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Home My WebLink AboutOctober 23, 2007 AGENDA HOUSING & REDEVELOPMENT AUTHORITY October 23, 2007, 7:00 P.M. PARKVIEW VillA, COMMUNITY ROOM B, 965 40TH AVE., COLUMBIA HEIGHTS, MN 1. Call to Order 2. Roll Call Tammera Diehm, Chair Bobby Williams, Vice Chair Position Open- Secretary/Treasurer Bruce Nawrocki Bruce Kelzenberg Dennis Ecklund, Jr. 3. Pledge of Allegiance CONSENT AGENDA 4. Approve minutes of April 24th and August 28, 2007 5. Approve Financial Report and payment of bills for 2007-Resolution 2007-04 Motion: Move to Approve the meeting minutes and Adopt Resolution 2007-04 approving the financial report and payment of bills. BUSINESS ITEMS 6. Report of Management Company 7. Resident Council Minutes 8. Citizen Forum* Public HearinQ 9. Adopt Resolution 2007-05, 2008 PHA Plan and Related Certifications Motion: Move to close the Public Hearing. Motion: Move to Adopt Resolution 2007-05, a Resolution confirming approval of the 2008 Public Housing Agency certifications of compliance with the PHA plans and related regulations. 10. Resolution 2007-06, 2008 Budget for Parkview Villa North Motion: Move to Adopt Resolution 2007-06, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2008 Parkview Villa North Budget of $845,387 and recommending this to the City Council for approval. 11. Resolution 2007-07, 2008 Budget for Parkview Villa South Motion: Move to Adopt Resolution 2007-07, a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2008 Parkview Villa South Budget of $271 ,517 and recommending this subject to the City Council for approval. 12. Resolution 2007-08, Parkview Villa North Notice to Vacate Policy Motion: Move to Adopt Resolution 2007-08, a Resolution Approving Parkview Villa North Notice to Vacate Policy and to authorize Management to make the necessary changes to the lease agreement. 13. Resolution 2007-09, Parkview Villa South Notice to Vacate Policy Motion: Move to Adopt Resolution 2007-09, a Resolution Approving Parkview Villa South Notice to Vacate Policy and authorize staff to make the necessary changes to the lease agreement. 14. Resolution 2007-10, Parkview Villa North Violence Against Women Act Motion: Move to Adopt Resolution 2007-10, a Resolution Approving Parkview Villa North Lease Incorporation of the Violence Against Women Act and to authorize management to make the necessary changes to lease 15. Parkview Villa South Siding Panels Replacement Motion: Move to Approve the bid from M.J. Construction for the replacement of Parkview Villa South siding panels in an amount not to exceed $25,700; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. 16. Other Business The next regular HRA meeting will be Tuesday, January 22, 2008 at Parkview Villa. *At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific agenda items at the time the item is being discussed.) HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF APRIL 24, 2007 Call to Order - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Tammera Diehm at 7:02 p.m., Tuesday, April 24, 2007, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., Patricia Jindra, and Bruce Kelzenberg Pledge of Allegiance CONSENT AGENDA Approve the Minutes of January 23, 2007 Financial Report for the months of bills for January, February and March 2007, on Resolution 2007-03. Nawrocki stated he would like to commend who ever was putting the financial reporl together for its read ability is a lot better than it used to be. Bob Lindig stated he submits the reporls to Cher Bakken and it is her that should be commended. The board thanked her. Motion by Williams, second by Jindra, to adopt Resolution 2007-03, a Resolution approving the Financial Report and payment of bills for the months of January, February and March 2007. All ayes. Motion Carried. HRA RESOLUTION 2007-03 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JANUARY FEBRUARY AND MARCH OF 2007 AND PAYMENT OF BILLS FOR THE MONTHS OF JANUARY, FEBRUARY AND MARCH OF 2007. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of January, February and March of 2007 and the list of bills for the months of January, February, and March of 2007 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Housing & Redevelopment Authority Minutes April 24, 2007 Page 2 of3 BUSINESS ITEMS Report of Management Company Gravemann asked if there were any questions on his reports for the months of January, February and March. Nawrocki asked about the current staff changes at Parkview Villa. Gravemann stated two of his staff members retired; Mary and Lee and that he is in the process of hiring a full-time position to replace Mary in the office and a caretaker position. Nawrocki asked why the pop machines have been removed. Gravemann stated he felt they needed to upgrade the machines from two to three machines, with more selections, with a coin changer, 10 selections versus the 8 selections, and the third machine for sandwiches, pizzas and other items. Ecklund stated in the future the residents would like to be addressed about the changes. Nawrocki asked Gravemann to provide a report from the last three months stating if all of the new move-in's were Columbia Heights residents. Gravemann stated he would provide this information to him this week. Resident Council Minutes Jindra stated in the April meeting minutes, I wrote down there was a vote on the vending machines, but it wasn't and asked for the correction to be made to the minutes. Citizen Forum Ken Block, unit 315, stated residents were talking about garbage trucks picking up dumpsters in the middle of the night, can anything be done about this. Fehst stated he checked into this in the past. They shouldn't be out there before 6 am, but he would look into this again. Barb Camp, Unit 608, stated the Walker staff have improved a lot and are easy to work with. Approve 6th Floor Modernization Bids and Contract Gravemann stated in 2004 the HRA board approved plans to begin an eight-phase project to modemize all floors of Parkview Villa North with new entry doors, kitchen cabinets, appliances, lighting, countertops, bathroom vanities, kitchen and bathroom faucets and new carpeting on each floor. The request for bids was advertised in six different newspapers. Funding will come in part from the FY2005 and FY2007 HUD Capital Fund Program years. Of the four bids received I have listed the three lowest bidders. They were Unicorp in the amount of $101,400; Merit Building in an amount of $108,000; and Jansen Builders in an amount of $109,000. All bids include rehab of all 12 units on the 6th floor and the carpet in the main hallways. Staff recommends approval of the bids and awarding the contract for Phase 4 of Parkview Villa North Modernization Project to Unicorp in an amount not to exceed $101,400. Housing & Redevelopment Authority Minutes April 24, 2007 Page 3 of3 Nawrocki asked how the bids compared to the previous floor bids. Gravemann stated they were about the same with the usual wage increases only. Motion by Kelzenberg, second by Williams, to approve the bids and award the contract for Phase 4 of Parkview Villa North Apartment Modernization Project to Unicorp for an amount not to exceed $101,400.00; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. HRA Update Fehst stated they extended the contract with Walker until the beginning of next year. Staff is putting together the packets for the RFQ's. He also stated he felt that Nick and the Walker staff has done a very good job, and appreciates hearing good comments from residents. Nawrocki stated he isn't in agreement that they are doing a good job. They could do better. Walker has changed their requirements since the contract was approved four years ago. He felt we should also look into having City staff run the building again. Motion by Nawrocki, second by Jindra, to direct staff to prepare a request for quote (RFQ) for outside management and prepare documents as to what it would cost to have City staff manage the building. All ayes. Motion Carried. Diehm directed staff to provide the RFQ's a little in advance of the July meeting so they can review the documents a little longer. Adiournment Chair, Diehm adjourned the meeting at 7:21 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:\HRAMinutes 2007\4-24-2007 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF AUGUST 28, 2007 Call to Order by Chair, Tammera Diehm called the meeting to order at 8:45 p.m. Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., Bruce Kelzenberg. Absent: Patricia Jindra. Pledge of Allegiance BUSINESS ITEM ReQuest for Proposal (RFPI for Parkview Villa NorthlSouth ManaClement Services Schumacher stated you are looking at a Draft Request for Proposal for Management Services for Parkview Villa North and South. The current agreement with Walker expires on January 31, 2008. On the second page there is a timetable for the process. A pre-submission conference and tour of the properties would be held September 1 ih, proposals would be due on October 15 by 4pm, there would be a 30-day review by the HRA board, with a special meeting to be held approximately the third week in November to conduct interviews and make a final decision. Ecklund stated the current contract was for three years and in this draft it states five years. Schumacher stated he and Streetar talked about the time it takes to go through the bidding process and felt it would be beneficial to go with a longer period of time, again this is a draft so you could change that. Ecklund stated he would like to see a three-year agreement with a two-year extension. Nawrocki stated on page 3, item 6, full responsibility for hiring and firing of staff, and staff training. With our past experience of hiring, he requested to be one of the people to interview the new candidate for management and wasn't able to do so, Diehm and Jindra did it. He felt in his view, there isn't good, managers at Parkview. Diehm asked if any of the other commissioners received a hand written letter from a resident stating Nick has been the best manager that has ever been in the building. Szurek, Williams and Kelzenberg stated they did receive it. Nawrocki stated on page 4, H, the second paragraph, it says the agency will utilize the selection process, and asked who would make those decisions. Diehm stated under number I, General Information, A. Introduction/Background section, "The Columbia Heights Housing & Redevelopment Authority (HRA), hereinafter referred to as the Agency or Owner", that is us. Nawrocki asked on page 5, under number two, General Requirements, letter A, who is the contract manager. Diehm stated it is the manager. Nawrocki stated he felt it was the independent contractor, was concerned about the person that has the day-to-day position in the building and that we have been weak in that area. Diehm stated the heading under two, General Requirements of Management Agent, the next line says management company, then the rest of the items under that say contract manager. She suggested Schumacher make all of them the same phrase. Housing & Redevelopment Authority Minutes August 28, 2007 Page 2 of2 Nawrocki asked Streetar if he had any recommendations. Streetar stated he would recommend they put in two things: 1) what is your cost for operating the building, which includes labor, training, mileage; and 2) what do you propose your management fee to be. Schumacher stated he already made those changes. Motion by Williams, second by Ecklund, to Approve the Request for Proposal for Property Management Services for Parkview Villa North and South, with the amendment to Section II as discussed. All ayes. Motion Carried. Adiournment Chair, Diehm adjourned the meeting at 9:05 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:\HRAMinutes 2007\8-28-2007 Special Meeting COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 23, 2007 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 5 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Bob Lindig BY: DATE: October 18, 2007 BACKGROUND: The bound Financial Report for the months of April, May, June, July, August, September 2007 draft Resolution 2007-04 is attached for review. RECOMMENDATION: Staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2007-04, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of April, May, June, July, August, September 2007. HRA ACTION: H:\HRAConsenI2007\Apnl, May, June, July, August, September Fin Rep 2007 HRA RESOLUTION 2007-04 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR APRIL, MAY, JUNE, JULY, AUGUST AND SEPTEMBER 2007 AND PAYMENT OF BILLS FOR THE MONTHS OF APRIL, MAY, JUNE, JULY, AUGUST AND SEPTEMBER OF 2007. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of April, May, June, July, August and September of 2007 and the list of bills for the months of April, May, June, July, August and September of 2007 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this _ day of ,2007. MOTION BY: SECONDED BY: AYES: NAYS: Chair- Tammera Diehm Attest by: Cheryl Bakken, Assistant Secretary/CAP H:\Resolutions2007\HRA2007 -04 Date: TO: FROM: RE: May 15,2007 Cher Nick Gravemann, Housing Manager April 2007 Management Report for Parkview Villa Parkview Villa There were II police calls for the month of March 2007, 6 medical, I social Services Referrals, I Suspicious V chicle, I, 911 hang up, I, Public Assist, I personal Robbery WArT LIST 19 applicants for Parkview Villa North (resident C.R.) 17 applicants for Parkview Villa North (employed in C.H.) 65 applicants for Parkview Villa North (non-resident) 05 applicants for Parkview Villa South (resident C.H.) 20 applicants for Parkview Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 01 applicants for Parkview Villa South 2BR (non-resident) Occupancy (please note this is current) North is 101 outoflOI South is 45 out of 45 Move outs: Move ins: Maintenance Report: . 71 out of 71 work orders were completed in the month of April. Date: TO: FROM: RE: June 21, 2007 Cher Nick Gravemann, Housing Manager May 2007 Management Report for Parkview Villa .~ Parkview Villa There were 6 police calls for the month of May 2007, 3 medical, I Accident non reportable and I lock out of residence. WAIT LIST 19 applicants for Parkview Villa North (resident C.H.) 17 applicants for Parkview Villa North (employed in C.II.) 63 applicants for Parkview Villa North (non-resident) 04 applicants for Parkview Villa South (resident C.I-l.) 20 applicants for Parkvicw Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non-resident) Occupancy (please note this is current) North is 101 out of 101 South is 45 out of 45 Move outs: 317-1 bed: Nursing Home 6/30/2007 106-1 bed: Nursing Home 6/30/2007 303-lbcd: 7/31/2007 Move ins: 317-IBR 7/1/2007 from S wait list CH Res 106-1 bed 7/1/2007 from N wait list NonRes 303-1 bed 8/1/2007 from N wait list NonRes Maintenance Report: . 67 out of 67 work orders were completed in the month of May. Date: TO: FROM: RE: July 16, 2007 Cher Nick Gravemann, Housing Manager June 2007 Management Report for Parkview Villa Parkview Villa There were 5 police calls for the month of June 2007, 4 medical, 1 found property. WAIT LIST 23 applicants for Parkview Villa North (resident C.II.) 18 applicants for Parkvicw Villa North (employed in C.H.) 65 applicants for Parkview Villa North (non-resident) 04 applicants for Parkview Villa South (resident C.H.) 20 applicants for Parkview Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non-resident) Occupancy (please note this is current) North is 101 outof101 South is 45 out of 45 Move outs: 106-1 bed: Nursing Home 7/31/2007 303-1bed: 7/31/2007 607-1bed Nursing home 7/31/2007 606-1 bed Moving North 8/31/2007 Move ins: 106-1 bcd 8/1/2007 from N wait list NonRes 303-1 bed 811/2007 [rom N wait list NonRes 607-1 bed 8/1/2007 Ii'om N Wait list NonRes 606-1bed 9/1/2007 fi'om N wait list Res Maintenance Report: . 54 out of 54 work orders were complcted in the month of June Date: TO: FROM: RE: August 17,2007 Cher Nick Gravemann, Housing Manager July 2007 Management Rcport for Parkview Villa Parkvicw Villa There were 9 policc calls for the month of July 2007,2 mcdical, 1 Social Service referral, 1 unwantcd person, 1 suspicious person, 2 public assist, 1 information and 1 extra patrol WAIT LIST 23 applicants for Parkview Villa North (resident C.H.) 18 applicants for Parkview Villa North (employed in C.H.) 65 applicants for Pm'kview Villa North (non-residcnt) 04 applicants for Parkview Villa South (resident C.H.) 20 applicants for Parkvicw Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non-resident) Occupancy (please note this is current) North is 101 out ofl01 South is 45 out of 45 Move outs: 106-1 bed: Nursing Home 7/31/2007 303-1 bed: 7/31/2007 607-1bed Nursing home 7/31/2007 606-1 bed Moving North 8/31/2007 Move ins: 106-1 bed 8/112007 from N wait list NonRcs 303-1 bed 8/1/2007 from N wait list NonRes 607-1 bed 8/1/2007 !l'om N Wait list NonRes 606-1 bed 9/1/2007 from N wait list Res Maintenance Report: . 64 out of 64 work orders were completed in the month of July Date: TO: FROM: RE: September 18, 2007 Cher Nick Gravcmann, I-lousing Manager August 2007 Management Report for Parkview Villa Parkview Villa There were 5 police calls for the month of August 2007, , I unwanted person, I 911 hang up, I medical, and 2 theft. WAlT LIST 23 applicants for Parkview Villa North (resident C.H.) 18 applicants for Parkview Villa North (employed in C.H.) 65 applicants for Parkview Villa North (non-resident) 04 applicants for Parkview Villa South (resident C.H.) 20 applicants for Parkview Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non-resident) Occupancy (please note this is current) North is 101 outoflOI South is 45 out of 45 Move outs: 711-1 bed: 9/30/2007 Move ins: 711-lbed 10/15/07 from N wait list Res Maintenance Report: . 57 out of 57 work orders were completed in the month of August Date: TO: FROM: RE: October 10, 2007 Cher Nick Gravemann, Housing Manager September 2007 Management Report for Parkview Villa Parkview Villa There were 5 police calls for the month of October I unwanted person, 3 medical, and I found bicycle. WAIT LIST 23 applicants for Parkview Villa North (resident C.H.) 18 applicants for Parkvicw Villa North (employed in C.H.) 65 applicants for Parkview Villa North (non-resident) 04 applicants for Parkview Villa South (resident C.H.) 20 applicants for Parkview Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) o I applicant for Parkvicw Villa South 2BR (non-resident) Occupancy (please note this is current) North is 101 outoflOI South is 45 out of 45 Move outs: 712-1 bedroom 9/30/2007 219-1 bedroom 10/30/2007 Move ins: 712-lbed 10/15/07 ii'om Wait List 219- I bed 11/ 15/2006 ii'om Wait List Maintenance Rcport: . 60 out of 60 work orders were completcd in the month of September. RESIDENT COUNCIL MINUTES-May 14, 2007 Meeting called to order at 7:00 pm by President, Ecklund. Pledge Allegiance to the Flag Managers Report was given. Secretary's Report- was read Treasurer's Report- Checking $5,829.18 and Savings $2,242.67. Designated fund of $500 is set aside for purchasing materials for lap robes. 200 have been donated to Fort Snelling Hospital from Park View Villa ladies to date. Committee reports was given by Priscilla Cross, Jackie Ovshak, and Lenny- accepted. Denny acknowledged those who contributed money towards plantings in the traffic circle. Bazaar is scheduled for October 6,2007, from 9 a.m. to 2 p. m. Jessie will do tickets and crafts. Dorothy- kitchen, Sharon- baked goods and signs, Ken for outdoor, and Jean for white elephant sale. Bingo on May 1ih ($100 prize money) Drawings held- Teresa B, Kathy Peterson, Olive S, and Ray Seatty. Meeting adjourned, Respectfully submitted Patricia Jindra HRA Commissioner RESIDENT COUNCIL MINUTES-June 11,2007 Meeting called to order at 7:00 pm by President, Ecklund, Pledge Allegiance to the Flag Ecklund passed around the residents phone lists to check for accuracy, Managers Report . Garage painting was started and thanked residents for moving cars to the ramp, . In August, traffic surface will be repaired, Please move cars away at that time, . June 20th -Window cleaners will be here, . Residents were urged to keep A & B rooms picked up and to report spilling to management report finished, Secretary's Report- was read and approved, Treasurer's Report- As of Checking $4,819.49 and Savings $2,242,67, Lions Club donated $100 for materials to make lap robes, Sunshine- Helen Haley at Catholic Elder Care and is re-cooperating from surgery, Denny and Terri White visited her. Entertainment: Pizza Party announced August 8th Men's picnic for residents 6:00 pm they will provide meat, people to bring potluck, Wednesday, August 15th, Chicken Dinner with Mary Hall to entertain, Bingo Report- Jackie Ovshak stated the balance was $51,50, Coffee Fund- Leonard reported was $64.40, Pricilla reported Saturday there will be Potluck and church service activity $25,00, Ruth H, said Sunday Bingo monies even out with pay offs, Resident Council paid out $162,00 for circle planting and hanging baskets, Bill Cross confronted Denny Ecklund over argument over Council Authority, our donation without sanction of council. Drawings: Carol Hendricks, Dorothy S, Jerry Morris, Cecilia Rothbauer, Meeting adjourned, Respectfully submitted Patricia Jindra HRA Commissioner RESIDENT COUNCIL MINUTES-August 13, 2007 Meeting called to order at 7:00 pm by President, Ecklund. Pledge Allegiance to the Flag Secretary's Report- Minutes of the previous meeting and the executive board meeting was read and approved. Ecklund stated the items to be discussed tonight are the problem with new stoves and shrubbery by driveway need to be trimmed. Treasurer's Report- Bills have been paid and checking account at $4,778.92 and Savings at $2,253.85. Welcome Committee- New resident introduced- Veronica M. Bingo Report- Jackie O. gave the report. Leonard reported on Coffee Club after buying supplies a reserve of $~3,75. Sunshine- 3 residents were sent cards for hospital stays. Management Report- . Residents were shown new lights he wants to put in the south building. (Jindra has a question as to appropriateness of installation in bedrooms- these are 3 bulb lights, is that needed in bedroom?) . New management person- Brittany . New Maintenance person- Mark Nick was asked about new tile to be put in A & B rooms instead of carpeting. Jindra questioned safety of tile over carpets. Jindra also questioned by what authority. Nick said he didn't need approval to go ahead as it was within his cost range. Ecklund urged residents to sell Bazaar tickets. Residents voted to give $25.00 to top two sellers of tickets. Ball game and transportation for Wednesday the 22nd of August at a cost of $3.00. 10:00 sign up for twin-Seattle game. Drawings for $5.00- Ruth Finch, Don Camp, Esther. Meeting Adjourned at 8:00 pm. Respectfully submitted, Pat Jindra HRA Commissioner Resident Council Meeting September 10 2007 The meeting was called to order at 7 pm by President Dennis Eklund with a salute to the flag. Nick was informed about a light on the front of the building that needs replacing also was asked about a No Parking sign. Welcome person Terry had no new tenants to report. Sunshine reporter Cecelia reported that Helen Haley was in the hospital. Jackie gave the bingo report as $51.50 Leonard's Monday morning coffee club reported as $41.65 Jessie gave the round table report as $13.24 Jan gave the treasurers report Petty cash $69.99 Deposit $4464.57 Savings$2253.85 A vote was taken to have Lou come in to take blood pressure on Tuesday's from10:30 to 11:30 at a cost of $60.00 per month. The vote was unanimous. Ron has a lady from the state hearing resources coming in October 23rd from1:30 t03p.m. Bible study has been combined with pot luck on Saturday's at 6 p.mRay Scotte does the teaching. When the bread man brings in bread you should refrigerate it. The windows in the library have been left open at night. If you notice this please close them for safety reasons There will be a meeting of bazaar heads and helpers Monday Sept. 1 i" at 7P.m.in room "B" There will be a mens run bingo September 23rd at 7P.M. cost is $2.00 Money winners #32 Helen Smith #12 Jerry Moris #29 Barb Camp #48 Harold Frank. Meeting closed at 7"40 57 people attended Submitted by Jessie Chudek Secretary. Resident Council meeting October 8 2007 The meeting was called to order at 7 P.M by council President Dennis Eklund with a salute to the flag. Denny thanked every one who helped with the bazaar. Nick the manager was not present. ~ Jessie read the secretary's report. . II . .j . I j hi :J~- J!5 pti<< e a " Jan gave the treasurer's report d&t{t1~ J2;J,.~/j,PJI - JY-t#&1A {;1t.eU40 ' -- .jJPS,9'l Cecelia gave the sunshine report saying a card was sent to Kathleen Aspinwall, Elmer Buttweiler Katherine Buttweiler ,also to the family of Elmer Buttweilerwhen he passed away. Jackie gave the bingo report fP // tf,5o Jessie gave the round table report -If /23 Terry welcomed the new residents Melvin in 106 Willie Johnson in 303 John and Sara Arthur 606 And Erik &11 A vote was taken for the catering of our Christmas dinner on December8thThe vote was for "The square Peg" resteraunt Vivian gave the entertainment report. The vote was for Jim Shaw to entertain onWednesday November yth at 7P.M. Diann will see how many people want to go to the Great Moon buffet on her discount card. Alvina and Dorothy would like $34.00+ tax for Christmas decorations Katie has reported the window screen on 9th floorneeds to be replaced. We voted on getting some new Christmas Iights.vote was unanimous. Room "B" doors will be locked at night by Lynn as we have a lot of food taken from the refrigerator. We have asked Nick for a new "NO PARKING" sign in September with no results so Wayne made a motion that the council buy one and send the bill to Nick. October 23rd the H.R.A.meeting will be held in room Bat 7P.M. Also on October 23 at 1 :30 Ron has a lady from the state hearing resources coming in Room B. Katie had greetings for all from Pat and Rueben Katie won $25.00 for selling the most bazaar tickets. Perry also won $25.00 for second prize. 40 people voted Yes to go to the V.F.W. November 3rd. The council will pay$3.00 residents will pay $3.00. There will be a sign up sheet soon.We will need drivers.. When we have Entertainment ONLY then we can bring family or friends with us. Money winners. #6 Vi Tabb #25 Wayne Honeyford #24Arlene Peterson Vivian Fayhe #4 Motion to adjourn by Terry White Seconded by Bernice Enright at 7:45 62 people attended Submitted by Jessie Chudek ee I nq 0: coer , AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE DIRECTOR NO: 9 DEPARTMENT: HRA APPROVAL ITEM: Adopt Resolution 2007-05, Approving BY: Nick Gravemann BY: the HUD Public Housing Agency Plan DATE: October 18, 2007 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) M t' f 0 t b 23 2007 BACKGROUND The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare an Agency Plan each year. Staff has completed the draft copy of the Columbia Heights Agency Plan for the public to review, A summary of the Plan's contents and a full copy of the draft plan with attachments and supporting documents have been available for review by the public at Parkview Villa's leasing office since the end of August. The Parkview Villa Resident Advisory Board, as well as Anoka County, has been sent the Plan for comment. To date no public comments have been received, HUD requires a variety of components and documents to be incorporated into the plan, They include a mission statement, goals and objectives of the agency, an executive summary, statements of needs and resources, and numerous policy statements, After the Public Hearing on October 23, 2007 the HRA Board can make any final modifications to the plan and authorize staff to submit the final document to HUD, The entire document will be generated and electronically transmission and to HUD, RECOMMENDATION: Staff recommends the HRA Board open and close the Public Hearing, make amendments to the plans if needed, and adopt HRA Resolution 2007-05, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming approval of the Public Housing Agency Certifications of Compliance, with the PHA Plans and related regulations, and authorizing it's submission to HUD, RECOMMENDED MOTION: Move to close the Public Hearing, RECOMMENDED MOTION: Move to Adopt Resolution 2007-05, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2008 Public Housing Agency Certifications of Compliance with the PHA plans and related regulations, and authorizing it's submission to HUD, HRA ACTION: HRA RESOLUTION 2007-05 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2008 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certifications of Compliance with the PHA Plans and Related Regulations is hereby approved. ADOPTED THIS day of ,2007. MOTION BY: SECONDED BY: AYES: NAYS: HOUSING AND REDEVLOPMENT AUTHORITY Chair- Tammera Diehm Executive Director- Walter R. Fehst PHA Plans U.S. Department of HOlIsing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 (exp. 08/31/2009) Streamlined Annual Version This information collection is authorized by Section51! of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937 that introduced 5~ycar and annual PHA Plans. The full PHA plan provides a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's opemtions, programs, and services, and infonns HUD, families served by the PHA, and members of the public of the PHA's mission and strategies for serving thcllceds oflow~income and very low-income families. TIlis fonn allows eligible PHAs to make a streamlined annual PIml submission to HUD consistent with HUD's efforts to provide regulatory relief for certain types ofPHAs, Public reporting burden for this infonnation collection is estimated to average 11.7 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this infonnation and respondents are not required to complete this form, unless it displays a cun'ently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development, Federal Housing Administration, is authorized to solicit the information requested in this fonn by viltue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Information in PHA plans is publicly available. Streamlined Annual PHA Plan for Fiscal Year: 2008 PHA Name: COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) NOTE: This PHA Plan template (HUD-50075-SA) is to be completed in accordance with instrnctions contained in previons Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43 (HA), 2001-4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices HUD may subsequently issue. form HUD-50075-SA (4/3012003) PHA Name: HA Code: Streamlined Annual Plan tor Fiscal Year 2008 Streamlined Annual PHA Plan Agency Identification PHA Name: Columbia Heights Housing & Redevelopment Authority PHA Number: MNI05 PHA Fiscal Year Beginning: (0112008) PHA Programs Administered: DPublic Housing and Section 8 DSection 8 Only Number of public housing units: Number ofS8 units: Number of S8 units: ~Public Housing Only Number of public housing units: 101 DPHA Consortia: (check box if submitting a joint PHA Plan and complete table) Participating PHAs PHA Program(s) Included in Programs Not in # of Units Code the Consortium the Consortium Each Program Participating PHA 1: Participating PHA 2: Participating PHA 3: PHA Plan Contact Information: Name: Walter R. Fehst TDD: (763) 706-2806 Phone: (763) 706-3610 Email (ifavailable):walt.fehst(a).ci.columbia-heights.nm.us Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) ~ PHA's main administrative office D PHA's development management offices Display Locations For PHA Plans and Supporting Documents The PHA Plan revised policies or program changes (including attachments) are available for public review and inspection. ~ Yes D No. If yes, select all that apply: ~ Main administrative office of the PHA ~ PHA development management offices D Main administrative office ofthe local, county or State govermnent D Public library D PHA website D Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) D Main business office of the PHA ~ PHA development management offices Page 2 01'25 form HUD.50075.SA (04/30/2003) PHA Name: HA Code: Streamlined Annual Plan for Fiscal Year 2008 o Other (list below) Streamlined Annual PHA Plan Fiscal'Year 2008 [24 CFR Part 903.12(c)] Table of Contents [24 CFR 903.7(r)] Provide a table of contents for the Plan, including applicable additional requirements, and a list of supporting documents available for public inspection. A. PHA PLAN COMPONENTS o 1. Site-Based Waiting List Policies 903.7(b)(2) Policies on Eligibility, Selection, and Admissions ~ 2. Capital Improvement Needs 903.7(g) Statement of Capital Improvements Needed o 3. Section 8(y) Homeownership 903.7(k)(I)(i) Statement of Homeownership Programs o 4. Project-Based Voucher Programs o 5. PHA Statement of Consistency with Consolidated Plan. Complete only ifPHA has changed any policies, programs, or plan components from its last Annual Plan. ~ 6. Supporting Documents Available for Review ~ 7. Capital Fund Program and Capital Fund Program Replacement Housing Factor, Annual Statement/Performance and Evaluation Report ~ 8. Capital Fund Program 5- Year Action Plan B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE Form HUD-50076, PHA Certifications of Comoliance with the PHA Plans and Related Ref!Ulations: Board Resolution to Accomoanv the Streamlined Annual Plan identifying policies or programs the PHA has revised since submission of its last Annual Plan, and including Civil Rights certifications and assurances the changed policies were presented to the Resident Advisory Board for review and comment, approved by the PHA governing board, and made available for review and inspection at the PHA's principal office; FbrPHAs ApplyirigfbtFbnnula Capita.1Fllhd program{CFP)Gtants: Form HUD-50070, Certification for a Druz-Free Workvlace; Form HUD-50071, Certification of Pavments to Influence Federal Transactions; and Form SF-LLL &SF-LLLa, Disclosure ofLobbvinz Activities.' Page 3 of25 fonn HUD-50075-SA (04/30/2003) PHA Name: HA Code: Streamlined Annual Plan for Fiscal Year 2008 1. Site-Based Waiting Lists (Eligibility, Selection, Admissions Policies) [24 CFR Part 903.l2(c), 903.7(b)(2)] Exemptions: Section 8 only PHAs are not required to complete this component. A. Site-Based Waiting Lists-Previous Year 1. Has the PHA operated one or more site-based waiting lists in the previous year? If yes, complete the following table; ifnot skip to B. Site-Based Waiting Lists Development Date Initial mix of Current mix of Percent Information: Initiated Racial, Ethnic or Racial, Ethnic or change (Name, number, Disability Disability between initial location) Demographics Demographics and current since Initiation of mix of Racial, SBWL Ethnic, or Disability demographics NA Na Na Na NA 2. What is the number of site based waiting list developments to which families may apply at one time? 3. How many unit offers may an applicant turn down before being removed from the site- based waiting list? 4. 0 Yes 0 No: Is the PHA the subject of any pending fair housing complaint by HUD or any court order or settlement agreement? If yes, describe the order, agreement or complaint and describe how use of a site-based waiting list will not violate or be inconsistent with the order, agreement or complaint below: B. Site-Based Waiting Lists - Coming Year If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to next component. 1. How many site-based waiting lists will the PHA operate in the coming year?l 2. 0 Yes ~ No: Are any or all of the PHA's site-based waiting lists new for the upcoming year (that is, they are not part of a previously-HUD-approved site based waiting list p Ian)? Page 4 of 25 form HUD-50075-SA (04/30/2003) PHA Name: Streamlined Annual Plan for Fiscal Year 2008 HA Code: If yes, how many lists? 3. 0 Yes [gJ No: May families be on more than one list simultaneously If yes, how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site- based waiting lists (select all that apply)? o PHA main administrative office o All PHA development management offices [gJ Management offices at developments with site-based waiting lists o At the development to which they would like to apply o Other (list below) 2. Capital Improvement Needs [24 CFR Part 903.12 (c), 903.7 (g)] Exemptions: Section 8 only PHAs are not required to complete this component. A. Capital Fund Program 1. [gJ Yes 0 No Does the PHA plan to participate in the Capital Fund Program in the upcoming year? If yes, complete items 7 and 8 of this template (Capital Fund Program tables). If no, skip to B. 2. 0 Yes [gJ No: Does the PHA propose to use any portion of its CFP funds to repay debt incurred to finance capital improvements? If so, the PHA must identify in its annual and 5-year capital plans the development(s) where such improvements will be made and show both how the proceeds ofthe financing will be used and the amount of the annual payments required to service the debt. (Note that separate HUD approval is required for such financing activities.). B. HOPE VI and Public Housing Development and Replacement Activities (Non- Capital Fund) Applicability: All PHAs administering public housing. Identify any approved HOPE VI and/or public housing development or replacement activities not described in the. Capital Fund Program Annual Statement. 1. 0 Yes [gJ No: Has the PHA received a HOPE VI revitalization grant? (if no, skip to #3; if yes, provide responses to the items on the chart located on the next page, copying and completing as many times as necessary). 2. Status of HOPE VI revitalization grant(s): NA, . Page 5 of25 form HUD-50075-SA (04/30/2003) PHA Name: HA Code: Streamlined Annual Plan for Fiscal Year 2008 HOPE VI Revitalization Grant Status a. Development Name: b. Develooment Number: c. Status of Grant: DRevitalization Plan under development DRevitalization Plan submitted, pending approval DRevitalization Plan approved DActivities pursuant to an approved Revitalization Plan underway 3. DYes k2J No: Does the PHA expect to apply for a HOPE VI Revitalization grant in the P Ian year? If yes, list development name(s) below: 4. DYes k2J No: Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: 5. DYes k2J No: Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: 3. Section 8 Tenant Based Assistance--Section 8(v) Homeownership Program (ifapplicabl()} [2.4. CFRPa.i.i 903. 12(c), 903. 7(k)(l)(i)] 1. DYes k2J No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If "No", skip to the next component; if "yes", complete each program description below (copy and complete questions for each program identified.) 2. Program Description: a. Size of Program D YesD No: Will the PHA limit the number offamilies participating in the Section 8 homeownership option? If the answer to the question above was yes, what is the maximum number of pmiicipants this fiscal year? b. PHA-established eligibility criteria DYes D No: Will the PHA's program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria: Page 6 of 25 fOlm HUD-50075-SA (04/30/2003) PHA Name: HA Code: Streamlined Annual Plan for Fiscal Year 2008 c. What actions will the PHA undertake to implement the program this year (list)? 3. Capacity of the PHA to Administer a Section 8 Homeownership Program: The PHA has demonstrated its capacity to administer the program by (select all that apply): D Establishing a minimum homeowner downpayment requirement of at least 3 percent of purchase price and requiring that at least I percent of the purchase price comes from the family's resources. D Requiring that financing for purchase of a home under its Section 8 homeownership will be provided, insured or guaranteed by the state or Federal govermnent; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector Uliderwriting standards. D Partnering with a qualified agency or agencies to administer the program (list name(s) and years of experience below): D Demonstrating that it has other relevant experience (list experience below): 4. Use ofthe Proiect-Based Voucher Prol!ram Intent to Use Project-Based Assistance DYes ~ No: Does the PHA plan to "project-base" any tenant-based Section 8 vouchers in the coming year? If the answer is "no," go to the next component. If yes, answer the following questions. 1. DYes D No: Are there circumstances indicating that the project basing of the units, rather than tenant-basing of the same amount of assistance is an appropriate option? If yes, check which circumstances apply: D low utilization rate for vouchers due to lack of suitable rental units D access to neighborhoods outside of high poverty areas D other (describe below:) 2. Indicate the number of units and general location of units (e.g. eligible census tracts or smaller areas within eligible census tracts): 5. PHA Statement of Consistency with the Consolidated Plan [24 CPR ParI 903.15] For each applicable Consolidated Plan, make the following statement (copy questions as many times as necessary) only ifthe PHA has provided a certification listing program or policy changes from its last Annual Plan submission. 1. Consolidated Plan jurisdiction: (Anoka County ) Page 7 of25 form HUD-S007S-SA (04/30/2003) PHA Name: HA Code: Streamlined Armual Plan for Fiscal Year 2008 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) ~ ~ ~ D D The PHA has based its statement of needs offamilies on its waiting lists on the needs expressed in the Consolidated Plan/so The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Other: (list below) 3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) None. Page 8 of 25 lorm HUD-S007S-SA (04/30/2003) PHA Name: HA Code: Streamlined Annual Plan for Fiscal Year 2008 6. Supportine Documents Available for Review for Streamlined Annual PHA Plans PHAs are to indicate which documents are available for public review by placing a mark in the "Applicable & On Display" column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. List of SUDDortinu: Documents Available for Review Applicable Supporting Document Related Plan Component &On DlsDlav X PHA Certifications o/Compliance with the PHA Plans and Related Regulations 5 Year and Annual Plans and Board Resolution to Accompany the Standard Annual, Standard Five-Year, and Streamlined Five-Year/Annual Plans; X PHA Certifications o/Compliance with the PHA Plans and Related Regulations Streamlined Annual Plans and Board Resolution to AccomlJanv the Streamlined Anllual Plan X Certification by State or Local Official of PHA Plan Consistency with 5 Year and standard Annual Consolidated Plan. Plans X Fair Housing Documentation Supporting Fair Housing Certitications: Records 5 Year and Annual Plans reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources availablc, and worked or is working with local jmisdictions to implement any of the jUlisdictions' initiatives to affitmativcly further fair housinQ" that require the PHA's involvcment. X Housing Needs Statement of the Consolidated Plan for the jurisdiction(s) in Annual Plan: which the PHA is located and any additional backup data to support statement of Housing Needs housing needs for families on the PHA's public housing and Section 8 tenant- based waiting lists. X Most recent board-approved operating budget for the public housing program Annual Plan: Financial Resources X Public Housing Admissions and (Continued) Occupancy Policy (A&OIACOP), Annual Plan: Eligibility, which includes the Tenant Selection and Assignment Plan [TSAP] and the Site- Selection, and Admissions Based Waiting List Procedure. Policies X Deconcentration Income Analysis Aaaual Plan: Eligibility, Selection, and Admissions Policies X Any policy governing occupancy of Police Officers and Over-Income Tenants in Aanual Plan: Eligibility, Public Housing. 0 Check here if included in the public housing A&O Policy. Selection, and Admissions Policies Na Section 8 Administrative Plan Annual Plan: Eligibility, Sclection, and Admissions Policies X Public housing rent determination policies, including the method for setting Annual Plan: Rent public housing flat rents. Determination o Check here if included in the public housing A & 0 Policy. x Schedule of flat rents offered at each public housing development. Annual Plan: Rent [gJ Check here if included in the nublie housing A & 0 Policy. Determination na Section 8 rent determination (paymcnt standard) policies (if included in plan, not Annual Plan: Rent nccessalY as a sUPP0l1ing document) and written analysis of Section 8 payment Detetmination standard nolicies. 0 Check here if included in Section 8 Administrativc Plan. x Public housing management and maintenance policy documents, including Annual Plan: Operations policies for the prcvention or eradication of pest infestation (including cockroach and Maintenance infestation). x Results of latest Public Housing Assessment System (PHAS) Assessment (or Annual Plan: Management other apnlicable assessment). and Ooerations x Follow-up Plan to Results of the PHAS Resident Satisfaction Survey (if Annual Plan: Operations and necessary) Maintenance and Community Service & Se1f- Page 9 of25 Ibrm HUD-50075-SA (04/30/2003) PHA Name: HA Code: Streamlined Annual Plan for Fiscal Year 2008 List of SilDOOl'tinl! Documents Available for Review Applicable Supporting Document Related Plan Component &00 Disolav Sufficiency na Results of latest Section 8 Management Assessment System (SEMAP) Annual Plan: Management and Operations on Any policies governing any Section 8 special housing types Annual Plan: Operations o Check here if included in Section 8 Adminish'ative Plan and Maintenance x Public housing grievance procedures Annual Plan: Grievance 121 Check here if included in the nublic hnusin" A & 0 Pnlicv Procedures nn Section 8 informal review and hearing procedures, Annual Plan: Grievance o Check here if included in Section 8 Administrative Plan. Procedures x The Capital Fund/Comprehensive Grant Program Annual Statement Annual Plan: Capital Needs /Perfonnance and Evaluation Reoort for any active grant veal'. X Mnst recent ClAP Budget/Progress Report (HUD 52825) for any active ClAP Annual Plan: Capital Needs grants. nn Approved HOPE VI applications Ol\ if more recent, approved or submitted Annual Plan: Capital Needs HOPE VI Revitalization Plans, or any other approved proposal for development of nublic housing. x Self-evaluation, Needs Assessment and Transition Plan required by regulations Annual Plan: Capital Needs implemcnting Section 504 of the Rehabilitation Act and the Americans with Disabilities Act. See PlH Notice 99-52 (HA). Na Approved or submitted applications for demolition and/or disposition of public Annual Plan: Demolition housing. and Disposition Na Approved or submitted applications for designation of public housing Annual Plan: Designation of (Designated Housing Plans). Public Housing Na Approved or submitted assessments of reasonable revitalization of public Annual Plan: Conversion of housing and approved or submitted conversion plans prepared pursuant to Public Housing section 202 of the 1996 HUD Appropriations Act, Section 22 of the US Housing Act of 1937, or Section 33 of the US Housing Act of 1937. Na Documentation for required Initial Assessment and any additional infonnation Annual Plan: Voluntary required by HUD for Voluntary Conversion. Conversion of Public Housing Na Approved or submitted public housing homeownership programs/plans. Annual Plan: Homeownership Na Policies governing any Section 8 Homeownership program Annual Plan: (Section of the Section 8 Administrative Plan) Homeownershin x Public Housing Community Service Policy/Programs Annual Plan: Community I:8l Check here if included in Public Housing A & 0 Policv Service & Self-Sufficiency x Cooperative agreement between the PHA and the T ANF agency and between Annual Plan: Community the PHA and local emnloyment and training service agencies. Service & Self-Sufficiency na FSS Action Planes) for public housing and/or Section 8. Annual Plan: Community Service & Self-Sufficiency x Section 3 documentation required by 24 CFR Part 135, Subpart E for public Annual Plan: Community housing. Service & Self-Sufficiency na Most recent self-sufficiency (ED/SS, TOP or ROSS or other resident services Annual Plan: Community grant) grant nrop-ram renorts for nublic housinp". Service & Self-Sufficiencv x Policy on Ownership of Pets in Public Housing Family Developments (as Annual Plan: Pet Policy required by regulation at 24 CFR Part 960, Subpart G). I:8l Check here if included in the nublic housinl! A & 0 Policv. x The results of the most recent fiscal year audit of the PHA conducted under the Annual Plan: Annual Audit Single Audit Act as implemented by OMB Circular A-133, the results of that audit and the PHA's resnonse to anv findinl!s. na Other supporting documents (optional) (specify as needed) (list individually; use as manv lines as necessarv) na Consortium agreement(s) and for Consortium Joint PHA Plans Onlv: Joint Annual PHA Plan for Certification that consortium agreement is in compliance with 24 CFR Part 943 Consortia: Agency pursuant to an opinion of counsel on tile and available for inspection. 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'" '" '0 @ ill 6 <E ~ N ~ o '0 N " E Streamlined PHA Plan PHA Certifications of Compliance U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Certifications of Compliancc with the PHA Plans and Related Regnlations: Board Resolution to Accompany the Streamlined Annual PHA Plan Acting on behalf of the Board of Commissioners of the Public /lousing Agency (PHA) listed be/ow, as its Chairman or other authorized Pf/A official ifthel'e~lO Board a/Commissioners, 1 approve the submission of the streamlined Annual PHA Plan/or PHA fiscal year beginning 2EJ , hereinaflel'l'efe,.,.ed to as the Streamlined Annual Plan, a/which this document is a part and make the following certifications, agreements with, and assurances /0 the Department of Housing and Urban Development (HUD) in connection with the submission of the Streamlined Plan and implementation thereof l. Thc streamlined Annual Plan is consistent with the applicable comprehensive housing affordability strategy (or any streamlined Plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The PHA has established a Resident Advisory Board or Boards) the membership of which reprcsents the residents assisted by the Pl-IA) and provided this Board or Boards an opportunity to review and comment on any program and policy changes since submission of the last Annual Plan. 3. The PI-IA made the proposed streamlined Annual Plan, including policy and program revisions since submission of the last Annual Plan) and all information relevant to the public hearing available for public inspection at least 45 days before the hearing) published a notice that a hearing would be held and conducted a hearing to discuss the streamlined Plan and invited public comment. 4. The PHA will carry out the streamlined Annual Plan in conformity with Title VI of the Civil Rights Act of 1964) the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 5. The PHA will affirmatively furthcr fail' housing by examining their programs 01' proposed programs) identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to afOrmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 6. For strcamlined Annual Plans that include a policy or change in policy fOl' site-based waiting lists: The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in PIH Notice 99-2); . The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to rcside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; . Adoption of site-based waiting list would not violate any court order 01' settlement agrcemcnt or be inconsistent with a pending complaint brought by HUD; . The PIIA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; . The PEA provides for review of its site~based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(b)(2). 7. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 8. The PIIA will comply with the Architectural13arricl's Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements fOl' Accessibility by the Physically Handicapped. 9. The PHA will comply with the requiremcnts of section 3 of the Housing and Urban Development Act of 1968, Employmcnt Opportunities foJ' Low-OJ' Vcry-Low Incomc Persons) and with its implementing regulation at 24 CFR Part 135. 10. The PHA has submitted with thc streamlincd Plan a certification with regard to a drug-free workplace required by 24 CFR Part 24, Subpart F. 11. The PIIA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87) together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance wilh the Byrd Amendment and implementing regulations at 49 CFR Part 24. 12. The PIIA will comply with acquisition and relocation I'cquirernents of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105( a). 14. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CPR Part 58. 15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under seclion 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 16. The PHA will keep recOl'ds in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. Page 1 of 2 form HUD-50076 (4/30/2003) 17. The PIlA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 18. The PIlA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles fOl' State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements fOl' Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments.), 19. The PEA will undertake only activities and programs covered by the streamlined Annual Plan in a manncr consistent with its streamlined Annual Plan and will utilize covered grant funds only for activities that arc appl'Ovable undcr thc regulations and included in its streamlined Plan. 20. All certifications and attachments (if any) to thc strcamlined Plan have been and will continue to be available at all times and all locations that the PI-IA streamlined Plan is available for public inspection. All required supporting documents have been made available fOl' public inspection along with the strcamlined Plan and additional requirements at the primmy business office of the PHA and at all other times and locations identified by the PHA in its streamlined Annual Plan and wiII continue to be made available at least at the primary business office of the PHA. 21.The PHA certifics that the following policies, programs, and plan components have been revised since submission of its last Annual PIIA Plan (check all policies, programs, and components that have been changed): 903.7a Housing Needs 903.7b Eligibility, Selection, and Admissions Policies 903.70 Financial Resources 903.7d Rent Determination Policies 903.7h Demolition and Disposition 903.7k Homeownership Pl'Ograms 903.71' Additional Information ~A, Pl'Ogl'ess in meeting 5-year mission and goals B. Criteria for substantial deviation and significant amendments -C. Other information requested by BUD ~ 1. Resident AdvisOl'Y Board consultation pl'Ocess 2. Membership of Resident Advisory Board ~3. Resident membership on PHA governing board 22. The PI-IA provides assurance as parl of this certification regarding its streamlined annual PHA Plan that: (i) The Resident Advisory BoaI'd had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA; (ii) The changes were duly appl'Oved by the PHA board of directors (or similar governing body); and (iii)The revised policies and pl'Ograms are available for review and inspection, at the principal office of the PIIA during normal business hours. Columbia Heights Housing & Redevelopment Authority MNI05 PHA Name PHA Number Stremn iinen Annual PHA Plan for Fiscal Year: 2008 I hereby certify that all the information stated herein, as well as any information provided in the accompanimcnt herewith, is true and accurate. Warning: HUD will orosecute false claims and statcmcnts. Conviction ImlY result in crimitml and/or civil oenaltics. (18 U.S.C. 1001 1010.1012: 31 U.S.c. 3729 3802) Name 01 Authorized Official Tille Walter R. Fehst Executive Director Signature Date x Page 2 of 2 form HUD-50076 (4/30/2003) Certification for a Drug-Free Workplace U.S. Department of Housing and Urban Development Applicant Name Columbia Heights HRA ProgramfActivity Receiving Federal Grant Funding Parkview Villa MN105 Acting 011 behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (I-IUD) regarding the sites listed below: (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her convic- tion for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; e. Notifying the agency in writing, within ton calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph d,(2), with respect to any employee who is so convicted n_ (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Aet of 1973, as amended; or (2) Requiring sueh employee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs a. thru f. 2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with the I-IUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.) I certify that the above named Applicant will 01' will continue to provide a drug~free workplace by: a. Publishing a statement notifying employees that the un- lawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Applicant's work- place and specifying the actions that will be taken against employees for violation of such prohibition, b. Establishing an on-going drug-free awareness program to inform employees n_ (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug-free workpiace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c, Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.; d, Notifying the employee in the statement required by para- graph a. that, as a condition of employment under the grant, the empioyee will --- Parkview Villa Senior Apartments 965 40th Avenue NE Columbia Heights, MN 55421 Check here D if there are workplaces on file that are not identified on the attached sheets. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate, Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18U.S.C.1001, 1010.1012; 31 U.S.C. 3729, 3802) Name of AuthorIzed Official Walter R. Fehst Signature x Title Executive Director Date form HUD-50070 (3/98) ref. Handbooks 7417.1,7475.13,7485,1 & .3 OMB Approval No. 2577-0157 (Exp. 3/31/2010) Certification of Payments to Influence Federal Transactions U.S. Department of Housing and Urban Development Office of Public and Indian Housing Applicant Name Columbia Heights HRA Program/Activity Receiving Federal Grant Funding Parkview Villa; MN105 The undersigned certifies, to the best of his or her knowledge and belief, that: (l) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connec- tion with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard FormwLLL, Disclosure Form to Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgl'ants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making 01' entering into this transaction imposed by Section 1352, Title 31, U.S. Code, Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C.1001.1010, 1012; 31 U.S.C. 3729, 3802) Walter R. Fehst Title Name of Authorized Official Executive Director I Oate (mmldd/yyyy) Signature Previous edition is obsolete form HUD 50071 (3/98) ref. Handboooks 7417.1,7475.13, 7485.1, & 7485.3 DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 Approved by OMS 0348-0046 'See reverse for public burden disclosure.) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: D a. contract Da. bid/offer/application D a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Only: d.loan year quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is a Subawardee, Enter Name @prlme D Subawardee and Address of Prime: Tier if known: N/A Congressional District, if known: Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: Columbia Heights Housing & Redevelopm ntNlA Authority CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: N/a $ N/a 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (If individual, last name, first name, M/): different from No. lOa) (last name, first name, M/): N/a N/a 11 Information requested through this form is authorized by title 31 V.S.C. section Signature: . 1352. This disclosure allobbying activities is a malerial representation of fact upon which reliance was placed by the tior above when lhis lransaclion was made Print Name: Walter R. Fehs t or entered into. This disclosure is required pursuanllo 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for Title: Executive Director public inspection, Any person who fails to file the required disclosure shall be subject to a civil penally of not loss that $10,000 and not more Ihan $100,000 for T I h N (763)706-3610 10-24-07 each such failure. e ep one 0.. Date: Federal Use Only: I Authorized for Local Reproduction Standard Form LLL (Rev. 7-97) COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 23, 2007 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 10 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2007-06, Adopting the BY: Bob Lindig BY: Proposed 2008 Budget for Parkview Villa DATE: October 18,2007 North BACKGROUND: Parkview Villa North (PWN) consists of 101 units of public housing, located at 965 40th Avenue Northeast. PWN serves seniors and disabled persons. PWN was constructed in 1975 with funds from the U.S. Department of Housing and Urban Development. Walker ElderCare Services, Inc. provides management services to PVVN. Expenditures The proposed 2008 budget for PWN is 1$845.3871. The amount includes $417.156 for capital outlays. Of that amount, we expect to fund $157,156 from 2007 and 2008 CFP funds. The balance - $260,000 - will be drawn from fund balance reserves. This latter amount will be used to update the plumbing system (replace the 11 remaining vertical risers not yet replaced, at an estimated cost of $114,000) and to paint the exterior of the building (estimated cost $120,000). Supplies and Services are generally held at the 2007 budgeted levels. Overall, Supplies and Services costs are expected to increase about 2.2% over prior year. Utility costs are expected to increase 5% over the 2007 budget (which is approximately 15% more than the 2007 year-end estimate). Revenues Total proposed revenue is 1$627.023 land includes rents of 1$294,2001, Department of Housing and Urban Development operating subsidy of 1$160,0791, Department of Housing and Urban Development Capital Funding Program funds of $157,156, Investment Income of $5,000, and other miscellaneous charges. Capital Improvement Plan The apartment modernization capital improvement plans previously developed will continue to be implemented. RECOMMENDATION MOTION: Staff recommends adopting Resolution 2007-06, the 2008 PW North Budget. RECOMMENDED MOTION: Move to adopt Resolution 2007-06, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2008 Parkview Villa North Budget of 1$845,387Iand recommending this to the City Council for approval. HRA ACTION: H:\HRAConsent2007\Res.2007-06 2008 PVV North Budget HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2007-06 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2008 BUDGET FOR PARKVIEW VILLA NORTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North (PWN), a 101 units rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS_ DAY OF ,2007. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair PARKVIEW VILLA NORTH 203-46330 City of Columbia Heights 2008 Budget work sheet Department Proposed 203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council 46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2005 2006 2007 2008 2008 2008 PERSONAL SERVICES 1000 ACCRUED SALARIES 1011 PART-TIME EMPLOYEES 1070 INTERDEPARTMENTAL LABOR SERV 22,288 22,533 1080 INTERDEPARTMENTAL LABOR CR 1210 P.E.RA CONTRIBUTION 1220 F.I.C.A. CONTRIBUTION 1300 INSURANCE 1510 WORKERS COMP INSURANCE PREM 1700 ALLOCATED FRINGE 1800 INTERDEPARTMENTAL FRINGE CR TOTALS: PERSONAL SERVICES 22,288 22,533 SUPPLIES 2000 OFFICE SUPPLIES 1,988 1,002 2,000 2,500 2,500 2010 MINOR EQUIPMENT 9,905 10,842 1,000 1,000 1,000 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 1,000 1,000 1,000 2030 PRINTING & PRINTED FORMS 27 265 265 265 2070 TRAINING & INSTR SUPPLIES 2160 MAINT. & CONSTRUCT MATERIALS 4,688 28,276 10,000 10,000 10,000 2161 CHEMICALS 462 2171 GENERAL SUPPLIES 10,313 6,557 7,000 7,000 7,000 2172 UNIFORMS 2175 FOOD SUPPLIES 508 45 500 750 750 2280 VEHICLE PARTS 21 TOTALS: SUPPLIES 27,865 46,768 21,765 22,515 22,515 OTHER SERVICES & CHARGES 3020 ARCHITECT/ENGINEER FEES 3040 LEGAL FEES 3041 ATTORNEY FEES-CIVIL PROCESS 33,732 25,699 5,000 5,000 5,000 3050 EXPERT & PROFESSIONAL SERVo 6,409 4,509 30,477 29,255 29,255 3060 MANAGEMENT SERVICES 114,674 135,552 142,058 142,557 142,557 3100 PROTECTIVE SERVICES 803 400 3105 TRAINING & EDUC ACTIVITIES 592 771 1,000 3210 TELEPHONE & TELEGRAPH 2,116 2,330 2,300 2,300 2,300 3220 POSTAGE 228 346 600 600 600 3250 OTHER COMMUNICATIONS 64 200 200 200 3310 LOCAL TRAVEL EXPENSE 107 512 330 150 150 3320 OUT OF TOWN TRAVEL EXPENSE 3 3430 ADVERTISING OTHER 446 3500 LEGAL NOTICE PUBLISHING 113 250 350 350 3600 INSURANCE & BONDS 22,966 14,304 14,233 18,556 18,556 3810 ELECTRIC 41,028 48,128 45,900 51,932 51,932 3820 WATER 9,734 12,415 11,000 13,000 13,000 3830 GAS 61,621 64,796 70,100 68,695 68,695 3840 REFUSE 3,558 3,416 3,800 3,800 3,800 3850 SEWER 5,880 6,480 7,200 7,800 7,800 4000 REPAIR & MAl NT. SERVICES 70,572 37,949 42,000 42,000 42,000 P7 4030 EXTRAORDINARY MAINTENANCE 4050 GARAGE, LABOR BURD. 16 4100 RENTS & LEASES 45 78 4200 PROGRAM ACTIVITIES 4300 MISC. CHARGES 2 243 100 4315 PILOT 17,628 16,437 15,748 15,430 15,430 4330 SUBSCRIPTION, MEMBERSHIP 4335 TENANT SERVICES 4349 INSURANCE DEDUCTIBLE 1,000 1,000 1,000 4374 EMPLOYEE RECOGNITION 4376 MISCELLANEOUS CIVIC AFFAIRS 4380 COMMISSION & BOARDS 4390 TAXES & LICENSES 341 2,372 2,724 2,491 2,491 4395 STATE SALES TAX 3,413 4500 ADMINISTRATIVE EXPENSES 4850 INTEREST ON DEPOSITS 182 547 600 600 600 TOTALS: OTHER SERVICES & CHARGE 395,649 377,428 397,098 405,716 405,716 CAPITAL OUTLAY 5120 BUILDING & IMPROVEMENT 86,200 115,311 101,041 417,156 417,156 5130 IMPROV. OTHER THAN BUILDINGS 5170 OFFICE EQUIPMENT 5180 OTHER EQUIPMENT TOTALS: CAPITAL OUTLAY 86,200 115,311 101,041 417,156 417,156 OTHER FINANCING USES 7100 OPER. TRANSFER OUT - LABOR 7431 TRANSFER OUT SPECIAL PROJECT 8100 CONTINGENCIES 8110 VANDALISM TOTALS: OTHER FINANCING USES TOTALS: PARKVIEW VILLA NORTH 532,001 562,040 519,904 845,387 845,387 TOTALS: PARKVIEW VILLA NORTH 532,001 562,040 519,904 845,387 845,387 GRAND TOTALS: 532,001 562,040 519,904 845,387 845,387 P8 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of October 23, 2007 AGENDA SECTION Business Items ORIGINATING EXECUTIVE NO: 11 DEPARTMENT:HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2007-07, Adopting BY: Bob Lindig BY: the Proposed 2008 Budget for Parkview DATE: October 18, 2007 Villa South BACKGROUND: Parkview Villa South (PWS) is a 45-unit apartment building, located at 965 40th Avenue Northeast. PWS serves low-income seniors age 55 and older. PWS was constructed in 1991. PWS is owned by the Economic Development Authority and managed by Walker ElderCare Services, Inc. Expenditures The proposed 2008 budget for PWS is 1$271,5171. This represents an 11.9%, or $28,878 increase over last year's budget. Of that amount, $37,000 represents increases in capital outlays. This increase in capital outlays is offset, in part, by a reduction in PilOT obligations to Anoka County. The new PilOT payment calculation is based on 5% of shelter rent less utility costs; in prior years the obligation was calculated at 10%. Supplies and Services are generally expected to increase about 1.5% over 2007. Utility costs for 2008 are expected to be 1.5% lower less than the 2007 budget, which nonetheless represents an increase of 13.3% over estimated year-end actual costs for 2007. Revenues Proposed gross revenues are 1$ 292,9321 and include rents of 1$278,06~ investment income of 1$2,500, land other miscellaneous charges. The rent budget takes into account the limited rent increase proposal approved at the July 2006 HRA meeting. That proposal mitigates the impact of rent increases otherwise due to be implemented for residents who would be severely and adversely affected by the final transition to the new rent structure approved in 2004. Tenants whose rents already reflect the approved rent structure will increase 3.0%, others 4.35%. RECOMMENDATION MOTION: Staff recommends adopting Resolution 2007-07 the 2008 PWS Budget. RECOMMENDED MOTION: Motion: Move to adopt Resolution 2007-07 a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2008 PWS Budget of 1$271,5171 and recommending this budget to the City Council for approval. HRA ACTION: II:\HRA Conscnll007\Adopt Res.2007-07 2008 PVV South Budget HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2007-07 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2008 BUDGET FOR PARKVIEW VILLA SOUTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, the City had constructed in 1991 ParkviewVilla South (PWS), a 45-unit rental apartment building, for the purpose of providing housing for low-income seniors age 55 and older. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota, APPROVED THIS_ DAY OF ,2007, Attest by: Tammera Diehm, Chair Walter R, Fehst, Executive Director PARKVIEW VILLA SOUTH 213-46340 City of Columbia Heights 2008 Budget work sheet Department Proposed 213 PARKVIEWVILLA SOUTH Actual Actual Adopted Department Manager Council 46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2005 2006 2007 2008 2008 2008 PERSONAL SERVICES 1000 ACCRUED SALARIES 1070 INTERDEPARTMENTAL LABOR SERV 18,710 11,480 1300 INSURANCE 1700 ALLOCATED FRINGE TOTALS: PERSONAL SERVICES 18,710 11,480 SUPPLIES 2000 OFFICE SUPPLIES 986 515 750 1,000 1,000 2010 MINOR EQUIPMENT 259 55 2,000 1,000 1,000 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 500 500 500 2030 PRINTING & PRINTED FORMS 13 2070 TRAINING & INSTR SUPPLIES 2160 MAl NT. & CONSTRUCT MATERIALS 2,155 7,738 5,000 5,000 5,000 2161 CHEMICALS 231 2171 GENERAL SUPPLIES 3,898 2,854 3,000 3,000 3,000 2172 UNIFORMS 2175 FOOD SUPPLIES 254 22 250 250 250 TOTALS: SUPPLIES 7,783 11,198 11,500 10,750 10,750 OTHER SERVICES & CHARGES 3041 ATTORNEY FEES-CIVIL PROCESS 30,865 55 2,500 2,500 2,500 3050 EXPERT & PROFESSIONAL SERVo 2,019 1,224 9,016 12,810 12,810 3060 MANAGEMENT SERVICES 57,301 70,491 73,991 74,251 74,251 3100 PROTECTIVE SERVICES 401 400 3105 TRAINING & EDUC ACTIVITIES 295 385 500 3210 TELEPHONE & TELEGRAPH 1,004 1,163 1,150 1,150 1,150 3220 POSTAGE 112 171 300 300 300 3250 OTHER COMMUNICATIONS 32 100 100 3310 LOCAL TRAVEL EXPENSE 55 272 165 75 75 3320 OUT OF TOWN TRAVEL EXPENSE 3430 ADVERTISING OTHER 403 500 3500 LEGAL NOTICE PUBLISHING 125 3600 INSURANCE & BONDS 5,893 7,045 7,116 6,768 6,768 3810 ELECTRIC 19,390 20,831 22,150 23,355 23,355 3820 WATER 4,326 6,912 4,700 7,000 7,000 3830 GAS 16,165 16,085 22,500 18,300 18,300 3840 REFUSE 1,776 1,707 1,850 1,850 1,850 3850 SEWER 1,889 3,399 2,440 2,440 2,440 4000 REPAIR & MAl NT. SERVICES 32,405 21,030 30,000 30,000 30,000 4030 EXTRAORDINARY MAINTENANCE 4100 RENTS & LEASES 23 39 4200 PROGRAM ACTIVITIES 4300 MISC. CHARGES 201 94 200 4315 PILOT 18,448 21,061 19,909 11,397 11,397 4330 SUBSCRIPTION, MEMBERSHIP 4335 TENANT SERVICES 20 4374 EMPLOYEE RECOGNITION 4376 MISCELLANEOUS CIVIC AFFAIRS P11 4380 COMMISSION & BOARDS 4390 TAXES & LICENSES 683 1,185 1,363 1,246 1,246 4395 STATE SALES TAX 1,471 4500 ADMINISTRATIVE EXPENSES 4850 INTEREST ON DEPOSITS 110 181 225 225 225 TOTALS: OTHER SERVICES & CHARGE 194,861 173,718 201,139 193,767 193,767 CAPITAL OUTLAY 5120 BUILDING & IMPROVEMENT 30,000 67,000 67,000 5130 IMPROV. OTHER THAN BUILDINGS 5170 OFFICE EQUIPMENT 5180 OTHER EQUIPMENT TOTALS: CAPITAL OUTLAY 30,000 67,000 67,000 OTHER FINANCING USES 7100 OPER. TRANSFER OUT - LABOR 7411 TRANSFER OUT TO PVVS 8100 CONTINGENCIES 8110 VANDALISM TOTALS: OTHER FINANCING USES TOTALS: PARKVIEW VILLA SOUTH 221,355 196,396 242,639 271,517 271,517 TOTALS: PARKVIEW VILLA SOUTH 221,355 196,396 242,639 271,517 271,517 GRAND TOTALS: 221,355 196,396 242,639 271,517 271,517 P12 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 23, 2007 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 12 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2007-08, BY: Nick Gravemann BY: Parkview Villa North Notice to Vacate DATE: October 12, 2007 BACKGROUND: Currently Parkview Villa North has a notice to vacate policy that states all notices to vacate must be in the form of a 30-day calendar notice. Management is proposing to change the notice to vacate from 30 days to 60 days on 12/31/2007, after the mandatory 30-day review and comment process and a 30-day notice to all residents mandated by HUD. Please find the attached current Notice to Vacate policy along with the new policy that will be implemented. Bob Alsop with Kenney & Graven (HRA Attorney) has reviewed the changes and has denim them constants with Federal, State and local housing laws. Timeline for this process will start on November 1, 2007. Benefits of this policy change will come in the form of better planning for unit turns and releasing of the vacated units. RECOMMENDATION: Staff recommends the Adoption of Resolution 2007-08, the new Notice to Vacate policy in its entirety for the North Building and further recommends management to make the necessary changes to the lease agreement. RECOMMENDED MOTION: Move to Adopt Resolution 2007-08, a Resolution Approving Parkview Villa North Notice to Vacate Policy and to authorize Management to make the necessary changes to the lease agreement. HRAACTION: HRA RESOLUTION 2007-08 RESOLUTION APPROVING PARKVIEW VILLA NORTH NOTICE TO VACATE POLICY WHEREAS, The board of Commissioners of the Housing and Redevelopment Authority of Columbia Heights, Minnesota, at the recommendation of management and legal counsel, find it necessary to revise the Parkview Villa North Notice to vacate policy. NOW THEREFORE BE IT RESOLVED, by the board of Commissioners for the Housing and Redevelopment Authority of Columbia Heights, Minnesota, that the Notice to vacate policy for Parkview Villa North is hereby amended as attached hereto as Exhibit A. ADOPTED THIS day of ,2007. MOTION BY: SECONDED BY: AYES: NAYS: HOUSING AND REDEVLOPMENT AUTHORITY Chair- Tammera Diehm Executive Director- Walter R. Fehst New PVVN Vacate policy - This Lease may be terminated by Tenant by providing two calendar month written notice forwarded to Management in the manner specified in Section IX. This notice must be received by Management on or before the last day of the month preceding the month of the intended move out (i.e. to vacate on December 31, notice must be received by Management on or before October 31st). Tenant must also provide two month written notice ifthe Tenant does not intend to remain in the unit for an additional term at the time of the automatic lease renewal as provided in Section I(B). Tenant is responsible for full payment of the last rental period. PVVN Current Notice to Vacate This Lease may be terminated by Tenant by providing one month written notice forwarded to Management in the manner specified in Section IX. This notice must be received by Management on or before the last day of the month preceding the month of the intended move out (i.e. to vacate on December 31, notice must be received by Management on or before October 31 st). Tenant must also provide one month written notice if the Tenant does not intend to remain in the unit for an additional term at the time of the automatic lease renewal as provided in Section I(B). Tenant is responsible for full payment of the last rental period. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 23, 2007 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 13 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2007-09, Approving BY: Nick Gravemann BY: Parkview Villa South Notice to Vacate DATE: October 18, 2007 Policy BACKGROUND: Currently Parkview Villa South has a notice to vacate policy that states all notices to vacate must be in the form of a 30-day calendar notice. Management is proposing to change the notice to vacate from 30 days to 60 days on 12/31/2007, after the mandatory 30-day review and comment process and a 30-day notice to all residents mandated by HUD. Please find the attached current Notice to Vacate policy along with the new policy that will be implemented. Bob Alsop with Kenney & Graven (HRA Attorney), has reviewed the changes and has denim them constants with Federal, State and local housing laws. The timeline for this process will start on November 1,2007. Benefits of this policy change will come in the form of better planning for unit turns and releasing of the vacated units. RECOMMENDATION: Staff recommends Adoption of Resolution 2007-09, approving the new Notice to Vacate policy in its entirety for the South Building and further recommends management to make the necessary changes to the lease agreement. RECOMMENDED MOTION: Motion: Move to Adopt Resolution 2007-09, a Resolution Approving Parkview Villa South Notice to Vacate Policy and authorize staff to make the necessary changes to the lease agreement. HRA ACTION: HRA RESOLUTION 2007-09 RESOLUTION APPROVING PARKVIEW VILLA SOUTH NOTICE TO VACATE POLICY WHEREAS, The board of Commissioners of the Housing and Redevelopment Authority of Columbia Heights, Minnesota, at the recommendation of management and legal counsel, find it necessary to revise the Parkview Villa South Notice to vacate policy. NOW THEREFORE BE IT RESOLVED, by the board of Commissioners for the Housing and Redevelopment Authority of Columbia Heights, Minnesota, that the Notice to vacate policy for Parkview Villa South is hereby amended as attached hereto as Exhibit B. ADOPTED THIS day of ,2007. MOTION BY: SECONDED BY: AYES: NAYS: HOUSING AND REDEVLOPMENT AUTHORITY Chair- Tammera Diehm Executive Director- Walter R. Fehst ~ PVVS Vacate policy Upon completion of the initial one-month lease term, the Lease will automatically renew for another one-month telm unless otherwise terminated by one of the parties. If either party elects to terminate the Lease at the end of the lease term, notice oftheir intention to tenninate the Lease must be provided to the other patty at least two calendar months prior to the end of the term. Therefore, notice must be received on or before the last day ofthe month preceding the month of the intended termination of the Lease (i.e. to terminate the lease on December 31, notice must be received by the non-terminating patty on or before October 31 st). If Tenant moves out ofthe Premises before the end of the lease term, Tenant shall be responsible for rent and other charges owing under the Lease until the end of the following calendar month PVVS Current Notice to Vacate - Upon completion of the initial one-month lease term, the Lease will automatically renew for another one-month term unless otherwise terminated by one of the parties. If either party elects to terminate the Lease at the end ofthe lease telm, notice of their intention to terminate the Lease must be provided to the other party at least one month prior to the end of the term. Therefore, notice must be received on or before the last day of the month preceding the month of the intended termination of the Lease (i.e. to terminate the lease on December 31, notice must be received by the non-terminating party on or before November 31st). If Tenant moves out ofthe Premises before the end ofthe lease term, Tenant shall be responsible for rent and other charges owing under the Lease until the end of the following calendar month COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 23, 2007 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 14 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2007-10, Parkview BY: Nick Gravemann BY: Villa North Violence Against Women Act DATE: October 18, 2007 Lease modification (North) BACKGROUND: On January 5, 2006, President Bush signed the Violence Against Women Act in to law. This law requires all PHA to make lease modification that will incorporate the new law as it pertains to public housing. Attached you will find a memo from Bob Alsop with Kenney & Graven (HRA Attorney) outlining the necessary lease modification that need to occur for PWN to be in compliance with the new law. RECOMMENDATION: Staff recommends the Adoption of Resolution 2007-10, the lease changes outlined in Mr. Alsop's attached memo and further recommends that Management make the necessary changes to PWN lease agreement. RECOMMENDED MOTION: Move to Adopt Resolution 2007-10, a Resolution Approving Parkview Villa North Lease Incorporation of the Violence Against Women Act and to authorize management to make the necessary changes to lease. HRA ACTION: HRA RESOLUTION 2007-10 RESOLUTION APPROVING PARKVIEW VILLA NORTH LEASE INCORPORATION OF THE VIOLENCE AGAINST WOMEN ACT WHEREAS, The board of Commissioners of the Housing and Redevelopment Authority of Columbia Heights, Minnesota, at the recommendation of management and legal counsel, find it necessary to revise the Parkview Villa North lease to incorporate the Violence Against Women Act. NOW THEREFORE BE IT RESOLVED, by the board of Commissioners for the Housing and Redevelopment Authority of Columbia Heights, Minnesota, that the Notice to vacate policy for Parkview Villa North is hereby amended as attached hereto as Exhibit C. ADOPTED THIS day of ,2007. MOTION BY: SECONDED BY: AYES: NAYS: HOUSING AND REDEVLOPMENT AUTHORITY Chair- Tammera Diehm Executive Director- Walter R. Fehst Robert A. Alsop 470 US Bank Plaza 200 Sonth Sixth Street Minneapolis MN 55402 & Graven (612) 337-9224 telephone (612) 337-9310 fax http://www.kennedy~graven.com CHARTERED MEMORANDUM TO: Nick Gravematm FROM: Bob Alsop Kennedy & Graven, Chattered DATE: September 23, 2007 RE: VA W A Lease Provisions This memorandum outlines proposed changes to the public housing lease for Parkview Villa North as mandated by rcccnt changes to the Violence Against Women's Act. Based on my latest version of the public housing lease, I would recommend that the Board approve the following modifications to the lease: I. Section VI(M) should be revised as follows: M. CrIminal and Drug-Related Activity Tenant, members of Tenant's household, guests or other person's under Tenant's control shall not: a. engage in any criminal activity that threatens the health, safety, or right of peaceful enjoyment of other residents, neighbors or Management persOlmel; or b. engage in any drug-related criminal activity on or off Matlagement property (The term "drug-related criminal activity" means the illegal manufacture, sale, distribution, use or possession with intent to manufacture, sell, distribute or use a controlled substance or drug paraphernalia.); or c. engage in any abuse or pattern of abuse of alcohol that may interfere with the health, safety, or right of peaceful enjoyment by other residents, neighbors or Management persOlmel. It is understood and agreed that a violation of this cause for termination of the Lease, 321625v\ RAACLlGO-8\ violence, dating violence, or stalking engaged in by a member of a tenant's household or any guest or other person under the tenant's control, shall not be cause for termination of the tenancy or occupancy rights, if and only if the tenant or immediate member of the tenant's family is a victim of that domestic violence, dating violence, or stalking. The terms "domestic violence", "dating violence" and "stalking" are defined in Section_ herein. Not withstanding the foregoing, or any Federal, State, or local law to the contrary, Management may bifurcate the Lease 01' remove a household member from the Lease without regard to whether a household member is a signatory to the Lease in order to evict, remove, or terminate occupancy rights of any individual who is a tenant or lawful occupant and who engaged in criminal acts of physical violence against family members or others without evicting, removing, or terminating occupancy rights or otherwise penalizing the victim of such violencc who is also a tenant or lawful occupant. Such eviction or removal of occupancy rights shall be effected in accordance with the procedures prescribed by Federal, State, and local law. Nothing in this Section: a) limits Management form honoring court orders addressing rights of access or control of the property, including civil protection orders issued to protect th~ victim and issued to address the distribution or possession of property among the household members in cases where a family breaks up; b) limits Management from evicting a tenant for any violation of a lease not premised on the act or acts of violence in question against the tenant or a member of the tenant's hO\lsehold, provided that Management does not subject an individual who is or has been a victim of domestic violence, dating violence, or stalking to a more demanding standard than other tenants in determining whether to evict; c) limits Management to terminate the tenancy of any tenant if Management can demonstrate an actual and imminent threat to other tenants or those employed at or providing service to the property if that tenant is not evicted; d) supersedes any provision of any Federal, State, 01' local law that provides greate~ protection than this section for victims 'of domestic violence, dating violence, or stalking. 2. The following provision should be added at the end of Section X(B) ofthe lease: 13) Resident refuses to accept Management's request for modifications to the existing Lease after being provided sixty (60) days notice of the proposed changes to the Lease. 321625v1 RAACLl60-81 2 An incident or incidents of actual or tlueatened domestic violence, dating violence, or stalking will not be construed as a serious or repeated violation of the lease by the victim or threatened victim of that violence and will not be good cause for terminating the tenancy or occupancy rights of the victim of such violence. For the purposes of this Section and this Lease, the following definitions apply: "domestic violence" includes felony or misdemeanor crimes of violence committed by a current 01' fonner spouse of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitation with or has cohabitated with the victim as a spouse, by a person similarly situated to a spouse of the victim under domestic or family violence laws, 01' by any other person against an adult or youth victim who is protected form that person's acts under the domestic 01' family violence laws; "dating violence" is defined as violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim; and where the existence of such a relationship shall be determined based on a consideration of the length of the relationship, the type of the relationship, and the frequency of interaction between the persons involved in the relationship; "stalking" is defined as following, pursuing, 01' repeatedly cOlmnitting acts with the intent to kill, injure, harass, 01' intimidate another person; 01' placing under surveillance with the intent to kill, injure, harass, 01' intimidate another person; and, in the course of, or as a result of, such following, pursuit, surveillance, o~ repeatedly committed acts, placing a person in reasonable fear of the death of, or serious bodily injury to, 01' causing substantial emotional harm to that person; II member of the immediate family of that person; 01' the spouse 01' intimate patine( of that person. "immediate family member", with respect to a person, is identified as a spouse, parent, brother or sister, or child of that person, or an individual to whom that person stands in loco parentis; 01' any other person living in the household of that person and related to that person by blood or marriage. 3. The following provision should be added as a separate paragraph under Section X(F) of the lease: Any tenant who claims that a lease termination is based on criminal activity directly relating to domestic violence, dating violence or stalking, must provide a written cetiification in a form provided by Management or substantially similar thereto, that they arc a victim of domestic violence, dating violence, or stalking, and that the incident or incidents which are the subject of the termination notice are bona fide incidents of actual or threatened abuse. The written certification must be provided within fourteen days after Management requests the certification in writing, which may be the date of the lease termination notice. It may also be the date of any other written communication from 321625vl RAACLl60-81 3 Please feel free to contact me if you have any questions. RAA 321625v1 RAACLl60-81 4 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) fOb 3 2007 Meetlna 0 cto er 2 , AGENDA SECTION: Business Item ORIGINATING EXECUTIVE DIRECTOR NO: 15 DEPARTMENT: PW APPROVAL BY: Nick Gravemann ITEM: Parkview Villa South Siding DATE: October18, 2007 BY: Nick Gravemann Panels Replacement BACKGROUND: Beginning in late fall of 2006, several windows in the south building began to leak from around the windows and frames. After further investigation, we learned that in fact the windows were not leaking but the panels above and below them were. At that time a solutions to correct problem was put in to place by caulking all effective windows around the panels. The solution seemed to work until late summer 2007, at which time a resident reported her windows, had again started leaking. Again, we investigated the problem and learned that once more the panels have began to separate from building. We again, re- caulked the effective areas until a more viable solution could be found. At this time, staff contacted several siding contractors to get their opinion on how to fix this problem. After having four siding contractors inspect the site, all four contractors found the same larger problem, severe water damage to the building. Attached you will find just a few pictures of the water damage that has started because of the type of panels we have installed on to the building. As a result of these failing panels, water damage is not only occurring to the outside of the building, but internally as well. At this time there is no way to know how severe the damage really is until we pull every panel off the building and inspect. The only solution to this very large problem is to replace every panel above and below all windows on the south building. All four contractors that we contacted submitted the same recommendation; to remove all panels, sheeting and trim, repair any damage found, install new plywood sheeting, add house wrap for added protection from water leaks and install vertical aluminum siding. Below are the bids to repair the south building. MJ Construction and Remodeling submitted a bid to include all materials, labor and clean up for a total amount of $25,700. Pagel Exteriors submitted a bid to include all materials, labor and clean up for a total amount of $27,000. D.S. BAHR Construction submitted a bid to include all materials, labor and clean for a total amount of $28,200. RECOMMENDATION: Staff recommends approval of MJ Construction's bid for an amount not to exceed $25,700. RECOMMENDED MOTION: Move to approve the bid from MJ Construction for the replacement of Parkview Villa South siding panels in an amount not to exceed $25,700; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. I HRA ACTION ~ ~ ~ ~ ~ ~ 1{~Ir"-; l'!)N?TRlI(,TI()~ .4,;"'0-" 1\," .~E~[,~)flJ::L1.~~: , , , -'~' ,',.' " PROPOSAL /(2/1 H/"7 ] 8071 Ranchers Road. Fridley, MN 55432 763-785-8851 << 763-795-8799 fax << MN L1C1I20233970 Propo.a' Submmed To: [ No Date Sheet No, Name {JIJ~~VIIFU tliuA SIreet City State SIreet9t..,- ifo ~ A- Mb' CIIy t:Jt}"",hi,^ fI~~,tff State IlJIl/ Day Ph, Eve. Ph, We herEopose 10 furnish the materials and perform the labor necessary for the completion of, ___ tiHA-__.1!~ BAy lJ )jjI_tJLI"L~lC:1J.t2L1!L ------------------------- _-=-_.REeJ...iK~_M:tT..fRJL fig,1JIn),y /r /f'I E'1I1 ~G".$2-_1I-5 JI/ Ft'!' At=' LJ ---- _~lAfsr.I'Jj~...I11LJ..L_m~ <;I-/rArI(IAA:m~{);.:~:;; .,. VEmlt:J:lt- //L(,1I11. -- ~Li:utJI.6: - J1qfwvy , ~-- ~__BdgH f- 1"..A'V.f.~ AS ~EFAEL __~_hA 1"11 "(__ I AICl I//IF,6 -- ----- - - ---- - /.IJ!.$1:E11,1. /2 I t;,J'1TAfIl.-__!:..__~AHfJlJtJ 'r lUll ~lfT f/ ..eAl/l...J2f:. --- AIl,....4JA)v- - ---------- -- -- -- -- -------- - ------ All malerial is guaranteed to be as specllled, and the above work to ba performed In accordance with the drawings and specifications submitted for above work and compieted in a substantial workmanlike manner for the sum of: .25, 7/)(J dollars ($ )with payments to ba mada as follows: /2 gs-~ !>1?I7.JIUr :X-A~rl't) 6r , , ~------J;l; ~5a (J PlJAI LhnJ ~1..t:D~A/ Any alteration or dllyiation flom above spec1llcattonslnvol1llng Raspeclfully SUbmittep:, ~~' elltrS C(I,t:I, will be Ilxecuted only upon written orders. and will bGcom9: an sxtra charg9: over an(l above tM estimate. All !'lgree- - ments contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary Insur~ anCB upon abov9 work. WoJ1i;man's Compensation and Public Note; - This proposal may be withdrawn by us if not accepted within _ days, liability insuraf1ce on above work to be taken oIU by WolI< to bo portormod at: PRElIEN NOTICE Please read and sign the lollowlng prellen notice: (AI Any person or company supplying labor or materials for this improvement to your properly may IlIe a lien against your property If that person or company Is not paid for the conlrlbulfons. (BI Under Mlnnasota Law, you must have tho righl to pay persons who supplied labor or materials lor this improv.ment dlr.clfy and deduollhis amounllrom our oontract price, or withhold the amounts due Irom us unlll120 days aller completion ollhe improvement unles we give you a lien waiver signed by persons who supplied any labor or male rial for Ihe improvement and wha gave you IImely nolice, ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are sali/actory and are hereby accepted, You are authorized 10 do the work as specified. Paymenl will be made as outlined above, Signature Date --Eh-aTr- Tammera trrenm-------- Date Executive Director-Walter R. Fehst ESTIMATE DATE ESTIMATE # 10/15/2007 31894 8071 Ranohers Road' Fridley, MN 55432 Phone: 763-785-8851 Fax: 763-795-8799 www.mj-construotionmn.com NAME I ADDRESS Nick Gravemenn WalKer ElderCare ServiclolS 965 40th Avenue NE Columbia Heights, MN 55421 DESCRIPTION UNIT QlY COST Total ,..- REPAIR ALL SAY WINDOW SECTION: 25,700.00 25,700,00 _ Remove siding, sheathing and trim under window . Replaoe rotten framing members, as needed _ Install new plywood sheathing, housewrap and vertioal aiuminum siding - Flash and caulk, as needed - Permit included . Installation of 12' gutter and downspout at no charge with completion ur tile above work Total $25,700,00 ~PAGEL I I Exteriors 1325 Armstrong Road, Suite 118 "Northfie1d, Mn 55057 Wednesday, October 17, 2007 Nick Gravemann Walker Elder Care Services 965 40th Ave NE Columbia Heights, MN 55421 RE: Siding Project, Parkview Villa South Dear Nick, Thank you for the chance to bid on this project. Unfortunately we are completely book nntil spring of 2008 because of all the hall damage that has occurred in City of North field. However, if your project can wait until spring, would be very happy to do business with you. Below you will find my estimate that will be guaranteed until spring. Price includes all materials, labor and waste removal to complete the job specified in your spec sheet. Total cost: $27,000.00 Thank you, Pagel Exteriors Estimate # 457457 10/14/20007 D.S. BARR CONSTRUCTION INC. . ~ 9771312lhStreet Way Cannon Falls, MN 55009 612-722-1448 To: Nick Gravemann Walker Elder Care Services 965 40th Ave NE Columbia Heights, MN 55421 Dear Mr. Gravemann, After inspecting your site, it's my reco=endation that all metal panels above and below all windows need to be removed and replaced with vertical aluminum siding. Below is my total cost to remove all said panels, repair any damage, and install new plywood sheathing, house wrap and install vertical siding. Total Cost $28,200.00 Thank you for the opportunity to bid on this proj ect. Sincerely, D.S. BAHR Construction Inc.