HomeMy WebLinkAboutDecember 11, 2006 Regular
CITY OF COLUMBIA HEIGHTS
ADMINISTRA TION
Miw1!.
Gary L Peterson
Councilmembers
Robert A. Wi/liams
Bruce Nawrocki
Tammera Ericson Diehm
Bnlce Kelzenberg
Citll Mana~er
Walter R. Fehst
590 40th Avenue N.E., Columbia Heights. MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Ollr Website at: 'A'ww.ci.colllmbia.heights.mn./ls
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
December 11,2006 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALLIINVOCATION
Invocation by Pastor Peter Law, Community United Methodist Church
2. PLEDGE OF ALLEGIANCE
3. ADDITIONSIDELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
4. PROCLAMATIONS. PRESENT A TIONS. RECOGNITIONS AND GUESTS
A) Proclamations
B) Presentations - Traffic Safety Award, Office of Traffic Safety, State of Minnesota
C) Introduction of New Employees
1) Raeann Grew, Secretary II-A, Records Tech.
D) Recognition - none
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Aeenda items as follows:
1) Approve City Council Meeting Minutes for November 27. 2006 regular City Council meetine and
the December 4. 2006 Truth in Taxation meetine P. 7 & P. 18
a) MOTION: Move to approve the minutes ofthe November 27,2006 regular City Council
meeting.
b) MOTION: Move to approve the minutes of the December 4,2006 Truth in Taxation meeting.
2) Accept Boards and Commissions Meeting Minutes
a) MOTION: Accept the minutes of the October 24,2006 Economic Development Authority
meeting. P.22
b) MOTION: Accept the minutes of the November 21,2006 Park and Recreation Commission
meeting. P. 26
c) MOTION: Accept the minutes ofthe December 5,2006 Planning and Zoning Commission
meeting. P. 29
City Council Agenda
December II, 2006
Page 2 of6
3}
Approve subordination Agreement for Parkview Homes LLC
MOTION: Move to approve the Subordination Agreement between the City of Columbia Heights,
Parkview Homes, LLC, and M & I Marshall & IISLEY Bank; and furthermore, to authorize the
Mayor and City Manager to enter into an agreement for the same.
P. 37
4} Renewal of contracts for Public Library Services and Integrated Library System (lLS) Services with
Anoka County Library P. 43
MOTION: Move to authorize the Mayor and City Manager to enter into a contract ("Agreement to
Provide Public Library Services") with the Anoka County Library.
MOTION: Move to authorize the Mayor and City Manager to enter into a contract ("Agreement for
Integrated Library System Services") with the Anoka County Library.
5) Adopt Resolution No. 2006-255. being a Resolution adopting changes in wage ranges and
establishing wages for seasonal and temporary employees for calendar year 2007. P. 58
MOTION: Move to waive the reading of Resolution No. 2006-255, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2006-255, being a Resolution adopting changes in wage
ranges and establishing wages for seasonal and temporary employees for calendar year 2007.
6) Adopt Resolution No. 2006-253. being a Resolution authorizing acceptance of a Traffic Safety
Award P. 64
MOTION: Move to waive the reading of Resolution No. 2006-253, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2006-253, being a Resolution supporting the efforts of the
Columbia Heights Police Department in receiving grant money in the amount of $3,000 from the
State of Minnesota, Office of Traffic Safety. This grant is in recognition of the efforts of the
Columbia Heights Police Department in the area of Traffic Safety during 2006 and will be used to
improve traffic enforcement and safety on our City's streets from January 3, 2007 to June 30,2007.
7) Approve transfer of funds from general fund to police department budget to reimburse overtime fund
MOTION: Move to transfer $825 received from Unique Thrift Stores and $1,600 received from P.68
Columbia Heights School District, a total of $2,425, from the General Fund to the Police Department
2006 budget under line #1020, Police overtime.
8) Adopt Resolution No. 2006-252. being a Resolution establishing eligibility standards for senior
citizen utility rates
MOTION: Move to waive the reading of Resolution No. 2006-252, there being ample copies
available to the public.
P. 77
MOTION: Move to adopt Resolution No. 2006-252, being a Resolution establishing eligibility
standards for senior citizen utility rates.
9) Adopt Resolution No. 2006-256. being a Resolution designating Official Depositories and safe
deposit access
MOTION: Move to waive the reading of Resolution No. 2006-256 there being ample copies
available to the public.
P. 79
- 2 -
City Council Agenda
December II, 2006
Page 3 of 6
MOTION: Move to adopt Resolution No. 2006-256, being a Resolution designating official
depositories and safe deposit access for the City of Columbia Heights.
10) Approve designation ofthe Sun Focus as the official newspaper for 2007
MOTION: Move to designate Sun Focus News as the official City newspaper for 2007 and to
P. 82
MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Sun
Focus News for required publications.
11) Adopt the 2008 Murzyn Hall rental rates P. 85
MOTION: Move to adopt the 2008 Murzyn Hall rental rates, as outlined by the Park and Recreation
Commission at their meeting of November 21, 2006.
12) Establish a public hearing to consider mid-block street light P. 87
MOTION: Move to establish Monday, January 8, 2007 at 7:00 p.m. as a Public Hearing for
consideration of a streetlight between 3938 and 3942 Van Buren Street.
13) Change Order No. 1 and final payment for Miscellaneous Concrete Project #0600
MOTION: Move to authorize Contract Change Order No.1 for additional work added to the contract
by the City to Ron Kassa Construction, Inc. in the amount of $8,450.40 with funding out of the
appropriate funds.
P. 89
MOTION: Move to accept the work for 2006 Miscellaneous Concrete Repairs and Installations, City
Project #0600 and authorize final payment of$15,290.61 to Ron Kassa Construction, Inc. ofElko,
Minnesota
14) Adopt Resolution No. 2006-243. being a Resolution establishing senior citizens or retired and
disabled person hardship special assessment deferral P. 95
MOTION: Move to waive the reading of Resolution No. 2006-243, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2006-243 being a resolution establishing a new maximum
income of$26,200 for Senior or Retired and Disabled Persons to be eligible for special assessment
deferral.
15) Adopt Resolution No. 2006-248. being a resolution adopting the 2006-2007 Snow and Ice Control
Policy P. 97
MOTION: Move to wave the reading of Resolution No. 2006-248, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2006-248, being a Resolution adopting the 2006-2007
Snow and Ice Control Policy for the City of Columbia Heights.
16) Establish a Public Hearing to consider Re-assessment for 42nd Avenue P. 114
MOTION: Move to establish Monday, January 8, 2007, at 7:00 p.m. as a Public Hearing to consider
a re-assessment for 233 42nd Avenue for mill and overlay on 42nd Avenue.
17) Change Order No.2 and final payment for MSC Building Renovation and Remodeling. City Proiect
#0503 P. 116
MOTION: Move to authorize Contract Change Order No. 2 for additional work items as detailed
herein for the MSC Building Renovation, City Project 0503 to Ebert Construction in the amount of
City Council Agenda
December 11, 2006
Page 4 of6
$17,038.57 to be funded by Fund 411, Capital Improvements Government Buildings, for a revised
contract amount of $933,] 22.12.
MOTION: Move to accept the work for the MSC Building Renovation Project and authorize final
payment of$62,842.54 to Ebert Construction of Loretto, Minnesota.
] 8) Adopt Resolution No. 2006-265. being a Resolution approving a Conditional Use Permit for retail
space in the LB District, located at 3900 Stinson Boulevard P. 121
MOTION: Move to waive the reading of Resolution 2006-265, there being ample copies available to
the public.
MOTION: Move to adopt Resolution No. 2006-265, approving a Conditional Use Permit for retail
space not exceeding 2,500 square feet in the LB, Limited Business District, located at 3900 Stinson
Boulevard, subject to the conditions stated in the Resolution.
] 9) Approve the items listed for rental housing license applications for December] ], 2006 P. 13 9
MOTION: Move to approve the items listed for rental housing license applications for December
]],2006.
20) Approve Business License Applications P. 141
MOTION: Move to approve the items as listed on the business license agenda for December 11,
2006 as presented.
2]) Approve Payment of Bills P. 143
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 119547 through 119706 in the amount of $8,212,672.77.
6. PUBLIC HEARINGS
A) Adopt Resolution No. 2006-257. being a Resolution for Rental Housing License Revocation at 391]
Van Buren Street P. 151
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-257,
there being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2006-257, Resolution of the City Council of the City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section
5AA08(A) of the rental license held by Svitlana Moore regarding rental property at 3911 Van Buren
Street N.E.
B) Adopt Resolution No. 2006-258. being a Resolution for Rental Housing License Revocation at 563 38th
Avenue P. 154
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-258,
there being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2006-258, Resolution of the City Council of the City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section
5AA08(A) of the rental license held by Maria Romero regarding rental property at 563 38th Avenue
N.E.
C) Adopt Resolution No. 2006-259, being a Resolution for abatement of violations at 4625 Tyler Street P.
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-259,
there being ample copies available to the public. - 4 -
157
City Council Agenda
December II, 2006
Page 5 of6
MOTION: Move to adopt Resolution No. 2006-259, a resolution of the City Council of the City of
Columbia Heights declaring the property at 4625 Tyler Street N.E. a nuisance and approving the
abatement of violations from the property pursuant to City Code section 8.206.
D) Adopt Resolution No. 2006-260, being a Resolution for abatement of violations at 4633 Tyler Street P. 160
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-260,
there being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2006-260, a resolution of the City Council of the City of
Columbia Heights declaring the property at 4633 Tyler Street N.E. a nuisance and approving the
abatement of violations from the property pursuant to City Code section 8.206.
E) Adopt Resolution No. 2006-261. bein~ a Resolution for abatement of violations at 4752 5th Street P. 163
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-261,
there being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2006-261, a resolution of the City Council of the City of
Columbia Heights declaring the property at 4752 5th Street N.E. a nuisance and approving the
abatement of violations from the property pursuant to City Code section 8.206.
F) Adopt Resolution No. 2006-262 being a Resolution for abatement of violations at 3935 Polk Street
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-262,
there being ample copies available to the public.
P. 167
MOTION: Move to adopt Resolution No. 2006-262, a resolution of the City Council of the City of
Columbia Heights declaring the property at 3935 Polk Street N.E. a nuisance and approving the
abatement of violations from the property pursuant to City Code section 8.206.
G) Adopt Resolution No. 2006-263, being a Resolution for abatement of violations at 4329 Main Street
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-263,
there being ample copies available to the public.
P. 170
MOTION: Move to adopt Resolution No. 2006-263, a resolution of the City Council of the City of
Columbia Heights declaring the property at 4329 Main Street N.E. a nuisance and approving the
abatement of violations from the property pursuant to City Code section 8.206.
H) Adopt Resolution No. 2006-264, being a Resolution for abatement of violations at 4942 7th Street P. 173
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-264,
there being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2006-264, a resolution of the City Council of the City of
Columbia Heights declaring the property at 4942 7th Street N.E. a nuisance and approving the
abatement of violations from the property pursuant to City Code section 8.206.
7. ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1) Adopt Resolution No. 2006-255, being a Resolution adopting a budget for 2007, setting the City,
Library and EDA levY at $6.500,613 and approving the HRA levv of$161,366. P. 176
MOTION: Move to waive the reading of Resolution No. 2006-255, there being ample copies
available to the public. - 5 -
City Council Agenda
December 11, 2006
Page 6 of 6
MOTION: Move to adopt Resolution No. 2006-255, being a Resolution adopting a budget for 2007,
setting the City, Library and EDA levy at $6,500,613 and approving the HRA levy of $161 ,366.
2) Reschedule Second Reading of Ordinance 1519. pertaining to rezoning P. 186
MOTION: Move to reschedule the second reading of Ordinance No. 1519 for Monday, January 8,
2007 at approximately 7:00 p.m. in the City Council Chambers.
B) Bid Considerations -none
C) Other Business - none
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
B) Report of the City Attorney
9. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state
hislher name and address for the record.
10. COUNCIL CORNER
11. ADJOURNMENT
;/4-~
Walter R. Fehst, City Manager
WF/pvm
- 6 -
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
10NDA Y, NOVEMBER 27, 2006
S-A-l-Q.
THESE M1NUTES HAVE
NOT BEEN APPROVED.
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday,
November 27,2006 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
CALL TO ORDER/ROLL CALLIINVOCA TION
Pastor Dave Briley, Oak Hill Baptist Church gave the Invocation.
Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councilmember Diehm,
Councilmember Kelzenberg
Peterson thanked all the clergy that come to give the invocations at our meetings.
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA
Peterson removed item 6A as the property is now in compliance.
Nawrocki requested to speak on behalf of a project headed by a military person that is a graduate of Blaine
High School. Peterson indicated this would be item 7D.
Nawrocki questioned the timing of the placement of the agenda on cable and requested that they be
available as soon as possible.
PROCLAMATIONS. PRESENT A TIONS. RECOGNITIONS AND GUESTS - none
CONSENT AGENDA
City Manager Walt Fehst took Councilmembers through the Consent Agenda:
Nawrocki requested to remove items 5, 6, 7, 8, and 9 for discussion.
1) Approve City Council Meeting Minutes for November 9,2006 General Election Canvass and
November 13, 2006 regular City Council meeting
a. Motion to approve the minutes ofthe November 9, 2006 General Election Canvass
b. Motion to approve the minutes of the November 13,2006 regular City Council meeting.
2) Accept Boards and Commissions Meeting Minutes
a. Motion to accept the minutes of the September 27, 2006 Park and Recreation Commission
meeting.
b. Motion to accept the minutes ofthe October 25,2006 Park and Recreation Commission meeting.
c. Motion to accept the minutes of the October 25,2006 Library Board/City Council budget
meeting.
d. Motion to accept the minutes ofthe November 1,2006 Library Board meeting.
e. Motion to accept the minutes of the November 16, 2006 Telecommunications Commission
meeting.
3) Approve cancellation of City Council meeting scheduled for Monday, December 25,2006.
Motion to waive the reading of Resolution No. 2006-251, there being ample copies available to the
public.
Motion to adopt Resolution 2006-251, being a Resolution canceling the Monday, December 25,
2006 City of Columbia Heights regular Cityp.7mncil meeting.
City Council Minutes
November 27,2006
Page 2 of 11
RESOLUTION NO. 2006-251
CANCELING THE REGULAR CITY COUNCIL MEETING OF MONDAY, DECEMBER 25,2006
WHEREAS: The City of Columbia Heights offices are closed on Friday, December 22, 2006 and Monday, December
25,2006, and;
WHEREAS: The City Council has agreed to cancel the regular Council meeting scheduled for Monday, December 25,
2006;
NOW, THEREFORE, BE IT RESOLVED, that all interested parties be advised of this change.
4) Authorize transfer of funds to Police Department Budget to reimburse overtime fund
Motion to authorize transfer of$I,387.46 received from Unique Thrift Stores and $2,062.50
received from the Columbia Heights School District from the General Fund to the Police Department
2006 budget under line #1020, Police Overtime.
5) Authorize extension of Police and Fire Service Contracts with City of Hilltop - removed
6) Authorize Animal Pound contract with Camden Pet Hospital - removed
7) Authorize participation in the Worthless Check Program with Financial Crimes Services - removed
8) Adopt Resolution No. 2006-247 to extend the term of the Southern Anoka County Community
Consortium Joint Powers Agreement for payment of the annual fees for FY 2007 and 2008. -
removed
9) Adopt Resolution No. 2006-245. being a Resolution providing continuation of financial
reimbursement for the Sump Pump Disconnect program - removed
10) Ap-prove the items listed for rental housing license applications for November 27,2006
Motion to approve the items listed for rental housing license applications for November 27, 2006.
11) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for November 27,2006 as
presented.
12) Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 119398 through 119546 in the amount of$836,482.88
Motion by Diehm, second by Kelzenberg, to approve the Consent Agenda, with the exception of items
number 5,6, 7, 8, and 9. Upon vote: All ayes. Motion carried.
5. Authorize extension of Police and Fire Service Contracts with City of Hilltop
Nawrocki questioned how the contract rates were determined. Police Chief Johnson stated that we
looked at our cost and the negotiated officer's union contract and determined the increase need at
about four percent. For 2007 the contract would be $147,880, for 2008 it would be $181,875, and for
2009 it would be $189,150. The dates of payment were placed back to the first ofthe year and the
first of July. The City of Hilltop requested that the January 1,2007 payment be on April 1, 2007.
The contracts are basically the same as they were previously. Nawrocki referred to the 2007 police
and fire budget amounts. He listed the total population of the two cities and stated that Hilltop is
eight percent of the total. On an equal basis the amounts would be more than what is proposed in the
contract. The cost should be shared on a POIP, 8ltion basis. Johnson indicated they looked at the
City Council Minutes
November 27,2006
Page 3 of II
percentage of calls received. This contract pays for about two full time officers. He indicated the
proposed contract is equitable to both cities.
Fire Chief Gary Gorman stated that for the fire contract the amount is determined by dividing the
total population of the two cities, to determine a per capita amount, and the cost of capital equipment
to determine the annual cost. This contract includes a four percent increase per year each year.
Nawrocki indicated the amount did not agree with his tabulation.
Fehst stated that until a few years ago the City of Fridley held the contract, even though we were the
first responders. He stated that staff feels very comfortable with these contracts. Nawrocki referred
to two cities that have joined their fire departments. He gave the history of the police contract with
the City of Hilltop. He again indicated that the numbers should be based on population.
Motion by Nawrocki to lay this matter over to the next meeting to check the figures ofthe fire
department. Mayor Peterson called for a second. The motion died for lack of a second.
Motion by Kelzenberg, second by Diehm, to authorize the Mayor and City Manager to enter into a
Police and Fire Service contract with the City of Hilltop starting January 1,2007 and extending
through December 31, 2009 at the rates specified in each contract.
Nawrocki stated his abstention would be because he feels the citizens of our community are being
treated unfairly.
Upon vote: Kelzenberg, aye; Williams, aye; Diehm, aye; Nawrocki, abstain; Peterson, aye. 4 ayes-
1 abstention. Motion carried.
6. Authorize Animal Pound contract with Camden Pet Hospital
Johnson recolTh."11ended the continued use of Camden Pet Hospital. The Humane Society no longer
offers this service. He indicated the increase requested was $25, $2 per dog or cat, and $5 for
euthanasia and burial of animals. This facility is very close to our city and we receive good servic~.
Nawrocki stated that the average cost is $10,000 a year and asked the estimated cost with these
increases. Johnson stated that would be hard to indicate without correct numbers, but should not be
more than a $2,500 difference. Nawrocki suggested that next time we see if the new business on 26th
and Central offers this service.
Motion by Nawrocki, second by Williams, to authorize the Mayor and City Manager to enter into a
three-year contract with Camden Pet Hospital as stipulated in the contract for the period of February
1,2007 to February 1,2010. Upon vote: All ayes. Motion carried.
7. Authorize participation in the Worthless Check Program with Financial Crimes Services
Johnson stated that we were approached by Financial Crimes Services to handle NSF checks. They
obtain restitution for us, merchants and residents, and keep many cases out of the court system. This
service would also free up our officers from the time they spend tracking down these people. The
law that this works under requires the person that wrote the bad check to attend a class. If they do
not attend the class, they are charged and must go to court. As this might be a person that just made a
mistake, it is an option to avoid the court system. Mendota Heights indicated that they have been
very pleased with the service. They even recover bad checks from garage sales. Nawrocki stated
there is a 30 day cancellation period.
P.9
City Council Minutes
November 27,2006
Page 4 of II
Motion by Nawrocki, second by Williams, to authorize the Mayor and City Manager to enter into a
contract with Financial Crimes Services for the Worthless Check Program. Upon vote: All ayes.
Motion carried.
8. Adopt Resolution No. 2006-247 to extend the term of the Southern Anoka County Community
Consortium Joint Powers Agreement for payment of the annual fees for FY 2007 and 2008.
Nawrocki questioned the value of this program and suggested it be closely considered as property
taxes continue to increase. Fehst stated the $5,782 contributes to the salary of Barb Warren in the
Values First program. This funds committees of the cities, schools and the county and sponsors
programs that promote the Values First values. It affords a forum to work on social services in our
city. The recreation director and police chief work with the group.
Motion by Nawrocki that the request be denied. Mayor Peterson called for a second to the motion.
The motion died for lack of a second.
Diehm stated that we have talked about working with our neighboring communities and this is a
great opportunity for us to build the strength of our schools and our communities. She stated that she
is very much in favor of this.
Motion by Diehm, second by Williams, to waive the reading of Resolution 2006-247, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Diehm, second by Williams to adopt Resolution No. 2006-247 to extend the term of the
Southern Anoka County Community Consortium Joint Powers Agreement for payment of the annual
fees for FY 2007 and 2008.
Nawrocki asked for examples of the program's benefits. Diehm stated she attended a breakfast
where selected students had written essays about "Everyday Heroes". Fehst stated they are a sponsor
of the Empty Bowls program, diversity training at the schools, reaching out to new residents, and
there is a montWy forum that anyone can attend. Nawrocki requested to be informed when the next
forum would be held.
Upon vote: Kelzenberg, aye; Williams, aye; Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes - 1
nay. Motion carried.
RESOLUTION NO. 2006-247
EXTENDING THE TERM OF THE SOUTHERN ANOKA COUNTY COMMUNITY CONSORTIUM JPA
WHEREAS, in June of 1985, a Joint Powers Agreement established the Southern Anoka County Community
Consortium consisting of Anoka County, and the Cities of Columbia Heights, Fridley, and Hilltop and Independent
School Districts #13 and #14; and,
WHEREAS, the general purpose of this Joint Powers Agreement is to allow each party to jointly and cooperatively
coordinate the delivery of services, maximize the use of resources, avoid redundancy, encourage public and private
community partnership, and to develop and fmd programs to promote the general community health and safety in the
territory of the cities herein; and,
WHEREAS, a very successful example of this joint, cooperative effort is the establishment of the community values
program known as Values First which has been recognized throughout the country as a model for promoting core values
consistently across all sectors of the community so that youth and adults have a common, inclusive foundation upon
which to operate.
NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights supports the efforts of the Southern Anoka
County Community Consortium and does hereby renew and enter into the aforesaid Southern Anoka County Community
Consortium Joint Powers Agreement until Decembep."i 02008, unless earlier terminated or extended under the terms
hereof.
City Council Minutes
November 27, 2006
Page 5 of II
9. Adopt Resolution No. 2006-245, being a Resolution providing continuation of financial
reimbursement for the Sump PumV Disconnect program
Jesse Davies, Public Works Administrative Assistant, indicated that this is part of the infiltration and
inflow program and that all cities discharging storm water into the sanitary sewer system need to
stop. The Metropolitan Council will charge us if our amounts are not within the required limits.
Davies indicated that we have contributed $500 toward each residential disconnect. By 2005 there
were 51 properties reimbursed, with only 17 having out of pocket expenses. He stated this request is
for an extension of the $500 reimbursement program. Davies listed the area to be checked this year
as Central to University and 37th to 43rd.
Kelzenberg stated that we were going to have a surcharge of $85,400 if we do not control the storm
water getting into the sanitary sewer. Davies stated that as we improve the system we would not
have to pay the charge.
Williams stated that because the Public Works Director brought this to our attention several years
ago we have been working on this problem before we were required to. Fehst stated that the Clean
Water Act has been in place for many years. This saves us money on power and results in cleaner
water. We also did this because of the sewer backups we were having and to help obtain insurance
coverage.
Fehst stated that there was a sewage backup this weekend in a Metropolitan Council line where 12
residences were damaged. Our crews were doing water main repairs at the time and were able to
respond quickly.
Nawrocki questioned how much less water is getting into the sewer system because of this. Fehst
stated that you are charged for inflow during peak periods and if we can stop this we will not be
charged.
Motion by Nawrocki, second by Williams, to waive the reading of Resolution 2006-245, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Nawrocki, second by Williams, to adopt Resolution 2006-245 that extends the $500
reimbursement program for the years 2007 and 2008 for the removal of illegal cross-connections to
the sanitary sewer system. Upon vote: All ayes. Motion carried.
RESOLUTION NO. 2006-245
CONTINUATION OF FINANCIAL REIMBURSEMENT FOR THE SUMP PUMP DISCONNECT PROGRAM
WHEREAS, the City has adopted Ordinance 1472 which prohibits surface drainage connections and discharges into the
City of Columbia Heights Sanitary Sewer System and,
WHEREAS, the City has offered [mandaI assistance in the form of a $500 reimbursement as an incentive to provide the
necessary repair to illegal sump pump disconnects and,
WHEREAS, for a 5-year period beginning in 2007, Columbia Heights will have an annual $85,000 III Surcharge as a
result of annual peak exceedance events and,
WHEREAS, such a [mancial incentive has been determined to be in the best interest of the City of Columbia Heights,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that [mandaI
reimbursement for the sump pump disconnect program be extended through December 31, 2008 and is hereby approved
and adopted.
P.ll
City Council Minutes
November 27, 2006
Page 6 of 11
PUBLIC HEARINGS
A) Adopt Resolution No. 2006-244, being a Resolution for Rental Housing License Revocation at 4612
Jefferson Street Removed - all items have been corrected.
B) Adopt Resolution No. 2006-246, being a Resolution for Rental Housing License Revocation at 4656
Polk Street
Gorman stated they have not paid their annual fee or filed the paper work.
Mayor Peterson asked if there was anyone present to address this item. There was not.
Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No. 2006-246, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion Kelzenberg, second by Williams, to adopt Resolution No. 2006-246, Resolution of the City
Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section
5AA08(1) ofthe Rental License held by Thoj Va-Megn Regarding Rental Property at 4656 Polk Street.
Upon vote: All ayes. Motion carried.
RESOLUTION 2006-246
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A,
Article IV, Section 5A.408(A) of that certain residential rental license held by Thoj Va-Megn (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 4656 Polk Street N.E., Columbia Heights,
Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and
reasons for the proposed Council action contained herein was given to the License Holder on November 2, 2006 of an public
hearing to be held on November 27,2006.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the
City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on September 15,2006, inspection office staff sent a letter requesting the owner of the property to re-license the
rental property. The letter was mailed by regular mail to the owner at the address listed in the property records.
2. That on November 2, 2006, inspection office staff reviewed the property file and noted that the property remained
unlicensed. A Statement of Cause was mailed by regular mail to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential
Maintenance Code were found to exist, to-wit: Failure to re-license the rental license for the property, failure to submit the
application and the fees and failure to schedule a license renewal inspection of the property.
That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this
hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number F7387 is hereby
revoked,
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license
held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order
revoking the license as held by License Holder.
Nawrocki referred to multiple dwellings that do not keep the lids closed on garbage dumpsters. This
property is a prime example ofthe problem. The dumpster is banged up and sitting on the public right-
of-way. We need to keep the containers closed.
C) Adopt Resolution No. 2006-249 being a Reso!11flon for abatement of violations at 3828 Jackson Street
Gorman stated the violations are scrapping an&:: 1 ~ting the garage door.
City Council Minutes
November 27, 2006
Page 7 of 11
Mayor Peterson asked if there was anyone present to address this item. There was not.
Motion by Kelzenberg, second by Williams, to close the public hearing and to waive the reading of
Resolution No. 2006-249, there being ample copies available to the public. Upon vote: All ayes.
Motion carried.
Motion by Kelzenberg, second by Williams, to adopt Resolution No. 2006-249, a resolution of the City
Council of the City of Columbia Heights declaring the property at 3828 Jackson Street N.E. a nuisance
and approving the abatement of violations from the property pursuant to City Code section 8.206. Upon
vote: All ayes. Motion carried.
RESOLUTION 2006-249
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement
of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Sovereign Bank (Hereinafter
"Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 3828 Jackson Street N.E. Columbia Heights,
Minnesota,
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes
and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on November
6,2006
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the
City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
1. That on October 3, 2006 an inspection was conducted on the property listed above. Inspectors found two violations. A
compliance order was sent via regular mail to the owner at the address.
2. That on November 6, 2006, inspectors re-inspected the property listed above. Inspectors noted that two violations
remained uncorrected. A compliance order and statement of cause was mailed via certified mail to the owner listed in the
property records.
3. That on November 20,2006, inspectors reinspected the property and found that one violation remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were
found to exist, to wit: Scrape and paint overhead garage door.
5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of
this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B).
6.
CONCLUSIONS OF COUNCIL
1. That the property located at 3828 Jackson Street N.E. is in violation of the provisions of the Columbia Heights City Code
as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings
relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner ofrecord, occupant, or tenant, as the case may
be, have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The property located at 3828 Jackson Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
D) Adopt Resolution No. 2006-250 being a Resolution for abatement of violations at 1325 Pierce Terrace
Gorman stated the items are sod in the front yard and a tree stump.
Mayor Peterson asked if there ,":as anyone present to address this item. There was not.
Motion by Williams, second by Kelzenberg, to close the public hearing and to waive the reading of
Resolution No. 2006-250, there being ample conies available to the public. Upon vote: All ayes.
Motion carried. P. 1 3
City Council Minutes
November 27,2006
Page 8 of 11
Motion by Williams, second by Kelzenberg, to adopt Resolution No. 2006-250, a resolution ofthe City
Council of the City of Columbia Heights declaring the property at 1325 Pierce Terrace N.E. a nuisance
and approving the abatement of violations from the property pursuant to City Code section 8.206. Upon
vote: All ayes. Motion carried.
RESOLUTION 2006-250
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement
of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Carlos Mogrovejo
(Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 1325 Pierce Terrace N.E. Columbia Heights,
Minnesota,
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes
and reasons for the proposed council action contained herein was sent via certified mail to the owner of record on October 13,
2006
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the
City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
I. That on September 6, 2006 an inspection was conducted on the property listed above. Inspectors found three violations. A
compliance order was sent via regular mail to the owner at the address.
2. That on October 31, 2006, inspectors re-inspected the property listed above. Inspectors noted that two violations remained
uncorrected. A compliance order and statement of cause was mailed via certified mail to the owner listed in the property
records.
3. That on November 20,2006, inspectors reinspected the property and found that two violations remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found
to exist, to wit: Sod bare areas of front yard and shall remove the dead tree (tree stump) in the front yard to within 2-4 inches
below ground level.
5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this
hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 1325 Pierce Terrace N.E. is in violation of the provisions of the Columbia Heights City Code
as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant
to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be,
have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
I. The property located at 1325 Pierce Terrace N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
1 ) Reschedule Second Reading of Ordinance 1519. pertaining to rezoning
Fehst indicated this is the rezoning for property at the old Apache Theater. This needs approval of
the Met Council, which has not been completed. We do not suspect that it will be denied.
Motion by Nawrocki, second by Williams, to reschedule the second reading of Ordinance No. 1519
for Monday, December 11,2006 at approximately 7:00 p.m. in the City Council Chambers. Upon
vote: All ayes. Motion carried.
Other Business
2) Authorize purchase agreement with Pratt (P.l4:ly Properties for property on 37th Avenue
City Council Minutes
November 27,2006
Page 9 of 11
F ehst referred to discussions of a new liquor store on Central Avenue. This is an opportunity to
purchase property near our current liquor store that is next to Unique Thrift of about an acre for $11
a square foot. The property is now a parking lot. We have been told that our rent at that current store
will increase about $45,000 a year and in five years with the renewal there would be another 25%
Increase.
Williams stated that he read grocery stores would again push for legislation to sell liquor in their
stores.
Larry Scott, Liquor Manager, indicated that the growth in St. Anthony has been significant and this
is a very accessible site. Columbia Heights liquor stores have reasonable prices and good service. A
new store at this site would help maintain our economic viability.
Nawrocki stated he would vote affirmative as this has been a financially good store. He referred to
wine in grocery stores and stated that residents voted for municipal liquor stores to keep liquor from
facilities that are accessed by or employee youth. He stated that he is not in favor of a new store on
Central Avenue, as their profitability has been decreasing.
Motion by Nawrocki, second by Williams, to authorize the Mayor and City Manager to enter into a
purchase agreement with Pratt Ordway Properties to purchase property at a cost of $11.00 per square
foot plus the cost of site preparation, with funding coming from the Liquor fund and inter-fund loans
until the bonds are sold.
Nawrocki stated that it bothers him that we will have to borrow more money to do this. He asked if
the parking agreement has been settled. Elrite stated that the agreement is signed.
Upon vote: All ayes. Motion carried.
Miscellaneous
Nawrocki indicated a Sun Focus newspaper article about a Blaine High School graduate, now
serving in Afghanistan, who is working with schools that are over crowded and lack supplies. He
puts together a package of two pencils, a pen, a notebook or folder with paper in it, small plastic
pencil sharpener, a toy, and a healthy snack. We have an address to mail items to, so Nawrocki
proposed a random act of kindness that Councilmembers donate $20 for items to send over there. He
also suggested that city employees could donate items at the employee Christmas luncheon. Peterson
stated this is a wonderful idea and stated that the Activity Fund might be able to contribute $100.
Nawrocki suggested that the fund match employee donations and that someone purchase items that
can be received at a discount.
ADMINISTRATIVE REPORTS
Report of the City Manager
Reminded council ofthe elected official meeting at the City of Minneapolis on November 29th. There is
also a County elected officials meeting that Kelzenberg will attend. There is an EDA meeting tomorrow
night. Along with Councilmember Nawrocki, he attended the AMM conference on November 16th
regarding demographics and projecting a positive image. The election results were discussed at the end
of the meeting. The Truth and Taxation meeting is next Monday evening. He stated his concern that his
property value fell for the second year in a row. We need to look at long-term strategies for the city.
Nawrocki
. Lot across 3rd Street from Waggamons, now considered grandfathered in, do not agree. We were
previously told it was zoned residential,p. i.9 residential rules applying. There was another
City Council Minutes
November 27, 2006
Page 10 of II
vehicle there with invalid license tabs. Fehst stated that officers are sent there on a regular
basis. Referred to them being friends with people on the council, but that should not interfere
with dealing with them like anyone else. They should be required to clean it up. Jim Hoeft, City
Attorney, stated that the city's actions are based on the law, not on friendships.
. 515t and University - there has been clean up. There are two trucks there with non-current
licenses, trash and nothing has been done with the fence.
. Savers - the storage vat in the parking lot is gone. The trailer remains. The fire lane was blocked
today.
. Activity center - requested architectural proposals, besides the one acted upon. Was told in the
follow up the others were thrown away. The statutes indicate proposals are to be kept for a year.
Also requested the RFP.
. Asked that the owners of Porkies Drive-In be addressed to see ifthey are interested in the old
Burger King site. Have not had a report.
. Assume the Truth and Taxation meeting will be on cable and that the adoption of the budget will
be at the December 11, 2006 meeting. F ehst stated yes.
. Looking for information on all funds, not just tax supported funds. Request to see TIF project
updates as TIF for Huset Park has increased.
. Want to see architectural contract RFP for liquor store on 50th.
. Asked our waste contractor where the 10 or 12 water heaters at one site was located. Does not
agree with requiring residents to call for a sticker for appliance pickup with the limit of one per
year.
Report of the City Attorney - nothing to report
CITIZENS FORUM
Bjorn Handeen, 2105 43rd Avenue NE, disagreed with purchasing property for two new liquor stores and
incurring additional debt. He indicated that it would be better for businesses to buy the property and pay
taxes.
COUNCIL CORNER
Kelzenberg
. The postal Christmas rush is beginning.
. The Holiday Kickoff Party was a great event.
. The lights on Central Avenue look very nice.
Williams
. Our city is moving forward in a positive way.
. Our values of the month are caring, compassion and kindness.
. Our Drug Task Force member gave a very informative presentation at the work session on drug
enforcement in our city.
. Since the overnight parking ban went into effect there has been some parking on grass. Fehst stated
that special parking permits can be obtained.
. Continue to pray for the peace and health of our citizens.
. There will be a fundraiser on December 10 for a resident that is now handicapped and has small
children.
. Continue to exercise our Values First values.
Peterson
. Confusion on the TV raffle at the Holiday Kick Off party - that drawing will be December 10.
. Thanked everyone that attended the HolidaP. 16::k Off party. Over 180 people attended. The
City Council Minutes
November 27,2006
Page II of II
highlight was the entertainment provided by our recreation department. A 10 year old girl played
concert piano with our new piano and sound system. It was a fabulous performance. The Moonshoe
Players performed a comedy routine that was wonderful.
. The Activity Fund has decided to purchase new drapes for Murzyn Hall and have a professional
install the lights and sound system that were recently purchased.
. Don't forget the men and women serving our country. We should appreciate that they are fighting
for our freedom.
Diehm
. Was contacted about Grand Central Lofts with questions that sites would be rented as Section 8
housing. That is not what was planned. It is an owner occupied development. Owners can rent out
property, but we have strict requirements on this.
. At a work session we met with our garbage hauler. Some residents have a overly large amount of
appliances for pickup. The hauler suggested a limit of one. Council suggested two or determination
on a case-by-case basis. We want our city kept clean.
. Reminded everyone that SACA continues to take donations and referrals. Contact them if you can
help.
Nawrocki
. Has copy of the AMM draft policies available for review.
. The power point Drug Task Force presentation was good, with useful information. We could take
parts of that program and put it on cable.
. Received letter indicating that compost in yards is now turning into garbage and questioned how
many animals residents are allowed to keep. Fehst stated that information would be sent out and that
dog licenses are required.
. A resident questioned if garbage cans can be placed at the front curb. Is there anything in our
ordinance on the placement of the can. Fehst stated they are placed where they are most available to
the hauler. We ask that they be shieldedfrom public view.
. Pick up of appliances is not free - it is part of the contract with the hauler.
. Property taxes - There are homes that received reductions and some that received increases in
valuation. Described seller's market versus buyers market. We should get more information on
assessed valuations. A lot of people have received an 8 to 10 percent increases in their property tax.
Indicated our status compared to other cities in our county.
Peterson
Invited everyone to an old fashioned singing of Christmas carols at the clock tower on December 8th
from 7:00 to 8:00 p.m. Apple cider will be served. Don't take ourselves too seriously and do a random
act of kindness.
ADJOURNMENT
Mayor Peterson adjourned the meeting at 9:50 p.m.
r'atricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.17
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL TRUTH IN TAXATION MEETING
DECEMBER 4, 2006
THESE MINUTES HAVE.
NOT BEEN APPROVED.
5--A-\-6
The following are the minutes for the Truth in Taxation Hearing of the City Council held at 7:00 p.m. on
Monday, December 4,2006 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
Call Truth in Taxation Hearing to Order - Roll Call
Present: Mayor Peterson Councilmember Williams, Councilmember Nawrocki, Councilmember
Diehm, Councilmember Kelzenberg
Pledge of Allegiance - recited
Presentation of 2007 Budget and Tax Levy Information
a. Walt Fehst, City Manager, described the budget meetings held regarding the 2007 budget. He
recommended a 2.41 percent increase in general fund expenditures. Approximately 60 percent of
that increase would be for the Police and Fire Departments and for the Community Development
Department review of the Comprehensive Plan. This presentation will include our tax history and
where we are going, including cuts made in state funding while still maintaining the same level
of service. Fehst described the drop in expenditures over the last four years.
b. William J. Elrite, Finance Director, described budget information using a power point
presentation.
. All budgetary funds - revenue by source
. All budgetary funds - expenditures by functional area
. Sources of general fund, Library fund a11d EDA revenue
. General fund, Library and EDA expenditures by classification - personnel services are 69
percent of expenditures
. General fund by percent of total
. History of local government aid - he referred to the loss of state aid since 2003. To date
we have lost $6,375,935 in state aid.
. Property taxes 2003-2007. The only way to make up for state aid losses was through
property tax increases.
. Where your property taxes go - there is little change from last year in this area.
. Property tax history from 1998 to 2007 on five selected properties. The property tax,
through legislation, has shifted from higher value homes to lower value homes.
. Tax levies payable 2003 to 2007 - in each case the school district is the major increase,
due to the approved school referendum. The average home value in Columbia Heights is
$185,000.
. Graph of cumulative Local Government Aid lost
. Local government aid and tax levy history. The total revenue base in 2003 was
$7,469,983. Through 2006 we stayed below that level. In 2007 it raises slightly.
. Total tax supported budgets - general fund, library fund and EDA fund.
. Cost savings from 2003 to 2007 - the graph shows the proposed budget is still $200,000
less than the 2003 budget.
. $55 a month in city tax buys quality and quantity in the City of Columbia Heights.
P.18
City Council Minutes
December 4, 2006
Page 2 of4
c. Staff presentations
Tom Johnson, Chief of Police, gave a power point presentation:
. Police Department Budget - the Police Department has an authorized strength of 25
sworn officers and seven civilian personnel.
. Proposed personnel costs in 2007 are $2,563,094 or 83 percent of the department's
budget. The cost of police working at Murzyn Hall will be covered by rental fees.
. The 25th officer has been assigned to the Anoka County Drug Task Force since 2006.
. Anoka-Hennepin Narcotics & Violent Crimes Task Force 2006 3rd Quarter Statistics
. Map showing the ongoing drug cases. Four cases are in the Heritage Heights area.
. Supply costs
. Other services and charges - training, expert and professional services, etc. The
increase is the match for the Drug Task Force position.
. 2005 statistics on area cities - Columbia Heights made more arrests than any other
city. Only two cities have a higher case clearance.
. 14 percent of our part one crimes have been in Grid 8. The Council approved extra
patrol from May to December in this area. It was requested to look at this as a year
round detail, therefore the request for $45,000 to cover overtime patrol in this area.
Fehst stated that an inner ring city needs to actively pursue crime and we have done so.
Bob Streetar, Community Development Director, stated that five years ago the Council
established the ten goals for housing and redevelopment that have been pursued. He
addressed the highlights of the last 60 months:
. 2002 redevelopment of industrial park - 550 housing units and 15,000 square feet of
commercial. Phase I is complete, Phase II is underway and Phase III will begin in
2007. This area went from $4,500,000 in property value to $125,000,000 in property
value.
. Vacancy ofK-mart property - developed 231 housing units and 10,000 square fee of
commercial. That plan is one-third complete. In 2007 there will be a plan for the
commercial development. The value of that property went from $1,600,000 to
$60,000,000.
. 40th and University -Sarna's Bar and Grill will open in February, replacing a vacant
gas station and two non-conforming homes with dirt floors.
. 37th and Stinson (the old Apache Theater) - Beginning in December and into 2007
there will be 58 units of senior assisted housing, 12 units of memory care and a new
municipal liquor store. The theater had a market value $837,000. The market value of
the new homes will be $8,500,000. Demolition was funded by a Federal grant.
. 39th and Central- acquired the vacant Burger King property, completed cleanup and
a preliminary development agreement for some commercial business and housing.
. 3ih and Central- two single family non-conforming homes and a commercial
building have been acquired and demolished, with possible redevelopment in 2007.
. NEI site - the school closed in 2004. The city acquired the property and is holding it.
It is a possible site for a community center or private redevelopment.
. Heritage Heights area - Council established a committee of residents for
redevelopment concepts for that area. With the change of state law, it is now almost
impossible for a public entity to acquire blighted property.
. Vacant parcel next to Lomianki Park was utilized by an industrial business looking
for land to develop.
P.19
City Council Minutes
December 4,2006
Page 3 of 4
. Community center - established a committee to review possibilities. This process is
about one-half complete.
. The Design Guidelines established were advantageous in current redevelopment.
. Established partnership with Greater Metro Housing Corporation - funded the Rehab
Incentive Program with 62 houses participating receiving rebates of up to $3,000.
That has stimulated about $700,000 in improvements.
. Participated in the single family home development program, with money from the
Minnesota Housing Finance Agency and the Met Council, which lead to demolition
of four blighted homes and development of eight new homes.
. In the last 60 months the city has received 22 competitive grants totaling $5,400,000.
It is anticipated next week we will receive $947,000 toward a parking ramp at Grand
Central and another $147,000 for additional clean up in the industrial park. This will
be a total of a little over $6,500,000 in grant money we have received.
. In 2007-08 we will update the city's comprehensive plan, which must be done every
ten years, This process takes about one and one-half years to two years to complete.
Streetar stated that the success of Columbia Heights is due to the leadership of the City
Council and support of staff. He thanked the Council for their leadership and support.
d. Walt Fehst, City Manager Budget Presentation Summation
Pehst stated that we are asking for a 2.41 percent increase in the general fund. This meeting
is for public comment. Fehst referred to the property value decrease in higher value homes.
e. Public Comments - none received
Miscellaneous
Nawrocki stated this information does not cover the total city budget, as it does not include fund
transfers, utilities, or the $3,900,000 transfer for the activity center. Information does not take
into account the amount of local government aid (LGA) we do receive. He referred to cities that
do not receive LGA or a small amount compared to what we receive. Fiscal Disparities, of which
we are beneficiaries, is about $60 per resident. Other communities receive considerably less. The
home values represent family incomes, of which we have a lower percentage, as we have a
higher amount of seniors. We do not have a breakdown of the expenses in 2003. We do not talk
about the surpluses we have. We do not have to raise taxes with the surpluses we have on hand.
He referred to the HRA levy, stating it was not mentioned in the presentation. He stated that we
paid three to four times the market value for the liquor store property purchased. He indicated
that we do not need a levy increase; there are surplus funds available.
Peterson commended staff and the finance staff for the work they do, and the police department
for keeping tabs on their budget. He indicated he would like to see the policy of cleaning up the
city continue. The Community Development Department has done a great job accomplishing
development in our city.
Nawrocki stated that we did not talk about the 50 percent increase in the utility fund over five
years and that with a new survey utility rate increases will again be discussed.
Peterson stated that if there were millions in surplus he would like to know so we can clean up
blighted areas and continue to improve our community.
P.20
City Council Minutes
December 4, 2006
Page 4 of 4
Steven Popo, 3812 Van Buren, asked why 43rd and Central has not been cleaned up. Peterson
stated that is private property and is in litigation. Nawrocki referred to the construction debris at
this site that does not get cleaned up.
Peterson asked that city crews clean up the area and assess the cost. Diehm stated that we can do
that on residential property, but at this time it is only a goal to be able to do that on commercial
property. Peterson asked that the city attorney be questioned on what we can do.
Adjournment of Truth in Taxation Hearing
Mayor Peterson adjourned the meeting at 8:00 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.2l
5-A-L...i\...-
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES
October 24, 2006
CALL TO ORDER/ROLL CALL
President, Murzyn, Jr. called the meeting to order at 7:00 p.m.
Present: Don Murzyn Jr., Bruce Nawrocki, Tammera Diehm, Gary L. Peterson and
Bruce Kelzenberg
Absent: Patricia Jindra, Bobby Williams
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Nawrocki asked what the charitable $56,000 was for. Streetar stated it was for the
Helicor Anchors for the Sarna site, which comes from CDBG funds.
Nawrocki questioned under transfer out of budget, what is that for. Streetar stated it is
the EDA/HRA levy that comes into account 204 and is transferred into 201.
MOTION by Diehm, second by Kelzenberg, to Approve the consent agenda Items #3
and #4 as listed. All ayes. Motion Carried.
Nawrocki asked why we aren't reviewing the budget tonight. Streetar stated it will be
discussed at a joint City Counc/7/EDA meeting on November 6th, like we did it last Year.
BUSINESS ITEMS
Adopt Resolution 2006-08, Approvina Fundina for Rehab Incentive Proaram
Partenheimer stated she would be presenting this item and that Suzanne Snyder, from
GHMC was present to answer any questions. This program was designed to help
residents that do not require a loan, pay for improvements needed on their homes.
Rebates of 10, 12, or 15% residents can receive depending upon their median income
after the work has been preformed. The original funding was provided back in 2004,
which is now expended. Staff is asking for an additional $35,000 to fund the program.
Murzyn Jr. asked what is the median income for this area and stated he felt it was a
good program and it will improve our housing stock.
Snyder stated the median income would serve household incomes up to $88,000. The
program is designed to assist homeowners in maintaining and improving their homes by
providing a rebate to them after an improvement has been completed. Homeowners of
single-family or owner-occupied duplexes with a household income at 115% of the area
median income or less are eligible to apply. A rebate payment of 10%, 12% or 15%
may be granted, up to $3,000. Some of the examples of eligible improvements are
repairing or replacing dilapidated porches, roofs, retaining walls, siding, retaining walls,
siding, exterior steps or railings, and heating, plumbing or electrical systems.
Murzyn Jr. stated it would income a majority of our households in Columbia Heights,
which would improve our housing stock, w/j/22is good as our housing stock is so old,
Economic Development Authority Meeting Minutes
October 24, 2006
Page 2 of4
we could use whatever incentives we can to improve our housing stock.
Nawrocki stated he didn't agree that the program should take all of the credit for
improving housing stock, the difference is whether or not some work gets done. Murzyn
Jr. stated he thinks it's the difference between some people doing it or not, it is the
difference that some people will do it a little bit nicer and looks at $774,000 of work
getting done and if he was paying for that and could get some money back, he would
be very happy.
Diehm asked if the money wasn't used up in a year, would it continue, until it's gone.
Snyder stated yes, it would.
Nawrocki asked where the funding would come from, do we have the money, and if we
authorize the expenditure it is suppose to come out the budget. Streetar stated it would
come from fund 226.
Nawrocki stated in the monthly financial report for September it doesn't list any funds
for this. Streetar stated we do fund accounting, we don't budget annually as we don't
run out annually, we come to the board to request funding when we need it.
Diehm stated this is a great program, which encourages residents to do improvements
to their home, rather than waiting.
Motion by Diehm, second by Peterson, to waive the reading of Resolution 2006-08,
there being an ample amount of copies available to the public. All ayes. Motion
Carried.
Nawrocki stated the residents on 38 or 3900 block of 2,'1d street, thought they were
going to get a $3,000 rebate for their assessments and they didn't get it, as we found
out there wasn't any money left, and the asked would there be funds available to them
if we approve this. Streetar stated there would be.
Motion by Diehm, second by Peterson, to Adopt Resolution 2006-08, a Resolution
approving funding for the Rehab Incentive Program to the Greater Metropolitan Housing
Corporation (GMHC) in the amount of $35,000 from fund number 226, Special Projects
Fund. All ayes. Motion Carried.
ADMINISTRATIVE REPORTS
Activity Center
Partenheimer stated last night Gerry Herringer updated the City Council on the
progress of the Activity Center meetings. Many members are excited about the
progress they are making. All of the information can be found on the website.
Murzyn Jr. asked where the school board with is. Partenheimer stated they are
members of the activity center committee, attend meetings regularly and are active
participants. Murzyn Jr. asked if the City arp. 23Chool Board are working on this as a
Economic Development Authority Meeting Minutes
October 24,2006
Page 3 of 4
joint project. Partenheimer stated that was true, city council appointed this committee.
Murzyn Jr. asked why Huset park isn't being considered, didn't understand why we
would want to take the NEI property and put a non-taxable entity there, after so many
years of no taxes coming in, he felt that by the wading pool would be an excellent place
to put it. Diehm stated they have three sites they are looking at.
Partenheimer stated the committee decided for a number of reasons, not to. They
didn't eliminate it completely, but felt they couldn't pass on so many sites to the
architect, it would be just too much to study. So for a number of reasons they choose
these three and if for some reason it is determined that these sites wouldn't work they
would go back and look at it again. The committee didn't totally axe the site, but had to
prioritize their choices.
Nawrocki stated relative to the activity center, people forget about Murzyn Hall, which
has been our activity center since 1938, we should be talking about the need for
additional space, it originally started as a gym, and at the Monday meeting we were not
told that an architect was hired. Where are the bids for these services, he saw nothing
advertised or that went to City Council, which he takes strong exception to this, he
called the finance department to see if there was a signed contract, who talked to
someone in your department who said there wasn't one.
Streetar stated: 1) We do have a contract with the architect and if you come and see me
I could give you a copy; 2) it is the group of 36 members that you assigned to work on
this and come back with suggestions; 3) the process we are following is community
wide; 4) you have participated in almost all of the meetings, you have seen that the
group is very engaged, there are school board members on the committee as well as
staff members who attend the meeting; 5) the understanding with this process was
rather than ram rod it down the communities throat, lets ask the community what they
want and that is what the committee is presenting.
Nawrocki stated the point still is, in the end, to his knowledge the committee isn't aware
that an architect has been hired, and if you don't have a signed contract, your not hired,
and that he has attended these meetings. Partenheimer stated it was announced at the
last meeting. Streetar said Mr. Herringer the vice chair, said he felt it was an excellent
choice.
Nawrocki stated this architect was involved in the Andover project that cost over $18
million dollars, which was a plus, you know what the architectural fees are on an $18
million dollar project are, well over a million dollars, we should have had a competitive
bidding process and should come before the body to approve. Streetar stated we
interviewed 5 people, the cost for this feasibility study was between $9,500 and
$13,000, we picked the low bidder, we picked him because he has previous experience
that the committee has actually seen, competitive bidding doesn't apply to service
contracts, it never has, it applies to the construction of materials, our job in this process
that the council approved and endorsed is in the contract with JMS and Ehlers. If you
look at line 1.05 it talks about engaging an architect, which was not included in the
initial $35,000, but we entered into an agrci. 2-:rnt for $9,500, which comes under the
Economic Development Authority Meeting Minutes
October 24, 2006
Page 4 of 4
City Managers limit. Murzyn Jr. stated that is just a feasibility study. Streetar stated
yes, it doesn't imply in any way, shape or form that if the community center is built that
these are the people that would be doing the architecture. The council gets to choose,
not staff. He would encourage the council to spend a lot of time talking to architects.
Nawrocki stated he has probably been involved in more projects, involving more
architects and engineers than anybody in this room. Streetar, Fehst, Peterson stated
they didn't think so. Nawrocki stated the years he was on the MTC commission,
hundreds of millions of dollars were spent in building projects, and that he went through
engineering and architectural contracts. Fehst asked if he got bids on the financial
consultant when he was the mayor, when Norb Schroeder was our financial consultant,
no you didn '(.
Murzyn Jr. stated these are all interesting things that they should talk about at a council,
not the EDA.
Other Business
Nawrocki stated he wanted to know about the clean up on the property. Murzyn Jr.
stated that was all staff had prepared for tonight. Nawrocki stated you had some
comments on the Sarna property, soil correction, tell me about it. Streetar stated we
have gone through that many times. Nawrocki stated okay refresh my memory, call me
a dumby, I don't care what you call me, just tell me about the soil correction in this
report. Streetar stated we put down helicor anchors because there were poor soils and
contamination. Helicor anchors are holes in the ground, filled with rock, on which the
slab goes and paid for by CDBG, Nawrocki asked how much money. Streetar stated
about $56,000.
ADJOURNMENT
Motion by Peterson, second by Diehm, adjourned the meeting at 7:37 p.m. All ayes.
Motion Carried.
Respectfully submitted,
C/--/7 .dt~
Chery(Sakken
Community Development Secretary
H :\EDAminutes2006\ 10-24-2006
P.25
:;-/\-'2-6
City of Columbia Heights
Park and Recreation Commission
November 21, 2006
Eileen Evans called the meeting to order at 6:35 p.m.
ROLL CALL
Members present:
Eileen Evans; Stan Hoium; Kevin McDonald; David
Payne; Marsha Stroik; Keith Windschitl, Recreation
Director; Kevin Hansen, Public Works Director/City
Engineer
James Byron
Also present:
APPROV AL CONSENT AGENDA
Motion by Payne to approve consent agenda, second by McDonald. All ayes, motion
carried.
LETTERS AND REQUESTS
Request from James Byron, of Trinidad and Tobago Internationals, to rent John P.
Murzyn Hall on December 31, 2006 for a concert. Windschitl reminded the commission
that holidays have just recently been allowed for a rental, last year December 31, 2006
was rented for a wedding reception. Any request to rent New Year's Eve has always
been brought to the commission for approval. Byron stated that a local Minneapolis band
would be featured for this "eat, drink and be merry evening." Evans stated that finding
staff is the first concern. Windschitl replied that he would find staff if the commission
approved the request. He informed Byron that the CH Lion's Club would be required for
bartending services since they would be charging admission at the door. Byron replied
that he had spoke with the Lion's Club at their meeting the previous evening and they
agreed to handle the bar service. Peterson asked how many people were expected.
Byron replied around 200. Hoium asked how late the event would last. Byron replied
that the event would end at the required time. Windschitl asked if there would be extra
security from the renter. Byron replied that they have supplied extra security at other
events and there would be extra security for this event as well. Windschitl stated that the
Lion's Bar would close no later than 12:30 a.m. by city ordinance and that there would be
a $60 per every half-hour after 1 :00 a.m. Hoium stated that previous event of this type
have had proper security. Windschitl replied that past problems have occurred with clean
up and selling large quantities of liquor at last call. Motion by Payne to allow the rental
of John P. Murzyn Hall on December 31, 2006 if staff is available, second by Hoium.
All ayes, motion carried.
Stroik asked if the required damage deposit covers extra clean up. Windschitl replied
that majority of the time the damage deposit covers all extra charges; staff reports, time
cards and conversations with staff are used to determine if additional charges should be
applied. For most of these types of events there have been good results. He is planning
on talking with the Lion's Club regarding the amount of liquor sold at last call. The hall
policy is that no liquor containers are allowed in the seating areas, all liquor needs to be
P.26
Park & Recreation Commission
November 21,2006
2
poured into a glass. Evans asked if bars could be regulated for 2008 and if more than one
CSO could be used for New Year's Eve. Windschitl replied that CSO' s have been short
staffed and he would be working with Captain Roddy about the CSO's being more
proactive and conducting more walks throughout the building.
OLD BUSINESS
None at this time.
NEW BUSINESS
Evans pointed out that there should only be one discount given at a time. For example a
Columbia Heights would only receive the one discount of25% regardless of how long
their event is, and not an additional 25% discount for an event that is 4 hours or less.
Windschitl proposed approximately a 5% increase in rental rates for 2008, due to the high
demand of John P. Murzyn Hall. Revenue levels have rose in the last few years, however
we do not make a profit on the building. The damage deposit will increase to $350.00 to
cover extra costs of linens, security and premix usages. This could impact renters who
pay with cash. Payne suggested that a $500.00 damage deposit would not be too much to
ask. Other commission members agreed. Payne asked if the damage deposit was
refundable. Windschitl replied yes. Hoium stated that if renters had $500.00 that might
be coming back to them they would clean better. Windschitl stated that one other option
would be to require a credit card number for the damage deposit. The cost for Premix
will be $26.00 because he is looking into use the Bag-In-A-Box system instead of the
canisters currently used. The current rate for Premix is $25 per canister and that is almost
our cost. The custodial charge will be $25 per hour for extra clean up beyond what we
provide. Linen prices will be $6.50 per linen. Windschitl stated that the two biggest
draws to Murzyn Hall are bringing in their own food or caterer and also having an open
bar.
Evans asked if there should be three separate motions for the increases, especially the
damage deposit amount. Hoium stated that $350.00 should be fine if renters are not
exceeding it. Windschitl replied that $250 has been enough in the past for majority of
renters. Also with raising the deposits for the CSO and Damage there will be more
money to work with for extra charges. McDonald asked how the bar would be run if
every renter was required to use the CH Lion's Club. Windschitl replied that he would
not want to require every renter to use the Lion's Club because some renters do not have
that many guests which would not be profitable for the Lion's Club and not every event
serves hard liquor, especially an anniversary or graduation party. Hoium replied that the
Lion's Club members do not mind working, but would like to make a little money when
they do work. Evans stated that she feels the number of guests should be reduced when
requiring the Lion's Club to work the bar. Motion by McDonald to adopt the proposed
2008 JPM rates with corrected changes to the 2007/2008 price list, second by Stroik. All
ayes, motion carried.
P.27
Park & Recreation Commission
November 21,2006
3
REPORTS
RECREATION DIRECTOR
Windschitl reported that the Recreation Department has been running youth programs
under the 21 st Century Grant and that will end in July of 2007. The Department is
currently working with the CH School District to apply for future funding.
The ball field lights have been installed at Prestemon Park to which the electrical
components are being hooked up and should be completed in the next few weeks.
Training will need to be taken in order to work the lighting system.
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Hansen reported that during the regular October Park and Recreation meeting a motion
was approved recommending to the City Council to add $30,000 to the 2007 budget for
improvements at Silver Lake Beach shelter and picnic area. Payne asked if there if
money in the budget for park maintenance. Hansen replied that regular park maintenance
is covered under the annual Public Works Budget. Major repairs costing $10,000 or
more are considered Capital Expenditures and are identified separately and approved
through the Capital Improvements section of the Public Works budget; they are not
covered under the regular maintenance.
COMMISSION MEMBERS
Stroik commented that Central Avenue looks great with all of the holiday decorations.
Huset Parkway also looks very nice with the new street lights.
ADJOURNMENT - Eileen Evans adjourned the meeting at 7:50 p.m.
Deanna Saefke
Recreation Clerk Typist II
P.28
PLANNING AND ZONING COMMISSION
MINUTES OF THE REGULAR MEETING
DECEMBER 5, 2006
7:00 PM
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The meeting was called to order at 7 :00 pm by Chairperson, Marlaine Szurek.
Roll Call:
Commission Members present-Thompson, Fiorendino, Schmitt, Peterson, and Szurek.
Also present were Jeff Sargent (City Planner), Shelley Hanson (Secretary), and Gary Peterson (Council
Liaison).
Motion by Fiorendino, seconded by Schmitt, to approve the minutes from the meeting of November 8,
2006. All ayes. MOTION PASSED.
PUBLIC HEARINGS
CASE NUMBER:
APPLICANT:
LOCATION:
REQUEST:
2006-1201
James Richmond
3900 Stinson Boulevard
Conditional Use Permit for Retail Space in the LB, Limited Business
District and Site Plan Approval
INTRODUCTION
At this time, Jim Richmond d/b/a Marianne Richmond Studios, Inc. (MRS), is requesting a Conditional
Use Permit (CUP) for a retail component of his business. The Zoning Code requires a CUP for any
retail not exceeding 2,500 square feet in area for businesses located in the LB, Limited Business District.
Mr. Richmond is proposing to incorporate approximately 600 square feet of retail space in the former
Silver Lake Clinic building, located at 3900 Stinson Boulevard.
Marianne Richmond Studios, Inc. is a book publisher and gift company. Founded in 1991, the company
produces a range of products, including gift books, greeting cards, and ceramic plates. Customers
include small gifts shops and national chain stores such as Target and Wal-Mart. In addition to
designing its own line of products, the company also licenses, designs and develops products for other
gift companies. There are six full time professionals and six part time employees that work for the
business.
The proposed business located at 3900 Stinson Boulevard will function as a professional art studio,
focusing on the design of the products. The business will not produce any of the products on-site. MRS
utilizes local printers and sources out all of the book orders to the Far East. There will be some minimal
storage of products for order fulfillment at the proposed business location. The applicant will also be
constructing a 720 square foot addition to the south end of the building to accommodate a receiving area
for incoming and outgoing shipments.
In the near future, Mr. Richmond hopes to incorporate a showroom/retail store, which requires the
proposed Conditional Use Permit. Future plans also include the opening of a classroom/conference
facility where Ms. Richmond can conduct established community education courses and creativity
classes for individuals and corporate clientele.
P.29
PLANNING & ZONING COMMISSION MINUTES
PAGE 2
DECEMBER 5, 2006
COMPREHENSIVE PLAN
The Comprehensive Plan guides this parcel as Low Density Residential. The property, however, is
zoned LB, Limited Business. The proposal is consistent with the intent of the City's Comprehensive
Plan for commercially zoned properties.
ZONING ORDINANCE
The property located at 3900 Stinson Boulevard is zoned LB, Limited Business. Professional studios
are specifically listed as a permitted use for this district. As a Conditional Use, retail space not
exceeding 2,500 square feet may be allowed. The applicant is requesting a retail space of approximately
600 square feet.
The applicant is aware of some zoning issues pertaining to the property. The south end of the parking
lot is currently unpaved. As a condition of approval, the applicant will be required to pave the gravel
portion of the driveway. The applicant has also developed a landscape plan, which addresses some
screening requirements of the City when a commercial entity abuts residential uses.
Parking. There are four components to the proposed use of the building. The first is the professional
studio and office component, which requires 1 parking stall for each 300 square feet of area for the
studio. The second use is the retail component, which also requires 1 parking stall for each 300 square
feet of retail space. The third use is the conference room, which requires 11 parking stall for each 3.5
seats based on design capacity. The final use is the storage component, which requires 1 parking stall
for each 3,000 square feet of storage space. The following shows the required number of parking stalls
required for each proposed use:
Use
Square Footage
# Stalls Required
Professional Studio:
Bookstore (Retail)
Assembly Hall
Storage Area
2,990 square feet
600 square feet
36 seats
4,370 square feet
10
2
10
1
TOTAL
23 stalls
The proposed use will require 23 on-site parking stalls. The proposed plans indicate that there will be
26 parking stalls on-site on the property containing the building. Currently, there is a second parking lot
located just north of the building. This parking lot is situated on two separate parcels zoned R2-A, One
and Two Family Residential. The applicant's goal is to be able to accommodate all of the parking needs
on the property containing the building, and some day would like to develop the two residentially zoned
properties as single-family homes.
P.30
PLANNING & ZONING COMMISSION MINUTES
PAGE 3
DECEMBER 5, 2006
FINDINGS OF FACT
Section 9.104 (H) of the Zoning Ordinance outlines 9 conditions that must be met in order for the City to
grant a Conditional Use Permit. They are as follows:
(a) The use is one of the conditional uses listed for the zoning district in which the property is
located, or is a substantially similar use as determined by the Zoning Administrator.
A professional studio is a specific Conditional Use as listed for the LB, Limited Business
District.
(b) The use is in harmony with the general purpose and intent of the comprehensive plan.
The Comprehensive Plan guides this parcel as Low Density Residential. The property,
however, is zoned LB, Limited Business. The proposal is consistent with the intent of the
City's Comprehensive Plan for commercially zoned properties.
(c) The use will not impose hazards or disturbing influences on neighboring properties.
All setback requirements will be met with the proposed addition to the building. The
proposed use of the building is consistent with the types of uses allowed in the LB, Limited
Business District. For these' reasons, the use should not impose hazards or disturbing
influences on neighboring properties.
(d) The use will not substantially diminish the use of property in the immediate vicinity.
The use of property in the immediate vicinity will remain unchanged as a result of the
proposed use of the land.
( e ) The use will be designed, constructed, operated and maintained in a manner that is
compatible with the appearance of the existing or intended character of the surrounding area.
The intended character of the surrounding area is that of a single family neighborhood and
commercial establishments consistent with the single-family neighborhood. Being that the
proposed use is contained in an existing building with a small addition, the use will be
maintained in a manner compatible with the surrounding area.
(f) The use and property upon which the use is located are adequately served by essential public
facilities and services.
The use and property upon which the use is located are adequately served by essential public
facilities and services.
(g) Adequate measures have been or will be taken to minimize traffic congestion on the public
streets and to provide for appropriate on-site circulation of traffic.
The City Engineer has reviewed the proposed plans and did not have any issues with traffic
congestion. Typically, this type of use does not generate an excess amount of traffic in the
area.
P.31
PLANNING & ZONING COMMISSION MINUTES
PAGE 4
DECEMBER 5, 2006
(h) The use will not cause a negative cumulative effect, when considered in conjunction with the
cumulative effect of other uses is the immediate vicinity.
The proposed use is a bookstore, which is permitted as a Conditional Use in the District it is
located. It is intended that the use will not cause a negative cumulative effect on the
immediate vicinity.
(i) The use complies with all other applicable regulations for the district in which it is located.
The use complies with all other applicable regulations for the district in which it is located.
Staff recommends the Planning Commission recommend approval of the proposed retail space for the
professional studio. Sargent went on to explain this also is the Site Plan approval. The setback
requirements are met and landscaping will be added to buffer the site from the residential areas and to
enhance the perimeter of the building. He stated that a condition of the approval was to pave the
driveway access.
QUESTION FROM MEMBERS:
Fiorendino asked if any plans had been submitted for new signage and what restrictions the owner need
to know about. Szurek asked if they would be re-using the existing monument sign. Sargent stated that
he had not received any plans to date, but the sign would need to meet current code requirements.
Szurek asked what type of trucks would be delivering to and from the site and how will they access the
site. James Richmond (the owner) told the commission members that one to two large UPS-type trucks
would be making the deliveries and/or pick-ups from the business. No semi-trailer trucks would be used.
Access would be from either the front or south side of the building on driveways that will be newly
paved.
Schmitt questioned why the Comprehensive Plan designates this as Low Density Residential when the
properties along Stinson Blvd. have always been used as business sites. Sargent explained that
inconsistencies sometimes happen between the Comprehensive Plan and the zoning classification of
properties, especially if the property abuts both residential and commercial sites. Since it is already
zoned for business and used as such, it should be allowed to continue in this capacity.
Schmitt asked what the plans were for the comer lot along 40th Avenue. Sargent explained that he
purchased the whole property, but that the north parking lot will be made into additional green space for
now and that sometime in the future the new owner may wish to develop the sites with residential
homes.
Schmitt questioned whether the new owner had plans to install sidewalks to tie into others in the area.
Sargent stated that he is not required to do so, but the owner was receptive to the idea depending on the
cost of doing so.
James Richmond (owner) of 4021 Silver Lake Terrace was present to answer further questions.
P.32
PLANNING & ZONING COMMISSION MINUTES
PAGE 5
DECEMBER 5, 2006
Fiorendino asked him if he would be re-using the existing sign. Richmond said the current one is an
interior lit sign and their plans are to design one that will be front lit on both sides, and that it will not be
a pylon sign.
Peterson asked what types of books and gifts they carry. Richmond told them they are fully illustrated
"Life Occasion" books created by his wife, who is an artist.
Schmitt asked why they were moving from their present location near downtown Minneapolis.
Richmond stated this site is larger than their present location and it is within walking distance of their
home which will be more convenient for them. He assured the commission that since he is also a
neighbor to this business site, he wants to clean it up and add landscaping to make it attractive to the
neighborhood. He confirmed that he has no plans to expand the business further than what is currently
proposed.
THE PUBLIC HEARING WAS OPENED:
Milt Andrews of 2323 40th Avenue lives directly north of the property. He was concerned about the
future plans for the two properties along 40th Avenue, hoping that whatever would be constructed there
would fit into the surrounding neighborhood. After hearing what Mr. Richmond has planned, he is
satisfied and looks forward to the property being improved.
Sargent told Mr. Andrews that if those two parcels are ever developed, a Public Hearing will be held in
order to approve the plan, and he would be notified as a neighboring property owner.
THE PUBLIC HEARING WAS CLOSED.
Motion by Peterson, seconded by Thompson, that the Planning Commission recommends the City
Council approve the Conditional Use Permit for retail space no larger than 2,500 square feet for the
building located at 3900 Stinson Boulevard, subject to certain conditions of approval that have been
found to be necessary to protect the public interest and ensure compliance with the provisions of the
Zoning and Development Ordinance, including:
1. All application materials, maps, drawings and descriptive information submitted with this
application shall become part of the permit.
2. The gravel driveway on the south end of the property shall be resurfaced with a hard-surface
material as approved by the City Engineer.
All ayes. MOTION PASSED.
The attached draft resolution will go to the City Council December 11, 2006.
P.33
PLANNING & ZONING COMMISSION MINUTES
PAGE 6
DECEMBER 5, 2006
RESOLUTION NO. XXXX
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR
MARIANNE RICHMOND STUDIOS, INC.
WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
WHEREAS, a proposal (Case #2006-1201) has been submitted by Marianne Richmond Studios, Inc. to
the City Council requesting a conditional use permit from the City of Columbia Heights at the following
site:
ADDRESS: 3900 Stinson Boulevard
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code
Section 9.110 (D)(3)(r), to allow retail sales not exceeding 2,500 square feet in area, in the LB, Limited
Business District.
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code
on December 5, 2006;
WHEREAS, the City Council has considered the advice and recommendations of the Planning
Commission regarding the effect of the proposed conditional use permit upon the health, safety, and
welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility
of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding
areas; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after
reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning
Commission:
1. The use is one of the conditional uses listed for the zoning district in which the property is
located, or is a substantially similar use as determined by the Zoning Administrator.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or distributing influences on neighboring properties.
4. The use will not substantially diminish the use of property in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a manner that is compatible
with the appearance of the existing or intended character of the surrounding area.
6. The use and property upon which the use is located are adequately served by essential public
facilities and services.
7. Adequate measures have been or will be taken to minimize traffic congestion on the public
streets and to provide for appropriate on-site circulation of traffic.
8. The use will not cause a negative cumulative effect, when considered in conjunction with the
cumulative effect of other uses in the immediate vicinity.
9. The use complies with all other applicable regulations for the district in which it is located.
P.34
PLANNING & ZONING COMMISSION MINUTES
PAGE 7
DECEMBER 6, 2006
FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall
become part of this permit and approval; and in granting this permit the city and the applicant agree that
this permit shall become null and void if the project has not been completed within one (1) calendar
year after the approval date, subject to petition for renewal of the permit.
CONDITIONS ATTACHED:
1. All application materials, maps, drawings and descriptive information submitted with this
application shall become part of the permit.
2. The gravel driveway on the south end of the property shall be resurfaced with a hard-surface
material as approved by the City Engineer.
NEW BUSINESS
None.
OTHER BUSINESS
Sargent said he has been looking over the Zoning Code and sees several items that need to be addressed
by the Commission so that changes can be made that will streamline some things and better define
others to provide direction to staff on the requirements to be enforced. He said he will be bringing the
following-items to the Commission in January so that the necessary amendments can be made:
1. To eliminate the need for a CUP for agricultural sales/greenhouses that are annual requests.
2. To address signage issues ror temporary signs, banners, portable, and window signage.
Sargent said that several businesses (especially those along Central Ave) have been utilizing the
above mentioned sign types. Even though there are some guidelines as far as size, it doesn't address
how long they can be used, where they can be used, how many signs, colors, etc.
The members agreed these items need addressing and it was decided to schedule a work session one
hour prior to the regular January meeting to begin working on this.
Szurek then asked if we would start working on the renewal of our Comprehensive Plan that is due
by 2008. Sargent replied that it is a long process and that he will begin looking at that later this
month and will bring this to the commission for input also.
Szurek asked if anything new had been proposed for the Taco Bell site. Sargent said he hasn't heard
anything since their request was denied by the City Council several months ago.
She then asked if the City was pursuing the purchase of certain properties along Central Avenue for a
Municipal Liquor Store. Gary Peterson informed them that they were in the process of purchasing the
old Color Tile building, the Barber Shop and LaCaberna in the 4900 block of Central Ave. for that
purpose.
P.35
PLANNING & ZONING COMMISSION MINUTES
PAGE 8
DECEMBER 6, 2006
Sargent said the Comforts of Home project on 3 ih A venue is proceeding. They have been waiting for
some further approvals from the Rice Creek Watershed before they can request the Final Plat approval.
Szurek asked if the city was still looking to build a Liquor Store in conjunction with that project.
Sargent said that, yes, they are still pursuing that option also. He explained that a clarification of the
language in the ordinance was made regarding the distance between Liquor Stores and schools. He said
this language pertains to on sale establishments only, not to off sale retail stores.
The meeting was adjourned at 7:55 pm. All Ayes.
Respectfully submitted,
Shelley Hanson
Secretary
P.36
CITY COUNCIL LETTER
ITEM: Approve Subordination Agreement for
Parkview Homes LLC
Meetin of: December 11, 2006
ORIGINATING DEPT.:
Community Development
BY: Randy Schumacher
DATE: December 1, 2006
--.
AGENDA SECTION: Consent
NO: ~- A-3
Background:
The Columbia Heights Economic Development Authority and the City entered into a contract for private
development with Huset Park Development Corporation in October of 2004.
Schafer Richardson or Parkview Homes, LLC is in the process of building an eight-unit townhome in
Phase I, (Lots 31,32,33,34,35,36,37 and 38, Block 1, Huset Park, Anoka County, Minnesota) of the
Industrial Park. To date, Ryland has built all existing townhomes in Phase I.
M & I Marshall and IISLEY Bank (the lender), intends to make a loan to the borrower in order to finance
the construction. In connection with the lender's loan, the lender has requested that the EDA and City
subordinate their interest in the contract as described in the subordination agreement. The EDA approved
the agreement at their meeting of November 28, 2006.
The EDA's legal counsel, Steve Bubul, has reviewed the subordination agreement, and has determined
that the agreement is acceptable and substantially similar to the subordination agreement approved by
~he EDA and City in connection with previous development contracts.
RECOMMENDATION
Staff recommends approval of the subordination agreement among the City of Columbia Heights,
Parkview Homes, LLC, and M & I Marshall and IISLEY Bank subordination agreement.
RECOMMENDED MOTION
Motion: Move to approve the Subordination Agreement between the City of Columbia Heights, Parkview
Homes, LLC, and M & I Marshall & IISLEY Bank; and furthermore, to authorize the Mayor and City
Manager to enter into an agreement for the same.
COUNCIL ACTION:
G:\City Council Letters 2006\Approve Subordination Agree. Parkview Homes LLC
P.37
Graven
CHARTERED
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-gtaven.com
Kennedy
STEPHEN J. BUBUL
Attorney at Law
Direct Dial (612) 337-9228
Email: sbubul@kennedy-graven.com
November 6, 2006
M&I Marshall & Ilsley Bank
651 Nicollet Mall
Minneapolis, Minnesota 55402
RE: Subordination Agreement among Columbia Heights Economic Development Authority, City of
Columbia Heights, Parkview Homes, LLC, and M&I Marshall & Ilsley Bank ("Subordination
Agreement")
To Whom it May Concem:
The Columbia Heights Economic Development Authority (the "EDA") and the City of Columbia
entered into a Contract for Private Redevelopment with Huset Park Development Corporation (the
"Redeveloper") dated as of October 24, 2004 (the "Contract"), providing for certain financial assistance
in connection 'with development of certain property in the City of St.. Columbia Heights. The
Redeveloper has assigned certain rights under the Contract to Parlcview Homes, LLC (the "Borrower").
I understand that M&I MarshaU & TIsley Bank (the "Lender") intends to make a loan to the Borrower in
order to finance construction of a portion of the development contemplated in the Contract. In
cOill1ection with the Lender's loan, the Lender has requested that the EDA and City subordinate their
interest in the Contract as described in the above-referenced Subordination Agreement. A form of the
Subordination Agreement is attached to this letter.
As the EDA's legal counsel, I have reviewed the Subordination Agreement and have determined that the
agreement is acceptable and is substantially similar to subordination agreements approved by the EDA
in connection with previous development contracts. I will recommend that Randy Schumacher, the
EDA staff contact for this development, submit the Subordination Agreement to the EDA and City for
consideration at their next regular meetings, and will recommend approval as consistent with the EDA's
and City's interests and past practices.
If you have further questions about this matter, please contact me.
Sl&P .
Special Counsel to Columbia Heights Economic Development Authority
Enclosure
cc: Randy Schumacher
301042vl SJB C1205-23
P.38
SUBORDINATION AGREEMENT
THIS AGREEMENT is made as of A) /) V.ftlilur :$, 2006 among the Columbia Heights
Economic Development Authority, a public body corporate and politic under the laws of Minnesota
(the "Authority"), the City of Columbia Heights, a Minnesota municipal corporation (the "City"),
Parkview Homes, LLC, a Minnesota limited liability company (the "Borrower") and M&I
Marshall & llsley Bank, a Wisconsin banking corporation (the "Lender").
RECITALS
A. The Authority and the City have entered into that certain Contract for Private
Redevelopment, dated as of October 24, 2004 (the "Development Agreement"), among the
Authority, the City and Huset Park Development Corporation, a Minnesota corporation (the
"Developer"), pertaining to the development of the real estate described on Exhibit A hereto (the
"Property") and other prope~ within the City.
B. The Developer has conveyed the Property to the Borrower. Also, the Developer has
assigned to the Borrower certain of its rights under the Development Agreement as to the Property,
and the Borrower has assumed certain of the obligations of the Developer under the Development
Agreement as to the Property.
C. The Lend~r has agreed to loan to the Borrower a sum not to exceed $1,000,000.00
(the ''Loan'') on the terms and conditions set forth in that certain Construction Loan Agreement, .
dated as of the .date hereof, between the Borrower and the Lender (the "Loan Agreement"). The
Loan is also evidenced by a Promissory Note, dated as of the date hereof, from the Borrower to the
Lender (the "Note").
D. The Loan will provide financing for the construction of eight (8) townhouse units on
the Property.
E. The Loan Agreement and the Note are secured by a Combination Mortgage,
Assignment of Rents, Security Agreement and Fixture Financing Statement covering the Property,
dated as of the date hereof (the "Lender Mortgage"), which was recorded in the office of the
Registrar of Titles of Anoka County, Minnesota on , 2006 as Document Number
F.
the Loan.
The Lender has required that this Agreement be executed as a condition to making
NOW, THEREFORE, in consideration of the foregoing, their mutual promises contained
herein, and for other good and valuable consideration the receipt and sufficiency of which is hereby
acknowledged, the parties agree as follows:
1. Consent to Transfer and Mortgage. The Authority and the City consent (a) to the
transfer of the Property from the Developer to the Borrower, and (b) to the Mortgage from the
Borrower to the Lender.
3573382.2
P.39
2. Subordination. Regardless of the priority of any rights or interests otherwise
available or belonging to the Authority or the City, each and every right and interest of the
Authority and the City in and to the Property of any kind whatsoever, including without limitation
their rights and interests under the Development Agreement, is hereby subjected and subordinated
and shall remain in all respects and for all purposes, subject, subordinate and junior to the rights of
the Lender under the Mortgage and to the lien thereof. The subordination effected hereby shall
extend to any amendment, modification or restatement of the Mortgage, including any amendment
which increases the principal amount secured by the Mortgage. If the Lender forecloses the
Mortgage or the Borrower delivers to the Lender a deed in lieu of foreclosure, then upon the
completion of such foreclosure and the expiration of the applicable redemption period, or upon
recording of a deed in lieu of foreclosure, all right, title and interest of the Authority and the City in
or to the Property, whether pursuant to the Development Agreement or otherwise, shall terminate
automatically and shall be null and void without the need for the execution or recording of any other
documents.
3. Notice' and Cure Rights. In the event that there occurs a default under the documents
evidencing or securing the Loan, including the Lender Mortgage (collectively, the "Loan
Documents"), the Borrower shall cause the Authority to receive copies of any notice of default
received by the Borrower from the Lender. Thereafter, the Authority shall have the right, but not
the obligation, to cure any such default on behalf of the Borrower within such cure periods as are
available to the Borrower under the Loan Documents. ill the event there is an event of default under
the Development Agreement, the Authority will transmit to the Lender a copy of any notice of
default given by the Authority pur~uant to Article IX of the Development Agr~ement.
4. Notices. All notices or other communications which are required or permitted
hereunder shall be in writing and sufficient if (a) delivered personally or sent by telecopier, (b)
sent by nationally recognized overnight courier or (c) sent by certified mail, postage prepaid,
return receipt requested, addressed as follows:
(a) Ifto Lender at:
651 Nicollet Mall
Minneapolis, Minnesota 55402
Attention: Vice President, Commercial Real Estate Department
Tele~opier: 612-904-8775
(b) If to Borrower at:
c/o Schafer Richardson, Inc.
500 Banks Building
615 First Avenue NE
Minneapolis, Minnesota 55413
Attention: Bradley J. Schafer
Telecopier: 612-349-5858
3573382.2
2
PAO
(c) If to the Authority or the City at:
590 40th Avenue N.E.
Columbia Heights, Minnesota 55421
Attention: Executive Director/City Manager
Telecopier:
or to such other addresses as the party to whom notice is to be given may have furnished to each
other party in writing in accordance herewith. Any such communication shall be deemed to have
been given (i) when delivered if personally delivered or sent by telecopier during a business day,
(ii) on the business day after dispatch if sent by nationally recognized, overnight courier or if
sent by telecopier on other than during a business day, and (iii) on the third day after dispatch, if
sent by mail.
5. Miscellaneous. This Agreement may be amended only by an agreement in writing
signed by all of the parties hereto. This Agreement shall bind and inure to the benefit of the parties
hereto, their respective heirs, personal representatives, successors and assigns. This Agreement
shall be governed by and construed in accordance with the laws of the State of Minnesota.
[The remainder of this page has been left blank intentionally.]
3573382.2
3
P.4l
AUTHORITY:
COLUMBIA HEIGHTS ECONO.MIC
DEVELOPMENT AUTHORITY
BYI~ d:~~~
~
Andby a/~$J-
, {/
Its !="vpr"tivp DiY'ector-l~a]tpr P Fehst
STATE OF MINNESOTA
COUNTYOF ~KCL
)
) ss.
)
The foregoing instrument was acknowledged before me this dJl' day of ,V() Ve.mbD.r ,
2006, by ~ 'J)(J Y\ rn '-.) 'f z:. ~ ~v-. and ~ <L\~ it, ~fu.s+ ~ the
P '( e S \ {<h.,d- and ~)C e c...u...\-1 v (' "l) \ 'I' e c:m Y'" , respectIvely,
of the Columbia Heights Economic Development Authority, a public body corporate and politic
under the laws ofMU:nesota, on behalf ofihe public body.
.
G1ERYL A. BAKKEN I
NOTARY PUBUC -MINNESOTA '
MY COMMISSION EXPIRES 1-31-2007
.
~/ /l- _ &JL/-
Notary Y'ublic
I
.
[Signature page to Subordination Agreement]
3573382.2
4
P.42
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: December 11, 2006
AGENDA SECTION:
NO: S-A-4
ORIGINATING DEPARTMENT:
LIBRARY
BY: M. Rebecca Loader - )
DATE: November 29,2006
CITY MANAGER'S
APPROVAL
ITEM: Renewal of contracts for
Public Library Services and Integrated
Library System (ILS) Services with
Anoka County Library
NO:
The City of Columbia Heights has three separate contracts for service between the Anoka County Library
and the Columbia Heights Public Library: one for inter-library services, one for MELSA associate
membership, and one for automation participation. The first and third contracts are due for renewal to
update language and to address changes brought about by the installation of a new automation system in May
of 2005.
Agreement to Provide Public Library Services:
· Section II, A, 1: replacement of "ATLAS Circulation Control System" with "Integrated Library
System (ILS)." Subsequent replacement in all places in contract with same language.
· Section II, B, 3: The County Library guarantees inter-county delivery of materials three times a
week and will phase in additional deliveries beginning in January with one additional delivery.
Two additional deliveries per week will be phased in after that.
a Note: patrons will receive their requests in a more timely manner.
It Section V, D: replacement of". ..reduced to writing approved by both Library Boards and duly
signed by the responsible parties" with" .. .reduced to writing approved by the Anoka County
Library Board and the Columbia Heights City Council and Library Board and duly signed by the
responsible parties."
Agreement for Integrated Library System Services:
. Term has been changed to January to December to correspond with fiscal year.
· Replacement of "automated library system" and "automated circulation system" with
"integrated library system" in entire document.
· Delete entire section entitled "Pro Rata Share" which detailed the charge of 2.5 cents per
circulation transaction for general expenses. Deletion of entire section which referred to Exhibit
A, the previously-used payment option retained in case either party wished to re-instate it.
a Section IV, A outlines costs based on average of three factors: CHPL's percentage of
annual circulation, number of items within the bibliographic database, and number of
borrower registrations.
. Section IV, C, 2: telecommunications charges will be pro-rated and reimbursements for E-rate
and RL T A will be credited to CHPL.
. Section IV, D, 1: cataloguing charges for unique items will be based on an annual time study.
Matching items will be attached to existing records for free.
. Section IV, D, 3: $200 charges for installing additional workstations and $100 upgrade charges
per workstation have been eliminated. An annual access point charge of $200 per workstation
replaces these charges.
P.43
. Section XIV: "... upon 30 days written notice" has been replaced with".. . upon one year written
notice. "
The new Integrated Library System (ILS) was installed in 2005 and went online May 17, 2005. Since
that time, the Library has continued to pay fees as outlined in the existing contract for a system nearly
20 years old. The negotiated fees will go into effect on January 2,2007. The new charges, which
reflect a state-of-the-art system that has maintenance fees for running live databases with enhanced
content, will be approximately $13,500. However, the value of increased response time, access to
information through multiple-format searches, ease of operation by using a Windows environment, and
speedier delivery of materials to the patrons is greater than the cost.
All sections ofthe proposed contracts have been reviewed by the City Attorney and presented to the
Columbia Heights Public Library Board of Trustees at their December 5, 2006, meeting.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract ("Agreement
to Provide Public Library Services") with the Anoka County Library.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract
("Agreement for Integrated Library System Services") with the Anoka County Library.
COUNCIL ACTION:
P.44
AGREEMENT TO PROVIDE PUBLIC LIBRARY SERVICES
THIS AGREEMENT, made this 11th day of December, 2006, by and between the City of
Columbia Heights, Minnesota, hereinafter referred to as the "City Library," and the Anoka
County Library, Blaine, Minnesota, hereinafter referred to as the "County Library," shall be
effective January 1, 2007 until canceled by either party as provided herein.
WITNESSETH:
In consideration of the mutual covenants expressed herein, the parties hereto agree as
follows:
I. STATEMENT OF PURPOSE
The purpose of this agreement is to provide the citizens of the Anoka County Library
District and the City of Columbia Heights with access to general public library services and
materials available from the libraries operated by the parties to this agreement.
II. RECIPROCAL SERVICES
A. Services to individuals:
1. Resident cardholders of each Library taxing district shall be entitled to use
the Public Library services and the materials available at each of the libraries
operated by the parties to this agreement under the policies and regulations set
by the Library Boards and subsequently incorporated into the Integrated Library
System (ILS).
2. Fees or charges for materials or equipment borrowed by an individual will
be the responsibility of the card holder.
B. Services between Libraries:
1. Interlibrary Loan:
P.4S
The parties agree to loan to one another books and other library materials
owned by their respective libraries without regard to format. Items available for
loan shall be determined in accordance with the standard library practice as
outlined in the circulation policies adopted for the Integrated Library System
(ILS), the policies of Metropolitan Library Service Agency (MELSA), MINITEX,
MnLlNK, and the ALA Interlibrary Loan Code.
2. Reference Service:
The parties agree to make reference services available to the residents of
both library districts. The County Library agrees to provide "back-up" reference
service to the City Library when requested. Reference service is defined as the
location and provision of specific information or information sources by the library
staff.
3. Delivery Service:
The County Library shall provide for the pickup and delivery of library
materials at least three times weekly to the City Library. Additional deliveries
may be scheduled upon mutual agreement by both parties.
Ill. METROPOLITAN LIBRARY SERVICE AGENCY (MELSA)
A. MELSA - The City Library agrees to maintain an Associate Member status in
MELSA as defined by the MELSA documents and to meet the minimum standards
published by MELSA for Associate Membership. The County Library agrees to provide
necessary information to the City Library for the maintenance of Associate Status.
B. This agreement, the MELSA Contract of Association and the annual certification
of financial effort constitute authority for participation by the City Library in MELSA as a
fully participating (Level II) Associate Member. Such membership continues as long as
a mutually satisfactory agreement is in force and meets the requirements of the MELSA
"Plan of Association" dated October 29, 1975, as currently revised. The City Library will
abide by the same regulations as other MELSA participants.
P.46
C. The County Library shall provide to the City Library copies of MELSA Trustee
and Advisory Board minutes and other relevant publications on a prompt schedule.
D. Should the City Library elect to participate in MELSA projects in which charges
accrue, it shall assume responsibility for its own charges.
E. The City of Columbia Heights hereby expresses its intent to provide its library
with operating expenditures that will match the per capita income or mill rate of the
County Library as provided by the MELSA Contract of Association and MELSA
regulations.
IV. BILLING PROCEDURES
Periodically, at scheduled intervals and at rates agreed to between the parties, the
County Library shall bill the City Library for services provided. Said billings shall be paid by the
City Library within 30 days after submission.
V. MISCELLANEOUS GENERAL PROVISIONS
A. During the period of this agreement, the chief administrative officers of the
libraries shall review and exchange information concerning the use of services provided
under this and any other agreements in force between the parties.
B. Additional services or cooperative practices may be included in this agreement
without renegotiating the whole contract. Changes or additional shall be made on
written addendum approved by both parties.
C. Upon written request of either party, the Chair of each Library Board shall meet
within 15 days to discuss and resolve issues that may arise in the operation of this
agreement.
D. It is understood and agreed that this agreement, together with the MELSA
Contract of Associations and the Agreement for Integrated Library System Services,
constitutes the agreements in force between the parties and that this agreement
P.47
supersedes all oral agreements and all negotiations between the parties relating to the
subject matter of this agreement, as well as any previous contract presently in effect
between the parties hereto relating to the subject matter hereof. Any alterations,
variations, modifications, or waivers of the provisions of this agreement shall be valid
only when they have been reduced to writing approved by the Anoka County Library
Board and the Columbia Heights City Council and Library Board and duly signed by the
responsible parties.
E. This agreement shall remain in effect unless cancelled by either party upon one
year's written notice, with or without cause. If terminated, payment will be made for
services provided through the effective date of the cancellation.
F. The relationship of the libraries to each other is that of independent contractors.
Nothing in this agreement shall be construed so as to deem any employee or agent of
the County Library or the City Library an employee of the other for any purpose.
G. Neither party to this agreement shall assign the contract, nor any interest arising
hereunder, without the written consent of the other.
H. The City Library agrees to save harmless and indemnify the County Library, its
board members, officers, employees and agents against any and all claims, damages,
losses or suits for damages or losses, related to, arising from, or allegedly arising from,
any act or omission by the City Library, its employees, or agents, providing services
hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
by their respective duly authorized officers, on the day and date first above written.
Jane Daniels, Chair
Anoka County Library Board
Gary Peterson, Mayor
City of Columbia Heights
P.48
ATTEST:
Marlene Moulton Janssen, Director
Anoka County Library
Dated:
APPROVED AS TO FORM:
Dan Klint
Assistant Anoka County Attorney
7/11/06
bad
Walter R. Fehst, City Manager
City of Columbia Heights
Dated:
ATTEST:
Barbara E. Miller, Chair
Columbia Heights Public Library Board
James Hoeft
Columbia Heights City Attorney
P.49
Anoka County Contract No.
AGREEMENT
FOR INTEGRATED LIBRARY SYSTEM SERVICES
THIS AGREEMENT is made and entered into by and between Anoka County
Library, 707 Highway 10, Blaine, Minnesota 55434, hereinafter referred to as ACL, and the
Columbia Heights Public Library, 820 - 40th Avenue Northeast, Columbia Heights,
Minnesota 55421, hereinafter referred to as CHPL.
WITNESSETH:
WHEREAS, ACL and CHPL have a current agreement to provide library serAces
whereby patrons of either library may check out books and materials from the other library;
and
WHEREAS, ACL has purchased computer equipment, software, and the required,
related licenses to operate an integrated library system; and
WHEREAS, CHPL desires to use and share the cost of ACL's integrated library
system.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, it
is agreed and understood as foiiows:
I. SERVICES TO BE PROVIDED
ACL agrees to allow CHPL to participate in ACL's system for integrated library
seNices, including the circulation of library materials.
II. INFORMATION PROVIDED BY ASSOCIATE LIBRARY
CHPL shall input information concerning its patrons and shall work with ACL so that
CHPL's unique bibliographic data is included in the computer database. All information
shall be in a form designated by ACL which shall be responsible for quality control of data
in the system.
III. TERM
The initial term of this Agreement shall be from January 1, 2007 through December
31, 2007, the date of the signatures of the parties notwithstanding. The term of this
P.SO
Agreement shall be automatically extended for successive one-year terms unless either
party give the other written notice of its intention to terminate this Agreement at least 180
days prior to the expiration of each successive term (before December 31 st of each year).
IV. COST OF INTEGRATED LIBRARY SYSTEM
As consideration for participation in ACL's integrated library system, CHPL shall pay
ACL as follows:
A. INTEGRATED LIBRARY SYSTEM OPERATING COSTS
1. CHPL shall reimburse ACL its pro-rata share of costs and expenses
incurred by ACL in the operation and maintenance of the integrated library system,
including but not limited to software and hardware maintenance, software and hardware
system updates, and licenses associated with the operation of the integrated circulation
system.
2. CHPL's pro-rata share of any cost or expense shall be based on the average
of the following three factors: CHPL's percentage of the ILS' annual circulation of
materials, the percentage of CHPL items contained within the County Library's
bibliographic database, and the percentage of the number CHPL's borrower
registrations performed within the ILS as certified in CHPL's annual report to the State
of Minnesota.
B. REMOTE EQUIPMENT COSTS
CHPL shall be responsible for the cost of all equipment needed to implement
the integrated circulation system that is to be located in its library. This includes, but is not
limited to workstations, barcode readers, printers, and telecommunications hardware.
CHPL shall also be responsible for all hardware maintenance and repair expenses
associated with its equipment.
- 2p. 5 1
c. TELECOMMUNICATIONS COSTS
1. CHPL shall be responsible for paying for telecommunications costs
between CHPL and the computer center at ACL, including but not limited to the cost of
servers, switches, multiplexors, telephone lines, and the installation, maintenance, and
operating expenses thereof.
2. For CHPL's dedicated telecommunication lines, costs will be based on
actual expenses. Telecommunication lines shared with ACL will be pro-rated based on
use. E-rate and RL T A reimbursements will be calculated for CHPL lines with those funds
returned to CHPL.
D. DIRECT COSTS
CHPL shall be responsible for all direct costs associated and attributable
directly to its use of the integrated library system, including but not limited to the following:
1. Cataloging Costs
CHPL shall reimburse ACL for the cost of entering unique catalog
information into the computer. CHPL may attach item records to identical ACL
bibliographic entries without payment. In the event of a migration to a new integrated
library system, CHPL shall reimburse ACL for its portion of costs required to update the
bibliographic database. These costs will be determined by the percentage of CHPL's
-records in the bibliographic database.
Cataloging costs will be determined by a cataloging time study by
format conducted a minimum of once yearly. Once the amount of time to catalog an item
is determined, costs will be calculated based upon the current staff salary and benefit costs
of staff performing the tasks.
2. Notices, Etc.
CHPL shall reimburse ACL for the preparation of overdue, reserve
notices, and/or collection letters prepared and sent on behalf of CHPL, including charges
for postage, labor, and supplies associated with the preparation of such material.
3. Access Point Charge
It is understood by the parties that CHPL computer workstations are
utilized by the public for both Internet and catalog functions. Wireless access is also
-
- ~P. 5 2
provided to CHPL customers utilizing ACL's services. ACL staff will install these access
points and set up appropriate security and access. ~n addition, ACL staff will do
troubleshooting and install software upgrades for CHPL so that the access points function
in the same manner as similar access points in ACL's branch libraries. For these services,
CHPL will pay ACL at an initial rate of $200.00 per access point per year. Rate changes
may be negotiated by ACL and CHPL directors and approved by their respective boards.
E. NEW AND REPLACEMENT EQUIPMENT FOR THE CENTRAL SITE
ACL reserves the right to purchase additional new and/or replacement
equipment for the continued operation and updating of the integrated circulation system.
CHPL shall reimburse ACL for equipment directly related to CHPL's usage of the system.
V. PAYMENT
CHPL shall pay to ACL all operating costs and expenses provided for herein within
30 days of receipt of an invoice from ACL. The schedule for the payment or
reimbursement of the pro-rata share of the costs of a hardware and/or software upgrade by
CHPL will be as mutually agreed between CHPL and ACL.
VI. BIBLIOGRAPHIC DATABASE OWNERSHIP/ACCESS
1. ACL shall be the sole owner of the bibliographic database. Only ACL
cataloging personnel will have authorization to enter new bibliographic records. CHPL
shall take appropriate measures to ensure that Us staff preserves the integrity of the
bibliographic database.
2. In the event of dissolution of this agreement, ACL agrees to provide CHPL, at
CHPL's cost, a copy of its records in electronic format, including but not limited
to bibliographic, holdings, patron and circulation records.
- ~P. 5 3
VII. TITLE AND OWNERSHIP OF EQUIPMENT
Title and ownership of all equipment (including the central site equipment) located in
ACL libraries shall remain with ACL at all times. ACL shall have sole responsibility for
vendor communications and relations. Ownership and title to the equipment purchased by
CHPL shall remain with CHPL.
VIII. EQUIPMENT AND SUPPLIES
No equipment or su pplies which affect the system as a whole may be used by CHPL
in conjunction with the integrated library system and/or telecommunications network
without the prior written approval of ACL.
IX. DUTY OF CARE
The parties contemplate that their joint cooperation is needed to provide CHPL with
an integrated library system for the cataloging and circulation of its library material.
Because the services hereunder are being provided on a cost basis, ACL shall not be liable
for any damages as a result of the loss or misuse of data, delays, and errors in providing
CHPL with data or information from the integrated library system. Should there be a loss of
data, delays or errors, ACL agrees to use its best efforts to mitigate the effects of such
occurrence.
X. AUDIT DISCLOSURE AND RETENTION OF RECORDS
1 . CHPL agrees to make available to duly authorized representatives of ACL
and of the State of Minnesota, for the purpose of audit examination pursuant to Minn. Stat.
16C.05, any books, documents, papers, and records of CHPL that are pertinent to CHPL's
provision of services hereunder. CHPL further agrees to maintain all such required records
for six years after receipt of final payment and the closing of all other related matters.
2. ACL agrees to make available to duly authorized representatives of CHPL
and of the State of Minnesota, for the purpose of audit examination pursuant to Minn. Stat.
16C.05, any books, documents, papers, and records of ACL that are pertinent to ACL's
provision of services hereunder. ACL further agrees to maintain all such required records
for six years after receipt of final payment and the closing of all other related matters.
- SP.54
XI. INDEMNIFICATION
CHPL agrees to hold harmless, indemnify, and defend ACL, its officers, employees,
agents, and board of directors against any and all claims, losses, damages, or lawsuits for
damages, including attorney fees, arising from, allegedly arising from, or related to the
providing of the services hereunder.
XII. NON-DISCRIMINA liON
CHPL agrees as follows:
A. In accordance with Anoka County's Affirmative Action Policy and Anoka
County Commissioners' policies against discrimination, no person shall illegally be
excluded from full-time employment rights in, be denied the benefits of, or be otherwise
subjected to discrimination in the program which is the subject of this Agreement on the
basis of race, creed, color, sex, sexual orientation, marital status, public assistance status,
age, disability, or national origin.
B. CHPL hereto agrees to comply with the provisions of Executive Order No.
11246, (in revised order) entitled "Equal Employment Opportunity," as supplemented in the
Department of Labor Regulations (41 CFR, Part 60) and as. amended by Executive Order
11375 and all other applicable state and federal regulations.
C. CHPL also agrees to comply with all affirmative action or equal employment
opportunity requirements imposed upon Anoka County or CHPL by any other federal or
state law, rule or regulation. CHPL further agrees to furnish all information or reports that
may be required by the above cited Executive Order, Department of Labor regulations or
any other state or federal agency, or as required by Anoka County.
D. This Agreement may be canceled or terminated by either ACL or CHPL and
all money due, or to become due hereunder, may be forfeited for a second or any
subsequent violation of the terms or conditions of this subdivision.
XIII. DATA PRIVACY
In collecting, storing, using and disseminating data on individuals in the course of
providing services hereunder, ACL and CHPL agree to abide by all pertinent state and
federal statutes, rules and regulations covering data privacy, including, but not limited to,
the Minnesota Data Practices Act and all rules promulgated pursuant thereto by the
Commissioner of the Department of Administration.
- tP. 5 5
All data created, collected, received, stored, used, maintained, or disseminated by
ACL and CHPL in performing this Agreement is also subject to the provisions of Minn.
Stat.13 et. seq. (the Minnesota Government Data Practices Act) and, pursuant to that
statute, 80th ACL and CHPL must comply with the requirements of that statute as if it were
a government entity. All remedies set forth in Minn. Stat. 13.08 shall also apply to ACL and
CHPL. CHPL is not required to provide public data to the public if that same data is
available from ACL, unless stated otherwise in this Agreement.
XIV. EARLY TERMINATION
This Agreement may be terminated by ACL or CHPL at any time, with or without
cause, upon one year written notice delivered by mail or in person. Notices shall be
delivered to either CHPL or ACL at the addresses first written above. If notices are
delivered by mail, they shall be effective two days after mailing.
XV. DEFAULT AND REMEDY
Failure of CHPL (including the failure of any employee or agent of CHPL) to abide
by any of the terms, conditions, or requirements expressed in this Agreement shall
constitute a default if not properly corrected by CHPL upon receipt of a notice of deficiency
and a request for compliance from ACL. In the event of a default by CHPL, ACL may
cancel this Agreement by sending a written notice of cancellation to CHPL at the address
stated above, and may recover from CHPL any damages sustained by ACL which may
directly or consequently arise out of the breach of this Agreement by CHPL.
XVI. ENTIRE AGREEMENT/REQUIREMENT OF A WRITING
It is understood and agreed by the parties hereto that the entire agreement of the
parties is contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof. Any alterations,
variations, modifications, or waivers of the provisions of this Agreement shall be valid only
when they have been reduced to writing and duly signed by the parties.
- ?P. 5 6
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands.
ANOKA COUNTY LIBRARY
COLUMBIA HEIGHTS
PUBLIC LIBRARY
By:
Jane Daniels, President
Anoka County Library Board
By:
Gary Peterson, Mayor
City of Columbia Heights
Dated:
Dated:
ATTEST
By:
Marlene Moulton Janssen, Director
Anoka County Library
By:
Walter R. Fehst, City Manager
City of Columbia Heights
Dated
Dated:
APPROVED AS TO FORM
By:
Daniel A. Klint
Assistant County Attorney
By:
James Hoeft, City Attorney
City of Columbia Heights
Dated:
Dated:
mkd\contract\2001\acl-columbia heights Iibrary-agr (2/21/01)
- fp. 57
RESOLUTION 2006-254
ADOPTING CHANGES IN WAGE RANGES AND ESTABLISHING WAGES FOR
TEMPORARY PART-TIME LIBRARY POSITIONS,
SEASONAL PUBLIC WORKS POSITIONS,
SEASONALITEMPORARY RECREATION POSITIONS,
AND INTERNS
WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for
Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated
that on an annual basis, changes will be adopted in Wage Ranges, based upon reliable survey
data.
NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes
wage ranges for non-unionized temporary part-time Library positions, seasonal Public Works
positions, seasonal/temporary Recreation positions, and interns, an indicated on Schedule I, II,
III, and IV, which are on file in the office of the City Manager; and
BE IT FURTHER RESOLVED that such schedules be effective January 1,2007.
Passed this 11th day of December, 2006.
Offered by:
Seconded by:
Roll Call:
Gary L. Peterson, Mayor
Patricia Muscovitz, CMC
Council Secretary/Deputy City Clerk
P.59
2007 PART TIME TEMPORARY LIBRARY EMPLOYEES
SCHEDULE I
PAGE
Entry
6 months
12 months
24 months
$9.10
$9.63
$10.17
$10.70
LIBRARY AIDE
Entry
6 months
12 months
24 months
36 months
$9.30
$9.89
$10.47
$11.05
$11.63
LIBRARY SUPERVISORS
Entry
6 months
18 months
$17.10
$18.05
$19.00
P.60
2007
PUBLIC WORKS SEASONALS
SCHEDULE II
1 2 3 4 5 6
ENTRY YEAR YEARS YEARS YEARS YEARS YEARS
SEASONAL $9.33 $ 9.55 $ 9.77 $ 9.99 $10.32 $10.65 $10.98
LABORER
(INCLUDING RINK
MAINTENANCE)
WARMING HOUSE $9.33 $ 9.55 $ 9.77 $ 9.99 $10.32 $10.65 $10.98
ATTENDANT
WARMING HOUSE $10.27 $10.51 $10.75 $10.99 $11.36 $11. 72 $12.08
LEAD ATTENDANT
ENGINEERING
I AIDE $11.48 $11. 75 $12.02 $12.29 $12.69 $13.10 $13.50
P.61
2007
SCHEDULE III
RECREATION SEASONALS
Movement through the wage schedule is contingent upon satisfactory performance as adjudged by the Employer.
POSITION ENTRY 6 MONTHS 1 YEAR 2 YEARS 3 YEARS 4 YEARS
Summer Playground Asst. $7.62 $7.80 $7.97 $8.23 $8.50 $8.76
After School Instructor $7.62 $7.80 $7.97 $8.23 $8.50 $8.76
Trip Chaperone $7.62 $7.80 $7.97 $8.23 $8.50 $8.76
Facility Supervisor $8.29 $8.48 $8.67 $8.96 $9.24 $9.53
Scorekeeper (per game) $8.29 $8.48 $8.67 $8.96 $9.24 $9.53
Baseball Umpire
-House League (Youth) $15/game
-Traveling (Plate) $25/game
-Traveling (Base) $20/game
Soccer Officials (Youth) $14/game
Softball Umpires (Youth)
-Youth Slow Pitch $15/game
-Youth Fast Pitch $25/game
Basketball Officials (Youth)
-House League $15/game
Traveling $20/game
Football Officials (Youth) $25/game
Adult Athletics $25/game
Umpire/Officials
(Softball, Basketball,
Volleyball, & Football)
Performing Arts Instructor $8.34 $9.73 $11.12 $12.51 $13.91 $15.45
(Gymnastics, Cheerleading,
and Ballet)
Summer Playground Supervisor $8.34 $9.73 $11.12 $12.51 $13.91 $15.45
Trip Supervisor $8.34 $9.73 $11.12 $12.51 $13.91 $15.45
Program Instructor (Market rate--contingent upon approval of the Recreation
Director and the Assistant to the City Manager.)
P.62
Rate 1
Rate 2
Rate 3
Rate 4
Rate 5
2007
SCHEDULE IV
INTERNS
$10.69
$11.20
$11.71
$12.22
$12.73
P.63
CITY COUNCn.. LETTER
Meetin of December 11, 2006
AGENDA SECTION: Consent t- A /
NO. ..:) - - \D
ITEM: Approve acceptance of$3,00 grant from State
of Minnesota, Office of Traffic Safety, in
recognition of the Columbia Heights Police
Department's exceptional traffic safety efforts
in 2006. Grant to run from January 3, 2007
through June 30, 2007.
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. JOhnSI~~ ~
DATE November 30, 20~~""
CITY MANAGER
APPROVAL:
BY: A-
DATE: .
NO.
BACKGROUND
The Columbia Heights Police Department has once again been recognized by the State of Minnesota,
Office of Traffic Safety, for our efforts in the area of Traffic Safety in 2006. In recognition of these
efforts, the Department has been awarded a $3,000 grant that may be used for overtime, traffic safety
training, or traffic safety equipment.
ANALYSIS/CONCLUSION
The Columbia Heights Police Department is committed to the enforcement of traffic laws and the safety
of those traveling within our community. Corporal Paul Bonesteel, while leading our Department's
efforts in this area, has performed at a very high level, making sure that traffic safety remains a priority
for our Department. The Department has now been rewarded for our efforts. Our plans for the money
include overtime traffic enforcement details and the purchase of additional stop sticks for our marked
squads.
RECOMMENDED MOTION: Move to waive the reading of Resolution #2006-253, there being
ample copies available for the public.
RECOMMENDED MOTION: Move to adopt Resolution #2006-253 supporting the efforts of the
Columbia Heights Police Department in receiving grant money in the amount of$3,000 from the State of
Minnesota, Office of Traffic Safety. This grant is in recognition of the efforts ofthe Columbia Heights
Police Department in the area of Traffic Safety during 2006 and will be used to improve traffic
enforcement and safety on our City's streets from January 3,2007 to June 30, 2007.
TMJ:mld
06- 211
COUNCIL ACTION:
P.64
RESOLUTION NO. 2006-253
BEING A RESOLUTION AUTHORIZING
ACCEPTANCE OF A TRAFFIC SAFETY AWARD
Whereas, the Columbia Heights Police Department desired to protect the health of its
citizens by improving traffic safety and participating in the Safe & Sober Challenge; and
Whereas, under the provision of the Highway Safety Act (PL. 89-563), the Minnesota
Department of Public Safety has federal funding to promote traffic safety; and
Whereas, the Minnesota Department of Public Safety had judged the Columbia Heights
Police Department efforts to decrease impaired driving and increase seat belt use to be
exceptional, and wants to reward those efforts by providing additional funding for the
department;
Therefore, be it resolved that the Columbia Heights Police Department enter into an
agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for
the period from January 3,2007 to June 30, 2007.
The Chief of the Columbia Heights Police Department is hereby authorized to execute
such agreements as are necessary to implement the project on behalf of the Columbia
Heights Police Department
Be it further resolved that the Chief of the Columbia Heights Police Department I hereby
authorized to be the fiscal agent and administer the grant on behalf of the City of
Columbia Heights.
Passed this _ day of December 2006
Offered by:
Second by:
Roll call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.65
-
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
Alcohol
and Gambling
Enforcement
ARMER/911
Program
Bureau of
Criminal
Apprehension
Driver
and Vehicle
Services
Homeland
Security and
Emergency
Management
Minnesota
State Patrol
Office of
Communications
Office of
Justice Programs
Office of
Traffic Safety
State Fire
Marshal and
Pipeline Safety
Office of Traffic Safety
444 Cedar Street. Suite 150 · Saint Paul, Minnesota 55101-5150
Phone: 651.296.6954 · Fax: 651.297.4844. TIT: 651.282.6555
www.dps.state.mn.us
November 17, 2006
Columbia Heights Police Dept.
Corp. Paul Bonesteel
559 Mill St.
Columbia Heights,:MN. 55421
Dear Corp. Bonesteel,
Congratulations!! I am pleased to inform you that the Columbia Heights Police Dept. has been
awarded First Place in the 2006 Minnesota Safe & Sober Challenge. The competition for
Challenge A wards was high and you should be very proud of your work in improving traffic
safety. As a result of your efforts, your community is a better, safer place to live.
In recognition of your agency's exceptional traffic safety efforts, you have been awarded a
mini-grant for $3000.00. The award cannot be spent until after you receive a completed
grant contract from the Office of Traffic Safety. In addition to receiving the award, you are
invited to a recognition luncheon sponsored by AAA MinnesotalIowa that will be held on
January 10, 2007.
Bob O'Brien, t.he Safe & Sober Liaison for your agency and I would like to offer the
opportunity to meet to publicize your efforts with your local media, and to discuss the award.
Bob O'Brien will contact you soon to set up a meeting.
Following is required information needed to complete the grant application.
Plan for Expenditure
Your grant award must be used for traffic safety purposes, as additional funding to benefit your
agency. Funds can be used for overtime traffic patrolling hours, traffic safety training, or traffic
safety related equipment such as driver license verification lights, stop sticks, radar, lidar,
PBIs, fatal vision goggles, or printing traffic safety materials. I have attached a form for you to
complete on how you would like to spend your award. This plan is due back to me no later
than December 22nd, 2006. It can be faxed or mailed to the Office of Iraffic Safety.
P.66
EQUAL OPPOR1uI'JII y EMPLOYER
Resolution
A resolution from your county board or city council authorizing the acceptance of the mini-
grant is required. The resolution must be signed. I have also attached a copy of a sample
resolution that includes the necessary points: 1) The name of the program - Safe & Sober
Challenge; 2) A statement that the grant is additional funding for your department; 3) The title
. of the person responsible for and authorized to sign the agreement with Public Safety - usually
the sheriff or chief; and 4) The dates for which the agreement will be in force. I appreciate
anything you can do to ensure your resolution is close to this example.
The award must be spent by June 30, 2007. Costs cannot be incurred before the
paperwork is completed.
The Challenge funding comes to Public Safety from the National Highway Traffic Safety
Administration. As required by NHTSA, the award funds are available on a cost reimbursement
basis; costs. are reimbursed by Traffic Safety only after they are first incurred and paid by
your agency.
Please don't hesitate to call if you have any questions or concerns. It is a pleasure to recognize
the great service you are doing for your community with your commitment to traffic safety.
Congratulations once again.
Sincerely,
~
Gordy Pehrson
Traffic Safety Program Coordinator
gordy .pehrson@state.mn.us
(651) 201-7072
P.67
CITY COUNCIL LETTER
Meeting of December 11, 2006
AGENDA SECTION: Consent
NO.
ITEM: Transfer of Funds from General Fund to Police
NO. Department Budget to Reimburse O.T. Fund
s- A -l
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnson
DATE December 4, 20 6
BACKGROUND
During the past three months, the Police Department has been involved in off duty employment details
that are handled through the Department. These details were security details at Unique Thrift Stores and
Columbia Heights High School activities.
Since this type of off duty employment is handled through the Department, officers have signed up and
worked these details since October 18,2006, and we have received a check from the following entities:
Unique Thrift Stores--one check totaling $825, and Columbia Heights School District-two checks
totaling $1,600. This money is considered revenue and was placed in the City General Fund.
ANALYSIS/CONCLUSION
The Police Department is requesting that the City Council pass a motion requiring the $825 from
Unique Thrift Stores and the $1,600 received from Columbia Heights School District be returned to the
2006 Police Department budget line #1020.
RECOMMENDED MOTION: Move to transfer $825 received from Unique Thrift Stores and $1,600
received from Columbia Heights School District-a total of $2,425-from the General Fund to the
Police Department 2006 budget under line #1020, Police overtime.
TMJ :mld
06- 214
COUNCIL ACTION:
L
P.68
City of Columbia Heights Police Department
MEMO
To: Chief Thomas Johnson rfJ /
From: Captain William J. Roddy !
Subject: Overtime Transfer
Date: December 01, 2006
Attached is a list of the overtime re-imbursement received from November 14th through
December 1 st ,2006. This is income from outside sources that has been paid to CHPD for
services of our personnel. Please request transfer of these funds to our overtime account.
UniQue Thrift
INVOICE #
034
DATE
11-14-06
AMOUNT
$825.00
Columbia Heiehts Hiehschool Activities
INVOICE # DATE
032 10-18-06
035 11-14-06
AMOUNT
$ 175,00
1425.00
$ 2425.00
Total Amount to be transferred to OT Account
$2425.00
P.69
INVOICE
Columbia Heights Police Department
Date:
November 14,2006
Invoice #:
2006-034
Customer Name: Unique Thrift -Attn: Mike
Address: 2201 37th Ave NE, Columbia Heights, MN 55421
Home Phone:
Work Phone: 763-788-5250
Request for:
1
Police Officers for: October 2006
Tue. 10-03-06 1600-1930 Ok 3.5 hrs. I0'Y,o~
Sat. 10-07 -06 1215-1615 Ni 4 hrs.
Mon. 10-09-06 0915-1515 Ni 6hrs.
Sat. 10-14-06 No Officer I f' 14,,~./'"
Sat. 10-21-06 No Officer
Sat. 10- 28-06 1630-1930 Sc 3 hrs.
yv
Number of Officers:
4
Hours:
16.50
p,;;
&11-
/1 fJ z.
{(;,Io r.
BILLING INFORMATION
2006 OT Wage is $50.00 hr.
Total Due:
$825.00
Make checks payable to the City of Columbia Heights.
Please mail payment to: City of Columbia Heights Police Department, 559 MillStreetNE,ColumbiaHeights, MN 55421
FOR DEPARTMENTAL USE ONLY
Officer(s) on Duty:
:J><gz.s .:
Off Duty:
P. 7 ~ate:
It;h?/~
, (
Amount Received:
..UllI.I _UI~~, .11""'.
DATE INVOICE NO COMMENT
11/14/06 2006-034
AMOUNT
825.00
CHECK: 011832 11/20/06 City of Columbia Heights
Nash Sales, Inc.
3080 Centerville Rd
Little Canada, MN 55111
(651) 113-8011
Anchor Bank
North St. Paul, MN
15-882-960
DISCOUNT NET AMOUNT
.00 825.00
CHK TOTAL:
825.00
*EIGHT HUNDRED TWENTY FIVE DOLLARS AND NO CENTS
DATE
11/20/06
l.Y
T'HE
L ..JER
OF:
City of Columbia Heights
City of Col. Hgts Police Dept
559 Mill Street NE
Columbia Heights MN 55421
1110 . .8 j 2111 I: 0 C1 bOOB 8 2 51: '1 7'1 50 L, '1111
'-
P.71.
011832
AMOUNT
*******825.00*
//L//
4~t/~
/
~
INVOICE
Columbia Heights Police Department
Date:
November 3,2006
Invoice #:
2006-032
Customer Name: Columbia Heights Highschool
Address: 1440 49th Ave NE, Col. Hgts. MN 55421
Home Phone:
Attn: Betty Thomas
Work Phone: 528-4601
Request for:
Police Officer for:
;~b~
\'
l
Football Game
10-18-06 1830-2200 (3.5 hrs)
1- Officer- Bonesteel
BILLING INFORMATION
Number of Officers:
1
Hours:
3.5
OT Billing Wage is $50.00 per hour.
Total Due:
$175.00
Make checks payable to the ACity of Columbia Heights@,
Please mail paymentto:CityofColumbiaHeightsPoliceDepartment.559MiIlStreetNE.ColumbiaHeights.MN 55421
Officer(s) on Duty:
FOR DEPARTMENTAL USE ONLY
Off Duty:
Date:
P.72
Amount Received:
OVERTIME 0
officeff~ ~~J ~
/ G 11r- Ic-<.
Date:
Hours.:), 5G 0 ~ 0 Reg ~ 1 ~
From / <(3G to .;) I 55
Type of'-- -fc46JLf i'5,,,,--I-r;
/'"
Where trf)J c!-! rf<;-
Approved 0 Refused 0
Date
Reason for refusal
Supervisor
P.73
10. 13 VENDOR NUMBER VENDOR NAME
08350 - 0 : CITY OF COLUMBIA HEIGHTS
CHECK DATE CHECK NO.
11/22/06 00128052
DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT
.1/?lj06 2006-032 175.00"'----
. /06 2006-035 1/425.00
~lD TO: CITY OF COLUMBIA HEIGHTS
POLICE DEPARTMENT
559 MILL STREET NE
COLUMBIA HEIGHTS, MN 55421
TOTAL AMOUNT
PAID 1,600.00
: ,! t III~": 'Il-~:; II..::I~'.. ==: 1i1 tr:.' ~ t ......'"1::( ti U I: I. .'4'1".".:.1: 11'1' l': I~
'\:',', ':',.>.:/Y ,,::\,' ":::
::.:::: :.::" ,-:,-:.
CHECK DATE
11/22/06
" ".. d.
:...-'....:.:.;.. -,..
n.,::_"
.... 75"1592
.; ;.,".- ',":' .:.-- ....;.: .;.. .:.
", ....., .... ....; ..i.... ....... ......
. .. .... ',. ,... .
;.::': .... .::..:: d-;.: ::,:.........,;.:.:..::. '....
...':' ,..... ::,'.'." _i.'":- '..:-:-.,-.,-;. :....
. :'" :',\,,: ':::'::. :;:,;'; :.<-,::::;:::-... :./:::':'
r"I'!"'lUi..... ...::..... .......... .... ...i.....:
~anfti.......
. ... ," .
..... ..' ..
. "912.i
303 Third Street Northwest
East Grand Forks, MN 56721
ORDER OF;
'.. .
.. ,','
",. ,"
,." ,,"
"H . ',""
$1/6QO.;pd
CITY OF COLUMBIA HEIGHTS
ATTN: POLICE DEPARTMENT
559 MILL STREET NE
COLUMBIA HEIGHTS/ MN 55421
lj@_~ltJ..
:.:.:-.:..;'..~,:. ,_ -. ,,;.":., :.' .<.. ,": .:: ~":f:'~':'~ .,,'
;.;.X',:. ,.;.;,.,. ..;-;, ..; .. .."-I~t:;.':,.;t,..;';:;.;.; .'.
::-? ~:~~~~i.~f~f "'"" :".. .: ::~~.:.)t" '; ," "~'~~'.":~: ~{(~~~::~ .~~...::
... ... . ..' , .. ',"
.'. ...' "'
III . 280 5 2111 I: 0 E1 . 2 . 5 E1 2 '(I: . 5 2 .0000 '( b 2 ~ III
P.74
INVOICE
Columbia Heights Police Department
Date:
November 14, 2006
Invoice #:
2006-035
Customer Name: Independent School District #13
Address: 1440 49th Ave NE, Col. Hgts. MN 55421
Home Phone: Work Phone:
(Afternoon School Security Detail - October 2006)
Attn: Finance Department
J?1P~u
r ~ \,,' ,., /
"
Police Officer for: Afternoon School Detail
5days x 1.5hrs @ aT Rate
5days x 1.5hrs @ aT Rate
3days x 1.5hrs @ aT Rate
Request for: 1
Week 1- Oct. 2-6
Week 2- Oct. 9-13
Week 3- Oct. 16-18
(No School Oct. 19/20)
Week 4- Oct. 23- 26
(No School Oct.27)
Week 5- Oct. 30-31
Nov. 1-3
$375.00
$375.00
$225.00
4days x 1.5hrs @ aT Rate
$300.00
2days x 1.5hrs @ aT Rate
(No Officer)
$ 150.00
Total:
$1425.00
BILLING INFORMATION
Number of Officers:
19
Hours:
28.5
*2006 OT Wage Rate is $50.00 per hour.
Total Due:
$1425.00
Make checks payable to the ACity of Columbia Heights@.
Please mail payment to: City of Columbia Heights Police Department, 559 MillStreetNE,ColumbiaHeights, MN 55421
Officer(s) on Duty:
FOR DEPARTMENTAL USE ONLY
Off Duty:
P. 7 ~ate:
Amount Received:
I! IE~IDOR NUl'vltlt:11
H350 - 0 : CITY OF
E IN\ elCE NUrvl8ER
1 21 06 2006-032
1/~L/06 2006-0J~
COLUMBIA HEIGHTS
!
11/22/06
DESC};IFTIGh
P.O NUrvl6EF
00128052
AMOUNT
175.00
1,425.00/
~ID TO:
CITY OF COLUMBIA HEIGHTS
POLICE DEPARTMENT
559 MILL STREET NE
COLUMS L.\ [[EIGHTS, :1N 55421
i: I J...... ~: I::{ 1'4 ~ 41:'1 ""'-'1. t{ Ill'1; I_~' ~_:, Il.-t ~ 1: e;:.r III h' I.
TOTAL AMOUNT
. PAID
1,600.00
: '~{t1~" :r:.,..,"t;u 1..:1:"11 =; t ~ ~,'~ll. J..."'1:(1\ 1':1' ~J&'l'/!.'J.~: II', ",: I ~
. ,..
. '. .. '"
." .
rmJ3ank'
CHECK DATE
11/22/06
303 Third Street Northwest
East Grand ForKs. MN 56721
P....y:
******1,600' Dollars 00 Cents
CHECK AMOUNT
$1,600.00
''-IE ORDER OF:
CITY OF COLUMBIA HEIGHTS
ATTN: POLICE DEPARTMENT
SS9 MILL STREET NE
COLUMBIA HEIGHTS, MN 55421
. 7&01592
CHECK NO.
128052
912
r"'~~-""'~
[11,~ll!lr~
II- ~ 2 B 0 5 2"- I: 0 g l. 2 l. 5 g 2 ? I: l. 5 2 l. 0 0 DO? b 2 :1"-
P.76
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
NO: 5 -A-~
ITEM: RESOLUTION ESTABLISHING
ELIGIBILITY STANDARDS FOR
SENIOR CITIZEN UTILITY RATES
NO: 2006-252
MEETING OF: December 1 L 2006
ORIGINATING DEPT: CITY MANAGER
FINANCE APPROV AL
BY: JOEKLOIBER
BY:
DATE: NOVEMBER 27,2006
For many years, the City Council has annually updated the income eligibility limit for reduced senior
citizen utility rates. The income eligibility limit was set at $25,200 to receive reduced rates in 2006.
Attached is a resolution raising the income limit to $26,500 to receive reduced senior citizen
rates in 2007.
For many years, the formula the City has used for this limit is the maximum current year (2007)
Social Security benefit for an individual at full retirement age, plus 4%, rounded to the next even
$100 increment. This limit is then compared to applicants' prior year (2006) income. This formula is
intended to allow for a modest amount of income beyond the maximum Social Security benefit
possible. The maximum Social Security benefit for an individual at full retirement age for 2007 is
$25,392.
The City Council can set any formula or amount for income eligibility. If the City establishes the
income eligibility guideline at a higher level, more people will qualify. As more people qualify for
reduced rates, the rates for non-qualifying people will have to be raised to ensure adequate revenue in
the utility fund. For several years, the number of seniors receiving the reduced rate has remained
relatively constant at approximately 200 residents.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the general public.
RECOMMENDED MOTION: Move to adopt Resolution 2006-252, being a resolution establishing
eligibility standards for senior citizen utility rates.
JK:sms
061 1 27COUNCIL
COUNCIL ACTION:
P.77
RESOLUTION NO. 2006 -252
ESTABLISH ELIGIBILITY STANDARDS FOR
SENIOR CITIZEN UTILITY RATES
WHEREAS, the City Council has previously established eligibility standards for senior citizen
rates for refuse service, sewage disposal, storm water and water supply; and
WHEREAS, It has been the City's practice to maintain uniform eligibility standards whenever
possible:
NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows:
1. That anyone over 62 years of age with a maximum household income of $26,500
will be eligible for reduced rates.
BE IT FURTHER RESOLVED that the above eligibility standard is effective January 1, 2007.
Passed this
day of
,2006
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.78
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
NO:
MEETING OF: DECEMBER 11 , 2006
ORIGINATING DEPT: CITY MANAGER
FINANCE APPROV AL
BY: JOSEPH KLOIBER
-5--A-(l
ITEM: DESIGNATING OFFICIAL DEPOSITORIES
AND SAFE DEPOSIT ACCESS FOR THE
CITY OF COLUMBIA HEIGHTS
NO: 2006-256
DATE: DECEMBER 4, 2006
Each year the council passes a resolution designating depositories for city funds and for
investment purposes. The attached resolution follows the general format of the resolution passed
in previous years. Under this resolution, investment firms that may be used by the city must be
located in the State of Minnesota, and all investments must comply with authorized investments
as set forth in Minnesota statutes. The resolution also contains a section covering access to city
safe deposit boxes.
Although the City's major banking transactions are conducted through Northeast Bank, the City
of Columbia Heights does maintain two accounts at Wells Fargo Bank of Minnesota, N.A. in
Minneapolis. One of these Wells Fargo accounts is used solely for processing payroll
transactions and the other is limited to certain credit card and ACH payments.
The City has bond escrow accounts when required by the City's bond agreements. These escrow
accounts are generally only open for a short period of time. Currently there are no such escrow
accounts open. It has been convenient to have these escrow accounts with U.S. Bank, as U.S.
Bank is currently the paying agent on all of the City's outstanding bond issues.
It is staffs recommendation that we maintain the relationship with Wells Fargo as they provide a
very reliable, efficient, and cost-effective solution for our electronic banking needs; that bond
escrow accounts, when necessary, be maintained at U.S. Bank; and that we continue to maintain
our general checking and other banking needs with Northeast Bank in Columbia Heights.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2006-256 there being
ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2006-256 being a resolution
designating official depositories and safe deposit access for the City of Columbia Heights.
lPK
Council Letter _ Res20lXi _ 256.doc
Attachment
COUNCIL ACTION:
P.79
RESOLUTION NO. 2006-256
RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND
SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS
IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and
U.S. Bank are hereby designated as depositories of the funds of this corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the
funds of this corporation on deposit with said banks shall be signed by the following:
Mayor
City Manager
Clerk- Treasurer
and that said banks are hereby fully authorized to pay and charge to the account of this
corporation any checks, drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED, that the Northeast Bank, Wells Fargo Bank of Minnesota, N.A.,
and U.S. Bank are designated depositories ofthe corporation be and it is hereby requested,
authorized and directed to honor checks, drafts or other orders for the payment of money drawn
in this corporation's name, including those drawn to the individual order of any person or persons
whose name or names appear thereon as signer or signers thereof, when bearing or purporting to
bear the facsimile signatures of the following:
Mayor
City Manager
Clerk- Treasurer
and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled
to honor and to charge this corporation for all such checks, drafts or other orders, regardless of
by whom or by what means the facsimile signature or signatures thereon may have been affixed
thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified
to or filed with the Banks by the City Clerk or other officer of his corporation.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City
Council of the corporation and certified to as governing the operation of this corporation's
account(s) with it, be and are hereby continued in full force and effect, except as the same may
be supplemented or modified by the foregoing part of this resolution.
BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-
discounts and borrowings by or on behalf of this corporation with said banks prior to the
adoption of this resolution be, and the same hereby are, in all things ratified, approved and
confirmed.
P.SO
BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of
Minnesota may be used as depositories for investments purposes so long as the investments
comply with authorized investments as set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may
be used as a depository for investment purposes so long as the investments comply with the
authorized investments as set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that the signatures of anyone of the following named City
employees are required for access to safe deposit boxes:
Finance Director
City Manager
Assistant Finance Director
Information Systems Director
Information Systems Technician
Passed this _ day of
,2006
Offered by:
Seconded by:
Roll Call:
Mayor Gary Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.81
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
NO: .5 - A - I 0
ITEM: DESIGNATING AN OFFICIAL
NEWSP APER FOR 2007
MEETING OF: December 11,2006
ORIGINATING DEPT: CITY MANAGER
FINANCE APPROVAL
BY: WIt~~:rE
DATE: NOVEMBER 30, 2006
NO:
Each year the City Council designates an official newspaper for publishing of legal notices and
other required publications. State statutes require the newspaper to be published at least twice
monthly. Statutes also limit the amount the newspaper can charge, to the rate paid by commercial
users. Based on this, there are three newspapers serving Columbia Heights that meet the criteria:
Sun Focus News, the Northeaster, and the Star Tribune. Based on rates charged to commercial
customers, Sun Focus News is the least expensive alternative. The Star Tribune's 2007 rate will be
$4.75 per line for legal notices.
The following is a comparison of the 2006 rates to the 2007 rates for the Sun Focus News:
2006 Rate 2007 Rate
One Column Width:
Per line, first insertion 0.99 0.99 ($9.90 per col. inch)
Per line, subsequent insertion 0.55 0.55 ($ 5.50 per col. inch)
Neither the Star Tribune nor the Sun Focus News has increased their rates for 2007. The
Northeaster did not provide a bid in 2006.
RECOMMENDED MOTION: Move to designate Sun Focus News as the official City newspaper for
2007 and to authorize the Mayor and City Manager to enter into an agreement with Sun Focus News for
required publications.
WE:sms
0611301COUNC1L
COUNCIL ACTION:
P.82
CI
-~=
---
November 15, 2006
newspapers
City of Columbia Heights
City Council
590 40th Avenue NE
Columbia Heights, MN 55421
Dear City Council Members:
The Sun-Focus would like to be considered for designation as the legal newspaper for the City of
Columbia Heights for the upcoming year.
All published legal notices are posted on our website (www.mnSun.com) at no additional charge.
This is an enhancement to the local news coverage already available on the Internet and will
broaden the readership of your legal notices.
One of the main benefits of publishing your legal notices with the Sun-Focus is our home delivery.
Sun Newspapers has become the primary source of community news in the suburbs. Your notices in
our paper have the best chance of being seen and read.
Despite rising costs of operating our newspapers, there will be no rate increase. Our legal prices will
remain the same.
The rate structure for legals effective the first of the year will be:
1 column width: $ .99 per line - per insertion ($9.90 per col. inch)
$ .55 per line - subsequent insertions ($5.50 per col. inch)
There are 10 lines per inch. Our columns are 11 picas 10 points wide
Because price comparisons between newspapers are difficult due to differences in column width,
font size, etc., we would be happy to provide a price quote on an e-mailed submission.
Two notarized affidavits on each of your publications will be provided with no additional charge.
The deadline for regular length notices is 11 :00 a.m. the Monday prior to publication. E-mailing the
legal notices is an efficient and accurate way of getting the notices to us. The e-mail address for the
legal department is sunlegals@acnpapers.com. We still accept notices on disk, faxed or through the
mail. If you require more information to make your decision, please contact me or Mary Ann Carlson,
our Legal Representative, at 952-392-6829.
Thank you for considering the Sun-Focus as the official newspaper for your community.
s~
Jeffrey Coolman
Vice President and Group Publisher
10917 VALLEY VIEW ROAD 0 EDEN PRAmIE 0 MuP. 8 3)TA 55344 0 952-829-0797 0 FAX: 952-941-3588
11/29/2006 16:26 FAX 612 673 4884
STAR TRIBUNE CLS. ADV.
I4J 001
425 Portland Avenue
Minneapolis, Minnesota 55488-0002
Starltibune
t1I..,.lI.=-..:I...... ~_:lt:....
November 29, 2006
'-
~ ~~~~~kb1J
-
To:' ",' -';.'
From: Cheri Ronglien
Star Tribune Classified Advertising Dept.
LEG~A..L NOT!Cli'S
CT ,ASS 203
Sunday or Weekday Metro and or All Editions $4.75 per line
This is the price effective today. I am waiting to hear by end of day today if
the rate will be changing J an 2007. We want to make sure you get the
correct rate so I will reconfirm the rate within 24 hours.
Thank you.
Cheri Ronglien
. "- ~ . th1 /!-;J'J -t?tP;
/h ~ ~ h ;4-7 ;JtJoj. - AtM-
..~ A-frtt?l /'U"'-- cM<1'f/ I ,/J ,
P.84
CITY COUNCIL LETTER
Meeting of: December 11, 2006
AGENDA SECTION:
NO:
J- - A - l \
ORIGINATING DEPT.:
Recreation
CITY MANAGER
APPROV AL
ITEM: Establish John P. Murzyn Hall rental rates
for 2008
NO:
BY: Keith Windschitl
Recreation Director
DATE: 12/6/06
BACKGROUND
The Columbia Heights Park and Recreation Commission unanimously approved the 2008 Murzyn Hall rental
rates at their meeting on November 21, 2006. Staff has recommended rental rates for 2008 be increased due to
the high volume of rentals. At the present time, we only have a few Saturdays available for 2007. Rentals for the
main hall, kitchen and the lounge will increase by approximately 5%. This increase will bring in additional
revenue for the hall. Meeting room rentals are proposed to remain the same as they were for 2007. The 2008
rates also include a $100 increase in the damage deposit making the total damage deposit $350 to cover damage
or additional charges that may apply to the rental. Staff has also recommended a slight increase for Community
Service Officer, pre-mix and custodial charges. A late fee is also included which charges renters $60 for every 30
minutes they stay after the 1 :00 a.m. deadline for rentals. A copy of the proposed rental rates for 2008 is
lttached.
RECOMMENDED MOTION: Move to adopt the 2008 Murzyn Hall rental rates, as outlined by the Park and
Recreation Commission at their meeting of November 21,2006.
COUNCIL ACTION:
P.8S
ADMIN\CC07RA TE
JOHN P. MURZYN HALL RENTAL RATES
Rentals in 2007 will pay the 2007 rate, and rentals in 2008 will pay the 2008 rate.
RENTAL INFORMA T10N 2007 RA TES 2008 RA TES
(Sun - Fri) (Saturday) (Sun - Fri) (Saturday)
Hail/Kitchen/LaBelle Lounge $880.00 $1,100.00 $925.00 $1,155.00
Hall $675.00 $775.00 $710.00 $815.00
Kitchen $115.00 $130.00 $120.00 $135.00
LaBelle Lounge $200.00 $230.00 $210.00 $245.00
Gauvitle Room $170.00 $190.00 $170.00 $190.00
Prestemon Room $170.00 $190.00 $170.00 $190.00
Edgemoor Room $170.00 $190.00 $170.00 $190.00
Keyes Room $170.00 $190.00 $170.00 $190.00
Youth Lounge $170.00 $190.00 $170.00 $190.00
Maithaire/McKenna Room $240.00 $275.00 $240.00 $275.00
Senior Center $240.00 $275.00 $240.00 $275.00
Down Payment (non-refundable) $500/ $100 $500/ $100 $500 / $100 $500/ $100
Damaae Deposit (refundable) $250.00 $250.00 $350.00 $350.00
Security Officer Deposit $100.00 $100.00 $120.00 $120.00
Community Service Officer/hour $22.00 $22.00 $23.00 $23.00
Pre-Mix Deposit $100.00 $100.00 $100.00 $100.00
Pre-Mix per canister $25.00 $25.00 $26.00 $26.00
Early Entry Fee* $60.00 $60.00 $60.00 $60.00
Custodial Charge per hour $20.00 $20.00 $25.00 $25.00
C02 System Usaae Fee** $25.00 $25.00 $25.00 $25.00
Events Lasting 2 hours or less 50% N/A 50% N/A
Events Lasting 4 hours or less 25% N/A 25% N/A
Heifihts Resident Discount*** ")&:0'- 25~'c; 25% 25%
'..,J IV
y
All JPM rentals end at 1 :00 a.m. A late fee of $60.00 will be assessed every 30 minutes after 1 :00 a.m.
* Subject to approval by Recreation Director and/or Park & Recreation Commission.
** For use of C02 sy stem to tap kegs of beer. Fee waived if renter purchases
pre-mix from the City or the Lion's Club provides bartending services.
*** Columbia Heights Resident discount is exclusively limited to the renter or their parents,
providing one is a Columbia Heights resident.
Linen and Napkin rental is available upon request. 2007 Prices are as follows:
White or Ivory Linens $6.50 per hall table (60" rounds and 8' x 2 1/2' banquet tables)
$3.25 per bar table
$ .50 per napkin (various colors available)
Linen and Napkin rentals will need to be placed 2 weeks prior to your rental date. Tax additional.
For any Saturday rental you may decorate on the Friday before your event from 10:00 am - 4:30 pm
for a $150.00 fee. This reservation can only be made if the date is available 2 weeks prior to your rental.
P.86
CITY COUNCIL LETTER
Meeting of:
12/11/2006
5- A- \.
ORlGINA TING DEPARTMENT:
PUBLIC WORKS
BY: K. HANSE-rY~ ,
DATE: 12/5106-~
CITY MANAGER
AGENDA SECTION: CONSENT
ITEM: ESTABLISH A PUBLIC HEARING TO
CONSIDER A MID-BLOCK STREET LIGHT BASED
UPON A PETITION RECEIVED
BY: ~.4~/
DATE: "
Background:
Staff is requesting the City Council establish a Public Hearing date for formal consideration of assessing a street light to benefited
properties, as requested bv petition.
The proposed light is located on Van Buren Street. The petition is for one 100watt HPS light to be installed on an existing pole
between 3938 and 3942 Van Buren Street. Reference attached map.
There will be 9 parcels, including 1 City Parcel in the assessment. Of the 8 private parcels, 7 property owners signed the petition in
favor of installing the streetlight.
Recommended Motion: Move to establish Monday, January 8, 2007 at 7:00 p.m. as a Public Hearing for consideration of a street
light between 3938 and 3942 Van Buren Street.
KH:jb
I COUNCIL ACTION:
P.87
<9
CllY OF COLUMBIA
HEIGHTS
Proposed Light and
- _... - .,
00
00
r-Tl, ;--;\ -(),) " r---'---~
~~J I..co CO I 8..,38 l.ln.f;:'i-- II.. 3988 I
',N Iw w' , co -1 ' 1--3984--1
co I,'+:>' (j) 3982 I I I--n----~
___LL_ _._____J I': 3982 'I
r-,-'---- ____un c.o. '. . I
i '_3975 __J' i 39.7.6 \, : 8 I r. 3970 I
r-- --. r ',. '~
i ~ ~~~~ ','~ i .~ 39l0.l \: 11:=396_~1
I [_396~ ; I l-3964 ;11 +-. I, I 3964 I;
I L~?~9-! b~9~-~I~ ~ ~'1ihll_3~9?8 I
I ~~?P~ " 3956 li"l:' ,1,~957 '! \ 3952 I
I : 3953....., _ . I (l)':.'3.. 951 r---3948 ,
~_. .~ I. ., '.,'~ (/) \,.,.., I
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i ,...: - ':>. '9'':>-4-,'' " 1.-.',"3....9,..3. 5'.. ..'." i. N I
l-- ,. I -0' 0'1 ',." ,
II 1.3.9.311 i.... 39~Q] i _ . , 13~31';'-=11i 'r'... -~3-'''9-2-8--~,
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,-~,,":'-----------'-"-~1 \ i j i-------~------i
, ~~92~ '1.!_~9~2__~.1 i r~~g3 LJ Iln~~~~_1
'L\;39?1 · C}911Li I h~-,--J \3,918 I
'I .~1~~ :-3914 T: i~~~I-ir ~3g121
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:3907 i rw- I, r- i
: c.o i! c.o" :
-390 1 il_~ i 11 &5J 3900
Lt)
CD
=It:
3900
39TH
ST
1;856 '
Copyrighf4:>2006 -RIVer's Edge GIS, iI.c,
850
MAP LEGEND:
;rI L1MITS_A
[J BUilDING_ALL
o WATER
II PARKS
[J PARCELS
Map Scale: 1 inch = 155 feet
Map Dale: 12/0612006
Dala Dale: SEPTEMBER 2006
9
Disdaimer:
Sources: CITY OF COLUMBIA HEIGHTS - GIS,
ENGINEERING, AND PLANNING
CITY COUNCIL LETTER
Meeting of: 12/11106
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: 5 - A- \ '3 PUBLIC WORKS BY: tV~~
ITEM: CHANGE ORDER NO.1 AND FINAL PAYMENT BY: K.Hansen~ -
FOR MISCELLANEOUS CONCRETE PROJECT #0600 DATE: 12/5/06 DATE:
Background:
The Contractor has completed the 2006 Miscellaneous Concrete Repairs and Installations. This annual program consisted of curb
and gutter, street, alley, driveway, sidewalk and step improvements/repairs throughout the City. A spreadsheet with the fund
distribution is attached.
An alysis/C 0 ncl usio ns:
The Miscellaneous Concrete Program is set up on an annual basis with a preliminary estimate of quantities for the entire year. The
quantities of work will vary from year to year based upon actual work performed in the two phases (late spring and fall). The final
compensating change order, attached, modifies the contract to include additional quantities for repairs due to water main breaks,
street and alley repairs, and replacement of hazardous sidewalk. All additions to the contract modified quantities only, using the
contract bid prices for each work item. Staff recommends approval of Change Order # 1.
Staff is recommending approval of final payment to Ron Kassa Construction, Inc. and acceptance of the work. A copy of the final
payment voucher and the Engineer's Report of Final Acceptance is attached. For informational purposes, the final contract amounts
for the past three program years have been:
2003: $ 39,604.50
2004: $ 23,378.80
2005: $ 27,407.00
Recommended Motion: Move to authorize Contract Change Order No. I for additional work added to the contract by the City to
Ron Kassa Construction, Inc. in the amount of$ 8,450.40 with funding out of the appropriate funds.
Recommended Motion: Move to accept the work for 2006 Miscellaneous Concrete Repairs and Installations, City Project #0600
and authorize final payment of$I5,290.61 to Ron Kassa Construction, Inc. ofElko, Minnesota.
Attachment:
Fund Distribution Spreadsheet
Change Order
Payment Voucher
Engineer's Report of Final Acceptance
COUNCIL ACTION:
P.89
MISCELLANEOUS CONCRETE FUNDING - FINAL PAYMENT
PROJECT 0600
DESCRIPTION UNIT MSAS STREET PARK WATER STORM PRIVATE PROJECT TOTAL
PRICE
QUAN. TOTAL QUAN. TOTAL QUA"!.. TOTAL QUAN. TOTAL QUAN. TOTAL QUAN. TOTAL QUAN. TOTAL
REM C&G $5.00 58.5 $292.50 66.5 $332.50 $0.00 31.0 $155.00 $0.00 $0.00 156.0 $780.00
CONST C&G $18.00 58.5 $1,053.00 66.5 $1,197.00 $0.00 31.0 $558.00 18.0 $324.00 25.0 $450.00 199.0 $3,582.00
REM 8" CONC $1.50 $0.00 1555.0 $2,332.50 $0.00 $0.00 $0.00 $0.00 1555.0 $2,332.50
CONST 8" CONC $3.60 $0.00 2211.0 $7,959.60 $0.00 $0.00 $0.00 $0.00 2211.0 $7,959.60
REM 6" CONC $1.50 18.0 $27.00 185.0 $277.50 $0.00 $0.00 $0.00 $0.00 203.0 $304.50
CONST 6" CONC $3.20 18.0 $57.60 185.0 $592.00 $0.00 $0.00 $0.00 $0.00 203.0 $649.60
"ij
R Zo SDWK $1.10 1432.5 $1,575.75 1276.0 $1,403.60 27.0 $29.70 $0.00 122.5 $134.75 39.0 $42.90 2897.0 $3,186.70
0
CONST SDWK $3.00 1594.5 $4,783.50 1276.0 $3,828.00 47.0 $141.00 $0.00 122.5 $367.50 151.0 $453.00 3191.0 $9,573.00
REM STEP $5.00 $0.00 $0.00 $0.00 $0.00 $0.00 30.0 $150.00 30.0 $150.00
CaNST STEP $32.00 $0.00 $0.00 $0.00 $0.00 $0.00 30.0 $960.00 30.0 $960.00
TOTAL $7,789.35 $17,922.70 $170.70 $713.00 $826.25 $2,055.90 $29,477.90
TRANSFER TO TRANSFER TO TRANSFER TO TRANSFER TO TRANSFER TO TRANSFER
212-43190 101-43121 101-45200 651-49449 604-49650 $1,269.90
TO 415-50502
CHANGE ORDER NO. 1
Project: 2006 Miscellaneous Concrete Repairs and Installations
City Project: 0600
Owner:
City of Columbia Heights
637 38th Avenue N.E.
Columbia Heights, MN 55421
Date ofIssuance: November 30,2006
Contractor: Ron Kassa Construction, Inc.
6005 - 250th Street East
Elko, MN 55020
Engineer: City Engineer
You are directed to make the following changes in the Contract Documents:
Description: Change in original contract price to compensate for additional work added to the
contract by the City.
Purpose of Change Order: The contract has been modified to include additional quantities for repairs
due to water main breaks, street and alley repairs, and replacement of hazardous
sidewalk.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price:
$ 21,029.80
Original Contract Time:
Previous Change Orders No. _ to No. _
None
Net Change from Previous Change Order:
Contract Price Prior to this Change Order:
$ 21,029.80
Contract Time Prior to this Change Order:
Net Increase of this Change Order:
$ 8,450.40
Net Increase (Decrease) of Change Order:
Contract Price with all Approved Change Orders:
$ 29,480.20
Contract Time with Approved Change Orders:
By:
Cit
Approved By:
Approved By:
Date of Council Action
Gary Peterson, Mayor
Walter ]:;''''h~t, City Manager
P.91
Attachment to Change Order No. I
City Project 060
Page 1 of 1
Owner:
Contractor:
Project:
City of Columbia Heights
Ron Kassa Construction, Inc.
2006Miscellaneous Concrete Repairs and Installations
Description of Changes:
The Public Works Department requested these items be replaced.
Item No.
]
2
3
4
5
6
Item Description
Remove curb and gutter
Construct concrete curb and gutter
Remove street/alley
Construct 8" concrete street/alley
Remove step
Construct concrete step
Unit
L.F.
L.F.
S.F.
S.F.
S.F.
S.F.
TOTAL OF CHANGE ORDER NO.1
P.92
Quantitv
53
96
658
1,314
20
20
Unit Price
$ 5.00
$ 18.00
$ 1.50
$ 3.60
$ 5.00
$ 32.00
Total
Estimated Price
$ 265.00
$ 1,728.00
$ 987.00
$ 4,730.40
$ 100.00
$ 640.00
$ 8,450.40
CITY OF COLUMBIA HEIGHTS
CONSTRUCTION PAYMENT VOUCHER
ESTIMATE NO.
DATE:
PERIOD ENDING:
CONTRACT:
PROJECT NO.
FINAL
Decem ber 1, 2006
November 20, 2006
2006 Miscellaneous Concrete Repairs and Installations
0600
TO:
RON KASSA CONSTRUCTION, INC.
6005 - 250th Street East
Elko, MN 55020
952-461-3715
A. Original Contract Amount
$21,029.80
B. Total Addition
$8,450.40
C. Total Deduction
$0.00
....................................uu..un......uu.........................................uu..........................................
D. TOTAL CONTRACT AMOUNT
$29,480.20
E. TOTAL VALUE OF WORK TO DATE
$29,477.90
F. LESS RETAINED
$0.00
G.
Previous Payment(s)
($14,187.29)
H. TOTAL APPROVED FOR PAYMENT THIS VOUCHER
$15,290.61
I. TOTAL PAYMENTS INCLUDING THIS VOUCHER
$29,477.90
APPROVALS
Pursuant to our field observations, I hereby recommend for payment the above stated
amount for work perf rmed t rough November 20,2006
.signed by:
\"z.\~\ O~
Date' \
Signed by:
I f1..-- - I -0 ?,'
Date
P.93
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
2006 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS
CITY PROJECT NUMBER 0600
December 5, 2006
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Ron Kassa Construction,
Inc. The work consisted of curb and gutter, street, alley, driveway, sidewalk and step
improvements/repairs throughout the City. The contractor has substantially completed the
project in accordance with the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor
in the amount as follows:
ORIGINAL CONTRACT PRICE
CHANGE ORDERS
$ 21,029.80
$ 8.450.40
lI: ')Q d~O ')0
loV _'" ,."',,___
FINAL CONTRA.CT AMOUNT
FINAL WORK APPROVED
ALL PRIOR PAYMENTS
$ 29,477.90
($ 14.187.29)
BALANCE DUE
$ 15,290.61
Sincerely,
CITY OF COLUMBIA HEIGHTS
Kevin R. Hansen
City Engineer
P.94
CITY COUNCIL LETTER
Meeting of: 12/11106
AGENDA SECTION: CONSENT
S-A-\I.-{
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K.Hanse~
DATE: 12/1/0~
ITEM: RESOLUTION ESTABLISHING SENIOR
CITIZENS OR RETIRED & DISABLED PERSON
HARDSHIP SPECIAL ASSESSMENT DEFERRAL
Background:
In 1982 the City Council adopted a resolution allowing the deferral of assessments for senior citizens and disabled persons. The
resolution established eligibility criteria including a maximum income. The income level is updated annually by resolution.
The attached resolution retains the criteria in the previous resolution and updates the income eligibility amount of $26,200
the same dollar amount used for reduced rates for senior citizens utility bills. The current income eligibility amount is $25,200.
Recommended Motion: Move to waive the reading of Resolution No. 2006-243, there being ample copies available to the public.
Recommended Motion: Move to adopt Resolution No. 2006-243 being a resolution establishing a new maximum income of
$26,200 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral.
KH:jb
Attachment:
Resolution 2006-243
I COUNCIL ACTION:
P.9S
RESOLUTION NO. 2006-243
BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED
AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL
':REAS, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons
.mg homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a
hardship to make payments, and
Whereas, Minnesota Statutes 435.193 - 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and
guidelines for determining the existence of a hardship and for determining the existence of a disability.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS:
I. This deferral procedure shall apply only to assessments which are payable in five or more annual installments.
2. This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership
and occupancy must be the same nature as would qualify the applicant for a homestead exemption for tax purposes.
3. This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of a
permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the
same definition for purposes of assessment deferral as is used for social security purposes.
4. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual
circumstances not covered by the standards and guidelines herein so long as determination is made in a nondiscriminatory manner
and does not give the applicant an unreasonable preference or advantage over other applicants.
5. In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City Clerk.
6. In granting a deferred assessment, the Council shall determine in its resolution approving the assessment roll the amount of interest,
if any, to be charged on the deferred assessment.
The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus
applicable interest shall become due and payable upon the occurrence of any of the following events:
a. the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder;
b. the sale, transfer or subdivision of the property or any part thereof;
c. if the property should for any reason lose its homestead status; or
d. if for any reason the City shall determine that there would be no hardship to require immediate or partial payment.
8. No deferral may be granted unless the homeowner makes application to the City Clerk within thirty (30) days after adoption of the
assessment by the Council.
9. The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the
annual installment along with all future installments shall become immediately due and payable.
10. No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $26,200.
11. No deferral may be continued from year to year unless the owner shall file a renewal application before September 15th of each year.
12. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to
be assessed.
13. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest
shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute 435.195 and this Resolution.
Dated this 11th day of December, 2006.
Offered by:
~ '1ded by:
"::all:
Mayor, Gary Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.96
CITY COUNCIL LETTER
Meeting of: 12/11/06
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: E. A-)5 PUBLIC WORKS BY:~~
ITEM: RESOLUTION ADOPTING 2006-2007 SNOW BY: K.Hansen~
AND ICE CONTROL POLICY DA TE: 12/1/06 DA TE: '
Background:
The Snow and Ice Control Policy was reviewed by city staff and minor changes have been made this year. Those changes include
minor equipment changes and operational clarification. Based upon an October 8t\ 1998 Snow and Ice Control workshop
sponsored by the League of Minnesota Cities, it is strongly recommended by attorneys at the LMC that every city have a snow and
ice control policy that is reviewed by the City Council and approved by resolution. Since 1999 our policy has been reviewed with
the Council annually with a resolution approving the City's Snow and Ice Control Policy.
Analysis /Conclusions:
The plan has been updated for the 2006-2007 year with minor revisions to clarifY operational procedures:
. Miscellaneous snow removal from designated sidewalks was modified to include the addition ofHuset Parkway.
. Columbia Heights will be responsible for plowing/ice control maintenance on 37th Avenue, Central Avenue to Stinson
Blvd. for 2006-2007.
Public Works recommends passage of the Resolution adopting the 2006-2007 Snow and Ice Control Policy.
Recommended Motion: Move to waive the reading of Resolution No. 2006-248, there being ample copies available to the public.
Recommended Motion: Move to approve and adopt Resolution No. 2006-248, adopting the 2006-2007 Snow and Ice Control
Policy for the City of Columbia Heights.
KH:jb
Attachment:
Resolution
2006-2007 Snow & Ice Control Policy
COUNCIL ACTION:
P.97
RESOLUTION NO. 2006-248
RESOLUTION ADOPTING THE SNOW AND ICE CONTROL POLICY
WHEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff;
and
WHEREAS, adoption of said policy has been determined to be in the best interest of the City of
Columbia Heights,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia
Heights that said Snow and Ice Control Policy is hereby approved and adopted.
Dated this 11 Ih day of December 2006.
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.98
MASTER PLAN FOR SNOW PLOWING, ICE CONTROL AND REMOVAL
The City of Columbia Heights believes that it is in the best interest of the residents for the City to
assume basic responsibility for control of snow and ice on city streets. Reasonable ice and snow
control is necessary for routine travel and emergency services. The City will provide such
control in a safe and cost effective manner, keeping in mind safety, budget, personnel and
environmental concerns. The City will use city employees, equipment and/or private contractors
to provide this service.
POLICY
The types of snow, wind conditions, time of day and time of the year the snow falls will affect
the decision on when snow plowing and ice control operations will be performed. It has been our
general policy to begin plowing snow when there is 3 inches or more of accumulation. Plowing
may also be scheduled when consecutive smaller snowfalls, within a short timeframe, amount to
three inches. Plowing during the parking ban has proven to be the most efficient.
Generally, operations shall continue until all roads are passable. Widening and clean-up
operations may continue immediately or on the following working day depending upon
conditions and circumstances. Safety of the plow operators and the public is important.
Therefore, snow plowing/removal operations may be terminated after 10-12 hours to allow
personnel adequate time for rest. There may be instances when this is not possible depending on
storm conditions and other circumstances. Operations may also be suspended during periods of
limited visibility. Any decision to suspend operations shall be made by the Director of Public
Works and shall be based on the conditions of the storm. The City will still provide access for
emergency fire, police and medical services during a major snow or ice storm.
The City will not repair/replace sod damaged due to the application of sand, salt, or other deicing
chemicals.
The City will repair/replace sod damaged by snow plows during snow removal operations.
Public Works staff members will repair the sod damage with black dirt and grass seed. All other
damage within the public right-of-way is the responsibility of the property owner including, but
not limited to trees, shrubs, bushes, landscaping materials, decorative rock, retaining walls,
fences, and lawn/landscaping irrigation systems.
The City will not assume responsibility for damage to mailboxes that protrude into the street or
are damaged simply by snow pressure. The City will repair the damage only if the mailbox and
its supporting posts are properly located behind the curb line or along the edge of the street and if
damage is the result of actual contact by the snow plow. A standard design mailbox will be used
for replacements (the City will not replace decorative mailboxes). Residents whose mailboxes
are knocked down as a result of direct contact by City snow removal equipment may request a
$75 maximum allowance for damaged mailbox replacement, if they choose to replace the
damaged mail box structure themselves, relieving the City of any further obligation. Property
owners who install decorative materials in the right-of-way do so at their own risk.
- 2 -
P.I00
CALL-OUT PROCEDURE
Police requests for Ice Control or Plowing (Call-out Procedure)
Public Works Office Hours - 7:00 a.m. to 3:30 p.m. During office hours, call 7631706-3700
or use City radio Channel #B2 to contact Public Works. After hours, weekends and
holidays - Call Anoka County Central Dispatch - 763/427-1212.
Option #1 - Request that the Public Works Duty Person contact the officer in charge at (number
will be provided by the officer).
Option #2 - Request Public Works conduct ice control- for a specific problem area.
Option #3 - Request Public Works conduct ice control- main thoroughfares only.
Option #4 - Request Public Works conduct ice control- City-wide.
In the case of a call for ice control, duty person will call out the required number of Public Works
personnel. In the case of an unscheduled request for plowing, the duty person notifies the Public
Works Superintendent, who, in turn, makes the decision if and when to begin plowing
operations. If the Superintendent is not available, the duty person will contact the Street
Foreman, Public Works Director or City Manager in that order. Should the Superintendent have
any questions or concerns, the Superintendent shall confer with the Public Works Director. The
Public Works Superintendent has pre-arranged a schedule of assignments for personnel and
equipment. On evepjngs a.'1d weekends the employees are called out based on depa..rtment,
overtime priority and availability.
PRIORITIES
The following general priorities shall be observed for snow plowing, ice control and snow
removal. Some priorities are performed simultaneously depending on conditions and existing
situations.
Priority #1 -
Main thoroughfares, low volume residential and commercial streets, Fire and
Police Department ramps and accesses, alleys, cul-de-sacs, dead ends, pump
and lift station accesses.
Municipal building parking lots and sidewalks, pedestrian bridges, designated
sidewalk routes.
Priority #2 -
Priority #3 -
Clear intersections for visibility, walkways through parks, skating and hockey
rinks, bus stops needing clearing for handicap accessibility and the Municipal
Service Center walkways and stairways.
Priority #4 -
Industrial and school hydrants.
- 3 -
P.10 1
Priority #5 -
Hauling snow when necessary. (Business District, parking lots, widening
streets, etc.) Central A venue removal around bus benches (streetscape district
only).
Priority #6 -
Roofmaintenance lPM, Police Station, Library. Check for ice, dams and
plugged drains.
Priority #7 -
Residential hydrants. Assist Adopt-a-Hydrant Program.
PLOWING EMERGENCY - PERSONNEL & EQUIPMENT
A. Assignments by department
1. The Street Department shall remove snow according to the following priorities:
a. Assign personnel as necessary for street plowing and ice control operations.
b. Remove snow from main thoroughfares and apply salt and/or sand.
c. Remove snow from residential streets and alleys and apply salt and/or sand.
d. Remove snow from municipal parking lots.
e. Clean up alley openings, intersections and the deposits of snow left by
snowbirds. Follow up on complaints from the public and others. Any
personnel that become available will be assigned to help others wherever
needed. They may have to widen streets again the next day.
2. The Sewer and Water Department shall remove snow according to the following
priorities:
a. Furnish personnel as necessary for street plowing operations.
b. Plow entrances and areas around the water tower, pump houses, and lift
stations.
c. Clean sidewalks and entrances at the Library before it opens and, if necessary,
in the afternoon. Personnel shall assist others who are hand shoveling other
areas.
d. Personnel shall assist the Fire Department in digging out hydrants as they
become available. Certain hydrants have been designated as critical and will
witnessed by reflective hydrant markers.
3. The Park Department shall remove snow according to the following priorities:
a. Furnish personnel as necessary for street plowing operations.
b. Clear snow and deice all City Hall, Police Department, Fire Department and
lPM sidewalks and entrances. Fire Department: For snow conditions of
- 4 -
P.I02
three (3) inches or more the Fire Department shall initially clear all
doorways, stairs, the bus shelter, and open the walks around City Hall. If
there is only one person in the Fire Department, they will contact Public
Works who will supply one person to help them. After all other work is
accomplished, Public Works shall finish widening the walkways.
JPM maintenance personnel: Responsible for clearing snow from
sidewalks and entrances on weekends, holidays and evenings. If
conditions warrant, they may use the snow blower from the Fire
Department.
c. Remove snow from municipal sidewalks
. City Hall, Police Station and upper JPM parking lot
. Recreation and JPM - Mill Street sidewalk
. Library - 40th Avenue sidewalk and Jackson Street sidewalk
. 900 40th A venue (Van Buren Street - parking lot) and perimeter sidewalk
. 3982 Central A venue - sidewalk on south side, Central Avenue to parking
lot
. Jefferson Street Divide sidewalk (46th Avenue and Jefferson Street)
d. Remove snow from miscellaneous designated sidewalks
West side
. 49th Avenue, University Avenue to Monroe Street
. 4601 Jefferson Street - driveway entrance
. 5th Street, 47th - 48th Avenue, east side sidewalk
. 42nd and University (walk bridge) west side
. 40th Avenue, University Avenue bus stop, 3rd Street to University Avenue
. 828 40th Avenue
. 40th Avenue, Central Avenue to Hayes Street
. 3942 Van Buren Street
· 3982 Van Buren Street
. Central Avenue 4022 and 4024 (between buildings)
. 371 0 Central Avenue
· 3718 Central Avenue
. 3722 Central A venue
. 3939 Central A venue (Burger King)
. 825 41 st Ave. (NEI)
. Jackson Street, 41st Avenue to 42nd Avenue
East Side
. 37th Avenue, north side, Reservoir Blvd. to first alley east
. 44th Avenue (Tyler Street to Reservoir Blvd.)
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P.I03
e. Remove snow from Park sidewalks
· Huset east and west, Jefferson Street
. Jackson Pond, south end sidewalk
. Edgemoor Park, 2nd Street sidewalk
. Ostrander Park, Tyler Street sidewalk and front entrance sidewalk
. Wargo Park, exterior sidewalk
. Gateway Park, exterior and interior sidewalk
f. Remove snow from Park pathways
· McKenna park pathway
. Sullivan Park pathway - Note: New pathway from lift station to Central
Avenue has been added.
. Curt Ramsdell Park pathway
. LaBelle Park pathway
. Prestemon Park pathway
. Huset West Parkway
g. Remove snow from skating areas and park parking lots.
h. Roof Maintenance JPM, Police Station, Library
. Remove ice dams and unplug roof drains
1. Weekend Skating Rink Maintenance
Weekend maintenance of skating rinks .."ould be done on 0. call out basis. The
Park Department '.vill be considered the home department for these call outs.
Criteria for call out
. NO SNO\V, NO M./\.INTENANCE
. Amount of snO'.vfall must exceed W' before 5 :00 a.m. Saturday and/or
Sunday
. If snowfall exceeds 2" before 5 :00 a.m. Saturday and/or Sunday. Duty
man should call supervisor to coordinate rink maintenance with general
plowing.
. If it snows later in the day on Saturday, clean the rinks on Sunday
monung.
. If it snows later in the day on Sunday, clean the rinks on Monday.
Call out Procedurc
. Duty man will call out one person from the Park Department to assist
'.'lith rink maintenance.
. The duty person will make the call out no later than 5:00 I~.M. on
Saturday and/or Sunday.
Job "A..ssignmcnts
. Duty person '.vill shovel library on Saturday
r
P.I04
. Senior park person will be assigned to the sweeper. All rinks must be
swept.
. Duty person ',',rill blow snow around the hockey rinks and shovel around
the gates.
. Rink maintenance operations 'Nill begin at 6:00 A.M. Saturday and/or
Sunday.
4. The Sign Department personnel shall hand shovel the pedestrian bridges and spread
deicer.
. Furnish personnel as necessary for street plowing operations
. 420d and University Avenue (walk bridge)
. 49th and Central Avenue (walk bridge)
5. The Engineering Department Techs shall remove snow and de-ice the walks and
steps around the Municipal Service Center building, parking lots and assist the Sign
Department in the removal of snow from the pedestrian bridges.
Drivable Equipment Used in Snow Emergencies:
Heavy Equipment
#7 Caterpillar front end loader with front plow (two stage snow blower - used for snow
removal)
#9 Case front end loader with front plow and wing plow
#104 JCB backhoe loader with front plow
#128 Caterpillar backhoe loader with front plow
Dump Trucks
#001 14,000 G.V.W. Ford dump truck with front plow and sander
#19 33,000 G.V.W. GMC dump truck with front plow, underbody plow and sander (NW
Quadrant)
#45 33,000 G.V.W. Ford dump truck with front plow, underbody plow and sander
(Alleys)
#68 33,000 GVW Sterling dump truck with reversible front plow, underbody plow, wing
plow and sander (SE Quadrant)
#69 33,000 G.V.W. Ford dump truck with front plow, underbody plow and sander (NE
Quadrant).
#70 54,000 G.V.W. Ford Tandem dump truck with reversible front plow, underbody
plow, wing plow and sander (Main drags).
#99 33,000 G.V.W. Ford dump truck with reversible front plow, underbody plow, wing
plow and sander (SW Quadrant).
#195 14,000 G.V.W. Ford dump truck with front plow
#250 14,000 G.V.W. Ford dump truck with front plow
Pi ckups
#12 4 x 4 3/4 ton Chev pickup with plow
-
P.I05
#117 4 x 4 1 ton Ford pickup with plow
#125 4 x 4 3/4 ton Chev pickup with plow
#137 4 x 41 ton Ford pickup with plow
#175 4 x 4 3/4 ton Ford pickup with plow - (designated for Police use until streets are
passable)
#207 4 x 4 3/4 ton Chev pickup with plow - (designated for park use)
#234 4 x 4 1 ton Ford pickup with plow (designated for Park use)
Misc. Equipment
#216 John Deere 260 Skid Street (with snow bucket attachment)
#232 Toro Groundsmaster 4 x 4 (with broom attachment)
#296 MT Trackless (with snow blower, plow and broom)
Street Plowing Routes
Attached are maps of main thoroughfares, quadrants, dead-end alleys and cul-de-sacs, thru
alleys, parking lots and snow removal areas.
1. Main thoroughfares - Tandem dump truck
2. Quadrants SW, NW, SE, NE - dump trucks
3. Thru-alleys - #45 dump truck with V plow
4. Dead-end alleys and cul-de-sacs - Pickups and 1 ton dump trucks
5. Parking lots - Front end loader (#7 and Backhoe Caterpillar #128)
6. MSC, SACA, Library, load sand trucks backhoe JCB #104
7. West of University, 37th Avenue to 45th Avenue - Front end loader #9 (clean up 40th
Avenue - Main to Reservoir, Central Avenue bump-outs, 37th to 43rd Avenue, Central
Avenue pork chops 37th Avenue and 51st Avenue (assist other areas as needed).
Main Thoroughfares
Tandem dump truck #70: - Priority #1
. 37th Avenue, Central to Stinson Blvd. (or) 37th Avenue, Main Street to Central
Avenue
. Main Street, 37th Avenue to 40th Avenue
. 40th Avenue, University Avenue to Stinson Blvd.
. Stinson Blvd., 40th Avenue to 43rd Avenue
. Benjamin Street - 43rd Avenue to 45th Avenue
. 44th Avenue, Main Street to Arthur Street
. Arthur Street, 44th to 45th Avenue
. 45th Avenue, Arthur Street to Stinson Blvd.
. 49th Avenue, University Avenue to Fairway Drive
. Fairway Drive west, Upland Crest to Stinson Blvd.
-
P.I06
Tandem dump truck #70: - Priority #2
. 39th Avenue, 5th Street to Central Avenue
. 45th Avenue, University Avenue to McLeod Street
. McLeod Street, 45th Avenue to Reservoir Blvd.
. 51 st Avenue, University Avenue to Central A venue
. Fillmore Street, 46th Avenue to 49th A venue
. 46th Avenue, Fillmore Street to Reservoir Blvd.
. Reservoir Blvd., 37th Avenue to 46th Avenue
. Chatham Road, 45th Avenue to Fairway Drive
. Stinson Blvd., Fairway Drive to Silver Lake Beach
. Arthur Street, 39th Avenue to 44th Avenue
. Hart Blvd., 37th to 39th Avenue
The tandem will have the primary responsibility for applying salt and/or sand to the main
thoroughfares.
Quadrants
Four dump truck plows - each operator is assigned to a specific quadrant.
SW Quadrant. This area is from 37th Avenue to 45th A venue from Main Street to
Central A venue. In this quadrant we have two main arterials we open up first. They are
the Jefferson Street and University Avenue Service Road. The operator in this area will
plow Jefferson and the Service Road before plowing any other streets or avenues. When
these two streets have been plowed, the operator will start plowing on 37th Avenue and Van
Buren Street going north and working in a westerly direction. Usually when the operator
reaches University Avenue, one of the other plows from a different quadrant is finished and
will help to finish the area west of University Avenue. Alternate starting points may be
used each time.
Note: We share the responsibility of plowing 37th Avenue from Stinson Boulevard to Main
Street with the City of Minneapolis. 37th Ave. is divided into two segments - (1) Main St.
to Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments
each year. The agreement period is October 1 st to October 1 st. For 2006-2007 Columbia
Heights maintains Central Avenue to Stinson Blvd.
NW Quadrant This area includes University Avenue to Central from 45th Avenue to
53rd Avenue exclusive of the City of Hilltop. Again, this quadrant has two main arterials
to be plowed first, that being Jefferson Street and the University Avenue Service Road. The
operator in this quadrant will start on the west end one time and the east end another time in
order to equalize the complaint of always being plowed last. When the operator has
finished plowing their own area, they will combine to finish whatever area is not
completed. Alternate starting points may be used each time.
- P. 1 0 7
SE Quadrant. This area includes 37th Avenue to 45th Avenue between Central Avenue
and Stinson Blvd. In this area the plow starts plowing Tyler Street from 37th North and
then works avenues from 37th to 441\ then streets easterly to Stinson Boulevard. When this
has been accomplished, the plow will work the streets between Central Avenue and
Reservoir Boulevard. When the operator has finished plowing their own area, they will
combine to finish whatever area is not completed Alternate starting points may be used
each time.
Note: We share the responsibility of plowing 37th Avenue from Stinson Boulevard to Main
Street with the City of Minneapolis. 37th Ave. is divided into two segments - (1) Main St.
to Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments
each year. The agreement period is October 1st to October 1st. For 2006-2007 Columbia
Heights maintains Central A venue to Stinson Blvd.
NE Quadrant: This area includes 45th to srt Avenue from Central to Stinson. We will
either begin plowing Mathaire Addition or Sheffield Addition, depending on the time of day
and the number of cars that could be in the Sheffield Addition. Whichever way, we will
pick up the Hilltop Addition, lnnsbruck Addition and the Heritage Heights Addition. When
the operator has finished plowing their own area, they will combine to finish whatever area
is not completed Alternate starting points may be used each time.
Thru-Alleys
The alley "V" plow is pushed by a dump truck. This plow usually starts on the west side of
town being California Street to University Avenue, 37th to 45th Avenue and works its way
east. Alternate starting points may be used each time. Equipment problems may require the
use of 4-wheel drive vehicles to clear alleys, as last resort.
Dead-end alleys and cul-de-sacs
The 4-wheel drive vehicle operators each receive a map showing all the cul-de-sacs, dead
end alleys, and hard-to-get at places. When each operator has their own designated areas
finished, they will check with the other operators and will help e~ch other finish plowing
where needed.
They may assist the "V" plow operator in finishing his alley routes if assigned by the
Superintendent. When alleys are finished, operators will clean intersections in their
assigned area.
Parking lots
Plow route for #7 front end loader, #104 backhoe and #128 backhoe is as follows:
- 1 n -
P.lDS
1. Administration Building (590 40th Avenue), Police (559 Mill Street) & Fire (555 Mill
Street) lots.
Note: Remove snow from 40th Avenue curb line from alley east to Mill Street.
Note: Plow Mill Street from 40th Avenue to 5th Street.
2. JPM (530 Mill Street) upper and lower lots.
3. Van Buren lot south of 40th Avenue (900 40th Avenue).
Parldng Lots
Plow route for #12 - 4 wheel drive pickup
1. Municipal Service center yard (637 38th Avenue) and parking areas.
2. Madison Street - 37th A venue to dead-end
3. 38th Place - Madison Street to dead-end
4. SACA (627 38th Avenue)
5. Library (820 40th Avenue)
6. Heights Liquor Store (5225 University Avenue)
7. Dental Office - 5215 University Avenue
8. 3710 Central Avenue
ICE CONTROL
When there is any accumulation of snow or ice, it normally is necessary to salt and/or sand
streets. This function begins when reports from the police indicate that slippery conditions exist.
On weekends fuld ev~enings the duty person is called by the Police or Count)' Central Dispatcher.
The duty person organizes the sanding operation based on the Superintendent's standing
instructions. Main thoroughfares, controlled intersections, hills, emergency routes, are given
priorities. Police reports of slippery conditions are also considered. Application is limited on
low volume streets and cul-de-sacs.
Sanding provides for traction but is not intended to provide bare pavement during winter
conditions.
Salt and sand is ordered and mixed in controlled quantities, usually 300 ton at a time.
The standard mix ratio will be 4 parts salt to 1 part sand. Mix ratios salt to sand may vary to
maximize effectiveness.
Salt sand will be furnished for residents in the designated area outside the Recycling Center
(3801 Madison Street).
The City cannot be responsible for damage to grass caused by the salt/sand mixture and therefore
will not make repairs or compensate residents for salt damage to turf areas in the street right-of-
way.
- P. 1 0 9
SAND BARRELS
Sand barrels are located at the following 12 locations throughout the Ci ty. They are put in place
by November 15th and removed by the 15th of April.
EAST SIDE
. Alley behind 3813-15 Pierce St.
. 1305 37th Avenue (NE comer of 37th Avenue & Pierce Street)
. 3850 Stinson Blvd. (by Heights Manor Northeast Senior Housing)
. Across from 4088 Stinson Blvd. (by street sign)
. 2 Barrels at 965 40th Avenue (High Rise) 1 east of Bus Shelter and 1 rear of building
at service garage.
. 45th Avenue and Stinson Blvd. (SE comer)
WEST SIDE
. 4907 Jefferson Street (by driveway north side)
. 951 46 Y2 Avenue (north side by pole)
. 4101 Washington Street (NE comer)
. 4059 Monroe Street (on 4pt Avenue by alley, by pole on west side)
. 590 40th Avenue (Police lot by steps)
. Alley behind 3932 Central Avenue (attach to power pole)
. 3801 Madison Street (Recycling Center)
As we approach the end of the winter season, the Public Works Department concentrates on
exposillg catch basins in critical areas w"here early runoff may cause serious damage. Storm
drains are inspected for freezing. Some steam thawing may be necessary.
SNOW REMOVAL
Certain actions and areas were designated by the City Council on January 11, 1982, and amended
from time to time, for services. These services are shown on the attached drawing #1. They
specifically point out services other than normal street plowing and ice control that the City may
perform depending upon the amount of snow accumulation.
When accumulated piles of snow in the business areas, around schools, churches and public
buildings indicate hazardous conditions, the Street Dept. begins loading and hauling to storage
areas. Snow is to be hauled for storage to 1) Huset Park East Quincy parking lot, (Note:
restricted to day time use), 2) Huset Park East Jefferson lot, 3) Silver Lake Beach parking lot,
and 4) NEI - 825 41st Avenue parking lot.
Snow Removal at Library
A. Parking Lot
The Library parking lot will be cleared in accordance with the priorities established in this
policy. the lot will be cleared in conjunction with the other municipal lots after snow
.P.IIO
plowing has been completed on the streets, Police and Fire areas and the pump and lift
station accesses.
B. Sidewalks
During the work week, two members of the Sewer & Water Department will remove snow
and ice from the sidewalks, stair wells and entrances to the Library before the Library opens
and, if necessary, in the afternoon. The sidewalk snow and ice removal will be done by
personnel employed by the Library under the School Work Program if available.
The Weekend Duty Person will be responsible for clearing snow and ice from the
sidewalks and entrances before opening of the Library on Saturday mornings (currently
10:00 a.m.). Library personnel are responsible for snow and ice clearing on Saturdays after
opening and, if conditions warrant, may call out the weekend duty person for assistance.
Note: Weekend Duty Person is not responsible for clearing snow and ice from stair
wells.
'P.lll
PLOWING/ICE CONTROL INFORMATION
1. 3" ACCUMULATION REQUIRED BEFORE SNOW EMERGENCY FULL CITY
PLOWING
. AREAS ARE TO BE SALT/SANDED IN CONJUNCTION WITH PLOWING
OPERA TIONS
2. SNOW DEPTH 1" TO 3" - PLOW DRIVING LANES AND APPLY SALT/SAND
3. FIRST PRIORITY - MAIN DRAGS, ARTERIALS, AND RESIDENTIAL AREAS
4. ALLEY PLOWING:
. THRU-ALLEYS PLOWED WITH "V" PLOW
. DEAD END ALLEYS PLOWED WITH PICK-UPS
5. POLICE REQUEST FOR ICE CONTROL/SPECIFIC AREAS AND MAIN DRAGS
. 1 OR 2 SALT SANDERS DEPENDING UPON EXISTING CONDITIONS
6. POLICE REQUEST FOR ICE CONTROL/CITY WIDE
. 4 SALT SANDERS - 4 ON STREETS
. ICE CONTROL OPERATIONS IN ALLEYS WILL BE CONDUCTED DURING
NORMAL WORK HOURS
7. 53RD AVENUE FROM UNIVERSITY TO CENTRAL: FRIDLEY PLOWS -
COLUMBIA HEIGHTS - ICE CONTROL
8. STINSON BLVD. FROM 37TH TO 40TH: ST ANTHONY PLOWS - COLUMBIA
HEIGHTS ICE CONTROL
9. 37TH AVENUE MAINTENANCE:
. CENTRAL AVENUE TO STINSON BLVD. (2006-2007) COLUMBIA
HEIGHTS
. MAIN STREET TO CENTRAL AVENUE (2006-2007) MINNEAPOLIS
(SEGMENTS AL TERNA TE EACH YEAR)
-
-P.112
CITY COUNCIL LETTER
Meeting of:
12111/2006
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
5- A- \~ PUBLIC WORKS By:J-~
-
ITEM: ESTABLISH A PUBLIC HEARING TO BY: K.Hansen~
CONSIDER RE-ASSESSMENT FOR 233 42ND AVENUE DATE: 12/5/0 DATE:
Background:
42nd Avenue NE from 2nd Street to 3rd Street received a mill and overlay as part of the 2006 Street Improvement, Project #0502.
For the Improvement Hearing and Assessment Hearing, mailed notices were sent to the owner of PIN 35-30-24-23-0161, address
233 42nd Avenue. The Assessment Hearing was held on October 2, 2006. Payment was due to the City by November 1,2006 or
the full or remaining amount would be certified to Anoka County for inclusion on the 2007 and subsequent years taxes. Staff
received a telephone call at the end of October that PIN 35-30-24-23-0161 was actually a landlocked piece of property next to the
building at 233 42nd Avenue. Staff verified the information and removed PIN 35-30-24-23-0161 from the assessments certified to
Anoka County.
Analysis/Conclusions:
Staff is preparing the required public hearing notice, assessment statement and public hearing with the City Council to assess the
correct parcel and owner of 233 42nd Avenue for their portion of the mill and overlay on 42nd Avenue.
Recommended Motion: Move to establish Monday, January 8,2007 at 7:00 p.m. as a Public Hearing to consider are-assessment
for 233 42nd .tAa.venue for mil! and overlay on 42nd ,A.venue..
K.H:jb
I COUNCIL ACTION,
P.114
~\ 4302 \ 4~Ul 4300 CB City of
'"- .. Columbia Heights
43RD 4259 4333 4256
PROPOSED
4258 4253 4252 RE-ASSESSMENT
35 4254 - FOR 233 42ND AVE
4247 4248
4250
49
4241 LEGEND
4242 .~. PIN
43 4242 - . ..; 35-30-24-23-0161
4236 4237
29 11")
4232 .....
4233 .....
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~13 4212 4207 c..v 0
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- L CITY OF COLUMBIA HEIGHTS
-t, GIS I ENGINEERING DEPARTMENT
42ND AVE Map Date: December, 2006
Map Author: KYoung
I. __ II I I I I I I 1 I /
CITY COUNCIL LETTER
Meeting of: 12111/06
AGENDA SECTION: CONSENT AGENDA
NO: - A - \ l
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansend ./
DATE: 12/7~
CITY MANAGER
BY:#~
DATE: "
ITEM: CHANGE ORDER NO.2 AND FINAL PAYMENT
FOR THE MSC BUILDING RENOVATION, CITY
PROJECT 0503
Background:
On September 26, 2005 the City Council awarded the construction bid for the renovation of the Municipal Service Center to Ebert
Construction. The original contract was awarded in the amount of$898,579. The contract award addressed the major maintenance
and structural needs of the MSC Building, with other ADA, operational and/or equipment needs or deficiencies. In March of2006,
the City Council approved Change Order No. 1 in the amount of $17,504.75.
Analysis IConclusions:
During the continued course of construction, the Project Architect and Public Works staff directed the Ebert Construction to
provide additional work outside the original contract documents due to field conditions, staff requested changes, unknown
conditions and deducts. The pricing for additional work items was either negotiated and approved by the Architect or on a time and
material basis.
The work is detailed on the attached change order sheet(s) and can be summarized as follows:
. Item No.1: Existing Plumbing Lines Reused (credit)
. Item No.2: Department of Health Permit Fee (credit)
. Item No.3: Locker Rooms Add Wall preparations
. Item No.4: Exhaust Fan Demolition
. Item No.5: Additional Exterior eMU's
. Item No.6: Existing Hot Water Piping Relocation
. Item No.7: Add Wall Tile Enclosure in Men's Locker Room
. Item No.8: Electrical conduit repairs in floor due to unknown condition
. Item No.9: Add Core Drilling for upper level gas line
Staff recommends approval of Change Order No. 2, bringing the total of all change orders to $34,543.12 or 3.8% of the original
contract. The work has been completed in accordance with the contract documents and staff is recommending final payment in the
amount of $62,842.54 that releases the 5% retainage and includes change order 2.
Recommended Motion: Move to authorize Change Order No.2 for additional work items as detailed herein for the MSC
Building Renovation, City Project 0503 to Ebert Construction in the amount of$17,038.57 to be funded by Fund 411, Capital
Improvements Government Buildings, for a revised contract amount of $933, 122.12.
Recommended Motion: Move to accept the work for the MSC Building Renovation Project and authorize final payment of
$62,842.54 to Ebert Construction of Loretto, Minnesota
KH:jb
Attachment:
Changer Order No.2
Engineer's Report of Acceptance
Final Payment Voucher
COUNCIL ACTION:
P.116
CHANGE ORDER NO. 2
Project: MSC Building Renovation and Remodeling
City Project: 0503
Owner:
City of Columbia Heights
637 38th Avenue N.E.
Columbia Heights, MN 55421
Date of Issuance: 12/6/06
Contractor: Ebert Construction
23350 County Road 10
Loretto, MN 55357
Engineer: City Engineer
Architect: Buetow & Associates
You are directed to make the following changes in the Contract Documents:
Description: Change in original contract price to compensate for additional work added to the MSC
Building Renovation contract with the City.
Purpose of Change Order: Staff requested additions, field changes or changes to unknown conditions, or
modifications to the contract documents as detailed on the attached sheet.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price:
$ 21,029.80
Original Contract Time:
Previous Change Orders No. 1 to No. 1
Net Change from Previous Change Order:
$ 17,504.75
l>T/^
.!."'!!1""l.
Contract Price Prior to this Change Order:
$916,083.75
Contract Time Prior to this Change Order:
Net Increase of this Change Order:
$ 17,038.37
Net Increase (Decrease) of Change Order:
Contract Price with all Approved Change Orders:
$933,122.12
Contract Time with Approved Change Orders:
Reco
Approved
By:
Ebert Construction, Inc.
Approved By:
Approved By:
Date of Council Action
Gary Peterson, Mayor
Walter Fehst, City Manager
P.117
Attachment to Change Order No. 2
City Project 0503
Page 20f2
Owner:
Contractor:
Project:
City of Columbia Heights
Ebert Construction
MSC Building Renovations
Description of Changes:
The City requested or directed the following work for additions, changes or modifications to the contract
documents:
1
2
3
4
5
6
7
8
9
Item Description Unit
Existing Plumbing Lines Reused (credit) L.S.
Department of Health Permit Fee (credit) L.S.
Locker Rooms Add Wall preparations L.S.
Exhaust Fan Demolition L.S.
Additional Exterior CMU's L.S.
Existing Hot Water Piping Relocation L.S.
Wall Tile Enclosure in Men's Locker Room L.S.
Electrical conduit repairs in floor L.S.
Add Core Drilling for upper level gas line L.S.
Quantity
I
1
1
1
I
1
1
1
I
TOTAL OF CHANGE ORDER NO.2
P.118
Unit Price
$ (500.00)
$ (430.00)
$1,234.29
$1,519.76
$7,324.25
$4,757.36
$ 852.60
$1,779.21
$ 500.90
Total Cost
$ (500.00)
$ (430.00)
$1,234.29
$],519.76
$7,324.25
$4,757.36
$ 852.60
$1,779.21
$ 500.90
$ 17,038.57
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
2006 MUNICIPAL SERVICE CENTER BUILDING RENOVATIONS
CITY PROJECT NUMBER 0503
December 5,2006
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Ebert Construction. The
work consisted of roof replacement, HV AC replacements and modifications, new electrical
service, new restroom facilities, vehicle wash bay, and exterior masonry repairs and painting. The
contractor has completed the project in accordance with the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor
in the amount as follows:
ORIGINAL CONTRACT PRICE
CHANGE ORDER #1
$898,579.00
$ 17.504.75
FINAL CONTRACT AlviOUNT
&1'1\1 r 1\01 ,.,~
'l'".lU,UOJ.f;;:'
CHANGE ORDER #2
FINAL WORK APPROVED
ALL PRIOR PAYMENTS
$ 17,038.37
$933,122.12
($870.279.58)
FINAL BALANCE DUE
$ 62,842.54
Sincerely,
c~~::::
Kevin R. Hansen
City Engineer
P.119
CITY OF COLUMBIA HEIGHTS
CONSTRUCTION PAYMENT VOUCHER
ESTIMATE NO.
DATE:
PERIOD ENDING:
CONTRACT:
PROJECT NO.
II-Final
Decem ber 11, 2006
Decem ber 6, 2006
2006 Municipal Service Center Building Renovations
0503
TO:
Ebert Construction
23350 County Road 10
Loretto, MN 55357
Phone: 763/498-7844
A. Original Contract Amount
B. Total Change Order # I
Total Change Order #2
C. TOTAL CONTRACT AMOUNT
D. TOTAL VALUE OF WORK TO DATE
E. LESS RETAINED (0%)
F. Previous Payment(s)
G. TOTAL APPROVED FOR PAYMENT THIS VOUCHER
H. TOTAL PAYMENTS INCLUDING THIS VOUCHER
APPROVALS
$
$898,579.00
$17,504.75
$17,038.37
$34,543.12
$933,122.12
$933,122.12
$0.00
($870,279.58)
$62,842.54
933,122.12
Signed by:
Signed by:
J;~+ \O!c
EBERT CONSTRUCTION
P.120
Date
COLUMBIA HEIGHTS CITY COUNCIL LETTER
eetmg 0 : ecem er ,
AGENDA SECTION: Consent Agenda ORlGINA TING DEP AR TMENT: CITY MANAGER'S
NO: J;-f\-(~ Community Development APPROV AL
ITEM: Approval of a Conditional Use Permit BY: Jeff Sargent, City Planner BY~d L
for retail space in the LB District, located at 3900 DATE: December 7, 2006 (? ;:/-<. . , }" .;
Stinson Blvd. Resolution 2006-265.
M
fD
b 11 2006
BACKGROUND:
At this time, Jim Richmond d/b/a Marianne Richmond Studios, Inc. (MRS), is requesting a Conditional
Use Permit (CUP) for a retail component of his business. The Zoning Code requires a CUP for any retail
not to exceed 2,500 square feet in area for businesses located in the LB, Limited Business District. Mr.
Richmond is proposing to incorporate approximately 600 square feet of retail space in the former Silver
Lake Clinic building, located at 3900 Stinson Boulevard.
Marianne Richmond Studios, Inc. is a book publisher and gift company. Founded in 1991, the company
produces a range of products, including gift books, greeting cards, and ceramic plates. Customers include
small gifts shops and national chain stores such as Target and Wal-Mart. In addition to designing its own
line of products, the company also licenses, designs and develops products for other gift companies.
There are six full time professionals and six part time employees that work for the business.
The proposed business located at 3900 Stinson Boulevard will function as a professional art studio,
focusing on the design of the products. The business will not produce any of the products on-site. MRS
utilizes local printers and sources out all of the book orders to the Far East. In the near future, Mr.
Richmond hopes to incorporate a showroom/retail store, which requires the proposed Conditional Use
Permit. Future plans also include the opening of a classroom/conference facility where Ms. Richmond can
conduct established community education courses and creativity classes for individuals and corporate
clientele.
RECOMMENDATION: The Planning Commission held a public hearing on November 8, 2006, and
recommended that the City Council approve the minor subdivision and variances, with a 5-0 vote.
RECOMMENDED MOTIONS:
Move to waive the reading of Resolution 2006-265, there being ample copies available to the public.
Move to adopt Resolution No. 2006-265, approving a Conditional Use Permit for retail space not
exceeding 2,500 square feet in the LB, Limited Business District, located at 3900 Stinson Blvd., subject to
the conditions stated in the Resolution.
Attachments: Resolution No. 2006-265, Plannin~ Reoort, Aoolication Materials
I COUNCIL ACTION:
P.121
RESOLUTION NO. 2006-265
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR
MARIANNE RICHMOND STUDIOS, INC.
WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
WHEREAS, a proposal (Case #2006-1201) has been submitted by Marianne Richmond Studios,
Inc. to the City Council requesting a conditional use permit from the City of Columbia Heights at the
following site:
ADDRESS: 3900 Stinson Boulevard
LEGAL DESCRIPTION: On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per
Code Section 9.110 (D)(3)(r), to allow retail sales not exceeding 2,500 square feet in area, in
the LB, Limited Business District.
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning
Code on December 5, 2006;
WHEREAS, the City Council has considered the advice and recommendations of the Planning
Commission regarding the effect of the proposed conditional use permit upon the health, safety, and
welfare of the community and its Comprehensive Plan, as well as any concerns related to
compatibility of uses, traffic, property values, light, air, danger of tire, and risk to public safety in the
surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights
after reviewing the proposal, that the City Council accepts and adopts the following findings of the
Planning Commission:
1. The use is one of the conditional uses listed for the zoning district in which the property is
located, or is a substantially similar use as determined by the Zoning Administrator.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or distributing influences on neighboring properties.
4. The use will not substantially diminish the use of property in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a manner that is
compatible with the appearance of the existing or intended character of the surrounding area.
6. The use and property upon which the use is located are adequately served by essential public
P.122
Resolution No. 2006-265
Page 2
facilities and services.
7. Adequate measures have been or will be taken to minimize traffic congestion on the public
streets and to provide for appropriate on-site circulation of traffic.
8. The use will not cause a negative cumulative effect, when considered in conjunction with the
cumulative effect of other uses in the immediate vicinity.
9. The use complies with all other applicable regulations for the district in which it is located.
FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall
become part of this permit and approval; and in granting this permit the city and the applicant agree
that this permit shall become null and void if the project has not been completed within one (1)
calendar year after the approval date, subject to petition for renewal of the permit.
CONDITIONS A TT ACHED:
1. All application materials, maps, drawings and descriptive information submitted with this
application shall become part of the permit.
2. The gravel driveway on the south end of the property shall be resurfaced with a hard-surface
material as approved by the City Engineer.
Passed this 11 th day of December 2006
Offered by:
Seconded by:
Roll Call: Ayes: Nays:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.123
CITY OF COLUMBIA HEIGHTS
PLANNING REPORT
CASE NUMBER:
2006-1201
DATE:
December 5, 2006
TO:
Columbia Heights Planning Commission
APPLICANT:
James Richmond
LOCATION:
3900 Stinson Boulevard
REQUEST:
Conditional Use Permit for Retail Space in the LB, Limited
Business District and Site Plan Approval
PREPARED BY:
Jeff Sargent, City Planner
INTRODUCTION
At this time, Jim Richmond d/b/a Marianne Richmond Studios, Inc. (MRS), is requesting
a Conditional Use Permit (CUP) for a retail component of his business. The Zoning
Code requires a CUP for any retail not to exceed 2,500 square feet in area for
L. ._:--____ 1___"_..1 :_ ,,""_ I 0 I :.....:4-"'''' o. ....i..."'...... ni...+ri,,+ "Jlr Oi"hrY'lnnn i~ nrnnn~inn tn
uu::su It::~:)t::::) IUlICllCU III U Ie L...O, L-IIIIILt;;U UUi:>1I n:;;W'~ LJI~U Iv!.~ IV" ~ I "-!VI II' ,"',."'" I""' t" ""t"-_u.~ "'-
incorporate approximately 600 square feet of retail space in the former Silver Lake
Clinic building, located at 3900 Stinson Boulevard.
Marianne Richmond Studios, Inc. is a book publisher and gift company. Founded in
1991, the company produces a range of products, including gift books, greeting cards,
and ceramic plates. Customers include small gifts shops and national chain stores such
as Target and Wal-Mart. In addition to designing its own line of products, the company
also licenses, designs and develops products for other gift companies. There are six
full time professionals and six part time employees that work for the business.
The proposed business located at 3900 Stinson Boulevard will function as a
professional art studio, focusing on the design of the products. The business will not
produce any of the products on-site. MRS utilizes local printers and sources out all of
the book orders to the Far East. There will be some minimal storage of products for
order fulfillment at the proposed business location. The applicant will also be
constructing a 720 square foot addition to the south end of the building to accommodate
a receiving area for incoming and outgoing shipments.
In the near future, Mr. Richmond hopes to incorporate a showroom/retail store, which
requires the proposed Conditional Use Permit. Future plans also include the opening of
P.124
City of Columbia Heights Planning Commission
Marianne Richmond Studios, Inc. - Conditional Use Permit
December 5, 2006
Case # 2006-1201
a classroom/conference facility where Ms. Richmond can conduct established
community education courses and creativity classes for individuals and corporate
clientele.
COMPREHENSIVE PLAN
The Comprehensive Plan guides this parcel as Low Density Residential. The property,
however, is zoned LB, Limited Business. The proposal is consistent with the intent of
the City's Comprehensive Plan for commercially zoned properties.
ZONING ORDINANCE
The property located at 3900 Stinson Boulevard is zoned LB, Limited Business.
Professional studios are specifically listed as a permitted use for this district. As a
Conditional Use, retail space not exceeding 2,500 square feet may be allowed. The
applicant is requesting a retail space of approximately 600 square feet.
The applicant is aware of some zoning issues pertaining to the property. The south end
of the parking lot is currently unpaved. As a condition of approval, the applicant will be
required to pave the gravel portion of the driveway. The applicant has also developed a
landscape plan, which addresses some screening requirements of the City when a
commercial entity abuts residential uses.
Parking. There are four components to the proposed use of the building. The first is
the professional studio and office component, which requires 1 parking stall for each
300 square feet of area for the studio. The second use is the retail component, which
also requires 1 parking stall for each 300 square feet of retail space. The third use is
the conference room, which requires 11 parking stall for each 3.5 seats based on
design capacity. The final use is the storage component, which requires 1 parking stall
for each 3,000 square feet of storage space. The following shows the required number
of parking stalls required for each proposed use:
Use
Square Footaqe
# Stalls Required
Professional Studio:
Bookstore (Retail)
Assembly Hall
Storage Area
2,990 square feet
600 square feet
36 seats
4,370 square feet
10
2
10
1
23 stalls
TOTAL
The proposed use will require 23 on-site parking stalls. The proposed plans indicate
that there will be 26 parking stalls on-site on the property containing the building.
Currently, there is a second parking lot located just north of the building. This parking
lot is situated on two separate parcels zoned R2-A, One and Two Family Residential.
P.125
Page 2
City of Columbia Heights Planning Commission
Marianne Richmond Studios, Inc. - Conditional Use Permit
December 5, 2006
Case # 2006-1201
The applicant's goal is to be able to accommodate all of the parking needs on the
property containing the building, and some day would like to develop the two
residentially zoned properties as single-family homes.
FINDINGS OF FACT
Section 9.104 (H) of the Zoning Ordinance outlines 9 conditions that must be met in
order for the City to grant a Conditional Use Permit. They are as follows:
(a) The use is one of the conditional uses listed for the zoning district in which the
property is located, or is a substantially similar use as determined by the
Zoning Administrator.
A professional studio is a specific Conditional Use as listed for the LB, Limited
Business District.
(b) The use is in harmony with the general purpose and intent of the
comprehensive plan.
The Comprehensive Plan guides this parcel as Low Density Residential. The
property, however, is zoned LB, Limited Business. The proposal is consistent
with the intent of the City's Comprehensive Plan for commercially zoned
properties.
(c) The use wi!! not impose hazards or disturbing influences on neighboring
properties.
All setback requirements will be met with the proposed addition to the
building. The proposed use of the building is consistent with the types of
uses allowed in the LB, Limited Business District. For these reasons, the use
should not impose hazards or disturbing influences on neighboring properties.
(d) The use will not substantially diminish the use of property in the immediate
vicinity.
The use of property in the immediate vicinity will remain unchanged as a
result of the proposed use of the land.
(e) The use will be designed, constructed, operated and maintained in a manner
that is compatible with the appearance of the existing or intended character of
the surrounding area.
The intended character of the surrounding area is that of a singleOfamily
neighborhood and commercial establishments consistent with the single-
family neighborhood. Being that the proposed use is contained in an existing
P.126
Page 3
City of Columbia Heights Planning Commission
Marianne Richmond Studios, Inc. - Conditional Use Permit
December 5, 2006
Case # 2006-1201
building with a small addition, the use will be maintained in a manner
compatible with the surrounding area.
(f) The use and property upon which the use is located are adequately served by
essential public facilities and services.
The use and property upon which the use is located are adequately served by
essential public facilities and services.
(g) Adequate measures have been or will be taken to minimize traffic congestion
on the public streets and to provide for appropriate on-site circulation of
traffic.
The City Engineer has reviewed the proposed plans and did not have any
issues with traffic congestion. Typically, this type of use does not generate an
excess amount of traffic in the area.
(h) The use will not cause a negative cumulative effect, when considered in
conjunction with the cumulative effect of other uses is the immediate vicinity.
The proposed use is a bookstore, which is permitted as a Conditional Use in
the District it is located. It is intended that the use will not cause a negative
cumulative effect on the immediate vicinity.
(i) The use complies with a!! other applicable regulations for the district in which
it is located.
The use complies with all other applicable regulations for the district in which
it is located.
RECOMMENDATION
City Staff recommends that the Planning Commission recommend approval of the
proposed retail space for the professional studio.
Motion: The Planning Commission recommends that the City Council approve the
Conditional Use Permit for retail space no larger than 2,500 square feet for the building
located at 3900 Stinson Boulevard, subject to certain conditions of approval that have
been found to be necessary to protect the public interest and ensure compliance with
the provisions of the Zoning and Development Ordinance, including:
1. All application materials, maps, drawings and descriptive information submitted
with this application shall become part of the permit.
2. The gravel driveway on the south end of the property shall be resurfaced with a
P.127
Page 4
City of Columbia Heights Planning Commission
Marianne Richmond Studios, Inc. - Conditional Use Permit
December 5, 2006
Case # 2006-1201
hard-surface material as approved by the City Engineer.
ATTACHMENTS
· Draft Resolution
· Location Map
· Survey / Site Plan
· Application materials
P.128
Page 5
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.G.OEHER. STAn
1'oIn em.. Ana 15'_ _ ..<
UN.. Toll Frw 1-&00-252-11815
EROSION CONTROL NOTES
AU. EROSlai CONTROl. t.tEASlJRES IofUST BE INSTALlED PRIOR
TO CClUIIEHCEWEHT OF' GRAmlG OPERATIONS N(O BE
"'","TAlNED UNlI. AU.. mSTURBED AREAS ON THE SflE HAVE
SEEN RESTORED.
AlL COOSTRUC11ON OftRAHCES SHAlL BE SURF' ACED 'MlH
CRUSHED ROCK ACROSS f\JLl MOm. FROM ENTRANCE POINT
TO 75 FEET INTO CONSTRUC11ON ZONE (REF'ER TO DETAIl).
AlL SLOPES J: 1 OR SlEEPER. NOT TO BE SODDED AND
GREAlER 1HAN 8 fEET IN HDGHT, SHALt HA\'E EROSION
ca.lTROI.. fABRIC INSTALLED ON st.a'E pm MHOOT SPEC.
38M. \'tRIfY RESTORATION W[lHOO NQ SEED UlxnJRE.
catlRACTOR m SUewtT SHCP DRA'MNG TO EHQNEER fm
APPROVAl PRIOR TO INSTAll.ATION.
IDlPORARY EROSON COOlROl. (HAY BALES OR APPROVED
EQUIVALENT) TO BE. PlACED ARQJNO STORM SE'ftER
SlRUCruRES DURING a:HsmuCll9H (RUER TO DETAIL).
SEDa.lENT SHAU. BE REWOVED FROM AU. SEDIMENT CONTROl..
DEW:ES AS NECESSARY AND MUST BE REWOVED F DESIGN
CAPA01Y HAS BEEN REDUCED BY 501
SElJACDiT lRACKED OfF-SITE, AS A RESUlT CF CDNSmucnOH
TRAFFIC. SHAll. BE MINIMIZED AND SWEPT ON A DAILY BASS.
AlL D1Sl\JRBED AREAS SHAlL BE RESTORED 'MTH SOD, SEED"
WOOD FlaER BlAHKET OR PA~ SURfACE 'MlH 14 DAYS.
GRADING NOTES
CONtRACTOR SHAlL f1E1.D VERIfY LOCAllCWS AND ELEVATIONS
OF EXlSl1NG UnUTlES AND TOPOGRAPHIC fEAlURES PRIOR TO
'THE c:tlt.A4EHCDENT OF SfTE GRADING. 'n-lE CONlRACTOR
SHAlL "'MEDIATElY NOlIfY 'tHE: ENGINEER OF OlSCREP ANClES
OR VARlAllONS FROW 'IltE PlANs.
AU. EXISTING U1I.JTY LOCAl1ONS SHOWN ARE AF'PROMMAl'E.
ta'4TACT -GOPHER STAlE OOE CAlL" (851-454-00Cl2) F'OR
UllUTY lOCAllONS, 48 HOURS PRIOR TO EXCAVAllON.
1HE SI1E CRADtNC OPERATlON5, 'MiEN COMPlETED, SHALl.
RESUlT IN AlL AREAS BEING GRADED 10 "PlAN SUBGRADE
E1.fVA1lON". THIS run SUBCRADE ELEVA'flONt SHAll. BE
caiSlSl'EHT YfTH lliE CiEOlECHNICAL REPORT FOR BUIlDING
AND PA'vUfEHT AREAS. 'THE '"PLAH SUBCRADE aEVAllOtt' IN
mE PARKING LOT AND DRf\€WAY AREAS SHALL BE
DE'lERMlHED BY cm-CKlNG 'tHE PAW3,lEHT SEC11DH DETAA.S
AND REFERRING TO PAW4G PLAN FOR lOCAllONS AND LMTS
OF' YARKIUS PA'tt9IENT SECTIONS.
AU. SPOT aEVAllONS REPRESENT FINISHED SURF"ACE OR
GUTTER UNE GRADES UNI.LSS OlHERW'SE NOTED.
RfFDl TO SIlt PlAN fOR OJRRENT HDRlZCNTAL snE
DlMEH9DNS AND LAYOUT.
EXISTING nPOGRAPHY PROVIDED BY RUe IHe.
LEGEND
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o4Onf AVE. ok SlINSON BLVD. ElEVAnON_244.88
CONVERSION TO USGS-+710.J0
511"
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9300 Hennepin Town Road
Eden Pl'!llf1e, MN 55347
TIl: 952..218.8880 Fax: 952.278.5822
PROJECT
RICHMOND BUILDING
REMODEL & ADDmON
3900 STINSON BlVD. NE
COlUMBIA HEIGHTS. MINN.
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TII: 952..21'8.8880 Far 952.27UIU
PROJECT
RICHMOND BUilDING
REMODEL & ADDmON
3900 STINSON Bt YO. NE
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Hta<EY THORSTENSON GROVER
9300 Hennepin Town Road
Eden Pralr1e, MN 55341
Tel: 95U7a.B880 FllIC 952.271.8822
PROJECT
APPLICANT,
ARCHITECT:
CIVIL ENGINEER,
.lH~
4021 SllW< LAJ:J: f'ON)
GGUM3lA IEI6IlT5. "II6OTA 55421
t.',I6l2Jl&Hl<1<l
tUB. ~TEG.TS
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t.to ('l52111&-eeM
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RI.l< IHGORl'l:lllATfD
6110 IlllA: GIRLlE DRIVE, 5UTf 100
"!lET""'" ..IfE5OTA 55343
t.l, 1<l521 <l33-O'fl2
fox, (qs2J 'l3~lS3
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CONTRACTOR,
RICHMOND BUilDING
5GOTT WLDI3'5
12 DMSIOH SlllEfT
B.FFALO, Mltft30TA 55313
let. (163) 6b4-DOOO
fox, 063J bM-0402
C.ooled. f&k SGott
REMODEL & ADDmON
3900 STINSON BLVD. NE
COLUMBIA HEIGHTS, MINN.
DRAl'lIHG INDEX
MATERIAL SYMBOLS
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REMOVAL NOTES
CONlRACTOR SHAll Ran w;RIFY LOCATIONS AND ElEVATIONS
Of EXISTING UTlUllES AND TOPOGRAPHIC FEAtuRES PRIOR TO
lHE cot.o.eICDENT OF Snt GRADING. THE CONTRACTOR
SHAll IIolMEDtA m. Y NOTlN Tl-lE ENGINEER OF OlSCREP-'HOES
OR VARtAllONS FROM THE PlAttS.
ALl oasllNC UTUTY LOCATIONS SHOWN ARE APPROXJW"TE.
CONTACT "GOPHER STATE ONE CALL"' (6SI-4M-0002) FOR
UTlUTY LOCAllOOS. 48 HOURS PRIOR TO EXCAVAnON.
AU. EROSIOH CONTROl.. IoIEASURtS TO BE INSTAUED PRIOR 1'0
REMOVAlS.
CONlRACTOR TO REMOVE~ELOCATE EX!SllNG PRIVATE Unul1ES
AS NECESSARY. CONlRACTOR TO COORDINATE AC1WlnES MTH
UlJUTY COMPANIES.
COHlRACTOR IS RESPONSl8LI; FOR AU. REMOVAlS NottD ON
PLANS. AU. PERWlTS, APPUCA'llOHS AND FttS ARE THE
RESPONSlBlUTY OF THE CONTRACTOR.
CONTRACTOR IS RESPOHSlBli fOR PROlECllNG. OR REJ,l(MNG
AND REiNSTAl.l.INO. All FENCES. SIGNS. MAIlBOXS AND OniER
MISCE1J..J.t.E:OUS ITEMS. MAlL SENCE MUST BE MAINTAINED
niROUGHOOT CONSlRUClIOH. TEMPORARY OR PERMANENT
REl.OCA liON Of' ABOVE ITEMS ""A Y BE NECESSARY AND SHAlL
BE COORDINAlm WITH tHE APPROPRlAlE PARTY. AU. 'NOOK
REClUIRED TO COt.lPlElE tHE ABOVE SHALL BE CONSIDERED
INClDEHTAl TO THE PRo.ECT.
'"
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LEGEND
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GOPHER STATE
Tm em. Ana 851-454-0002
UN. Toll r.... l-SOO-~-1168
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RICHMOND STUDIOS
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FAX t.ID. : 7634213312
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Nov. 30 2006 11:28AM P1
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t(IRIEEK WATIERSHIED DISTRICT
4325 Pheasant Ridge Dr. NE #611 . Blaine, MN 55449-4539
Phone: 763-398-3070. Fax: 763-398-3088
'-'.'it'\.'! rirpCI'ceIK' 1)'I'g
\ t'.1I "'.. .__ \.w . - :..."
November 21, 2006
Jeff Blackwell
RLK, Inc.
6110 Blue circle Drive, Suite 100
Minnetonka, MN 55343
Re: Proposed building dock expansion @ 3900 Stinson Blvd, Columbia Hts (RCWD 06-J38R)
Jeff,
Our office received the building dock addition plans proposed for the above-referenced property.
The project does not trigger storm water management requirements under RCWD rules and does
not impact wetlands or floodplains. Drainage routes are proposed to remain the same. Therefore,
no permit from the District will be required for this project as proposed.
Please contact us if you have any questions or if the scope of your project changes, so we can
determine if you require a permit.
~~
Ken Powell
Permit Coordinator
Cc: District Inspector/Engineer
City of Columbia Heights
RCWD 06-J38R
BOARD OF
;:;>
Andrew J. Cardinal, Sr.
Anoka County
Barbara ,P. 13 8
Ramsey County
James A. Leroux
Washington County
Susan R. Oven
Ramsey County
Donald J. Steinke
Anoka County
AA^h,^rCDC
CITY COUNCIL LETTER
Meeting of December 11, 2006
AGENDA SECTION: CONSENT
ORIGlNA TING DEPARTMENT:
Fire
ITEM:
Rental Housing Licenses
BY:
Gary Gorman
NO: S" - A - l q
NO:
DA TE: December 4, 2006
DATE:
Approval of the attached list of rental housing license applications, in that they have met
the requirements ofthe Residential Maintenance Code.
RECOMMENDED MOTION: Move to approve the items listed for rental housing
license applications for December 11,2006.
COUNCIL ACTION:
P.139
Occupany 1.0.
38
20162
30015-
20058
30078
20184
10030
20149
20256
20135
30102
20387
10183
II"'\/",...,^^","^
L1CENSE_Ltr to Approve Licenses 2006
Property Owner Name
Castnecne Properties
Mir AIi
Eric Anderson
Katherine Crosby
Ita Ekah
Steve & Terry Look
Mohamed Musse
Ernesto Payan
Candace Peickert-Arndt
Maumer Sekizovic
Maumer Sekizovic
T J Holdings
Joel Virtue
P.140
... ... ...."
Property Address
3828 2ND
96644 1/2
3947 Tyler
1162 CHEERY
4556 MADISON
4326 MONROE
4535 Taylor
4519 Taylor
1415 PARKVIEW
4635 UNIVERSITY
4640 POLK
3726 3RD
3953 JACKSON
D~nt:> "
CITY COUNCIL LETTER
Meeting of: December 11,2006
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: ;- A-).o License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson ~\. DATE:
By:l4141
I-
NO: DATE: Dec.6, 2006 /
BACKGROUND/ANALYSIS
Attached is the business license agenda for the December 11, 2006 City Council meeting. This agenda
consists of applications for Contractor licenses for 2007 as well as the following renewals of Business
Licenses for 2007: Cigarette Sales, Fuel Dispensing Devices, Liquor, Beer, Wine/Beer, and Second
Hand Dealer Licenses. Also included on the agenda is a one day Peddler License for two employees of
The Window Store (date to be designated prior to issuance of licenses).
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for December 11, 2006 as presented
regarding the licenses for 2007.
COUNCIL ACTION:
P.141
TO CITY COUNCIL December 11, 2006
* Signed Waiver Form Accompanied Application
FIRE
POL, F, BLDG,ZA
POL,F,BLDG,ZA
POLICE
POL, F, BLDG, ZA
POL,F,BLDG,ZA
POL,F,BLDG,ZA
JL
BLDG
****LICENSES FOR 2007****
FUEL DISPENSING DEVICES
*Jeff's, Bobby & Steve's 3701 Central Ave
OFF & ON SALE BEER
*Jeffs, Bobby & Steve's 3701 Central Ave
OFF SALE BEER
*Twin Cities A vanti Stores 4001 University Ave
CIGARETTE SALES
*Jeff's, Bobby & Steves Auto 3701 Central Ave
SECOND HAND DEALER
*TVI Inc. dba Savers Inc 4849 Central Avenue NE
*Nash Sales Inc.dba Unique Th . 2201 3 ih Avenue NE
WINEIBEER LICENSE
*Bombay Vegan dba Nalapak 4920 Central Avenue, Col Hts
LIQUOR LICENSE
*Buffalo Wild Wings 4811 Central Ave
PEDDLER LICENSE
*John Norton-The Window Store 1433 Utica Ave. St. L. Pk
*Mark Alan Chasin 1433 Utica Ave. St. L. Pk
CONTR<\CTOR'S LICENSES (2007)
*Metro Mechanical Cont
*Randy Lane & Sons
* Assoc. Mechanical Cont
Fireside Hearth & Home
*Sedgwick Htg & AC
*Bonfe's Plumb & Htg
*Ron's Mechanical
*Precision Air LLC
*PRS Mechanical
*Al's Master Plumbing
*Ross Plumbing
*Norblom Plumbing
*Kato Roofing
*SOS Homecare
*Kraus Anderson Const.
*C & S Blacktopping
Metro Tree
*Wright Tree Service
*A Top Notch Tree Ser
*S & S Tree
*Rainbow Treecare
*Nasseff Mechanical
Swift Mechanical
7340 Washington Ave So. Ed PI.
1501 W. Broadway, Mpls
1257 Marschall Rd, Shakopee
2700 N. Fairview Ave, Roseville
8910 Wentworth Ave So, Mpls
505 Randolph Ave, St Paul
12010 Old Brick Yd Rd, Shako
23761 Echo Ave, Faribault
PO Box 68111, Mpls
1424 3rd St N. Mpls
2941 Brookdale Dr, Brk Pk
2905 Garfield Ave So" Mpls
321 Lundin Blvd, Mankato
1816 Colfax Ave, Mpls
525 So. 8th St, Mpls
14435 Northdale Blvd, Rogers
10101 Naples St, Blaine
230 Lundin Blvd, Mankato
5505 N Hwy 169, Plymouth
450 Hardman Ave. So St Paul
2239 Edgewood Ave So, St. L. Pk
122 S. Wabash a St. St. Paul
3404 Victoria St N. Shoreview
P.142
$160
$550
$150
$300
$100
$100
$2,400
$8,200
$50
$50
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
$60
5- -;\-L.l
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL :MEETING OF: Dt~ III 2ODfo
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY 9F COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
_1..__1. ___:"40__ __.."_:__ """1..__1. ~T.._I..";" I 100Cu,
\.J.U;;L.A 1.::t:j13Lt:il \.UV'::J.IlJ.t:j ,",UI;L.A L:nJ..LUUCl I I 1./ I I
401..____1..
LB' UUl;U
1101/1'1/_
!\I'''\I/'
in the amount of $ )f; ~2,... ~ 12..77.
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
P.143
ACS FINANCIAL SYSTEM
12/07/2006 11:32:52
Check History
CITY OF COLUMBIA HEIGHTS
GL050S-V06.70 COVERPAGE
GL:i4 OR
**********************************************************~,********************
* * * * C 0 U N C I L * * * *
* * * * C 0 U N C I L * * * *
* * * * C 0 U N C I L * * * *
* * * * C 0 U N C I L * * * *
**********************************************************~,********************
Report Selection:
Optional Report Title.......12/11/2006 COUNCIL LISTING
INCLUSIONS:
Fund & Account..............
thru
Check Date......... .........
Source Codes........... .....
Journal Entry Dates.........
Journal Entry Ids...........
Check Number................
proj ect. . . . . . . . . . . . . . . . . . . . .
Vendor. . . . . . . . . . . . . . . . . . . . . .
Invoice. . . . . . . . . . . . . . . . . . . . .
Purchase Order..............
Bank....................... .
""d .lcher ....................
;.... leased Date...............
fI::>. :!ared Date.. . . . . . . . . . . . . . .
fI::>.
thru
thru
thru
thru
119547 thru 119706
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI
J COUNCIL 02 P4 Y S 6
Lines CPI CP SP
066 10 Y Y
ACS FINANCIAL SYSTEM
12/07/2006 11
BANK
VENDOR
Check History
12/11/2006 COUNCIL LISTING
CHECK NUMBER
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 1
BANK CHECKING ACCOUNT
AMERICAN BOTTLING COMPAN
ANOKA COUNTY ATTORNEY
ARCH WIRELESS/METROCALL
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
BRADLEY REAL ESTATES INC
CAPITOL BEVERAGE SALES L
CHISAGO LAKES DISTRIBUTI
CITY WIDE WINDOW SERVICE
COLUMBIA HEIGHTS I
CUZZUPE!ANTHONY
DAY DISTRIBUTING CO
DEX MEDIA EAST LLC
DUGDALE/MARY
ESCHELON
EXTREME BEVERAGE
G & K SERVICES
GHERAU/PAVITRIE
GRAPE BEGINNINGS INC
GRIGGS-COOPER & CO
HOHENSTEINS INC
HOWES/THOMAS M
JJ TAYLOR DIST OF MN
JOHNSON BROS. LIQUOR CO.
JOHNSON/THOMAS M
KIWI KAI IMPORTS
LARKIN/JOHN
MC FADDEN/JOYCE
MENDOZA/MARIA
MN DEPT OF ADMINISTRATIO
O'BRIEN/DANIEL
OFFICE DEPOT
PAT KERNS WINE MERCHANTS
PHILLIPS WINE & SPIRITS
PITNEY BOWES LOUISVILLE
QUALITY WINE & SPIRITS
SHAMROCK GROUP/ACE ICE
STATE OF MINN-DEPT OF FI
TDS METRO COM
VERIZON - ATTN: PREPAY D
VERIZON WIRELESS
WELLS FARGO BANK
WINE COMPANY/THE
XCEL ENERGY (N S P)
NORTHEAST BANK
BELLBOY CORPORATION
CAPITOL BEVERAGE SALES L
~
I-'
*'"
U1
119547
119548
119549
119550
119551
119552
119553
119554
119555
119556
119557
119558
119559
119560
119561
119562
119563
119564
119565
119566
119567
119568
119569
119570
119571
119572
119573
119574
119575
119576
119577
119578
119579
119580
119581
119582
119583
119584
119585
119586
119587
119588
119589
119590
119591
119592
119593
AMOUNT
588.03
432.40
84.19
494.58
21,178.70
11,940.57
18,488.65
960.45
40.47
5,581.28
12.24
282.00
236.70
160.60
156.90
960.00
112.73
115.59
383.00
26,.783.16
2,045.80
25,.080.00
36,510.33
2,621. 76
397.67
1,170.86
123.27
49.00
152.85
508.10
68.73
103.81
270.00
12,420.28
268.38
17,210.95
531. 38
216.20
446.55
67.75
292.91
3,883.41
268.80
3,625.92
3,200,000.00
1,537.80
32,959.15
ACS FINANCIAL SYSTEM
12/07/2006 11
BANK
VENDOR
Check History
12/11/2006 COUNCIL LISTING
CHECK NUMBER
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 2
BANK CHECKING ACCOUNT
CENTER POINT ENERGY
CHISAGO LAKES DISTRIBUTI
COCA-COLA BOTTLING MIDWE
DEEP ROCK WATER COMPANY
DEX MEDIA EAST LLC
DONALD SALVERDA & ASSOCI
EXTREME BEVERAGE
FARNER-BOCKEN
G & K SERVICES
GENUINE PARTS/NAPA AUTO
GORMAN/GARY
GRIGGS-COOPER & CO
HOHENSTEINS INC
JJ TAYLOR DIST OF MN
JOHNSON BROS. LIQUOR CO.
MARK VII DIST.
NEEDHAM DISTRIBUTING CO
PETTY CASH - KAREN MOELL
PETTY CASH - LIZ BRAY
PETTY CASH - MARY DUGDAL
PHILLIPS WINE & SPIRITS
QUALITY WINE & SPIRITS
SHAMROCK GROUP/ACE ICE
SPECIALTY WINES & BEVERA
VERIZON WIRELESS
XCEL ENERGY (N S P)
NORTHEAST BANK
CITY OF COLUMBIA HEIGHTS
ACE HARDWARE
ALTO CONSULTING & TRAINI
AMERIPRIDE
ANOKA COUNTY
ANOKA COUNTY SHERIFFS DE
ANOKA COUNTY TREASURER
ANOKA CTY - CENTRAL COMM
ARMOR HOLDINGS FORENSICS
ASCAP
AUTO TRENDS
BAKER & TAYLOR
BAKER & TAYLOR ENTERTAIN
BEl EXTERIOR MAINTENANCE
BIFF'S,INC.
BOLTON & MENK, INC
BONESTROO ROSENE ANDERLI
BOYER TRUCK PARTS
BRODART
BUILDING FASTENERS
~
,....
~
0'\
119594
119595
119596
119597
119598
119599
119600
119601
119602
119603
119604
119605
119606
119607
119608
119609
119610
119611
119612
119613
119614
119615
119616
119617
119618
119619
119620
119621
119622
119623
119624
119625
119626
119627
119628
119629
119630
119631
119632
119633
119634
119635
119636
119637
119638
119639
119640
AMOUNT
2,760.32
6,712.92
1,003.80
152.70
50.80
873.73
320.00
9,833.07
36.16
506.89
93.21
6,785.97
3.,872.00
46,740.21
7,242.28
2,160.15
185.00
197.04
70.98
163.45
475.18
10,685.43
127.38
5,076.40
137.79
15,439.67
4,245,000.00
142,592.81
140.02
3,600.00
80.21
32.06
130.00
5,782.00
596.71
227.00
287.00
706.10
1,903.85
17.00
1,125.00
374.89
27,703.50
380.00
72.21
34.72
14.91
ACS FINANCIAL SYSTEM
12/07/2006 11
BANK
VENDOR
Check History
12/11/2006 COUNCIL LISTING
CHECK NUMBER
CITY OF COLUMBIA HEIGHTS
GI,540R-V06.70 PAGE 3
BANK CHECKING ACCOUNT
CANADA GOOSE PROJECT
CATCO PARTS SERVICE
CCP INDUSTRIES
CENTRAL RENTAL
CINTAS FIRST AID-SAFETY
CLARK PRODUCTS INC
COLUMBIA HEIGHTS RENTAL
COM CAST
CONTRACTORS & SURVEYORS
DEMCO MEDIA
DNR ENTERPRISES
EGAN OIL COMPANY
FACT BOOK-CORPORATE REPO
FLEX COMPENSATION, INC
G & K SERVICES
GALE GROUP/THE
GASB ORDER DEPT
GENE'S WATER & SEWER INC
GENERAL SAFETY EQUIPMENT
GLASS MASTERS, INC
GRAFIX SHOPPE, INC
HARBOR FREIGHT TOOLS
HD SUPPLY WATER WORKS
HEIGHTS ELECTRIC INC.
HEIGHTS-NORTHEAST WELDIN
HEINRICH ENVELOPE CORP
HOME DEPOT #2802
HONEYWELL INC
HOWES/THOMAS M
INTEGRATED LOSS CONTROL
MARSHALL CONCRETE PRODUC
MENARDS CASHWAY LUMBER-F
METRO COUNCIL ENVIROMENT
METRO WELDING SUPPLY
MICKMAN BROTHERS INC
MIDWAY FORD
MIDWEST ASPHALT CO.
MILOW ELECTRIC INC
MN STATE BOARD OF ACCOUN
MORRELL & MORRELL INC
MPELRA
MURLOWSKI PROPERTIES INC
MYERS TIRE SUPPLY COM PAN
NEW LOOK CONTRACTING
NORTHEASTER
NORTHERN WATER WORKS SUP
OFFICE DEPOT
;0
.....
*'"
'-l
119641
119642
119643
119644
119645
119646
119647
119648
119649
119650
119651
119652
119653
119654
119655
119656
119657
119658
119659
119660
119661
119662
119663
119664
119665
119666
119667
119668
119669
119670
1196 71
119672
119673
119674
119675
119676
119677
119678
119679
119680
119681
119682
119683
119684
119685
119686
119687
AMOUNT
860.00
49.59
201. 51
60.69
167.69
65.15
21. 30
871 .77
538.06
79.98
372.58
10,238.90
179.00
162.75
1,213.77
1,852.57
13.60
1,260.00
212.17
926.00
760.00
11.70
3,104.09
1,888.31
155.00
487.00
98.96
18,861.25
780.00
352.00
136.00
241.45
65,983.50
56.98
292 .17
83.07
980.24
1,346.00
45.00
1,853.80
150.00
45.00
57.70
97,685.65
291. 60
656.83
828.87
ACS FINANCIAL SYSTEM
12/07/2006 11
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 4
BANK
VENDOR
Check History
12/11/2006 COUNCIL LISTING
CHECK NUMBER
AMOUNT
BANK CHECKING ACCOUNT
ONE-CALL CONCEPT-GOPHER
PIONEER PRESS
PRO GRAPHICS
READER'S DIGEST ASSOCIAT
RICOH BUSINESS SYSTEMS
S & T OFFICE PRODUCTS IN
SERVICE MASTER
STAPLES BUSINESS ADVANTA
STREICHER'S GUN'S INC/DO
SUBURBAN AIR INC
SUN PUBLICATION
SURPLUS SERVICES
TRANS-ALARM INC
VALPAK OF MINNEAPOLIS/ST
VANZ AUTO
VERIZON WIRELESS
VFW
WINTER EQUIPMENT COMPANY
WW GRAINGER,INC
;0
,....
~
00
119688
119689
119690
1196 91
119692
119693
119694
119695
1196 96
119697
119698
119699
119700
119701
119702
119703
119704
119705
119706
265.60
49.79
12.65
22.98
1,724.77
38.90
6,004.48
163.02
183.76
113.00
611. 82
12.00
261.76
1,600.00
305.00
58.21
89.50
236.57
13 .29
8,212,672.77 ***
ACS FINANCIAL SYSTEM
12/07/2006 11
BANK
VENDOR
REPORT TOTALS:
~
~
~
\D
Check History
12/11/2006 COUNCIL LISTING
CHECK NUMBER
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 5
AMOUNT
8,212,672.77
RECORDS PRINTED - 000983
ACS FINANCIAL SYSTEM
12/07/2006 11:32:54
Check History
CITY OF COLUMBIA HEIGHTS
GL060S-V06.70 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION
101
201
212
225
240
261
265
402
415
601
602
603
604
609
652
653
701
720
880
885
886
:'"07
~rAL
Ul
o
DISBURSEMENTS
GENERAL
COMMUNITY DEVELOPMENT FUND
STATE AID MAINTENANCE
CABLE TELEVISION
LIBRARY
TWENTY-FIRST CENTURY GRANT
CONFISCATED/FORFEITED PROP
STATE AID CONSTRUCTION
CAPITAL IMPRVMT - PIR PROJ
WATER UTILITY
SEWER UTILITY
REFUSE FUND
STORM SEWER UTILITY
LIQUOR
SEWER CONSTRUCTION FUND
STORM SEWER CONSTRUCT. FUND
CENTRAL GARAGE
DATA PROCESSING
PERMIT SURCHARGE
PAYROLL FUND
INVESTMENT FUND
FLEX BENEFIT FUND
ALL FUNDS
47,258.44
30.49
281.41
1,158.77
6,973.43
70.98
734.37
98,452.15
32,430.48
7,081.74
1,506.75
2,245.72
961. 38
308,892.16
140.05
380.00
44,464.52
5,870.87
65,983.50
.134,443.70
7,445,000.00
8,311.86
8,212,672.77
BANK RECAP:
BANK NAME
DISBURSEMENTS
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
8,212,672.77
8,212,672.77
CITY COUNCIL LETTER
Meeting of December 1 L 2006
AGENDA SECTION: Resolutions
NO:
ITEM:
~A
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROVAL
BY: ~
Adopt Resolution For
Revocation
BY: Gary Gorman
DATE: December 4, 2006
DATE:
NO: 2006-257
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against Svitlana Moore regarding rental property at 3911 Van Buren Street N.E.
for failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of
Resolution No.2006-257, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2006-257, Resolution of the
City Council of the City of Columbia Heights approving revocation pursuant to City Code,
Chapter 5A, Article IV, Section 5A.408(A) of the rental license held by Svitlana Moore
regarding rental property at 3911 Van Buren Street N.E.
COUNCIL ACTION:
P.1Sl
RESOLUTION 2006-257
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of that certain residential
rental license held by Svitlana Moore (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 3911 Van Buren
Street NE, Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on November 21, 2006 of an public hearing to be held on
December II, 2006.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
I. That on November 8, 2006, inspection office staff sent a letter requesting the new
owner of the property to license the rental property. The letter was mailed by regular
mail to the owner at the address listed in the property records.
2. That on November 21, 2006, inspection office staff reviewed the property file and
noted that the property remained unlicensed. A Statement of Cause was mailed by
regular mail to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to submit a rental license application.
b. Failure to schedule a rental license inspection.
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
I. The rental license belonging to the License Holder described herein and identified by
license number U3911 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
P.152
Passed this
day of
Offered by:
Second by:
Roll Call:
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
2006
P.lS3
Mayor Gary L. Peterson
CITY COUNCIL LETTER
Meeting of December 11, 2006
AGENDA SECTION: Resolutions
Adopt Resolution For
Revocation
BY:
Gary Gorman
CITY
MANAGER
APPROY AL
BY:
NO:
ITEM:
6D
ORIGINATING DEPARTMENT:
Fire
DATE: December 4, 2006
DATE:
NO: 2006-258
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against Maria Romero regarding rental property at 563 38th Avenue N.E. for
failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of
Resolution No.2006-258, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2006-258, Resolution of the
City Council of the City of Columbia Heights approving revocation pursuant to City Code,
Chapter 5A, Article IV, Section 5AA08(A) of the rental license held by Maria Romero
regarding rental property at 563 38th Avenue N.E.
COUNCIL ACTION:
P.154
RESOLUTION 2006-258
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential
rental license held by Maria Romero (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 563 38th Avenue
N.E., Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on November 15, 2006 of an public hearing to be held on
December 11, 2006.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on October 4, 2006, inspectors for the City of Columbia Heights, inspected the
property described above and noted two violations. A compliance letter listing the
violations was mailed by regular mail to the owner at the address listed on the Rental
Housing License Application.
2. That on November 15, 2006, inspectors for the City of Columbia Heights,
reinspected the property and noted two violations remained uncorrected. A
statement of cause \vas mailed 'via regular mail to the owner at t.1}e address listed on
the rental housing license application.
3. That on December 4, 2006, inspectors for the City of Columbia Heights, performed
a final inspection at the property and noted one violation remained uncorrected. A
statement of cause was mailed via regular mail to the owner at the address listed on
the rental housing license application.
4. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to correct RMC violations. The violations are as follows;
1. Shall remove all/any outside storage from the property.
1. Wood/metal frame along the driveway
2. Paint cans
3. New as of 12/4/06
a. Table
b. L.P. Tank
c. Cardboard boxes
5. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
P.155
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F8116 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
day of
2006
Passed this
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.156
CITY COUNCIL LETTER
Meeting of December 11, 2006
AGENDA SECTION:
Public
Hearings
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROVAL
NO:
(PC
ITEM:
Adopt Resolution For
Abatement
BY:
Gary Gorman
DAT:
DATE: December 4, 2006
NO: 2006-259
Declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested against Salah Farghaly regarding property at 4625 Tyler Street
N.E. for failure to meet the requirements of the Residential Maintenance Code.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No. 2006-259, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2006-259, a resolution
of the City Council of the City of Columbia Heights declaring the property at 4625
Tyler Street N.E. a nuisance and approving the abatement of violations from the
property pursuant to City Code section 8.206.
COUNCIL ACTION:
P.lS7
RESOLUTION 2006-259
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Salah Farghaly (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 4625 Tyler Street
N.E., Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on November 20,2006.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
I. That on November 8, 2006 the building was posted with unlawful to occupy notices due to
the rental license being revoked. Inspectors found all units vacant with signs of interior
vandalism and trespassing, due to no response from, and no known location of the legal
owner of the building the Fire Chief ordered that the building be winterized and boarded up.
2. That on November 17, 2006 a contractor hired by the Fire Department winterized the
building and boarded the building up.
3. That on November 20,2006 notices were sent to the owner via regular mail at the address
listed on file.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist and have been abated, to wit:
A. Secured the units on building to prevent unauthorized access.
B. Winterized the units to prevent any damage to the building due to cold weather.
5. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4625 Tyler Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
P.158
ORDER OF COUNCIL
1. The property located at 4625 Tyler Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest
Passed this
day of
2006
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
T'\....._...."-. 1"""'.:........,. ,...,1......_1~/1"""_.1l_-"':1 ('1:___.0.+....._,
.u~VULY '-1LY '-'1~1.l\J'-'VU!1'""11 ~v\Jl""La!.)'
P.159
CITY COUNCIL LETTER
Meeting of December 11, 2006
AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY
Hearings Fire MANAGER
NO: (ob APPROVAL
ITEM: Adopt Resolution For BY: Gary Gorman BY: ~
Abatement
DATE: December 4, 2006 DATE:
NO: 2006-260
Declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested against Salah Farghaly regarding property at 4633 Tyler Street
N.E. for failure to meet the requirements of the Residential Maintenance Code.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No. 2006-260, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2006-260, a resolution
of the City Council of the City of Columbia Heights declaring the property at 4633
Tyler Street N.E. a nuisance and approving the abatement of violations from the
property pursuant to City Code section 8.206.
COUNCIL ACTION:
P.160
RESOLUTION 2006-260
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Salah Farghaly (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 4633 Tyler Street
N.E., Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on November 20,2006.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
1. That on November 8, 2006 the building was posted with unlawful to occupy notices due to
the rental license being revoked. Inspectors found all units vacant with signs of interior
vandalism and trespassing, due to no response from, and no known location of the legal
owner ofthe building the Fire Chief ordered that the building be winterized and boarded up.
2. That on November 17, 2006 a contractor hired by the Fire Department winterized and
boarded the building up.
3. That on November 20,2006 notices were sent to the owner via regular mail at the address
listed on file.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist and have been abated, to wit:
A. Secured the units on building to prevent unauthorized access.
B. Winterized the units to prevent any damage to the building due to cold weather.
5. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4633 Tyler Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
P.161
ORDER OF COUNCIL
1. The property located at 4633 Tyler Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest
Passed this
day of
2006
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
n",,,,nt,, {""it" {""l",rlrl{""nnnf'il C;:"'f'r",t~MT
~-.t'-"J --'&-"J -.-...-........., ---.................. ---...-......J
P.162
CITY COUNCIL LETTER
Meeting of December 1 L 2006
AGENDA SECTION:
Public
Hearings
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROVAL
NO:
LoE
ITEM:
Adopt Resolution For
Abatement
BY:
Gary Gorman
DATE: December 4, 2006
NO: 2006-261
Declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested against Michael Jaster regarding property at 4752 5th Street N.E.
for failure to meet the requirements of the Residential Maintenance Code.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No. 2006-261, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2006-261, a resolution
of the City Council of the City of Columbia Heights declaring the property at 4752
5th Street N.E. a nuisance and approving the abatement of violations from the
property pursuant to City Code section 8.206.
COUNCIL ACTION:
P.163
RESOLUTION 2006-261
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Michael Jaster (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 4752 5th Street N.E.
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via certified mail to the owner of record on November 27,2006.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
1. That on November 6, 2006 an inspection was conducted on the property listed above.
Inspectors found one violation. A compliance order was sent via regular mail to the owner at
the address.
2. That on November 27, 2006, inspectors re-inspected the property listed above. Inspectors
noted that one violation remained uncorrected. A compliance order and statement of cause
was mailed via certified mail to the owner listed in the property records.
3. That on December 4, 2006, inspectors reinspected the property and found that one violation
....o't"'t"'lf:);nQrl ....n"n.,.,.,::Io,....t-~r1
1. ""'.I,J..,u.....u,J.......\..I. YJ.,lto"..VJ,A. ~,,",L""'U.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall remove all/any outside storage from the property. Items include, BUT NOT
LIMITED TO;
1. GAS CAN
11. SCREEN
111. COUCH
IV. SCREEN DOOR
v. DOOR
VI. CARPET
V11. BICYCLE PARTS
Vlll. SHOES
IX. APPLIANCES
x. WINDOW SCREENS
Xl. DOWNSPOUTS
XlI. DRYVAC
Xl11. BOXES OF CLOTHES
XIV. TABLES
xv. CHAIRS
P.164
XVI. EXCERCISE EQUIPMENT
XVll. FISH NET
XVlll. CD RACK
XIX. CAR SEAT
xx. LAMP
XXI. BICYCLE
XXll. MOP BUCKET
XXIll. STEP LADDER
XXIV. BOXES OF TOYS
5. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4752 5th Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ADn"CD A"C 0AT ThT0TT
'\JJ.'\...!....J.LI.l'\. '-'.1" \...-'-'U1 "!'-'.!...J....l
1. The property located at 4752 5th Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this
day of
2006
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
P.165
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.166
CITY COUNCIL LETTER
Meeting of December 11, 2006
AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY
Hearings Fire MANAGER
NO: lor APPROVAL
ITEM: Adopt Resolution For BY: Gary Gorman BY: ;/lJf2r~
Abatement
DATE: December 4, 2006 DATE:
NO: 2006-262
Declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested against Oscar Curtis regarding property at 3935 Polk Street N.E.
for failure to meet the requirements of the Residential Maintenance Code.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No. 2006-262, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2006-262, a resolution
of the City Council of the City of Columbia Heights declaring the property at 3935
Polk Street N.E. a nuisance and approving the abatement of violations from the
property pursuant to City Code section 8.206.
COUNCIL ACTION:
P.167
RESOLUTION 2006-262
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Oscar Curtis (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 3935 Polk Street N.E.
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via certified mail to the owner of record on November 9,2006.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
1. That on October 19, 2006 an inspection was conducted on the property listed above.
Inspectors found one violation. A compliance order was sent via regular mail to the owner at
the address.
2. That on November 9, 2006, inspectors re-inspected the property listed above. Inspectors
noted that one violation remained uncorrected. A compliance order and statement of cause
was mailed via certified mail to the owner listed in the property records.
3. That on December 4,2006, inspectors reinspected the property and found that one violation
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall remove all/any outside storage from the property. Items include, BUT NOT
LIMITED TO;
i. DISHWASHER
5. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 3935 Polk Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
P.168
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
1. The property located at 3935 Polk Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this
day of
2006
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
A t+..C'i-.
..( .LLL"",r,,;JL.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.169
CITY COUNCIL LETTER
Meeting of December 11. 2006
AGENDA SECTION:
Public
Hearings
loG-
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROVAL
NO:
ITEM:
Adopt Resolution For
Abatement
BY:
Gary Gorman
BY:
DATE: December 4, 2006
DATE:
NO: 2006-263
Declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested against Bart Mady regarding property at 4329 Main Street N.E.
for failure to meet the requirements of the Residential Maintenance Code.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No. 2006-263, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2006-263, a resolution
of the City Council of the City of Columbia Heights declaring the property at 4329
Main Street N.E. a nuisance and approving the abatement of violations from the
property pursuant to City Code section 8.206.
COUNCIL ACTION:
P.170
RESOLUTION 2006-263
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Bart W. Mady (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 4329 Main Street
N.E. Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via certified mail to the owner of record on November 15,2006.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
1. That on October 4, 2006 an inspection was conducted on the property listed above.
Inspectors found six violations. A compliance order was sent via regular mail to the owner
at the address.
2. That on November 15,2006, inspectors reinspected the property listed above. Inspectors
noted that six violations remained uncorrected. A compliance order and statement of cause
was mailed via certified mail to the owner listed in the property records.
3. That on December 4, 2006, inspectors reinspected the property and found that six violations
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall replace all missing/damaged fascia on the garage.
B. Shall remove timbers in the back yard.
e. Shall remove the scrub growth around the following areas, house, fence and garage.
D. Shall repair the damaged rear screen door.
E. Shall repair the damaged roof and the damage soffit and the damaged fascia on the
building.
F. Shall replace the missing section of chain link fence.
5. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4329 Main Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
P.171
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
1. The property located at 4329 Main Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this
day of
2006
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.172
CITY COUNCIL LETTER
Meeting of December 11. 2006
AGENDA SECTION: Public ORlGINA TING DEPARTMENT: CITY
Hearings Fire MANAGER
NO: loH APPROVAL
ITEM: Adopt Resolution For BY: Gary Gorman BY:
Abatement
DATE: December 4, 2006 DATE:
NO: 2006-264
Declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested against Jan Blanchard regarding property at 4942 ih Street N.E.
for failure to meet the requirements of the Residential Maintenance Code.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No. 2006-264, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2006-264, a resolution
of the City Council of the City of Columbia Heights declaring the property at 4942
7th Street N.E. a nuisance and approving the abatement of violations from the
property pursuant to City Code section 8.206.
COUNCIL ACTION:
P.173
RESOLUTION 2006-264
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Jan Blanchard (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 4942 ih Street N.E.
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via certified mail to the owner of record on November 9, 2006.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights Makes the following:
FINDINGS OF FACT
1. That on September 28, 2006 an inspection was conducted on the property listed above.
Inspectors found six violations. A compliance order was sent via regular mail to the owner
at the address.
2. That on November 9, 2006, inspectors reinspected the property listed above. Inspectors
noted that four violations remained uncorrected. A compliance order and statement of cause
was mailed via certified mail to the owner listed in the property records.
3. That on December 4, 2006, inspectors reinspected the property and found that four violations
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall repair and paint the overhead garage doors.
B. Shall replace the missing siding on the southwest comer of the garage.
C. Shall repair the deteriorated driveway.
D. Shall replace the missing shingles on the house roof.
5. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4942 7th Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
P.174
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
1. The property located at 4942 7'h Street N .E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this
day of
2006
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.175
201
. 7
MEMORANDUM
DATE:
DECEMBER 7, 2006
TO:
WALT FEHST, CITY MANAGER
FROM:
BILL ELRITE, FINANCE DIRECTOR
RE:
FOLLOW UP TO TRUTH IN TAXATION HEARING OF DECEMBER
4,2006
As a follow up to the meeting, I have attached four additional documents to this memo. These
documents relate to comments or questions that came up at the meeting or a follow up to items
that were discussed during the budget process.
The first document is a summary of fund and cash balances as of December 31,2005.
The second document is a budget comparison showing tax supported departmental budgets for
2003 compared to the City Manager's proposed budget for 2007.
The third document is a chart showing the comparison of lost LGA to our levy increases from
2003 to 2007.
The final document are charts showing the result ofthe 2003 Utility Rate Study and the
percentages of the increases in the total utility bill.
Summary of Fund and Cash Balances
This document is broken down into four sections showing the fund and cash balances
that were reflected in our 2005 Comprehensive Annual Financial Report. This basic
document was distributed when the Auditor reviewed the audit with the City Council. I
have amended the Auditor's document to sort it into four sections. These sections show
the funds that have no restrictions and are totally under the control of the City Council,
the funds that have some limited restrictions but are basically controlled by the City
Council, funds with outside restrictions where the Council's use of these funds is
limited, and funds that have rigid outside restrictions limiting their use to specific
purposes. I have also added columns to the schedule showing transfers out that occurred
after the 2005 audit and a column showing cash needed for cash flow purposes. With
these adjustments when you look at the top unrestricted section, you can see that our
fund balance is actually $1,023,096 less than it should be. The next section reflects funds
that have restrictions that were primarily imposed by the City Council. The total fund
balance in this area equals $9,086,166. However, as you can see the bulk of these funds
are for various capital improvements and capital equipment replacement, the largest fund
is for capital equipment replacement in General Governrnent fund, this being Police, Fire
and Public Works. Here we have a fund balance of $4,796,312. This fund was
established many years ago to provide funding for the ongoing replacement of public
works and public safety equipment. The two other major fund balances in this area are
Fund 411 Capital Improvements/General Government Buildings, which has a balance of
$1,241,804. A large portion is for the improvements that were made to the public works
P.177
building in 2006. The next largest fund in this section is Capital Sheffield
Redevelopment. This is $912,492 and is primarily made up of funds that the Council
transferred in to this fund at the end of 2005 for improvements to the Sheffield area. The
next two areas on the report have more significant outside restrictions and comprise a
total of slightly over $5,000,000. In both of these areas the funds are primarily restricted
to be used for the purpose in which they were collected, such as water, sewer funds, and
debt service. I will be available at the Council meeting to answer any questions on this
chart and explain it in more detail.
Budget Comparison 2003-2007
As was highlighted at the Truth and Taxation meeting, our budget on tax supported
funds for 2007 is $211,232 less than the adopted budget for 2003. The attached schedule
details the 2003 and 2007 budgets by department. The final column shows the amount of
decrease and increase in the various budgets from 2003 to 2007. The two largest changes
on this are the Fire Department that increased by $173,933. This is due primarily to the
fact that the pensions for the Volunteer Fire Department had previously come from a
separate fund. This pension cost is slightly over $100,000 a year and is now included in
the Fire Department budget. The next major area is transfers, which decreased by
$295,000. This is due to the fact that in 2003 permit revenue was taken into the General
Fund and then transferred to Community Development. Starting in 2006 the revenue was
taken directly into Community Development eliminating the need for this transfer.
Comparison of Lost LGA and Increases
At the Truth and Taxation meeting it was questioned why we had a chart showing the
total amount that we have lost in LGA since 2003, but did not have a chart showing the
total increase in our levy for the same period of time. This chart shows both the loss of
LGA and the increase in the levy. As you can see from this comparison, the net revenue
loss is $1,280,654.
Information from the SEH Rate Study dated 10-28-2003
These charts have been distributed previously. They reflect the rate study increases to the
city utility bill for different levels of residential property. As you can see in the first chart
when you add up the rate increases by percentage for the five years on an average
residential bill, the rates increased by 28.3 percent. When you use the same average
residential utility bill and compare the total dollar increase from 2003 to 2008 the
increase for five years was 31.6 percent. It should be clearly noted that these tables are
based on our total utility bill. In the rate study some rates stayed the same, some rates
went down, and some increased. If you simply look at how much our water rate
increased and do not take into consideration the decrease in sewer rates, or the fact that
refuse rates held the same, you will get a higher percentage. However, the rate study was
based on our total utility bill, which is reflected in the above percentages.
This summarizes the highlights of information requested. I will be available at the Council
meeting to discuss any of these in more depth.
P.178
RESOLUTION 2006-255
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2007, SETTING THE CITY LEVY, AND APPROVING
THE HRA LEVY.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The budget for the City of Columbia Heights for the year 2007 is hereby approved and adopted with
appropriations for each of the funds listed below.
General Fund
Community Development Fund
Economic Development Fund
State Aid
Cable Television
Library
DARE Project
Infrastructure
Capital Improvement
Capital Equipment Replacement Funds
Construction Funds
Central Garage Fund
Liquor Operating
Liquor Capital/Non-Operating
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Storm Sewer Fund
Data Processing
Debt Service Fund
Total Expense Including Interfund Transfers
Expense
8,711,736
917,211
317,228
159,828
190,074
683,095
5,375
156,055
395,500
598,760
955,000
550,169
7,225,307
6,214,700
2,178,338
1,613,395
1,391,506
369,835
268,535
1,897,206
34,798,853
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds,
including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2007:
General Fund
Community Development Fund
Economic Development Fund
State Aid
Cable Television
Library
DARE Project
Infrastructure
Capital Improvements
Capital Equipment Replacement Funds
Construction Funds
Central Garage Fund
Liquor Operating
Liquor Capital/Non-Operating
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Storm Sewer Fund
Data Processing
Debt Service Fund
Total Revenue Including InterflJp. i'7 gnsfers
Revenue
8,711,736
917,211
317,228
159,828
190,074
683,095
5,375
156,055
395,500
598,760
955,000
550,169
7,225,307
6,214,700
2,178,338
1,613,395
1,391,506
369,835
268,535
1,897,206
34,798,853
RESOLUTION 2006-255
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2007, SETTING THE CITY LEVY, AND APPROVING
THE HRA LEVY.
Section C. The following sums of money are levied for the current year, collectable in 2007, upon the taxable
property in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy
5,839,734
Estimated Library Levy
519,981
Estimated EDA Fund Levy
Total
140,898
6,500,613
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2007 in the amount of $161,366.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the
year 2007 that is higher than the tax rate calculated for the city for taxes levied in 2005, collectable in 2006.
BE IT FURTHER RESOLVED: That the city has adequate fund balances and reserves to pay all 2007 Bond
principal and interest payments and the county auditor is authorized to cancel all Bond Levies for taxes payable in
2007.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this --------- day of -----
Offered By:
Seconded By:
RollCall:
Ayes:
Nays:
Mayor Gary Peterson
Patricia Muscovitz, Deputy City Clerk, CMC
P.180
City of Columbia Heights
Budget Cuts and Add Backs
Prepared 11/29/2006
Summary of add backs
Libra
To allow attendance at MLA annual conference for one person
$500. Three memberships in Minnesota Library Association;
one membershi in American Libra Assoc $535 1,035
Police De artment
Specialist pay for the Drug Task Force Officer per Union
Contract $1620. This was a grievance settlement with LELS.
Overtime for full ear olice resence in Grid 8 $45,000 46,620
Public Works
Capital Equipment Replacement in Water fund for generator
replacement at pump station #2 $26,000.
Capital improvement in Parks for the replacement of the picnic
shelter at Silver Lake Beach $30,000 56,000
1~~;;~~~~:~~kS ." ~'" .. ... . .... ,. ^ ..~, L ~'" 1 03.6551
In me Duager preparauon \."Iencal expense \ 1..),0<:+ ( ; lur \."IVII
Defense and CSO services (6,928) for Murzyn Hall were
included in both the dept budgets and in the Police dept budget.
To correct this we are removing the duplicate expense from the
Police De t Bud et.
Net add backs
P.181
City of Columbia Heights, Minnesota
Budget Comparison 2003 - 2007
General Fund, Library and EDA
2003 2007
Adopted CM Proposed Increasel
101 Budget Budget Decrease
General Fund
Mayor-Council 41110 211,014 179,484 -31,530
City ManaQer 41320 412,706 397,698 -15,008
Assessina 41550 101,000 107,670 6,670
Legal Services 41610 196,572 186,500 -10,072
Elections 41410 8,105 0 -8,105
Finance 41510 643,973 636,000 -7,973
Fire 42200 916,572 1,090,505 173,933
Civil Defense 42500 84,973 30,330 -54,643
Gen Gov Bldgs. 41940 158,546 156,139 -2,407
Continaencies 49200 50,000 44,836 -5,164
Transfers 49300 480,000 185,000 -295,000
Police 42100 2,786,587 2,869,660 83,073
Animal Control 42700 16,150 15,470 -680
Public Works 43000 0 0 0
r::....gineering 43100 319,076 311,316 -7,760
eets 43121 690,319 713,060 22,741
-
Street Lighting 43160 126,416 145,354 18,938
Traffic Signs & Sianals 43170 73,251 73,932 681
'A' _ _ _I ,... _ ._ .._ _ I . A^^,",,^ 16,428 ,..... r-^^ ,.. ^...,,..
'vveea vomrol """LOU LI,OU" O,UfO
Tree Trimmina 46102 104,500 120,255 15,755
Parks 45200 751,437 713,722 -37,715
Recreation Admin. 45000 224,417 155,111 -69,306
Youth Athletics 45001 19,702 33,293 13,591
Adult Athletics 45003 25,328 36,495 11 ,167
CHASE II/Youth Enrichm. 45004 22,169 49,779 27,610
Travel Athletics/CHASE"I 45005 22,635 32,268 9,633
Trips & Outings 45030 38,666 56,172 17,506
Senior Citizens 45040 78,580 78,270 -310
Recognition/Special Events 45050 71,368 33,700 -37,668
Murzyn Hall 45129 249,022 212,069 -36,953
101 Total 8,899,512 8,685,591 -213,921
240
Library
Total 45500 679,700 682,060 2,360
r 204
EDA
Total 46314 140,569 140,898 329
Total P.183 9,719,781 9,508,549 -211,232
City of Columbia Heights, Minnesota
Comparison of lost LGA and Levy Increases
Prepared 12/05/2006
History of Local Government Aid
Certified Total Increase
LGA Lost LGA Decrease to LGA
OriQinal Aid Certified for Columbia HeiQhts 2003 2,651,999 0
Aid After 2003 Legislative Reductions 2003 1,955,299 696,700 696,700
2004 1,603,203 352,096 1,048,796
2005 1,058,477 544,726 1,593,522
2006 1,028,487 29,990 1,623,512
2007 1,238,594 (210,107) 1 ,413,405
Total LGA Lost in 5 Years 6,375,935
~
-
00
*"
- History of Tax Levy
Change from Total Increase
Total Levy Previous Year Decrease to Levy
0 0
Adopted Levy 2003 4,817,984 (6,146) (6,146)
2004 5,447,260 629,276 623,130
2005 6,102,537 655,277 1,278,407
2006 6,347,537 245,000 1,523,407
CM Proposed Levy 2007 6,500,613 153,076 1,676,483
Total Revenue from Levy Increases 5,095,281
INet Lost Revenue . (1,280,654) I
City of COIUl.._.cl Heights
Information from S.E.H. Rate Study dated 10/28/2003
Figure 6 Quarterly Bill Comparisons 2003 - 2008
Percentage Totals from Table
Typical Average Family
Description of Single Two Residen of Family
Customer Adult Adults tial Four of Six
2004 -3.5% 3.8% 9.8% 9.2% 7.8%
2005 3.9% 4.6% 5.1% 5.5% 5.6%
2006 4.1% 4.7% 5.3% 5.7% 5.8%
2007 4.2% 4.9% 5.4% 5.8% 5.9%
2008 2.1% 2.5% 2.7% 2.9% 3.1%
Total 10.8% 20.5% 28.3% 29.1% 28.2%
;0
I-'
00
U1
Percentaqes based on 2003 rate compared to 2008 rate
Average Family
Single Two Residen of Family
Adult Adults tial Four of Six
2003 rate 385.5 432.6 474.04 542.5 682.28
2008 rate 427.9 528.68 623.8 718.9 897.32
Increase 42.40 96.08 149.76 176.40 215.04
Percent 11.0% 22.2% 31.6% 32.5% 31.5%
Although the above rate increase covers a 5 year period
the previolls rate increase was in 1999. So in reality this
rate increase covers 9 years. Which in the case of
seniors and others with a minimum water bill the total
increase o1f 10.8% amounts to a little over 1 % per year.
s
5 9
none