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HomeMy WebLinkAboutminutes-September 27 06 City of Columbia Heights Park and Recreation Commission September 27, 2006 Jerry Foss called the meeting to order at 6:30 p.m. ROLL CALL Members present: Jerry Foss; Stan Hoium; David Payne; Marsha Stroik; Gary Peterson; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer APPROVAL CONSENT AGENDA Motion by Payne, second by McDonald, to approve consent agenda with corrections to members present. All ayes. Motion carried. LETTERS AND REQUESTS Recreation Director Windschitl reported to the commission that the Columbia Heights Sister Cities organization would be hosting a spaghetti dinner fundraiser on October 15, 2006. The request is for the rental fee to be waived or reduced. McDonald asked what was done for them in previous years. Windschitl stated that they were charged a $40 entry fee and $15 per hour to cover staffing costs. Motion by Payne to charge the reduced fee rental of $40 entry and $15/hour for Sister Cities fundraiser dinner, second by Hoium. All ayes, motion carried. Recreation Director Windschitl reported that request had been received for a fee-waived rental of the Senior Center on Sunday October 1, 2006 for an Eagle Scout Award Ceremony. Stroik asked if there would be staff in the building on that day. Windschitl stated that there is no other rental of Murzyn Hall that day. Motion by Hoium to charge the $40 entry fee and $15 fee per hour to cover the staff costs, second by Payne. All ayes, motion carried. Recreation Director Windschitl reported that request had been received for a fee-waived rental from the non-profit group Career Solutions to conduct a workshop over a period of 6 weeks. He feels that this service would be a benefit to the community because it helps displaced homemakers and he would see no problem waiving the rental fee, as this would be done during our hours of operation. Motion by Hoium to waive the rental fee for Career Solutions workshops, second by Stroik. All ayes, motion carried. Recreation Director Windschitl reported that the Columbia Heights Women of Today sent a donation of $100.00 for their use of Murzyn Hall over the year. Foss recommended sending a letter of thanks. Recreation Director Windschitl reported to the commission that a letter of request was received for a fee-waived rental of Murzyn Hall to host a benefit for resident Chad Holom’s family who recently passed away. Windschitl recommended working with this group on an open Friday date for Murzyn Hall. Motion by McDonald to charge the $40 Park & Recreation Commission September 27, 2006 2 entry fee and $15 per hour that the group would be in the building, second by Payne. All ayes, motion carried. OLD BUSINESS Public Works Director/City Engineer Hansen reported to the commission that the intent of the proposed fencing policy is to establish where we would use it, have a standard material, bring in naturalized material when available and if something other than a chain link fence is requested it must be approved by the Park & Recreation Commission. Hansen feels that the most important issue is that if any other material is requested other than the standard chain link fence, it must come before the Commission. Payne stated that it is a good idea to have a policy that keeps guidelines for the fencing used in the City. Hoium stated that by having a written policy it does not stop a resident from asking for any particular type of fencing. Hanson stated that a lot of park boundaries do not need fences. Motion by Payne to adopt the proposed fencing policy for perimeter or boundary fencing used in the parks, second by McDonald. All ayes, motion carried. NEW BUSINESS Windschitl reported that the same power point presentation would be used for the annual budget meeting. The Recreation and Murzyn Hall Budget reflects a minimal increase. The Murzyn Hall Budget covers the 2007 security officer but the Murzyn Hall renters pick up the cost. There has been an increase in the number of events held at Murzyn Hall, which is reflected in higher staffing costs. The annual budget meeting will be held on October 25, 2006 in the Mathaire/McKenna room. The Park & Recreation Commission meeting will be at 6:30 p.m. and the Budget meeting with the Council after the Library Budget meeting which is at 7:00 p.m. REPORTS RECREATION DIRECTOR Windschitl reported that the ballfield lights are up at Prestemon Park but they need electrical work done. Discussion was held among the commission regarding the condition of shelters at Silver Lake Beach and Sullivan Park and of the wood boardwalk area at LaBell Park. Foss asked Hansen to put together some cost information for a new pavillion or shelter. Payne asked if there is money in any budget for maintenance of the park buildings. Windschitl formally thanked the CH Boosters, CH Lion’s Club, TriCity Legion, VFW, st CrestView, Kordiak Company, 1 Community Credit Union, and Northeast Bank among many other organizations for their many contributions and support given to the City of Columbia Heights. Windschitl formally thanked the Columbia Heights Activities Fund and Gary Peterson for the generous donation of the stage, lighting and sound equipment. Park & Recreation Commission September 27, 2006 3 Regarding the previous request from the community Quilting Quild for space in Murzyn Hall to conduct their monthly sessions, the majority of the Commission was in favor of waiving the fee as long as they worked with availability of Murzyn Hall. Windschitl updated the Commission on the Samaroo concert rental. The rental went very well, there were no problems with the late rental until 1:30 a.m., the Lion’s Club bar stayed open until 12:30 a.m. and the renter is looking into holding another event here in the future. PUBLIC WORKS DIRECTOR/CITY ENGINEER th A grant application was completed for walking trials on University Avenue from 40 th Ave. to 45 Ave. on west side of service drive. The results will be sent out in January. COMMISSION MEMBERS th Stroik asked what the status is of the pedestrian bridge over 49 St. and Central Ave. Hansen replied that it is an MNDot bridge. If any federal funding were received the bridge would need to be ADA compliant. Hoium stated that the transformer outside Murzyn Hall makes a lot of noise. Windschitl replied that Excel Energy has been notified. Foss commented that the Fall Softball league is only running one night per week; where is everyone going? He feels that we should find out why they are leaving our program and asked if the teams were given births to the State Championships. Windschitl replied that a birth is $140.00, in years past one was given out to a Columbia Heights team that won the league. Teams were not going so the money was being wasted. This year the teams were told up front that due to late notice a birth would not be given out and fees would not increase significantly. If there was any team that desired to go to post season tournaments they were to let the Rec. Director know and he would get them a birth at their own cost. ADJOURNMENT Jerry Foss adjourned the meeting at 7:50 p.m. _______________________________ Deanna Saefke Recreation Clerk Typist II