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HomeMy WebLinkAboutmin-January 2, 08 City of Columbia Heights Park and Recreation Commission January 2, 2008 Eileen Evans called the meeting to order at 6:35 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer; Gary Peterson, Mayor Also present: Candace Amberg, RLA of Brauer & Associates, Ltd. APPROVAL CONSENT AGENDA Motion by Foss, second by McDonald, to approve consent agenda. Upon vote: all ayes, motion carried. LETTERS AND REQUESTS A. Request by Dario Abla for an additional refund for December 8, 2007. Windschitl reported that the John P. Murzyn Hall (JPM) rental for December 8, 2007 was canceled at a short notice due to a death in the immediate family. A refund was given to the family for all of the fees, less the $500 down payment. Windschitl discussed the history of previous refunds. Motion by Stroik, second by Foss, not to grant the request for the additional refund of the $500.00 down payment, staying consistent with the refund policy of JPM. All ayes, motion carried. OLD BUSINESS A. 2007 Parks Capital Improvements: Silver Lake Park & Sullivan Lake Park picnic shelter options. Amberg reported on minor changes made to the previous park plans for both Silver Lake Park and Sullivan Lake Park. Sullivan Lake Park changes include: a drop down of two to four feet from the street grade st for the parking lot along 51 Avenue, installing a retaining wall along the south end of the parking lot adjacent to the tennis courts, the picnic shelter has been relocated to acquire a full view of the lake, a small playground and open green space close to the picnic shelter. Hansen indicated that the Commission members preferred neutral colors in the picnic shelter and other equipment at the park. He stated that the final specs of the park would indicate for the Commission to make the final color decision of the shelter. Greenhalgh asked if there are flooding concerns in the parking lot. Hansen replied that runoff water might need to be treated from the parking lot prior to running into the lake. Park & Recreation Commission 1/2/2008 Page 2 Foss asked if there was any feedback from the public on the park plans. Hansen replied that one comment was received in favor of the plans for Silver Lake Beach Park. Two comments were received for Sullivan Lake Park; one liked the playground and the other comment did not like the original parking lot. Hansen responded to the comments. Hoium asked about the status of the existing light poles. Amberg replied that the plan is to try to use as many of the existing lights as possible. Three or four poles are being moved and other light heads may need to be moved in a different direction. Silver Lake Park changes include: moving the trail to the north hillside due to grading concerns, additional storm water treatment and to naturalize the east and west sides of the beach area. Hansen indicated that the Police Department wanted both sides of the beach to include increased plantings and the removal of the access drive to deter after hours and problematic activity. Hansen reported that additional funding requests have been submitted to three entities two to BWSR and one to the RCWD. Evans indicated a concern with the sand volleyball court taking up so much space when she does not see the volleyball area used on a consistent basis. Hansen replied that the main goal with the park plans was not to introduce new features, but upgrade the existing ones. He suggests keeping the volleyball court because of the low cost and changing the area to a green space if needed in the future. Motion by Foss, second by Greenhalgh, to approve the park plans and recommend the updates to the City Council. All ayes, motion carried. NEW BUSINESS None at this time. REPORTS Recreation Director Windschitl reported on several water leaks within the JPM building. The worst area was in the southeast corner of the main hall. Last year the sheet rock in this area was redone and will now need to be redone again. Water leaks were also found in the Preschool room, Senior Center and in the hallway. Stroik asked how the problem could be fixed permanently. Windschitl replied that Honeywell is currently conducting a study on the HVAC units and to come up with solutions to rectify some of the roof problems. One of the initial solutions may be to remove and relocate the heating units from the attic. These units generate heat, which melts the snow on the roof and then refreezes at the edges causing ice dams. As we have only replaced one unit, most of the current HVAC units are well beyond their life expectancy. In addition to the HVAC units, the roof is also going to need repair. In 2007 a roof consultant inspected the roof and recommended total replacement of the roof in the Park & Recreation Commission 1/2/2008 Page 3 next three to four years. It makes sense to rectify the heating and cooling problems prior to repairing the roof. Public Works Director/City Engineer Hansen reported that the February Park and Recreation Commission Meeting would include discussion regarding park planning in 2008, possibly for Ramsdell or Labelle parks. Evans asked about the status of Huset Park. Hansen replied that he would bring information to the February meeting. Commission Members Stroik asked what time the skating rink lights are on at Ostrander Park and if the warming house would be open for those using the rink. Hansen replied that the lights are on a timer until 10:00 p.m. Due to budget costs within the past few years there is no supervision at the warming house to keep the building open. ADJOURNMENT Eileen Evans adjourned the meeting at 7:40 p.m. ______________________________ Deanna Saefke Park & Recreation Commission Secretary