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HomeMy WebLinkAboutJune 3, 2008 APPROVED July 1, 2008 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES June 3, 2008 In the absence of the President, the meeting was called to order by Catherine Vesley at 7:01 p.m. Members present were, Catherine Vesley, Patricia Sowada, Lynette Thomson and Nancy Hoium. Also present: Becky Loader, Stacey Hendren, City Council Representative Bruce Kelzenberg, Finance Director Bill Elrite, Anoka County Library Director Marlene Moulton- Janssen, and Anoka County Commissioner Jim Kordiak. Not Present: Barbara Miller. City Manager Walt Fehst arrived at 7:08 p.m. There was a motion to move Item: New Business 1: Merger of Anoka County Library Information Services (IS) Department with Anoka County- IS Department, to the top of the agenda. It was moved, seconded and passed. Vesley turned the floor over to the Anoka County Library Director Marlene Moulton-Janssen. Moulton-Janssen passed out a document titled Potential Technology Infrastructure Changes. Moulton-Janssen introduced herself as the Director of the Anoka County Library system for the past 3 years and gave a brief background. Kordiak thanked the Library Board for having them and stated that he feels the Anoka County Library would do better to collaborate more closely with the Anoka County IS Department. The ACL and AC-IS departments have been looking for ways to collaborate. These inquiries resulted in presentations to the AC Library Board and the Anoka County Board of Commissioners. The collaboration will include additional costs for changes to the infrastructure and later for yearly maintenance. Moulton-Janssen gave a presentation on the one-time costs and operating costs for ACL and CHPL. Areas covered included hardware, network upgrades, server upgrades, support maintenance, ILS costs, bandwidth, and a replacement pc management system. Board members questioned if there was alternative support for these costs either through Federal monies or corporate support and whether there could be collaboration with the public schools. City staff brought up questions concerning IS support done by the City and how the change-over would occur. Kordiak recommended a meeting between the County IS Department and the City IS Department. The Library Board thanked Marlene Moulton-Janssen and Jim Kordiak for their presentation. Elrite, Moulton-Janssen and Kordiak left at 8:06 p.m. Discussion followed on how the proposed changes in operating and capital expenses would affect the library budget. Discussion followed on the current housing market and the rental moratorium. Fehst left at 8:18 p.m. The minutes of the May 6, 2008, board meeting were approved as mailed. The bill list dated 5/12/08 was reviewed. It was moved, seconded and passed that the bills be paid. 1 The bill list dated 6/9/08 was reviewed. It was moved, seconded and passed that the bills be paid. The accounting dated 6/3/08 was reviewed. Old Business: 1. Loader presented the response given by Finance Director Elrite about projects that use the General Building Budget for large-scale planned projects. An example of a project that could be considered for such funding would be the replacement of the Library’s exterior and select interior doors with the inclusion of guard keys and security cameras. 2. The Board was pleased to hear that Public Works has agreed to paint the exterior gas pipe. 3. The 2009 proposed budget is due on June 9, 2009. Loader will write the budget as normal with a contingency covering the Anoka County Library Merger. Discussion followed concerning the County fees that we can control, the contingency fund, Capital Equipment, and the settled contracts. 4. There is a 3.9% levy limit determined by the 2008 Legislative wrap-up. There was an error in the Maintenance of Effort that has been corrected. The MOE will include city and county libraries. Weigman went through the process with Loader this year and CHPL has been re-certified. Vesley brought up the possibility of integrating the library system with the Columbia Heights Public Schools. Loader stated that the schools maintain stand-alone systems, not integrated library systems, such as public libraries use. Also the schools’ purpose is to support the curriculum in the materials collections, and CHPL supports general informational and recreational materials for the community as a whole. New Business: 2. The Board appreciated the summer reading club flyers. Items from the Floor: 1. The Maintenance of Effort certification has been submitted. 2. The Columbia Heights Jamboree Parade is taking place on June 27, 2008. Discussion followed concerning the decorations, theme, and the truck from Public Works. Sowada agreed to bring water for the parade. rd Thomson stated the recent statistic that the state of MN is 3 in library checkouts by children. 3. The Board received the April Crossover statistics. There being no further business, the meeting was adjourned at 8:45 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2