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HomeMy WebLinkAboutAugust 6, 2008 Approved 9/2/2008 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES August 6, 2008 The meeting was called to order by Chair, Barbara Miller at 7:00 p.m. Members present were, Barbara Miller, Catherine Vesley, Patricia Sowada, Nancy Hoium and Lynette Thomson. Also present: Becky Loader, Stacey Hendren, and City Council Representative Bruce Kelzenberg. The minutes of the July 1, 2008, Board meeting were approved as mailed. Sowada clarified that Mary Bussman is the Principal at Valley View Elementary. The bill list dated 7/14/08 was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 7/14/08A was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 7/28/08 was reviewed. It was moved, seconded and passed that the bills be paid. The accounting dated 8/6/08 was reviewed. Old Business: 1. Loader gave an update on the proposed 2009 budget. Loader will be meeting with City Manager Walt Fehst and Finance Director Bill Elrite to discuss amendments to the proposed budget. The budget will be th submitted to the City Council at the August 25 Council meeting. ACL currently has tentative approval for the merger of the ACL IS Department with the County IS Department. CHPL is pursuing 2 options for the ILS. a. Option 1- Keep the T1 as a connection to the ILS. The City of Columbia Heights will maintain the technology in the building. b. Option 2- All access will go through the Internet. Option 2 has had a successful test until the City server crashed. There will be a test of option 1 in September. Discussion followed concerning the two options and the new server for the City. Loader noted that through the existing contract with Qwest there would probably be a termination fee for canceling the T1 service. The meetings with the Anoka County IS Department were discussed. 2. Loader addressed current maintenance and capital expenditure projects for 2008. a. Shelving- Adult Services Librarian, Dana Weigman, is currently taking bids for YA shelving. b. Workstations- Bids have been received to replace the last 1970’s desks with workstations. c. Painting- Bids were taken for the painting of the lobby. Staff hopes to schedule the painting nd during Staff Day, August 22, when the Library is closed. The winning bid came in at a very reasonable rate. d. Security proposal- emergency doors- Proposals were very high. There are 2 doors that pose immediate security risks. e. Sump Pump disconnect- Public Works is handling bids. 1 f. Carpet- Weigman has taken bids. Public Works will take down workstations and lobby shelving prior to the carpet installation. Due to the location of the carpet installation and the circulation terminals Loader requested that the Library be closed to the Public on September 5, 2008. It was moved, seconded and passed that the Library be closed to the public September 5, 2008. g. Replacement of Public PCs- The PCs will probably be replaced during late October, or early November. Al Raultio ACL IS Technician, will assist Aleksandr as a transition between the ACL and COH maintenance of the ILS. New Business: 1. The Internet policy was discussed. The only change is on guideline #7 where Login and agreement to the Library policy are required instead of signup. It was moved, seconded and passed that the policy changes be accepted. Sowada questions how the Community Service Officer is working out. Loader stated that the CSO’s have been generous with their time, have diffused situations that staff were unaware of, and have been a deterrent for conflict. 2. The Board discussed the article “From Awareness to Funding.” Loader noted the statement that people who support libraries are not often the biggest users of the library, and how in order to raise funds it is necessary to reach those people. 3. It was moved, seconded and passed that the fund transfer from 3430 to 2030 be made. Items from the Floor: 1. Loader read a recent letter to the editor of the Pioneer Press titled “Chaos in the Library.” The Board discussed Library use in a mixed environment. The Board discussed the use of the Internet by patrons. Discussion continued concerning playing games, cell phone use and behavior issues in the Library. 2. The Board reviewed the June crossover statistics and noted the gate count. th 3. The Volunteer Recognition ceremony will take place on August 20 at 3:00 p.m. Miller signed the recognition certificates, and many Board members are planning on attending the ceremony. 4. Loader presented historical artifact donations from Rita Norberg. Photos were taken of Library Board members for posters. There being no further business, the meeting was adjourned at 8:02 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2