20% •. CH Schools 5% 5% 5% 100% 5% MN-Youth Ath 3°l0 , P & R Comm. 5% Huset N'ei h. , . ,, , .,! , 2°l0 ' Charter Comm. 5% Values-First `, =•,.. ,: -':2% . SACA 0.5% 0.5% 0.5% Old Timers 0.5°l0' 0:5% - 0.5% Toastmasters 5% DFL Senate , . 5% Wrestling Asc. 0.5% 0.5% 0.5% Taste of H is 0:5°l0 '0.5% 0.5°l0 Hist. Society 5% VFW Post 230 0.5°l0 ,; : : Tri-City Hockey 0.5% 0.5% 0.5°l0 1 Sr: All-Ni ht ° 1 % 1 %- 1 °lo - 1 % . '1% r . 1 °lo, . _ 1 °lo , ; ,. ,. 1 °l0 1 °/a Human Comm. 5% Sister Cities 0:5°l0 0.5°/a ' . ;' ,: ,: „ , , - 1 HRA 5% Girl Scouts ..: ,. , ;,'. 10% 5°l0 . Vacant 25% 36% 42.5% 47°io 58% 99% 44% 39% 67% 13% TOTALS. 100°l0 100°l0 100°l0 100'% 100% 100°l0 100°l0 100°l0 100°l0 100% '100% "100°l0 100% `100°I° 100°l0 100°1° 100% ' ~~