HomeMy WebLinkAboutContract 20532053
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Statement. of Work
- City of Columbia Heights -
Heights Liquor
Card Access & Security System
Prepared for: City of Columbia Heights
Customer Number: CO78
Prepared by: Jeremy Kirt
Date: December 28, 2007
Project Number: JRK3016-CB
Statement of Work
Contact Information
END USER (City of Columbia Heights)
Company Name: City of Columbia Heights
Address: 590 40th Avenue NE, Columbia Heights, MN 55421
Installation Location: 5225 University Avenue NE, Columbia Heights, MN 55421
Primary Contact Name: Bill Elrite, Walt Fehst, Gary Peterson
Phone Number: 763.706.3626 Fax: 763.706.3601
Email: Bill.elrite@ci.columbia-heights.mn.us
About this Statement of Work
This Statement of Work (SOW) outlines the products (if applicable), services, and deliverables that
Marco will provide to Customer (hereafter referred to as "City of Columbia Heights") when providing
access control. In addition, this SOW outlines the roles and responsibilities of Marco and City of
Columbia Heights during this review and the key dependencies upon which this SOW is based.
Marco will work closely with City of Columbia Heights on a consultative basis to optimize the success
of the engagement. Any requested changes to this statement of work will be accommodated
according to the change management process outlined below.
Description of Services and Deliverables
Outlined below is a complete description of all services that will be provided by Marco. Marco certified
engineers will perform all work according to Marco guidelines.
The proposed access control & intrusion detection system will provide a card key and alarming
application for the City's 3 liquor stores that can integrate with the City Hal! system; once installed.
Options are provided for:
^ Option to integrate the access control and security alarm system with March
Networks Digital/Networked Video Recorder to sync system access and alarm
events for efficient management review.
Permissions for authorized access credential holders will be programmable through a software
application that operates on computer resource you provide. These permissions are set by
individual for each entry point and the time when the authorized individual can make secured
entry. With the access control application, the system also allows programming of arm/disarm
keypad PIN codes from within the desktop application.
The system logs the access activity, both access granted and denials and provides a set of
standard formats to generate reports of this information. The access control application also
logs when and who turns the intrusion detection on/off. The system can also be licensed for
multiple control panels that use your own network connection for similar systems that may be
installed in other facilities. These systems would have their own local alarm communications but
JRK3016-CB SOW 12/31/2007 Page 2 ~~~~~'~
Statement of Work
also log centrally all system activity.
The security system will include two exterior doors and two interior mation detectors. A keypad
will be installed for arming and disarming of the system. One output will be provided for external
notification appliance provided by customer.
1. Customer is to provide lock power supply, if more than a 3 amps is needed to activate lock.
2. Customer to provide Ethernet, open firewall port, and IP address
3. Customer to provide outlets for equipment.
4. Customer to provide fire tie-in, should it be required by AHJ, for lock power drop.
5. Proposal does not include rear entry read in and read out. Current plan shows hardware for exit
by crash bar. Entry is only by card read in and exit by crash bar.
6. Customer to mount conduit and double gang box with cover for keypad at 54 inches to center of
box.
7. GMS Solo Plus Software (included with City Hall propose!)
Schedule of Products (If Applicable)
Proposed Project Equipment List: The equipment listed in Table 1 is a listing of items to be installed by
the Marco installation team upon arrival. This table includes equipment items only purchased through
Marco.
Base Access Control Svstem
^ C.P.U. Network Enabled 8 Door Controller w/Integrated alarm
^ Large Wall Mounted Enclosure
^ Request To Exit motions w/sounder (2)
^ 12 volt 7 AMP HR Rechargeable Batteries (2)
TOTAL INVESTMENT ....................................................................................................................$1,945.00
Base Security Svstem
^ C.P.U. Network Enabled 8 Door Controller w/Integrated alarm
^ Large Wall Mounted Enclosure
^ Security Siren/Speaker
^ LCD System Keypad
^ Glass Break Detector/Transmitter (1)
^ Corner Mount Motion Detectors (2)
^ Request To Exit motions w/sounder (2)
^ 12 volt 7 AMP HR Rechargeable Batteries (2)
TOTAL INVESTMENT ............................................................................................................................$1,389.00
The above pricing does not include applicable sales tax
Prices quoted are subject to change and should be verified before placing your order.
JRK3016-CB SOW 12/31/2007 Page 3 )~~~rC~,
Statement of Work
Alarm Monitoring
^ Alarm Monitoring
Reoccurring monthly charge ...................................................................................... $25.00/Month
Note: Opening and Closing Signals/Logs plus Monthly Reports are Additional
If applicable, the above pricing does not include tax, city or county response
permit fees. Customer must provide permit if necessary.
Prices quoted are subject to change and should be verified before placing your order.
Customer Provided Items and Obligations
Access Control System Server Requirements (Owner Provided 8~ Installed)
^ Server Operating System:
^ For stand-alone applications:
^ Windows® 2000 Professional (SP4) or
^ Windows®XP Professional (SP2)
^ For client-server applications:
^ Windows® 2003 Server Standard or
• Windows® 2000 Server Standard (SP4)
^ Processor: Intel® Pentium®III, 4 or XeonT"^
(Note: AMD processors not supported)Memory: 256 MB
^ Hard Drive: 40 GB IDE (Note: 2 GB required by GMS)
^ Monitor: 17" -1024x768 resolution (min.) and 16 bit colors
^ Serial or Ethernet Port: One spare (for connection to field controller)
^ Video Card: PCI or AGP or integrated (16 MB recommended)
^ Parallel or USB port One spare (for GMS dongle/security key)
^ Backup device Tape drive / jaz®drive recommended
^ Modem (internal or external) Recommended for remote (dial-in) diagnostics
^ Database Management System:
^ Microsoft® MSDE, supplied with GMS, can be used for applications with less than 2
workstations, 50 field controllers and with a database size of less than 2 GB
^ Microsoft® SQL Server 2000 SP3a (recommended)
^ Applications using remote workstations require active directory services and full-time
server application operation
^ Optional ID Badging System Owner Provided EquipmentlSupplies
^ Digital Camera
• Badging Printer
^ Printer Ribbons and Cleaning Supplies
JRK3016-CB SOW 12/31/2007 Page 4 ~~~~
Statement of Work
Billi
Services for this project will be billed on a fixed bid basis.
Facilities
If applicable, City of Columbia Heights will provide full access to all premises as needed by Marco to
perform its responsibilities under this SOW. Any refusal of access shall relieve Marco of its performance
obligations and the assessment schedule shall be revised to reflect the delay. City of Columbia Heights
will also provide a suitable work area for Marco personnel.
Change Management
Marco will review changes to this statement of work that are requested by City of Columbia Heights. As
part of this review, Marco will prepare a Change Order that documents the requested change and, if
applicable, any impact on the implementation schedule and pricing.
Marco will incorporate the change into the project schedule and scope of work upon receipt of the City of
Columbia Heights-signed Change Order. Changes requested can affect the implementation schedule and
services price quoted. As a result, Marco will not implement any change without a Change Order
authorized by City of Columbia Heights and accepted by Marco.
JRK3016-CB SOW 12/31/2007 Page 5 ~~~~'~
Statement of Work
Terms and Conditions
This Statement of Work (SOW) is subject to the terms and conditions of the Marco Product and
Services Agreement dated December 21, 2007 executed by and between City of Columbia Heights
and Marco.
This Statement of Work (SOW) is subject to the following terms and conditions:
Marco shall not be responsible for any delays that result from incomplete or inaccurate
information supplied by City of Columbia Heights.
Any work performed by Marco that is not listed in this scope of work or which is required to
assist City of Columbia Heights with the completion of this project will be subject to the
change management process described above.
Marco shall not be responsible for any failure of equipment or network service resulting from
any City of Columbia Heights supplied equipment.
Notice to Proceed
Execution of this Statement of Work (SOW) by City of Columbia Heights shall constitute notice to Marco
to proceed with the project described in this SOW.
NOTE: Scheduling action cannot be finalized until your concurrence with the SOW has been
returned to this office. Any delay at this time can incur a delay in the installation of your
programmed facility.
Signed SOW ("ACCEPTANCE SIGNATURES:" section) may be FAXED to 320.259.3087,
651.634.6187 or 800.847.3087; EMAILED to tashl@marconet.com or MAILED to:
Tash Laudenbach
Marco
3000 Division Street
P.O. Box 250
St. Cloud, MN 56302-0250
ACCEPTANCE SIGNATURES: (pre-authorization of project scope and services)
Gary Peters~t`i Date
Mayor of Columbia Heights
~..~' ~~ 12/31 /07
John Tayl r Date
Premise Wiring Service Manager
,+ x
5~' _~. c.
Walt Fe st / -~ Date
City M Hager of Co mbia Heights
.~
12/31 /07
eremy Kirt Date
Marc Account Repre entative
~':~~U~ ~~~ 12/31/07
Steve Marsden Date
Marco Account Representative
JRK3016-CB SOW 12/31/2007 Page 6 ~~~~
Statement of Work
Next Steps
Upon receipt ofi this notice and confirmation of purchase order receipt, Marco will initiate the following
"next steps":
1. Contact City of Columbia Heights to schedule installation dates and introduce a Marco Project
Manager (if applicable).
2. Assign trained and certified technical resources following confirmation of scheduled dates. These
resources will ensure successful completion of tasks as detailed in this SOW.
3. Customer Requests at Time of Installation:
Any customer requests for changes in products or services that are not listed in this scope of work will
be reviewed for applicable impact in scheduling and pricing. Customer acknowledges with its initials,
it has requested the fallowing changes} to this scope of work at the time of installation:
Customer Technician Description of changes:
Initials Initials
1)
2)
3)
4)
5)5
JRK3016-CB SOW 12/31/2007 Page 7 ~1~~~
Statement of Work
SOW COMPLETION ACKNOWLEDGEMENT FORM
POST-INSTALLATION ACCEPTANCE:
Outstanding Issues /Comments:
JRK3016-CB SOW 12/31/2007 Page 8 ~~~~~'
Service Request Form (Updated 3/30/2006} Statement of Work
Addendum to Statement of Work: JRK3016-CB
Customer Name: , its f i i ®~ _.ff-$~~ ~ ~-~ts Li uor
Description of Services and Deliverables in addition to original SOW
Additional equipment, wiring and installation to include added 2 under counter panic
buttons, card readers at the front door, basement store room door and basement office
door per Bill Elrite email dated January 3, 2008. Please refer to the original JRK3016-
CB Statement of Work for a complete listing of Services and Deliverables for Heights
Liquors. *Please note that the keypad with built in card reader from original S.O.W. has
been changed to a keypad without a reader, which has been deducted as noted in the
Schedule of Products below.
Schedule of Products (In addition to those already listed on SOW JRK3016-CB
2 -Hold-Up Under Counter Panic Buttons
3 -Single Door Card Reader Interfaces
1 -Triggered Lock Power Supply
1 - 7 AMP Hour Battery
* Keypad change from Built-In Card Reader to Keypad Without Card Reader
TOTAL INVESTMENT (including labor, hardware and wiring) ...........................$1,100.84
Keypad without HID Card Reader ........................................................................<$290.54>
TOTAL INVESTMENT ................................................................................................$810.30
Note: no changes were made for wire or labor/installation.
Opening and Closing Signals/Logs plus Monthly Reports are Additional.
If applicable, the above pricing does not include tax, city or county response
permit fees. Customer must provide permit if necessary. Set-up Fee may
apply, which includes hook up, line testing & other tasks.
JRK30y6-IT SOW Addendum 1/15/2008 Page 1 ~-~-~~T--~~
Service Request Form (Updated 3/30/2006)
Statement of Work
I understand that additional charges may occur for any added product and/or services on
this order.
ACCEPTANCE SIGNATURES:
`~F
r ~~
~„o~°
William Elrite''
f
Col bia H fight
. ______
Gary Peterso
Mayor of Columbia Heights
~~ ~ r~ ~
Date Walt Feh t date
City Manager of Columbia Heights
---' 1 /15/2008
Date remy in Date
Marco Account Representative
(~ ~ ~~(,t,~---- 1 /15/2008 ,~t1 ~P~ 1 /15/2008
Chuck Amundson Date Steve Marsden Date
Security and Access Specialist
Marco Account Representative
Please turn this form into your Project Manager for processing once completed -Thank you!
JRK3016-IT SOW Addendum 1115/20(78 Page 2 r-~-~~~--~.~