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Home My WebLink AboutContract 20222022 ca i ~scursi'~~TtJrt~a~ S~RlIi~cS ~€. i~^~~3~ 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 August 23, 2007 Mr. Robert Streetar, Community Development Director City of Columbia Heights 590 40`'' Avenue Northeast Columbia Heights, MN 55421-3878 Re: Columbia Heights Public Safety Facility Pre-Design Columbia Heights, Minnesota Professional Services Proposal BA #0723 Mr. Streetar: We are very pleased and thankful that the City of Columbia Heights has selected Buetow and Associates to prepare aPre-Design Study on behalf of this very important project. Buetow and Associates, Inc. will provide Professional Services within the Project Scope for Compensation as described below: (1) Exhibit A Project Scope, describes the professional services that we will perform on behalf of the new Public Safety Facility and of the new Community Activity Center to be located at the 47`h Avenue North and Central Avenue site. (2) Exhibit B 4. Professional Service Fee, describes compensation of nine thousand nine hundred fifty dollars ($9,950.00) plus Out-of-Pocket Expenses for achieving the Project Scope only for the Public Safety Facility. An additional two thousand dollar ($2,000.00) fee plus Out-of-Pocket Expenses has been agreed to as compensation for including the Community Activity Center in this Pre-Design Study. (3) Thus, Buetow and Associates will provide Professional Services within the aforementioned Project Scope for anot-to-exceed Professional Service Fee of $11,950.00 (Eleven thousand nine hundred fifty dollars) plus Out-of-Pocket Expenses. We look forward to working with the City of Columbia Heights on this exciting project. If this proposal is acceptable, please sign bath sets of this Agreement and return one to us. We are prepared to start work. immediately. Thank you again for selecting our Firm for this project. Sincerely, T SSO TES, NC: Randy L. E~gel, RA, AS Vice Presid nt CITY OF COLUMBIA HEIGHTS ~ ~~ _ ~ ~. ~~.+ Title: v~~-~ ~° ~ // Enc. Exhibits A and B Date: `~.~ ~~1 ,~ • '7 -a~ .®,® tel 651 483-6701 fax 651 483-2574 www.buetowarchitects.com Columbia Heights Public Safety Facility-Pre-Design Buetow and Associates, Inc. Columbia Heights, Minnesota St. Paul, Minnesota EXrllblt L~ Project Scope Statement of UnderstandinE We understand that the City of Columbia Heights seeks to evaluate the space and functional needs of its Police and Fire Departments as well as the feasibility of relocating these departments into a new building upon a new site at 47`'' Avenue Northeast and Central Avenue. Also, the City of Columbia Heights seeks to place a new Community Activity Center on the same site. Project Approach/Project Work Plan Our design team's collective approach toward achieving aPre-Design Study for the City of Columbia Heights would involve the following five (5) integrated activities: 1. Information Collection Phase: Review of Current Space Usage and Issue of Questionnaires •Review of City-provided drawings and tour of existing sites and City Hall •Review of current sites' usage and operations (maneuvering, parking and visibility) •Review of current operations and space utilizations •Meetings with Police and Fire Departments (Interviews, Focus Groups, Activity Task Observations and Joint Department Meetings) •Discussion of departmental functional relationships: Police and Fire Departments •Identification of factors affecting staff workloads (demographics, technology and legislation) •Review of project-anticipated changes and future growth 2. Multiple Options Studv Phase: Preparation of Draft Report (S~ace Needs, Operational Needs and Master Plan) Each option is 'tested' by •New site study options (2 options) applying the following criteria: •Short term and long term needs •]ong-team floor plan adaptability •Table of space needs •]ong-term floor plan flexibility •Diagram of functional relationships •initial and operating costs •public service capability potential for future expansion •Review of anticipated community changes and growth •Overview of applicable Zoning Ordinances, Comprehensive Plan a nd Building Code •City review, response and approval 3. Selected Option Studv Phase: Development of Plannin g and Design Concept •Vehicle circulation patterns •Property use, parking and site development concepts •Long-term and short-term site and building usage 4. Evaluation Phase: Evaluation of Planning and Design Concept •Preparation of preliminary floor plan The selected option is 'tested' by •Identification of project feasibility and construction phasing applying the following criteria: •Preparation of an estimate of construction costs along-term floor plan flexibility •City review, response and approval along-term floor plan adaptability •initial and operating costs 5 . Reporting Phase: Preparation of Final Report •public service capability • Master Plan •durability of materials • Conceptual Site Plan •potential for future expansion • Conceptual Floor Plan • Conceptual construction cost estimate (with allowances for site work, furnishings and equipment) • Conceptual project timetable • City review, response and approval Timetable Completion of the work listed above will be about ninety (90) days from the date this project will commence. Columbia Heights Public Facility Building-Pre-Design Buetow and Associates, Inc. Columbia Heights, Minnesota St. Paul, Minnesota EX~'llblt B 4. Professional Service Fee The Project Scope of Services is outlined in the City of Columbia Heights Request For Proposals entitled, "New Public Safety Facility Pre-Design Assistance (dated June 22, 2007). Buetow and Associates, Inc. will provide Professional Services within the Project Scope for anot-to-exceed Professional Service Fee of $9,950.00 (Nine thousand nine hundred fifty dollars) plus the expenses listed in the Out-of-Pocket Expenses Schedule listed below. Out-of-Pocket Expenses Schedule Reproduction of Drawings: $ 3.00 per sheet Postage: $ (at our cost) Photocopying: $ .15 per sheet Facsimile Transmissions: $ 2.00 per sheet Messenger Service $ (at our cost) Computer Plots: $20.00 per plot Long Distance Telephone Calls: $ (at our cost) Automobile Travel Mileage: $ .48 per mile Please note that we would be agreeable to discuss the specifics of the Professional Service Fee described above so as to arrive at an agreement for professional services with the City of Columbia Heights. ~t~ sa ;tiE"i ~~TElR,A~ ~S~R~li~€~ 93MP~El1`f 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 October 9, 2007 Mr. Robert Streetai°, Community Development Director City of Columbia Heights 590 40`h Avenue Northeast Columbia Heights, MN 55421-3878 Re: Columbia Heights Public Safety Facility Pre-Design Columbia Heights, Minnesota Professional Services Proposal: Additional Services BA #0723 Mr. Streetar: We are very pleased that the City of Columbia Heights has selected Buetow and Associates to provide Additional Services on behalf of this Pre-Design Study. Buetow and Associates, Inc. will provide Additional Professional Services as described below: Scope: Add to this Study the site located south of the former NEI Site. This new site is bounded by 41st Avenue NE, 40th Avenue NE, Central Avenue NE and Jackson Street NE. Compensation: An Additional Two Thousand ($2,000.00) plus Out-of-Pocket Expenses has been agreed to as compensation for achievement of that Scope. We look forward to continuing to work with the City of Columbia Heights on this exciting project. If this proposal is acceptable, please sign both sets of this Agreement and return one to us. We are prepared to start work immediately. Sincerely. ETO & A QCIA ,INC. ` k 1 ~ Randy L. Engel, RA, AS Vice President) CITY OF COLUMBIA HEIGHTS A ~~ ~ e ~ ~~ . Title: ~.,' . ~ ~-~ Pit ~ Qw Date: 3 ` ~ ' ~~ Enc. Exhibit A ..®® tel 651 483-6701 fax 651 483-2574 www.buetawarchitects.com Atd ~R~t°i€3'P~`rElrs~cL S6rs~6t;PS t;oC~EP~4~F 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 EXHIBIT A Buetow and Associates' Out-of-Pocket Expenses incurred on behalf of a project are as follows: Computer Plots Facsimile Transmissions Messenger Service Mileage Photo copying Postage Printing of Bid Documents Reproduction of Drawings $20.00 per sheet ~^ ~~ :isL.vv per sheet at cost $.48 per mile $.15 per 8 1/2 x 11 sheet at cost at cost $3.00 per sheet tel 651 483-6701 fax 651 483-2574 www.buetowarchitects.com 2- t12~ BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 Professional Services Proposal (Revised} Expansion of Site Concept at NEI Site and 415` Avenue Northeast January 15, 2008 City of Columbia Heights Public Safety Facility Columbia Heights, Minnesota BA #0723 Primary Task: •Expand the Site Plan Concept prepared for the Space Needs Study which places the Public Safety Facility on the Former NEI Site and on the north side of 4IS` Avenue Northeast. Intended Outcomes: •General understanding of site characteristics and opportunities that it offers. •General application of zoning ordinance requirements. •Identification of preferred uses of this site. •Preparation of functional site layout. •General understanding of zoning of building functions including shared areas. •Identification of preferred locations of Police Department and Fire Department functions on the former NEI site. •General understanding of effects of building size, height and configuration. •Involvement of variables such as vehicle movements, public/private domains, security and facility's possible future expansion. Process: •Gather site information from City-provided Boundary/Topographical Survey (utilities, grading, boundaries, maintenance/repair plans and traffic data). If a current. Survey is not available nor provided by the City to match the timing listed below, findings will be based upon assumed grades using our judgment. •Incorporate Space Program into site and new building's overall space layout. •Prepare two (2) initial alternative site/building planning and layout concepts. •Review those site/building planning and layout concepts with appointed City Representatives for City's understanding of each alternative. Timing: •3 weeks subject to timely receipt of City information. and City approvals. •Intention is to present findings at February 5"' City Council Meeting (subject to City's timely approval of this Proposal) Proposed Fee: •$5,000.00 plus Reimbursable Expenses per attached 2008 Rate Schedule (Caution: The above process is not a substitute for the Schematic Design Phase which is when the project will actually be designed. The Schematic Design Phase requires geotechnical work (soil borings} and a boundary/topographical survey. The work products of the Schematic Design Phase include: Space Program and Drawings (site plans, floor plans and building elevations) that present alternative designs). tel 651 483-6701 fax 651 483-2574 www.buetowarchitects.com .,~ ~w~- ~~ EXHIBIT A (2007 Rates} Professional Services are compensated at the fallowing hourly rates (if applied}: Principal $125 Project Manager $115 Project Architect $110 Project Designer $ 90 Drafter I/II $80/90 Secretary $ 50 Buetow and Associates' Reimbursable Expenses incurred on behalf of a project are as follows: Computer Plots Facsimile Transmissions Messenger Service Mileage Photo copying Postage Printing of Bid Documents Reproduction of Drawings BUETOW AND ASSC3ClATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 $20.00 per sheet $2.00 per sheet at cost $.48 per mile $.15 per 8 1 /2 x 1 1 sheet at cost at cost $3.00 per sheet tel 651 483-6701 fax 651 483-2574 www.buetowarchitects.com