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HomeMy WebLinkAboutminutes-October 24, 07 City of Columbia Heights Park and Recreation Commission October 24, 2007 Tom Greenhalgh called the meeting to order at 6:30 p.m. ROLL CALL Members present: Tom Greenhalgh; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer; Gary Peterson, Mayor APPROVAL CONSENT AGENDA Motion by Payne, second by McDonald, to approve consent agenda. Upon vote: all ayes, motion carried. LETTERS AND REQUESTS A. Request for a fee-waived rental of JPM to hold the Holiday Kickoff Party Windschitl advised the members that the usage fee was previously waived for the Holiday Kickoff Party because this fund donates money back to the Recreation Program. The Activities fund covers the costs for security and linen rentals. The Columbia Heights Lion’s Club will bartend. Mayor Peterson stated that the event would be held on Saturday, November 10. Motion by Hoium, second by Payne, to waive the rental fee for this event. Upon vote: all ayes, motion carried. OLD BUSINESS A. 2007 Parks Capital Improvements: Silver Lake Park & Sullivan Lake Park picnic shelter options. Hansen stated that sample park shelter designs were emailed to all Commission Members. The overall park plans are approximately 66% complete. At Silver Lake Beach the shelter would be 24 x 24. Staff had originally recommended a square shelter with a blue hip roof and white steel posts. Stroik asked how much the shelter would cost. Hansen replied that it would be approximately $23,000 for material costs and $7,000- $10,000 for installation. He does not recommend stone columns because that would raise the cost and stone would require more maintenance. Stroik asked if there would be extra maintenance with a 2 tier roof as in the example and suggested a more natural look and color of the shelter; especially for a beach area. Hansen indicated that the playground equipment would be natural colors and not bright colors. Motion by Stroik, second by Payne, to install a Classic Recreation Shelter, without stone that is easy to maintain, picking a color in a natural shade and not the bright blue. Upon vote: all ayes, motion carried. Park & Recreation Commission 10/24/2007 Page 2 Hansen stated that Candace Amberg from Brauer & Associates, Ltd. suggests a Classic Recreation 40x60 foot shelter at Sullivan Lake Park. Commission Members did not like the design of the Architect’s suggested shelter. Payne asked if a shelter that large in size is needed. Windschitl replied that there are many park reservations asking for a larger shelter. He informed the Commission that he contacted Medtronic regarding funding for the shelter at Sullivan Lake. Medtronic will be speaking with their foundation and will reply back to him. Staff suggested two 32-foot square shelters at Sullivan Lake Park, as one photo design indicated. Placing them side-by-side creates the opportunity to rent out the shelter area to one large group or two small groups. Motion by Payne, second by Stroik, to install two 32-foot, 2 tier shelters, similar to the look of the Litchfield Industries. Upon vote: all ayes, motion carried. NEW BUSINESS Hansen reported the Fire Department and Police Department have received concerns from residents around Ramsdell Park regarding High School students parking at Ramsdell Park instead of paying for the school parking lot. The Police have observed the parking lot at Ramsdell being used by students from 7:00 a.m. until 2:30-3:00 p.m. Hansen suggests posting a 2 hour parking limit to make the lot available to park users and maintenance workers. Signing would indicate the 2-hour parking from 7:00 a.m. to 1:00 p.m. and would be enforced during school days. The Police are in agreement and willing to enforce the posting and inform students. When the police start ticketing they will first use warnings. Motion by McDonald, second by Payne, to post a 2-hour time limit on parking at Ramsdell Park during school days. Upon vote: all ayes, motion carried. Windschitl reported the overall budget has increased approximately 4% from 2007 to st 2008. Utilities have increased. The current grant, the 21 Century Grant, ended in July. The Recreation Department applied with the School District for a replacement and was denied. Windschitl reported that he just received approval on a recent grant for approximately $35,000. That will be used mainly for summer programming. The Murzyn Hall budget has increased slightly due to more part-time staff needed for additional rentals. In the 2008 budget there is a budget item of $2000 for a study done by Honeywell to assess the current HVAC system and make recommendations. The expense would only be incurred if we choose not to use Honeywell for any of the improvements. As the life expectancy of the roof is only 3-4 years, as reported by the consultant last year, the Recreation Director feels we need to make improvements to the heating and cooling of the building prior to redoing the roof. REPORTS Recreation Director Windschitl informed the Commission Members that at the December meeting there would need to be discussion on the rental rates of John P. Murzyn Hall. Park & Recreation Commission 10/24/2007 Page 3 Public Works Director/City Engineer Hansen reported that two aerators were purchased for LaBelle and Huset Parks. The electrical will be put in this fall to be operational in the spring. The previous fountain at LaBelle Park was removed. Commission Members Hoium asked if the boilers for JPM were turned on. He stated that the last bar he worked for the CH Lion’s Club was very cold. Windschitl replied that it could have been because of the air-handling unit that recently went out. The boilers are turned on. Stroik indicated that the Columbia Heights High School National Honors Society students need to fulfill volunteer hours and opportunities. ADJOURNMENT Tom Greenhalgh adjourned the meeting at 7:30 p.m. ______________________________ Deanna Saefke Recreation Clerk Typist II