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HomeMy WebLinkAboutAugust 20, 2007 Work Session ~'~n\'llr CITY OF COLUMBIA HEIGHTS Cuuncilmembels """''~`"~""" Hruce r14nl~rnck, Columbia Heights, ~[N 55421-3878 (763)706-3600 TDD (763) 706-3692 590 401h Avenue NE 7io„nno~ n,l•~:,,, , Visit our website nt: www.ci.columbin-lteiehts.nuctrs Bruce' 1,"cd=rnhrr}; City \lanagcr ADMINISTRATION NOTICE OF CITY COUNCIL 1~IEETING ~[ * ~C :~ ~C ~G ~G :F X X 3G :Y to be held in the CITY OF COLUMBIA HEIGHTS as, foil ows: Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: AUGUST 20, 2007 Time of Meeting: 5:30 - 7:00 P.M. Location of Meeting: CONFERENCE ROOM 1 Purpose of Meeting: WORK SESSION AGENDA Review of park master plans and authorization to proceed with construction plans for Sullivan Lake Park and Silver Lake Beach 2. Liquor Store change orders and store signage (info. to be presented @ meeting) The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make at-rangements. (TDD/706-3692 for deaf or hearing impaired only) CITY COUNCIL LETTER Meeting oi~: 8/20/07 ,~CENDA SECTION: WORK SESSION No: I"CEI\~I: REVIEW OF PARK MASTER PLANS AND AUTHORIZATION TO PROCEED WITH CONSTRUCTION PLANS FOR SULLIVAN LAKE PARK AND SILVER LAKE BEACH ORIGINATING llEPARTNIi~:A`"1': CITY 1'IAN:~GI~:R PUBLIC WORKS ' %" i BY: K. Hansen B1': ~~ .f' ~`!/~ DATE: 8/15/0 llATE: ~ Bxcl:ground: fhe City Council authorized staff to seek bids for the Silver Lake Beach picnic shuchue at the May 29`x' regular meeting. "fhe. Z00? Parks Capital Improvement Budget has S' 15,000 established for Sullivan Lake Par]< for various improvements. -fwo regular Karl: and Recreation Commission meetings were held, one at Sullivan Lake Park in May and one at Silver Lake Beach in April u~ review potential park improvements and develop au overall park plan. The Park Planning firm of Brauer and Associates has prepared park redevelopment plans for each park with improvements identified For review. Input from area residents was also requested and public continent has been included iu the plans developed. A sununary sheet of the public input is attached. Analysis/Conclusions: laisting conditions have been detailed that include aged facilities, poor spatial planning, poor spatial orientation and cohesiveness. ADA issues, not inviting, safety, vandalism, limited use struch~res, meeting demographic needs, lack passive use-age related leahu•es (shelters, trails, green space), limited or no parking, drainage issues. "fhe master plan goal is to create inviting and inspiring park settings, well-planned layout, meet demographic needs (age & ethnic). meet ADA requirements in new facilities and thorough planning, facility replacement/updating, improve saich~ and security. develop funding alternatives. asset evaluation ,improve drainage and surface water quality, and earl: landscaping. :Attached are two concept plans for each park that were developed Collowing resident public meetings with the Park and Rccrcatiun C~~nunission. These plans were made available on the City web site and at the City Library. They include the ti~llowin~~ key elrmcnts: Sullivan Lake Park uroposed reconmlendations: :- Playground equipment replacement Picnic shelter rehabilitation to address: complete roof replacement, concrete floor condition, roof height, steel beam support colunm differential movement and aesthetics, shelter lighting, and shelter amenities; OR Shelter Replacement Remove pergolas/arbors Create a Sullivan Lake view shed Provide a trail shift west Y Tennis court surface condition ~- Parking Lot location and size Pathway and park lighting issues: fixtures, securitylsafeh' y Landscaping v Park signage/Ordinance signage COUNCIL ACTION: CITY COUNCIL LCTTER Meeting of: 8/20/07 :AGENDA SECTION: WORK S1/SSION ORIGINATING DEPAI2TNIENT; CI"f l' MANAGER NO: PUBLIC R'OI2KS I CENT: REVI1/VV OF PARK MASTER PLANS AND BY: K. Ilansen 131: AU1~IIORIIATION TO PROCEC•D VVl-fH DATE: 8'15/07 DA'1'1?: CONS"I~RUCTION PLANS FOR SULI_IVAN 1_AK1 PARK :AND SILVER I_AKF BEACII Parl: A~Iaster Plans for Sullivan Lake Park and Silver Lake Park Page 2 Silver Lake Beach proposed reconuneudations: Picnic shelter replacement - Reduce the Size of beach/ improve access - Silver Lake water quality/rain garden `.= Size of parking lotiaccess off cul-de-sac r Trail access to Stinson and Silver Wood - Improve Lighting/security :> Volleyball area - Landscaping Play equipment replacement Maintain existing Concession building. The attached Master Plan for each park considers conmients from the public, Park and Recreation Commission, along with staff. Based upon a recommendation of the Parl: and Recreation Conunission, staff had an independent evaluation performed on the Sullivan Lake Picnic Shelter, a copy of the report is attached. Buetow evaluated the existing condition and provided options that looked at evaluating the existing structure vs the cost of anew structture of similar capacity. The current strictlu e, along with the playground equipment, is located in what is now the narrowest portion of the park. Based upon the condition analysis and spatial orientation, stafF is rccomm~ending a new Pavillion with salvaging the glu-lam timber beams lbr another shelter. fhe 2007 Park Capital Improvement Budget has $215,000 established for Sullivan Lake Park Sih~er Lake has 530,000 established in 2007 for the replacement of the Picnic Shelter. The 2008 proposed Park Capital Improvement budget has 5185,000 budgeted fir Ramsdell Park (Not reviewed or adopted by the City Council). To accomplish the reconnnended improvement from the Silver Lake flan, staff is requesting the consideration of the following: o Master Plan Ramsdell Park in 2008. o Reallocate 2008 Parks Capital Improvements for Silver Lake Park. \pproximately $800,000 is available in 2007 in Fund 412: Parks Capital Improvements. If authorised by the City Council. ]mprovcments could begin 2007 with a completion date of Ivlay 2008. RI?COMMENDED MOTION: Move to accept the Master Plan(s) and order the preparation of construction plans and specifications for Sullivan Lake Park and Silver Lake Park. COUNCIL ACTION: City of Columbia Heights Sullivan Lake Park Public Comments, with Park & Recreation Commission & Staff Comments Sullivan Lake Park (emails 8~ phone comments) Playground Equipment Replacement -what types and ADA access (#1 consistent request) Picnic Shelter Replacement - Reference Condition Report by Buetow Architects Remove Pergolas /Arbors: Strong Support Create View shed with Trail shift: Strong Support for opening area near lake and moving trail. Trail: Why isn't the south trail proposed to be repaired? (vertical sheeting is failing, narrow width) Parking Lot: Strong Opposition to number of parking spaces (50 is excessive was a general comment). Support to move the parking to access off 51S', but reduce parking to 20 - 30 spaces. Tennis Court Condition: What will be done to improve the court surface? Will the fencing be replaced or corrected? Landscaping: What trees would remain? Desire trees 8 landscaping. Volleyball: Why Volleyball, never discussed previously...... Police Department: 1. Driveable trail from 515'to 53`d. 2. Clear out "party area" near lake. Comm/Staff: Recommend combination of both concept plans: o Shift trail along water. o Show Pier overlook as a `future improvement.' No boardwalk. o Recommend new shelter. See Buetow report. o How does playground and shelter location work with existing bathrooms in restroom bldg location? o Remove current access drive and integrate trail access to accommodate service vehicle (10' width), with turnaround at existing building. o How can tennis courts be rehabilitated? o Like parking in concept 1. Based upon public comments, show with 20 - 30 spaces, and indicate future expansion to west. o Support Brauer design of portable restroom enclosure. o Provide landscape screening of existing townhomes to east. Slly~ ~i` !.,ake Beach (Only 2 emails combined with Comm/Staff) r'~ ;nd combination of elements of both concept plans: o i'icnic Shelter Replacement: already ordered by Council o Size of Beach: reduce size, create green space ~ Silver Lake water Quality /Rain Garden: Must have, Rice Creek Watershed req'mnt. o Size of Parking Lot /access off cul-de-sac: Staff favor circular drive access in concept 1. Commission questioned size and impact in Park, relative to overall size of park. o Trail: Commission liked trail in concept 2 - in lieu of straight access down to beach. Would this provide any type of walking opportunity? o Sliding Hill: Important to maintain. Trail should not interfere with sliding hill, support providing access to Stinson on both sides. Do not like steps. o Lighting /Security: Provide additional lighting. o Volleyball: Supported -Include in final plan o Landscaping: Supported -Include in final plan o Play equipment replacement: Include, keep at a minimum. o Concession Building use /need: Desired for restrooms, Commission direction is to maintain. o Silverwood -coordinating programming /facilities: Continue to explore connection/access. o Police Department: Support Circular Drive PROJECT #07-22 DATE: JULY 19, 2007 ~ ~~ ~, 1 ~/ ,~j 1 ~ f ~ ~~ ~ C /, ~ l r ), ,1 ~,~ II , ';~ a ~~~~ ' ~:~ ~f.. ~ ~~ ~~ ~ ~ 1. tt1.,11~ ~( `S,} ~ ~ ~ ~ ~~ ~., ~,: ., ,~1~~ `~ ~, ~ . ~ ' I, ~ i:, ,, COa0e~1t Uae ~Vel'VIe1V: ~'i a.~ }i~~ ~~ ~~~'~~~ ~ ~i ~ ~ ~ ~ "~ ; i,~~l li , l ~ ~~ , ,', I~ ,~ I Existingrestroombuildiug ~'~ ' I'I ~ , \ , ^<;{'~~;' j ~ ~ . ,' , .,i ~ I ~ ,. ~~ ,~ ~- ~„ I I I 1 '~ ~ (fir I.I ~ _. Volleyball coral ' ~ ~`~I ~~ ~~ ~ r.`• COaCe[lt TyVO ~Vel'YIeSY: ~ ~ I Existing restroom building ~ ~ `" .~ ~ Trail system ~ ~ .~ ~~r ~ ' ~ ~ ~.,~ ~ -` ;::- Volleyball court \ Existb+g parking ]ot ~~ ~~ ~ '` ~ ~ ~~~~ ~ ~~~ p\' ,~ i Existbrg Picnic Shelter ~ ~ ~'~4 \~ ~; K Pier overlook ~ + ~ tvith improvements ~` r ovzr water with i \ ,~ clearing of vegetation ~~,i , rat ~ ~ ~ s;., I ~, A '~+ , i Trail system modified ~'n r ~ .. in select areas ~~ ~ ~ ~ /I ' ,, to ex1eud over the water ~ ; ~ ' s. I ~~ i ~ withabou~dwalk A.1.~ __ . \zw Shelter building ~ ~V - , ~~ ~ ', ' , ,;~ , tvilh additional tent space !a ,~ `gyp _ ~, ~ - i Tent space ~-~ I I ;~ i v - it N ~`~~ i Playgrowrd ~ `~ ~-~r" 7,~I~, ~'I ~ Playground ~ ~ ~ I I~,~ I. J_ ~;j ~,! ,~ ~ -- - Nawparking lot ~ ~ ~~+~a 1v'ew parkhrg lol ~ I ; ~ ' ~ (approx. 44 stalls) / rdlt'"~ ;i' '~ . (approx• 65 stalls) t~ ~ P,cfl ;, h ~ , ~ ~ ~~, ~~ ~~ ~~) I ~k` ~ r ~ ~ . ~' ~, ~ auk l'~ ~,., _ I ~_ ~ ~ I ~ . I r t_\\1/ ~ PAflNNIC ~ ' ~ ~~,v;~ i 'i ,~~il. ~~I t-~ ~ F~ ~ ~~ 1 ~ ~ C. ` i. w ~ ~ ,Y (/ ~/' ~ / - J \ w ,\) 5 1 r I 1 /fig )v % 1, 1 Y I l r ~ OF d - i ~ 1 1 H7R9F 1 ~ b ~' ~ i9 al"} ~ I ~ PT9 i .. , .. ~~~ SY ~ `ie?~ 1 ~ ~ `;~~. :: 3,~ ? .c ~ ~ i \~ I d I ~ ~ 3.-F sa _ wJ _ __ ~- ~ y', I ~ s ~ y I 11 ~I ~ ~_,. _i ,(~ I I i ~ i I . I ~ ~ ~ ~ ~" ~ ~ , i -. I ~ ! 1 ., ~) ~~~~ I ~ ~ i I~ ~ i i ~ i ~~~ I i t,,j~ i ~. 1 ~I r I i ~ I I I i I~ i I 1 I ~i i I. I I "- I I I I I :.3 'I ~~a~t./ ~ ~ ~ I ~ ~.. ~ I I I ~EKrap CE _ I:.:._ I I ENT AN ~,. ' ~' , ,~ ~ J ~ S,GN :, ~ ~ (1 ~ I,~fl~l ll~lil~~ I I__P~l o' sa~ taa~ tso~ I,a ~ „ ~ o' so' toa~ tso~ ' 51st Aveuae NE ~ ~ ~ ~ SCALE; 1" = 50' SCALE; 1" = 50' BRAUER & ASSOCIATES, LTD. IAND USE PLANNING AND DESIGN PROJECT #07-22 DATE: JULY 19,2D07 ~o Concept One Overview: Cul•de•sac is removed with one•way traffic though the parkhtg lot that is centered around a water treatment area. "The trash enclosure is placed off of the parkhrglot. -~ 1 1 Additional water treaUnent areas are creased between the ~ ~ parking lot and beach area that naturalises the site and ' separates the parkhtg lot from the beach activities. f j , !' ~ Pedestriwt connection to residential area with sets of steps , built into the hillside, a~~", I ~ i li ; ~ ~%~ ,~ • tl I~~~'~'~ ~ `' ~~~~I ~ t' ~ ~j ~~~' ~ ~~ii I it i r, ~ i ;;', , ~, ~ ~ ,.~ I ~ ~ ~ '~. ~ t. ~ ~ ~ ~~., ~'. /' ~ ' t -- ,- --- ~~~~ 43rd Avenue NE ~,~ . ~.'"'~ ~,~ ~ ~ ., 4, ~,_ D ~ ~ fir r ~ ~1 ~ ~a~~~~' R~~ ~;~ '9 ~ '1 ' Volleyball court ~- I ~~., ,.,~ Playground area ~ b Shelterstntcture i ; ~ ~ ~ ~ Restroom enclosure Lawn areas 'b ~ ~~ Beach ' ~ r .~ ' ~ I.: ,son +, ;: ~~ . 0' S0' 100' 150' LE;1"=5 ~i Concept Two Overview; Cul•de•sac is left in place with a parkhtg lot located off the end Urat is gated during off-use bows. The trash enclosure is placed off of the parking ]ot. Rater treatment areas are created between the pwk• ing lot wrd beach area that naturalizes the site and separates the parking lot frmn the beach activities. Pedestrian connectionto residential tvea with a winding trail built up the hillside. -~ ~ ,~~ q ~ i ~ ~, , q ~ ~' ~ '~~ ' %. i ; ~: i ~' i~ /,~ `~ , ,, _- ~ ~ , 43rd Avenue NE ~ ~ 'd 0 '~, ~, 1• '.~ ,\ ; '~ ~~ ~J ' ~~ J , \ ~~~~ Existing building _ Resiroom enclosure Volleyball court - Shelter stnmture - Playgrowtd area - Latin areas - Beach ~'~ BRAVER & ASSOCIATES, LTD. LAND USE PLANNING AND DESIGN ;', ~ `~ lii~ i j~ a ,: ,',. ~ 11- \~~ Y, /~l _. ~, . E;~ ~1 t~ i i. 0' S0' 100' 150' LE; 1" =5 PROJECT#07-22 DATE:AUGUST 20, 2007 ;_ ~~~ ` A- ''' ,~ ,~ C _..,~_ ~ .. ., ,i ~ , ,~ 4 ~ i' r~;-'.~ f ~ t'f~Yi ~~ 1+,~, 1 ~ ~ ~ ~r '~~ - 41~; ir' - '~ 1 l~ , ~~ ~ ~ ~ ~5 ~~~~t } ~~~~1~'J~(~ - t+ JY /"1 POTENTIALAREAFOR FUTURE WATER ~,i `~ "~ r ' ~j;! ~ ~ EXISTING RESTROOM BUILDING TREATMENT /RAIN GARDEN .~~_~~ ~ , ~~] ~ ~ ~ ' ~.,. ~ ~ r-------~ FUTURE OVERLOOKPIER ~~~:~ ~{~ , ,,~ , , '~I ~~~~:~~ ~ , . i i VIII ~I r ~~~,~~ ~ ,~ i i ~'~,~ I POTENTIALAREAFORFUTURE NEW PICNIC SHELTEROVERLOOK[NG ~"`fJ("~J "~ ~ ~ ~ VJATERTREATMENTlRAIN ~ " r7,~ ~~ ~ f i i~~ r~`;; ~ j ~~ ~s_,~ y' ~ GARDEN i ~.:i , LAKE TO ACCOMMODATE APPROX. ~~~,~, i ~ , t, ~ , , ~ , 100.150 PEOPLE ',~ ~ "~'~ i i i ~~ I 1 ..~!,~~ ~ i~ i i ~ SELECT CLEARING OFVEGETATION TO t ,' ~`~ L ~. -J ~\ '~ r~ AREAS FOR LAWN GAMES OR ~. [MPROVEVIEWSOFLAKE ~ ,% ~\, ~ ta'~~-~l-' ~ EXTRATENTSPACE :~ < _.,, , r' ~ ifs; f CHILDRENS PLAYAREA ~~ ~~' ~~}x' ~~ ~ ~ ~~~ ~- ~~ r , r.'' ~ ~k'F' ~ ~ ~; '~ ~ 8' WIDEASPHALT TRAILS (10' WIDE ,t ~ i/ PARKTRAILSPLITUPAND ~r ~':3 ~~ %~ ~ ,; - ACCESSTRAILUPTORESTROOM rr;~ f ~ t~' /~~~ ,1v/: RE-ROUTED TO RUN ALONG LAKE r n~r ,,~ ~ ~~ i' ~~:~ BUILDING l j tM~ _ ` l ~ ~ _. ~i ~~ ~` '~~ PORTABLE RESTROOM f-'~„~l~ , ~~.','~• rr, .~, .. _ .. r ~ ~ ` '~~~ r ~ ~ ENCLOSURE r t~y1a y~ ~~ ~Q ~ ~~ ` ~_''~ ~~ ~~i ~~ ~ ~ • "` ~ ENHANCED LANDSCAPING ALONG '~ ~x, ~ ~~~ ~ ~~lv,Tx~~'~~-,~ ~ ++ ~ ~ _ PROPERTY LINE r ~ ~ ~ '~' ~~ ~ 4 EXISTING TENNIS COURTS ~~ ,~ ,., i ~ 1~l (' _ _ s ~ ~ ~ I. _ :,}.. w NEW PARKING LOT OFF OF 51ST ~., ~ ~,r j ~, ~~ :~ AVENUE FOR BETTERACCESSAND ~ ` _i r~',` ~ d 1 ~;~ ~ ~ , 'h ° ~ ~ VISUAL CONNECTION -APPROX. 25 -~ ~ s;. ~ ~ ~ VEHICLE STALLS WITH ROOM FOR FUTURE EXPANSION IF NECESSARY i - - t~ ~ », ,~ ~r~t -- - .<<r ~ ~. ., ~ .a, ~ ?~ -- __ ~ ~' _. '~ 51st Avenue NE _ _ o' so' so' izo~ - -- __.-- SCALE:1" =3D' BRAUER & ASSOCIATES, LTD. LAND USE PLANNING AND CESIGN C ~ ~UETOW & ASSOCIATES C -A R C H I T E C T S Columbia ~ Heights City of Columbia Heights, Minnesota Sullivan Lake Park Picnic Shelter Evaluation ~: ~ ~ ~~ `" August 13, 2007 ~~ ~~ 2345 RICE STREET SUITE 210 ST. PAUL MINNESOTA 55113 TELEPHONE (651) 483-6701 BUETOW AND ASSOCIATES INC AN ARCHITECTURAL SERVICES COMPANY 2345 Rice Street Suite 210 St. Paul, Minnesota 55113 August 13, 2007 City of Columbia Heights 637 - 38th Avenue N.E. Columbia Heights, MN 55421 Attn: Kevin Hansen, Director of Public Works City Engineer Re: Sullivan Lake Park Picnic Shelter Evaluation and Recommendations BA #0724 Dear Kevin: The following is a summary of our findings and recommendations for the existing shelter. We thank-you for this opportunity to work with you and staff on this exciting project. We look forward to its successful completion. Please call with any questions you may have. Sincerely, BUETOW & ASSOCIATES, INC. Modris M. Feders, AIA Project Architect tel 651 483-6701 fax 651 483-2574 www.buetowarchitects.com EXISTING CONDITIONS The existing shelter was constructed in 1980 and is 27 years old. It has some associated trellis/arbor stntctures with casual seating. The shelter and arbor surround an old recessed in the ground play stntcture. The shelter has eight tables. Structure The shelter has an asymmetrically shaped roof. Steel 'H' shape columns hold up wood laminated arch lams. These wood beams create the low sloping 3/12 roof profile. Stnlcttu•al wood decking spans the 10' to 12' space between the arch lams. The roofing material is asphalt shingles. The interior of the shelter is painted a chocolate brown color. Lighting under the roof, including the conduit, is surface mounted. The concrete floor, which is very panelized, is distressed, especially around the steel columns. The picnic tables are bolted down and have a few barbeque grilles between them under the roof. Condition of Structure There appears to be some movement of the steel columns. This is evident in the uneven concrete floor surface and roof edge. The wood arch lam beams appear to be in good condition except at the exposed ends. These have deteriorated with weather and movement at the thru bolting to the steel columns. The wood deck that spans from beam to beam has rotted through in many areas. The deck is in poor condition and could not even be covered with plywood since good anchorage of the new roof deck could not be achieved. The shingles are also m poor condition as they have lost their surface and are cupping or have come off. If the shelter is renovated new structural decking would be required. Part of the reason for the deterioration is the lower profile roof slope and roof edge that is low to the ground. The low roof slope will hold snow longer and the roof edge allows easier access to vandals to climb up and tear off shingles. If the shelter were to be renovated, it was discussed that an extension to the top of the arch lams could raise the height of the roof edge and increase the steepness of the roof. The concrete slab has deteriorated over the years from movement of the columns and poor drainage in and around the structure. There ai-e many trip hazards. The only way to correct this would be total removal and a new slab. Function The existing layout could be improved. The barbecue grilles should be moved to outside the footprint of the shelter. This would allow for additional tables. Many of the new shelters being built today include amenities such as a serving counter area with electrical outlets. These ai-e used for large gatherings (such as a Medtronic picnic) to plug-in crock pots or coffee urns. Other receptacles are also installed with all of them being controlled by breakers that would allow Parks staff to control them. Access to a drinking fountain with a jug filler and hose bib would also help staff in cleaning of the area. Many times a focal area is developed in plan that serves as an outdoor 'stage', speaker area, or ceremonial space. The existing shelter is in close proximity to the housing. This may be undesirable for the neighbors to have such a gathering space right next to their homes. Appearance As you approach the shelter you may notice the roof which is badly deteriorated and has a very thin roof edge (the thickness of the roof deck). In a reconstniction this would want to become more substantial to add some interest. The low profile roof and dark interior color is not very welcoming. In combination with the maze like appearing arbor/trellis areas, it may not feel very safe since there are many areas to hide behind. Accessibility and ADA The existing surface, because of its condition, is not very accessible for shelter users. Also, the play area, which is depressed, is not accessible. Anew surface is necessary and this surface could also add some interest since it could incorporate elements of stamped concrete and stain colors. Proposed New Master Plan Concepts The Brauer and Associates concept Number 1 would eliminate some of the issues associated with the existing configuration. The shelter would be further from the neighbors and would have a better view and relationship with the lake. The drainage problems around the building could be resolved. Also, it would be safer since it would be in a more open area that is still in close proximity to the parking. Maintenance The existing structure has some conditions that can no longer be remedied with maintenance. A renovation or new structure should consider items such as a standing seam metal roof and finishes that are conducive to cleaning. Cost Option 1 Renovation of Existing Shelter Selective demolition would have to occur if this option is selected. This is different and much more costly than razing/demolishing the entire structure. There may be some hidden conditions or unknowns (such as the top of the arch lams) that may require remedial work. A contingency would certainly have to be included in the budget. Also, some issues possibly could never be corrected, such as heave and movement at the existing columns. Renovation would include: - Selective demolition - New concrete slab - Repair arch lam to steel column junctures - Change roof slope and roof edge - New structural roof deck - New roofing (architectural shake like shingles) - New paint scheme - New light fixtures (same location) - Grading around structure to correct drainage Anticipated Bid Cost $140,000 - $160,000 range Option 2 New Shelter A new shelter as indicated in Brauer Concept No. 1 could be added to in the future or expanded with the use of a tent as suggested in the site plan to meet larger group needs. The existing wood arch lath beams would be salvaged for reuse at Silver Lake. The staff desires a maintenance free, mostly steel structure and this new shelter could give them the features they would select (based on a package 'off the shelf park shelter). Anticipated Bid Cost $100,000 - $125,000 range * * The cost of the new shelter does not include demolition and regrading landscaping at the existing shelter. This cost could vary from $15,000 to $30,000 depending on if the City staff salvages the arch lams for reuse and does additional demo. Evaluation (X-represents a better value) Renovate Existing New Shelter Structure X Function/Location X Appearance X Accessibility X Maintenance X Recommendations The goal of staff is to have a more desirable and better functioning park. The Brauer Concept No. 1 scheme places the shelter in the best location in the Park. It would be seen from the street and have excellent views of the lake and proposed pier overlook. The shelter would have easy access to parking and be further away from adjacent residential. Good visibility of the shelter would reinforce a safe environment and deter vandalism. In all categories analyzed, a new shelter would represent a better value for dollars spent by the City. If a new shelter is built, the old arch lams could be recycled for new smaller shelters as suggested by staff and the steel columns could also be recycled. Staff could do some minor demolition work such as remove the existing play equipment. We recommend building a new shelter in the location shown in Brauer Concept No. 1. Schedule Possible Construction Schedule • Design and approvals -start as soon as possible to allow staff review time 1 month. • Public bidding/Award Contract - 1 month +. • Foundation work -late fall 2007 or early spring 2008. • Completion -Memorial day 2008. ~~ ~a .h~~ 1 I t '' 1 .a. /~ ~ ~' Concept One Overview: I?xlsl ng rc..vnom hu Id rg- you y6nll au n Trml ti}vlcm 8vslmg parking lol~ p Cr n\Cflonk nCr 1\ullf \V Ilt \ c lCarmg nl xCgCl:llinn \ in +clcct drc.ls Ncw Shchcr building with additional mat sp:¢c \ rlaygr„ana Ncw parking Inl~ (approx. 4~ .lall_l) •.~ i ' t. I I ,~ ~, .. I ~ ~ I I cr .I I 1 I I r, •:/ '~ . / ~. • '~~ •~ / ., ,r„ . 1 ~ ~ ~~ .~ ~ ,. ~ .~ I ~ ~,~~, ,~ L Concept Two Overview: I:.-sting r~slrnon, hnild n • ~ ~"`~~ ~ ` ~ ~ ~ ~ :. . ~u nu nn C t ng P' I ~ Shchcr- ~Ih'mpro ncnU T l -} I m mudil cJ- t exmnd o~cr the w.ner with a huarJw:dk 'tent spatt Playground Ncw parking lol (approx. fi5 m;Jh~ ' I v. t( r' f, ~ i I ~ ~ III I C I ~~ ._ 1 I I ~ ~ I ~ I ~4. I `lo" o so' loo Iso ,. - ~~ 51st Avenue NE ~ ~ SCALE: 1" = 50' PROJECT tt07-22 DATE: JULY 19,2007 ., .. I /M~r'I/ t ~ i_~ . 111 >' r 1 ,: 1 1 I , i l~~ o' so' loo Iso ~- ~ SCALE: 1"= 50' LAND USE PLANNING AND DESIGN ~ -- - - y, _,~ •~~ .. ~~._ 'J ,~ ~, 1 r , v O~ VY / _, F i ~L 3 '~ _ ,. i~ "• / . , :~ - _ r~ _ /~~ ~~r , ~.. .- ~_ -sz='^ ~, ~~ ~. - ~'f f-° _i_ l~ v ~zooF . {to't'I~~ lzooF ~Y~~ -~.-J-' v~~w' -[.ovURt~D~ sl~~~-f~ ~ t~esti~oav~1 13~t~. CITY OF COLUMBIA HEIGHTS DATE: AUGUST 17, 2007 TO: WALT FEHST CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: LIQUOR STORE PROJECT CHANGE ORDERS (Page 1 of 2) To date we have received eight change authorization requests from Copeland Building Corporation and one from Oertel Architects. The change order for Oertel Architects is an addition to their contract of $27,000. This is for architectural work that they did in adding the basement and elevator to the liquor store design for the store on 50`h and Central. There are eight change authorizations for Copeland Building Corporation at this time. It should be noted that change authorizations #1 and #3 are for items that were originally part of the development agreement with Comforts of Home. However, as that project has not progressed on schedule, it was necessary for us to look at other alternatives for these items. The following is an explanation of the change authorizations. The first change authorization is in the amount of $9,207 for costs associated with the demolition of cun•ent curbs and installation of new curb cuts and driveway entrances along with some stump and tree removal. Kevin Hansen, City Engineer, is reviewing other alternatives to accomplish this work. Subsequently, with the exception of the stump removal for $350.00, we are not presenting this item to the council for authorization at this time. 2. This change is for $39,049.51 and is for soil cor•ection work at the 50°' and Central site. While performing the excavation for the footings and basement some contaminated soil and large, buried refuse-type items were discovered at the site that needed to be removed. Oertel Architects has reviewed this change order and reduced it to $38,491.31. 3. This change authorization is for silt fencing around the worksite on 37`h Avenue. It was not included in the request for bids as it was anticipated this work would be done as part of the Comforts of Home development per the development agreement we had with them. However, as the Comforts of Home project is behind schedule, our contractor had to install the silt fencing at a cost of $1,333.20. It should be noted that this is not an additional expense; it is just being paid to our contractor rather than Comforts of Home's contractor. 4. This is for waterproofing the elevator pit. This is strongly recommended by the elevator company and the price is very reasonable for this additional safe cut. The amount of this change is $833.25. It was felt that this is a very good price and well worth the investment. 5. The permit fee for the MPCA fee of $444.40. The request for bids indicated that all pei7nit fees and costs are to be paid by the owner; therefore, this is more of an infornatioual item rather than a needed change request. Page Two 6. Change authorization #6 is for cooler modifications. The cooler for the store at 50`x' and Central is over the basement area. Subsequently, it is essential to have an insulated floor in the cooler. The original bid spec called for an insulated wood frame floor. This change authorization changes the floor to an insulated concrete floor, which will have a much longer life than the wood frame floor and is also more economical to install. This change reduces the cost for the cooler floor by $6,619.54. There are still some slight modifications that need to be made to the change order, such as adding mesh reinforcement to the concrete, which will lower this reduction a little further. 7. These plumbing and utility changes are required by the State of Minnesota as part of their approval of the plumbing design. The amounts for the State required plumbing and utility changes are $1,747.01 for Store #1 and $375.00 for Store #2. At this tune Oertel Architects is still negotiating the changes for store #1. 8. This is for soil corrections at the 37`h Avenue site. While excavating the area for the footings on the building a significant amount of heavy clay was discovered. The clay material was unsuitable for the footings and foundation and needed to be removed and replaced with proper soil. The requested change for this work is $16,391.39. The engineer and Oertel Architects are still reviewing this change order. The total of these eight change authorizations is $62,761.22. However, staff is recommending that we seek other altei7latives for change authorization #1 (except for the stump removal of $350) and that it not be approved at this time. Subsequently, the net amount of the change orders is $53,346.02. I will be submitting a council letter for these changes, for the change to the Oertel Architect contract, and to request authorization from the City Council to waive the City of Columbia Heights building permit fees at the City Council meeting of August 27. Change requests 6, 7, and 8 are still being reviewed and may have some small changes to the dollar amounts before they are presented to the City Council for approval. If you require additional information regarding the above, please let ine know. WE:snls o~osi~acouNCi~ ..~ OertelChangeAuthSu OertelRequest.pdf AttaC1ll11et1tS: mmary.xis City of Columbia Heights Municipal Liquor Stores Change Authorization Summary Updated S/16/07 CA RFI PR STORE CONTENT REQUESTED COMMENTS APPROVED 1 1 2 New entrances; removal of stump $9,207.00 Owner will do all but stump $350.00 2 1 Soils corrections $39,049.51 Approved except for 4 additional days $38,491.31 3 2 Silt fencing $1,333.20 Approved $1,333.20 4 ] Waterproofing at Elevator Pit $833 25 Approved $833.25 5 1 MPCA Perniit Fee $444.40 $400 Fee to be reimbursed by Owner $444.40 6 1 1 Insulated cooler floor revision -$6,619.54 More detailed back-up is requested Pemding 7 2 1 R. 2 Plumbing /utility revisions per state $2,122.01 Store #2 approved; Store #1 deferred $375.00 8 2 Soils corrections $16,391.39 Awaiting back-up Pending $62,76122 /~~ OERTEL ARCHITECTS 1795 SAINT CLAIR AVENUE, SAINT PAUL, MN 55105 TEL: 61/696-186 FAY: 61/696-188 July 19, 2007 Mr. Walter Fehst Mr. William Elt•ite City of Columbia Heights 590 40`" Avenue NE Columbia Heights, MN 55421 RE: Columbia Heights Liquor Store Project Request for Additional Services Walt and Bill, On April 25, we sent you the attached request for additional services for this project. Based on recent conversations, we understand that you agree that efforts associated with the basement, elevator and recessed loading area at Store #1 constitute an additional service, based on the original RFP and our proposal. In response to your request for detailed information regarding the time and cost associated with this additional scope of work, we offer the attached breakdown. The hours allocated for drawings include design time as well as production time. Requested additional fees for drawings and specifications are e;~penses that we have already incurred. Requested additional fee for shop drawings is an estimate based on previous experience. Based on the attached breakdown; out• original estimate fot• these additional services was somewhat conservative. We hope that this additional information will enable you to process our original request for additional compensation of $27,000.00 with confidence that it is warranted. Please call if you have any questions. Thank you. Sincerely, Oertel Architects Jeffrey L. Oertel Diane H. Trout-Oertel CITY OF COLUMBIA HEIGHTS DATE: AUGUST 20, 2007 TO: WALT FEHST CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: SIGNAGE FOR NEW LIQUOR STORES Attached are the signage options that we have reviewed. There are currently two options for the sign. The first option is a full inonutnent sign with a solid base and Top Valu Liquor across the top. The second option is what is referred to as a doughnut sign. It is slightly lower in profile and the center portion of the sign has an open-air rectangular space. I have attached schematics showing the signs alone and as they would appear in proportion to the building. Lai-~y and I have reviewed these and feel that the doughnut sign style, option B, is the most desirable. It takes up less space and the square footage of the sign material and base is closer to meeting our current sign design guidelines. We feel that it blends in very well with the store and creates the same rich, high-class appearance that we are hying to achieve in the overall architectural design. It is my desire to put this on the August 27 council agenda for city council approval. If you would like any additional information, please let me know. WE:sms o~oszoicN~ Attachments: "Store Monument "Store Monument "Monument "Monument "Specs Monument Sign-optA.pdf' Sign-optB.pdf' SignA.pdf' Sign-optB.pdf' Sign-optB.pdf' J ~ ~ 7 i~ `wy ~ti _ ., a ¢ } ~ 1, ~ r J ~ .~ r F y1+..~.b't l A ._ 1 ~~' r r~'.~ ~~ r 7~r~ ~. ~~~ . s. .~_ tC ~ ~s+~s~c_.~r ~m a~~is~ r.. z-;may ^ !~;o ~ +4r ~b~ ~ ~ } ~~ f `rye,: ~ ~ ~ ~ 4 ''F~ :. - _ ,~(c ~. 'A '} ~ ~ ~1 ~.YZ-a~ tea. ~. .1 ~. :iC ~~ -- ~ - `~tJ~~~~l~3r- + `Y ~,. i~ - .. _ ~ -. _ - _. - ~ Z` -, _ .-tip 5zr C -'-~ _ _ /~.tf ~. _ ~ _ - -. - _ _ ~--'-' -.. - ~ _ - .. _ '1.~ 3 yr'~a,` Z -wy _ _~ a ~.y - __ ~_ - _ - _ - > - -... - _~~¢- ~- __ .._- lam. :. ~..- ~. _• .-- ._-- -,_ .. _ .. 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S ~~.•.,~~~- ._. ,. ....er rtr _ ~~i 'fl. .JI _tl ~:= y, .,F~ t `~ `'~ :..~_'~ .~ ~a ~! ~ - ..,~..J r I_~^ ~^~ I-, • ^ERTEL ARCHITECTS COLUMBIA HEIGHTS MUNICIPAL LIQUOR i iwo euu e~f:) .o ram. cu anxr. xo~ r.cc ~x ~ ew/(:)Ib UFm~ Y4 a'd Y4 n~ 2 PLAN @ BASE nQlUnENT SIGN -ALT. I/2' ~ I'-0' ~KUC'v (s IY Wi[. IY ~ ~o~ i'-Y TuKC laK. 4 SECTION ~~ 5 SECTION nCNUnENT SIGN -ALT. I/2' ' I'-0' nGNUnINT SIGN -ALT. I/2' ~ I'-0' Y4 Yd I PLAN @ OPENING I'ICNUnENT SIGN -ALT. I/2' ~ I'-0' ~r-iCi~ G S i ORE m l - 50TH & COLUMBIA HEIGHTS, MN 07-07 ~~ ~ ~ MAT 30, 2007 ~m ANG, BGN, EI'IW JLO nEREO! C 00[ur.~ENT EW iN Ti~~CV `.ionTC ^O D~v.iNnC`,O>:n r~ WT ]0. 1ao] .~ 1DOW LANDSCAPE PLAN AND SITE DETAILS ~~ A0.1 ELEVATION ~ ncNUnENT SIGN - a.r. I/2° _ I'-o•