HomeMy WebLinkAboutJune 4, 2007 Work SessionCITY OF COLUMBIA HEIGHTS
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ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
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to be held in the
CITY OF COLUMBIA HEIGHTS
czs follows:
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
JUNE 4, 2007
7:00 P.M.
CONFERENCE ROOM 1
WORK SESSION
AGENDA
1. ACAC update
2. Heritage Heights -Public Safety location
3. Street/Alley lighting in Grid 8 area -discussion
Mayor
Gang L. Peterswr
Councilmembers
Robert:l. {Villiarns
Bruce Narovrocki
Tammera Diehm
Bruce Kel_enberg
City 1lanager
Walter R. Fehst
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to,
or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to participate in ali City of Columbia Heights' services,
programs, and activities. Auxiliary aids far handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make
arrangements. (TDD/706-3692 for deaf or hearing impaired only)
Memo
o: Mayor and City Council Members
From: Kirsten Partenheimer, Community Development Specialist
Date: June 4, 2007
Re: Activity Center Advisory Committee (ACAC} update on additional alternative
The Activity Center Advisory Committee (ACAC} is preparing for the second open house to be held on
Tuesday, July 10, 2007, from 6:30 - 8:30 p.m. at First Lutheran Church of Columbia Heights. On
February 21, 2007, the ACAC presented to the Council at a work session three alternatives it planned to
present at the next open house. In the interim, the committee has agreed upon a fourth alternative, on
which it seeks the Council's feedback.
Background
As the Council may recall, in April of 2006, it appointed 36 members of the community to conduct an
activity center public participation process and provide a final recommendation to the Council. The
public participation process used involves four steps; the ACAC has reached step three.
The first two steps involve communicating the problem and communicating the process. The ACAC
identified the need for recreational and community space and held an open house to inform the public of
the need and the public pariicipation process and solicit feedback.
The third step calls for the committee to communicate the alternatives. The committee determined the
amenities that best meet the need and prepared site and building alternatives to present to the public.
The ACAC reviewed studies and public feedback, conducted a review of space needs in the city and
retained an architect to conduct a feasibility study of amenity and site alternatives. From this work came
four alternatives that will be bro! ght to the public at a second open house far comment in July.
After the second open house, the ACAC will begin the fourth step, which calls for the committee to
communicate the selected alternative. It will incorporate its research, comments from the public and
direction from the Council to determine the final recommendation. This final recommendation will be
brought to a third public open house and then to the City Council.
Summary of Alternatives
The first three alternatives presented to the City Council in February focused on a common group of
amenities and are proposed far either Huset Park or N.E.I.
The details of the alternatives are summarized on the next page.
Option N.E.I. (Full Build-Out} N.E.I. (Partial Build-Out) Huset Park (Partial Build-
Out}
- Four gyms - Two gyms - Two gyms
- Walking track - Walking track - Walking track
- Fitness area - Fitness area - Fitness area
- Fitness studios - Fitness studios - Fitness studios
- Concessions - concessions - ~oncessiur ~s
Amenities - Meeting rooms - Meeting rooms - Meeting rooms
- Children's play area - Children's play area - Children's play area
- Teen center - Teen center - Teen center
- Senior center - Senior center - Senior center
- Stage - Stage - Stage
- Aquatics - No aquatics - No aquatics
Size 117,661 s.f. 78,661 s.f. 91,648 s.f.
Capital Cost $22,007,554 $14,354,558 $15,036,169
City Cash - $ 3,9GG,000 - $ 3,900,000 - $ 3,900,000
Financing Cost $18,107,554 $10,454,558 $11,136,169
Estimated
Operating $752,022 $594,851 $632,105
Expenses
Estimated $399,943 $399,943 $399,943
Revenue2
Operating ($352,080) ($194,9080 ($232,162)
Gap
$94 fora $100,000 home $54 fora $100,000 home $58 fora $100,000 home
$142 fora $150,000 home $82 fora $150,000 home $87 fora $150,000 home
Estimated $184 fora $194,000 home $106 fora $194,000 home $113 fora $194,000 home
Annual Tax $189 fora $200,000 home $109 fora $200,000 home $116 fora $200,000 home
Impact per $236 fora $250,000 home $136 fora $250,000 home $145 fora $250,000 home
Facility Cost $283 fora $300,000 home $163 far a $300,000 home $174 fora $300,000 home
$330 fora $350,000 home $191 fora $350,000 home $203 fora $350,000 home
- N/A - Facility designed for - Facility designed for
Future feasibility of future feasibility of future
Expansion expansion of two gyms expansion of two gyms
and aquatics and aquatics
- Allows for expansion of - Assumes no net loss of
additional gym space on ball fields
site or at high school - Allows for expansion of
Special Notes additional gym space on
site or at high school
- Includes fullest utilization
and remodel of Murzyn
Nall
Capital costs are in 2008 dollars.
The estimated revenue is based off membership projects from the Maxfield Research, Inc.
report and only includes membership and daily pass projections. The calculation does not yet
include estimates of revenue generated from enrollment fees, tournament revenue, meeting room
reservations, birthday parties, program fees or concessions.
Fourth Alternative
The fourth alternative, referred to as the Multi-Site Option (High School and either N.E.I. or Huset Park),
proposes the construction of a partial build-out alternative at either the N.E.I. or Huset Park site, with the
city providing up to $1.06 million of the capital cost shortfall in the construction of a second new gym at
the high school, as the District only has funds far only one. Far security reasons, the gyms would need
to be divided in such a way that access to the rest of the school could be blocked off, or the community
would not be able to use the facility during instruction hours. Ajoint-powers agreement would
determine hours of usage between school and community use.
The details of the alternative are summarized below.
O lion Multi-Site Option (Hi h School and either N.E.I. or Huset Park)
- Two gyms at Huset Park or NEI + new gym at high school
- JValking track
- Fitness area
- Fitness studios
Amenities - Concessions
- Meeting rooms
- Children's play area
- Teen center
- Senior center
- Stage
- No aquatics
Size Between 78,661 and 91,648 s uare feet+ new m at hi h school
N.E.I. Huset Park
Capital Cost $15,414,558 $16,096,169
City Cash $ 3,900,000 $ 3,900,000
Financin Cost $11,514,558 $12,196,169
$594,851 $632,105
Esti~ ~ gated Operating
E
4 + O eratin ex enses of 1 m + Operatin ex enses of 1 m
xpenses
= Total o eratin expense =Total operatin ex ease
Estimated Revenue $399,943 $399,943
Operating Gap ($194,908) ($232,162
$64 fora $100,000 home
Estimated Annual Tax Impact ,000 home
$95 fora $150
per Facility Cost (based on 0
$124 fcr a $1 4,000 home
facility being built at Huset $127 fora $200,000 home
Park) $159 fora $250,000 home
$191 fora $300,000 home
$222 fora $350,000 home
The Multi-Site Alternative is $1.06 million more expensive than simply building either the Huset Park
Partial-Build-Out ar the N.E.I. Partial Build-Out as astand-alone project. Of the $3.9 million city cash
contribution, $1.06 million would go towards the construction of a gym at the high school, leaving only
$2.&4 milfion to help finance the construction of one of the partial build-out alternatives.
`' The School District has only calculated operating expenses for its use of the new gyms and has not
calculated how much in operating expense the city would incur for its use of the gyms.
Memo
To: Mayor and City Council Members
From: Kirsten Partenheimer, Community Development Specialist
Date: May 29, 2007
Re: Materials from the May 23, 2007, ACAC meeting
Enclosed are updated versions of the materials the ACAC received for the May 23,
2007, meeting. These materials contain estimated operating cost information that
was unavailable at the time of the meeting. Please note that what you are receiving
are drafts.
DRAFT
Columbia Heights Activity Center
Open House No. Z -Options
5-15-07
DRAFT
Station. No. 1-Welcome
• Board No. 1- Welcome/Open House Purpose/Community Open House Schedule -
New/Revised
Station Na. 2 -The Need
• Board No. 2 - Chronology
• Board No. 3 - General Need,~Problem Statement
• Board No. 4 - The Need
• Board No. 5 - Other City Efforts to Ensure Community Vitality
Station No. 3 -The Process
• Board No. 6 - Committee Mission/Membership -New/Revised
• Board No. 7 - The Gaals
• Board No. 8 -Feedback from Open House No. i -New
Station Na. 4 -The Options
• Board No. 9 - Site Map & Site Evaluation -New
• Board No. 10 -Summary of Activ~t}~ Center Options Considered New
• Board No. 11 -Options No. 1 -New
• Board No. 12 -Op~i~n Ao. 2 -New
• Board No. 13 -Option No. 3 -New
• Board No. 14 <.lption Rio. 4 ~e1v
• Board No. 1 ~ ''ICA ~tir~~ej% -New
• Board No. 16 -Selection Criteria for Options -New
Station No. 6 - Fin: .:eing
• Board No. 1 ? -Capital & Operating Financing Options & Estimated Tax Impact
on Taxpayer -New
Station No. 7 -Next Steps
• Board No. 18 -Next Steps -New/Revised
Station No. 8 -Questions/Comments
• Board No. 19 -Questions/Comments -New/Revised
1
DRAFT
Plan Part II -Open House Board Draft Text
Board No. 1-Welcome/Open House Purpose
Welcome to Columbia Heights Activity Center
Second Community Open House
The purpose of tonight's open house is to:
• Inform the community on the site and facility alternatives, estimated capital costs,
and estimated tax impacts for an activity center
• Receive feedback from the community
Open House Schedule
The Activity Center Advisory Committee (ACAC) is engaged in a four-step public
participation process, which calls for the committee to provide information to the public
at three key stages in the process. With a number of viable facility and site alternatives
decided upon, the ACAC is hosting its second open house to introduce these alternatives
to the coinmuiuty and receive feedbacl~ on them.
Open House #L• Facility Needs and Public Participation Process
Wednesday, Juiy 26, Z,G06, 7 io 9 p.m., 1`vlurryn riall
Open House; #Z: Options and Financing
Tuesday, July 10, 2007, 6: ~u-8:~0 p.m., First Lutheran Church of Columbia Heights,
1555 40th Avenue NE
Open House #3: Final Option and Cost Impacts Fa112007 -Tentative
Existing Boards
Board No. 2 -Chronology
Board No. 3 -General Need/Problem Statement
Board No. -1-The Need -Details
Documenting the Need
Board I`~TO. 5 -Other City Efforts to Ensure Community Vitality
2
DRAFT
Board No. 6 -Columbia Heights Activity Center Advisory Committee (ACAC)
Mission Statement
Columbia Heights Activity Center Advisory Committee (ACAC)
Mission Statement
To conduct a careful and comprehensive study of the needs, options, costs and financing
for alz activity center and to make a final recommendation to the City Council in 2007
that is affordable and meets the current and future needs of the diverse community.
Columbia Heights Activity Center Advisor;' Committee Members
At its April 10, 2006, meeting, the City Council appointed a number of Columbia Heights
residents, civic leaders and business owners to an Activity Center Advisory Committee
(ACAC). Working with professional consultants, these stakeholdcrs have volunteered
their time to dialogue, fact-finding and engaging the public, through such charulels as
open houses, in the public participation process.
Aurora Johnston Kathy Olson
Barb Goodwin Kay James
Barb Miller Kay Mayer
Bob Lyndes Keith Windschitl
Bob Surbrook Kelly James
Brian Harper Kim Tromble~~
Catherine Vesley Leland Stauc ~
Chr~st,na DCbon Lid Rrav .-
Denise Gordon Lynette Thomson
Denny O'Connell -Vice Chair Mark Corless
Dorothy Penate Marsha Stroik
Gary Mayer Matt Schoen
Gerry Herringer -Vice Chair Matt Townsend
Jeff Bahe Michael Laabs
Jessie Hart Shirely Barnes
Joe Wolney Steve Craig
John Gordon Ted Landwehr
Joseph Sturdevant
Existing Boards
Board 7 -The Goals
Board Na. 8 -Feedback from Open House No. I
Feedback from Open House Na. 1
Over 100 people attended the July 26, 2006 open house on the need, goals and process
:for the Columbia Heights activity center public participation process. The Activity Center
Advisory Committee (ACAC) received 81 completed comment foams. Some major
themes of the comments are below.
DRAFT
The 1`Ieed
Of those who completed comment forms:
• About 72 percent expressed support for a conununity activity center„
• About 14 percent expressed no preference on front of form., but completed the
amenities survey on the back of the form; and,
• About 14 percent opposed or questioned the need far an activity center, however
most completed the amenity survey on the back.
Of those who said they questioned the need for a new activity center, concenzs about
cormmunity priorities and cost were the most connnonly cited.
Goals
In general, respondents supported the project goals. Same of the more common themes
that ran through the continents sheets included:
• The need for a new multi-purpose activity center to be a gathering place for
people of all ages;
• The facility's importance to current residents, including youth and seluors;
• The facility's use to help retain current families and attracting new residents,
helping Columbia Heights to compete with surrounding communities for
residents;
• The need to give young people a place to go; and,
• Enabling community t e'creation programs to be restored and expanded for
residents.
Existing Board
Board No. 9 -Sites Map? and Text on Site Evaluation
Site Evaluation
Initially, six sites were studied, including:
1. Valley View Elementary School/Central Middle School - 800 & 900 49th Ave.
NE
2. Heritage Heights - 4600 block of Central Avenue
3. Saver's site - 49th Avenue and Central Avenue
4. Huset Park - 530 Mill Street
5. N.E.I. - 825 41st Avenue NE
6. Columbia Heights High School (site of some gym space} - 1400 49t1z Ave. NE
Conunittee members narrowed dovnl the proposed locations for a new activity center to
two main sites: Huset Park and N.E.l. In addition, the high school site is being
considered as a location for ane or two gyms, in partnership with the Columbia Heights
School District.
4
DRAFT
At 30 acres, Huset Park is the city's largest park. Murzyn Hall, a 15,000-square-foot,
city-operated building, is located on the edge of the park at 530 Mill Street NE. The site
would require relocation of the ball fields.
The N.E.I. site at 825 41St Avenue NE is the site of a former high school building. The
aging structure would have been too costly to renovate and was torn dawn to make way
for redevelopment. Because the City owns both sites, the cost of land acquisition is
eliminated from the total. estimated capital cost of the project, saving taxpayers millions
of dollars. If the N.E.I. site is not used, the City could sell it.
Board No. 10 -Summary of Activity Center Options Considered
Summary of Activity Center Options Considered
After selecting the Huset Park site and NEI site for consideration for facility options, the
Activity Center Advisory Committee (ACAC) selected four alteniatives to present to the
public for feedback at the second open house. The}' are:
1. Partial Build-Out at Huset Park Sitc
2. Partial Build-Out at N.E.I. Site
3. Fuil Build-Out at N.E.i. >ite
4. Multi-Site Alternative (Hi~~h Sc]zool and either N.E.I. or Huset Park}
Board No. 11- Op ou No. 1-Partial Build-Out at Huset Park Site
Option No. 1 -Partial Build-Out at Huset Park Site
Description: Tlus proposal would include 76,261 square feet of new construction to be
built onto a renovated Murzyn Ha11. It would include the following features:
• Field house with two gyms;
• Walking track;
• Fitness areas with two aerobics rooms;
• Teen center;
• Senior center;
• Child care with children's play area;
• Meeting room with kitchen and stage; and,
• Administrative offices.
In this altenZative, it would be necessary to renovate Murzyn Hall to bring it up to code
anal to do light remodeling to mesh the older structure with abrand-new facility.
Concerned by the fact that an activity center built in Huset Park would impact up to two
DRAFT
ball fields, ACAC members stipulated that it will only consider this alternative if any lost
ball fields could be replaced elsewhere in Columbia Fleights.
A fixture expansion could include up to two more gyms and an aquatics center at the
selected site. Construction would be expected to begin in Spring 2008.
Total Project Cost Estimate for This Phase: $15,036,16; a City cash contribution of
$3.9 million will mean $11,136,169 will need to be financed.
Future Phase Z -Future expansion of two gymnasiums and an aquatics center.
Total Project Cost Estimate for Phase Z (in 2008 dollars): $7,671,272
Board No. 12 -Option No. 2 -Partial Build-Out at N.E.I. Site
Partial Build-Out at N.E.I. Site
Option No. 2 -Partial Build-Out at N.E.I. Site
Description: This proposal would itlclude the immediate construction of a 78,661-
square-foot-facility with the future expansion of up to two more gyms and an aquatics
center, to be added onto the exi~tiing structu~~c. ,>lso considered would be adding one or
two gyms as part of the expansion at the 11i~~h school. The first phase would include the
following features:
• Field house ~~~ith ttitio gyms:
• Walking track;
• Fitness areas V'it;1 two aerobics roams;
• Teen center;
• Senior center;
• Child care with children's play area;
• Meeting room with kitchen a11d stage; and,
• Administrative offices.
A future expansion could include up to two more gyms and an aquatics center at the
selected site. Construction would be expected to begin in Spring 2008.
Total Project Cost Estimate for This Phase: $14,354,558; a City cash contribution of
$3.9 million will mean $10,454,558 will need to be financed.
Future Phase 2 -Future expansion of two gymnasiums and an aquatics center.
Total Project Cast Estimate for Phase 2 (in 2008 dollars): $7,652,996
Board No. 1.3 -Options No. 3 - Fu11 Build-Out at N.E.I. Site
6
DRAFT
FuII Build-Out at N.E.I. Site
Option No. 3 - Fuli Build-Out at N.E.I. Site
Description: Tlus proposal would include the immediate construction of the entire
117,661-square-foot facility with the following features:
• Field house with four gyms
• Walking track
• Fitness areas with two aerobics rooms
• Teen. center
• Senior center
• Child care with children's play area
• Meeting roam with kitchen and stage
• Administrative offices
• Aquatics Center with recreational pool/water slides.
Construction would be expected to begin in Spring 2008..
Total Project Cost Estimate for This Phase: $22,Ou7.554; a City cash co~ntributioii of
$3.9 million will mean $18,107,554 will have to be flllai~ced.
Board No. 14 - Option No. 4 -Multi-Site Alternative
Multi-Sitc Alternative
Option No. 4 -Multi-Site :~ltcrn6ative tiHigh School and either N.E.I. or Huset Park)
Description: This pronosai would include the immediate construction of a partial build-
out altenlative at either the N.E.I. or Huset Site, with the city providing up to $1.06
million of the capital cast shortfall in the construction of a second new gym at the high
school, as the District only has fuizds far one. For security reasons, the gyms would need
to be divided in such a way that access to the rest of the school could be blocked off, or
the comrriunity would not be able to use the facility during instruction hours. A joint-
powers agreement would determine hours of usage between school and cornmwuty use.
City's Portion of Total Project Cost Estimate for This Phase:
N.E.I. ~ Huset Park
Total Capital CostY
City Cash Contribution
TOTAL FINANCING NEEDED
$ 15,414,558 I $ 16,096,169
- $ 3,900,000 ~ 3,.900,000
S 11,514,558 ~ $ 12,196,169
7
DRAFT
* Of the $39 million, $1.06 million is for the construction of a second gym at the high
school, with the balance of the city cash contribution to pay for the construction. of a
partial-build out option. at either Huset Park or N.B.I.
Board No. 15 -YMCA Survey
Joint City-YMCA Survey
The YMCA of Metropolitan Miz~uleapolis is cruurentiy conducting a faint marketing study
with the City. Participation in the survey does not commit the two entities to a
partnership, but rather provides data to help determine if an activity center in Columbia
Heights is a viable option for both parties.
Households in Columbia Heights and surrounding eon~nunities are being surveyed on
such issues as, their demand for recreational space, the amount they are willing to pay,
which location they would more likely patronize. and the amenities they seek in a facility.
The information from this professional survey will be invaluable to the ACAC as it
prepares a final reeolnmendation on an activity center to the Columbia Heights City
Council.
Ti'ie results of the s-~u Bey are e:~E~ected to be ri~ ~e;~n b~ October, at which paint, the City
Council and YMCA will also elamine if there ase any potential partnership opportunities
for a new facility. The ~7rm Anderson, Niebuhr & Associates, Inc. of Arden hills is
conducting the survey .
Board No. 16 -Selection Criteria for Options
Examples of Selection Criteria for Options
• Cost
• Purchase Price
• Development Cost
• Building Construction
• Operating alld Maintenance Cost
• Neighborhood Compatibility
• Community Issues and Concerns
• Cost hnpact on Residents
• Others from Conununity
Board No. 17 -Capital and Operating Financing - Options
8
DRAFT
Capital Costs
Tl~e City Council has earmarked $39 million in cash for a new recreational facility. The
Council would need to decide on a financing source to fund the remainder of the capital
casts for the facility. One option would be to issue thirty-year bonds to be paid back
through property tax revenues. The Council will not make a decision on funding until the
ACAC has presented its final recommendation.
Operating Costs
Rough estlnation by comparing operating costs of comparable facilities
Based on the data available during the feasibility study stage, the estimated
operating costs range from $594,851 to $752,022
Estimation could be adjusted based on future information:
o Adjustment of the facility square footage to more accurately reflect the
needs of the community
o Refinement of staffing needs
o Utilization of environmentally-friendly technologies that may reduce
operating costs.
Operating costs can be offset by reti enue collected through membership fees and daily
passes. Examples of typical m~en~bership ices for a facility of this size would be:
City Single Annual Membership Family Annual Membership
Northtown YMCA $624 $1,068
New Brighton Family
Service Center $215-345 $345-435
Shoreview Coimmuiuty
Center $290-385 $495-650
Som~ce: "A Market Potential Analysis for a Community and Recreation Center in Columbia 1-ieignts,
Minnesota," Maxfield Research Inc. ,November, 2004.
Revenue far the proposed facility was estimated by using the conservative projections
prepared by Maxfield Research Inc. for the number of memberships anticipated at a
Columbia Heights facility, multiplied by the suggested membership and daily pass fees.
The estimated revenue generated from memberships and passes along would be abaut
$399,943.
At this stage in the process, the estimated revenue stream does not include these sources:
• Membership enrollment fees
• Tournament revenue
9
DRAFT'
• Meeting room reservations
• Birthday parties
• Program fees
• Concessions.
Additional revenue sources will help cover the operating gap.
Estimated Tax Impacts of Capital Costs
The Columbia Heights City Council earmarked $3.9 million for the capital cost of a new
activity center. If the remaining capital cost were funded with 30-year-term bonds, (at a
five-percent interest rate) the information in the chart below shows what the average
estimated annual tax impact would be on the taxpayer. For instance, if the city needed to
finance an additional $11.1 million in capital costs far the Huset Park Partial Build-Out
Option, the average tax increase for a homeowner with a home valued at $200,000 would
be about $116, or less than $10 a month. The average estimated market home value in
2007 in Columbia Heights was $194,500.
Estimated Tax Impact of Each Activity Center Alternative
Per Facility Cost, Estimated Annual Tax Increase in Dollars
$ '~
Huset Park Partial N.E.I. Partial Build- N.E.I. Full Build-Out Multi-Site Alternative
Market Value Budd-our out
T e of Pro a in Dollars $ $ 11;136,169 $ 10,454,558 $ 18,107,554 $ 12,196,169
100,000 58 54 94 64
150,000 87 82 142 95
194,500 ~ 113 106 184 124
Residential inn nnn
L""`""" !
116 ! 109 189 127
Homestead 225,000 ~ 131 123 212 143
250,000 145 136 236 159
275,000 160 150 260 175
300.000 174 163 283 191
.350,000 203 191 330 222
100,000 57 53 92 62
200,000 123 115 199 134
Commercial/ 300,000 198 186 322 217
400,000 274 257 445 300
Industrial 500,000 349 328 567 382
750,000 538 505 874 589
1,000,000 726 682 1,181 795
Note: The figures in the table are based an taxes for the bond issue only, and do not include tax levies for
other purposes. Tax increases shown above are gross increases, not including the impact of the state
Property Tax Refund ("Circuit Breaker"} program. Many owners of homestead property will qualify for a
refund, based on their income and total property taxes. This will decrease the effect of the debt levy for many
property owners.
* Based on a 30-year-term at afve-percent interest rate.
Board oa 1$ -Next Steps
10
D FT
Next Steps
July 2007 -Second community open House held on facility options, site options,
financing options, cost estimates and estimated tax impacts.
Summer 2007 -Activity Center Advisory Committee meets to discuss feedback from.
the second conununity open house, works to determine final recommendation and plans
third community open hause.
Summer 2007 - Commmittee plans for third commmunity open house on a selected option,
newsletter sent to entire commmunity and City Council previews plans for third open
house.
Fall 2007 -Third community open hause held on a chosen. facility and site option,
capital anal operating cost estimates, financing and estimated tax impacts.
Fall 2007 - Coirunittee meets and reviews feedback on third.opcn hause and makes a
recommendation to the City Council on a facility option and site.
Fa112007 -City Council considers Connnittee's recommendation and makes a final
decision on next steps.
hrarct I'ti'€~. ~~ - Qua tiansl~nm~euts
Questions/Comments?
Please give us yrour feedback on the comment sheet on the following:
• The proposed sites for a new activity center
• Activity Center Option No. 1 -Partial Build-Out H~aset Park
• Activity Center Option No. 2 -Partial Build-Out N.E.I. Site
• Activity Center Option No. 3 -Full Build-Out N.E.I. Site
• Activity Center Option No. 4 - Muiti-Site Alternative
• Capital and Operating Financing
• Estimated Tax hnpacts
• Other?
If you have questions or comments, you are encouraged to contact I~irsten Partenheimer,
City of Columbia Heights Corzumunity Development Specialist, at 763-706-3674 or
kirsten.partenlleimer@ci. Columbia-het ghts. mn.us.
11
DRAFT
Columbia Heights Activity Center Newsletter
Activity Center Advisory Committee Holds July 10 Open House on Facility Captions
Thn C'.nhrrnhia NPisrhtc Activity C'entet- ~dvisnrv Committee (ACACI is hOSt111~ a
--__ --~_--_-_--_-- ----a----- ----- -~ ------- -- ----~
community open house for Tuesday, July 10, 2007, to receive feedback on four facility
options for a new activity center.
The open house will be held from 6:30- 8:30 p.m. at the First Lutheran Church of
Columbia Heights, 1555 40th Avenue NE.
"We now have four options for a facility, with estimated costs and estimated tax
impacts," said Dennis O'Connell, ACAC Co-Chair. "So now is the time for people to
come out and give us their feedback before any option is recommended to the Council."
"We had great support at our first open house last July for amulti-generational activity
center that will be a gathering place for people throughout the community and will help
attract new residents, so that is what you will see in these four options,"said O'Comlell.
The ACAC will hold one more open house in the Fall of 2007 once it has considered the
feedback from the July 10 open house and t~~rows the options to one fmal
recormnendation. The Advisory Committee will also li~rther refine cost and tax impact
data for the Hurd anal final open house.
For more than 20 years, the c~mmmlity has been looking at how to meet the need for an
affordable recreational activit~,~ censer for t}~e coTiununity. The need has not gone away,
but w2t1'i lncreae~ung ~~m~n~1 {<<;y- re~rr~ti~~~al and co1111?1~.~122ty programs, It has grown.
The City has had to cancel or curtail programs for youth and adults for lack of space, or
provide programming iu inadequate space. For il~stance, men's and women's recreational
basketball, women's and coed volleyball and family gym are no longer offered. The
city's Recreation Department continues to offer youth in-house and travelu1g basketball,
but only for shorter seasons with a reduced practice schedule and on smaller-than-
adequate courts. Seniors in the walking program must travel to Northtown Mall to find
an indoor venue. Bath the Cormnuiuty Education Adult Enriclunent Program. anal the
Recreation Department have unmet need for studio space for fitness and health and
wellness programs.
Because there is a lack of affordable recreational space in the community, residents must
leave Columbia Heights aild travel to another community to meet their needs.
Cities must compete for residents. The activity center initiative, like redevelopment, is
another of the City's efforts to remain vital and retain and attract residents, especially
families with children far the schools.
Activity Centei° Estimated Annual Tax Impacts
1
DRAFT
The Columbia I4eights City Council earmarked $3.9 million for the capital cost of a new
activity center. If the remaining capital cast were funded with 30-year-term bonds, (at a
five-percent interest rate} the information in the chart below shows what the average
estimated annual tax impact would be on the taxpayer. For instance, if the city needed to
finance an additional $11..1 million in capital casts far the Huset Park Partial Build-Out
Option, the average tax increase for a homeowner with a home valued at $200,000 would
be about $116, or less than $10 a month. The average estimated market home value in
2007 in Columbia Heights was $194,500.
Estimated Tax Impact of Each Activity Center Alternative
Per Facility Cost, Estimated Annual Tax Increase in Dollars
$*
Huset Park Partial N.E.I. Partial Build- N.EJ. Full Build-Out Multi-Site Alternative
Market Value B~iid-opt opt
T e of Pro a in Dollars $ $ 11,138,169 $ 10,454,558 $ 18,107,554 $ 12,196,169
100, 000 58 54 94 64
150,000 87 82 142 95
194,500 113 106 _.184 124
000
200 116 1.09 189 127
Residential ,
225
000 131 123 212 143
Homestead ,
250,000 145 136 236 159
275,000 160 150 250 175
300,000 174 163 283 191
350,000 203 191 330 222
100, 000 57 53 92 62
200.000 """' 123 115 199 134
000
300 198 186 322 217
Commerciale .
000
400 274 257 445 300
industrial ,
500,000 349 328 567 382
750,000 538 505 874 589
1,000,000 726 682 1,181 795
Note: The figures in the table are based on taxes for the bond issue only, and do not include tax levies for
other purposes. Tax increases shown above are gross increases, not including the impact of the state
Property Tax Refund ("Circuit Breaker") program. Many owners of homestead property will qualify for a
refund, based on their income and total property taxes. This will decrease the effect of the debt levy for many
property awners.
* Based on a 30-year-term at afive-percent interest rate.
Attendees at First Open House Support a New Community Activity Center
Nearly 100 people attended the July 26, 2006, open house on the need, goals and process
for the Columbia Heights public participation process. The Activity Center Advisory
Comanittee received 81 completed comment forms. Some major themes of the comments
are below.
The Need
Of those who completed comment forms:
About 72 percent expressed support for a coin~nunity activity center;
• About 14 percent expressed no preference on fiont of form, but completed the
amenities survey on the back of the farm.; and,
DRAFT
• About 14 percent opposed or questioned the need for an activity center; however,
mast completed the amenity survey on the back.
Of those who said they questioned the need for a new activity center, concerns about
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l.Vllllll Ulll Lys ~J1tV11L14JJ CL11LL LJoJL VV ei L., u1L. 111V JL vv11t11tVlu)' viLVU.
GOaIS
In general, respondents supported the project goals. Some of the more common themes
that ran through the comments sheets included:
• The need for a new multi-purpose activity center to be a gathering place for
people of all ages;
• The facility's importance to current residents, including youth and seniors;
• The facility's use to help retain current families and attract new residents, helping
Columbia Heights to compete with surrounding communities for residents;
• The need to give young people a place to go; and,
• Enabling community recreation programs to be restored and expanded for
residents.
INSIDE PAGES
Activity Center Facility .Options
The Activity Center Advisory Committee selected four facility alternatives it feels best
meet the needs of the entire:. uonumunity. TLS ~~,,~»mi?tee seeks feedback from the public
on these options.
Committee members narroive~i down the proposed locations far a new activity center to
two main sites: Huset Turk a~~d I.E.I. (See Figure 1} In addition, the high school site is
being considered as . location for one or two gyms, in partnership with the Columbia
Heights School I?istrict. Some of the facility alternatives the ACAC is considering for
these two sites divide the development into two phases, while one option would build the
entire proposed facility alI at once.
At 30 acres, Iluset Fork is the city's largest park. 1Vlurz~y~~ Hall, a 15,000-square-foot,
city-operated building, is located on the edge of the park at 530 Mill Street NE. A
facility built at this location would require relocation of the ball fields.
Tlse N.E.I. site at 825 41St Avenue NE is the site of a farmer high school building. The
aging structure would have been too costly to renovate and was torn down to make way
for redevelopment. If this site is not used, the City could sell the land.
Because the City owns both sites, the cost of land acquisition is eliminated from the total
estimated capital cost of the project, saving taxpayers millions of dollars.
+~~~~ r i
~~ ~~~~
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Ras~rw+~ir StW_s ds~-~~r~t~ra:f~n 117r ~. Farrn~ t.E.3. s11~ fun~~r csis~r~fivr~ ir:r ~sttt~[ Mull tgll6~-~~t ~tt~rrtafi~resi
~a~3F"~3F~ik'T~Illt~l[6~-~.It~ei~ili~
R-~. ~~ ~~~.3irbl~ t=~is,. ~ €tgn ~~t~~~7 ~~fr csn~~Fr~tfr t'~r ~€~nal ~,~n~~,
'r ~:~ tur~~~r ~rsi~~~1F n ~~r ni~E.~'S~~31 ~fi~
i~rru~_ F;~ ~~,~n; r~c€~~~~t 2~~~ end ti-~~ 4f C~I~rm~i~ a-iei~h
Enr~;ineerir~ C~~~arEment_
Pre~are~3 i~y~. Fi~rsC~r~ r~tt~~tFf~in~r~ ~urf~murii~ L~~~~~BrprE-rsrat y~~cf~fis. _
~_~-
Figure i. Locations under consideration for a new activity center.
DRAFT
The north end of Columbia Heights High School (adjacent to the pool) is also being
considered as a site for additional gyms. The School District has long expressed a need
for additional gym space. While the facility alternatives the ACAC is considering would
not be feasible if built where the School District is proposing, the construction of a gyro
__ .ti_... ..+ .. .1: ,.,....,,+ +,. +L. ,. ... ,. ,.1 ,.... ., 1.,, F_..,.,;1.1~ Tl-,o A (^` A (` in tl,,,~ nnnci~r rin~t tl-tn l~roi~sh
Ul L~NU ZLl cLUJ Cl IiGlll LU lllC 1JVV1 l.lla}' Vl. tl: C1J1 VllJ. tilt. t-~~n~. i.~ iii u~ vvii.>iuvi iris ~i~~ +.~~j~~
school site as a possible location far its Multi-Site Alternative.
Because the District can only afford to build one gym, but feels two would better meet its
prograinining needs, the ACAC proposes in this alternative to include a gym at the high
school (a joint-powers agreement would determine when each entity would have use of
the gyms) and a facility that meets the needs of the rest of the community at either Huset
Park or N.E.I.
Option Igo. 1-Partial Build-Out at Huset Park Site
Description: This proposal would include 76,261-square feet of ne~~- construction to be
built onto a renovated Murzyn Hall. It would include the followil~g Ceatures:
Field house with two gyms;
• Walking track;
• Fitness areas with two aerobics rooms;
• Teen center;
• Senior center;
• Child care with children's play area;
• Meeting rGOln i~Tlth kitCllei~ uliCi stag: ~i11C~i,
• Administrative offices.
In this alternative, it ~~Tould be necessary to renovate Murzyn Hall to bring it up to code
and to do 1i17 t remodeling to mesh the older structure with abrand-new facility.
Concerned by the f~ict that an activity center built in Huset Park would impact up to two
ball fields, ACAC members stipulated that it will only consider this alternative if any lost
ball fields could be replaced elsewhere in Columbia Ideights.
A future expansion could include up to two more gyms and an aquatics center at the
selected. Construction would be expected to begin in Spring 2008.
Total Project Cost Estimate for This Phase: $15,036,169; a City cash contribution of
$39 million will mean $11,136,169 will need to be financed.
Future Phase 2 -Future expansion of two gymnasiums and an aquatics center.
Total Project Cost Estimate for Phase 2 (ii1 2008 dollars): $7,671,272
Option No. 2 -Partial Build-Out at ,E.L Site
Description: This proposal would include the immediate construction of a 78,661-
square-foot facility with the future expansion of up to two more gyms and an aquatics
DRAFT
center, to be added onto the existing structure. Also considered would be adding the gym
expansion at the high school. The first phase would include the following features:
• Field house with two gyms;
«~,,,,.....,~ fv,,,,,..
• vv ainuit, ~ia~.n,
• Fitness areas with two aerobics rooms;
• Teen center;
• Senior center;
• Child care with children's play area;
• Meeting room with kitchen and stage; and,
• Administrative offices.
A future expansion could include up to t<YYo more gyms and an aquatics center at the
selected. Construction would be expected to begin in Spring 2008.
Total Project Cost Estimate for This Phase: $14,354,558; a City cash contribution of
$3.9 million will mean $10,454,558 will need to be financed.
Future Phase 2 -Future expansion of two gynulasiums anti an aquatics center.
Total Project Cost Estimate for Phase 2 (in 2008 dollars): $7,652,996
Option No. 3 -Full Ruild-Out at N.E.I. Site
description: This proposal would include t?,L i~~,rnediate construction of the entire
117,661-square-foot facility «~ith the follo~~i~1g features:
• Field house with four ~~ m s:
• Walking track:
• Fitness areas with two aerobics rooms;
• Teen center;
• Senior center;
• Child care with children's play area;
• Meeting room with kitchen and stage;
• Administrative offices; and,
• Aquatics Center with recreational pool/water slides.
Construction would be expected to begin in Spring 2008.
Total Project Cost Estimate for This Phase: $22,007,554; a City cash contribution of
$3.9 million will mean $18,107,554 will have to be financed.
Option No. 4 -Multi-Site Alternative (High School and either N.E.I. or Huset Park}
eseription: This proposal would include the immediate construction of a partial build-
out alternative at either the N.~.1. or Huset Site, with the city providing up to $1.06
million of the capital cost shoi~tfall in the construction of a second new gym at the high
6
DRAFT
school, as the District only leas fields far one. For security reasons, the gyms would need
to be divided in such a way that access to the rest of the school could be blocked off, or
the community would not be able to use the facility during instruction hours. A joint-
powers agreement would determine hours of usage between school and commtulity use.
City's Portion of Total Project Cost Estimate for This Phase:
N.E.I. Huset Park
Total Capital Cost*
City Cash Contribution $ 15,414,558
- $ 3,900,000 $ 16,096,169
$ 3,900,000
T®TAIJ FINANCING NEEI~EIT $ 11,sI~,558 $ 12,196,I69
Of the $3.9 million, $1.06 million is for the construction of a second gym at the high
school, with the balance of the city cash contribution to pay for the construction of a
partial-build out option at either Huset Park or N.E.I.
City and YMCA .Tointly Sponsor Survey
The YMCA of Metropolital~ Minneapolis is clu-rently conducting a joint markeiing siudy
with the City. Participation in the survey does not commit the two entities to a
partnership, but rather provides d~rta to help determine if an activity center in Columbia
Heights is a viable option for both parties.
Households in Colwni~ia Heights and surrounding communities are beiYig surveyed on
such issues as, their demand for recreational space, the amount they are willing to pay,
which location they would more likely patronize and the arr~ei~ities they seek iln a facility.
The inforrnatian from this professional survey will be invaluable to the ACAC as it
prepares a final recommendation on an activity center to the Columbia Heights City
Council.
The results of the survey are expected by October, at which point, the City Council and
YMCA will also examine if there are any potential partnership opportunities for a new
facility. The firm Anderson, Niebuhr & Associates, Inc. of Arden Hills is conducting the
survey.
How will the City pay for Capital and Operating Costs?
Capital Costs -The City Council has earmarked $3.9 million in cash for a new
recreational facility. Tl1e Council would need to decide on a financing source to fund the
remainder of the capital costs for the facility. One option. would be to issue thirty-year
7
DRAFT
bands to be paid back through property tax revenues. The Council will not make a
decision on funding until the ACAC has presented its final recommendation.
Operating Casts -Using the operating costs from comparable facilitinnesa~sra com~p7car^is/~on,
+1, ,.. ...,+„~-..,+.~.r1 .~. -n+„~n nnc^t ~rty^ ~s nnax~ ~x!'~~'1~n+C7 !'Pri'fPY' 1"a 1'SfFPC I}~llll"i ~ lY4 h 1 I tdl ~ /.)/._ti
L11G C:G.7111110.1GU VTJI.l G.llll~' uVJI LVl u. llIJ YY uvuYi~y vvi~w. ........~..., ~~....~.~ w--- •, •-•- - -- -f ~ --,---
depending upon whether a partial or full build-out option is constructed. Not until the
ACAC moves beyond the feasibility study phase and chooses a recommended alternative
to be studied in more detail, will the committee leave the necessary data to estimate more
accurate operating costs. More detailed design decisions made on the final
recommendation will affect the estimated operating cost. These considerations include
adjusting the square footage of the building to more accurately reflect the needs of the
conununity, determining staffing levels and utilizing enviromnentally-friendly
teclulologies that may reduce operating costs.
Operating costs will be offset by revenue collected through membership fees and daily
passes. Examples of typical. membership fees for a facility of this size would be:
City Single Annual Membership FaTi~il~~ r'Ltmiual Membership
Northtown YMCA $624 `1,068
New Brighton Family
Service Center $215-345 $345-435
Shoreview Community
Center $290-385 $495-6~0
Source: "A Market Potential Analysis Tor a C~omn~unnv ana recreation ~;enzer m ~,oium~la ncl~u~~,
Ivlnuesota," Maxfield Research enc. , ?~'ovemver, ?004.
?revenue far the propsed IAiilit.y :Y~~ estimated by using the conservative projections
prepared by Maxfield Research inc. for the number of membershps anticipated at a
Columbia Heibhts facility, multiplied by the suggested membership and daily pass fees.
The estimated revenue generated from memberships and passes along would be about
$399,943. The revenue estimate does not include membership enrollment fees,
tournament revenue, meeting room reservations, birthday parties, program fees or
concessions.
Next Steps
July 2007 -Second conumuiity open house held on facility options, site options,
financing options, cost estimates and estimated tax impacts.
Summer 2007 -Activity Center Advisory Committee meets to discuss feedback from
the second commmunity open house, wanks to determine final recommmendation and plans
third community open louse.
8
DRAFT
Summer 2007 -Committee plans for third community open house on a selected option,
newsletter sent to entire conununity and City Council previews plans for third open
house.
r. ,.n ~nnn Tt,;,,a „ ~,;+~, „ ,, t,,,,,~0 1-,ai.~ ~„ ~ n}zncA,~ fa~ilit~r and cite nr~tinn
.I'Q.tt 4VV ~ - t11llLL l+otiLLituully Vpell t.tv uJV u~,tu. vii u a.iiv.yvii i.~avui~y a+.iv. .~+~~ ~y~r~~~,
capital and operating cast estimates, financing and estimated tax impacts.
Fall 2007 - Coznn~ittee meets and reviews feedback on third open house and makes a
recommendation to the City Council on a facility option anal site.
Fail 2007 -City Council considers Committee's recommendation and makes a final
decision an next steps.
9
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COMMUNITY OPEN HOUSE FEEDBACK FORM
OPEN HOUSE #2, July 10, 2007
The purpose of the Activity Center Advisory Committee's (ACAC} second open house is
to inform the community on the site and facility alternatives, estimated capital costs, and
estimated tax impacts for a proposed activity center. Just as important to the ACAC is
the opportunity to receive feedback from the community on the information presented.
1. The ACAC is proposing four different alternatives for a new activity center. Please
provide your comments and questions regarding each alternative.
1 a. Option No. 1 - Huset Park J'ite: Partial Ifuitd-Out.
1 b. Untion No. Z - N.1/'.1. Site: ~'artiat Build-Out.
1 c. Option 1Va..~ -1V.1/.1. J'ite: 1, ull I~uilct-Out.
1 d. Option No. 4 -Multi-Site Alternative (at High School and either N.E.I. or
Kuset I'
1 e. Please rank all four alternatives listed in the chart below, with a 1, 2, 3 or 4,
with 1 being your most preferred alternative. Do not apply the same number to more
than one alternative.
Alternative Rankin
Huset Park Site: Partial Build-Out
N.E.I. Site -Partial Build-Out
N.E.I Site -Full Build-Out
Multi-Site Alternative
Z. (.'omments/questions about estimated tax impacts. costs and tinanc
l lT T /
~. verrerue evrrcrrcere~~iyue~cavrc~.
Thank you for your a~gutl
If you have questions ar fallow-up canzments, you are encouraged to contact Kirsten Partenlreimer,
City of Columbia Ileights Community evelopment Specialist, at 763-706-3674 or
kirsten.partenheinzez~a~ci. ealunzbia-lieiglzts.mn. zzs.
ACTIVITY CENTER ADVISORY COMMITTEE (ACAC}, MEETING #11
Wednesday, May 23, 2007
7:00 to 9:00 p.m.
Grand Central Lofts Cammunity Roam
AGENDA
1. Introduction
2. Preparations for open house
a. Review of four activity center alternatives
b. Review of operating and capita( costs
c. Station assignments
3. Next Steps
ESTIMATED OPERATING AND REVENUE
REVENUE*
Tnta I
Membership Fee Units Revenue
Single (resident) $ 270 220 $ 59,318
Single (non-resident} $ 336 65 $ 21,826
Family (resident) $ 476 185 $ 88,297
Family (non-resident) $ 532 55 $ 29,178
Daily (resident} $ 7 20,839 $ 145,870
Daily (non-resident) $ 9 6,161 $ 55,453
$ 399,943
EXPENSES*
Huset Park NEI Partial NEI Full
Partial Build-Out Build-Out Build-Out
Personnel services $ 250,000 $ 250,000 $ 250,000
Supplies $ 55,544 $ 47,673 $ 71,310
Natural gas $ 88,871 $ 76,277 $ 114,096
Electricity $ 102,757 $ 88,196 $ 131,923
Waste disposal $ 4,166 $ 3,576 $ 5,348
Water and sewer $ 11,561 $ 9,923 $ 14,843
Other services and charges $ 75,000 $ 75,000 $ 100,000
Building Maintenance $ 25,000 $ 25,000 $ 35,000
Insurance $ 19,206 $ 19,206 $ 29,503
TOTAL $ 632,105 $ 594,851 $ 752,022
Revenue $ 399,943 $ 399,943 $ 399,943
Expenses $ 632,105 $ 594,851 $ 752,022
(232,162) (194,908) (352,080)
*These revenue and expenses represent a very rough approximation of
what actual revenues and expenditures may be.
TO: Mayor and City Council Members
FROM: Robert Streeter, Community Development Director
DATE: 25 May 2007
SUBJ: Public Facilities and the Heritage Heights Neighborhood
The purpose of this memorandum is to illustrate three public redevelopment concepts
that could be constructed within the area generally described as the Heritage Heights
neighborhood. The neighborhood west boundary is Johnson Street, the east boundary
is Central Avenue, the north boundary is 47t" Avenue, and the south boundary is 45t
Avenue.
The public redevelopment coy ocepts are based upon the Space Needs Study that was
completed for the City in 1999 by Buetow and Associates. The 1999 cost estimates in
the study have been updated to approximate a 2008 bid letting. There are three
redevelopment concepts.
• Concept 1: Police Station
This concept proposes to construct a new police station of 14,270 square feet on
approximately 2.8 acres of land. Attachment 1 provides information on the facility,
and a map showing a possible location in the Heritage Heights neighborhood. The
estimated cost to construct the facility in 2008 is $4,682,766, which includes
furnishings, fixtures, and equipment. Add to this cost, $8,034,834, which are the
estimated costs to prepare the site; such as acquisition, demolition, and relocation of
existing property owners as well as legal, finance and consultant costs. This brings
the total estimated cost of the project to $12,717,600. If the City were to finance this
amount with a 30-year general obligation bond at 5%, the cost to the owner of the
average valued home of $194,500 would be $129 per year or $10.75 per month.
• Concept 2: Police /Fire Station
This concept proposes to construct a new police-fire station of 28,720 square feet on
approximately 4.7 acres of land. Attachment 2 provides information on the facility,
and a map showing a possible location in the Heritage Heights neighborhood. The
estimated cost to construct the facility in 2008 is $8,016,131, which includes
furnishings, fixtures, and equipment. Add to this cost, $13,800,372, which are the
estimated costs to prepare the site; such as acquisition, demolition, and relocation of
existing property owners as well as legal, finance and consultant costs. This brings
the total estimated cost of the project to $21,816,503. If the City were to finance this
amount with a 30-year general obligation bond at 5%, the cost to the owner of the
average valued home of $194,500 would be $221 per year or $18.42 per month.
This concept could be constructed all at once or a part at a time over a period of
years.
• Concept 3: Police /Fire Station /Public Library
This concept proposes to construct a new police-fire statian, and public library of
48,720 square feet on approximately 6.3 acres of land. Attachment 3 provides
information on the facility, and a map showing a possible location in the Heritage
Heights neighborhood. The estimated cost to construct the facility in 2008 is
$13,701,996, which includes furnishings, fixtures, and equipment. Add to this cost,
1
$17,397,380, which are the estimated costs to prepare the site; such as acquisition,
demolition, and relocation of existing property owners as well as legal, finance and
consultant costs. This brings the total estimated cost of the project to $31,099,376.
If the City were to finance this amount with a 30-year general obligation bond at 5°/0,
the cost to the owner of the average valued home of $194,500 would be $315 per
year or $26.25 per month. This concept could be constructed all at once or a part at
a time over a period of years.
Summary of Concepts
Building Size (sf)
Land acres
Building Construction
Site Preparation
Acquisition
Demolition
Relocation
Legal /Financial
Contingency
Sub Total
Grand Total
Tax Impact 2
(Taxable Market Value)
Residential Homestead
100,000
150,000
194,500(avg. value home)
200,000
225,000
250,000
275,000
300,000
350,000
Concept 1
Police
14,270
2.8
$4,682,766
$6,893,125
$152, 790
$690,000
$150,000
148 919
$8,034,834
$12,717,600
Concept 2
Police /Fire
28,720
4.7
$8,016,131
$11,812,625
$268,476
$1,160, 000
$300, 000
259 271
$13,800,372
$21,816,503
Concept 3
Police /Fire /Library
48,720
6.3
$13,701,996
$14,796,250
$351,852
$1,460,000
$450, 000
339 278
$17,397,380
$31,099,376
Commercial
$66
$99
$129
$133
$149
$166
$182
$199
$232
100,000 $65
200,000 $140
300,000 $226
400,000 $312
500,000 $399
750,000 $614
1,000,000 $829
These are conservative estimates. ZThese are an
$114
$171
$221
$227
$256
$284
$313
$341
$398
$111
$240.
$388
$536
$684
$1,053
$1,360
lual costs. 30-year
$162
$243
$315
$324
$365
$405
$446
$486
$567
bond ~ 5%
$158
$342
$553
$764
$975
$1,501
$2,028
Staff recommends the City Council discuss the possibility constructing ane of these
concepts.
2
POLICE DEPARTMENT
The Police Department occupies part of the upper level of City Hall. Working areas are
very cramped and overflowing with files and equiprrient. Handicapped accessibility is lacking.
Locker roams, storage space and garage space are minimal.
The space program on the following page includes office and clerical space needs,as well
as many specialized functions such as the emergency generator roam, an armory for weapon
cleaning and inspection, a fitness training area and locker rooms. Storage is provided far
evidence, uniforms, equipment, inactive records, office supplies and training equipment sa the
working spaces will be free and clear.
Prisoners held for questioning and alcohol testing will quickly be moved to the Anoka
County Jail. Most will go to jail immediately. As a result, Columbia Heights does not need
holding cells. A secure garage and interview rooms are provided. -
Summary
Net Assignable Area 9,970 SF
Non-Assignable Area * 4,300
Grass Building Area 14,270 SF
*Non-Assignable Area includes space required for mechanical, electrical, maintenance, structure,
stairs and elevators, lobbies, entrances and equipment.
-9-
POLICE
Chief
Captain
Support Services Supv.
Clerical (4 @ 60}
.~iuppiy Storage
Copy/work area
Files
Counter
Sergeants office
Squad room
Report prep.
Locker/toilet, men
Locker/toilet, women
Evidence transfer
Evidence storage
Equipment storage
CSO office
Community Policing
Investigator office
Interview room
Conference room
Armory
Uniform storage
DARE storage
Fitness training
Photo area
Training room
Storage
Vehicle salIyport
Interview room
Interview room
Toilet room
Work area
Emergency generator
! LAN equipment
Civil defense room
Reserve/Explorer room
Garage
Inactive records
Public Waiting
Public toilet
Circulation Allowance (18%)
I~det Assignable Area
Exist. ~ Proposed
250
100
54U
75
140
195
105
125
60
180
4$
180
280
80
20
300
20
1,400
78
208
48
200
120
120
240
6V
120
80
60
450
350
200
380
250
80
300
200
200
120
250
100
250
100
80
80
400
30
900
80
480
I20
80
60
100
260 200
- 100
- 200
- 200
- 720
- 200
100 150
_ 60
4,792 8,470 SF
1.618 1.500
1,410 9,970 5F
office
office
office
open office area
five work stations, shared office
four carrels
includes shower
includes shower
lockers, forms, counter
office equipment, radios
shared office
office
shared office, 3 work stations (position rotates}
seats l0
bench and special wall const., storage
' fixed equipment (shared w/FD)
for ID cards
also EOC (shared w/FD)
training equipment
secure garage
"soft"
"'hard" w/audio taping
w/breathalizer
storage, desk
storage, desk
two squads
Unisex
~ Non-Assignable Area includes space required for mechanical, electrical, maintenance, structure,
stairs and elevators, lobbies, entrances and equipment.
-10-
FIRE DEPARTMENT
The mainr rnl)inu ~nninmPnt nnw rnncictc of fnnr n„mr,arc on ~mt,,,ln„nm
/-- -------p --1~-•Y••--••~ •..+~. .+~. ••.+•., ..v va avut iJ Ua11tJ4rt J, Ktt ult1V {.ll GiliLtr, a rGJIrUG
vehicle, a boat and one car. One of the pumpers may be replaced by a longer aerial truck in the
future, but no other apparatus changes are foreseen.
If the fire department continues to be ca-located with the police, they could share training
and fitness rooms and use of an emergency generator.
The space program is based on an apparatus room with 16 foot wide bays. The existing
bays are 13 or 14 feet wide and don't work well with newer equipment.
Summary
Net Assignable Area 10,100 SF (training roam and emergency generator
Non-Assignable Area * 4,340 included w/Police Dept.}.
Gross Building Area 14,450 SF -
* Non-Assignable Area includes space required for mechanical, electrical, maintenance, structure,
stairs and elevators, lobbies, entrances and equipment.
FIRE DEPARTMENT
Title Existing
Area ~ Proposed
Area
Apparatus room 4,475 6,000
Turnout geaz - 200
Clean-up area - 140
Workbench - $0
Oxygen refill area - 80
Hose tower 80 80
Work room 216 200
Lounge 425 300
Toilets (2 @ 60} 120 120
Sleeping rooms (3 @ 80) 240 240
Locker roam 100
Shower/drying room - 30
Equipment storage 200 250
Chief 140 200
Assistant chief 120 120
CIerk 80 120
Secretary 80 80
Files/records - 100
Counter area - 60
Waiting - 60
6,176 0,560 SF
Circulation Allowance (18%) 774 1.540
Net Assignable Area 6,950 ~ 10,100 SF
w/in apparatus room
decontamination, eyewash, shower, sink,
gear washer
equipment and tanks
firefighters office work
wlkitchen area
w/lockers
40 - 1/2 height Iockers
Turnout gear, uniforms, equipment
office
office
office
-12-
LIBRARY
The Columbia Heights Public Library was built in phases. The original 60' x 40' building
on the corner lot of 40th Avenue NE and Jackson Street NF wa~c erP.ctPd in 190, _rn IQ~c *~~ r.~a.
i v.l u i ~, .,,,,t iy
obtained an LSCA grant and a Civil Defense grant to build a 52' x 90' adult readying room
addition plus an entry link and lower Level to the west of the existing facility. The two major
construction projects resulted in the existing floor plan which has been remodeled many times since
then (including the installation of an elevator) to keep the facility up to code and functional.
The existing building contains 13,700 square feet of space and houses a collection of
approximately 70,000 items. The collection is housed on two floors, with the juvenile area
occupying the lower level. The gate counts for 1998 numbered 104,400.
The 12,000 active borrowers generate a circulation of about 137,000 items per year.
Staffing for 60 hours per week is covered by 9.85 full time equivalents. About 24,000 reference
questions are answered annually.
The Iibrary collection has not grown significantly in recent years, partly because of the lack
of shelf space. Staff work areas are also inadequate and storage space is lacking. Due to the
building configuration, it is necessary to have two circulation desks, one on each level.
The building site has only 20 off-street parking spaces for staff and visitors. Expansion at
the existing site would require acquisition of occupied structures and closure of alleys to provide
adequate parking and the building addition necessary to meet the space program.
Library space needs can be calculated in several different ways. The following pages show
alternative methods which point to a gross area of 20,000 SF. The existing library is 13,700 SF.
_17_
Alternate Methads for determining the appropriate
size for a Community Library
A. Librarv Building Standard Methods that have been developed by other States
Population
State sq.ft./Capita of Community
Illinois 1.0 sq.ft./Capita 6,000 pop.
0.6 sq.ft./Capita 150,000 pop.
Alabama 0.7 sq.ft./Capita 2500 - 5,000 pop.
0.6 sq.ft./Capita 25 - 50,000 pop.
Kentucky 0.5 sq.ft.ICapita up to 10,000 pop.
0.4 sq.ft./Capita 10 - 25,000 pop.
0.4 sq.ft./Capita 25 - 50,000 pop.
0.3 sq.ft./Capita 50 - 100,000 pop.
Wyoming I.5 sq.ft./Capita up to 2,500 pop.
.75 sq.ft./Capita 25 - 50,000 pap.
library size
6,000 SF
90,000 SF
2,000 - 3,500 SF
15 -30,000 SF
5,000 SF
6 - 10,000 SF
10 - 20,000 SF
20 - 30,000 SF
3,750 SF
20,000 - 40,000 SF
Average of above methods: 25,000 - 50,000 pop.; use 0.6 to 0.75 sq. ft./capita.
Therefore, in 2020 Columbia Heights @ 25,000 pop. x .6 sgft./capita = 15,000 sgft. library
x .75 sgft./capita = 18, DSO sgft. library
B. VSC Formula Method
Volumes, Seating, Circulation (V.S.C.) formula
(V. Projected volumes)/10) + (S. Projected seating x 40 sq.ft.) +
(C. Projected circulation/40 S.F.) = Combined floor area.
(V. 2.75 volumes per person)/10 volumes/sq. ft. of bookstack area, (S. 5 seats/1000 population);
(C. 4 to 8 books checked outlperson)
Sliding scale to determine volumes per person:
less than 10,000 pop. 3.0 volumes/capita
10,000 - 35,000 pap. 2.5 volumes/capita
35,000 - 65,000 pop. 2.G volumesfcapita
65,000 - 100,000 pop. 1.5 volumes/capita
Example for Columbia Heights Librarv - (V + S + C~
V. 2.75 volumes/capita = 2.75 x 25,000 pop. = 70,000 volumes _ 10 sq.ft./volume = 7,000
sq.ft. required for the collection areas.
S . 5 seats/1000 population = 5 x 25 = 125 seats x 40 sq.ft./seat = 5,040 sq.ft. required for
seating area.
C. 8 books checked out/person = 8 x 25,000 = 200,000 circulation = 40 sq.ft. = 5,000 sq.ft.
required for areas to service the needs of the library.
Therefore, a IS,000 sgft. to 20,000 sq.ft. library should be built for Columbia Heights..
These calculations assume a 1 level library. If the Library has 2 public floars, the square footage
would need to be increased to allow for stairs, elevators and additional mechanical and electrical
spaces.
_lg_
C. Space Program Method
6 Types of Library Space
1. Book Collection areas = 10 volumes/sq.ft.
2. User seating = 5 seats/1000 pop. x 30 sq.ft. to 40 sq.ft.
3. Staff work areas = # of workstations x 150 sq.ft. + ancillary = 200 sq.ft./FTE
4. Special use areas = varies per library
5. Meeting spaces = seating at 10 sq.ft./seat
6. Non-assignable = 20% - 25% of overall gross for mechanical, electrical,
maintenance, structure, and common areas
Fxample 25,000 pop (2020; Columbia Heights
1. Collection = volumes @ 2.75/capita = 70,000 _ 10 = 7,000 sq.ft.
2. User seating = 25 x 5 = 125 x 35 sq.ft. = 4,375 sq.ft.
3 . Staff work = 10 FTE now + 2 FTE = 12 x 200 = 2,400 sq.ft.
4. Special use = tech training & studylcomputer use 725 sq.ft.
5. Meeting = 150 seats x 10 s.f./seat 1,500 sq.ft.
6. Non-assignable = 20% of grass 4.000 sq.ft.
20,000 sq.ft.
Conclusion: A 20 year planning time frame would require a library with an average of 20, 000
sgft. depending on what services and programs the community could support.
-19-
COLUMBIA HEIGHTS COMMUNITY LIBRARY
SPACE NEEDS SQUARE FOOT ANALYSIS
E~ISTII VG
BUILDING
tSQ. FT.}
PnvPVSED
NEW BUILDING
'SQ. FT.)
LIBRARY BUILDING
COMMON AREAS
•LOBBY 500 1000
• MEETING ROOMS 1 3 5 0 1 5 0 0
SUBTOTAL 1850 2500
LIBRARY RUBLIC SERVICES
• CIRCULATION DESK AREA 2 2 5 6 0 0
.INFO /REF 1 000 1 500
• AV TECH TRAINING IN MEDIA 1 5 0 6 0 0
• TYPING /COMP. USE /STUDY 5 0 3 0 0
•TEENAREA 300 600
• CHILDRENS AREA 2500 2800
• ADULT AREA (REF. & MAT.) 4375 5000
•TOILETS 250 400
SUBTOT 8850 ~ 11800
LIBRARY STAFF SUPPORT AREA
•OFFICES & WORKAREAS 700 2400
• LOCKERS, LOUNGE, ETC. 0 4 0 0
• SUPPLY STORAGE 2 2 5 6 0 0
• TELECOM EQUIPMENT (IN WORK AREA) 2 0 0
• CONFERENCE ROOMS 3 0 0 6 0 0
• STAIRS / ELEVS /CORRIDOR
MAINT. /MECH. /ELEC. /EXT. WALLS
1 775
1 500
SUBTOTAL 3 0 0 0 5 7 0 0
TOTAL FOR LIBRARY {GROSS SQUARE FEET}
137001 20000
-20-
CITY COUNCIL LETTER
VV~ORK JESSIOIV DATE: J l.lrle 4, 2VV7
FROM: Thomas M. Johnson, Chief of Police
Kevin Hansen, Director of Public Work'~,,~,.'
SUBJECT: Street Lighting in the Grid 8 Area
BACKGROUND:
The Grid 8 Area bounded by Central Avenue on the West, 49`x' Avenue on the North,
Johnson Street on the East and 45`i' Avenue on the South has traditionally been a high
crime rate area. The makeup of this area is mostly older multiple dwelling rental
housing. In order to deter soiree of this crime from happening the Police Department with
the assistance of the Public Works Department and the Community Development
Department have been looking at various preventative measures that we as a city may
take. One of those preventative measures would be additional street lighting.
On May 15, 2007 the Chief of Police requested Investigator Matt Markham of the
Columbia Heights Police Department to check the area of 45`h to 47`'' Central to Fillmore
Street for street lighting. His report on his findings is attached. We are requesting that
tree trimming take place to make current lighting useful and additional lighting as noted
in Investigator Markham report be added to this area. We believe this will have a
positive affect on the crime rate in the area gild it will give those living in the area an
added sence of safety and security.
On May 30, 2007 the City Manager, Public Works Director, Community Development
Director, Captain Roddy, Investigator Matt Markham and the Police Chief net to discuss
the Street Lighting issues in the Grid 8 area. The Public Works Director shared the Cities
Street Lighting Policy with everyone in attendance (copy attached). It was agreed by all
that additional lighting and maintenance of the existing lighting would make this area a
much brighter and safer area for all of the residents and our police officers on patrol. It
was decided to propose to the City Council that additional lighting be considered and the
Public Works Director would put a proposal together to be presented to the City council.
Street Lightinf~ Program: The City initiated a Citywide Street Lighting Program in 1993.
The process is outlined on the attached Policy. The entire City has been completed for
intersection lights and three quadrants of the City have been completed for mid-block
lights, with that area north of 45`'' and east of Central postponed in the early 2000's with
the cutbacks in LGA. In general, the policy allows for City funded street lights at
intersections, dead ends or cul-de-sacs and one mid-block light. The location of mid-
block streetlights is initially identified by staff and impacted properties (2 on both sides)
are then notified to allow for objection against the mid-block light location. Alleys may
be petitioned for street lighting, along with additional mid-block streetlights. Consistent
with the Policy, additional midblock street lighting maybe added at the following Grid 8
locations:
1. Tyler Street, 46`h to 47`h (1)
2. Polk Street, 46`~ to 47°' (1)
3. Polk Street, 45`'' to 46`" (1)
4. Taylor Street, 45`h to 46`x' (1)
5. Taylor Street, 46`" to 47`" (1)
6. 45-1/2 Avenue, Fillmore east (2)
7. Parkview Lane, midblock (1)
8. Johnson Street, 46`" to 47`" (1)
Alley lighting maybe considered for the alleys from 45`'' to 47t" and from Central to
Taylor. Per policy, these will have to follow the 429 process requiring proper
notifications and hearings. The two alleys from 45`" to 47`", between Tyler and Polk each
have 3 alley lights, with the alley from 45-46`" being assessed. The alley from 46`" to 47`",
between Polk and Taylor has zero streetlights. For the Grid 8 area, consideration should
be given for the intent of additional lighting and the number of lights to provide adequate
lighting, such as 2 or 3 or 4 lights added per alley block length.
The cost from Xcel per 100 watt HPS street light is $8.63 per month or $103.56 per year.
RECOMMENDATION:
1.Authorize the installation of midblock lights in the Grid 8 Area.
2. Establish July 9`'' as the Improvement Hearing/Assessment Hearing for Alley lighting
in the Grid 8 Area.
STREET AND ALLEY LIGHTING
CITY POLICY
GENERAL LIGHTING PROGRAM
Provide street lighting at each intersection, dead. end or cul-de-sac, and at least
every 400' on unintersected street segments.
LIGHTING IN ADDITION TO GENERAL LIGHTING PROGRAM
Permit property owners requesting additional lighting to set up a mid-block or
alley lighting program. This consists of adding street or alley lights, generally
to existing poles, and charging the cost as a property benefit.
ADDITIONAL MID-BLOCK STREET LIGHTS
Assess one-half the distance between the proposed light and existing lights.
For one and two family residential lots, include each parcel that has 50%
or more of their street frontage within the assessment area.
Review multifamily, commercial and industrial parcels on a case-by-case
basis.
ALLEY STREErI' LIGHT - 100 WATT HPS COBRA HEAD
Assess 150' in each. direction of proposed light.
ALLEY STREET LIGH"I' -PROTECTIVE LIGHT (Night Watchman)
Assess 100' in each direction of proposed light.