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HomeMy WebLinkAboutApril 1, 2008 Approved 5/6/08 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES April 1, 2008 The meeting was called to order by Chair, Barbara Miller at 7:06 p.m. Members present were Barbara Miller, Catherine Vesley, Patricia Sowada, and Nancy Hoium. Also present: Becky Loader, Stacey Hendren, and City Council Representative Bruce Kelzenberg. Not present: Lynette Thomson. The minutes of the March 11, 2008, board meeting were approved as mailed. The bill list dated 3/24/08 was reviewed. It was moved, seconded and passed that the bills be paid. The accounting dated 4/1/08 was reviewed. Old Business: 1. An update was given concerning staffing. Due to the promotion of Page Jesse, and another Page joining the National Guard, CHPL will be hiring 3 new pages. 50 applications were received for the Page positions, and 10 will be interviewed. The interviews will take place the week of April th 7 with training to be completed before summer. The Board discussed the Northeaster and how they are pleased with the quality of writing. 2. The schedule for capital expenditures was presented to the Board including: a. Carpeting- planning on replacing in September due to the busy schedule in the summer. Loader is planning on replacing the atrium carpeting also, if there is enough budgeted. b. Public PCs- Loader will coordinate with Al from ACL, and Aleksandr Chernin from the IS department to schedule the replacement of 5 public PCs sometime next fall. c. Workstations- CHPL will be replacing the two desks in the children’s department with modular workstations in the fall. There will be no capital expenditures in the spring due to the high usage of the library. d. Exterior gas meter pipe- The pipe needs to be painted. Recent bids came in too high so Loader will work with Public Works about having someone paint the pipe. e. Emergency door- The door needs to be replaced. The Library door has been included in the bid for an Emergency door for Public Works. f. Shelving- New shelving in the Children’s Department has been approved, but it is uncertain when it will be ordered. New Business: 1. The Board reviewed the 2007 State version of the annual report. Loader asked the Board to note that the Strategic Plan and the Self-Evaluation of Services have not been updated recently. The Board questioned whether they could review the old plan and update the date. Loader stated that it might be possible to review the plan and add a note for the current year. 2. The Board reviewed the February 2008 circulation and crossover statistics. Sowada asked for clarification concerning the Jail Deposit. Loader stated that there is a mall materials collection at the Jail provided by ACL. 1 3. The Board reviewed the Shoreview expansion article and discussed the campus situation. 4. Miller noted the nice letter to the Friends. Items from the Floor: 1. Vesley discussed upcoming exhibits and programs in the community including the “Memories of France” exhibition and the “North Artists Studio Crawl.” 2. Vesley asked about the Read Dog program and what is necessary for a dog to be a part of the program. 3. Loader requested an update on the Public Safety building project. Kelzenberg stated that everything is moving along well and looks great. The Board discussed the new Police Chief and the possibility of outreach programs with the Library. The Board discussed building projects throughout the City of Columbia Heights. 4. There will be a presentation of the National Library Week Proclamation given by Mayor Gary L. Peterson th at the Monday, April 14 City Council meeting. Vesley and Sowada will receive the proclamation from the Mayor. There being no further business, the meeting was adjourned at 7:48 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2