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HomeMy WebLinkAboutOctober 2, 2007 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES October 2, 2007 The meeting was called to order by Chair, Barbara Miller at 7:04 PM. Members present were Barbara Miller, Patricia Sowada, Lynette Thomson, and Catherine Vesley. Also present: Becky Loader, Stacey Hendren, and City Council Representative Bruce Kelzenberg. Not present: Nancy Hoium The minutes of the September 4, 2007, Board meeting were approved as mailed. The bill list dated 9/24/07, was reviewed. It was moved, seconded and passed that the bills be paid. The accounting dated October 2, 2007 was reviewed. There are three major projects that need to be completed this calendar year: the purchase of new shelving for the CD Book collection, painting in the children’s room, and caulking on the exterior of the building. The electric bill has increased due to usage of wi-fi, and other machines. Old Business: 1. The proposed 2008 budget was discussed. The detail budget books are now available to the Board. The staffing issue was placed first in the book and will be the focus of the upcoming meeting. th 2. Wednesday, October 24, 7:00 pm, at Murzyn Hall, is set for the budget hearing for the Library Board and the City Council. There will be one power point presentation for the whole city given by the Finance Department on a separate date. 3. Staffing update was given. Albert Mamaril has been hired as the part-time Library Supervisor. He will begin training on Monday, October 8, 2007. 4. The book sale cart is doing well, and patrons seem enthusiastic. 5. The Board appreciated the reports given concerning Staff Day 2007, and support future staff days for all possible staff. 6. An update was given on the ACAC meeting. No decision has been made concerning the preferred site. The committee should receive information from the YMCA by October 15. New Business: Patricia Sowada left meeting at 7:30 pm 1. The August Statistics were reviewed and look good. Board members were notified that the Outreach section concerns At Home patrons. More deliverers are needed for the At Home program. 2. 2008 meeting schedule was reviewed, changes were made, and then approved by the Board. 1 3. ICMA retirement health savings plan was discussed. The plan will no longer be available for City employees due to a ruling that the plan is not in compliance with IRS guidelines. Currently no union contracts have been settled and negotiations for a new plan will be addressed as contracts are settled. Items from the Floor: 1. Cindy McCleary, a representative from BKV group, has contacted Becky concerning plans for building a new library. She is willing to come to the library to meet with the Board, do a walk through, answer questions, and put together a feasibility study. The Board supports this meeting. 2. The ACL Rules for Library Use was presented as an example of possible signage for CHPL. The Board liked the clarity of the statements and supports its development. 3. The ACL Strategic Plan finished copy was presented to the Board. 4. Brochures for the Library Foundation’s capital campaign “Your Library’s Overdue,” were given to Board members. 5. The recent article in the Sun Focus was discussed. There has already been positive feedback from the community and tax-deductible donation checks made out to the Foundation have been received. The upcoming fundraiser at the Heights Theatre is on December 2, from 1-4 pm, and tickets are $10. 6. The Board was made aware of vandalism done on September 28. $1284 worth of books were lost. Staff has filed a police report. th 7. Due to recent crimes reported at 39 and Central, Library employees are being extra cautious and continuing to leave the building in groups. The lighting in the parking lot was discussed and deemed to be satisfactory. 8. A UBS security device for the Library’s cable equipment was purchased to prevent losing the broadcast due to a power surge or outage. There being no further business, the meeting was adjourned at 8:12 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2