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HomeMy WebLinkAboutDecember 11, 2006 Regular CITY OF COLUMBIA HEIGHTS ADMINISTRA TION Miw1!. Gary L Peterson Councilmembers Robert A. Wi/liams Bruce Nawrocki Tammera Ericson Diehm Bnlce Kelzenberg Citll Mana~er Walter R. Fehst 590 40th Avenue N.E., Columbia Heights. MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Ollr Website at: 'A'ww.ci.colllmbia.heights.mn./ls The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, December 11,2006 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALLIINVOCATION Invocation by Pastor Peter Law, Community United Methodist Church 2. PLEDGE OF ALLEGIANCE 3. ADDITIONSIDELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS. PRESENT A TIONS. RECOGNITIONS AND GUESTS A) Proclamations B) Presentations - Traffic Safety Award, Office of Traffic Safety, State of Minnesota C) Introduction of New Employees 1) Raeann Grew, Secretary II-A, Records Tech. D) Recognition - none 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Aeenda items as follows: 1) Approve City Council Meeting Minutes for November 27. 2006 regular City Council meetine and the December 4. 2006 Truth in Taxation meetine P. 7 & P. 18 a) MOTION: Move to approve the minutes ofthe November 27,2006 regular City Council meeting. b) MOTION: Move to approve the minutes of the December 4,2006 Truth in Taxation meeting. 2) Accept Boards and Commissions Meeting Minutes a) MOTION: Accept the minutes of the October 24,2006 Economic Development Authority meeting. P.22 b) MOTION: Accept the minutes of the November 21,2006 Park and Recreation Commission meeting. P. 26 c) MOTION: Accept the minutes ofthe December 5,2006 Planning and Zoning Commission meeting. P. 29 City Council Agenda December II, 2006 Page 2 of6 3} Approve subordination Agreement for Parkview Homes LLC MOTION: Move to approve the Subordination Agreement between the City of Columbia Heights, Parkview Homes, LLC, and M & I Marshall & IISLEY Bank; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. P. 37 4} Renewal of contracts for Public Library Services and Integrated Library System (lLS) Services with Anoka County Library P. 43 MOTION: Move to authorize the Mayor and City Manager to enter into a contract ("Agreement to Provide Public Library Services") with the Anoka County Library. MOTION: Move to authorize the Mayor and City Manager to enter into a contract ("Agreement for Integrated Library System Services") with the Anoka County Library. 5) Adopt Resolution No. 2006-255. being a Resolution adopting changes in wage ranges and establishing wages for seasonal and temporary employees for calendar year 2007. P. 58 MOTION: Move to waive the reading of Resolution No. 2006-255, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-255, being a Resolution adopting changes in wage ranges and establishing wages for seasonal and temporary employees for calendar year 2007. 6) Adopt Resolution No. 2006-253. being a Resolution authorizing acceptance of a Traffic Safety Award P. 64 MOTION: Move to waive the reading of Resolution No. 2006-253, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-253, being a Resolution supporting the efforts of the Columbia Heights Police Department in receiving grant money in the amount of $3,000 from the State of Minnesota, Office of Traffic Safety. This grant is in recognition of the efforts of the Columbia Heights Police Department in the area of Traffic Safety during 2006 and will be used to improve traffic enforcement and safety on our City's streets from January 3, 2007 to June 30,2007. 7) Approve transfer of funds from general fund to police department budget to reimburse overtime fund MOTION: Move to transfer $825 received from Unique Thrift Stores and $1,600 received from P.68 Columbia Heights School District, a total of $2,425, from the General Fund to the Police Department 2006 budget under line #1020, Police overtime. 8) Adopt Resolution No. 2006-252. being a Resolution establishing eligibility standards for senior citizen utility rates MOTION: Move to waive the reading of Resolution No. 2006-252, there being ample copies available to the public. P. 77 MOTION: Move to adopt Resolution No. 2006-252, being a Resolution establishing eligibility standards for senior citizen utility rates. 9) Adopt Resolution No. 2006-256. being a Resolution designating Official Depositories and safe deposit access MOTION: Move to waive the reading of Resolution No. 2006-256 there being ample copies available to the public. P. 79 - 2 - City Council Agenda December II, 2006 Page 3 of 6 MOTION: Move to adopt Resolution No. 2006-256, being a Resolution designating official depositories and safe deposit access for the City of Columbia Heights. 10) Approve designation ofthe Sun Focus as the official newspaper for 2007 MOTION: Move to designate Sun Focus News as the official City newspaper for 2007 and to P. 82 MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Sun Focus News for required publications. 11) Adopt the 2008 Murzyn Hall rental rates P. 85 MOTION: Move to adopt the 2008 Murzyn Hall rental rates, as outlined by the Park and Recreation Commission at their meeting of November 21, 2006. 12) Establish a public hearing to consider mid-block street light P. 87 MOTION: Move to establish Monday, January 8, 2007 at 7:00 p.m. as a Public Hearing for consideration of a streetlight between 3938 and 3942 Van Buren Street. 13) Change Order No. 1 and final payment for Miscellaneous Concrete Project #0600 MOTION: Move to authorize Contract Change Order No.1 for additional work added to the contract by the City to Ron Kassa Construction, Inc. in the amount of $8,450.40 with funding out of the appropriate funds. P. 89 MOTION: Move to accept the work for 2006 Miscellaneous Concrete Repairs and Installations, City Project #0600 and authorize final payment of$15,290.61 to Ron Kassa Construction, Inc. ofElko, Minnesota 14) Adopt Resolution No. 2006-243. being a Resolution establishing senior citizens or retired and disabled person hardship special assessment deferral P. 95 MOTION: Move to waive the reading of Resolution No. 2006-243, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-243 being a resolution establishing a new maximum income of$26,200 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral. 15) Adopt Resolution No. 2006-248. being a resolution adopting the 2006-2007 Snow and Ice Control Policy P. 97 MOTION: Move to wave the reading of Resolution No. 2006-248, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-248, being a Resolution adopting the 2006-2007 Snow and Ice Control Policy for the City of Columbia Heights. 16) Establish a Public Hearing to consider Re-assessment for 42nd Avenue P. 114 MOTION: Move to establish Monday, January 8, 2007, at 7:00 p.m. as a Public Hearing to consider a re-assessment for 233 42nd Avenue for mill and overlay on 42nd Avenue. 17) Change Order No.2 and final payment for MSC Building Renovation and Remodeling. City Proiect #0503 P. 116 MOTION: Move to authorize Contract Change Order No. 2 for additional work items as detailed herein for the MSC Building Renovation, City Project 0503 to Ebert Construction in the amount of City Council Agenda December 11, 2006 Page 4 of6 $17,038.57 to be funded by Fund 411, Capital Improvements Government Buildings, for a revised contract amount of $933,] 22.12. MOTION: Move to accept the work for the MSC Building Renovation Project and authorize final payment of$62,842.54 to Ebert Construction of Loretto, Minnesota. ] 8) Adopt Resolution No. 2006-265. being a Resolution approving a Conditional Use Permit for retail space in the LB District, located at 3900 Stinson Boulevard P. 121 MOTION: Move to waive the reading of Resolution 2006-265, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-265, approving a Conditional Use Permit for retail space not exceeding 2,500 square feet in the LB, Limited Business District, located at 3900 Stinson Boulevard, subject to the conditions stated in the Resolution. ] 9) Approve the items listed for rental housing license applications for December] ], 2006 P. 13 9 MOTION: Move to approve the items listed for rental housing license applications for December ]],2006. 20) Approve Business License Applications P. 141 MOTION: Move to approve the items as listed on the business license agenda for December 11, 2006 as presented. 2]) Approve Payment of Bills P. 143 MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 119547 through 119706 in the amount of $8,212,672.77. 6. PUBLIC HEARINGS A) Adopt Resolution No. 2006-257. being a Resolution for Rental Housing License Revocation at 391] Van Buren Street P. 151 MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-257, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-257, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of the rental license held by Svitlana Moore regarding rental property at 3911 Van Buren Street N.E. B) Adopt Resolution No. 2006-258. being a Resolution for Rental Housing License Revocation at 563 38th Avenue P. 154 MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-258, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-258, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of the rental license held by Maria Romero regarding rental property at 563 38th Avenue N.E. C) Adopt Resolution No. 2006-259, being a Resolution for abatement of violations at 4625 Tyler Street P. MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-259, there being ample copies available to the public. - 4 - 157 City Council Agenda December II, 2006 Page 5 of6 MOTION: Move to adopt Resolution No. 2006-259, a resolution of the City Council of the City of Columbia Heights declaring the property at 4625 Tyler Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. D) Adopt Resolution No. 2006-260, being a Resolution for abatement of violations at 4633 Tyler Street P. 160 MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-260, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-260, a resolution of the City Council of the City of Columbia Heights declaring the property at 4633 Tyler Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. E) Adopt Resolution No. 2006-261. bein~ a Resolution for abatement of violations at 4752 5th Street P. 163 MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-261, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-261, a resolution of the City Council of the City of Columbia Heights declaring the property at 4752 5th Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. F) Adopt Resolution No. 2006-262 being a Resolution for abatement of violations at 3935 Polk Street MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-262, there being ample copies available to the public. P. 167 MOTION: Move to adopt Resolution No. 2006-262, a resolution of the City Council of the City of Columbia Heights declaring the property at 3935 Polk Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. G) Adopt Resolution No. 2006-263, being a Resolution for abatement of violations at 4329 Main Street MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-263, there being ample copies available to the public. P. 170 MOTION: Move to adopt Resolution No. 2006-263, a resolution of the City Council of the City of Columbia Heights declaring the property at 4329 Main Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. H) Adopt Resolution No. 2006-264, being a Resolution for abatement of violations at 4942 7th Street P. 173 MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-264, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-264, a resolution of the City Council of the City of Columbia Heights declaring the property at 4942 7th Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1) Adopt Resolution No. 2006-255, being a Resolution adopting a budget for 2007, setting the City, Library and EDA levY at $6.500,613 and approving the HRA levv of$161,366. P. 176 MOTION: Move to waive the reading of Resolution No. 2006-255, there being ample copies available to the public. - 5 - City Council Agenda December 11, 2006 Page 6 of 6 MOTION: Move to adopt Resolution No. 2006-255, being a Resolution adopting a budget for 2007, setting the City, Library and EDA levy at $6,500,613 and approving the HRA levy of $161 ,366. 2) Reschedule Second Reading of Ordinance 1519. pertaining to rezoning P. 186 MOTION: Move to reschedule the second reading of Ordinance No. 1519 for Monday, January 8, 2007 at approximately 7:00 p.m. in the City Council Chambers. B) Bid Considerations -none C) Other Business - none 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report of the City Attorney 9. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state hislher name and address for the record. 10. COUNCIL CORNER 11. ADJOURNMENT ;/4-~ Walter R. Fehst, City Manager WF/pvm - 6 - OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING 10NDA Y, NOVEMBER 27, 2006 S-A-l-Q. THESE M1NUTES HAVE NOT BEEN APPROVED. The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, November 27,2006 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. CALL TO ORDER/ROLL CALLIINVOCA TION Pastor Dave Briley, Oak Hill Baptist Church gave the Invocation. Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councilmember Diehm, Councilmember Kelzenberg Peterson thanked all the clergy that come to give the invocations at our meetings. PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA Peterson removed item 6A as the property is now in compliance. Nawrocki requested to speak on behalf of a project headed by a military person that is a graduate of Blaine High School. Peterson indicated this would be item 7D. Nawrocki questioned the timing of the placement of the agenda on cable and requested that they be available as soon as possible. PROCLAMATIONS. PRESENT A TIONS. RECOGNITIONS AND GUESTS - none CONSENT AGENDA City Manager Walt Fehst took Councilmembers through the Consent Agenda: Nawrocki requested to remove items 5, 6, 7, 8, and 9 for discussion. 1) Approve City Council Meeting Minutes for November 9,2006 General Election Canvass and November 13, 2006 regular City Council meeting a. Motion to approve the minutes ofthe November 9, 2006 General Election Canvass b. Motion to approve the minutes of the November 13,2006 regular City Council meeting. 2) Accept Boards and Commissions Meeting Minutes a. Motion to accept the minutes of the September 27, 2006 Park and Recreation Commission meeting. b. Motion to accept the minutes ofthe October 25,2006 Park and Recreation Commission meeting. c. Motion to accept the minutes of the October 25,2006 Library Board/City Council budget meeting. d. Motion to accept the minutes ofthe November 1,2006 Library Board meeting. e. Motion to accept the minutes of the November 16, 2006 Telecommunications Commission meeting. 3) Approve cancellation of City Council meeting scheduled for Monday, December 25,2006. Motion to waive the reading of Resolution No. 2006-251, there being ample copies available to the public. Motion to adopt Resolution 2006-251, being a Resolution canceling the Monday, December 25, 2006 City of Columbia Heights regular Cityp.7mncil meeting. City Council Minutes November 27,2006 Page 2 of 11 RESOLUTION NO. 2006-251 CANCELING THE REGULAR CITY COUNCIL MEETING OF MONDAY, DECEMBER 25,2006 WHEREAS: The City of Columbia Heights offices are closed on Friday, December 22, 2006 and Monday, December 25,2006, and; WHEREAS: The City Council has agreed to cancel the regular Council meeting scheduled for Monday, December 25, 2006; NOW, THEREFORE, BE IT RESOLVED, that all interested parties be advised of this change. 4) Authorize transfer of funds to Police Department Budget to reimburse overtime fund Motion to authorize transfer of$I,387.46 received from Unique Thrift Stores and $2,062.50 received from the Columbia Heights School District from the General Fund to the Police Department 2006 budget under line #1020, Police Overtime. 5) Authorize extension of Police and Fire Service Contracts with City of Hilltop - removed 6) Authorize Animal Pound contract with Camden Pet Hospital - removed 7) Authorize participation in the Worthless Check Program with Financial Crimes Services - removed 8) Adopt Resolution No. 2006-247 to extend the term of the Southern Anoka County Community Consortium Joint Powers Agreement for payment of the annual fees for FY 2007 and 2008. - removed 9) Adopt Resolution No. 2006-245. being a Resolution providing continuation of financial reimbursement for the Sump Pump Disconnect program - removed 10) Ap-prove the items listed for rental housing license applications for November 27,2006 Motion to approve the items listed for rental housing license applications for November 27, 2006. 11) Approve Business License Applications Motion to approve the items as listed on the business license agenda for November 27,2006 as presented. 12) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 119398 through 119546 in the amount of$836,482.88 Motion by Diehm, second by Kelzenberg, to approve the Consent Agenda, with the exception of items number 5,6, 7, 8, and 9. Upon vote: All ayes. Motion carried. 5. Authorize extension of Police and Fire Service Contracts with City of Hilltop Nawrocki questioned how the contract rates were determined. Police Chief Johnson stated that we looked at our cost and the negotiated officer's union contract and determined the increase need at about four percent. For 2007 the contract would be $147,880, for 2008 it would be $181,875, and for 2009 it would be $189,150. The dates of payment were placed back to the first ofthe year and the first of July. The City of Hilltop requested that the January 1,2007 payment be on April 1, 2007. The contracts are basically the same as they were previously. Nawrocki referred to the 2007 police and fire budget amounts. He listed the total population of the two cities and stated that Hilltop is eight percent of the total. On an equal basis the amounts would be more than what is proposed in the contract. The cost should be shared on a POIP, 8ltion basis. Johnson indicated they looked at the City Council Minutes November 27,2006 Page 3 of II percentage of calls received. This contract pays for about two full time officers. He indicated the proposed contract is equitable to both cities. Fire Chief Gary Gorman stated that for the fire contract the amount is determined by dividing the total population of the two cities, to determine a per capita amount, and the cost of capital equipment to determine the annual cost. This contract includes a four percent increase per year each year. Nawrocki indicated the amount did not agree with his tabulation. Fehst stated that until a few years ago the City of Fridley held the contract, even though we were the first responders. He stated that staff feels very comfortable with these contracts. Nawrocki referred to two cities that have joined their fire departments. He gave the history of the police contract with the City of Hilltop. He again indicated that the numbers should be based on population. Motion by Nawrocki to lay this matter over to the next meeting to check the figures ofthe fire department. Mayor Peterson called for a second. The motion died for lack of a second. Motion by Kelzenberg, second by Diehm, to authorize the Mayor and City Manager to enter into a Police and Fire Service contract with the City of Hilltop starting January 1,2007 and extending through December 31, 2009 at the rates specified in each contract. Nawrocki stated his abstention would be because he feels the citizens of our community are being treated unfairly. Upon vote: Kelzenberg, aye; Williams, aye; Diehm, aye; Nawrocki, abstain; Peterson, aye. 4 ayes- 1 abstention. Motion carried. 6. Authorize Animal Pound contract with Camden Pet Hospital Johnson recolTh."11ended the continued use of Camden Pet Hospital. The Humane Society no longer offers this service. He indicated the increase requested was $25, $2 per dog or cat, and $5 for euthanasia and burial of animals. This facility is very close to our city and we receive good servic~. Nawrocki stated that the average cost is $10,000 a year and asked the estimated cost with these increases. Johnson stated that would be hard to indicate without correct numbers, but should not be more than a $2,500 difference. Nawrocki suggested that next time we see if the new business on 26th and Central offers this service. Motion by Nawrocki, second by Williams, to authorize the Mayor and City Manager to enter into a three-year contract with Camden Pet Hospital as stipulated in the contract for the period of February 1,2007 to February 1,2010. Upon vote: All ayes. Motion carried. 7. Authorize participation in the Worthless Check Program with Financial Crimes Services Johnson stated that we were approached by Financial Crimes Services to handle NSF checks. They obtain restitution for us, merchants and residents, and keep many cases out of the court system. This service would also free up our officers from the time they spend tracking down these people. The law that this works under requires the person that wrote the bad check to attend a class. If they do not attend the class, they are charged and must go to court. As this might be a person that just made a mistake, it is an option to avoid the court system. Mendota Heights indicated that they have been very pleased with the service. They even recover bad checks from garage sales. Nawrocki stated there is a 30 day cancellation period. P.9 City Council Minutes November 27,2006 Page 4 of II Motion by Nawrocki, second by Williams, to authorize the Mayor and City Manager to enter into a contract with Financial Crimes Services for the Worthless Check Program. Upon vote: All ayes. Motion carried. 8. Adopt Resolution No. 2006-247 to extend the term of the Southern Anoka County Community Consortium Joint Powers Agreement for payment of the annual fees for FY 2007 and 2008. Nawrocki questioned the value of this program and suggested it be closely considered as property taxes continue to increase. Fehst stated the $5,782 contributes to the salary of Barb Warren in the Values First program. This funds committees of the cities, schools and the county and sponsors programs that promote the Values First values. It affords a forum to work on social services in our city. The recreation director and police chief work with the group. Motion by Nawrocki that the request be denied. Mayor Peterson called for a second to the motion. The motion died for lack of a second. Diehm stated that we have talked about working with our neighboring communities and this is a great opportunity for us to build the strength of our schools and our communities. She stated that she is very much in favor of this. Motion by Diehm, second by Williams, to waive the reading of Resolution 2006-247, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Diehm, second by Williams to adopt Resolution No. 2006-247 to extend the term of the Southern Anoka County Community Consortium Joint Powers Agreement for payment of the annual fees for FY 2007 and 2008. Nawrocki asked for examples of the program's benefits. Diehm stated she attended a breakfast where selected students had written essays about "Everyday Heroes". Fehst stated they are a sponsor of the Empty Bowls program, diversity training at the schools, reaching out to new residents, and there is a montWy forum that anyone can attend. Nawrocki requested to be informed when the next forum would be held. Upon vote: Kelzenberg, aye; Williams, aye; Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes - 1 nay. Motion carried. RESOLUTION NO. 2006-247 EXTENDING THE TERM OF THE SOUTHERN ANOKA COUNTY COMMUNITY CONSORTIUM JPA WHEREAS, in June of 1985, a Joint Powers Agreement established the Southern Anoka County Community Consortium consisting of Anoka County, and the Cities of Columbia Heights, Fridley, and Hilltop and Independent School Districts #13 and #14; and, WHEREAS, the general purpose of this Joint Powers Agreement is to allow each party to jointly and cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancy, encourage public and private community partnership, and to develop and fmd programs to promote the general community health and safety in the territory of the cities herein; and, WHEREAS, a very successful example of this joint, cooperative effort is the establishment of the community values program known as Values First which has been recognized throughout the country as a model for promoting core values consistently across all sectors of the community so that youth and adults have a common, inclusive foundation upon which to operate. NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights supports the efforts of the Southern Anoka County Community Consortium and does hereby renew and enter into the aforesaid Southern Anoka County Community Consortium Joint Powers Agreement until Decembep."i 02008, unless earlier terminated or extended under the terms hereof. City Council Minutes November 27, 2006 Page 5 of II 9. Adopt Resolution No. 2006-245, being a Resolution providing continuation of financial reimbursement for the Sump PumV Disconnect program Jesse Davies, Public Works Administrative Assistant, indicated that this is part of the infiltration and inflow program and that all cities discharging storm water into the sanitary sewer system need to stop. The Metropolitan Council will charge us if our amounts are not within the required limits. Davies indicated that we have contributed $500 toward each residential disconnect. By 2005 there were 51 properties reimbursed, with only 17 having out of pocket expenses. He stated this request is for an extension of the $500 reimbursement program. Davies listed the area to be checked this year as Central to University and 37th to 43rd. Kelzenberg stated that we were going to have a surcharge of $85,400 if we do not control the storm water getting into the sanitary sewer. Davies stated that as we improve the system we would not have to pay the charge. Williams stated that because the Public Works Director brought this to our attention several years ago we have been working on this problem before we were required to. Fehst stated that the Clean Water Act has been in place for many years. This saves us money on power and results in cleaner water. We also did this because of the sewer backups we were having and to help obtain insurance coverage. Fehst stated that there was a sewage backup this weekend in a Metropolitan Council line where 12 residences were damaged. Our crews were doing water main repairs at the time and were able to respond quickly. Nawrocki questioned how much less water is getting into the sewer system because of this. Fehst stated that you are charged for inflow during peak periods and if we can stop this we will not be charged. Motion by Nawrocki, second by Williams, to waive the reading of Resolution 2006-245, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Nawrocki, second by Williams, to adopt Resolution 2006-245 that extends the $500 reimbursement program for the years 2007 and 2008 for the removal of illegal cross-connections to the sanitary sewer system. Upon vote: All ayes. Motion carried. RESOLUTION NO. 2006-245 CONTINUATION OF FINANCIAL REIMBURSEMENT FOR THE SUMP PUMP DISCONNECT PROGRAM WHEREAS, the City has adopted Ordinance 1472 which prohibits surface drainage connections and discharges into the City of Columbia Heights Sanitary Sewer System and, WHEREAS, the City has offered [mandaI assistance in the form of a $500 reimbursement as an incentive to provide the necessary repair to illegal sump pump disconnects and, WHEREAS, for a 5-year period beginning in 2007, Columbia Heights will have an annual $85,000 III Surcharge as a result of annual peak exceedance events and, WHEREAS, such a [mancial incentive has been determined to be in the best interest of the City of Columbia Heights, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that [mandaI reimbursement for the sump pump disconnect program be extended through December 31, 2008 and is hereby approved and adopted. P.ll City Council Minutes November 27, 2006 Page 6 of 11 PUBLIC HEARINGS A) Adopt Resolution No. 2006-244, being a Resolution for Rental Housing License Revocation at 4612 Jefferson Street Removed - all items have been corrected. B) Adopt Resolution No. 2006-246, being a Resolution for Rental Housing License Revocation at 4656 Polk Street Gorman stated they have not paid their annual fee or filed the paper work. Mayor Peterson asked if there was anyone present to address this item. There was not. Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No. 2006-246, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion Kelzenberg, second by Williams, to adopt Resolution No. 2006-246, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5AA08(1) ofthe Rental License held by Thoj Va-Megn Regarding Rental Property at 4656 Polk Street. Upon vote: All ayes. Motion carried. RESOLUTION 2006-246 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Thoj Va-Megn (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 4656 Polk Street N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 2, 2006 of an public hearing to be held on November 27,2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on September 15,2006, inspection office staff sent a letter requesting the owner of the property to re-license the rental property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on November 2, 2006, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: Failure to re-license the rental license for the property, failure to submit the application and the fees and failure to schedule a license renewal inspection of the property. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F7387 is hereby revoked, 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Nawrocki referred to multiple dwellings that do not keep the lids closed on garbage dumpsters. This property is a prime example ofthe problem. The dumpster is banged up and sitting on the public right- of-way. We need to keep the containers closed. C) Adopt Resolution No. 2006-249 being a Reso!11flon for abatement of violations at 3828 Jackson Street Gorman stated the violations are scrapping an&:: 1 ~ting the garage door. City Council Minutes November 27, 2006 Page 7 of 11 Mayor Peterson asked if there was anyone present to address this item. There was not. Motion by Kelzenberg, second by Williams, to close the public hearing and to waive the reading of Resolution No. 2006-249, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Kelzenberg, second by Williams, to adopt Resolution No. 2006-249, a resolution of the City Council of the City of Columbia Heights declaring the property at 3828 Jackson Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. Upon vote: All ayes. Motion carried. RESOLUTION 2006-249 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Sovereign Bank (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 3828 Jackson Street N.E. Columbia Heights, Minnesota, And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on November 6,2006 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on October 3, 2006 an inspection was conducted on the property listed above. Inspectors found two violations. A compliance order was sent via regular mail to the owner at the address. 2. That on November 6, 2006, inspectors re-inspected the property listed above. Inspectors noted that two violations remained uncorrected. A compliance order and statement of cause was mailed via certified mail to the owner listed in the property records. 3. That on November 20,2006, inspectors reinspected the property and found that one violation remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: Scrape and paint overhead garage door. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). 6. CONCLUSIONS OF COUNCIL 1. That the property located at 3828 Jackson Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner ofrecord, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 3828 Jackson Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. D) Adopt Resolution No. 2006-250 being a Resolution for abatement of violations at 1325 Pierce Terrace Gorman stated the items are sod in the front yard and a tree stump. Mayor Peterson asked if there ,":as anyone present to address this item. There was not. Motion by Williams, second by Kelzenberg, to close the public hearing and to waive the reading of Resolution No. 2006-250, there being ample conies available to the public. Upon vote: All ayes. Motion carried. P. 1 3 City Council Minutes November 27,2006 Page 8 of 11 Motion by Williams, second by Kelzenberg, to adopt Resolution No. 2006-250, a resolution ofthe City Council of the City of Columbia Heights declaring the property at 1325 Pierce Terrace N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. Upon vote: All ayes. Motion carried. RESOLUTION 2006-250 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Carlos Mogrovejo (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 1325 Pierce Terrace N.E. Columbia Heights, Minnesota, And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on October 13, 2006 Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT I. That on September 6, 2006 an inspection was conducted on the property listed above. Inspectors found three violations. A compliance order was sent via regular mail to the owner at the address. 2. That on October 31, 2006, inspectors re-inspected the property listed above. Inspectors noted that two violations remained uncorrected. A compliance order and statement of cause was mailed via certified mail to the owner listed in the property records. 3. That on November 20,2006, inspectors reinspected the property and found that two violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: Sod bare areas of front yard and shall remove the dead tree (tree stump) in the front yard to within 2-4 inches below ground level. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 1325 Pierce Terrace N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL I. The property located at 1325 Pierce Terrace N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. ITEMS FOR CONSIDERATION Other Ordinances and Resolutions 1 ) Reschedule Second Reading of Ordinance 1519. pertaining to rezoning Fehst indicated this is the rezoning for property at the old Apache Theater. This needs approval of the Met Council, which has not been completed. We do not suspect that it will be denied. Motion by Nawrocki, second by Williams, to reschedule the second reading of Ordinance No. 1519 for Monday, December 11,2006 at approximately 7:00 p.m. in the City Council Chambers. Upon vote: All ayes. Motion carried. Other Business 2) Authorize purchase agreement with Pratt (P.l4:ly Properties for property on 37th Avenue City Council Minutes November 27,2006 Page 9 of 11 F ehst referred to discussions of a new liquor store on Central Avenue. This is an opportunity to purchase property near our current liquor store that is next to Unique Thrift of about an acre for $11 a square foot. The property is now a parking lot. We have been told that our rent at that current store will increase about $45,000 a year and in five years with the renewal there would be another 25% Increase. Williams stated that he read grocery stores would again push for legislation to sell liquor in their stores. Larry Scott, Liquor Manager, indicated that the growth in St. Anthony has been significant and this is a very accessible site. Columbia Heights liquor stores have reasonable prices and good service. A new store at this site would help maintain our economic viability. Nawrocki stated he would vote affirmative as this has been a financially good store. He referred to wine in grocery stores and stated that residents voted for municipal liquor stores to keep liquor from facilities that are accessed by or employee youth. He stated that he is not in favor of a new store on Central Avenue, as their profitability has been decreasing. Motion by Nawrocki, second by Williams, to authorize the Mayor and City Manager to enter into a purchase agreement with Pratt Ordway Properties to purchase property at a cost of $11.00 per square foot plus the cost of site preparation, with funding coming from the Liquor fund and inter-fund loans until the bonds are sold. Nawrocki stated that it bothers him that we will have to borrow more money to do this. He asked if the parking agreement has been settled. Elrite stated that the agreement is signed. Upon vote: All ayes. Motion carried. Miscellaneous Nawrocki indicated a Sun Focus newspaper article about a Blaine High School graduate, now serving in Afghanistan, who is working with schools that are over crowded and lack supplies. He puts together a package of two pencils, a pen, a notebook or folder with paper in it, small plastic pencil sharpener, a toy, and a healthy snack. We have an address to mail items to, so Nawrocki proposed a random act of kindness that Councilmembers donate $20 for items to send over there. He also suggested that city employees could donate items at the employee Christmas luncheon. Peterson stated this is a wonderful idea and stated that the Activity Fund might be able to contribute $100. Nawrocki suggested that the fund match employee donations and that someone purchase items that can be received at a discount. ADMINISTRATIVE REPORTS Report of the City Manager Reminded council ofthe elected official meeting at the City of Minneapolis on November 29th. There is also a County elected officials meeting that Kelzenberg will attend. There is an EDA meeting tomorrow night. Along with Councilmember Nawrocki, he attended the AMM conference on November 16th regarding demographics and projecting a positive image. The election results were discussed at the end of the meeting. The Truth and Taxation meeting is next Monday evening. He stated his concern that his property value fell for the second year in a row. We need to look at long-term strategies for the city. Nawrocki . Lot across 3rd Street from Waggamons, now considered grandfathered in, do not agree. We were previously told it was zoned residential,p. i.9 residential rules applying. There was another City Council Minutes November 27, 2006 Page 10 of II vehicle there with invalid license tabs. Fehst stated that officers are sent there on a regular basis. Referred to them being friends with people on the council, but that should not interfere with dealing with them like anyone else. They should be required to clean it up. Jim Hoeft, City Attorney, stated that the city's actions are based on the law, not on friendships. . 515t and University - there has been clean up. There are two trucks there with non-current licenses, trash and nothing has been done with the fence. . Savers - the storage vat in the parking lot is gone. The trailer remains. The fire lane was blocked today. . Activity center - requested architectural proposals, besides the one acted upon. Was told in the follow up the others were thrown away. The statutes indicate proposals are to be kept for a year. Also requested the RFP. . Asked that the owners of Porkies Drive-In be addressed to see ifthey are interested in the old Burger King site. Have not had a report. . Assume the Truth and Taxation meeting will be on cable and that the adoption of the budget will be at the December 11, 2006 meeting. F ehst stated yes. . Looking for information on all funds, not just tax supported funds. Request to see TIF project updates as TIF for Huset Park has increased. . Want to see architectural contract RFP for liquor store on 50th. . Asked our waste contractor where the 10 or 12 water heaters at one site was located. Does not agree with requiring residents to call for a sticker for appliance pickup with the limit of one per year. Report of the City Attorney - nothing to report CITIZENS FORUM Bjorn Handeen, 2105 43rd Avenue NE, disagreed with purchasing property for two new liquor stores and incurring additional debt. He indicated that it would be better for businesses to buy the property and pay taxes. COUNCIL CORNER Kelzenberg . The postal Christmas rush is beginning. . The Holiday Kickoff Party was a great event. . The lights on Central Avenue look very nice. Williams . Our city is moving forward in a positive way. . Our values of the month are caring, compassion and kindness. . Our Drug Task Force member gave a very informative presentation at the work session on drug enforcement in our city. . Since the overnight parking ban went into effect there has been some parking on grass. Fehst stated that special parking permits can be obtained. . Continue to pray for the peace and health of our citizens. . There will be a fundraiser on December 10 for a resident that is now handicapped and has small children. . Continue to exercise our Values First values. Peterson . Confusion on the TV raffle at the Holiday Kick Off party - that drawing will be December 10. . Thanked everyone that attended the HolidaP. 16::k Off party. Over 180 people attended. The City Council Minutes November 27,2006 Page II of II highlight was the entertainment provided by our recreation department. A 10 year old girl played concert piano with our new piano and sound system. It was a fabulous performance. The Moonshoe Players performed a comedy routine that was wonderful. . The Activity Fund has decided to purchase new drapes for Murzyn Hall and have a professional install the lights and sound system that were recently purchased. . Don't forget the men and women serving our country. We should appreciate that they are fighting for our freedom. Diehm . Was contacted about Grand Central Lofts with questions that sites would be rented as Section 8 housing. That is not what was planned. It is an owner occupied development. Owners can rent out property, but we have strict requirements on this. . At a work session we met with our garbage hauler. Some residents have a overly large amount of appliances for pickup. The hauler suggested a limit of one. Council suggested two or determination on a case-by-case basis. We want our city kept clean. . Reminded everyone that SACA continues to take donations and referrals. Contact them if you can help. Nawrocki . Has copy of the AMM draft policies available for review. . The power point Drug Task Force presentation was good, with useful information. We could take parts of that program and put it on cable. . Received letter indicating that compost in yards is now turning into garbage and questioned how many animals residents are allowed to keep. Fehst stated that information would be sent out and that dog licenses are required. . A resident questioned if garbage cans can be placed at the front curb. Is there anything in our ordinance on the placement of the can. Fehst stated they are placed where they are most available to the hauler. We ask that they be shieldedfrom public view. . Pick up of appliances is not free - it is part of the contract with the hauler. . Property taxes - There are homes that received reductions and some that received increases in valuation. Described seller's market versus buyers market. We should get more information on assessed valuations. A lot of people have received an 8 to 10 percent increases in their property tax. Indicated our status compared to other cities in our county. Peterson Invited everyone to an old fashioned singing of Christmas carols at the clock tower on December 8th from 7:00 to 8:00 p.m. Apple cider will be served. Don't take ourselves too seriously and do a random act of kindness. ADJOURNMENT Mayor Peterson adjourned the meeting at 9:50 p.m. r'atricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.17 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL TRUTH IN TAXATION MEETING DECEMBER 4, 2006 THESE MINUTES HAVE. NOT BEEN APPROVED. 5--A-\-6 The following are the minutes for the Truth in Taxation Hearing of the City Council held at 7:00 p.m. on Monday, December 4,2006 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. Call Truth in Taxation Hearing to Order - Roll Call Present: Mayor Peterson Councilmember Williams, Councilmember Nawrocki, Councilmember Diehm, Councilmember Kelzenberg Pledge of Allegiance - recited Presentation of 2007 Budget and Tax Levy Information a. Walt Fehst, City Manager, described the budget meetings held regarding the 2007 budget. He recommended a 2.41 percent increase in general fund expenditures. Approximately 60 percent of that increase would be for the Police and Fire Departments and for the Community Development Department review of the Comprehensive Plan. This presentation will include our tax history and where we are going, including cuts made in state funding while still maintaining the same level of service. Fehst described the drop in expenditures over the last four years. b. William J. Elrite, Finance Director, described budget information using a power point presentation. . All budgetary funds - revenue by source . All budgetary funds - expenditures by functional area . Sources of general fund, Library fund a11d EDA revenue . General fund, Library and EDA expenditures by classification - personnel services are 69 percent of expenditures . General fund by percent of total . History of local government aid - he referred to the loss of state aid since 2003. To date we have lost $6,375,935 in state aid. . Property taxes 2003-2007. The only way to make up for state aid losses was through property tax increases. . Where your property taxes go - there is little change from last year in this area. . Property tax history from 1998 to 2007 on five selected properties. The property tax, through legislation, has shifted from higher value homes to lower value homes. . Tax levies payable 2003 to 2007 - in each case the school district is the major increase, due to the approved school referendum. The average home value in Columbia Heights is $185,000. . Graph of cumulative Local Government Aid lost . Local government aid and tax levy history. The total revenue base in 2003 was $7,469,983. Through 2006 we stayed below that level. In 2007 it raises slightly. . Total tax supported budgets - general fund, library fund and EDA fund. . Cost savings from 2003 to 2007 - the graph shows the proposed budget is still $200,000 less than the 2003 budget. . $55 a month in city tax buys quality and quantity in the City of Columbia Heights. P.18 City Council Minutes December 4, 2006 Page 2 of4 c. Staff presentations Tom Johnson, Chief of Police, gave a power point presentation: . Police Department Budget - the Police Department has an authorized strength of 25 sworn officers and seven civilian personnel. . Proposed personnel costs in 2007 are $2,563,094 or 83 percent of the department's budget. The cost of police working at Murzyn Hall will be covered by rental fees. . The 25th officer has been assigned to the Anoka County Drug Task Force since 2006. . Anoka-Hennepin Narcotics & Violent Crimes Task Force 2006 3rd Quarter Statistics . Map showing the ongoing drug cases. Four cases are in the Heritage Heights area. . Supply costs . Other services and charges - training, expert and professional services, etc. The increase is the match for the Drug Task Force position. . 2005 statistics on area cities - Columbia Heights made more arrests than any other city. Only two cities have a higher case clearance. . 14 percent of our part one crimes have been in Grid 8. The Council approved extra patrol from May to December in this area. It was requested to look at this as a year round detail, therefore the request for $45,000 to cover overtime patrol in this area. Fehst stated that an inner ring city needs to actively pursue crime and we have done so. Bob Streetar, Community Development Director, stated that five years ago the Council established the ten goals for housing and redevelopment that have been pursued. He addressed the highlights of the last 60 months: . 2002 redevelopment of industrial park - 550 housing units and 15,000 square feet of commercial. Phase I is complete, Phase II is underway and Phase III will begin in 2007. This area went from $4,500,000 in property value to $125,000,000 in property value. . Vacancy ofK-mart property - developed 231 housing units and 10,000 square fee of commercial. That plan is one-third complete. In 2007 there will be a plan for the commercial development. The value of that property went from $1,600,000 to $60,000,000. . 40th and University -Sarna's Bar and Grill will open in February, replacing a vacant gas station and two non-conforming homes with dirt floors. . 37th and Stinson (the old Apache Theater) - Beginning in December and into 2007 there will be 58 units of senior assisted housing, 12 units of memory care and a new municipal liquor store. The theater had a market value $837,000. The market value of the new homes will be $8,500,000. Demolition was funded by a Federal grant. . 39th and Central- acquired the vacant Burger King property, completed cleanup and a preliminary development agreement for some commercial business and housing. . 3ih and Central- two single family non-conforming homes and a commercial building have been acquired and demolished, with possible redevelopment in 2007. . NEI site - the school closed in 2004. The city acquired the property and is holding it. It is a possible site for a community center or private redevelopment. . Heritage Heights area - Council established a committee of residents for redevelopment concepts for that area. With the change of state law, it is now almost impossible for a public entity to acquire blighted property. . Vacant parcel next to Lomianki Park was utilized by an industrial business looking for land to develop. P.19 City Council Minutes December 4,2006 Page 3 of 4 . Community center - established a committee to review possibilities. This process is about one-half complete. . The Design Guidelines established were advantageous in current redevelopment. . Established partnership with Greater Metro Housing Corporation - funded the Rehab Incentive Program with 62 houses participating receiving rebates of up to $3,000. That has stimulated about $700,000 in improvements. . Participated in the single family home development program, with money from the Minnesota Housing Finance Agency and the Met Council, which lead to demolition of four blighted homes and development of eight new homes. . In the last 60 months the city has received 22 competitive grants totaling $5,400,000. It is anticipated next week we will receive $947,000 toward a parking ramp at Grand Central and another $147,000 for additional clean up in the industrial park. This will be a total of a little over $6,500,000 in grant money we have received. . In 2007-08 we will update the city's comprehensive plan, which must be done every ten years, This process takes about one and one-half years to two years to complete. Streetar stated that the success of Columbia Heights is due to the leadership of the City Council and support of staff. He thanked the Council for their leadership and support. d. Walt Fehst, City Manager Budget Presentation Summation Pehst stated that we are asking for a 2.41 percent increase in the general fund. This meeting is for public comment. Fehst referred to the property value decrease in higher value homes. e. Public Comments - none received Miscellaneous Nawrocki stated this information does not cover the total city budget, as it does not include fund transfers, utilities, or the $3,900,000 transfer for the activity center. Information does not take into account the amount of local government aid (LGA) we do receive. He referred to cities that do not receive LGA or a small amount compared to what we receive. Fiscal Disparities, of which we are beneficiaries, is about $60 per resident. Other communities receive considerably less. The home values represent family incomes, of which we have a lower percentage, as we have a higher amount of seniors. We do not have a breakdown of the expenses in 2003. We do not talk about the surpluses we have. We do not have to raise taxes with the surpluses we have on hand. He referred to the HRA levy, stating it was not mentioned in the presentation. He stated that we paid three to four times the market value for the liquor store property purchased. He indicated that we do not need a levy increase; there are surplus funds available. Peterson commended staff and the finance staff for the work they do, and the police department for keeping tabs on their budget. He indicated he would like to see the policy of cleaning up the city continue. The Community Development Department has done a great job accomplishing development in our city. Nawrocki stated that we did not talk about the 50 percent increase in the utility fund over five years and that with a new survey utility rate increases will again be discussed. Peterson stated that if there were millions in surplus he would like to know so we can clean up blighted areas and continue to improve our community. P.20 City Council Minutes December 4, 2006 Page 4 of 4 Steven Popo, 3812 Van Buren, asked why 43rd and Central has not been cleaned up. Peterson stated that is private property and is in litigation. Nawrocki referred to the construction debris at this site that does not get cleaned up. Peterson asked that city crews clean up the area and assess the cost. Diehm stated that we can do that on residential property, but at this time it is only a goal to be able to do that on commercial property. Peterson asked that the city attorney be questioned on what we can do. Adjournment of Truth in Taxation Hearing Mayor Peterson adjourned the meeting at 8:00 p.m. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.2l 5-A-L...i\...- ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES October 24, 2006 CALL TO ORDER/ROLL CALL President, Murzyn, Jr. called the meeting to order at 7:00 p.m. Present: Don Murzyn Jr., Bruce Nawrocki, Tammera Diehm, Gary L. Peterson and Bruce Kelzenberg Absent: Patricia Jindra, Bobby Williams PLEDGE OF ALLEGIANCE CONSENT AGENDA Nawrocki asked what the charitable $56,000 was for. Streetar stated it was for the Helicor Anchors for the Sarna site, which comes from CDBG funds. Nawrocki questioned under transfer out of budget, what is that for. Streetar stated it is the EDA/HRA levy that comes into account 204 and is transferred into 201. MOTION by Diehm, second by Kelzenberg, to Approve the consent agenda Items #3 and #4 as listed. All ayes. Motion Carried. Nawrocki asked why we aren't reviewing the budget tonight. Streetar stated it will be discussed at a joint City Counc/7/EDA meeting on November 6th, like we did it last Year. BUSINESS ITEMS Adopt Resolution 2006-08, Approvina Fundina for Rehab Incentive Proaram Partenheimer stated she would be presenting this item and that Suzanne Snyder, from GHMC was present to answer any questions. This program was designed to help residents that do not require a loan, pay for improvements needed on their homes. Rebates of 10, 12, or 15% residents can receive depending upon their median income after the work has been preformed. The original funding was provided back in 2004, which is now expended. Staff is asking for an additional $35,000 to fund the program. Murzyn Jr. asked what is the median income for this area and stated he felt it was a good program and it will improve our housing stock. Snyder stated the median income would serve household incomes up to $88,000. The program is designed to assist homeowners in maintaining and improving their homes by providing a rebate to them after an improvement has been completed. Homeowners of single-family or owner-occupied duplexes with a household income at 115% of the area median income or less are eligible to apply. A rebate payment of 10%, 12% or 15% may be granted, up to $3,000. Some of the examples of eligible improvements are repairing or replacing dilapidated porches, roofs, retaining walls, siding, retaining walls, siding, exterior steps or railings, and heating, plumbing or electrical systems. Murzyn Jr. stated it would income a majority of our households in Columbia Heights, which would improve our housing stock, w/j/22is good as our housing stock is so old, Economic Development Authority Meeting Minutes October 24, 2006 Page 2 of4 we could use whatever incentives we can to improve our housing stock. Nawrocki stated he didn't agree that the program should take all of the credit for improving housing stock, the difference is whether or not some work gets done. Murzyn Jr. stated he thinks it's the difference between some people doing it or not, it is the difference that some people will do it a little bit nicer and looks at $774,000 of work getting done and if he was paying for that and could get some money back, he would be very happy. Diehm asked if the money wasn't used up in a year, would it continue, until it's gone. Snyder stated yes, it would. Nawrocki asked where the funding would come from, do we have the money, and if we authorize the expenditure it is suppose to come out the budget. Streetar stated it would come from fund 226. Nawrocki stated in the monthly financial report for September it doesn't list any funds for this. Streetar stated we do fund accounting, we don't budget annually as we don't run out annually, we come to the board to request funding when we need it. Diehm stated this is a great program, which encourages residents to do improvements to their home, rather than waiting. Motion by Diehm, second by Peterson, to waive the reading of Resolution 2006-08, there being an ample amount of copies available to the public. All ayes. Motion Carried. Nawrocki stated the residents on 38 or 3900 block of 2,'1d street, thought they were going to get a $3,000 rebate for their assessments and they didn't get it, as we found out there wasn't any money left, and the asked would there be funds available to them if we approve this. Streetar stated there would be. Motion by Diehm, second by Peterson, to Adopt Resolution 2006-08, a Resolution approving funding for the Rehab Incentive Program to the Greater Metropolitan Housing Corporation (GMHC) in the amount of $35,000 from fund number 226, Special Projects Fund. All ayes. Motion Carried. ADMINISTRATIVE REPORTS Activity Center Partenheimer stated last night Gerry Herringer updated the City Council on the progress of the Activity Center meetings. Many members are excited about the progress they are making. All of the information can be found on the website. Murzyn Jr. asked where the school board with is. Partenheimer stated they are members of the activity center committee, attend meetings regularly and are active participants. Murzyn Jr. asked if the City arp. 23Chool Board are working on this as a Economic Development Authority Meeting Minutes October 24,2006 Page 3 of 4 joint project. Partenheimer stated that was true, city council appointed this committee. Murzyn Jr. asked why Huset park isn't being considered, didn't understand why we would want to take the NEI property and put a non-taxable entity there, after so many years of no taxes coming in, he felt that by the wading pool would be an excellent place to put it. Diehm stated they have three sites they are looking at. Partenheimer stated the committee decided for a number of reasons, not to. They didn't eliminate it completely, but felt they couldn't pass on so many sites to the architect, it would be just too much to study. So for a number of reasons they choose these three and if for some reason it is determined that these sites wouldn't work they would go back and look at it again. The committee didn't totally axe the site, but had to prioritize their choices. Nawrocki stated relative to the activity center, people forget about Murzyn Hall, which has been our activity center since 1938, we should be talking about the need for additional space, it originally started as a gym, and at the Monday meeting we were not told that an architect was hired. Where are the bids for these services, he saw nothing advertised or that went to City Council, which he takes strong exception to this, he called the finance department to see if there was a signed contract, who talked to someone in your department who said there wasn't one. Streetar stated: 1) We do have a contract with the architect and if you come and see me I could give you a copy; 2) it is the group of 36 members that you assigned to work on this and come back with suggestions; 3) the process we are following is community wide; 4) you have participated in almost all of the meetings, you have seen that the group is very engaged, there are school board members on the committee as well as staff members who attend the meeting; 5) the understanding with this process was rather than ram rod it down the communities throat, lets ask the community what they want and that is what the committee is presenting. Nawrocki stated the point still is, in the end, to his knowledge the committee isn't aware that an architect has been hired, and if you don't have a signed contract, your not hired, and that he has attended these meetings. Partenheimer stated it was announced at the last meeting. Streetar said Mr. Herringer the vice chair, said he felt it was an excellent choice. Nawrocki stated this architect was involved in the Andover project that cost over $18 million dollars, which was a plus, you know what the architectural fees are on an $18 million dollar project are, well over a million dollars, we should have had a competitive bidding process and should come before the body to approve. Streetar stated we interviewed 5 people, the cost for this feasibility study was between $9,500 and $13,000, we picked the low bidder, we picked him because he has previous experience that the committee has actually seen, competitive bidding doesn't apply to service contracts, it never has, it applies to the construction of materials, our job in this process that the council approved and endorsed is in the contract with JMS and Ehlers. If you look at line 1.05 it talks about engaging an architect, which was not included in the initial $35,000, but we entered into an agrci. 2-:rnt for $9,500, which comes under the Economic Development Authority Meeting Minutes October 24, 2006 Page 4 of 4 City Managers limit. Murzyn Jr. stated that is just a feasibility study. Streetar stated yes, it doesn't imply in any way, shape or form that if the community center is built that these are the people that would be doing the architecture. The council gets to choose, not staff. He would encourage the council to spend a lot of time talking to architects. Nawrocki stated he has probably been involved in more projects, involving more architects and engineers than anybody in this room. Streetar, Fehst, Peterson stated they didn't think so. Nawrocki stated the years he was on the MTC commission, hundreds of millions of dollars were spent in building projects, and that he went through engineering and architectural contracts. Fehst asked if he got bids on the financial consultant when he was the mayor, when Norb Schroeder was our financial consultant, no you didn '(. Murzyn Jr. stated these are all interesting things that they should talk about at a council, not the EDA. Other Business Nawrocki stated he wanted to know about the clean up on the property. Murzyn Jr. stated that was all staff had prepared for tonight. Nawrocki stated you had some comments on the Sarna property, soil correction, tell me about it. Streetar stated we have gone through that many times. Nawrocki stated okay refresh my memory, call me a dumby, I don't care what you call me, just tell me about the soil correction in this report. Streetar stated we put down helicor anchors because there were poor soils and contamination. Helicor anchors are holes in the ground, filled with rock, on which the slab goes and paid for by CDBG, Nawrocki asked how much money. Streetar stated about $56,000. ADJOURNMENT Motion by Peterson, second by Diehm, adjourned the meeting at 7:37 p.m. All ayes. Motion Carried. Respectfully submitted, C/--/7 .dt~ Chery(Sakken Community Development Secretary H :\EDAminutes2006\ 10-24-2006 P.25 :;-/\-'2-6 City of Columbia Heights Park and Recreation Commission November 21, 2006 Eileen Evans called the meeting to order at 6:35 p.m. ROLL CALL Members present: Eileen Evans; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer James Byron Also present: APPROV AL CONSENT AGENDA Motion by Payne to approve consent agenda, second by McDonald. All ayes, motion carried. LETTERS AND REQUESTS Request from James Byron, of Trinidad and Tobago Internationals, to rent John P. Murzyn Hall on December 31, 2006 for a concert. Windschitl reminded the commission that holidays have just recently been allowed for a rental, last year December 31, 2006 was rented for a wedding reception. Any request to rent New Year's Eve has always been brought to the commission for approval. Byron stated that a local Minneapolis band would be featured for this "eat, drink and be merry evening." Evans stated that finding staff is the first concern. Windschitl replied that he would find staff if the commission approved the request. He informed Byron that the CH Lion's Club would be required for bartending services since they would be charging admission at the door. Byron replied that he had spoke with the Lion's Club at their meeting the previous evening and they agreed to handle the bar service. Peterson asked how many people were expected. Byron replied around 200. Hoium asked how late the event would last. Byron replied that the event would end at the required time. Windschitl asked if there would be extra security from the renter. Byron replied that they have supplied extra security at other events and there would be extra security for this event as well. Windschitl stated that the Lion's Bar would close no later than 12:30 a.m. by city ordinance and that there would be a $60 per every half-hour after 1 :00 a.m. Hoium stated that previous event of this type have had proper security. Windschitl replied that past problems have occurred with clean up and selling large quantities of liquor at last call. Motion by Payne to allow the rental of John P. Murzyn Hall on December 31, 2006 if staff is available, second by Hoium. All ayes, motion carried. Stroik asked if the required damage deposit covers extra clean up. Windschitl replied that majority of the time the damage deposit covers all extra charges; staff reports, time cards and conversations with staff are used to determine if additional charges should be applied. For most of these types of events there have been good results. He is planning on talking with the Lion's Club regarding the amount of liquor sold at last call. The hall policy is that no liquor containers are allowed in the seating areas, all liquor needs to be P.26 Park & Recreation Commission November 21,2006 2 poured into a glass. Evans asked if bars could be regulated for 2008 and if more than one CSO could be used for New Year's Eve. Windschitl replied that CSO' s have been short staffed and he would be working with Captain Roddy about the CSO's being more proactive and conducting more walks throughout the building. OLD BUSINESS None at this time. NEW BUSINESS Evans pointed out that there should only be one discount given at a time. For example a Columbia Heights would only receive the one discount of25% regardless of how long their event is, and not an additional 25% discount for an event that is 4 hours or less. Windschitl proposed approximately a 5% increase in rental rates for 2008, due to the high demand of John P. Murzyn Hall. Revenue levels have rose in the last few years, however we do not make a profit on the building. The damage deposit will increase to $350.00 to cover extra costs of linens, security and premix usages. This could impact renters who pay with cash. Payne suggested that a $500.00 damage deposit would not be too much to ask. Other commission members agreed. Payne asked if the damage deposit was refundable. Windschitl replied yes. Hoium stated that if renters had $500.00 that might be coming back to them they would clean better. Windschitl stated that one other option would be to require a credit card number for the damage deposit. The cost for Premix will be $26.00 because he is looking into use the Bag-In-A-Box system instead of the canisters currently used. The current rate for Premix is $25 per canister and that is almost our cost. The custodial charge will be $25 per hour for extra clean up beyond what we provide. Linen prices will be $6.50 per linen. Windschitl stated that the two biggest draws to Murzyn Hall are bringing in their own food or caterer and also having an open bar. Evans asked if there should be three separate motions for the increases, especially the damage deposit amount. Hoium stated that $350.00 should be fine if renters are not exceeding it. Windschitl replied that $250 has been enough in the past for majority of renters. Also with raising the deposits for the CSO and Damage there will be more money to work with for extra charges. McDonald asked how the bar would be run if every renter was required to use the CH Lion's Club. Windschitl replied that he would not want to require every renter to use the Lion's Club because some renters do not have that many guests which would not be profitable for the Lion's Club and not every event serves hard liquor, especially an anniversary or graduation party. Hoium replied that the Lion's Club members do not mind working, but would like to make a little money when they do work. Evans stated that she feels the number of guests should be reduced when requiring the Lion's Club to work the bar. Motion by McDonald to adopt the proposed 2008 JPM rates with corrected changes to the 2007/2008 price list, second by Stroik. All ayes, motion carried. P.27 Park & Recreation Commission November 21,2006 3 REPORTS RECREATION DIRECTOR Windschitl reported that the Recreation Department has been running youth programs under the 21 st Century Grant and that will end in July of 2007. The Department is currently working with the CH School District to apply for future funding. The ball field lights have been installed at Prestemon Park to which the electrical components are being hooked up and should be completed in the next few weeks. Training will need to be taken in order to work the lighting system. PUBLIC WORKS DIRECTOR/CITY ENGINEER Hansen reported that during the regular October Park and Recreation meeting a motion was approved recommending to the City Council to add $30,000 to the 2007 budget for improvements at Silver Lake Beach shelter and picnic area. Payne asked if there if money in the budget for park maintenance. Hansen replied that regular park maintenance is covered under the annual Public Works Budget. Major repairs costing $10,000 or more are considered Capital Expenditures and are identified separately and approved through the Capital Improvements section of the Public Works budget; they are not covered under the regular maintenance. COMMISSION MEMBERS Stroik commented that Central Avenue looks great with all of the holiday decorations. Huset Parkway also looks very nice with the new street lights. ADJOURNMENT - Eileen Evans adjourned the meeting at 7:50 p.m. Deanna Saefke Recreation Clerk Typist II P.28 PLANNING AND ZONING COMMISSION MINUTES OF THE REGULAR MEETING DECEMBER 5, 2006 7:00 PM ~\ot ~e+- A ppiC U'E'd~. .~ (\ -2- - L The meeting was called to order at 7 :00 pm by Chairperson, Marlaine Szurek. Roll Call: Commission Members present-Thompson, Fiorendino, Schmitt, Peterson, and Szurek. Also present were Jeff Sargent (City Planner), Shelley Hanson (Secretary), and Gary Peterson (Council Liaison). Motion by Fiorendino, seconded by Schmitt, to approve the minutes from the meeting of November 8, 2006. All ayes. MOTION PASSED. PUBLIC HEARINGS CASE NUMBER: APPLICANT: LOCATION: REQUEST: 2006-1201 James Richmond 3900 Stinson Boulevard Conditional Use Permit for Retail Space in the LB, Limited Business District and Site Plan Approval INTRODUCTION At this time, Jim Richmond d/b/a Marianne Richmond Studios, Inc. (MRS), is requesting a Conditional Use Permit (CUP) for a retail component of his business. The Zoning Code requires a CUP for any retail not exceeding 2,500 square feet in area for businesses located in the LB, Limited Business District. Mr. Richmond is proposing to incorporate approximately 600 square feet of retail space in the former Silver Lake Clinic building, located at 3900 Stinson Boulevard. Marianne Richmond Studios, Inc. is a book publisher and gift company. Founded in 1991, the company produces a range of products, including gift books, greeting cards, and ceramic plates. Customers include small gifts shops and national chain stores such as Target and Wal-Mart. In addition to designing its own line of products, the company also licenses, designs and develops products for other gift companies. There are six full time professionals and six part time employees that work for the business. The proposed business located at 3900 Stinson Boulevard will function as a professional art studio, focusing on the design of the products. The business will not produce any of the products on-site. MRS utilizes local printers and sources out all of the book orders to the Far East. There will be some minimal storage of products for order fulfillment at the proposed business location. The applicant will also be constructing a 720 square foot addition to the south end of the building to accommodate a receiving area for incoming and outgoing shipments. In the near future, Mr. Richmond hopes to incorporate a showroom/retail store, which requires the proposed Conditional Use Permit. Future plans also include the opening of a classroom/conference facility where Ms. Richmond can conduct established community education courses and creativity classes for individuals and corporate clientele. P.29 PLANNING & ZONING COMMISSION MINUTES PAGE 2 DECEMBER 5, 2006 COMPREHENSIVE PLAN The Comprehensive Plan guides this parcel as Low Density Residential. The property, however, is zoned LB, Limited Business. The proposal is consistent with the intent of the City's Comprehensive Plan for commercially zoned properties. ZONING ORDINANCE The property located at 3900 Stinson Boulevard is zoned LB, Limited Business. Professional studios are specifically listed as a permitted use for this district. As a Conditional Use, retail space not exceeding 2,500 square feet may be allowed. The applicant is requesting a retail space of approximately 600 square feet. The applicant is aware of some zoning issues pertaining to the property. The south end of the parking lot is currently unpaved. As a condition of approval, the applicant will be required to pave the gravel portion of the driveway. The applicant has also developed a landscape plan, which addresses some screening requirements of the City when a commercial entity abuts residential uses. Parking. There are four components to the proposed use of the building. The first is the professional studio and office component, which requires 1 parking stall for each 300 square feet of area for the studio. The second use is the retail component, which also requires 1 parking stall for each 300 square feet of retail space. The third use is the conference room, which requires 11 parking stall for each 3.5 seats based on design capacity. The final use is the storage component, which requires 1 parking stall for each 3,000 square feet of storage space. The following shows the required number of parking stalls required for each proposed use: Use Square Footage # Stalls Required Professional Studio: Bookstore (Retail) Assembly Hall Storage Area 2,990 square feet 600 square feet 36 seats 4,370 square feet 10 2 10 1 TOTAL 23 stalls The proposed use will require 23 on-site parking stalls. The proposed plans indicate that there will be 26 parking stalls on-site on the property containing the building. Currently, there is a second parking lot located just north of the building. This parking lot is situated on two separate parcels zoned R2-A, One and Two Family Residential. The applicant's goal is to be able to accommodate all of the parking needs on the property containing the building, and some day would like to develop the two residentially zoned properties as single-family homes. P.30 PLANNING & ZONING COMMISSION MINUTES PAGE 3 DECEMBER 5, 2006 FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines 9 conditions that must be met in order for the City to grant a Conditional Use Permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. A professional studio is a specific Conditional Use as listed for the LB, Limited Business District. (b) The use is in harmony with the general purpose and intent of the comprehensive plan. The Comprehensive Plan guides this parcel as Low Density Residential. The property, however, is zoned LB, Limited Business. The proposal is consistent with the intent of the City's Comprehensive Plan for commercially zoned properties. (c) The use will not impose hazards or disturbing influences on neighboring properties. All setback requirements will be met with the proposed addition to the building. The proposed use of the building is consistent with the types of uses allowed in the LB, Limited Business District. For these' reasons, the use should not impose hazards or disturbing influences on neighboring properties. (d) The use will not substantially diminish the use of property in the immediate vicinity. The use of property in the immediate vicinity will remain unchanged as a result of the proposed use of the land. ( e ) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. The intended character of the surrounding area is that of a single family neighborhood and commercial establishments consistent with the single-family neighborhood. Being that the proposed use is contained in an existing building with a small addition, the use will be maintained in a manner compatible with the surrounding area. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. The use and property upon which the use is located are adequately served by essential public facilities and services. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic. The City Engineer has reviewed the proposed plans and did not have any issues with traffic congestion. Typically, this type of use does not generate an excess amount of traffic in the area. P.31 PLANNING & ZONING COMMISSION MINUTES PAGE 4 DECEMBER 5, 2006 (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. The proposed use is a bookstore, which is permitted as a Conditional Use in the District it is located. It is intended that the use will not cause a negative cumulative effect on the immediate vicinity. (i) The use complies with all other applicable regulations for the district in which it is located. The use complies with all other applicable regulations for the district in which it is located. Staff recommends the Planning Commission recommend approval of the proposed retail space for the professional studio. Sargent went on to explain this also is the Site Plan approval. The setback requirements are met and landscaping will be added to buffer the site from the residential areas and to enhance the perimeter of the building. He stated that a condition of the approval was to pave the driveway access. QUESTION FROM MEMBERS: Fiorendino asked if any plans had been submitted for new signage and what restrictions the owner need to know about. Szurek asked if they would be re-using the existing monument sign. Sargent stated that he had not received any plans to date, but the sign would need to meet current code requirements. Szurek asked what type of trucks would be delivering to and from the site and how will they access the site. James Richmond (the owner) told the commission members that one to two large UPS-type trucks would be making the deliveries and/or pick-ups from the business. No semi-trailer trucks would be used. Access would be from either the front or south side of the building on driveways that will be newly paved. Schmitt questioned why the Comprehensive Plan designates this as Low Density Residential when the properties along Stinson Blvd. have always been used as business sites. Sargent explained that inconsistencies sometimes happen between the Comprehensive Plan and the zoning classification of properties, especially if the property abuts both residential and commercial sites. Since it is already zoned for business and used as such, it should be allowed to continue in this capacity. Schmitt asked what the plans were for the comer lot along 40th Avenue. Sargent explained that he purchased the whole property, but that the north parking lot will be made into additional green space for now and that sometime in the future the new owner may wish to develop the sites with residential homes. Schmitt questioned whether the new owner had plans to install sidewalks to tie into others in the area. Sargent stated that he is not required to do so, but the owner was receptive to the idea depending on the cost of doing so. James Richmond (owner) of 4021 Silver Lake Terrace was present to answer further questions. P.32 PLANNING & ZONING COMMISSION MINUTES PAGE 5 DECEMBER 5, 2006 Fiorendino asked him if he would be re-using the existing sign. Richmond said the current one is an interior lit sign and their plans are to design one that will be front lit on both sides, and that it will not be a pylon sign. Peterson asked what types of books and gifts they carry. Richmond told them they are fully illustrated "Life Occasion" books created by his wife, who is an artist. Schmitt asked why they were moving from their present location near downtown Minneapolis. Richmond stated this site is larger than their present location and it is within walking distance of their home which will be more convenient for them. He assured the commission that since he is also a neighbor to this business site, he wants to clean it up and add landscaping to make it attractive to the neighborhood. He confirmed that he has no plans to expand the business further than what is currently proposed. THE PUBLIC HEARING WAS OPENED: Milt Andrews of 2323 40th Avenue lives directly north of the property. He was concerned about the future plans for the two properties along 40th Avenue, hoping that whatever would be constructed there would fit into the surrounding neighborhood. After hearing what Mr. Richmond has planned, he is satisfied and looks forward to the property being improved. Sargent told Mr. Andrews that if those two parcels are ever developed, a Public Hearing will be held in order to approve the plan, and he would be notified as a neighboring property owner. THE PUBLIC HEARING WAS CLOSED. Motion by Peterson, seconded by Thompson, that the Planning Commission recommends the City Council approve the Conditional Use Permit for retail space no larger than 2,500 square feet for the building located at 3900 Stinson Boulevard, subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. All application materials, maps, drawings and descriptive information submitted with this application shall become part of the permit. 2. The gravel driveway on the south end of the property shall be resurfaced with a hard-surface material as approved by the City Engineer. All ayes. MOTION PASSED. The attached draft resolution will go to the City Council December 11, 2006. P.33 PLANNING & ZONING COMMISSION MINUTES PAGE 6 DECEMBER 5, 2006 RESOLUTION NO. XXXX RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR MARIANNE RICHMOND STUDIOS, INC. WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2006-1201) has been submitted by Marianne Richmond Studios, Inc. to the City Council requesting a conditional use permit from the City of Columbia Heights at the following site: ADDRESS: 3900 Stinson Boulevard LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code Section 9.110 (D)(3)(r), to allow retail sales not exceeding 2,500 square feet in area, in the LB, Limited Business District. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on December 5, 2006; WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed conditional use permit upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning Commission: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services. 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. P.34 PLANNING & ZONING COMMISSION MINUTES PAGE 7 DECEMBER 6, 2006 FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. All application materials, maps, drawings and descriptive information submitted with this application shall become part of the permit. 2. The gravel driveway on the south end of the property shall be resurfaced with a hard-surface material as approved by the City Engineer. NEW BUSINESS None. OTHER BUSINESS Sargent said he has been looking over the Zoning Code and sees several items that need to be addressed by the Commission so that changes can be made that will streamline some things and better define others to provide direction to staff on the requirements to be enforced. He said he will be bringing the following-items to the Commission in January so that the necessary amendments can be made: 1. To eliminate the need for a CUP for agricultural sales/greenhouses that are annual requests. 2. To address signage issues ror temporary signs, banners, portable, and window signage. Sargent said that several businesses (especially those along Central Ave) have been utilizing the above mentioned sign types. Even though there are some guidelines as far as size, it doesn't address how long they can be used, where they can be used, how many signs, colors, etc. The members agreed these items need addressing and it was decided to schedule a work session one hour prior to the regular January meeting to begin working on this. Szurek then asked if we would start working on the renewal of our Comprehensive Plan that is due by 2008. Sargent replied that it is a long process and that he will begin looking at that later this month and will bring this to the commission for input also. Szurek asked if anything new had been proposed for the Taco Bell site. Sargent said he hasn't heard anything since their request was denied by the City Council several months ago. She then asked if the City was pursuing the purchase of certain properties along Central Avenue for a Municipal Liquor Store. Gary Peterson informed them that they were in the process of purchasing the old Color Tile building, the Barber Shop and LaCaberna in the 4900 block of Central Ave. for that purpose. P.35 PLANNING & ZONING COMMISSION MINUTES PAGE 8 DECEMBER 6, 2006 Sargent said the Comforts of Home project on 3 ih A venue is proceeding. They have been waiting for some further approvals from the Rice Creek Watershed before they can request the Final Plat approval. Szurek asked if the city was still looking to build a Liquor Store in conjunction with that project. Sargent said that, yes, they are still pursuing that option also. He explained that a clarification of the language in the ordinance was made regarding the distance between Liquor Stores and schools. He said this language pertains to on sale establishments only, not to off sale retail stores. The meeting was adjourned at 7:55 pm. All Ayes. Respectfully submitted, Shelley Hanson Secretary P.36 CITY COUNCIL LETTER ITEM: Approve Subordination Agreement for Parkview Homes LLC Meetin of: December 11, 2006 ORIGINATING DEPT.: Community Development BY: Randy Schumacher DATE: December 1, 2006 --. AGENDA SECTION: Consent NO: ~- A-3 Background: The Columbia Heights Economic Development Authority and the City entered into a contract for private development with Huset Park Development Corporation in October of 2004. Schafer Richardson or Parkview Homes, LLC is in the process of building an eight-unit townhome in Phase I, (Lots 31,32,33,34,35,36,37 and 38, Block 1, Huset Park, Anoka County, Minnesota) of the Industrial Park. To date, Ryland has built all existing townhomes in Phase I. M & I Marshall and IISLEY Bank (the lender), intends to make a loan to the borrower in order to finance the construction. In connection with the lender's loan, the lender has requested that the EDA and City subordinate their interest in the contract as described in the subordination agreement. The EDA approved the agreement at their meeting of November 28, 2006. The EDA's legal counsel, Steve Bubul, has reviewed the subordination agreement, and has determined that the agreement is acceptable and substantially similar to the subordination agreement approved by ~he EDA and City in connection with previous development contracts. RECOMMENDATION Staff recommends approval of the subordination agreement among the City of Columbia Heights, Parkview Homes, LLC, and M & I Marshall and IISLEY Bank subordination agreement. RECOMMENDED MOTION Motion: Move to approve the Subordination Agreement between the City of Columbia Heights, Parkview Homes, LLC, and M & I Marshall & IISLEY Bank; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: G:\City Council Letters 2006\Approve Subordination Agree. Parkview Homes LLC P.37 Graven CHARTERED 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-gtaven.com Kennedy STEPHEN J. BUBUL Attorney at Law Direct Dial (612) 337-9228 Email: sbubul@kennedy-graven.com November 6, 2006 M&I Marshall & Ilsley Bank 651 Nicollet Mall Minneapolis, Minnesota 55402 RE: Subordination Agreement among Columbia Heights Economic Development Authority, City of Columbia Heights, Parkview Homes, LLC, and M&I Marshall & Ilsley Bank ("Subordination Agreement") To Whom it May Concem: The Columbia Heights Economic Development Authority (the "EDA") and the City of Columbia entered into a Contract for Private Redevelopment with Huset Park Development Corporation (the "Redeveloper") dated as of October 24, 2004 (the "Contract"), providing for certain financial assistance in connection 'with development of certain property in the City of St.. Columbia Heights. The Redeveloper has assigned certain rights under the Contract to Parlcview Homes, LLC (the "Borrower"). I understand that M&I MarshaU & TIsley Bank (the "Lender") intends to make a loan to the Borrower in order to finance construction of a portion of the development contemplated in the Contract. In cOill1ection with the Lender's loan, the Lender has requested that the EDA and City subordinate their interest in the Contract as described in the above-referenced Subordination Agreement. A form of the Subordination Agreement is attached to this letter. As the EDA's legal counsel, I have reviewed the Subordination Agreement and have determined that the agreement is acceptable and is substantially similar to subordination agreements approved by the EDA in connection with previous development contracts. I will recommend that Randy Schumacher, the EDA staff contact for this development, submit the Subordination Agreement to the EDA and City for consideration at their next regular meetings, and will recommend approval as consistent with the EDA's and City's interests and past practices. If you have further questions about this matter, please contact me. Sl&P . Special Counsel to Columbia Heights Economic Development Authority Enclosure cc: Randy Schumacher 301042vl SJB C1205-23 P.38 SUBORDINATION AGREEMENT THIS AGREEMENT is made as of A) /) V.ftlilur :$, 2006 among the Columbia Heights Economic Development Authority, a public body corporate and politic under the laws of Minnesota (the "Authority"), the City of Columbia Heights, a Minnesota municipal corporation (the "City"), Parkview Homes, LLC, a Minnesota limited liability company (the "Borrower") and M&I Marshall & llsley Bank, a Wisconsin banking corporation (the "Lender"). RECITALS A. The Authority and the City have entered into that certain Contract for Private Redevelopment, dated as of October 24, 2004 (the "Development Agreement"), among the Authority, the City and Huset Park Development Corporation, a Minnesota corporation (the "Developer"), pertaining to the development of the real estate described on Exhibit A hereto (the "Property") and other prope~ within the City. B. The Developer has conveyed the Property to the Borrower. Also, the Developer has assigned to the Borrower certain of its rights under the Development Agreement as to the Property, and the Borrower has assumed certain of the obligations of the Developer under the Development Agreement as to the Property. C. The Lend~r has agreed to loan to the Borrower a sum not to exceed $1,000,000.00 (the ''Loan'') on the terms and conditions set forth in that certain Construction Loan Agreement, . dated as of the .date hereof, between the Borrower and the Lender (the "Loan Agreement"). The Loan is also evidenced by a Promissory Note, dated as of the date hereof, from the Borrower to the Lender (the "Note"). D. The Loan will provide financing for the construction of eight (8) townhouse units on the Property. E. The Loan Agreement and the Note are secured by a Combination Mortgage, Assignment of Rents, Security Agreement and Fixture Financing Statement covering the Property, dated as of the date hereof (the "Lender Mortgage"), which was recorded in the office of the Registrar of Titles of Anoka County, Minnesota on , 2006 as Document Number F. the Loan. The Lender has required that this Agreement be executed as a condition to making NOW, THEREFORE, in consideration of the foregoing, their mutual promises contained herein, and for other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Consent to Transfer and Mortgage. The Authority and the City consent (a) to the transfer of the Property from the Developer to the Borrower, and (b) to the Mortgage from the Borrower to the Lender. 3573382.2 P.39 2. Subordination. Regardless of the priority of any rights or interests otherwise available or belonging to the Authority or the City, each and every right and interest of the Authority and the City in and to the Property of any kind whatsoever, including without limitation their rights and interests under the Development Agreement, is hereby subjected and subordinated and shall remain in all respects and for all purposes, subject, subordinate and junior to the rights of the Lender under the Mortgage and to the lien thereof. The subordination effected hereby shall extend to any amendment, modification or restatement of the Mortgage, including any amendment which increases the principal amount secured by the Mortgage. If the Lender forecloses the Mortgage or the Borrower delivers to the Lender a deed in lieu of foreclosure, then upon the completion of such foreclosure and the expiration of the applicable redemption period, or upon recording of a deed in lieu of foreclosure, all right, title and interest of the Authority and the City in or to the Property, whether pursuant to the Development Agreement or otherwise, shall terminate automatically and shall be null and void without the need for the execution or recording of any other documents. 3. Notice' and Cure Rights. In the event that there occurs a default under the documents evidencing or securing the Loan, including the Lender Mortgage (collectively, the "Loan Documents"), the Borrower shall cause the Authority to receive copies of any notice of default received by the Borrower from the Lender. Thereafter, the Authority shall have the right, but not the obligation, to cure any such default on behalf of the Borrower within such cure periods as are available to the Borrower under the Loan Documents. ill the event there is an event of default under the Development Agreement, the Authority will transmit to the Lender a copy of any notice of default given by the Authority pur~uant to Article IX of the Development Agr~ement. 4. Notices. All notices or other communications which are required or permitted hereunder shall be in writing and sufficient if (a) delivered personally or sent by telecopier, (b) sent by nationally recognized overnight courier or (c) sent by certified mail, postage prepaid, return receipt requested, addressed as follows: (a) Ifto Lender at: 651 Nicollet Mall Minneapolis, Minnesota 55402 Attention: Vice President, Commercial Real Estate Department Tele~opier: 612-904-8775 (b) If to Borrower at: c/o Schafer Richardson, Inc. 500 Banks Building 615 First Avenue NE Minneapolis, Minnesota 55413 Attention: Bradley J. Schafer Telecopier: 612-349-5858 3573382.2 2 PAO (c) If to the Authority or the City at: 590 40th Avenue N.E. Columbia Heights, Minnesota 55421 Attention: Executive Director/City Manager Telecopier: or to such other addresses as the party to whom notice is to be given may have furnished to each other party in writing in accordance herewith. Any such communication shall be deemed to have been given (i) when delivered if personally delivered or sent by telecopier during a business day, (ii) on the business day after dispatch if sent by nationally recognized, overnight courier or if sent by telecopier on other than during a business day, and (iii) on the third day after dispatch, if sent by mail. 5. Miscellaneous. This Agreement may be amended only by an agreement in writing signed by all of the parties hereto. This Agreement shall bind and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. [The remainder of this page has been left blank intentionally.] 3573382.2 3 P.4l AUTHORITY: COLUMBIA HEIGHTS ECONO.MIC DEVELOPMENT AUTHORITY BYI~ d:~~~ ~ Andby a/~$J- , {/ Its !="vpr"tivp DiY'ector-l~a]tpr P Fehst STATE OF MINNESOTA COUNTYOF ~KCL ) ) ss. ) The foregoing instrument was acknowledged before me this dJl' day of ,V() Ve.mbD.r , 2006, by ~ 'J)(J Y\ rn '-.) 'f z:. ~ ~v-. and ~ <L\~ it, ~fu.s+ ~ the P '( e S \ {<h.,d- and ~)C e c...u...\-1 v (' "l) \ 'I' e c:m Y'" , respectIvely, of the Columbia Heights Economic Development Authority, a public body corporate and politic under the laws ofMU:nesota, on behalf ofihe public body. . G1ERYL A. BAKKEN I NOTARY PUBUC -MINNESOTA ' MY COMMISSION EXPIRES 1-31-2007 . ~/ /l- _ &JL/- Notary Y'ublic I . [Signature page to Subordination Agreement] 3573382.2 4 P.42 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: December 11, 2006 AGENDA SECTION: NO: S-A-4 ORIGINATING DEPARTMENT: LIBRARY BY: M. Rebecca Loader - ) DATE: November 29,2006 CITY MANAGER'S APPROVAL ITEM: Renewal of contracts for Public Library Services and Integrated Library System (ILS) Services with Anoka County Library NO: The City of Columbia Heights has three separate contracts for service between the Anoka County Library and the Columbia Heights Public Library: one for inter-library services, one for MELSA associate membership, and one for automation participation. The first and third contracts are due for renewal to update language and to address changes brought about by the installation of a new automation system in May of 2005. Agreement to Provide Public Library Services: · Section II, A, 1: replacement of "ATLAS Circulation Control System" with "Integrated Library System (ILS)." Subsequent replacement in all places in contract with same language. · Section II, B, 3: The County Library guarantees inter-county delivery of materials three times a week and will phase in additional deliveries beginning in January with one additional delivery. Two additional deliveries per week will be phased in after that. a Note: patrons will receive their requests in a more timely manner. It Section V, D: replacement of". ..reduced to writing approved by both Library Boards and duly signed by the responsible parties" with" .. .reduced to writing approved by the Anoka County Library Board and the Columbia Heights City Council and Library Board and duly signed by the responsible parties." Agreement for Integrated Library System Services: . Term has been changed to January to December to correspond with fiscal year. · Replacement of "automated library system" and "automated circulation system" with "integrated library system" in entire document. · Delete entire section entitled "Pro Rata Share" which detailed the charge of 2.5 cents per circulation transaction for general expenses. Deletion of entire section which referred to Exhibit A, the previously-used payment option retained in case either party wished to re-instate it. a Section IV, A outlines costs based on average of three factors: CHPL's percentage of annual circulation, number of items within the bibliographic database, and number of borrower registrations. . Section IV, C, 2: telecommunications charges will be pro-rated and reimbursements for E-rate and RL T A will be credited to CHPL. . Section IV, D, 1: cataloguing charges for unique items will be based on an annual time study. Matching items will be attached to existing records for free. . Section IV, D, 3: $200 charges for installing additional workstations and $100 upgrade charges per workstation have been eliminated. An annual access point charge of $200 per workstation replaces these charges. P.43 . Section XIV: "... upon 30 days written notice" has been replaced with".. . upon one year written notice. " The new Integrated Library System (ILS) was installed in 2005 and went online May 17, 2005. Since that time, the Library has continued to pay fees as outlined in the existing contract for a system nearly 20 years old. The negotiated fees will go into effect on January 2,2007. The new charges, which reflect a state-of-the-art system that has maintenance fees for running live databases with enhanced content, will be approximately $13,500. However, the value of increased response time, access to information through multiple-format searches, ease of operation by using a Windows environment, and speedier delivery of materials to the patrons is greater than the cost. All sections ofthe proposed contracts have been reviewed by the City Attorney and presented to the Columbia Heights Public Library Board of Trustees at their December 5, 2006, meeting. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract ("Agreement to Provide Public Library Services") with the Anoka County Library. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract ("Agreement for Integrated Library System Services") with the Anoka County Library. COUNCIL ACTION: P.44 AGREEMENT TO PROVIDE PUBLIC LIBRARY SERVICES THIS AGREEMENT, made this 11th day of December, 2006, by and between the City of Columbia Heights, Minnesota, hereinafter referred to as the "City Library," and the Anoka County Library, Blaine, Minnesota, hereinafter referred to as the "County Library," shall be effective January 1, 2007 until canceled by either party as provided herein. WITNESSETH: In consideration of the mutual covenants expressed herein, the parties hereto agree as follows: I. STATEMENT OF PURPOSE The purpose of this agreement is to provide the citizens of the Anoka County Library District and the City of Columbia Heights with access to general public library services and materials available from the libraries operated by the parties to this agreement. II. RECIPROCAL SERVICES A. Services to individuals: 1. Resident cardholders of each Library taxing district shall be entitled to use the Public Library services and the materials available at each of the libraries operated by the parties to this agreement under the policies and regulations set by the Library Boards and subsequently incorporated into the Integrated Library System (ILS). 2. Fees or charges for materials or equipment borrowed by an individual will be the responsibility of the card holder. B. Services between Libraries: 1. Interlibrary Loan: P.4S The parties agree to loan to one another books and other library materials owned by their respective libraries without regard to format. Items available for loan shall be determined in accordance with the standard library practice as outlined in the circulation policies adopted for the Integrated Library System (ILS), the policies of Metropolitan Library Service Agency (MELSA), MINITEX, MnLlNK, and the ALA Interlibrary Loan Code. 2. Reference Service: The parties agree to make reference services available to the residents of both library districts. The County Library agrees to provide "back-up" reference service to the City Library when requested. Reference service is defined as the location and provision of specific information or information sources by the library staff. 3. Delivery Service: The County Library shall provide for the pickup and delivery of library materials at least three times weekly to the City Library. Additional deliveries may be scheduled upon mutual agreement by both parties. Ill. METROPOLITAN LIBRARY SERVICE AGENCY (MELSA) A. MELSA - The City Library agrees to maintain an Associate Member status in MELSA as defined by the MELSA documents and to meet the minimum standards published by MELSA for Associate Membership. The County Library agrees to provide necessary information to the City Library for the maintenance of Associate Status. B. This agreement, the MELSA Contract of Association and the annual certification of financial effort constitute authority for participation by the City Library in MELSA as a fully participating (Level II) Associate Member. Such membership continues as long as a mutually satisfactory agreement is in force and meets the requirements of the MELSA "Plan of Association" dated October 29, 1975, as currently revised. The City Library will abide by the same regulations as other MELSA participants. P.46 C. The County Library shall provide to the City Library copies of MELSA Trustee and Advisory Board minutes and other relevant publications on a prompt schedule. D. Should the City Library elect to participate in MELSA projects in which charges accrue, it shall assume responsibility for its own charges. E. The City of Columbia Heights hereby expresses its intent to provide its library with operating expenditures that will match the per capita income or mill rate of the County Library as provided by the MELSA Contract of Association and MELSA regulations. IV. BILLING PROCEDURES Periodically, at scheduled intervals and at rates agreed to between the parties, the County Library shall bill the City Library for services provided. Said billings shall be paid by the City Library within 30 days after submission. V. MISCELLANEOUS GENERAL PROVISIONS A. During the period of this agreement, the chief administrative officers of the libraries shall review and exchange information concerning the use of services provided under this and any other agreements in force between the parties. B. Additional services or cooperative practices may be included in this agreement without renegotiating the whole contract. Changes or additional shall be made on written addendum approved by both parties. C. Upon written request of either party, the Chair of each Library Board shall meet within 15 days to discuss and resolve issues that may arise in the operation of this agreement. D. It is understood and agreed that this agreement, together with the MELSA Contract of Associations and the Agreement for Integrated Library System Services, constitutes the agreements in force between the parties and that this agreement P.47 supersedes all oral agreements and all negotiations between the parties relating to the subject matter of this agreement, as well as any previous contract presently in effect between the parties hereto relating to the subject matter hereof. Any alterations, variations, modifications, or waivers of the provisions of this agreement shall be valid only when they have been reduced to writing approved by the Anoka County Library Board and the Columbia Heights City Council and Library Board and duly signed by the responsible parties. E. This agreement shall remain in effect unless cancelled by either party upon one year's written notice, with or without cause. If terminated, payment will be made for services provided through the effective date of the cancellation. F. The relationship of the libraries to each other is that of independent contractors. Nothing in this agreement shall be construed so as to deem any employee or agent of the County Library or the City Library an employee of the other for any purpose. G. Neither party to this agreement shall assign the contract, nor any interest arising hereunder, without the written consent of the other. H. The City Library agrees to save harmless and indemnify the County Library, its board members, officers, employees and agents against any and all claims, damages, losses or suits for damages or losses, related to, arising from, or allegedly arising from, any act or omission by the City Library, its employees, or agents, providing services hereunder. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their respective duly authorized officers, on the day and date first above written. Jane Daniels, Chair Anoka County Library Board Gary Peterson, Mayor City of Columbia Heights P.48 ATTEST: Marlene Moulton Janssen, Director Anoka County Library Dated: APPROVED AS TO FORM: Dan Klint Assistant Anoka County Attorney 7/11/06 bad Walter R. Fehst, City Manager City of Columbia Heights Dated: ATTEST: Barbara E. Miller, Chair Columbia Heights Public Library Board James Hoeft Columbia Heights City Attorney P.49 Anoka County Contract No. AGREEMENT FOR INTEGRATED LIBRARY SYSTEM SERVICES THIS AGREEMENT is made and entered into by and between Anoka County Library, 707 Highway 10, Blaine, Minnesota 55434, hereinafter referred to as ACL, and the Columbia Heights Public Library, 820 - 40th Avenue Northeast, Columbia Heights, Minnesota 55421, hereinafter referred to as CHPL. WITNESSETH: WHEREAS, ACL and CHPL have a current agreement to provide library serAces whereby patrons of either library may check out books and materials from the other library; and WHEREAS, ACL has purchased computer equipment, software, and the required, related licenses to operate an integrated library system; and WHEREAS, CHPL desires to use and share the cost of ACL's integrated library system. NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed and understood as foiiows: I. SERVICES TO BE PROVIDED ACL agrees to allow CHPL to participate in ACL's system for integrated library seNices, including the circulation of library materials. II. INFORMATION PROVIDED BY ASSOCIATE LIBRARY CHPL shall input information concerning its patrons and shall work with ACL so that CHPL's unique bibliographic data is included in the computer database. All information shall be in a form designated by ACL which shall be responsible for quality control of data in the system. III. TERM The initial term of this Agreement shall be from January 1, 2007 through December 31, 2007, the date of the signatures of the parties notwithstanding. The term of this P.SO Agreement shall be automatically extended for successive one-year terms unless either party give the other written notice of its intention to terminate this Agreement at least 180 days prior to the expiration of each successive term (before December 31 st of each year). IV. COST OF INTEGRATED LIBRARY SYSTEM As consideration for participation in ACL's integrated library system, CHPL shall pay ACL as follows: A. INTEGRATED LIBRARY SYSTEM OPERATING COSTS 1. CHPL shall reimburse ACL its pro-rata share of costs and expenses incurred by ACL in the operation and maintenance of the integrated library system, including but not limited to software and hardware maintenance, software and hardware system updates, and licenses associated with the operation of the integrated circulation system. 2. CHPL's pro-rata share of any cost or expense shall be based on the average of the following three factors: CHPL's percentage of the ILS' annual circulation of materials, the percentage of CHPL items contained within the County Library's bibliographic database, and the percentage of the number CHPL's borrower registrations performed within the ILS as certified in CHPL's annual report to the State of Minnesota. B. REMOTE EQUIPMENT COSTS CHPL shall be responsible for the cost of all equipment needed to implement the integrated circulation system that is to be located in its library. This includes, but is not limited to workstations, barcode readers, printers, and telecommunications hardware. CHPL shall also be responsible for all hardware maintenance and repair expenses associated with its equipment. - 2p. 5 1 c. TELECOMMUNICATIONS COSTS 1. CHPL shall be responsible for paying for telecommunications costs between CHPL and the computer center at ACL, including but not limited to the cost of servers, switches, multiplexors, telephone lines, and the installation, maintenance, and operating expenses thereof. 2. For CHPL's dedicated telecommunication lines, costs will be based on actual expenses. Telecommunication lines shared with ACL will be pro-rated based on use. E-rate and RL T A reimbursements will be calculated for CHPL lines with those funds returned to CHPL. D. DIRECT COSTS CHPL shall be responsible for all direct costs associated and attributable directly to its use of the integrated library system, including but not limited to the following: 1. Cataloging Costs CHPL shall reimburse ACL for the cost of entering unique catalog information into the computer. CHPL may attach item records to identical ACL bibliographic entries without payment. In the event of a migration to a new integrated library system, CHPL shall reimburse ACL for its portion of costs required to update the bibliographic database. These costs will be determined by the percentage of CHPL's -records in the bibliographic database. Cataloging costs will be determined by a cataloging time study by format conducted a minimum of once yearly. Once the amount of time to catalog an item is determined, costs will be calculated based upon the current staff salary and benefit costs of staff performing the tasks. 2. Notices, Etc. CHPL shall reimburse ACL for the preparation of overdue, reserve notices, and/or collection letters prepared and sent on behalf of CHPL, including charges for postage, labor, and supplies associated with the preparation of such material. 3. Access Point Charge It is understood by the parties that CHPL computer workstations are utilized by the public for both Internet and catalog functions. Wireless access is also - - ~P. 5 2 provided to CHPL customers utilizing ACL's services. ACL staff will install these access points and set up appropriate security and access. ~n addition, ACL staff will do troubleshooting and install software upgrades for CHPL so that the access points function in the same manner as similar access points in ACL's branch libraries. For these services, CHPL will pay ACL at an initial rate of $200.00 per access point per year. Rate changes may be negotiated by ACL and CHPL directors and approved by their respective boards. E. NEW AND REPLACEMENT EQUIPMENT FOR THE CENTRAL SITE ACL reserves the right to purchase additional new and/or replacement equipment for the continued operation and updating of the integrated circulation system. CHPL shall reimburse ACL for equipment directly related to CHPL's usage of the system. V. PAYMENT CHPL shall pay to ACL all operating costs and expenses provided for herein within 30 days of receipt of an invoice from ACL. The schedule for the payment or reimbursement of the pro-rata share of the costs of a hardware and/or software upgrade by CHPL will be as mutually agreed between CHPL and ACL. VI. BIBLIOGRAPHIC DATABASE OWNERSHIP/ACCESS 1. ACL shall be the sole owner of the bibliographic database. Only ACL cataloging personnel will have authorization to enter new bibliographic records. CHPL shall take appropriate measures to ensure that Us staff preserves the integrity of the bibliographic database. 2. In the event of dissolution of this agreement, ACL agrees to provide CHPL, at CHPL's cost, a copy of its records in electronic format, including but not limited to bibliographic, holdings, patron and circulation records. - ~P. 5 3 VII. TITLE AND OWNERSHIP OF EQUIPMENT Title and ownership of all equipment (including the central site equipment) located in ACL libraries shall remain with ACL at all times. ACL shall have sole responsibility for vendor communications and relations. Ownership and title to the equipment purchased by CHPL shall remain with CHPL. VIII. EQUIPMENT AND SUPPLIES No equipment or su pplies which affect the system as a whole may be used by CHPL in conjunction with the integrated library system and/or telecommunications network without the prior written approval of ACL. IX. DUTY OF CARE The parties contemplate that their joint cooperation is needed to provide CHPL with an integrated library system for the cataloging and circulation of its library material. Because the services hereunder are being provided on a cost basis, ACL shall not be liable for any damages as a result of the loss or misuse of data, delays, and errors in providing CHPL with data or information from the integrated library system. Should there be a loss of data, delays or errors, ACL agrees to use its best efforts to mitigate the effects of such occurrence. X. AUDIT DISCLOSURE AND RETENTION OF RECORDS 1 . CHPL agrees to make available to duly authorized representatives of ACL and of the State of Minnesota, for the purpose of audit examination pursuant to Minn. Stat. 16C.05, any books, documents, papers, and records of CHPL that are pertinent to CHPL's provision of services hereunder. CHPL further agrees to maintain all such required records for six years after receipt of final payment and the closing of all other related matters. 2. ACL agrees to make available to duly authorized representatives of CHPL and of the State of Minnesota, for the purpose of audit examination pursuant to Minn. Stat. 16C.05, any books, documents, papers, and records of ACL that are pertinent to ACL's provision of services hereunder. ACL further agrees to maintain all such required records for six years after receipt of final payment and the closing of all other related matters. - SP.54 XI. INDEMNIFICATION CHPL agrees to hold harmless, indemnify, and defend ACL, its officers, employees, agents, and board of directors against any and all claims, losses, damages, or lawsuits for damages, including attorney fees, arising from, allegedly arising from, or related to the providing of the services hereunder. XII. NON-DISCRIMINA liON CHPL agrees as follows: A. In accordance with Anoka County's Affirmative Action Policy and Anoka County Commissioners' policies against discrimination, no person shall illegally be excluded from full-time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the program which is the subject of this Agreement on the basis of race, creed, color, sex, sexual orientation, marital status, public assistance status, age, disability, or national origin. B. CHPL hereto agrees to comply with the provisions of Executive Order No. 11246, (in revised order) entitled "Equal Employment Opportunity," as supplemented in the Department of Labor Regulations (41 CFR, Part 60) and as. amended by Executive Order 11375 and all other applicable state and federal regulations. C. CHPL also agrees to comply with all affirmative action or equal employment opportunity requirements imposed upon Anoka County or CHPL by any other federal or state law, rule or regulation. CHPL further agrees to furnish all information or reports that may be required by the above cited Executive Order, Department of Labor regulations or any other state or federal agency, or as required by Anoka County. D. This Agreement may be canceled or terminated by either ACL or CHPL and all money due, or to become due hereunder, may be forfeited for a second or any subsequent violation of the terms or conditions of this subdivision. XIII. DATA PRIVACY In collecting, storing, using and disseminating data on individuals in the course of providing services hereunder, ACL and CHPL agree to abide by all pertinent state and federal statutes, rules and regulations covering data privacy, including, but not limited to, the Minnesota Data Practices Act and all rules promulgated pursuant thereto by the Commissioner of the Department of Administration. - tP. 5 5 All data created, collected, received, stored, used, maintained, or disseminated by ACL and CHPL in performing this Agreement is also subject to the provisions of Minn. Stat.13 et. seq. (the Minnesota Government Data Practices Act) and, pursuant to that statute, 80th ACL and CHPL must comply with the requirements of that statute as if it were a government entity. All remedies set forth in Minn. Stat. 13.08 shall also apply to ACL and CHPL. CHPL is not required to provide public data to the public if that same data is available from ACL, unless stated otherwise in this Agreement. XIV. EARLY TERMINATION This Agreement may be terminated by ACL or CHPL at any time, with or without cause, upon one year written notice delivered by mail or in person. Notices shall be delivered to either CHPL or ACL at the addresses first written above. If notices are delivered by mail, they shall be effective two days after mailing. XV. DEFAULT AND REMEDY Failure of CHPL (including the failure of any employee or agent of CHPL) to abide by any of the terms, conditions, or requirements expressed in this Agreement shall constitute a default if not properly corrected by CHPL upon receipt of a notice of deficiency and a request for compliance from ACL. In the event of a default by CHPL, ACL may cancel this Agreement by sending a written notice of cancellation to CHPL at the address stated above, and may recover from CHPL any damages sustained by ACL which may directly or consequently arise out of the breach of this Agreement by CHPL. XVI. ENTIRE AGREEMENT/REQUIREMENT OF A WRITING It is understood and agreed by the parties hereto that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties. - ?P. 5 6 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands. ANOKA COUNTY LIBRARY COLUMBIA HEIGHTS PUBLIC LIBRARY By: Jane Daniels, President Anoka County Library Board By: Gary Peterson, Mayor City of Columbia Heights Dated: Dated: ATTEST By: Marlene Moulton Janssen, Director Anoka County Library By: Walter R. Fehst, City Manager City of Columbia Heights Dated Dated: APPROVED AS TO FORM By: Daniel A. Klint Assistant County Attorney By: James Hoeft, City Attorney City of Columbia Heights Dated: Dated: mkd\contract\2001\acl-columbia heights Iibrary-agr (2/21/01) - fp. 57 RESOLUTION 2006-254 ADOPTING CHANGES IN WAGE RANGES AND ESTABLISHING WAGES FOR TEMPORARY PART-TIME LIBRARY POSITIONS, SEASONAL PUBLIC WORKS POSITIONS, SEASONALITEMPORARY RECREATION POSITIONS, AND INTERNS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis, changes will be adopted in Wage Ranges, based upon reliable survey data. NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes wage ranges for non-unionized temporary part-time Library positions, seasonal Public Works positions, seasonal/temporary Recreation positions, and interns, an indicated on Schedule I, II, III, and IV, which are on file in the office of the City Manager; and BE IT FURTHER RESOLVED that such schedules be effective January 1,2007. Passed this 11th day of December, 2006. Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Patricia Muscovitz, CMC Council Secretary/Deputy City Clerk P.59 2007 PART TIME TEMPORARY LIBRARY EMPLOYEES SCHEDULE I PAGE Entry 6 months 12 months 24 months $9.10 $9.63 $10.17 $10.70 LIBRARY AIDE Entry 6 months 12 months 24 months 36 months $9.30 $9.89 $10.47 $11.05 $11.63 LIBRARY SUPERVISORS Entry 6 months 18 months $17.10 $18.05 $19.00 P.60 2007 PUBLIC WORKS SEASONALS SCHEDULE II 1 2 3 4 5 6 ENTRY YEAR YEARS YEARS YEARS YEARS YEARS SEASONAL $9.33 $ 9.55 $ 9.77 $ 9.99 $10.32 $10.65 $10.98 LABORER (INCLUDING RINK MAINTENANCE) WARMING HOUSE $9.33 $ 9.55 $ 9.77 $ 9.99 $10.32 $10.65 $10.98 ATTENDANT WARMING HOUSE $10.27 $10.51 $10.75 $10.99 $11.36 $11. 72 $12.08 LEAD ATTENDANT ENGINEERING I AIDE $11.48 $11. 75 $12.02 $12.29 $12.69 $13.10 $13.50 P.61 2007 SCHEDULE III RECREATION SEASONALS Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the Employer. POSITION ENTRY 6 MONTHS 1 YEAR 2 YEARS 3 YEARS 4 YEARS Summer Playground Asst. $7.62 $7.80 $7.97 $8.23 $8.50 $8.76 After School Instructor $7.62 $7.80 $7.97 $8.23 $8.50 $8.76 Trip Chaperone $7.62 $7.80 $7.97 $8.23 $8.50 $8.76 Facility Supervisor $8.29 $8.48 $8.67 $8.96 $9.24 $9.53 Scorekeeper (per game) $8.29 $8.48 $8.67 $8.96 $9.24 $9.53 Baseball Umpire -House League (Youth) $15/game -Traveling (Plate) $25/game -Traveling (Base) $20/game Soccer Officials (Youth) $14/game Softball Umpires (Youth) -Youth Slow Pitch $15/game -Youth Fast Pitch $25/game Basketball Officials (Youth) -House League $15/game Traveling $20/game Football Officials (Youth) $25/game Adult Athletics $25/game Umpire/Officials (Softball, Basketball, Volleyball, & Football) Performing Arts Instructor $8.34 $9.73 $11.12 $12.51 $13.91 $15.45 (Gymnastics, Cheerleading, and Ballet) Summer Playground Supervisor $8.34 $9.73 $11.12 $12.51 $13.91 $15.45 Trip Supervisor $8.34 $9.73 $11.12 $12.51 $13.91 $15.45 Program Instructor (Market rate--contingent upon approval of the Recreation Director and the Assistant to the City Manager.) P.62 Rate 1 Rate 2 Rate 3 Rate 4 Rate 5 2007 SCHEDULE IV INTERNS $10.69 $11.20 $11.71 $12.22 $12.73 P.63 CITY COUNCn.. LETTER Meetin of December 11, 2006 AGENDA SECTION: Consent t- A / NO. ..:) - - \D ITEM: Approve acceptance of$3,00 grant from State of Minnesota, Office of Traffic Safety, in recognition of the Columbia Heights Police Department's exceptional traffic safety efforts in 2006. Grant to run from January 3, 2007 through June 30, 2007. ORIGINATING DEPARTMENT POLICE BY: Thomas M. JOhnSI~~ ~ DATE November 30, 20~~"" CITY MANAGER APPROVAL: BY: A- DATE: . NO. BACKGROUND The Columbia Heights Police Department has once again been recognized by the State of Minnesota, Office of Traffic Safety, for our efforts in the area of Traffic Safety in 2006. In recognition of these efforts, the Department has been awarded a $3,000 grant that may be used for overtime, traffic safety training, or traffic safety equipment. ANALYSIS/CONCLUSION The Columbia Heights Police Department is committed to the enforcement of traffic laws and the safety of those traveling within our community. Corporal Paul Bonesteel, while leading our Department's efforts in this area, has performed at a very high level, making sure that traffic safety remains a priority for our Department. The Department has now been rewarded for our efforts. Our plans for the money include overtime traffic enforcement details and the purchase of additional stop sticks for our marked squads. RECOMMENDED MOTION: Move to waive the reading of Resolution #2006-253, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution #2006-253 supporting the efforts of the Columbia Heights Police Department in receiving grant money in the amount of$3,000 from the State of Minnesota, Office of Traffic Safety. This grant is in recognition of the efforts ofthe Columbia Heights Police Department in the area of Traffic Safety during 2006 and will be used to improve traffic enforcement and safety on our City's streets from January 3,2007 to June 30, 2007. TMJ:mld 06- 211 COUNCIL ACTION: P.64 RESOLUTION NO. 2006-253 BEING A RESOLUTION AUTHORIZING ACCEPTANCE OF A TRAFFIC SAFETY AWARD Whereas, the Columbia Heights Police Department desired to protect the health of its citizens by improving traffic safety and participating in the Safe & Sober Challenge; and Whereas, under the provision of the Highway Safety Act (PL. 89-563), the Minnesota Department of Public Safety has federal funding to promote traffic safety; and Whereas, the Minnesota Department of Public Safety had judged the Columbia Heights Police Department efforts to decrease impaired driving and increase seat belt use to be exceptional, and wants to reward those efforts by providing additional funding for the department; Therefore, be it resolved that the Columbia Heights Police Department enter into an agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the period from January 3,2007 to June 30, 2007. The Chief of the Columbia Heights Police Department is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the Columbia Heights Police Department Be it further resolved that the Chief of the Columbia Heights Police Department I hereby authorized to be the fiscal agent and administer the grant on behalf of the City of Columbia Heights. Passed this _ day of December 2006 Offered by: Second by: Roll call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.65 - MINNESOTA DEPARTMENT OF PUBLIC SAFETY Alcohol and Gambling Enforcement ARMER/911 Program Bureau of Criminal Apprehension Driver and Vehicle Services Homeland Security and Emergency Management Minnesota State Patrol Office of Communications Office of Justice Programs Office of Traffic Safety State Fire Marshal and Pipeline Safety Office of Traffic Safety 444 Cedar Street. Suite 150 · Saint Paul, Minnesota 55101-5150 Phone: 651.296.6954 · Fax: 651.297.4844. TIT: 651.282.6555 www.dps.state.mn.us November 17, 2006 Columbia Heights Police Dept. Corp. Paul Bonesteel 559 Mill St. Columbia Heights,:MN. 55421 Dear Corp. Bonesteel, Congratulations!! I am pleased to inform you that the Columbia Heights Police Dept. has been awarded First Place in the 2006 Minnesota Safe & Sober Challenge. The competition for Challenge A wards was high and you should be very proud of your work in improving traffic safety. As a result of your efforts, your community is a better, safer place to live. In recognition of your agency's exceptional traffic safety efforts, you have been awarded a mini-grant for $3000.00. The award cannot be spent until after you receive a completed grant contract from the Office of Traffic Safety. In addition to receiving the award, you are invited to a recognition luncheon sponsored by AAA MinnesotalIowa that will be held on January 10, 2007. Bob O'Brien, t.he Safe & Sober Liaison for your agency and I would like to offer the opportunity to meet to publicize your efforts with your local media, and to discuss the award. Bob O'Brien will contact you soon to set up a meeting. Following is required information needed to complete the grant application. Plan for Expenditure Your grant award must be used for traffic safety purposes, as additional funding to benefit your agency. Funds can be used for overtime traffic patrolling hours, traffic safety training, or traffic safety related equipment such as driver license verification lights, stop sticks, radar, lidar, PBIs, fatal vision goggles, or printing traffic safety materials. I have attached a form for you to complete on how you would like to spend your award. This plan is due back to me no later than December 22nd, 2006. It can be faxed or mailed to the Office of Iraffic Safety. P.66 EQUAL OPPOR1uI'JII y EMPLOYER Resolution A resolution from your county board or city council authorizing the acceptance of the mini- grant is required. The resolution must be signed. I have also attached a copy of a sample resolution that includes the necessary points: 1) The name of the program - Safe & Sober Challenge; 2) A statement that the grant is additional funding for your department; 3) The title . of the person responsible for and authorized to sign the agreement with Public Safety - usually the sheriff or chief; and 4) The dates for which the agreement will be in force. I appreciate anything you can do to ensure your resolution is close to this example. The award must be spent by June 30, 2007. Costs cannot be incurred before the paperwork is completed. The Challenge funding comes to Public Safety from the National Highway Traffic Safety Administration. As required by NHTSA, the award funds are available on a cost reimbursement basis; costs. are reimbursed by Traffic Safety only after they are first incurred and paid by your agency. Please don't hesitate to call if you have any questions or concerns. It is a pleasure to recognize the great service you are doing for your community with your commitment to traffic safety. Congratulations once again. Sincerely, ~ Gordy Pehrson Traffic Safety Program Coordinator gordy .pehrson@state.mn.us (651) 201-7072 P.67 CITY COUNCIL LETTER Meeting of December 11, 2006 AGENDA SECTION: Consent NO. ITEM: Transfer of Funds from General Fund to Police NO. Department Budget to Reimburse O.T. Fund s- A -l ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson DATE December 4, 20 6 BACKGROUND During the past three months, the Police Department has been involved in off duty employment details that are handled through the Department. These details were security details at Unique Thrift Stores and Columbia Heights High School activities. Since this type of off duty employment is handled through the Department, officers have signed up and worked these details since October 18,2006, and we have received a check from the following entities: Unique Thrift Stores--one check totaling $825, and Columbia Heights School District-two checks totaling $1,600. This money is considered revenue and was placed in the City General Fund. ANALYSIS/CONCLUSION The Police Department is requesting that the City Council pass a motion requiring the $825 from Unique Thrift Stores and the $1,600 received from Columbia Heights School District be returned to the 2006 Police Department budget line #1020. RECOMMENDED MOTION: Move to transfer $825 received from Unique Thrift Stores and $1,600 received from Columbia Heights School District-a total of $2,425-from the General Fund to the Police Department 2006 budget under line #1020, Police overtime. TMJ :mld 06- 214 COUNCIL ACTION: L P.68 City of Columbia Heights Police Department MEMO To: Chief Thomas Johnson rfJ / From: Captain William J. Roddy ! Subject: Overtime Transfer Date: December 01, 2006 Attached is a list of the overtime re-imbursement received from November 14th through December 1 st ,2006. This is income from outside sources that has been paid to CHPD for services of our personnel. Please request transfer of these funds to our overtime account. UniQue Thrift INVOICE # 034 DATE 11-14-06 AMOUNT $825.00 Columbia Heiehts Hiehschool Activities INVOICE # DATE 032 10-18-06 035 11-14-06 AMOUNT $ 175,00 1425.00 $ 2425.00 Total Amount to be transferred to OT Account $2425.00 P.69 INVOICE Columbia Heights Police Department Date: November 14,2006 Invoice #: 2006-034 Customer Name: Unique Thrift -Attn: Mike Address: 2201 37th Ave NE, Columbia Heights, MN 55421 Home Phone: Work Phone: 763-788-5250 Request for: 1 Police Officers for: October 2006 Tue. 10-03-06 1600-1930 Ok 3.5 hrs. I0'Y,o~ Sat. 10-07 -06 1215-1615 Ni 4 hrs. Mon. 10-09-06 0915-1515 Ni 6hrs. Sat. 10-14-06 No Officer I f' 14,,~./'" Sat. 10-21-06 No Officer Sat. 10- 28-06 1630-1930 Sc 3 hrs. yv Number of Officers: 4 Hours: 16.50 p,;; &11- /1 fJ z. {(;,Io r. BILLING INFORMATION 2006 OT Wage is $50.00 hr. Total Due: $825.00 Make checks payable to the City of Columbia Heights. Please mail payment to: City of Columbia Heights Police Department, 559 MillStreetNE,ColumbiaHeights, MN 55421 FOR DEPARTMENTAL USE ONLY Officer(s) on Duty: :J><gz.s .: Off Duty: P. 7 ~ate: It;h?/~ , ( Amount Received: ..UllI.I _UI~~, .11""'. DATE INVOICE NO COMMENT 11/14/06 2006-034 AMOUNT 825.00 CHECK: 011832 11/20/06 City of Columbia Heights Nash Sales, Inc. 3080 Centerville Rd Little Canada, MN 55111 (651) 113-8011 Anchor Bank North St. Paul, MN 15-882-960 DISCOUNT NET AMOUNT .00 825.00 CHK TOTAL: 825.00 *EIGHT HUNDRED TWENTY FIVE DOLLARS AND NO CENTS DATE 11/20/06 l.Y T'HE L ..JER OF: City of Columbia Heights City of Col. Hgts Police Dept 559 Mill Street NE Columbia Heights MN 55421 1110 . .8 j 2111 I: 0 C1 bOOB 8 2 51: '1 7'1 50 L, '1111 '- P.71. 011832 AMOUNT *******825.00* //L// 4~t/~ / ~ INVOICE Columbia Heights Police Department Date: November 3,2006 Invoice #: 2006-032 Customer Name: Columbia Heights Highschool Address: 1440 49th Ave NE, Col. Hgts. MN 55421 Home Phone: Attn: Betty Thomas Work Phone: 528-4601 Request for: Police Officer for: ;~b~ \' l Football Game 10-18-06 1830-2200 (3.5 hrs) 1- Officer- Bonesteel BILLING INFORMATION Number of Officers: 1 Hours: 3.5 OT Billing Wage is $50.00 per hour. Total Due: $175.00 Make checks payable to the ACity of Columbia Heights@, Please mail paymentto:CityofColumbiaHeightsPoliceDepartment.559MiIlStreetNE.ColumbiaHeights.MN 55421 Officer(s) on Duty: FOR DEPARTMENTAL USE ONLY Off Duty: Date: P.72 Amount Received: OVERTIME 0 officeff~ ~~J ~ / G 11r- Ic-<. Date: Hours.:), 5G 0 ~ 0 Reg ~ 1 ~ From / <(3G to .;) I 55 Type of'-- -fc46JLf i'5,,,,--I-r; /'" Where trf)J c!-! rf<;- Approved 0 Refused 0 Date Reason for refusal Supervisor P.73 10. 13 VENDOR NUMBER VENDOR NAME 08350 - 0 : CITY OF COLUMBIA HEIGHTS CHECK DATE CHECK NO. 11/22/06 00128052 DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT .1/?lj06 2006-032 175.00"'---- . /06 2006-035 1/425.00 ~lD TO: CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 TOTAL AMOUNT PAID 1,600.00 : ,! t III~": 'Il-~:; II..::I~'.. ==: 1i1 tr:.' ~ t ......'"1::( ti U I: I. .'4'1".".:.1: 11'1' l': I~ '\:',', ':',.>.:/Y ,,::\,' "::: ::.:::: :.::" ,-:,-:. CHECK DATE 11/22/06 " ".. d. :...-'....:.:.;.. -,.. n.,::_" .... 75"1592 .; ;.,".- ',":' .:.-- ....;.: .;.. .:. ", ....., .... ....; ..i.... ....... ...... . .. .... ',. ,... . ;.::': .... .::..:: d-;.: ::,:.........,;.:.:..::. '.... ...':' ,..... ::,'.'." _i.'":- '..:-:-.,-.,-;. :.... . :'" :',\,,: ':::'::. :;:,;'; :.<-,::::;:::-... :./:::':' r"I'!"'lUi..... ...::..... .......... .... ...i.....: ~anfti....... . ... ," . ..... ..' .. . "912.i 303 Third Street Northwest East Grand Forks, MN 56721 ORDER OF; '.. . .. ,',' ",. ," ,." ,," "H . ',"" $1/6QO.;pd CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS/ MN 55421 lj@_~ltJ.. :.:.:-.:..;'..~,:. ,_ -. ,,;.":., :.' .<.. ,": .:: ~":f:'~':'~ .,,' ;.;.X',:. ,.;.;,.,. ..;-;, ..; .. .."-I~t:;.':,.;t,..;';:;.;.; .'. ::-? ~:~~~~i.~f~f "'"" :".. .: ::~~.:.)t" '; ," "~'~~'.":~: ~{(~~~::~ .~~...:: ... ... . ..' , .. '," .'. ...' "' III . 280 5 2111 I: 0 E1 . 2 . 5 E1 2 '(I: . 5 2 .0000 '( b 2 ~ III P.74 INVOICE Columbia Heights Police Department Date: November 14, 2006 Invoice #: 2006-035 Customer Name: Independent School District #13 Address: 1440 49th Ave NE, Col. Hgts. MN 55421 Home Phone: Work Phone: (Afternoon School Security Detail - October 2006) Attn: Finance Department J?1P~u r ~ \,,' ,., / " Police Officer for: Afternoon School Detail 5days x 1.5hrs @ aT Rate 5days x 1.5hrs @ aT Rate 3days x 1.5hrs @ aT Rate Request for: 1 Week 1- Oct. 2-6 Week 2- Oct. 9-13 Week 3- Oct. 16-18 (No School Oct. 19/20) Week 4- Oct. 23- 26 (No School Oct.27) Week 5- Oct. 30-31 Nov. 1-3 $375.00 $375.00 $225.00 4days x 1.5hrs @ aT Rate $300.00 2days x 1.5hrs @ aT Rate (No Officer) $ 150.00 Total: $1425.00 BILLING INFORMATION Number of Officers: 19 Hours: 28.5 *2006 OT Wage Rate is $50.00 per hour. Total Due: $1425.00 Make checks payable to the ACity of Columbia Heights@. Please mail payment to: City of Columbia Heights Police Department, 559 MillStreetNE,ColumbiaHeights, MN 55421 Officer(s) on Duty: FOR DEPARTMENTAL USE ONLY Off Duty: P. 7 ~ate: Amount Received: I! IE~IDOR NUl'vltlt:11 H350 - 0 : CITY OF E IN\ elCE NUrvl8ER 1 21 06 2006-032 1/~L/06 2006-0J~ COLUMBIA HEIGHTS ! 11/22/06 DESC};IFTIGh P.O NUrvl6EF 00128052 AMOUNT 175.00 1,425.00/ ~ID TO: CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET NE COLUMS L.\ [[EIGHTS, :1N 55421 i: I J...... ~: I::{ 1'4 ~ 41:'1 ""'-'1. t{ Ill'1; I_~' ~_:, Il.-t ~ 1: e;:.r III h' I. TOTAL AMOUNT . PAID 1,600.00 : '~{t1~" :r:.,..,"t;u 1..:1:"11 =; t ~ ~,'~ll. J..."'1:(1\ 1':1' ~J&'l'/!.'J.~: II', ",: I ~ . ,.. . '. .. '" ." . rmJ3ank' CHECK DATE 11/22/06 303 Third Street Northwest East Grand ForKs. MN 56721 P....y: ******1,600' Dollars 00 Cents CHECK AMOUNT $1,600.00 ''-IE ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT SS9 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 . 7&01592 CHECK NO. 128052 912 r"'~~-""'~ [11,~ll!lr~ II- ~ 2 B 0 5 2"- I: 0 g l. 2 l. 5 g 2 ? I: l. 5 2 l. 0 0 DO? b 2 :1"- P.76 CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: 5 -A-~ ITEM: RESOLUTION ESTABLISHING ELIGIBILITY STANDARDS FOR SENIOR CITIZEN UTILITY RATES NO: 2006-252 MEETING OF: December 1 L 2006 ORIGINATING DEPT: CITY MANAGER FINANCE APPROV AL BY: JOEKLOIBER BY: DATE: NOVEMBER 27,2006 For many years, the City Council has annually updated the income eligibility limit for reduced senior citizen utility rates. The income eligibility limit was set at $25,200 to receive reduced rates in 2006. Attached is a resolution raising the income limit to $26,500 to receive reduced senior citizen rates in 2007. For many years, the formula the City has used for this limit is the maximum current year (2007) Social Security benefit for an individual at full retirement age, plus 4%, rounded to the next even $100 increment. This limit is then compared to applicants' prior year (2006) income. This formula is intended to allow for a modest amount of income beyond the maximum Social Security benefit possible. The maximum Social Security benefit for an individual at full retirement age for 2007 is $25,392. The City Council can set any formula or amount for income eligibility. If the City establishes the income eligibility guideline at a higher level, more people will qualify. As more people qualify for reduced rates, the rates for non-qualifying people will have to be raised to ensure adequate revenue in the utility fund. For several years, the number of seniors receiving the reduced rate has remained relatively constant at approximately 200 residents. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the general public. RECOMMENDED MOTION: Move to adopt Resolution 2006-252, being a resolution establishing eligibility standards for senior citizen utility rates. JK:sms 061 1 27COUNCIL COUNCIL ACTION: P.77 RESOLUTION NO. 2006 -252 ESTABLISH ELIGIBILITY STANDARDS FOR SENIOR CITIZEN UTILITY RATES WHEREAS, the City Council has previously established eligibility standards for senior citizen rates for refuse service, sewage disposal, storm water and water supply; and WHEREAS, It has been the City's practice to maintain uniform eligibility standards whenever possible: NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows: 1. That anyone over 62 years of age with a maximum household income of $26,500 will be eligible for reduced rates. BE IT FURTHER RESOLVED that the above eligibility standard is effective January 1, 2007. Passed this day of ,2006 Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.78 CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: MEETING OF: DECEMBER 11 , 2006 ORIGINATING DEPT: CITY MANAGER FINANCE APPROV AL BY: JOSEPH KLOIBER -5--A-(l ITEM: DESIGNATING OFFICIAL DEPOSITORIES AND SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS NO: 2006-256 DATE: DECEMBER 4, 2006 Each year the council passes a resolution designating depositories for city funds and for investment purposes. The attached resolution follows the general format of the resolution passed in previous years. Under this resolution, investment firms that may be used by the city must be located in the State of Minnesota, and all investments must comply with authorized investments as set forth in Minnesota statutes. The resolution also contains a section covering access to city safe deposit boxes. Although the City's major banking transactions are conducted through Northeast Bank, the City of Columbia Heights does maintain two accounts at Wells Fargo Bank of Minnesota, N.A. in Minneapolis. One of these Wells Fargo accounts is used solely for processing payroll transactions and the other is limited to certain credit card and ACH payments. The City has bond escrow accounts when required by the City's bond agreements. These escrow accounts are generally only open for a short period of time. Currently there are no such escrow accounts open. It has been convenient to have these escrow accounts with U.S. Bank, as U.S. Bank is currently the paying agent on all of the City's outstanding bond issues. It is staffs recommendation that we maintain the relationship with Wells Fargo as they provide a very reliable, efficient, and cost-effective solution for our electronic banking needs; that bond escrow accounts, when necessary, be maintained at U.S. Bank; and that we continue to maintain our general checking and other banking needs with Northeast Bank in Columbia Heights. RECOMMENDED MOTION: Move to waive the reading of Resolution 2006-256 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2006-256 being a resolution designating official depositories and safe deposit access for the City of Columbia Heights. lPK Council Letter _ Res20lXi _ 256.doc Attachment COUNCIL ACTION: P.79 RESOLUTION NO. 2006-256 RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Clerk- Treasurer and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are designated depositories ofthe corporation be and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Clerk- Treasurer and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the City Clerk or other officer of his corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re- discounts and borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. P.SO BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investments purposes so long as the investments comply with authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that the signatures of anyone of the following named City employees are required for access to safe deposit boxes: Finance Director City Manager Assistant Finance Director Information Systems Director Information Systems Technician Passed this _ day of ,2006 Offered by: Seconded by: Roll Call: Mayor Gary Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.81 CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: .5 - A - I 0 ITEM: DESIGNATING AN OFFICIAL NEWSP APER FOR 2007 MEETING OF: December 11,2006 ORIGINATING DEPT: CITY MANAGER FINANCE APPROVAL BY: WIt~~:rE DATE: NOVEMBER 30, 2006 NO: Each year the City Council designates an official newspaper for publishing of legal notices and other required publications. State statutes require the newspaper to be published at least twice monthly. Statutes also limit the amount the newspaper can charge, to the rate paid by commercial users. Based on this, there are three newspapers serving Columbia Heights that meet the criteria: Sun Focus News, the Northeaster, and the Star Tribune. Based on rates charged to commercial customers, Sun Focus News is the least expensive alternative. The Star Tribune's 2007 rate will be $4.75 per line for legal notices. The following is a comparison of the 2006 rates to the 2007 rates for the Sun Focus News: 2006 Rate 2007 Rate One Column Width: Per line, first insertion 0.99 0.99 ($9.90 per col. inch) Per line, subsequent insertion 0.55 0.55 ($ 5.50 per col. inch) Neither the Star Tribune nor the Sun Focus News has increased their rates for 2007. The Northeaster did not provide a bid in 2006. RECOMMENDED MOTION: Move to designate Sun Focus News as the official City newspaper for 2007 and to authorize the Mayor and City Manager to enter into an agreement with Sun Focus News for required publications. WE:sms 0611301COUNC1L COUNCIL ACTION: P.82 CI -~= --- November 15, 2006 newspapers City of Columbia Heights City Council 590 40th Avenue NE Columbia Heights, MN 55421 Dear City Council Members: The Sun-Focus would like to be considered for designation as the legal newspaper for the City of Columbia Heights for the upcoming year. All published legal notices are posted on our website (www.mnSun.com) at no additional charge. This is an enhancement to the local news coverage already available on the Internet and will broaden the readership of your legal notices. One of the main benefits of publishing your legal notices with the Sun-Focus is our home delivery. Sun Newspapers has become the primary source of community news in the suburbs. Your notices in our paper have the best chance of being seen and read. Despite rising costs of operating our newspapers, there will be no rate increase. Our legal prices will remain the same. The rate structure for legals effective the first of the year will be: 1 column width: $ .99 per line - per insertion ($9.90 per col. inch) $ .55 per line - subsequent insertions ($5.50 per col. inch) There are 10 lines per inch. Our columns are 11 picas 10 points wide Because price comparisons between newspapers are difficult due to differences in column width, font size, etc., we would be happy to provide a price quote on an e-mailed submission. Two notarized affidavits on each of your publications will be provided with no additional charge. The deadline for regular length notices is 11 :00 a.m. the Monday prior to publication. E-mailing the legal notices is an efficient and accurate way of getting the notices to us. The e-mail address for the legal department is sunlegals@acnpapers.com. We still accept notices on disk, faxed or through the mail. If you require more information to make your decision, please contact me or Mary Ann Carlson, our Legal Representative, at 952-392-6829. Thank you for considering the Sun-Focus as the official newspaper for your community. s~ Jeffrey Coolman Vice President and Group Publisher 10917 VALLEY VIEW ROAD 0 EDEN PRAmIE 0 MuP. 8 3)TA 55344 0 952-829-0797 0 FAX: 952-941-3588 11/29/2006 16:26 FAX 612 673 4884 STAR TRIBUNE CLS. ADV. I4J 001 425 Portland Avenue Minneapolis, Minnesota 55488-0002 Starltibune t1I..,.lI.=-..:I...... ~_:lt:.... November 29, 2006 '- ~ ~~~~~kb1J - To:' ",' -';.' From: Cheri Ronglien Star Tribune Classified Advertising Dept. LEG~A..L NOT!Cli'S CT ,ASS 203 Sunday or Weekday Metro and or All Editions $4.75 per line This is the price effective today. I am waiting to hear by end of day today if the rate will be changing J an 2007. We want to make sure you get the correct rate so I will reconfirm the rate within 24 hours. Thank you. Cheri Ronglien . "- ~ . th1 /!-;J'J -t?tP; /h ~ ~ h ;4-7 ;JtJoj. - AtM- ..~ A-frtt?l /'U"'-- cM<1'f/ I ,/J , P.84 CITY COUNCIL LETTER Meeting of: December 11, 2006 AGENDA SECTION: NO: J- - A - l \ ORIGINATING DEPT.: Recreation CITY MANAGER APPROV AL ITEM: Establish John P. Murzyn Hall rental rates for 2008 NO: BY: Keith Windschitl Recreation Director DATE: 12/6/06 BACKGROUND The Columbia Heights Park and Recreation Commission unanimously approved the 2008 Murzyn Hall rental rates at their meeting on November 21, 2006. Staff has recommended rental rates for 2008 be increased due to the high volume of rentals. At the present time, we only have a few Saturdays available for 2007. Rentals for the main hall, kitchen and the lounge will increase by approximately 5%. This increase will bring in additional revenue for the hall. Meeting room rentals are proposed to remain the same as they were for 2007. The 2008 rates also include a $100 increase in the damage deposit making the total damage deposit $350 to cover damage or additional charges that may apply to the rental. Staff has also recommended a slight increase for Community Service Officer, pre-mix and custodial charges. A late fee is also included which charges renters $60 for every 30 minutes they stay after the 1 :00 a.m. deadline for rentals. A copy of the proposed rental rates for 2008 is lttached. RECOMMENDED MOTION: Move to adopt the 2008 Murzyn Hall rental rates, as outlined by the Park and Recreation Commission at their meeting of November 21,2006. COUNCIL ACTION: P.8S ADMIN\CC07RA TE JOHN P. MURZYN HALL RENTAL RATES Rentals in 2007 will pay the 2007 rate, and rentals in 2008 will pay the 2008 rate. RENTAL INFORMA T10N 2007 RA TES 2008 RA TES (Sun - Fri) (Saturday) (Sun - Fri) (Saturday) Hail/Kitchen/LaBelle Lounge $880.00 $1,100.00 $925.00 $1,155.00 Hall $675.00 $775.00 $710.00 $815.00 Kitchen $115.00 $130.00 $120.00 $135.00 LaBelle Lounge $200.00 $230.00 $210.00 $245.00 Gauvitle Room $170.00 $190.00 $170.00 $190.00 Prestemon Room $170.00 $190.00 $170.00 $190.00 Edgemoor Room $170.00 $190.00 $170.00 $190.00 Keyes Room $170.00 $190.00 $170.00 $190.00 Youth Lounge $170.00 $190.00 $170.00 $190.00 Maithaire/McKenna Room $240.00 $275.00 $240.00 $275.00 Senior Center $240.00 $275.00 $240.00 $275.00 Down Payment (non-refundable) $500/ $100 $500/ $100 $500 / $100 $500/ $100 Damaae Deposit (refundable) $250.00 $250.00 $350.00 $350.00 Security Officer Deposit $100.00 $100.00 $120.00 $120.00 Community Service Officer/hour $22.00 $22.00 $23.00 $23.00 Pre-Mix Deposit $100.00 $100.00 $100.00 $100.00 Pre-Mix per canister $25.00 $25.00 $26.00 $26.00 Early Entry Fee* $60.00 $60.00 $60.00 $60.00 Custodial Charge per hour $20.00 $20.00 $25.00 $25.00 C02 System Usaae Fee** $25.00 $25.00 $25.00 $25.00 Events Lasting 2 hours or less 50% N/A 50% N/A Events Lasting 4 hours or less 25% N/A 25% N/A Heifihts Resident Discount*** ")&:0'- 25~'c; 25% 25% '..,J IV y All JPM rentals end at 1 :00 a.m. A late fee of $60.00 will be assessed every 30 minutes after 1 :00 a.m. * Subject to approval by Recreation Director and/or Park & Recreation Commission. ** For use of C02 sy stem to tap kegs of beer. Fee waived if renter purchases pre-mix from the City or the Lion's Club provides bartending services. *** Columbia Heights Resident discount is exclusively limited to the renter or their parents, providing one is a Columbia Heights resident. Linen and Napkin rental is available upon request. 2007 Prices are as follows: White or Ivory Linens $6.50 per hall table (60" rounds and 8' x 2 1/2' banquet tables) $3.25 per bar table $ .50 per napkin (various colors available) Linen and Napkin rentals will need to be placed 2 weeks prior to your rental date. Tax additional. For any Saturday rental you may decorate on the Friday before your event from 10:00 am - 4:30 pm for a $150.00 fee. This reservation can only be made if the date is available 2 weeks prior to your rental. P.86 CITY COUNCIL LETTER Meeting of: 12/11/2006 5- A- \. ORlGINA TING DEPARTMENT: PUBLIC WORKS BY: K. HANSE-rY~ , DATE: 12/5106-~ CITY MANAGER AGENDA SECTION: CONSENT ITEM: ESTABLISH A PUBLIC HEARING TO CONSIDER A MID-BLOCK STREET LIGHT BASED UPON A PETITION RECEIVED BY: ~.4~/ DATE: " Background: Staff is requesting the City Council establish a Public Hearing date for formal consideration of assessing a street light to benefited properties, as requested bv petition. The proposed light is located on Van Buren Street. The petition is for one 100watt HPS light to be installed on an existing pole between 3938 and 3942 Van Buren Street. Reference attached map. There will be 9 parcels, including 1 City Parcel in the assessment. Of the 8 private parcels, 7 property owners signed the petition in favor of installing the streetlight. Recommended Motion: Move to establish Monday, January 8, 2007 at 7:00 p.m. as a Public Hearing for consideration of a street light between 3938 and 3942 Van Buren Street. KH:jb I COUNCIL ACTION: P.87 <9 CllY OF COLUMBIA HEIGHTS Proposed Light and - _... - ., 00 00 r-Tl, ;--;\ -(),) " r---'---~ ~~J I..co CO I 8..,38 l.ln.f;:'i-- II.. 3988 I ',N Iw w' , co -1 ' 1--3984--1 co I,'+:>' (j) 3982 I I I--n----~ ___LL_ _._____J I': 3982 'I r-,-'---- ____un c.o. '. . I i '_3975 __J' i 39.7.6 \, : 8 I r. 3970 I r-- --. r ',. '~ i ~ ~~~~ ','~ i .~ 39l0.l \: 11:=396_~1 I [_396~ ; I l-3964 ;11 +-. I, I 3964 I; I L~?~9-! b~9~-~I~ ~ ~'1ihll_3~9?8 I I ~~?P~ " 3956 li"l:' ,1,~957 '! \ 3952 I I : 3953....., _ . I (l)':.'3.. 951 r---3948 , ~_. .~ I. ., '.,'~ (/) \,.,.., I ~C1~!L~ . 3~" fr f,~~471 p9~-i i~~3~ .'3~2. '":;3~fI~, I ~I I 1~935 ,.393a~, · 'b9939-, i w i i ,...: - ':>. '9'':>-4-,'' " 1.-.',"3....9,..3. 5'.. ..'." i. N I l-- ,. I -0' 0'1 ',." , II 1.3.9.311 i.... 39~Q] i _ . , 13~31';'-=11i 'r'... -~3-'''9-2-8--~, ~'- ,n_. II::XIS~iAg=Bght-o=- i : ,-~,,":'-----------'-"-~1 \ i j i-------~------i , ~~92~ '1.!_~9~2__~.1 i r~~g3 LJ Iln~~~~_1 'L\;39?1 · C}911Li I h~-,--J \3,918 I 'I .~1~~ :-3914 T: i~~~I-ir ~3g121 I---~---- ] r ,3910 '. e- , .----'-.,----. ..---.," :3907 i rw- I, r- i : c.o i! c.o" : -390 1 il_~ i 11 &5J 3900 Lt) CD =It: 3900 39TH ST 1;856 ' Copyrighf4:>2006 -RIVer's Edge GIS, iI.c, 850 MAP LEGEND: ;rI L1MITS_A [J BUilDING_ALL o WATER II PARKS [J PARCELS Map Scale: 1 inch = 155 feet Map Dale: 12/0612006 Dala Dale: SEPTEMBER 2006 9 Disdaimer: Sources: CITY OF COLUMBIA HEIGHTS - GIS, ENGINEERING, AND PLANNING CITY COUNCIL LETTER Meeting of: 12/11106 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: 5 - A- \ '3 PUBLIC WORKS BY: tV~~ ITEM: CHANGE ORDER NO.1 AND FINAL PAYMENT BY: K.Hansen~ - FOR MISCELLANEOUS CONCRETE PROJECT #0600 DATE: 12/5/06 DATE: Background: The Contractor has completed the 2006 Miscellaneous Concrete Repairs and Installations. This annual program consisted of curb and gutter, street, alley, driveway, sidewalk and step improvements/repairs throughout the City. A spreadsheet with the fund distribution is attached. An alysis/C 0 ncl usio ns: The Miscellaneous Concrete Program is set up on an annual basis with a preliminary estimate of quantities for the entire year. The quantities of work will vary from year to year based upon actual work performed in the two phases (late spring and fall). The final compensating change order, attached, modifies the contract to include additional quantities for repairs due to water main breaks, street and alley repairs, and replacement of hazardous sidewalk. All additions to the contract modified quantities only, using the contract bid prices for each work item. Staff recommends approval of Change Order # 1. Staff is recommending approval of final payment to Ron Kassa Construction, Inc. and acceptance of the work. A copy of the final payment voucher and the Engineer's Report of Final Acceptance is attached. For informational purposes, the final contract amounts for the past three program years have been: 2003: $ 39,604.50 2004: $ 23,378.80 2005: $ 27,407.00 Recommended Motion: Move to authorize Contract Change Order No. I for additional work added to the contract by the City to Ron Kassa Construction, Inc. in the amount of$ 8,450.40 with funding out of the appropriate funds. Recommended Motion: Move to accept the work for 2006 Miscellaneous Concrete Repairs and Installations, City Project #0600 and authorize final payment of$I5,290.61 to Ron Kassa Construction, Inc. ofElko, Minnesota. Attachment: Fund Distribution Spreadsheet Change Order Payment Voucher Engineer's Report of Final Acceptance COUNCIL ACTION: P.89 MISCELLANEOUS CONCRETE FUNDING - FINAL PAYMENT PROJECT 0600 DESCRIPTION UNIT MSAS STREET PARK WATER STORM PRIVATE PROJECT TOTAL PRICE QUAN. TOTAL QUAN. TOTAL QUA"!.. TOTAL QUAN. TOTAL QUAN. TOTAL QUAN. TOTAL QUAN. TOTAL REM C&G $5.00 58.5 $292.50 66.5 $332.50 $0.00 31.0 $155.00 $0.00 $0.00 156.0 $780.00 CONST C&G $18.00 58.5 $1,053.00 66.5 $1,197.00 $0.00 31.0 $558.00 18.0 $324.00 25.0 $450.00 199.0 $3,582.00 REM 8" CONC $1.50 $0.00 1555.0 $2,332.50 $0.00 $0.00 $0.00 $0.00 1555.0 $2,332.50 CONST 8" CONC $3.60 $0.00 2211.0 $7,959.60 $0.00 $0.00 $0.00 $0.00 2211.0 $7,959.60 REM 6" CONC $1.50 18.0 $27.00 185.0 $277.50 $0.00 $0.00 $0.00 $0.00 203.0 $304.50 CONST 6" CONC $3.20 18.0 $57.60 185.0 $592.00 $0.00 $0.00 $0.00 $0.00 203.0 $649.60 "ij R Zo SDWK $1.10 1432.5 $1,575.75 1276.0 $1,403.60 27.0 $29.70 $0.00 122.5 $134.75 39.0 $42.90 2897.0 $3,186.70 0 CONST SDWK $3.00 1594.5 $4,783.50 1276.0 $3,828.00 47.0 $141.00 $0.00 122.5 $367.50 151.0 $453.00 3191.0 $9,573.00 REM STEP $5.00 $0.00 $0.00 $0.00 $0.00 $0.00 30.0 $150.00 30.0 $150.00 CaNST STEP $32.00 $0.00 $0.00 $0.00 $0.00 $0.00 30.0 $960.00 30.0 $960.00 TOTAL $7,789.35 $17,922.70 $170.70 $713.00 $826.25 $2,055.90 $29,477.90 TRANSFER TO TRANSFER TO TRANSFER TO TRANSFER TO TRANSFER TO TRANSFER 212-43190 101-43121 101-45200 651-49449 604-49650 $1,269.90 TO 415-50502 CHANGE ORDER NO. 1 Project: 2006 Miscellaneous Concrete Repairs and Installations City Project: 0600 Owner: City of Columbia Heights 637 38th Avenue N.E. Columbia Heights, MN 55421 Date ofIssuance: November 30,2006 Contractor: Ron Kassa Construction, Inc. 6005 - 250th Street East Elko, MN 55020 Engineer: City Engineer You are directed to make the following changes in the Contract Documents: Description: Change in original contract price to compensate for additional work added to the contract by the City. Purpose of Change Order: The contract has been modified to include additional quantities for repairs due to water main breaks, street and alley repairs, and replacement of hazardous sidewalk. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $ 21,029.80 Original Contract Time: Previous Change Orders No. _ to No. _ None Net Change from Previous Change Order: Contract Price Prior to this Change Order: $ 21,029.80 Contract Time Prior to this Change Order: Net Increase of this Change Order: $ 8,450.40 Net Increase (Decrease) of Change Order: Contract Price with all Approved Change Orders: $ 29,480.20 Contract Time with Approved Change Orders: By: Cit Approved By: Approved By: Date of Council Action Gary Peterson, Mayor Walter ]:;''''h~t, City Manager P.91 Attachment to Change Order No. I City Project 060 Page 1 of 1 Owner: Contractor: Project: City of Columbia Heights Ron Kassa Construction, Inc. 2006Miscellaneous Concrete Repairs and Installations Description of Changes: The Public Works Department requested these items be replaced. Item No. ] 2 3 4 5 6 Item Description Remove curb and gutter Construct concrete curb and gutter Remove street/alley Construct 8" concrete street/alley Remove step Construct concrete step Unit L.F. L.F. S.F. S.F. S.F. S.F. TOTAL OF CHANGE ORDER NO.1 P.92 Quantitv 53 96 658 1,314 20 20 Unit Price $ 5.00 $ 18.00 $ 1.50 $ 3.60 $ 5.00 $ 32.00 Total Estimated Price $ 265.00 $ 1,728.00 $ 987.00 $ 4,730.40 $ 100.00 $ 640.00 $ 8,450.40 CITY OF COLUMBIA HEIGHTS CONSTRUCTION PAYMENT VOUCHER ESTIMATE NO. DATE: PERIOD ENDING: CONTRACT: PROJECT NO. FINAL Decem ber 1, 2006 November 20, 2006 2006 Miscellaneous Concrete Repairs and Installations 0600 TO: RON KASSA CONSTRUCTION, INC. 6005 - 250th Street East Elko, MN 55020 952-461-3715 A. Original Contract Amount $21,029.80 B. Total Addition $8,450.40 C. Total Deduction $0.00 ....................................uu..un......uu.........................................uu.......................................... D. TOTAL CONTRACT AMOUNT $29,480.20 E. TOTAL VALUE OF WORK TO DATE $29,477.90 F. LESS RETAINED $0.00 G. Previous Payment(s) ($14,187.29) H. TOTAL APPROVED FOR PAYMENT THIS VOUCHER $15,290.61 I. TOTAL PAYMENTS INCLUDING THIS VOUCHER $29,477.90 APPROVALS Pursuant to our field observations, I hereby recommend for payment the above stated amount for work perf rmed t rough November 20,2006 .signed by: \"z.\~\ O~ Date' \ Signed by: I f1..-- - I -0 ?,' Date P.93 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 2006 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS CITY PROJECT NUMBER 0600 December 5, 2006 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Ron Kassa Construction, Inc. The work consisted of curb and gutter, street, alley, driveway, sidewalk and step improvements/repairs throughout the City. The contractor has substantially completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE CHANGE ORDERS $ 21,029.80 $ 8.450.40 lI: ')Q d~O ')0 loV _'" ,."',,___ FINAL CONTRA.CT AMOUNT FINAL WORK APPROVED ALL PRIOR PAYMENTS $ 29,477.90 ($ 14.187.29) BALANCE DUE $ 15,290.61 Sincerely, CITY OF COLUMBIA HEIGHTS Kevin R. Hansen City Engineer P.94 CITY COUNCIL LETTER Meeting of: 12/11106 AGENDA SECTION: CONSENT S-A-\I.-{ ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K.Hanse~ DATE: 12/1/0~ ITEM: RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED & DISABLED PERSON HARDSHIP SPECIAL ASSESSMENT DEFERRAL Background: In 1982 the City Council adopted a resolution allowing the deferral of assessments for senior citizens and disabled persons. The resolution established eligibility criteria including a maximum income. The income level is updated annually by resolution. The attached resolution retains the criteria in the previous resolution and updates the income eligibility amount of $26,200 the same dollar amount used for reduced rates for senior citizens utility bills. The current income eligibility amount is $25,200. Recommended Motion: Move to waive the reading of Resolution No. 2006-243, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution No. 2006-243 being a resolution establishing a new maximum income of $26,200 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral. KH:jb Attachment: Resolution 2006-243 I COUNCIL ACTION: P.9S RESOLUTION NO. 2006-243 BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL ':REAS, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons .mg homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments, and Whereas, Minnesota Statutes 435.193 - 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and guidelines for determining the existence of a hardship and for determining the existence of a disability. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: I. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. 2. This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership and occupancy must be the same nature as would qualify the applicant for a homestead exemption for tax purposes. 3. This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the same definition for purposes of assessment deferral as is used for social security purposes. 4. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual circumstances not covered by the standards and guidelines herein so long as determination is made in a nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants. 5. In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City Clerk. 6. In granting a deferred assessment, the Council shall determine in its resolution approving the assessment roll the amount of interest, if any, to be charged on the deferred assessment. The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any of the following events: a. the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder; b. the sale, transfer or subdivision of the property or any part thereof; c. if the property should for any reason lose its homestead status; or d. if for any reason the City shall determine that there would be no hardship to require immediate or partial payment. 8. No deferral may be granted unless the homeowner makes application to the City Clerk within thirty (30) days after adoption of the assessment by the Council. 9. The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the annual installment along with all future installments shall become immediately due and payable. 10. No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $26,200. 11. No deferral may be continued from year to year unless the owner shall file a renewal application before September 15th of each year. 12. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to be assessed. 13. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute 435.195 and this Resolution. Dated this 11th day of December, 2006. Offered by: ~ '1ded by: "::all: Mayor, Gary Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.96 CITY COUNCIL LETTER Meeting of: 12/11/06 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: E. A-)5 PUBLIC WORKS BY:~~ ITEM: RESOLUTION ADOPTING 2006-2007 SNOW BY: K.Hansen~ AND ICE CONTROL POLICY DA TE: 12/1/06 DA TE: ' Background: The Snow and Ice Control Policy was reviewed by city staff and minor changes have been made this year. Those changes include minor equipment changes and operational clarification. Based upon an October 8t\ 1998 Snow and Ice Control workshop sponsored by the League of Minnesota Cities, it is strongly recommended by attorneys at the LMC that every city have a snow and ice control policy that is reviewed by the City Council and approved by resolution. Since 1999 our policy has been reviewed with the Council annually with a resolution approving the City's Snow and Ice Control Policy. Analysis /Conclusions: The plan has been updated for the 2006-2007 year with minor revisions to clarifY operational procedures: . Miscellaneous snow removal from designated sidewalks was modified to include the addition ofHuset Parkway. . Columbia Heights will be responsible for plowing/ice control maintenance on 37th Avenue, Central Avenue to Stinson Blvd. for 2006-2007. Public Works recommends passage of the Resolution adopting the 2006-2007 Snow and Ice Control Policy. Recommended Motion: Move to waive the reading of Resolution No. 2006-248, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2006-248, adopting the 2006-2007 Snow and Ice Control Policy for the City of Columbia Heights. KH:jb Attachment: Resolution 2006-2007 Snow & Ice Control Policy COUNCIL ACTION: P.97 RESOLUTION NO. 2006-248 RESOLUTION ADOPTING THE SNOW AND ICE CONTROL POLICY WHEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff; and WHEREAS, adoption of said policy has been determined to be in the best interest of the City of Columbia Heights, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that said Snow and Ice Control Policy is hereby approved and adopted. Dated this 11 Ih day of December 2006. Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.98 MASTER PLAN FOR SNOW PLOWING, ICE CONTROL AND REMOVAL The City of Columbia Heights believes that it is in the best interest of the residents for the City to assume basic responsibility for control of snow and ice on city streets. Reasonable ice and snow control is necessary for routine travel and emergency services. The City will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use city employees, equipment and/or private contractors to provide this service. POLICY The types of snow, wind conditions, time of day and time of the year the snow falls will affect the decision on when snow plowing and ice control operations will be performed. It has been our general policy to begin plowing snow when there is 3 inches or more of accumulation. Plowing may also be scheduled when consecutive smaller snowfalls, within a short timeframe, amount to three inches. Plowing during the parking ban has proven to be the most efficient. Generally, operations shall continue until all roads are passable. Widening and clean-up operations may continue immediately or on the following working day depending upon conditions and circumstances. Safety of the plow operators and the public is important. Therefore, snow plowing/removal operations may be terminated after 10-12 hours to allow personnel adequate time for rest. There may be instances when this is not possible depending on storm conditions and other circumstances. Operations may also be suspended during periods of limited visibility. Any decision to suspend operations shall be made by the Director of Public Works and shall be based on the conditions of the storm. The City will still provide access for emergency fire, police and medical services during a major snow or ice storm. The City will not repair/replace sod damaged due to the application of sand, salt, or other deicing chemicals. The City will repair/replace sod damaged by snow plows during snow removal operations. Public Works staff members will repair the sod damage with black dirt and grass seed. All other damage within the public right-of-way is the responsibility of the property owner including, but not limited to trees, shrubs, bushes, landscaping materials, decorative rock, retaining walls, fences, and lawn/landscaping irrigation systems. The City will not assume responsibility for damage to mailboxes that protrude into the street or are damaged simply by snow pressure. The City will repair the damage only if the mailbox and its supporting posts are properly located behind the curb line or along the edge of the street and if damage is the result of actual contact by the snow plow. A standard design mailbox will be used for replacements (the City will not replace decorative mailboxes). Residents whose mailboxes are knocked down as a result of direct contact by City snow removal equipment may request a $75 maximum allowance for damaged mailbox replacement, if they choose to replace the damaged mail box structure themselves, relieving the City of any further obligation. Property owners who install decorative materials in the right-of-way do so at their own risk. - 2 - P.I00 CALL-OUT PROCEDURE Police requests for Ice Control or Plowing (Call-out Procedure) Public Works Office Hours - 7:00 a.m. to 3:30 p.m. During office hours, call 7631706-3700 or use City radio Channel #B2 to contact Public Works. After hours, weekends and holidays - Call Anoka County Central Dispatch - 763/427-1212. Option #1 - Request that the Public Works Duty Person contact the officer in charge at (number will be provided by the officer). Option #2 - Request Public Works conduct ice control- for a specific problem area. Option #3 - Request Public Works conduct ice control- main thoroughfares only. Option #4 - Request Public Works conduct ice control- City-wide. In the case of a call for ice control, duty person will call out the required number of Public Works personnel. In the case of an unscheduled request for plowing, the duty person notifies the Public Works Superintendent, who, in turn, makes the decision if and when to begin plowing operations. If the Superintendent is not available, the duty person will contact the Street Foreman, Public Works Director or City Manager in that order. Should the Superintendent have any questions or concerns, the Superintendent shall confer with the Public Works Director. The Public Works Superintendent has pre-arranged a schedule of assignments for personnel and equipment. On evepjngs a.'1d weekends the employees are called out based on depa..rtment, overtime priority and availability. PRIORITIES The following general priorities shall be observed for snow plowing, ice control and snow removal. Some priorities are performed simultaneously depending on conditions and existing situations. Priority #1 - Main thoroughfares, low volume residential and commercial streets, Fire and Police Department ramps and accesses, alleys, cul-de-sacs, dead ends, pump and lift station accesses. Municipal building parking lots and sidewalks, pedestrian bridges, designated sidewalk routes. Priority #2 - Priority #3 - Clear intersections for visibility, walkways through parks, skating and hockey rinks, bus stops needing clearing for handicap accessibility and the Municipal Service Center walkways and stairways. Priority #4 - Industrial and school hydrants. - 3 - P.10 1 Priority #5 - Hauling snow when necessary. (Business District, parking lots, widening streets, etc.) Central A venue removal around bus benches (streetscape district only). Priority #6 - Roofmaintenance lPM, Police Station, Library. Check for ice, dams and plugged drains. Priority #7 - Residential hydrants. Assist Adopt-a-Hydrant Program. PLOWING EMERGENCY - PERSONNEL & EQUIPMENT A. Assignments by department 1. The Street Department shall remove snow according to the following priorities: a. Assign personnel as necessary for street plowing and ice control operations. b. Remove snow from main thoroughfares and apply salt and/or sand. c. Remove snow from residential streets and alleys and apply salt and/or sand. d. Remove snow from municipal parking lots. e. Clean up alley openings, intersections and the deposits of snow left by snowbirds. Follow up on complaints from the public and others. Any personnel that become available will be assigned to help others wherever needed. They may have to widen streets again the next day. 2. The Sewer and Water Department shall remove snow according to the following priorities: a. Furnish personnel as necessary for street plowing operations. b. Plow entrances and areas around the water tower, pump houses, and lift stations. c. Clean sidewalks and entrances at the Library before it opens and, if necessary, in the afternoon. Personnel shall assist others who are hand shoveling other areas. d. Personnel shall assist the Fire Department in digging out hydrants as they become available. Certain hydrants have been designated as critical and will witnessed by reflective hydrant markers. 3. The Park Department shall remove snow according to the following priorities: a. Furnish personnel as necessary for street plowing operations. b. Clear snow and deice all City Hall, Police Department, Fire Department and lPM sidewalks and entrances. Fire Department: For snow conditions of - 4 - P.I02 three (3) inches or more the Fire Department shall initially clear all doorways, stairs, the bus shelter, and open the walks around City Hall. If there is only one person in the Fire Department, they will contact Public Works who will supply one person to help them. After all other work is accomplished, Public Works shall finish widening the walkways. JPM maintenance personnel: Responsible for clearing snow from sidewalks and entrances on weekends, holidays and evenings. If conditions warrant, they may use the snow blower from the Fire Department. c. Remove snow from municipal sidewalks . City Hall, Police Station and upper JPM parking lot . Recreation and JPM - Mill Street sidewalk . Library - 40th Avenue sidewalk and Jackson Street sidewalk . 900 40th A venue (Van Buren Street - parking lot) and perimeter sidewalk . 3982 Central A venue - sidewalk on south side, Central Avenue to parking lot . Jefferson Street Divide sidewalk (46th Avenue and Jefferson Street) d. Remove snow from miscellaneous designated sidewalks West side . 49th Avenue, University Avenue to Monroe Street . 4601 Jefferson Street - driveway entrance . 5th Street, 47th - 48th Avenue, east side sidewalk . 42nd and University (walk bridge) west side . 40th Avenue, University Avenue bus stop, 3rd Street to University Avenue . 828 40th Avenue . 40th Avenue, Central Avenue to Hayes Street . 3942 Van Buren Street · 3982 Van Buren Street . Central Avenue 4022 and 4024 (between buildings) . 371 0 Central Avenue · 3718 Central Avenue . 3722 Central A venue . 3939 Central A venue (Burger King) . 825 41 st Ave. (NEI) . Jackson Street, 41st Avenue to 42nd Avenue East Side . 37th Avenue, north side, Reservoir Blvd. to first alley east . 44th Avenue (Tyler Street to Reservoir Blvd.) - P.I03 e. Remove snow from Park sidewalks · Huset east and west, Jefferson Street . Jackson Pond, south end sidewalk . Edgemoor Park, 2nd Street sidewalk . Ostrander Park, Tyler Street sidewalk and front entrance sidewalk . Wargo Park, exterior sidewalk . Gateway Park, exterior and interior sidewalk f. Remove snow from Park pathways · McKenna park pathway . Sullivan Park pathway - Note: New pathway from lift station to Central Avenue has been added. . Curt Ramsdell Park pathway . LaBelle Park pathway . Prestemon Park pathway . Huset West Parkway g. Remove snow from skating areas and park parking lots. h. Roof Maintenance JPM, Police Station, Library . Remove ice dams and unplug roof drains 1. Weekend Skating Rink Maintenance Weekend maintenance of skating rinks .."ould be done on 0. call out basis. The Park Department '.vill be considered the home department for these call outs. Criteria for call out . NO SNO\V, NO M./\.INTENANCE . Amount of snO'.vfall must exceed W' before 5 :00 a.m. Saturday and/or Sunday . If snowfall exceeds 2" before 5 :00 a.m. Saturday and/or Sunday. Duty man should call supervisor to coordinate rink maintenance with general plowing. . If it snows later in the day on Saturday, clean the rinks on Sunday monung. . If it snows later in the day on Sunday, clean the rinks on Monday. Call out Procedurc . Duty man will call out one person from the Park Department to assist '.'lith rink maintenance. . The duty person will make the call out no later than 5:00 I~.M. on Saturday and/or Sunday. Job "A..ssignmcnts . Duty person '.vill shovel library on Saturday r P.I04 . Senior park person will be assigned to the sweeper. All rinks must be swept. . Duty person ',',rill blow snow around the hockey rinks and shovel around the gates. . Rink maintenance operations 'Nill begin at 6:00 A.M. Saturday and/or Sunday. 4. The Sign Department personnel shall hand shovel the pedestrian bridges and spread deicer. . Furnish personnel as necessary for street plowing operations . 420d and University Avenue (walk bridge) . 49th and Central Avenue (walk bridge) 5. The Engineering Department Techs shall remove snow and de-ice the walks and steps around the Municipal Service Center building, parking lots and assist the Sign Department in the removal of snow from the pedestrian bridges. Drivable Equipment Used in Snow Emergencies: Heavy Equipment #7 Caterpillar front end loader with front plow (two stage snow blower - used for snow removal) #9 Case front end loader with front plow and wing plow #104 JCB backhoe loader with front plow #128 Caterpillar backhoe loader with front plow Dump Trucks #001 14,000 G.V.W. Ford dump truck with front plow and sander #19 33,000 G.V.W. GMC dump truck with front plow, underbody plow and sander (NW Quadrant) #45 33,000 G.V.W. Ford dump truck with front plow, underbody plow and sander (Alleys) #68 33,000 GVW Sterling dump truck with reversible front plow, underbody plow, wing plow and sander (SE Quadrant) #69 33,000 G.V.W. Ford dump truck with front plow, underbody plow and sander (NE Quadrant). #70 54,000 G.V.W. Ford Tandem dump truck with reversible front plow, underbody plow, wing plow and sander (Main drags). #99 33,000 G.V.W. Ford dump truck with reversible front plow, underbody plow, wing plow and sander (SW Quadrant). #195 14,000 G.V.W. Ford dump truck with front plow #250 14,000 G.V.W. Ford dump truck with front plow Pi ckups #12 4 x 4 3/4 ton Chev pickup with plow - P.I05 #117 4 x 4 1 ton Ford pickup with plow #125 4 x 4 3/4 ton Chev pickup with plow #137 4 x 41 ton Ford pickup with plow #175 4 x 4 3/4 ton Ford pickup with plow - (designated for Police use until streets are passable) #207 4 x 4 3/4 ton Chev pickup with plow - (designated for park use) #234 4 x 4 1 ton Ford pickup with plow (designated for Park use) Misc. Equipment #216 John Deere 260 Skid Street (with snow bucket attachment) #232 Toro Groundsmaster 4 x 4 (with broom attachment) #296 MT Trackless (with snow blower, plow and broom) Street Plowing Routes Attached are maps of main thoroughfares, quadrants, dead-end alleys and cul-de-sacs, thru alleys, parking lots and snow removal areas. 1. Main thoroughfares - Tandem dump truck 2. Quadrants SW, NW, SE, NE - dump trucks 3. Thru-alleys - #45 dump truck with V plow 4. Dead-end alleys and cul-de-sacs - Pickups and 1 ton dump trucks 5. Parking lots - Front end loader (#7 and Backhoe Caterpillar #128) 6. MSC, SACA, Library, load sand trucks backhoe JCB #104 7. West of University, 37th Avenue to 45th Avenue - Front end loader #9 (clean up 40th Avenue - Main to Reservoir, Central Avenue bump-outs, 37th to 43rd Avenue, Central Avenue pork chops 37th Avenue and 51st Avenue (assist other areas as needed). Main Thoroughfares Tandem dump truck #70: - Priority #1 . 37th Avenue, Central to Stinson Blvd. (or) 37th Avenue, Main Street to Central Avenue . Main Street, 37th Avenue to 40th Avenue . 40th Avenue, University Avenue to Stinson Blvd. . Stinson Blvd., 40th Avenue to 43rd Avenue . Benjamin Street - 43rd Avenue to 45th Avenue . 44th Avenue, Main Street to Arthur Street . Arthur Street, 44th to 45th Avenue . 45th Avenue, Arthur Street to Stinson Blvd. . 49th Avenue, University Avenue to Fairway Drive . Fairway Drive west, Upland Crest to Stinson Blvd. - P.I06 Tandem dump truck #70: - Priority #2 . 39th Avenue, 5th Street to Central Avenue . 45th Avenue, University Avenue to McLeod Street . McLeod Street, 45th Avenue to Reservoir Blvd. . 51 st Avenue, University Avenue to Central A venue . Fillmore Street, 46th Avenue to 49th A venue . 46th Avenue, Fillmore Street to Reservoir Blvd. . Reservoir Blvd., 37th Avenue to 46th Avenue . Chatham Road, 45th Avenue to Fairway Drive . Stinson Blvd., Fairway Drive to Silver Lake Beach . Arthur Street, 39th Avenue to 44th Avenue . Hart Blvd., 37th to 39th Avenue The tandem will have the primary responsibility for applying salt and/or sand to the main thoroughfares. Quadrants Four dump truck plows - each operator is assigned to a specific quadrant. SW Quadrant. This area is from 37th Avenue to 45th A venue from Main Street to Central A venue. In this quadrant we have two main arterials we open up first. They are the Jefferson Street and University Avenue Service Road. The operator in this area will plow Jefferson and the Service Road before plowing any other streets or avenues. When these two streets have been plowed, the operator will start plowing on 37th Avenue and Van Buren Street going north and working in a westerly direction. Usually when the operator reaches University Avenue, one of the other plows from a different quadrant is finished and will help to finish the area west of University Avenue. Alternate starting points may be used each time. Note: We share the responsibility of plowing 37th Avenue from Stinson Boulevard to Main Street with the City of Minneapolis. 37th Ave. is divided into two segments - (1) Main St. to Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments each year. The agreement period is October 1 st to October 1 st. For 2006-2007 Columbia Heights maintains Central Avenue to Stinson Blvd. NW Quadrant This area includes University Avenue to Central from 45th Avenue to 53rd Avenue exclusive of the City of Hilltop. Again, this quadrant has two main arterials to be plowed first, that being Jefferson Street and the University Avenue Service Road. The operator in this quadrant will start on the west end one time and the east end another time in order to equalize the complaint of always being plowed last. When the operator has finished plowing their own area, they will combine to finish whatever area is not completed. Alternate starting points may be used each time. - P. 1 0 7 SE Quadrant. This area includes 37th Avenue to 45th Avenue between Central Avenue and Stinson Blvd. In this area the plow starts plowing Tyler Street from 37th North and then works avenues from 37th to 441\ then streets easterly to Stinson Boulevard. When this has been accomplished, the plow will work the streets between Central Avenue and Reservoir Boulevard. When the operator has finished plowing their own area, they will combine to finish whatever area is not completed Alternate starting points may be used each time. Note: We share the responsibility of plowing 37th Avenue from Stinson Boulevard to Main Street with the City of Minneapolis. 37th Ave. is divided into two segments - (1) Main St. to Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments each year. The agreement period is October 1st to October 1st. For 2006-2007 Columbia Heights maintains Central A venue to Stinson Blvd. NE Quadrant: This area includes 45th to srt Avenue from Central to Stinson. We will either begin plowing Mathaire Addition or Sheffield Addition, depending on the time of day and the number of cars that could be in the Sheffield Addition. Whichever way, we will pick up the Hilltop Addition, lnnsbruck Addition and the Heritage Heights Addition. When the operator has finished plowing their own area, they will combine to finish whatever area is not completed Alternate starting points may be used each time. Thru-Alleys The alley "V" plow is pushed by a dump truck. This plow usually starts on the west side of town being California Street to University Avenue, 37th to 45th Avenue and works its way east. Alternate starting points may be used each time. Equipment problems may require the use of 4-wheel drive vehicles to clear alleys, as last resort. Dead-end alleys and cul-de-sacs The 4-wheel drive vehicle operators each receive a map showing all the cul-de-sacs, dead end alleys, and hard-to-get at places. When each operator has their own designated areas finished, they will check with the other operators and will help e~ch other finish plowing where needed. They may assist the "V" plow operator in finishing his alley routes if assigned by the Superintendent. When alleys are finished, operators will clean intersections in their assigned area. Parking lots Plow route for #7 front end loader, #104 backhoe and #128 backhoe is as follows: - 1 n - P.lDS 1. Administration Building (590 40th Avenue), Police (559 Mill Street) & Fire (555 Mill Street) lots. Note: Remove snow from 40th Avenue curb line from alley east to Mill Street. Note: Plow Mill Street from 40th Avenue to 5th Street. 2. JPM (530 Mill Street) upper and lower lots. 3. Van Buren lot south of 40th Avenue (900 40th Avenue). Parldng Lots Plow route for #12 - 4 wheel drive pickup 1. Municipal Service center yard (637 38th Avenue) and parking areas. 2. Madison Street - 37th A venue to dead-end 3. 38th Place - Madison Street to dead-end 4. SACA (627 38th Avenue) 5. Library (820 40th Avenue) 6. Heights Liquor Store (5225 University Avenue) 7. Dental Office - 5215 University Avenue 8. 3710 Central Avenue ICE CONTROL When there is any accumulation of snow or ice, it normally is necessary to salt and/or sand streets. This function begins when reports from the police indicate that slippery conditions exist. On weekends fuld ev~enings the duty person is called by the Police or Count)' Central Dispatcher. The duty person organizes the sanding operation based on the Superintendent's standing instructions. Main thoroughfares, controlled intersections, hills, emergency routes, are given priorities. Police reports of slippery conditions are also considered. Application is limited on low volume streets and cul-de-sacs. Sanding provides for traction but is not intended to provide bare pavement during winter conditions. Salt and sand is ordered and mixed in controlled quantities, usually 300 ton at a time. The standard mix ratio will be 4 parts salt to 1 part sand. Mix ratios salt to sand may vary to maximize effectiveness. Salt sand will be furnished for residents in the designated area outside the Recycling Center (3801 Madison Street). The City cannot be responsible for damage to grass caused by the salt/sand mixture and therefore will not make repairs or compensate residents for salt damage to turf areas in the street right-of- way. - P. 1 0 9 SAND BARRELS Sand barrels are located at the following 12 locations throughout the Ci ty. They are put in place by November 15th and removed by the 15th of April. EAST SIDE . Alley behind 3813-15 Pierce St. . 1305 37th Avenue (NE comer of 37th Avenue & Pierce Street) . 3850 Stinson Blvd. (by Heights Manor Northeast Senior Housing) . Across from 4088 Stinson Blvd. (by street sign) . 2 Barrels at 965 40th Avenue (High Rise) 1 east of Bus Shelter and 1 rear of building at service garage. . 45th Avenue and Stinson Blvd. (SE comer) WEST SIDE . 4907 Jefferson Street (by driveway north side) . 951 46 Y2 Avenue (north side by pole) . 4101 Washington Street (NE comer) . 4059 Monroe Street (on 4pt Avenue by alley, by pole on west side) . 590 40th Avenue (Police lot by steps) . Alley behind 3932 Central Avenue (attach to power pole) . 3801 Madison Street (Recycling Center) As we approach the end of the winter season, the Public Works Department concentrates on exposillg catch basins in critical areas w"here early runoff may cause serious damage. Storm drains are inspected for freezing. Some steam thawing may be necessary. SNOW REMOVAL Certain actions and areas were designated by the City Council on January 11, 1982, and amended from time to time, for services. These services are shown on the attached drawing #1. They specifically point out services other than normal street plowing and ice control that the City may perform depending upon the amount of snow accumulation. When accumulated piles of snow in the business areas, around schools, churches and public buildings indicate hazardous conditions, the Street Dept. begins loading and hauling to storage areas. Snow is to be hauled for storage to 1) Huset Park East Quincy parking lot, (Note: restricted to day time use), 2) Huset Park East Jefferson lot, 3) Silver Lake Beach parking lot, and 4) NEI - 825 41st Avenue parking lot. Snow Removal at Library A. Parking Lot The Library parking lot will be cleared in accordance with the priorities established in this policy. the lot will be cleared in conjunction with the other municipal lots after snow .P.IIO plowing has been completed on the streets, Police and Fire areas and the pump and lift station accesses. B. Sidewalks During the work week, two members of the Sewer & Water Department will remove snow and ice from the sidewalks, stair wells and entrances to the Library before the Library opens and, if necessary, in the afternoon. The sidewalk snow and ice removal will be done by personnel employed by the Library under the School Work Program if available. The Weekend Duty Person will be responsible for clearing snow and ice from the sidewalks and entrances before opening of the Library on Saturday mornings (currently 10:00 a.m.). Library personnel are responsible for snow and ice clearing on Saturdays after opening and, if conditions warrant, may call out the weekend duty person for assistance. Note: Weekend Duty Person is not responsible for clearing snow and ice from stair wells. 'P.lll PLOWING/ICE CONTROL INFORMATION 1. 3" ACCUMULATION REQUIRED BEFORE SNOW EMERGENCY FULL CITY PLOWING . AREAS ARE TO BE SALT/SANDED IN CONJUNCTION WITH PLOWING OPERA TIONS 2. SNOW DEPTH 1" TO 3" - PLOW DRIVING LANES AND APPLY SALT/SAND 3. FIRST PRIORITY - MAIN DRAGS, ARTERIALS, AND RESIDENTIAL AREAS 4. ALLEY PLOWING: . THRU-ALLEYS PLOWED WITH "V" PLOW . DEAD END ALLEYS PLOWED WITH PICK-UPS 5. POLICE REQUEST FOR ICE CONTROL/SPECIFIC AREAS AND MAIN DRAGS . 1 OR 2 SALT SANDERS DEPENDING UPON EXISTING CONDITIONS 6. POLICE REQUEST FOR ICE CONTROL/CITY WIDE . 4 SALT SANDERS - 4 ON STREETS . ICE CONTROL OPERATIONS IN ALLEYS WILL BE CONDUCTED DURING NORMAL WORK HOURS 7. 53RD AVENUE FROM UNIVERSITY TO CENTRAL: FRIDLEY PLOWS - COLUMBIA HEIGHTS - ICE CONTROL 8. STINSON BLVD. FROM 37TH TO 40TH: ST ANTHONY PLOWS - COLUMBIA HEIGHTS ICE CONTROL 9. 37TH AVENUE MAINTENANCE: . CENTRAL AVENUE TO STINSON BLVD. (2006-2007) COLUMBIA HEIGHTS . MAIN STREET TO CENTRAL AVENUE (2006-2007) MINNEAPOLIS (SEGMENTS AL TERNA TE EACH YEAR) - -P.112 CITY COUNCIL LETTER Meeting of: 12111/2006 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER 5- A- \~ PUBLIC WORKS By:J-~ - ITEM: ESTABLISH A PUBLIC HEARING TO BY: K.Hansen~ CONSIDER RE-ASSESSMENT FOR 233 42ND AVENUE DATE: 12/5/0 DATE: Background: 42nd Avenue NE from 2nd Street to 3rd Street received a mill and overlay as part of the 2006 Street Improvement, Project #0502. For the Improvement Hearing and Assessment Hearing, mailed notices were sent to the owner of PIN 35-30-24-23-0161, address 233 42nd Avenue. The Assessment Hearing was held on October 2, 2006. Payment was due to the City by November 1,2006 or the full or remaining amount would be certified to Anoka County for inclusion on the 2007 and subsequent years taxes. Staff received a telephone call at the end of October that PIN 35-30-24-23-0161 was actually a landlocked piece of property next to the building at 233 42nd Avenue. Staff verified the information and removed PIN 35-30-24-23-0161 from the assessments certified to Anoka County. Analysis/Conclusions: Staff is preparing the required public hearing notice, assessment statement and public hearing with the City Council to assess the correct parcel and owner of 233 42nd Avenue for their portion of the mill and overlay on 42nd Avenue. Recommended Motion: Move to establish Monday, January 8,2007 at 7:00 p.m. as a Public Hearing to consider are-assessment for 233 42nd .tAa.venue for mil! and overlay on 42nd ,A.venue.. K.H:jb I COUNCIL ACTION, P.114 ~\ 4302 \ 4~Ul 4300 CB City of '"- .. Columbia Heights 43RD 4259 4333 4256 PROPOSED 4258 4253 4252 RE-ASSESSMENT 35 4254 - FOR 233 42ND AVE 4247 4248 4250 49 4241 LEGEND 4242 .~. PIN 43 4242 - . ..; 35-30-24-23-0161 4236 4237 29 11") 4232 ..... 4233 ..... ~ p.; 25 I\J I\J 4221 ~ - i-- ~21 ~ j ,.- ~17 4218 4215 ~. ~ . I\J I\J 0 - ~13 4212 4207 c..v 0 c..v ~07 4206 241 4201 ~01 4200 - L CITY OF COLUMBIA HEIGHTS -t, GIS I ENGINEERING DEPARTMENT 42ND AVE Map Date: December, 2006 Map Author: KYoung I. __ II I I I I I I 1 I / CITY COUNCIL LETTER Meeting of: 12111/06 AGENDA SECTION: CONSENT AGENDA NO: - A - \ l ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansend ./ DATE: 12/7~ CITY MANAGER BY:#~ DATE: " ITEM: CHANGE ORDER NO.2 AND FINAL PAYMENT FOR THE MSC BUILDING RENOVATION, CITY PROJECT 0503 Background: On September 26, 2005 the City Council awarded the construction bid for the renovation of the Municipal Service Center to Ebert Construction. The original contract was awarded in the amount of$898,579. The contract award addressed the major maintenance and structural needs of the MSC Building, with other ADA, operational and/or equipment needs or deficiencies. In March of2006, the City Council approved Change Order No. 1 in the amount of $17,504.75. Analysis IConclusions: During the continued course of construction, the Project Architect and Public Works staff directed the Ebert Construction to provide additional work outside the original contract documents due to field conditions, staff requested changes, unknown conditions and deducts. The pricing for additional work items was either negotiated and approved by the Architect or on a time and material basis. The work is detailed on the attached change order sheet(s) and can be summarized as follows: . Item No.1: Existing Plumbing Lines Reused (credit) . Item No.2: Department of Health Permit Fee (credit) . Item No.3: Locker Rooms Add Wall preparations . Item No.4: Exhaust Fan Demolition . Item No.5: Additional Exterior eMU's . Item No.6: Existing Hot Water Piping Relocation . Item No.7: Add Wall Tile Enclosure in Men's Locker Room . Item No.8: Electrical conduit repairs in floor due to unknown condition . Item No.9: Add Core Drilling for upper level gas line Staff recommends approval of Change Order No. 2, bringing the total of all change orders to $34,543.12 or 3.8% of the original contract. The work has been completed in accordance with the contract documents and staff is recommending final payment in the amount of $62,842.54 that releases the 5% retainage and includes change order 2. Recommended Motion: Move to authorize Change Order No.2 for additional work items as detailed herein for the MSC Building Renovation, City Project 0503 to Ebert Construction in the amount of$17,038.57 to be funded by Fund 411, Capital Improvements Government Buildings, for a revised contract amount of $933, 122.12. Recommended Motion: Move to accept the work for the MSC Building Renovation Project and authorize final payment of $62,842.54 to Ebert Construction of Loretto, Minnesota KH:jb Attachment: Changer Order No.2 Engineer's Report of Acceptance Final Payment Voucher COUNCIL ACTION: P.116 CHANGE ORDER NO. 2 Project: MSC Building Renovation and Remodeling City Project: 0503 Owner: City of Columbia Heights 637 38th Avenue N.E. Columbia Heights, MN 55421 Date of Issuance: 12/6/06 Contractor: Ebert Construction 23350 County Road 10 Loretto, MN 55357 Engineer: City Engineer Architect: Buetow & Associates You are directed to make the following changes in the Contract Documents: Description: Change in original contract price to compensate for additional work added to the MSC Building Renovation contract with the City. Purpose of Change Order: Staff requested additions, field changes or changes to unknown conditions, or modifications to the contract documents as detailed on the attached sheet. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $ 21,029.80 Original Contract Time: Previous Change Orders No. 1 to No. 1 Net Change from Previous Change Order: $ 17,504.75 l>T/^ .!."'!!1""l. Contract Price Prior to this Change Order: $916,083.75 Contract Time Prior to this Change Order: Net Increase of this Change Order: $ 17,038.37 Net Increase (Decrease) of Change Order: Contract Price with all Approved Change Orders: $933,122.12 Contract Time with Approved Change Orders: Reco Approved By: Ebert Construction, Inc. Approved By: Approved By: Date of Council Action Gary Peterson, Mayor Walter Fehst, City Manager P.117 Attachment to Change Order No. 2 City Project 0503 Page 20f2 Owner: Contractor: Project: City of Columbia Heights Ebert Construction MSC Building Renovations Description of Changes: The City requested or directed the following work for additions, changes or modifications to the contract documents: 1 2 3 4 5 6 7 8 9 Item Description Unit Existing Plumbing Lines Reused (credit) L.S. Department of Health Permit Fee (credit) L.S. Locker Rooms Add Wall preparations L.S. Exhaust Fan Demolition L.S. Additional Exterior CMU's L.S. Existing Hot Water Piping Relocation L.S. Wall Tile Enclosure in Men's Locker Room L.S. Electrical conduit repairs in floor L.S. Add Core Drilling for upper level gas line L.S. Quantity I 1 1 1 I 1 1 1 I TOTAL OF CHANGE ORDER NO.2 P.118 Unit Price $ (500.00) $ (430.00) $1,234.29 $1,519.76 $7,324.25 $4,757.36 $ 852.60 $1,779.21 $ 500.90 Total Cost $ (500.00) $ (430.00) $1,234.29 $],519.76 $7,324.25 $4,757.36 $ 852.60 $1,779.21 $ 500.90 $ 17,038.57 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 2006 MUNICIPAL SERVICE CENTER BUILDING RENOVATIONS CITY PROJECT NUMBER 0503 December 5,2006 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Ebert Construction. The work consisted of roof replacement, HV AC replacements and modifications, new electrical service, new restroom facilities, vehicle wash bay, and exterior masonry repairs and painting. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE CHANGE ORDER #1 $898,579.00 $ 17.504.75 FINAL CONTRACT AlviOUNT &1'1\1 r 1\01 ,.,~ 'l'".lU,UOJ.f;;:' CHANGE ORDER #2 FINAL WORK APPROVED ALL PRIOR PAYMENTS $ 17,038.37 $933,122.12 ($870.279.58) FINAL BALANCE DUE $ 62,842.54 Sincerely, c~~:::: Kevin R. Hansen City Engineer P.119 CITY OF COLUMBIA HEIGHTS CONSTRUCTION PAYMENT VOUCHER ESTIMATE NO. DATE: PERIOD ENDING: CONTRACT: PROJECT NO. II-Final Decem ber 11, 2006 Decem ber 6, 2006 2006 Municipal Service Center Building Renovations 0503 TO: Ebert Construction 23350 County Road 10 Loretto, MN 55357 Phone: 763/498-7844 A. Original Contract Amount B. Total Change Order # I Total Change Order #2 C. TOTAL CONTRACT AMOUNT D. TOTAL VALUE OF WORK TO DATE E. LESS RETAINED (0%) F. Previous Payment(s) G. TOTAL APPROVED FOR PAYMENT THIS VOUCHER H. TOTAL PAYMENTS INCLUDING THIS VOUCHER APPROVALS $ $898,579.00 $17,504.75 $17,038.37 $34,543.12 $933,122.12 $933,122.12 $0.00 ($870,279.58) $62,842.54 933,122.12 Signed by: Signed by: J;~+ \O!c EBERT CONSTRUCTION P.120 Date COLUMBIA HEIGHTS CITY COUNCIL LETTER eetmg 0 : ecem er , AGENDA SECTION: Consent Agenda ORlGINA TING DEP AR TMENT: CITY MANAGER'S NO: J;-f\-(~ Community Development APPROV AL ITEM: Approval of a Conditional Use Permit BY: Jeff Sargent, City Planner BY~d L for retail space in the LB District, located at 3900 DATE: December 7, 2006 (? ;:/-<. . , }" .; Stinson Blvd. Resolution 2006-265. M fD b 11 2006 BACKGROUND: At this time, Jim Richmond d/b/a Marianne Richmond Studios, Inc. (MRS), is requesting a Conditional Use Permit (CUP) for a retail component of his business. The Zoning Code requires a CUP for any retail not to exceed 2,500 square feet in area for businesses located in the LB, Limited Business District. Mr. Richmond is proposing to incorporate approximately 600 square feet of retail space in the former Silver Lake Clinic building, located at 3900 Stinson Boulevard. Marianne Richmond Studios, Inc. is a book publisher and gift company. Founded in 1991, the company produces a range of products, including gift books, greeting cards, and ceramic plates. Customers include small gifts shops and national chain stores such as Target and Wal-Mart. In addition to designing its own line of products, the company also licenses, designs and develops products for other gift companies. There are six full time professionals and six part time employees that work for the business. The proposed business located at 3900 Stinson Boulevard will function as a professional art studio, focusing on the design of the products. The business will not produce any of the products on-site. MRS utilizes local printers and sources out all of the book orders to the Far East. In the near future, Mr. Richmond hopes to incorporate a showroom/retail store, which requires the proposed Conditional Use Permit. Future plans also include the opening of a classroom/conference facility where Ms. Richmond can conduct established community education courses and creativity classes for individuals and corporate clientele. RECOMMENDATION: The Planning Commission held a public hearing on November 8, 2006, and recommended that the City Council approve the minor subdivision and variances, with a 5-0 vote. RECOMMENDED MOTIONS: Move to waive the reading of Resolution 2006-265, there being ample copies available to the public. Move to adopt Resolution No. 2006-265, approving a Conditional Use Permit for retail space not exceeding 2,500 square feet in the LB, Limited Business District, located at 3900 Stinson Blvd., subject to the conditions stated in the Resolution. Attachments: Resolution No. 2006-265, Plannin~ Reoort, Aoolication Materials I COUNCIL ACTION: P.121 RESOLUTION NO. 2006-265 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR MARIANNE RICHMOND STUDIOS, INC. WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2006-1201) has been submitted by Marianne Richmond Studios, Inc. to the City Council requesting a conditional use permit from the City of Columbia Heights at the following site: ADDRESS: 3900 Stinson Boulevard LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code Section 9.110 (D)(3)(r), to allow retail sales not exceeding 2,500 square feet in area, in the LB, Limited Business District. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on December 5, 2006; WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed conditional use permit upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of tire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning Commission: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public P.122 Resolution No. 2006-265 Page 2 facilities and services. 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS A TT ACHED: 1. All application materials, maps, drawings and descriptive information submitted with this application shall become part of the permit. 2. The gravel driveway on the south end of the property shall be resurfaced with a hard-surface material as approved by the City Engineer. Passed this 11 th day of December 2006 Offered by: Seconded by: Roll Call: Ayes: Nays: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.123 CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2006-1201 DATE: December 5, 2006 TO: Columbia Heights Planning Commission APPLICANT: James Richmond LOCATION: 3900 Stinson Boulevard REQUEST: Conditional Use Permit for Retail Space in the LB, Limited Business District and Site Plan Approval PREPARED BY: Jeff Sargent, City Planner INTRODUCTION At this time, Jim Richmond d/b/a Marianne Richmond Studios, Inc. (MRS), is requesting a Conditional Use Permit (CUP) for a retail component of his business. The Zoning Code requires a CUP for any retail not to exceed 2,500 square feet in area for L. ._:--____ 1___"_..1 :_ ,,""_ I 0 I :.....:4-"'''' o. ....i..."'...... ni...+ri,,+ "Jlr Oi"hrY'lnnn i~ nrnnn~inn tn uu::su It::~:)t::::) IUlICllCU III U Ie L...O, L-IIIIILt;;U UUi:>1I n:;;W'~ LJI~U Iv!.~ IV" ~ I "-!VI II' ,"',."'" I""' t" ""t"-_u.~ "'- incorporate approximately 600 square feet of retail space in the former Silver Lake Clinic building, located at 3900 Stinson Boulevard. Marianne Richmond Studios, Inc. is a book publisher and gift company. Founded in 1991, the company produces a range of products, including gift books, greeting cards, and ceramic plates. Customers include small gifts shops and national chain stores such as Target and Wal-Mart. In addition to designing its own line of products, the company also licenses, designs and develops products for other gift companies. There are six full time professionals and six part time employees that work for the business. The proposed business located at 3900 Stinson Boulevard will function as a professional art studio, focusing on the design of the products. The business will not produce any of the products on-site. MRS utilizes local printers and sources out all of the book orders to the Far East. There will be some minimal storage of products for order fulfillment at the proposed business location. The applicant will also be constructing a 720 square foot addition to the south end of the building to accommodate a receiving area for incoming and outgoing shipments. In the near future, Mr. Richmond hopes to incorporate a showroom/retail store, which requires the proposed Conditional Use Permit. Future plans also include the opening of P.124 City of Columbia Heights Planning Commission Marianne Richmond Studios, Inc. - Conditional Use Permit December 5, 2006 Case # 2006-1201 a classroom/conference facility where Ms. Richmond can conduct established community education courses and creativity classes for individuals and corporate clientele. COMPREHENSIVE PLAN The Comprehensive Plan guides this parcel as Low Density Residential. The property, however, is zoned LB, Limited Business. The proposal is consistent with the intent of the City's Comprehensive Plan for commercially zoned properties. ZONING ORDINANCE The property located at 3900 Stinson Boulevard is zoned LB, Limited Business. Professional studios are specifically listed as a permitted use for this district. As a Conditional Use, retail space not exceeding 2,500 square feet may be allowed. The applicant is requesting a retail space of approximately 600 square feet. The applicant is aware of some zoning issues pertaining to the property. The south end of the parking lot is currently unpaved. As a condition of approval, the applicant will be required to pave the gravel portion of the driveway. The applicant has also developed a landscape plan, which addresses some screening requirements of the City when a commercial entity abuts residential uses. Parking. There are four components to the proposed use of the building. The first is the professional studio and office component, which requires 1 parking stall for each 300 square feet of area for the studio. The second use is the retail component, which also requires 1 parking stall for each 300 square feet of retail space. The third use is the conference room, which requires 11 parking stall for each 3.5 seats based on design capacity. The final use is the storage component, which requires 1 parking stall for each 3,000 square feet of storage space. The following shows the required number of parking stalls required for each proposed use: Use Square Footaqe # Stalls Required Professional Studio: Bookstore (Retail) Assembly Hall Storage Area 2,990 square feet 600 square feet 36 seats 4,370 square feet 10 2 10 1 23 stalls TOTAL The proposed use will require 23 on-site parking stalls. The proposed plans indicate that there will be 26 parking stalls on-site on the property containing the building. Currently, there is a second parking lot located just north of the building. This parking lot is situated on two separate parcels zoned R2-A, One and Two Family Residential. P.125 Page 2 City of Columbia Heights Planning Commission Marianne Richmond Studios, Inc. - Conditional Use Permit December 5, 2006 Case # 2006-1201 The applicant's goal is to be able to accommodate all of the parking needs on the property containing the building, and some day would like to develop the two residentially zoned properties as single-family homes. FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines 9 conditions that must be met in order for the City to grant a Conditional Use Permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. A professional studio is a specific Conditional Use as listed for the LB, Limited Business District. (b) The use is in harmony with the general purpose and intent of the comprehensive plan. The Comprehensive Plan guides this parcel as Low Density Residential. The property, however, is zoned LB, Limited Business. The proposal is consistent with the intent of the City's Comprehensive Plan for commercially zoned properties. (c) The use wi!! not impose hazards or disturbing influences on neighboring properties. All setback requirements will be met with the proposed addition to the building. The proposed use of the building is consistent with the types of uses allowed in the LB, Limited Business District. For these reasons, the use should not impose hazards or disturbing influences on neighboring properties. (d) The use will not substantially diminish the use of property in the immediate vicinity. The use of property in the immediate vicinity will remain unchanged as a result of the proposed use of the land. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. The intended character of the surrounding area is that of a singleOfamily neighborhood and commercial establishments consistent with the single- family neighborhood. Being that the proposed use is contained in an existing P.126 Page 3 City of Columbia Heights Planning Commission Marianne Richmond Studios, Inc. - Conditional Use Permit December 5, 2006 Case # 2006-1201 building with a small addition, the use will be maintained in a manner compatible with the surrounding area. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. The use and property upon which the use is located are adequately served by essential public facilities and services. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic. The City Engineer has reviewed the proposed plans and did not have any issues with traffic congestion. Typically, this type of use does not generate an excess amount of traffic in the area. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. The proposed use is a bookstore, which is permitted as a Conditional Use in the District it is located. It is intended that the use will not cause a negative cumulative effect on the immediate vicinity. (i) The use complies with a!! other applicable regulations for the district in which it is located. The use complies with all other applicable regulations for the district in which it is located. RECOMMENDATION City Staff recommends that the Planning Commission recommend approval of the proposed retail space for the professional studio. Motion: The Planning Commission recommends that the City Council approve the Conditional Use Permit for retail space no larger than 2,500 square feet for the building located at 3900 Stinson Boulevard, subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. All application materials, maps, drawings and descriptive information submitted with this application shall become part of the permit. 2. The gravel driveway on the south end of the property shall be resurfaced with a P.127 Page 4 City of Columbia Heights Planning Commission Marianne Richmond Studios, Inc. - Conditional Use Permit December 5, 2006 Case # 2006-1201 hard-surface material as approved by the City Engineer. ATTACHMENTS · Draft Resolution · Location Map · Survey / Site Plan · Application materials P.128 Page 5 02OOllRlJ( lie. ~ I-" IV I.Q 1---- UAl1:H ....... lI1UIINOUSm<<' IlUTPIlll1tJ:11llN (SEED['l'IoL)- II /~ I !! ~!I-a~(( I: "'"I 7 ( \ ) 14 "1\ 1./ 'Ll _, <1 \ 'I I,.", 1.--,-_, \ ^ ""f//41 v" '" \ , ^I' ": 'I <1 "'4 . 4 <1 \ .~ i v '" , ~ LI .], ,J '", ~ I' , J" <1 Ll -- -'r if! oil. ) , ^ '" I" <1 14 ) , '" / . 1 v "I U ~. j'. --. , " , 'I ~.f I ' I, ~_-~---. '. ~, ~: .-. ,- =- ' I I "I~) :%, " 1 I I' '" ! I. <1"1 <1"," \' i/ '" I', X 4 " I /f '" -\.' . ~I <1 '" - - I It '4 " 4 - . -' '- - - - - I ~ rl1_ / :,/", ~4~ ~ III / I, "e ! ,II J '" · / -Li 1t 4 4 '" ~ ,----- , '/ i 'I v . 1 '., -- .' 1 , ;' . ., --.:. , - d_ ( , ...... , - -~-., ~~, v ,1,,1 . 4 ",i'" l1:H....... I I I "'". fb':-l- .' . .....- I I _ _ / . 'I""., __/ . I I L .L _ . '... I 1_1- 1 ./ '",! v '" II I I/,'. ,/ t' <1 4 " ' . "". . ,Iv I - ! I j' I I I I I I I I I I T I 1 I I TT77r (1/1 " / / f/;/1 Y;;;1 y II 11 1----- I I 1 I -~~- I "- ! I I " "-J)~ 4 1="----+ 1 I ..rF I I I I I I I .-"MI I ~-'-l-r -r -j-H!'-- I I 6. I I 6. I I I I I 1 I 1 I I I 1__ I .... 1 I 1__ ",<1 I-- .11 , ,ij I -- ! t---..,--.-G : ! .., CMJItMO--~'4 -- U" o ...~' - --==::-'-- I "- I - If' ! '-- r- i " '" ~_"iiii EJ:lstklg BuDding 3900 Stinson Boulevard r,r.E.- 252,05 '~. ~/,(///.< 1/ p;;f "'".....,.- 11rt.~:t-;-<<---n.1nH d y II l~fw1o.Z:U1S <'3 11.1:,..101.$1 4 <1 '" " .a '" T I I I I I I I I I I I I I I I I I I I I I I I I I I II I' I! II . - ..Q& ec. 41 HourI befl:n If .G.OEHER. STAn 1'oIn em.. Ana 15'_ _ ..< UN.. Toll Frw 1-&00-252-11815 EROSION CONTROL NOTES AU. EROSlai CONTROl. t.tEASlJRES IofUST BE INSTALlED PRIOR TO CClUIIEHCEWEHT OF' GRAmlG OPERATIONS N(O BE "'","TAlNED UNlI. AU.. mSTURBED AREAS ON THE SflE HAVE SEEN RESTORED. AlL COOSTRUC11ON OftRAHCES SHAlL BE SURF' ACED 'MlH CRUSHED ROCK ACROSS f\JLl MOm. FROM ENTRANCE POINT TO 75 FEET INTO CONSTRUC11ON ZONE (REF'ER TO DETAIl). AlL SLOPES J: 1 OR SlEEPER. NOT TO BE SODDED AND GREAlER 1HAN 8 fEET IN HDGHT, SHALt HA\'E EROSION ca.lTROI.. fABRIC INSTALLED ON st.a'E pm MHOOT SPEC. 38M. \'tRIfY RESTORATION W[lHOO NQ SEED UlxnJRE. catlRACTOR m SUewtT SHCP DRA'MNG TO EHQNEER fm APPROVAl PRIOR TO INSTAll.ATION. IDlPORARY EROSON COOlROl. (HAY BALES OR APPROVED EQUIVALENT) TO BE. PlACED ARQJNO STORM SE'ftER SlRUCruRES DURING a:HsmuCll9H (RUER TO DETAIL). SEDa.lENT SHAU. BE REWOVED FROM AU. SEDIMENT CONTROl.. DEW:ES AS NECESSARY AND MUST BE REWOVED F DESIGN CAPA01Y HAS BEEN REDUCED BY 501 SElJACDiT lRACKED OfF-SITE, AS A RESUlT CF CDNSmucnOH TRAFFIC. SHAll. BE MINIMIZED AND SWEPT ON A DAILY BASS. AlL D1Sl\JRBED AREAS SHAlL BE RESTORED 'MTH SOD, SEED" WOOD FlaER BlAHKET OR PA~ SURfACE 'MlH 14 DAYS. GRADING NOTES CONtRACTOR SHAlL f1E1.D VERIfY LOCAllCWS AND ELEVATIONS OF EXlSl1NG UnUTlES AND TOPOGRAPHIC fEAlURES PRIOR TO 'THE c:tlt.A4EHCDENT OF SfTE GRADING. 'n-lE CONlRACTOR SHAlL "'MEDIATElY NOlIfY 'tHE: ENGINEER OF OlSCREP ANClES OR VARlAllONS FROW 'IltE PlANs. AU. EXISTING U1I.JTY LOCAl1ONS SHOWN ARE AF'PROMMAl'E. ta'4TACT -GOPHER STAlE OOE CAlL" (851-454-00Cl2) F'OR UllUTY lOCAllONS, 48 HOURS PRIOR TO EXCAVAllON. 1HE SI1E CRADtNC OPERATlON5, 'MiEN COMPlETED, SHALl. RESUlT IN AlL AREAS BEING GRADED 10 "PlAN SUBGRADE E1.fVA1lON". THIS run SUBCRADE ELEVA'flONt SHAll. BE caiSlSl'EHT YfTH lliE CiEOlECHNICAL REPORT FOR BUIlDING AND PA'vUfEHT AREAS. 'THE '"PLAH SUBCRADE aEVAllOtt' IN mE PARKING LOT AND DRf\€WAY AREAS SHALL BE DE'lERMlHED BY cm-CKlNG 'tHE PAW3,lEHT SEC11DH DETAA.S AND REFERRING TO PAW4G PLAN FOR lOCAllONS AND LMTS OF' YARKIUS PA'tt9IENT SECTIONS. AU. SPOT aEVAllONS REPRESENT FINISHED SURF"ACE OR GUTTER UNE GRADES UNI.LSS OlHERW'SE NOTED. RfFDl TO SIlt PlAN fOR OJRRENT HDRlZCNTAL snE DlMEH9DNS AND LAYOUT. EXISTING nPOGRAPHY PROVIDED BY RUe IHe. LEGEND - IlIlIlI!!l --- - ..... a' .... -.....- - .... -- ~- ... C4'Jl:M....M-.t - ...... -- ""'"........... ..n_ ------ -~- -eas- -_-tIll'1--- .- ........ ->>- . -,,,- . . o ..."".--- o I I f. ',' ," I ' '4 'I BENCHMARK + aTY tF ta..UNBlA HEIGHTS: ,. lNH 1434 (lOP NUT HYDRANT) NW CORNER, o4Onf AVE. ok SlINSON BLVD. ElEVAnON_244.88 CONVERSION TO USGS-+710.J0 511" J. TNH (TCP NUT HYDRANTS) AS NOTED o 10 20 ~ , SCALE IN fEET -~p PI J.l I 8 j ~ ~ :-~J gJ Itll ~d. ~ I n: J. ~ W j: ....!; II i i i i I! ~ ~ I , I~~ I~ ~Ii ~~~ I'~I I.. =. 02OOlllJlU(II ;0 ...... W o , I ! J ,I II 'f ~~~~Q1l'lftDPLWf HORIIAL DUlY N01t:COf1IlACtI:It1O'lOlf'l'A'oGlI:Hf SlC1lOIB.,"GIXl~b<<lIGJI P\IIIT~12 PAVililENT I G .:ill fIftl:.'t.'--" ~"WlIDft __ ~ ..... "':;"'lJ .-;;--] r~~;2~~~~;~~11 1.~~ E.:r 'IO~fte W'I ~""''''~'''AaNa ~,,_",,~nxn-o.aJl uc...lUTl'IlIc.-c.._-Ia.:n rw.......Df'ISr'ClIT..fIIlLm P\IIIT-241 ~ P\IIIT-43 rlr_fIIlll'JlD.RIlCI ~'r__~"'f~ -.- GRADING GRl>OI I~ =.:w.~~~ ~ .:ill - PAVEMENf ~ m... aAlD ,mol """__I'IMb IR\9t tmJ 'It(___ ~.~ fI......OUS lO--..otf5allOOff...ullOl__ __tte____ftS'/Ol_C:OOS'llll.lC'-. .:ill "'.!!!! GRADING ~ GRD<lII .:ill "'.!!!! un ~JI l1f1 iP i Ii (~I Iii ~ !ilj : ill. . I fn~ . fllf' I!:! M ~ 1': iij" II i i \1 i i i ~ .:!U - ~ I I ~ ;~~ ~~S ~Jf ~~i I.~ .... s: =.~ SITE DATA """,.,.,. "J21/JOS1. """'" LHTmBlSlteS.LB' """""""'-IU """"",.,.,. fJCI5T1fe HAl\! FlOOR NifA eXlSlII5 8A5ftfNT FlOOR NtfA tEte.AODn'lC)ll<W4 ~ MEA IEH AOOmOH ~ ~ NlfA HA/N lE'w'a. TOT.... M5B'e<< fOTAl. p-- t1Mt lEVB. - mAL I Glf'FIU IS1\DlO BASeefTlf'l'EL. 9.FA.T'J50Toa::~ 1:l1:t~~~ 4,4155F. -4,.05S.F. 640 51. to5P. l~~_ I PER 300 Y. 5Jj.(-m...~oo .,. ~~~'DOO ., .. .. ;0 ..... w ..... I I I I I I I I i 10 I <1orl7 ... '1 VCM ~ -" - 'Vl:-Iv.;: " . ~ __1JJ(.lI:;'Il:P~1' I ....._, u..i :Z = I II ~ > w ~ ..J 2 -- ! :z: ....- ~ """" :z: i= U'> m~~ ~ HICKEY niORSTENSON GROVER _.h1Qp.rohlt~.com 9300 Hennepin Town Road Eden Pl'!llf1e, MN 55347 TIl: 952..218.8880 Fax: 952.278.5822 PROJECT RICHMOND BUILDING REMODEL & ADDmON 3900 STINSON BlVD. NE COlUMBIA HEIGHTS. MINN. SITE PL\N '_CDl""''''''''''1U'l ~~GfIDf}llff""'-'-''' WDlt.,.f/r/llflfCf.vw-_ ,*"MlI..'t.alI'Wf.-Jl'Cf __M~"IlC'r.tIr",. -dt!~ ~-: -'-II . BlILlUUIC. . ...... """ ............ -....... BIPSET ~.. ~NO. lfIIlINwlI.O """'",''' A1 .... I -. I ~ ....... t_. ~ r-""-1 ;0 I-' VJ N r"\:,/UI .... ......... ------.- I9t/>"<:~" 5~OtSmumc:tI 1JI05.F. STOCK ROOM l300 51'. f\RKIl.EIt'EGH. tlOOH 1M 51. STCR.'6E ~ s.f. Torn. ".55551. I 'TtU1lOl:M I , ';1 I ",.... I !lOOI:S""'" <>'fIG!! ....n.- flEGBV105 rom:- I _n....~L____~ _,r ,'~. 1"'=-1 ,_ ..1 ", ::~ t1 :: :) r-'><"~ t~,. I-I ~AfDl_... ....~~ , " ....~- . ~,- .....- . . f:~ ~ '~ "'=" I "'.r HICKEY THORSTENSON GROVEl 9300 Hennepin Town ROB< Eden Prak1e, MN 5534 TII: 952..21'8.8880 Far 952.27UIU PROJECT RICHMOND BUilDING REMODEL & ADDmON 3900 STINSON Bt YO. NE COlUMBIA HEIGHTS, MINN. lOWER lEVEl FlOOR PlAN MAIH lEVEl flOOR PlAN ~~;:,,~~., .ClfIllCfll"'lIIIm'~_ IlOIrl......rUCD;IfJ.fIJrNttn 1CI(lflM",.wstJFl!<<"ST..,r.. - d!&~#- LN -'1M SIT Bl.lI.OOlS.tC .-- .............. -- BlDSET Rf;VlSIONS DATE NO, -,,"" om:mrr. JRM bOOSP. 2....,51. "",sr. ... sr. ~ A2 (T.) ~q,~ER LEVEL FLOOR PLAN ~~ o ~~~ LEVEL FLOOR PLAN ~ "'" ...... ill E ..- Sl :z: m h no;' CJ 0 :Z ., ! . ~ ~ :z: E o..u3;; " . i:5 z::;; !lIli . g j. -' co ~~ ~ Hi I: ! I ... ~ :5 co M ~ ~ < ~ <D <C L.~! -z .., <( ~~I co ~~ ~ ili . III lid I- :z: -' iii!~ F L i:! Je ~ 0 LU z::$ ~ ~~1il :::e co 1== eR'~! ~ g II1111 ~ ~ I ;:; 0 CI):::E ~ :c :::e ~~ :h 11III1 . ~~ .. '" c.> LU _ .!i f ~ OlW~ Q. a:: a: .,..,u g ~ .d :z o i= ~ ...J UJ :I: ~~ 0, \l'l~ P.133 :z o i= <( > UJ ...J UJ ::n~ ~~ RICHMOND BUILDING CITY SlJBM/TT AL ....... REMODEL & ADDITION COLUMBIA HEIGHTS, MINNESOTA Hta<EY THORSTENSON GROVER 9300 Hennepin Town Road Eden Pralr1e, MN 55341 Tel: 95U7a.B880 FllIC 952.271.8822 PROJECT APPLICANT, ARCHITECT: CIVIL ENGINEER, .lH~ 4021 SllW< LAJ:J: f'ON) GGUM3lA IEI6IlT5. "II6OTA 55421 t.',I6l2Jl&Hl<1<l tUB. ~TEG.TS '300 If3fEf'IH TOHl f1ON) EDEll PRAIllJE, H1IfE5OTA S53~1 t.to ('l52111&-eeM 1Ql(1 ('tS2J 21&-&22 GataG:11 Torn ~ RI.l< IHGORl'l:lllATfD 6110 IlllA: GIRLlE DRIVE, 5UTf 100 "!lET""'" ..IfE5OTA 55343 t.l, 1<l521 <l33-O'fl2 fox, (qs2J 'l3~lS3 c.ortot;.t. JeFf BIoctHcIl CONTRACTOR, RICHMOND BUilDING 5GOTT WLDI3'5 12 DMSIOH SlllEfT B.FFALO, Mltft30TA 55313 let. (163) 6b4-DOOO fox, 063J bM-0402 C.ooled. f&k SGott REMODEL & ADDmON 3900 STINSON BLVD. NE COLUMBIA HEIGHTS, MINN. DRAl'lIHG INDEX MATERIAL SYMBOLS D .... E:]HiZIIIli:K DUIIaE1IIltllZ.,. D- D.,..,..,...,eJll'I..I$!II 0.........""'" o ",..~sm.(llt1CfH.11lIl5 o fQXJllDCd5 DtRl!IIl<<Mf!lCXlP~ ~_MlDD bE ... ~tflICtClll'" 0-....- 15 TtTLf SlEET. t'R.AHNS KlEX.' AtO.&t OATA GI va5T1HS COOIT1Q6 . Fe1:N'JLS F'l).H GI f"FlB..t1IK,IlSIlt:lln1.11Yf\.H( G2 PR8..J1I4,IiR'( 6RAOH). DRAIW3E fUH c.3 eM. DfT14.S ;0 I-' W *'" ~ ~tEFVH /oJ LCHR LfYB. fLOClR PlNf . HAl( Lf'IEL R.OCR f'l.}rH A3 exn:RJClRB.f:VATlOH5 .-- [ill 1Wf....,,1llII E!LJ MID 1HllLo\1llII nn.E SHEET a'''.... Ci:3 .-.,.u D ..... ~:=:;:=r~"=-- ., WlJlltUllllOl'IIf...m-JII"O'IOIOIl- DII',MtI....r~M(N:1ltf _1l'lE"lA"",.JU"" dtL~~ om -'1l'II 8WlT IllJIIBS. t<<::. glMlDlJlJlOf _III'" ..... ........ BlUstT 'EVIS:OHS DATE NO. _..1\0 ommllt. 1iU 15 ""'" 0200e fltiC-jNi I ,J.. I ,./.{ I.;::;::" I V / /1 /1 1"//11 rll11 VIII'! I T 1 1 I I I I I I I I -, - 1- I .., -r- ~ 1 I ~ I I ~ I 1 I I I I I I 1 I 1 ..~.;" ,:,.' ~ I-' VJ U1 .~l t.,':.'. II :1 a..!Lm---<< '---.--- I { \ / ''', =' - I I " " ".... ~\ ". . \ \ \ \ I -L i I / / / PitoTmT DlSIIfG j' PiJItR raw: ;' I .... \ -'~- ////"''' ~"'...,i ,"...., . / " ". . d I" " 1 /~1"- <1 '" - r ...-" ", ...... ," ---.. " I <1 "'" I'"~- . (' I 1 "'~ .", ~ ,," ,'" '" <1 " [", A"'~ ~ f I~ '" ~ "\ I ~):g.", 4"1 / <1 A~ ".hil ~~iF;~1r ,", I t" ," Ii '" - t ; ~ /' ~:~ ~ ~1 i ~ I ." r " ~ I ' ~"l~::r " 'f.~.L' [ OL~fU1;q " '" . 4 ",4 I .J .....J _It...*~ " " " ., <1 " ., ",:1 q " <1 <>' __",if " <1 '" '" REMOVAL NOTES CONlRACTOR SHAll Ran w;RIFY LOCATIONS AND ElEVATIONS Of EXISTING UTlUllES AND TOPOGRAPHIC FEAtuRES PRIOR TO lHE cot.o.eICDENT OF Snt GRADING. THE CONTRACTOR SHAll IIolMEDtA m. Y NOTlN Tl-lE ENGINEER OF OlSCREP-'HOES OR VARtAllONS FROM THE PlAttS. ALl oasllNC UTUTY LOCATIONS SHOWN ARE APPROXJW"TE. CONTACT "GOPHER STATE ONE CALL"' (6SI-4M-0002) FOR UTlUTY LOCAllOOS. 48 HOURS PRIOR TO EXCAVAnON. AU. EROSIOH CONTROl.. IoIEASURtS TO BE INSTAUED PRIOR 1'0 REMOVAlS. CONlRACTOR TO REMOVE~ELOCATE EX!SllNG PRIVATE Unul1ES AS NECESSARY. CONlRACTOR TO COORDINATE AC1WlnES MTH UlJUTY COMPANIES. COHlRACTOR IS RESPONSl8LI; FOR AU. REMOVAlS NottD ON PLANS. AU. PERWlTS, APPUCA'llOHS AND FttS ARE THE RESPONSlBlUTY OF THE CONTRACTOR. CONTRACTOR IS RESPOHSlBli fOR PROlECllNG. OR REJ,l(MNG AND REiNSTAl.l.INO. All FENCES. SIGNS. MAIlBOXS AND OniER MISCE1J..J.t.E:OUS ITEMS. MAlL SENCE MUST BE MAINTAINED niROUGHOOT CONSlRUClIOH. TEMPORARY OR PERMANENT REl.OCA liON Of' ABOVE ITEMS ""A Y BE NECESSARY AND SHAlL BE COORDINAlm WITH tHE APPROPRlAlE PARTY. AU. 'NOOK REClUIRED TO COt.lPlElE tHE ABOVE SHALL BE CONSIDERED INClDEHTAl TO THE PRo.ECT. '" " j LEGEND " --- -- -... ~... - -... ....~- .... ~...... -... -- Al!..-.r _/ Wll.C CollE""C -- '''..- _lat _ II-..: -- .......- .......- ...- ~~ -~ """.... -.... - ... " n-=wr ....CUT ...... -- ...- -~- BENCHMARK Cad 48 Houn ~ ~ GOPHER STATE Tm em. Ana 851-454-0002 UN. 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I :~117 -.!of ;:~ '\ .~~ \ ,r-:' . .;x'- ........ ~ ~, ~ ~ tS\ ~ ~ ~ ~ tr\ a J L_- ~ L---....... l" .._" ....-.. . ,\:',' '?Ii;:'" '~.' " P.137 Nov. 30 2006 11:28AM P1 PAGE 02/02 r \1 c: lIS c:: I "8 ~ I '- jo ~ !: iD- (I) " i~ ,. ., jz I U) o\. !~ '~ ... ~ m 3m ~ ~ ~ b b ,.. 5 r ~ 'jj Q; 11 , , ! l . ! . ,.. !II b 0 ~.'" i./'(U0:\V. fD) \'-,..:7 i r.,J' 'l:" . \ U Ii " ' ! ~ - I.; t(IRIEEK WATIERSHIED DISTRICT 4325 Pheasant Ridge Dr. NE #611 . Blaine, MN 55449-4539 Phone: 763-398-3070. Fax: 763-398-3088 '-'.'it'\.'! rirpCI'ceIK' 1)'I'g \ t'.1I "'.. .__ \.w . - :..." November 21, 2006 Jeff Blackwell RLK, Inc. 6110 Blue circle Drive, Suite 100 Minnetonka, MN 55343 Re: Proposed building dock expansion @ 3900 Stinson Blvd, Columbia Hts (RCWD 06-J38R) Jeff, Our office received the building dock addition plans proposed for the above-referenced property. The project does not trigger storm water management requirements under RCWD rules and does not impact wetlands or floodplains. Drainage routes are proposed to remain the same. Therefore, no permit from the District will be required for this project as proposed. Please contact us if you have any questions or if the scope of your project changes, so we can determine if you require a permit. ~~ Ken Powell Permit Coordinator Cc: District Inspector/Engineer City of Columbia Heights RCWD 06-J38R BOARD OF ;:;> Andrew J. Cardinal, Sr. Anoka County Barbara ,P. 13 8 Ramsey County James A. Leroux Washington County Susan R. Oven Ramsey County Donald J. Steinke Anoka County AA^h,^rCDC CITY COUNCIL LETTER Meeting of December 11, 2006 AGENDA SECTION: CONSENT ORIGlNA TING DEPARTMENT: Fire ITEM: Rental Housing Licenses BY: Gary Gorman NO: S" - A - l q NO: DA TE: December 4, 2006 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements ofthe Residential Maintenance Code. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for December 11,2006. COUNCIL ACTION: P.139 Occupany 1.0. 38 20162 30015- 20058 30078 20184 10030 20149 20256 20135 30102 20387 10183 II"'\/",...,^^","^ L1CENSE_Ltr to Approve Licenses 2006 Property Owner Name Castnecne Properties Mir AIi Eric Anderson Katherine Crosby Ita Ekah Steve & Terry Look Mohamed Musse Ernesto Payan Candace Peickert-Arndt Maumer Sekizovic Maumer Sekizovic T J Holdings Joel Virtue P.140 ... ... ...." Property Address 3828 2ND 96644 1/2 3947 Tyler 1162 CHEERY 4556 MADISON 4326 MONROE 4535 Taylor 4519 Taylor 1415 PARKVIEW 4635 UNIVERSITY 4640 POLK 3726 3RD 3953 JACKSON D~nt:> " CITY COUNCIL LETTER Meeting of: December 11,2006 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ;- A-).o License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson ~\. DATE: By:l4141 I- NO: DATE: Dec.6, 2006 / BACKGROUND/ANALYSIS Attached is the business license agenda for the December 11, 2006 City Council meeting. This agenda consists of applications for Contractor licenses for 2007 as well as the following renewals of Business Licenses for 2007: Cigarette Sales, Fuel Dispensing Devices, Liquor, Beer, Wine/Beer, and Second Hand Dealer Licenses. Also included on the agenda is a one day Peddler License for two employees of The Window Store (date to be designated prior to issuance of licenses). At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for December 11, 2006 as presented regarding the licenses for 2007. COUNCIL ACTION: P.141 TO CITY COUNCIL December 11, 2006 * Signed Waiver Form Accompanied Application FIRE POL, F, BLDG,ZA POL,F,BLDG,ZA POLICE POL, F, BLDG, ZA POL,F,BLDG,ZA POL,F,BLDG,ZA JL BLDG ****LICENSES FOR 2007**** FUEL DISPENSING DEVICES *Jeff's, Bobby & Steve's 3701 Central Ave OFF & ON SALE BEER *Jeffs, Bobby & Steve's 3701 Central Ave OFF SALE BEER *Twin Cities A vanti Stores 4001 University Ave CIGARETTE SALES *Jeff's, Bobby & Steves Auto 3701 Central Ave SECOND HAND DEALER *TVI Inc. dba Savers Inc 4849 Central Avenue NE *Nash Sales Inc.dba Unique Th . 2201 3 ih Avenue NE WINEIBEER LICENSE *Bombay Vegan dba Nalapak 4920 Central Avenue, Col Hts LIQUOR LICENSE *Buffalo Wild Wings 4811 Central Ave PEDDLER LICENSE *John Norton-The Window Store 1433 Utica Ave. St. L. Pk *Mark Alan Chasin 1433 Utica Ave. St. L. Pk CONTR<\CTOR'S LICENSES (2007) *Metro Mechanical Cont *Randy Lane & Sons * Assoc. Mechanical Cont Fireside Hearth & Home *Sedgwick Htg & AC *Bonfe's Plumb & Htg *Ron's Mechanical *Precision Air LLC *PRS Mechanical *Al's Master Plumbing *Ross Plumbing *Norblom Plumbing *Kato Roofing *SOS Homecare *Kraus Anderson Const. *C & S Blacktopping Metro Tree *Wright Tree Service *A Top Notch Tree Ser *S & S Tree *Rainbow Treecare *Nasseff Mechanical Swift Mechanical 7340 Washington Ave So. Ed PI. 1501 W. Broadway, Mpls 1257 Marschall Rd, Shakopee 2700 N. Fairview Ave, Roseville 8910 Wentworth Ave So, Mpls 505 Randolph Ave, St Paul 12010 Old Brick Yd Rd, Shako 23761 Echo Ave, Faribault PO Box 68111, Mpls 1424 3rd St N. Mpls 2941 Brookdale Dr, Brk Pk 2905 Garfield Ave So" Mpls 321 Lundin Blvd, Mankato 1816 Colfax Ave, Mpls 525 So. 8th St, Mpls 14435 Northdale Blvd, Rogers 10101 Naples St, Blaine 230 Lundin Blvd, Mankato 5505 N Hwy 169, Plymouth 450 Hardman Ave. So St Paul 2239 Edgewood Ave So, St. L. Pk 122 S. Wabash a St. St. Paul 3404 Victoria St N. Shoreview P.142 $160 $550 $150 $300 $100 $100 $2,400 $8,200 $50 $50 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 $60 5- -;\-L.l CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL :MEETING OF: Dt~ III 2ODfo STATE OF MINNESOTA COUNTY OF ANOKA CITY 9F COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached _1..__1. ___:"40__ __.."_:__ """1..__1. ~T.._I..";" I 100Cu, \.J.U;;L.A 1.::t:j13Lt:il \.UV'::J.IlJ.t:j ,",UI;L.A L:nJ..LUUCl I I 1./ I I 401..____1.. LB' UUl;U 1101/1'1/_ !\I'''\I/' in the amount of $ )f; ~2,... ~ 12..77. These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. P.143 ACS FINANCIAL SYSTEM 12/07/2006 11:32:52 Check History CITY OF COLUMBIA HEIGHTS GL050S-V06.70 COVERPAGE GL:i4 OR **********************************************************~,******************** * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * **********************************************************~,******************** Report Selection: Optional Report Title.......12/11/2006 COUNCIL LISTING INCLUSIONS: Fund & Account.............. thru Check Date......... ......... Source Codes........... ..... Journal Entry Dates......... Journal Entry Ids........... Check Number................ proj ect. . . . . . . . . . . . . . . . . . . . . Vendor. . . . . . . . . . . . . . . . . . . . . . Invoice. . . . . . . . . . . . . . . . . . . . . Purchase Order.............. Bank....................... . ""d .lcher .................... ;.... leased Date............... fI::>. :!ared Date.. . . . . . . . . . . . . . . fI::>. thru thru thru thru 119547 thru 119706 thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI J COUNCIL 02 P4 Y S 6 Lines CPI CP SP 066 10 Y Y ACS FINANCIAL SYSTEM 12/07/2006 11 BANK VENDOR Check History 12/11/2006 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 1 BANK CHECKING ACCOUNT AMERICAN BOTTLING COMPAN ANOKA COUNTY ATTORNEY ARCH WIRELESS/METROCALL BELLBOY BAR SUPPLY BELLBOY CORPORATION BRADLEY REAL ESTATES INC CAPITOL BEVERAGE SALES L CHISAGO LAKES DISTRIBUTI CITY WIDE WINDOW SERVICE COLUMBIA HEIGHTS I CUZZUPE!ANTHONY DAY DISTRIBUTING CO DEX MEDIA EAST LLC DUGDALE/MARY ESCHELON EXTREME BEVERAGE G & K SERVICES GHERAU/PAVITRIE GRAPE BEGINNINGS INC GRIGGS-COOPER & CO HOHENSTEINS INC HOWES/THOMAS M JJ TAYLOR DIST OF MN JOHNSON BROS. LIQUOR CO. JOHNSON/THOMAS M KIWI KAI IMPORTS LARKIN/JOHN MC FADDEN/JOYCE MENDOZA/MARIA MN DEPT OF ADMINISTRATIO O'BRIEN/DANIEL OFFICE DEPOT PAT KERNS WINE MERCHANTS PHILLIPS WINE & SPIRITS PITNEY BOWES LOUISVILLE QUALITY WINE & SPIRITS SHAMROCK GROUP/ACE ICE STATE OF MINN-DEPT OF FI TDS METRO COM VERIZON - ATTN: PREPAY D VERIZON WIRELESS WELLS FARGO BANK WINE COMPANY/THE XCEL ENERGY (N S P) NORTHEAST BANK BELLBOY CORPORATION CAPITOL BEVERAGE SALES L ~ I-' *'" U1 119547 119548 119549 119550 119551 119552 119553 119554 119555 119556 119557 119558 119559 119560 119561 119562 119563 119564 119565 119566 119567 119568 119569 119570 119571 119572 119573 119574 119575 119576 119577 119578 119579 119580 119581 119582 119583 119584 119585 119586 119587 119588 119589 119590 119591 119592 119593 AMOUNT 588.03 432.40 84.19 494.58 21,178.70 11,940.57 18,488.65 960.45 40.47 5,581.28 12.24 282.00 236.70 160.60 156.90 960.00 112.73 115.59 383.00 26,.783.16 2,045.80 25,.080.00 36,510.33 2,621. 76 397.67 1,170.86 123.27 49.00 152.85 508.10 68.73 103.81 270.00 12,420.28 268.38 17,210.95 531. 38 216.20 446.55 67.75 292.91 3,883.41 268.80 3,625.92 3,200,000.00 1,537.80 32,959.15 ACS FINANCIAL SYSTEM 12/07/2006 11 BANK VENDOR Check History 12/11/2006 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 2 BANK CHECKING ACCOUNT CENTER POINT ENERGY CHISAGO LAKES DISTRIBUTI COCA-COLA BOTTLING MIDWE DEEP ROCK WATER COMPANY DEX MEDIA EAST LLC DONALD SALVERDA & ASSOCI EXTREME BEVERAGE FARNER-BOCKEN G & K SERVICES GENUINE PARTS/NAPA AUTO GORMAN/GARY GRIGGS-COOPER & CO HOHENSTEINS INC JJ TAYLOR DIST OF MN JOHNSON BROS. LIQUOR CO. MARK VII DIST. NEEDHAM DISTRIBUTING CO PETTY CASH - KAREN MOELL PETTY CASH - LIZ BRAY PETTY CASH - MARY DUGDAL PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS SHAMROCK GROUP/ACE ICE SPECIALTY WINES & BEVERA VERIZON WIRELESS XCEL ENERGY (N S P) NORTHEAST BANK CITY OF COLUMBIA HEIGHTS ACE HARDWARE ALTO CONSULTING & TRAINI AMERIPRIDE ANOKA COUNTY ANOKA COUNTY SHERIFFS DE ANOKA COUNTY TREASURER ANOKA CTY - CENTRAL COMM ARMOR HOLDINGS FORENSICS ASCAP AUTO TRENDS BAKER & TAYLOR BAKER & TAYLOR ENTERTAIN BEl EXTERIOR MAINTENANCE BIFF'S,INC. BOLTON & MENK, INC BONESTROO ROSENE ANDERLI BOYER TRUCK PARTS BRODART BUILDING FASTENERS ~ ,.... ~ 0'\ 119594 119595 119596 119597 119598 119599 119600 119601 119602 119603 119604 119605 119606 119607 119608 119609 119610 119611 119612 119613 119614 119615 119616 119617 119618 119619 119620 119621 119622 119623 119624 119625 119626 119627 119628 119629 119630 119631 119632 119633 119634 119635 119636 119637 119638 119639 119640 AMOUNT 2,760.32 6,712.92 1,003.80 152.70 50.80 873.73 320.00 9,833.07 36.16 506.89 93.21 6,785.97 3.,872.00 46,740.21 7,242.28 2,160.15 185.00 197.04 70.98 163.45 475.18 10,685.43 127.38 5,076.40 137.79 15,439.67 4,245,000.00 142,592.81 140.02 3,600.00 80.21 32.06 130.00 5,782.00 596.71 227.00 287.00 706.10 1,903.85 17.00 1,125.00 374.89 27,703.50 380.00 72.21 34.72 14.91 ACS FINANCIAL SYSTEM 12/07/2006 11 BANK VENDOR Check History 12/11/2006 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GI,540R-V06.70 PAGE 3 BANK CHECKING ACCOUNT CANADA GOOSE PROJECT CATCO PARTS SERVICE CCP INDUSTRIES CENTRAL RENTAL CINTAS FIRST AID-SAFETY CLARK PRODUCTS INC COLUMBIA HEIGHTS RENTAL COM CAST CONTRACTORS & SURVEYORS DEMCO MEDIA DNR ENTERPRISES EGAN OIL COMPANY FACT BOOK-CORPORATE REPO FLEX COMPENSATION, INC G & K SERVICES GALE GROUP/THE GASB ORDER DEPT GENE'S WATER & SEWER INC GENERAL SAFETY EQUIPMENT GLASS MASTERS, INC GRAFIX SHOPPE, INC HARBOR FREIGHT TOOLS HD SUPPLY WATER WORKS HEIGHTS ELECTRIC INC. HEIGHTS-NORTHEAST WELDIN HEINRICH ENVELOPE CORP HOME DEPOT #2802 HONEYWELL INC HOWES/THOMAS M INTEGRATED LOSS CONTROL MARSHALL CONCRETE PRODUC MENARDS CASHWAY LUMBER-F METRO COUNCIL ENVIROMENT METRO WELDING SUPPLY MICKMAN BROTHERS INC MIDWAY FORD MIDWEST ASPHALT CO. MILOW ELECTRIC INC MN STATE BOARD OF ACCOUN MORRELL & MORRELL INC MPELRA MURLOWSKI PROPERTIES INC MYERS TIRE SUPPLY COM PAN NEW LOOK CONTRACTING NORTHEASTER NORTHERN WATER WORKS SUP OFFICE DEPOT ;0 ..... *'" '-l 119641 119642 119643 119644 119645 119646 119647 119648 119649 119650 119651 119652 119653 119654 119655 119656 119657 119658 119659 119660 119661 119662 119663 119664 119665 119666 119667 119668 119669 119670 1196 71 119672 119673 119674 119675 119676 119677 119678 119679 119680 119681 119682 119683 119684 119685 119686 119687 AMOUNT 860.00 49.59 201. 51 60.69 167.69 65.15 21. 30 871 .77 538.06 79.98 372.58 10,238.90 179.00 162.75 1,213.77 1,852.57 13.60 1,260.00 212.17 926.00 760.00 11.70 3,104.09 1,888.31 155.00 487.00 98.96 18,861.25 780.00 352.00 136.00 241.45 65,983.50 56.98 292 .17 83.07 980.24 1,346.00 45.00 1,853.80 150.00 45.00 57.70 97,685.65 291. 60 656.83 828.87 ACS FINANCIAL SYSTEM 12/07/2006 11 CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 4 BANK VENDOR Check History 12/11/2006 COUNCIL LISTING CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT ONE-CALL CONCEPT-GOPHER PIONEER PRESS PRO GRAPHICS READER'S DIGEST ASSOCIAT RICOH BUSINESS SYSTEMS S & T OFFICE PRODUCTS IN SERVICE MASTER STAPLES BUSINESS ADVANTA STREICHER'S GUN'S INC/DO SUBURBAN AIR INC SUN PUBLICATION SURPLUS SERVICES TRANS-ALARM INC VALPAK OF MINNEAPOLIS/ST VANZ AUTO VERIZON WIRELESS VFW WINTER EQUIPMENT COMPANY WW GRAINGER,INC ;0 ,.... ~ 00 119688 119689 119690 1196 91 119692 119693 119694 119695 1196 96 119697 119698 119699 119700 119701 119702 119703 119704 119705 119706 265.60 49.79 12.65 22.98 1,724.77 38.90 6,004.48 163.02 183.76 113.00 611. 82 12.00 261.76 1,600.00 305.00 58.21 89.50 236.57 13 .29 8,212,672.77 *** ACS FINANCIAL SYSTEM 12/07/2006 11 BANK VENDOR REPORT TOTALS: ~ ~ ~ \D Check History 12/11/2006 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 5 AMOUNT 8,212,672.77 RECORDS PRINTED - 000983 ACS FINANCIAL SYSTEM 12/07/2006 11:32:54 Check History CITY OF COLUMBIA HEIGHTS GL060S-V06.70 RECAPPAGE GL540R FUND RECAP: FUND DESCRIPTION 101 201 212 225 240 261 265 402 415 601 602 603 604 609 652 653 701 720 880 885 886 :'"07 ~rAL Ul o DISBURSEMENTS GENERAL COMMUNITY DEVELOPMENT FUND STATE AID MAINTENANCE CABLE TELEVISION LIBRARY TWENTY-FIRST CENTURY GRANT CONFISCATED/FORFEITED PROP STATE AID CONSTRUCTION CAPITAL IMPRVMT - PIR PROJ WATER UTILITY SEWER UTILITY REFUSE FUND STORM SEWER UTILITY LIQUOR SEWER CONSTRUCTION FUND STORM SEWER CONSTRUCT. FUND CENTRAL GARAGE DATA PROCESSING PERMIT SURCHARGE PAYROLL FUND INVESTMENT FUND FLEX BENEFIT FUND ALL FUNDS 47,258.44 30.49 281.41 1,158.77 6,973.43 70.98 734.37 98,452.15 32,430.48 7,081.74 1,506.75 2,245.72 961. 38 308,892.16 140.05 380.00 44,464.52 5,870.87 65,983.50 .134,443.70 7,445,000.00 8,311.86 8,212,672.77 BANK RECAP: BANK NAME DISBURSEMENTS BANK CHECKING ACCOUNT TOTAL ALL BANKS 8,212,672.77 8,212,672.77 CITY COUNCIL LETTER Meeting of December 1 L 2006 AGENDA SECTION: Resolutions NO: ITEM: ~A ORIGINATING DEPARTMENT: Fire CITY MANAGER APPROVAL BY: ~ Adopt Resolution For Revocation BY: Gary Gorman DATE: December 4, 2006 DATE: NO: 2006-257 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Svitlana Moore regarding rental property at 3911 Van Buren Street N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2006-257, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-257, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license held by Svitlana Moore regarding rental property at 3911 Van Buren Street N.E. COUNCIL ACTION: P.1Sl RESOLUTION 2006-257 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of that certain residential rental license held by Svitlana Moore (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 3911 Van Buren Street NE, Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 21, 2006 of an public hearing to be held on December II, 2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT I. That on November 8, 2006, inspection office staff sent a letter requesting the new owner of the property to license the rental property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on November 21, 2006, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to submit a rental license application. b. Failure to schedule a rental license inspection. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL I. The rental license belonging to the License Holder described herein and identified by license number U3911 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. P.152 Passed this day of Offered by: Second by: Roll Call: Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary 2006 P.lS3 Mayor Gary L. Peterson CITY COUNCIL LETTER Meeting of December 11, 2006 AGENDA SECTION: Resolutions Adopt Resolution For Revocation BY: Gary Gorman CITY MANAGER APPROY AL BY: NO: ITEM: 6D ORIGINATING DEPARTMENT: Fire DATE: December 4, 2006 DATE: NO: 2006-258 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Maria Romero regarding rental property at 563 38th Avenue N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2006-258, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-258, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of the rental license held by Maria Romero regarding rental property at 563 38th Avenue N.E. COUNCIL ACTION: P.154 RESOLUTION 2006-258 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Maria Romero (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 563 38th Avenue N.E., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 15, 2006 of an public hearing to be held on December 11, 2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 4, 2006, inspectors for the City of Columbia Heights, inspected the property described above and noted two violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on November 15, 2006, inspectors for the City of Columbia Heights, reinspected the property and noted two violations remained uncorrected. A statement of cause \vas mailed 'via regular mail to the owner at t.1}e address listed on the rental housing license application. 3. That on December 4, 2006, inspectors for the City of Columbia Heights, performed a final inspection at the property and noted one violation remained uncorrected. A statement of cause was mailed via regular mail to the owner at the address listed on the rental housing license application. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to correct RMC violations. The violations are as follows; 1. Shall remove all/any outside storage from the property. 1. Wood/metal frame along the driveway 2. Paint cans 3. New as of 12/4/06 a. Table b. L.P. Tank c. Cardboard boxes 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). P.155 ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F8116 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. day of 2006 Passed this Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.156 CITY COUNCIL LETTER Meeting of December 11, 2006 AGENDA SECTION: Public Hearings ORIGINATING DEPARTMENT: Fire CITY MANAGER APPROVAL NO: (PC ITEM: Adopt Resolution For Abatement BY: Gary Gorman DAT: DATE: December 4, 2006 NO: 2006-259 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Salah Farghaly regarding property at 4625 Tyler Street N.E. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-259, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-259, a resolution of the City Council of the City of Columbia Heights declaring the property at 4625 Tyler Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: P.lS7 RESOLUTION 2006-259 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Salah Farghaly (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4625 Tyler Street N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on November 20,2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT I. That on November 8, 2006 the building was posted with unlawful to occupy notices due to the rental license being revoked. Inspectors found all units vacant with signs of interior vandalism and trespassing, due to no response from, and no known location of the legal owner of the building the Fire Chief ordered that the building be winterized and boarded up. 2. That on November 17, 2006 a contractor hired by the Fire Department winterized the building and boarded the building up. 3. That on November 20,2006 notices were sent to the owner via regular mail at the address listed on file. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: A. Secured the units on building to prevent unauthorized access. B. Winterized the units to prevent any damage to the building due to cold weather. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4625 Tyler Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. P.158 ORDER OF COUNCIL 1. The property located at 4625 Tyler Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest Passed this day of 2006 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC T'\....._...."-. 1"""'.:........,. ,...,1......_1~/1"""_.1l_-"':1 ('1:___.0.+....._, .u~VULY '-1LY '-'1~1.l\J'-'VU!1'""11 ~v\Jl""La!.)' P.159 CITY COUNCIL LETTER Meeting of December 11, 2006 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: (ob APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: ~ Abatement DATE: December 4, 2006 DATE: NO: 2006-260 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Salah Farghaly regarding property at 4633 Tyler Street N.E. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-260, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-260, a resolution of the City Council of the City of Columbia Heights declaring the property at 4633 Tyler Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: P.160 RESOLUTION 2006-260 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Salah Farghaly (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4633 Tyler Street N.E., Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on November 20,2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on November 8, 2006 the building was posted with unlawful to occupy notices due to the rental license being revoked. Inspectors found all units vacant with signs of interior vandalism and trespassing, due to no response from, and no known location of the legal owner ofthe building the Fire Chief ordered that the building be winterized and boarded up. 2. That on November 17, 2006 a contractor hired by the Fire Department winterized and boarded the building up. 3. That on November 20,2006 notices were sent to the owner via regular mail at the address listed on file. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist and have been abated, to wit: A. Secured the units on building to prevent unauthorized access. B. Winterized the units to prevent any damage to the building due to cold weather. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4633 Tyler Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. P.161 ORDER OF COUNCIL 1. The property located at 4633 Tyler Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest Passed this day of 2006 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC n",,,,nt,, {""it" {""l",rlrl{""nnnf'il C;:"'f'r",t~MT ~-.t'-"J --'&-"J -.-...-........., ---.................. ---...-......J P.162 CITY COUNCIL LETTER Meeting of December 1 L 2006 AGENDA SECTION: Public Hearings ORIGINATING DEPARTMENT: Fire CITY MANAGER APPROVAL NO: LoE ITEM: Adopt Resolution For Abatement BY: Gary Gorman DATE: December 4, 2006 NO: 2006-261 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Michael Jaster regarding property at 4752 5th Street N.E. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-261, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-261, a resolution of the City Council of the City of Columbia Heights declaring the property at 4752 5th Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: P.163 RESOLUTION 2006-261 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Michael Jaster (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4752 5th Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on November 27,2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on November 6, 2006 an inspection was conducted on the property listed above. Inspectors found one violation. A compliance order was sent via regular mail to the owner at the address. 2. That on November 27, 2006, inspectors re-inspected the property listed above. Inspectors noted that one violation remained uncorrected. A compliance order and statement of cause was mailed via certified mail to the owner listed in the property records. 3. That on December 4, 2006, inspectors reinspected the property and found that one violation ....o't"'t"'lf:);nQrl ....n"n.,.,.,::Io,....t-~r1 1. ""'.I,J..,u.....u,J.......\..I. YJ.,lto"..VJ,A. ~,,",L""'U. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove all/any outside storage from the property. Items include, BUT NOT LIMITED TO; 1. GAS CAN 11. SCREEN 111. COUCH IV. SCREEN DOOR v. DOOR VI. CARPET V11. BICYCLE PARTS Vlll. SHOES IX. APPLIANCES x. WINDOW SCREENS Xl. DOWNSPOUTS XlI. DRYVAC Xl11. BOXES OF CLOTHES XIV. TABLES xv. CHAIRS P.164 XVI. EXCERCISE EQUIPMENT XVll. FISH NET XVlll. CD RACK XIX. CAR SEAT xx. LAMP XXI. BICYCLE XXll. MOP BUCKET XXIll. STEP LADDER XXIV. BOXES OF TOYS 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4752 5th Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ADn"CD A"C 0AT ThT0TT '\JJ.'\...!....J.LI.l'\. '-'.1" \...-'-'U1 "!'-'.!...J....l 1. The property located at 4752 5th Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2006 Offered by: Second by: Roll Call: Mayor Gary L. Peterson P.165 Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.166 CITY COUNCIL LETTER Meeting of December 11, 2006 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: lor APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: ;/lJf2r~ Abatement DATE: December 4, 2006 DATE: NO: 2006-262 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Oscar Curtis regarding property at 3935 Polk Street N.E. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-262, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-262, a resolution of the City Council of the City of Columbia Heights declaring the property at 3935 Polk Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: P.167 RESOLUTION 2006-262 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Oscar Curtis (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 3935 Polk Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on November 9,2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on October 19, 2006 an inspection was conducted on the property listed above. Inspectors found one violation. A compliance order was sent via regular mail to the owner at the address. 2. That on November 9, 2006, inspectors re-inspected the property listed above. Inspectors noted that one violation remained uncorrected. A compliance order and statement of cause was mailed via certified mail to the owner listed in the property records. 3. That on December 4,2006, inspectors reinspected the property and found that one violation remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove all/any outside storage from the property. Items include, BUT NOT LIMITED TO; i. DISHWASHER 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 3935 Polk Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, P.168 or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 3935 Polk Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2006 Offered by: Second by: Roll Call: Mayor Gary L. Peterson A t+..C'i-. ..( .LLL"",r,,;JL. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.169 CITY COUNCIL LETTER Meeting of December 11. 2006 AGENDA SECTION: Public Hearings loG- ORIGINATING DEPARTMENT: Fire CITY MANAGER APPROVAL NO: ITEM: Adopt Resolution For Abatement BY: Gary Gorman BY: DATE: December 4, 2006 DATE: NO: 2006-263 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Bart Mady regarding property at 4329 Main Street N.E. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-263, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-263, a resolution of the City Council of the City of Columbia Heights declaring the property at 4329 Main Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: P.170 RESOLUTION 2006-263 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Bart W. Mady (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on November 15,2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on October 4, 2006 an inspection was conducted on the property listed above. Inspectors found six violations. A compliance order was sent via regular mail to the owner at the address. 2. That on November 15,2006, inspectors reinspected the property listed above. Inspectors noted that six violations remained uncorrected. A compliance order and statement of cause was mailed via certified mail to the owner listed in the property records. 3. That on December 4, 2006, inspectors reinspected the property and found that six violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall replace all missing/damaged fascia on the garage. B. Shall remove timbers in the back yard. e. Shall remove the scrub growth around the following areas, house, fence and garage. D. Shall repair the damaged rear screen door. E. Shall repair the damaged roof and the damage soffit and the damaged fascia on the building. F. Shall replace the missing section of chain link fence. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. P.171 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2006 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.172 CITY COUNCIL LETTER Meeting of December 11. 2006 AGENDA SECTION: Public ORlGINA TING DEPARTMENT: CITY Hearings Fire MANAGER NO: loH APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY: Abatement DATE: December 4, 2006 DATE: NO: 2006-264 Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Jan Blanchard regarding property at 4942 ih Street N.E. for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-264, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-264, a resolution of the City Council of the City of Columbia Heights declaring the property at 4942 7th Street N.E. a nuisance and approving the abatement of violations from the property pursuant to City Code section 8.206. COUNCIL ACTION: P.173 RESOLUTION 2006-264 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Jan Blanchard (Hereinafter "Owner of Record"). Whereas, the owner of record is the legal owner of the real property located at 4942 ih Street N.E. Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on November 9, 2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights Makes the following: FINDINGS OF FACT 1. That on September 28, 2006 an inspection was conducted on the property listed above. Inspectors found six violations. A compliance order was sent via regular mail to the owner at the address. 2. That on November 9, 2006, inspectors reinspected the property listed above. Inspectors noted that four violations remained uncorrected. A compliance order and statement of cause was mailed via certified mail to the owner listed in the property records. 3. That on December 4, 2006, inspectors reinspected the property and found that four violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall repair and paint the overhead garage doors. B. Shall replace the missing siding on the southwest comer of the garage. C. Shall repair the deteriorated driveway. D. Shall replace the missing shingles on the house roof. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 4942 7th Street N.E. is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. P.174 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4942 7'h Street N .E. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2006 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.175 201 . 7 MEMORANDUM DATE: DECEMBER 7, 2006 TO: WALT FEHST, CITY MANAGER FROM: BILL ELRITE, FINANCE DIRECTOR RE: FOLLOW UP TO TRUTH IN TAXATION HEARING OF DECEMBER 4,2006 As a follow up to the meeting, I have attached four additional documents to this memo. These documents relate to comments or questions that came up at the meeting or a follow up to items that were discussed during the budget process. The first document is a summary of fund and cash balances as of December 31,2005. The second document is a budget comparison showing tax supported departmental budgets for 2003 compared to the City Manager's proposed budget for 2007. The third document is a chart showing the comparison of lost LGA to our levy increases from 2003 to 2007. The final document are charts showing the result ofthe 2003 Utility Rate Study and the percentages of the increases in the total utility bill. Summary of Fund and Cash Balances This document is broken down into four sections showing the fund and cash balances that were reflected in our 2005 Comprehensive Annual Financial Report. This basic document was distributed when the Auditor reviewed the audit with the City Council. I have amended the Auditor's document to sort it into four sections. These sections show the funds that have no restrictions and are totally under the control of the City Council, the funds that have some limited restrictions but are basically controlled by the City Council, funds with outside restrictions where the Council's use of these funds is limited, and funds that have rigid outside restrictions limiting their use to specific purposes. I have also added columns to the schedule showing transfers out that occurred after the 2005 audit and a column showing cash needed for cash flow purposes. With these adjustments when you look at the top unrestricted section, you can see that our fund balance is actually $1,023,096 less than it should be. The next section reflects funds that have restrictions that were primarily imposed by the City Council. The total fund balance in this area equals $9,086,166. However, as you can see the bulk of these funds are for various capital improvements and capital equipment replacement, the largest fund is for capital equipment replacement in General Governrnent fund, this being Police, Fire and Public Works. Here we have a fund balance of $4,796,312. This fund was established many years ago to provide funding for the ongoing replacement of public works and public safety equipment. The two other major fund balances in this area are Fund 411 Capital Improvements/General Government Buildings, which has a balance of $1,241,804. A large portion is for the improvements that were made to the public works P.177 building in 2006. The next largest fund in this section is Capital Sheffield Redevelopment. This is $912,492 and is primarily made up of funds that the Council transferred in to this fund at the end of 2005 for improvements to the Sheffield area. The next two areas on the report have more significant outside restrictions and comprise a total of slightly over $5,000,000. In both of these areas the funds are primarily restricted to be used for the purpose in which they were collected, such as water, sewer funds, and debt service. I will be available at the Council meeting to answer any questions on this chart and explain it in more detail. Budget Comparison 2003-2007 As was highlighted at the Truth and Taxation meeting, our budget on tax supported funds for 2007 is $211,232 less than the adopted budget for 2003. The attached schedule details the 2003 and 2007 budgets by department. The final column shows the amount of decrease and increase in the various budgets from 2003 to 2007. The two largest changes on this are the Fire Department that increased by $173,933. This is due primarily to the fact that the pensions for the Volunteer Fire Department had previously come from a separate fund. This pension cost is slightly over $100,000 a year and is now included in the Fire Department budget. The next major area is transfers, which decreased by $295,000. This is due to the fact that in 2003 permit revenue was taken into the General Fund and then transferred to Community Development. Starting in 2006 the revenue was taken directly into Community Development eliminating the need for this transfer. Comparison of Lost LGA and Increases At the Truth and Taxation meeting it was questioned why we had a chart showing the total amount that we have lost in LGA since 2003, but did not have a chart showing the total increase in our levy for the same period of time. This chart shows both the loss of LGA and the increase in the levy. As you can see from this comparison, the net revenue loss is $1,280,654. Information from the SEH Rate Study dated 10-28-2003 These charts have been distributed previously. They reflect the rate study increases to the city utility bill for different levels of residential property. As you can see in the first chart when you add up the rate increases by percentage for the five years on an average residential bill, the rates increased by 28.3 percent. When you use the same average residential utility bill and compare the total dollar increase from 2003 to 2008 the increase for five years was 31.6 percent. It should be clearly noted that these tables are based on our total utility bill. In the rate study some rates stayed the same, some rates went down, and some increased. If you simply look at how much our water rate increased and do not take into consideration the decrease in sewer rates, or the fact that refuse rates held the same, you will get a higher percentage. However, the rate study was based on our total utility bill, which is reflected in the above percentages. This summarizes the highlights of information requested. I will be available at the Council meeting to discuss any of these in more depth. P.178 RESOLUTION 2006-255 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2007, SETTING THE CITY LEVY, AND APPROVING THE HRA LEVY. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The budget for the City of Columbia Heights for the year 2007 is hereby approved and adopted with appropriations for each of the funds listed below. General Fund Community Development Fund Economic Development Fund State Aid Cable Television Library DARE Project Infrastructure Capital Improvement Capital Equipment Replacement Funds Construction Funds Central Garage Fund Liquor Operating Liquor Capital/Non-Operating Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Data Processing Debt Service Fund Total Expense Including Interfund Transfers Expense 8,711,736 917,211 317,228 159,828 190,074 683,095 5,375 156,055 395,500 598,760 955,000 550,169 7,225,307 6,214,700 2,178,338 1,613,395 1,391,506 369,835 268,535 1,897,206 34,798,853 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2007: General Fund Community Development Fund Economic Development Fund State Aid Cable Television Library DARE Project Infrastructure Capital Improvements Capital Equipment Replacement Funds Construction Funds Central Garage Fund Liquor Operating Liquor Capital/Non-Operating Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Data Processing Debt Service Fund Total Revenue Including InterflJp. i'7 gnsfers Revenue 8,711,736 917,211 317,228 159,828 190,074 683,095 5,375 156,055 395,500 598,760 955,000 550,169 7,225,307 6,214,700 2,178,338 1,613,395 1,391,506 369,835 268,535 1,897,206 34,798,853 RESOLUTION 2006-255 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2007, SETTING THE CITY LEVY, AND APPROVING THE HRA LEVY. Section C. The following sums of money are levied for the current year, collectable in 2007, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy 5,839,734 Estimated Library Levy 519,981 Estimated EDA Fund Levy Total 140,898 6,500,613 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2007 in the amount of $161,366. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2007 that is higher than the tax rate calculated for the city for taxes levied in 2005, collectable in 2006. BE IT FURTHER RESOLVED: That the city has adequate fund balances and reserves to pay all 2007 Bond principal and interest payments and the county auditor is authorized to cancel all Bond Levies for taxes payable in 2007. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this --------- day of ----- Offered By: Seconded By: RollCall: Ayes: Nays: Mayor Gary Peterson Patricia Muscovitz, Deputy City Clerk, CMC P.180 City of Columbia Heights Budget Cuts and Add Backs Prepared 11/29/2006 Summary of add backs Libra To allow attendance at MLA annual conference for one person $500. Three memberships in Minnesota Library Association; one membershi in American Libra Assoc $535 1,035 Police De artment Specialist pay for the Drug Task Force Officer per Union Contract $1620. This was a grievance settlement with LELS. Overtime for full ear olice resence in Grid 8 $45,000 46,620 Public Works Capital Equipment Replacement in Water fund for generator replacement at pump station #2 $26,000. Capital improvement in Parks for the replacement of the picnic shelter at Silver Lake Beach $30,000 56,000 1~~;;~~~~:~~kS ." ~'" .. ... . .... ,. ^ ..~, L ~'" 1 03.6551 In me Duager preparauon \."Iencal expense \ 1..),0<:+ ( ; lur \."IVII Defense and CSO services (6,928) for Murzyn Hall were included in both the dept budgets and in the Police dept budget. To correct this we are removing the duplicate expense from the Police De t Bud et. Net add backs P.181 City of Columbia Heights, Minnesota Budget Comparison 2003 - 2007 General Fund, Library and EDA 2003 2007 Adopted CM Proposed Increasel 101 Budget Budget Decrease General Fund Mayor-Council 41110 211,014 179,484 -31,530 City ManaQer 41320 412,706 397,698 -15,008 Assessina 41550 101,000 107,670 6,670 Legal Services 41610 196,572 186,500 -10,072 Elections 41410 8,105 0 -8,105 Finance 41510 643,973 636,000 -7,973 Fire 42200 916,572 1,090,505 173,933 Civil Defense 42500 84,973 30,330 -54,643 Gen Gov Bldgs. 41940 158,546 156,139 -2,407 Continaencies 49200 50,000 44,836 -5,164 Transfers 49300 480,000 185,000 -295,000 Police 42100 2,786,587 2,869,660 83,073 Animal Control 42700 16,150 15,470 -680 Public Works 43000 0 0 0 r::....gineering 43100 319,076 311,316 -7,760 eets 43121 690,319 713,060 22,741 - Street Lighting 43160 126,416 145,354 18,938 Traffic Signs & Sianals 43170 73,251 73,932 681 'A' _ _ _I ,... _ ._ .._ _ I . A^^,",,^ 16,428 ,..... r-^^ ,.. ^...,,.. 'vveea vomrol """LOU LI,OU" O,UfO Tree Trimmina 46102 104,500 120,255 15,755 Parks 45200 751,437 713,722 -37,715 Recreation Admin. 45000 224,417 155,111 -69,306 Youth Athletics 45001 19,702 33,293 13,591 Adult Athletics 45003 25,328 36,495 11 ,167 CHASE II/Youth Enrichm. 45004 22,169 49,779 27,610 Travel Athletics/CHASE"I 45005 22,635 32,268 9,633 Trips & Outings 45030 38,666 56,172 17,506 Senior Citizens 45040 78,580 78,270 -310 Recognition/Special Events 45050 71,368 33,700 -37,668 Murzyn Hall 45129 249,022 212,069 -36,953 101 Total 8,899,512 8,685,591 -213,921 240 Library Total 45500 679,700 682,060 2,360 r 204 EDA Total 46314 140,569 140,898 329 Total P.183 9,719,781 9,508,549 -211,232 City of Columbia Heights, Minnesota Comparison of lost LGA and Levy Increases Prepared 12/05/2006 History of Local Government Aid Certified Total Increase LGA Lost LGA Decrease to LGA OriQinal Aid Certified for Columbia HeiQhts 2003 2,651,999 0 Aid After 2003 Legislative Reductions 2003 1,955,299 696,700 696,700 2004 1,603,203 352,096 1,048,796 2005 1,058,477 544,726 1,593,522 2006 1,028,487 29,990 1,623,512 2007 1,238,594 (210,107) 1 ,413,405 Total LGA Lost in 5 Years 6,375,935 ~ - 00 *" - History of Tax Levy Change from Total Increase Total Levy Previous Year Decrease to Levy 0 0 Adopted Levy 2003 4,817,984 (6,146) (6,146) 2004 5,447,260 629,276 623,130 2005 6,102,537 655,277 1,278,407 2006 6,347,537 245,000 1,523,407 CM Proposed Levy 2007 6,500,613 153,076 1,676,483 Total Revenue from Levy Increases 5,095,281 INet Lost Revenue . (1,280,654) I City of COIUl.._.cl Heights Information from S.E.H. Rate Study dated 10/28/2003 Figure 6 Quarterly Bill Comparisons 2003 - 2008 Percentage Totals from Table Typical Average Family Description of Single Two Residen of Family Customer Adult Adults tial Four of Six 2004 -3.5% 3.8% 9.8% 9.2% 7.8% 2005 3.9% 4.6% 5.1% 5.5% 5.6% 2006 4.1% 4.7% 5.3% 5.7% 5.8% 2007 4.2% 4.9% 5.4% 5.8% 5.9% 2008 2.1% 2.5% 2.7% 2.9% 3.1% Total 10.8% 20.5% 28.3% 29.1% 28.2% ;0 I-' 00 U1 Percentaqes based on 2003 rate compared to 2008 rate Average Family Single Two Residen of Family Adult Adults tial Four of Six 2003 rate 385.5 432.6 474.04 542.5 682.28 2008 rate 427.9 528.68 623.8 718.9 897.32 Increase 42.40 96.08 149.76 176.40 215.04 Percent 11.0% 22.2% 31.6% 32.5% 31.5% Although the above rate increase covers a 5 year period the previolls rate increase was in 1999. So in reality this rate increase covers 9 years. Which in the case of seniors and others with a minimum water bill the total increase o1f 10.8% amounts to a little over 1 % per year. s 5 9 none