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HomeMy WebLinkAboutMarch 19, 2007 Pub Imp HearingOFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL SPECIAL MEETING MONDAY, MARCH 19, 2007 The following are the special meeting minutes for the Public Improvement Hearing of the City Council held at 6:15 p.m. on Monday, March 19, 2007 in the City Council Chamber, City Hall, 590 40`'' Avenue NE, Columbia Heights, MN. CALL TO ORDER/ROLL CALL Mayar Peterson called the meeting to order at 6:1.5 p.m. Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councilmember Diehm, Councilmember Kelzenberg PUBLIC IMPROVEMENT HEARING: 2007 STREET REHABILITATION PROGRAM FOR ZONE 2 AND 3 Peterson listed the purpose of the meeting. Street Rehabilitation Projects Presentation of Information on Street Rehabilitation Projects by Staff - Kevin Hansen, Public Works Director, indicated that a public information meeting was held last week. He requested those present sign the attendance list. Hansen stated that this hearing is for the City Council decision to proceed with the road improvement project. Assessment consideration would be at a separate hearing. This program is for Zones 2 and 3, east of Central Avenue and east of Reservoir Boulevard. This is the second round of the seven year street rehabilitation program. Street construction is about $180,000 per block. To maintain our infrastructure, reconstruction is done on a zone bases. Soil borings are done in each section and strength testing is completed on the roadways. Our Assistant City Engineer Kathy Young does a physical walk of each street checking cracks, curb deficiency and does a pave and condition index. Hansen explained the three different reconstruction techniques -mill and overlay, partial reconstruction, and full reconstruction. He stated that we also look at the sanitary sewer, water and storm sewer utilities. The sanitary sewer in these areas is in good shape with some work required on Hayes Street. The water mains are generally good except on Ulysses and Fairway where there have been breaks and replacement is recommended. Minor work or rerouting of storm sewer lines around Presteinon Park is also recommended. On Cleveland north of 41S` and on Tyler there are some corrections required. The main line pipe is not assessed, but paid by everyone. The services off of the main are maintained by the property owners. Lead water lines or deficient service would be replaced and curb stop issues would be addressed. Hansen stated that the City contributes 50 percent for full reconstruction, 30 percent for partial reconstruction, and 15 percent far mill and overlay. Full reconstruction is assessed aver 15 years and the other two repair types are assessed aver a 10 year tune frame. A unit rate is used for proposed assessments. The project calendar would be final design, bidding phase, followed by construction estimated at June through August, and then an assessment hearing. The dollar amounts noticed to residents are only proposed costs. The final rate would be based on final construction costs. There would also be a seal coat program west of University Avenue and at the private redevelopment at the old Apache Theater area. - 1 - Hansen referred to questions raised at the public meeting. The storm sewer on Tyler is included. Sidewalks panels are replaced, if determined deficient, or by petition. Access to Ulysses Street will be an issue during normal construction hours of 7:00 a.m. to 7:00 p.m. Questions and Comments on Street Rehabilitation Projects Williams stated that his street is not included. Hansen stated that this is the second round of repairs and may have been done before. Nawrocki stated he has been out twice and looked at every street and he felt we are proposing more repair than is needed. Mill and overlay would handle most of the problems. The tests staff spoke of were done nine to ten years ago. If they were in tough shape then, you should see more deterioration than you do. The assessed costs are to be changed adding administrative costs of about ten percent. Nawrocki stated that when budgets were set they were based on paying for engineering work done during the winter months. Staff is proposing to add $110,000 in administrative and engineering costs. As property owners, residents pay t'nraugh property taxes and are assessed again Hansen indicated that over the last several cycles of the program engineering costs have been discussed and as this begins a new cycle staff proposed a 10 percent fee. This was included in the noticed costs. Nawrocki asked if they would get a reduction in their property tax. Hansen indicated that if there was an overage at the end of the year, Council could decide to reapportion or rebate the remainder. Diehm asked if the design costs are before the proposed percentages. Hansen stated that design was not added under the scope of work. The 10 percent is part of the overall cost. Diehm clarified that the actual amount is half of the full reconstruction cost and lesser in the other two repair types. Hansen agreed. Peterson stated that the program was started nine years ago and in the first round the city absorbed the entire cost. If we were to add in this cost, this would be the time to do so, being fair to everyone. Diehm stated that this proposal would spread out the cost over the ten to fifteen years of the assessment rather than added to everyone's taxes yearly. Williams stated that road improvement adds value to resident's homes. Nawrocki stated the biggest share of engineering costs have already been levied far this year. We are asking the property owners to pay twice. He stated his property value went up five percent for next year. Peterson stated that he wilt be paying taxes this year on improvements for these zones and they will pay on his improvements four years from now. Now is the time to change the policy. Peterson requested anyone with questions on Ulysses Street come forward. Nawrocki asked the cost for this street. Hansen stated it has both. street and avenue costs for full street reconstruction; $3,811 for street plus $1,271 for avenue. It is an internal street. Nawrocki questioned potential for water service casts. Hansen stated $1,480. Diehm stated that our ordinance requires replacement if there are lead lines. A resident questioned if the curb is replaced on fully reconstructed streets and if there would be driveway repair. Hansen stated there would be new curbs and new driveway aprons. The grade would detcririne the ainaunt of driveway replaced. Peterson requested anyone with questions on Tyler and 4151 and 42°d Avenue came forward. Lee Stanch, 1155 Kyber Lane, asked ifthe Tyler work is only far one block. Peterson stated yes. - 2 - Stauch stated that the street is not in that bad of shape. Hansen stated that it was seal coated previously, but has had no other major work. Peterson indicated that we listen to our engineer's evaluation and that of an unbiased firm. He stated that he can not walk over a street and determine the maintenance required. We are looking for long term solutions. Dave Seawell, 4126 Tyler, stated that his street is long overdue for road work. There is a hump where he backs out, and his desire it that this will prevent such problems. Seawell stated that he is willing to pay now and get the job done right. Hansen. stated there is a drainage issue at this property. The plan is to replace the curb and catch basin and look at the pipes. Peterson requested anyone with questions on Polk Street come forward. There were no questions. Peterson requested anyone withguestions on Hayes Street come forward. Jena Lund, 1625 37`h Avenue, asked for an explanation of the avenue rate. Hansen explained the street and avenue rates. She questioned if the overhead utility lines are included for burial. Hansen stated they are privately maintained by Minnegasco and they may consider renovation during reconstruction, but they would not bury the lines if they are standard service. Nawrocki indicated that 37`h Avenue was a municipal state aid road and is not charged to individual residents. Peterson stated that Johnson is also a state aid road, which are both busy and take quite a beating. Peterson requested anyone with questions on Cleveland Avenue come forward. Ken Kallenback, 4128 Cleveland, questioned what partial reconstruction means for his street and if there would be a new curb. Hansen stated that in partial reconstruction the curb is not changed if it is in good shape. Kallenback asked how water line problems are determined. Hansen stated that if the building pernit for the structure was pulled before the I950's, the water line might need replacement. Kallenback questioned if the water line is bad if replacement was at his expense. Hansen stated that residents are responsible for the water and sewer line from the house to the street. Kallenback questioned the construction time line, as he is contemplating rebuilding his home this summer. Hansen stated he could not yet give specific dates and suggested checking the water lines during construction. Hansen stated this project would extend storm sewer lines in this area. Gerald Brown, 4101 Cleveland, questioned the difference from 40`h to 41'` and 41 S` to 42°d. Hansen stated that 40`h to 41 S` had a mill and overlay the first round of improvements. Hansen referred to the difference in the amount of street cracking. Nawrocki referred to a pile of lumber lying on the street at Cleveland and 42"d. Peterson requested anyone with questions on McKinley Street come forward. Nawrocki stated there is park property on one side of the street and asked if the park is paying the full share. Hansen stated the park will pay the commercial or non-subsidized rate. Petersen requested anyone with questions on Fairway Drive come forward. Kevin Doty, 1845 Fairway Drive, indicated he felt they would be charged three tunes for road work. Hansen explained that 49"' is a County State Aid roadway, for which the County does not assess. Doty requested the lesser estimate as it would save hiln $400. Hansen stated that we have not done a county roadway in the last ten years. - 3 - Nawrocki asked if this is the only street that will have a water main replacement. Hansen stated replacement is scheduled for Fairway Drive and Ulysses. The water main replacement is not proposed to be assessed. Jim Totzke, 1630 Fairway, indicated that he would need wheelchair access to his home during construction. Hansen stated this type of individual issue would be addressed at the preconstruction conference. Access will have to be provided and Mr. Totzke would be noticed of the conference or with individual contact. Peterson requested anyone with questions Polk Street or Cleveland to McKinley come forward. No one did. Peterson requested anyone with questions on Tyler come forward. Laura Pham, 1005 Lincoln Terrace, stated that she has a corner lot and on the rental side there is a dip to be dealt with. Hansen stated that staff would have to look at it. Peterson closed the public hearing. Nawrocki asked for clarification on Presteinon Park. Hansen explained the payment for the adjacent streets, three of which are paying the full rate. Consideration of Resolution Motion by Williams, second by Kelzenberg, to waive the reading of Resolution No. 2007-35, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Kelzenberg, to adopt Resolution No. 2007-35, being a resolution ordering improvements for Zone 2 and 3 Street Rehabilitation. Motion to amend by Nawrocki that these projects not have engineering and administrative costs added. Diehm stated that would be discussed when assessments are brought up. Peterson called for a second. No second was received. Motion died for lack of a second. Upon vote: All ayes. Motion carried. Hansen stated that there would be another meeting for residents to attend in inid-May. ADJOURNMENT Mayor Peterson adjourned the meeting at 8:27 p.m. ., ~, v _ j .,` t /Y .. .. Patricia Muscovitz CMC R "~~ Deputy City Clerk/Council Secretary - 4 -