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June 25, 2007 regular
CITY OF COLUMBIA HEIGHTS ,'~/aynr Gary L. Peterson 590 40'b 4venue NE, Columbia Heights, MN 55421-3878 (763}706-3600 TDD (763) 706-3692 Councilmembers [~isitarr website at: wrs'x•.ci.rnluatbia-Irei~rkts.rrrn.us Robert.9. {i'illiams Brace Nawrocki Tammera Diehm Bence kelzen6erg City Manuper b~alter R. Febst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, June 25, 2007 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION Invocation by Pastoral Minister Lorraine Mell, Immaculate Conception Church 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATION, RECOGNITION, GUESTS A. Introduction Erik Hanson -Police Officer B. Introduction Joe Pikala -Community Service Officer C. Proclamation Sharon Shedlov Day -Tuesday, June 26, 2007 D. Report: Update planning_police and fire building - 47th and Central Report from Police Chief and Fire Chief, visits to other facilities, historic need for police and fire. 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items 1•emoved from consent agenda approval will be taken up as the next order of business.) A. Approve City Council Meeting Minutes for the June 11, 2007 regular City Council meeting P' MOTION: Move to approve the minutes of the June 11, 2007 regular City Council meeting as presented. B. Accept Board and Commission Meetint; minutes MOTION: Move to accept Library Board Meeting minutes of June 5, 2007. Pao City Council Agenda Monday, June 25, 2007 Page 2 of 6 MOTION: Move to accept Park and Recreation Commission Meeting minutes of May 23, 2007. P16 MOTION: Move to accept Traffic Commission Meeting Minutes of May 14, 2007 Pz ° C. Approve application for Bingo Hermit Tri-Ci Hockey Association to be held at ICC Fun Fest. 26 MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to bingo activities to be conducted by Tri-City Hockey Association at the Immaculate Conception Church Fun Fest, 4030 N.E. Jackson Street, Columbia Heights, Minnesota, on August 11 and 12, 2007; furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day noticed to the local governing body. D. Approve transfer of funds from General Fund to Police Departent Budget to reimburse Overtime Paz Fund MOTION: Move to transfer $808.50 received from Unique Thrift Stores and $3,471.50 received from Columbia Heights School District, a total of $4,280, from the General Fund to the Police Department 2007 budget under line #1020, Police Overtime. E. Adopt Resolution 2007-85 being a Resolution to support participation of the CH Police P44 Department in the Safe and Saber program for 10/1/07 through 9/20/08. MOTION: Move to waive the reading of Resolution 2007-85, there being ample copies available to the public. MOTION: Move to adopt Resolution 2007-85, supporting the efforts of the Columbia Heights Police Department and the Anoka County Safe and Sober Campaign in obtaining great money to improve seatbelt usage m the city and to reduce the number of impaired drivers on our city's streets. F. Authorization to proceed with thin overlay of University Service Drive from 45th to 53rd P46 Avenue. MOTION: Move to authorize proceeding with the thin overlay of University Service Drive from 45th to 53rd Avenue with funding equally from the Street Department Fund 101-43121 and State Aid Fund 212-43190, to appropriate $18,000 from the General Fund undesignated fund balance to the Street Department budget; and, authorize the Mayor and City Manager to enter into contracts with Commercial Asphalt for construction materials. G. Approve 2007 Park Improvements P4s MOTION: Move to authorize staff to delay improvements at Ramsdell Park until 2008, re- authorize the 2006 Park Improvements to Sullivan Lake Park in 2007 and re-appropriate $215,000 from the Park Capital Improvement Fund 412. H. Request for Crosswalk Across Washington Street at Sullivan Drive Pso MOTION: Move to deny the request for a crosswalk across Washington Street at Sullivan D'.'lve, hager3 nn 4he a•ernZvaynenr~atinn of the Traffic CnYnlrnlsc7(Jn. ALTERNATE MOTION: Move to approve the request for a crosswalk across Washington Street at Sullivan Drive. I. Approve excess liability insurance coverage Psi MOTION: Move to accept the optional $1,000,000 in excess liability insurance coverage at a cost of approximately $30,821 increasing the current liability limit to $2,000,000, to waive the City Council Agenda Monday, June 25, 2007 Page 3 of 6 tort liability limits as set forth in Resalution 2007-36 adopted on March 26, 2007, and continue with the current deductible limit of $1,000 per occurrence. J. Approve the items listed for rental housing license applications for June 25, 2007 P6o MOTION: Move to approve the items listed for rental housing license applications for June 25, 2007. K. Approve business license agenda P63 MOTION: Move to approve the items on the business license agenda for June 25, 2007 as presented. L. Approve Payment of Bills P6s MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 121813 through 121989 in the amount of $889,358.85. MOTION: Move to approve the Consent Agenda items. 6. PUBLIC HEARINGS A. Adopt Resolution No. 2007-86 being a resolution for rental housing license revocation at 4916 P~3 Tyler Street N.E. MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-86, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2007-86, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Ahmed Al-Beheary regarding rental property at 4916 Tyler Street N.E. B. Admit Resolution No. 2007-87 being a resolution for rental housing license revocation at 950 P76 39th Avenue N.E. MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-87, there being ample copies available to the public. MOTION: Move to adapt Resolution No. 2007-87, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Ashraf, LLC regarding rental property at 950 39th Avenue N.E. C. Adopt Resalution No. 2007-88 being a resolution for rental housinglicense revocation at 1215 P79 37th Avenue N.E. MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-88, t"he,•e being ample rorr}iec available to the p2tblic, MOTIOleT: Move to adopt Resolution No. 2007-88, Resalution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A} of the rental license held by Brian Buch regarding rental properrty at 1215 37th Avenue N.E. 3 City Council Agenda Monday, June 25, 2007 Page 4 of 6 D. Adopt Resolution No. 2007-89 being a resolution for rental housing license revocation at 3926- Pee 3928 U~sses Street N.E. MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-89, there being ample copies available to the public. MOTION: Move to adapt Resolution No. 2007-89, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Cade, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Christopher & Tracy Decker regarding rental property at 3926-3928 Ulysses Street N.E. E. Adopt Resolution No 2007-90 being_a resolution for rental housing license revocation at 4323 Pe5 3rd Street N.E. MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-90, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2007-90, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Tracy Pomeroy regarding rental property at 4323 3rd Street N.E. F. Adopt Resolution No 2007-91 being a resolution for rental housing license revocation at 4631- Pee 4633 Pierce Street N.E. MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-91, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2007-91, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Tim Proue regarding rental properly at 4631-4633 Pierce Street N.E. G. Adopt Resolution No. 2007-92 being a Resolution for abatement of violations at 40I 1 5th Street P9i N.E. MOTION: Move to close the public hearing and to waive the reading of Resolution Na. 2007-92, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2007-92, a resolution of the City Council of the City of Columbia Heights declaring the property at 4011 5th Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. H. Adopt Resolution No 2007-93 being a Resolution for abatement of violations at 4043 Jefferson P94 Street N.E. MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2007-93, there being ample copies avaiia'ole to the pu'diic. MOTION: Move to adopt Resolution No. 2007-93, a resolution of the City Council of the City of Columbia Heights declaring the property at 4043 Jefferson Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. City Council Agenda Monday, June 25, 2007 Page 5 of 6 I. Adopt Resolution No. 2007-94 being a Resolution for abatement of violations at 4929 6th Street P97 N.E. MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2007-94, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2007-94, a resolution of the City Council of the City of Columbia Heights declaring the property at 4929 6th Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. J. Adopt Resolution No. 2007-95 being a Resolution for abatement of violations at 1340 Pierce Ploo Terrace N.E. MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2007-95, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2007-95, a resolution of the City Council of the City of Columbia Heights declaring the property at 1340 Pierce Terrace N.E. a nuisance and approving the abatement of violations from the property pursuant to City Cade section 8.206. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions Adopt Resolution No. 2007-96 being a Resolution establishing the rates for water service, Plo3 sanitary sewer service storm sewer and refuse for the years 2007 through 2012. MOTION: Move to waive the reading of Resolution No. 2007-96, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2007-96, being a Resolution establishing the rates for Water Service, Sanitary Sewer Service, Storm Sewer and Refuse for the years 2007 through 2012. B. Bid Considerations Adopt Resolution No 2007-97 accepting bids and awarding contract for construction of P13 0 Municipal Liquor Stares 1 and 2 -City Project Numbers 0751 and 0752 MOTION: Move to waive the reading of Resolution 2007-97 there being ample copies available for the public. MOTION: Move to adopt Resolution 2007-97 accepting bids and awarding the contract for the construction of municipal liquor stores 1 and 2, city project numbers 0751 and 0752 to Copeland Building in the amount of $3,240,000 base bid and accepting bid alternates 2, 3, 4, 5 and 6 for a total conhact amount of $3,329,000 based upon their Iow, qualified, responsive bid and furthermore to authorize the Mayor and City Manger to enter into a contract for the same. C. Other Business a. At~tsrove Liquor Operations Mana€~ement Staffing P13'7 MOTION: Move to approve the establishment of the store manager position and part-time stare supervisor position, the job descriptions, and the 2007 wage ranges. b. Distribution of the 2006 CamRrehensive Annual Financial Report and the independent P142 auditors resort from HLB Tautges Redpath, LTD. City Council Agenda Monday, June 25, 2007 Page 6 of 6 MOTION: Move to recognize that the 2006 independent auditors report from HLB Tautges Redpath, Ltd., including the Comprehensive Annual Financial Report for the City of Columbia Heights, was distributed to council members and to schedule July 30, 2007 at 7:00 p.m. as the date and time to meet with the auditor. The auditor will be given 30 minutes to present the audit findings and recommendations followed by a time period for council questions. 8. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 9. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 10. COUNCIL CORNER II. ADJOURNMENT Walter R. Fehst, City Manager WF/pvm OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS These minutes have not been approved. CITY COUNCIL MEETING JUNE 11, 2007 The following are the minutes of the regular meeting of the City Council held at 7:00 p.m. on Monday, June l 1, 2007 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. CALL TO ORDER/ROLL CALL/INVOCATION Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councilmember Diehm, Councilmember Kelzenberg Rev. Dan Thompson, Columbia Heights Assembly of God Church. gave the Invocation. PLEDGE OF ALLEGIANCE -recited ADDITIONS/DELETIONS TO MEETING AGENDA Mayor Peterson removed item 6B as the property has been brought into compliance and added to the Consent Agenda consideration of a special work session on Monday, June 25, 2007 at 6:00 p.m. in Conference Room 1 to review Liquor Store bids. Nawrocki asked for a report on June 4`" work session items: activity center and proposal on police/fire service center. Peterson placed this under item 7C. PROCLAMATIONS, PRESENTATION, RECOGNITION, GUESTS Presentation - 2007 Humanitarian of the Year -Clarice Martin Mayor Peterson announced that Clarice Martin was chosen as the 2007 Humanitarian of the Year. He read a biography on her volunteer activities in Columbia Heights and for her church. Peterson also read a letter submitted by Malcolm Watson highlighting Clarice's life. The Mayor presented Clarice Martin with the 2007 Humanitarian of the Year Proclamation and plaque, a Columbia Heights pen and pencil set, and a key to the City of Columbia Heights. Clarice thanked everyone that made this event possible for her. Nawrocki indicated his background with Clarice and her husband Don relative to his involvement in city government. Peterson stated his pride in Ms. Martin and her volunteerism, and stated that we will all see her in the Jamboree parade. Proclamation -Fire Department Centennial Peterson read the Proclamation to honor the 100`" Anniversary of the Columbia Heights Fire Department. It recognized all past and present fireFghters and indicated there would be a celebration in conjunction with the 2007 Jamboree on Saturday, June 22 with events and a street dance at the Fire Station. Fire Chief Gary Gorman spoke of the 75`" anniversary of the Fire Department and the number of members that are still current members of the department. He spoke of the department team work and their joy to serve the community. Gorman stated that Captain Dan O'Brien and a committee organized the celebration. O'Bz-ien thanked the other members of the committee. He stated they have already held two open houses; one far employees and one for Fire Department Alumni. The Fire Department will be in the Jamboree Parade, followed by salving hat dogs to the public. On Saturday afternoon there will be an open house, with a live band/street dance in the evening. City Council Minutes June 11, 2007 Page 2 of 7 Peterson thanked the Fire Fighters for their service. Proclamation -Values First Stand far Children Day -June 23, 2007 Peterson read the Proclamation Stand for Children Day sponsored by Values First. He presented the Proclamation to L,iz Bray, Recreation Coordinator. He called on alI citizens to prevent child abuse and neglect. Liz Bray, Recreation Program Coordinator, accepted the Proclamation on behalf of Values First. This event will be part of our Jamboree celebration. She thanked Medtronic for sponsoring this event. Bray listed other Jamboree events; Children's fishing clinic, 3 on 3 Basketball Jam, Heights Challenge events for children, and the Heights Idol competition. Fehst stated there was concern on the timing with the Fire Department dance and the Idol competition, but indicated that the street dance will still be going on after the competition. Bray stated that there is still time to sign up for youth summer activities. Miscellaneous Nawrocki stated that in the meeting with the Fridley City Council the Project Safety Net program was discussed, but he has heard nothing more. Diehm stated that she talked to our Police Chief on this and the City of Fridley is not interested, so the Police Chief will speak to other cities to guage their interest. Nawrocki stated that one Fridley Councilmember he spoke to was interested in the program. Fehst stated that the problem may be in the financing, but he could talk to them further. Nawrocki stated that this is a great program. CONSENT AGENDA City Manager Walt Fehst took Council Members through the Consent Agenda items. A. Approve City Council meeting minutes for May 29, 2007. Motion to approve the minutes of the May 29, 2007 regular City Council meeting as presented. Nawrocki stated there was a lot of discussion on the sign ordinance, and Jeff Bahe asked if he had gone past their business to see their signs. He indicated there are now only seven signs up. B. Accept Boards and Commission meeting minutes. Accept the Park and Recreation Commission meeting minutes of Apri125, 2007. C. AdoRt Resolution 2007-83 establishing a Public Improvement and Assessment Hearing for alley lighting in Grid 8. Fehst stated that about nine mid block lights are scheduled to be placed and have been ordered from Xcel Energy. There will. be a public assessment hearing to place lights in the alleys. Nawrocki. stated that in the alley between Tyler and Palk, 46`n to 47`n one light needs a bulb. Fehst stated they have been notified of that. Motion to adapt Resolution 2007-83, being a Resolution establishing Monday, July 16, 2007 at 6:00 p.m. as a Public Improvement and Assessment Hearing for alley lighting in Grid 8. D. Approve request for funding of Fire Department Centennial celebration. Fehst stated that this is for backup money. The Fire Department raises funds for their events. We City Council Minutes June 1 l , 2007 Page 3 of 7 may not have to use any funds for the events. Motion to authorize up to $3,000.00 to cover costs of the Fire Department centennial celebration not covered by donations. E. Approve Rental l=Iousin~ Licenses for June 11, 2007. Motion to approve the items listed for rental housing license applications for June 11, 2007. F. Approve Business License Applications Motion to approve the items as listed on the business license agenda for June 1 1, 2007, as presented. G. Approve payment of the bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 121659 through 121812 in the amount of $569,404.29. H. Approve June 25 6:00 p.m. work session to review liquor store bids Motion to approve the June 25, 6:00 p.m. work session to review liquor store bids. Nawrocki stated there is a bill for $111,600 for the liquor store architect. Fehst stated that the overage was for items added such as the elevator and the basement. Nawrocki questioned the architectural cost for removal of the mezzanine floor and putting offices in the basement, because of prior work completed. They should have brought the problem forward earlier. Nawrocki stated that the alley parallel to 47th between Central and Tyler needs patching. The building at 4633 Central has a lot of graffiti on the back of the building. At 4657 Tyler there are couches and junk sitting outside. 4544 Fillmore has a pile of brush on the back of the property. Motion by Nawrocki, second by Williams, to approve the Consent Agenda items. Upon vote: All ayes. Motion carried. PLTBI,IC f~IEAAINGS A. Adopt Resolution No. 2007-81 for revocation. of the rental license held by Walter Caughey re~ardin~ rental property at 3959-3961 Palk Street N.E. Fire Chief Gary Gorman stated the owner was in today to submit the application and fee, but did not schedule an inspection. They would be given two ~,~reeks prior to posting the building. Motion by Diehm, second by Williams, to close the public hearing and to waive the reading of Resolution No.2007-81, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Diehm, second by Williams, to adopt Resolution No. 2007-81, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Walter Caughey regarding rental property at 3959-3961 Polk Street N.E, Upon vote: All ayes. Motion carried. Gotman stated that the property brought before Council two weeks ago scheduled two inspections and the items were still not complete, so the building was posted today. RESOLUTION 2007-81 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, City Council Minutes June 11, 2007 Page 4 of 7 Chapter SA, Article N, Section SA.408(A) of that certain residential rental license held by Walter Caughey (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 3959-3961 Polk Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 21, 2007 of an public hearing to be held on Junel 1, 2007. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council. of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 18, 2007, inspection office staff sent a letter requesting the new owner of the property to license the rental property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on May 21, 2007, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the o~xmer at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: Failure to submit a rental license application, failure to schedule a rental license inspection. 4. That a13 parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL, 1. The rental license belonging to the License Holder described herein and identified by license number U3959 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. B. Adopt Resolution No 2007-82 for the revocation of the rental license held by Mohsen Dessouki re~ardin rg ental property at 4610-4612 Fillmore Street N.E. -removed Agenda additions Activity Center -Pabst stated that the open house will be 1~uly 10`" at First Lutheran Church from 6:30 p.m. to 8:30 p.m. This is the second open house held. The first was in February with three alternatives presented. Since then the committee has proposed a fourth alternative. Fehst referred to the committee process followed to bring forth a community activity center recommendation. Nawrocki stated the meeting information brochure should have been part of the regular city newsletter. The brochure talks about attendees at the first open house showing support for the center, which was only about 100 people. He indicated that we have an activity center in Murzyn Hall and this would be an additional facility. He listed the four options and the estimated costs. Nawrocki referred to the $3.9 million in city funds available for the project, and stated that they come from other funds. This takes away from the liquor fund and will require more to be borrowed for building the liquor stores. He referred to interest costs, yearly family fees and individual use fees, and operating casts. There would be costs needed to be picked up by the tax payer. Nawrocki indicated that the survey does not have a "no" option. This process has not done justice to working with the School Board to add two gyms onto the school. The beginning of this process was for two additional gyms. Nawrocki referred to the YMCA survey, indicating he has not seen a list of the survey questions. It would be most cost effective for the community to work with the school. When To City Council Minutes June 1.1, 2007 Page 5 of 7 talking about bonding, remember that we have $8.8 million outstanding in bonds, with $1.5 million in interest due over the next few years. The hope is that assessments for streets and revenue from water and sewer will pay for that interest. These are all Columbia Heights taxpayer dollars. We have $3.2 million in internal borrowing. We need to look for better alternatives. Fehst stated that we can borrow two percent of assessed market value. The special assessment money and special services are not backed up by full faith and credit, but if it comes to that we would take care of them. Fehst referred to the fourth alternative to contribute to the schools for a second gym. The committee has stated that this alternative would serve the needs of both groups. He indicated his desire that the July 10 meeting have a lot of input. Williams stated that sending individual information letters is very important, as the information may not have been noticed in the city newsletter. He has kept neutral to let the citizen committee get others involved; however, he does have his own opinions. Williams stated he would wait for information from the community meeting and the survey and then the Council will decide. Public facility in the Heritage Hei htg~ s neighborhood - Fehst indicated that he was asked to see what it would cost to build a police and fire station. in the Heritage Heights neighborhood. The neighborhood has indicated that they need help there. Our Police and Fire departments are in need of more room. Information was presented at the work session for a possible station on Central Avenue. A space study completed in 1999 recommended 30,000 square feet. Council discussed buying up less land or buying land to include a future library. Site consideration is 47`" to 46`" on Central Avenue. The cost is not cheap. Fehst stated that the Council seemed committed, but questioned how we would come up with the funds. Total project cost for a police station is estimated at $12 million and $21 million for police/fire station. To the average property tax payer the estimate would be $18 a month fora $194,900 valued home. It was suggested to bring this to a vote of the people. Diehm stated that a Council subcommittee of herself, the Mayor, Police Chief, and Fire Chief would meet to discuss this and report back to the City Council. She encouraged residents to contact them with comments and spoke of concerns presented by that neighborhood. Nawrocki stated that he volunteered to be on the committee, but was not appointed. He requested to be advised along the way regarding what takes place. He stated. that there is some merit in locating a police station in that area. The current police space could provide additional fire space. He stated his pleasure to hear it should go to a vote of the public; so should the activity center. Peterson stated that the Council or citizens don't think these things will be free. The community is priority number one. We need to invest in our community. It casts money. Citizens want a nice place to live and are willing to pay more taxes. Peterson stated his excitement about something positive happening in the Heritage Heights area. It could happen within a year and would make a big difference in that area. We would have to do some financing, but the value of our community would rise. Williams stated in 2006 our value was $1,200,000,000. We are a city and a council on the move. It is important to keep costs in perspective. ITEMS FOR CONSIDERATION -none AIVIINIS'I' TIDE PORTS Report of the City Manager 11 City Council Minutes June 11, 2007 Page 6 of 7 Fehst stated that at the June 18`" work session, from 5:30 p.m. to 7:00 p.m., discussion will include: liquor store update, renewal of the League of Minnesota Cities insurance, 2007 park improvements, and repairs to University Avenue service road from 45`" to 53`d Avenue. Our staff would mill and overlay the road using City of Fridley equipment. The repair would last four to five years. Seal coating would not be an option. This road work would cost about $37,000. Fehst stated that from 40`" to 45`" major work is required, which would be addressed in 2008. Fehst asked if the Council wished to consider the Crest View bond administrative fee reduction. Diehm suggested it be discussed at the work session. Nawrocki stated that he does not want to discuss it fin-ther. Nawrocki • 4644 University -junk in the back yard, overflowing barrels, and wood. Fehst stated that the Building Official was to check on the property. • 666 and 668 47'h -the duplex is under the abatement process, but the grass does not get cut. Fehst stated his assumption that the Fire Department had seen this and notified the owner. He indicated the good job they have done on uncut grass issues, and many less complaints are received. Non-compliant owner°s receive five days notice and then the property is cut. Report of the City Attorney -nothing to report. CITIZENS FORUM Deb Johnson, 4626 Pierce Street, Heritage Heights neighborhood, stated she would love to see a police/fire station there as the area has been deteriorating for a long time. She stated support for a joint station to save money by consolidating showers, locker rooms, etc. Johnson also pointed out that the city hall wiring is hopelessly outdated for technology needs and major repairs would have to be done here. Johnson stated that Nawrocki volunteered to be part of the subcommittee, but there is a law where only two councilmembers can be at an informal meeting, so he was not kicked off the committee. Johnson stated that she has no opinion on the activity center, even though she is very opinionated. She pointed out that whether school district taxes or city taxes are used, the homeowner pays both. COUNCIL CORNER Kelzenberg • Read from the Green Sheet regarding positive police action. • Join us at the Jamboree - we will have a good time. In favor of a police station in this area, that is where most of the crime is. Tree value of our properties would go up. Williams • Encouraged the planning subcommittee. We can start with a police building, keep the firing range at city hall, and do a step by step plan. • We will make decisions this fall that will affect our city. Glad to be serving the City at this time. Diehm • Check out the Library -there are wonderful summer programs far kids. • Maintain a heightened awareness for children that are out and about. • Get out and get to ksiow your neighbors. • Participate in the Jamboree. Nawrocki • Property values don't put money in your pocket unless you sell your house. • On the subcommittee of twa, he made the offer before it was chosen. Has developed a 12 City Council Minutes June ll, 2007 Page 7 of 7 background on the finances of the city, so he volunteered to serve. Not the first time he was left out of conversations. • Of the $3.9 million designated for an activity center, $500,000 came from the Park Capital Improvement Fund. There is a difference in Calurnbia Heights and School District tax dollars. School District taxes include a part of Fridley. The $3.9 million is from reserves. Taxes increased because of State cuts, but reserves were not discussed. • There was an article in the Focus regarding expansion of the TIF district at cost of $16 million that would have you believe it died because of the Governor's veto of the tax bill. It was not part of the final tax bill that was vetoed. • Received the MNDOT information on the 49`" and Central Avenue pedestrian bridge. MNDot will not take any financial responsibility to replace it, even though it is their bridge. The bridge is in the City of Hilltop and they have not given support for replacement or purchase of land. Peterson • This is an exciting time for Columbia Heights and it will just get better. • Make sure we honor our service men and women, as they are doing a tough and great job for us. If you see a service man or women. -thank them. • Live goes by so fast it is never too soon to attempt to enjoy life. Don't take ourselves too seriously, and do a random act of kindness. 11. ADJOURNMENT Mayor Peterson adjourned the meeting at 8:35 p.m. Patricia Muscovitz CMC City Clerk 13 COLUMBIA HEIGHTS PUBLIC LIBItAR~' BOARD OF TRUSTEES MINUTES June 5, 2007 The meeting was called to order by Chair, Barbara Miller. Those members present were Barbara Miller, Patricia Sowada, Bruce Kelzenberg, Lynette Thomson, Catherine Vesley, Nancy Hoium, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the May 8, 2007, Boazd meeting as mailed. Bill list dated 5/29/07, was reviewed. It was moved, seconded and passed that they be paid. Bill list dated 6/11/07, was reviewed. It was moved, seconded and passed that they also be paid. The accounting was reviewed. Nancy Hoium offered Resolution 2007-1 honoring the graduating Pages. The resolution was read. It was moved by Patricia Sowada, seconded by Lynette Thomson, and passed to adopt Resolution 2007-1. Catherine Vesley and Marsha Tubbs gave a report on the City Council work session they attended along with Dana Weigman concerning the Community Center project. A library is not a part of this project. A hand out from the meeting was shazed and reviewed by the Board. Old Business• 1. Update on the Jamboree Parade was discussed. Dana and Marsha are working on securing a vehicle for the parade. A sign-up sheet will be posted at the library. Board members will meet at the Library at 6:00 p.m. on June 22. 2. Activity Room capacity has been reevaluated. The new maximum capacity is 189. 3. Neighborhood Bridges program has 14 participants so far. Staff is working on a date for the Shazeformance. 4. Policy review on public behavior was tabled to the August meeting. New Business• 1. The proposed 2008 budget is done. It is due on Monday, and will be available for the Board at the August meeting. Several items were discussed, including re-carpeting the lobby, sump-pump disconnect and the need to replace 5 ILS pc's used by the public. 2. The Policy review items have been tabled to the August meeting. 3. It was moved, seconded, and passed to transfer $500.00 from line item 2180 (Books} to line item 2187 (Cd/book combinarions). 14 4. Staffing update was given. There are three graduating pages that will work through the summer. The potential is to have to replace those positions in the fall. The plan is to advertise at the end of June in the Focus and Northeaster, to interview in July and to train in August in order to be on board in September. 5. Letter from the Anoka County Library planning session was reviewed. A report will be presented to the ACL Board on June 18, and a report will be coming out in July on the findings of the meetings that were held in May. Becky attended the "staff 'portion, and was very impressed with the group. 6. It was moved, seconded and passed to cancel the July Library Board meeting. Bills will be approved by a phone poll. The next meeting will be held August 8"', 2007. There being no further business the meeting was adjourned at 8:10 p.m. Respectfully submitted, Jeanine Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or emplovrnent in, its services, programs, or activities. Upon regacest, accommodation will be provided to allow individacals with disabilities to participate in all City of Columbia Heights sen~ices, programs, and activities. 2 15 City of Columbia Heights Park and Recreation Commission May 23, 2007 Eileen Evans called the meeting to order at 6:30 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tam Greenhalgh; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer; Gary Peterson, Mayor Also present: Residents from the Sullivan Park neighborhood. APPROVAL CONSENT AGENDA Motion by Foss, second by Payne, to approve consent agenda. Upon vote: all ayes, motion carried. LETTERS AND REQUESTS A. Letter of request for Long-term rental Windschitl gave a summary of the request from Harvestime Global Ministries fora long- term rental of the Senior Center and occasionally other roams within John P. Murzyn Hall. Evans asked if the request was made from a Columbia Heights resident. She also stated that the Senior Center should not be tied up with one continuous rental, but open to all residents and community organizations in Columbia Heights. Windschitl stated that the two contact names from Harvestime were not from Columbia Heights and the letter stated that members came from cities throughout the metro area. Motion by Foss, second by McDonald to deny the request for along-term rental of space within JPM. B. Letter of donation Windschitl reported that a donation was received from the Christopher Toastmasters in appreciation for use of space within JPM. A thank you note was sent. OLD BUSINESS A. ?007 Parks Capital Improvements: Silver Lake Shelter Hansen presented a brief history of the facilities and uses at Sullivan Lake Park to the Commission Members and residents in attendance. Sullivan Park is classified as a special use park. The lake is passive with a few activities. The plan is to work with what is already at the park with no expansions. It is the largest City managed picnic shelter. There is a walking trail. and usable tennis courts. In 1996 a facilities survey was conducted. Items identified for improvements are as follows but not limited to the following: Playground equipment, poor condition and location. Update with similar equipment and possibly move north from the current location. Pergolas, currently a maintenance headache, staff recommend removal. Extend picnic shelter, possibly expand the seating area when the pergolas are taken down. The current roof is in need of replacement and the concrete floor needs extensive repairs. Trail improvements including bringing existing trail up to current codes far ADA compliance where the trail is Park & Recreation Commission 5/23/2007 Page 2 needs to be eight feet wide. The south end and ease side of the trail would be the first focus for improvements. Possibly bring the trail closer to the lake for viewing area, clearing of vegetation done if needed. Rerouting, but no expansion of existing trail. Lighting, problems with the current lighting are that the fixtures are very old and the wiring is aluminum, which is susceptible to breakage. Possibly replace with new fixtures on existing poles and add more lighting for security. Tennis courts, playable but not in great shape. Only courts in City parks. There are drainage problems and fencing gaps. Parking, need to look at current parking, is it adequate? Possibly expand existing parking area towards street. Landscaping, if pergolas are removed, what needs to be added? As staff originally identified (without public input). The improvements for 2007 will focus on the playground, removal of pergolas and looking into shelter maintenance. Resident concerns and suggestions. The railing is a concern on the south side where the trail is caving. Reducing growth around the lake. Hansen responded that the DNR manages the lake and the DNR was invited to the meeting. It is the policy of the DNR not to remove vegetation around a lake like Sullivan until it reaches 50% of the water surface area. Resident comments continued. Agree with taking down the pergolas. Would like to see the playground expanded. Suggested two covered picnic areas. Leave playground the appropriate size for smaller children. Keep tennis courts. Expand the playground to have one set for younger children and one set for older school-age children. Adding mile markers and workout stations to the trail system. Would like to see cleaning of the lake and shoreline. Pavilion size is good especially with the size of the current parking lot. Concern with nighttime activities, possibly post a sign of park hours. At night groups hangout by the bridge. Add security lighting. Would like dog signs with leash and cleanup rules. The graffiti on benches was taken care of quickly, thank you. Question as to if the suggested improvements are in the current budget? Would like improvements on the current bridge. Suggested removal of Biffs. Would a petition to the DNR asking for the removal of the cattails against the DNR rule of 50% growth because they feel it is a breeding area for mosquitoes. Love the park, the facilities are clean and stocked with supplies but the park is too low on parking spaces. The Event Wagon was a very good idea, thank you for the use. Concern with drainage problems. Concern with the steep slope going up to the Athletic Club. Will dredging the lake occur? Would like the bike trail around the entire lake. Complaint about the gap in the fence around the tennis courts. Question as to who monitors the inlet drain and water for contamination.. Residents would like to see the playground examples. Concern with the crosswalks being repainted. Regarding the park lighting, when it is too bright residents cannot see, the light is faded under the pavilion. Suggested removal of the gate and add a turn around for police to have easier access to patrol the park activities in the evenings. Hansen replied to the concerns and suggestions: The original intent is not to expand the playground area to keep inline with a generally passive park. Seasonal staff will be working fulltime within the next few weeks and they will be cleaning around the shoreline of the lake. Regarding signage in the park, roughly four years ago many signs were removed from the park because of eoncems from residents regarding sign proliferation. There is money in the current budget for 2007 Park. improvements. The Biffs will not be removed because they are used within the park, but they could be moved 17 Park & Recreation Commission 5!23/2007 Page 3 if needed. Hansen said that he would be in contact with the DNR regarding the removal of vegetation around the lake and the concern for mosquitoes. Evan stated that the Metropolitan Council takes care of mosquito issues as well. Hansen stated that the City does not own a large enough area of land around the lake to continue a walking and bike trail around the whole lake. There is enough room for an eight-foot path but not for a ten-foot path needed for pedestrians and bicycles. The fencing around the tennis courts is scheduled to be pushed down to the ground to fill the gap. Regarding the monitoring of water quality, the City does not conduct any testing unless there is a direct complaint. The City does have an ordinance regarding dogs on leashes. Hansen stated that he would have drawings for new playground equipment within one month at the CH Library. The target age group for the equipment will include 2-5 years of age. There are other areas within the park for older children like the tennis courts and bike path. Sullivan Lake is on a water quality-monitoring program through the state of Minnesota with samples take seven to twelve times per year. Crosswalk painting needs to be addressed to the Traffic Commission. Hansen concluded the open forum meeting thanking the residents for their input. He informed the residents that the improvements would focus on the main issues like the playground, pergolas and shelter. Other improvements would be taken into consideration and conducted if the budget allows. Hansen informed the Commission that the shelter needs a new roof. Standardized roofs are metal or repairs could be made to the existing roof and shingles replaced. Evans asked if metal roofs bend. Hansen replied that this particular roof would not because there is a solid structure under the metal.. Peterson stated that one negative aspect is when the snow starts to melt and falls off the roof creating a slow melting pile. Hansen recommended that the metal roof could be the CH blue color and it would be raised vertically by two-feet. Payne asked about the life span of a metal. roof. Hansen stated 25-years and would be more vandal resistant. Evans asked how the roof would be raised. Hansen replied. that the roof would be taken off, beams lifted and replaced. Motion by Payne, second by Greenhalgh, to make improvements at Sullivan Lake Park consisting of replacing the existing roof with a metal roof on the shelter, to remove the pergolas, replace the existing playground equipment possibly in a new location, explore the existing lighting to replace andlor add new lighting for security purposes, and to repair the tennis courts and move the location if necessary. The Commission would like Hansen to reply at the next meeting with playground designs for the available budget, what the roof will cost, cost of moving the tennis courts and the cost for additional parking. B. Recreation City Van Windschitl reminded Commission Members that Karen Moeller, Senior Coordinator, recently spoke regarding the safety of the old. van. He would like to thank Gary Peterson and the Activity Fund for this great benefit to the City. Our senior citizens now have a railing and short steps for easier access. Various groups within the City use the van. 18 Park & Recreation Commission 5/23/2007 Page 4 Peterson stated that this City van looks like new, drives well and seats 13 people plus a driver. It was purchased through the Activity Fund and City Manager Fehst suggested for the City to contribute half. The City Council approved the purchase. Payne asked if it is wheelchair accessible. Windschitl replied that it does not and that many of the senior programs and trips require a lot of walking. The Columbia Heights Athletic Boosters is helping fund the new tires for the van. Evans asked if the van would be available for private use. Windschitl replied that it would be for official Ciry business only. NEW BUSINESS None at this time. REPORTS Recreation Director Windschitl reported that summer athletic programs are underway. All fields are being used most evenings. Many times there are no extra fields for teams to hold additional practices. Peterson suggested putting additional fields at the NEI lot. Windschitl stated that there has been such a demand for T-Ball that a 6`" team is being formed. He has also been attending the ACAC meetings. Public Works Director/Cit~En ig Weer Hansen reported that the Public Works Department is 3/ staffed. Sixteen seasonal employees will be on staff full-time by June 4. Commission Members Evans reported that there are dogs in Silver Lake everyday. Dogs should not be swimming at a public beach. She walks to the park and would like to post a sign for dogs to be on leashes and to stay off of the beach and out of the lake. McDonald stated that he does not want to see basketball courts removed from City parks. ADJOURNMENT Chair Eileen Evans adjourned the meeting at 7:45 p.m. Deanna Saefke Recreation Clerk Typist II 19 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION MAY 14, 2007 Chairperson Carlson called the meeting to order at 6:00 p.m. ROLL CALL Members Present: Anderson, Carlson, Goodman, Doty Staff Present: Kathyjean Young, Assistant City Engineer Tom Jahnson, Police Chief Council Liaison: Bruce Kelzenberg II. APPROVAL OF NOVEMBER 6, 2006 MINUTES Motion by Goodman, second by Anderson to approve the minutes of November 6, 2006. Motion carried unanimously. III. OLD BUSINESS A. REQUEST FOR STOP SIGNS ON HAYES STREET AT 39TH AVENUE AND ON HART BOULEVARD/ARTHUR STREET AT 39TH AVENUE. Ms. Jennifer Pyper-Muno was present to discuss her request for stop signs on Hayes Street and on Hart Boulevard/Arthur Street at 39`" Avenue. Her concern was traffic speed and the difficulty of crossing Hart Boulevard. This issue was discussed at the November 2006 Traffic Commission Meeting and tabled to a later meeting. Currently traffic stops on 39`" Avenue at each intersection. Visibility at the intersection is good. Over the last 4 years there have not been any reported accidents at these intersections. With the development of the Apache Theater site, staff has been discussing the feasibility of a cul-de-sac on Hart Boulevard. Comforts of Home would be accessed from 37`" Avenue. This would reduce the amount of traffic continuing south on Hart boulevard past 39'" Avenue. Arthur Street would essentially dead end at 39`" Avenue with driveway access to the apartment buildings south of 39`" Avenue. If the cul-de-sac does not proceed, some other traffic calming technique will be used at this intersection. ~a Official Proceedings Columbia Heights Traffic Commission May 14, 2007 Page 2 Staff suggested that a Public Hearing be held to discuss a cul-de-sac on Hart Boulevard. Motion by Goodman, second by Anderson, to direct staff to call for a Public Hearing on Monday, July 16, 2007, to discuss a cul-de-sac on Hart Boulevard. Motion carried unanimously. B. REQUEST FOR HANDICAP SIGN AND PEDESTRIAN CROSSING ON WASHINGTON STREET AT SULLNAN DRIVE. A homeowner on Washington Street across from Sullivan Park has requested a disabled or handicap child sign. Her concern is safety for her young son with Down Syndrome. She is also concerned for the safety of other children riding bicycles on Washington Street. The homeowner has also requested a painted crosswalk across Washington Street. The City can install two warning signs for "Disabled Child" near the homeowner's residence or two "playground" signs near the park entrance. Staff prefers the playground signs to warn motorists that there is a park nearby. Also, these signs will be permanent and not removed when the child moves. The crosswalk was discussed at a previous Traffic Commission Meeting. The concern at that time was limited visibility because of school bus parking. Staff does not recommend painting a crosswalk on Washington Street. Since there is no sidewalk on the west side of Washington Street, a crosswalk is directing pedestrian traffic to an unsuitable location. The Traffic Commission concurred on installing playground signs. Also, a crosswalk was not recommended at this time. IV. OTHER OLD BUSINESS None V. NEW BUSINESS A. REQUEST TO CHANGE STREET NAMES IN HUSET PARK REDEVELOPMENT AREA. 21 Official Proceedings Columbia Heights Traffic Commission May 14, 2007 Page 3 Mr. Adam Davis of 582 Lomianki Lane has made several suggestions Concerning the street names in the Huset Park area: • Pass a resolution renaming Madison Place to Jefferson Street when the property owner at 3727 Madison Place sells the property. Staff agrees with renaming the street and will monitor the sale of the property at 3727 Madison Place. Keep the name "Jefferson Street" between 39`'' Avenue and 40`" Avenue. Staff disagrees with this suggestion. "Huset Parkway" was designed to be adjacent to Huset Park. When the park is redeveloped, Jefferson Street from 39`'' Avenue to 40`" Avenue will become Huset Parkway. Chairperson Carlson sug~ested naming it Huset Parkway/Jefferson Street as was done on 40` Avenue/Constitution Avenue. Commissioner Doty suggested that double naming the street would be confusing. • Do not have Lookout Place extend to 5`" Street Staff does not support changing the street names in the Parkview Phase 2 development. Cun•ently Lookout Place continues south to Jolly Lane. Keeping the public street named Lookout was done to minimize confusion of public versus private streets and it accomplishes that goal. Revise signage on the lighted pillars At this time staff does not favor revising the signs on the pillars. Staff will keep these suggestions in mind when the sign faces need to be replaced. Motion by Goodman, second by Doty to consider all four suggestions recommended by Mr. Davis. Motion can-ied unanimously. Chief Johnson indicated that for emergency purposes the street names are now known. and dial not think it a good idea to change them.. 22 Official Proceedings Columbia Heights Traffic Commission May 14, 2007 Page 4 Motion was rescinded by Goodman. Motion by Anderson, second by Doty, to monitor the sale of 3727 Madison Place, retain the name Huset Parkway as designed, retain the street name Lookout Place and review changing sign names on the lighted pillars at the time of replacement. Motion carried unanimously. Commissioner Carlson mentioned that trucks can't make the turn at the roundabout. Staff indicated that the roundabout is built so trucks can go up the chevron area. C. REQUEST FOR HANDICAP SIGN Arthur and Patricia Violett have requested three handicap signs in front of their property at 3717 2 1/2 Street. The Violetts were informed that the City will install one sign. Additional signs need to be discussed and approved at the Traffic Commission with the Violetts in attendance. A handicap sign does not exempt the motorist from City ordinances such as parking on the street for more than six hours or parking on the street during the winter parking ban. The housing in this area is typical throughout Columbia Heights with primarily single family residences and no apartment buildings. Staff does not recommend installing more than one sign per property. Motion. by Carlson, second by Anderson to install one handicap sign at 3717 2 1/2 Street. Motion carried unanimously. D. REQUEST FOR TWO-WAY FRONTAGE ROAD, EAST OF CENTRAL AVENUE AND NORTH OF SOH AVENUE. Mrs. Violet Tabb has requested a letter explaining why the frontage road north of 50`h Avenue is one-way going north. This frontage road is designated one-way because of the conflicting traffic movements that would be caused by southbound traffic with the close proximity of the frontage road to Central Avenue. 23 Official Proceedings Columbia Heights Traffic Commission May 14, 2007 Page 5 Motion. by Carlson, second by Anderson to direct staff to write Mrs. Tabb and explain the safety issue caused by the close proximity of the frontage road and Central Avenue. Motion carried unanimously. E. REQUEST FOR DROP OFF AREA ON 49TH AVENUE Police Chief Johnson had a request to designate a portion of 49`'' Avenue as a loadang zone for after school pickup. The horseshoe area at the high school is reserved for buses only and not safe for students being picked up. Chief Johnson explained that parents dropping oft%picking up students in the morning and again after school have been allowed to use the north side of 49`'' Avenue for a few minutes while waiting for their students. Students use the crosswalk. There have been no accidents in this area. Suggested signage would be "no parking/stopping 8 a.m. to 4 p.m. school days". As school is almost out for the year, staff will work on appropriate signage. Motion by Goodman, second by Anderson, to present appropriate signage for the drop off area on the north side of 49`h Avenue at a future Traffic Commission meeting. Motion can-ied unanimously. Council member I~elzenberg left at 6:50 p.m. Police Chief Johnson left at 6:55 p.m. VI. OTHER NEW BUSINESS None. VII. REPORTS A. City Engineer None B. Police Chief None 24 Official Proceedings Columbia Heights Traffic Commission May 14, 2007 Page 6 C. Commissioners Commissioner Goodman indicated that the pedestrian crosswalks have not been re-striped at the Columbia Heights Mall parking lot at 40`'' and Central Avenue. Staff will send a letter reminding the owner. Commissioner Goodman also commented that the Rent-A-Center trucks are parking in front of their building and motorists cannot see pedestrians crossing in the parking lot. Chairperson Carlson welcomed Kevin Doty and thanked him for his willingness to servc on the Traffic Commission again. Commissioner Doty asked about items blocking public sidewalk and who's responsibility it is to respond to complaints. Staff suggested it would be a Community Service Officer that would investigate such a complaint. VIII. ADJOURNMENT Motion by Carlson, second by Goodman to adjourn the meeting. The meeting adjourned at 7:30 p.m. Motion carried unanimously. Respectfully submitted, Joanne Baker Traff c Commission Secretary 2s CITY COUNCIL, LETTER Meetine of June 25. 2007 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ITEM: Application for Bingo Permit, Tri-City BY: Thomas M. Johnson BY: NO. Hockey Association, to be held at ICC Pun Fest DATE June 19, 2007 DATE: BACKGROUND The Tri-City Hockey Association, P.O. Box 21547, Cohunbia Heights, Mimiesata, has requested permission. to conduct bingo activities on August 11 and 12, 2007, at the hmmaculate Conception Church Fun Fest at 4030 N.E. Jackson Street, Columbia Heights, Minnesota. ANAIaYS}iS/CONCLUSION Since the organization satisfies the City Council resolution regarding one-time charitable gambling and has paid the $25 investigation fee, the City Manager reconnnends the following action. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no abjection to bingo activities to be conducted by Tri-City Hockey Association at the Immaculate Conception Church Fun Fest, 4030 N.E. Jackson Street, Columbia Heights, Mim~esota, on August 11 and 12, 2007; furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local goven~ing body. mld 07-92 CO~iJ1~CIi_ AC T iCN: 26 6107 Minnesota Lawful Gambling Page 1 of 2 LG20B ApplicataOn to Conduct Excluded Bing® h~0 fee ORGANIZATION INFORI~lATtON Qrgan' atian name / f -~ 1 ~7` ~c~. ~. ~SD e . A-r ~0 I'``~ Previous gambling permit number Type of nonpro rt organization. heck (~) one. ^ Fraternal ^ Religious ^ Veterans ~' Other nonprofit organization Mailing address City State2ip Code County ATTACH A COPY OF ONE OF THE FOLLOWING FOR PROOF OF NONPROFIT STATUS ~t Do not aftach a sales tax exempt status or federal ID employer number as they are not proof of nonprofit status. _ NonprofitArticies of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803 _ tnternat Revenue Service -National organization. Attach a copy of the IRS income tax exemption [501(c}] letter in your organization's name. Don't have a copy? Taobtain a copy of your federal income tax exempt letter, send your federal ID number and the date your organization initially applied for fax exempt status to: IRS, P.O. Box 2508, Room 4010, Cincinnati, OH 45201 internal Revenue Service -Affiliate of parent nonprofit organization (charter) If your organization falls under a national organization, attach copies of both of the following: a. IRS letter showing your national organization is a registered nonprofit 501(c} organization with a group ruling b. the charter or letter from your national organization recognizing your organization as a subordinate. Internal Revenue Service -proof previously submitted to Gambing Control Board If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required. EXCLUDED BINGO ACTIVITY 1. No -Yes Has your organization held a bingo event in the current calendar year? If yes, (ist the dates when bingo was conducted 2. The proposed bingo event for which we are applying will be: one of four or fewer bingo events held this year. Dates ~%I~©~ g OR -conducted up tc 12 ccnsecutive days in ccnnecticn v:ith a: -county fair. Dates civic celebration. Dates Minnesota state fair. Dates _ _ G~ ~0 3 ~~'~•~~-~' ~ / P t J ~o 3 i h f bi D h r~, . .~_~ erson arge o . n c ngo even aytime p one , .. ~ 4. Name of premises where bi ng o will be conducted ~ ~ ~~~-f~-~ ~/~C ~ o ta~ i / 5. Premises street address ~.~a ~~ ~4 ~ .s r 1~->=-~-- ' 7 ,~ LL, . 6. City ~d LLt M1.~//~'"' fTl"".-~fs'~'ff township, name of township County Bingo hard cards, bingo paper, and bingo number selection devices must be purchased from a distributor licensed by the Gambling Control Board. To find a licensed distributor, ga tc www.gcb.state.mn.us and click an List of Licensed Distributors. Or call 651-639-4076. Be sure to complete page 2 27 LG240B Application to Conduct Excluded Bingo Page 2 of 2 6ta~ Chief Executive Officer°s Signature The information provided in this application is complete and accurate to the best of my knowledge. Chief executive officer's signature ~fJt`,~r'V`f.~~(1 :1 ~~=~~'~---,- Phone number ~fn 3 'S~t~} ~~f~~ ~- Name (please print) ~ C`t i . ` L,. ~`~---- Date / i (__V_~ /~ Local Unit of Government Acknowledgment and Approval If the gambling premises fs within city limits, the city must sign this application. On behalf of the city, t approve this application for ~.~ ~( { ~ ~ ~~,.ti1 ,ar ~ ! ~ ~ -P excluded bingo activity at the premises located within Print city name the city's jurisdiction. , ~ ~..k~' ignature city pers el r iving application J Title. ~ ~~,P,. Date E=^ !_~/ 0~ If the gambling premises is located in a township, both the county an township mus sign this application. Far the township: On behalf of the township, t acknowledge that the organization is applying for print township name excluded bingo activity within the township limits. A township has no statutory authority to approve or Signature of township official acknowledging application deny an application (Minn. Slat. 349.213, Subd. 2). Title Date For the county: On behalf of the county, I approve print county name this application for excluded bingo activity at the premises located within the county's jurisdiction. Signature of county personnel receiving application Title Date / I Mall Application and Attachments} Send the application and proof of nonprafrt You wi8 receive a document from the Gambling Control Board with status ta: your permit number for the gambling activity. Your organization must Gambling Control Board keep itc bin~n recnrrt~ fnr '~-1 i7 yaarg Suite 300 South 1711 W. County Rd. B t2uestiar:s? Contact the Gambling Control Board at 551-639-4Qg(}. Roseville, MN 55113 This form vrill be made available in alternative format (i.e. large print: Or, you may fax it to 651-635-4032. Braille} upon request. Data Privacy Notice: The information requested on this form (and any attachments} will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, rf you refuse to supply this informafion, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you an authorization. if you supply the information requested, the Board will be able to process your application. Your name and your organization`s name and address will be pub{ic information when received by the Board. A!I the other information wilt be private data until the Board issues your authorization and the information Then becomes public. If the Board does not issue you an authorization, all information provided remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you is available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety, Aftomey General; Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agences for which law or Legal order authorizes a new use or sharing of information after this htatice was given; and anyone with your consent. 28 The church of the Immaculate ~anceptian ~t0;~0 ~.~ckson Sorer i"~Tortheast • t_:,olun~hia Heights, 1~~Ity~ i5~_' i-2929 • tel {~63) ,8~-0062 ~ fak f'G3j ?~8-0202 June 18, 2007 Tri-City Hockey will not pay more than $100.00 for the Immaculate Conception Church facility on August 11 and 12, 2007 _' cerely, i f ~~ Teresa Weigel l Business Administrator 29 Internal Revenue Service Date: January 8, 2003 Tri-City Hockey Association P. O. Box 21547 Columbia Heights, MN 55421 Dear Sir or Madan~~: Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Person to Contact: Jocie Bradshaw #31-02167 GUStomer wei Jtce Repr esei native Tall Free Telephone Number: S:DD a.m. to 6:30 p.m. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 41-1647629 This letter is in response to the amendment to your organization's Articles of Incorporation filed with the state on October 4, 2002. We have updated our records to ref{ect the name change as indicated above. Our records indicate that a determination letter issued in January 1995, granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Gode. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private faundatiori within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)1 and 170 (b)(1}(a)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, ar purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, -Return of Organization Exempt from {ncome Tax, only if its gress receipts each year are nc~ orally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a pena~iy of $2C $ da'y', up to a maximum of ~it~,Gt°lG, when a rett.lrn tS filed late, LlnieSS there IS reasonable cause for the delay. ,All exempt organizations {unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of X100 or mare paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other fiederal excise taxes. Donors may deduct contributions to }cur argarZization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, ar gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055; 2106, and 2522 of the Code. 30 TRI-CITY HOCKEY ASSOCIATION, INC. P.O. BOX 21547 COLUMBIA HEIGHTS, MN 55421 6'J! i~AY Tb THE C>HDER nr-. i 5o3s r J ~ i1~ t7-13/910 DATE ! CJ ,~.y~ -- DOLLARS L! 0.~'."fi ~~~ Nt7~~+e•~st Columbia Heights, MN -783.78&8351 ~ Dan I. Mlnnaapalis, MN • 6t2~79-8611 d7 !4 Coon Rapids, MN - 763-X843533 Ynw /ndeprndenr Community Bank , 11'00 50 3 611® w:0 9 1000 ~ 3 2~: 500~~t8 7 3 511' v 3 ~ ,~aa. CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ITEM: Transfer of Funds from General Fund to Police BY: Thomas M. Johnso BY: 1`?O. Dept. Budget to Reimburse Overtire Fund T}ATE: June 13, 2007 DATE: V ~ r BACKGROUND During the past two months, the Police Department has been involved in off duty employment details that are handled through the department. These details were security details at unique Thrift Store and Columbia Heights High School activities. Since this type of off duty employment is handled through the department, officers have signed up and worked these details since April 4, 2007, and we have received a check from the following entities: Unique Thrift Stores-one check totaling $808.50, and Columbia Heights School District-four checks totaling $3,47L50. This money is considered revenue and was placed in the City General Fund. ANALYSIS/CONCLUSION The Police Department is requesting that the City Council pass a motion requiring the $808.50 received from Unique Thrift Stores and the $3,471.50 received from Columbia Heights School District be returned to the 2007 Police Department budget, Line #1020. RECOMMENDED MOTION: Move to transfer $808.50 received from Unique Thrift Stores and $3,471.50 received from Columbia Heights School District-a total of $4,280--from the General Fund to the Police Department 2007 budget under line #1020, Police overtime. TMJ:mId 07-88 ('(lT TTeTC'IT A ("TT(lr.T; 32 f INVOICE Columbia Heights Police Department Date: May 10, 2007 Invoice #: 2007-012 Customer Name: Unique Thrift -Attn: Bob Lennartson Address: 2201 37t" Ave NE, Columbia Heights, MN 55421 Home Phone: Work Phone: 763-788-5250 Request for: 1 Police Officers for: April 2007 Sat. 4-07-07 1200-1600 Ha 4 hrs. Tue 4-04-07 1215-1300 Ko .75 hrs. Sat. 4-14-07 1345-174j Bo 4 hrs. Sat. 4-21-07 1400-1630 Ni 2.50 hrs. Sat. 4-28-07 1545-1945 Ok 4 hrs. C ~° y~ Number of Officers: 5 2007 UT T~age is $53. UO hr. *Prem rate is $70.6b BILLING INFORMATION Hours: 15.25 ~~ Total due: 5808.50 Make checks payable to the City of Columbia Heights. Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, IvIN 55421 FOR DEPARTMENTAL fISE ONLY Officers} on Duty: ~--cr Off Duty: Amount Received: ~ ~~ Date: Cam' ~ ~~ 34 E INVOICE PTO COMMEi~7T J/07 2007012 vv ~ u~:~ AMOUZVT DISCOLmTT NET F1'~OUNT 808.50 .00 808.50 ~K: 001899 06/01/07 City of Columbia Heights RErERENCE: CHK TOTPT 8G8.50 001$39 APOGEE Retail, LLG 3080 Centerville Road Alliance Bank Little Canada, MN 55117 St. Paul, Minnesota (651) 773-8077 75-121-919 L *EIGHT HUNDRED EIGHT DOLLARS AND 50 CENTS - City of Columbia Heights ,E Police Department ucR 559 Mill Street NE Columbia Heights MN 55421 DATE AMOUNT ~,, 06/01/07 *******808.50* i(*00 L899ii~ i:09 190 L 2 L5~:00056 L i 660i~' 35 // J i ~~~ INVOICE Columbia Heights Police Department Date: April 3, 2007 Invoice #: 2007-004 ,~ Customer Name: Independent School District #13 Address: 1440 49th Ave NE, Col. HD s. MN 55421 ,~/iL~~ Home Phone: Work Phone: (Afternoon School Security Detail -January 2407) SECOND NOTICE Attn: FlnanCe DcpSrtmenL Request for: 1 Police Officer for: Afternoon School Detail Week 1- Jan. 8-12 3 days x 1.Shrs @ OT Rate $238.50 (No officer 1/8 & 1/9) Week 2- Jan. 17-19 3 days x 1.5hrs @ OT Rate $238.50 (No school I/1S & 1116) Week 3- Jan. 20-22 4 days x 1.Shrs @ OT Rate $318.00 1 day x 1 hr. @ OT Rate 53.00 (No Mid School Jan 26) Week 4- Jan. 27- Feb. 2 3 days x 1.5hrs @ OT Rate $238.50 (No officer 1/31 & 2/2) Total: $1086.50 BILLING INI'®RMATION Number of Officers: i4 Hours: 20.5 ~ 9~ ~ ~1~~~ ~ r ~ ~~"'" ~~ *2047 OT Wage Rate is $53.00 per hour. Total Due: $1086.50 tvtake checks payable to the City of Columbia Heights@. Ptease mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, iviN 55121 ,~ 15D NL?. 13 VENU(~R NUMBER VENDOR NAME 08350 - U CITY OF COLUMBIA HEIGHT'S GFIECI< DATE CHECIi NO. 04/12f07 00129982 DATE INVOICE Nl1MBER DESCRIPTION P.Q. NUMBER AMOUIVT ~ 04/10 07 04/10/0'1 2007-004 ?.OD7-009 1,086.50~ 874.50 PAIL? TCa: CITY of COLUMBIA xEIGHTs POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 ~ro~rA~ AmouN~ir PAID 1, 961. ov ~~P ® e e- a c°u a a- ,._ ::~ ' ;: ,_ :. ... 76-1642 1NDPENDENT SCHOOL DISTRICT PJO. 13 ['~~alnk:` 912 1440-49TH ,4VENUE N.E. CI-IECf< DATE Cf-IEGI< NO. 303 Thlyd Street Northwest COLUMBIA HEIGHTS, MINNESOTA 55421 East Grand Forks, MN 56721 04 / 12 J 07 ('Al'; ***'"**1,961 S3ollars.' 00 Ceizts cI~ECI: A~nouraT "(`fir T(-IE ORDEt~ OFr __ $x,'96,1.:00 CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE ~: COLUMBIA HEIGHTS, MN 55421 ,~ ,~,~,~C ~~ '~'"''"'H - II'L2998211' ~.0912L592?4L5210000?62311' 37 INVOICE Columbia Heights Police ]Department Date: March 30, 2007 Invoice #: 2007-009 t Customer Name: Independent School District #13 Address: 1440 49th Ave NE, Col. Hgts. MN 55421 ~'"~ Home Phone: Work Phone: ~ ~~ (Afternoon School Security Detail -March 2007) e Attn: Finance Department Request for: I Police Officer for: Afternoon School Detail Week 1- Mar. 5-9 4 days x 1.Shrs @ OT Rate $318.00 (No officer 3/9) Week 2- Mar. 12-1 & No School-Spring Break Week 3- Mar. 19-23 4 days x l.5hrs @ OT Rate $318.00 Week 4- Mar 26-30 3 days x 1.Shrs @ OT Rate $238.50 (No officer 3128 & 3/30} Total: 5874.50 BILLING INFORMATION ! ~'~~ Number of Officers: 11 Hours: 16.5 '~~ X2007 QT Wage Rate is $53.00 per borer. Total Due: 5874.50 Make checks payable to the City ofCoiumbia Heights@. Please mail payment to: City of Columbia Heights Police Deparnnent, 559 Mitl Street NE, Columbia Heights, ivfl`i 55421 !SD N0. 13 ~~)OR NuMHER vcrlDOR Nnnar_ 08350 0 CITX OF COLllMHIA }iEIGfi!'S cf fECI~ ~n rr- ~ ,fir-~a< 1 u ~ 09/1`2/0'7 001299N2 DATL= INVOICE NUMBER DESCRIPTION !- P O. NUMBEI{ - nMnUN'i -- 04 f 10 07 09fI0J07 200 7-009 2007-009 --- 1 , 086 . SO 879.50 Pf~ID TD; clTr or courMBIA HElclrrs POLICE DEPARTMEN'P 559 MILL STREET NE COL1)MBIA HEIGHTS, MN 55921 TOTAL AMOUNT 'AID 1, 961 - o0 ' ~ - ~ 75-1592 IhiD~P~NDdwNT SCHOOL DISTRICT NO. 13 C~bank, CI IEGI< DATE CI IL=CK NO. 972 1440-49TFI AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 303 Third Siraei Plodhwesl Easl Gland Forks, MN 56727 0 9 f T 2 f 0 7 2.9 9 8 2 PAT'-: ******1,961 Dollars C0 CenCs TO THE ORCIER OF: CPPY OF COLUMBIA llEIGHTS ATTN: POLICE DEPARTMENT' 559 MILL S1'REE'I' NE COLUMBIA ITEZGI{'I'S, MN 559!1 $1,961.00 It®1299x211' ~:09L21592?1':L5210000?62311° 39 ~'• ./ INVOICE Calutnbia ]Sleights Police I}epartent Date: May 8, 2007 Invoice #: 2007-010 Customer Name: Independent School District #13 Address: 1440 49~' Ave NE, Col. Hgts. MN 55421 Home Phone: Work Phone: (Afternoo~a Sehoal ~esurity Detail -April 2007) Attn: Finance Department Request for: 1 Police Officer for: Afternoon School Detail Week 1- Apr. 2-5 1 days x lhr @ OT Rate l~To oYcer 4,2-4, no school 4/6) Week 2- Apr. 9-13 Week 3- Apr. 16-20 Week 4- Apr. 23-27 Week 5- Apr. 30-May 04 BILLING INFOR1yIATlON Number of Officers: 16 ~~ r~~/~ $53.00 $318A0 $318.00 $397.50 $159.00 Total: $1245.50 Hours: 2~•5 *2007 OT Wage Rate is $53, ©0 per {sour. Total Due: $1245.50 4 days x l .5hrs @ OT Rate (No officer 4/09) 4 days x 1.Shrs @ OT Rate (No officer 4/16) 5 days x 1.Shrs @ OT Rate 2 days x 1.Shrs. @ OT Rate ~°~ OS:i50 - 6 CITY CF CGLUMBIA HEIGHTS oo-~so61a ~, T C ~NVGICE NUfv1EES GEECR(PTIGN ( P C.,. NUMEE,-PI AivIGUM1IT j -.• E 29/07 05/29/07 2407-610 2007-611 I I I ~ ' i 1 , 245.50""" 265.06 -I ~{ i ~~iD ~~; CITY OF COLUMEIs HEIGHTS POLICE DEPARTMENT 559 MILL STREET NE COli~.7MBIA HEIGHTS, MN 5542? i g~ ~P9~ ,'~Itll".J 4J I9 i ~A~© 2,510.50 ~_ - _.ene ~roi. ~ a~ ~e_:.~.~.4einL~_' t'~a w ~ ie 9 ~t~i~ a ® ~i !°~t~~~'a ~ °7i. °S ~ - =1 .. - 16.1692 . INDEPENDENT SCNOO~ DISTRICT NO. 13 [~f9at"tl~: CNECK DA.Tc CHEC~t NO. 9yz 144C-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 303 Third Street Northwest ~ 3 f1 (~ ~ 8 East brand Forks, MN 56721 O S f 31 / 0 7 V V V - , ******I,510 'Dollars 50' Cents. Pr-.Y: _ ' CkiEC1C AMOUNT TO THE ORC~EP, OF: $1, S1Q .:50 41 ~~~;, y_.r_. ~---_ INVOICE Calumbia Heights ]Palic~ lDepartment Date: May 10, 2007 Invoice #: 2007-011 Customer Name: Columbia Heights Highschool Address: 1440 49`h Ave NE, Col. Hgts. MN 55421 Home Phone: Work Phone: Attn: Betty Thomas .Request for: 1 Police Officer for: Prom (April 21, 200'7) 1930-0030 School Dance - Prom Mpls. 528-4601 ~°°'' "~ ~l~bl ~ 2007 OT Billing Wage is $53.00 per hour. Total Due: 5265.00 Ntake checks payable to the City of Columbia Heights@. Please mail payment to: City ofColumbia Heights Police Department, 554 Mill Street NE, Columbia Heights, tv1N 55421 42 'J 0:.7V - V LliZ VL' ~-'~LU1'LB l.:i PG1VY11.: ,'= i ifdVGIGE NUMEE^ ~ GESCRIPTIGhv /"t9/c7 ~2ao7-o10 :;5/39107 2007-C 11 i i _ ~ I I V ~ j / V P.O. ^IUtvtEEP AMOUNT L,2~S.SO L. 255.00 ,/~ i ~. ~nIQ IC. CIT`r CF COLLZ~IST_~ 'r"EIG$TS POLICE DEPzRTMENT 559 MILL STREET i`Tv COLu'MP!?. ._ET_GiiTS, MN 55421 -ra~rat. ~MauNz PAID :.,sla.so - w _ _ _ 75=Y592 INDEPENDENT SCHOOL DtSTRtCT NO. 13 ~ba~'tk• C~iECK Dv.TE CHECK CIO. 9,2 1440-49TH gVENUE N.E. 303 Thera Street Northwese CCLUfv121A HEiGHTE, MINNESOTA 55421 Essc6ranaFarKS,MNSS;2? 05/31/07 ~ O oq~_ *_****1,510 Dollars 50 Ceacs TO THE ORDEn ^F' CHECK ?:I~lCit.iNT $1,51o.so CIT? CF COLUMEI? rsEIGn=S `^"'N: POLICE ~EPa1'tTMEia: '"~ `~J~'«=f/-c'r 559 M1LL STREET zTE (: , COLi'ME=~ EIGrTS, MN _.121 If~1306L8lI~ ~,0912~592?a:i52~t0000?~23~f' F VUl~VC_9 43 CITY COUNCIL LETTER Meeting of June 25, 2007 AGENLlA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ITEM: Adopt Resolution 2007-85 to support particip- BY: Thomas M. Johnson BY: anon of the CH Palice Dept. in the Safe and Sober DATE June 6, 2007 DATE: program for 10J1/07 through 9/20J08 NO. BACKGROUND The Columbia Heights Police Department has again been invited by Mimlesota Safe and Sober to join the Coon Rapids Police Department, Anoka Police Department, Blaine Police Department, Fridley Police Department, Lino Lalces Police Department, Ramsey Police Department, and Anoka County Sheriff's Office to apply for the 2007-08 Safe and Sober grant. This grant allows the departments involved to place additional officers on the streets of our cities in four-hour increments in order to detect, deter, and cite for moving violations in our city. Emphasis is placed on seat belt use-which we know saves lives-and arresting impaired drivers. ANALYSIS/CONCLUSION The Columbia Heights Police Department has trained our personnel to the level reduired by the Safe and Saber program in order to participate in this program. t~Ve have researched the program and we have obtained a cormlzimlent from our officers that they will make themselves available to participate in this program by signing up for overtime shifts during their off duty times. The Columbia Heights Police Department believes that this program will benefit our city and its citizens. RECOMMENDED MOTION: Move to waive the reading of Resolution #2007-85, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution #2007-85 supporting the efforts of the Columbia Heights Police Department and the Anoka County Safe and Saber Campaign in obtaining grant money to improve seatbelt usage in the city acid to reduce the muliber of impaired drivers on our city9s streets. TMJ:mld 07-85 COUNCIL ACTION: 44 RESOLUTION No. Zaa7-~s RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT AND PARTICIPATION IN THE SAFE AND SOBER COMMUNITIES GRANT PROGRAM WHEREAS, the City of Columbia Heights Police Department shall enter into a grant agreement with the Miimesota Department of Public Safety, Office of Traffic Safety for the project entitled Safe & Sober Communities during the period October 1, 2007 through September 30, 2008; and WHEREAS, Chief Johnson of the Columbia Heights Police Department, and (his or her) successor, is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Columbia Heights Police Department; and NOW, THEREFORE BE IT RESOLVED that Chief Wells of the Coon Rapids Police Department is hereby authorized to be the fiscal agent and administer this grant on behalf of the Columbia Heights Police Department. Passed this day of 2007. Offered by: Seconded by: Roll Call: Attest: Patricia Muscovitz, CMC City Clerk Mayor Gary L. Peterson 45 CITY COUNCIL LETTER Meeting of: 6!25/07 AGENDA SECTION: CONSENT AGENDA I ORIGINATING DEPARTMENT: I CITY MANAGER NO: PUBLIC WORK ITEM: AUTHORIZATION TO PROCEED WITH THIN BY: K. Hansen BY: OVERLAY OF UNNERSITY SERVICE DRIVE FROM DATE: 6/20/07 DATE: 45TH TO 53RD Background As a follow up to recent conversations with property owners from the East University Service Drive, the following is a summary of estimated costs for three strategies of bituminous road repairs of the University Service Road from 45`h to 53`d Avenues. I am not recommending performing a seal coat on the roadway due to its poor condition and most if not all of the defects would not be corrected or come back in a short period of time. The cost estimate is for information only. It should be recognized that one half of the segment from 45"' to 53rd Avenue is the municipal boundary. 1. Seal coating: NOT RECOMMENDED 45"-' Ave to 53`d Ave: (total width) - 13675 S.Y. x $2.75 = $37,600 (total) - Assessable Amount = $18,$00 2. Mill attd Overlav: 2007 CONTRACTOR BID 45"-' Ave to 53`a Ave: (centerline length} - 5232 L.F. x $28 = $14b,500 (total) - Assessable Amount = $47,400 - City Cost = $99,100 3. Edge Mill and Thin Overlay: PUBLIC WORKS RECOMMENDED 45`h Ave to 53`a Ave: (certterb~tte length) - 5232 L.F. x $5.95 = $31,130 (total) - Assessable Amount = $0 - City Cost = $31,130 Analysis/Conclusions: Again, I do not recommend seal. coating as this, simply stated, is throwing money away. Strategy 2 would be performing a 3 inch mill and overlay using our 2007 Contractor pricing. This would require public hearings under the 429 process. Strategy 3 is proposed as a maintenance repair and. would be short-term fix (2-4 years) using Public Works staff. Continued -Page 2 COUNCIL ACTION: 4F3 CITY COUNCIL LETTER Meeting of: 6/25/07 AGENDA SECTION: CONSENT AGENDA NO: ITEM: AUTHORIZATION TO PROCEED WITH THIN OVERLAY OF UNNERSITY SERVICE DRIVE FROM 45TH TO 53RD ORIGINATING DEPARTMENT: ~ CITY MANAGER PUBLIC WORK BY: K. Hansen BY: DATE: 6/20/07 DATE: I am not proposing a financial contribution from Fridley as a partial funding source at this time. This is because strategy 3 is a short-term fix and it may eliminate payment (from Fridley) for the long-term permanent option of reconstructing the roadway through the MNDOT Cooperative Agreement Program, which we would be eligible for again in the 2009 funding cycle. This also allows us to work on other related issues such as a one-time Fridley financial contribution and the area drainage problems and issues. I spoke with the Director of Public Works from Fridley and we did agree to sharing personnel and equipment under strategy 3, which will expedite the length of the work, currently estimated at 12 working days. I am recommending strategy 3 of a thin overlay using Public Works staff to perform an edge mill (18-24 inches in width), and then overlay the entire street with a thin bituminous layer of approximately one inch. Looking at the condition of the street, this would provide a reasonable driving surface for the next 2-4 years until the street is reconstructed, and it is only a short term fix. I am proposing that the City would pay for the estimated cost of materials out of the 2007 Streets budget, which will have to be amended for the increased cost. The Street Foreman estimates a crew of 8 with a total working time of I2 days from start to finish. We would be able to perform the work after our preparation for the seal coat program, possibly in late July or early August of this year. Recommended Motion: Move to: 1. Authorize proceeding with a thin overlay of University Service Drive from 45`" to 53`d Avenues with funding provided equally from the Street Department Fund 101-43121 and State Aid Fund 212-43190; 2. To appropriate $16,000 from the General Fund undesignated fund balance to the Street Department budget; and, 3. Authorize the Mayor and City Manager to enter into a contract with Commercial Asphalt for supplying the bituminous construction materials. KH:jb COUNCIL ACTION: 47 CITY COUNCIL LETTER Meeting of: 6/25/07 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PLTBI.IC WORK ITEM: 2007 PARK IMPROVEMENTS BY: K. Hansen BY: DATE: 6/20/07 DATE: Background: The 2007 Parks Capital Improvement Budget has established funding for two Parks: 1. $30,000 is established for the shelter replacement at Silver Lake Beach. 2. $175,000 for Ramsdell Park for athletic field reconstruction, bituminous trail, lighting, playground equipment, landscaping and other ancillary improvements. Analysis/Conclusions: The City Council authorized staff to seek bids for the Silver Lake Beach picnic structure in at the May 29`n regular meeting. The 2006 Parks Capital Improvement Budget had $215,000 established for Sullivan Lake Park for various improvements. Work was never initiated in 2006 at Sullivan Lake Park. Because of the high use of the Sullivan Lake Park facilities (picnic shelter, walking trail, tennis courts), the Park & Recreation Commission and staff are recommending delaying any work in Ramsdell Park until 2008, and making improvements in Sullivan Lake Park in 2007. The regular May Park and Recreation Commission meeting was held at Sullivan Lake Park with over 50 people attending. The following potential improvements were identified and discussed: ^ Playground equipment replacement. ^ Picnic shelter roof and expansion (to the north). ^ Removal of existing pergolas or arbors. ^ Create a viewshed of the Lake. ^ Trail improvements. (ADA, width, & sheet piling). ^ Park and trail lighting. ^ Additional Parking. ^ Tennis Courts reconstruction. ^ Landscaping ^ Improved Park. Signage. The Park & Recreation Commission made a recommendation to the City Council to authorize improvements as identified above. Recommended Motion: Move to authorize staff to delay improvements at Ramsdell Park until 2008, re-authorize the 2006 Park Improvements to Sullivar, Lake Park in 2007 and re-appropriate $21.5,000 from the Park Capital Improvement Fund 412. KH:jb Attachment: Display Map COiJNCIL ACTIiOiv: 48 CITY COUNCIL LETTER Meeting of: 6/25/07 AGENDA SECTION: CONSENT ORIGINATING DEPAK'I'1VIENT; CITY MANAGER NO: PUBLIC WORKS ITEM: REQUEST FOR CROSSWALK ACROSS BY: K. Hansen BY: WASHINGTON STREET AT SULLIVAN DRIVE DATE: 6/20/0'7 DATE: Background: A homeowner on Washington Street has requested a painted crosswalk across Washington Street at the entrance to Sullivan Lake Park. The concern is safety for pedestrians crossing Washington Street. Traffic does not stop to allow pedestrians to cross. The crosswalk was discussed at a previous Traffic Commission meeting. The concern at that time was limited visibility because of school bus parking. Analysis: The Traffic Commission and Staff do not recommend painting a crosswalk on Washington Avenue at this locations. With no sidewalk. on the west side of Washington Street, a crosswalk is directing pedestrian traffic to an unsuitable location. Recommended Motion: Move to deny the request for a crosswalk across Washington Street at Sullivan Drive, based on the recommendation of the Traffic Commission. Alternate Motion: Move to approve the request for a crosswalk across Washington Street at Sullivan Drive. KH: j b Attachment: Site Map COUNCIL ACTION: 50 CITY COUNCIL LETTER AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: EXCESS LIABILITY COVERAGE BY: WILLIAM ELRITE BY: NO: DATE: June 13, 2007 The City's commercial insurance policy with the League of Minnesota Cities Insurance Trust was up for renewal on June i, 2007. At the work session of June 18`"various options for City of Columbia Heights insurance coverage were discussed. The consensus of the council was to increase the general liability to $2,000,000, retain the current $1,000 deductible, and continue to waive the tort liability limit. The additional premium cost for these changes in coverage will be approximately $30,821 based on last year's rate exposure. RECOMMENDED MOTION: Move to accept the optional $1,000,000 in excess liability insurance coverage at a cost of approximately $30,821 increasing the current liability limit to $2,000,000, to waive the tort liability limits as set forth in Resolution 2007-36 adopted on March 26, 2007, and continue with the current deductible limit of $1,000 per occurrence. WE: sms 0"706131 COIJNCIL Attachillents: LiabilityCoverage0pti ons.pdf COtTNCIL ACTION: 52 League of Minnesota Cities Insurance Trust 145 University Avenue West, St Paul, MN 55103-2044 {651} 281-1200 • (800) 925-1122 Fax: (651) 281-1298 • TDD: (651) 281-1290 www.lmnc.org RISK MANAGEMENT INFORMATION LMCIT LIABILITY COVERAGE OPTIOI~15 Liability Limits, Coverage Limits, and Waivers LMCIT gives cities several options far structuring their liability coverage. The city can choose either to waive or not to waive the monetary limits that the statutes provide; and the city can select from among several liability coverage limits. This memo discusses these options and identifies some issues to consider in deciding which of the options best meets the city's needs. What are the statutory limits on municipal tort liability? The statutes limit a city's tort liability to a maximum of $300,000 per claimant and $1,000,000 per occurrence. These limits apply whether the claim is against the city, against the individual officer or employee, or against both. What are the coverage limits for LMCIT's basic primary liability coverage? LMC1T's liability coverage provides a limit of $1,000,000 per occurrence, matching the per- occurrence part of the statutory municipal tort liability limit. Under the basic coverage form the $300,000 per claimant part of the statutory liability limit is not waived, so if the statutory limit applies to the particular claim, LMCIT and the city would be able to use that limit as a defense. Beside the overall coverage limit of $1,000,000 per occurrence, then°e are also annual aggregate limits (that is, limits on the total amount of coverage for the year regardless of the number of claims}, far certain specific risks. Aggregate limits apply to the following: Products /eom leted o erations $1,000,000 annual! Failure to su 1 utilities $1,000,000 annual( EMF $1,500,000 annual( Limited ollution* $1,000,000 annual( Lead and asbestos* $200,000 annual( Mold $1,500,000 annual) Land use liti ation** $1,000,000 annual( Em to ers liabili work eom) $1,000,000 annual( * The limit applies to both damages and defense costs. ** Coverage is on a sliding scale percentage basis, and applies to both damages and litigation casts. 53 If the statute limits our liability to 51,000,000 per occurrence, why would the city purchase higher coverage limits than that? There are several different reasons why cities should strongly consider carrying higher limits of liability coverage. 1. The statutory tort limits either do not or may not apply to several types of claims. Same examples include: • Claims under federal civil rights laws. These include Section 1983, the Americans with Disabilities Act, etc. • Claims for tort liability that the city has asstuned by contract. This occurs when a city agrees in a contract to defend and indemnify a private party. • Claims for actions in another state. This might occur in border cities that have mutual aid agreements with adjoining states, or when a city official attends a national conference or goes to Washington to lobby, etc. • Clairaas based on liquor sales. This mostly affects cities with municipal liquor stores, but it could also arise in connection with beer sales at a fire relief association fund-raiser, for example. • Claims based on a "taking" theory. Suits challenging land use regulations frequently include an "inverse condemnation" claim,alleg ing that the regulation amounts to a "taking" of the property. 2. LMCIT's primary liability coverage has annual limits on coverage for a few specific risksa The table on page 1 lists the liability risks to which aggregate coverage limits apply. If the city has a loss or claim in one of these areas, there might not be enough limits remaining to cover the city's full exposure if there is a second loss of the same sort during the year. Excess liability coverage gives the city additional protection against this risk as well. However there are a couple of important restrictions on how the excess coverage applies to risks that are subject to aggregate limits: • The excess coverage does not apply to four risks: lead and asbestos; failure to supply zztilities; r~zold; and "limited pollution " claiz~zzs if either the pollutant release or the damage is below ground or in a body of water; and • The excess coverage does not azrtomatically apply to liquor liability unless the city specifically requests it. 3. The city may be required by contract to carry higher coverage limits. Occasionally, a contract might include a regciirement that the city carry more than 51,000,000 ofcover~age limits. Carrying excess coverage is a ~vay to meet these requirements. (There's also another 2 54 option far cities in this situation. LMCIT can issue an endorsement to increase the city's coverage 1rmit only for claims relating to that particular contract. There's a small charge for these "laser" endorsements.) ~. There may be mare than ane political subdivision covered under the city's coverage. An HIZA, EDA, or part authority is itself a separate political subdivision. If the city EDA, for example, is named as a covered party on the city's coverage and a claim were made that involved both the city and the EDA, theoretically the claimant might be able to recover up to $1,000,000 from the city and another $1,000,000 from the EDA, since there are two political subdivisions involved. Excess coverage is one way to provide enough coverage limits to address this situation. Another solution is for the HRA, EDA, or port authority to carry separate liability coverage in its own name. This issue of multiple covered parties can also arise is if the city has agreed by contract to name another entity as a covered party, or to defend and indemnify another entity. 5. Cities sometimes choose to carry higher coverage limits because of a concern that the courts might overturn the statutory liability limits. However, those limits have now been tested and upheld several times in Minnesota. While it's always possible that a future court might decide to throw out the statutory limits, this is notiv less of a concern. What excess liability coverage limits are available? Excess coverage is available in $1 million increments, up to a maximum of $5 million. We're just a small city. Isn't excess liability coverage really just something that big cities might need? Absolutely not. If anything, excess liability coverage is even more important to a small city. If a city ends up with more liability than it has coverage, the city will have to either draw on existing funds or go to its taxpayers to pay that judgment. A large city faced with, say, a million dollars of liability over and above what its LMCIT coverage pays might be able to spread that $1 million cost aver several thousand taxpayers. The small city by contrast might be dividing that same $1 million cost among only a couple hundred taxpayers. $1 million divided among 5000 taxpayers is $200 apiece -annoying but probably at least manageable for most taxpayers. $l million divided among 200 taxpayers is $5000 apiece -enough to be a real problem for many. How does excess coverage apply to uninsured/underinsured motorist coverage? If the city carries excess liability coverage, the city has the option to have the excess coverage also apply to uninsured or underinsured motorist (UM/UIM} claims. To do so, the city must first increase its primary UMfUIM limit from the basic $50,000 to $1,000,000. There are additional premium charges both to increase the primary UM/UIM limit and to apply the excess coverage to the UM/UIM exposure. The city needs to consider whether the benefit from having higher UM/UIM limits is worth that cost. 55 The UM/UIM coverages are intended to assure that an injured driver will be compensated if s/he is injured in an accident caused by an uninsured or underinsured driver. The UM/UIM coverage steps into the place of the liability insurance that the driver should have had. Keep in mind that in the case of city vehicles, an injury to the driver while operating a city vehicle would in most cases be covered by workers' compensation. The amounts the individual would be able to recover from UM/UIM would be in addition to the medical, indemnity, and other benefits paid under work comp. In many cases, it would amount to a double recovery for the individual's injuries. A city might decide to carry a higher limit for a couple reasons: if they believe the workers' campensation benefits are insufficient to compensate their injured employees; or if they want to make sure that non-employees riding in city vehicles are fully compensated in the event of an accident with an uninsured or underinsured vehicle. (Note that in most cases the passenger's awn UM/UIM would also respond.) LMCIT now gives the cities who participate in the primary liability coverage the option to waive the $300,000 per claimant statutory liability limit. What's the effect if we do this? If the city chooses the "waiver" option, the city and LMCIT no longer can use the statutory limit of $300,000 per claimant as a defense. Because the waiver increases the exposure, the premium is roughly 3% higher for coverage under the waiver option. If the city waives the statutory limit, an individual claimant could therefor recover up to $1,000,000 in damages on a claim. Of course, the individual would still have to prove to the court or jury that s/he really does have that amount of damages. Also, the statutory limit of $1,000,000 per occurrence would still apply; that would limit the individual's recovery to a lesser amount if there were multiple claimants. Wliy would the city choose to pay more in order to get the waiver-option coverage? Does it give the city better protection? No. Buying coverage under the "waiver" option doesn't protect the city any better. The benefit is to the injured party. The statutory liability limit only comes into play in a case where 1, the city is in fact liable; and 2. the injured party's actual proven damages are greater than the statutory limit. Very literally, applying the statutory liability [unit means that an injured party won't be fully compensated for his/her actual, proven damages that were caused by city negligence. Some cities as a matter of public policy may want to have more assets available to compensate their 4 56 citizens for injuries caused by the city's negligence. Waiving the statutory liability limits is a way to do that. Other cities may feel that the appropriate policy is to minimize the expenditure of the taxpayers' funds by taking full advantage of every protection the legislature has decided to provide. There's no right or wrong answer on this point. It's a discretionary question of city policy that each city council needs to decide for itself. How would the waiver affect our city's coverage or risk on those claims that the statutory tort liability limits don't apply to? It doesn't. Waiving the statutory tort limits has no effect on claims that the statutory limits don't apply to. What's the effect of waiving the statutory limits if we have excess coverage? If the city has $1 million of excess coverage and chooses to waive the statutory tort limits, the claimants (whether it's one claimant or several) could then potentially recover up to $2 million in damages in a single occurrence. If the city carries higher excess coverage limits, the potential maximum recovery per occurrence is correspondingly higher. Carrying excess coverage under the waiver option is a way to address an issue that some cities find troubling: the case where many people are injured in a single occurrence caused by city negligence. Suppose, for example, that a city vehicle negligently runs into a school bus full of kids, causing multiple serious injuries. $1,000,000 divided 50 ways may not go far toward compensating far those injuries. Excess coverage under the waiver option makes more funds available to compensate the victims in that kind of situation. The cost of the excess liability coverage is about 25% greater if the city waives the statutory tort limits. The cost difference is proportionally greater than the cost difference at the primary level because for a city that carries excess coverage, waiving the statutory tort limits increases both the per-claimant exposure and the per-occurrence exposure. If we waive the statutory tart liability limits, does it increase the risk that the city will end up with liability that LMCIT doesn't cover? No. The waiver farm specifically says that the city is waiving the statutory tort liability limits only to the extent of the city's coverage. Of course, that's not to say that there is no risk_ that the city's liability could exceed its coverage [units. We listed earlier a number of ways that could happen to any city. But the waiver doesn't increase that risk. 57 Can we waive the statutory tort limits for the primary coverage but not for the excess coverage? No. If the city decides to waive the statutory tart limits, that waiver applies to the full extent of the coverage limits the city has. The city cannot partially waive the statutory limits. I'm confused. Is there a simple way to summarize the options? It's not necessarily simple, but the table on the following page is a shorthand summary of what the effect would be of the various coverage structure options in different circumstances. I'm still confused. Who can I talk to? Give us a call at the League office. Pete Tritz, Tom Grundhoefer, Bill Everett, Doug Gronli, or any of LMCIT's property/casualty underwriters will be glad to talk with you. 6 58 LMCIT Liability Coverage Options Qn a liability claim to which On a liability claim to which the statutory limits apply the statutory limits do not apply ~ Coverage structure This is the maximum This is the maximum This is the maximum amount of damages which If the city: amount a single claimant total amount that all LM~[T would pay on the city's behalf for a could recover on an claimants could recover single occurrence, regardless of the number of occurrence. on a single occurrence. claimants. Does not have excess coverage & Does not waive the statutory limits $300,000 $1,000,000 $1,000,000 Does not have excess coverage & Waives the statutory limits $1,000,000 $1,000,000 $1,000,000 Has $ l ,000,000 of excess coverage & Daes not waive the statutory limits $300,000 $1,000,000 $2,000,000 Has 51,000,000 of excess coverage & Waives the statutory limits $2,000,000 $2,000,000 $2,000,000 FST 121(74 CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Rental Housing BY: Gary Gorman BY: Licenses NO: DATE: June 18, 2007 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for June 25, 2007. COUNCIL ACTION: 60 List of 2007 Rental Licenses to Approve Occupant' I.D. Property Owner Name Property Address 10130 Seubert, LLC 20028 Koke Properties 20247 NCI Holdings Inc, 10009 Ahmed Abdullahi 10038 Jim Adams 12209 Luis Agudo 20093 Meredith Bell 20274 Bryant Bentley 20234 Eric Betzler 20090 Mark Carlson 30053 Lester Chies 12102 Cindy Cotton 20046 Angela D'Angelo 30055 Martha Demetriou 12015 Belma Demirovic 10041 Mike Donnelly 12003 Mark Dostaler 20040 Michael Fortier 20414 Michael Fortier 20085 Lawrence Garner 10104 Michael Gondek 12182 Chad Habeck 30060 Paul Haines 30152 Paul Haines 20064 Kenneth Henke 12080 David Halton 20006 Marge Janson 10122 Dave Johnson 20166 Burton Kegan 12044 Susan Kinch 20061 Terry Lemke 10125 Liliana Letran 20021 Mark Lewis 10102 Lawrence McCallum 20140 Alexander M®seychuk 10032 Marlin Moske 20081 Gilbert Nevils Jr. 10080 Linnea Nardahl 12124 Luis Ochoa 3974 HAYES 1206 CIRCLE TERRACE 1739 37TH 4637 7TH 838 41ST 1319 CIRCLE TERRACE 4616 Taylor 4427 MAIN 1140 45TH 5019 JACKSON 980 44TH 1235 37TH 1815 41ST 1400 47TH 4237 UNIVERSITY 4044 Reservoir 5103 6TH 1300 CIRCLE TERRACE 1313 CIRCLE TERRACE 3712 2ND 325 Summit 1343 CIRCLE TERRACE 4225 CENTRAL 4229 CENTRAL 4415 2 1 /2 656 47 112 1236 CIRCLE TERRACE 3808 Reservoir 4247 2ND 1221 CIRCLE TERRACE 3933 ULYSSES 3723 JACKSON 1154 CHEERY 4911 CENTRAL 5043 JACKSON 1012 COULD 3833 Reservoir 2106 41ST 5009 JACKSON 06/19/2007 13:5$ 61 Page 1 List of 2007 Rental Licenses to Approve Occupany I.D. Property Owner Name 20086 Robert Okoro 20210 Nathan Olson 20114 John Pham 20150 Wellyn Pomeroy 20096 Mohmoud Rifai 20098 Mahmoud Rifai 20202 Tracy Saloka 20391 Timothy Schubilske 30075 Wilton Smith 12072 Sally Stark 20104 Ty Thompson 34008 Jerome Thompson 10172 Tsering Thongpatsang 30065 Arnold Weckwerth 10011 David Wiger 10036 Robert Witt 20112 Bart Woolsey 20010 Amina Yakubu 30161 Myong Yi 20243 Mark Youngren 30137 Roberto Zapata Property Address 1400 CIRCLE TERRACE 1222 45 1/2 1709 37th 4555 FILLMORE 1201 37th 1137 37TH 4600 JOHNSON 3920 ULYSSES 4544 MADISON 4307 MADISON 4645 Taylor 1341 42ND 4230 Reservoir 3857 EDGEMOOR 5045 4TH 4222 MONROE 3722 PIERCE 4636 WASHINGTON 4546 Tyler 3816 3RD 4911 UNIVERSITY 06/19/2007 13:58 62 Page 2 CITY COUNCIL LETTER Meeting of: June 25, 2007 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: June 21, 2007 BY: DACI~GROIJND/ANALYSIS Attached is the business license agenda for the June 25, 2007 City Council meeting. This agenda consists of applications for Contractor licenses for 2007. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Motion: Move to approve the items on the business license agenda for June 25, 2007 as presented. COUNCIL ACTION: 63 TO CITY COUNCIL June 25, 2007 *Signed Waiver Farm Accompanied Application 2007 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *Ashland Enterprises Inc. *Marsh Heating & AC All City Bldg Maintenance *Erickson Plumb & Htg *OC Mechanical *Howritz Inc. 881 66th Avenue NE, Fridley $60 6248 Lakeland Ave No, Brk Park $60 8500 Lexington Ave, Blaine $60 1471 92°d Lane NE, Blaine $60 16008 Dunkirk St NE, Ham Lake $60 8825 Xylon Ave No, Brk Pk $60 Residential Htg & AC 1815 E. 41St St, Ste A, Mpls $60 64 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: June 25 2007 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number 121813 through 121989 in the amount of $ 889,358.85 These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are herby, recommended for payment. 65 ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 06/21/2007 12:13:24 Check History GLOSOS-V06.74 COVERPAGE GL540R ******************************************************************************* * *** C O U N C I L * *** C O U N C I L * *** C O U N C I L * * '* * C O U N C I L Report Selection: Optional Report Title.......06/25/2007 COUNCIL LISTING INCLUSIONS: Fund & Account......,........ Check Date ................... Source Codes ................ Journal Entry Dates.......... Journal Entry Ids........... Check Number ................. Project ...................... Vendor ...................... Invoice ...................... Purchase Order ............... Bank ......................... Voucher ..................... Released Date ................ Cleared Date ................ Include Exp/Rev Clos'~ng Entries thru thru thru thru thru 121813 thru 121989 thru thru thru thru thru thru thru thru N Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J COUNCIL 02 P4 Y S 6 066 10 66 ACS FINANCIAL SYSTEM 06/21/2007 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 1 06/25/2007 COUNCIL LISTING CHECK NUMBER AMOUNT ALCORN BEVERAGE CO INC 121813 266.39 AMERICAN BOTTLING COMPAN 121814 669.75 BAILEY,GAYLORD 121815 98.00 BELLBOY CORPORATION 121816 1,988.85 BOURGET IMPORTS LLC 121817 134.00 CAPITOL BEVERAGE SALES L 121818 22,818.45 CHISAGO LAKES DISTRIBUTI 121819 2,457.53 COCA-COLA BOTTLING MIDWE 121820 2,597.90 COSTCO 121821 29.82 DALLMAN,KATHY 121822 57.00 DUGDALE/MARY 121823 49.71 EHLERS S: ASSOCIATES INC 121824 4,095.00 EMERGENCY AUTOMOTIVE TEC 121825 508.51 EXTREME BEVERAGE 121826 320.00 FSH COMMUNICATIONS, LLC 121827 60.00 GENUINE PARTS/NAPA AUTO 121828 34.53 GREATER METROPOLITAN HSG 121829 7,724.47 GRIGGS-COOPER & CO 121830 67,374.61 HOHENSTEINS INC 121831 7,187.30 JJ TAYLOR DIST OF MN 121832 54,942.53 JOHNSON BROS. LIQUOR CO. 121833 37,929.06 JOHNSON'S OUTDOOR SERVIC 121834 1,225.00 KING/DEREK 121835 19.99 KIWI KAI IMPORTS 121836 1,336.69 LARKIN/JOHN 121837 22.31 LEWANDOWSKI/JOE 121838 122.80 CINDER'S GREENHOUSES 121839 728.27 MARGRON SKOGLUND WINE IM 121840 993.60 MARK VII DIST. 121841 19,188.58 MEDICINE LAKE TOURS 121842 3,420.00 METRO COUNCIL ENVIROMENT 121843 16,582.50 MINNESOTA CROWN DISTRIBU 121844 283.50 NAWROCKI/BRUCE 121845 1,367.93 NEXTEL COMMUNICATIONS 121846 373.92 O'BRIENj'DANIEL 121847 500.92 PARTENHEIMER/KIRSTEN 121848 91.42 PERA 121849 280.70 PETERSON/ROGER 121850 250.00 PHILLIPS WINE & SPIRITS 121851 189.40 POST BOARD 121852 90.00 PREMIUM WATERS INC 121853 135.40 PROSOURCE TECHNOLOGIES I 121854 16,192.36 QUALITY WINE & SPIRITS 121855 13,476.41 SARGENT/JEFF 121856 24.98 SCOTT/TAMMY 121857 30.00 SHAMROCK GROUP/ACE ICE 121858 1,100.60 SHEPPARD/MARILYN 121859 49.00 67 ACS FINANCIAL SYSTEM 06/21/2007 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 2 06/25/2007 COUNCIL LISTING CHECK NUMBER AMOUNT SURLY BREWING CO INC 121860 410.00 T-MOBILE INC 121861 152.30 VERIZON - ATTN: PREPAY D 121862 67.75 VERIZON WIRELESS 121863 22.17 VINOCOPI:A INC 121864 275.25 WINE COMPANY/THE 121865 973.80 WINE MERCHANTS 121866 879.40 XCEL ENERGY 121867 53.30 ALCORN BEVERAGE CO INC 121868 84.50 ANOKA COUNTY 121869 8,446.72 ARCH WIRELESS/METROCALL 121870 32.29 BARNA GLIZY & STEFFEN LTD 121871 35.00 CAPITOL BEVERAGE SALES L 121872 47,922.47 CERTIFIED APPLIANCE RELY 121873 105.00 CHANHASSEN DINNER THEATR 121674 100.00 CHISAGO LAKES DISTRIBUTI 121875 4,577.07 CITY OF COLUMBIA HEIGHTS 121876 138,310.86 CITY WIDE WINDOW SERVICE 121877 48.99 COL HGTS FIREFIGHTERS AS 121878 2,157.00 FAST PITCH CLUB 121879 250.00 G & K SERVICES INC 121880 265.42 GRIGGS-COOPER & CO 121881 1,609.54 HOHENSTEINS INC 121882 5,334.05 IDEARC MEDIA CORP 121883 67.75 JOHNSON BROS. LIQUOR CO. 121884 2,662.43 JOHNSTOLJ/ERIK 121885 500.00 KIWI KAI IMPORTS 121886 647.44 LANDI/MARIA 121887 29.27 LARKIN/JOHN 121888 190.20 MINNEAPOLIS FINANCE DEPT 121889 80,363.71 MINNESOTA COACHES INC 121890 1,287.50 MINNESOTA DEPARTMENT OF 121891 69.00 NEEDHAM DISTRIBUTING CO 121892 486.10 PAT KERNS WINE MERCHANTS 121893 152.00 PETTY CASH - KEITH WINDS 121894 300.00 PETTY CASH - LIZ BRAY 121895 164.84 PETTY CASH - MARY DUGDAL 121896 76.56 PHILLIPS WINE & SPIRITS 121897 2,299.39 QUALITY WINE & SPIRITS 121898 9,114.34 QWEST COMMUNICATIONS 121899 116.09 SENSIBLE LAND USE COALIT 121900 64.00 SFECIALTY WINES & BEVERA 121901 478.50 TREE TRiJST 121902 35.00 WINE MERCHANTS 121903 268.40 XCEL ENERGY (N S P) 121904 5,717.60 YOUNG/KATHY 121905 73.25 ACE HARDWARE 121906 38.10 68 ACS FINANCIAL SYSTEM 06/21/2007 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 3 06/25/2007 COUNCIL LISTING CHECK NUMBER AMOUNT ACME TYPEWRITER INC 121907 314.62 ALL SAFE FIRE & SECURITY 121908 56.75 AMERICAN RUG LAUNDRY 121909 313.92 AMERICAN WATER WORKS ASS 121910 56.50 AMERIPRIDE INC 121911 104.04 ANOKA CTY - CENTRAL COMM 121912 541.53 ASPEN MILLS, INC. 121913 726.85 BAKER & TAYLOR 121914 4,313.79 BAKER & TAYLOR ENTERTAIN 121915 433.57 CATCO PARTS SERVICE 121916 113.66 CITY PAGES 121917 1,800.00 CLARK PRODUCTS INC 121918 34.57 COLUMBIP., HEIGHTS RENTAL 121919 52.42 COMMERCIAL STEAM TEAM 121920 890.00 CSC CREDIT SERVICES INC 121921 35.00 DEMARS SIGNS 121922 399.66 DEMCO, INC. 121923 149.45 DETERMAN BROWNIE, INC 121924 853.00 DRIVER'S LICENSE GUIDE C 121925 118.70 EBSCO PUBLISHING 121926 10.93 ELAN OIL COMPANY 121927 1,031.83 EMERGENC'.Y AUTOMOTIVE TEC 121928 2,579.91 FIDELITY PRODUCTS CO 121929 5,167.90 G & K SERVICES INC 121930 1,083.83 GENERAL SAFETY EQUIPMENT 121931 35.00 GENUINE PARTS/NAPA AUTO 121932 70.38 GOODHEART-WILLCOX CO INC 121933 60.00 GRAYBAR ELECTRIC 121934 27.42 HD SUPPZ,Y WATER WORKS 121935 486.00 HOME DEPOT #2802 121936 120.15 IDEAL ADVERTISING INC. 121937 60.00 INTEGRATED LOSS CONTROL 121938 362.00 IPC PRITTTING 121939 40.48 J H CARSON ELECTRIC COMP 121940 127.91 JOHNSTON/TROY 121941 877.00 LEAGUE OF MN CITIES INS 121942 35,042.50 LINDEN GRAPHICS LLC 121943 429.89 LYLE SIGNS INC 121944 1,258.68 MAIN STREET DESIGN 121945 734.85 MARTIN-MCALLISTER INC 121946 350.00 MCFOA - TREASURER 121947 70.00 MEDTOX LABORATORIES, INC 121948 59.32 MENARDS CASHWAY LUMBER-F 121949 447.03 METROPOLITAN COUNCIL WAS 121950 68,308.19 MID-MINNESOTA LEGAL ASSI 121951 14.00 MIDWAY FORD 121952 328.44 MIDWEST ASPHALT CO. 121953 48,682.75 69 ACS FINANCIAL SYSTEM 06/21f20Q7 12 BANK VENDOR BANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 4 06{25/2007 COUNCIL LISTING MIDWEST LQCK & SAFE INC MINTTEX - ATTN MARY GARC MINNEAPC7LTS FINANCE DEPT MINNEAPOLIS OXYGEN CO. MINNEAPOLIS SAW CO. MINNESOTA'S BOOKSTORE MN REC & PK ASSOC - MRP NOBLE LANDSCAPE & GARDEN NORTHEASTER NORTHERPd WATER WORKS SUP OFFICE DEPOT ONVOY INC POS PAPFaR . COM PREMIUM WATERS INC PRINT CENTRAL QUICKSILVER EXPRESS COUR RETAIL DATA SYSTEMS OF M RON KASSA CONSTRUCTION RR BOWKER RYDBERG/SCOTT SECURE ifTNET TNC SRF CONSULTING GROUP INC STAR TRIBUNE STREICHER'S GUN'S INC/DO SUN PUBLICATION INC THE CLEADT TEAM TOUSLEY FORD TULL BEARING TWIN CITY BRIDAL UNIFORMS UNLIMITED INC VER-TECH INC VERIZON WIRELESS VICTORY CORPS VIKING ELECTRIC SUPPLY WW GRAINGER,INC 3M CHECK NUMBER AMOUNT 121954 198.09 121955 103.00 121956 71,226.18 121957 11.91 121958 85.50 121959 12.95 121960 504.00 121961 3,000.00 121962 291.60 121963 751.91 121964 1,032.12 121965 60.89 121966 577.38 121967 27.02 121968 389.41 121969 19.78 121970 120.00 121971 12,244.84 121972 299.95 121973 45.00 121974 160.00 121975 220.00 121976 39.12 121977 436.71 121978 717.50 121979 166.14 121980 1,018.10 121981 27.28 121982 595.00 121983 430.89 121984 120.00 121985 6.11 121986 471.54 121987 45.26 121988 48.36 121989 7,946.85 889,358.85 *** 70 ACS FINANCIAL SYSTEM 06/21/2007 12 BANK VENDOR REPORT TOTALS: CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.74 PAGE 5 06/25/2007 COUNCIL LISTING CHECK NUMBER AMOUNT 889,358.85 RECORDS PRINTED - 000918 71 ACS FINANCIAL SYSTEM 06/21/2007 12:13:26 Check History FUND RECAP: FUND ---- DESCRIPTION --------------°------------- DISBURSEMENTS 101 GENERAL 29,833.01 201 COMMUNITY DEVELOPMENT FUND 814.90 212 STATE AID MAINTENANCE 782.78 226 SPECIAL PROJECT REVENUE 7,724.47 240 LIBRARY 10,018.60 261 TWENTY-FIRST CENTURY PROGRAM 122.16 401 CAPITAL IMPROVEMENTS 12,244.84 415 CAPITAL IMPRVMT - PIR PROD 51,861.00 418 COMMUNITY CTR CAPITAL BLDG 495.00 420 CAP IMPROVEMENT-DEVELOPMENT 20,073.72 436 CAPITAL EQUIP REPLACE-LIQUOR 8,446.72 601 WATER UTILITY 81,474.50 602 SEWER UTILITY 68,846.60 603 REFUSE FUND 853.00 604 STORM SEWER UTILITY 185.84 609 LIQUOR 318,350.20 651 WATER CONSTRUCTION FUND 72,396.61 701 CENTRAL GARAGE 4,688.62 720 DATA PROCESSING 220.89 875 FISCAL AGENCY: GIS RANGER 7,946.85 880 PERMIT SURCHARGE 16,582.50 881 CONTRIBUTED PROJECTS-REC 42.68 883 CONTRIBUTED PROJECTS-OTHER 2,000.00 884 INSURANCE 35,042.50 885 PAYROLL FUND 132,611.21 887 FLEX BENEFIT FUND 5,699.65 TOTAL ALL FUNDS 889,358.85 BANK RECAP: BANK NAME DISBURSEMENTS BANK CHECKING ACCOUNT 889,358.85 TOTAL ALL BANKS 889,358.85 CITY OF COLUMBIA HEIGHTS GL060S-V06.74 RECAPPAGE GL540R 72 CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Revocation DATE: June 15, 2007 DATE: NO: 2007-86 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Ahmed Al-Beheary regarding rental property at 4916 Tyler Street N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-86, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resalution No. 2007-86, Resolution of the City Council of the Ci~y of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Ahmed Al-Beheary regarding rental property at 4916 Tyler Street N.E. COUNCIL ACTION: 73 RESOLUTION 2007-86 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of that certain residential rental license held by Aliened Al-Beheary (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 4916-4916 %2 Tyler Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on June 7, 2007 of an public hearing to be held on June 25, 2007. Now, thet°efore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT That on April 15, 2007, inspection office staff sent a letter requesting the owner of the property to renew the rental license for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. That on June 7, 2007, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to submit a rental license application. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F7766 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; All tenants shall remove themselves from the premises within 60 days Iiom the first day of posting of this Order revoking the license as held. by License Holder. 74 Passed this day of 2007 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 7~ CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Revocation DATE: June 15, 2007 DATE: NO: 2007-87 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Ashraf, LLC regarding rental property at 950 39`" Avenue N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-87, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2007-87, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Ashraf, LLC regarding rental property at 950 39`" Avenue N.E. COUNCIL ACTION: 76 RESOLUTION 2007-87 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A} of that certain residential rental license held by Ashraf, LLC (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 950 39`h Avenue N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 31, 2007 of an public hearing to be held on June 25, 2007. Now, therefore, in accordance with the foregoing, and all ordinances and t°egulations of tl~e City of Columbia Heights, the City Council. of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 23, 2007, inspectors for the City of Columbia Heights, inspected the property described above and noted nine violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on May 31, 2007, inspectors for the City of Columbia Heights, reinspected the property and noted one violation remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on June 15, 2007, inspectors far the City of Columbia Heights, performed a final inspection at the property and noted one violation remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 4. That based upon said records of the Enforcement Office, the fallowing conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Shall scrape and paint alUany windows on the building that have peeling paint. Mast have the peeling paint on the inside. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A}. ORDER OF COUNCIL 77 The rental license belonging to the License Holder described herein and identified by license number F8156 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2007 Offered by: second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 78 CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Revocation DATE: June 15, 2007 DATE: NO: 2007-88 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Brian Buch regarding rental property at 1215 37`'' Avenue N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-88, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2007-88, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Brian Buch regarding rental property at 1215 37`h Avenue N.E. COUNCIL ACTION: 7s RESOLUTION 2007-88 Resolution of the City Council far the City of Columbia Heights approving revocatian pursuant to City Cade, Chapter SA, Article IV, Section SA.408(A) of that certain residential rental license held by Brian Buch (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 1215 37th Avenue N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 31, 2007 of an public hearing to be held on June 25, 2007. Now, therefore, in accordance with the foregoing, and ali ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 30, 2007, inspection office staff sent a letter requesting the new owner of the property to license the rental property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on May 31, 2007, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enfarcement Office, the following conditions and vialations of the City's Residential Maintenance Code we~•e found to exist, to- wit: a. Failure to submit a rental license application. b. Failure to schedule a rental license inspection. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL The rental License belonging to the License Holder described herein. and identified by license number U1215 is hereby revoked; 2. The C ity will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; All tenants shall remove themselves from the premises ~~ithin b0 days from the first day of posting of this Order revoking the license as held by License Holder. sa Passed this day of 2007 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 81 CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Revocation DATE: June 15, 2007 DATE: NO: 2007-89 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Christopher & Tracy Decker regarding rental property at 3926-3928 Ulysses Street N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-89, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 200 7-89, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Christopher & Tracy Decker regarding rental property at 3926-3928 Ulysses Street N.E. COUNCIL ACTION: 82 RESOLUTION 2007-89 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of that certain residential rental license held by Christopher & Tracy Decker (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 3926-3928 Ulysses Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on June 7, 2007 of an public hearing to be held on June 25, 2007. Now, therefore, in accordance with the foregoing, and ali ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 15, 2007, inspection office staff sent a letter requesting the owner of the property to renew the rental license far this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on June 7, 2007, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said recards of the Enforcement Office, the fallowing conditions and violations of the City's Residential Maintenance Code were found to exist, to- wn: a. Failure to submit a rental license application. b. Failure to schedule a rental license inspection. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F7783B is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants sl-rall remove themselves from tl~e premises ~~ithin 60 days from the fast day of posting of this Order revoking the license as held by License Holder. 83 Passed this day of 2007 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk s4 CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Revocation DATE: June 15, 2007 DATE: NO: 2007-90 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Tracy Pomeroy regarding rental property at 4323 3`d Street N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-90, there being ample copies available to the public. RECOMMENDED MOTION: Move to adapt Resolution No. 2007-90, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental license held by Tracy Pomeroy regarding rental property at 4323 3`d Street N.E.. COUNCIL ACTION: 85 RESOLUTION 2007-90 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of that certain residential rental license held by Tracy J. Pomeroy (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 4323 3Td Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on May 24, 2007 of an public hearing to be held on June 25, 2007. Now, therefore, in accordance with the foregoing, and ali ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on April 16, 2007, inspectors for the City of Columbia Heights, inspected the property described above and noted four violations. A compliance letter listing the violations was mailed by regular 1nai1 to the owner at the address listed on the Rental Housing License Application. 2. That on May 24, 2007, inspectors for the Ciry of Columbia Heights, reinspected the property and noted four violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 3. That on June 18, 2007, inspectors for the City of Columbia Heights, performed a final inspection at the property and noted xxxxxx violations remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Shall remove the trees in front that are already half cut down. b. Shall the dead trees (tree stumps) in the yard and front area. c. Shall remove all/any outside storage from the property. d. Shall install sod or seed or approved landscape material on the bare area that is on north side of the driveway. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.30b and SA.303(A). 86 ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F7687 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 200? Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 87 CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Revocation DATE: June 15, 2007 DATE: NO: 2007-91 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Tim Proue regarding rental property at 4631-4633 Pierce Street N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2007-91, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2007-91, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of the rental License held by Tim Proue regarding 1•ental property at 4631-4633 Pierce Street N.E. COUNCIL ACTION: 8a RESOLUTION 2007-91 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of that certain residential rental license held by Tim Proue (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 4631-4633 Pierce Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on June 7, 2007 of an public hearing to be held on June 25, 2007. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: F1NDiNGS OF FACT 1. That on April 15, 2007, inspection office staff sent a letter requesting the owner of the property to renew the rental license for this property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on June 7, 2007, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the fallowing conditions and violations of the City's Residential Maintenance Code were found to exist, to- Wlt: a. Failure to submit a rental license application. b. Failure to schedule a rental license inspection. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A}. ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F7725 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of~ this order on the buildings covered by the license held by License Holder; All tenants shall remove themselves froth the premises vaithits 60 days from the first day of posting of this Order revoking the license as held by License Holder. ss Passed this day of 2007 Offered by: Second by: Roll. Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 90 CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Abatement DATE: June 18, 2007 DATE: NO: 2007-92 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Diane J. Diederichs regarding property at 4011 5th Street N.E. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2007-92, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2007-92, a resolution of the City Council of the City of Columbia I-Ieights declaring the property at 4011. 5th Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: 91 RESOLUTION 2007-92 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Diane J. Diederichs (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4011 5`h Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on June 4, 2007. Now, therefore, in accordance with the foregoing, and all oz•dinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on September 5, 2006 an inspection was conducted on the property listed above. Inspectors found one violation. A compliance order was sent via regular mail to the owner at the address. 2. That on October 23, 2006, inspectors re-inspected the property listed above. Inspectors noted that one violation remained uncorrected. A compliance order and statement of cause was mailed via certified and regular mail to the owner listed in the property records. 3. That on January 22, 2007 the Fire Department granted a seasonal extension to the properly owner. The new compliance date listed on the extension letter was June 4, 2007. A extension letter was mailed via regular mail to the owner listed in the property records. 4. That on June 4, 2007 inspectors re-inspected the property listed above. Inspectors noted that one violation remained uncorrected. A compliance order and statement of cause was mailed via certified and regular mail to the owner listed in the property records. 5. That on June 18, 2007, inspectors reinspected the property and found that one violation remained uncorrected. 6. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall replace the missing siding corners on the garage. 7. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A} and 8.206(B). CONCLUSIONS OF COUNCIL That the property located at 4011 5`h Street N.E. is in violation of the provisions of the Columbia Heights City Cade as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, 92 and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4011 5`h Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2007 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 93 CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hear7ngs Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Abatement DATE: June 18, 2007 DATE: NO: 2007-93 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Nicholas Dawydenko regarding property at 4043 Jefferson Street N.E. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2007-93, there being ample copies available to the public. RECOMMENDED IvIOTION: Move to adopt Resolution No. 200 7-G3, a resolution of the City Council of the City of Columbia Heights declaring the property at 4043 Jefferson Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: 94 RESOLUTION 2007-93 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Nicholas Dawydenko (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4043 Jefferson Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on May 31, 2007. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on Apri123, 2007 an inspection was conducted on the property listed above. Inspectors found six violations. A compliance order was sent via regular mail to the owner at the address. 2. That on May 31, 2007 inspectors re-inspected the property listed above. Inspectors noted that five violations remained uncorrected. A compliance order and statement of cause was mailed via certified and regular mail to the owner listed in the property records. 3. That on June 15, 200'7, inspectors reinspected the property and found that five violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove the brush pile from the alley. B. Shall install sod or grass seed, or approved landscaping material next to the parking area in the rear and any other areas that are bare/dirt. C. Shall replace the missing siding on the house. D. Shall repairheplace the fencing in the rear that has missing board, broken gate, etc. E. Shall remove all/any outside storage from the property. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this healing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1 hat the property located at 4043 Jefferson Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. That all relevant parties and parties in interest have been duly sei~aed notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 95 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL L The property located at 4043 Jefferson Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2007 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 96 CITY COUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Abatement DATE: June 18, 2007 DATE: NO: 2007-94 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Steven Krafty regarding property at 4929 6th Street N.E. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2007-94, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2007-94, a resolution of the City Council of the City of Columbia Heights declaring tl-ie properly at 4929 6th Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: 97 RESOLUTION 2007-94 Resolution of the City Council far the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Steven Krafty (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4929 6`'' Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on June 4, 2007. Now, therefore, in accordance with the faregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT That on July 18, 2006 an inspection was conducted on the property listed above. Inspectors found two violations. A compliance order was sent via regular mail to the owner at the address. 2. That on August 31, 2006, inspectors re-inspected the property listed above. Inspectors noted that one violation remained uncorrected. A compliance order and statement of cause was mailed via certified and regular mail to the owner listed in the property records. 3. That on October 9, 2006 inspectors gave a extension to make the repairs at the property listed above. Inspectors noted that two violations remained uncorrected. A letter was mailed via regular mail to the owner listed in the property records. 4. That on January 22, 2007 the Fire Departyent granted a seasonal extension to the property owner. The new compliance date listed on the extension letter was June 4, 2007. A extension letter was mailed via regular mail to the owner listed in the property records. 5. That on June 4, 2007 inspectors re-inspected the property listed above. Inspectors noted that one violation remained uncorrected. A compliance order and statement of cause was mailed via certified and regular mail to the owner listed in the property records. 6. That on June 15, 2007, inspectors reinspected the property and found that one violation remained uncorrected. 7. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove alliany outside storage from the property. 8. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Cade Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 98 1. That the property located at 4929 6`'' Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4929 6`" Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2007 Offered by: Second by: Ro11 Call: Mayor Gaiy L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 99 CITY coUNCIL LETTER Meeting of June 25, 2007 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Abatement DATE: June 18, 2007 DATE: NO: 2007-95 Declaration. of a nuisance and abatement of violations within the City of Columbia Heights is requested against Corwin Spears regarding property at 1340 Pierce Terrace for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2007-95, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2007-95, a resolution of the City Council of the City of Columbia Heights declaring the property at 1340 Pierce Terrace N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: too RESOLUTION 2007-95 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Corwin Spears (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 1340 Pierce Terrace N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on June 1, 2007. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on May 2, 2007 an inspection was conducted on the property listed above. Inspectors found one violation. A compliance order was sent via regular mail to the owner at the address. 2. That on June 1, 2007 inspectors re-inspected the property listed above. Inspectors noted that one violation remained uncorrected. A compliance order and statement of cause was mailed via certified and regular mail to the owner listed in the property records. 3. That on June 13, 2007, inspectors reinspected the property and found that one violation remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove all/any outside storage from. the property. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A} and 8.206(H}. CONCLUSIONS OF COUNCIL 1. That the property located at 1340 Pierce Terrace N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 101 ORDER OF COUNCIL 1. The property located at 1340 Pierce Terrace N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2007 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk toz CITY COUNCIL LETTER Meeting o£ 6/25/07 AGENDA SECTION: OTHER ORDINANCES AND ORIGINATING DEPARTMENT: CITY MANAGER RESOLUTIONS PUBLIC WORKS ITEM: UTILITY RATE STUDY UPDATE AND BY: K. Hansen BY: RECOMMENDATIONS DATE: 6/20/07 DATE: Background: The City of Columbia Heights conducted a utility rate study for the development and implementation of equitable rate structures for sanitary sewer, storm sewer, and water utilities over a 5-year period, completed in 2003. The engineering consulting firm of SEH reviewed various rate scenarios for our water, sanitary sewer, and storm sewer. This was done to ensure that the necessary revenues would be available for debt repayment and the uninterrupted operation and. maintenance of these services. The process, findings and recommendations are detailed in a Utility Rate Stud y! Report dated October 28"', 2003, and adopted by the City Council on December 15`h, 2003, along with the 5-year rate plan. It should be noted that the Refuse Fund was not included in the original rate study. The City is now in the middle of the established 5-year rate structure, for years 2004 - 2008. We have approximately 3-I/2 years operating experience under the new rate structure and recommend an update for the next five years for the subject enterprise funds, further analyzing the impacts of governmental mandates, the Capital Improvement Program (CIP) and debt service. It should be reminded that the CIP for all utility departments was reduced over the original five-year rate study period, the reduction in the water CIP by nearly fifty percent, to lessen potential rate increases. The update examined our rates in terms of revenue and expenses and makes recommendations for mid-term adjustments. In June of 2006, the City Council authorized the consulting firm of SEH to conduct amid-teen review with recommendations for the next five years, a copy of their report and recommendations is attached. Analysis/Conclusions: The following are factors that are influencing the current operations of each Enterprise Fund: The Storm Sewer Fund does not currently generate sufficient revenue to cover operating expenses. This situation will continue and likely worsen due in large part to the requirements of the City's NPDES Phase II permit and pending TMDL requirements. The 5-year permit was recently revised in June of 2006 increasing the demands of the department. The sanitary sewer department has also experienced additional demands: internal aggressive sewer cleaning, I/I disconnect program, backilow prevention program; and external - MCES UI surcharge program that adds $83,000 per year for the next 5 years until satisfactory I/I reductions are made. The water department budget has been impacted primarily in Capital Improvements with the addition of a cleaning and lining program under the City of Minneapolis annual program. The 2003 Rate Study did not include solid waste. The refuse and recycling fund has a budgeted operating deficit of $69,000 for 2006. The total operating loss in the refuse/recycling fund from 2001. through 2005 was $545,576. At the end of 2006, the fund had a cash balance of $395,549. A copy of a memo from the Finance Director detailing the fund balances at the end of 2006 is attached. Table 18 in the SEH Report shows the impact on various size families of the recommended annual rate adjustments for each of the years from 2007 to 2012. T'he following represents the average increase in the quarterly bi13 in both dollars and as a percentage: 2007 $3.87 2.51% 2008 $5.87 3.62%> 2009 $6.52 3.88% COUNCIL ACTION: 103 CITY COUNCIL LETTER Meeting of: 6/25/07 AGENDA SECTION: OTHER ORDINANCES AND ORIGINATING DEPARTMENT: CITY MANAGER RESOLUTIONS PUBLIC WORKS ITEM: UTILITY RATE STUDY UPDATE AND BY: K. Hansen BY: RECOMMENDATIONS DATE: 6/20/07 DATE: 2010 $6.48 3.72% 2011 $6.75 3.74% 2012 $6.84 3.62% Staff is recommending a small mid. year (at 6 months) adjustment in 2007 in funds that have a operating deficit. No adjustment is recommended in the water fund. The annualized adjustments in the sanitary, storm sewer and refuse and recycling funds are: 1.~%, 2.5%, and 2.5%, respectively. Staff is recommending increases in each of the utility funds to address overall fund deficits, debt service for capital improvements, operational inflationary increases, and agency rate increases such as the Metropolitan Council Environmental Services and Minneapolis Water Works. The recommended rates for the years 2007 through 2012 are on the attached resolution. As a percentage each year, the recommended rate increases for the commodity charges are as follows: 2008 2009 2010 2011 201.2 Sanitary Sewer 3% 5°~ 3% 3% 3% Storm Sewer 5% S% 2.5% 2.5% 2.5% Water 4% 3.5° 0 4% 4% 4% Refuse & Recycling 1 % 3% 3% 3% 3% Recommended Motion: Move to waive the reading of Resolution No. 2007-96, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution No. 2007-96, being a Resolution establishing the rates for Water Service, Sanitary Sewer Service, Storm Sewer and. Refuse for the years 2007 through 2012. KH:jb Attachments: SEH Utility Rate Study Update Report Finance Director Elrite memo Resolution COUNCIL ACTT®N: 104 City of Columbia Heights Resolution 2007-96 BEING A RESOLUTION SETTING RATES ON PUBLIC UTILITIES, INCLUDING SEWAGE DISPOSAL, WATER SUPPLY, STORM SEWER AND REFUSE IN THE CITY OF COLUMBIA HEIGHTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that: In accordance with the operating costs and rates to be paid by the City of Columbia Heights to the Metropolitan Council Environmental Services and the Minneapolis Water Department, the following rates shall be put into effect as of August I, 2007 on all billings rendered thereafter: 1. Water Supply Rates: Year Mid-yr Customer Classification 2007 2008 2009 2010 2011 2012 Residential Fixed Fee Rate per 1000 Gallons Water Meter Surcharge Senior Fixed Fee Rate per 1000 Gallons Water Meter Surcharge Commercial/Industrial Fixed Fee Rate per 1000 Gallons 2. Sewer Disposal Rates: Residential Fixed Fee Rate per 1000 Gallons Maximum charge for 24,000 gallons Senior Fixed Fee Rate per 1000 Gallons Maximum charge for 24,000 gallons CommerciaUIndustrial Fixed Fee Rate per 1000 Gallons $14.91. $17.30 $18.34 $19.81 $21.39 $22.89 $2.830 $2.943 $3.046 $3.168 $3.295 $3.427 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $3.00 $ 9.81 $12.20 $13.24 $14.71. $16.29 $17.79 $2.830 $2.943 $3.046 $3.168 $3.295 $3.427 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $ 3.00 $3.00 $14.91 $17.30 $18.34 $19.81 $21.39 $22.89 $2.830 $2.943 $3.046 $3.168 $3.295 $3.427 $ 16.45 $16.94 $17.70 $18.24 $18.78 $19.34 $1.780 $1.835 $1.918 $1.975 $2.035 $2.096 $60.99 $62.82 $65.b5 $67.62 $69.65 $71.75 $11.35 $11.84 $12.60 $13.14 $13.68 $14.24 $1.780 $1.835 $1.918 $1.975 $2.035 $2.096 $60.99 $62.82 $65.65 $67.62 $69.65 $71.75 $1.6.45 $16.94 $17.70 $18.24 $18.78 $19.34 $1.780 $1.835 $1.918 $1.975 $2.035 $2.096 105 Resolution 2007-96 Page 2 3. Storm Sewer Rates: Year Mid-yr 2007 2008 2009 2010 2011 2012 Land Use R-1 $2.58 $2.71 $2.85 $2.92 $2.99 $3.06 R-2 $2.58 $2.71 $2.85 $2.92 $2.99 $3.06 R-3 $17.04 $17.89 $18.78 $19.25 $19.73 $20.22 R-4 $17.04 $17.89 $18.78 $19.25 $19.73 $20.22 RB $33.15 $34.81 $36.55 $37.46 $38.40 $39.36 LB $33.15 $34.81 $36.55 $37.46 $38.40 $39.36 GB $37.47 $39.34 $41.31 $42.34 $43.40 $44.49 CBD $37.47 $39.34 $41.3 i $42.34 $43.40 $44.49 I $29.24 $30.70 $32.24 $33.05 $33.88 $34.73 I-1 $33.15 $34.81 $36.55 $37.46 $38.40 $39.36 MWW $4.10 $4.31 $4.53 $4.64 $4.76 $4.88 4. Refuse: Container Size 32 $28.57 $28.57 $29.43 $30.31 $31.22 $32.16 60 $29.93 $29.93 $30.83 $31.75 $32.70 $33.68 90 $37.33 $37.33 $38.45 $39.60 $40.79 $42.01 Senior $28.00 $28.00 $29.00 $30.00 $31.00 $32.00 Recycle & Yard Waste $10.02 $10.02 $10.32 $10.63 $10.95 $11.28 BE IT FURTHER RESOLVED that all foregoing rates do not include State fees or Sales Tax, and BE IT FURTHER RESOLVED that all State fees and taxes will be added to the utility bills in addition to the foregoing rates. BE IT FURTHER RESOLVED that all foregoing rates are made effective August 1, 2007 in order to meet the additional and ongoing cost to the City of Columbia Heights for these respective services. Dated this 25`" day of June, 2007 Offered by: Second by: Roll call: Mayor Gary L. Peterson Attest: Patricia Muscovitz CMC City ClerlclCouncil Secretary 106 CITY OF CaLUMBiA HEIGFfTS ~~ i~ti~it~ R~t~ ~ue~y ~p~iat~ Calumbia Heights, Minnesota SEH Rlc. A-COLHT0601.00 June 25, 2007 ~_ `f;:fiicfiscip!i[i~*d_ ~Irtgle loa.-ce. T-us~ed saluz€or~s €or r;~c~r~ ~h<tr~ 75 f~~rs. 147 ~.~ ,- ~ .. June 2~, 2007 Mr. Kevin R. Hansen Public jXrorks Director~City Engineer City of Columbia Heights 637 38t'' Avenue NE CaIumbia Heights, MN 55421 Dear Mr. Hansen: RE: Utility Rate Study Update Columbia Heights, Minnesota SEH No. A-COLHT0601.00 Dependable sewer, water and storm sewer systems are among the most important services a city can provide to promote the health and welfare of its citizens. The development and implementation of equitable rate structures for these utilities ensure that the necessary revenues will be available for continuous operation and maintenance of these systems. Short Elliott Hendrickson Inc.° (SEH} is pleased to submit the attached Utility Rate Study for the City of Columbia Heigllt5 iu accordaricc wltl'i your autl"iorizatioli. Tlus st-iidy IS based on the scope listed in our February 28, 2006 proposal. We would be pleased to review this report with you in detail at your convenience. Sincerely, Douglas E. Klait Project Manager dek x.'~aetcotiit\63 ~3~0\4-rprt'ati Iratcs tdy.3oc ,PE ~tl TkYt ~aiia y.~8-~~s~~t-i~<<soea ~r~c_. :i~~s ..Jr~.~ c.~: c;_r~-.~ .~:. ar rc. i, '''f F4 ~.:;I`v-SI?~ vci-i _q.,r: ,~. '~.i t.ioyc~ w~<~-~._esaec.cc3~~~ -~~ _~GQ j _ :~J 3_. _~SS o7f 4~0 tl~; `:~.. - ~' Utility Rate Study Update Update Coiumbia Heights, Minnesota SEH No. A-COLHT0601.00 June 25, 2007 I herel;y certify that this report was prepared by me or under my direct supervision~.-tha~.I am a duly Licensed Professional Engineer under the laws of the mate of Iy~i~a. Douglas E. Kl~~fi s, PE Date: June 25 2007 Lic. No.: 40893 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 109 Table of Cantents Letter of Transmittal. Certification Page Table of Contents 1.4 Executive Summary ......................................................................................1 1.1 Background ............................................................................................. 1 1.2 Water, Wastewater,Storm Water and Refuse Funds ............................... 2 1.3 Recommendations ................................................................................... 4 2.4 introduction ................................................................................................... 5 2.1 Authorization ............................................................................................ 5 2.2 Scope ...................................................................................................... 5 2.3 Data Available ......................................................................................... 5 3.4 Comparison of Projections vs. Actual from 2043 Study ............................ 6 3.1 Population, Connections and Demands .................................................. 6 3.2 Enterprise Fund Cash Balances .............................................................. 7 4.4 Projections ..................................................................................................... 7 4.1 Connection and Population Projections ................................................... 7 4.2 Projected Water Sales and Wastewater Flows ........................................ 7 4.3 Projected Capital Improvement Plan ....................................................... 8 4.4 Assumptions far Future Expenses ........................................................... 9 4.5 Projected Revenue and Experses .......................................................... 9 5.0 Proposed Rates ...........................................................................................10 5.1 Rate Structure Philosophy .....................................................................10 5.2 Sumrnary of Proposed Rates .................................................................10 5.3 Projected Revenue and Expenses Using Proposed Rates ....................13 5.4 Effect of Proposed Rates .......................................................................15 SEH is a teListei~ec~ 4-ademark of Short Elliott ~Ienclrickson Inc. Utility Rate Study Update Gity of Columbia Heights A-GOL.NT0601.00 Page i 110 Table of Contents List ®f Tables Table 1 -Total Utility Bi(I Comparison ..................................................................... 2 Table 2 -Water Rate Comparison .......................................................................... 3 Table 3 -Sewer Rate Comparison .......................................................................... 3 Table 4 -Storm Water Rate Comparison ................................................................ 4 Table 5 -Population and System Connection Projections ...................................... 7 Table 6 -Projected Water Sales (Gallons) .............................................................. 8 Table 7 -Projected Wastewater Flows (Gallons} .................................................... 8 -cable 8 -Projected capita! Improvement Plan ....................................................... 9 Table 9 -Anticipated Capital Improvement Bonds .................................................. 9 Table 10 -Proposed Quarterly Water Rates ........................................................... 11 Table 11 -Proposed Quarterly Sewer Rates .......................................................... 12 Table 12 -Proposed Monthly Storm Water Utility Rates ......................................... 12 Table 13 -Proposed Refuse Collection Rates ........................................................ 13 Table 14 -Projected Water Fund Balances Using Proposed Rates ....................... 14 Table 15 -Projected Sanitary Sewer Fund Balances Using Proposed Rates......... 14 Table 16 -Projected Storm Water Fund Balances Using Proposed Rates ............. 14 Table 17 -Projected Refuse Fund Balances Using Proposed Rates ...................... 15 Table 18 -Total Quarterly Utility Bill Year to Year Comparisons (2007-2012) ........ 16 Utility Rate Study Update City of Columbia Heights A-COi_HT0601.00 Page ii 111 June 25, 2dd7 Utility Rate Study Update Prepared for City of Columbia Heights 1.0 Executive Summary 1.1 Background The Columbia Heights City Staff and SEH completed the last rate study in October 2003 and included recommended rates for the years 200d-O5. City staff and SHE began working in Fall 2006 to review the financial status of each fund. and provide recommendations for each of the utility funds through 2012. In addition to the water, sanitary sewer and storm sewer funds which were in included in the 2003 study, this study includes a review of the refuse fund as well. Since 2003, each of the funds have resulted in improved cash balance positions, with the exception of the sanitary sewer fund which has undergone a planned cash balance reduction to help defer rate increases. However, most utility funds remain below recommended cash balance goals to provide adequate reserve for 1 Years Operations and Maintenance expenses plus emergency contingencies. Historical records were used to compare revenues and expenses for the past 5 years, and the current health of each fund was evaluated. Governmental mandates and new technologies were researched to determine what their impact might be on the future costs to operate each utility. In addition, the 5-year Capital Improvement Plan was reviewed and updated. Other issues which could affect the future expenses within each utility were researched. Future expenses were then projected foz° the years from 2005 through 2012. Using the projected expez~zses over the zlext 5 years as a guide, recommended rate ehan~es were developed to maintain or slightly increase the cash balance of each fund. These rates were tested to see what happens to eaei~ of tl~e utility funds. Tl~e azaalysis cvzzciuded that large dehcits are expected to occur if the rates are left as is. `I~he existing rates would not pz-ovide enough future revenue to pay for anticipated future expenses yr allow the City tv make capital A-COLHT0601.00 Page 1 112 impravements and repairs. In addition, rising costs for wastewater treatment per MCES, water rates by Minneapolis Water Works and a new refuse contract in 2009 all result in a need for increasing rates for several of the utilities. 1t was concluded that the rates would need to have annual increases to keep pace with future expenses. 1.2 Water, Wastewater, Storm Water and Refuse Funds The interactive computer model created in 2003 was updated with financial and other data to project the impact to future utility fund balances. Once updated, this model allows an investigation of multiple rate scenarios in a relatively short amount of time. Using this approach, various rate scenarios were quickly and efficiently tested to determine the impact on utility customers. Whi]e the 2003 Study included some major revisions to the overall rate structure, especially to the water rate structure, this study focuses mainly on rate changes to provide very modest rate increases uniforn~ly across multiple customer types Table 1 -Total Utility Bill Comparison 2447 Adlid Year 2447 Est. Total Est. Total Customer Utility Bill Utility Bill Est. Total Percent Description (Per Qtr} (Per Qtr) Increase Increase Single Adult $104.76 $107.83 $3.07 2.9% Two Adults - $128.98 $132.38 = $3.40 2.6% Avg. Residential _ $159.52 $183.56 - $4.05 2.5°i° Family of Four $182.32 $186.62 $4.30 2.4% Family of Six $217.54 $222.05 = $4.51 2.1% Tables 2, 3 and 4 show how the proposed 2008 utility rates compare to the existing rates. As shown. in the tables, there are increases to all funds. Houjever, the overall rate increase to customers has been tailored to result in an approximate 2.5 percent increase from the mid year 2007 rates and to remain under 4 percent in alI _years, exc]uding 2008. A-COi_HT0601.00 Page 2 113 Table 2 -Water Rate Comparison Quarterly Charge 2007 2007 Mid Year Residential Fixed Fee $14.91 $14.91 Rate per 1000 gal. $2.83 $2.83 Water Meter Surcharge $3.00 $3.00 Senior Fixed Fee $9.81 $9.81 Raie per 1000 gal. $2.83 $2.83 Water Meter Surcharge $3.00 $3A0 Commercial/Industrial Fixed Fee $14.91 $14.91 Rate per 1000 gal. $2.83 ~ $2.83 Table 3 -Sewe r Rate Comparison Quarterly Charge 200i 2007~fiid'rear Residential Fixed Fee $15.97 ~ $16.45 Rate per 1000 gal. $1.73 ~ $1.78 Max. Charge for 24,000 gal. $57.49 ~ $59.21 Senior j Fixed Fee $10.87 ~ $16.45 Rate per 1000 gal. $1.73 $1.78 Max. Charge for 24,000 gal. $57.49 ~ $59.21 Commercial/Industrial i i Fixed Fee $15.97 $16.45 Rate per 1000 gal. $1.73 $1.78 A-COLHi'0601.00 Page 3 114 ^ Draft Capital Improvement Plan, 2003-2007 ^ Annual Water Usage, 1986-2006 ^ MCES Monthly Metered Sewer Flows, 1997-2006 ^ Water Service Connection Information, 1997-2006 ^ Historical Rate Increase Data, 1980-2007 ^ Ordinance #1397, Establishment ofa Stonn Water Utility, 1999 ^ Comprehensive Annual Financial Report (CAFR}, 2001 ^ Comprehensive Plan, June 2001 ^ Development Ordinance, Section 6 I/I Analysis, 1983 ^ I/I Study for Chatham Road Lift Station, 1999 ^ Six Cities Watershed Management Plan, 1997 ^ Water Distribution System Analysis, 1.999 Water Emergency and Conservation Plan, 1997 ^ Water Resources Management Plan, 2000 ^ Zoning Ordinance, 2001. ^ Storm Water Utility Billing Records, 2000-2003 a.~r ~i'ii'ii~:,raiisvi~ Gf r~'i'ojeCiiOii~ pis. ~+%ti.ia0 fi'Giii ~v'r'~~i $tUCI~! 3.1 Population, Connections and Demands i he population of the City of Columbia Heights has grown slowly over the past four years as a result of limited infill and redevelopment projects. With the limited growth occurring during the past four years, projections were fairly consistent with actual. service com~ections. For the next 5 years, growth of service connections are expected to decrease by approximately 20 units per year in the single family units as redevelopment projects conclude. Water sales have lagged behind projections by 2 to 10 percent over the past faun- years. This shortage in sales may be impacted by increased water rates which results in conservation efforts but is mast likely due to seasonal variations resulting in decreased irrigation. Z'he last record near for water sales was in 2001 when. extended. summer drought resulted in very high irrigation use. A-COl.NT0601.00 Page 6 116 3.2 En#erprise Fund Cash Balances The water fund has rebounded positively since the significant restructuring of the rates in 2003. The sanitary sewer fund has seen. significant reductions which were planned as part of the effort to hold overall utility rates as low as passible while still meeting planned costs. The storm water fund continues to have significant shortages which requires staff time to be expensed to the other public works funds until it builds up a suitable cash balance. 4.0 Projections 4.~ Connection and Population Projec#ions The pro}ected population and water/sewer connections are given in Table 5. The projections are based on historical trends. It is anticipated that the residential connections will increase throughout the next 3 years as redevelopment project finish. construction of additional units. Table 5 -Population and System Connection Projections Columbia Heights Projected Service Connections Population Served __.---._....---...---.-.-_..._. by WaterlSewer Residential Other Total Year Systems Households Connections Connections Connections 2008 18724 8383 6377 331 6708 2009 18792 8492 6417 333 6750 2010 18860 8600 6437 335 6772 2011 18928 6709 6438 337 6774 2012 18996 8769 6438 339 6776 4.2 Projected Water Sales and Wastewater Flows The projected water sales and wastewater flows are presented in Tables 6 and 7. The projected flaws are based on the historic average per capita flows multiplied by the projected population for each year. A-COLHT0601.00 Page 7 117 Table 6 -Projected Water Sales (Gallons) Indust. Gov't Instit. Com'I Total Res. Water Water Water Water Water Water Total Water Year Pop. Sold Sold Sold Sold Sold Sold Sold per Capita 2008 19305 486,486,000 772,200 7,722,000 24,191,700 55,984,500 576,061,200 29,840 2009 19653 495,255,600 786,120 7,861,200 24,644,100 56,993,700 586,445,520 29,840 2010 20000 504,000,000 800,000 8,000,000 25,096,500 58,000,000 596,800,000 29,840 2011 20140 507,528,000 805,600 8,056,000 25,548,900 58,406,000 600,977,600 29,840 2012 20280 511,056,000 811,20D 8,112,000 26,000,000 58,812,000 605,155,200 29,840 Table 7 -Projected Wastewater Flows (Gallons) Year Population MCES Wastewater MCES Wastewater per Capita 2008 19,305 606,177,000 31,400 2009 19,653 617,104,200 31,400 2010 20,000 628,000,000 31,400 2011 20,140 632,396,000 31,400 2012 20,280 636,792,000 31,400 4.3 Projected Capital improvement Plan The City's Staff updated Utility Capital Improvement Plan (CIP) was used in during this rate analysis. This CIP was updated as a part of this study to delay future expenditure due to the impact on overall rates. In 2003, significant CIP expenditures were delayed to minimize rate impacts. For this period, CIP expenditures were delayed in 2008 but incorporated into the study as planned far 2009. The process of updating the CIP was iterative, in that the CIP cost had to be balanced with the need to keep utility rates to nominal increases. Parts of the City's original water system are nearing the end of their useful. life, and are in need of replacement. The City has replaced small segments of the water system on an annual basis, and plans to continue this practice. Other miscellaneous projects include pipe repairs, structure repair/replacements, and pipe extensions for the water, sewer and storm water systems. A summary of the projected capital improvement. plan is presented in Table 8. Even with rate adjustments, the projected capital improvement plan would not be affordable without bonding for some of the improvements. It is anticipated that capital improvement bonds will be A-COLHT0601.00 Page 8 118 needed in 2010 for the water and sanitary sewer utilities. This includes a $1,450,000 improvement bond. and a $450,000, as shown in Table 9. Table 8 -Projected Capital Improvement Plan Year 2008 2009 2010 2011 Total Water GIP $185,000 $400,000 $400,000 $400,000 $1,385,000 Sewer CIP $175,000 $250,000 $200,000 $200,000 $825,000 Storm CIP $173,000 $73,000 $123,000 $73,000 $442,000 Total $533,000 $723,000 $723,000 $673,000 $2,652,000 Table 9 -Anticipated Capital Improvement Bonds Year Utility 2010 Total Water Utility $800,000 $800,000 Sewer Utility $650,000 $650,000 Storm Water Utility - Total $i ,450,000 $1,450,000 4.4 Assumptions for Future Expenses Tire new contract to purchase water fi•am the City of Minneapolis includes the approved MWW contract for wholesale water annually. This cost, along with inflationary costs of operating the water distribution.. sanitary and storm sewer collection and provide refuse collection result on an on-going increasing costs to utility funds. Inflationary adjustments have been included in the expense projections. 4.5 Projected Revenue and Expenses As shown in the 2003 Study, by keeping existing rates and praviding fOr iiiireaSN. In the W'hi3i%Saie Water CvntruCt, iilGreaseS fCa" li]flati('in aiid improvements to the capital. infrastructure will result in continual losses its each of tl~e utility funds. During tl~e past 5 years, increases in rates to each of the funds has resulted in siginificant decreases in operating losses. The last few years of tl~e upcoming 5 year study period will result in rate increase approaching the rate of inflation. h~ A-CC7LNT0601.00 Page 9 119 the future, the utility fund balances are recommended maintained to the following levels: • Water: 1 Year O & M + 10 • Sanitary Sewer: 1 Year O & M + 10 • Storm: 1 Year O & M & Bond Payment + 25 • Refuse: 1 Year O & M Nearly all of the funds remain at levels below these recommendation with the exception of the sanitary sewer fund which is near it's cash balance goal. While the storm water fund will approach this goal during the next study period, the vaater farad may take many years to regain this recommended level. Staff should evaluate the health of each fund on an am~ual basis to maintain they continue on the correct path to recovery and maintenance. 5.0 Proposec9 Rates 5.1 Rate Structure Philosophy Communities have differing views regarding rate structure philosophy. However, most communities share in the same desired end result - to obtain sufficient revenue from the rates to offset projected expenses. To this end, the following concepts regarding rate structures are generally accepted: 1. Rate structures should be simple, easy to understand, and compatible with existing billing softwares. 2. Rate structures should promote the conservation of water. 3. A percentage of the "fixed expenses"' should be recovered from a lzxed charge. 4. Rate structures should not place a disproportionate share of the cost burden on any particular user classification. 5. Rate structures should provide a reasonable margin between revenues and expenses so that funds can be built up to cover emergency expendihires. .2 Surrtrnar}~ of Proposed Rates All utility rates will require soma increase during the following five year period. Individual funds may require rates above the rate of a-coL~~rosol.ao Page 10 120 inflatian to increase fund. balances to a healthy level. As these funds approach their recommended goals, inflationary rate increase should be planned. A summary of the proposed rates is given. in Tables 10 through 13. Table 10 -Proposed Quarterly Water Rates Year Mid Year Customer Classification 2007 2008 2009 2010 2011 2012 Residential Fixed Fee $14.91 $17.30 $18.34 $19.81 $21.39 $22.89 Rate per 1000 Gallons $2.83 $2.943 $3.046 $3.168 $3.295 $3.427 Water Meter Surcharge $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 Senior Fixed Fee $ 9.81 $ 12.20 $ 13.24 $ 14.71 $ 16.29 $ 17.79 Rate per 1000 Gallons $2.83 $2.943 $3.046 $3.168 $3.295 $3.427 Water Meter Surcharge $3.00 $3.00 $3.00 $3.00 $3.00 $3.00 CommerciaVlndustrial Fixed Fee $14.91 $17.30 $18.34 $19.81 $21.39 $22.89 Rate per 1000 Gallons $2.83 $2.943 $3.046 $3.188 $3.295 $3.427 A-COLHT0601.00 Page 11 121 Table 11 -Proposed Quarteriy Sewer Rates -_______- Year -_ Mid Year -- -_ Customer Classification 2 007 2008 2009 2010 2011 2012 Residential Fixed Fee $ 16.45 $ 16.94 $ 17.70 $ 18.24 $ 18.78 $ 19.34 Rate per 1000 Gallons $ 1.78 $ 1.835 $ 1.918 $ 1.975 $ 2.035 $ 2.096 Maximum Charge for 24,000 $ 59.21 $ 60.99 $ 63.74 $ 65.65 $ 67.62 $ 69.64 Seniar Fixed Fee $ 11.35 $ 11.84 $ 12.60 $ 13.14 $ 13.68 $ 14.24 Rate per 1000 Gallons $ 1.84 $ 1.890 $ 1.975 $ 2.035 $ 2.096 $ 2.159 Maximum Charge for 24,000 $ 60.99 $ 62.82 $ 65.65 $ 67.62 $ 69.65 $ 71.75 Commercialllndustrial Fixed Fee $ 16.45 $ 16.94 $ 17.70 $ 18.24 $ 18.78 $ 19.34 Rate per 1000 Gallons $ 1.78 $ 1.835 $ 1.918 $ 1.975 $ 2.035 $ 2.096 Table 12 a Proposed 14Jiont hly Storm 11V ater Utility Rates Mid Year land Use 2007 2 008 2009 2010 2011 2012 R-1/unit $ 2.58 $ 2.71 $ 2.85 $ 2.92 $ 2.99 $ 3.06 R-2/unit $ 2.58 $ 2.71 $ 2.85 $ 2.92 $ 2.99 $ 3.06 R-3/acre $ 17.04 $ 17.89 $ 18.78 $ 19.25 $ 19.73 $ 20.22 R-4/acre g 17.04 $ 17.89 $ 18.78 $ 19.25 $ 19.73 $ 20.22 RB/acre $ 33.15 $ 34.81 $ 36.55 $ 37.46 $ 38.40 $ 39.36 LB/acre $ 33.15 $ 34.81 $ 36.55 $ 37.46 $ 38.40 $ 39.36 GB/acre $ 37.47 $ 39.34 $ 41.31 $ 42.34 $ 43.40 $ 44.49 CBC7(acre $ 37.47 $ 39.34 $ 41.31 $ 42.34 $ 43.40 $ 44.49 I/acre $ 29.24 $ 30.70 $ 32.24 $ 33.05 $ 33.88 $ 34.73 I-1 /acre $ 33.15 $ 34.81 $ 36.55 $ 37.46 $ 38.40 $ 39.36 MWUU/acre $ 4.10 $ 4.3i $ 4.53 $ 4.64 $ 4.76 $ 4.88 A-COLNT0601.00 Page 12 122 Table 13 -Proposed Refuse Collection Rates Customer Program 30 Gallon 60 Gallon 90 Gallon Recycle & Yard Waste Year M id Year 2007 2008 2009 2010 2011 2012 $ 28.57 $ 28.57 $ 29.43 $ 30.31 $ 31.22 $ 32.16 $ 29.93 $ 29.93 $ 30.83 $ 31.75 $ 32.70 $ 33.68 $ 37.33 $ 37.33 $ 38.45 $ 39.60 $ 40.79 $ 42.01 $ 10.02 $ 10.02 $ 10.32 $ 10.63 $ 10.95 $ 11.28 5.3 Projected Revenue and Expenses Using Proposed Rates The fund balances using the proposed rates show that there will be enough revenue to pay for f~zture expenses and allow the ~i~y to make needed capital improvements and repairs. The annual revenues shown in Tables 14 through 17 are based on projected. usages and flows, and are calculated using proposed water, wastewater and storm water rates. The tables are based on the assumption that the new rates will be implemented in mid year 2007. Since a complete CIP for 2012 has not been completed, fund. balances were not included in the following tables. A-COLHT0601.00 Page 13 123 Table 14 -Projected Water Fund Balances Using Propased Rates Projected Projected Projected Projected Excess Year End Cash Projected Basic Bond Capital Projected (Shortage) Cash Balance Year Revenues Expenses Payments Expenses Bonds of Funds) Balance Goa! 2006 2007 $2,245,211 $2.274,404 $308,749 $100,000 $0 {$248,215) $499,210 $2.841,469 2008 $2,378.972 $2,341,065 $310.$09 $1$5,000 $0 f$260.694j $238,517 $2,575,172 2009 $2,501,170 $2,416,841 $331,071 $400,000 $0 t$443.647} ($205;130] $2,658,526 2010 $2,647,200 $2.486,149 $283.472 $400,000 $800,000 $486,562 $281,432 $2,734,764 2011 $2,779.978 $2,543,313 $306,862 $400,000 $0 t;~25~.328j $26,103 $2,i9i,644 Table 15 -Projected Sanitary S ewer Fund Balances Using Propos ed Rates Projected Projected Projected Projected Excess Year End Cash Projected Basic Bond Capital Projected (Shortage} Cash Balance Year Revenues Expenses Payments Expenses Bonds of Funds) Balance Goal 2006 2007 $1,481,185 $1,577,745 $4,832 $275,000 $0 {$207.734] $2,179,256 $1,735,519 2008 $1,543,369 $1.660,904 $4.749 $175,000 $0 {$120,008] $2,059,248 $1,826,994 2009 $1,631,442 $1,748,253 $4.753 $250.000 $0 ($185.595) $1,873,653 $1,923,079 2010 $1,699,422 $1,839,985 $55,882 $200,000 $650,000 $448,219 $2,321,872 $2,023,984 2011 $1,758,527 $1,924.956 $55,882 $200,000 $0 ($218<952j $2,102,920 $2,117,451 Table 16 -Projected Storm Water Fund Balances Using Proposed Rates Projected Other Projected Projected Projected Excess Year End Cash Projected Revenue Basic Bond Capital (Shortage) Cash Balance Year Revenues Sources Expenses Payments Expenses of Funds) Balance Goal 2006 2007 $281,110 $24,600 $110,196 $157,708 $ 123,000 (;~,26.~5e;E $317,331 $334,879 2008 $316,811 $34,600 $113,501 $157,344 $ 173,000 !~i8:501) $298,830 $338,556 2009 $332,931 $14,600 $116,906 $159,968 $ 73,000 $79,977 $378,808 $346,094 2010 $341,167 $24,600 $120,414 $50,664 $ 123,000 $267,512 $646,320 $213,847 2011 $349,513 $14,600 $124,026 $5$,351 $ 73,000 $108,736 $755,056 $227,971 A-CO~HT0601.00 Page 14 124 Table 'i7 -Projected Refuse Fund Balances Using Proposed Rates Projected Projected Excess Year End Cash Projected Basic {Shortage) Cash Balance Year Revenues Expenses of Funds) Balance Goa! 2006 $246,060 2007 $1,291,480 $1,303,203 i$11,'23j $234,337 $325,801 2008 $1,322,855 $1,310,227 $12,628 $246,965 $327,557 2009` $1,362,388 61,349,084 $13,304 $260,269 $337,271 2010` $1,403,106 $1,388,914 $14,192 $274,461 $347,229 2011" $1,445,046 $1,429,746 $15,300 $289,761 $357,437 * The refuse contract expires after 2008 so these are assumed expenses 5.4 Effect of Proposed Rates Table 18 shows the impact of the proposed rates on various classes of residential and commercial customers for their total utility bill.. The proposed rate structure will continue to promote water conservation by charging for all of the water consumed starting at zero usage. Since the future reduction in water sales due to water conservation is difficult to predict, this report did not reflect such a prediction. It is recommended that the City monitor water usage on a yearly basis and revisit the rate structure periodically. if a significant amount of water conservation is occurring, the rates may need to be adjusted upward to increase revenue to the desired level. ,~-caLH~ra6ol.aa Page 15 125 ~-co~~Ta6ol.aa Page 16 126 Table 18 Total Quarterly Utility Bill Year to Year Comparisons 2997 -2912 ypical DeSCrlptlon of Customer Typical Quarterly Water Usage (Gallons) Refuse Service Plan (Gallons} 2007 Existing Utility Bill Water' Sewer Stonn Refuse'" Recycling Total 2007 Mid Year Utility Bill Water' Sewer Storm Refuse'" Recycling Total Total Increase Percent increase _.,, ,te .,aui ~. ~ $33.36 $24.62 $Z38 $29.86 $9.54 $104.76 $33.36 $25.36 $7.74 $31.36 $10.02 $107.83 $3.07 2.9% ,. „n,tr_ r", en ,~ $47.51 $33.27 $7.30 $31.28 59.54 $128.98 $47.51 $34.27 $7.74 $32.84 $10.02 E132.38 $3.40 2,6% ,_ - .~,.a~~n•.:. -. $67.66 $41.92 $7.38 $39.02 59.54 $159.52 $61.66 $43.18 $774 $40.97 $70.02 $163.56 $4.05 2.5% - ity __ .,., . _ , : n ~~, $75.87 $50.57 $7.38 $39.02 $9.54 $162.32 $75.81 $52.09 $7.74 $40.97 $10.02 $186.82 $4.30 2.4% :~, .. .. ..: ~ $104.11 $57.49 $7.38 $39.02 $9.54 $217.54 $104.11 $59.21 $7.74 $40.97 $10.02 $222.05 $4.51 2.t% ' Includes $3 meter surcharge and $1.30 Stata Testing Fee •' inclutles 9.75 % Tax ypical Description of Customer Typical Quarterly Water Usage (Gallons) Refuse Service Plan (Gallons} 2007 Mid Year Utility 6111 Water' Sewer Storm Refuse"' Recycling Total 2008 Utility Bill Water' Sewer Storm Refuse" Recycling Total Total Increase Percent Increase u•:i_ r, ,~~ $33.36 $25.36 $7.74 $31.36 $10.02 $107.83 $36.32 $26.12 $8.13 $31.36 $10.02 $111.94 $4.11 3.8% .. -.:a:ars uc, ncn $47.51 $34.27 $7.74 $32.84 $10.02 $132.38 $57.03 $35.30 $8.73 $32.84 $10.02 $137.32 $4.94 3.7°Jo +~+. ~•r-~ ~<.; ~,~~,:~: ;,. ;s, uco sn $61.66 $43.18 $7.74 $40.97 $10.02 $163.56 $65.75 $44.47 $8.13 $40.97 $10.02 $169.33 $5.77 3.5% r..,.: ~ -._ _:,. _~~ .~„ ,r. $75.81 $52.09 $7.74 $40.97 $70.02 $186.62 $80.46 $5365 $813 $40.97 $10.02 $193.22 $6.60 3.5% ra.,.: ,y .; ~ -, oo $704.71 $59.27 $7.74 $40.97 $10.02 $222A5 8109.89 $60.99 $8.13 $40.97 $70.02 8230.00 $7.95 3.6% ' Includes $3 meter surcharge and $1.30 Stale Testing Fee " Includes 9.75°,6 Tax ypical Description of Customer Typical Quarterly Water Usage (Gallons) Refuse Service Plan (Gallons) 2006 Utility Bill Water' Sewer Storm Refuse" Recycling Total 2609 Utility Bill Water" Sewer Storm Refuse" Recycling Total Total Increase Percent Increase r~.qi~ a„•.,ir s, nan 3z $36.32 $26.12 $8.13 $31.36 $10.02 $111.94 $3267 $27.29 $8.55 $32.30 $10.32 $116.33 $4.39 3.9% ~cwo eu~a.y „~, ~ $51.03 $35.30 $8.13 $32.84 $7002 $137.32 $53.10 $36.88 $8.55 $33.83 $10.32 $142.68 $5.36 3.9% -r, r r.r~,~ _~~. ..:n .,i $65.75 $44A7 $8.13 540.97 $70.02 $169.33 $66.33 $46.47 $8.55 $42.20 $10.32 $175.87 $6.54 3.9% a:.., t;. of e~..:c _ .•. $80.46 $53.65 $8.13 $40.97 $10.02 $193.22 $83.56 $56.06 $8.55 $42.20 $10.32 $200.69 $7.46 3.9% .,o:iiy „t s_:-. ~. ~ ~,~. etc $109.89 $60.99 $8.13 $40.97 $10.02 $230.00 $114.02 $63.74 $8.55 $42.20 $10.32 $238.82 $8.82 3.8% ` Includes $3 meter surcharge and $1,30 State Testing Fee " InGUdes 9.75 % Tax ypical Description of Customer Typical Quarterly Water Usage (Gallons) Refuse Service Plan (Gallons) 2009 Utility Bill Water' Sewer S[onn Refuse" Recycling Total 2010 Utility Bili Water' Sewer Storm Refuse" Recycling Total Total Increase Percent Increase t~,ri~ can:r. ,, m ,_ $37.87 $27.29 $6.55 $32.30 $10.32 $116.33 $39.95 $28.71 $8.76 $33.27 $10.63 $120.72 $4.39 3.8% - , ~.. , , ~:, :, $53.10 $36.88 $8.55 $33.83 $10.32 $142.68 $55.79 $37.99 $8.76 $34.84 $70.63 $148.01 $5.33 3.7% .. .,;,a<,,,. i, rs, ooc $68.33 $46.47 $8.55 $42.20 $10.32 $175.87 $77.63 $47.87 $8.76 $43.46 $70.63 $182.35 $6.48 3.7% „n.~ -r ~,~:, ~. nuu yn $83.56 $56.06 $8.55 $42.20 $10.32 $200.69 $87.47 $57.75 $8.76 $43.46 $10.63 $288.06 $7.38 3.7% ,~ .. „._ ., $714.02 $63.74 $8.55 $42.20 $70.32 $238.82 $179.15 $fi5.65 $8.76 543.46 $10.63 $247.65 $8.83 3.7% ' Includes $3 meter surcharge antl $1.30 State Testing Fee " Includes 9.75 % Tax ypical Description of Customer Typical Quarterly Water Usage (Gallons) Retuse Service Plan (Gallons) 2010 Utility Bill Water' Sewer Storm Refuse" Recycling Total 2017 Utility Bill Wafer' Sewer Storm Refuse" Recycling Total Total Increase Percent Increase . _ ._ s. ucu __ $39.95 $28.11 $8.76 $33.27 $16.63 S120J2 $42.17 528.96 $8.97 534.26 $10.95 $925.30 $4.58 3.6% : sd,,t v; t. ~.~, r•::~: ,.~ 855.79 537.99 $8.76 $34.84 $10.63 $tA8.01 $58.64 $39.13 $8.97 S35.89 $t0.95 $753.57 $5.56 3.8% ~.,,~_ e:::,;.:=nci: rs. ua~.: $71.63 $47.87 $8.76 $43.46 $10.63 8182.35 $75.12 $49.31 $8.97 S4477 $10.95 $169.10 $6.75 3.7% r.,~t~:.,t er.:.r _„ ~_, .. $87.47 $57.75 $8.76 $43.46 $10.63 $208.06 $91.59 $59.48 $6.97 544.77 $10.95 $215.75 $7.69 3.7% ;: ~, ty ~,i s=; _,. .. $119.15 $65.65 $8.76 $43A6 $10.63 $247.65 $124.54 $67.62 $6.97 544.77 $70.95 $256.84 $9.19 3.7°l0 ' Includes $3 meter surcharge and $1.30 State Testing Fee "" Includes 9.75`o Tax ypical Description of Custortrer Typical Quarterly Water Usage (Gallons} Refuse Service Plan (Gallons) 2011 Utility Bill Water' Sewar S[onn Retuse° Recycling Total 2012 Utility Bill Ndater' Sewer Slerm Ra(use" Recycling Total Total Increase Percent Increase ;:::rt= r,mor _,. ~.. $42.17 $2896 $8.97 $34.26 $70.95 $125.30 $44.33 $29.82 $9.18 $35.29 $11.27 $129.89 54.59 3.7% _ ~., _, ... n, ~.:. $58.64 $39.13 $8.97 $35.89 $16.95 $153.57 $61.46 $40.30 $9.18 536.96 $11.27 $159.18 $5.61 3.6% xragP ee-s. ne~:r,.. ,, :: +_ $75.12 $49.31 $8.97 $44.17 $10.95 $789.10 $78.60 $50.78 $9.18 $46.11 $71.27 $195.94 $6.84 3.6% , ~.. :: _ •~~: •. $9t 59 $59.48 $8.97 $44.77 $?0,95 $215.75 595.73 $61.26 $9.78 346.?1 $1137 $223.55 $7.80 3.6% ~.. ,. ..,. ,~ ,. $724.54 $67.62 $8.97 $44.77 $10.95 $25fi.84 $130.00 $69.64 $9.18 $46.11 $17.27 $266.21 $9.37 3.6% "Includes $3 meter surcharge antl $1.30 State 1 esfing F ee " Includes 9.75'.5 Tax Utility Rate Study Update A-COLf1T0601.00 City of Columhia Heights Page 76 CITY OF COLUMBIA HEIGHTS DATE: MAY YS, 2007 TO: KEVIN HANSEN PUBLIC WORKS DIRECTOR FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: CASH FUNDS AVAILABLE IN ENTERPRISE FUNDS In relationship to the updated Utility Rate Study and the need for increases in rates, the following chart reflects the December 31, 2006 available cash in the Enterprise Funds and the unfunded bond principal in our Debt Service funds. I have also attached a copy of my memo from June 20, 2006 showing the December 31, 2005 cash funds available. When comparing the chart below with the 2005 cash balances, literally all of our Enterprise Funds have less cash at the end of 2006 than they did at the end of 2005. In addition to this, our unfunded debt service bond principal has increased. City of Columbia Heights Enterprise Funds Opera#ing and Capital Funds Cash Balances Including lnterfund Receivables For the period ending 12/31/2006 Sanitary Storm Water Sewer Sewer Refuse O eratin Accounts Ca ital Accounts Cash 0 738,245 219,377 0 lnterfund rec 0 385,559 0 0 Tatal Ca ital 0 1,123,804 219,377 0 Debt Service Deficit Unfunded Band Princi al 2,026,241 12,341 752,832 0 Cash lnterfund rec 0 0 801, 945 0 0 0 244, 795 0 TatalO eratin 0 801,945 0 244,795 As you can see from the above chart, the only Enterprise Fund that has an adequate capital cash reserve is the Sanitary Sewer fund. Both the Water and Storm Sewer funds are operating with virtually no cash reserves and a significant debt service burden. The result of this is that any capital construction expense for the Water .and Storm Sewer funds will necessitate additional bond sales that will increase debt services and will need to be repaid through user service fees. WE:sms o~ostsi~w Attachment: ~ 28 CITY Off' C`OL UMBI~1 HEIGHTS DATE: JUNE 24, 2046 TO: KEVIN HANSEN PUBLIC WORKS DIRECTOR FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: CASH FUNDS AVAILABLE IN ENTERPRISE FUNDS At the work session of June 19'" there was a question regarding available balances in the Enterprise Funds. The following chart reflects the available balances. This has been broken down into three sections, Operating Accounts, Capital Accounts that include capital equipment replacement and capital construction, and the. Deficit in Debt Service funds For each of these accounts. It should be noted that the Debt Service Deficit is principal only and does not include interest expense. City of Columbia Heights Enterprise Funds Operating and Capital Funds Cash Balances Including Interfund Receivables For the period ending 12/31/2005 ~~ Sanitary Storm Water Sewer Sewer Refuse © eratin Accounts Cash 9,611 117,783 0 395,549 interfund rec 0 1,074,559 0 0 Total ~ eratin 9,611 1,192,342 0 395,549 Ca ital Accounts Gash 0 535,016 36,327 0 Interfund rec 376,869 625,571 0 0 Total Ca ital 376,869 1,160,587 36,327 0 Debt Service Deficit Unfunded Bond Principal (1,207,637) 16,494} (620,924} 0 The above chart reflects, in essence, what was stated at the work session. The Sanitary Sewer fund has adequate cash reserves to cover capital improvement expenses far a few years. However, both the Water and the Starm Sewer funds are operating with virtually no cash reserves and a significant debt service burden. The result of this is that any capital construction expenses for the Water fund and Storm Sewer fund will necessitate additional band sales and increased debt service that will need to be repaid thr°augh user service fees. WE.sms 060620 f PW 129 CITY COUNCIL LETTER AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: RESOLUTION ACCEPTING BIDS AND BY: WILLIAM ELRITE BY: AWARDING CONTRACT FOR CONSTRUCTION OF MUNICIPAL LIQUOR DATE: 06/21/2007 STORES 1 AND 2 CITY PROJECT NUMBERS 0751 AND 0752 NO: Back ound On February 12, 2007 the City Council awarded the bid for architectural services for the constn~etion of two municipal liquor stores to Oertel Architects. The architect presented and. reviewed the design development plans at various council meetings and work sessions. On May 14, 2007 the City Council authorized going out for bids. Nineteen companies requested copies of the bid documents. Fifteen bids were received and publicly read aloud at the June 21S` bid opening. A detailed copy of the completed bid tabulation is attached along with tl~e minutes of the bid opening. The bids ranged from a lo~v bid submitted by Merrimac Construction in the amount of $2,549,854 to a high bid of $3,799,000. Immediately following the bid opening Merrimac Construction contacted the architect and requested. to withdraw their bid due to a significant error in the bid submission. The next two low-based bids were $3,239,900 and $3,240,000 submitted. by Gen-Con Construction and Copeland Building respectively. These bids are 23% under the architect's estimates. Anticipating bids would came in significantly over the project budget six alternates were included. The first alternate was to use a lower quality shelving in the cooler. The other five alternates were items that staff would have only reconunended cutting in a worse case scenario. These alternates are summarized as follows: Alternate 1 Deduct. to provide Nyla-track II slide units at the top two cooler shelves Alternate 2 Provide decorative CMU in lieu of gray block at the 37`x' Avenue Stare Alternate 3 Monument signs and related work Alternate 4 Provide built-up roofing in lieu of ballasted EPDM Alternate S Provide an addition 4 HP per unit for cooler compressors Alternate 6 Provide internal beams to support cooler room ceilings As bids came in 23% under the architect's estimates and whereas alternates 2-6 were bid at very reasonable costs, it is staff's recommendation to accept and include these alternates. Based on including Aitei-~~ates 2, 3, 4, S and 6, the two low bidders are Copeland Building at $3,329,000 and Gen-Con Construction at $3,376,900. Attached is a letter ofrecommendation from Oertei Architects. The architect is also recommending tha+. eve establish a contingency eniuai_ to 10°./0 of the base bid 1i~r any changes, change orders, and/or unknowns that may occur during construction. RECOMMENDED MOTION: Move to waive the reading of Resolution 2007-97 there being ample copies available for the public. RECOMMENDED MOTION: Move to adapt Resolution 2007-97 accepting bids and awarding the contract for the construction of municipal iiquar stores 1 and 2, city project numbers 0751 and 0752 to Copeland Building in the amount of $3,240,000 base bid and accepting bid alternates 2, 3, 4, S and 6 for a total contract amount of $3,329,000 based upon their low, qualified, responsive bid and furthei-~nore to authorize the Mayor and City Manger to enter into a contract for the same. WEstns (170Ci221C(HINC'(L Attachments: Resolution, Opening Minutes, Bid Tabulation, Architect's Letter, F. D. Memo COUNCIL AC'f1ON: 430 RESOLUTION NO. 2007-97 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE CONSTRUCTION OF MUNICIPAL LIQUOR STORES 1 & 2, CITY PROJECT NO.s 0751 & 0752 WHEREAS, pursuant to an advertisement for bids for City Project No. x751 &x752, Municipal Liquor Stores 1 & 2, fifteen bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Contractor Base Bid Bid Bond Merrimac Constnictian* $2,549,854 x Gen-Con Constnuction $3,239,900 x Copeland Building $3,240,000 x VSl Construction $3,338,521 x Ebert Construction $3,344,000 x DEW Corparation $3,345,000 x Lund-Martin $3,409,000 x CM Canstniction $3,435,000 x Rocllon $3,460,000 x Arkay Construction $3,485,000 x Greystone Constnuction $3,490,805 x MorCon Construction $3,510,354 x Frerichs Constnuction $3,614,000 x Jorgenson Construction $3,659,000 x Proform Construction $3,799,000 cashier's check * Withdrew Sealed' Bid due to bidding error. Alternates 1-6 See attached exhibit B WI-IEREr~S, it appears that Copeland Building Carporation is the lawesl responsible t~idder, accepting alternates 2-6. NOW THEREFORE BE IT RESOL~~ED BY THE CITY COUNCIIJ OF COLLT1bIBIA HEIGHTS, MINNESOTAe The Mayor and Clerk are hereby authorized and directed to enter into a contract with Copeland Building Corporation, 5300 Hyland Greens Drive, Suite 200, Bloomington, Minnesota 55437 in the name of the City of Columbia Heights, for the Municipal Liquor Stores 1 & 2, City Project No.'s 0751 & 0752, according to plans and specifications therefore approved by the Council. 2. The Project Architect, Oertel Architects, Ltd is hereby authorized and directed. to return, forthwith, to all bidders, the depasits made with them- bids except the deposit of the successful bidder and the next lowest three bidders shall be retained until the contract has been sib*~~ed. City Project Na. 0751 & 0752 shall be funded from the Liquor Store Fund 436. 131 RESOLUTION NO. 2007-47 continues RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE CONSTRUCTION OF MUNICIPAL LIQUOR STORES 1 & 2, CITY PROJECT NOs 0751. & 0752 Dated this 25th day of June 2007. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Gary Peterson, Mayor Patricia Muscovitz, Deputy City Clerk 132 CITY OF COLUMBIA HEIGHTS Minutes of Bid. Opening an Thursday, June 21, 2007 2007 Projects - 07S 1 & 0752 -Municipal Liquor Stores No's 1 & 2 Pursuant to an advertisement for bids for Municipal Liquor Stares ] ~. 2 - 0751 and 0752, an administrative meeting was held on June 21, 2007 at 2:00 p.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Diane Trout-Oertel, Oertel Architects Paula Dwyer, Merrimac Judy McGovern, Greystone Const. Wayne Paskey, Arkay Construction Kari Cahill-O'Brian, Gen-Con Garen. Nitzschke, VS1, lnc. Ken Bauman, Copeland Michele Doyle, Profonn Jennifer Peterson, Lund-Martin Co. Sue Marshall, Frerichs Construction Sarah Tichich, Ebert Catlin Peterson, CM Construction Kevin Hansen, Public Works Director/City Engineer 3oam~e Balser, City of Columbia Heights Lawrence Scott, City of Columbia Heights Linda Magee, City of Columbia Heights Bill Elrite, City of Columbia. Heights >Reds ..ere ope:~ed and : ~Nd alc:~d u, folio=r~s: S~~ att :eh~d 1" ~hlbet `B,' bid tabulateon shoet. Respectfully submitted, Joanne Balser Public Works Secretary Jb 133 Exhibit `B' Bid t~pening -June 21, 2007 Liquor Stare Bids - 0751 & 0752 Conti•acto~ Base Bid ~~1~. 11 Alt. 2 AID 33 Alt. 4 Alt. 5 Alt. 6 Merrimac Construction $2,549,854 x29,800 $ 7,475 $32,456 $44,977 $12,725 $15,821 Gen-Con Constriction $3,239,900 $33,000 $40,000 $32,000 $3?,000 $13,000 $15,000 Copeland Building $3,240,000 $30,000 $13,000 $21,000 $32,000 $1 ] ,000 $12,000 VSI Construction $3,338,521 No bid $ 3,000 $19,638 $34,968.50 $11,412 $13,163 Ebert Construction $3,344,000 >29,800 $29,886 $38,021 $40,934 $11,302 $13,036 DEW Cogporation $3,345,000 $27,000 $ 8,000 $25,000 $35,000 $15,000 $22,000 Lund-Martin $3,409,000 6930,000 $ 5,700 $26,600 $34,000 $12,000 $16,000 CM Construction $3,435,000 6929,800 $55,000 $39,000 $33,000 $12,500 $16,000 Rochon $3,460,000 $29,800 $ 5,580 $28,850 $35,200 $12,200 $14,100 ~ Arkay Construction $3,485,000 6930,000 $ 6,000 $21,000 $34,000 $12,000 $14,000 Greystone Construction $3,490,805 6929,800 $ 7,800 $25,500 $34,560 $15,1.37 $13,800 MorCon Construction $3,510,354 $30,992 $ 5,442 $33,730 $37,765 $12,819 $13,790 Frerichs Construction $3,614,000 $29,800 $ 5,400 $44,630 $33,600 $11,600 $15,900 Jorgenson Construction $3,659,000 6929,000 $59,000 $38,000 $38,000 $12,000 $16,000 Profol-~21 Constn~ction $3,799,000 6n14,000 $ 7,200 $25,000 $30,000 $12,000 $12,500 6/2212007 ~~ OE12T~L ~.IZ.CIIITEC'I' 1795 SAINT CLAIR AVENUE, ST. PAUL, MN 55105 TEL: 65 0696-5186 www.oertelarchitects.com FAX: (i5 U696-5188 DATE: June 22, 2007 TO: City of Columbia Heights ATTN: Walt Fehst COPY: Mayor Gary Peterson, Bill Elrite, Kevin Hansen. FROM: Diane Trout-Oertel RE: Top Vahi Municipal Liquor Stores MEMORAl~1DlUM As you are aware, bids were received for the project from a total. of 15 bidders. This is a very high number of bidders. The spread of the bids was quite tight, and we believe that the City received some very competitive bidding an the project. Assuming that one or more of the alternates are accepted, Copeland Building is the apparent low bidder. (One of the bidders, Merrimac Constn~ction, withdrew their bid due to an error in their calculations.) After the bids were received, Kevin Hansen, Bill Elrite and Diane discussed. the results, and the potential alternates (far inclusion in the contract) and other related items. Based on direction from Kevin and Bill, and the bid results, we talked. to Bob Copeland this morning and made an effort to determine whether his company is qualified. and able to perform the work. Based on the limited amount of due diligence we were able to do in a short amount of time, Copeland appears to understand the scape of work and appears to be capable of doing the jab. We understand. that the City would like to accept Alternates #2, #3, #4, #5, and #6, which would establish the contact sum at $3,329,000. Attached is a tabulation of the bids under various scenarios. Please call if you wish to discuss. hi conclusion, we are recommending that council approve a contract for Copeland Building Corpora~tian to perform the construction of this project. Sincerely, 135 CITY OF COLUMBIA HEIGHTS DATE: JUNE 22, 2UU7 TO: WALT FEHST CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: LIQUOR STORE PROJECT At the bid opening on 3une 2i'` the City received 15 bids far the liquor store project. T11e architect's estimate was that bids would come in at $4.2 million. The low responsive bid including alten~ates 2, 3, 4, 5 and 6 was $3,329,000, which is approximately 23% under the architect's estimate. I credit the number of bids and the low price to two major factors with number one being the economy and. the fact that construction is down in several areas. The second factor is that Oertel Architects has a history of receiving a high number of bidders on their projects due to the high quality standards that they include in their specifications and the minimum numbers of changes or addendums that they add once the specs are put out to bid. This was a consistent point from other cities when we performed reference checks. I feel this fact held true for our project. The only area I heard. concerns about regarding our specs was the cooler; and these concerns were readily taken care of with an addendum to the bid specs. From a cost standpoint the good bids put us much closer to our budget than originally anticipated. however, there are several items that were not included in the bid specs that we will be handling separately. Some of these items are security, both video and alarms, as well as a card key system for the doors, the cash register system, all display floor shelving and checkout counters, along with soft costs which include all testing, permits and other Zees associated with t11e project. These items will be dealt with individually by staff and as appropriate taken to the City Council for approval. In summary, although the bids received were excellent and far lower than anyone anticipated far the quality of the project we are doing, the project still will be significantly over our original estimates of five years ago when we began this project. If you require any additional information, please let me know. WE:sms o~oc~zz2cM 136 CITY COUNCIL LETTER ot: June LJ. ~UU / AGENDA SECTION: CONSENT NO: ORIGINATING DEPT: FINANCE CITY MANAGER APPROVAL ITEM: LIQUOR OPERATIONS MANAGEMENT STAFFING NO: BY: WILLIAM ELRITE DATE: 06/21 /2007 BY: At the City Council work session of June 18 staff discussed revising the management staffing structure for the liquor operation. For over a year the Liquor Operations Manager and Finance Director have reviewed the staffing structure for the liquor stores. Currently we have one liquor operations manager, seven assistant manager positions, and several part-time retail clerks. There is a significant gap in the qualifications and requirements of the liquor operations manager and the assistant managers. Along with this we have reviewed the structure of other liquor operations that have amulti-level management approach. With this we are recommending to convert our staffing structure to one liquor operations manager, two store managers, three assistant managers, and some part-time store supervisors with a fulltime equivalency of two employees. As is shown in the attached schedule, at the maximum of each of these pay ranges; this would result in a minimal savings to the City of $19,000. However, at the startup level, we would be saving approximately $50,000 per year. This is because we would not fill the two store manager positions until we had a vacancy in a cun•ent assistant manager position. Currently we have two vacant assistant liquor operation manager positions and five filled positions. We would retain the current five assistants and supplement the management needs with part-time store supervisors. Under this structure we would only fill the store manager positions as we hire replacements for the current assistants. Subsequently, the startup annual savings of $50,000 per year could continue for several years. It is our strong feeling that the part-time store supervisor position will provide far more flexibility yet still enable us to fulfill several of the management duties that cannot be performed by part-time cashiers. The following is the pay range for the new store manager and part-time store supervisor positions. Entry 6 Months 1 Year 2 Years 3 Years Store Manager (new) 4,302 4,449 4,596 4,742 4,889 PT Store Supervisor (new) 2,433 2,516 2,599 2,682 2,765 RECOMMENDED MOTION: Move to approve the establishment of the store manager position and part-time store supervisor position, the job descriptions, and the 2007 wage ranges. WE: sms 0'706211 COUNCIL Attachment COUNCIL ACTION: 137 LIQUOR STORE MAI~IAGER NATURE OF WORK This is administrative and supervisory work assisting with managing and directing the operations of the municipal liquor operations. Work involves responsibility for performing a variety of administrative and supervisory duties assisting in the management of the municipal off-sale liquor operations. Work includes responsibility for training and supervising the work of subordinate employees, assisting in purchasing and merchandising duties, and performing a variety of cash control, receiving, delivering, and other related operational duties. Assists the Liquor Operations Manager with development and implementation of all retail objectives, policies and procedures. Work is performed under the general supervision of the Liquor Operations Manager and is reviewed through records, reports, and observation of results obtained. ESSENTIAL JOB FUNCTIONS: 1. Prepares an annual marketing plan that provides a schedule and budget for all in-house flyers, newspaper advertisements and sale catalogs. 2. Coordinates and supervises wine club, tasting events, safety committee, training meetings, and general employee meetings. Generates agendas and minutes and ensures complete documentation of all meetings. 3. Assists the Liquor Operations Manager in the development and implementation of all retail objectives, policies and procedures, operating plans, marketing strategies, purchasing plans and store improvements. 4. Assists the Liquor Operations Manager in implementation and supervision of all internal controls to minimize loss of store assets and inventory. 5. Conducts daily audits of receipts, disbursements and other financial records reporting any deviations from policy to the Liquor Operations Manager. 6. Directs, oversees and reviews all physical inventories, informing the Liquor Operations Manager of any significant variances. Assists with all physical count inventories. 7. Ensures ail window and internal displays are appropriate and current with general market trends. Rotates displays periodically for diversity and to coincide with seasonal changes. 8. Supervises and participates in receipt, storage, and sale of merchandise. 9. Trains and supervises the work of subordinate employees. 10. Reconciles daily receipts and prepares bank deposits. 11. Prepares work schedule of liquor operations employees. 12. Assists customer in merchandise selection and resolution of problems. 13. Reviews or prepares want lists in preparation of placing orders. 14. Maintains proper shelf and display inventories. i S. Grders products based on projected needs. 16. Ensures that store buildings, merchandise, and cash are secure at all times. 17. Maintains the physical operation and general appearance of the stores. i 8. Responsible for proper opening andior closing of stores; responds to emergency, alarm, acid security issues. 19. Occasionally performs stocking and cash register duties. 20. Performs related duties as apparent or assigned. 138 REQUIRED QUALIFICATIONS High. school graduation or equivalent. Four years retail and merchandising experience. Two years supervisory experience in a retail liquor operation. DESIRED QUALIFICATIONS Extensive product knowledge of liquor, beer and wine. Three or mare years supervisory experience in a retail liquor operation. Three or more years experience working in the liquor industry. Ability to handle kegs and cases of liquor. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of retail business practices and procedures. Knowledge of intoxicating beverage industry in Minnesota, especially as to state laws pertaining to the legal and illegal sales of such beverages. Knowledge of types of liquor, wine and beer, and ability to suggest selections suitable to customer need. Ability to establish and maintain effective working relationships with co-workers and the public. Ability to supervise employees in a manner conductive to high morale and effective performance. 139 STORE SUPERVISOR NATURE OF WORK This is administrative and supervisory retail sales work in serving customers of the municipal off-sale liquor facilities. Work involves responsibility for supervising part-time retail clerks, cashiering, stocking, merchandising, and performing a variety of duties pertaining to retail off-sale liquor store operations. Work is performed under supervision of the Liquor Operations Manager or Assistant Liquor Operations Managers, and is reviewed through records and observation. ESSENTIAL JOB FUNCTIONS 1. Supervises part-time retail clerks. 2. Assists in the training of new employees. 3. Prepares bank deposits. 4. Prepares want list of law stock items. 5. Checks in deliveries of merchandise. 6. Responsible for proper opening and/or closing of stores. 7. Stocks merchandise. 8. Assists customers in merchandise selections. 9. Maintains surveillance for shoplifter prevention. 10. Rings up sales on cash register and bags and can-ies out such. sales for customers. 11. Performs daily house cleaning tasks. 12. Assists in the taking of physical inventory. 13. Maintains all records as instructed. 14. Ensures that building, merchandise, and cash are secure at all threes. 15. Performs other duties related to the position as assigned. REQUIRED QUALIFICATIONS High school graduation or equivalent. One year retail sales work or other merchandising experience involving public contact. DESIRED QUALIFICATIONS Two years retail sales work or other merchandising experience involving public contact. One year supervisory experience. One year experience working in the liquor industry. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of intoxicating beverage industry in Minnesota, especially as to state laws pertaining to legal and illegal sales of such beverages. Knowledge of types of liquors, beers, and wines, and ability to suggest selection suitable to customer needs. Ability to a~-~'ange appropriate and effective displays Of tiierchatidise. Skill in operation of cash registers, calculators, and in making change. Ability to handle kegs of beer, cases of beer and liquor without physical injury. Ability to meet public in a friendly manner and present a neat outward appearance. Ability to maintain effective working relationships with others. 046307 14d City of Columbia Heights Proposed Staffing Plan Prepared 06/22/2006 Annuai Wage Current Number of Positions ProposedNumbe of Positions Current Max Pay Range First Year Startup Liquor Operations Manager 83,148 1 1 83,148 83,148 New Store Manager (new) 58,668 0 2 - ** 93,240 sst Liquor Manager 46,620 7 3 326,340 139,860 New PT Store Su ervisor new 33,180 0 2 - 66,360 otal Cost 409,488 382,608 inual Saving Wages Benefits ~tal Savings Note: The Part Time Store Supervisor would be filled as needed with a projected total number of hours equivelent to two full time employees. Note: ~~ The move to fill the Stare Manager position would not take place until a vacancy in the Assistant Manager position occurs. Subsequently we could be at the first year savings level for an extended period of time. 26, 880 141 CITY COUNCIL LETTER or: rune ~~. ~uv i AGENDA SECTION: CONSENT NO: ORIGINATING DEPT: FINANCE CITY MANAGER APPROVAL ITEM: DISTRIBUTION OF THE 2006 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND THE INDEPENDENT AUDITORS REPORT FROM HLB TAUTGES REDPATH, LTD. NO: BY: WILLIAM ELRITE DATE: 06/21/2007 BY: The 2006 Comprehensive Annual Financial Report along with the Independent Auditor's Report including the report on compliance with the Minnesota Legal Compliance Audit Guide for Local Governments will be distributed to the City Council on June 25, 2007. It is staff s recommendation that the council schedule far the work session of July 30, 2007, a presentation by the City Auditor of a formal review of the annual audit and fmancial report. Based on the success of last year's presentation format, it is staff's recommendation that the auditor again be given 30 uninterrupted minutes to present a review of the audit findings and recommendations along with a review of the increases and decreases in fund balances for all funds. After the auditor has completed his presentation, there should be a time period for questions on the audit and financial report. Staff strongly encourages the council to hold all questions until the auditor has completed his presentation. RECOMMENDED MOTION: Move to recognize that the 2006 independent auditors report from HLB Tautges Redpath, Ltd., including the Comprehensive Annual Financial Report for the City of Columbia Heights, was distributed to council members and to schedule July 30, 2007 at 7:00 p.m. as the date and time to meet with the auditor. The auditor will be given 30 minutes to present the audit findings and recommendations followed by a time period for council questions. WE: sms 0706201 COUNCIL COUNCIL ACTION: 142