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HomeMy WebLinkAboutFebruary 12, 2008 Approved 3-11-08 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES February 12, 2008 The meeting was called to order by Chair, Barbara Miller at 7:08 p.m. Members present were Barbara Miller, Patricia Sowada, Lynette Thomson, and Catherine Vesley. Also present: Becky Loader, Stacey Hendren, and City Council Representative Bruce Kelzenberg. Not present: Nancy Hoium The minutes of the January 8, 2008, Board meeting were approved as mailed. The bill list dated 1/28/08 of 2007 bills was reviewed. It was moved, seconded and passed that the bills be paid. The corrected accounting dated 1/8/08 of 2007 bills was reviewed. The preliminary accounting dated 2/12/08 of 2007 bills was reviewed. The bill list dated 1/28/08 of 2008 bills was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 2/11/08 of 2008 bills was reviewed. It was moved, seconded and passed that the bills be paid. The accounting dated 2/12/08 of 2008 bills was reviewed. Old Business: 1. The Board reviewed the presentation given by Cindy McCleary of BKV Group. The Board expressed a positive impression of McCleary’s experience and willingness to work with the Columbia Heights Public Library’s needs. The Board discussed the use of design firms in the current projects proposed by the city and the possibility of using BKV as the building firm, or for consulting. The Board discussed the possibility of building on a campus with the Police/ Fire building and eventually City Hall. 2. The Board discussed the use of utility bills as I.D. for library cards. According to the MN Secretary of State information on voting registration a recent utility bill is accepted to verify address if accompanied by a photo ID with a former address. A motion was made for the Columbia Heights Public Library to accept utility bills as proof of residence when accompanied by a photo ID. It was moved, seconded and passed that the motion be made. 3. The Board reviewed the updated CHPL meeting dates list for 2008 4. The Board received an update on the acceptance of credit cards at CHPL. According to Bill Elrite, Finance Director, the process will be relatively simple. A small machine would be attached to the circulation pcs’. The interface with SIRSI would need to be set up by ACL. The Board agrees that a dollar limit must be set. Loader will update the Board as ACL proceeds with this new method of payment. 5. An update was given on the Community Center and Public Safety buildings. The City Council is going ahead with the Public Safety building and is no longer planning to build a Community Center at this time. The Board discussed the building of the new gym at CHHS. 1 6. CHPL received 44 applications for the Library Clerk position and 10 applications for the Library nd Supervisor position. Interviews have been completed for the Library Clerk position, 2 interviews and testing are taking place on Friday, February 15, 2008. Interviews for the Library Supervisor position have begun. Loader hopes to have the new staff start in March. New Business: 1. The Board reviewed the December crossover statistics and appreciates the new format. 2. The Board received the CHPL values brochure. The brochure contains bulleted items that were originally developed by the Minneapolis Public Library. Libraries were encouraged to use the bulleted items as tools for seeking funding. CHPL altered them to reflect the Library’s statistics. This tool will augment the single page annual report and provide information about the value and cost of the services the Library provides. 3. The Board reviewed the thank you letter sent to the University Heights One Condo Association for their donation to the Library. The Board inquired concerning the balance of the donations account. Current totals are dedicated to various requests. 4. The Board reviewed the thank you letter sent to Terry Wolfson for her recent donation. 5. Loader expressed the desire to use email accounts to communicate with members of the Board. The members who check their email frequently gave their emails. All emails will be distributed to Board members. Kelzenberg left the meeting at 7:50 p.m. Items from the Floor: th 1. The Board discussed the volunteer dinner to take place on April 16 2. Sowada questioned the subscription to the Polish newspaper. Loader is going to look into the possibility of the subscription being double paid. 3. Loader recently presented the Library’s wish list to the Friends of the Library and the Friends agreed to purchase new paperback shelving, a humidifier, a DVD player for the activity room and a coffeepot. There being no further business, the meeting was adjourned at 7:58 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2