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HomeMy WebLinkAboutApril 24,2007 HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF APRIL 24, 2007 Call to Order - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Tammera Diehm at 7:02 p.m., Tuesday, April 24, 2007, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., Patricia Jindra, and Bruce Kelzenberg Pledge of Allegiance CONSENT AGENDA Approve the Minutes of January 23, 2007 Financial Report for the months of bills for January, February and March 2007, on Resolution 2007-03. Nawrocki stated he would like to commend who ever was putting the financial report together for its read ability is a lot better than it used to be. Bob Lindig stated he submits the reports to Cher Bakken and it is her that should be commended. The board thanked her. Motion by Williams, second by Jindra, to adopt Resolution 2007-03, a Resolution approving the Financial Report and payment of bills for the months of January, February and March 2007. All ayes. Motion Carried. HRA RESOLUTION 2007-03 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JANUARY FEBRUARY AND MARCH OF 2007 AND PAYMENT OF BILLS FOR THE MONTHS OF JANUARY, FEBRUARY AND MARCH OF 2007. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of January, February and March of 2007 and the list of bills for the months of January, February, and March of 2007 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Coiumbia Heights Housin9 & Redevelopment Authority. Housing & Redevelopment Authority Minutes April 24, 2007 Page 2 of3 BUSINESS ITEMS Report of Management Company Gravemann asked if there were any questions on his reports for the months of January, February and March. Nawrocki asked about the current staff changes at Parkview Villa. Gravemann stated two of his staff members retired; Mary and Lee and that he is in the process of hiring a full-time position to replace Mary in the office and a caretaker position. Nawrocki asked why the pop machines have been removed. Gravemann stated he felt they needed to upgrade the machines from two to three machines, with more selections, with a coin changer, 10 selections versus the 8 selections, and the third machine for sandwiches, pizzas and other items. Ecklund stated in the future the residents would like to be addressed about the changes. Nawrocki asked Gravemann to provide a report from the last three months stating if all of the new move-in's were Columbia Heights residents. Gravemann stated he would provide this information to him this week. Resident Council Minutes Jindra stated in the April meeting minutes, I wrote down there was a vote on the vending machines, but it wasn't and asked for the correction to be made to the minutes. Citizen Forum Ken Block, unit 315, stated residents were talking about garbage trucks picking up dumpsters in the middle of the night, can anything be done about this. Fehst stated he checked into this in the past. They shouldn't be out there before 6 am, but he would look into this again. Barb Camp, Unit 608, stated the Walker staff have improved a lot and are easy to work with. Approve 6th Floor Modernization Bids and Contract Gravemann stated in 2004 the HRA board approved plans to begin an eight-phase project to modernize all floors of Parkview Villa North with new entry doors, kitchen cabinets, appliances, lighting, countertops, bathroom vanities, kitchen and bathroom faucets and new carpeting on each floor. The request for bids was advertised in six different newspapers. Funding will come in part from the FY2005 and FY2007 HUD Capital Fund Program years. Of the four bids received I have listed the three lowest bidders. They were Unicorp in the amount of $101,400; Merit Building in an amount of $108,000; and Jansen Builders in an amount of $109,000. All bids include rehab of all 12 units on the 6th floor and the carpet in the main hallways. Staff recommends approval of the bids and awarding the contract for Phase 4 of Parkview Villa North Modernization Project to Unicorp in an amount not to exceed $101,400. Housing & Redevelopment Authority Minutes April 24, 2007 Page 3 of3 Nawrocki asked how the bids compared to the previous floor bids. Gravemann stated they were about the same with the usual wage increases only. Motion by Kelzenberg, second by Williams, to approve the bids and award the contract for Phase 4 of Parkview Villa North Apartment Modernization Project to Unicorp for an amount not to exceed $101,400.00; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. HRA Update Fehst stated they extended the contract with Walker until the beginning of next year. Staff is putting together the packets for the RFQ's. He also stated he felt that Nick and the Walker staff has done a very good job, and appreciates hearing good comments from residents. Nawrocki stated he isn't in agreement that they are doing a good job. They could do better. Walker has changed their requirements since the contract was approved four years ago. He felt we should also look into having City staff run the building again. Motion by Nawrocki, second by Jindra, to direct staff to prepare a request for quote (RFQ) for outside management and prepare documents as to what it would cost to have City staff manage the building. All ayes. Motion Carried. Diehm directed staff to provide the RFQ's a little in advance of the July meeting so they can review the documents a little longer. Adiournment Chair, Diehm adjourned the meeting at 7:21 p.m. Respectfully submitted, che~L ~ Recording Secretary H:\HRAMinutes 2007\4-24-2007