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HomeMy WebLinkAboutJune 4, 2007 Work SessionCITY OF COLUMBIA HEIGHTS 590 40"' Avenue NE, Columbia Heights, MN 5421-3878 (763)706-3600 TDD (763) 706-3692 Visit our website at: www.ei.coLzcmbin-heirJrts:nrrr.us ADMINISTRATION NOTICE OF CITY COUNCIL MEETING k~: k~:F~:F:Fk k k~ to be held in the CITY OF COLUMBIA HEIGHTS czs follows: Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL JUNE 4, 2007 7:00 P.M. CONFERENCE ROOM 1 WORK SESSION AGENDA 1. ACAC update 2. Heritage Heights -Public Safety location 3. Street/Alley lighting in Grid 8 area -discussion Mayor Gang L. Peterswr Councilmembers Robert:l. {Villiarns Bruce Narovrocki Tammera Diehm Bruce Kel_enberg City 1lanager Walter R. Fehst The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in ali City of Columbia Heights' services, programs, and activities. Auxiliary aids far handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) Memo o: Mayor and City Council Members From: Kirsten Partenheimer, Community Development Specialist Date: June 4, 2007 Re: Activity Center Advisory Committee (ACAC} update on additional alternative The Activity Center Advisory Committee (ACAC} is preparing for the second open house to be held on Tuesday, July 10, 2007, from 6:30 - 8:30 p.m. at First Lutheran Church of Columbia Heights. On February 21, 2007, the ACAC presented to the Council at a work session three alternatives it planned to present at the next open house. In the interim, the committee has agreed upon a fourth alternative, on which it seeks the Council's feedback. Background As the Council may recall, in April of 2006, it appointed 36 members of the community to conduct an activity center public participation process and provide a final recommendation to the Council. The public participation process used involves four steps; the ACAC has reached step three. The first two steps involve communicating the problem and communicating the process. The ACAC identified the need for recreational and community space and held an open house to inform the public of the need and the public pariicipation process and solicit feedback. The third step calls for the committee to communicate the alternatives. The committee determined the amenities that best meet the need and prepared site and building alternatives to present to the public. The ACAC reviewed studies and public feedback, conducted a review of space needs in the city and retained an architect to conduct a feasibility study of amenity and site alternatives. From this work came four alternatives that will be bro! ght to the public at a second open house far comment in July. After the second open house, the ACAC will begin the fourth step, which calls for the committee to communicate the selected alternative. It will incorporate its research, comments from the public and direction from the Council to determine the final recommendation. This final recommendation will be brought to a third public open house and then to the City Council. Summary of Alternatives The first three alternatives presented to the City Council in February focused on a common group of amenities and are proposed far either Huset Park or N.E.I. The details of the alternatives are summarized on the next page. Option N.E.I. (Full Build-Out} N.E.I. (Partial Build-Out) Huset Park (Partial Build- Out} - Four gyms - Two gyms - Two gyms - Walking track - Walking track - Walking track - Fitness area - Fitness area - Fitness area - Fitness studios - Fitness studios - Fitness studios - Concessions - concessions - ~oncessiur ~s Amenities - Meeting rooms - Meeting rooms - Meeting rooms - Children's play area - Children's play area - Children's play area - Teen center - Teen center - Teen center - Senior center - Senior center - Senior center - Stage - Stage - Stage - Aquatics - No aquatics - No aquatics Size 117,661 s.f. 78,661 s.f. 91,648 s.f. Capital Cost $22,007,554 $14,354,558 $15,036,169 City Cash - $ 3,9GG,000 - $ 3,900,000 - $ 3,900,000 Financing Cost $18,107,554 $10,454,558 $11,136,169 Estimated Operating $752,022 $594,851 $632,105 Expenses Estimated $399,943 $399,943 $399,943 Revenue2 Operating ($352,080) ($194,9080 ($232,162) Gap $94 fora $100,000 home $54 fora $100,000 home $58 fora $100,000 home $142 fora $150,000 home $82 fora $150,000 home $87 fora $150,000 home Estimated $184 fora $194,000 home $106 fora $194,000 home $113 fora $194,000 home Annual Tax $189 fora $200,000 home $109 fora $200,000 home $116 fora $200,000 home Impact per $236 fora $250,000 home $136 fora $250,000 home $145 fora $250,000 home Facility Cost $283 fora $300,000 home $163 far a $300,000 home $174 fora $300,000 home $330 fora $350,000 home $191 fora $350,000 home $203 fora $350,000 home - N/A - Facility designed for - Facility designed for Future feasibility of future feasibility of future Expansion expansion of two gyms expansion of two gyms and aquatics and aquatics - Allows for expansion of - Assumes no net loss of additional gym space on ball fields site or at high school - Allows for expansion of Special Notes additional gym space on site or at high school - Includes fullest utilization and remodel of Murzyn Nall Capital costs are in 2008 dollars. The estimated revenue is based off membership projects from the Maxfield Research, Inc. report and only includes membership and daily pass projections. The calculation does not yet include estimates of revenue generated from enrollment fees, tournament revenue, meeting room reservations, birthday parties, program fees or concessions. Fourth Alternative The fourth alternative, referred to as the Multi-Site Option (High School and either N.E.I. or Huset Park), proposes the construction of a partial build-out alternative at either the N.E.I. or Huset Park site, with the city providing up to $1.06 million of the capital cost shortfall in the construction of a second new gym at the high school, as the District only has funds far only one. Far security reasons, the gyms would need to be divided in such a way that access to the rest of the school could be blocked off, or the community would not be able to use the facility during instruction hours. Ajoint-powers agreement would determine hours of usage between school and community use. The details of the alternative are summarized below. O lion Multi-Site Option (Hi h School and either N.E.I. or Huset Park) - Two gyms at Huset Park or NEI + new gym at high school - JValking track - Fitness area - Fitness studios Amenities - Concessions - Meeting rooms - Children's play area - Teen center - Senior center - Stage - No aquatics Size Between 78,661 and 91,648 s uare feet+ new m at hi h school N.E.I. Huset Park Capital Cost $15,414,558 $16,096,169 City Cash $ 3,900,000 $ 3,900,000 Financin Cost $11,514,558 $12,196,169 $594,851 $632,105 Esti~ ~ gated Operating E 4 + O eratin ex enses of 1 m + Operatin ex enses of 1 m xpenses = Total o eratin expense =Total operatin ex ease Estimated Revenue $399,943 $399,943 Operating Gap ($194,908) ($232,162 $64 fora $100,000 home Estimated Annual Tax Impact ,000 home $95 fora $150 per Facility Cost (based on 0 $124 fcr a $1 4,000 home facility being built at Huset $127 fora $200,000 home Park) $159 fora $250,000 home $191 fora $300,000 home $222 fora $350,000 home The Multi-Site Alternative is $1.06 million more expensive than simply building either the Huset Park Partial-Build-Out ar the N.E.I. Partial Build-Out as astand-alone project. Of the $3.9 million city cash contribution, $1.06 million would go towards the construction of a gym at the high school, leaving only $2.&4 milfion to help finance the construction of one of the partial build-out alternatives. `' The School District has only calculated operating expenses for its use of the new gyms and has not calculated how much in operating expense the city would incur for its use of the gyms. Memo To: Mayor and City Council Members From: Kirsten Partenheimer, Community Development Specialist Date: May 29, 2007 Re: Materials from the May 23, 2007, ACAC meeting Enclosed are updated versions of the materials the ACAC received for the May 23, 2007, meeting. These materials contain estimated operating cost information that was unavailable at the time of the meeting. Please note that what you are receiving are drafts. DRAFT Columbia Heights Activity Center Open House No. Z -Options 5-15-07 DRAFT Station. No. 1-Welcome • Board No. 1- Welcome/Open House Purpose/Community Open House Schedule - New/Revised Station Na. 2 -The Need • Board No. 2 - Chronology • Board No. 3 - General Need,~Problem Statement • Board No. 4 - The Need • Board No. 5 - Other City Efforts to Ensure Community Vitality Station No. 3 -The Process • Board No. 6 - Committee Mission/Membership -New/Revised • Board No. 7 - The Gaals • Board No. 8 -Feedback from Open House No. i -New Station Na. 4 -The Options • Board No. 9 - Site Map & Site Evaluation -New • Board No. 10 -Summary of Activ~t}~ Center Options Considered New • Board No. 11 -Options No. 1 -New • Board No. 12 -Op~i~n Ao. 2 -New • Board No. 13 -Option No. 3 -New • Board No. 14 <.lption Rio. 4 ~e1v • Board No. 1 ~ ''ICA ~tir~~ej% -New • Board No. 16 -Selection Criteria for Options -New Station No. 6 - Fin: .:eing • Board No. 1 ? -Capital & Operating Financing Options & Estimated Tax Impact on Taxpayer -New Station No. 7 -Next Steps • Board No. 18 -Next Steps -New/Revised Station No. 8 -Questions/Comments • Board No. 19 -Questions/Comments -New/Revised 1 DRAFT Plan Part II -Open House Board Draft Text Board No. 1-Welcome/Open House Purpose Welcome to Columbia Heights Activity Center Second Community Open House The purpose of tonight's open house is to: • Inform the community on the site and facility alternatives, estimated capital costs, and estimated tax impacts for an activity center • Receive feedback from the community Open House Schedule The Activity Center Advisory Committee (ACAC) is engaged in a four-step public participation process, which calls for the committee to provide information to the public at three key stages in the process. With a number of viable facility and site alternatives decided upon, the ACAC is hosting its second open house to introduce these alternatives to the coinmuiuty and receive feedbacl~ on them. Open House #L• Facility Needs and Public Participation Process Wednesday, Juiy 26, Z,G06, 7 io 9 p.m., 1`vlurryn riall Open House; #Z: Options and Financing Tuesday, July 10, 2007, 6: ~u-8:~0 p.m., First Lutheran Church of Columbia Heights, 1555 40th Avenue NE Open House #3: Final Option and Cost Impacts Fa112007 -Tentative Existing Boards Board No. 2 -Chronology Board No. 3 -General Need/Problem Statement Board No. -1-The Need -Details Documenting the Need Board I`~TO. 5 -Other City Efforts to Ensure Community Vitality 2 DRAFT Board No. 6 -Columbia Heights Activity Center Advisory Committee (ACAC) Mission Statement Columbia Heights Activity Center Advisory Committee (ACAC) Mission Statement To conduct a careful and comprehensive study of the needs, options, costs and financing for alz activity center and to make a final recommendation to the City Council in 2007 that is affordable and meets the current and future needs of the diverse community. Columbia Heights Activity Center Advisor;' Committee Members At its April 10, 2006, meeting, the City Council appointed a number of Columbia Heights residents, civic leaders and business owners to an Activity Center Advisory Committee (ACAC). Working with professional consultants, these stakeholdcrs have volunteered their time to dialogue, fact-finding and engaging the public, through such charulels as open houses, in the public participation process. Aurora Johnston Kathy Olson Barb Goodwin Kay James Barb Miller Kay Mayer Bob Lyndes Keith Windschitl Bob Surbrook Kelly James Brian Harper Kim Tromble~~ Catherine Vesley Leland Stauc ~ Chr~st,na DCbon Lid Rrav .- Denise Gordon Lynette Thomson Denny O'Connell -Vice Chair Mark Corless Dorothy Penate Marsha Stroik Gary Mayer Matt Schoen Gerry Herringer -Vice Chair Matt Townsend Jeff Bahe Michael Laabs Jessie Hart Shirely Barnes Joe Wolney Steve Craig John Gordon Ted Landwehr Joseph Sturdevant Existing Boards Board 7 -The Goals Board Na. 8 -Feedback from Open House No. I Feedback from Open House Na. 1 Over 100 people attended the July 26, 2006 open house on the need, goals and process :for the Columbia Heights activity center public participation process. The Activity Center Advisory Committee (ACAC) received 81 completed comment foams. Some major themes of the comments are below. DRAFT The 1`Ieed Of those who completed comment forms: • About 72 percent expressed support for a conununity activity center„ • About 14 percent expressed no preference on front of form., but completed the amenities survey on the back of the form; and, • About 14 percent opposed or questioned the need far an activity center, however most completed the amenity survey on the back. Of those who said they questioned the need for a new activity center, concenzs about cormmunity priorities and cost were the most connnonly cited. Goals In general, respondents supported the project goals. Same of the more common themes that ran through the continents sheets included: • The need for a new multi-purpose activity center to be a gathering place for people of all ages; • The facility's importance to current residents, including youth and seluors; • The facility's use to help retain current families and attracting new residents, helping Columbia Heights to compete with surrounding communities for residents; • The need to give young people a place to go; and, • Enabling community t e'creation programs to be restored and expanded for residents. Existing Board Board No. 9 -Sites Map? and Text on Site Evaluation Site Evaluation Initially, six sites were studied, including: 1. Valley View Elementary School/Central Middle School - 800 & 900 49th Ave. NE 2. Heritage Heights - 4600 block of Central Avenue 3. Saver's site - 49th Avenue and Central Avenue 4. Huset Park - 530 Mill Street 5. N.E.I. - 825 41st Avenue NE 6. Columbia Heights High School (site of some gym space} - 1400 49t1z Ave. NE Conunittee members narrowed dovnl the proposed locations for a new activity center to two main sites: Huset Park and N.E.l. In addition, the high school site is being considered as a location for ane or two gyms, in partnership with the Columbia Heights School District. 4 DRAFT At 30 acres, Huset Park is the city's largest park. Murzyn Hall, a 15,000-square-foot, city-operated building, is located on the edge of the park at 530 Mill Street NE. The site would require relocation of the ball fields. The N.E.I. site at 825 41St Avenue NE is the site of a former high school building. The aging structure would have been too costly to renovate and was torn dawn to make way for redevelopment. Because the City owns both sites, the cost of land acquisition is eliminated from the total. estimated capital cost of the project, saving taxpayers millions of dollars. If the N.E.I. site is not used, the City could sell it. Board No. 10 -Summary of Activity Center Options Considered Summary of Activity Center Options Considered After selecting the Huset Park site and NEI site for consideration for facility options, the Activity Center Advisory Committee (ACAC) selected four alteniatives to present to the public for feedback at the second open house. The}' are: 1. Partial Build-Out at Huset Park Sitc 2. Partial Build-Out at N.E.I. Site 3. Fuil Build-Out at N.E.i. >ite 4. Multi-Site Alternative (Hi~~h Sc]zool and either N.E.I. or Huset Park} Board No. 11- Op ou No. 1-Partial Build-Out at Huset Park Site Option No. 1 -Partial Build-Out at Huset Park Site Description: Tlus proposal would include 76,261 square feet of new construction to be built onto a renovated Murzyn Ha11. It would include the following features: • Field house with two gyms; • Walking track; • Fitness areas with two aerobics rooms; • Teen center; • Senior center; • Child care with children's play area; • Meeting room with kitchen and stage; and, • Administrative offices. In this altenZative, it would be necessary to renovate Murzyn Hall to bring it up to code anal to do light remodeling to mesh the older structure with abrand-new facility. Concerned by the fact that an activity center built in Huset Park would impact up to two DRAFT ball fields, ACAC members stipulated that it will only consider this alternative if any lost ball fields could be replaced elsewhere in Columbia Fleights. A fixture expansion could include up to two more gyms and an aquatics center at the selected site. Construction would be expected to begin in Spring 2008. Total Project Cost Estimate for This Phase: $15,036,16; a City cash contribution of $3.9 million will mean $11,136,169 will need to be financed. Future Phase Z -Future expansion of two gymnasiums and an aquatics center. Total Project Cost Estimate for Phase Z (in 2008 dollars): $7,671,272 Board No. 12 -Option No. 2 -Partial Build-Out at N.E.I. Site Partial Build-Out at N.E.I. Site Option No. 2 -Partial Build-Out at N.E.I. Site Description: This proposal would itlclude the immediate construction of a 78,661- square-foot-facility with the future expansion of up to two more gyms and an aquatics center, to be added onto the exi~tiing structu~~c. ,>lso considered would be adding one or two gyms as part of the expansion at the 11i~~h school. The first phase would include the following features: • Field house ~~~ith ttitio gyms: • Walking track; • Fitness areas V'it;1 two aerobics roams; • Teen center; • Senior center; • Child care with children's play area; • Meeting room with kitchen a11d stage; and, • Administrative offices. A future expansion could include up to two more gyms and an aquatics center at the selected site. Construction would be expected to begin in Spring 2008. Total Project Cost Estimate for This Phase: $14,354,558; a City cash contribution of $3.9 million will mean $10,454,558 will need to be financed. Future Phase 2 -Future expansion of two gymnasiums and an aquatics center. Total Project Cast Estimate for Phase 2 (in 2008 dollars): $7,652,996 Board No. 1.3 -Options No. 3 - Fu11 Build-Out at N.E.I. Site 6 DRAFT FuII Build-Out at N.E.I. Site Option No. 3 - Fuli Build-Out at N.E.I. Site Description: Tlus proposal would include the immediate construction of the entire 117,661-square-foot facility with the following features: • Field house with four gyms • Walking track • Fitness areas with two aerobics rooms • Teen. center • Senior center • Child care with children's play area • Meeting roam with kitchen and stage • Administrative offices • Aquatics Center with recreational pool/water slides. Construction would be expected to begin in Spring 2008.. Total Project Cost Estimate for This Phase: $22,Ou7.554; a City cash co~ntributioii of $3.9 million will mean $18,107,554 will have to be flllai~ced. Board No. 14 - Option No. 4 -Multi-Site Alternative Multi-Sitc Alternative Option No. 4 -Multi-Site :~ltcrn6ative tiHigh School and either N.E.I. or Huset Park) Description: This pronosai would include the immediate construction of a partial build- out altenlative at either the N.E.I. or Huset Site, with the city providing up to $1.06 million of the capital cast shortfall in the construction of a second new gym at the high school, as the District only has fuizds far one. For security reasons, the gyms would need to be divided in such a way that access to the rest of the school could be blocked off, or the comrriunity would not be able to use the facility during instruction hours. A joint- powers agreement would determine hours of usage between school and cornmwuty use. City's Portion of Total Project Cost Estimate for This Phase: N.E.I. ~ Huset Park Total Capital CostY City Cash Contribution TOTAL FINANCING NEEDED $ 15,414,558 I $ 16,096,169 - $ 3,900,000 ~ 3,.900,000 S 11,514,558 ~ $ 12,196,169 7 DRAFT * Of the $39 million, $1.06 million is for the construction of a second gym at the high school, with the balance of the city cash contribution to pay for the construction. of a partial-build out option. at either Huset Park or N.B.I. Board No. 15 -YMCA Survey Joint City-YMCA Survey The YMCA of Metropolitan Miz~uleapolis is cruurentiy conducting a faint marketing study with the City. Participation in the survey does not commit the two entities to a partnership, but rather provides data to help determine if an activity center in Columbia Heights is a viable option for both parties. Households in Columbia Heights and surrounding eon~nunities are being surveyed on such issues as, their demand for recreational space, the amount they are willing to pay, which location they would more likely patronize. and the amenities they seek in a facility. The information from this professional survey will be invaluable to the ACAC as it prepares a final reeolnmendation on an activity center to the Columbia Heights City Council. Ti'ie results of the s-~u Bey are e:~E~ected to be ri~ ~e;~n b~ October, at which paint, the City Council and YMCA will also elamine if there ase any potential partnership opportunities for a new facility. The ~7rm Anderson, Niebuhr & Associates, Inc. of Arden hills is conducting the survey . Board No. 16 -Selection Criteria for Options Examples of Selection Criteria for Options • Cost • Purchase Price • Development Cost • Building Construction • Operating alld Maintenance Cost • Neighborhood Compatibility • Community Issues and Concerns • Cost hnpact on Residents • Others from Conununity Board No. 17 -Capital and Operating Financing - Options 8 DRAFT Capital Costs Tl~e City Council has earmarked $39 million in cash for a new recreational facility. The Council would need to decide on a financing source to fund the remainder of the capital casts for the facility. One option would be to issue thirty-year bonds to be paid back through property tax revenues. The Council will not make a decision on funding until the ACAC has presented its final recommendation. Operating Costs Rough estlnation by comparing operating costs of comparable facilities Based on the data available during the feasibility study stage, the estimated operating costs range from $594,851 to $752,022 Estimation could be adjusted based on future information: o Adjustment of the facility square footage to more accurately reflect the needs of the community o Refinement of staffing needs o Utilization of environmentally-friendly technologies that may reduce operating costs. Operating costs can be offset by reti enue collected through membership fees and daily passes. Examples of typical m~en~bership ices for a facility of this size would be: City Single Annual Membership Family Annual Membership Northtown YMCA $624 $1,068 New Brighton Family Service Center $215-345 $345-435 Shoreview Coimmuiuty Center $290-385 $495-650 Som~ce: "A Market Potential Analysis for a Community and Recreation Center in Columbia 1-ieignts, Minnesota," Maxfield Research Inc. ,November, 2004. Revenue far the proposed facility was estimated by using the conservative projections prepared by Maxfield Research Inc. for the number of memberships anticipated at a Columbia Heights facility, multiplied by the suggested membership and daily pass fees. The estimated revenue generated from memberships and passes along would be abaut $399,943. At this stage in the process, the estimated revenue stream does not include these sources: • Membership enrollment fees • Tournament revenue 9 DRAFT' • Meeting room reservations • Birthday parties • Program fees • Concessions. Additional revenue sources will help cover the operating gap. Estimated Tax Impacts of Capital Costs The Columbia Heights City Council earmarked $3.9 million for the capital cost of a new activity center. If the remaining capital cost were funded with 30-year-term bonds, (at a five-percent interest rate) the information in the chart below shows what the average estimated annual tax impact would be on the taxpayer. For instance, if the city needed to finance an additional $11.1 million in capital costs far the Huset Park Partial Build-Out Option, the average tax increase for a homeowner with a home valued at $200,000 would be about $116, or less than $10 a month. The average estimated market home value in 2007 in Columbia Heights was $194,500. Estimated Tax Impact of Each Activity Center Alternative Per Facility Cost, Estimated Annual Tax Increase in Dollars $ '~ Huset Park Partial N.E.I. Partial Build- N.E.I. Full Build-Out Multi-Site Alternative Market Value Budd-our out T e of Pro a in Dollars $ $ 11;136,169 $ 10,454,558 $ 18,107,554 $ 12,196,169 100,000 58 54 94 64 150,000 87 82 142 95 194,500 ~ 113 106 184 124 Residential inn nnn L""`""" ! 116 ! 109 189 127 Homestead 225,000 ~ 131 123 212 143 250,000 145 136 236 159 275,000 160 150 260 175 300.000 174 163 283 191 .350,000 203 191 330 222 100,000 57 53 92 62 200,000 123 115 199 134 Commercial/ 300,000 198 186 322 217 400,000 274 257 445 300 Industrial 500,000 349 328 567 382 750,000 538 505 874 589 1,000,000 726 682 1,181 795 Note: The figures in the table are based an taxes for the bond issue only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker"} program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the effect of the debt levy for many property owners. * Based on a 30-year-term at afve-percent interest rate. Board oa 1$ -Next Steps 10 D FT Next Steps July 2007 -Second community open House held on facility options, site options, financing options, cost estimates and estimated tax impacts. Summer 2007 -Activity Center Advisory Committee meets to discuss feedback from. the second conununity open house, works to determine final recommendation and plans third community open hause. Summer 2007 - Commmittee plans for third commmunity open house on a selected option, newsletter sent to entire commmunity and City Council previews plans for third open house. Fall 2007 -Third community open hause held on a chosen. facility and site option, capital anal operating cost estimates, financing and estimated tax impacts. Fall 2007 - Coirunittee meets and reviews feedback on third.opcn hause and makes a recommendation to the City Council on a facility option and site. Fa112007 -City Council considers Connnittee's recommendation and makes a final decision on next steps. hrarct I'ti'€~. ~~ - Qua tiansl~nm~euts Questions/Comments? Please give us yrour feedback on the comment sheet on the following: • The proposed sites for a new activity center • Activity Center Option No. 1 -Partial Build-Out H~aset Park • Activity Center Option No. 2 -Partial Build-Out N.E.I. Site • Activity Center Option No. 3 -Full Build-Out N.E.I. Site • Activity Center Option No. 4 - Muiti-Site Alternative • Capital and Operating Financing • Estimated Tax hnpacts • Other? If you have questions or comments, you are encouraged to contact I~irsten Partenheimer, City of Columbia Heights Corzumunity Development Specialist, at 763-706-3674 or kirsten.partenlleimer@ci. Columbia-het ghts. mn.us. 11 DRAFT Columbia Heights Activity Center Newsletter Activity Center Advisory Committee Holds July 10 Open House on Facility Captions Thn C'.nhrrnhia NPisrhtc Activity C'entet- ~dvisnrv Committee (ACACI is hOSt111~ a --__ --~_--_-_--_-- ----a----- ----- -~ ------- -- ----~ community open house for Tuesday, July 10, 2007, to receive feedback on four facility options for a new activity center. The open house will be held from 6:30- 8:30 p.m. at the First Lutheran Church of Columbia Heights, 1555 40th Avenue NE. "We now have four options for a facility, with estimated costs and estimated tax impacts," said Dennis O'Connell, ACAC Co-Chair. "So now is the time for people to come out and give us their feedback before any option is recommended to the Council." "We had great support at our first open house last July for amulti-generational activity center that will be a gathering place for people throughout the community and will help attract new residents, so that is what you will see in these four options,"said O'Comlell. The ACAC will hold one more open house in the Fall of 2007 once it has considered the feedback from the July 10 open house and t~~rows the options to one fmal recormnendation. The Advisory Committee will also li~rther refine cost and tax impact data for the Hurd anal final open house. For more than 20 years, the c~mmmlity has been looking at how to meet the need for an affordable recreational activit~,~ censer for t}~e coTiununity. The need has not gone away, but w2t1'i lncreae~ung ~~m~n~1 {<<;y- re~rr~ti~~~al and co1111?1~.~122ty programs, It has grown. The City has had to cancel or curtail programs for youth and adults for lack of space, or provide programming iu inadequate space. For il~stance, men's and women's recreational basketball, women's and coed volleyball and family gym are no longer offered. The city's Recreation Department continues to offer youth in-house and travelu1g basketball, but only for shorter seasons with a reduced practice schedule and on smaller-than- adequate courts. Seniors in the walking program must travel to Northtown Mall to find an indoor venue. Bath the Cormnuiuty Education Adult Enriclunent Program. anal the Recreation Department have unmet need for studio space for fitness and health and wellness programs. Because there is a lack of affordable recreational space in the community, residents must leave Columbia Heights aild travel to another community to meet their needs. Cities must compete for residents. The activity center initiative, like redevelopment, is another of the City's efforts to remain vital and retain and attract residents, especially families with children far the schools. Activity Centei° Estimated Annual Tax Impacts 1 DRAFT The Columbia I4eights City Council earmarked $3.9 million for the capital cost of a new activity center. If the remaining capital cast were funded with 30-year-term bonds, (at a five-percent interest rate} the information in the chart below shows what the average estimated annual tax impact would be on the taxpayer. For instance, if the city needed to finance an additional $11..1 million in capital casts far the Huset Park Partial Build-Out Option, the average tax increase for a homeowner with a home valued at $200,000 would be about $116, or less than $10 a month. The average estimated market home value in 2007 in Columbia Heights was $194,500. Estimated Tax Impact of Each Activity Center Alternative Per Facility Cost, Estimated Annual Tax Increase in Dollars $* Huset Park Partial N.E.I. Partial Build- N.EJ. Full Build-Out Multi-Site Alternative Market Value B~iid-opt opt T e of Pro a in Dollars $ $ 11,138,169 $ 10,454,558 $ 18,107,554 $ 12,196,169 100, 000 58 54 94 64 150,000 87 82 142 95 194,500 113 106 _.184 124 000 200 116 1.09 189 127 Residential , 225 000 131 123 212 143 Homestead , 250,000 145 136 236 159 275,000 160 150 250 175 300,000 174 163 283 191 350,000 203 191 330 222 100, 000 57 53 92 62 200.000 """' 123 115 199 134 000 300 198 186 322 217 Commerciale . 000 400 274 257 445 300 industrial , 500,000 349 328 567 382 750,000 538 505 874 589 1,000,000 726 682 1,181 795 Note: The figures in the table are based on taxes for the bond issue only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker") program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the effect of the debt levy for many property awners. * Based on a 30-year-term at afive-percent interest rate. Attendees at First Open House Support a New Community Activity Center Nearly 100 people attended the July 26, 2006, open house on the need, goals and process for the Columbia Heights public participation process. The Activity Center Advisory Comanittee received 81 completed comment forms. Some major themes of the comments are below. The Need Of those who completed comment forms: About 72 percent expressed support for a coin~nunity activity center; • About 14 percent expressed no preference on fiont of form, but completed the amenities survey on the back of the farm.; and, DRAFT • About 14 percent opposed or questioned the need for an activity center; however, mast completed the amenity survey on the back. Of those who said they questioned the need for a new activity center, concerns about +. r:+.o rid ni- e n f7~a xnne+k nnrvt i~»nvt~~r ttl tt>f~ l.Vllllll Ulll Lys ~J1tV11L14JJ CL11LL LJoJL VV ei L., u1L. 111V JL vv11t11tVlu)' viLVU. GOaIS In general, respondents supported the project goals. Some of the more common themes that ran through the comments sheets included: • The need for a new multi-purpose activity center to be a gathering place for people of all ages; • The facility's importance to current residents, including youth and seniors; • The facility's use to help retain current families and attract new residents, helping Columbia Heights to compete with surrounding communities for residents; • The need to give young people a place to go; and, • Enabling community recreation programs to be restored and expanded for residents. INSIDE PAGES Activity Center Facility .Options The Activity Center Advisory Committee selected four facility alternatives it feels best meet the needs of the entire:. uonumunity. TLS ~~,,~»mi?tee seeks feedback from the public on these options. Committee members narroive~i down the proposed locations far a new activity center to two main sites: Huset Turk a~~d I.E.I. (See Figure 1} In addition, the high school site is being considered as . location for one or two gyms, in partnership with the Columbia Heights School I?istrict. Some of the facility alternatives the ACAC is considering for these two sites divide the development into two phases, while one option would build the entire proposed facility alI at once. At 30 acres, Iluset Fork is the city's largest park. 1Vlurz~y~~ Hall, a 15,000-square-foot, city-operated building, is located on the edge of the park at 530 Mill Street NE. A facility built at this location would require relocation of the ball fields. Tlse N.E.I. site at 825 41St Avenue NE is the site of a farmer high school building. The aging structure would have been too costly to renovate and was torn down to make way for redevelopment. If this site is not used, the City could sell the land. Because the City owns both sites, the cost of land acquisition is eliminated from the total estimated capital cost of the project, saving taxpayers millions of dollars. +~~~~ r i ~~ ~~~~ I- Itr~y ~ F3r~sfs 1. Huset P3r~ar~a s;unck~r~sn:~tl~r-~^.t~rsi+~rp~rtai ~r~uti l~uii~-aut.~ltPVrra3hc?€) Ras~rw+~ir StW_s ds~-~~r~t~ra:f~n 117r ~. Farrn~ t.E.3. s11~ fun~~r csis~r~fivr~ ir:r ~sttt~[ Mull tgll6~-~~t ~tt~rrtafi~resi ~a~3F"~3F~ik'T~Illt~l[6~-~.It~ei~ili~ R-~. ~~ ~~~.3irbl~ t=~is,. ~ €tgn ~~t~~~7 ~~fr csn~~Fr~tfr t'~r ~€~nal ~,~n~~, 'r ~:~ tur~~~r ~rsi~~~1F n ~~r ni~E.~'S~~31 ~fi~ i~rru~_ F;~ ~~,~n; r~c€~~~~t 2~~~ end ti-~~ 4f C~I~rm~i~ a-iei~h Enr~;ineerir~ C~~~arEment_ Pre~are~3 i~y~. Fi~rsC~r~ r~tt~~tFf~in~r~ ~urf~murii~ L~~~~~BrprE-rsrat y~~cf~fis. _ ~_~- Figure i. Locations under consideration for a new activity center. DRAFT The north end of Columbia Heights High School (adjacent to the pool) is also being considered as a site for additional gyms. The School District has long expressed a need for additional gym space. While the facility alternatives the ACAC is considering would not be feasible if built where the School District is proposing, the construction of a gyro __ .ti_... ..+ .. .1: ,.,....,,+ +,. +L. ,. ... ,. ,.1 ,.... ., 1.,, F_..,.,;1.1~ Tl-,o A (^` A (` in tl,,,~ nnnci~r rin~t tl-tn l~roi~sh Ul L~NU ZLl cLUJ Cl IiGlll LU lllC 1JVV1 l.lla}' Vl. tl: C1J1 VllJ. tilt. t-~~n~. i.~ iii u~ vvii.>iuvi iris ~i~~ +.~~j~~ school site as a possible location far its Multi-Site Alternative. Because the District can only afford to build one gym, but feels two would better meet its prograinining needs, the ACAC proposes in this alternative to include a gym at the high school (a joint-powers agreement would determine when each entity would have use of the gyms) and a facility that meets the needs of the rest of the community at either Huset Park or N.E.I. Option Igo. 1-Partial Build-Out at Huset Park Site Description: This proposal would include 76,261-square feet of ne~~- construction to be built onto a renovated Murzyn Hall. It would include the followil~g Ceatures: Field house with two gyms; • Walking track; • Fitness areas with two aerobics rooms; • Teen center; • Senior center; • Child care with children's play area; • Meeting rGOln i~Tlth kitCllei~ uliCi stag: ~i11C~i, • Administrative offices. In this alternative, it ~~Tould be necessary to renovate Murzyn Hall to bring it up to code and to do 1i17 t remodeling to mesh the older structure with abrand-new facility. Concerned by the f~ict that an activity center built in Huset Park would impact up to two ball fields, ACAC members stipulated that it will only consider this alternative if any lost ball fields could be replaced elsewhere in Columbia Ideights. A future expansion could include up to two more gyms and an aquatics center at the selected. Construction would be expected to begin in Spring 2008. Total Project Cost Estimate for This Phase: $15,036,169; a City cash contribution of $39 million will mean $11,136,169 will need to be financed. Future Phase 2 -Future expansion of two gymnasiums and an aquatics center. Total Project Cost Estimate for Phase 2 (ii1 2008 dollars): $7,671,272 Option No. 2 -Partial Build-Out at ,E.L Site Description: This proposal would include the immediate construction of a 78,661- square-foot facility with the future expansion of up to two more gyms and an aquatics DRAFT center, to be added onto the existing structure. Also considered would be adding the gym expansion at the high school. The first phase would include the following features: • Field house with two gyms; «~,,,,.....,~ fv,,,,,.. • vv ainuit, ~ia~.n, • Fitness areas with two aerobics rooms; • Teen center; • Senior center; • Child care with children's play area; • Meeting room with kitchen and stage; and, • Administrative offices. A future expansion could include up to t<YYo more gyms and an aquatics center at the selected. Construction would be expected to begin in Spring 2008. Total Project Cost Estimate for This Phase: $14,354,558; a City cash contribution of $3.9 million will mean $10,454,558 will need to be financed. Future Phase 2 -Future expansion of two gynulasiums anti an aquatics center. Total Project Cost Estimate for Phase 2 (in 2008 dollars): $7,652,996 Option No. 3 -Full Ruild-Out at N.E.I. Site description: This proposal would include t?,L i~~,rnediate construction of the entire 117,661-square-foot facility «~ith the follo~~i~1g features: • Field house with four ~~ m s: • Walking track: • Fitness areas with two aerobics rooms; • Teen center; • Senior center; • Child care with children's play area; • Meeting room with kitchen and stage; • Administrative offices; and, • Aquatics Center with recreational pool/water slides. Construction would be expected to begin in Spring 2008. Total Project Cost Estimate for This Phase: $22,007,554; a City cash contribution of $3.9 million will mean $18,107,554 will have to be financed. Option No. 4 -Multi-Site Alternative (High School and either N.E.I. or Huset Park} eseription: This proposal would include the immediate construction of a partial build- out alternative at either the N.~.1. or Huset Site, with the city providing up to $1.06 million of the capital cost shoi~tfall in the construction of a second new gym at the high 6 DRAFT school, as the District only leas fields far one. For security reasons, the gyms would need to be divided in such a way that access to the rest of the school could be blocked off, or the community would not be able to use the facility during instruction hours. A joint- powers agreement would determine hours of usage between school and commtulity use. City's Portion of Total Project Cost Estimate for This Phase: N.E.I. Huset Park Total Capital Cost* City Cash Contribution $ 15,414,558 - $ 3,900,000 $ 16,096,169 $ 3,900,000 T®TAIJ FINANCING NEEI~EIT $ 11,sI~,558 $ 12,196,I69 Of the $3.9 million, $1.06 million is for the construction of a second gym at the high school, with the balance of the city cash contribution to pay for the construction of a partial-build out option at either Huset Park or N.E.I. City and YMCA .Tointly Sponsor Survey The YMCA of Metropolital~ Minneapolis is clu-rently conducting a joint markeiing siudy with the City. Participation in the survey does not commit the two entities to a partnership, but rather provides d~rta to help determine if an activity center in Columbia Heights is a viable option for both parties. Households in Colwni~ia Heights and surrounding communities are beiYig surveyed on such issues as, their demand for recreational space, the amount they are willing to pay, which location they would more likely patronize and the arr~ei~ities they seek iln a facility. The inforrnatian from this professional survey will be invaluable to the ACAC as it prepares a final recommendation on an activity center to the Columbia Heights City Council. The results of the survey are expected by October, at which point, the City Council and YMCA will also examine if there are any potential partnership opportunities for a new facility. The firm Anderson, Niebuhr & Associates, Inc. of Arden Hills is conducting the survey. How will the City pay for Capital and Operating Costs? Capital Costs -The City Council has earmarked $3.9 million in cash for a new recreational facility. Tl1e Council would need to decide on a financing source to fund the remainder of the capital costs for the facility. One option. would be to issue thirty-year 7 DRAFT bands to be paid back through property tax revenues. The Council will not make a decision on funding until the ACAC has presented its final recommendation. Operating Casts -Using the operating costs from comparable facilitinnesa~sra com~p7car^is/~on, +1, ,.. ...,+„~-..,+.~.r1 .~. -n+„~n nnc^t ~rty^ ~s nnax~ ~x!'~~'1~n+C7 !'Pri'fPY' 1"a 1'SfFPC I}~llll"i ~ lY4 h 1 I tdl ~ /.)/._ti L11G C:G.7111110.1GU VTJI.l G.llll~' uVJI LVl u. llIJ YY uvuYi~y vvi~w. ........~..., ~~....~.~ w--- •, •-•- - -- -f ~ --,--- depending upon whether a partial or full build-out option is constructed. Not until the ACAC moves beyond the feasibility study phase and chooses a recommended alternative to be studied in more detail, will the committee leave the necessary data to estimate more accurate operating costs. More detailed design decisions made on the final recommendation will affect the estimated operating cost. These considerations include adjusting the square footage of the building to more accurately reflect the needs of the conununity, determining staffing levels and utilizing enviromnentally-friendly teclulologies that may reduce operating costs. Operating costs will be offset by revenue collected through membership fees and daily passes. Examples of typical. membership fees for a facility of this size would be: City Single Annual Membership FaTi~il~~ r'Ltmiual Membership Northtown YMCA $624 `1,068 New Brighton Family Service Center $215-345 $345-435 Shoreview Community Center $290-385 $495-6~0 Source: "A Market Potential Analysis Tor a C~omn~unnv ana recreation ~;enzer m ~,oium~la ncl~u~~, Ivlnuesota," Maxfield Research enc. , ?~'ovemver, ?004. ?revenue far the propsed IAiilit.y :Y~~ estimated by using the conservative projections prepared by Maxfield Research inc. for the number of membershps anticipated at a Columbia Heibhts facility, multiplied by the suggested membership and daily pass fees. The estimated revenue generated from memberships and passes along would be about $399,943. The revenue estimate does not include membership enrollment fees, tournament revenue, meeting room reservations, birthday parties, program fees or concessions. Next Steps July 2007 -Second conumuiity open house held on facility options, site options, financing options, cost estimates and estimated tax impacts. Summer 2007 -Activity Center Advisory Committee meets to discuss feedback from the second commmunity open house, wanks to determine final recommmendation and plans third community open louse. 8 DRAFT Summer 2007 -Committee plans for third community open house on a selected option, newsletter sent to entire conununity and City Council previews plans for third open house. r. ,.n ~nnn Tt,;,,a „ ~,;+~, „ ,, t,,,,,~0 1-,ai.~ ~„ ~ n}zncA,~ fa~ilit~r and cite nr~tinn .I'Q.tt 4VV ~ - t11llLL l+otiLLituully Vpell t.tv uJV u~,tu. vii u a.iiv.yvii i.~avui~y a+.iv. .~+~~ ~y~r~~~, capital and operating cast estimates, financing and estimated tax impacts. Fall 2007 - Coznn~ittee meets and reviews feedback on third open house and makes a recommendation to the City Council on a facility option anal site. Fail 2007 -City Council considers Committee's recommendation and makes a final decision an next steps. 9 _ e `,~ - --- - - - -r~~ -- - - - .d,~, ~t31~.i171~'331t~ H~i~ht~ ('".~ ~ I ~~ ~ /'~ ~ f (~r~ .- - . -~ x ~ _f - ~ ~. COMMUNITY OPEN HOUSE FEEDBACK FORM OPEN HOUSE #2, July 10, 2007 The purpose of the Activity Center Advisory Committee's (ACAC} second open house is to inform the community on the site and facility alternatives, estimated capital costs, and estimated tax impacts for a proposed activity center. Just as important to the ACAC is the opportunity to receive feedback from the community on the information presented. 1. The ACAC is proposing four different alternatives for a new activity center. Please provide your comments and questions regarding each alternative. 1 a. Option No. 1 - Huset Park J'ite: Partial Ifuitd-Out. 1 b. Untion No. Z - N.1/'.1. Site: ~'artiat Build-Out. 1 c. Option 1Va..~ -1V.1/.1. J'ite: 1, ull I~uilct-Out. 1 d. Option No. 4 -Multi-Site Alternative (at High School and either N.E.I. or Kuset I' 1 e. Please rank all four alternatives listed in the chart below, with a 1, 2, 3 or 4, with 1 being your most preferred alternative. Do not apply the same number to more than one alternative. Alternative Rankin Huset Park Site: Partial Build-Out N.E.I. Site -Partial Build-Out N.E.I Site -Full Build-Out Multi-Site Alternative Z. (.'omments/questions about estimated tax impacts. costs and tinanc l lT T / ~. verrerue evrrcrrcere~~iyue~cavrc~. Thank you for your a~gutl If you have questions ar fallow-up canzments, you are encouraged to contact Kirsten Partenlreimer, City of Columbia Ileights Community evelopment Specialist, at 763-706-3674 or kirsten.partenheinzez~a~ci. ealunzbia-lieiglzts.mn. zzs. ACTIVITY CENTER ADVISORY COMMITTEE (ACAC}, MEETING #11 Wednesday, May 23, 2007 7:00 to 9:00 p.m. Grand Central Lofts Cammunity Roam AGENDA 1. Introduction 2. Preparations for open house a. Review of four activity center alternatives b. Review of operating and capita( costs c. Station assignments 3. Next Steps ESTIMATED OPERATING AND REVENUE REVENUE* Tnta I Membership Fee Units Revenue Single (resident) $ 270 220 $ 59,318 Single (non-resident} $ 336 65 $ 21,826 Family (resident) $ 476 185 $ 88,297 Family (non-resident) $ 532 55 $ 29,178 Daily (resident} $ 7 20,839 $ 145,870 Daily (non-resident) $ 9 6,161 $ 55,453 $ 399,943 EXPENSES* Huset Park NEI Partial NEI Full Partial Build-Out Build-Out Build-Out Personnel services $ 250,000 $ 250,000 $ 250,000 Supplies $ 55,544 $ 47,673 $ 71,310 Natural gas $ 88,871 $ 76,277 $ 114,096 Electricity $ 102,757 $ 88,196 $ 131,923 Waste disposal $ 4,166 $ 3,576 $ 5,348 Water and sewer $ 11,561 $ 9,923 $ 14,843 Other services and charges $ 75,000 $ 75,000 $ 100,000 Building Maintenance $ 25,000 $ 25,000 $ 35,000 Insurance $ 19,206 $ 19,206 $ 29,503 TOTAL $ 632,105 $ 594,851 $ 752,022 Revenue $ 399,943 $ 399,943 $ 399,943 Expenses $ 632,105 $ 594,851 $ 752,022 (232,162) (194,908) (352,080) *These revenue and expenses represent a very rough approximation of what actual revenues and expenditures may be. TO: Mayor and City Council Members FROM: Robert Streeter, Community Development Director DATE: 25 May 2007 SUBJ: Public Facilities and the Heritage Heights Neighborhood The purpose of this memorandum is to illustrate three public redevelopment concepts that could be constructed within the area generally described as the Heritage Heights neighborhood. The neighborhood west boundary is Johnson Street, the east boundary is Central Avenue, the north boundary is 47t" Avenue, and the south boundary is 45t Avenue. The public redevelopment coy ocepts are based upon the Space Needs Study that was completed for the City in 1999 by Buetow and Associates. The 1999 cost estimates in the study have been updated to approximate a 2008 bid letting. There are three redevelopment concepts. • Concept 1: Police Station This concept proposes to construct a new police station of 14,270 square feet on approximately 2.8 acres of land. Attachment 1 provides information on the facility, and a map showing a possible location in the Heritage Heights neighborhood. The estimated cost to construct the facility in 2008 is $4,682,766, which includes furnishings, fixtures, and equipment. Add to this cost, $8,034,834, which are the estimated costs to prepare the site; such as acquisition, demolition, and relocation of existing property owners as well as legal, finance and consultant costs. This brings the total estimated cost of the project to $12,717,600. If the City were to finance this amount with a 30-year general obligation bond at 5%, the cost to the owner of the average valued home of $194,500 would be $129 per year or $10.75 per month. • Concept 2: Police /Fire Station This concept proposes to construct a new police-fire station of 28,720 square feet on approximately 4.7 acres of land. Attachment 2 provides information on the facility, and a map showing a possible location in the Heritage Heights neighborhood. The estimated cost to construct the facility in 2008 is $8,016,131, which includes furnishings, fixtures, and equipment. Add to this cost, $13,800,372, which are the estimated costs to prepare the site; such as acquisition, demolition, and relocation of existing property owners as well as legal, finance and consultant costs. This brings the total estimated cost of the project to $21,816,503. If the City were to finance this amount with a 30-year general obligation bond at 5%, the cost to the owner of the average valued home of $194,500 would be $221 per year or $18.42 per month. This concept could be constructed all at once or a part at a time over a period of years. • Concept 3: Police /Fire Station /Public Library This concept proposes to construct a new police-fire statian, and public library of 48,720 square feet on approximately 6.3 acres of land. Attachment 3 provides information on the facility, and a map showing a possible location in the Heritage Heights neighborhood. The estimated cost to construct the facility in 2008 is $13,701,996, which includes furnishings, fixtures, and equipment. Add to this cost, 1 $17,397,380, which are the estimated costs to prepare the site; such as acquisition, demolition, and relocation of existing property owners as well as legal, finance and consultant costs. This brings the total estimated cost of the project to $31,099,376. If the City were to finance this amount with a 30-year general obligation bond at 5°/0, the cost to the owner of the average valued home of $194,500 would be $315 per year or $26.25 per month. This concept could be constructed all at once or a part at a time over a period of years. Summary of Concepts Building Size (sf) Land acres Building Construction Site Preparation Acquisition Demolition Relocation Legal /Financial Contingency Sub Total Grand Total Tax Impact 2 (Taxable Market Value) Residential Homestead 100,000 150,000 194,500(avg. value home) 200,000 225,000 250,000 275,000 300,000 350,000 Concept 1 Police 14,270 2.8 $4,682,766 $6,893,125 $152, 790 $690,000 $150,000 148 919 $8,034,834 $12,717,600 Concept 2 Police /Fire 28,720 4.7 $8,016,131 $11,812,625 $268,476 $1,160, 000 $300, 000 259 271 $13,800,372 $21,816,503 Concept 3 Police /Fire /Library 48,720 6.3 $13,701,996 $14,796,250 $351,852 $1,460,000 $450, 000 339 278 $17,397,380 $31,099,376 Commercial $66 $99 $129 $133 $149 $166 $182 $199 $232 100,000 $65 200,000 $140 300,000 $226 400,000 $312 500,000 $399 750,000 $614 1,000,000 $829 These are conservative estimates. ZThese are an $114 $171 $221 $227 $256 $284 $313 $341 $398 $111 $240. $388 $536 $684 $1,053 $1,360 lual costs. 30-year $162 $243 $315 $324 $365 $405 $446 $486 $567 bond ~ 5% $158 $342 $553 $764 $975 $1,501 $2,028 Staff recommends the City Council discuss the possibility constructing ane of these concepts. 2 POLICE DEPARTMENT The Police Department occupies part of the upper level of City Hall. Working areas are very cramped and overflowing with files and equiprrient. Handicapped accessibility is lacking. Locker roams, storage space and garage space are minimal. The space program on the following page includes office and clerical space needs,as well as many specialized functions such as the emergency generator roam, an armory for weapon cleaning and inspection, a fitness training area and locker rooms. Storage is provided far evidence, uniforms, equipment, inactive records, office supplies and training equipment sa the working spaces will be free and clear. Prisoners held for questioning and alcohol testing will quickly be moved to the Anoka County Jail. Most will go to jail immediately. As a result, Columbia Heights does not need holding cells. A secure garage and interview rooms are provided. - Summary Net Assignable Area 9,970 SF Non-Assignable Area * 4,300 Grass Building Area 14,270 SF *Non-Assignable Area includes space required for mechanical, electrical, maintenance, structure, stairs and elevators, lobbies, entrances and equipment. -9- POLICE Chief Captain Support Services Supv. Clerical (4 @ 60} .~iuppiy Storage Copy/work area Files Counter Sergeants office Squad room Report prep. Locker/toilet, men Locker/toilet, women Evidence transfer Evidence storage Equipment storage CSO office Community Policing Investigator office Interview room Conference room Armory Uniform storage DARE storage Fitness training Photo area Training room Storage Vehicle salIyport Interview room Interview room Toilet room Work area Emergency generator ! LAN equipment Civil defense room Reserve/Explorer room Garage Inactive records Public Waiting Public toilet Circulation Allowance (18%) I~det Assignable Area Exist. ~ Proposed 250 100 54U 75 140 195 105 125 60 180 4$ 180 280 80 20 300 20 1,400 78 208 48 200 120 120 240 6V 120 80 60 450 350 200 380 250 80 300 200 200 120 250 100 250 100 80 80 400 30 900 80 480 I20 80 60 100 260 200 - 100 - 200 - 200 - 720 - 200 100 150 _ 60 4,792 8,470 SF 1.618 1.500 1,410 9,970 5F office office office open office area five work stations, shared office four carrels includes shower includes shower lockers, forms, counter office equipment, radios shared office office shared office, 3 work stations (position rotates} seats l0 bench and special wall const., storage ' fixed equipment (shared w/FD) for ID cards also EOC (shared w/FD) training equipment secure garage "soft" "'hard" w/audio taping w/breathalizer storage, desk storage, desk two squads Unisex ~ Non-Assignable Area includes space required for mechanical, electrical, maintenance, structure, stairs and elevators, lobbies, entrances and equipment. -10- FIRE DEPARTMENT The mainr rnl)inu ~nninmPnt nnw rnncictc of fnnr n„mr,arc on ~mt,,,ln„nm /-- -------p --1~-•Y••--••~ •..+~. .+~. ••.+•., ..v va avut iJ Ua11tJ4rt J, Ktt ult1V {.ll GiliLtr, a rGJIrUG vehicle, a boat and one car. One of the pumpers may be replaced by a longer aerial truck in the future, but no other apparatus changes are foreseen. If the fire department continues to be ca-located with the police, they could share training and fitness rooms and use of an emergency generator. The space program is based on an apparatus room with 16 foot wide bays. The existing bays are 13 or 14 feet wide and don't work well with newer equipment. Summary Net Assignable Area 10,100 SF (training roam and emergency generator Non-Assignable Area * 4,340 included w/Police Dept.}. Gross Building Area 14,450 SF - * Non-Assignable Area includes space required for mechanical, electrical, maintenance, structure, stairs and elevators, lobbies, entrances and equipment. FIRE DEPARTMENT Title Existing Area ~ Proposed Area Apparatus room 4,475 6,000 Turnout geaz - 200 Clean-up area - 140 Workbench - $0 Oxygen refill area - 80 Hose tower 80 80 Work room 216 200 Lounge 425 300 Toilets (2 @ 60} 120 120 Sleeping rooms (3 @ 80) 240 240 Locker roam 100 Shower/drying room - 30 Equipment storage 200 250 Chief 140 200 Assistant chief 120 120 CIerk 80 120 Secretary 80 80 Files/records - 100 Counter area - 60 Waiting - 60 6,176 0,560 SF Circulation Allowance (18%) 774 1.540 Net Assignable Area 6,950 ~ 10,100 SF w/in apparatus room decontamination, eyewash, shower, sink, gear washer equipment and tanks firefighters office work wlkitchen area w/lockers 40 - 1/2 height Iockers Turnout gear, uniforms, equipment office office office -12- LIBRARY The Columbia Heights Public Library was built in phases. The original 60' x 40' building on the corner lot of 40th Avenue NE and Jackson Street NF wa~c erP.ctPd in 190, _rn IQ~c *~~ r.~a. i v.l u i ~, .,,,,t iy obtained an LSCA grant and a Civil Defense grant to build a 52' x 90' adult readying room addition plus an entry link and lower Level to the west of the existing facility. The two major construction projects resulted in the existing floor plan which has been remodeled many times since then (including the installation of an elevator) to keep the facility up to code and functional. The existing building contains 13,700 square feet of space and houses a collection of approximately 70,000 items. The collection is housed on two floors, with the juvenile area occupying the lower level. The gate counts for 1998 numbered 104,400. The 12,000 active borrowers generate a circulation of about 137,000 items per year. Staffing for 60 hours per week is covered by 9.85 full time equivalents. About 24,000 reference questions are answered annually. The Iibrary collection has not grown significantly in recent years, partly because of the lack of shelf space. Staff work areas are also inadequate and storage space is lacking. Due to the building configuration, it is necessary to have two circulation desks, one on each level. The building site has only 20 off-street parking spaces for staff and visitors. Expansion at the existing site would require acquisition of occupied structures and closure of alleys to provide adequate parking and the building addition necessary to meet the space program. Library space needs can be calculated in several different ways. The following pages show alternative methods which point to a gross area of 20,000 SF. The existing library is 13,700 SF. _17_ Alternate Methads for determining the appropriate size for a Community Library A. Librarv Building Standard Methods that have been developed by other States Population State sq.ft./Capita of Community Illinois 1.0 sq.ft./Capita 6,000 pop. 0.6 sq.ft./Capita 150,000 pop. Alabama 0.7 sq.ft./Capita 2500 - 5,000 pop. 0.6 sq.ft./Capita 25 - 50,000 pop. Kentucky 0.5 sq.ft.ICapita up to 10,000 pop. 0.4 sq.ft./Capita 10 - 25,000 pop. 0.4 sq.ft./Capita 25 - 50,000 pop. 0.3 sq.ft./Capita 50 - 100,000 pop. Wyoming I.5 sq.ft./Capita up to 2,500 pop. .75 sq.ft./Capita 25 - 50,000 pap. library size 6,000 SF 90,000 SF 2,000 - 3,500 SF 15 -30,000 SF 5,000 SF 6 - 10,000 SF 10 - 20,000 SF 20 - 30,000 SF 3,750 SF 20,000 - 40,000 SF Average of above methods: 25,000 - 50,000 pop.; use 0.6 to 0.75 sq. ft./capita. Therefore, in 2020 Columbia Heights @ 25,000 pop. x .6 sgft./capita = 15,000 sgft. library x .75 sgft./capita = 18, DSO sgft. library B. VSC Formula Method Volumes, Seating, Circulation (V.S.C.) formula (V. Projected volumes)/10) + (S. Projected seating x 40 sq.ft.) + (C. Projected circulation/40 S.F.) = Combined floor area. (V. 2.75 volumes per person)/10 volumes/sq. ft. of bookstack area, (S. 5 seats/1000 population); (C. 4 to 8 books checked outlperson) Sliding scale to determine volumes per person: less than 10,000 pop. 3.0 volumes/capita 10,000 - 35,000 pap. 2.5 volumes/capita 35,000 - 65,000 pop. 2.G volumesfcapita 65,000 - 100,000 pop. 1.5 volumes/capita Example for Columbia Heights Librarv - (V + S + C~ V. 2.75 volumes/capita = 2.75 x 25,000 pop. = 70,000 volumes _ 10 sq.ft./volume = 7,000 sq.ft. required for the collection areas. S . 5 seats/1000 population = 5 x 25 = 125 seats x 40 sq.ft./seat = 5,040 sq.ft. required for seating area. C. 8 books checked out/person = 8 x 25,000 = 200,000 circulation = 40 sq.ft. = 5,000 sq.ft. required for areas to service the needs of the library. Therefore, a IS,000 sgft. to 20,000 sq.ft. library should be built for Columbia Heights.. These calculations assume a 1 level library. If the Library has 2 public floars, the square footage would need to be increased to allow for stairs, elevators and additional mechanical and electrical spaces. _lg_ C. Space Program Method 6 Types of Library Space 1. Book Collection areas = 10 volumes/sq.ft. 2. User seating = 5 seats/1000 pop. x 30 sq.ft. to 40 sq.ft. 3. Staff work areas = # of workstations x 150 sq.ft. + ancillary = 200 sq.ft./FTE 4. Special use areas = varies per library 5. Meeting spaces = seating at 10 sq.ft./seat 6. Non-assignable = 20% - 25% of overall gross for mechanical, electrical, maintenance, structure, and common areas Fxample 25,000 pop (2020; Columbia Heights 1. Collection = volumes @ 2.75/capita = 70,000 _ 10 = 7,000 sq.ft. 2. User seating = 25 x 5 = 125 x 35 sq.ft. = 4,375 sq.ft. 3 . Staff work = 10 FTE now + 2 FTE = 12 x 200 = 2,400 sq.ft. 4. Special use = tech training & studylcomputer use 725 sq.ft. 5. Meeting = 150 seats x 10 s.f./seat 1,500 sq.ft. 6. Non-assignable = 20% of grass 4.000 sq.ft. 20,000 sq.ft. Conclusion: A 20 year planning time frame would require a library with an average of 20, 000 sgft. depending on what services and programs the community could support. -19- COLUMBIA HEIGHTS COMMUNITY LIBRARY SPACE NEEDS SQUARE FOOT ANALYSIS E~ISTII VG BUILDING tSQ. FT.} PnvPVSED NEW BUILDING 'SQ. FT.) LIBRARY BUILDING COMMON AREAS •LOBBY 500 1000 • MEETING ROOMS 1 3 5 0 1 5 0 0 SUBTOTAL 1850 2500 LIBRARY RUBLIC SERVICES • CIRCULATION DESK AREA 2 2 5 6 0 0 .INFO /REF 1 000 1 500 • AV TECH TRAINING IN MEDIA 1 5 0 6 0 0 • TYPING /COMP. USE /STUDY 5 0 3 0 0 •TEENAREA 300 600 • CHILDRENS AREA 2500 2800 • ADULT AREA (REF. & MAT.) 4375 5000 •TOILETS 250 400 SUBTOT 8850 ~ 11800 LIBRARY STAFF SUPPORT AREA •OFFICES & WORKAREAS 700 2400 • LOCKERS, LOUNGE, ETC. 0 4 0 0 • SUPPLY STORAGE 2 2 5 6 0 0 • TELECOM EQUIPMENT (IN WORK AREA) 2 0 0 • CONFERENCE ROOMS 3 0 0 6 0 0 • STAIRS / ELEVS /CORRIDOR MAINT. /MECH. /ELEC. /EXT. WALLS 1 775 1 500 SUBTOTAL 3 0 0 0 5 7 0 0 TOTAL FOR LIBRARY {GROSS SQUARE FEET} 137001 20000 -20- CITY COUNCIL LETTER VV~ORK JESSIOIV DATE: J l.lrle 4, 2VV7 FROM: Thomas M. Johnson, Chief of Police Kevin Hansen, Director of Public Work'~,,~,.' SUBJECT: Street Lighting in the Grid 8 Area BACKGROUND: The Grid 8 Area bounded by Central Avenue on the West, 49`x' Avenue on the North, Johnson Street on the East and 45`i' Avenue on the South has traditionally been a high crime rate area. The makeup of this area is mostly older multiple dwelling rental housing. In order to deter soiree of this crime from happening the Police Department with the assistance of the Public Works Department and the Community Development Department have been looking at various preventative measures that we as a city may take. One of those preventative measures would be additional street lighting. On May 15, 2007 the Chief of Police requested Investigator Matt Markham of the Columbia Heights Police Department to check the area of 45`h to 47`'' Central to Fillmore Street for street lighting. His report on his findings is attached. We are requesting that tree trimming take place to make current lighting useful and additional lighting as noted in Investigator Markham report be added to this area. We believe this will have a positive affect on the crime rate in the area gild it will give those living in the area an added sence of safety and security. On May 30, 2007 the City Manager, Public Works Director, Community Development Director, Captain Roddy, Investigator Matt Markham and the Police Chief net to discuss the Street Lighting issues in the Grid 8 area. The Public Works Director shared the Cities Street Lighting Policy with everyone in attendance (copy attached). It was agreed by all that additional lighting and maintenance of the existing lighting would make this area a much brighter and safer area for all of the residents and our police officers on patrol. It was decided to propose to the City Council that additional lighting be considered and the Public Works Director would put a proposal together to be presented to the City council. Street Lightinf~ Program: The City initiated a Citywide Street Lighting Program in 1993. The process is outlined on the attached Policy. The entire City has been completed for intersection lights and three quadrants of the City have been completed for mid-block lights, with that area north of 45`'' and east of Central postponed in the early 2000's with the cutbacks in LGA. In general, the policy allows for City funded street lights at intersections, dead ends or cul-de-sacs and one mid-block light. The location of mid- block streetlights is initially identified by staff and impacted properties (2 on both sides) are then notified to allow for objection against the mid-block light location. Alleys may be petitioned for street lighting, along with additional mid-block streetlights. Consistent with the Policy, additional midblock street lighting maybe added at the following Grid 8 locations: 1. Tyler Street, 46`h to 47`h (1) 2. Polk Street, 46`~ to 47°' (1) 3. Polk Street, 45`'' to 46`" (1) 4. Taylor Street, 45`h to 46`x' (1) 5. Taylor Street, 46`" to 47`" (1) 6. 45-1/2 Avenue, Fillmore east (2) 7. Parkview Lane, midblock (1) 8. Johnson Street, 46`" to 47`" (1) Alley lighting maybe considered for the alleys from 45`'' to 47t" and from Central to Taylor. Per policy, these will have to follow the 429 process requiring proper notifications and hearings. The two alleys from 45`" to 47`", between Tyler and Polk each have 3 alley lights, with the alley from 45-46`" being assessed. The alley from 46`" to 47`", between Polk and Taylor has zero streetlights. For the Grid 8 area, consideration should be given for the intent of additional lighting and the number of lights to provide adequate lighting, such as 2 or 3 or 4 lights added per alley block length. The cost from Xcel per 100 watt HPS street light is $8.63 per month or $103.56 per year. RECOMMENDATION: 1.Authorize the installation of midblock lights in the Grid 8 Area. 2. Establish July 9`'' as the Improvement Hearing/Assessment Hearing for Alley lighting in the Grid 8 Area. STREET AND ALLEY LIGHTING CITY POLICY GENERAL LIGHTING PROGRAM Provide street lighting at each intersection, dead. end or cul-de-sac, and at least every 400' on unintersected street segments. LIGHTING IN ADDITION TO GENERAL LIGHTING PROGRAM Permit property owners requesting additional lighting to set up a mid-block or alley lighting program. This consists of adding street or alley lights, generally to existing poles, and charging the cost as a property benefit. ADDITIONAL MID-BLOCK STREET LIGHTS Assess one-half the distance between the proposed light and existing lights. For one and two family residential lots, include each parcel that has 50% or more of their street frontage within the assessment area. Review multifamily, commercial and industrial parcels on a case-by-case basis. ALLEY STREErI' LIGHT - 100 WATT HPS COBRA HEAD Assess 150' in each. direction of proposed light. ALLEY STREET LIGH"I' -PROTECTIVE LIGHT (Night Watchman) Assess 100' in each direction of proposed light.