HomeMy WebLinkAboutSept 16, 2006, Sub Comm Minutes
MINUTES OF THE WARDS SUB-COMMITTEE
OF THE CHARTER COMMISSION
SATURDAY, SEPTEMBER 16, 2006
2:00 p.m.
Columbia Heights Public Library
Present: Katy Korday (Chair of Sub-Committee), Bob Buboltz, Nicole Druckrey, Jim
Johnson, Mike Patiuk, and Josephy Sturdevant
Also Present: Carole Blowers, Recording Secretary for the Charter Commission
The meeting began at 2 p.m.
Carole had prepared and sent out in advance of the meeting a draft council letter and
attachments outlining potential costs for copying, producing labels, labor, postage, and/or
ads and inserts in the local newspapers. It is felt more than $1,500 will be needed to
disseminate the information about the ballot question properly.
After a thorough discussion, it was decided to do one bulk mailing, which would consist
of a one page (printed on both sides) article and stuffed in an envelope with labels
provided by the Fire Department. Since it was unclear if the bid received on printing,
folding, and sending 7,000 pieces out by bulk mail included envelopes, Carole will check
on Monday with the printer to verify that. There may be more expenses than noted in the
material provided today for doing the bulk mailing.
It was decided to place a 1J4 page notice of our regular meeting in October in the
Northeaster. The cost of this would be $468 for a one time notice.
It was decided that the Charter Commission should ask for $1,500 in additional funds to
accomplish this. If the price of envelopes was not included in the bid received on the
bulk mailing, more may have to be added to that total. Carole will check on the price of
city envelopes (14 boxes @ 500 in a box), and see if we can use them and provide them
to the printer to print the bulk mailing information w/permit # on them. Carole will also
find out if we can state "Important Ballot Information Enclosed" on the outside of the
envelope.
The meeting concluded at 3:25 p.m.
Respectfully submitted,
Carole 1. Blowers
Recording Secretary