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HomeMy WebLinkAboutminutes-October 25 06 City of Columbia Heights Park and Recreation Commission October 25, 2006 Eileen Evans called the meeting to order at 6:30 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Also present: Donnell Rank, resident APPROVAL CONSENT AGENDA Motion by Payne to approve consent agenda, second by Stroik. All ayes, motion carried. LETTERS AND REQUESTS Request from Karen Bonebrake to receive a resident discount for the rental of Murzyn Hall as a repeat customer. Motion by McDonald not to grant Karen Bonebrake a discount for the rental of Murzyn Hall because she is not a resident, second by Payne. All ayes, motion carried. Resident Donnell Rank was present to speak about her request. Rank is a training coach for metro city girls competing in pageants who need help with vocal or theatrical skills; at no charge. This happens two to three nights or afternoons per month. Rank works with the Smile Network and meets a lot of youth that she helps from there. Payne asked if the participants are from the surrounding community. Rank stated yes and some have been from Columbia Heights. Windschitl asked what type of space is needed. Rank replied any small space with an area to move around in, but the floor type does not matter. They are clean, always leave the space as found and are respectful of the rules. Payne responded that he has no problem waiving the fee if the building is open during the week. Motion by Stroik to waive the rental fee working with the availability of the building being open, second by Greenhalgh. All ayes, motion carried. Recreation Director Windschitl reported that the Annual Holiday Kick-off Fundraiser th would be on Saturday November 25; proceeds benefiting the CH Activities Fund. In the past the fee has been waived for this event. He feels that this is a good event and Gary Peterson gives a lot back to the community. Motion by Stroik to waive the rental fee for the Annual Holiday Kick-off Fundraiser, second by Payne. All ayes, motion carried. Recreation Director Windschitl reported to the commission that a letter of request was received for a fee-waived rental of Murzyn Hall to host a benefit for Charlotte Spensley. Parent Elizabeth Spensley is a resident of Columbia Heights; Charlotte grew up in Columbia Heights and now lives in Andover with her husband and two young children. The event details are not set yet, but they would like a Sunday evening. Evans stated that we typically charge the $40 entry fee and $15 per hour to cover staff costs. Motion by Park & Recreation Commission October 25, 2006 2 McDonald to charge the $40 entry fee and $15 per hour that the group would be in the building on the weekend or to waive the fee on a weekday, second by Payne. All ayes, motion carried. OLD BUSINESS Public Works Director/City Engineer Hansen reported to the commission on the conditions of the shelter at Silver Lake Beach. A photo was passed around depicting the damage to the roof and structure of the existing shelter. Hansen explained that in the 2007 Parks Budget there is a request for a large shelter/structure at Huset Park. The proposed structure at Huset would hold 60-80 people, approximately 55-60 feet in diameter and $75,000 has been budgeted. Hansen recommends a 24-28 foot hexagon shelter for Silver Lake Beach. Evans asked if more tables would fit under a rectangle shelter. Hansen replied yes, but a hexagon or octagon shelter has nicer aesthetics for a picnic building (example of Kordiak Park was stated). Silver Lake Beach is not in the current budget for next year. A sampling of existing manufacturers indicates it would cost $18,000-$20,000 just for the structure. Total cost for replacement would be $30,000-$35,000, with removals and installation. Hansen advises getting public input on a project for Silver Lake Beach. Payne asked where money is for maintaining the city parks. Hansen replied that routine maintenance is budgeted annually in the Parks budget. Major maintenance in the form of Capital Replacement is in the Parks Development Fund – of which there has not been much activity since the work at Prestemon Park in 1999 and 2000. McDonald asked if there would be additional costs in tearing down the current structures at Silver Lake Beach. Hansen replied that the costs would be minimal for the two small dilapidated shelters but that the commission, at this time, has not discussed the enclosed concession building. To make repairs to the concession building would cost $12,000-$15,000. Stroik asked for money in next years budget to be used specifically for maintenance on the parks, which would then cover this shelter. Motion by Payne to recommend to the city council for providing additional funding for the replacement of the Park Picnic Shelter at Silver Lake Beach in the amount of $30,000, second by Foss. All ayes, motion carried. NEW BUSINESS None at this time. REPORTS RECREATION DIRECTOR Windschitl reported that there was a power surge outside of Murzyn Hall in July and a reimbursement check was received for $8541.08 to cover the replacement of some items that were damaged during that power surge. Damages included a dishwasher heater, a power supply in a computer, a computer, exit signs, security lights and the elevator main pump. PUBLIC WORKS DIRECTOR/CITY ENGINEER None at this time. Park & Recreation Commission October 25, 2006 3 COMMISSION MEMBERS None at this time. ADJOURNMENT - Eileen Evans adjourned the meeting at 7:00 p.m. _______________________________ Deanna Saefke Recreation Clerk Typist II