HomeMy WebLinkAboutApril 2, 2007 Work SessionGory l,. Peterson
CITY OF COLUMBIA HEIGHTS ,~.vo
C'uuncilmembers
RuGerl A. !4'illiam.c
Bruce Nawrnckl
590 40'" Avenue NE, Columbia Heights, MN 55421-3878 (763)706-3600 TDD (763) 706-3692 ~u,,,,,,,.,.c, ~~1L/,,,,
4'isit our wehsite at: wx~w.ri.colurubin-heiQlrts.uan.us Bruce Kelzenfzer~;
City Manager
IMulurr R. (ohs'!
ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be held in the
CITY OF COLUMBIA HEIGHTS
as follows:
Meeting of: COLUMBIA HEIGHTS CITY COUNCIL & SCHOOL BOARD
Date of Meeting: MONDAY, APRIL 2, 2007
Time of Meeting: 6:00 P.M.
Location of Meeting: FAMILY CENTER -1440 49TH AVENUE -Door #2
Purpose of Meeting: WORK SESSION -ACTIVITY CENTER
Meeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: MONDAY, APRIL 2, 2007
Time of Meeting: IMMEDIATELY FOLLOWING ACITIVTY CENTER WORK
SESSION (approximately 7:00 or 7:30 p.m.)
Location of Meeting: CITY HALL -CONFERENCE ROOM 1
Purpose of Meeting: WORK SESSION
AGENDA
1. City newsletter bids
2. Appliance disposal
3. Comprehensive Plan RFP
4. Liquor store project update
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to,
or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to participate in all City of Columbia Heights' services,
programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make
arrangements. (TDD/706-3692 far deaf or hearing impaired only)
CITY COUNCIL LETTER
Work session :April 2, 2007
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: Recreation APPROVAL
ITEM: City Newsletter Printing Quotations for 2007-
2008
BY: Keith Windschitl
DATE: March 28, 2007 r ~rv
BY. 't ~ - r~
- - - ~ " ` t
NO:
BACKGROUND: Staff has obtained price quotes for printing and mailing the 2007-2008 quarterly "Heights Happenings"
city newsletters. Price quotes were requested from nineteen printing companies. Attached are the price quotes that were
received by the Recreation Department.
Company 24-Page
Web Press 24-Page Sheet
Fed Press Additional
Color O tion Editor
O tion
Ra id Gra hies -Columbia Hei hts $4,655.00 $7,641.00 $1,705.00 N/A
Nystrom Publishin - Ma le Grove N/A $5,299.15 $790.30 N/A
Modern Press -New Brighton $5,712.37 $7,273.63 $704.00 N/A
Ra it Printing -New Brighton No Bid - - -
Brookl n Printing -Brooklyn Park No Bid - - -
The John Roberts Com any - Mpls. $7,165 $6,396 $913w/$1513s N/A
Sir Speedy -Fridley No Bid - - -
Customgra hix -Fridley No Bid - - -
Anchor Printin -Eden Prairie No Bid - - -
Infinity Direct -Plymouth No Bid - - -
Church Offset Printing - St. Paul N/A $5,678.54 $1,288.30 N/A
Allegra - M Is. No Bid - - -
Custom Business Forms - M ls. $4,512.00 $5,649.00 $618.59w/$395s $2,500.00
American Color Graphics -Shako ee $7,013.30 - - -
ECM Printin -Burnsville No Bid - - -
Sha ko Printin Inc. - M Is No Bid - - -
Leffler Printing Co. -Edina No Bid - - -
Hands on Desi n -Brooklyn Center No Bid - - -
Braham Printin -Fridley No Bid - - -
CONCLUSION: Staff is recommending that we award the low responsible quote of $4,512.00 per quarter for the printing,
publishing, and distributing of the City newsletter to Custom Business Forms located in Northeast Minneapolis. Staff has
met with Custom Business Forms and. is confident the quality of this web press will be a significant improvement over the
current style. This price quote for 2007-2008 is a cost savings of $572.00 per year over the current price. The yearly cost
fora 24 page newsletter would be $18,048.00. Our award far 2005-2006 was $18,620A0 with Rapid Graphics. A total of
$19,000.00 has been budgeted in account 101-45050-3440 for printing and mailing City newsletters.
RECOMMENDED MOTION: Move to enter into an agreement with Custom Business Forms for printing, publishing, and
distributing the City newsletter based upon their proposal of $4,512.00 per issue far three publications in 2007 and four
publications in 2008; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same.
COUNCIL ACTION:
City of Columbia Hei is
Public Works Department
Work Session Discussion Item:
Work Session Date: April 2, 2007
Prepared by: Jesse Davies, Refuse/Recycling Program coordinator
Item: Review of Refuse/Recycling operations and proposed changes
Background:
Appliance removal. Contractor (Allied Waste/BFI) has experienced high volumes of appliance
pickups in the City. It is suspected that appliances are coming into the City of Columbia Heights
because of our simple and unlimited process to dispose of appliances.
Analysis/Conclusions:
Appliance removal. To establish a long teen and equitable solution to appliance pick up and
disposal staff recommends dropping appliance disposal service from current operations and
refunding to customers the amount that is included in the contract for appliance pickup. There are
several reasons for this recommendation:
• The current system is being seriously abused
• Hauler costs are increased greatly by these abuses
• The general need for citywide appliance removal has decreased as several retailers
offer free removal with the delivery of new appliances.
• Having appliance disposal handled the same as electronics (TVs, Computer
Monitors, etc) is a convenient, non confusing and cost effective process.
• Maintains a good working relationship between the City and BFI.
• Those using the service pay for the service they receive.
• Other residents are not paying for a service they do not use.
Properties that have appliances to dispose of can still call our contractor Allied Waste/BFI (for a
fee) or can arrange disposal on their own. Currently the city pays for all properties to have the
appliance removal service; although less than 10% of the households actually use the service (since
tracking last half of 2006}. Under this plan Allied Waste/BFI will refund to the City of Columbia
Heights $21,000 that is the current charge for appliance disposals. Staff recommends passing this
refund on to our customers This would result in refunding $3 to each residential property to adjust
for the change to a fee based service. In addition to the refund AW/BFI has also offered to provide
the city with 200 "free" pickupslyear for abatements and abandoned appliances that need to be
picked up.
A alternative has also been created to limit each property to 1 pickup/year, although this is not
highly recommended by staff because of the additional procedures required to track such a process
and the inconvenience for residents who would have to possibly come in and sign for a tag. It also
is not the most equitable solution, as the majority of our residents would still be paying for a service
they do not use.
Attached is a summary of the problem and the two proposals.
Requested Action:
Authorize new procedures for appliance removal and begin. fee-based service.
Proposed Appliance Pick-up Procedure changes
THE PROBLEM:
Appliance pick-ups have FAR exceeded the expected quantity per year as was assumed in the
initial contract.
• Around 840 appliances/year at $25/unit was assumed when the contract was negotiated in
good faith (at an expected cost of $21,000 per year).
• 2,727 appliances were picked up in 2005 (at a cost of $95,445}.
• Through November of 2006 3,091 appliances were picked up.
• Of the possible 6,012 households, only 7.5% have used the service for the last half of
2006 (when tracking #'s started}.
• This is also a City of Columbia Heights problem because the status quo may cause
disruption of services.
EXAMPLE PROBLEM:
5125 Rainier tried to dispose of 9 appliances in August. Customer stated they all came from the
property. 1 refrigerator, 3 washers....only agreed to take 1 washer and refrigerator. No basis for
this decision.
PROPOSED SOLUTION:
Charge fees for all appliance pick-ups and reduce the monthly rates charged to the City.
• Allied Waste/BFI will reduce fees by $21,000 annually. ($.29 cents per month for each
household.
• Allied Waste/BFI invoices the appliance owner $35/unit.
• City will refund $3/property for the year.
• Allied Waste/BFI provide 200 free pick-ups/year for City use.
EFFECTS:
Residents -Pay for appliance pick-ups only when they use the service.
City Operations - No changes
Allied Waste/BFI -Will lose $21,000 annually and must process bills for appliance
Service, but it prevents the current $74,445 annual loss.
OPTION 2:
Limit properties to 1 appliance pick-up per year with Allied WasteBFI.
$35 per unit fee-based service after initial appliance picked up.
Allied WasteBFI CSR's and City staff track the number of appliance pick-ups per
property.
Problem with tracking account changes by Allied WasteBFI. Unless make rule
1/property/year regardless of owner status.
EFFECTS:
Residents -Those who dispose of more than 1 per year will pay a fee.
City Operations -May have to coordinate with Allied/BFI when account changes or set up tag
system.
AlliedBFI Operations -CSR's must also track usage per household. Must invoice/collect from
appliance owners for service. Could still result in over 840 appliances/year.
TO: Mayor and City Council Members
FROM: Robert Streetar, Community Development Director
DATE: 28 March 2007
SUSJ: 2008 Comprehensive Plan Request for Proposal (RFP)
The purpose of this memorandum is to present to the City Council, for review and comment, the
Request for Proposal (RFP) for consultant services to assist the City in preparing the 2008
Comprehensive Plan update.
The Comprehensive Pfan is the public document that describes how a City wants to develop
over a specified planning period. Pn this case, the punning period is 2010 through 2020. It is
also a document that ensures that a city plans and coordinates its future development in
harmony with regional systems. These regional systems include the water and sewer systems,
the transportation and transit systems and opens space. All cities in the seven-county
metropolitan region are required by law to update their comprehensive plan every 10 years.
The 2008 update must be completed by the City, reviewed by the Metropolitan Council, and
adopted by the City Council by December 31, 2008.
The RFP is a request for assistance in preparing the 2008 update to the Comprehensive Pian.
Assistance is specifically requested to meet the Metropolitan Council's requirements as well as
to assist the City in reviewing, and if necessary, revising its current goals, policies and strategies
for guiding future development.
The Comprehensive Plan includes 10 sections for which the City must prepare goals, policies
and implementation strategies. The sections are identified on page five of the RFP. The City
must also up date its future land use map as well as ensure the zoning ordinance reflects any
changes made to the Comprehensive Plan.
The RFP will be sent to the following firms as well as well as be posted on the League of
Minnesota Cities website.
• Schnell Madson
• Land Form
• Hoisington Koegler
• DSU/Bonestroo
The following is the tentative timeline for this project.
Date Task
Monday April 23, 2007 issue RFP
Tuesday May 8, 2007 Last day questions may be submitted by email.
Tuesday May 8, 2007 Pre -Proposal Meeting (10:00 a.m. City Hall)
Monday May 21, 2007 Proposals Due (by 4:45 p.m.)
Wednesday May 30, 2007 Interview short list of consultants
Monday June 18, 2007 City Council review of finalists (work session)
Wednesday June 27, 2007 Notification of selected consultant
Monday July 9, 2007 City Council formal approval of consultant
Monday July 16, 2007 Finalize contract and commence project
Monday June 2, 2008 Project complete
Please find attached a copy of the draft RFP.
REQUEST FOR PROPOSALS
CITY OF COLUMBIA HEIGHTS
Issued: Monday, April 23, 2007
2008 COMPREHENSIVE PLAN UPDATE
PROPOSALS DUE: 4:45 -Monday, May Z 1, 2007
City of Columbia Heights
Community Development Department
City Hall
590 40th Avenue Northeast
Columbia Heights, MN 55421
TABLE OF CONTENTS
I. Executive Summary ............................................................................................ 1
II. Project Scope ......................................................................................................... 4
III. Project Budget and Schedule ........................................................................... 6
IV. Desired C~ualifications ......................................................................................... 6
V. Project Deliverables ............................................................................................. 6
VI. Submission Requirements and Deadlines ................................................... 7
VII. Criteria for Evaluation ......................................................................................... 8
VIII. Selection Process .................................................................................................. 9
IX. Terms, Conditions, and Limitations ................................................................. 9
X. Contact Information ............................................................................................. i 0
Appendix -List of Current Related Planning Documents
2
Executive Summary
The City of Columbia Heights is located directly north of Minneapolis in southern
Anoka County. Columbia Heights grew slowly through the 1930s and 1940s. During
the post-World War II growth spurt of the 1950s, the population more than doubled
and additional land was annexed to accommodate the growth. The population of
Columbia Heights continued to grow steadily during the 19GOs, reaching a
population of 23,999 by 1970. Like many first-ring suburbs, this growth trend
reversed and Columbia Heights experienced population declines in the 1970s, 1980s
and 1990s. The 2005 estimated population of Columbia Heights was 18,261 and the
estimated number of households was 8,056. Three transit lines and direct access to
the regional highway system provide good mobility for both people and goods and
establish Columbia Heights as an important link between the City of Minneapolis
and greater Anoka County. The majority of the community is made up of older
single-family housing, with a number of affordable and market rate rental housing
units. Commercial activity is concentrated along Central and University Avenues,
with Central Avenue representing the City's most active commercial area.
In ZOOZ, the City Council established a number of redevelopment and housing
improvement goals. Since then the City has initiated, and is in the process of
completing, a number of redevelopment projects to include the redevelopment of:
• A 30-acre industrial park that will add 550 new housing units and i 3,000 sf of
new commercial space to the City.
• A 15-acre vacant I<mart site that will add 231 new housing units and up to
50,000 sf of new commercial.
• A 4-acre movie theatre that will add 5Z units of senior housing, and a new
municipal liquor store.
• A 1-acre gas station that is now home to a new restaurant.
In addition, there are three other sites where the City has acquired and demolished
property to allow for future redevelopment. In 2004, the City developed and
adopted design guidelines to ensure minimum design standards for structures along
Central and 40t" Avenues. These are just same of the projects the City is undertaking
to improve Columbia Heights.
The City is seeking a consultant to assist in preparing the 2008 Comprehensive Pian
Update in conformance with the Metropolitan Council's requirements. Specifically,
the City seeks assistance in meeting the Metropolitan Council's minimum
requirements, as well as review, and if necessary revise, the goats and policies of the
current 2000 Comprehensive Plan with input from the Planning and Park
Commissions, City Council and residents. The City expects to begin the update
process by Monday, July 16, 2007 and complete the process by Monday, June Z,
2008. Proposals are due Monday, May Z 1, 2007.
3
II. Project Scope
1. Hold initial meeting with City staff to review the project scope, work program,
overall schedule, and to set dates for significant public meetings/workshops.
2. Obtain existing plans, maps and documents relevant to the project.
3. Create and lead a public engagement process with the assistance of the
Comprehensive Plan Coordinator, to obtain input, guidance, and opinions on
the desired future of Columbia Heights, and to build consensus on the City's
goals to achieve this future.
4. Conduct meetings with key elected, and appointed officials.
5. Conduct weekly review meetings, as needed, and/or telephone conferences
with City staff to discuss project progress and drafts for review.
6. Make presentations to the Planning Commission and City Council to update
them on project progress. These sessions will be held jointly with the City
Council and Planning Commission.
7. Analyze the consistency of the current 2000 Columbia Heights Comprehensive
Plan, and current City ordinances and policies, in relation to the emerging goals
and objectives developed through this Comprehensive Plan Update process.
8. Review, and if appropriate revise, the goals, objectives, policies and
implemehtation strategies (to~ include the zoning ordinan'ce~ based on public
input, for Plan elements.
9. Draft elements are to be completed and submitted to the City for review,
comment, and approval based upon the schedule developed at the beginning
of this planning process. Not only will this enable the project to remain at a
manageable state, it will also allow City staff to monitor effectively the progress
of the work program.
10. Prepare a "Public Draft for Review" document and present this at a joint
meeting of the City Council and Planning Commission.
1 1. Prepare a "Final Draft" document and make a final presentation at a public
hearing for final review and adoption of the 2008 Comprehensive Plan Update.
The consultant shall take primary responsibility for completion of Plan elements as
identified below. The consultant shall be responsible for ensuring responsiveness of
Comprehensive Plan to Metropolitan Counci[ requirements, especially with regard
to conformance with all metropolitan systems policy plans, consistency with
requirements of the Metropolitan Land Planning Act and Metropolitan Council
policies, the Columbia Heights system statement and compatibility with the plans
of other local jurisdictions, including school districts.
4
Flan Elements
Section 1:
Section 2:
Section 3:
Section 4:
Section 5:
Executive Summary
Background
Land Use
Housing Plan
Transportation
5a: Bicycle and Pedestrian Plan
5b: Transit Plan
5c: Aviation Plan
Section 6: Water Resources
6a: Sewer Plan
6b: Surface Water Plan
6c: Water Supply Plan
Section 7: Parks and Open Space
Section 8: Economic Development
Section 9: Intergovernmental Coordination
Section 10: Urbanization and Redevelopment Areas
Section i i :Implementation
5
III. Project Schedule and Budget
This project is expected to commence by Monday, July 16, 2007 and conclude by
Monday, June Z, 2008. This City has appropriated between $30,000 and $50,000
for this project.
IV. Desired C2ualifications
The City of Columbia Heights is seeking a firm or team of interdisciplinary planning
professionals with experience in Comprehensive Planning, especially with first ring
municipalities in the Twin Cities metropolitan area.
Each submittal shall include a detailed statement of qualifications that is concise,
well organized and demonstrates the qualifications and experience of the firm or
team applicable to this project. This shall include a brief description of similar
experience in preparing comprehensive plans in the past ten (10) years, with:
1. The full name of the municipality/agency for which the project was prepared.
z. The name, title address, and phone number of the municipality/agency staff
person who coordinated the comprehensive planning project.
3. The beginning and ending dates of the project.
4. The project cost.
5. The methods used for soliciting public input and stakeholder communication.
V. Products and Deliverables
The 2008 Comprehensive Plan Update shall be presented in a narrative text
format (Microsoft Word - 8.5 x 1 1, three ring binder) with maps (Arcview) that is
user friendly and easily understandable by the general public. The consultant shall
minimize the use of technical planning jargon.
The City of Columbia Heights staff will edit the draft and final document, including
the Executive Summary. The Consultant shall deliver the draft and final documents
in both hard copy and electronic formats that allow for easy reproduction, direct
web readiness and the ability for staff to edit.
The consultant shall deliver:
1. Thirty-five (35) printed, bound, color, copies of the DRAFT and FINAL Plan.
Z. C}ne (1) unbound reproducible originaP espy of the Final Plan
CD-RC>M of both tf~e DRAFT and FINAL Plans in a printer ready and editable
format that includes all text, GIS map data and graphics (tables, charts,
photos, drawings) in a format compatible with those programs utilized by the
City of Columbia Heights.
6
VI. Submission Requirements and Deadlines
Proposals are due no later than 4'45 p m on Monday May 21 2007. Proposers
may submit questions by email no later than 4:45 p.m., Tuesday, May 8, 2007. A
pre proposal meeting, to allow for questions and answers between the City and
consultant, will be held at 10:00 a.m. Tuesday, May 8, 2007.
Firms that wish to be considered for providing services described in this RFP shall
submit fifteen (15) bound copies and (1) unbound copy of their proposal.
All proposals shall be submitted in a sealed envelope to be clearly marked
"Columbia Heights Comprehensive Plan Proposal." The envelope should be
addressed to:
City of Columbia Heights
Attn: Robert Streetar, Community Development Director
City Hall
590 40t" Avenue, Northeast
Columbia Heights, MN 55421
Proposals shall provide the requested information according to the following
outline:
1. Title sheet /cover
The title sheet/cover must provide the name(s) of the firm or team submitting
the proposal with the prime contact clearly identified.
2. Cover letter
3. Table of contents
4. Background Information for each firm included on the team
Summarize for the firm's background and focus. Provide a (ist of current
active projects being carried out by consultant team personnel assigned to
this project, including type of project, location, firm's role in the project, and
status of project.
5. Relevant experience of firms comprising the team
Far each firm, list up to five (5) examples of comparable planning projects, in
terms of scale, program and process. List the following:
• Client name
• Location
• Date of project
• Project description
• Cost and scope of project
• Specific services performed and project personnel
7
6. Team composition
For each firm included in the team provide names, titles, and qualifications of
individuals, specifically those who will be handling the day-to-day project
activities, who will be assigned to this project.
7. Professional references
List a minimum of three (3) references for each firm, including contact's name,
title, address, and phone number.
8. Statement of philosophy and project understanding
Provide a concise (one-page) statement outlining the philosophy of the firm(s)
in approaching projects of this nature, the public engagement process, and
the team's grasp of the issues and goals specific to this project.
9. Work Program
Describe how the planning process will be organized and completed, in a
task-by-task narrative.
10.Overall Project Schedule
Provide a proposed timeline for completing the scope of work. Include time
frames for each major work element, target dates for public meetings and
dates for completion of draft and final documents. Identify project milestones.
1 i .Project Budget
Provide a proposed budget (estimate fees and expenses) to perform each task
in the work program and to complete the total project (including hours for
each team member and their hourly rates). The budget should also include
an itemization of anticipated expenses, as well as a description of approaches
that will be used to contain costs and ensure quality control. Specifically
identify the cost to meet just the Metropolitan Council's minimum
comprehensive plan requirements.
VII. Criteria for Evaluation
The City of Columbia Heights will use the following criteria to evaluate proposals:
Responsiveness to the Request for Proposals.
2. Project approach and demonstrated understanding of comprehensive
planning for an alder, fully developed first ring suburb.
3. Demonstrated expertise and experience, by consultant personnel who will be
directly involved in this project, in performing the tasks in the scope of
services, especially with respect to the completion of comprehensive plans
that must comply with Metropolitan Council requirements.
4. Demonstrated abilities and experience in innovative methads and programs
for public engagement, and involving partners and stakeholders, in
comprehensive planning process.
8
5. Capabilities of proposed personnel and ~ positive record of past performance
based on review of the resumes submitted and references.
6. Cost effectiveness of the proposal.
VIII. Selection Process
Proposafs will be reviewed according to the following timeline:
Date
Monday April 23, 2007
Tuesday May 8, 2007
Tuesday May 8, 2007
Monday May 21; 2007
Wednesday May 30, 2007
Wednesday June 27, 2007
Monday July 16, 2007
Monday June 2, 2008
Task
Issue RFP
Last day questions may be submitted by email.
Pre -Proposal Meeting (10:00 a.m. City Hall)
Proposals Due (by 4:45 p.m.)
Interview short list of consultants
Notification of selected consultant
Finalize contract and commence project
Project complete
IX. Terms, Conditions, and Limitations
1. Clarification of Terms. Prospective proposers may submit questions by e-mail
concerning this Request for Proposals no later than 4:45 p.m., Tuesday, May 8,
2007.
2. Proposals to be in Effect. Each proposal shall state that it is valid for a period of
ninety (90) calendar days from the date of submission.
3. Signature Requirements. Proposals must be signed by a representative with the
authority to bind the company with his/her signature. Joint ventures or teams
submitting proposals are permitted, but will not be considered responsive unless
it is established that all contractual responsibility rests solely with one firm or one
legal entity, which shall not be a subsidiary or affiliate with limited resources.
Each proposal shall indicate the entity responsible for contract execution on
behalf of the proposal team.
4. Receipt of Proposals. To be considered, proposals must be received at the
location provided and within the time period specified in the Request for
Proposals (RFP. Responses received after the specified date and time shall be
returned unopened.
S. Proposals NOT aContract/NOT Eligible for Cost Reimbursement. A response to
this RFP should not be construed as a contract or an indication of a commitment
of any kind on the part of the City nor does it commit to pay for the costs incurred
in the proposal submission or for any cost incurred prior to the execution of a
final contract.
6. Acceptance or Rejection of Proposals. Tl~e City reserves the right to accept or
r sect an; or all proposals or portion of any proposal, to negotiate with proposers
for amendments or other modifications to their proposals, to advertise far new
responses, and/or to accept any response deemed to be in the best interest of
the City.
9
7e Investigation of C~ualifications. The City reserves the right to conduct reasonable
investigations as deemed proper and necessary with respect to the experience
and qualifications of each proposer to determine the ability of a proposer to
perform the work or to furnish the items specified in the RFP.
8. Selection of Consultant. The City reserves the right to select the proposal that
best satisfies the interests of the City and not necessarily on the basis of price or
any other single factor.
9. Term of Contract. The initial term of the contract wi(I be approximately 1 G
months from the date of award or until the services are completed. This contract
may be extended at the expiration of its terms by agreement of all parties. The
City reserves the right to cancel the contract on thirty (30) days' notice.
10. Contract Chancges. Both parties may amend contract in writing upon mutual
agreement.
X. Contact Information
Robert Streetar, Community Development Director
City Hall
590 40`" Avenue Northeast
Columbia Heights, MN 55421
763-706-3672 office direct
763-242-3444 cell
763-706-3671 fax
Bob StreetarC~ci.co(umbia-i~eic~hts.mn.us
Appendix -List of current planning related documents
Comprehensive flan
http://vvww.ci.columbia-heights.mn.us/city_services/pdf/CompPlan.pdf
Z. Cam~rehensive Plan Map
http://www.ci.columbia-heights.mn.us/contact/pdf/FUTURE_LANDUSE2003.pdf
3. Zoninc~Ordinance
http://vvww.amlegal.com/nxt/gateway.dll/Minnesota/co(umbiaheights_mn/chapter
9landuse?f=templates$fn=default.htm$ 3.0$vid=amlegal:columbiaheights_mn$anc=
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50th and Central QPTI~N 1-
TO: THE HONORABLE GARY PETERSON
CITY COUNCIL MEMBERS
TAMI DIEHM
BRUCE KELZENBERG
BRUCE NAWROCKI
BOBBY WILLIAMS
WALT FEHST, CITY MANAGER
FROM: WILLIAM ELRITE, FINANCE DIRECTOR
RE: MARCH 30, 2007 LIQUOR STORE PROJECT UPDATE
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At the March 26 City Council meeting the council approved a schematic design concept for the new
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liquor stores. The proposal presented by the architect was to build very comparable stores on both 37
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and 50 Avenue with both stores meeting the Central Avenue design guidelines and utilizing a high-
quality product in the exterior design. Under this presentation the result would have put us
approximately $1.8 million over budget. This presentation was simply to demonstrate what could be
done if the budget was not a significant factor. Since then Oertel Architects has scaled down the
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design for the store on 37 Avenue as shown in Option 5. This version lowers the building
significantly, removes the inside mezzanine area, and would utilize a lower quality construction
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material on the north and east sides of the building. The Hart Street and 37 Avenue sides of the
building would utilize a higher quality material but we would have the option to blend in stucco or a
cut block on the upper portion of the building. Making these modifications to the original proposal for
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37 Avenue brings the estimated construction cost close to our budget.
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Currently Oertel Architects is working on the design concept for 50 and Central to reduce projected
construction costs. It should be noted that in June of 2006 we contracted with Welsh Companies to
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perform a site design and a site survey for the 50 and Central Avenue store along with preliminary
pricing. Welsh Companies came up with a projected cost summary of $2,014,384 for the construction
of the store including demolition of the current buildings and site preparation. In reviewing the work
performed by Welsh Companies, it appears that their projection of costs did not take into consideration
the significant grade of this property, as their projected cost did not include a basement or retaining
wall. Although, at this time, it appears that Oertel will be able to downgrade some of the construction
materials and make a few other modifications to bring the building costs closer to our budgeted
amount, the costs for the basement area and/or retaining wall may exceed the original cost summary
prepared by Welsh Companies.
Staff will be meeting with Oertel Architects before Monday night’s meeting and we may have
additional information available to hand out at that time.
WE:sms
0703301COUNCIL
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