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BKV
GROUP
Archlte<turt':
Interior Design
Enginceer-lng
BOMman
KroQ$
Vogel
Group
Inc.
222 North Second Stre.et.
Minneapolis. MN 5540t
Direct: 6 t 2.373.9131
Malnt 612.339.3752
ncs-imtte: 6 t 2.339.6112
October 9,2006
Mr. Robert Streetar
Community Development Director
City of Columbia Heights
590-40'h Avenue N.E.
Columbia Heights, MN 55421
RE: PROPOSAL FOR PROFESSIONAL SERVICES - Feasibility Study and Site Selection
for Community Activity Center
Dear Mr. Streetar:
We are pleased to present this proposal for professional services to complete a Feasibility
Study for a New Community Activity Center for the City of Columbia Heights. The BKV
Group design team is committed to your project and we will dedicate ourselves to meeting
and exceeding your expectations for the Feasibility Study.
We understand that your goal is to arrive at a building space program for a new activity
center facility and analyze how this program may be configured on three different sites. The
building space program is to be based on community and city staff input and should reflect a
consensus of desired programs to be included in the facility. The three sites are to be
thoroughly analyzed to determine their capacity and suitability to accommodate the activity
center space programs.
Based on your Request for Proposal and discussions with you, we propose the following
Scope of Services leading to a comprehensive Feasibility Study Document:
Scope of Work - Needs Assessment
The needs assessment portion of the work will result in an architectural space program that
defines and quantifies the program needs for the building and will form the basis of studying
building alternatives at the various sites. Specific tasks will include:
. Providing architectural space programs for Options A and B as previously defined
by the Activity Center Advisory Committee (ACAC).
. Define exterior/site program needs
. Providing preliminary site plan diagrams situating Option A and B space programs
on each of the three sites
. Evaluation costs for Option A and B space programs
. Evaluate site plans and site constraints relative to Option A and B programs
. Review space programs, site analyses, and costs with ACAC. Modify space program
as required to conform to site and budgetary constraints
. Provide Final Architectural Space Program
. Review with ACAC, City Staff, and City Council as directed by City Staff
Scope of Work - Site Analysis and Design Option Development
The site analysis portion of the work will identify key characteristics of each of the three
sites. These characteristics will be significant determining factors in discerning the most
appropriate site for the new activity center facility. Specific tasks will include:
. Analyze relevant site characteristics including but not limited to: site access
(pedestrian, vehicular, and mass transit), utility access, capacity to accept building
program and parking requirements, potential site acquisition costs, synergies with
adjacent uses, and visibility. Document finding for each site
. Build consensus around site selection criteria. Establish importance level for each
criteria
BKV
GROUP
Architecture
Interior Design
Eng;neerlng
8o:tt'man
K/'t:.'lQ$
Vogel
Group
Inc.
222 North Second Street
Minneapolis. MN 55401
Direct: 612.373_9131
Ma1n~ 612.339,3752
facsimUe: 612,339-.62 f 2
. Apply final architectural space program to each of the three sites; develop unique
design option best suited for each site to maximize the potential use of each site.
. Create "concept level" site and building plans for each of the three sites
. Review preliminary design options with ACAC, City Staff, and City Council.
. Modify and refine site options to incorporate review comments
. Evaluate site and building options against site selection criteria and build consensus
around a recommended site for the project.
. Present final recommendations to ACAC, City Staff, and City Council in the form of
oral presentation and final printed document
Schedule and Required Meetings
The scope of work shall include the following meetings concurrent with the schedule
milestones outlined:
I. ACAC Meeting: Present Option A and B space programs and site diagrams:
approx: I I I I /2006
2. ACAC Meeting: Modify and Prioritize Space Programs to meet site and budget
constraints
approx: II I I 5/2006
3. ACAC Meeting: Present three site plan concepts for revised space program. Build
consensus toward preferred site and building concept
Approx: 121 I 312006
4. ACAC Meeting: Present revised documentation of selected site diagram and
building plan concept for committee review
approx: 1 I 17/2007
5. ACAC Meeting: Final approval of selected site and
building concept.
approx: 2/7/2007
The scope of work shall include a meeting with City Staff prior to each ACAC Meeting
as well as two presentations to the Columbia Heights City Council.
Compensation
BKY Group's compensation for Basic Services outlined in this proposal shall be a lump sum
fee plus reimbursable expenses. Reimbursable expenses include, but are not limited to
printing, travel, phone charges, and report I graphics reproduction. The lump sum fee shall
be:
. City of Columbia Heights: New Activity Center Feasibility Study: $8,500
. Reimbursable Expenses: estimated at $1000
The Owner may request additional meetings and services for the project which would be
provided at the following hourly billable rates:
Managing Partner: $135/hr
Senior Design Architect: $102/hr
Interior Designer: $50/hr
Intern Architect: $56/hr
Compensation shall be billed monthly based on time expended on the project and shall be
paid within 30 days of receiving invoice for services. Invoices not paid within 60 days of
invoice shall be subject to a late fee equal to I % over current prime per annum.
BKV
GROUP
On behalf of BKV Group, we appreciate this opportunity to be of service on this project.
Please review this proposal and, if acceptable, return one signed copy to our office, signifying
authorization to proceed. If you have any questions at all. please feel free to contact me at
612-339-3752.
Architecture
lnt-erior Design
Engineering
Sincerely.
BKV GrouR
8.0;:vm:lO
KroQ:f.
Vogel
Group
Inc.
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City of Columbia Heights /?
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222 North Second Stre
Minneapolis. MN :55401
Direct: 612...373_9131
Main: 612.339.3752
Fltcsitn1ie~612.J) 9.6212
David Kroos. AlA Date
Managing Partner - BKV Group Inc
Cc:
Victor Pechaty, BKV Group
Lois Bullock, BKV Group
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