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HomeMy WebLinkAboutJanuary 14, 2008 RegularCITY OF COLUMBIA HEIGHTS Mum Gann L. Peterson 590 4Ui6 Avenue NE, Columbia Heights, MN 55421-3878 (763)706-3600 TUD (763} 706-3692 CaunclGnembers btsit our website at.• tn~s,,x.,ci.rolrrrulrla-laei~~lats.rtprz.rr,c Robert A. t1~7llianrs Bruce Nawrrocki Tanunera Diehm Bruce Kelzenberg City Manaser 6f alter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, January 14, 2008 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. -- The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION Invocation by Pastor Bill Hugo, St. Matthew Lutheran Church 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These maybe items brought to the attention of the Council under the Citizen Folum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS AND GUESTS A. St. Matthew Lutheran Church 75 year anniversary p6 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve minutes of the December 10 2007 Columbia Hei htg s City Council meeting. p' MOTION: Move to approve the minutes of the December 10, 2007 Columbia Heights City Council meeting. B. Acce,~t meeting minutes of Columbia Heights Boards and Commissions. MOTION: Accept the minutes of the October 2, 2007 Library Board meeting. Pao MOTION: Accept the minutes of the November 6, 2007 Library Board meeting. pzz MOTION: Accept the minutes of the January 2, 2008 Planning and Zoning Commission p24 meeting. MOTION: Accept the minutes of the December 4, 2007 Library Board meeting. p29 C. Establish City Council meeting dates for 2008. p3i MOTION: Move to accept the 2008 Work Session calendar as proposed. City Council Agenda Monday, January 14, 2008 Page 2 of 5 D. Appoint Mayor and City Manager to the Columbia Heights Fuefi~hters Relief Association Board of Trustees for 2008. p36 MOTION: Move to appoint the Mayor and City Manager to the Columbia Heights Volunteer Firefighters Relief Association Board of Trustees for 2008. E. Authorization to seek bids for 2008-2009 Diseased Tree Removal Program p37 MOTION: Move to authorize staff to seek bids for the 2008-2009 Diseased Tree Removal Program. F. Authorization to seek bids for 2008 Miscellaneous Concrete Replacement and Installation pie Project MOTION: Move to authorize staff to seek bids for the 2008 Miscellaneous Concrete Replacement and Installation Project. G. Approve Public Works Blanket Orders for 2008 Purchases. p39 MOTION: Move to authorize staff to process blanket purchase orders in an amount not-to- exceed the 2008 budget amounts for: De-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing Contract, Fuel (unleaded and diesel) for City vehicles fiom the Anoka County Cooperative Agreement, and Bituminous Asphalt for patching/paving City streets and alleys fiom Commercial Asphalt or Bituminous Roadways or C.S. McCrossan. H. Adopt Resolution No. 2008-18 being a Resolution ordering Preparation of Feasibility Reports for Zone 1B, 2, and 3A Seal Coating_Project #0801 p4o MOTION: Move to waive the reading of Resolution 2008-18, there being. ample copies available for the public. MOTION: Move to adopt Resolution 2008-18, being a Resolution ordering the preparation of a report for proposed Zone 1B, 2 and 3A Street Seal Coat Program, Project #0801. I. Approve Liauor Store Project Change Orders and Purchases p43 MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Copeland Building Corporation for change orders totaling $47,596.56. MOTION: Move to rescind the previous authorization to purchase shelving fiom AA Equipment Company and authorize the Mayor and City Manager to enter into an agreement with Accent Store Fixtures for shelving and checkout counters in the amount of $55,390.25. MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Retail Information Technology Enterprises for the purchase of point of sale software in the amount of $29,717. J. Adopt Resolution No 2008-19 being a Resolution supporting the Outdoor Recreation Grant Application of Anoka. County for Kordiak County Park, Anoka County. Minnesota. pso MOTION: Move to waive the reading of Resolution No. 2008-19, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2008-19, being a Resolution supporting the Outdoor Recreation Grant Application of Anoka County for Kordiak County Park, Anoka County, Minnesota. City Council Agenda Monday, January 14, 2008 Page 3 of 5 K. Request for Elected Official Out of State Travel -Nawrocki ps4 MOTION: Move to approve attendance of Councilmember Nawrocki at the 2008 National League of Cities Congressional City Conference in Washington DC, March 8 to March. 12, 2008, as budgeted monies are available and to authorize payment in advance for registration, airfare and lodging and provide reimbursement for meals and incidental costs in accordance with lianitations and guidelines outlined in the city's policy for out-of--state travel by city employees, L. Approve reissue of rental license at 3806 Jackson Sheet. ps6 MOTION: Move to issue arental-housing license to Eric Russell to operate the rental property located at 3806 Jackson Street N.E. in that the provisions of the residential maintenance code have been. complied with. M. Approval of the attached list of rental housing license applications. p57 MOTION: Move to approve the items listed for rental housing license applications for January 14, 2008. N. Approve Business License Applications p59 Motion: Move to approve the items on the business license agenda for January 14, 2008 a presented. O. Approve payment of the bills. p6z MOTION: Move to approve payment of the bills out of the proper fund as listed in the attached check register covering Check Number 123991 through Check Number 124415 in the amount of $3,985,'709.56. MOTION: Move to approve the Consent Agenda items. 6. ITEMS FOR CO1oTSIDERATION A. Other Ordinances and Resolutions 2nd Reading: Ordinance 1534 for the Rezonin og f Property at 4438, 4442 and 4446 Central Avenue. p~~ MOTION: Move to waive the reading of Ordinance No. 1534, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1534, rezoning the properties located at 4438 Central Avenue, 4442 Central Avenue, and 4446 Central Avenue fiom "Limited Business District" to "General Business District". B. Bid Considerations Acceptance of bids and award of Sewer Televising Inspection System to Cues of Orlando Florida. P s 4 MOTION: Move to accept bids and award the contract for the purchase of a Sewer Televising Inspection System to Cues of Orlando, Florida in the amount of $116,000 for the base bid and accepting Alternate 1 in the amount of $9,150 for a total contract of $125,150; and, authorize Mayor and City Manager to enter into a contract for the same and to appropriate funds from the Sewer Capital Equipment Replacement Fund. C. Other Business 1. Adopt Resolution No. 2008-20 being a Resolution in support of building_one gym with city money at the site of School District #13 on 49th Avenue. p87 City Council Agenda Monday, January 14, 2008 Page 4 of 5 MOTION: Move to waive the reading of Resolution No. 2008-20, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2008-20, being a Resolution in support of building one gym. with city money at the site of School District #13 on 49th Avenue. 2. Public Safety facility update 7. PUBLIC HEARINGS A. Declaration of a nuisance and abatement of violations within the City of Columbia Hei hg is is requested re ag rding_propert~at•. p9o 2008-03 - 4217 Central Street 2008-04 - 5045 Johnson Street 2008-OS - 4044 2nd Street 2008-06 - 1220 42- '/z Avenue 2008-07 - 4641-43 Taylor Street 2008-08 - 4040 2nd Street 2008-09 - removed 2008-10 - 1308-10 Circle Terrace Blvd. 2008-11 - 1316-18 Cn•cle Terrace Blvd. for failure to meet the requirements of the Residential Maintenance Code MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2008-03, 2008-04, 2008-05, 2008-06, 2008-07, 2008-08, 2008-10, 2008-11 there being ample copies available to the public. MOTION: Move to adopt Resolution Numbers 2008-03, 2008-04, 2008-05, 2008-06, 2008-07, 2008-08, 2008-10, 2008-11, a resolution of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. B. Revocation of the license to operate a rental unit within the City. ofC__o umbia Heights is requested against rental properties at: 2008-12 - 4901 5th Street 2008-13 - 1200 Circle Terrace 2008-14 - 941 45th Avenue 2008-15 - 1000 Peters Place 2008-16 - 1272-74 Circle Terrace Blvd. 2008-17 - 657 47th Avenue for failure to meet the requirements of the Residential Maintenance Codes. MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2008-12, 2008-13, 2008-14, 2008-15, 2008-16, 2008-17 there being ample copies available to the public. MOTION: Move to adopt Resolution Numbers 2008-12, 2008-13, 2008-14, 2008-15, 2008-16, 2008-17 being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental licenses listed. p107 4 City Council Agenda Monday, January 14, 2008 Page 5 of 5 8. ADMINISTRATIVE REPORT Report of the City Manager Report of the City Attorney 9. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 10. COUNCIL CORNER 11. ADJOURNMENT y- ~°~ ~ _ , Walter R.~Fehst, City Manager WF/pvm PROCLAMATION PROCLAIMING SUNDAY, JANUARY 20, 2008 AS ST. MATTHEW LUTHERAN CHURCH DAY IN THE CITY OF COLUMBIA HEIGHTS IN CELEBRATION OF ITS 75Tx ANNIVERSARY Whereas: St. Matthew Lutheran Church began in 1933 as a basement church at 4101 Washington Street, and has expanded 3 times into the large building it is today and Whereas: this church has grown into an active community involved congregation and Whereas: St. Matthew has reached out to the diverse population of Columbia Heights, especially the Sudanese, Liberian and Tibetan communities and Whereas: St. Matthew Lutheran Church has hosted twelve (12) consecutive free Thanksgiving dinners for the community and Whereas: St. Matthew has a community day care facility (David's Day Care) and Whereas: St. Matthew Lutheran Church aimually sponsors and hosts a conununity theater group producing major Broadway musical productions, are active in the Columbia Heights Jamboree Parade, and host a large National Night Out Celebration, among many other active community events and Whereas: St Matthew Lutheran Church will celebrate its 75`" Anniversary on January 20`h, and throughout all of 2008. Now therefore be it declared that I, Mayor Gary L. Peterson do hereby proclaim Sunday, January 20, 2008 as St. Matthew Lutheran Church Day in honor of its 75th anniversary in the City of Columbia Heights, Minnesota. Mayor Gary L. Peterson OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING DECEMBER 10, 2007 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, December 10, 2007 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. CALL TO ORDER/ROLL CALL/INVOCATION Pastoral Minister Lorraine Mell, Immaculate Conception Church gave the Invocation. Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councilmember Diehm, and Councilmember Kelzenberg PLEDGE OF ALLEGIANCE -recited ADDITIONS/DELETIONS TO MEETING AGENDA Mayor Peterson added the first reading of Ordinance 1534, to rezone 4438, 4442 and 4446 Central Avenue under item 6A3. He pointed out that a corrected copy of the budget was distributed. Peterson removed Resolutions No. 2007-251, 252, and 228 as the properties have been brought into compliance. Nawrocki expressed his unhappiness that the City Council meeting agenda was not on cable T.V. on Friday. He stated his belief that it did not get posted until Sunday. Nawrocki requested to add an update of the community center, police coverage discussion with the County Shen-iff, pedestrian bridge meeting, the discussion with the schools regarding adding a gynmasium, sale of what was the Burger King property to a hardware store, and possible sale of property at 37t}i and Central. The Mayor added these items under the City Manager's report. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS AND GUESTS A. Introduction Scott Clark, Community Development Director Walt Fehst, City Manager, introduced Scott Clark stating that he spent 26 years working in Community Development in Brooklyn Park, then in Arden Hills and most recently in Ells River. We are proud and happy to have him here. Scott Clark thanked Council for the opportunity to be the Community Development Director. He indicated that the housing issues facing Columbia Heights are his greatest interest. His very first job was in Columbia Heights as an intern. Scott refereed to the work done here prior to his beginning today and the accomplishments of that period. He stated his desire to continue current programs. Diehm indicated her excitement about the development in recent years and the desire to continue that, moving forward. CONSENT AGENDA Fehst took Councilmembers through the consent agenda. Nawrocki requested to remove item F - Murzyn Hall and item O -bill list. A. Apyrove minutes of the Columbia Hei htg s City Council. meetings Motion to approve the minutes of the Columbia Heights City Council meeting of November 26, 2007. Motion to approve the minutes of the Truth in Taxation meeting of December 3, 2007. City Council Minutes Monday, December 10, 2007 Page 2 of 13 B. Accept meeting minutes of Columbia Heights Boards and Commissions Motion: Accept the minutes of the October 23, 2007 EDA meeting. Motion: Accept the minutes of the October 24, 2007 Park & Recreation Commission meeting. Motion: Accept the minutes of the December 4, 2007 Planning & Zoning Cotnrnission meeting. Motion: Accept the minutes of the November 28, 2007 Park & Recreation Commission meeting. C. Establish a Cit~Council Work Session for January 7, 2008 Fehst indicated there would be discussion of 2008 Council calendar and liquor store change orders. Motion to schedule a City Council Work Session for Monday, January 7, 2008 beginning at 7:00 p.m. in Conference Room 1. D. Approve the transfer of funds from the General Fund to the Police Department Budget to reimburse the Overtime Fund. Motion to transfer $2,225.96 received fiom Unique Thrift Stores and $1,046.75 received from School District #13, a total of $3,272.71 from the General Fund to the Police Department 2007 Budget under line #1020, Police Overtime. E. Approve the~plication for a bingo perniit from Southern Anoka Community Assistance (SAGA for Murzyn Hall on March 3, 2008. Motion to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to bingo activities to be conducted by Southern Anoka Community Assistance (SAGA) at Murzyn Hall, 530 Mill Street, Columbia Heights, Minnesota, on March 3, 2008. Also, that the investigation fee of $25 be waived; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. F. Establish John P. Murzyn Hall rental. rates for 2009. -Removed G. Adopt Resolution No. 2007-248. being a Resolution establishing senior citizens or retired and disabled person hardship special assessment deferral. Kevin Hansen, Public Works Duector, indicated this is for seniors that meet income requirements, to provide a 50 percent deferment of the total assessment for the term of the assessment. Motion to waive the reading of Resolution No. 2007-248, there being ample copies available to the public. Motion to adopt Resolution No. 2007-248, being a resolution establishing a new maximum income of $27,300 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral. RESOLUTION NO. 2007-248 BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL WHEREAS, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments, and City Council Minutes Monday, December 10, 2007 Page 3 of 13 Whereas, Minnesota Statutes 435.193 - 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and guidelines for determining the existence of a hardship and for determining the existence of a disability. NOW, THEREFORE, BE IT RESOLVED BY THE CTI'Y COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: 1. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. 2. This deferral procedure shall. apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership and occupancy must be the same nature as would qualify the applicant for a homestead exemption for tax purposes. 3. This deferral procedure shall apply only to homestead property oevned by a person 65 years of age or older or retired. by virtue of a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the same definition for purposes of assessment deferral as is used for social security purposes. 4. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual circumstances not covered by the standards and guidelines herein so long as determination is made in a nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants. 5. In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City Clerk. 6. In granting a deferred assessment, the Council shall determine in its resolution approving the assessment roll the amount of interest, if any, to be charged on the deferred assessment. 7. The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any of the following events: a. the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder; b. the sale, transfer or subdivision of the property or any part thereof; c. if the property should for any reason lose its homestead status; or d. if for any reason the City shall. determine that there would be no hardship to require immediate or partial payment. 8. No deferral maybe granted unless the homeowner makes application to the City Clerk within thirty (30) days after adoption of the assessment by the Council. 9. The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the annual. installment along with all future installments shalt become immediately due and payable. 10. No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $27,300. 11. No deferral may be continued from year to year unless the owner shall file a renewal application before September 15~' of each year. 12. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to be assessed. 13. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute 435.195 and this Resolution. H. Approve final payment for the Zone 7B and lA Street Rehabilitation Projects Motion to accept the Engineer's Report of Final Acceptance for the 2006 Street Rehabilitation Projects in Zone 7B and 1 A, City Project No. 0502; and authorize final payment of $20,151.49 to Midwest Asphalt Corporation of Hopkins, Minnesota. Ap~ove Change Order No. 1 for Miscellaneous Concrete Project #0700 Fehst stated the base amount was the same, but the amount of work required was greater than anticipated. Hansen stated that at the time of the agreement we do not know the amount of work that will be required in the fall for items such as water main repairs, sidewalk repairs, etc. This increase is not unusual. Nawrocki stated that the bidders should know in the beginning what the extent of the contract could be. Hansen stated the bidders tend to be repetitive. City Council Minutes Monday, December 10, 2007 Page 4 of 13 Motion to approve Contract Change Order No. 1 for additional work added to the contract by the City to Ron Kassa Construction, Inc. in the amount of $26,628.30 for a revised contract of $38,961.88 with funding out of the appropriate funds. J. Authorize final pavment for Central Avenue Storm Sewer Improvements Project #0405 Motion to accept the work for 2006 Storm Sewer hnprovement, City Project #0405 and authorize fmal payment of $24,016.35 to New Look Contracting, Inc. of Elk River, Minnesota K. Approve Designation of the Official Newspaper for 2008. Nawrocki questioned why the Northeaster was not solicited for a bid. Fehst stated that as a bi- monthly newspaper, there might be timing issues. Kelzenberg stated that for a period the Northeaster did not mail out their newspaper. Motion to designate Sun Focus News as the official City newspaper for 2008 and to authorize the Mayor and City Manager to enter into an agreement with Sun Focus News for required publications. L. Approval of the attached list of rental housing license applications in that they have met the requirements of the Residential Maintenance Code. Motion to approve the items listed for rental housing license applications for December 10, 2007 M. Approve the reissue of Rental Licenses as listed Motion to issue arental-housing license to Charlie Vanderlinden to operate the rental property located at 961 37th Avenue N.E. in that the provisions of the residential maintenance code have been complied with. Motion to issue a tentat-housing license to Moshen Dessouki to operate the rental property located at 4610-4612 Fillmore Street NE in that the provisions of the residential maintenance code have been complied with. Motion to issue arental-housing license to Nicholas Miller to operate the rental property located at 3819 Van Buren Street NE in that the provisions of the residential maintenance code have been complied with. N. Approve Business License Applications Motion to approve the items on the business license agenda for December 10, 2007, as presented. O. Approve pavment of the bills. -Removed Motion by Nawrocki, second by Williams, to approve the Consent Agenda with the exception of items F and O. Upon vote: All ayes. Motion carried. F. Establish John P. Murzyn Hall rental rates for 2009. Nawrocki stated his opposition to an increase, as there was no rationalization of revenues versus expenditures. A lot of people that rent the facility are Columbia Heights residents and their tax dollars built that facility for resident use. Peterson stated that the damage deposit increased because the damage costs have increased. Nawrocki questions how many times the damage cost is more than the deposit. Keith Windschitl, Recreation Director, stated that a number of times we 10 City Council Minutes Monday, December 10, 2007 Page 5 of 13 have had to seek additional damage costs, such as when. the AV screen received over $500 in damage and had to be replaced. Staff is reconunendation is a tlu-ee percent increase for 2009 rental rates. In 2008 80 to 90 percent of the Saturdays are already rented. This is very reasonable considering the facility, the group size we can accommodate, caterer options, and we have a bar. Nawrocki asked what the Fridley KC hall charges. Peterson stated that we could lower the rental rate, but we would have to increase the Ad Valorem tax and all residents would pay the reduction to subsidize it. Nawrocki asked if we are losing money on this facility. Fehst stated yes. Nawrocki asked what other facilities are charging and when the last market study was done. Fehst stated that Murzyn Hall is a wonderful facility, but runs at about a $100,000 deficit each year. Windschitl stated that the damage deposit increase would be for 2008, as well as 2009. A late fee is charged for anyone remaining after 1:00 a.m. Nawrocki asked if this damage deposit is for any room rental. Windschitl stated that the damage deposit is $250 for any other room and $500 for the main hall. Motion by Kelzenberg, second by Williams, to adopt the 2009 John P. Murzyn Hall rental rates, as outlined by the Park and Recreation Commission at thew meeting of November 28, 2007. Nawrocki refereed to the incident of not being able to use the school gym, as someone else was using it. It was being used by the city for a DARE program. Fehst stated that the new Superintendent, Kathy Kelly, is great to work with, but there are defmite space need issues. Upon vote: Kelzenberg, aye; Williams, aye; Diehm, aye; Nawrocki, nay; Peterson, aye. 4ayes - 1 nay. Motion carried. O. Approve payment of the bills. Motion by Nawrocki to strike check #123978, for $5,782.00 to Southern Anoka County Community Consortium. We have a significant increase iii the levy and we need to look at removing some of these expenditures. Williams asked for clarification of this check. Fehst stated that is the group of local cities that work together and includes the Values Fust program. Fehst suggested first striking the Suburban Rate Authority to save money. Nawrocki questioned the Values First program needing this amount of money. Peterson called for a second to the motion. No second was received. Motion died for a lack of a second. Motion by Williams, second by Kelzenberg, to approve payment of the bills out of the proper fund as listed in the attached check register covering Check Number 123755 tluough Check Number 123990 in the amount of $5,163,745.86. Upon vote: Kelzenberg, aye; Williams, aye; Diehm, aye; Nawrocki, nay; Peterson, aye. 4ayes - 1 nay. Motion carried. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. First readingof Ordinance #1533 being an Ordinance accepting an Xcel Franchise Agreement. Kevin Hansen, Public Works Du-ector, stated this ordinance is for gas and electrical distribution. The current franchise agreement expired in 2007. It was a 20 year agreement. We are working 11 City Council Minutes Monday, December 10, 2007 Page 6 of 13 with Xcel to establish. a new franchise agreement. A model was developed by the League of MN Cities and the Suburban Rate Authority (SRA}. A recommendation has been made and negotiations have begun. Hansen stated that this was reviewed by our City Attorney, Xcel Energy, and himself. The difference includes additional definitions fora 20 year franchise and incorporates our right-of--way ordinance, how work we administer gas and electric restoration, better defines indemnification, and preserves our right to enact a fianchise fee. Nawrocki stated this has been discussed at the SRA meetings with concerns about things not in the fianchise agreements. He questioned if those concerns are in this agreement. Hansen stated that one of our primary concerns is coordination with our public improvement projects. In planning the projects there are conflicts with gas or electric service that impact our improvements. Nawrocki indicated that the SRA will meet in January and he requested the second reading of this ordinance be postponed until the second council meeting in January. Hansen stated that would not be an issue. Motion by Williams, second by Diehm, to waive the reading of Ordinance #1533, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Diehm, second by Williams, to establish the second reading of Ordinance No. 1533, being an Ordinance adopting a fianchise agreement with Xcel Energy for the City of Columbia Heights for January 28, 2008, at approximately 7:00 p.m. in the City of Columbia Heights Council Chambers. Upon vote: All ayes. Motion carried. 2. Adopt Resolution No 2007-253 being a Resolution adopting a Buffet for the Year 2008 setting the City General Levy, and Bond Levy Motion by Diehm, second by Williams, to waive the reading of Resolution 2007-253 there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Diehm, to adopt Resolution 2007-253 being a resolution adopting a budget for 2008 and setting the City General Levy at $6,916,895 and the Bond Levy at $128,475. Nawrocki stated that we have done a poor job on the budget as it represents a 12 percent increase. With the increased HRA levy and the agreement with Anoka County EDA/HRA levy including $30,000 in administrative fees, the result is too much. Fehst indicated that this would add two full time police officers and two part time library personnel. Nawrocki referred to drawing down fund balances to balance the budget and questioned the amount. Elrite stated $150,000. Nawrocki stated a major priority for next year should be water clean up. The budget only talks about parts of the general budget. Of the other revenue funds, staff can spend up to $15,000 without coming to Council. The resolution indicated the property tax levy would be 8.83 percent, which does not cover the City HRA or County EDA/HRA levy and is not included under local tax on the tax statement, but is listed under other special taxing districts. When taking into account special assessments and increases in storm sewer, sanitary sewer, and water rates, this is hitting the tax payers pretty hard. Nawrocki stated that the $19,190 added to the library budget would increase the library levy, continuing into the following years. 12 City Council Minutes Monday, December 10, 2007 Page 7 of 13 Motion to amend by Nawrocki to remove $19,190 from the library budget. Peterson called for a second. No second was received. Motion died for lack of a second. Nawrocki stated that $27 million was added for a possible activity center and police and fire facility. Motion to amend by Nawrocki that $27,000,000 for a possible activity center and police and fire facility, be removed fiom the budget. Peterson called for a second. No second was received. Motion died for lack of a second. Motion to amend by Nawrocki to strike the addition of $8,000 for the city newsletter. Peterson called for a second. No second was received. Motion died for lack of a second. Motion to amend by Nawrocki to remove $10,000 from the Police Department budget for Sheffield patrol overtime. Peterson called for a second. No second was received. Motion died for lack of a second. Motion to amend by Nawrocki to strike the Special. Project Coordinator salary and fringe benefits, as there is no plan to fill the position. Peterson called for a second. No second was received. Motion died for lack of a second. Motion to amend by Nawrocki to use $402,000 of the activity fund budget to offset one-half of the proposed property tax increase. Peterson called for a second. No second was received. Motion died for lack of a second. Motion to amend by Nawrocki that that we work with the School District on additional gym space and any money above and beyond that be subject to a referendum of the community. Diehm questioned how that would fit into the budget. Peterson called for a second. No second was received. Motion died for lack of a second. Nawrocki stated that it makes as much sense as other actions. We make commitments and don't have the money for them. Upon vote of the original motion: Kelzenberg, aye; Williams, aye; Diehm, aye; Nawrocki, nay; Peterson, aye. 4ayes - 1 nay. Motion carried. Fehst pointed out that there was a reduction in the EDA levy. RESOLUTION 200'7-253 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2008, SETTING THE CITY LEVY, AND APPROVING THE HRA LEVY. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The budget for the City of Columbia Heights for the year 2008 is hereby approved and adopted with appropriations for each of the funds listed below. General Fund Expense 9,220,448 13 City Council Minutes Monday, December 10, 2007 Page 8 of 13 Community Development Fund 597,133 Economic Development Fund 274,863 State Aid 148,949 Cable Television 132,182 Library 738,346 DARE Project 5,375 Infrastructure 113,792 Capital Improvement 27,345,000 Capital Equipment Replacement Funds 461,815 Construction Funds 1,054,300 Central Garage Fund 579,273 Liquor Operating 7,930,664 Liquor Capital/Non-Operating 31.9,042 Water Utility Fund 2,209,771 Sewer Utility Fund 1,660,244 Refuse Fund 1,399,336 Storm Sewer Fund 387,556 Data Processing 268,532 Debt Service Fund 2,859,426 57,706,047 Section B. The estimated gross revenue to fund the expense budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2008: Revenue Genera] Fund 9,220,448 Community Development Fund 597,133 Economic Development Fund 274,863 State Aid 148,949 Cable Television 132,182 Library 738,346 DARE Project 5,375 Infrastructure 113,792 Capital Improvements 27,345,000 Capital Equipment Replacement Funds 461,815 Construction Funds 1,054,300 Central Garage Fund 579,273 Liquor Operating 7,930,664 Liquor Capital/Non-Operating 319,042 Water Utility Fund 2,209,771 Sewer Utility Fund 1,660,244 Refuse Fund 1,399,336 Storm Sewer Fund 387,556 Data Processing 268,532 Debt Service Fund 2,859,426 57,706,047 Section C. The following sums of money are levied for the current year, collectable in 2008, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy 6,286,574 Estimated Library Levy 551,699 Estimated EDA Fund Levy 78,622 Total 6,916,895 14 City Council Minutes Monday, December 10, 2007 Page 9 of 13 BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2008 that is higher than the tax rate ca]culated for the city for taxes levied in 2006, collectable in 2007. BE IT FURTHER RESOLVED :That the City has adequate fund balances and reserves to pay 2008 Bond principal and interest payments on General. Obligation Bond Series 2003A and General Obligation Bond Series 2006A and that the county auditor is authorized to cancel these Bond. Levies for taxes payable in 2008. BE IT FURTHER RESOLVED: That the City shall levy a General Obligation Bond Series 2007A in the amount of $128,475.17 and that the county auditor is authorized to collect these Bond Levies for taxes payable in 2008. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. B. Bid Considerations -none C. Other Business Public Safety facility update Fehst stated that next Monday at 7:00 p.m. the work session meeting would be to discuss a fmal recommendation from the 36 member public committee for activity center alternatives, and the public safety facility presentation fora 38,000 sq. ft. facility for about $10,000,000 with no property expense if built on land we own, such as NEI. Fehst referred to a meeting with the State Bonding Committee that looks at requests for capital items. Our item was the pedestrian bridge on 49`h Avenue. This bridge is not ADA compliant. Hansen stated there are 100,000 trips across this bridge every year. There were only about seven committee members present. We have submitted a request and will renew our application to the federal government. Nawrocki stated that this is not our bridge, but is a MNDOT bridge. Also, one-half of the bridge is in the City of Hilltop and if there are local costs they should be shared. Nawrocki referred to the expense of land acquisition costs to make it handicap accessible. Fehst stated that the State should be required to follow ADA rules. Diehm questioned who removes the snow from the bridge? Hansen stated that we remove it. Fehst indicated that we also cut their grass on University Avenue. Fehst referred to meeting with Kathy Kelly, School Superintendent, and her staff regarding the gym they are building on their site. They were cordial and explained why they need this facility. There was a plan for two gyms, but there were issues with operation and control. Council and staff were impressed with their plan. Council has not made any decisions and this should be discussed at the beginning of next year. Fehst stated that there is a predevelopment agreement with ACE Hardware for the old Burger King site. Unfortunately, we were not able to receive legislation to use TIF funding for clean up. A hardware store would require minimal reparation and be an asset to our community. Fehst stated that there is also a predevelopment agreement for the property south of the old Bridgemans site. Fehst referred to a letter received from the Anoka County Sherriffs office regarding their interest in providing police service to us. He met with Sherriff Bruce Johnson and his staff. In their analysis we should have 24 or 25 officers on the street, but we have 16 or 17. They will review the information, but do not believe they could provide this service due to the distance we 15 City Council Minutes Monday, December 10, 2007 Page 10 of l 3 are from them. We appreciate their effort. They indicated that "our officers are working theu- tails off." Ordinance 1534 to rezone 4438 4442 and 4446 Central Avenue Jeff Sargent, City Planner, indicated that the VFW has requested rezoning of their property from Limited Business (LB) to General Business (GB). He described the properties. Cun°ently the LB district does not permit the VFW requested improvement as the property is non-conforming. State Statutes do not allow for the expansion of anon-conforming property. The construction of any type of addition would require rezoning to a GB use. The rezoning request is consistent with the Comprehensive Plan and brings the VFW into compliance with the GB zoning. Motion by Williams, second by Kelzenberg, to waive the reading of Resolution No. 2007-, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Nawrocki stated that as an officer of the VFW he would abstain from the vote. Motion by Williams, second by Kelzenberg, to set the second reading of Ordinance No. 1535 for Monday, January 14, 2008, at approxunately 7:00 p.m. in the City Council chambers. Upon vote: Kelzenberg, aye; Williams, aye; Diehm, aye; Nawrocki, abstain; Peterson, aye. 4 ayes - 1 abstention. Motion carried. PUBLIC HEARINGS A. Adopt Resolution No. 2007-249, being a Resolution for declaration of a_nusance and abatement of violations within the City of Columbia Heights is requested re ag rding_property at 4231 6th Street. Fire Chief Gary Gorman stated there are five outside violations on this property. Motion by Nawrocki, second by Williams, to close the public hearing and to waive the reading of Resolution Number 2007-249 there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Nawrocki, second by Williams, to adopt Resolution Number 2007-249, being a resolution of the City Council of the City of Columbia Heights declaring 4231 6th Street a nuisance and approving the abatement of violations fiom the property pursuant to City Code section 8.206. Upon vote: All ayes. Motion carried. RESOLUTION 2007-249 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Sharon Bates (Hereinafter "Owner of Record"). Whereas, the owner of record. is the legal owner of the real property located at 4231 6"' Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on November 14, 2007. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 16 City Council Minutes Monday, December 10, 2007 Page 11 of 13 1. That on September 18, 2007 an inspection was conducted on the property listed above. Inspectors found five violations. A compliance order was sent via regular mail to the owner at the address. 2. That on November 14, 2007 inspectors re-inspected the property listed above. Inspectors noted that five violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on November 29, 2007 inspectors reinspected the property and found that five violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: Shall repair the damaged overhead door on south side of the garage facing alley, shall repair the damaged/missing the siding on the southeast corner of the garage, shall replace the damaged windows on the south side of the house, shall replace the front storm door that is missing, shall remove all/any outside storage from the property 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4231. 6`h Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all. relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case maybe, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4231 6`h Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and. parties in interest. B. Approve revocation of the license to operate a rental unit within the Cityof Columbia Hei hg is as requested against rental properties at: 4502 Washington Street - Resolution No. 2007-250 -Gorman stated that this property has three outside violations. There has been with no contact from the owner. Motion by Kelzenberg, second by Williams, to close the public hearing and to waive the reading of Resolution Number 2007-250, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Kelzenberg, second by Williams, to adopt Resolution Number 2007-250, being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A} of the rental licenses listed. Upon vote: All ayes. Motion carried. Resolution 2007-251 - 4542 Heights Drive -removed Resolution 2007-252 - 3931 Jackson Street -removed Resolution 2007-228 - 4124 5th Street- removed Nawrocki stated that at the last meeting he indicated there are computer items sitting out at 4641 Taylor. These items have not been removed. The house at 1410 Parkview Lane has numbers on the house for 1401. This should be corrected for emergency situations. RESOLUTION 2007-250 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article N, Section SA.408(A) of that certain residential rental license held by L&P Asset Holdings, LLC (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 4502 Washington Street N.E., Columbia Heights, Minnesota, 17 City Council Minutes Monday, December 10, 2007 Page 12 of 13 Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 13, 2007 of an public hearing to be held on December 10, 2007. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 11, 2007, inspectors for the City of Columbia Heights, inspected the property described above and noted three violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on November 13, 2007, inspectors for the City of Columbia Heights, performed a final inspection at the property and noted three violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on November 28, 2007 inspectors for the City of Columbia Heights performed a reinspection and noted that three violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found. to exist, to-wit: Sha11 remove all/any outside storage from the property, shall remove al] scrub growth next to the garage, shall scrape and paint garage where it is peeling 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisians of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F8688 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. A11 tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Report of the City Manager Fehst wished everyone a Merry Christmas and happy holiday. He thanked all the City employees for their service and indicated there would be an employee holiday event on Wednesday. Nawrocki indicated that the snow was not properly removed in front of the old Kmart, Savers and Taco BelUcarwash properties on Central Avenue. Fehst also indicated a snow ridge that needs to be removed by the Gateway Park bus stop. Report of the City Attorney -nothing to report. CITIZENS FORUM -none COUNCIL CORNER Kelzenberg • Everyone is mailing early -Merry Christmas and Happy New Year, or what ever you celebrate. Williams Diehm • Happy New Year, Merry Christmas, and happy 2008. • Read an email on what it is to comprehend a billion dollars. Wished everyone Happy Holidays. Support activities at our schools. There is a band concert on Thursday and a chorus concert on Monday. 18 City Council Minutes Monday, December 10, 2007 Page 13 of 13 Nawrocki • Referenced question fiom last meeting -how much time would be allowed to get the information to citizens on a community center decision. He had indicated 30 days, but in reflection there should be 60 days. Asked the City Attorney how citizens can exercise thew right of petition as stated in our Charter and requested information to hand out to citizens that ask to receive it. • Christmas present from Comcast cable -they have increased then rates again by about six percent. • Attended the Anoka County Elected Officials meeting. Subjects discussed were: Anoka County legislative proposal package and Anoka County Human Services programs. • For unanimity -wished everyone, including Council members, staff, and citizens of the community Happy Holidays. May residents and families, in the coming year, enjoy a better life than last year. Peterson • Read an email from Larry Scott, Liquor Store Manager, requesting to be contacted if anyone finds their shopping carts. • Don't forget your service men and women. It is painful to be away from home. Include them in your thoughts and prayers, and hope next year they will be home with us. • We live a nice life here and our city does a good job, especially after seeing New Orleans. Appreciate what we have. • Merry Christmas and Happy New Year to everyone and to our wonderful employees. Fehst indicated that this is the only full Council meeting in December of 2007. ADJOURNMENT Mayor Peterson adjom-ned the meeting at 8:37 p.m. Patricia Muscovitz CMC City Clerk 19 ~.•~ t"' ~~~~` ~~~ ~~ \ l r /' COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES October 2, 2007 The meeting was called to order by Chair, Barbara Miller at 7:04 PM. Members present were Barbara Miller, Patricia Sowada, Lynette Thomson, and Catherine Vesley. Also present: Becky Loader, Stacey Hendren, and City Council Representative Bruce Kelzenberg. Not present: Nancy Holum The minutes of the September 4, 2007, Board meeting were approved as mailed. The bill list dated 9/24/07, was reviewed. It was moved, seconded and passed that the bills be paid. The accounting dated October 2, 2007 was reviewed. There are three major projects that need to be completed this calendar year: the purchase of new shelving for the CD Book collection, painting in the children's room, and caulking on the exterior of the building. The electric bill has increased due to usage of wi-fi, and other machines. Old Business: 1. The proposed 2008 budget was discussed. The detail budget books are now available to the Board. The staffing issue was placed first in the book and will be the focus of the upcoming meeting. 2. Wednesday, October 24`x', 7:00 pm, at Murzyn Hall, is set for the budget hearing for the Library Board and the City Council. There will be one power point presentation for the whole city given by the Finance Department on a separate date. 3. Staffmg update was given. Albert Mamaril has been hired as the part-time Library Supervisor. He will begin training on Monday, October 8, 2007. 4. The book sale cart is doing well, and patrons seem enthusiastic. 5. The Board appreciated the reports given concerning Staff Day 2007, and support future staff days for all possible staff. 6. An update was given on the ACAC meeting. No decision has been made concerning the preferred site. The committee should receive information from the YMCA by October 15. New Business• Patricia Sowada left meeting at 7:30 pm 1. The August Statistics were reviewed and look good. Board members were notified that the Outreach section concerns At Home patrons. More deliverers are needed for the At Home program. 2. 2008 meeting schedule was reviewed, changes were made, and then approved by the Board. 20 3. ICMA retirement health savings plan was discussed. The plan will no longer be available for City employees due to a ruling that the plan is not in compliance with IRS guidelines. Currently no union contracts have been settled and negotiations for a new plan will be addressed as contracts are settled. Items from the Floor: 1. Cindy McCleary, a representative from BKV group, has contacted Becky concerning plans for building a new library. She is willing to come to the library to meet with the Board, do a walk through, answer questions, and put together a feasibility study. The Board supports this meeting. The ACL Rules for Library Use was presented as an example of possible signage for CHPL. The Board liked the clarity of the statements and supports its development. 3. The ACL Strategic Plan finished copy was presented to the Board. 4. Brochures for the Library Foundation's capital campaign "Your Library's Overdue," were given to Board members. 5. The recent article in the Sun Focus was discussed. There has already been positive feedback from the community and tax-deductible donation checks made out to the Foundation have been received. The upcoming fundraiser at the Heights Theatre is on December 2, from 1-4 pm, and tickets are $10. 6. The Board was made aware of vandalism done on September 28. $1.284 worth of books were lost. Staff has filed a police report. 7. Due to recent crimes reported at 39"' and Central, Library employees are being extra cautious and continuing to leave the building in groups. The lighting in the parking lot was discussed and deemed. to be satisfactory. 8. A UBS security device for the Library's cable equipment was purchased to prevent losing the broadcast due to a power surge or outage. There being no further business, the meeting was adjourned at 8:12 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The Ciry of Columbia Heights does not discr~irninate ort the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2 21 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES November 6, 2007 The meeting was called to order by Chair, Barbara Miller at 7:02 PM. Members present were Barbara Miller, Patricia Sowada, Lynette Thomson, and Catherine Vesley and Nancy Hoium. Also present: Becky Loader, Stacey Hendren, City Council Representative Bobby Williams and Library Foundation representative Tom Sherohman. Not present: City Council Representative Bruce Kelzenberg. The minutes of the October 2, 2007, Board meeting were approved as mailed. The minutes of the October 24, 2007 Library Boardl City Council Budget Hearing were reviewed and acknowledged. The bill list dated 10/8/07, was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 10/22/07, was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 11 /6/07-A, was reviewed. It was moved, seconded and passed that the bills be paid. The accounting dated November 6, 2007 was reviewed. Library Foundation Representative Tom Sherohinan presented several items to the Board. A donation of $5000 was made to the Foundation by Jerry Schwan from Minnesota Petroleum Service, a new business in Columbia Heights. Discussion followed. Tom and Marlaine Szurek will be talking to businesses and individuals that have given in the past. The Foundation will be making a push prior to the end of the year to take advantage of the tax season. Announcement was made that the Library is back into one of the proposed plans for the new Community/ public safety center. Much discussion followed. • Committee is trying to find alternatives to taxes to raise money • Sherohman asks that thanks be made to Council members for having the Library put back into plans. Brochures for Library Foundation Fundraiser were handed out. Loader presented a few of the items that will appear at the silent auction. It was clarified that all proceeds from the fundraiser go to the Capital Campaign. Lynette Thomson presented article written by Lori Pabst about Columbia Heights, and asking for stories about Columbia Heights Old Business: 1. The proposed 2008 budget was discussed. The Finance Director presented the budget for all departments at the recent council budget session. The Library Board recommendation for staffing was made. A public hearing will take place in December and the budget will be approved at the December City Council meeting. 2. The results of the YMCA study were given. Discussion followed concerning the proposed scenarios for the community center and the types of bonds that the city is considering. 3. The Rules for Library Use are now displayed throughout the Library. 22 4. The 200'7 revenue tlu-ough September 30, 200'7 was discussed. Loader presented the current balances as well as the expected income. 5. The Board received the 2008 meeting dates that have been revised due to scheduling conflicts. New Business• 1. The September statistics were reviewed. 2. An article "Capital Campaign" was discussed. Board members like the idea. of going green with new library projects. 3. Tax data for Columbia Heights was discussed. 4. An article from the Star Tribune, on the use of the library by seniors and teens was discussed. The issues mentioned in the article were found very relevant to the Columbia. Heights Public Library. 5. The Library now has a permit for its Museum Adventure Pass sign. Items from the Floor: 1. An article from the Northeaster by Gail Olson was presented. It included information on building projects and sites in Columbia Heights. 2. A request for transfer of funds was reviewed. It was moved, seconded and passed that the transfer be made. Discussion followed concerning the Community Center proposals, and the ACAC's upcoming recommendation, There being no further business, the meeting was adjourned. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Cohrmbia Heights does not discriminate ort the basis of disabilitt% in the admission or access to, or treatment or ernplotinnertt in, its services, profit°ams, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2 23 PLANNING AND ZONING COMMISSION MINUTES OF THE REGULAR MEETING JANUARY 2, 2008 7:00 PM The meeting was called to order at 7:05 pm by Chair-Marlaine Szurek. Commission Members present- Thompson, Fiorendino, Schmitt, Peterson, and Szurek. Also present were Jeff Sargent (City Planner), Gary Peterson (Council Liaison), and Shelley Hanson (Secretary). Motioiz by Fiof°erzdino, secor~~decl vy Schmitt, to approve the minutes from the meeting of Decernbef- 4, 2007. All oyes. MOTION PASSED. PUBLIC HEARINGS CASE NUMBER: 2008-0101 APPLICANT: VFW Post #230 REQUEST: Site Plan--4446 Central Ave INTRODUCTION Sargent explained that the VFW Post 230 is requesting a site plan approval for the construction of an accessory building, located at 4446 Central Avenue. There is crorently a storage shed on the property and the applicant would like to remove the shed and construct a new accessory structure. The new accessory structure would be moved slightly to the south of the location of the cun•ent storage shed. On October 1, 2007, the State of Minnesota passed the Freedom to Breath Act, which disallows the use of tobacco products in public spaces. The proposed accessory structure for the VFW would serve as an outdoor, covered patio for smokers patronizing the VFW, and would help protect these people fiom the elements. The State of Minnesota has specific criteria regarding the definition of an enclosed public area. The applicant will have to make sure that if the structure is used for smoking-related proposes, it does not meet the definition of an enclosed public space as defined in state statutes. The proposed structure is also located within the Design Overlay Highway District and will be subject to the minimum requirements of the City Code. COMPREHENSIVE PLAN The Comprehensive Plan identifies goals and the zoning ordinance is to guide private activity toward the achievement of those goals. The City's Comprehensive Plan indicates several goals for the economic and commercial vitality of the city. Some of these goals include: 1. Strengthening the image of the community as a desirable place to live and work. 2. Encouraging the continuation and enhancement of existing businesses within the community. 3. Improving the image of commercial areas as friendly and safe environments for residents and visitors. The implementation of these goals centers on the City's ability to redevelop the commercial and retail sectors and establish a friendly working and living environment for the residents of and visitors to Columbia Heights. 24 PLANNING & ZONING COMMISSION MINUTES PAGE 2 JANUARY 2, 2008 The Comprehensive Plan designates this area for "Commercial" uses, and the property was recently rezoned to "General Business" to accommodate the VFW use. The proposed site plan includes the construction of an accessory building, which enhances the existing business. The proposal is consistent with the Comprehensive Plan because the use is proper for what the area is guided for, and revitalizing the appearance of the property helps achieve the goals outlined in the Comprehensive Plan. ZONING ORDINANCE The property is currently zoned Limited Business (LB). The applicants have requested a rezoning of the property to General Business (GB), which is currently going through the approval process. If the City Council approves the rezoning of the property, the change in zoning classification will become effective on February 14, 2008. The applicants cannot receive a building permit for the construction of the accessory structure until after the zoning classification has become effective. PARKING. Currently, there are 38 parking stalls on site. The proposed accessory shucture will be placed close to the entrance of the building and will occupy two parking stalls. The existing storage shed currently occupies two parking stalls, and those parking stalls will be refurbished with the construction of the new accessory structure. The VFW use requires enough parking stalls to accommodate 30% of the building's seating capacity. There are 98 seats in the VFW, requiring 30 parking stalls. When the site is complete, there will be 38 parking stalls available to the VFW patrons. DESIGN GUIDELINES The proposed accessory structure, located at 4446 Central Avenue, is located within the Design Guideline Overlay District, and is governed by the "Highway District" standards within the Design Guidelines. The intent of the Design Guidelines is to make the City more aesthetically appealing, by requiring a set of minimum standards for new construction along Central Avenue and 40"' Avenue. The minimum standards were created by a task force of City Officials, business owners and residents, and adopted into the City Code by the City Council. The City Code states that the Design Guidelines are applicable to any exterior changes, including remodeling or new construction. For this reason, the Planning Commission is required to review to proposed site plan. BUILDING MATERIALS. The applicant is proposing to construct the accessory building with a rock face block exterior. This building material is acceptable. BUILDING COLOR. The accessory structure will be painted to match the existing building. Grays are acceptable building colors in the Design Overlay Highway District 25 PLANNING & ZONING COMMISSION MINUTES PAGE 3 JANUARY 2, 2008 FINDINGS OF FACT Section 9.104 (M) requires that the Planning and Zoning Commission shall make each. of the following findings before approving a site plan: The site plan conforms to all applicable requirements of this article The proposed site pla~,i r~~zeets all the z•ega~irerrreyats pef•taining to setbacks, parki~lg, and public access for the district in which it is locafed. The Design Guidelines elements_for the property have also been met and are ira compliance to the Code. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. Tlae proposal is consistent with the Comprehensive Plan because the use is proper for what t12e area is guided for; and revitalizing the appearance of the building I2~elps achieve the goals outlined in the Comprehensive Plan. 3. The site plan is consistent with any applicable area plan. There is Sao applicable of-ea plan for this area. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of--way. The pr°oposed building meets all the minimum setback requirements a~~id all Design Guideline requirements. For this reason, the property in the immediate vicinity should not be adversely impacted. Sargent explained we have nothing in our Zoning Code that addresses designated outdoor smoking areas so businesses will be subject to approval from Anoka County for such areas to ensure it meets the Freedom to Breath Act. Sargent reminded the conunission members the second reading of the re-zoning for this property will be held January 14'h and that there is a 30 day period before it becomes effective. Therefore, they cannot proceed until after that date. He then reviewed the conditions detailed in the motion and said that staff recommends approval of the site plan request. Questions from members: Schmitt questioned why construction had already started on the site. Sargent said they were eager to get the cement work done before the ground froze and did so at their own risk. He went on to explain that a stop work order had been issued and they can't continue any further until the process is complete. Fiorendino asked whether the new patio area is in the same location as the old shed and if parking spaces would be affected. He was told it is in a different location from the old shed, and that as of right now, parking would remain the same. They currently have eight more spaces than required. Thompson asked whether the city, or the applicant, is responsible for submitting the plans to Anoka County for review and approval. Sargent said he would check on that. As far as the city is concerned, we consider their request to be an accessory structure, and would treat the issuance of a permit as such. If the intent is to use it as a smoking area, then it falls on the county to approve the use and design of the structure to ensure it meets the Freedom to Breath Act. 26 PLANNING & ZONING COMMISSION MINUTES PAGE 4 JANUARY 2, 2008 Szurek asked if they plan to also construct another shed on the property. Thompson. stated that the VFW hasn't decided that yet. Public Hearing opened: Brian Spencer and LeRoy Knealing were present to answer any questions. No one else was present to speak on this case. Public Hearing Closed. Motion by Fior-e~zdino, seconded by Schmitt, to waive t12e reading of Resolution No. 2008-PZ01, there being ample copies ahailable to the public. All ayes. MOTION PASSED. Motion by Fiarendino, seconded by Schmitt, to adopt ~Zesolution No. 2008-PZ01, being cz resoh.~tiofz approviizg a site plan, for• aiz outdoor eatir7g area, subject to the following conditions: A building pef-mitfor the coi~2structiotz of the accessory structure may only be issued aftet° the property has been ficlly rezoned to Ger~er-al Business District. 2. If the ir~te~7ded use of the accessory structure is for a smoking area, the~~ the applica~zt shall submit plaits to Arzaka CoT~nty for- review a~xd approval pf-iof- to the Bz~ilding Per~~ait being issued. All ayes. MOTION PASSED. RESOLUTION N0.2008-PZO1 RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING A SITE PLAN FOR AN ACCESSORY STRUCTURE AT 4446 CENTRAL AVENUE WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2008-0101) has been submitted by the VFW Post 230 to the Planning and Zoning Commission requesting a site plan approval from the City of Columbia Heights at the following site: ADDRESS: 4446 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the construction of an accessory building at 4446 Central Avenue. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on January 2, 2008; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City staff regarding the effect of the proposed site plan upon. the health, safety, and welfare of the community and. its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and PLANNING & ZONING COMMISSION MINUTES 27 PAGE 5 JANUARY 2, 2003 NOW, THEREFORE, BE IT RESOLVED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts the following findings: 1. The site plan conforms to all applicable requirements of this article, except signage. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. 3. The site plan is consistent with any applicable area plan. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of- way. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within o~7e (1) calendar year after the approval date, subject to petition for renewal of the permit. Passed this 2°d day of January 2003, Offered by: Fiorendino Seconded by: Schmitt Roll Call: All ayes CHAIR Marlaine Szurek Attest.• SECRETARY, Shelley Hanson Approval is contingent upon execution and return of this document to the City Planning Office. I have read and agree to the conditions of this resolution as outlined above. Brian Spencer Date NEW BUSINESS Sargent told members that the new Community Development Director, Scott Clark, started mid December and looks forward to working with the members on upcoming projects. He also said he is working on gathering information from various people throughout the community and he hopes to bring the information back to the members in February. The meeting was adjourned at 7.•20 pm. All Ayes. Respectfully submitted, Shelley Hanson Secretary 28 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES December 4, 2007 The meeting was called to order by Chair, Barbara Miller at 7:10 PM. Mernbers present were Barbara Miller, Patricia Sowada, and Nancy Hoium. Also present: Becky Loader, Stacey Hendren, and City Council Representative Bruce Kelzenberg. Not present: Lynette Thomson, and Catherine Vesley. The minutes of the November 6, 2007, Board meeting were approved as mailed. The bill list dated 11/6/07-B, was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 12/10/07-A, was reviewed. It was moved, seconded and passed that the bills be paid. The accounting dated December 4, 2007 was reviewed. Old Business: 1. The proposed 2008 budget was discussed. The Truth in Taxation hearing took place on Monday, December 3, 2008, with presentations given by the Library and Police Department concerning requested staff increases. The City Council will be acting on the proposed budget at the December 10, 2007 Council meeting. 2. The Foundation Fundraiser was discussed. The Silent Auction raised around $1200, and around 100 people attended the film. Decreased numbers were credited to weather and conflicts with other events. Discussion continued about the progress of the Capital Campaign. 3. Cindy McCleary, from BKV Group, will be making a presentation at the January Board meeting. She has done work with libraries in the past and will be presenting options concerning creating a conceptual plan for future building programs. 4. December 17`h, 2007 will be the final ACAC meeting. Presently no decisions have been made and all building options are still being considered. New Business• 1. The October statistics were reviewed. Gate Count and Internet usage are continuing to break records, though circulation is down on books. In November there will be a new statistic taken of number of minutes used on the Internet. Board members were made aware that the library's server crashed and public Internet terminals were not available for 2 '/z days. 2. The Board received two news articles concerning Columbia Heights Building projects, and Anoka County Libraries. 3. Board members discussed the Pat Jindra memorial donations and the letter received from Pat's daughter. The memorial money was used for the purchase of CD Books, which were enjoyed by Pat Jindra, and are currently in high demand. 29 4. The Columbia Heights Public Library is cun-ently fully staffed. The Library is hoping to advertise for the requested staff positions soon, and. will be making changes to the location of materials and personnel in 2008. Items from the Floor: 1. A request for transfer of funds was reviewed. It was moved, seconded and passed that the transfer be made. 2. An article was passed around concerning Libraries that are growing out of their buildings. 3. Board members were made aware of two recent incidents where 7 juveniles were trespassed from the library. After discussions by Becky Loader with Bill Roddy, acting Police Chief, and Leimy Austin, acting Police Captain the decision was to start pressing charges for disorderly conduct as the situation merits. Austin is willing to come and talk to Library Staff about their rights, safety and ways they can diffuse problem situations. Sowada questioned whether we limit the amount of students in the building. The Library does not want to limit any access at this time. Hoium questioned if other libraries are facing the same problems. This is a problem at many libraries in the area. There being no further business, the meeting was adjourned at 8:04 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The CitJ~ of Colznnbia Heights does not discriminate on the basis of'disability in the admission or access to, or treatment or employment in, its sez~~ices, programs, or activities. Upon request, accommodation will be provided to allow individuals hrith disabilities to paz•ticipate in all City of Columbia Heights sen,~ices, prrograms, and activities. 2 30 COLUMBIA HEIGHTS -CITY COUNCIL LETTER Meeting of: January 14, 2008 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Administration APPROVAL ~~ ' ITEM: Establish 2008 meeting BY: Walt Fehst BY: ° ~ dates DATE: January 8, 2008 DATE: ` ` NO: Background: Council members discussed establishing City Council Work Session dates for 2008 at the January 7, 2008 Work Session. Discussion included: Establish a work session meeting date for Tuesday, January 22, 2008 at 7:00 p.m. in Conference Room 1. Set work session meetings for the first Monday of each month at '7:00 p.m. in Conference Room 1. • If additional meetings are required, the Mayor could call such a meeting for one hour prior to the regular City Council meeting or on other dates, as deemed necessary. These suggestions were applied to the draft calendar and are attached. Recommended Motion: Move to accept the 2008 Work Session calendar as proposed. COUNCIL ACTION: 31 r- , s t .~ 6..j ~}~~ ~_ ~ '"~ a S-___. I "-~ Vl~C7 Sun Mon Tue Wed Thu Fri Sat 1 ? 3 ~# G ? t3 9 i k? l I ~( 2 17n1 work SCSStOil 13 1~€ l:> Ifi l J i8 lg 7 }~n) l ih COLttlOtl ,xtt~°. ~n ~~ ~.~ ~~ µ~ } ~f Cloyed- 7 i~ln Nll..I~ Day 4Vorl: Se»fon ?.1 ~~ ~E} ~~) JT ~ 7 hm C`itti Council ,. ~ {~ ~ ~61~i5} (~ 14'1} l 11(~S L~~4ltiiti lkt)11 . I~I~t~. Closed - C1rOd Fnilav .~ 3'~ .~ ~ltii.~lial t.'o)Incil 3() `" 3 ] mtg 33 4 .~ t'~ Q as s ~~}~ Sun Mon Tue Wed Thu Fri Sat t .~ ~ '~ {) ~ ~ f?i ~~„» \~V o rk tit;,;>Hrli ldl Il 62 1.3 1=~ d5 t(s ', pm L. t4~' Cf)uilil~ mtg. 1? If3 i{} 2{) 21 ?2 .~3 Closed i'resi- dcnt, Dar ,~ Oil CIl\ t::oun; lI mig '~Clfl '(V~On '1't~e W~fl 'PnU ~I~I '~'L ~~ r~ }+nr wf)I k ``~SJIt)n. > ? ~{} %1 ~5)tt ~(' i l1 Ct4~2rli Izi1 '~;j~'~sif)n ~i Y:~ t f °~°t _t a ? pnt (. i[~ Council i„t~~. lit ~ .~ ~~$ ~.?~~; ~ i nm t iri Couttc it m t ~t. inn, {: _ 2~1 ,it) cf)tin~ll m (,, ~ ~-. M --- a ~- ,~ w ~i~Q~ 4.'.) 1"... { -.. 1 ', ~. 4r1 ~-, `'~ ' .. ~ ~~~ Sun Mon Tue Wed Thu Fri Sat l 2 3 ~& 5 O(~ticc {`Itlsc~l filln~-- h) ltlde~? 7-~.~ ~)ElV ~~ ~ ~ ~~ ~ ~m Lt%ork ~SC5SIU11 t3 I~# 1~ 16 ~7 tS 1t3~ 7 pm Ci[y c5)n 1101 ~ .„~« 2il ~ I 22 23 24 2,+ 26 ? % 2~ ?9 3{i 31 7 pm Clty Council mtg. Sun Mon Tue Wed Thu Fri Sat i 2 3 -i ~ b Closed 7 pm (.abor ~V"ork Dal 5cssuln ~ ~ 9 1t} it t2 !3 ~ (1111 t. ily' E'rm)ar<~ t:"Dune}~ L-IBQH)n it]T^. 1=~ l~ 16 t7 98 1~? 2{) ,G ~ ~~ 'c,J ~Y .6, 9 ~it ~ 1 7 ~±m Crty Council mt~ 2~ 24 3Q i. ., '~ i Q~t~ t 1 yiy 'ffi ~, . 34 Sun Mon Tue Wed Thu Fri Sat € 2 ~ ~ ~ ~? )tilt 4Vurk Se~suln Ill 14 12 13 ~4 15 16 ? lnn Lit}' (,i)i lt}41l ~,,,~. ~ 1 ~~ ~t~ ~{) ~~ ~~ ,~l ?4 ?S ?fi 2 i 2~ 2~) 34 7 ,mtt C: Itv C il 31 ounc mtg. Sun Mon Tue Wed Thu Fri Sat 1 2 3 -i ^s f~ 7 ~ ~} ~ 43 t ~ %pm y~~ Uri;. °+CS~ 1llil i2 13 !4 €~+ its 1" ~3 (tnl l.~iti' C.OUnCiI 151![ ~~ ~~ ~ ~ ^^~y 7L g ?J --gg ~gg 4^t 6.4 2£>i ~7 ?~ Zc~ 3(i 3l 7pmliiy Ccxmci( mt~~. r ~. ~ I~ >r ~_.,, r. "" 1 ~ ~,,~ r-.~ _, Sun Mon Tue Wed Thu Fri Sat 1 3 ~t 5 6 7 ~ pnl Crtnenl Work I]ection dC551~17 ') 11) 1l l2 ~3 i~ i;5 7 pm CitF Closest Crnmcl( Veterans n7tg. LT.c lb t7 IK 19 fit) 2S ?2 23 2~ 2:i ?6 Z7 2~ 2c) }gym Cih= Closed {:lased ~~ Council tnt~. Thanks- en~m~ Tllmlks- ~il~me 1)a~ I)a~ ~,..A ~~ '_"'B l~i~ 35 Sun Mon Tue Wed Thu Fri Sat ~ 1 Z 3 ~ 5 t7 7 Inn GVar(< Si'sS loll 7 8 9 i(1 ! ~ t2 ~3 pn7 C'ih Cocincil Il7(~` 1=~ 15 ~~ [? 1~3 F9 2(9 ~ ~~ ~~ ~,~ ~=# ~~r Z~ 3~ ?pmCitV Clu~4d ~'los<:cI t:o!ulcii t.llrlstma.s c'hnslr7as mtt=. I~,r~^ l7av i i CITY COUNCIL LETTER Meeting of January 14, 2008 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY Consent Agenda Fire MANAGER APPROVAL NO: ITEM: BY: Gary Gorman BYE: ,d,~ NO: DATE: January 14, 2008 DATE: Background: State Statute 424a.04 mandates that the City Council annually appoint two trustees to the Columbia Heights Volunteer Firefighters Relief Association board of trustees. Under the Statute one of the trustees must be an elected official and the other can be an elected or appointed official. In the past the Mayor and City Manager have been the two trustees appointed to the board. Analysis/Conclusions: To maintain consistency, and to follow State Statute the Columbia Heights Volunteer Firefighters Relief Association is requesting the City Council to appoint the Mayor and City Manager to the board of trustees. RECOMMENDED MOTION: Move to appoint the Mayor and City Manager to the Columbia Heights Volunteer Firefighters Relief Association board of trustees for 2008. COUNCIL ACTION: 36 CITY COUNCIL LETTER Meeting of 1/14/08 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT' CITY MANAGER NO: PUBLIC WORKS _ _ - ~ ~ a 'i ITEM: AUTHORIZATION TO SEEK BIDS FOR THE BY: K. Hansen BY: ~= ~ ~, ~., f 2008-2009 DISEASED TREE REMOVAL PROGRAM DATE: 1/2/08 DATE: fX. Background: Staffrequests authorization to seek bids for the 2008-2009 Diseased Tree Removal Program. This is an ongoing program to remove diseased or hazardous trees throughout the City. To provide continuity, the contract covers atwo-year period. The current contract ended December 31, 2007. Analysis and Conclusions: Funding for tree removals comes from the Genera] Fund for trees on public rights-of--way or land. Funding for privately owned trees is funded 25% by the General Fund with property owners paying for the other 75%. In 2006 the City's tree contractor removed 188 trees, 95 public and 93 private. In 2007, 357 trees were removed, 195 public and 162 private. Recommended Motion: Move to authorize staffto seek bids for the 2008-2009 Diseased Tree Removai Program. KH:jb COUNCIL ACTION: 37 CITY COUNCIL LETTER Meeting of 1/14/08 AGENDA SECTION: CONSENT AGENDA. ~ ORIGINATING DEPARTMENT' ~ CITY MANAGER NO: PUBLIC WORKS ~ t / ITEM: AUTHORIZATION TO SEEK BIDS FOR THE BY: K. Hansen BY: ~ 2008 MISCELLANEOUS CONCRETE REPLACEMENT DATE 1/2/08 DATE: ' ` '. AND INSTALLATION PROJECT The City has an on-going annual program to replace miscellaneous concrete sh•uctures such as curb and gutter, sidewalk and concrete street sections. The concrete replacement is budgeted in various functional areas ofthe Public Works Budget, such as in the Water Fund for the replacement/repairs of concrete removals caused by water main breaks or Street or State-Aid Departments for concrete street panels. Recommended Motion Project. KH:jb Move to authorize staff to seek bids for the 2008 Miscellaneous Concrete Replacement and Installation COUNCIL ACTION: 38 CITY COUNCIL LETTER Meeting of 1/14/08 AGENDA SECTION: CONSENT AGENDA NO: ITEM: PUBLIC WORKS BLANKET ORDERS FOR 2008 PURCHASES ORIGINATING DEPARTMENT: ~ CITY MANAGER PUBLIC WORKS 0` -. BY: K. Hansen BY: ~-°'~ e. DATE: 1/2/08 DATE: Background: Public Works has several purchases that are routine in nature and repetitive each year but require Council approval because they exceed the charter limitation of $15,000. Staffis requesting authorization to process blanket purchase orders for 2008 to cover the items described herein. Analysis/Conclusions: The adopted 2008 Public Works Budget has the following amounts established for de-icing salt and fuel: 2008 Budgeted Amounts De-icing salt for sanding operations $ 32,750 Fuel for City vehicles $115,800 Bituminous Asphalt for patching and paving $ 46,200 Public Works Department purchases salt off of the State of Minnesota Contract, which is bid for the 2007-2008 winter season for multiple municipalities. The 2007-2008 contract for salt is in effect from June 7, 2007 until June 7, 2008, so the vendor and unit price may change. The current contract supplier is North American. Staffreviews fuel purchasing annually and the City is currently using the Anoka County Cooperative Purchasing Contract for our unleaded and diesel fuel purchases. Transport costs are a factor so the more local vendors that are used results in lower fuel costs to the City of Columbia Heights. Staff obtains unit price bids for asphalt annually. The nearest location of production, Midwest Asphalt in New Brighton, closest in 2006. Using other plants staff has found that the type of aspha]t can vary daily, depending on plant production from the supplier. In 2007, the primary source was Commercial Asphalt. Recommended Motion: Move to authorize staffto process blanket purchase orders in an amount not-to-exceed the 2008 budget amounts for: • De-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing Contract, and • Fuel (unleaded and diesel) for City Vehicles from the Anoka County Cooperative Agreement. • Bituminous Asphalt for patching/paving City streets and alleys from Commercial Asphalt, or Bituminous Roadways or C.S. McCrossan. IC1-I jb COUNCIL ACTION: 39 CITY COUNCIL LETTER Meeting of: 1/14/08 AGENDA SECTION: CONSENT AGENDA NO: ITEM: RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR ZONE 1B, 2, AND 3A SEAL COATING, CITY PROJECT #0801 ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS BY: K. Hansen BY: ~ " ~ ~ ,-~'" DATE: 1 /7/08 DATE: Background: To comply with Minnesota State Statutes involving an assessed improvement project, a resolution must be passed by the City Council tailing for a report on the necessity, cost effectiveness and feasibility of the proposed. improvement. Analysis/Conclusions: The attached resolution calls for the City Engineer to prepare the required reports for the Zone 1B, 2 and 3A Street Seal Coat Program. Zone 1 B seal coat streets include local streets between Taylor and Johnson Sheets, from 45"' to 47"' Avenues. Zone 2 streets include Tyler Street and Arthur Place from 44`h Avenue to Dead-end, Benjamin Street from 43rd to 45`h Avenues, McKinley Street from 37`h Place to 39'h Avenue, 39"' Avenue from Tyler to Polk Streets and Arthur to Cleveland Streets, 41 ~` Avenue from Reservoir to Stinson. Boulevards, 42nd Avenue from Reservoir Boulevard to Cleveland Street, and 43rd Avenue from Reservoir Boulevard to Benjamin Street. Zone 3A streets include Cheery, Khyber and. Borealis Lanes and Upland Crest from. Heights to Fairway Drives. The attached project rnap details the streets included in the 2008 program. Our proposed schedule calls for holding the improvement hearing for the project in March 2008. The bidding process will be administered by the City of Coon Rapids as part of a multi-City JPA for various street maintenance activities. Recommended Motion: Move to waive the reading of Resolution 2008-18, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution No. 2008-18, being a Resolution. ordering the preparation of a report for proposed Zone 1 B, 2 and 3A Street Seal Coat Program, Project #0801. KH:jb Attachments: Resolution Project Map COUNCIL ACTION: 40 RESOLUTION NO.2008-18 BEING A RESOLUTION ORDERING THE PREPARATION OF A REPORT FOR THE ZONE 1B, 2, AND 3A SEAL COAT PROGRAM CITY PROJECT - N0.0801 WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate local streets in Zone 1B, 2 and 3A that have not been rehabilitated under the street program. WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 103B.201 to 103B.251, as follows: 2008-01 ZONE 1B 2 AND 3A SEAL COAT PROGRAM NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Dated this 14'h day of January, 2008. Offered by: Seconded by: Roll Call: Attest: Patricia Muscovitz, CMC City Clerk Mayor Gary L. Peterson 41 CITY COUNCIL LETTER MEETING OF: JANUARY 14, 2008 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: LIQUOR STORE PROJECT CHANGE BY: WILLIAM ELRITE BY: ORDERS AND PURCHASES NO: DATE: JANUARY 10, 2008 At the work session of January 7, 2008 staff discussed the status of the construction of the two liquor stores, change orders, the purchase of point of sale software, and the change of the previously approved vendor for display floor shelving. Since the work session, staff has added four additional items to the list of change orders as reflected and explained in the attached memo. In addition to the change orders, staff is requesting approval to purchase new point of sale software for the liquor stores. The vendor for the current point of sale software has changed management and is no longer able to support and maintain the software that is currently being used. This has caused significant delays and problems in the cu>7•ent operation. Subsequently, staff is recommending the purchase of a Microsoft Retail Management system from Information Technology Ente>prises in St. Cloud. This software will utilize all of the cun-ent computel• hardware and will provide a far more cost-effective solution. The cost of this software is $29,717. The fmal item is that staff is reconnnending a change in vendors for the shelving at the liquor stores. In November staff presented a recommendation to the City Council to purchase shelving from AA Equipment. Since that time staff has solicited additional proposals for shelving and checkout counters allowing for refurbished shelving. Based on this, Accent Store Fixtures has presented a proposal that is $14,000 less than the previous proposals that we received for shelving and checkouts. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Copeland Building Corporation for change orders totaling $47,596.56. RECOMMENDED MOTION: Move to rescind the previous authorization to purchase shelving from AA Equipment Company and authorize the Mayor and City Manager to enter into an agreement with Accent Store Fixtures for shelving and checkout counters in the amount of $55,390.25. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Retail Info-nation Technology Enterprises for the purchase of point of sale software in the amount of $29,717. WE:sms 0801101 CO[JNCIL Attachment COUNCIL ACTION: 43 CITY OF COLUMBIA HEIGHTS (Page 1 of 4) DATE: JANUARY 4, 2008 TO: WALT FEHST CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: LIQUOR STORE CONSTRUCTION CHANGE ORDERS Construction Change Orders At the August 27, 2007 City Council meeting staff submitted eight change orders for approval totaling $52,901.62. At the October 22, 2007 City Council meeting staff submitted three additional change orders totaling $7,929.76. At this tune there are nine additional change orders that require approval. These are listed below by change order number with a brief description and the cost. 14 $2,110.90 The change orders that were submitted to the City Council in August included a credit or a deduct of $6,619.54 for cooler floor revisions at liquor store #1. The 27R $5,673.88 original specifications for the cooler included a wood insulated floor. After bids were let, it was determined that the specified wood insulated floor would not be in our best long-term interest as it had a life expectancy of ten years or less before it would need to be replaced. Subsequently the floor was redesigned to consist of 2" of concrete poured over 3" of Styrofoam insulation. This floor was installed but for several reasons failed. First, the contractor did not include the metal mesh in the floor, which resulted in several cracks. After several meetings and the exploration of many alternatives, it was deternined that the floor should be removed and replaced with a concrete floor that would consist of 2" of insulation and 3" of concrete. The total cost to replace the floor was in excess of $15,000. In negotiations between City staff, the architect, and the contractor, it was decided that the City would only pay for items in the replacement that we had not paid for originally, such as the steel mesh and the additional 1" of concrete, and the contractor would pick up the remaining expense. Therefore, the Gity is being charged with change order number 14 in the amount of $2,110.90 for the framing that was done for the original concrete floor and charged with change order 27R which is the additional concrete and steel meshing for the replacement floor. The contractor is picking up the remaining $10,000 expense of the floor removal and replacement. The bottom line of this in cost to the City is that originally we received a $6,619.54 credit for changing from a wood floor to a concrete floor. So, this actually results in an additional net expense to the City of $1,165.24 for the upgrade from the wood insulated floor to the concrete floor. It is felt that this final design will have a life expectancy much greater than the original. ten year estimate for the wood floor. 44 Page Two 16R4 $9,375.93 Security/Electf•iccrl Revisions The architect's original design of the two liquor stores met code in relationship to the number and location of electrical outlets. Minimal. conduit and boxes were installed for the location of video/surveillance security cameras. This change order adds additional outlets and electrical that is required for vending machines and other high consumption items along with adding a large number of boxes and conduit for additional camera locations that were not included in the original specifications. 17 $3,626.30 The original specifications for the stores included basic door, hardware and locks with some doors being set up to accommodate card key access. This change order modifies the original specifications to allow card key door hardware on additional doors and to upgrade the locks on some internal doors. 19R $14,340.23 Store Signage Change order 19R is for changes to the monument sign. The original specifications included a sign comparable in size and height to the sign at 20 $ 1,999.80 Sai-na's restaurant on 40"' and Central. However, this Signage plan was not acceptable to the Community Development Director. Subsequently the height of the sign was reduced by approximately eight feet and it was converted from a solid monument sign to a doughnut-style monument sign and made slightly wider. These changes necessitated the addition of steel structures and some additional materials in the sign, including backlit letters on the sign that had been omitted in the original bid. Overall the changes to the monument sign improve its appearance significantly and bring it into full compliance with the City's sign ordinance whereas the Sarna's style sign would have required a variance. The total cast for the changes to bath monument signs is $14,340.23. Change authorization 20 relates to the Signage on the two buildings. The original specification required two building signs on each building for a total of four signs. The specifications provided for red LED lighting. With the design of the building and to add to the appeal of the sign, we have requested that the red backlighting on the signs be changed to white. White lighting is more expensive than red. Subsequently the total cost of the change order to convert the four building signs from red to white lighting is $1,999.80. 21 $3,010.81 Extend Phone Conduit to Property Line In the specifications for the floor it was specified that a conduit should go outside the store to the green area for the installation of telephone cabling. Since that time Qwest has changed their requirements and now requires that the conduit for telephone cabling extend to the property line. Subsequently it was necessary to have the contractor extend the 4" conduit to the property line. The cost of this additional work was $3,010.81. 45 Page Three 25R $3,074.14 bnpr-ove~nents to Window Structural Support As part of the construction process, Copeland's supervisor expressed a concern with the specified. structural support for the windows in both stores. He felt that the design structure was inadequate to hold the weight of the windows, particularly in any type of wind situation. Subsequently, the architect had a structural engineer review and redesign the structural support for the windows. This redesign added significant material and anchors at the window openings to support the window flames and windows. The cost for this added structural support is $3,074.14. 26 $1,348.75 Suntchi~ng of Wi~~idow Display Outlets In the original specifications all of the outlets related to the window area and window displays were powered non-switch outlets. This change order converts half of the outlet receptacles to a switched outlet which will allow signage and other displays to be turned on and off with a switch. This will give staff the option of plugging displays into the switched half of the outlet versus the non-switched half so that various displays can be le$ on 100% of the time and others can be switched on and off. The cost of this change for both stores is $1,348.75. 23 $0.00 These two change authorizations are for backer support boards behind the sheetrock at the display window area and behind the sheetrock where the wall 28 $0.00 shelving will go. This will allow the mounting of the wall shelving and other items to a secure backer board versus simply mounting to the sheetrock. It will add significant structural support. The amount of change order 23 is $2,399.76. Change order 28 is $5,768.31. Due to negotiations with staff the contractor has agreed to absorb both of these change orders as a cooler credit for accepting lower height cooler doors. In the specification the cooler doors were to be mounted at a height of six inches off the floor. However, the wrong cooler front was ordered and the doors were actually mounted 3-1/2 inches off the floor. The cost to disassemble the cooler and order the correct parts would have been costly and a huge time delay. Subsequently, staff agreed to accept the $8;168.07 credit for the backer boards in lieu of having the cooler doors switched out for a higher door. It is not anticipated that the lower doors will cause any problems; it was more of an aesthetic value. Change Orders Finalized After the Work Session of January 7, 2008 30R $3,327.45 This change order is for an annunciator panel that will be located in the front entry of each store. It is required by our local fu•e chief. It was not required in the original architectural specifications because it is at the discretion of the local fire marshal. The annunciator panel is an electronic display that will show where any fire is located in the building if an alarm sounds. This makes it easy for the Fu•e department to determine the location of the fire when entering the building. In discussions with the fire chief, he feels that this is a very important item to have in the store for the safety of firefighters and to control any fu•e-related problem in a timely manner. 46 Page Four 31 $ 959.35 In the specifications for both liquor stores there was a connection for the firture installation of an underground sprinkler system for the landscaped areas. At liquor store # 1 at 4950 Central this connection was designed to exit the store on the north side. However, in further review it was determined that it would be more practical to have this connection exit on the south side of the store. This will make it much easier and cost-effective to connect to a future underground sprinkling system. The cost to relocate the connection from the north side of the building the south side is $959.35, which is primarily additional plumbing, copper, and labor charges. 32 $ 975.46 The original specifications for the store at 4950 Central did not include HVAC in the electrical room. Due to the large number of electrical control devices in this room it is essential to have HVAC in the room. The cost for the additional ductwork is $975.46. 18 $1,399.86 In the specifications for liquor store #2 there was a single swinging door to access the front storeroom/walk-in cooler. As this door will be used to bring all kegs out of the cooler it was essential to upgrade the door fi-om a single door to a double- leaf, swinging traffic door. This type of door will push open when clerks bring kegs through it on atwo-wheeler. A single swinging door at this location would have been very inefficient for the type of use it will receive. The cost to upgrade to a double-leaf traffic door is $1,399.86. The total of change order #3 is $47,596.56. This combined with. the previous two change orders brings the total change orders for the project to $108,427.94, which for a project in excess of $3,000,000 is a relatively low amount. As a side note, when the architect met with the City Council regarding the approval of the project, the architect had recommended establishuig a contingency of 10% or approximately $300,000 for changes. Currently the change orders are significantly under that estimate and we anticipate very few additional changes. WE: sms 0801041 CM 47 CITY OF COL UIVIBIA HEIGHTS DATE: JANUARY 4, 2008 TO: WALT FEHST CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: PURCHASE OF NEW POINT OF SALE SOFTWARE, SHELVING, AND CHECKOUTS FOR THE LIQUOR OPERATION With the move to the new liquor store locations it is necessary to purchase new POS software. This software operates and controls the cash register operation and provides historic sales and inventory infornation. It is a very essential part of the purchasing process. Over the past few years we have had significant problems with our current POS software. The company that sells and supports this software has changed ownership and has had major management restructuring. Along with this change their service and support has diminished greatly. The result of this is that we frequently lose information from our historic files and experience significant down time while attempting to gather sales and inventory-related information. This down time has impaired Lany's ability to monitor sales, history, and project what needs to be purchased on a timely basis. Subsequently, staff is recommending purchasing new software to coincide with the move to the new stores. The new software will utilize most of our current equipment, although several pieces are old and will need replacement in the near future. It is our plan to purchase only the software at this time and upgrade equipment as needed in the future. In preparation for this purchase staff has looked at the four major Liquor store POS software vendors and compared the features and functionality of the systems. Staff recommends purchasing a Microsoft Retail Management system from Retail Information Technology Enterprises in St. Cloud. This software package was developed by Microso$ and is used nationwide in a variety of businesses. It works well. in conjunction with other Microsoft software products. Retail Information Technology Enterprises is the authorized distributor of the software in this area. Their staff has a significant computer background and appears to be well qualified to support the product. The basic cost for this software for all three liquor stores is $29,717. Staff will also be requesting a change in vendor for the purchase of our wall gondola shelving and checkouts. In November staff presented a recommendation to t11e City Council to purchase these items from AA Equipment. Since that time staff has found a new vendor, Accent Store Fixtures, in north Minneapolis. Accent has refurbished shelving that is in excellent condition. Utilizing this shelving will save approximately $10,000. In addition to this, Accent has a woodworking shop and can manufacture custom checkout counters equivalent in quality to the ones we were proposing to buy from AA Equipment at an additional cost savings of $4,000. At the next City Council meeting staff will be presenting a recommendation for the purchase of the POS software from Retail Information Technology Enterprises and for the purchase of shelving and checkout counters from Accent Store Fixtures. WE ams 0801042CM 48 City of Columbia Heights Liquor Store Construction Project Shelving and Counters AA Equipment Co. Cost Freight Install Tax Total Shelving store 1 20,982.00 880.00 4,600.00 1,720.03 28,182.03 Shelving stare 2 15,644.62 880.00 4,000.00 1,334.10 21,858.72 Total Shelving 50,040.75 Discount offered (2,000.00) (130.00) (2,130.00) Net Shelving 47,910.75 Counters store 1 9,900.00 850.00 698.75 11,448.75 Counters store 2 8,775.00 750.00 619.13 10,144.13 Total Counters 21,592.88 Total AA 69,503.63 Accent Shelving store 1 7,408.00 200.00 3,425.00 717.14 11,750.14 Shelving store 2 5,498.00 200.00 2,900.00 558.87 9,156.87 New Both Stores 15,692.04 600.00 0.00 1,172.50 17,464.54 Total Shelving 38,371.55 Counters store 1 8,294.00 0.00 635.00 580.38 9,509.38 Counters store 2 6,556.00 0.00 495.00 458.32 7,509.32 Total Counters 17,018.70 Total Accent 55,390.25 Total Savings 14,113.38 49 COLUMBIA HEIGHTS -CITY COUNCIL LETTER Meeting of: February 28, 2008 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Recreation APPROVAL J ~ '~ " ~ ITEM: Resolution No. 2008-19 to BY: Keith Windschitl BY: . ° ~ `_" Support Anoka. County Grant application DATE: January 9, 2008 ~ ~ ~ DATE: for Kordiak Park NO: Background: Karen Blaska, Anoka County Park Planner, has requested the City of Columbia Heights adopt a Resolution to support their Federal Recreation Trail Grant Application for improvements to Kordiak Park. This funding from the grant would improve and add additional recreational. opportunities to Kordiak County Park. This grant application would be for the reconstruction of all the trails tluoughout Kordiak County Park. The project would include reclamation of the existing trail, repaving the trail and restoration along the trail. This project would be completed in conjunction with the redevelopment of Kordiak County Park. Redevelopment of the park will include the rehabilitation of the existing restroom, improvements to the parking lot, installation of an observation deck, installation of a play structure and the installation of new signage, furnishings, lighting and landscaping. There has not been any major restoration work at the park since 1985 and redevelopment is needed, not only to unprove the aesthetics at the park, but also to improve the safety at the park. Estimated construction costs for the trail improvements are $60,000. $260,000 has been budgeted for capital improvements at Kordiak County Park; $130,000 in 2008 and $130,000 in 2009. Recommended Motion: Move to waive the reading of Resolution No. 2008-19, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution No. 2008-19, being a Resolution supporting the Outdoor Recreation Grant Application of Anoka County for Kordiak County Park, Anoka County, Minnesota. COUNCIL ACTION: 50 RESOLUTION NO. 2008-19 A RESOLUTION SUPPORTING THE ANOKA COUNTY FEDERAL RECREATION TRAIL GRANT APPLICATION FOR TRAIL IMPROVEMENTS IN KORDIAK COUNTY PARK, ANOKA COUNTY, MINNESOTA WHEREAS, Anoka County is applying for a Federal Recreation Trail Grant from the Minnesota Department of Natural Resources for Trail Improvements to Kordiak County Park; and WHEREAS, Anoka County is committed to improving the quality of recreation facilities and enhancing natural resources within the county; and WHEREAS, the trails in Kordiak County Park, located within the City of Columbia Heights is in need of physical improvements; and WHEREAS, the City of Columbia Heights recognizes the recreational benefits of these improvements; and WHEREAS, protecting natural resources and providing open space is of high priority to the area residents and the City of Columbia Heights, NOW THEREFORE, BE IT RESOLVED, that the City of Columbia Heights supports Anoka County's Federal Recreational Trail Grant Application to the Minnesota Department of Natural Resources to fund trail improvements at Kordiak County Park. Dated this 14"' day of January, 2008. Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 52 COLUMBIA HEIGIiTS -CITY COUNCIL LETTER Meeting of: January 14, 2008 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Other Business APPROVAL ITEM: Elected Official Out of BY: Brace Nawrocki BY: - ,,=i,'; ,~., NO: State Travel DATE: January 7, 2008 DATE: Background: A law was passed by the Legislature requiring governing bodies to develop a policy controlling travel outside the State of Mimnesota for applicable elected officials by January 1, 2006. The City of Columbia Heights adopted an Elected Officials Out-of--State Travel Policy on November 14, 2005. Councilmember Nawrocki has requested authorization for expenses to attend the National League of Cities 2008 Congressional City Conference fiom March 8 to March 12, 2008 in Washvlgton, D.C. Representatives for Minnesota will meet at the conference with members of the Minnesota Congressional delegation. Estimated costs as required are: • Registration • Housing • Airfare • Meal per diem • Ground transportation Total $420 $760 (four nights) $400 $288 $1.00 $1,960 Payment may be made in advance for registration, airfare, and lodging if specifically approved by the Council.. Otherwise, all payments will be made as reimbursements. Recommended Motion: Move to approve attendance of Councihnember Nawrocki at the 2008 National League of Cities Congressional City Conference u1 Washington DC, March 8 to March 12, 2008, as budgeted monies are available, and to authorize payment in advance for registration, au fare and lodging and provide reimbursement for meals and incidental costs in accordance with limitations and guidelines outlined in the city's policy for out-of--state travel by city employees. COUNCIL ACTION: 54 r~ January 4, 2008 ~~~,~ In accordance with State Statute, I am hereby requesting City Council Authorization to attend the National League of Cities Annual Congressional City Conference being held in Washington, DC, on March 8"' thru March 42te. The conference gives the opportunity to be updated on federal issues affecting local government, to give input in that discussion process, and to meet with members of the Minnesota congressional delegation to personally express those concerns of importance to local government. Having met and worked with all current members of the Minnesota delegation in previous ,years, I feel that I can have meaning input in this process. Estimated expenses for attendance at this conference are as follows? Registration .................................................................................~ 420.00 Airfare ................................................................................<.........~ 400.00 Ground Transportation ..............................................................~ 100.00 Lodging, four nights ....................................................................$ 760.00 Meal per diem ...............................................................................~ 288.00 Maximum Total Estimated Expenses .........................................$1,960.00 f }, /~~~ Council Member Rruce Nawrocki 55 CITY COUNCIL LETTER Meeting of January 14, 2008 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: REISSUE RENTAL BY: Gary Gornian BY: ,.-;'a :. LICENSE ` ` NO: DATE: January 7, 2008 DATE: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against 3806 Jackson Street N.E. for failure to meet the requirements of the Residential Maintenance Codes has been resolved. The owner has corrected all violations. RECOMI~~NDED MOTION: Move to issue arental-housing license to Eric Russell to operate the rental property located at 3806 Jackson Street N.E. in that the provisions of the residential maintenance code have been complied with. COUNCIL ACTION: r .-- 56 CITY COUNCIL LETTER Meeting of January 14, 2008 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fu•e MANAGER NO: APPROVAL ITEM: Rental Housing BY: Gait' Gorman BY: ,~° ' ~j~ Licenses .E NO: DATE: January 8, 2008 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for January 14, 2008. COUNCIL ACTION: 57 List of 2007 Rental Licenses to Approve Occupany I.D. Property Owner Name 30092 Midwest Management 10152 Stephen Burson 20173 James Clobes 10053 David Hodgman 10085 Gina Kilgore 30129 Herb Knutson 10161 Bernie Nelson 10143 Brian O'Connell 20033 Tom Okerstrom 10074 Sunday Olateju 92036 Carl Osborne 12185 Joseph Sturdevant 10189 Joe Yard Property Address 3838 MCKINLEY 3931 JACKSON 4644 WASHINGTON 4047 6TH 4542 HEIGHTS 4621 UNIVERSITY 3911 ULYSSES 4408 MONROE 4619 Taylor 4135 JEFFERSON 4712 6TH 1043 POLK 4807 JEFFERSON 01/08/2008 16:22 58 Page 1 CITY COUNCIL LETTER Meeting of: January 14, 2008 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: ~ } NO: DATE: January 10, 2008 BY: ~ ,~~ '` ;~ _ BACKGROUND/ANALYSIS Attached is the business license agenda for the January 14, 2008 City Council. meeting. This agenda consists of applications for Contractor licenses for 2008. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for January 14, 2008 as presented. COUNCIL ACTION: 59 *Signed Waiver Form Accompanied Application 2008 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *Aurora Mechanical PO Box 2252, Inver Gr Hts $60.00 *Refiigeration Services 4110 Central Ave #110, Col. Hts. $60.00 *Dave's Htg & AC 1601 37`h Ave, Col. Hts $60.00 *P & D Mechanical 4629 41S` Ave No., Robbinsdale $60.00 *South-town Refrig. 6325 Sandburg Rd, Golden Valley $60.00 *Aspen Au 308 SW 15`'' St #25, Forest Lk $60.00 Automatic Gar Door 8900 109`'' Ave N, #1000, Champlin $60.00 '"Metropolitan Mechanical 1340 Washington Ave S, Eden Prairie $60.00 Cronstrom's Htg & AC 6437 Goodrich Ave, St Louis Pk $60.00 *Onsite Mechanical 8750 Hwy 7, St Bonifacius $60.00 *LBP Mechanical 315 Royalston Ave No, Mpls $60.00 Sedgwick Htg 8910 Wentworth Ave S, Mpls $60.00 *Nasseff Mechanical 122 S Wabasha St, St Paul $60.00 Kath HVAC 3096 Rice St, Little Canada $60.00 *Team Mechanical 3508 Snelling Ave, Mpls $60.00 *Horwitz Inc. 8825 Xylon Ave N, Brk Pk $60.00 *Assoc. Mechanical 1257 Marschall rd, Shakopee $60.00 *Master Mechanical 1027 Gemini Rd, Eagan $60.00 Yale Mechanical 9649 Girard Ave S, Bloonungton $60.00 *Bonfe's Pl & Htg 505 Randolph Ave, St Paul $60.00 Prestige Plumbing & Drain 1146 Jambor Ave NE, St Michael $60.00 *Tschida Bros Plumbing 1036 Front Ave, St Paul $60.00 *Randy Lane & Sons 1501 W. Broadway, Mpls $60.00 *Steinkraus Plumbing 112E 5`h St, Chaska $60.00 Mr. Rooter Plumbing 5155 E River Rd, Fridley $60.00 Roto Rooter Services Co 14530 27`x' Ave No, Plymouth $60.00 *North Anoka Plumbing 22590 Rum River Blvd, St. Francis $60.00 Gene's W & S 4360 Lyndale Ave No, Mpls $60.00 *Aaspen Tree Service 970 Wayzata Blvd, Wayzata $60.00 *Terra Canopies 3610 46 '/2 Ave, Robbinsdale $60.00 *Northeast Tree 2527 Jackson St, Mpls $60.00 *SignArt Co 2170 Dodd Rd, Mendota Hts $60.00 *MJ Construction 8071 Ranchers Rd, Fridley $60.00 *Timco Construction 14700 28"' Ave N, Plymouth $60.00 *Veit & Co 1.4000 Veit Place, Rogers $60.00 *Allstar Construction 5145 Industrial St, Maple Plain $60.00 Kraus-Anderson Const 525 So 8"' St, Mpls $60.00 *Watson Forsberg 6465 Wayzata Bivd, Mpls $60.00 Modern Roadways 1620 Winnetka Ave No, Golden Valley $60.00 60 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: January 14, 2008 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number 123991 through 124415 in the amount of $ 3 985 709.56 These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are herby, recommended for payment. 61 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 01/10/2008 12:53:15 Check History GLO505-V06.74 COVERPAGE GL540R *************************** **************************************************** * *** C O U N C I L * *** C O U N C I L * *** C O U N C I L * *** C O U N C I L *************************** **************************************************** Report Selection: Optional Report Title.......01/14/2008 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates......... Journal Entry Ids........... Check Number ................ Project ..................... Vendor ...................... Invoice ..................... Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date ................ Include Exp/Rev Closing Entries thru thru thru thru thru 123991 thru 124415 thru thru thru thru thru thru thru thru N Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J COUNCIL O1 P4 Y S 6 066 10 62 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 1 01/14/2008 COUNCIL LISTING CHECK NUMBER AMOUNT NORTHEAST BANK 123991 1,350,000.00 ALCORN BEVERAGE CO INC 123992 90.00 AMERICAN BOTTLING COMPAN 123993 84.12 ANOKA CTY - CENTRAL COMM 123994 535.26 ASPEN MILLS, INC. 123995 725.45 BONESTROO 123996 3,300.00 BOUND TREE MEDICAL LLC 123997 39.98 BUMGARDNER/KEVIN 123998 24.95 CAMDEN PET HOSPITAL, INC 123999 1,606.55 CAPITOL BEVERAGE SALES L 124000 21,067.59 CENTERPOINT ENERGY 124001 10.12 CHISAGO LAKES DISTRIBUTI 124002 3,755.47 CROWN TROPHY 124003 16.99 CSC CREDIT SERVICES INC 124004 25.00 CUSTOM BUSINESS FORMS IN 124005 5,130.59 DANIMAL DISTRIBUTING INC 124006 327.50 DEX MEDIA EAST LLC 124007 71.10 ECKERT/WENDY 124008 64.65 EDAM 124009 365.00 FEHST/WALTER 124010 462.25 FRIDLEY/CITY OF 124011 270.00 FSH COMMUNICATIONS, LLC 124012 60.00 G & K SERVICES INC 124013 189.59 GENUINE PARTS/NAPA AUTO 124014 507.20 GORMAN/GARY 124015 465.70 HAUBERG/GINGER 124016 326.57 HECKLER & KOCH INC 12401? 90.45 HOHENSTEINS INC 124018 755.45 JJ TAYLOR DIST OF MN 124019 32,904.95 JOHNSON BROS. LIQUOR CO. 124020 6,453.69 KROLL/PHYLLIS 124021 98.00 LA BRANT/CAROLE 124022 250.00 MARK VII DIST. 124023 12,723.85 MENARDS CASHWAY LUMBER-F 124024 80.73 MET COUNCIL REGIONAL DAT 124025 11,607.75 MIDWEST ASPHALT CO. 124026 20,151.49 MINNEAPOLIS OXYGEN CO. 124027 11.52 MINNESOTA GREEN EXPO 124028 146.00 MOELLER/KAREN 124029 58.50 NALEZNY/DAN 124030 119.93 NEW LOOK CONTRACTING INC 124031 24,016.35 OERTEL ARCHITECTS INC 124032 4,153.74 OFFICE DEPOT 124033 61.64 OLSON/KAREN 124034 127.99 PAUSTIS & SONS WINE COMP 124035 351.00 PETTY CASH - KAREN MOELL 124036 91.16 PHILLIPS WINE & SPIRITS 124037 1,489.18 63 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 2 01/14/2008 COUNCIL LISTING CHECK NUMBER AMOUNT QUALITY WINE & SPIRITS 124038 7,309.47 R W CEILING AND WALLS 124039 2,100.00 SINN/GREG 124040 51.31 STAPLES BUSINESS ADVANTA 124041 151.76 STREICHER'S GUN'S INC/DO 124042 165.02 SUN PUBLICATION INC 124043 617.70 SURLY BREWING CO INC 124044 395.00 UNIVERSITY OF MINNESOTA 124045 255.00 VERIZON WIRELESS 124046 38.83 WAL-MART 124047 100.00 WELLS FARGO HOME MORTGAG 124048 127.80 XCEL ENERGY (N S P) 124049 16,242.26 NEOMICRO 124050 521.61 AMERICAN BOTTLING COMPAN 124051 494.19 ATLAS AUTO BODY, INC 124052 668.48 AUSTIN/STEWART 124053 500.00 BLUE CROSS BLUE SHIELD 124054 383.00 BUETOW AND ASSOCIATES IN 124055 2,552.52 CAPITOL BEVERAGE SALES L 124056 20,518.29 CENTER POINT ENERGY 124057 63.88 CHISAGO LAKES DISTRIBUTI 124058 4,184.56 CITY OF COLUMBIA HEIGHTS 124059 143,696.95 CITY WIDE WINDOW SERVICE 124060 40.47 COPELAND BUILDING CORP 124061 414,654.63 COSTELLO/TOM 124062 182.75 DANIMAL DISTRIBUTING INC 124063 1,177.66 EDLUND/DORINDA 124064 500.00 EXTREME BEVERAGE 124065 736.00 FEHST/WALTER 124066 66.41 G & K SERVICES INC 124067 191.79 GORMAN/GARY 124068 26.00 GRIGGS-COOPER & CO 124069 752.23 HOHENSTEINS INC 124070 5,388.65 IDEAL ADVERTISING INC. 124071 592.00 IDEARC MEDIA CORP 124072 71.25 IPC PRINTING 124073 95.88 JJ TAYLOR DIST OF MN 124074 14,569.21 JOHNSON BROS. LIQUOR CO. 124075 22,246.30 LETTUCE CATER 124076 2,087.25 MARK VII DIST. 124077 10,025.82 MEDICA 124078 200.00 METROPOLITAN COUNCIL WAS 124079 70,075.34 MINNEAPOLIS FINANCE DEPT 124080 66,166.38 MN CHIEFS OF POLICE ASSO 124081 639.05 MN POLLUTION CONTROL AGE 124082 46.00 MN-USA WRESTLING 124083 70.00 MOELLER/KAREN 124084 185.73 64 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 3 01/14/2008 COUNCIL LISTING CHECK NUMBER AMOUNT NEDEGAARD/BRUCE 124085 9.26 NEEDHAM DISTRIBUTING CO 124086 365.27 NEXTEL COMMUNICATIONS 124087 388.10 OERTEL ARCHITECTS INC 124088 14,446.58 OFFICE DEPOT 124089 92.27 PETTY CASH - KAREN MOELL 124090 70.52 PETTY CASH - LIZ BRAY 124091 49.25 PHILLIPS WINE & SPIRITS 124092 3,494.24 PREMIUM WATERS INC 124093 19.30 PURCELL/ELSIE 124094 49.00 QUALITY WINE & SPIRITS 124095 6,065.22 QWEST BUSINESS SERVICES 124096 792.20 QWEST COMMUNICATIONS 124097 211.84 RICOH AMERICAS CORPORATI 124098 92.70 S & T OFFICE PRODUCTS IN 124099 276.85 SHAMROCK GROUP-ACE ICE 124100 248.19 SIX CITIES WATERSHED 124101 4,762.20 TABAH/AZAH 124102 29.99 TWIN CITIES TRANSPORT & 124103 83.19 UNIVERSITY OF MINNESOTA 124104 520.00 WINDSCHITL/KEITH 124105 36.83 XCEL ENERGY (N S P) 124106 4,616.59 AAA AWARDS 124107 36.95 ACE HARDWARE 124108 78.41 ALEXANDRIA TECHNICAL COL 124109 200.00 ALLIED-BFI WASTE SYSTEMS 124110 89,395.69 AMERICAN BOTTLING COMPAN 124111 222.45 AMERIPRIDE INC 124112 74.16 ANCOM COMMUNICATIONS INC 124113 12.00 ANOKA COUNTY LIBRARY 124114 242.37 AUDIO EDITIONS 124115 1,257.62 BAKER & TAYLOR 124116 1,068.49 BAKER & TAYLOR ENTERTAIN 124117 22.49 BARNA GUZY & STEFFEN LTD 124118 14,127.00 BAUDVILLE 124119 144.30 BEISSWENGER'S HARDWARE 124120 29.16 BELLBOY CORPORATION 124121 3,262.90 BLUEMELS TREE SERVICE 124122 45,835.83 BONESTROO 124123 2,454.00 BRODART 124124 16.46 CITIZENS LEAGUE 124125 25.00 CLARK PRODUCTS INC 124126 281.76 DAKOTA COUNTY RECEIVING 124127 63.00 DELTA HOSPITAL SUPPLY IN 124128 88.60 DEMCO MEDIA 124129 49.26 DEX MEDIA EAST LLC 124130 332.55 DISCOUNT STEEL INC 124131 31.61 65 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 4 01/14/2008 COUNCIL LISTING CHECK NUMBER AMOUNT DU ALL SERVICE CONTRACTO 124132 37,183.33 EBSCO PUBLISHING 124133 5.26 EGAN OIL COMPANY 124134 7.,131.56 EHLERS & ASSOCIATES INC 124135 6,192.80 EMERGENCY AUTOMOTIVE TEC 124136 151.00 ENGQUIST/SANDRA 124137 15.00 FARNER-BOCKEN 124138 5,146.53 FETZER/KELLY 124139 85.00 FIDELITY BUILDING SERVIC 124140 5,167.90 FIRE EQUIPMENT SPECIALTI 124141 197.44 G & K SERVICES INC 124142 1,671.17 GENUINE PARTS/NAPA AUTO 124143 331.91 GLADER/SARAH 124144 200.00 GRAND PERE WINES 124145 960.00 GRIGGS-COOPER & CO 124146 333.75 HENNEPIN TECH COLLEGE 124147 370.00 HOME DEPOT #2802 124148 18.00 ICC ASSOC OF BLDG OFFICI 124149 200.00 IDEAL ADVERTISING INC. 124150 1,275.00 JJ TAYLOR DIST OF MN 124151 6,392.72 JOHNSON BROS. LIQUOR CO. 124152 25,410.70 KENNEDY & GRAVEN 124153 1,939.70 LAW BULLETIN 124154 109.00 LETTER PERFECT 124155 78.70 LIFELOC TECHNOLOGIES 124156 449.25 MEDICS TRAINING INC 124157 400.00 MENARDS CASHWAY LUMBER-F 124158 149.72 MIDWAY FORD 124159 83.84 MIDWEST TAPE 124160 87.96 MINN DEPT OF AGRICULTURE 124161 20.00 MINNEAPOLIS OXYGEN CO. 124162 90.91 MINNEAPOLIS SAW CO. 124163 36.17 MINNESOTA MAYORS ASSOCIA 124164 20.00 MINNESOTA WINEGROWERS CO 124165 302.00 MN REC & PK ASSOC - MRP 124166 225.00 NORTHEAST BANK 124167 226,527.07 OFFICE DEPOT 124168 1,249.33 ONVOY INC 124169 9,813.62 ORIENTAL TRADING COMPANY 124170 68.80 ORKIN INC 124171 65.65 PAM OIL INC 124172 55.66 PAUSTIS & SONS WINE COMP 124173 1,555.49 PC SOLUTIONS INC 124174 15,135.83 PETTY CASH - KAREN OLSON 124175 114.40 PHILLIPS WINE & SPIRITS 124176 13,854.53 POPE/THOMAS 124177 150.00 PROSOURCE TECHNOLOGIES I 124178 53,617.92 66 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 5 01/14/2008 COUNCIL LISTING CHECK NUMBER AMOUNT QUALITY WINE & SPIRITS 124179 '7,056.89 QUICKSILVER EXPRESS LOUR 124180 14.78 RAATI/EDWARD 124181 114.00 RANDOM HOUSE, INC 124182 206.40 RICOH AMERICAS CORPORATI 124183 180.32 RYDBERG/SCOTT 124184 45.00 5 & T OFFICE PRODUCTS IN 124185 38.41 SAFETY KLEEN CORP 124186 16,228.44 SALUD AMERICA INC 124187 360.00 SARGENT/JEFF 124188 508.00 SHAMROCK GROUP-ACE ICE 124189 88.24 SPRINT INC 124190 126.87 THOMSON GALE 124191 121.33 TOUSLEY FORD 124192 17.32 TRYTTEN/CLARK 124193 150.00 UNITED RENTALS 124194 12.34 UNIVERSITY OF MINNESOTA 124195 85.00 UPS 124196 15.20 USA MOBILITY WIRELESS IN 124197 100.15 VERBRUGGE/MICHAEL 124198 104.00 VERIZON WIRELESS 124199 31.98 VINOCOPIA INC 124200 1,669.04 VISU-SEWER CLEAN & SEAL 124201 227,897.40 VMWARE INC 124202 797.74 WEIGNIAN/DANA 124203 31.63 WELLS FARGO BANK 124204 7,832.54 WINE COMPANY/THE 124205 1,001.50 WINE MERCHANTS 124206 2,686.55 WORLD CLASS WINE 124207 1,004.00 XCEL ENERGY (N S P) 124208 3,790.55 ZIEGLER INC 124209 27.88 3M 124210 2,460.12 ACS INC 124211 2,764.00 ANOKA COUNTY LICENSE CEN 124212 826.50 ARNE/DIANA 124213 66.18 BRUNSWICK ZONE XL BLAINE 124214 189.78 CAPITOL BEVERAGE SALES L 124215 26,490.40 CHISAGO LAKES DISTRIBUTI 124216 7,638.50 CITY OF COLUMBIA HEIGHTS 124217 103,394.22 DANIMAL DISTRIBUTING INC 124218 670.84 EAST BETHEL THEATRE 124219 114.00 EDLUND/DORINDA 124220 500.00 FIRST NATIONAL INSURANCE 124221 1,000.00 HANKS/TIMOTHY 124222 475.00 HOHENSTEINS INC 124223 2,811.65 JJ TAYLOR DIST OF MN 124224 23,833.44 KLOIBER, JOSEPH 124225 45.00 67 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 6 01/14/2008 COUNCIL LISTING CHECK NUMBER AMOUNT LOADER/REBECCA 124226 58.59 MARK VII DIST. 124227 22,012.52 MOSER/AMY 124228 313.48 Mi1VUNDAMINA/GUISLAIN 124229 60.00 NELSON ROMANTIC GARDEN F 124230 49.95 PETTY CASH - LIZ BRAY 124231 22.66 PITNEY BOWES LOUISVILLE 124232 277.88 POSTAGE BY PHONE RESERVE 124233 6,000.00 RODDY/WILLIAM 124234 57.50 STURDEVANT/JOE A 124235 44.99 TUBBS/MARSHA 124236 15.71 USA MOBILITY WIRELESS IN 124237 32.27 VERIZON WIRELESS 124238 100.87 ALCOHOL & GAMBLING ENFOR 124239 60.00 AMERICAN BOTTLING COMPAN 124240 65.40 BAKKEN/CHERYL 124241 8.73 BELLBOY CORPORATION 124242 6,741.45 BURNETT/LEROY 124243 500.00 CALLAGHAN/RUTH 124244 59.00 CAMDEN PET HOSPITAL, INC 124245 1,119.68 CAPITOL BEVERAGE SALES L 124246 11,624.00 CENTER POINT ENERGY 124247 4,533.04 CENTRO BRADLEY SPE 5 LLC 124248 11,940.57 CHANHASSEN DINNER THEATR 124249 3,740.00 CHISAGO LAKES DISTRIBUTI 124250 4,421.11 CLARK PRODUCTS INC 124251 29.63 COLUMBIA HEIGHTS I 124252 5,570.70 COMMERCIAL ASPHALT 124253 3,021.98 COSTELLO/TOM 124254 213.93 CUMMINS N POWER, LLC 124255 2,289.75 DANIMAL DISTRIBUTING INC 124256 686.68 EKO BACKEN 124257 276.00 ESCHELON 124258 162.27 EXTREME BEVERAGE 124259 480.00 FARNER-BOCKEN 124260 3,190.92 G & K SERVICES INC 124261 936.73 GENUINE PARTS/NAPA AUTO 124262 105.10 GRAEFE/EDWARD 124263 500.00 GRAPE BEGINNINGS INC 124264 234.00 GRIGGS-COOPER & CO 124265 35,361.77 RAIDER/SOPHIE 124266 500.00 HOME DEPOT #2802 124267 22.01 HONEYWELL INC 124268 6,765.20 IHLAN/BETTY 124269 500.00 INFRARED HEATING SALES&S 124270 37,711.60 JANN/SCOTT 124271 475.00 JJ TAYLOR DIST OF MN 124272 27,578.64 68 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 7 01/14/2008 COUNCIL LISTING CHECK NUMBER AMOUNT JOHNSTON/ERIK 124273 500.00 KECK/KATIE 124274 25.00 KRECH/JOHN 124275 490.00 MARTIN/DIANE 124276 25.00 MENARDS CASHWAY LUMBER-F 124277 1,411.99 MINVALCO INC 124278 28.01 MN DEPT OF ADMINISTRATIO 124279 491.13 MN JWENILE OFFICERS ASS 124280 210.00 NAWROCKI/BRUCE 124281 297.06 NEXT DAY GOURMET 124282 330.15 PEPSI-COLA-7 UP 124283 397.50 PETTY CASH - KAREN MOELL 124284 51.02 PHILSON/JEAN & STEPHEN 124285 177.00 RICOH AMERICAS CORPORATI 124286 614.88 SCOTT/LARRY 124287 100.15 SHAMROCK GROUP-ACE ICE 124288 419.38 TRANS-ALARM INC 124289 148.00 UNIVERSITY OF MINNESOTA 124290 198.00 VERIZON WIRELESS 124291 156.10 VIKING ELECTRIC SUPPLY 124292 409.26 XCEL ENERGY (N S P) 124293 16,058.43 ACCURINT 124294 130.00 ACE HARDWARE 124295 20.17 ACS INC 124296 11,655.73 AID ELECTRIC SERVICE INC 124297 10,650.33 ANOKA COUNTY 124298 301.61 ANOKA COUNTY ATTORNEY 124299 206.60 ANOKA COUNTY HIGHWAY DEP 124300 110.00 ASPEN EQUIPMENT 124301 742.19 ASPEN MILLS, INC. 124302 105.20 BAKER & TAYLOR 124303 679.90 BIFF'S,INC. 124304 799.48 BLACKBURN MANUTA COMPANY 124305 62.75 BONESTROO 124306 960.00 BRAUN INTERTEC CORP 124307 2,957.60 BRYAN ROCK PRODUCTS, INC 124308 1,370.63 BUETOW AND ASSOCIATES IN 124309 562.86 BUREAU OF CRIMINAL APPRE 124310 630.00 CATCO PARTS SERVICE 124311 535.99 CCP INDUSTRIES 124312 41.18 CHOICE POINT SERVICES 124313 160.00 CINTAS FIRST AID-SAFETY 124314 361.92 CITY OF ST PAUL 124315 252.99 CITY PAGES 124316 1,350.00 CLARK PRODUCTS INC 124317 125.07 COLUMBIA PARK MEDICAL GR 124318 374.00 CONSTRUCTION BULLETIN 124319 209.00 69 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 8 01/14/2008 COUNCIL LISTING CHECK NUMBER AMOUNT CSC CREDIT SERVICES INC 124320 25.00 CUMMINS N POWER, LLC 124321 170,069.85 DEMCO, INC. 124322 157.92 DU ALL SERVICE CONTRALTO 124323 1,218.08 EBSCO PUBLISHING 124324 610.00 EDUCATIONAL DIRECTORIES 124325 102.00 EGAN OIL COMPANY 124326 23,936.63 EMERGENCY APPARATUS MAIN 124327 1,326.95 EMERGENCY AUTOMOTIVE TEC 124328 65.05 FACTORY MOTOR PARTS INC 124329 45.24 FIDELITY BUILDING SERVIC 124330 5,167.90 FIRE EQUIPMENT SPECIALTI 124331 1,177.73 FLEX COMPENSATION, INC 124332 827.50 FRIDLEY/CITY OF 124333 1,107.92 G & K SERVICES INC 124334 380.79 GALE GROUP/THE 124335 25.47 GENE'S WATER & SEWER INC 124336 7,606.10 GENUINE PARTS/NAPA AUTO 124337 878.48 GOPHER BEARING COMPANY 124338 145.08 H & L MESABI 124339 446.88 H.W. WILSON CO. 124340 177.00 HARMON AUTO GLASS 124341 241.05 HD SUPPLY WATER WORKS 124342 1,403.79 HONEYWELL INC 124343 19,491.25 HOOK/JEFF 124344 150.00 HOTSY EQUIPMENT OF MINN 124345 63.92 HOUCHEN BINDERY LTD 124346 313.05 HYDRANT SPECIALIST 124347 650.00 INSTRUMENTAL RESEARCH IN 124348 160.00 INT'L ASSOC OF ADMIN PRO 124349 98.00 J. B. HUDSON 124350 1,231.14 KENNEDY & GRAVEN 124351 1,635.31 KIPLINGER WASHINGTON LET 124352 89.00 KIWANIS COLUMBIA HTS-FRI 124353 347.74 KIWANIS GOLDEN K FRID-CO 124354 347.75 LOWRY CENTRAL BOWLERS 124355 107.26 MAC QUEEN EQUIPMENT CO. 124356 4,054.69 MARQUIS WHO'S WHO 124357 173.95 MATHSON/BEN 124358 150.00 MEDTOX LABORATORIES, INC 124359 45.11 MENARDS CASHWAY LUMBER-F 124360 120.92 MET COUNCIL REGIONAL DAT 124361 1,658.25 METROPOLITAN COUNCIL WAS 124362 70,075.34 MIDWAY FORD 124363 393.36 MIDWEST ART FAIRS 124364 16.95 MIDWEST ASPHALT CO. 124365 594.56 MINITEX - ATTN MARY GARC 124366 792.00 70 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 9 01/14/2008 COUNCIL LISTING CHECK NUMBER AMOUNT MINNEAPOLIS ASPHALT SYST 124367 1,774.00 MINNEAPOLIS SAW CO. 124368 538.30 MINNESOTA PETROLEUM SERV 124369 246.55 MN CRIME PREVENTION ASSO 124370 45.00 MN DEPT OF LABOR & INDUS 124371 3,076.44 MN REC & PK ASSOC - MRP 124372 100.00 MPELRA 124373 50.00 NATIONAL INFO. DATA CENT 124374 99.90 NATOA 124375 420.00 NORTHEASTER 124376 1,863.00 NORTHERN WATER WORKS SUP 124377 112.85 OFFICE DEPOT 124378 573.76 OMNIGRAPHICS, INC 124379 216.00 ONE-CALL CONCEPT-GOPHER 124380 217.05 PIONEER PRESS 124381 162.49 POLLARD 124382 91.82 POPE/KARL 124383 150.00 PROSOURCE TECHNOLOGIES I 124384 4,867.26 RAPIT PRINTING - NEW BRI 124385 185.32 RETAIL DATA SYSTEMS OF M 124386 60.00 RICOH AMERICAS CORPORATI 124387 1,045.62 RUGG'S RECOMMENDATIONS 124388 29.95 S & T OFFICE PRODUCTS IN 124389 446.89 SCHOOL LIBRARY JOURNAL 124390 129.99 SHI 124391 263.38 SHORT ELLIOT HENDRICKSON 124392 1,966.72 SISTER CITIES INTERNATIO 124393 360.00 SOUTHEAST LIBRARIES COOP 124394 41.75 ST ANTHONY/CITY OF 124395 377.25 ST JOSEPH'S EQUIPMENT 124396 386.13 STAR TRIBUNE 124397 557.60 STATE OF MINN-DEPT OF FI 124398 103.30 SUN PUBLICATION INC 124399 106.43 SUPERIOR LAMP INC 124400 151.55 TERMINAL SUPPLY CO, INC 124401 127.12 TKDA, INC 124402 486.31 TOUSLEY FORD 124403 168.70 TR COMPUTER SALES 124404 2,416.01 TWIN CITIES NORTH CHAMBE 124405 32.00 VERIZON WIRELESS 124406 88.65 VFW 124407 89.50 VIKING INDUSTRIAL CENTER 124408 17.56 VISU-SEWER CLEAN & SEAL 124409 3,776.02 WHEELER HARDWARE COMPANY 124410 215.00 WW GRAINGER,INC 124411 5.99 XCEL ENERGY 124412 163.51 ZIEGLER INC 124413 134.36 71 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 10 01/14/2008 COUNCIL LISTING 10,000 LAKES CHAPTER 3M CHECK NUMBER AMOUNT 124414 50.00 124415 1,327.17 3,985,709.56 *** 72 ACS FINANCIAL SYSTEM 01/10/2008 12 BANK VENDOR REPORT TOTALS: CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 11 01/14/2008 COUNCIL LISTING CHECK NUMBER AMOUNT 3,985,709.56 RECORDS PRINTED - 001853 73 ACS FINANCIAL SYSTEM 01/10/2008 12:53:20 Check History FUND RECAP: FUND ---- DESCRIPTION ---------------------------- DISBURSEMENTS 101 GENERAL 197,411.99 201 COMMUNITY DEVELOPMENT FUND 13,554.64 203 PARKVIEW VILLA NORTH 9.00 212 STATE AID MAINTENANCE 1,584.33 213 PARKVIEW VILLA SOUTH 4.50 225 CABLE TELEVISION 420.00 240 LIBRARY 17,087.45 261 TWENTY-FIRST CENTURY PROGRAM 579.78 265 CONFISCATED/FORFEITED PROP 309.90 270 DARE PROJECT 51.31 370 TIF 57: HSG & REDV TIF DISTl 211.50 372 HUSET PARK AREA TIF (T6) 211.50 376 TAX INCREMENT BONDS 423.00 377 SHEFFIELD - TIF (M8) 211.50 379 HOUSING TIF #1 SCATTER 423.00 385 MULTI-USE REDEVELOPMENT PLAN 211.50 386 HOUSING TIF #2 211.50 389 RS:TRANSITION BLK REDEVELOP 211.50 402 STATE AID CONSTRUCTION 24,016.35 411 CAPITAL IMP-GEN GOVT. BLDG 102,695.07 412 CAPITAL IMPROVEMENT PARKS 10,650.33 415 CAPITAL IMPRVMT - PIR PROD 77,827.50 418 COMMUNITY CTR CAPITAL BLDG 2,293.44 420 CAP IMPROVEMENT-DEVELOPMENT 61,640.10 433 CAP EQUIP REPLACE-WATER 45,582.00 436 CAPITAL EQUIP REPLACE-LIQUOR 437,361.63 439 FIRE CAPITAL EQUIPMENT 64,360.50 601 WATER UTILITY 82,358.57 602 SEWER UTILITY 142,460.76 603 REFUSE FUND 90,092.88 604 STORM SEWER UTILITY 2,019.49 609 LIQUOR 454,923.97 651 WATER CONSTRUCTION FUND 1,966.72 652 SEWER CONSTRUCTION FUND 237,302.91 701 CENTRAL GARAGE 42,906.69 720 DATA PROCESSING 24,939.96 875 FISCAL AGENCY: GIS RANGER 2,460.12 880 PERMIT SURCHARGE 16,470.62 883 CONTRIBUTED PROJECTS-OTHER 1,554.83 884 INSUF2ANCE 1,668.48 885 PAYROLL FUND 247,674.17 886 INVESTMENT FUND 1,576,527.07 887 FLEX BENEFIT FUND 827.50 TOTA L ALL FUNDS 3,985,709.56 CITY OF COLUMBIA HEIGHTS GL0605-V06.74 RECAPPAGE GL540R BANK RECAP; 74 DTTTV TTT MLA T'~T CT]TTT]CT: ML'~TTTC ACS FINANCIAL SYSTEM CI^1Y OF COLUMBIA HEIGHTS 01/10/2008 12:53:20 Check History GL060S-V06.74 RECAPPAGE GL540R BANK RECAP: BANK NAME ---- ---------------------------- BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 3,985,709.56 3,985,709.56 76 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: January 14, 2007 AGENDA SECTION: Items for Consideration ORIGINATING CITY MANAGER'S NO: DEPARTMENT: Community APPROVAL Development ~ ° " ITEM: 2nd Reading: Ordinance 1534 for the BY: Jeff Sargent, City Planner BY: ~ ~ ° Rezoning of Property at 4438, 4442 and 4446 DATE: December 13, 2007 ~~ ~`, Central Avenue. BACKGROUND: At this time, the VFW Post #230 is requesting a rezoning of the properties located at 4438, 4442 and 4446 Central Avenue from Linited Business District (LB) to General Business District (GB). The VFW Post #230 is located at 4446 Central Avenue and is currently zoned. LB. The Zoning Code does not allow for the VFW use in the LB zoning district, meaning that the VFW is cui7-ently considered legally nonconforming. Since the smoking ban throughout Minnesota went into effect on October 1, 2007, the VFW has contacted the City regarding the possible construction of an outdoor smoking area for its patrons. The legally nonconforming status of the building does not allow any type of expansion to the building under Minnesota State Statute 462.357, subd. 1 e. For this reason, the only way in which the VFW could construct anytype of addition to its building would be if the property were rezoned to a classification that would allow the VFW use. The proposed rezoning is consistent with the Comprehensive Plan and would also bring the VFW use into confornuty with the current zoning code. RECOMMENDATION: The Planning Commission held a public hearing on December 4, 2007, and recommended approval of the rezoning of the property with a 5-0 vote. RECOMMENDED MOTIONS: Move to waive the reading of Ordinance No. 1534, being ample copies available to the public. Move to adopt Ordinance No. 1534, rezoning the properties located at 4438 Central Avenue, 4442 Central Avenue and 4446 Central Avenue fiom "Limited Business District" to "General Business District". Attachments: Ur~d. 1534, 1'+L Deport, Application ~nater-ials COUNCIL ACTION 77 ORDINANCE 1534 CITY OF COLUMBIA HEIGHTS, MINNESOTA BEING AN ORDINANCE PERTAINING TO ZONING AND DEVELOPMENT ORDINANCE NO. 1428, PERTAINING TO THE REZONING OF A CERTAIN PROPERTIES LOCATED AT 4438, 4442 AND 4446 CENTRAL AVENUE NE SECTION 1: WHEREAS, the City of Columbia Heights' Zoning Code encourages the gradual elimination of nonconforniities; and WHEREAS, the rezoning of the subject parcels will bring an existing use into compliance with the Zoning Code; and WHEREAS, the City of Columbia Heights recognizes Central Avenue is a major conmiercial coi7idor in the Ciry and Comprehensive Plan goals focus on Central Avenue redevelopment; and WHEREAS, the City of Columbia Heights recognizes that the LB. Limited Business District zoning is restrictive in the types of commercial uses it allows along Central Avenue; and WHEREAS, rezoning the subject parcels from LB, Limited Business District to GB, General Business District provides a cormnon ground for land use regulation for all businesses along Central Avenue; and WHEREAS, the rezoning is consistent with the City Comprehensive Plan, as amended byResolution 2007-133, and is in the public interest and not solely for the benefit of a single property owner; and BE IT FURTHER RESOLVED that the Planning Comnussion has reviewed and recormnends approval of the proposed rezoning from LB, Limited Business District to GB, General Business District. SECTION 2: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: December 10, 2007 Second Reading: Date of Passage: Offered by: Seconded by: Roll Ca11: Mayor Gary L. Peterson Patricia Muscovitz, CMC City Clerk 78 CITY OF COLUMBIA HEIGHTS PANNING REPORT CASE NUMBER: 2007-1201 DATE: December 4, 2007 TO: Columbia Heights Planning Commission APPLICANT: VFW Post #230 LOCATION: 4438, 4442, 4446 Central Avenue REQUEST: Zoning Amendment for Rezoning of Parcels PREPARED BY: Jeff Sargent, City Planner INTRODUCTION At this time, the VFW Post #230 is requesting a rezoning of the properties located at 4438, 4442 and 4446 Central Avenue from Limited Business District (LB) to General Business District (GB). The VFW Post #230 is located at 4446 Central Avenue and is currently zoned LB. The Zoning Code does not allow for the VFW use in the LB zoning district, meaning that the VFW is currently considered legally nonconforming. Since the smoking ban throughout Minnesota went into effect on October 1, 2007, the VFW has contacted the City regarding the possible construction of an outdoor smoking area for its patrons. The legally nonconforming status of the building does not allow any type of expansion to the building under Minnesota State Statute 462.357, subd. 1e. For this reason, the only way in which the VFW could construct any type of addition to its building would be if the property were rezoned to a classification that would allowthe VFW use. The property to the south of the VFW is asingle-family house, located at 4442 Central Avenue. The property to the south of 4442 Central Avenue serves asover-flow parking for the VFW and is owned by the same. The request to rezone the three parcels to GB would keep the consistency of zoning classifications between the VFW and its over-flow parking lot. Single-family homes are not permitted in the LB District, so the home located at 4442 is currently considered legally nonconforming for this reason. The GB District also does not allow for single-family homes. Rezoning the parcel at 4442 Central Avenue from LB to GB would not change building's classification as a legally nonconforming structure. City of Columbia Heights Planning Commission December 4, 2007 VFW Post #230 Case # 2007-1201 COMPREHENSIVE PLAN The Comprehensive Plan currently guides the property for Commercial Use. Therefore, the rezoning of the property from LB to GB would be consistent with the intended use of the property, and thus consistent with the Comprehensive Plan. ZONING ORDINANCE The VFW use would be consistent with the types of uses allowed with the proposed zoning classification of the property as General Business. By rezoning the property, the City would bring the VFW into conformity with the zoning ordinance, and the VFW would no longer be considered legally nonconforming. With the rezoning complete, the VFW would be able to apply for a building permit for the construction of an outdoor smoking area. FINDINGS OF FACT Section 9.104 (F) of the Columbia Heights zoning code requires that the City Council make each of the following four findings before approving a zoning amendment: 1. The amendment is consistent with the Comprehensive Plan. The Comprehensive Plan currently guides the property for Commercial Use. Therefore, the rezoning of the property from LB to GB would be consistent with the intended use of the property, and thus consistent with the Comprehensive Plan. 2. The amendment is in the public interest and is not solely for the benefit of a single property owner. Currently, the building located at 4446 Central Avenue is a nonconforming use, as a VFW is not permitted in the LB District. The proposed rezoning of the property would bring the VFW into compliance with the Zoning Code. Bringing nonconforming uses into compliance with the zoning code is beneficial to the City. 3. Where the amendment is to change the zoning classification of a particular property, the existing use of the property and the zoning classification of property within the general area of the property in question are compatible with the proposed zoning classification. The existing uses of the properties are: the VFW, asingle-family house, and a parking lot. The VFW use is consistent with the types of uses allowed along Central Avenue. All the parcels on the east side of Central Avenue are zoned GB as well. 4. Where the amendment is to change the zoning classification of a particular property, there has been a change in the character or trend of development in Page 2 80 City of Columbia Heights Planning Commission December 4, 2007 VFW Post #230 Case # 2007-1201 the general area of the property in question, which has taken place since such property was placed in the current zoning classification. The trend of development and redevelopment along Central Avenue has promoted Central Avenue as the main commercial corridor for Columbia Heights. The LB zoning classification is restrictive in allowing the types of uses that are compatible with the remainder of Central Avenue. The GB zoning classification is more consistent with the types of uses that Central Avenue promotes. RECOMMENDATION Motion: That the Planning Commission recommends that the City Council approve the rezoning of the properties located at 4438 Central Avenue, 4442 Central Avenue and 4446 Central Avenue from Limited Business District (LB) to General Business District (GB). Attachments • Location Map • Zoning Map • Draft Rezoning Ordinance Page 3 81 .~ 82 Lvu~ti~n fa~la, " t~~+b~ lY-=~ r+-E •,a~~r'~ CITY COUNCIL LETTER Meeting of: 1/14/08 AGENDA: BID CONSIDERATIONS NO: ITEM: ACCEPTANCE OF SIDS AND AWARD OF SEWER TELEVISING INSPECTION SYSTEM TO CUES OF ORLANDO, FLORIDA ORIGINATING DEPARTMENT: ~ CITY MANAGER PUBLIC WORKS - BY: K. Hansen, L. McClanahan BY:°''~,~~ DATE: 1/9/08 DATE: Background: The City pw•chased its first underground sewer television inspection system about 1976. Over the years, the Churney televising system equipment was upgraded in a piecemeal fashion as the original components of the system failed. The last substantial upgrade was made in 1993 when the Churney televising system was replaced with an Aries televising system. The Aries system is not capable of generating concise and comprehensive records that are required to effectively inspect, maintain, repair and manage the sanitary system and storm water system. The existing televising system is mounted in a cargo trailer that was purchased. in 1976 and the trailer is in poor condition. In 2007, $140,000 has been budgeted for the replacement of the Aries televising system. On November 26"', 2007 the Council authorized staffto seek bids for the replacement of the existing sewer televising system. Analysis /Conclusions: Staff prepared bidding documents for a new sewer televising inspection system. The bidding documents included. a new vehicle mounted sewer inspection system, the trade-in of the existing trailer mounted system, and add alternate for a hand held camera for manhole and structure inspections. Specifications were provided to five (5) manufacturers or vendors. Three bids were received ranging from $116,000 to $166,704, which included the trade-in. Bids for the add-alternate hand held unit ranged from $9,150 to $15,460. Copies of the bid minutes are attached. All bids submitted met the requirements of the bidding documents. Because of the age of the existing trailer mounted sewer televising unit, staffrecommends disposal by trade-in. With the trade-in, Cues provided the lowest responsible bid. Cues also provided the lowest bid on the add alternate bid for the hand held portable camera unit. staffrecommends accepting the bid from Cues out of Orlando, Florida in the base bid amount of $116,000 including trade-in and accepting the add alternate bid in the amount of $9,150, for a total bid. amount of $125,150. The following represents a summary of the bids received: Cues, Inc Base Price: $130,000 Trade Allowance - 14 000 Sub total: $116,000 Add Alternate Bid$ 9.150 Total Bid Price: $125,150 continued..... COUNCIL ACTION: 84 CITY COUNCIL LETTER Meeting of: 1/14/08 AGENDA: BID CONSIDERATIONS NO: ITEM: ACCEPTANCE OF BIDS AND AWARD OF SEWER TELEVISING INSPECTION SYSTEM TO CUES OF ORLANDO, FLORIDA ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS ;a~ BY: K. Hansen, L. McClanahan BY: ~~ .. DATE: 1/9/08 DATE: ` ~ Page 2 of 2 Flexible Pipe Too] Base Price $129,359 (Aries System) Trade Allowance -$ 10,000 Sub total: $119,359 Add Alternate Bid 12 667 Total Bid Price: $132,026 MacQueen Base Price $182,904 (EnviroSite System) Trade Allowance - 16 200 Sub total: $166,704 Add Alternate Bid 15 460 Total Bid Price: $182,164 Cues also provide a shorter delivery window of the inspection system of 60 - 90 days, the next low bid provided an estimated 150 days for delivery of their inspection system. Recommended Motion: Move to accept bids and award the contract for the purchase ofa Sewer Television Inspection System to Cues of Orlando, Florida in the amount of $116,000 for the base bid with trade-in, and accepting Alternate i in the amount of $9,150 for a total contract of $125,150; and, authorize Mayor and City Manager to enter into a contract for the same, and to appropriate funds from the Sewer Capital Equipment Replacement Fund. KH:jb Attachment: Bid Opening Minutes COUNCIL ACTION: 85 CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Wednesday, January 9, 2008 2007 Capital Equipment Replacement-Sewer Televising Unit Pursuant to an advertisement for bids for One (1) Closed Circuit Televising Video (CCTV} System and data acquisition asset-based software for sewer lines, an admuiistrative meeting was held on January 9, 2008 at 10:00 a.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Kevin Hansen, Public Works Director/City Engineer Bob Guggenberger, Flexible Pipe Tool Steve Synowczynski, Vehicle Maintenance Foreman John Murzyn, Utility Foreman Joanne Baker, Public Works Secretary Bids were opened and read aloud as follows: Deduct for Total Bid Alternate Bidder Base Bid Trade-in Price Bid Cues $130,000 -$14,000 $116,000 $ 9,150 Flexible Pipe Tool $129,359 -$10,000 $119,359 $12,667 MacQueen Equipment $182,904 -$16,200 $166,704 $15,460 Respectfully submitted, Joarme Baker Public Works Secretary 86 COLUMBIA HEIGHTS -CITY COUNCIL LETTER Meetuig of: January 14, 2008 AGENDA SECTION: ORIGINATING CITY MANAGER'S NO: DEPARTMENT: APPROVAL Administration ITEM: City Council position/ BY: Walt Fehst BY: , ~,. ' _ r , direction to staff regarding additional DATE: January , 2008 DATE: f gym and activity center facilities NO: The attached resolution will serve as a statement of purpose and du-ection to staff to seek a comuutment with Independent School District #13 tluough a Joint Powers Agreement. The purpose of such would be the successful construction and operation. of one additional gym at the High School site on 49`" Avenue (to the School's project already under consideration}. The resolution is self-explanatory and requires due diligence on both the City and the School District's part to make the highest and best use of this combined facility. In directing the staff to proceed with District # 13, the Council recognizes the countless hours of volunteer help of the Activity Center Advisory Committee, without which this action by the Council would not have been possible. Their efforts were a necessary prod to action in that it forced serious consideration of the City's needs and resources. The Council intends to continue to pursue its options with regards to the possibility of construction of a YMCA in town on city property. Should we be successful in this, we feel it would be a great addition to the City. Conclusion: The construction of one additional gym (total two new gyms) on the High School property would represent great progress in the City and a successful collaboration with District #13. We believe that this would serve all of our citizens with the expedient use of tax dollars and serve as a model for future successes to come. Recommendation: Passage of the attached resolution, thus directing the drafting of a Joint Powers Agreement to precede construction. MOTION: Move to waive the reading of Resolution No. 2008-20, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2008-20, being a Resolution in support of building one gym with City funds at the site of School District #13 on 49`" Avenue. COUNCIL ACTION: s7 RESOLUTION N0.2008-20 RESOLUTION IN SUPPORT OF BUILDING ONE GYM WITH CITY FUNDS AT THE SITE OF SCHOOL DISTRICT #13 ON 49TH AVENUE Whereas the Columbia Heights City Council (CHCC) has spent the last several years analyzing the need for additional gym space, and Whereas the CHCC established a 36 member Activity Center Advisory Committee (ACAC) on April 10, 2006 to assess the need for this gym space and additional community activity space to include swimming pools, weight room and exercise machines, etc., and Whereas the ACAC has spent countless hours and has done an excellent job in assembling a number of viable alternatives and ultimately determined and forwarded its recommendation to the CHCC on December 17, 2007, and Whereas the CHCC has had independent discussions with the Metro Area YMCA and, in fact, had entered into acost-sharing arrangement to consider the viability of building a joint facility with the City here in Columbia Heights to include a gym(s) and swimming pools typical of other suburban YMCA projects, and Whereas, the CHCC has had on going discussions with Columbia Heights School District #13 over the past year about the possibility of adding one additional gym to their proposal to build one gym at the Columbia Heights High School, and Whereas, at this time, the City Council has had adequate time and resources using due diligence to weigh the various alternatives, and Whereas the CHCC, in weighing its decision, has considered desired service levels of the various alternatives, site selection, cost in order to maximize limited resources, the timing and the immediacy of need of some of the basic gymnasium space that initiated these independent studies, and Whereas, in order to optimize all of these factors in serving the needs of all of Columbia Heights citizens. Now therefore, the Columbia Heights City Council agrees to proceed in the following ways: 1. The CHCC directs the City Manager and appropriate staff (Recreation, Public Works, Community Development, Finance) to proceed to negotiate with the administrators of School District #13 and the consultants selected previously by the School District to add one additional gymnasium to the site selected by the School District at the North end of the High School property at 49~' Avenue. The negotiations with District #13 should result in a Joint Powers Agreement that is mutually agreeable to both parties (the City and the District) and that ultimately accrues to the benefit of all the citizens of Columbia Heights. 2. The CHCC directs that Mayor Gary L. Peterson. be appointed as the Council representative to the administrative team of the City and any joint committee of school dishict and city officials to review and ultimately to submit the Joint Powers Agreement to the City Council for approval. 3. It is the CHCC's intent to proceed as judiciously as possible to the successful completion of this construction project for both the Council and School District. To that end, the Council is to be kept apprised through regular progress reports on the resolution of issues in the Joint Powers Agreement. 4. Finally, it is the CHCC's hope and desfre to see this project built. Ultimately, the totality of the project will include two new gyms, upgraded men's and women's locker-rooms, a relocated exercise space and upgraded swimming pool facilities. A successful project, in the Council's mind, would allow the most flexibility and greatest utilization in the use of all of these facilities by the citizens of Columbia Heights. Ongoing operational costs should be addressed in the agreement based on usage, space, etc. Whatever ultimate oversight committee structure is determined to review and approve budgets for this combined facility, District #13 and the Columbia Heights City Council both recognize the opportunity and the responsibility to create and operate this space in the public's interest. We should, and will attempt in good faith, to work through differences both now and in the future to make this facility a source of community pride and an example to all citizens of this successful collaboration. Dated this day of 2008. Offered by: Seconded by: Roll Call: Attest: Patricia Muscovitz, CMC City Clerk Mayor Gary L. Peterson 89 CITY COUNCIL LETTER Meeting of January 14, 2008 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings File MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman 9 BY: '' Abatement _ °~ ~ " DATE: November 14, 2007 DATE: NO: 2008-03 to 2008-11 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested regarding property at; 2008-03 - 4217 Central Street 2008-04 - 5045 Johnson Street 2008-OS - 4044 2°a Street 2008-06 - 1220 42- 'h Avenue 2008-07 - 4641-43 Taylor Street 2008-08 - 4040 2nd Street 2008-09 - removed 2008-10 - 1308-10 Circle Terrace Blvd. 2008-11 - 1316-18 Circle Terrace Blvd. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2008-03, 2008-04, 2008-05, 2008-06, 2008-07, 2008- 08, 2008-10, 2008-11 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Numbers 2008-03, 2008- 04, 2008-05, 2008-06, 2008-07, 2008-08, 2008-10, 2008-11, a resolution of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations fiom the property pursuant to City Code section 8.206. COUNCIL ACTION: r .~~-° 90 RESOLUTION 2008-03 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Steven A. Boyd (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4217 Central Avenue N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained hereui was sent via regular mail to the owner of record on December 13, 2007 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on September 18, 2007 an inspection. was conducted on the property listed above. Inspectors found two violations. A compliance order was sent via regular mail to the owner at the address. 2. That on October 1, 2007 and again on November 6, 2007 the homeowner called and requested and was granted time extensions to complete repairs. 3. That on December 13, 2007 inspectors re-inspected the property listed above. Inspectors noted that two violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 4. That on January 3, 2008 inspectors reinspected the property and found that one violation remained uncorrected and gave a seasonal extension on the other violation. 5. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall repair the soffit and fascia that is falling off and rotten 6. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4217 Central Avenue N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, 91 or tenant, as the case maybe, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4217 Central Avenue N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be sewed upon all relevant parties and parties in interest. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 92 RESOLUTION 2008-04 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by James J. Dalkaf (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 5045 Johnson Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on November 26, 2007 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT I. That on October 11, 2007 an inspection was conducted on the property listed above. Inspectors found two violations. A compliance order was sent via regular mail to the owner at the address. 2. That on November 26, 2007 inspectors re-inspected the property listed above. Inspectors noted that two violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on December 28, 2008 inspectors reinspected the property and found that two violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall repair the damaged garage panels B. Shall repair the corners of the garage on the southwest side 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(8). CONCLUSIONS OF COUNCIL 1. That the property located at 5045 Johnson Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 93 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case maybe, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL The property located at 5045 Johnson Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gaiy L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 94 RESOLUTION 2008-OS Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Kelly Knoph (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4044 Z°`' Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on November 26, 2007 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on November 15, 2007 an inspection was conducted on the property listed above. Inspectors found two violations. A compliance order was sent via regular mail to the owner at the address. 2. That on November 27, 2007 inspectors re-inspected the property listed above. Inspectors noted that two violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on January 2, 2008 inspectors reinspected the property and found that two violations remained uncorrected. 4. That based upon said records of the Fue Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove alUany outside storage from the property 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL That the property located at 4044 2°d Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 95 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case maybe, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4044 2°d Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 96 RESOLUTION 2008-06 Resolution of the City Council for the City of Columbia Heights declaruig the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Wilfi-ed Cooke (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 1220 42-''/z Avenue N.E. Columbia Heights, Mimiesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on November 26, 2007 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council. of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 17, 2007 an inspection was conducted on the property listed above. Inspectors found one violation. A compliance order was sent via regular mail to the owner at the address. 2. That on November 26, 2007 inspectors re-inspected the property listed above. Inspectors noted that one violation remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on January 2, 2008 inspectors reinspected the property and found that one violation remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall repair or replace the retaining wall in the back yard that has collapsed 5. That all parties, including the owner of record and any occupants or tenants, have been given. the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 1220 42-''/z Avenue N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 97 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case maybe, have expu•ed, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 1220 42- '/z Avenue N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 98 RESOLUTION 2008-07 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Riaz Shad (Hereinafter "Owner of Record"). Whereas, the owner of record. is the legal owner of the real property located at 4641-43 Taylor Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on December 13, 2007 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT That on November 28, 2007 an inspection was conducted on the property listed above. Inspectors found one violation. A compliance order was sent via regular mail to the owner at the address. 2. That on December 13, 2007 inspectors re-inspected the property listed above. Inspectors noted that one violation remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on January 3, 2008 inspectors reinspected the property and found that one violation remained uncorrected. 4. That based upon said records ofthe Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove alUany outside storage from the property That all parties, uicluding the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL That the property located at 4641-43 Taylor Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case maybe, have expu•ed, or such rights have been exercised and completed. 99 ORDER OF COUNCIL 1. The property located at 4641-43 Taylor Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gaiy L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 100 RESOLUTION 2008-08 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Jose M. Romero (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4040 2"d Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written. notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on November 27, 2007 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on November 15, 2007 an inspection was conducted on the property listed above. Inspectors found one violation. A compliance order was sent via regular mail to the owner at the address. 2. That on November 27, 2007 inspectors re-inspected the property listed above. Inspectors noted that one violation remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on January 2, 2008 inspectors reinspected the property and found that one violation remained uncorrected. 4. That based upon said records ofthe Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove alUany outside storage from the property That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL That the property located at 4040 2°d Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case maybe, have expired, or such rights have been exercised and completed. 101 ORDER OF COUNCIL 1. The property located at 4040 2°`~ Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties u1 interest. Passed this day of 2008 Offered by: Second. by: Roll Call: Mayor Gary L. Peterson Attest: Patricia IVluscovitz, C1VIC City Clerk 102 RESOLUTION 2008-10 Resolution. of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Ron Holmes for Homeowners Education Fanuly Trust #342 (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 1308-10 Circle Terrace Blvd. N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on January 8, 2007. Now, therefore, in accordance with. the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on January 5, 2008 the Fire Department responded to the property next door on an emergency call. While next-door firefighters smelled natural gas between the buildings located at 1310 and 1316 Circle Terrace Blvd. Upon further investigation firefighters found the 1310 side vacant and unsecured. Firefighters made entry into the structure to by and locate the source of the natural gas smell. Once inside the tenant from the 1308 side approached the firefighters and verified that no one lived in the 1310 side. 2. That on January 5, 2008 the Fire Department called the responsible person for the property and advised him of the situation. Mr. Ron Holmes stated that the buildings were in the foreclosure process and he would not respond out to secure the buildings. The Fire Department contacted the Public Works on-call personnel whom responded and boarded up the structure to prevent access to the 1310 side. 3. That on January 7, 2008 the Fire Department, under the Building Officials authority, posted the 1310 side uninhabitable. The Public Works Department was contacted and could not shut the water off at the stop-box to this building due to the building being occupied. 4. That based upon said records ofthe Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: A. Approve the unmediate abatement of the uninhabitable structure located at 1310 Circle Terrace Blvd. N.E. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at l3 l0 Circle Terrace Blvd. N.E. is in violation ofthe provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, 103 and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case maybe, have expired, or such rights have been. exercised and completed. ORDER OF COUNCIL 1. The property located. at 1310 Circle Terrace Blvd. N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gaiy L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 104 RESOLUTION 2008-11 Resolution of the City Council for the City of Columbia Heights declaring the propertya nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Ron Holmes for Homeowners Education. Family Trust #342 (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 1316-18 Circle Terrace Blvd. N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter $, Article 1I, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on January 8, 2007. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT That on January 5, 2008 the Fire Department responded to the property listed above for water flowing out of the structure. On scene firefighters noticed water flowing from the home. The structure is listed in Fire Department records as vacant and firefighters found the 1318 side open and unsecured. Firefighters had to force entry on the 1316 side to gain access to the water meter and shut off the water to the building. The building was not winterized and numerous water pipes were broken. 2. That on January 5, 2008 the Fu e Department called the Public Works on-call personnel whom responded and boarded up the structure to prevent access. 3. That on January 7, 2008 the Fire Department, under the Building Officials authority, posted the buildings uninhabitable. The Public Works Department was contacted and shut the water off at the stop-box. While at the property it was determined that the due to the amount of water in electrical fixtures the power to the structure should be shut off. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: A. Approve the immediate abatement of the uninhabitable structure located at 1316-1318 Circle Terrace Blvd. N.E. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL That the property located at 1316-1318 Circle Terrace Blvd. N.E.is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed aboveo 105 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case maybe, have expired, or such rights have been exercised alzd completed. ORDER OF COUNCIL 1. The property located at 1316-1318 Circle Tel-race Blvd. N.E.constitutes anuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gaiy L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 106 CITY COUNCIL LETTER Meeting of January 14, 2007 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT; CITY Fire MANAGER NO: APPROV ITEM: Adopt Resolution For BY: Gary Gorman BY:.~, ~ ; :,~~:~ f • ~ Revocation . y `° DATE: January 4, 2008 DATE: NO: 08-12 to 08-17 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against rental properties at 2008-12 - 4901 5`" Sheet 2008-13 - 1200 Circle Terrace 2008-14 - 941 45`" Avenue 2008-15 - 1000 Peters Place 2008-16 - 1272-74 Circle Terrace Blvd. 2008-17 - 657 47~" Avenue for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2008-12, 2008-13, 2008-14, 2008-15, 2008-16, 2008-17 there beuig ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Numbers 2008-12, 2008-13, 2008-14, 2008-15, 2008-16, 2008-17 being Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental licenses listed. COUNCIL ACTION: ~- 107 RESOLUTION 2008-12 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of that certain residential rental license held by Jerrod Brown (Hereuiafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 4901 5`}' Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council. action contained herein was given to the License Holder on December 13, 2007 of an public hearing to be held on January 14, 2008. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights snakes the following: FINDINGS OF FACT 1. That on November 5, 2007, inspectors for the City of Columbia Heights, inspected the property described above and noted nine violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on December 13, 2007, inspectors for the City ofColumbia Heights, performed a final inspection at the property and noted nine violations remained uncorrected from the initial license inspection. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on January 3, 2008 inspectors for the City of Columbia Heights performed a reinspection and noted that four violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: a. Shall sod/seed the bare spots in the front yard b. Shall install a working smoke detector on the first floor c. Shall paint, varnish or otherwise the bedroom doors that are bare wood d. Shall provide a working smoke detector on the 2nd floor 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F8586 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the 108 buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises withu160 days from the fn•st day of posting of this Order revoking the license as held by License Holder. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gaiy L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 109 RESOLUTION 2008-13 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of that certain residential rental license held by Michelle Kelly (Hereinafter'"License Holder"). Whereas, license holder is the legal owner of the real property located at 1200 Cn-cle Terrace Blvd. N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on December 17, 2007 of an public hearing to be held on January 14, 2008. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on November 29, 2007, inspection office staff sent a letter requesting the new owner of the property to license the rental property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on December 17, 2007, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records ofthe Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: a. Failure to submit a rental license application. b. Failure to schedule a rental license inspection. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number U1200 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; All tenants shall remove themselves from the premises within 60 days from the fast day of posting of this Order revoking the license as held by License Holder, 110 Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 111 RESOLUTION 2008-14 Resolution of the City Council for the City of Columbia Heights approvuig revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of that certain residential rental license held by Maria Valdez (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 941 45`" Avenue N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Haller on December 13, 2007 of an public hearing to be held on January 14, 2008. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on November 29, 2007, inspection office staff sent a letter requesting the new owner of the property to license the rental praperty. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on December 13, 2007, uispection office staff reviewed the praperty file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: a. Failure to submit a rental license application. b. Failure to schedule a rental license inspection. 4. That all parties, including the License Haller and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number U941 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. 112 Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 113 RESOLUTION 2008-15 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of that certain residential rental license held by Peters Place Apartments, LLC (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 1000 Peters Place N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA; Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 29, 2007 o f an public hearing to be held on January 14, 2008. Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 18, 2007, inspectors for the City of Columbia Heights, inspected the property described above and noted nine violations. A compliance letter listnlg the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on November 29, 2007, inspectors for the City of Columbia Heights, performed a final inspection at the property and noted nine violations remained uncollected from the initial license inspection. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on January 4, 2008 inspectors for the City of Columbia Heights performed a reinspection and noted that three violations remained uncon-ected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: a. Unit #101 -Shall replace all broken windows in the southeast bedroom b. Unit #101 -Shall repair all broken/missing windows latches c. Shall repair the 2nd floor south side hallway fire door to close and latch under its own power 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL 114 1. The rental license belonging to the License Holder described herein and identified by license number F8435 is hereby revoked. 2. The City will post for the purpose ofpreventiiig occupancy a copy ofthis order onthe buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from the fu st day of posting of this Order revoking the license as held by License Holder. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 115 RESOLUTION 2008-16 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section. SA.408(A) of that certain residential rental license held by Mike Sowers (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 1272-74 Circle Terrace Blvd. N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and. reasons for the proposed Council action contained herein was given to the License Holder on December 17, 2007 of an public hearing to be held on January 14, 2008. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 1, 2007, inspectors for the City of Columbia Heights, inspected the property described above and noted five violations and on November 15, 2007 inspectors inspected the property, after receiving a complaint, and found one violation. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on December 1 1, 2007, inspectors for the City of Columbia Heights, performed a final inspection at the property and noted one violation remained uncorrected from the initial license inspection. Inspectors noted that one violation from the subsquent complaint inspections remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on January 4, 2008 inspectors for the City of Columbia Heights performed a reinspection and noted that two violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: a. Shall repair the step in the front that is falling apart b. Several storm windows are not complete. Provide necessary components to fix the windows 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). 116 ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F8816 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from the fn-st day of posting of this Order revoking the license as held by License Holder. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 117 RESOLUTION 2008-1.7 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) ofthat certain residential rental license held by Van Le, LLC (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 657 47`" Avenue N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on December 5, 2007 of an public hearing to be held on January 14, 2008. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 30, 2007, inspectors for the City of Columbia Heights, inspected the property described above and noted three violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental. Housing License Application. 2. That on December 5, 2007, inspectors for the City ofColumbia Heights, performed a final inspection at the property and noted three violations remained uncorrected from the initial license inspection. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on January 4, 2008 inspectors for the City of Columbia Heights performed a reinspection and noted that tluee violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: a. Shall replace the rotten wood on the rear deck b. Shall scrape and paint the rear deck c. Shall remove the dead tree (tree stump) from the rear yard 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL 118 1. The rental license belonging to the License Holder described herein and identified by license number F8715 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove then-iselves from the premises within 60 days from the fast day of postuig of this Order revoking the license as held by License Holder. Passed this day of 2008 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 119