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HomeMy WebLinkAboutContract 20592059 Certified. Public Arr.n~Ent~nts and Consultants September 19, 2007 City of Columbia Heights 590 40th Avenue Northeast Columbia Heights MN 55421-3878 Addendum #6 To engagement Letter Dated August 21, 2001 We are pleased to confirm our understanding of the services we are to provide the City of Columbia Heights, Minnesota for the year ending December 31, 2007. The scope of services includes the following: We will audit the financial statements of the governmental activities, the business- type activities, each major fund, and the aggregate remaining fund information, which collectively comprise the entity's basic financial statements of the City of Columbia Heights, Minnesota as of and for the year ending December 31, 2007. The following supplementary information required by generally accepted accounting principles that will be subjected to certain limited procedures, but will not be audited: o Management's discussion and analysis o Budgetary comparison schedules presented as RSI Also, the following information accompanying the basic financial statements will be subjected to the auditing procedures applied in our audit of the financial statements upon which we will provide an opinion in relation to the basic financial statements: o Schedule of expenditures of federal. awards o Combining and individual fund statements The document will also include additional information that will not be subject to the auditing procedures applied in our audit of the financial statements, and for which our accountant's report will disclaim an opinion as follows: o Introductory section o Statistical section 4810 White Bear Parkway White Bear Lake, Minnesota 55110 ~ 651 426 7000 651 426 5004 Eax I www hlbtr com H! Q Tautges Re ~,IaatF, Ltd_ is a nlertlrie[ o~ Iniematanal a wr L1 t.+u~a uryar~z~+ioi~ of ac~o~ ~hng times ~ i d f~ui. i~?ass advisor City of Columbia I-Ieights Contract for Auditing Services September 19, 2007 Page • State Legal Compliance Audit • Copying and binding of financial statements Audit Objectives The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the basic financial statements taken as a whole. The objective also includes reporting on: • Internal control related to the financial statements and compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control related to major programs and an opinion (or disclaimer of opinion) on compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a direct and material effect on each. major program in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A- 133, Audits of States, Local Governments, and Non-Profit Organizations. • Compliance with Minnesota Legal Compliance Audit Guide for Local Government. The reports on internal control and compliance will each include a statement that the report is intended for the information and use of the audit committee, management, specific legislative or regulatory bodies, federal awarding agencies, and if applicable, pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Our audit will be conducted in accordance with U.S. generally accepted auditing standards; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of OMB Circular A-133, and will include tests of accounting records, a determination of major program(s) in accordance with Circular A-133, and other procedures we consider necessary to enable us to express such opinions and to render the required reports. If our opinions on the financial statements or the Single Audit compliance opinions are other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. 921855.] City of Columbia Heights Contract for Auditing Services September 19, ?007 Page 3 Management Responsibilities Management is responsible for establishing and maintaining internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; for the fair presentation in the financial statements of the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Cohmlbia Heights, Minnesota and the respective changes in financial position and, where applicable, cash flows in conformity with U.S. generally accepted accounting principles; and for federal award program compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. You are responsible for management decisions and functions. Further, you are required to designate a qualified management-level individual to be responsible and accountable for overseeing our financial statement services and any other nonattest services we may provide, and for evaluating the adequacy and results of, those services and accepting responsibility for them. Management is responsible for making all financial records and related information. available to us, including identifying significant vendor relationships in which the vendor has the responsibility for program compliance and for the accuracy and completeness of that information. Management's responsibilities include adjusting the financial statements to correcC material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented arc immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs anal controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants. Additionally, as required by OMB Circular A-133, it is management's responsibility to follow up and take corrective action on reported audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan. ~2~sss.i City of Columbia Heights Contract 901° Auditing Services September 19, ?007 Page 4 Marra<>ement is responsible for establishment and maintenance of a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous audits or other engagements or studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recomi~nendations resulting from those audits or other engagements or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, and the timing and format related thereto. Audit Procedures An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because an audit is designed to provide reasonable, but not absolute assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist anal not be detected by us. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or major programs. However, we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. 921855.1 City of Columbia Heights Contract for Auditing Services September lq, 200? Page 5 Audit Procedures-Internal Controls Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fi°aud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by OMB Circular A-133, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to OMB Circular A-133. An audit is not designed to provide assurance on internal control or to identify significant deficiencies. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under professional standards, Government Auditing Standards, and OMB Circular A-133. Audit Procedures-Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of Columbia Heights, Minnesota's compliance with applicable laws and regulations and the provisions of contracts and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. OMB Circular A-133 requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with applicable laws and regulations and the provisions of contracts and grant agreements applicable to major programs. Our procedures will consist of test of transactions and other applicable procedures described in the OMB Circular A-133 Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City of Columbia Heights, Minnesota's major programs. The purpose of those procedures will be to express an opinion on the City of Columbia Heights, Minnesota's compliance with requirements 921855.1 City of Columbia Heights Contract for Auditing Services September 19, 200? Page 6 applicable to each of its major programs in our report on compliance issued pursuant to OMB Circular A-133. The Minnesota Legal Compliance Audit Guide for Local Government requires that we test whether the auditee has complied with certain provisions of Minnesota Statutes. Our audit will include such test of the accounting records and other procedures as we consider necessary in the circumstances. Audit Administration, Fees and Other We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of and sign the Data Collection Form that summarizes our audit findings. We will provide copies of our reports to the City of Columbia Heights, Minnesota; however, it is management's responsibility to submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors' reports, and a corrective action plan) along with the Data Collection Form to the designated federal clearinghouse and, if appropriate, to pass-through entities. The Data Collection Form and the reporting package must be submitted within the earlier of 30 days after receipt of the auditors' reports or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audits. At the conclusion of the engagement, we will provide information to management as to where the reporting packages should be submitted and the number to submit. The audit documentation for this engagement is the property of HLB Tautges Redpath, Ltd. and constitutes confidential information. However, pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to grantor agency(ies), a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of HLB Tautges Redpath, Ltd. personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies oi° information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release or for any additional period requested by the grantor agency(ies). If we are aware that a federal awarding agency, pass-through entity, or auditee ~Z]855J City of Columbia Heights Contract for Auditing Services September 19, 200? Page 7 is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. Our fee for these services will be at our standard government audit hourly rates plus out- of-packet costs (such as report reproduction, typing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed: Base fee $3h,830 GASB 34 3,000 SAS 99 2,500 Scope increase related to additional standards 4,000 Total $46,330 Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The above fee is based on anticipated cooperation fi-om your personnel, completion of workpapers per the client to prepare list by your personnel, and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Government Auditing Standards require that we provide you with a copy of our most recent quality control review report and letter of comment, if any. Our 2004 peer review report accompanies this letter. We are pleased to repart that we did not receive a letter of comment. 92l 855.1 City of Columbia Heights Contract for Auditing Services September 14, 2007 Page 8 We appreciate the opportunity to be of service to the City of Columbia Heights, Minnesota and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, HLB TAUTGES REDPATH, LTD. David J. Mol, CPA Response: This letter correctly sets fo~~1~ understanding of the City of Columbia Heights, Minnesota: 921$55.1 Appendix A Page y Pi~r~t~Pr Ri'RZD('J7'Y,R]f°.i'~' Ebl Ceri~fdClJ Pup41 Rrca:vn6gra; ~~~~ .~~~ ~i# `I'cY flee shareholders I CI~B "aut~es, ~edpath, .l..td. f Ihf1: PYlaale CDfk141af1325 FYoetlrC 5~-4 n Y,islrXt nP FIrmS. . _.. .,t ~~,'~ have r~~°ie~~~ed the svstera o£ c~u:ity~ ~c~ntrc~l ~~r th~_ ae.cc;cj~~ztii~ and audit prac:ticc_ cf" I~B Taut~es, l'r.edpath, Ltd. ~th4 ~rrn) izt sff~ect aor the ;ear ended Septerrrber 311, 2fltlL. r'~ systc:rra ~~ ualty ccautr4=}I era~v~npasscs t~°ze term°s ~r~ar~izatic,na~ str~c~za-~, t~ze pcali~i ads~ptcd and procedures establishes) to ~ros~ide it with rcasor~ahle assaarartce sip cs~.n~`s~rtxaing with proiessis?nal statdards. The elements of gt$ality control €tre descr~ihed i~a the Staterns<nts on Quality Control standards issued fay ttae .~ntcricaax Tustituto s-~f f'P t~ItvPA.j. Thy firma is respunsible fir desin~ a systcrn caf qu4alit~~ central and cornp~}~ir~~ ti~~ith it to pr~avzde the ~rrn reascanat~Ie assurance c~~` cc~nf~arrr~in ~vit:~ prsafessis~rtal staraslards in all r7taterial respects. tour resps>nsibil.it4~ is tca cxpress a opinion ttn the denim of the system o~ spuality ecantrc~l and the fit~rt's corrapliance with its system.. of quality csaa3trol leased on sear review, fur rss!ie was csanducted in ~acs;ordanc:e ssrith standards cstahlshed tav the Peer Pevi.e~~ Beard s~f t~~e ~1:IC€'A. Uurin sear rzas~iew; tine read regiarsd rt~rescrttations ti^orra the firm, istterviewed irnt persoiartel azad sal~tained atx unds;rstandi ,~: saf thsr rrattirt; of the ~rr`s acs,ountitzg artd ~auditirt~ practice, and the desi~ caf the ~irrr:'s system. of quality contrc~i s~~#~icent t~s assess the. risks irr~plic:it in its practice. i3a:,ed oft cur assessmctats, ~,~c: ss;lectsd srn~agetr€ents Arad. adrrainistratve ~l~s tsa tit f41_ c:~srals~rtrrit}i with proft~ssional ~t€.rs ~ ~~tzapli~~ ~{~t}~ xho ~~a~"s sv~~~tn ~f c,,~!i.;~ c~ncrc~I. 'I`hc en~aen~ent seles~ted represented ;~ reE°onabie crossmses;tion o1 ti:c turn's acs:sauntin~ and ataditin practise w=ith earapha:~€:~ on hi~her4risls. ~n~a~'ements. Tl;u trn~;a~ements selc:cied insluds;d arnc~n~ ethers, audits of ~rraplnyee Benefit Plans and engagements Performed under ~ovc eat f~raditirag starYdards. Friar to svonclttsli~~ the revic~~~, wsr reassessed flee adequacy of the scope of the peer review procedures grad rrtet with firm mana~cros>nt ts1 sliscttss the results of cur re~ieu. ~,'Ve betieae that the pr~cedatres sae ~aer£errrrred prcavzde a ranablc, Basis for rear opinion, In pert~rrrnira sear rc~ieo~f, uFe sibtaitted era untlerstandia~g of the system of quality control fsar the #irm"s as;csauntin and au~-itira~ prac::tice. In addits~n, sire tested compliacycsr ss=ith tho ~t~a~'s qua:lit}= contrral ptaicie~; anal procor~ures ts7 flee s:~tertt we csansids~red appropriate, Thsrse tests cos~s~red the application s~f the ~irrrt's pelics=s and procedures san selccts*d ersgagements. C.~ur res~iesv )vas basal s>n selected tests ihcfore it would not nccs:ssaril~s• detect alI a=e.;rtsrsse_s in the system oaf slu~lty ccss~trtal or a?1 instatas:es caf ncaracs~napliance swaith it. There are irahersmt lain. <its~~a.s in the effectiveness of any s}stem of qu~rlit~~ control acid therefare noncornpli;:a:e:e ~vztla tht" systert~ of quality s;cantrs>l naay occur and rant be detected. Prsa~ect.is~n eaf y evaluation caf' a systerra of quality contrsal to future ~€~t#~ed Puh1 Accosantants ~i~t55 East t', k Road ~tOCRIkJ F~rM'~2C76tS s~sta~a F~44fJ~54Y11F' {tsw.~.: ~a~}.i- t~(J-~LJ F;tx (€~D2# 4"iEa7-6t)39 Appendix A Page 2 l ~ i_.t # T~lt~t~cs, E~e~.~il?ath, Ltii. ~~~.~ '~~src~ ~e€~c~ds is subject to the ris that e ~;~ste~n of ~}~aaity controi rt~,y hecue inade~~~te beca~~s~: of ch~~nt;es in ~:onditionsq or }~ccaus~ thy: dc~r of cc~rnplat~ee ~.vlth tl~c po4cies ~r ~rr~cedt~res rr~ay deteriorate. In our opir~aoax, c s~~st~ ~~ ~alt~~ control for the acco~ntin~ at~d a~dlt ~tractice ofI1Ll3 Taut~es, Ft.edlsath, Ltd. In e'~ot fdr the ~.=ear ended Scpternher ~'~}, 2~t~~, has been deigned to rt~eet the re~~irerraents o~the quaiit~~ crst~troP st~aldartis toy art ac;countln aid auditi.ta practco cstai~llshcd y c ~~.ICFr~ ~rtd ~~~as cort-piled v,~lttx during the year thetl onded to provide the frrn ~~Fith reasartabie asstirancc of cc~nforit~g ~~,-ith profossiorta3 standards. ~/ w -~-.- , rte' ~. ~h~~nix. ~.ri~~~~. .Tanuar~,~ 2l, ?(?t~5 Certified Public Accountants and Consultants September 19, 2007 William Elrite City of Columbia Heights 590 40th Avenue Northeast Columbia Heights MN 55421-3K78 Dear Bill: Enclosed are two copies of the 2007 engagement letter. The engagement letter is essentially a continuation of our engagement letter dated August 21, 2001. As such, 1 have labeled the document as addendum #6. hor your reference, the table below summarizes the chronology of engagement letter addendums. Fees reflect the impact of full implementation of new auditing standards SAS i04-111. 2001 2002 2003 2004 2005 2006 2007 rxicinal engagement letter (8/21/01) $ 34,765 $ 35,440 $ 36,130 $ 36,830 $ - $ - $ - addendw~i #I. SAS 99 - - - - - - - GasR 34 - 3,000 - - - - - addendum #2 (3(23/04 SAS )9 - 2,500 - - - - GASB 34 - - 3,000 - - - - CAFR preparation - - 8,650 - - - - addendum #3 13124/05). Wording change only - - - - - - - addendum #4 1>/25/OS)~ SAS 99 - - - 2,500 - - - GASR 34 - - - 3,000 - - - addendurn #5 (1/18/Ub) Rase fee - - - - 36,830 - - S.AS 99 - - - - 2,500 - - GASR 34 - - - - 3,000 - - addendum #6 (U8%23/Ob): Base tee - - - - - 36,830 36,830 SAS )9 - - - - - 2,500 2,500 GASR 34 - - - - - 3,000 3,000 ~~~Increased scope related tv additinnal standards in lieu of a cost of living increase - - - - - 2,000 4,000 $34,765 $38,440 $50,280 $42,330 $42,330 $44,330 $46,330 ''Additional state Iegal compliance. sections (other miscellaneous provisions and tax increment provisions; additional accounting standards (GASR Statements 4U through 47); full implementation auditing standards (SAS 104 through 111). 4810 White Bear Parkway White Bear Lake, Minnesota 55110 ~ 651 426 7000 651 426 5004 Fax ~ www.hlb~tr.com HL..B lauige,. Aetlpaih, 1-td. is a member of ~ Inter7afmnd~, a w ~rl~ -vdide giyan i,atiun of a~ i ~umtiny ?Irm= enn husines admsnr5 City of Columbia Heights Contract for Auditing Services September 19, 2007 Page 2 If you have any questions, please call me. Sincerely, HLB TAUTGES REDPATH, LTD. David J. Mol, CPA DJM:cIc Enclosure 921655.1 is"~ ~ _- a~ ~, ~ i vrer ditio CHANGE ORDER NURABER: 057 CH3-09-1-5 INIT6ATION DATE: February 11, 2010 PROJECT NURABERS: BA 0806 / CONTRACT DATE: December 8, 2008 CONTRACT FOR: CH3-09-1 Wood, Plastics and Composites, Rough. Carpentry, Finish Carpentry, Interior Architectural Woodwork, Solid Surface Fabrications, Hollow Metal Doors and Frames, Flush Wood Doors, Access Doors and Frames, Door Hardware, Metal Lockers, Toilet Compartments, Toilet Accessories, Wire Mesh Partitions, Garner Guards, Frre Extinguishers, Flag Pales, Specialties, Detention Equipment, Horizontal Looser Blinds, Entrance Mats and Frames OWNEi~: co~sr~ucTlal~ h~ANA,GER: ~ ~~cl~l-rEeT: ~ cc~~T€~cT~~: ~ FfELD: ^ t~THER: D THE CONT CT lS C NEED ,4S FQI~LQ. _- . Add 31" of countertop in Malice Lunch 132. Backcharge licrm V~'TCi to add file base to Iackers. Ba har fror . Galan to repaint door frames installed incorrectly by Gen Con. ,. ._ p .., ._s and dri`' 11, , i ?s;ti r°c der. €; ~,. F3 1. tix• file base 'a ~:kers. T :~ ~, .. T'G to replace bro. ~ file in 1Zc; -- " n 1'(i to replatcclrepa ~ • ~ roken tilt in in I~crom 154. Ba, > . ~a~ n ~%I'G to grant inc ~ '[Ied he}le Shower 153. ~..: ..,, ~.s. ie..i sinks. The original Contract Sum i~-as Net change by previausly authorized Change C}rders T`he Contract Sum prior to this Chatage (hder w<rs 1'he Contract Sum krill be decreased by this Chazfge C?rder i1~ the amaunt of I"he new Contract Sum including this Change C}rder will be 'IThe Contract Time will be unchanged Isy Zero (0} days. The date of Substantial Campletian as of the date af`this Change «rder therefore is $ 549,800.00 $ -1,889.68 $ 547,910.32 $ 2,333.20 $ 545,577.12 N®TE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Add $1,076.35 i~educt -($1,815.E8}~ De ittct -(,$1,30E).OO~} i S 802.66 } i i a ,i9b.i}€t lei luct-(S 396.00} Deduct -(~ 102.00} Deduct -1~; 102.€10} Deduct -{~ 46.21 i Deduct -,~ 937.£}(}} 7`crtal Change C}rder Deduct -02.333.20} AiA DoCUment G7QilGMaT"" -1992. Copyright C~9 1982 by The American Enstitute of Architects. A2! rights reserved. - - -_ .- & s; s ~ fl. ,This document was prouuoed by ~ FH software at 09:04:5fi an 02/1112010 under Order No.4077055600 1 which expires on 0110&/2v11, and is not for resale. User Notes: (1230465655} NOT VALId UNTiL SIGNEd BY THE OWNER, CONSTRUCTION GER, ARCHITECT ANd CONTRACTOR.. Gen Con Construction CE3 X057 CII3-€)~}-I-~ BiketQ[v egL Assc}ciafes, Inc. City of Columbia Heights OWNER (Firm name) 590 40th Avenue Northeast, Columbia Heights, MN 5542 t-3878 AddRE5S -r-- BY (Signature) ~ -~~~~~- (Typed namej BATE: AIA Document G7Q1/CMaT"' -1 @, Coovr' C~ 1892 by The Americatt [nstitute of prrh acts. A6S rdgh4s reserved. software at 09:©4:56 on 02/11!2010 under Order Eda.407705560u_i which er~res on OV06l201 i, and is not for resale. User Notes: I~htS document was pfoduced by N!N (1230465655) a OGE~co~ ~'GRAUS Ct31'IStC1..tCtlOf1 12940 Harriet Ave South, Ste. 120 Burnsvilie, MN 55337 (Phone) 952-808-9300 (Fax) 952-808-0510 i -- _ _ __ ___ --_ CHANGE ORDER PROPOSAL NO. GCPR#02 PROJECT: Columbia Heights Public Safety Center i COP NO.: GCPR#02 DATE QUOTED: 10/17/09 --. __ -- ...--- TO: Earl (Doc} Smith EDS Builders, Inc. 825 41st Avenue NE Columbia Heights, MN. 55421-2910 (Phone} 651-436-2426 (Fax} 763-788-0337 _-- __ -- __ _ __._- DESCRIPTiON: Additional countertop added to existing top due to adding a cabinet I SUB SUBTOTAL - _ --- --_ $950.00 ' __ __ - GL INSURANCE ~ 1% ! $9.50 BOND: i 2% $19.00': ___ 0% $0.00 _. -- --- - $0.00 -- SUBTOTAL _ - $978.50 _-- - - - -- __ --- OVERHEAD: 10% $97.85 SUBTOTAL: $1,076.351 - ---- - - FEE: ~/s' '----$'53°8'2 T®TAL GOP AM®UNT: PROJECT NO.: 10-0379 ARCH. PROJECT NO.: - DAYS ALLOWED FOR APPROVAL: 5 EXPIRATION DATE: 10/22/09 REQUESTED EXTENSION OF TIME IN DAYS: Bob's Wood Specialties Inc Credit River Granite Company 1464 East Cliff Road Burnsville, MN 55337 Phone (952) 890-4700 Fax (952) 890-6448 BILL TO GenCon 12940 Harriet Ave S Suite 120 Burnsville, MN 55421 P.O. NUMBER Police Lunch 132 QUANTITY ITE CM ODE BOBS WOOD SPECUILTIES '~- edit River ~ti~ TERMS Due Upon Receipt DESCRIPTI 1 C-top Police Lunch 132 Af original field measure, countertop measured 45 the cabinet. After installa additional cabinet was ins an additional countertop 3 added on to the existing t countertop was pulled out, Invoice DATE INVOICE 9/24/2009 35608 SHIP TO Public Safety Center 825 41st Ave NE Columbia Heights, MN 55421 SHIP JOB NUMBER 9/24/2009 35145 ~N PR(CE EACH AMOUNT 0.00 0.00 north wall of /8" to the end of ion, an tailed. V1/e made 1" long to be p. The 3 t a brought back to the shop, and the 31" piece was added. When the countertop was installed again. 1 C-top Camm Material 1 C-tap Comm Labor 350.00 e00.oo Payments/Credits Balance Due 350.00 600.00 $0.00 $950.00 -~ -~T E .AZT II. ~~. ~ = Confractors/Consutfanfs forTerra~rr~, Tite, ti9afural Stane ancf lncfcrsfria9 ~1oar ~oatin,~ t7ctober 26, 2409 Mr. Earl "Doc" Smith S UI1G ERA, C. 444A Saint Croix Trail l~lorth Lakeland., 55043 Re: 4s Sob #2-OS-0243 Col bia ~Iei~hts Pdzblic Safety Center - did Package 3 laid Division CPI3-49-3 Porcelain `l`ife 825 - 41St Avenue l°~E Coltatnbia 1-leights, 55421 S~rb~ec. t~.dd'I'i~e ae {~ I.~cket~s i~ o~ s ##13 X54 Dear IWIr. Smith, Asper your direction, eve installed Tile base at the foot of the lockers v~rithin morns #153 c4c 154 of the above project. For this additional work e v~ould appreciate receiving your add ch ge order in the s of ~ `I' U l~ I T' I4`I 1~ IICIL~,A S a-51,815.40)® Please see the attached "Additional vaork Authorisation Sheet". Should you have aray a~estiorts regarding the above, please contact rr~e. ~i'TCx an €~teal C?~~Z~rtnif~° rn~r9o~er , ,. ~~ 755 East C~b~f o~d c~rrtv~Ii 55337 c~ e ~952~ 746-9060 ~x: (952 746-59 C>OWtl ~iRl~ e €~eason for down tame d a! 3 ~'Ja tL ~AS~ ~ L%~'-~U ~- 'IC. ~a'~t"c~., ~~f~ hr~ ~~~e.:_~ir~.'rJ pg?},~ Da#e Task Hours 22-Jun boards on bay floor to secure them from popping up 3 10-Jul taping touch up 4 16-Jul scratch concrete 4 17-Jul scratch concrete 4 17-Juf reeoat of Loxon on west garage wall 4 27-Jul retaping of cells 3 guys 4 hrs each 12 14-Sep repaint ceiling mezz due to ceiling not to be painted 4 15-Sep painting of cell windows extra 4 11-Sep repaint of Mezzanine due to color change 12 11-Sep 12-Sep repaint of tower due to color change 1~r Subtota[ g7 9-24-9-30 redo of doors that were brown now yeflow (8} 32 28-Sep office door moved police side repaint walls and frame 4 28-Sep West side fire extinguisher police hallway repaint as it wa 2 28-Sep East side fire extinguisher police hallwa re aint 0-24-9-30 Redo of door frames that were installed wrong lay Gen Ce ~~ x 26 ~ -gf~f~ fM1.~7 ~ Subtotal Og Total Total billed F~ooms to be credited as then were not painted Room 021 Elevator room 016 Gin Range 022 Mechanical 04 Electrical 06 Elevator Equip 201 Storage Metz 202 Meth Mezz 133 6,650.00 ` . ._ This is approved and will be included on your next change order once we qet everything ~ else. --- Doc On Mon, 2 DTOV 20G9 12:04:02 -0600 '°Dan Sehmidt° ~dan.s@geneoneonstruction.eom> wrote: > Doc, > The cost to adjust the shelves is $892.66 please let me > know today if you > want the work to be done. > > Dan Scrimidt http://anail.usac.net/Sessicsrt12457-L~futLpeZNCix3 ~SAfhutl/c~~z-~pc~se.ssp`?OriglVlessage... 11 /3/2009 cloc~edsconsu]tants.eom INBOX Message Frain: "Dan Schmidt' <dan.s@genconconstruction.cam> Subject: RE: Shelves lowered today Date: Mon, 2 Nov 2009 12:04:02 -0600 Ta: "'Doc Smith"' <doc@edsbuilders.com> Doc, The cost to adjust the Dan Schmidt is $892.66 phase let me know today it you want the work to be done. From: Greg John - Wissota [mailto:gjohn@wissotasupply.com] Sent: Friday, October 09, 2009 2:33 PM To: 'Dan Schmidt' Cc: 'Doc Smith° Subject: Shelves lowered today RE: Col. Hts. Lockers Friday 10.9.09 I The shelves were lowered 4" to accommodate the owners request. Page 1 of 2 -1 S~~ We also drilled 2.5" holes in roughly 14 lookers. Our "bits" were taking way too Pong, thus Jae is going to get the correct one and finish the other 30+. Jae will be using ,then returning our drill (or add $188.00 to keep the Bosch right angle drill} Per our discussion, we have the following expenses Two men x 7 hours x $35/hr = $490.00 one man x 5 hours x $50fhr = $250.00 Materials ~ 73.32 Total expenditures ......... $813.32 =~. ~~ _ ~ t' W~'3 '.. e, ,y''' ~` ~~~`' If The job is 99.9% complete with the exception of some fillers. We have olaim placed with the factory. tlVe asked for the production schedule, once known. IEI l did not hear from Dan this AM but I did talk with Doc. our Metal base for the whale project is $500 in material and roughly $300 to install it. But the Tile person, who has not performed any work yet, gave us a bill far almost $3,000.00. is this http.//maiL~asrnac.net/Session!2431-1~~OUcfkIgl7L)4I.kZgN3KjI~/Message.wssp`?Mai]box... 1 x/2/2009 To: Dan Schmidt, Gen Can Greg John, Wissota Date: October 30, 2009 The backcharge far the lockers are: Backcharge from VJTG Terrazzo to add file base to lockers - Labar $1,815.00 Backcharge for the material, 198 pcs at $2.00/piece $396.00 °" -S tN t~ Backcharge from Avalon Building for cleaning - $200.00 -~?° Total backcharge relating to installing file base for the lockers $2,411.00 This 1vi11 be incorporated. into a change order. Please submit your outstanding credits and. adds. Doe Ta: Dan Schmidt -Gen Con Date: November 3, 2009 Re: Backcharges The following items will be backcharged to Gen Con in relationship to the lockers. Replace broken wall file in Room 154. $102.00 Replace/repair the in Roam 154 where the broken and drilled incorrectly. $102.00 Grout in incorrectly drilled holes in Shower 153. $46.21. Doc . F <:~ ~~.~ :.; f ` '~'~-; { ris4 -----~ ''~~~AZ~e~ zL~ 1~tc® c;antractors/Cansultants far~'errazza, Tiie, (~laturat Stony art~f fnclustrial ~laor ~o2ting ~CtGber 26, ~~$~~ NIr. Earl "Doc" Smith EDS RUI<L.I)LI2S,INC. 404A Saint Croix Trail I~torth Lakeland, I~ffV 55043 IZe: WTG Job #2-08-02(}3 Columbia Heights Public Safety Center -Bid Package 3 Bid Division CH3-09-3 Porcelain Tile 825 - 41 S` Avenue l~lE _ Columbia Heights, MI~I 5542 t _ . ,~ Snl~lect® A.~~ frs~r gadded r~°esfioi~Is ~ file nnte~~~~ Bear fir. Smith, We would appreciate receiving your add change order in the earn of ~} 'I`~i~1tiTSAI'~1D ~' F DIERED FORTY D43I.,LARS (+~~,3~p,p~ fog items of additianal work as follows - A. Added Corian ~ threshold at door #003 (Alurrtinum threshold was called for on architects sehadnle~. ~ ; : ~t F,= B. Added Corian ~ threshold at door #163 (Aluminum threshold was called for on -. architects schedule. . -. __ C eplaeing broken wall file in room #154 {sea attached l3otc~~. __ D. l~etacinglrepairirrg file ire scorn #l54 "Sltc~w "where file broken ^'d drilled ia~e~ (sae attached photo j. ~~; .,,; :~: E. Grc~c~tzng ire in ectly drilled holes in shower #I5 {see at~ch three photo's. ~`. Grouting in incorrectly drilled hales in floor at room #015 door threshold {see efts photo}. G. Patching floor at curtainwall of room #102 (sae attached photo. " H. Replacing base tide to re~orrz #019 where was cut for condensation drain? {see atlas photo}. _ i' ;• ~ -', ~< I. Patching floor at vestibule side of curtainwalt ofraom #101 {see attached Pho. Should you have any questions ~garding the shave, please eontact me. -_..._,,,.-,~.,,,,~„~ ~' _ .k.. . f` ~ ,/ ~ -- - _" . . t `LTG ,, _ ... . ..~.. .. :-q. ,_ .. - :1 ~ --- , i ,.,~ ~n E'uai ~,o~artunity ~rt°aalayer ':;,_.: 7~5 East Cliff Flc~ 13rns~r~11~, l~l 557 ~~~® {~5~ 745-9160 1~~~ (952) ?4.9059 doc(c~edsconsultants.com II~IBOX Message From: '°Dan Schmidt" <dan.s@genconcanstruction.com> Subje`t: RE: Outstanding Items Date: Tue, 3 Nov 2009 13:23:16 -0600 To: "'Doc Smith"` <doc~a edsbuilders.com> Doc, 11 Credit of 937.40 for the elimination of the Corian sinks 2) No Credit - shop drawing submitted to Gencon Please review and respond Dan -----Original Message----- rrom: Doc Smitri [mailto:doc@edsbuilders.comJ Sent: Monday, October 26, 2009 1:28 PM To: Dan Schmidt Subject: Outstanding Items These are the items I see are outstanding: 1. Credit to eliminate Corian Sinks - Supply credit 2. Credit for changes on Corian Shop Drawings - Supply credit 3. Eliminate door, frame and hardware for door 118 - Supply credit 4. Eliminate door and hardware for opening 028 - Supply credit 5. Backcharge to install the base on lockers - (52880.00},waiting' for price] 6. Backcharge to repaint door frames installed wrong - F$1,300.00) 7. Need price to lower shelves 4" in Lockers and drill 2.5°' holes - Supply cost 8. Additional counter top to existing dtae to adding cabinet in Police Lunch Roam 132 - $1,130.17 Approved. 9. Backcharge to clean up locker rooms 10. Backcharge tc clean mortar from lockers 11. Credit on radius blinds - $4,000.00 to $6,000.00 credit [~?hen I get ai_1 of your credits and posts, we'ii be able to issue ~., change cyder. Doc No virus found in this incoming m€=s.sage. Checked by AVG - www.avg.com Version: 8.5.423 / Virus Database: ?7G.14.02/2459 -- Release Date: 10/26/09 0~:1o:co I~ttp://az l .t~sn~ac.r~et/Session/2473-MP~~~I7JGy V jy2h~ ~V~nzlMassage.~vssp?IVlajlbox. Rage 1 of 1 ?~~~ ~E 1 l !3/x009