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HomeMy WebLinkAboutMay 6, 2008 PLANNING AND ZONING COMMISSION MINUTES OF THE REGULAR MEETING MAY 6, 2008 7:00 PM The meeting was called to order at 7:00 pm by Chair-Marlaine Szurek. Commission Members present- Thompson, Fiorendino, Schmitt, Peterson, and Szurek. Also present were Jeff Sargent (City Planner), Gary Peterson (Council Liaison), and Shelley Hanson (Secretary). Motion by Schmitt, seconded by Peterson, to approve the minutes pam the meeting of Aprill, 2008. All ayes. MOTION PASSED. PUBLIC HEARINGS CASE NUMBER: APPLICANT: LOCATION: REQUEST: 2008-0501 Car Wash Pat'tners/Mr, Car Wash 4423 Central Avenue Site Plan Approval INTRODUCTION At this time, Mr. Car Wash is requesting a site plan approval for new signage for the building located at 4423 Central Avenue. In September 2007, Mr. Car Wash was granted a Site Plan Approval for the remodeling of the former Don's Car Wash at the same location. Mr. Car Wash has submitted plans that incorporate signage that was not approved at the September 2007 meeting. For this reason, the applicant is requesting a site plan approval for their current sign plan. COMPREHENSIVE PLAN The Comprehensive Plan guides this area for Commercial related activities. One of the goals is to provide mechanisms for successful redevelopment of targeted areas within the community, by enhancing the image and viability of the Central Avenue corridor. One way to accomplish this goal is for the businesses along Central Avenue to conform to the Design Guidelines. The proposed sign plan meets all the requirements of the Design Guidelines, and for this reason is consistent with the Comprehensive Plan. ZONING ORDINANCE The property is located in the General Business District (GB), as are the properties to the north and south. The properties to the east are zoned R-2A, One and Two Family Residential and the properties to the west are in the City of Hilltop. The subject parcel is also located within the Design Overlay Highway District, and is subject the regulations for such properties. The City Code at Section 9.106 (P)(12) states that total signage in the GB District shall not exceed two square feet of each front foot of building. The building located at 4423 Central Avenue has 35 feet of frontage. For this reason, the total amount of signage allowed on the building is 70 square feet. The applicant's sign plan indicates the two wall signs will be utilized. The first in on the front ofthe building and is 21 square feet in area. The second one will be on the south elevation and will be 49 square feet in area. In total, the plan incorporates 70 square feet of signage, meeting the Sign Code requirements. PLANNING & ZONING COMMISSION MINUTES PAGE 2 MAY 6, 2008 DESIGN GUIDELINES SIGNAGE. The Design Guidelines prohibit internally lit box signs. The proposed wall signs will not be internally lit, and meet the Design Guidelines. FINDINGS OF FACT Site Plan Approval Section 9.104 (M) requires that the Planning and Zoning Commission shall make each of the following findings before approving a site plan: I. The site plan conforms to all applicable requirements of this article The proposed site plan meets all the Design Guidelines standards jar wall signs in relation to the color of the sign and the types of materials used to construct it. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. The proposed sign plan is consistent with the Comprehensive Plan, as it is consistent with the Design Overlay Highway District. 3. The site plan is consistent with any applicable area plan. There is no applicable area plan jar this area. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-ot:way. The proposed signage meets all the minimum square footage requirements and all Design Guideline requirements. For this reason, the property in the immediate vicinity should not be adversely impacted. Sargent reviewed the pictures of the proposed signage with the commission members. He stated the signage plan conforms to all standards outlined in the Design Guidelines, therefore, staff recommends approval of the site plan for the Mr. Car Wash building located at 4423 Central Avenue. Ouestions from the Members: Szurek questioned whether the signage on the window on the south side of the building is acceptable. Sargent explained the signage is inside the building, not actually on the window, so it is acceptable. She also asked whether the pylon sign was previously approved. Sargent stated it wasn't necessary for that sign to go through the approval process since they just re-faced an existing sign and the business use stayed the same. No permit is necessary either for a sign being re-faced. Peterson questioned whether the wording or colors could ever be changed on the proposed signs. Sargent explained that the total amount of signage on the building cannot exceed 70 sq. feet. He also said some changes would trigger a need to come back for approval (i.e. drastically changing the colors), but changing from one shade of color to another similar shade of the same color, would not constitute a need for another approval process. Peterson commented that the proposed signs have a nice appearance and are balanced nicely on the building. Fiorendino asked whether the signs would be illuminated. The owner stated they will not be illuminated. PLANNING & ZONING COMMISSION MINUTES PAGE 3 MAY 6, 2008 Public Hearing Opened: No one was present to speak on this issue. Public Hearing Closed. Motion by Schmitt, seconded by Peterson, to waive the reading of Resolution No. 2008-PZ06, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Schmitt, seconded by Peterson, to adopt Resolution No, 2008-PZ06, being a resolution approving a site planfof the Mr. Car Wash building located at 4423 Central Avenue. All ayes. MOTION PASSED. RESOLUTION NO. 2008-PZ06 RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING A SITE PLAN FOR SIGNAGE AT 4423 CENTRAL AVENUE WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2008-0501) has been submitted by Mr. Car Wash to the Planning and Zoning Commission requesting a site plan approval from the City of Columbia Heights at the following site: ADDRESS: 4423 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS Tl-lE FOLLOWING PERMIT: Car Wash building located at 4423 Central Avenue. Site Plan approval for signage for the Mr. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on May 6, 2008; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts the following findings: 1. The site plan conforms to all applicable requirements of this article, except signage. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. 3. The site plan is consistent with any applicable area plan. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of- way. PLANNING & ZONING COMMISSION MINUTES PAGE 4 MAY 6, 2008 FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (J) calendar veal' after the approval date, subject to petition for renewal of the permit. Passed this 6'10 day of May 2008, Offered by: Seconded by: Roll Call: Ayes: Nays: CHAIR Marlaine Szurek Attest: SECRETARY, Shelley Hanson ------------------------------ ----------- ----------- ---------------- ---------- -------------------------------------------------- --------- Approval is contingent upon execution and retul'll of this document to the City Planning Office. I have read and agree to the conditions of this resolution as outlined above. Robert I-Iandt Date Case #2008-0502 INTERIM USE was WITHDRAWN CASE NUMBER: APPLICANT: LOCATION: REQUEST: 2008-0503 Renaissancc Fireworl{s 4005 Central Avennc Interim Use PCl'mit for Seasonal Sales INTRODUCTION Renaissance Fireworks, Inc. has applied for an Interim Use Permit to allow the operation of a fireworks tent at 4005 Central Avenuc. The City of Columbia Heights has recently amended the ordinance regarding outdoor seasonal sales in all zoning districts, and now requires an Interim Use Permit. The specific development standards for an outdoor sales/display establishment are found at Section 9.1 07 (C)(20), and will be added as conditions of approval for this permit. This will be the Renaissancc's 4th year operating a fireworks tent at this location in Columbia Heights. In previous years, the City did not regulate fireworks tents. The attached site plan illustrates the configuration and orientation of the fireworks tent to Central Avenue. The Fire Chief has inspected the plans and will conduct a site inspection of the tent prior to the business opening for operation. COMPREHENSIVE PLAN The Comprehensive Plan designates the property for commercial use, including retail sales, offices and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan. PLANNING & ZONING COMMISSION MINUTES PAGE 5 MAY 6, 2008 ZONING ORDINANCE The zoning classification for this property located at 4005 Ccntral Avenue is CBDB, Central Business District. Fireworks tents are allowed as Intcrim Uscs in this zoning district. Existing parking cxceeds zoning requirements. Section 9.106 (L)(1 0) of the Zoning Ordinance rcquires that commercial uses provide I parking space for each 300 square feet of use. Therefore, the existing 87,500- square foot commercial building is required to have 263 parking spaces. After using the 13 parking spaccs for the tent, thc site will still have 282 parking spaces. FUI'thcrmore, with the location of the display area on the opposite side of the parking lot as the store entrances, the operation should not have any effect on vehicular access for the site. FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines sevcn findings offact that must be met in order for the City to grant an interim use permit. They are as follows: 1. Thc use is onc of the interim uscs listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. Fireworks tents are an Interim Use in the CBD, Central Business District, and are considered retail sales, which are permitted. 2. The use is in harmony with the general purpose and intent ofthe Comprehensive Plan. The Comprehensive Plan designates the property for commercial use, including retail sales, offices and service businesses. The proposal is consistent with the intent of the City's Comprehensive Plan. 3. The use will not impose hazards or disturbing influences on neighboring properties. Therefore, the proposed temporary use should not have any detrimental impact on neighboring properties because of its proximity to Central Avenue and it is shieldedfrom an adjacent residential use. 4. The use will not substantially diminish the use of property in the immediate vicinity. The fireworks tent as proposed will have no impact on the use of adjacent properties. 5. The use will be designed, constructcd, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the sUl'rounding area. The fire department will conduct an on-site survey prior to the business opening. All state requirements regarding fireworks sales will be complied with before the fire department will allow the operation of the business. 6. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation oftramc. The traffic generated by the fireworks tent will not significantly increase the traffic on the public streets, and the site is large enough to handle additional interior trqffic. 7. The use will not cause a negative cumulative effect on other uses in the immediate vicinity. As indicated by prior descriptions, the fireworks tent should not have a negative impact on other uses in the immediate vicinity, which are all zoned commercial. PLANNING & ZONING COMMISSION MINUTES PAGE 6 MAY 6, 2008 Staff recommends that the Plmming Commission approve the Interim Use Permit for a fireworks tent subject to conditions of approval outlined in the suggested motion. Ouestions from members: Fiorendino asked what exactly the term "impervious surface" meant in regards to this request. Sargent explained that the tent itself had to be on a hard surfaced area and that the tent and merchandise cannot be on the bare ground. Schmitt felt the terminology used in the motion conflicted with the terminology in the Resolution. The motion states they can operate the fireworks tent for 90 days from date of approval, but the Resolution states they have a one year period oftime to begin the operation. After some discussion, it was explained that the Resolution generalizes what is acceptable within a certain period of time and the motion further defines that use and the allowable timeframe for that particular use. Schmitt then asked if this is a "fundraising event". Sargent stated he didn't think that it was. It is a business operation that has operated in town for the past three or four years. Previously, they were handled through the business licensing process which changed when the Interim Use Permit was established to address all temporary sales tents. Peterson commented that he thought the fire extinquishers should not all be located in one area of the tent, but in several different corners as fireworks are potentially more dangerous than garden plants sold at the other tent displays. Sargent said the Fire Dept. personnel review these plans and also make on site inspections prior to them opening to address any fire related concerns. Public Hearing Opened. No one was present to speak on this issue. Public Hearing Closed. Motion by Fiorendino, seconded by Thompson, that the Planning Commission approves the Interim Use Permit for a fireworks tent at 4005 Central Avenue NE for a period not to exceed 90 days fi'om date of approval, subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: I. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the Community Development Department and the Fire Department. 2. The sale of fireworks shall meet all requirements of Chapter 24 of the Fire Code and NFPA Chapter II24. 3. Fireworks tents located within the public right-alway are prohibited. 4. All goods shall be displayed on a designated impervious sUljace area. 5. All goods shall be di,played in an orderly fashion, with access aisles provided as needed. 6. Music or amplified sounds shall not be audible pom adjacent residential properties. 7. The fireworks tent shall not reduce the amount of off-street parking provided one-site below the level required for the principal use. 8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not exceeding thirty-two (32) square feet. 9. Fireworks tents may be allowedfor a maximum of ninety (90) days per calendar year. All ayes. MOTION PASSED. PLANNING & ZONING COMMISSION MINUTES PAGE 7 MAY 6, 2008 RESOLUTION NO. 2008-PZ07 RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING AN INTERIM USE PERMIT FOR RENAISSANCE FIREWORKS, INC WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2008-0503) has been submitted by Renaissance Fireworks to the Planning and Zoning Commission requesting an Interim Use Permit approval from the City of Columbia Heights at the following site: ADDRESS: 4005 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Interim Use Permit for a fireworks tent and sale for a period of no more than 90 days. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on May 6, 2008; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts the following findings: 1. The use is one of the interim uses listedfor the zoning district in which the property is located. or is a substantially similar use, as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or disturbing influences on neighboring properties. 4. The use will not substantianv diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. Adequate measures have been or will be taken to minimize traffic congestion on the pubic streets and to provide for appropriate on-site circulation of traffic . 7. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (]) calendar veal' after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. The fireworks tent, display area, access aisles, and surrounding area shall be reviewed by the Community Development Department and the Fire Department. 2. The sale of fireworks shall meet all requirements of Chapter 24 oIthe Fire Code and NFPA Chapter 1124. 3. Fireworks tents located within the public right-of-way are prohibited. 4. All goods shall be displayed on a designated impervious surfacc area. 5. All goods shall be displayed in an orderly fashion, with access aisles provided as needed. 6. Music or amplified sounds shall not be audible from adjacent residential properties. 7. Thc fireworks tcnt shall not reduce the amount of off-street parking provided one-site below the level required for the principal use. PLANNING & ZONING COMMISSION MINUTES PAGE 8 MAY 6, 2008 8. Signage shall be limited to two (2) professionally made signs, with a combined square footage not exceeding thirty-two (32) square feet. 9. Fireworks tents may be allowed for a maximum of ninety (90) days per calendar ycar. Passed this 6th day of May 2008, Offcred by: Seconded by: RollCall: Ayes: Nays: CHAIR Marlaine Szurek AI/est: SECRETARY, Shclley lIanson Approval is contingent upon execution and return of this document to the City Planning Office. I have read and agree to the conditions of this resolution as outlined above. Mark Lazarchic Date CASE NUMBER: APPLICANT: LOCATION: REQUEST: 2008-0504 DeVetter Design Group 1400 - 49th Avenue Conditional Use Pel'mit, Site Plan Approval INTRODUCTION At this time, DeVetteI' Design Group is requesting a Conditional Use Permit and Site Plan Approval for an expansion to the existing Columbia Heights High School located at 1400 - 49th Avenue. Per the attached written narrative, "the building addition will include two full-size gymnasiums, two exercise rooms, men's and women's locker rooms and changing facilities, office space, storage rooms and mechanical rooms. It is intended that the building addition will be available for use by both the School District students and staff, as well as the general public". The proposed exterior work will include landscaping and hardscaping, which is intended to create a community courtyard and gathering area. Site features and landscaping have been designed to maintain the current aesthetics of the site as it relates to the adjacent school facilities and surrounding neighborhood. The site will also provide the necessary storm water management required by the City of Columbia Heights, Anoka County, and the Minnesota Pollution Control Agency. Once completed, the project will provide state-of-the-m1 gymnasium and exercise facilities for use by both school students and the general public as well as create a community-gathering place. PLANNING & ZONING COMMISSION MINUTES PAGE 9 MAY 6, 2008 Sargent reviewed the drawings showing the location of the proposed buildings on the site. He also explained how frontage property lines are established and defined, and how they relate to the setback requirements. COMPREHENSIVE PLAN The Comprehensive Plan designates the property as Single Family Residential. The proposed use is consistent with the types of uses allowed in all residentially zoned areas of the City. ZONING ORDINANCE The property located at 1400 - 49th Avenue NE is zoned R-I, Single Family Residential, as are the properties to the north and east. The properties to the west and south are zoned R-2, One and Two Family Residential. The Zoning Code at Section 9.109 (E)(3)(c) allows for school, public or private, K-12 as a Conditional Use. BUILDING CONSTRUCTION. The proposed construction will be an addition to pool area portion of the high school, which is located on the northem end of the campus. The proposed building materials used for the project will match the existing materials used on the remainder of the school building, while incorporating building materials that will complement the existing building and surrounding area. The building addition is forced to take a severe grade change into consideration, while making the area user- friendly and inviting to the general public. These elevation changes have imposed constraints on the overall design of the site, but the architects have been able to solve these problems by incorporating steps, landings, landscaping and a courtyard area. The property in which the high school is located abuts three public rights-of-way. By definition, 49[h Avenue is considered a comer side yard for setback purposes. Given this definition, the setback for any building to the property line adjacent to 49th Avenue is 12 feet. The proposed plans indicate a building setback of 15' 10". PARKING. Senior high schools are required to provide 10 parking stalls, plus 1 parking stall for each 6 students that are enrolled. Currently, the Columbia Heights High School has 474 parking stalls on site. The high school also has 850 enrolled students, requiring a total of 152 parking stalls. It is anticipated that patrons to the newly constructed gyms will utilize the parking stalls located across 49th Avenue. LANDSCAPING. The proposed landscape plan indicates the installation of 9 trees, numerous shrubs and areas in which sod will be located. The landscaping will add to the overall aesthetic appeal of the project, and meets the requirements of City Code. STORMW A TER MANAGEMENT. As previously stated, the site will provide the necessary storm water management required by the City of Columbia Heights, Anoka County and the Minnesota Pollution Control Agency. The majority of the storm water facilities is concentrated in the northwest comer of the site and consists of underground storm water retention units, which will not be visible to the general public. PLANNING & ZONING COMMISSION MINUTES PAGE 10 MAY 6, 2008 FINDINGS OF FACT (Conditional Use Permit) Section 9.104 (H) of the Zoning Ordinance outlines nine findings of fact that must be met in order for the City to grant a conditional use permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use, as determined by the Zoning Administrator. Schools, public or private, K-12 are opecifically listed as a Conditional Uses in the R-1, Single Family Residential District in the City ofColumhia Heights. (b) The use is in harmony with the general purpose and intent of the comprehensive plan. The Comprehensive Plan designates the property as Single Family Residential. An addition to an existing high school is consistent with the types of uses allowed in all residentially zoned areas of the City. (c) The use will not impose hazards or disturbing influences on neighboring properties. The proposed addition will incorporate a gymnasium and workout facility, open to the general public. The addition is to an existing high school and meets all applicable setback provisions. For these reasons, the use will not impose hazards or disturhing influences on neighboring properties. (d) The use will not substantially diminish the use of property in the immediate vicinity. The required setbacksfor the proposed addition would help ensure that the uses of properties in the immediate vicinity would not be diminished in any capacity. ( e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. The proposed building materials used for the project will match the existing materials used on the remainder of the school building, while incOI]Jorating building materials that will complement the existing building and surrounding area. The addition of a courtyard area will also enhance the aesthetic appeal of the area. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. The property located at 1400 49'/1 Avenue NE meets this criterion. (g) Adequate measures have been or will be taken to minimize traf1ic congestion on the public streets and to provide for appropriate on-site circulation of traffic. There will be no change to the current configuration of drive aisles or parking lot area. The High School has an over-abundant amount of parking, and will easily be able to accommodate the parking needs of the newly constructed addition. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. Being that K-12 schools are allowed as Conditional Uses in the R-1, Single-Family Residential District, it is assumed that there would be no negative cumulative effect of the proposed use on other uses in the immediate vicinity. (i) The use complies with all other applicable regulations for the district in which it is located. The use complies with all other applicable regulation for the R-J zoning district. PLANNING & ZONING COMMISSION MINUTES PAGE 11 MAY 6, 2008 FINDINGS OF FACT (Site Plan Approval) Section 9.104 (M) of the Zoning Ordinance outlines foul' findings of fact that must be met in order for the City to approve a site plan. They are as follows: a) The site plan conforms to all applicable requirements of this article. The site plan meets all setback, building density, and parking criteria pertaining to the Zoning Code. b) The site plan is consistent with the applicable provisions of the city's Comprehensive Plan. The Comprehensive Plan designates the property as Single Family Residential. An addition to an existing high school is consistent with the types 4 uses allowed in all residentially zoned areas of the City. c) The site plan is consistent with any applicable area plan. There is no area plan for this portion of the city. d) The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of-way. The proposed site plan meets all applicable setback requirements and zoning provisions. For this reason, there will be no adverse impacts on property in the immediate vicinity or the public right-aI-way. The proposed project will give the Columbia Heights Public Schools the opportunity to upgrade their existing athletic facilities by adding another gymnasium and workout room. The City of Columbia Heights will benefit by acquiring a gymnasium and workout room available to the general public. The proposal is consistent with the minimum requirements for a school in the R-I zoning district. For this reason, Staff recommends approval of the project. Paul DeVetteI', from DeVetteI' Design, made a presentation to the members. He showed pictures of the proposed addition. It is his desire to build a campus that makes a statement and improves the image of the existing site. He also reviewed the plan to incorporate a public outdoor/courtyard gathering space. Greg Carlson was also present from Anderson-Johnson Assoc. to answer questions. Questions from Members: Thompson questioned the elevations and noted he was concemed about the drastic differences on the plans he was given to review. He also had concems regarding the utility plans. Greg Carlson stated these were not the final plans yet and those issues needed further revisions. Fiorendino asked if the new structures would go Il'om the present driveway on the east to the alley on the west. He was told that was the plan, but parking spaces along either of those would not be affected. He then asked if it is permissible to have a parking lot that is across the street Il'om this type of structure, as is the case presently. Sargent stated it may not be desirable, but it is acceptable to have the parking area across the street, as it is now. PLANNING & ZONING COMMISSION MINUTES PAGEI2 MAY 6, 2008 Schmitt said she would like to see more lighting for the crosswalks on 49'h Avenue between the parking lots and the school grounds. She feels it is dangerous crossing there now, and the increased public use of the facility will only make it more so. She also felt the signage in the lots should be changed from "Teacher" parking and "Student" parking to Public Parking to accommodatc those using the facilities. This is a compromise that will need to happen due to the decision to build a public facility on school district property. Schmitt asked how the size of the new gyms compare to the existing gym. Sargent stated that each gym will be smaller, with regulation sized courts, but only seating for approximately 60 people. It is a more compact design, and is meant to be used as "extra" space. Big events, games, or tournaments, will still need to be held in the main gym. These gyms will be used as overflow gyms for practices and sporting events that have fewer spectators. It was noted that the student locker rooms will be separate from the public locker rooms in the public gym, and that the locker rooms in the pool area will be remodeled and remain open as well. Szurek stated she did not think the gyms are large enough. There was further discussion about how the "front property line" was established. Schmitt noted that both schools, with two addresses, wcre used to establish the boundaries of the site. Sargent stated that was correct, because both buildings are on one tax parcel. Peterson said he thought the proposed plans would be a positive change for the site. However, he was concerned about how the new additions would look from both the east and the west. He wished there were 3-D drawings which would help him visualize the impact this construction would have on the area and its residents. He was concerned about the proximity to the street compared to other properties along 49th Avenue. He also was concerned about lighting, additional noise, and additional traffic in the area. Ml'. DeVetter stated the City's gym on the east will be partially underground due to the elevations of the site, so its height will not seem so overwhelming. He statcd the lighting is not part of this site plan approval. That is an issue the school district will have to deal with. And the only additional noise for the area would be traffic noise, which they have now for various school functions. Szurek is concerned that the school district could monopolize the gym space and make gym space for the community-ed programs unavailable. Gary Peterson responded that the City gym will always be available for our youth programs as needed, and that scheduling of the multiple gyms will be worked out with the school district according to the Joint Powers Agreement that has been established. Public Hearing. Opened. Howard Seim of 1425 Molan Terrace was surprised that the site is already being prepared for construction even though the Site Plan hasn't been approved yet. I-Ie had several concerns he wanted to express. He is concerned about the setbacks not being maintained as established. I-Ie said when the swimming pool and district offices were added, setbacks were the primary concern. I-Ie also felt that if the school district wants to improve the site, they should take down the chain link fence surrounding the property because it is unsightly. Mr. Seim felt the traffic at Fillmore and 49th Avenue is almost impossible to navigate at times. He thinks the intersection should have improved crosswalks and lights to help pedestrians and vehicle traffic. Gary Peterson said he would have the Traffic Commission look at this area and make a recommendation. PLANNING & ZONING COMMISSION MINUTES PAGE 13 MAY 6, 2008 Joe Allen of 1440 Molan Terrace stated he has trouble getting onto 49th Avenue in the morning without extra tramc being involved. He said the parking lots are lit up, and so is his yard, because he abuts the parking lot. He would like to see additional screening between the parking lot and his property if there is going to be additional use of the parking lots because of the gym additions and public exercise rooms. If this will be used as an Activity Center, the parking lots will bc utilized on a continual basis, not just school days. Peterson again stated he would feel more comfortable supporting this if he could see 3-dimensional drawings of the proposed development. He is not convinced it will be better for the area as a whole. He would like to see more input from the residents in the area. He wants to asscss the impact on them, both good and bad. Szurek didn't think the process should be stopped now. A committee of residents put a lot of time and effort into this, as did the City Council and School District in making their final decision. She thinks there has been a lot of public input already. Szurek stated it is the School District's responsibility to address the traffic and parking lot issues. Sargent reminded members that the applicants have supplied more information and more drawings than is actually required for approval of the site plan. He also noted that all the residents within 350 feet of this project were notified of this meeting and they are welcome to attend the City Council meeting Monday night if they have concerns. Sargent explained the commission needs to focus on the request before them and the whether the information provided meets the City's requirements. Thompson agreed that residents should contact the school board regarding the parking lot and screening issues and that pedestrian and vehicle traffic congestion should be forwarded to the traffic commission. Public Hearing Closed. Motion by Thompson, seconded by Schmitt, to waive the reading 0/ Resolution No. 2008-P208, there being ample copies available to the public. Thompson, Fiorendino, Schmitt, and Szurek-Ayes. Peterson-Nay. MOTION PASSED. Motion by Fiorendino, seconded by Thompson, to adopt Resolution No, 2008-P208, being a resolution approving a site plan/or an addition to the Columbia Heights High School located at 1400 - 49th Avenue. Thompson, Fiorendino, Schmitt, and Szurek-Ayes. Peterson-Nay. MOTION PASSED. RESOLUTION NO. 2008-PZ08 RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING A SITE PLAN FOR AN ADDITION TO THE COLUMBIA HEIGHTS HIGH SCHOOL LOCATED AT 1400-49Tt1 AVENUE WITHIN TI-IE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2008-0504) has been submitted by DeVetteI' Design Group to the Planning and Zoning Commission requesting a site plan approval from the City of Columbia Heights at the following site: ADDRESS: 1400-49'h Avenne LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the construction of an addition to the Columbia Heights High School located at 1400 - 49th Avenue. PLANNING & ZONING COMMISSION MINUTES PAGE 14 MAY 6, 2008 WHEREAS, the Planning Commission has held a public hearing as rcquired by the city Zoning Code on May 6, 2008; WHEREAS, the Planning and Zoning Commission has considered thc advice and recommendations of the City staff regarding the effect of the proposed sitc plan upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any conccrns related to compatibility of uses, traffic, property values, light, air, danger of firc, and risk to public safety in the surrounding arcas; and NOW, THEREFORE, BE IT RESOLVED by thc Planning and Zoning Commission of the City of Columbia Heights aftcr reviewing the proposal, that thc Planning and Zoning Commission accepts and adopts the following findings: 1. Thc site plan conforms to all applicable requirements of this article, except signage. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. 3. The site plan is consistent with any applicable area plan. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of- way. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not bcen completed within one (1) calendar veal' after the approval datc, subject to petition for renewal ofthe permit. Passed this 6th day of May 2008, Offered by: Seconded by: RollCall: Ayes: Nays: CHAIR Marlaine Szurek AI/est: SECRETARY, Shelley Hanson ---------- --------------------- -------------------- ---------------- ---------------------- --------------------- ------------------ Approval is contingent upon execution and return of this document to the City Planning Office. I have read and agree to the conditions of this resolution as outlined above. Paul DeVetteI' Date PLANNING & ZONING COMMISSION MINUTES PAGE 15 MAY 6, 2008 Motion by Fiorendino, seconded by Thompson, that the Planning Commission recommends that the City Council approve the Conditional Use Permitfor an addition to the Columbia Heights High School, located at 1400 - 49'h Avenue, subject to certain conditions of approval that have been found to be necessmy to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. To the extent possible, all new construction or additions to existing buildings shall be complementm)! and compatible with the scale and character of the surroundings and exterior materials shall be compatible with those used in the immediate neighborhood. 2. The terms and conditions regarding the public use of the proposed addition shall be documented and recorded in a Joint Powers Agreement by and between the City of Columbia Heights and the Independent School District # 13. Thompson, Fiorendino, Schmitt, and Szurek-Ayes. Peterson-Nay. MOTION PASSED. Thefollowing Resolution will go to the City Council at the May 12, 2008 meeting. DRAFT RESOLUTION NO. 2008-XX RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR COLUMBIA HEIGHTS HIGH SCHOOL WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2008-0504) has been submitted by DeVetteI' Design Group to the City Council requesting a conditional use permit from the City of Columbia Heights at the following site: ADDRESS: 1400 - 49'h Avenue. LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit pel' Code Section 9.109 (E)(3)(c), to allow the construction of an addition to the Columbia Heights High School located at 1400 - 49th Avenue. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on May 6, 2008; WHEREAS, the City Council has considered the advice and recommcndations of the Planning Commission regarding the effect of the proposed conditional use permit upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and PLANNING & ZONING COMMISSION MINUTES PAGE 16 MAY 6, 2008 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning Commission: I. Thc use is one of the conditional uses listed for the zoning district in which the propcrty is located, or is a substantially similar use as dctermined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the usc of propcrty in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services. 7. Adequate measures have been or will be taken to minimize traffic congestion on the public strcets and to provide for appropriate on-site circulation of traffic. 8. The use will not cause a negativc cumulative effcct, when considcred in conjunction with thc cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar veal' after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: I. To the extent possible, all new construction or additions to existing buildings shall be complementary and compatible with the scale and character of the surroundings and exterior materials shall be compatible with those used in the immediate neighborhood. 2. The terms and conditions regarding the public use of the proposed addition shall be documented and recorded in a Joint Powers Agreement by and between the City of Columbia Heights and the Independent School District #13. Passed this _ day of May 2008 Offered by: Seconded by: Roll Call: Ayes: Nays: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk/Council Secretary PLANNING & ZONING COMMISSION MINUTES PAGEl? MAY 6, 2008 NEW BUSINESS Szurek reported she had attended the City Council work session where the Point of Sale Inspection Program was discussed. She stated that the Council is in favor of this and that it should be implemented within the next 3 months or so. She also told the members that the Council will be implementing an emergency moratorium ordinance to halt any additional rental licenses being issued. This is being done to give staff time to study the impact on the community of the large number of foreclosures throughout the city and how this situation is increasing rental units. From January 2006 to present, 277 properties have been in the foreclosure process. This is 3 \1,% - 4% of our housing stock, and the metro average is I \1,%. OTHER BUSINESS The goals for the Comprehensive Plan have been given to Bonestroo for their input. Once they have established they are compatible, ajoint meeting of the P & Z Commission and the City Council will be held. The meeting was adjourned at 8:45 p.m. Respectfully submitted, ~ 'rulll(:\- 6:\~M 01\ Shelley Hanson Secretary