HomeMy WebLinkAboutAugust 28, 2007
HOUSING & REDEVELOPMENT AUTHORITY
SPECIAL MEETING MINUTES OF AUGUST 28, 2007
Call to Order by Chair, Tammera Diehm called the meeting to order at 8:45 p.m.
Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr.,
Bruce Kelzenberg.
Absent: Patricia Jindra.
Pledge of Allegiance
BUSINESS ITEM
Request for Proposal (RFPI for Parkview Villa North/South Manaaement Services
Schumacher stated you are looking at a Draft Request for Proposal for Management
Services for Parkview Villa North and South. The current agreement with Walker
expires on January 31, 2008. On the second page there is a timetable for the process.
A pre-submission conference and tour of the properties would be held September 1 ih,
proposals would be due on October 15 by 4pm, there would be a 30-day review by the
HRA board, with a special meeting to be held approximately the third week in
November to conduct interviews and make a final decision.
Ecklund stated the current contract was for three years and in this draft it states five
years. Schumacher stated he and Streetar talked about the time it takes to go through
the bidding process and felt it would be beneficial to go with a longer period of time,
again this is a draft so you could change that. Ecklund stated he would like to see a
three-year agreement with a two-year extension.
Nawrocki stated on page 3, item 6, full responsibility for hiring and firing of staff, and
staff training. With our past experience of hiring, he requested to be one of the people
to interview the new candidate for management and wasn't able to do so, Diehm and
Jindra did it. He felt in his view, there isn't good, managers at Parkview.
Diehm asked if any of the other commissioners received a hand written letter from a
resident stating Nick has been the best manager that has ever been in the building.
Szurek, Williams and Kelzenberg stated they did receive it.
Nawrocki stated on page 4, H, the second paragraph, it says the agency will utilize the
selection process, and asked who would make those decisions. Diehm stated under
number I, General Information, A. Introduction/Background section, "The Columbia
Heights Housing & Redevelopment Authority (HRA), hereinafter referred to as the
Agency or Owner", that is us.
Nawrocki asked on page 5, under number two, General Requirements, letter A, who is
the contract manager. Diehm stated it is the manager. Nawrocki stated he felt it was
the independent contractor, was concerned about the person that has the day-to-day
position in the building and that we have been weak in that area.
Diehm stated the heading under two, General Requirements of Management Agent, the
next line says management company, then the rest of the items under that say contract
manager. She suggested Schumacher make all of them the same phrase.
Housing & Redevelopment Authority Minutes
August 28, 2007
Page 2 of2
Nawrocki asked Streetar if he had any recommendations. Streetar stated he would
recommend they put in two things: 1) what is your cost for operating the building, which
includes labor, training, mileage; and 2) what do you propose your management fee to
be. Schumacher stated he already made those changes.
Motion by Williams, second by Ecklund, to Approve the Request for Proposal for
Property Management Services for Parkview Villa North and South, with the
amendment to Section II as discussed. All ayes. Motion Carried.
Adiournment
Chair, Diehm adjourned the meeting at 9:05 p.m.
Respectfully submitted,
<"~/ ~
CheryrBakken
Recording Secretary
H:\HRAMinutes 2007\8-28-2007 Special Meeting