HomeMy WebLinkAboutOctober 24, 2006
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E.. Culumhia Heights. MN 55421-3878 (763) 706-3600 TOO (763) 706-3692
Visit Our Website at: II'ww.ci.cofllmbia-heights./1/n.lIs
AGENDA
HOUSING & REDEVELOPMENT AUTHORITY
October 24, 2006
IMMEDIATELY FOllOWING THE 7PM EDA MEETING
PARKVIEW VillA, COMMUNITY ROOM B, 965 40TH AVE., COLUMBIA HEIGHTS, MN
1. Call to Order
2. Roll Call
Tammera Diehm, Chair
Bobby Williams, Vice Chair
Patricia Jindra, Secretary/Treasurer
Bruce Nawrocki
Bruce Kelzenberg
Dennis Ecklund, Jr.
3. Pledge of Allegiance
CONSENT AGENDA
4. Approve minutes of July 25, 2006
5. Approve Financial Report and payment of bills for July, August, September 2006,
Resolution 2006-06
Motion: Move to Approve the Consent Agenda Items #4 and #5, as listed.
BUSINESS ITEMS
6. Report of Management Company
7. Resident Council Minutes
8. Citizen Forum"
9. Adopt Resolution 2006-07, Approving the 2007 PHA Plan and Related Certifications
Motion: Move to close the Public Hearing.
Motion: Move to waive the reading of Resolution 2006-07, there being an ample amount of
copies available to the public.
Motion: Move to Adopt Resolution 2006-07, a Resolution confirming approval of the 2007
Public Housing Agency certifications of compliance with the PHA plans and related
regulations.
10. Adopt Resolution 2006-08, Approve Third Amendment to Walker ElderCare Contract
Motion: Move to waive the reading of Resolution 2006-08, there being ample amount of
copies available to the public.
Motion: Move to Adopt Resolution 2006-08, a Resolution Approving and execution of the
Third Amendment to the Management and Maintenance Services Agreement with Walker
ElderCare Services Inc.; and furthermore, to authorize the Chair and Executive Director to
enter into an agreement for the same.
11. Adopt Resolution 2006-09, Approving the Maintenance/Services Contracting Policy
Motion: Move to waive the reading of Resolution 2006-09, there being an ample amount of
copies available to the public.
Motion: Move to Adopt Resolution 2006-09, a Resolution Approving the
Maintenance/Services Contracting Policy.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
12. Adopt Resolution 2006-10, Approving Maintenance/Services and Subcontractor
Agreement Forms for Parkview Villa.
Motion: Move to waive the reading of Resolution 2006-10, there being an ample amount of
copies available to the public.
Motion: Move to Adopt Resoiution 2006-10, a Resolution Approving the
Maintenance/Services and Subcontractor Agreement forms for Parkview Villa.
13. Adopt Resolution 2006-11, Proposed 2007 Parkview Villa North Budget
Motion: Move to waive the reading of Resolution 2006-11, there being an ample amount of
copies available to the public.
Motion: Move to Adopt Resolution 2006-11, a Resolution of the Housing and
Redevelopment Authority in and for the City of Columbia heights adopting the 2007
Parkview Villa North Budget of $519,904 and recommending this budget to the City Council
for approval.
14. Adopt Resolution 2006-12, Proposed 2007 Parkview Villa South Budget
Motion: Move to waive the reading of Resolution 2006-12, there being an ample amount
available to the public.
Motion: Move to Adopt Resolution 2006-12, a Resolution of the Housing and
Redevelopment Authority in and for the City of Columbia heights Adopting the 2007
Parkview Villa South Budget of $242,639 and recommending this budget to the City Council
for approval.
15. Discussion on Current Internal Transfer Policy
16. Other Business
The next regular HRA meeting will be Tuesday, January 23, 2006 at Parkview Villa.
*At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is
requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific
agenda items at the time the item is being discussed.)
HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING MINUTES OF JULY 25, 2006
Call to Order - The Regular Meeting of the Columbia Heights Housing &
Redevelopment Authority (HRA) was called to order by Chair, Tammera Diehm at
7:28 p.m., July 25,2006, in the Parkview Villa Community Room B, 965 40th Avenue
NE, Columbia Heights, Minnesota.
Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr.,
Patricia Jindra, and Bruce Kelzenberg
Pledge of Allegiance
CONSENT AGENDA
Approve the Minutes of April 25, 2006 Regular Meeting and Financial Report for the
months of April, May and June 2006, Resolution 2006-05.
Nawrocki asked on page 1, under investment revenue, how does it work. Lindig stated the
investment income is managed by the City advisors and once a year the City finance
department informs them what the investment performance was and what share of that
investment income is for Parkview Villa South.
Nawrocki stated in both the north and south supplies you talked about a need to correct
some errors in the way some invoices were coded to various expense categories, can you
tell me a little about that. Lindig stated when he was going through his review after the first
quarter, he noticed a fair amount of expenses that should have been maintenance and
construction that were coded to general supplies and vise a versa, so he made corrections.
Nawrocki asked about the City of Columbia Heights billing. Lindig stated it is the water bill
and labor transfer for bob and Cher's time for their work performed for Parkview Villa north
and south. Nawrocki said, frankly he felt it was another way to make the budget look better
by tapping revenue, when we are paying Walker a hundred and some thousand for
management. Streetar stated the City has a contract with the HRA and in that contract it
states the City will recover its labor costs, which doesn't include the copier paper costs and
other costs. Nawrocki stated he would like a better breakdown of how he is coming up with
that labor cost. Streetar stated on the form b that each department fills out it is the hourly
rate and fringe, the City specifically decides how we are going to arrive at that amount.
Cher and I have a pretty good idea of how much time we spend working on items for
Parkview Villa. For example, recently we spent approximately 15 to 20 hours working on
Davis Bacon issues and HUD monitoring.
Motion by Williams, second by Kelzenberg, to approve the consent agenda Items #4 and
#5 as listed. All ayes. Motion Carried.
BUSINESS ITEMS
Housing & Redevelopment Authority Minutes
July 25, 2006
Page 2 of 10
Report of Management Company
Todd Kline stated he is assuming the role of Lisa Toms and if the board has any questions
on the report, for the months of April, Mayor June he would be happy to answer them.
Nawrocki stated in the May report you talk about using staff and saving approximately
$8,000, how much did we anticipate spending for this and has the work been done yet.
Kline stated they originally were going to do the work themselves with our maintenance
person, but they will be going out for bids instead, using outside contractors and that he
wasn't aware where that amount came from.
Jindra stated at the resident council meeting it was stated we didn't have the expertise or
equipment to do it. Kline stated that was true. Diehm stated the $8,000 was maybe an
estimated amount.
Streetar stated in the capital improvement plan for the south building which was from 2004
it says painting the common areas and windows was estimated to be $11,000. So that is
probably between $15 and $18,000 today. Paint for the interior garage was $9,000. That
was the two painting items in the capital improvements plan.
Resident Council Minutes
Jindra asked the board if there were any questions. There were none.
Citizen Forum
Resident Ron Peters, Unit 414 stated Dana isn't here to defend herself, they transferred
from apartment 423 to 414, Dana swore up and down the unit would be clean, he has
pictures he took, which show where they had to clean. Their old apartment was just fine
except for the Star Bar noise and that they still had to pay the $400 to move into the new
unit. Ecklund Jr. stated he had a meeting with the Peters and Dana, which determined
there was some things that came out of the meeting and felt they should be reimbursed for
half of the money. Mrs. Peters provided Chair Diehm with pictures of the apartment.
Nawrocki stated regarding the Star Bar, he has talked to the Police Department who stated
that part of their operation is going to be removed and the discount store would be moving
into that space.
Motion by Williams, second by Ecklund Jr. to give the Peters a refund of $200 of the
move in fees. All ayes. Motion Carried.
Resident, Dorothy Schafer, Unit 425, asked why do they have to pay the $425 to move
internally. Diehm stated we had to administer a program for internal moves, which is for
the cleaning, painting, etc. to get the unit ready. Schafer stated that is too much. Jindra
stated it was because people were moving around the building so often and it was costing
us money and staff time.
Housing & Redevelopment Authority Minutes
July 25, 2006
Page 3 of 10
Nawrocki stated whenever you move you should be able to move into a clean unit, normal
wear and tear you shouldn't be responsible for and when you move out you would have to
do some cleaning.
Schafer stated that the stove and refrigerator goes with her each time she has moved.
Nawrocki stated he has never heard of that. Diehm stated with the new modernization of
apartments we wouldn't be able to do that.
Resident, Jan Honeyford, Unit 205 asked if has a building plumbing problem been brought
up in the past, as she had laundry soap come up in her sink, it has happened in the past,
she can't do anything in the sink, it has an odor, she has been here almost a year, this is
the first day in five days that this hasn't backed up, she hasn't filed a work order as the first
time she did Dana stated that happens all of the time. Kline stated he would appreciate it
when this happens that she fills out a work order. Streetar stated he used to be a plumber,
the drain you can put the stopper in a lock position, as a temporary fix until a plumber
comes.
Resident, Vivian Fahey Unit 225, has the same problem, has lived here for about two
years, Terry came and cleaned the drain from her apartment down to the first floor, but, he
wasn't sure where it was coming from. Diehm asked if she was near the laundry room.
Fahey stated she wasn't.
Resident, Renie Suftka unit 104 stated she has lived there forever, they have tried
everything, blown out the pipes, which worked for a while, has heard because they don't
have a basement that there is only one pipe for all of the drains to run into and that is the
problem. Diehm stated we would ask for an update on this from management.
Ecklund stated Honeyford said she had written this issue up, and said that he has written
up items also, but would like to get a response from staff as to when they are going to be
able to do the work. Diehm asked Kline if there was a policy for this. Kline stated he
wasn't sure, but would check into it. Resident, Unit 123, stated she has the same problem.
Diehm stated she hoped the residents understand that is why we have a member taking
minutes at the resident council meetings, and that they should feel free to talk to her before
the meetings.
Set Public Hearing for the 2007 PHA Plan
Lindig stated as part of the HUD requirements we have to submit a PHA plan, which has to
be approved by the Board, one of the requires is that a public hearing be published 45
days in advance and would like to have the board approve conducting the public hearing
for October 24th.
Motion by Nawrocki, second by Williams, to set a Public Hearing date of Tuesday, October
24,2006, at 7:00 pm at Parkview Villa for the purpose of receiving public input on the 2006
Public Housing Authority (PHA) Plan. All ayes. Motion Carried.
Housing & Redevelopment Authority Minutes
July 25, 2006
Page 4 of 10
7th Floor Modernization
Kline stated this is in line with the other modernization project plans, we are asking that the
board approves the contract with Unicorp using all of the remaining 2004 Capital
Improvement Funds before the September deadline. Diehm stated this would include new
entry doors, kitchen cabinets, appliances, lighting, countertops, bathroom vanities, kitchen
and bathroom faucets, and would also include new carpet in the main hallways of the floor.
Nawrocki stated the estimate is $11,000, which is $2,000 over the other floors. Lindig
stated the $11,000 per unit included all ofthe repairs on the ih floor and going back to the
8th and 9th floors to install new medicine cabinets and faucets.
Diehm stated she has heard good comments from the residents that have already received
this. Resident, Diane Powell, Unit 905, stated she loves the remodeling that was done to
her apartment.
Motion by Jindra, second by Williams, to approve the bids and award the contract for
Phase 3 of Parkview Villa North Apartment Modernization Project to Unicorp for an amount
not to exceed $107,500; and furthermore, to authorize the Chair and Executive Director to
enter into an agreement for the same. All ayes. Motion Carried.
7th Floor Appliance Purchase
Lindig stated as part of the 7th floor modernization project, we usually bid the appliances
separately. Staff would utilize the City for removal of the old appliances at no charge. The
three bids that were received were: 1) Alllnc at $8,971; 2) Warner Stellian at $9,776.80
and 3) Guyers at $8,520. Normally, we would go with the lowest bidder, but in this case
we are recommending that we use Alllnc again for the ih floor appliance purchases to
make sure the appliances match the other floors.
Diehm agreed it would be good to stay with the same kind of appliances.
Ecklund stated for the $400 more, he would rather go with All Appliances again.
Motion by Ecklund Jr., second by Williams, to approve the bid from All, Inc. to complete
the appliance services during our ih floor rehab in an amount not to exceed $8,971.00;
and furthermore to authorize the Chair and Executive Director to enter into an agreement
for the same. All ayes. Motion Carried.
South Building Roof Repair on East Side of Building
Kline stated that after the last storm there was a leak noticed from the ceiling where the
north and south building adjoin. Staff called a contractor immediately who said we should
call back the contractor that did the work, as this should still be under warranty. Omni
roofing came out and repaired the roof and alerted staff there is more work to be done
caused from hail damage. Repairs would consist of tearing off the old shingles and ice and
water shield, replacing them and seal the areas as needed. The bids received were Sox &
Company Construction LLC for $750; D & B Home Improvements for $1,250; and Omni
Housing & Redevelopment Authority Minutes
July 25, 2006
Page 5 of10
Roofs for $1,750. Staff recommends the HRA approve the lowest bid from Sox &
Company Construction, LLC.
Nawrocki stated what was the problem with the other contractor had. Kline stated he
wasn't sure as it happened before he started. Ecklund Jr. stated he heard that he made a
hole in the roof and determined that additional repairs needed to be made.
Motion by Williams, second by Ecklund Jr., to Approve Sox & Company Construction, LLC
that has given us the lowest bid for the roof repairs not to exceed the amount of $750; and
furthermore, to authorize the Chair and Executive Director to enter into an agreement for
the same. All ayes. Motion Carried.
Curb Appeal Project
Kline stated the inside of the building is looking pretty good and would like to see the
outside updated also. The area is over grown and the weed barrier has deteriorated. Staff
obtained three bids for adding three retaining walls, existing rock removal, mulch and
perennial flowers or shrubs be added, and on each side of the driveway we are
recommending to remove the rock and slope and add mulch those areas. The three bids
were $8,864 from Twin City Lawn Care, $8,987.55 for Villa Landscapes and $9,480 from
Noble Landscape. The South Building Capital Fund Budget for FY2006 would be used for
financing the project. Staff recommends approval of the contract with Twin City Lawn
Care.
Ecklund Jr. stated they have been trying to get this done for the past 2 Y, years, but do we
have to go that elaborate, as that is a lot of money.
Nawrocki questioned the expenditure, and the need for this at this time, didn't feel that curb
appeal is bad, it is unacceptable to use all of the funds coming from the capital funds, this
isn't fair, it is like when we increase the management fees for Walker, we increased the
rents in the south building, the capital improvement money is set aside for things more like
roof repairs.
Williams stated he would like to see more what it would look like now. Jindra stated she
didn't think it looked that bad. Kelzenberg stated he also didn't think it looked that bad.
Diehm asked Ecklund Jr. if he talked to Dana about this, or the Residents Council.
Ecklund stated he talked to Dana.
Diehm asked Streetar if it would be inappropriate to give the residents council like $1,000
to be used. Streetar stated the VFW and a portion of the laundry machine proceeds, goes
to the Residents Council. Nawrocki stated Streetar was right the VFW is giving the
Resident Council money.
Ecklund stated the Residents Council did plant and put their money into the flagpole circle.
Resident, Mr. Schafer stated years ago when they first came to Parkview Villa, the circle
was a mess, they made quilts and used the money to buy plants for that area.
Housing & Redevelopment Authority Minutes
July 25,2006
Page 6 of 10
Motion by Nawrocki, second by Williams that this matter be referred to the Residents
Council. All ayes. Motion Carried.
Heating/Cooling Systems in Community Room B
Kline stated in the last couple of years, staff has had trouble maintaining the two large air
conditioner/heating units in Community Room B. Recently we had the working unit
recharged, but the other one will not hold Freon. Staff is looking to replace this unit in
2006, using Capital Funds. Three bids were received from: 1)Owens Companies for
$17,600, 2) Boiler Services for $16,534 and 3) LBP Mechanical for $13,920. Staff
recommends approval of the contract with LBP mechanical.
Ecklund asked if that was both units, or just one. Kline stated it was for only one this year.
Nawrocki asked where the money is coming from. Lindig stated he believed it would be
coming from the capital improvement funds for the south building.
Motion by Kelzenberg, second by Williams, to Approve the low bid from LBP Mechanical,
Inc. not to exceed the amount of $13,920, from the South Capital Improvement Funds; and
furthermore, to authorize the Chair and Executive Director to enter into an agreement for
the same. All ayes. Motion Carried.
TV Antenna System
Kline stated in the past staff has looked into getting a discount rate from Comcast for
Cable TV. The reduced rate is only applicable if 100% of the residents hook up to
Comcast. Staff recently completed a survey to find out what residents would like to do.
We received a total of 60 surveys back, with 41 residents already using Comcast, 18
use the antenna system, and one that does not use any. Staff called a contractor to
educate residents and find out approximately how much repair or installing a new
rooftop TV antenna would cost. We found out that with the new technology coming in
2007 converting analog to digital televisions, even if we replaced the current antenna, it
would not be compatible. The other option is to connect to the City network through
Comcast Universal hook up. Residents would receive better reception and a couple
more channels for free. Therefore, staff is recommending connecting to Comcast
Universal through the City connection for both the North and South buildings.
Nawrocki asked what is the service you get through the City. Diehm stated it is the City
contract with Comcas!. Diehm stated it is a free service, make sure if you call that you tell
them you are from Columbia Heights and the service is free, because it is part of the City
Contract.
Ecklund stated his cost is $60 a month, because he gets a lot of channels, but it is free if
you only want the local or universal connection.
Motion by Williams, second by Jindra, to utilize the Comcast Universal City Connection
provided by the City at Parkview Villa North and South. All ayes. Motion Carried.
Housing & Redevelopment Authority Minutes
July 25, 2006
Page 7 of 10
Rent Transition Extension Alternative
Streetar stated what you being asked to consider this evening is extending the rent
transition period for Parkview Villa South residents living in 15 of the 45 units, as those
residents in the 15 units will experience significant increases in rent beginning on January
1, 2007 and may have to move. In 2004, due to shortfalls at Parkview Villa South, the HRA
implemented a 3-year plan to increase rents to ensure adequate revenues to pay the
necessary property operating and capital costs. This problem initiated from Crest view not
charging the residents in the south building the correct increases, they were charging them
the same as the residents in the north building, which was incorrect. The plan called for
moderate and level rent increases for current residents each year, over a three-year
period, with a final increase on January 1, 2007. The HRA encouraged residents to apply
for the North building, if needed. On January 1, 2007, rent for a 1-bedroom apartment
would be $545 per month, and for a 2-bedroom $695 per month. The table shows the rent
each unit is currently paying, and the amount to be paid on January 1st. With this extended
rent transition, residents would pay $16.23/month in 2007, $16.94/month in 2008 and
$17.67/month in 2009. The remaining 15 experiencing an average monthly increase of
$191, which could result in some residents having to move. In order to continue to serve
the senior residents of Columbia Heights, staff is recommending for these 15 units,
increasing their rent each year on January 1st by 4. 35% or about $16/month, allowing them
to remain in their home.
Nawrocki asked what window replacement is he talking about earlier in the meeting and
what is the current fund balance.
Streetar stated it was all of the windows in the south building. TKDA did a study for us a
couple of years ago that stated the windows in the south building needed to be replaced.
Nawrocki asked what the fund balance was again. What Nawrocki may be referring to is a
couple of years ago there was a sum of $700,000, which was the difference between what
it costs to build the building and what the bonds were sold for, which could not be used for
capital funding per state statue. We refinanced the bonds that were used down from 7 to 2
percent. That money was used to reduce the principal of those bonds. There is $540,000
in Parkview Villa South fund balance.
Motion by Ecklund Jr., second by Kelzenberg, to Approve extended rent transition period
alternative. All ayes. Motion Carried.
Walker Contract Extension
Streetar stated what you are being asked tonight is to extend the contract with Walker,
which began on February 1, 2004 and ends on January 30, 2007. The HRA has the
choice to extend the current contract for one year or prepare a request for proposal for a
new management company.
Staff recommends extending the contract for two reasons: 1) Staff's experience with
Walker has been good, they have been thorough in the administration of the operating of
the capital budgets, work effectively with HUD, they acknowledged the opinion of
Housing & Redevelopment Authority Minutes
July 25, 2006
Page 8 of 10
commissioners that the on-site manager could do a better job, and has been competent.
The current property manager will be taking a new position in mid July and Walker will be
hiring a new manager for Park View; and 2) the City Council is undertaking significant
projects including: Parkview redevelopment, the contract with Grand Central lofts, 4dh &
University, 3ih & Stinson, Community Center, Heritage Heights, NEI redevelopment and a
10 year Comprehensive Plan. The Comprehensive plan would require a fair amount of time
to prepare this by both City Council and staff. All of these require a lot of staff's time and to
go out for bids the City Council would have to reprioritize the projects for the Community
Development Department. Walker has agreed to a one-year extension, which would allow
the City to get through some of the other things staff is working on for the City.
Diehm asked what Walker's transition plan is for replacing Dana's position. O'Donnell
stated she will be in transition between both buildings until someone is hired and would be
training the new person. Diehm asked if this position would be filled internally. O'Donnell
stated there wasn't anyone qualified for the position.
Nawrocki stated 1) Parkview management is important: 2) he hasn't been vel}' happy with
the management 3) we talked about the cost that staff is being paid through the Parkview
budget and felt it was more than enough money to go out for bids, 4) the financial report is
much easier to read and he appreciated that; 5) with increasing Walkers management fees
his opinion would be against the extension and 6) his concern is always for the residents.
Diehm stated any management company that comes in would have the expertise and
knowledge to run the HUD building, but if the residents were overwhelmingly happy with
the management, she wouldn't consider going out for bids, if we go out for bids we will be
signing up for a 3 year contract, with this extension we would be locked into a 1 year
agreement, if we go with an RFP we are locking us into a 3 year agreement, therefore, she
would like to see Walker receive some input from the board in the hiring process and would
be in favor of the extension.
Nawrocki stated he had better results with Crestview when he expressed concerns with
them, performance is important too, the price you pay is important, when we entered into
the agreement with Walker the 60-day termination clause was put in and that Walker has
used that to their advantage to receive more money.
Kelzenberg stated running a business is a lot of work, Dana did put in a good effort, and he
is in favor of the extension. Jindra stated she hasn't been too happy with the management,
would feel better if Walker includes the boards input on the hiring process, and she would
be in favor of the extension. O'Donnell stated he would like to see they have some
involvement with the process.
Williams stated he wasn't sure how the people feel about it, and wondered what Ecklund
felt. Ecklund stated he felt uncomfortable with Dana training in the new person. O'Donnell
stated Dana will train in the new person on the HUD forms and policies, it is their only
option, it isn't a relationship training.
Housing & Redevelopment Authority Minutes
July 25, 2006
Page 9 of 10
Nawrocki stated he thought the board was supposed to have input in the hiring and didn't
feel that we did. Diehm stated she sat in on Dana's interview and that Walker would be
putting their best foot forward, as they are aware of the problems that we have had in the
past.
Williams stated he hasn't heard anything from the residents, needs to hear from the
people, they need to convince him, and asked what do the residents think.
Renie Suftka, Unit 104 stated she didn't have a personal problem with Dana herself, she
has a problem with Walker as it is a business, not a community, she doesn't like paying for
a light bulb to be replaced, but doesn't think a 70 year old woman should be on a chair
replacing it. It is a hard job, and that there is always someone that doesn't like
management.
Resident Peters, Unit 415 stated you should go out for bids after the one year extension,
and have it ready incase Walker doesn't prove themselves.
Ecklund stated he is hoping we get someone that everyone likes and now Walker staff
knows what we are looking for. O'Donnell stated this does make sense to him to involve
the board with hiring process. Ecklund stated he is willing to approve the extension.
Dorothy Schafer, Unit 425, it is hard to come in here and blend with everybody, we have
always had rules around here, to come in here and say it's my way or the highway is
wrong, but she would approve the one year extension.
Resident Diane Powell, Unit 905, stated rather than a 3-yearcommitment, she would like to
see a 1-year extension, and that Kline is hearing our concerns tonight and hopefully this
will work out.
Nawrocki stated there is the possibility to bring some people in here temporary, there are
options, don't get stuck on this 3-year agreement, we could always go back to managing it
ourselves.
Streetar stated he was a property manager, for Dominion managing a large complex, and
in his option Walker has done an extremely goodjob working with the paperwork for HUD,
but would suggest Walker start paying attention to the residents, and spend more time with
them. Williams stated he appreciated the residents giving Walker a second chance, as
they didn't give William with Crestview a chance two years ago and therefore, he will vote
for the extension.
Motion by Kelzenberg, second by Diehm, to approve the contract amendment extending
the contract for one year under the same terms and conditions.
Upon Vote: Jindra- aye, Williams- aye, Kelzenberg-aye, Nawrocki-nay, Diehm-aye. Motion
Carried.
Housing & Redevelopment Authority Minutes
July 25,2006
Page 100fl0
Other Business
The next regular HRA meeting will be Tuesday, October 24, 2006 at Parkview Villa.
Adiournment
Chair, Diehm adjourned the meeting at 9:43 p.m.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:\HRAMinutes 2006\7-25-2006
COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 24, 2006
AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE
NO: DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills BY: Bob Lindig BY:
DATE: October 19, 2006
BACKGROUND:
The bound Financial Report for the months of July, August and September 2006 draft
Resolution 2006-06 is attached for review.
RECOMMENDATION:
Staff will be available to answer specific questions. If the report is satisfactorily complete, we
recommend the Board take affirmative action to receive the Financial Report and approve the
payment of bills.
RECOMMENDED MOTION:
Move to approve Resolution 2006-06, Resolution of the Columbia Heights Housing and
Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for
the months of July, August and September 2006.
HRA ACTION:
H:\HRAConsent2006\July, August, September Fin Rep 2006
HRA RESOLUTION 2006-06
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT
AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JULY,
AUGUST AND SEPTEMBER OF 2006 AND PAYMENT OF BILLS FOR THE MONTHS
OF JULY, AUGUST AND SEPTEMBER OF 2006.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is
required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed
financial statement which shows all receipts and disbursements, their nature, the
money on hand, the purposes to which the money on hand is to be applied, the HRA's
credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and
treasurer's vouchers or bills and if correct, to approve them by resolution and enter the
resolution in its records; and
WHEREAS, the financial statement for the months of July, August, September of 2006
and the list of bills for the months of July, August, September of 2006 are attached
hereto and made a part of this resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds
them to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the
Columbia Heights Housing & Redevelopment Authority that it has examined the
attached financial statements and list of bills, which are attached hereto and made a
part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received
and the list of bills as presented in writing are approved for payment out of proper
funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of
the permanent records of the Columbia Heights Housing & Redevelopment Authority.
Passed this _ day of
,2006.
MOTION BY:
SECONDED BY:
AYES:
NAYS:
Chair- Tammera Diehm
Attest by:
Cheryl Bakken, Assistant Secretary
H:\Resolulions2006\HRA2006-06
Date:
TO:
FROM:
RE:
August 10,2006
Cher
Dana Welke, Housing Manager
July 2006 Management Repol1 for Parkview Villa
Parkview Villa
There were 9 police calls for the month of July 1 for noise, 1 for suicide threat, 6 for
medical, 1 for suspicious person.
WArT LIST
19 applicants for Parkview Villa North (resident C.B.)
02 applicants for Parkview Villa North (employed in C.B.)
94 applicants for Parkview Villa North (non-resident)
05 applicants for Parkview Villa South (resident C.B.)
19 applicants for Parkview Villa South (non-resident)
00 applicants for Parkview Villa South 2BR (resident)
02 applicants for Parkview Villa South 2BR (non-resident)
Occupancy (please note this is current)
North is 101 out of 101
South is 45 out of 45
Move outs:
703- lBR- 08/31/06- bought house
220- lBR- 09/30/06- ass!. living
Move ins:
09/01/2006 from Wait List
10/01/2006 from Wait List
Maintenance Report:
. 36 out of 36 work orders were completed in the month of July.
. We are now going to obtain 3 proposals for the underground parking garage to be
painted. (still pending)
. 7th Floor Apartment Modernization project is in the beginning stages. Tentative
start date is September 4, 2006.
. Maintenance started to paint the elevators doors and trim around the building
from grey to cream.
Date:
TO:
FROM:
RE:
Tuesday, September 19,2006
Cher
Nick Gravemann, Housing Manager
August 2006 Management Report for Parkview Villa
Parkview Villa
There were 9 police calls for the month of July 1 for noise, 1 for suicide threat, 6 for
medical, 1 for suspicious person.
WAIT LIST
14 applicants for Parkview Villa NOlth (resident C.I-!.)
17 applicants for Parkview Villa North (employed in c.I-!.)
52 applicants for Parkview Villa North (non-resident)
05 applicants for Parkview Villa South (resident C.H.)
15 applicants for Parkview Villa South (non-resident)
00 applicants for Parkview Villa South 2BR (resident)
02 applicants for Parkview Villa South 2BR (non-resident)
Occupancy (please note this is current)
North is 101 out of 101
South is 44 out of 45
Move outs:
703- IBR- 08/31/06- bought house
220- IBR- 09/30/06- asst. living
Move ins:
09/01/2006 from Wait List
10/01/2006 from Wait List
Maintenance Report:
. 45 out of 45 work orders were completed in the month of July.
. We are now going to obtain 3 proposals for the underground parking garage to be
painted. (still pending)
. 7th Floor Apmtment Modernization project is in the beginning stages. Tentative
stmt date is September 4, 2006.
Date:
TO:
FROM:
RE:
Tuesday, October 17, 2006
Cher
Nick Gravemann, Housing Manager
September 2006 Management Report for Parkview Villa
Parkview Villa
There were 7 police calls for the month of September, 2 for suicide threat, 3 for medical,
1 for suspicious person and 2 calls for auto break-ins.
WArT LIST
14 applicants for Parkview Villa NOl1h (resident C.H.)
17 applicants for Parkview Villa North (employed in C.H.)
52 applicants for Parkview Villa North (non-resident)
05 applicants for Parkview Villa South (resident C.H.)
15 applicants for Parkview Villa South (non-resident)
00 applicants for Parkview Villa South 2BR (resident)
02 applicants for Parkview Villa South 2BR (non-resident)
Occupancy (please note this is current)
North is 101 out of 101
South is 44 out of 45
Move outs:
203-1 bed: Died 10/31/2006
121-1bed: Died 10/31/2006
Move ins:
506-lBR 10/13/2006 from wait list
115-2BR 10/1/2006 from wait list
203-1 bed 11/1/2006 from wait list
121-1 bed 11/1/2006 from wait list
Maintenance Report:
. 57 out of 57 work orders were completed in the month of July.
. Re-cert lines for the garage, 1 st and 9th floor are almost finished.
. ih Floor Apm1ment Modernization project is in the final stages. Due to be
completed some time in the month of November.
RESIDENT COUNCIL MINUTES-August 14,2006
Meeting called to order at 7:00 pm by President, Ecklund.
Pledge Allegiance to the Flag
Managers Report
. September 5, 2006 Rehabilitation would begin.
. Walker will host picnic September 6 with entertainment from 6-8pm
. With the upcoming elections, candidates may come to speak to residents, but cannot
display posters or flyers
. Ron Peters is the newest addition to Walker management, filling Joe Goodman's position.
New Business
Volunteers to get everyone's names and current phone number for directory. Jessie and Ruth H.
have keys for the 7''' floor storage area. Dorothy Schafer thanked residents for input on
cookbooks. They are selling well at $10.00 a piece.
Secretary's RepOlt- Minutes were approved.
Treasurer's Report- Checking $4,188.00, Savings $2,209.43. RepOlt accepted.
Sunshine Committee- No report
Welcome Committee- Introduced new residents, Jeff Yaeger, Karen Russak, Evelyn Robbins and
Helen Walker.
Ron Peters thanked everyone for there support and resigned the Vice Presidents job. Pete Hanson
was voted to fill the position.
Entertainment- Denny announced that a picnic, potluck will be given by the men at Parkview Villa
on September 23'd. Terry White asked for volunteers. Bake sale entry items should be labeled if
containing, nuts or peanut oil, etc.
Old Business:
Drawings for $5.00-Pete Hanson, Olivia S, Vivian and Darlene Miller.
Meeting adjourned,
Respectfully submitted
Patricia Jindra
HRA Commissioner
RESIDENT COUNCIL MINUTES-September 11,2006
Meeting called to order at 7:00 pm by President, Ecklund.
Pledge Allegiance to the Flag
Bill Cross asked for a moment of silence and prayer for 9-11 survivors.
Managers Report
. Todd Klien from Walker, introduced Nick Gravemann, the new manager of Park view Villa
who is taking over Dana Welke's position.
. Nick stated he is looking forward to his new job.
. The 7th floor rehab is about to begin. Residents will be given a 48-hour notice before
starting their apartment.
New Business- Discussion as to Saturday Pot Lucks should continue, no objections, so practice
will continue. No posters for election for election. Dorothy Shaffer announced receipts are in for
$1,286 and cast for making cookbooks is covered and the rest is profit.
Ecklund Jr. introduced new Vice President, Pete Hanson.
Secretary's Report- Minutes were approved.
Treasurer's Report- Checking $5,899.64, Savings $2,209.33. Report accepted.
Sunshine Committee- No report
Welcome Committee- No report
Entertainment- No plans for September. Upcoming for October Bazaar information the luncheon
will be $4.50. September 20th Meeting for final bazaar plans at 7pm. Denny Ecklund said their
must be at least 25 people for sponsored trips. Bazaar notices have gone out. Bazaar will be
October 7 from 9am until 2pm.
Ecklund then called for volunteers for the nominating committee.
Old Business:
Drawings for $5.00-Tom Lynskog, Ron Schumacher, Olive and Dorothy Shaffer.
50 plus residents were in attendance.
Meeting adjourned at 7:50pm
Respectfully submitted
Patricia Jindra
HRA Commissioner
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meetinq of: October 24, 2006
AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE
NO: 9 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2006-07, Approving the BY: Nick Gravemann BY:
2007 PHA clan and all Related Certifications DATE: October 17, 2006
BACKGROUND The Quality Housing and Work Responsibility Act of 1998 requires all Housing
Authorities to prepare an Agency Plan each year. Staff has completed the draft copy of the
Columbia Heights Agency Plan for the public to review. A summary of the Plan's contents and a full
copy of the draft plan with attachments and supporting documents has been available for review by
the public at the central administrative office of the Columbia Heights HRA since the end of August.
The Parkview Villa Resident Advisory Board, as well as Anoka County, has been sent the Plan for
comment. To date no public comments have been received.
HUD requires a variety of components and documents to be incorporated into the plan. They include
a mission statement, goals and objectives of the agency, an executive summary, statements of
needs and resources, and numerous policy statements. The HRA Board should note that the
FY2007 CFP is included in this plan. Next year, there will be a large project to completely, re-caulk
the exterior of the building as listed on pg.12. Other projects that will be completed using FY2006
CFP funds are replacing hot water reticulation pluming In garage, 151 floor and 91h floor. As well as
interior exterior fire doors, cleaning of venting systems and cement and parking lot repair (Spring
2007). HUD requires a forty-five day review period for allowance of public input. After the Public
Hearing on October 24, 2006 the HRA Board can make any final modifications to the plan and
authorize staff to submit the final document to HUD. The entire document has been generated by
electronic transmission and downloaded through the HUD web page REAC System. The primary
emphasis of that plans are to identify quantifiable measure of success in reaching their objective over
the course of the plan.
RECOMMENDATION: The staff recommends that the HRA board make amendments to the plans if
needed. The staff further recommends the HRA board adopt HRA Resolution (unknown resolution),
confirming approval of the PHA plan and it's Certifications of Compliance, and further authorizing it's
submission to HUD.
RECOMMENDED MOTION: Move to close the Public Hearing.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2006-07, there being an
ample amount of copies available to the public.
RECOMMENDED MOTION: Move to Adopt Resolution 2006-07, a Resolution of the Columbia
Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2007 Public
Housing Agency certifications of compliance with the PHA plans and related regulations, and
authorizing it's submission to HUD.
HRA ACTION:
HRA RESOLUTION 2006-07
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA)
CONFIRMING APPROVAL OF THE 2007 PUBLIC HOUSING AGENCY
CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED
REGULATIONS.
WHEREAS, The Department of the Housing and Urban Development has
requested that Public Housing Agencies submit a Certification in regard to Public
Housing Agency Compliance with the PHA Plans and Related Regulations; and
WHEREAS, such Certification aiso requires the formai approval of the Board of
Commissioners;
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the
Columbia Heights Housing & Redevelopment Authority that the attached (Appendix)
Public Housing Agency Certifications of Compliance with the PHA Plans and Related
Regulations is hereby approved.
ADOPTED THIS
day of
,2006.
MOTION BY:
SECONDED BY:
AYES:
NAYS:
Chair- Tammera Diehm
Attest by:
Waiter R. Fehst, Executive Director
PHA Plans
U.S. Department of Housing and
Urban Development
Office of Public and Indian
Housing
OMB No. 2577-0226
(exp.05/31/2006)
Streamlined Annual
Version
This information collection is authorized by Section 511 oflhe Quality Housing and Work Responsibility Act, which mhlcd a new
section SA to the U.S. Housing Act of 1937 that introduced 5-year and annual PHA Plans. The full PHA plan provides a rCildy source
for interested parties to locate basic PHA policies, rules, and requirements conccming.the PIlA's operations, programs, and services,
and informs IIUD, families served by the PIIA, and members of the public of the PIIA's mission and strategies for serving the needs
of low-income and very low-income nlmilics. This form allows eligible PHAs to make a streamlined annual Plan submission 10 I-IUD
cOllsislt:llt with 1-IUD's efforts to provide regulatory rt:1ief for certain types of PIIAs. Public rt:porting burden for this infonnutioll
collection is estimated to average 11.7 hours per response, including the timc for reviewing instructions, searching existing duta
sources, gathering and maintaining thc data needed, und completing and reviewing the collection of information. HUD may not collect
this information lIlld respondents are not required to complete this form, unless it displuys a cU1'l'cntly valid OMB Control Numbcr.
Privacy Act Notice. The United Statt:s Dcpartment of I lousing and Urban Developmcnt, Fcderalllousing Administrution, is
authorizcd to solicit the information requested in this form by virtue ofTitlc 12, U.S. Code, Section 1701 et seq., and regulations
promulgated thcrcunder at Title 12, Code of Fcdcral Regulations. Information in PHA plans is publicly availablc.
Streamlined Annual PHA Plan
for Fiscal Year: 2007
PHA Name: Columbia Heights Housing
& Redevelopment Authority
NOTE: This i'HA Plan tcmplate (HUD-50075-SA) is to be completed in accordance with instrnctions
contained in previous Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43
(HA), 2001-4 (HA), 2001-26 (HA), 2003-7 (HA), and any relatcd notices HUD may subsequently issue.
form HUD-S007S-SA (4/30/2003)
Pl-IA Name:
I-I^ Code:
Streamlined Annual Plan for Fiscal Year 20_
Streamlined Annual PHA Plan
Agency Identification
PHA Name: Columbia Heights Housing & Redevelopment Authority
PHA Number: MNl05
PHA Fiscal Year Beginning: (0112007)
PHA Programs Administered:
DPublic Housing and Section 8 DSection 8 Only
Number of public housing units: Number ofS8 units:
Number of S8 units:
~Public Housing Only
Number of public housing units:
DPHA Consortia: (check box if submitting a joint PHA Plan and complete table)
Participating PHAs PHA Program(s) Included in Programs Not in # of Units
Code the Consortium the Consortium Each Program
Participating PHA 1:
Participating PHA 2:
Participating PHA 3:
PHA Plan Contact Information:
Name: Walter R. Fehst
TDD: (763) 706-2806
Phone: (763) 706-3610
Email (ifavailable):walt.fehst@ci.columbia-heights.mn.us
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by contacting:
(select all that apply)
~ PHA's main administrative office ~ PHA's development management offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plan revised policies or program changes (including attachments) are available for
public review and inspection. ~ Yes D No.
If yes, select all that apply:
~ Main administrative office of the PHA
~ PHA development management offices
D Main administrative office of the local, county or State government
D Public library D PHA web site D Other (list below)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
~ Main business office of the PHA ~ PHA development management offices
Page 2 of16
form HUD-S007S-SA (04/30/2003)
PHA Namc:
HA Code:
Strcamlined Annual Plan for Fiscal Ycar 20_
D Other (list below)
Streamlined Annual PHA Plan
Fiscal Year 2007
[24 CFR Part 903.12(c)]
Table of Contents
[24 CFR 903.7(r)]
Provide a table of contents for the Plan, including applicable additional requirements, and a list of supporting
documents available for public inspection.
A. PHA PLAN COMPONENTS
D 1. Site-Based Waiting List Policies
903.7(b)(2) Policies on Eligibility, Selection, and Admissions
~ 2. Capital Improvement Needs
903.7(g) Statement of Capital Improvements Needed
D 3. Section 8(y) Homeownership
903.7(k)(1)(i) Statement of Homeownership Programs
D 4. Project-Based Voucher Programs
D 5. PHA Statement of Consistency with Consolidated Plan. Complete only if PHA has
changed any policies, programs, or plan components from its last Annual Plan.
~ 6. Supporting Documents Available for Review
~ 7. Capital Fund Program and Capital Fund Program Replacement Housing Factor,
Annual Statement/Performance and Evaluation Report
~ 8. Capital Fund Program 5-Year Action Plan
9. Attachments:
a.
b.
c.
B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE
Form HUD-50076, PHA Certifications of Comvliance with the PHA Plans and Related Rel!ulations:
Board Resolution to Accomvanv the Streamlined Annual Plan identifying policies or programs the PHA
has revised since submission of its last Annual Plan, and including Civil Rights cetiifications and
assurances the changed policies were presented to the Resident Advisory Board for review and comment,
approved by the PHA governing board, and made available for review and inspection at the PHA's
principal office;
For PHAsApplying for Formula CapitaLFundprogram(CFP) Grants:
Form HUD-50070, Certification for a Dml!-Free Workvlace:
Form HUD-500n, Certification of Payments to Influence Federal Transactions; and
Form SF-LLL &SF-LLLa, Disclosure ofLobbvinl! Activities.
Page 3 of16
form HUD-S007S-SA (04/30/2003)
PHA Name:
IIACodc:
Streamlined Annual Plan for Fiscal Yenr 20_
1. Site-Based Waiting Lists (Eligibility, Selection, Admissions Policies)
[24 CFR Part 903.12(c), 903.7(b)(2)]
Exemptions: Section 8 only PHAs are not required to complete this component.
A. Site-Based Waiting Lists-Previous Year
I. Has the PHA operated one or more site-based waiting lists in the previous year? If yes,
complete the following table; if not skip to B.
Site-Based Waitiug Lists
Developmeut Date Initial mix of Current mix of Percent
Information: Initiated Racial, Ethnic or Racial, Ethnic or change
(Name, number, Disability Disability between initial
location) Demogmphics Demographics and current
since Initiation of mix of Racial,
SBWL Ethnic, or
Disability
demographics
2. What is the number of site based waiting list developments to which families may apply
at one time?
3. How many unit offers may an applicant turn down before being removed from the site-
based waiting list?
4. 0 Yes [g] No: Is the PHA the subject of any pending fair housing complaint by HUD
or any court order or settlement agreement? If yes, describe the order, agreement or
complaint and describe how use of a site-based waiting list will not violate or be
inconsistent with the order, agreement or complaint below:
B. Site-Based Waiting Lists - Coming Year
If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each
of the following questions; if not, skip to next component.
1. How many site-based waiting lists will the PHA operate in the coming year?
Page 4 of16
fonn HUD-50075-SA (04/30/2003)
PI-IA Name: Streamlined Anllual Plan for Fiscal Year 20_
IIACode:
2. DYes [gJ No: Are any or all of the PHA's site-based waiting lists new for the upcoming
year (that is, they are not part of a previously-HUD-approved site based
waiting list plan)?
If yes, how many lists?
3. DYes [gJ No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on the site-
based waiting lists (select all that apply)?
D PHA main administrative office
D All PHA development management offices
D Management offices at developments with site-based waiting lists
D At the development to which they would like to apply
D Other (list below)
2. Capital Improvement Needs
[24 CFR Part 903.12 (c), 903.7 (g)]
Exemptions: Section 8 only PHAs are not required to complete this component.
A. Capital Fund Program
I. [gJ Yes D No Does the PHA plan to patiicipate in the Capital Fund Program in the
upcoming year? If yes, complete items 7 and 8 of this template (Capital
Fund Program tables). Ifno, skip to B.
2. DYes [gJ No: Does the PHA propose to use any pOliion of its CFP funds to repay debt
incurred to finance capital improvements? If so, the PHA must identify in
its annual and 5-year capital plans the development(s) where such
improvements will be made and show both how the proceeds of the
financing will be used and the amount of the annual payments required to
service the debt. (Note that separate HUD approval is required for such
financing activities.).
B. HOPE VI and Public Housing Development and Replacement Activities (Non-
Capital Fund)
Applicability: All PHAs administering public housing. Identify any approved HOPE VI and/or
public housing development or replacement activities not described in the Capital Fund Program
Annual Statement.
1. DYes [gJ No: Has the PHA received a HOPE VI revitalization grant? (if no, skip to #3; if
yes, provide responses to the items on the chart located on the next page,
copying and completing as many times as necessary).
2. Status of HOPE VI revitalization grant(s):
Page 5 ofl6
fon" HUD-S007S-SA (04/30/2003)
PHAName:
HA Code:
Streamlined Annual Plan for Fiscal Year 20_
HOPE VI Revitalization Grant Status
a. Development Name:
b. Development Number:
c. Status of Grant:
DRevitalization Plan under development
DRevitalization Plan submitted, pending approval
DRevitalization Plan approved
DActivities pursuant to an approved Revitalization Plan undelway
3. D Yes ~ No: Does the PHA expect to apply for a HOPE VI Revitalization grant in the
Plan year?
If yes, list development name(s) below:
4. D Yes ~ No: Will the PHA be engaging in any mixed-finance development activities
for public housing in the Plan year? If yes, list developments or activities
below:
5. D Yes ~ No: Will the PHA be conducting any other public housing development or
replacement activities not discussed in the Capital Fund Program Annual
Statement? If yes, list developments or activities below:
3. Section 8 Tenant Based Assistance--Section 8(v) Homeownership Program
(if applicable) [24 CFR Part 903.12(c), 903.7(k)(1)(i)]
I. DYes ~ No: Does the PHA plan to administer a Section 8 Homeownership program
pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24
CFR part 982 ? (If "No", skip to the next component; if "yes", complete
each pro gram description below (copy and complete questions for each
program identified.)
2. Program Description:
a. Size of Program
D YesD No:
Will the PHA limit the number of families participating in the Section 8
homeownership option?
If the answer to the question above was yes, what is the maximum number
of participants this fiscal year?
b. PHA-established eligibility criteria
Page 6 ofl6
form HUIJ.50075.SA (04/3012003)
PHA Name:
I-IA Code:
Streamlined Annual Plan for Fiscal Year 20_
D YesD No:
Will the PHA's program have eligibility criteria for pmticipation in its
Section 8 Homeownership Option program in addition to HUD criteria?
If yes, list criteria:
c. What actions will the PHA undertake to implement the program this year (list)?
3. Capacity of the PHA to Administer a Section 8 Homeownership Program:
The PHA has demonstrated its capacity to administer the program by (select all that apply):
D Establishing a minimum homeowner downpayment requirement of at least 3 percent of
purchase price and requiring that at least I percent of the purchase price comes from thc
family's resources.
D Requiring that financing for purchase of a home under its Section 8 homeownership will
be provided, insured or guaranteed by the state or Federal government; comply with
secondary mortgage market underwriting requirements; or comply with generally
accepted private sector underwriting standards.
D Partnering with a qualified agency or agencies to administer the program (list name(s)
and years of experience below):
D Demonstrating that it has other relevant experience (list experience below):
4. Use of the Proiect-Based Voucher Program
Intent to Use Project-Based Assistance
DYes [g] No: Does the PHA plan to "project-base" any tenant-based Section 8 vouchers in
the coming year? If the answer is "no," go to the next component. If yes, answer the following
questions.
I. DYes D No: Are there circumstances indicating that the project basing of the units,
rather than tenant-basing of the same amount of assistance is an appropriate option? If
yes, check which circumstances apply:
D low utilization rate for vouchers due to lack of suitable rental units
D access to neighborhoods outside of high poverty areas
D other (describe below:)
2. Indicate the number of units and general location of units (e.g. eligible census tracts or
smaller areas within eligible census tracts):
5. PHA Statement of Consistency with the Consolidated Plan
[24 CFR Part 903.15]
For each applicable Consolidated Plan, make the following statement (copy questions as many
times as necessary) only if the PHA has provided a certification listing program or policy
chmlges from its last Annual Plan submission.
Page7ofl6
form HUD-S007S-SA (04/30/2003)
PHA Name:
1-IACode:
Streamlined Annual Plan for Fiscal Year 20_
1. Consolidated Plan jurisdiction: (provide name here)
2. The PHA has taken the following steps to ensure consistency ofthis PHA Plan with the
Consolidated Plan for the jurisdiction: (select all that apply)
~
~
~
o
o
The PHA has based its statement of needs offamilies on its waiting lists on the needs
expressed in the Consolidated Plan/so
The PHA has participated in any consultation process organized and offered by the
Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the development of
this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below)
Other: (list below)
3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions
and commitments: (describe below)
Page8of16
forl11 HUIl-50075-SA (04/30/2003)
PJ-IA Name:
I-IA Code:
Streamlined Annual Plan for Fiscul Year 20_
6. SU\lportine: Documents Available for Review for Streamlined Annual PHA
Plans
PHAs are to indicate which documents are available for public review by placing a mark in the "Applicable
& On Display" colunm in the appropriate rows. All listed documents must be on display if applicable to
the program activities conducted by the PHA.
List of SUl)I)Ortinl! Documents Available for Review
Applicable Supporting Document Related Plan Component
&On
Disnlav
PHA Certifications oJCompliance with the PHA Plalls and Related Regulations 5 Year and Annual Plans
and Board Resolution to Accompany the Standard Allnual, Stundard Five-Year,
and Streamlined Five-Year/Ammal Plans;
X
PIIA Certifications oJ Compliance with the PHA Plans and Related Regulations Streamlined Annual Plans
NA and Board Resolution to Accomnallv the Streamlined AI/Ilual Plan
Certification by State or Local Official oJ PHA Plall Consistency with 5 Year and standard Annual
X Consolidated Plan. Plans
Fair Housing Documentation Supporting Fair Housing Certifications: Records 5 Year and Annual Plans
reflecting that the PHA has examined its programs or proposed programs,
identified any impediments to fair housing choice in those programs, addressed
or is addressing those impediments in a reasonable fashion in view of the
resources available, and worked or is working with local jurisdictions to
implement any of the jurisdictions' initiatives to affirmatively further fair
X housinrr that renuire the PHA's involvement.
Housing Needs Statement of the Consolidated Plan for the jurisdiction(s) in Annual Plan:
which the PHA is located and any additional backup data to support statement of Housing Needs
housing needs for families on the PHA's public housing and Section 8 tenant-
NA based waiting lists.
Most recent board-approved operating budget for the public housing program Annual Plan:
X Financial Resources
Public Housing Admissions and (Continued) Occupancy Policy (A&O/ACOP), Annual Plan: Eligibility,
which includes the Tenant Selection and Assignment Plan [TSAP] and the Site- Selection, and Admissions
X Based Waiting List Procedure. Policies
Deconcentration Income Analysis Annnal Plan: Eligibility,
Selection, and Admissions
X Policies
Any policy governing occupancy of Police Officers and Over-Income Tenants in Annual Plan: Eligibility,
Public Housing. 0 Check here if included in the public housing A&O Policy. Selection, and Admissions
X Policies
Section 8 Administrative Plan Annual Plan: Eligibility,
Selection, and Admissions
NA Policies
Public housing rent determination policies, including the method for setting Annual Plan: Rent
public housing flat rents. Determination
X 121 Check here if included in the public housing A & 0 Policy.
Schedule of flat rents offered at each public housing development. Annual Plan: Rent
X 121 Check here if included in the public housing A & 0 Policv. Determination
Section 8 rent determination (payment standard) policies (if included in plan, not Annual Plan: Rent
necessary as a supporting document) and written analysis of Section 8 payment Determination
NA standard nolicies. 0 Check here if included in Section 8 Administrative Plan.
Public housing management and maintenance policy documents, including Annual Plan: Operations
policies for the prevention or eradication of pest infestation (including cockroach and Maintenance
X infestation).
Results of latest Public Housing Assessment System (PHAS) Assessment (or Annual Plan: Management
X other annlicablc assessment). and Onerations
Follow~up Plan to Results ofthe PHAS Resident Satisfaction Survey (if Annual Plan: Operations and
necessary) Maintenance and
NA Community Service & Self-
Page9of16
fonn HUD-S007S-SA (04/30/2003)
PIIA Name:
I-IA Code:
Streamlined Annual Plan for Fiscal Year 20_
List of SU1)1)ortine Documcnts A vailablc for Review
Applicable Supporting Document Rclated Plan Component
&On
Disnlav
Sufficicncv
Results of latest Section 8 Management Assessment System (SEMAP) Annual Plan: Management
NA and ODerations
Any policies governing any Section 8 special housing types Annual Plan: Operations
NA o Check here if included in Section 8 Administrative Plan and Maintenance
Public housing grievance procedures Annual Plan: Grievancc
X [8J Check here if includcd in the public housing A & 0 Policy Procedures
Section 8 informal rcview and hearing procedures. Annual Plan: Grievance
NA o Check here if included in Section 8 Administrative Plan. Procedures
The Capital Fund/Comprehensive Grant Program Annual Statement Annual Plan: Capital Nceds
X /Performance and Evaluation Reoort for any active grant vcar.
Most recent ClAP Budget/Progress Report (HUD 52825) for any active ClAP Annual Plan: Capital Needs
X grants.
Approved HOPE VI applications or, ifmorc recent, approved 01' submitted Annual Plan: Capital Nceds
HOPE VI Revitalization Plans, or any other approved proposal for development
NA of public housinp.
SclfMcvaluation, Needs Assessment and Transition Plan required by regulations Annual Plan: Capital Needs
implementing Section 504 of the Rehabilitation Act and the Americans with
X Disabilities Act. See PIH Notice 99-52 (HAl.
Approved or submitted applications for demolition and/or disposition of public Annual Plan: Demolition
NA housing. and Disnosition
Approved or submitted a~~~~cations for designation of public housing Annual Plan: Designation of
NA (Desivnated Housing Plans. Public Housing
Approved or submitted assessments of reasonable revitalization of public Annual Plan: Conversion of
housing and approved or submitted conversion plans prepared pursuant to Public Housing
section 202 of the 1996 HUD Appropriations Act, Section 22 of the US Housing
NA Act of 1937, or Section 33 ofthe US Housing Act of 1937.
Documentation for requircd Initial Assessment and any additional information Annual Plan: Voluntary
required by HUD for Voluntary Conversion. Conversion of Public
NA Housinl!
Approved or submitted public housing homeownership programs/plans. Annual Plan:
NA Homeownership
Policies governing any Section 8 Homeownership program Annual Plan:
NA (Section of the Section 8 Administrative Plan) - Homeownershin
Public Housing Community Service Policy/Programs Annual Plan: Community
NA o Check here if included in Public Housing A & 0 Poliev Service & SclfMSufficicncv
Cooperative agrcement between the PHA and the TANF agency and between Annual Plan: Community
X the PHA and local emplovmcnt and training service agencies. Service & SclfMSufficiency
FSS Action Planes) for public housing and/or Scction 8. Annual Plan: Community
NA Service & Self-Sufficiency
Section 3 documentation required by 24 CFR Part 135, Subpart E for public Annual Plan: Community
NA housing. Service & Self-Sufficiency
Most recent selfMsufficiency (ED/SS, TOP or ROSS or other resident services Annual Plan: Community
NA grant) PTant nropram renorts for nublie housing. Service & Self-SufficiencY
Policy on Ownership of Pets in Public Housing Family Developments (as Annual Plan: Pet Policy
required by regulation at 24 CFR Part 960, Subpart G).
X o Check here if included in the Dublic housing A & 0 Policy.
The results of the most recent fiscal year audit of the PHA conducted under the Annual Plan: Annual Audit
Single Audit Act as implemented by OMB Circular AMI33, the results of that
X audit and the PHA's response to anv findings.
Other supporting documents (optional) (specify as needed)
NA (list individually; use as manv lines as necessarv)
Consortium agreement(s) and for Consortium Joint PHA Plans Only: Joint Annual PHA Plan for
Certification that consortium agreement is in compliance with 24 CFR Part 943 Consortia: Agency
pursuant to an opinion of counsel on file and available for inspection. Idcntification and Annual
NA Manal!ement and Operations
Page 10 of 16
form HUD-50075-SA (04/30/2003)
....
=
0)
s
0)
<.l
o<l
....
0)
!:l::
"I;l
=
o<l
....
l-<
0
0)
!:l::
=
0
.~
....
o<l
::l
....
o<l
>
~
"I;l
=
o<l
0)
<.l
=
o<l
S
l-<
.s
l-<
0)
~
~
=
0)
s
0)
....
o<l
....
rF.J
....
o<l
::l
=
=
<
s
o<l
l-<
0
l-<
~
"I;l l-<
= 0
::l ....
... <.l
o<l
.... ...
o<l
....
.~
=
o<l .~
'"
U ::l
0
~ =:
....
=
<II
5
<II
OJ
o:l
1:fr
8..~ ~
<II 5 ,~
~ o:l:S
=-..;:
.S ~ ~
.... .. ~
o:l ~, "
=,.., "
,.., "Cl e
o:l = 0.
;;. = .Sl
"'r;..~
'e_~
= o:l ~
o:l~
<II ~ o(j
OJ o:l ""
= u "
C': 'v;
5"Cl is
.. = ==
o o:l ~
If: e .d
OJ ~ .~
ll-< b =:
.., 0'"
= .... .....
~~e
;:;"Cl.e
.... = 0
o:l = U
;;:: ,~
\I..J. _ Q,.i
-;-;5
= .:! z
~ ~<
<uiE
;.-
~.+J
'2 ;
" ~"
llQQ
~'O~
"
"
"
"
"
_ 0.
'" ...
Cif;o;l
..
"
-
.;;]
..
-"
o "
"'..
,~
:0
o
~
5
5
=
rJJ
..:.;
1::
o:l r-
ll-< 8
ti:' :;; ~
== ~ "C
~ ...... <::; ~
ll-< ~ 0" = 1:: I.Il
~ '" 0 ~ 'S
U ZZ"E!o"
__ ::8",~~u~
!: ~g'~~il
U Eg6'J:l~
---s..rou....~e
.... Q.l ,I;:; C<:\ 1=1 ::I :c:
o"Qv~.d.l-;1.Il
.... e " ;J S ;. f;o;l
u = @..... ~ ~ _
~Zb{J~~"C$!
~'08ooo=o
.. " Po< :r: "'"
=~'"Cl~-;Q.l
..... Q.. 5 ~ ::I ~
=t:f;f..;~8C':1
o"'""'~~<8
.... "'5. '" " ...
IMoI ~ ro ~ Q.l ~
<.:l()~.~~
ti><
~..
D.s
~"'
,~D
"
" -
"" "
... "
" 0
S " '"
f;o;l" '"
-,;;<
~ "" -
... " "
"f;o;l "
t;" ~
~ 0 !:'
........ 0
~~~
... i>< ;.
~I-o~
Q.l~':'
i: - E
" ... -
~ 2 i:
~ ij "
D~S
" S
- " "
= +:I en
8 g
$';
" ;.
-f;o;l
"'"
.. "
" "
" "
" '"
< :;
.. 8
" ... o'
'6h~
.... l-o Z
0... " "
i>< "
0D~
..
"
's. 0 0
'C 0 0 0
0 0 0 0
0 .,f .,f
6 - N
- - -
'" '" '"
i!
<1)
8
<1)
;.
o
~
'" 8
'0 1-4 g
~ 1"i '.,
'" g s ~
~ 'P ~o 'S
U (tj ro's
6 t ~ .tl
88'::8<
"
o
.~
o
~
"
o
U
'"
on
>-<
<1)
~
o
-
"
*
~
i!l
'"
~ 0
o U""
N tIl 4:: ~
I ..g O::C:
N ... (/j
tIl 'S: 0 I I
(\) 'p tr) :;:....
I:l "' J331:l p:!:::'
,S D - ~ 0 ~ ~
g '~~ ~ '"8 ~ ~
19 ~ ~ ~ ~ (/) U')
g ~"-' mOO 0..8
0) ~ '.r;j ~ '-' .;.; .; '0_0
~ 1""\ '> I-l ~.;.J Q.l 0 (1)
.... I-l.f!l '+:1 ~ ~ ~ ~
Vl~fIlUC: _~_11)
dh8<" ~~ ~~
+-'!:> ...... +-'" 0 .......... -
1:l;>50'~""~NN NM N
s B 'ii! s ,~ ~ @ <1) <1) <1) g <1)
8 "" " b <1) """ ~ ,S ,S ,S '"1 .g
so_- ......-- -- ~
.a '5 ~ ~ ~ 'g ~ <0 15 g 15 15 ~ tIl
~:;;:_P88~~~11l~~ ~~
~~:9~o8ggg ~ogtioS~
... ... ... ... .,., .,., '" '" '" 0 '" 0 '"
...............__.....<<<u <u<~
'"
<1)
""
_N~~~~~oo~3~~~~~~~~~~M~~
....,.,
NN
'0
'"
'0
'"
'"
c,
23
t:
'"
S
<(
'1
.n
~
'"
o
'I'
'"
;0
:Ii
E
<8
:os
~
o
;::
"
'"
ro
0.
....
=
...
6
...
u
o:l
-
...
~
"0
=
o:l
....
..
o
...
~
=
o
..
....
o:l
=
-
o:l
..
~
"0
=
o:l
...
u
=
o:l
6
..
..s
..
...
~
i:l
=
...
6
...
....
o:l
....
00
-
o:l
=
=
=
<
6
o:l
..
o
..
~
"0 ..
= 0
=....
.... u
o:l
-;....
....
..
=
o:l ..
U ~
o
r-::=
,-..,
....
~
~
....
~
~
....
U
'-'
..
o
....
u
o:l
....
eJJ
=
..
'"
=
o
:=
.;.;
=
c:
c
....
=
~
"
...
"
'"
"
'"'
4-<
o
"'~
E 0
z;13:
(/)
t-
o
o
N
~
'"
o
U
<<i
E
~
~
"'
~
~
~
'"
o
U
"d
b E
~ "'
~ .~
o '"
P:: ~
~ '3
i~~
o~
:::~c
@ B '.0
~ 0 & ~
s 5 b '"
.;. ~.~ CJ
'Q ::: 0
=0..:':
C";!"d...... -+->
4.1 ~ d 0
o..;:l (U 0
~~ ~ <r:: ci
d ,fl ~ > Z
E ~ v Q)
CU<>:~
....
=
...
6
...
u
o:l
-
1: fr
8..~
~ 6
o:l
~ 6b
.. 0
.... ..
~~
-"0
o:l =
.. =
~....
"0_
= o:l
~~
... c.. bJ)
u o:l ,S
= U '"
o:l is
6"0 ",:r:
.. ~ ~. J!l
..s 't<; ..c::
~ ~ ~ '~f.E
~ 6b~~.s
= 0 '.0 ,~ '"
... .. i:.,o <r::
6~~O~~
Q,l"C ......5
o
~==us
....r~oo..p.o
fJl .... <I) .-
e;3=z~~
=.....,0:.... "'d
~ ~;~~
<U~p-<08
4-< '"
o ,15
'" 0
.S bJ)
~ OJ
p.~
'I=: "'
uU
~~
~ 0
<<i13:
1;) ....
~ .~
OJ "'
O;:E
~
'" ,
OJ .... g '"
S Q) Q)'~
~.,!::) "'d'+->
o8OJS;:>
QJS~~'B
~zz <r::
~
"d
",.g
"d '"
@ OJ
>r, ~
~
"d
'" OJ
"dtd
@,!8J
>r,~
<3
"d
OJ
'"
,~
>
OJ
~
<<i
,5
bJ)
(5
M
o
o
c'
c5
~
;;,
e.
-<
'1
i!;
o
o
'"
Q
~
:ll
E
<8
o
o
o
o
~
<A
o
o
o
'<t^
-
-
""
~
~
o
M
"
"
.
"-
o
'"
'<t
~
o
'D
'<t
~
~
u
<l)
~
:E
~
."i
~
U
....
o
'I=:
OJ
~
~
~
-
o
o
,
on
o
~
-
o
o
,
on
o
~
~
~
=
<:':l
1::
o
~
=
o
.....
....
<:':l
=
-
<:':l
..
J;o:i ....
~ ffi
= 8
<:':l Q)
Q) OJ
OJ <:':l
= -
<:':l 1:: ~
E 8.~
.s ~8
. <:':l
Q) =.
~ o ell
-- ..... 0
.... .....
ffi S ~
8 -~
Q) ~ =
.... C~, =
<:':l -~
~ "'Q ... Q)
- = ~-
<:':l <:':l ;t: =
= Q) i:l<~
= ~U<:':l~ .P
= <:':l OJ '1::
< 8 ~ <:Il ..8
8 .=="'-
o<:':lo.E3
<:':l .... 8 .....OJ)'"
.. .. ~ ....... +->
o Q)<:':l....~g
· ~ 6JJ ffi .~ [
~ =?8.Do
~. Q)-Q)8-
=08~e.E~
~~ ~'g 88il
-~ .a=-....::
~ <:Il ~ .. ~ci8
=-;-;::l@0J)
U<:':l'~ =.'t: ~ Z .S
= = i:l<. ~ '"
o = <:':l <:':l ~ 5
r-:::e <u~>>-.~
....
=
Q)
8
Q)
OJ
<:':l
-
,-...
~
~
~
~
~
~
u
'-'
.
o
....
OJ
<:':l
~
ell
=
.....
~
=
o
::e
r--
o
o
N
'"
=
~
"
...
..
~
e
"
II
'"
'"
"
tl
o
'"
~
E-<
.,,;
"
'"
.~
:>
~
....
<8
'"
"
o
~
"
..::
~
.,,; "
" tl
]0
" OJ)
P<"
><i;;:J
u:i "
~u:i
S ~
r.r..<g
:::: ;::l
~O'
'--'
'0
o
~
o
.,.,
.,.,
o
~
'"
'0 "
..,. 0
ZZ
:22
" u
... 0 ~
"z",
,Q '"
~ ~s
~ I;i,OO
~ 0 ~
"0 ... 0
= ",:I:
(l$'1::l'E ,-."
~~ ~ ] ~
~~~~Q
".-.." OJ)
~ ~ v ..... gp
GU":;:O ;;:J
0"
]~
r.r.. "
-<g
- ;::l
~O'
'--'
"
d :-s
" .... i$ ~
!:l",..;:;
g.~ ~.;;:
.- 3 23 '.0
"Z" <..)
~ ~~
o z
OJ
;::l
-
<..)
~
.,,;
"
'"
.~
:>
~
OJ
"
.~
OJ)
'1::
o
-
-
o
N
~
r--
o
OJ
B
~
.,,;
"
'"
.;;:
"
..::
OJ
"
.~
OJ)
'1::
o
0\
o
o
N
~
0\
o
on
o
~
~
o
o
'"
o
~
;;,
s
<(
'1
~
'"
'"
Of>
Q
"
0:
E
<2
-
-
o
t:l
0\
o
:::
~
o
'"
o
"
"
"
0\
o
o
t:l
0\
o
u:i
8
i$
~
~
=
ell
-
~
=
Q
.-
.....
u
<
...
ell
<I.l
....
I
<I.l
~
.-
"""
8
ell
...
Q
...
~
"r::l
=
=
"""
-
ell
.....
.-
ell
U
00
13 .-<
.-< .-<
a on 0 .-<
" &l No
1;l " ~N
~ >-< ~ .. 0
f/J 0
~ 5 o~ 0 0
0 0
0"" >-<-< "<1:" .,[
~ N N
~::r: .-< .-<
~p... <A ""
= ;;;-
'"
- 0
p... 0
13 <:;
... 0
'" ~
" a "<I: 0 ;;,
~ " " &l .-< s
Z 1;l 0 0 "
I/) " N .-< '1
- = U'l>-< 0 '"
'" ~N <-
~ l5 0
= .S ~ .. 0 0 0
'6'1l '" 0"" '"
...>-< 0 0 ,:,
,~ ';: ~ ~~ 0 0 ~
... " ~~ "<1:" .,[ II:
O~ N N E
DD .-< .-<
~p... <A "" <8
=
ell
-
~
=
Q
~
~
...
ell
<I.l
....
d"
~
.- '"
""" ~
8 .~ 1::
ell ""
... ::r: a
~ .~ p.
_ _.n..9
~8e1l]~ ~
"r::l ~ "
= 8 0"CJ <=I =
= u" "a8.g
""" = ,,~ ~.~
_oo~c'(j;>,i5<...~
~ ~ Z 0i)'"E v ~ <
;:::... .S 0 ~ 8::r::
Q....-<~..c="'i3
eIlell::r:o".....Z
u ~ p...::r:-<
13
aM
2 &l
C<l "
U'l>-<
~ 8
0""
~
13
aN
2 &l
C<l "
U'l>-<
1:: l5
0""
~
.-<
&l
"
>-<
0\0\
00
00
NN
.;.J
~ ..
o~
>-<-<
~::r:
~p...
o
o
o
"<1:"
N
~
""
o
o
o
"<1:"
N
.-<
""
00
o
000
NO
o
~N
~ ..
...>-<
~~
~~
~p...
o
o
o
"<1:"
N
.-<
""
o
o
o
"<1:"
N
.-<
""
.-<
o
o
,
on
o
~
"CJ
"
~
'"
;.::l
'"
-g &l on
;:l " <=I
~ ~.~~
p...on
~ ...
ut.8P-.
:s
~
o
"
~
"
ro
'"
...
o
~
5 ~
a ~n
1l <=I
Cl:I .- V)
p'~-g
" 0 ;:l
~::r:~
't:l 0
'" 0
~ ~ 0"
5o'<t
,=uSj
'" <A
r-.l
I
N10\ ~ VJ
00 O.~
..0......" ..
~NO"O
" N..
:>-< '-' 00 0 '"
... lii :>-< ';' ~
<8..."-<.,.u
"'o~""
,~:>-< ~
.t:: ~ ~
.~ ~
<)
~
=
<:':l
-
>l..
=
o
....
....
....
~
I-<
<:':l
Qj
~
Qj
;,
....
~
e
<:':l
I-<
o
I-<
>l..
'0
=
=
~
-
<:':l
....
....
<:':l
U
.
00
..
.... '"
=J::1
'" 5 ......
5 = 0
l:l.'70
Q ~ ~
Q)~o
;;. ~ ......
"'''Z
QZ;:s
o
o
o
...^
N
~
'"
=
o
,~
1il
N
or:: l5
[J 0
o't:l~
.... 0",
~::;S'i'n
M
o
o
<::'
o
'"
.,.
8
0(
'1
'"
:;;
<;>
"I
'"
;:0
II:
E
<8
.... ;S
~
'" 0
0 0 0 :':)
U 0 0
0 0 "
't:l ..,f' "
'<to 0
'" N "
.... N ~
e ...... '"
<A
..
....
'"
r-.l
..
...."'......
!:i-S8
5 = J.,
l:l.'70
0<0::::......
-.;"'~
;;. 5
'" ..
Qz
......
=
o
'P
'"
N
's l5
o ~,g
.... 0
~::;S'0
....
'"
o
U
1l
'oJ
S
,~
....
'"
pc)
~
u
= I
~ fIJ ...-II 00 ~ VJ
~ .~ ;..: g S 8.~
-.... "'NO ~..
=0 '> ~ '0 N .. 0
.... ,..... 1:1.:: 0 '"
;:: t l-I Cd r ....., ~
.... ~ <8..."-< "'u
~ "'O~::;s
I-< oJ::,~:>-< ~
~ Q.t:: ~ A..
Qj :;;.. ,i:; "-<
~....<)
d. I~
;, en
S Qj
e
<:':l
I-<
eJ)=
o ....
1-<....
>l.. 8
'0
= =
&::00",
....-I ".2
~ !:::!.t:: ~ ~
...... ,......, :> ,p Q)
.....-1......-4........ l-........
Q, I-< <) ,.....
<:':l <:':l ~
U>l..
......
'"
(5
f-;
=
~
-
~
=
Q
,~
ti
<
l-<
~
<l.l
;;.;
I
<l.l
>
~
8
~
~
l-<
~
~
=
=
f;I;;
-
~
...
'g
~
U
00
.....
'"
o
U
"Cl
<U
~
8
;::
'"
~
I
'<1"1......
.........-IN ~
~O.-_~
Q) N 0 0....
><+J~:::e
.... 0: >< .. "
t8~~o~
,~O~~23
,~ >< ~
>>L<......
,~ >L<
t)
<
..
..... <U
=.0
<U 8
8 =
g.~
- <U
~ 8
<U Ol
t:lZ
.....
'"
o
U
"Cl
<U
.....
Ol
8
;::
'"
~
=
~ '"
- <l.l
~--=
= .~
Q .~
~...
<.,j <.,j
< < (")10
"'''......:::~'''
; l-< t;;~ 0 S <U
<l.l Q " "N :;;.. 'C
;;';~><'E~""~
I ll-;ro~-Qj
Q.) t.81o-;~o......
> ",O<';,Ol
~ ~.,ll><::r:~U
o ; 'S: >L< "-<
.. "'. ,~ >L<
~_.....
6b~<
Q .~
l-<t:
~ Q
] ~
&:00
'ii~
.......
,~ ...
Co<l-<
~ ~
u~
..
..... <U
=.0
e 8
c.=
.s~
~ 8
<U Ol
t:lZ
o
o
o
'<1"0
N
......
<h
o
o
o
,,0
'"
~
'"
(:1 S
o 0
'-g q::
, N"2
.j.-I.- M
""8
<lUUO
"Cl " ,~
o .~"-"
""'8;:!;
""'''-<~
I~I
.0
o
o
<:'
o
'"
"
8
-<
'1
'"
"
"'
"'
'I'
'"
;;;;
II:
E
<8
......
o
o
,
on
o
~
~
~
o
~
o
o
o
'<1"0
N
......
<h
v
"
.
a.
o
o
o
'"
'"
~
'"
....
(:1 0
o 0
,~ ""
til
N,s
'EJ 1
" u 0
~ Q) '0
. "'d '~oq-
p-'08.-
<~"-<~
1;;
o
U
"Cl
Q)
til
8
,~
.....
'"
~
[t
U
"'
.....
o
E-<
......
o
o
,
on
o
~
PHA Board Resolution
Approving Operating Budget
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing -
Real Estate Assessment Center (PIH-REAC)
OMS No. 2577-0026
(exp. 913012006)
Pubt1c reportIng burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required 10
complete this tonn, unless It displays a currently vaUd OMB control number.
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low-income public housing program and provides a
summary of the proposedlbudgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the
Information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHA is in compliance with procedures
prescribed by HUD. . Responses are required to obtain benefits. This information does not lend itself to confidentiality.
PHA Name: Columbia Heights Housing and Redevelopment Authority
PHA Code: MN105
PHA Fiscal Year Beghming: 2007
Board Resolution Number:
?OOfi-07
Acting on behalf of the Board of Commissioners of the above-uamed PHA as its Chairperson, I make the following
certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's
approval of (check one or more as applicable):
DATE
Operating Bndget approved by Board resolution on:
10-24-2006
I]]
o
o
o
Operating Budget submitted to HUD, if applicable, on:
Operating Budget revision approved by Board resolution on:
Operating Budget revision submitted to HUD, if applicable, on:
I certify on behalf of the above-named PHA that:
I. All statutory and regulatory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing for the purpose of
serving low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (I); and
6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.IIO(i).
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18
U.S.c. 1001, 1010, 1012.31, U.S.C. 3729 and 3802)
Print Board Chairperson's Name: Signature: Date:
Walter R. Fehs t, Executive Di rectc r
Previous editions are obsolete form HUD-52574 (08/2005)
iD
o
o
"
~
ci.
x
~
~
o
il
~
N
ci
z
..
>
e
n
n
~
m
~
o
~
c
.
E
0.
o
..
>
.
C
c
.
"
:;
"
c
.
'"
c
';;;
,
o
"
~
o
~
c
.
E
t:
.
0.
.
C
en
:;;
.a-
oS;
""
l.l
c(
-
l.l
~
-
C
o
l.l
.0
::>
en
"0
c
III
tl
III
..
-
C
o
<..>
~
~
o
"
o
.~
~
o
.
~
"
..
0.
E
8
"
.
of
~
o
o
o
~
~
o
~
g-
'.
j;j
o
'm
E "
~21
:; E
g~
"ije
~i:!
~8
Om
~5
g:Q
!!!~
{j"
~~
00
:m5
xu
o.
.~~
~ .
eo.
lll.!a
o~
o,~
~~
00
13c
2 '
~ E"
,- 0
~-
00
:~ ;
o 0
-0.
" E
- 0
o u
E 0
~-
~~
.~'g
~-
..30
go
,- 0
ci~
:g 5
8~
~~
- 0
~~
~ ',;:;
5 ~
~ 0
~:g
~.12
~"
"n
~..9,!
~8
;0
00
,,~
n
"0
.~ ~
o
o '
H
E~
0'
'Eo
,- >
0.12
00
'fig
~~
8"
.!!l.!O
-S.\2
-~
"r
g c
-e-2
'0
mE
g$
"€ .S
&.'0
~~
:;S..9,!
0:8
"
,~
o 0
00
E '0
.9~
o~
=>0
I~
~o
~o
]]
.~.?
B .~
.~ E
p;
s'C
o 0
- E
~~
o
,>
00
o~
~~
~~
~~
n~
.2e
on
~.E
~~
00
'iii:5
il~
,,~ ,
'5 ~~
.5 ~ g,
E 0 0
~.o
U1:QV
1 ~~
'::]'~
. - .
~ ~~
0-0
00'
~~ g
OEt
, - 0
00 n
g:Ew
~ ~~-d
~ V> OIl g:
ig~~
-E g.~:5
"D ~ 0)..
c::.......<<:I
<<l :id~: E
"'E1/l"
~~~~
< <ll 010
'e~~5
~~~*
u-ui'5lU:
g~'~ ~
Ql Cl ~....
li'wE 5l
u~Hi; g
~-;i5 ~
Qj.~ t1l ...
iii e- OJ.s
"'00>0>-
E~2g
"" (I)~!!!
~~2-2
~]g~
a:,a.:2ill
~'g ~~
~'EO<6
o"'C::l Z.
~*I~
~ 6,~ ~
(fj"iiialQ)
li'l OIl = Ol
.~ ~ ~ g
::I=OI
lll"O C .
.~ffi.~t1
o.a-oQ)
~::!~~
Ql~Eg-
oS E.g l!!
~ .'~ B
~ e-E]
'6~:!::~
~~~~
.... Ql E.!a
.q--S g-.~
;'@l2
~.~o~
] (\ll;1;;::::
lO.1:! ~ 8
~:';Hio
C\l om <II
~~'E~
.... ell 0 l:!
1!:i.J;;:;I
o~~~
.~l~ g
~ ~ ~ A1
.lI :; 8 ~
o
o
o
~
,
~
.
~
o
o
z
o
..
o?i
~..!!!
gE
g~
(fJ. "E
0-
~ 0
on
U"
~]
~.~
ale
"e :a
oo-
<.'i2t
~ x
o 0
j:i:'i
o~
~ 8
";;: ~
ii'g,
E~
,,~
.\2 .~
~-
_0
.G ~
jig.
~1
~o
" 0
o 0
.Q -e
mOO
E~
,Elij
,G 0>
<1>,1;
,,~
.<: 0
.2 ::r
go
o~
- 0
]~
o 0
on
{j~
o ~
,!!liij
gUl
'"~
~,~
'c =>
~~
~ 0
0>:2
.G 1I
o ,
, 0
~-g
1!~
o 0
ijl1'!
~-
.0
~~
o ~
~.2
.Q ~
~:o
00
o~
lijg
€=
=>'~
~-
0-
o '
.~~
0'0
, .
~~
oOC
1l~
~-g
1l~
~~
~8
UlcJ
~~
o 0
~~
om
'" .
."
8 '
+s~
z_
~~
~~
1>'"
~ ~
'0 e
~n
o
.'"
00
~C)
"N
. I
~'"
"N
1> I
JiO
o.--i
1i
o
n
..
8
~
"
~
w
i-
Q.
~
N
..
~
~
.
.
Ji
..
,21l
o
:z:
.
:a
E
.
..
u
'"
:i
~
;;
o
..
~
~
'"
-
E
~ <Ii ~
[g 8
o 0 E
D.. 15 ~
U E rn
.:;! ~ II
'" ,g u
~ ~ m
"8: {I 0
~ 8 g:
~~~
0I.2.Sl
;3 ~ [
~ ~ ~
~ g: ~
. w 0
"
c
.g
~
a
.
u"'
5JD~:
"" ClO
tl<( <( ,eo
~5: ;!: IL:3
'"
.;
[
<
jj
.
"
m
I
w
jj
~
~
o
jj
~
'f'
.
"!
~
o
~
U
o
.
<
rn
o
~
!
o
"
~ ~
~
Ji 2
'E\ .
~ g
.
:a
.
..
.
u
~
.
~
o
~
.
~
'C
o
;;
.
o
..
.
.
0.
o
'll
~ ~
O! .
"8 I
o u
" ,
.~ ~
. .
~ z
~
~
"
~
~
<
~
.
E
.
z
.9.....
Jj'
~
~
I
u
~
"
o
o
c
"
o
M
,
oM
W
_0
~~'-
rl.g~
8~ 5
.o;:Z
OC
w~
~<'l f;
o
o
~
~
o
0-
00
'0::::.
~ <: '-
c,g~
o. E
0.2 "
l]Z
lij-g *0_,
l5 ~.~ tl~~
;:O~~
~
C ~~.,.g ~
~~~m~OI .
~ 8'~~8~~
8~m& !!i
0010101;;:
0I~'8 01 0 U
~....o~ilr--
';:'
<l
u
.
"
is
~
"
.
U
.
-
i:!.
"
..
~
oi
"
..
..
~
o
oU~
~~g f2
gg~
<(o~
.. ~~
e 0 ~,'"
1:;;; ii 5
5Eo g>
Z::I <:=
uz,g~ ~
OIOI"'-ti "
l3~ g
ggi'~
~:c~~
0"
o
~
U
o
N
.
.
W
,?i'
u
~
"
1
.
Z
"
"
,
"
'"
o
..
~
~
~
.0'
..
(;
.
.
.
:E
;;'
.
o
"'
o
.
!
..
.
i:'
"'
0-
r
~
~
~
o
~
~
z
:;:
or
>
.
"
<.'>
o
"
Il
o
u
.;
"
~
"
.
E
m
'"'
o
;!;
~
"
"
o
u
'.
"
u
C
~
,;;
.
'E
.
Ul
o
"
.
U
"
.
'"
<;;
"
.
"
..
~
.
~
~
N
",-
~
:::
0':
:::
o
o
'"
0-
:::
~
o
o
~
~
~
o
o
~
~
iii
rn
"
~
o
E
,
[
rn
o
.~
.
c
.
~
u
.
U
~
.
u
lij 111111
g> '(HOI'-
'~ <!
o 0
. ro ~
0.2 I
'" '0 0
o 0 Z
c. en l:ic
8.~ ~ ~
;;- ~>>~ ~
<1> o:2'c 111
-g '~.g~ lij
o -gen(O~
E ~2 c-o
~ ,s~~ *
~ ~rt;3L~
11111111
.n .-NC'J'<t
ro
~
6
oo
.
E
"
~
o
Eg-
0'-
~o
m'
00
.I
N~o
~~~
00
,Q6~
~::J:g
WI~
o
iti lij
~ ",.2
8 '" '" ~ ~ ~
(,l ~ C II1'C <!
:g .c,g.g ~.2 ~
W ~~~~1l~
~ <!<!c(.ca. <.>
'0 .~"6.~:1~~
/}. ~c2~~~~
i:i 111111111111
I'- ....NC'J'<tU)<O
]i
Cl'~
""e &
~.- <!
i;j'~E 0.
00 -
'~~2E
2~g:~n;
eQl"O~E
a.I-Wc(O
1111111111
~ i;n<OI'-OOOlO
" 0
8 '~ 5-g
~ ~'<3.g ....
S ,g~~ Jij
o~5~,-Q1~
<1> ~()tl'iij.!:! ~
~,~~.g g-~'e
u g~~~~':i *
I'- :I:.-<'JC'J"fll> ~
o
o
.
"
o
o
'.
'g
"
,
o
"
.
~
~
00
o9'c
'O'~
~~
5,2
()~'-
~~~
CizWO
a. II II II
U.-NC'J
Certification for
a Drug-Free Workplace
u.s. Department of Housing
and Urban Development
Applicant Name
Columbia Heights Housing and Redevelopment Authority
Program/Activity Receiving Federal Grant Funding
Parkview Villa Senior High Rise
Acting on behalf of the above named AppHcant as its Authorized Official, I make the following certifications and agreements to
the Department of Housing and Urban Development (HUD) regarding the sites listed below:
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her convic-
tion for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
e. Notifying the agency in writing, within ten calendar days
after receiving notice under subparagraph d.(2) from an em-
ployee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, includ-
ing position title, to every grant officer or other designee on
whose grant activity the convicted employee was working,
unless the Federalagency has designated a central point for the
receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
f. Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph d.(2), with respect
to any employee who is so convicted ---
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
re-quirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfacto-
rily in a drug abuse assistance or rehabilitation program ap-
proved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
g. Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs a. thru f.
2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with the
BUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code.
Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.)
I certify that the above named Applicant will or will continue
to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the un-
lawful manufacture, distribution, dispensing, possession, or use
of a controlled substance is prohibited in the Applicant's work-
place and specifying the actions that will be takeu against
employees for violation of such prohibition.
b. Establishing an on-going drug-free awareness program to
inform employees ---
(I) The dangers of drug abuse in the workplace;
(2) The Applicant's policy of maintaiaing a drug-free
workplaee;
(3) Any available drug counseling, rehabilitation, and
employee assistance programs; and
(4) The penalties that may be imposed upon employees
for drug abuse violations occurring in the workplace.
c. Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the statement
required by paragraph a.;
d. Notifying the employee in the statement required by para-
graph a. that, as a condition of employment under the grant, the
employee will ---
Parkview Vi lla
965 40th Avenue NE
Columbia Heights, MN 55421
Check here 0 if there are workplaces on file that are not identified on the attached sheets.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or ~Jvil penalties.
(18 U.S.C.1001, 1010, 1012: 31 U.S.C. 3729, 3802)
Name of Authorized Official
Walter R. Fehst
Signature
x
Title
HRA Executive Director
Date
form HUD-50070 (3/98)
ref. Handbooks 7417.1,7475.13, 7485.1 & .3
Streamlined PHA Plan
PHA Certifications of Compliance
U.S. Department of Housing and Vl'ban Development
Office of Public and Indian HOllsing
PHA Certifications of Compliance with the PHA Plans and Related Regnlations:
Board Resolntion to Accompany the Streamlined Annual PIlA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed be/ow, as its Chairman 01' other
authorized PHA official if there is no Board of Commissioners, 1 approve the submission of the streamlined Annual FHA Plan/or
PHAjiscal year beginning _2 O()7, hereinafter referred to as the Streamlined Annual Plan, a/which this document is a parI and
make the following certifications, agreements with, and assurances to the Department of Housing and Urban Development (lIUD)
in connection with the submission of the Streamlined Plan and implementation thereof
1. The streamlined Annual Plan is consistent with the applicable comprehensive housing affOl'dability strategy (or any streamlined
Plan incorporating such strategy) for the jurisdiction in which the PHA is located.
2. The PHA has established a Resident AdvisOl'Y Board 01' Boards, the membership of which represents the residents assisted by
the PHA, and provided this Board or Boards an opportunity to review and comment on any program and policy changes since
submission of the last Annual Plan.
3. The PI-IA made the proposed streamlined Annual Plan, including policy and program revisions since submission of the last
Annual Plan, and all information relevant to the public hearing available for public inspection at least 45 days before the hearing,
published a notice that a hearing would be held and conducted a hearing to discuss the streamlined Plan and invited public
comment.
4. The PHA will carry out the streamlincd Annual Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair
1I0using Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
5. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identiCy any impediments to
fail' housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available
and work with local jurisdictions to implement any of the jurisdiction's initiatives to affinnativdy further fair housing that require
the PHA's involvement and maintain recOl'ds retlecting these analyses and actions.
6. For streamlined Annual Plans that include a policy or change in policy for site~based waiting lists:
The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in PII-{ Notice
99-2);
. The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which
to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to
wait to be admitted to units of different sizes and types at each site;
. Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending
complaint brought by HUD;
. The PHA shall take reasonable measures to asstU'e that such waiting list is consistent with affirmatively furthcring fair housing;
. The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
cerlifications, as specified in 24 CFR part 903.7(b)(2).
7. The PHA will comply with the prohibitions against discrimination on the basis of agc pursuant to the Age Discrimination Act of
1975.
8. The PlIA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Ilandicapped,
9. The PIIA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employmcnt
Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135,
10. The PHA has submitted with the streamlined Plan a certification with regard to a drug-free workplace required by 24 CFR Part
24, Subpart F.
II. The PI-IA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying
required by 24 CFR Part 87, together with disclosure forms if rcquired by this Part, and with restrictions on payments to influence
Federal Transactions, in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24,
12, The PHA will comply with acquisition and relocation requiremcnts of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
13, The PHA will take appropriatc affirmative action to award contracts to minority and women's business enterprises under 24
CFR 5.105( aj.
14, The PHA will provide HUD 01' the responsible entity any documentation that the Departmclltlleeds to carry out its rcview
under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58,
15, With respect to public housing the PIIA will comply with Davis-Bacon 01' HUD determined wage rate requircmcnts under
section 12 of the United States I-lousing Act of 1937 and the Contract Work Hours and Safety Standards Act.
16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
program rcquirements.
Page 1 of 2
form HUD-S0076 (4/30/2003)
17. The PIlA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35.
18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State,
Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements
to State, Local and Federally Recognized Indian Tribal Governments.).
19. The PHA will undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with its
streamlined Annual Plan and will utilize covered grant funds only for activities that arc apPl'Ovable under the regulations and
included in its streamlined Plan.
20. All certifications and attachments (if any) to the streamlined Plan have been and will continue to be available at all times and
all locations that the PHA streamlined Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the streamlined Plan and additional requirements at the primary business ofnce of the
PIIA and at all other times and locations identified by the PHA in its streamlined Annual Plan and will continue to be made
available at least at the primary business office of the PIIA.
21.The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last
Annual PHA Plan (check all policies, programs, and components that have been changed):
903.7a Housing Needs
903.7b Eligibility, Selection, and Admissions Policies
903.7c Financial Resources
903.7d Rent Determination Policies
903.7h Demolition and Disposition
903.7k Homeownership Programs
903.71' Additional Information
~A. Progress in meeting 5-year mission and goals
B. Criteria for substantial deviation and significant amendments
_C. Other information requested by HUD
~ 1. Resident Advisory Board consultation process
_2. Membership of Resident Advisory Board
_3. Resident membership on PHA governing board
22. The PIIA provides assurance as part of this certification regarding its streamlined annual PHA Plan that:
(i) The Resident Advisory Board had an opportunity to review and comment on thc changes to the policies and programs before
implementation by the PlIA;
(ii) The changes were duly approved by the PHA board of directors (or similar governing body); and
(iii)The revised policies and programs arc available for review and inspcction, at the principal office of the PI-IA during normal
business haUl's.
Columbia Heights HRA
PHA Name
MNI05 . ,
PHA Number
Stream lined Annual PHA Plan for Fiscal Year:
2007
I hereby certify that all the information statcd herein, as well as any information provided in the accompanimcnt herewith, is true and accurate. WUl'lling: HUD
will orosecute false claims and statements. Conviction mav result in criminal and/or civil nenalties. (18 U.S.c. 1001 1010 1012' 31 D.S.C. 3729 3802)
Name of Aull10rized Official
TiUe
Wa lter R. Fehs t
Executive Director
Signature
Date
x
Page 2 of 2
form HUD-50076 (4/30/2003)
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meetina of: 10/24/2006
AGENDA SECTION: Business Item ORIGINATING EXECUTIVE DIRECTOR
NO. 10 DEPARTMENT: HRA APPROVAL
ITEM: Adopt Resolution 2006-08, Third BY: Robert Alsop BY:
Amendment to Management and DATE: October 17, 2006
Maintenance Agreement
BACKGROUND: The Management and Maintenance Services Agreement ("Agreement") with
Walker ElderCare Services, Inc. ("Walker") does not include the current Maintenance Wage Rate
Determination or the Federal labor standard provisions required under Federal law. The Agreement
also does not include any language that would insure that the foregoing provisions are included in
any subcontracts or other agreements relating to the care and maintenance of Parkview Villa.
The following is a brief summary of the proposed changes to the Agreement recommended by
counsel:
1) The subcontracting provision under Section B (8) is amended to (1) require Walker to confirm
and certify that proposed subcontractors are not barred from entering into contracts with the
HRA under Federal law; and also (2) to insure that all subcontracts contain the applicable
labor standard provisions as required under Federal law.
2) Section B (15) is a new provision to the Agreement and contains the applicable labor
standard provisions required under Federal law. The applicable labor provisions are
attached as Exhibit A and the Maintenance Wage Rate Determination is attached as Exhibit
B. This section also authorizes the Agreement to be automatically amended annually when
HUD issues an updated Maintenance Wage Rate Determination. Walker is also required to
include the foregoing provisions in any subcontract or other service contract executed on
behalf of the HRA.
3) Section D (8) of the Agreement authorizes Walker to negotiate and execute certain contracts
on behalf of the HRA. Based on discussions with Walker and HRA staff, this section has
been amended to reflect the actual prior practices of the parties. Pursuant to this
amendment, Walker is authorized to negotiate and execute on behalf of the HRA any
contracts up to $2,000 for services, materials and supplies in the approved Operating Budget.
Walker will negotiate and submit for approval and execution by the HRA all other contracts,
which exceed $2,000 or relate to items not included in the Operating Budget. Again, this
provision requires Walker to only work with eligible vendors and also requires Walker to
include the required labor standard provisions in each contract.
RECOMMENDATION: Staff recommends approval of Resolution 2006-08, authorizing the approval
and execution of the Third Amendment to the Management and Services Agreement with Walker
ElderCare Services, Inc.
RECOMMENDED MOTION:
Motion: Move to waive the reading of Resolution 2006-08, there being an ample amount of copies
available to the public.
Motion: Move to Approve Resolution 2006-08, a Resolution authorizing the approval and execution
of the Third Amendment to the Management and Services Agreement with Walker ElderCare
Services, Inc.; and furthermore, to authorize the Chair and Executive Director to enter into an
agreement for the same.
IHRAACTION
HOUSING AND REVELOPEMENT AUTHORITY
OF COLUMBIA HEIGHTS MINNESOTA
RESOLUTION NO. 2006-08
RESOLUTION APPROVING THIRD AMENDMENT
MANAGEMENT AND MAINTENANCE SERVICES AGREEMENT
WHEREAS, the Board of Commissioners of the Housing and Redevelopment Authority of
Columbia Heights, Minnesota, at the recommendation of management and legal counsel, find it
necessary to amend the Management and Maintenance Services Agreement with Walker
ElderCare Services, Inc.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners for the Housing
and Redevelopment Authority of Columbia Heights, Minnesota, that Management and
Maintenance Services Agreement with Walker ElderCare Services, Inc. is hereby amended as
attached hereto as Exhibit A.
Passed this
date of
,2006.
MOTION BY:
SECONDED BY:
ROLL CALL: Ayes:
Nays:
HOUSING AND REDEVELOPMENT AUTHORITY
OF COLUMBIA HEIGHTS, MINNESOTA
Chair- Tammera Diehm
Executive Director- Walter R. Fehst
THIRD AMENDMENT
MANAGEMENT AND MAINTENANCE SERVICES AGREEMENT
WHEREAS, on February 1, 2004, Walker ElderCare Services, Inc. ("Contractor") and
Columbia Heights Housing and Redevelopment Authority ("Owner") entered into a Management
and Maintenance Services Agreement ("Agreement") for providing management and
administrative services for Parkview Villa North and South located at 965 40lh A venue NE,
Columbia Heights, Minnesota; and
WHEREAS, pursuant to Paragraphs B(2) and M of said Agreement, any changes in the
scope of the services to be performed by the Contractor, shall be mutually agreed upon by and
between the Owner and Contractor and shall be incorporated into the Agreement by written
amendment; and
WHEREAS, the Owner and Contractor have subsequently amended the Agreement by
executing the First and Second Amendment Management and Maintenance Services Agreement
("First Amendment" and "Second Amendment", respectfully); and
WHEREAS, the Owner and Contractor desire to add additional terms and conditions to
said Agreement, as evidenced by this written amendment.
NOW, THEREFORE, the parties hereto agree to amend said Agreement retroactively
from the effective date of said Agreement as set forth below.
1) Section R(S) of the Agreement shall be replaced with the following:
8. Subcontracting. None of the services covered by this Agreement shall be
subcontracted without the prior written consent of the Owner. Prior to seeking
consent for a subcontractor to perform services under this Agreement, Contractor
shall confirm and certify to Owner that the proposed subcontractor is not on the
Excluded Parties List System maintained by the General Services Administration.
Contractor shall be as fully responsible for the Owner for the acts and omissions
of its subcontractors, and of persons directly employed by them, as it is for the
acts and omissions of persons directly employed by Contractor. Contractor shall
have the right to subrogate and direct or re-direct claims against any
subcontractor. Contractor shall execute a written agreement with each
subcontractor mandating compliance with the labor standard provisions of this
Agreement as well as prohibiting the assignment of the subcontractor's
obligations to another patiy. Contactor shall also take necessaty steps to insure
that the subcontractor is in compliance with the applicable labor standard
provisions, including but not limited to, the payment of the appropriate wage rates
and retention of the appropriate wage records.
2) The following provision shall be added to the "Terms and Conditions" of the
296874v1 RAACLl60-81
1
Agreement under Section B thereof:
15. Federal Labor Standards. Owner and Contractor shall abide by all provisions of
the applicable Federal labor standards provisions attached hereto as Exhibit A
(General Conditions for Non-Construction Contracts - HUD 5370C) and
incorporated herein by reference. Owner is referenced in Exhibit A as either
"Public Housing Agency" or "HA". The maintenance wage rate determination
referenced in Paragraph l(a) of Exhibit A is attached hereto as Exhibit B. The
parties shall execute amendments to this Agreement each year when the
Maintenance Wage Rate Determination is updated by the United States
Department of Housing and Urban Development ("HUD"). Contractor shall
include the foregoing Federal labor standards provisions (Exhibit A) and the
applicable Maintenance Wage Rate Determination (Exhibit B) in each subcontract
executed by Contractor under Section B(8) herein as well as in any contract
executed under Section D(8) herein.
3) Section D(8) of the Agreement shall be replaced with the following:
8. Negotiate (secure proposals in accordance with Owner Procurement Policy and
Minnesota law) and execute on behalf of the Owner, any contracts up to
$2,000.00 for services, materials and supplies, which are included in the approved
Operating Budget for either Parkview Villa NOlih or South. With respect to
purchases or contracts for services, material or supplies exceeding $2,000.00 or
for purchases or contracts not included in the Operating Budget, Contractor shall
negotiate (secure proposals in accordance with Owner Procurement Policy and
Minnesota law) and submit to the Owner for written approval and execution of the
contract or purchase order. For contracts or purchase order exceeding $2,000.00
but less than $15,000.00, HRA approval and execution of the contract or purchase
order may be provided by the Executive Director of the HRA. Any contracts or
purchase orders exceeding $15,000.00 must be taken before the HRA Board for
approval and execution of the contract or purchase order.
Contractor shall not execute any contract or propose any contract for approval by
the Owner that involves a party named on the Excluded Parties List System
maintained by the General Services Administration. All purchases and contracts
shall be in the name of the Columbia Heights Housing and Redevelopment
Authority and shall include any and all contract provisions required by State or
Federal law, including but not limited to the fair labor standard provisions
outlined in Section B(15) herein.
If any provisions of the Agreement, First Amendment, Second Amendment or this Third
Amendment are inconsistent, the terms set forth in this Third Amendment shall govern. All
other covenants, terms and conditions ofthe Agreement as amended shall remain unchanged and
in full force and effect as originally agreed.
296874v1 RAA CLi60-81
2
WALKER ELDERCARE SERVICES,
INC.
By:
Its:
Date:
296874vl RAA CLl60-81
COLUMBIA HEIGHTS HOUSING AND
REDEVELOPMENT AUTHORITY
By:
Its: Tammera Diehm. Chair
Date:
By:
Its: Walter R. Fehst. Executive Director
Date:
3
Exhibit A
General Conditions for Non-Construction Contracts - HUD 5370C
296874vl RAA CL160.81
.
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
Office of Labor Relations
OMS Approval No. 2577-0157 (exp. 11/30/2008)
Public Repo~ln~ Burden for this collectl~n of Infol1l1atlon, Is estimated to average 0,06 hours per response, IncludIng the time for reviewing instructions,
searching eXIsting data sou~Fes, gathenng and malntalnmg the data needed, and completing and reviewing the collection of lnfonnation. Send
comments regarding this burden e~tlmate or any other .a~pect of this collection of Information, Including suggestions for reducing this burden, to the
Reports Ma~agement Officer, Office of [nfannatlon PoliCIes and Systems, U.S,. Depa~ent of Housing and Urban Development, Washington, D.C.
20410-3600. and to the Office of Management and Budget, Paperwork Reduction Project (2577.0180), Washington, D.C. 20503. Do not send this
completed (onn to either of these addressees.
General Conditions for Non-Construction
Contracts
Section II - (With Maintenance Work)
Applicability. This form HUD-5370C has 2 Sections. Theae
Sections must be Inserted Into non-construction contracts as
described below:
1)
2)
Non-conatruollon contracts (without maintenance) gooater
than $100,000 - use Secllon I; .
Maintenance contraots (Including nonroullne maintenance
as defined at 24 CFR 968.105) greater than $2,000 but not
more than $100,000. use Section II; and
Maintenance contracts (including nonroutine maintenance),
greater than $100,000 - use Sections i and II.
3)
====================================================
Section II - Labor Standards Provisions for all Maintenance
Contracts greater than $2,000
====================================================
1. Minimum Wages
(a) All maintenance laborers and meohanics employed under
this Contract in the operation of the project(s) shall be paid
unconditionally and not less often than semi-monthly, and
without subsequent deduotlon (except ae otherwise
provided by iaw or regulatlona), the full amount ofwages
due et time of payment computed at rates not iess than
those contained in the wage determination of the Seoretary
of HOUSing and Urban Development which Is allached
hereto and made a part hereof. Such laborers and
mechanics shall be paid the appropriate wage rate on the
wage determination for the olassificallon of work actually
performed, without ragard to sklil. Labooors or meohanlcs
performing work In more than one classificatIon may be
compensated at the rate specified for each classIfication
for the lime actually worked therein; provided, that the
employe~s payroll reoords accurately set forth the lime
spant In each classlficetlon in whioh work Is performed.
The wage determination, inclUding any addlllonai
olasslfications and wage rates approved by HUD under
subparagraph 1(b), shall be posted at all times by the
Contractor and Its subcontractora at the site of the work in
a prominent and accessible place where it can be easily
seen by the workers.
(b) (i) Any oIass of laborers or mechaniea which Is not listed In
the wage determination and which is to be employed under
the Contrect shall be classified in conformance with the
wage determination. HUD shall approve an addltlonai
classification and wage rate only when the following oriteria
have been met:
(1) The work to be performed by the claaaifieation
required is not performed by a oiaaelfieatlon In the
wage determination;
(2) The classlfioation is utilized In the area by the
industry; and
(3) The proposed wage rate bears a reasonable
reiatlonshlp to the wage rates oontained In the
wage determination.
(II) The wege rate determined pursuant to this
paragraph shall be paid to all workers performing work
in the olasslficatlon under this Contract from the first
day on whioh work Is performed In the classification.
2. Withholding of funda
The Contraoting Officer, upon his/her own action or upon
ooquest of HUD, shall withhold or cause to be withheld from the
Contractor under this Contract or any other contract SUbject to
HUD-determined wage rates, with the same prime Contractor,
so much of the accrued payments or advances as may be
considered necessary to pay laborers and mechanics employed
by the Contractor or any subcontractor the full amount of wages
required by this olause. in the event of failure to pay any
laborer or mechanic employed under this Contract all or part of
the wages required under this Contract, the Contracting Officer
or HUD may, after written notice to the Contractor, take such'
action as may be necessary to cause the suspension of any
further payment or advance until such violations have ceased.
The Public Housing Agenoy or HUD may, after written notice to
the Contractor, disburse such amounts withheld for and on
account of the Contractor or subcontractor to the respective
employees to whom they are due.
3. Records
(a) The Contractor and each subcontractor shall make and
maintain for three (3) years from the completion of the work
records containing the following for each laborer and
mechanic:
(i) Name, address and Soclai Security Number;
(ii) Correct work. classification or classifications;
(III) Hourly rate or rates of monetary wages paid;
(Iv) Rate or ratea of any fringe benefits provided;
(v) Number of daily and weekly hours worked;
(vi) Gross wages earned;
(vII) Any deductions made; and
(viii) Actual wages paid.
(b) The Contractor and each subcontractor shall make the
records required under paragraph 3(a) available for
inspection, copying, or transcription by authorized
representatives of HUD or the HA and shall permit such
representatives to interview employees during working
hours on the job. If the Contraotor or any subcontractor
falls to make the required records available, HUD or Its
designee may, after written notice to the Contractor, take
such action as may be necessary to cause the suspension
of any further payment, advance or guarantee of funds.
4, Apprentices and Trainees
(a) Apprentices and trainees will be permitted to work at less
than the predetermined rate for tha work they perform
when they are employed pursuant to and Individually
registered in:
(i) A bona fide apprenticeship program ragistered
with the U.S. Dapartment of Labor, Empioyment
and Training Administration (ETA), Offlca of
Secllon tI- Page 1 of 3
form HUD.5370.c (05/2006)
Apprenticeship Training, Employer and Labor
Services (OATELS), or with a state apprenticeship
agency recognized by OATELS, or If a person Is
employed in his/her first 90 days of probationary
employment as an apprentice in such an
apprenticeship program, who Is not individually
registered In the program,. but who has been
certified by OA TELS or a state apprenticeship
agenoy (where appropriate) to be eligible for
probationary employment as an apprentice;
(il) A trainee program which has received prior.
approval, evidenced by formal certification by the
U.S. Department of Labor, ETA; or
(III) A tralnlngllralnee program thet has received prior
approval by HUD.
(b) Each apprentice or trainee must be paid at not less than
the rate spaclfied In the registered or approved program for
the apprentlce's/trainee's level of progress, expressed as a
percentage of the journeyman hourly rate specified In the
applicable wage determination. Apprentices and trainees
shall be paid fringe benefits in accordance with the
provisions of the registered or approved program. If the
program does not specify fringe benefits,
apprentices/trainees must be paid the full amount of fringe
benefits listed on the wage determination for the applicable
classification.
(c) The allowable ratio of apprentices or trainees to
journeyman on the job site In any craft classification shall
not be greeter than the ratio permltled to the employer as
to the entire work force under the approved program.
(d) Any worker employed at an apprentice or trainee wage rate
who is not registered in an approved program, and any
apprentice or trainee perfonning work on the job site In
excess of the ratio permitted under the approved program,
shall be paid not iess than the applicable wage rate on the
wage determination for the classification of work actually
performed.
(e) In the event OATELS, a state apprenticeship agency
racognized by OATELS or ETA, or HUD, wlthdraws~
approval of an apprenticeship or trainee program, the
employer will no longer be permitted to utilize
apprentices/trainees at less than the applicable
predetermined rate for the work performed until an
acceptabla program la approved.
5. Disputes concerning labor standards
(a) Disputes arising out of the labor standarda provisions
contained in Section II of this form HUD-5370C, other than
those in Paragraph 6, shall be subject to the following
procedures. Disputes within the meaning of this paragraph
include dlsputee between the Contractor (or any of Its
subcontractors) and the HA, or HUD, or the employees or
their representatives, concerning payment of prevailing
wage rates or proper classification. The procedures In this
section may be initiated upon HUD's own motion, upon
referral of the HA) or upon request of the Contractor or
subcontractor(s).
(I) A Contractor and/or aubcontractor or other
interested party desiring reconsideration of
findings of violation by tha HA or HUD relating to
the payment of straight-time prevalllog wagas or
claesificallon of work shall requeet such
raconsidaration by letler postmarked within 30
calandar days of the date of notice of findings
Isaued by the HA or HUD, The request shall set
forth those findings that are in dispute and the
reasons) including any affirmative defenses) with
respect to the vloiations. The request shall be
dlrectad to the appropriate HA or HUD official In
accordance with Instructions contained in the'
notica of findings or, If the notica does not specify
to whom a !'equest should be made, to the
Regional Labor Relations Officer (HUD).
(i1) The HA or HUD official ahall, within 60 days
(unless otherwise Indicated in the notice of
"ndlngs) after receipt of a timaly request for
reconsideration) Issue a written decision on the
findings of violation. The written decision on
reconsideration shall contain instructions that any
appeai of the decision shall be addressed to the
.Reglonal Labor Relations Officer by letter
postmerked within 30 calendar days after the date
of the decision. In the event that the Regional
Labor Reiatlons Officer was the deciding officiai
on reconaideratlon, the appeal shall be directed to
the Director, Office of Labor Relations (HUD). Any
appeal must set forth the aspects of the dacision
that are in dlapute and the reasons, inciuding any
affirmative defenses, with respect to the violations.
(III) The Raglonal Labor Relellons Officer shell,
within 60 days (uniess otherwlsa indicated in the
decision on reconsideration) after receipt of a
timely appeal, issue a written decision an the
findings. A decision of the Regional Labor
Relations Officer may be appealed to the Director,
Office of Labor Relations, by ietter postmarked
within 30 days of the Regional Labor Relations
Officer's decision. Any appeal to the Director
must set forth the aspects of the prior decision(s)
that are in dispute and the reasons. The decision
of the Director, Office of Labor Relations, shall be
final.
(b) Disputes arising out of the labor standards provisions of
paragraph 6 shall not be subject to paragraph 6(a) of this
form HUD-5370C. Such dlaputes shall be resolved in
accordanca with tha procedures of the U.S. Dapartment of
Labor sat forth In 29 CFR Parts 5,6 and 7. Disputea within
the meaning of this paragraph 5(b) include disputes
batween the Contractor (or any of its subcontractors) and
the HA, HUD, tha U.S. Dapartment of Labor, or the
employees or their representatives.
6, Contract Work Hours and Safaty Standarda Act
Tha prOVisions of thie paragraph 6 are appllcabla oniy where
the amount of tha prime contract exceeda $100,000. As used in
this paragraph, the terms Rlaborers" and lImechanlcs" includes
watchmen and guards.
(a) Overtime raqulremants, No Contractor or subcontractor
contracting for any part of the Contract work which may
requira or involve the employment of iaborers or
mechanics shall require or permit any such laborer or
mechanic In any workweek in which he or she Is employed
on such work to work in excass of 40 hours in such
workweek unless such laborer or mechanic receives
compensation at a rate not less than one and one-half
limes tha basic rate of pay for all hours worked In excess of
40 houra in such workweek.
(b) Violation: liability for unpaid wagaa; liquidated
damages. In the event of any violation of the prOVisions
set forth In paragraph 6(a), the Contractor and any
Section II . Pege 2 of 3
form HUD-5370.C (05/2006)
subcontractor responsible therefor shall be liable for the
unpaid wages. In addition, such Contractor and
subcontraotor shall be liable to the United States (in the
case of work done under contract for the District of
Columble or a territory, to the District or to such territory),
for Iiquldatad damages. Such liquidated damages shall be
computed with respect to each Indlviduallaborar or
machanic, Including watchmen and guards, employed In
violation of the provisions set forth in paragraph (a) of this
clause, In the sum of $10 for each calendar day on which
such indivIdual was required or permitted to work in excess
of the standard workweek of 40 hours without paynient of
the overtime wages reql,lired by provisIons set forth In
paragraph (a) of this clause.
(e) Withholding for unpaid wages and IIquldatad
damagas. HUD or Its deslgnae shall upon Its own action
or upon written request of an authorized representative of
the U,S. Department of Laborwithhold or cause to be
withhald, from eny moneys payable on account of work
parformed by the Contractor or subcontractor under any
such Contract or any federal contract with the same prime
Contractor, or any other fedarally-assisted contract subject
to the Contract Work Hours and Safety Standards Act,
which Is hald by the same prime Contractor such sums as
may ba datarmlned to be necessary to satisfy any liabilities
of such Contractor or subcontractor for unpaid wages and
liquidated damages as provided in the proviSions set forth
in paragraph (b) of this clause.
7. Subcontracts
The Contractor or subcontractor shall Insert In any
subcontracts all the provisions contained in this Sactlon It and
also a clause requiring the subcontractors to include these
provisions in any lower tier subcontracts. The prime Contractor
shall be responsible for the compliance by any subcontractor or
lower tisr subcontractor wIth all the provisions contained In
these clauses.
8. Non-Federal Prevailing Wage Rates
Any prevailing wage rate (including baslo hourly rate and any
fringe benefits), datermlned under stata law to ba prevailing,
with respect to any employee In any trade or position employed
under the Contract, Is inapplicable to the contract and shall not
be enforced against the Contraotor or any subc;ontractor, with
respect to employeas engagad under the contract whenever
such non-Federal prevailing waga rate, axciusive of any fringe
benefits, exceads the applicable wage rate datermined by Ihe
Secretary of HUD to be prevailing In the iocality with raspect to
such trade or position.
Seclion II - Page 3 of 3
fonn HUD-6370.C (05/2006)
Exhibit B
Maintenance Wage Rate Determination -- HUD 52158
296874vl RAA CL160.81
Maintenance Wage Rate U.S. Department of Housing and
Determination Urban Development
Office of Labor Relations
A~ency Name: LR 2000 Agency ID No: Wage Decision Type:
Columbia Heights HRA MN028A IZJ Routine Maintenance
o Notlroutine Maintenance
Page 1 of 2 Effective Date: Expiration Date:
January 1,2006 December 31,2006
The following wage rate determination is made pursuant to Section 12(a) of the U.S. Housing Act of 1937, as amended, (public housing
agencies), or pursuant to Section 104(b) of the Native American Housing Assistance and Self-determination Act of 1996, as amended, (Indian
housing agencies). The agency and its contractors may pay to maintenance laborers and mechanics no less than the wage rate(s) indicated for
th~a-20l'k they actually perform.
[,Ju' ~MI~G~elatiol1s Specialist 7 ~ lO-Oip
Him La )01' Relations Date
(Name, Title, Signature)
HOURLY WAGE RATES
WORK CLASSIFICATiON(S)
BASIC WAGE FRINGE BENEFIT(S) (if any)
Maintenance Worker $15.23 per I,our N/A
Caretaker 10 94 per hour N/A
Maintenance Painter 18.06 per hour N/A
Maintenance Electrician 31 60 per hour N/A
Maintenance Carpenter 21.80 per hour N/A
Maintenance Plumber 29.41 per hour N/A
Lawn Care 12.34 per hour N/A
Snow Removal 12.34 per haul' N/A
Window Washing 9.67 per hour N/A
Elevator Maintenance 28.40 per hour N/A
Sprinkler Fitter 29.41 pel' haul' N/A
0 The agency employee benefit
program has been determined
by HUD to be acceptable for
meeting the prevailing fringe
benefit requirements.
(HUD Labor Relalions: II applicable.
A.c~:andinjlialbeIOW')
iP Slaff Initial
--
FOR HUD USE ONLY
LR2000:
Log in:
Log out:
Form HUD.5215B (04/2005)
PREVIOUS EDITION IS OBSOLETE
Maintenance Wage Rate U.S. Department of Housing and
Determination Urban Development
Office of Labor Relations
Agency Name: LR 2000 Agency [0 No: Wage Decision Type:
Columbia Heights HRA MN028A [2J Routine Maintenance
o Nonroutine Maintenance
Page 2 of2 Effective Date: Expiration Date:
January 1, 2006 December 31, 2006
The following wage rate determination is made pursuant to Section 12(a) of the U.S. Housing Act of 1937, as amended, (public housing
agencies), or pursuant to Section104(b) of the Native American Housing Assistance and Self~determination Act of 1996, as amended, (Indian
:~ agencies). The agency and its contractors may pay to maintenance laborers and mechanics no less than the wage rate(s) indicated for
the pep?f work they actually perform.
'-Jt!(t2~~6~iatiol1s Specialist '-l l(J,- (]( Ii
~I-iJD Labor Relations Date T
(Name, Title, Signature)
HOURLY WAGE RATES
WORK CLASSIFICATION(S)
BASIC WAGE FRINGE BENEFIT(S) (if any)
Heating, Ventilation & Air Conditioning $21.63 per hOllr N/A
Cable/Telephone Repairer 19 62 per hour N/A
0 The agency employee benefit
pragr am has been determined
by HUD to be acceptable for
meeting the prevailing fringe
benefit requirements.
(HUD Labor Relalions: If applicable,
cileck box and inilial below,)
~1:staff Initial
FOR HUD USE ONLY
LR2000:
Log in:
Log out:
PREVIOUS ED1TION 15 OBSOLETE
Form HUD.52158 (04/2005)
~
<
0::
u
~
o
,..J
~
Cj
z
.....
E-i
U
<
~
E-i
Z
o
u
en
E-i
II:
o
.....
~
0::<
<~
~o::
:::E
;::>
...J
o
U
OJ
tJ
~
i::"'~
Q)d1:!
... OJ OJ
,~ ~ ~
::E OJ i::
~ 6h OJ
t:-:;~
OJ OJ
S 'E]
~OJt1
",<f)~
~
::E
~ .
uu
~z
Pol.....
t:l .. ,
o--l <f) !
~tJ
~ .~
~~
~
O:r ...
~ '" i::
;,; OJ OJ
i::.~ ~
.2! ~ OJ
i:: OJ k
';;I <f) 00
::E <:
'5
S
OJ
OJ
~
~
...
~
~
o
tJ
..0
::l
<f)
00
<0
'D
::1
u
~
.,
a,
'D
M
o
o
M
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 24, 2006
AGENDA SECTiON: Business items ORIGINATiNG EXECUTIVE DiRECTOR
NO: 11 DEPARTMENT: HRA APPROVAL
ITEM: Adopt Resolution 2006-09, Approving the BY: Bob Alsop BY:
Maintenance/Service Contractina Policv DATE: October 17, 2006
BACKGROUND in a letter from Judy Mcintire of the U.S. Department of Housing and Urban
Development ("HUD") dates May 2, 2006, the HRA was advised of certain corrective actions that
needed to be taken order to be in compliance with Federally mandated labor standards under
Section 12(a) of the U.S. Housing Act of 1937. in particular, Ms. Mcintire noted that a
Maintenance/Service Contracting Policy was not in use and or written for Parkview Villa.
Furthermore Ms. Mcintire stated that Columbia Heights HRA must develop and implement a policy
for contracting vendors at Parkview Villa under the Federal Labor Standards.
Attached hereto for the Board's consideration and approval is the Maintenance/Service Contracting
Policy.
RECOMMENDATION: Staff recommends approval of the Maintenance/Service Contracting Policy.
RECOMMENDED MOTION:
Motion: Move to waive the reading of Resolution 2006-09, there being an ample amount of copies
available to the public.
Motion: Move to Adopt Resolution 2006-09, a Resolution Approving the Maintenance/Service
Contracting Policy.
HRA ACTION:
HOUSING AND REVELOPEMENT AUTHORITY
OF COLUMBIA HEIGHTS MINNESOTA
RESOLUTION NO. 2006-09
RESOLUTION APPROVING MAINTENANCEISERVICE
CONTRACTING POLICY
WHEREAS, the Board of Commissioners of the Housing and Redevelopment Authority of
Columbia Heights, Minnesota, at the recommendation of management and legal counsel, find it
necessary to adopt a MaintenancelServices Contracting Policy for Parkview Villa.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners for the Housing
and Redevelopment Authority of Columbia Heights, Minnesota, that the MaintenancelService
Contracting Poiicy is hereby approved as attached hereto as Exhibit A.
NOW, BE IT FURTHER RESOLVED, by the Board of Commissioners for the Housing and
Redevelopment Authority of Coiumbia Heights, Minnesota, that until further notice, the Deputy
Executive Director of the HRA is hereby appointed and shall act as the Contracting Officer under
Section II of the MaintenancelService Contracting Policy.
Passed this
date of
,2006.
MOTION BY:
SECONDED BY:
ROLL CALL: Ayes:
Nays:
HOUSING AND REDEVELOPMENT AUTHORITY
OF COLUMBIA HEIGHTS, MINNESOTA
Chair- Tammera Diehm
Executive Director- Walter R. Fehst
MAINTENANCE/SERVICE
CONTRACTING POLICY
P ARKVIEW VILLA
HOUSING & REDEVELOPMENT AUTHORITY
OF COLUMBIA HEIGHTS, MINNESOTA
October 2006
I. GENERAL POLICY STATEMENT
The Housing and Redevelopment Authority for the City of Columbia Heights ("HRA") adopts
this Contracting Policy for purposes of establishing procedures and assigning responsibilities for
the administration and enforcement of statutory and regulatory labor standard requirements on
maintenance and non-maintenance work performed at its public housing facilities as required
under Section 12(a) of the U.S. Housing Act of 1937, as amended. I
II. CONTRACTING OFFICER
The HRA shall identify a position in which the person holding the position shall be assigned the
responsibility of monitoring the implementation of this Contracting Policy.
III. MAINTENANCE WAGE RATE REQUIREMENTS
A. Applicabilitv
The prevailing wage requirements are imposed by Section 12(a) of the U.S. Housing Act
of 1937, as amended, and require all maintenance laborers and mechanics employed in
the operation of a public housing project (including both routine and non-routine work) to
be paid no less than the wage rates prevailing in the locality as determined or adopted by
HUD.
B. Prevailing Wage Rate Determination
The HRA and any contractors or subcontractors engaged in work subject to HUD-
determined wage rates shall make sure that wage rate determinations are obtained from
HUD for each job classification for which a position exists. All maintenance wage rate
determinations shall be posted in a conspicuous location for viewing by all maintenance
workers in accordance with HUD regulations.
C. Recordkeeping Requirements
The HRA and any contractors or subcontractors engaged in work subject to HUD-
determined wage rates must make and maintain for three (3) years from the completion of
the work records containing information demonstrating compliance with the wage rates
established by HUD and applicable to the work performed. These records must at a
minimum contain for each laborer and mechanic employed:
a. His or her name, address and social security number;
b. Correct work classification(s);
c. Hourly rate(s) of monetary wages paid;
d. Rate(s) of any fringe benefits provided to the employee;
] Many of the provisions of this policy are taken directly from Labor Relations Letter LR-2004-01, which provides
guidance in the administration and enforcement of HUD~mandated prevailing wage rate requirements for routine
and non-routine maintenance performed on public housing facilities.
I
e. Number of daily and weekly hours worked;
f. Gross wages earned;
g. Any deductions taken; and
h. Actual wages paid.
Such records shall be made available for inspection or transcription by authorized
representatives of HUD or the HRA.
D. Pavroll Deductions and Frequencv of Wage Pavments
The HRA and any contractors or subcontractors engaged in work subject to HUD-
determined wage rates must pay to each employee the full amount of wages without any
deduction except as otherwise provided by law or regulations. These payments must be
made no later than one pay period following the end of the regular pay period in which
the wages were earned or accrued. A pay period my not be of any duration longer than
semi-monthly.
E. Compliance Monitoring.
The HRA shall perform contractor compliance monitoring with such frequency and depth
as appropriate based upon the scope and duration of the contract involved to ensure that
all laborers and mechanics are paid no less than the HUD prevailing wage rate for the
type of work they perform. Such compliance monitoring shall include interviews with
the employees. Contractors and/or subcontractors shall permit authorized representatives
of the HRA or HUD to interview employees during business working hours.
IV. CONTRACTING AND SUBCONTRACTING
In the event the HRA contracts with third parties for routine or non-routine maintenance work at
Parkview Villa, such contracts must include and incorporate the current Maintenance Wage Rate
Determination (HUD-52158) as well as the Federal labor standard provisions contained in
Section II of HUD-5370C. Prior to awarding such a contract, the HRA shall verify that the
prime contractor is eligible to perform the work contracted and is not named on the Excluded
Parties List System maintained by the General Services Administration. Such contracts shall
also include provisions requiring that the aforementioned Federal labor standard provisions and
Maintenance Wage Rate Determination be included in any subsequent agreements with
subcontractors. Subcontracting will not be permitted by a contractor without the prior written
approval of the HRA and verification that the subcontractor is eligible to perform the work
contracted and not named on the Excluded Parties List System maintained by the General
Services Administration.
2
RECOMMENDED CHANGES TO
HRA CONTRACTING POLICY
Per Judy McIntire
ofHUD
A. Section I
Change "maintenance and non-maintenance work to "routine and non-routine
maintenance work."
B. Section II
Identify the specific position or person within the organization that will be responsible
for implementing and monitoring compliance with the Contracting Policy.
C. Section HI (E)
Identify the specific means to be implemented by the HRA in verifying compliance with
the applicable prevailing wage requirements per discussions between HRA staff and
HUD. (i.e. review of certified payroll records)
Revise policy so that payroll records will be reviewed mld complimlce verified prior to
the last payment under the contract by the HRA.
D. Section IV
HUD recommended that the Federal labor standm'd provisions listed under this section
should not be limited to Section II ofHUD-5360C.
The policy was revised to require all "appropriate" provisions ofHUD-5360C,
depending on the size ofthe project.
MAINTENANCE/SERVICE
CONTRACTING POLICY
P ARKVIEW VILLA
HOUSING & REDEVELOPMENT AUTHORITY
OF COLUMBIA HEIGHTS, MINNESOTA
October 2006
I. GENERAL POLICY STATEMENT
The Housing and Redevelopment Authority for the City of Columbia Heights ("HRA") adopts
this Maintenance/Service Contracting Policy for purposes of establishing procedures and
assigning responsibilities for the administration and enforcement of statutory and regulatory
labor standard requirements ~for routine and non-J:f!.IliiillLJUaintenance--wer1f
performed at its public housing facilities as required under Section 12(a) of the U.S. Housing Act
of 1937, as amended.!
n. CONTRACTING OFFICER
The BRA shall identify a position in .:;hich the pel'Son holding the position shall be assigneEl-tfle-
l'eSflonsibiHty---eJlleputy Executive Director of the BRA will he tbe nerson ~lrimarilY.
responsible for monitoring the implementation of this Maintenance/Service Contracting Policy.
and assurinl! tbe BRA's compliance therewith.
III. MAINTENANCE WAGE RATE REQUIREMENTS
A. Applicability
The prevailing wage requirements are imposed by Section 12(a) of the U.S. Housing Act
of 1937, as amended, and require all maintenance laborers and mechanics employed in
the operation of a public housing project (including both routine and non-routine work) to
be paid no less than the wage rates prevailing in the locality as determined or adopted by
I-IUD.
B. Prevailing Wage Rate Determination
The HRA and any contractors or subcontractors engaged in work subject to HUD-
determined wage rates shall make sure that wage rate detenuinations are obtained from
HUD for each job classification for which a position exists. All maintenance wage rate
determinations shall be posted in a conspicuous location for viewing by all maintenance
workers in accordance with HUD regulations.
C. Recordkeeping Requirements
The HRA and any contractors or subcontractors engaged in work subject to HUD-
determined wage rates must make and maintain for three (3) years from the completion of
the work records containing information demonstrating compliance with the wage rates
established by HUD and applicable to the work performed. These records must at a
minimum contain for each laborer and mechanic employed:
a. I-lis or her name, address and social security number;
IMany of the provisions of this policy are taken dh'ectly from Labor Relations Letter LR-2004-0 1, which provides
guidance in the administration and enforcement of HUD-mandated prevaiiing wage rate requirements for routine
and non-routine maintenance performed on public housing facilities.
1
b. COll'ect work classification(s);
c. Hourly rate(s) ofmonetaty wages paid;
d. Rate(s) of any fringe benefits provided to the employee;
e. Number of daily and weekly hours worked;
f. Gross wages earned;
g. Any deductions taken; and
h. Actual wages paid.
Such records shall be made available for inspection or transcription by authorized
representatives ofI-lUD or the HRA.
D. Payroll Deductions and Frequency of Wage Payments
The HRA and any contractors or subcontractors engaged in work subject to HUD-
determined wage rates must pay to each employee the full amount of wages without any
deduction except as otherwise provided by law or regulations. These payments must be
made no later than one pay period following the end of the regular pay period in which
the wages were earned or accrued. A pay period mymu not be of any duration longer
than semi-monthly.
E. Compliance Monitoring.
The HRA shall perform contractor compliance monitoring with such frequency and depth
as appropriate based upon the scope atld duration of the contract involved to ensure that
all laborers and mechanics are paid no less than the HUD prevailing wage rate for the
type of work they perform. Such compliance monitoring shall inclade iltterviev:s v:ith
the employeesAt a minimum. the HRA shall obtain and review cel'tified paYl'oll
recol'ds from evcry contractol' 01' subcontl'actol' cne-alled in wOl'k subject to HlJD-
dctermined wa!!e I'ates in ordet. to vel'ify compliance. Comnliance with the HlJD-
detel'mined wage rates will be vel'ified by the H~priol' to final payment undel' the
applicable contl'act. Contractors and/or subcontractors shall permitmay also be
~red to allow authorized representatives of the HRA or HUD to interview employees
during business working hours and I'eview appronriate walle recol'ds to verify
=pliance.
IV. CONTRACTING AND SUBCONTRACTING
In the event the HRA contracts with third parties for routine or non-routine maintenance work at
Parkview Villa, such contracts must include and incorporate the current Maintenance Wage Rate
Determination (HUD-52158) as well as the al1nropl'iate Federal labor standard provisions
contained in"section II of HUD-5370C. Prior to awarding such a contract, the HRA shall verify
that the prime contractor is eligible to perform the work contracted and is not named on the
Excluded Patiies List System maintained by the General Services Administration. Such
contracts shall also include provisions requiring that the aforementionedappropl'iate Federal
labor standard provisions and Maintenance Wage Rate Determination be included in any
subsequent agreements with subcontractors. Subcontracting will not be permitted by a contractor
2
without the prior written approval of the HRA and verification by the prime contractor that the
subcontractor is eligible to perform the work contracted and not named on the Excluded Parties
List System maintained by the General Services Administration.
3
ee Ing 0 : coer ,
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE DIRECTOR
NO: 12 DEPARTMENT:HRA APPROVAL
ITEM: Adopt Resolution 2006-10, Approving BY: Bob Alsop BY:
Maintenance/Services and Subcontractor DATE: October 17, 2006
Aqreements for Parkview Villa
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
M f f 0 t b 24 2006
BACKGROUND In a letter from Judy Mcintire of the U.S. Department of Housing and Urban
Development ("HUD") dated May 2, 2006, the HRA was advised of certain corrective action that
needed to be taken in order to be in compliance with Federally mandated labor standards under
Section 12(a) of the U.S. Housing Act of 1937. In particular, Ms. Mcintire noted that the Maintenance
Wage Determination (HUD-52158) and the Federal labor standard provisions were not included in
the management agreement with Walker ElderCare Services, Inc. ("Walker") or in any subcontracts
in place for maintenance work performed by third party vendors at Parkview Villa. Attached hereto
for the Board's consideration and approval as to form is the Subcontract Agreement and also the
Maintenance/Service Agreement, which incorporates the provisions mandated by HUD.
The Board is being asked to approve the following two agreements as to form in order to be in
compliance with HUD's mandate for corrective action:
SUBCONTRACTOR AGREEMENT
Section B (8) of the Management and Maintenance Services Agreement between Walker and the
HRA prohibits Walker from subcontracting any of the services covered by the agreement without the
prior written consent of the HRA. Although I am not aware of a single service that has been
subcontracted out by Walker, I have prepared the attached Subcontractor Agreement pursuant to
HUD's request in the event it occurs in the future. The attached Subcontractor Agreement
incorporates the requisite labor standard provisions and is not intended to constitute the entire
agreement between Walker and the prospective subcontractor. It is expected that Walker and the
subcontractor would have an separate oral or written agreement with respect to the services to be
performed.
MAINTENANCE/SERVICES AGREEMENT
Section D (8) of the Management and Maintenance Services Agreement between Walker and the
HRA allows Walker personnel to negotiate and execute on behalf of the HRA certain contracts for
services, materials, and supplies, which are included in the approved Operating Budget for either
Parkview Villa North or South. It appears that most of vendors providing maintenance or services to
Parkview Villa are retained under this provision of the Agreement. As a result, these parties are not
considered "subcontractors" of the HRA since such contracts or purchase agreements are executed
by a Walker official on behalf of the HRA or by an HRA official directly. As a result, I have drafted the
attached Maintenance/Services Agreement for Parkview Villa which is intended to be executed for
maintenance or services performed at Parkview Villa by third parties. The contract is intended to be
executed directly between the HRA and the third party service provider. The Maintenance/Services
Agreement incorporates the Maintenance Wage Determination (HUD-52158) and Federal labor
standard provisions mandated by HUD along with various other standard provisions applicable for
government contracts in Minnesota. The actual nature of the maintenance/service provided and the
cost associated thereto is intended to be included as Exhibit A to the agreement.
RECOMMENDATION: Staff recommends Adopting Resolution 2006-10, approving the
Subcontractor and Maintenance/Services Agreement forms for Parkview Villa.
RECOMMENDED MOTION:
Motion: Move to waive the reading of Resolution 2006-10, there being an ample amount of copies
available to the public.
Motion: Move to Adopt Resolution 2006-10, a Resolution Approving the Maintenance/Services and
Subcontractor Agreement forms for Parkview Villa.
HRA ACTION:
HOUSING AND REVELOPEMENT AUTHORITY OF COLUMBIA HEIGHTS
RESOLUTION NO. 2006-10
RESOLUTION APPROVING MAINTENANCE/SERVICE
AND SUBCONTRACT AGREEMENTS
WHEREAS, on February 1, 2004, Walker ElderCare Services, Inc, ("Walker") and
Columbia Heights Housing and Redevelopment Authority ("the HRA") entered into a Management
and Maintenance Services Agreement ("Agreement") for providin~ management and administrative
services for Parkview Villa North and South located at 965 - 40 Avenue NE, Columbia Heights,
Minnesota; and
WHEREAS, Section B(8) of the Agreement allows Walker to enter into subcontract
agreements for services covered under the Agreement after obtaining written approval of the HRA;
and
WHEREAS, Section 0(8) allows Walker to negotiate and execute contracts on behalf of the
HRA for services, materials and supplies which are inciuded in the Operating Budgets for Parkview
Villa; and
WHEREAS, Federal law requires that contracts for the maintenance of public housing
facilities contain certain Federal labor standard provisions and maintenance wage rate
determinations; and
WHEREAS, the Board of Commissioners of the Housing and Redevelopment Authority of
Columbia Heights, Minnesota, at the recommendation of management and legal counsel, find it
necessary to approve as to form the Subcontractor Agreement and Maintenance/Services
Agreement attached hereto as Exhibit A and B, respectively,
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners for the Housing
and Redevelopment Authority of Columbia Heights, Minnesota, that the Subcontractor Agreement
and Maintenance/Service Agreement, attached hereto as Exhibits A and B, respectively, are
hereby approved as to form for use with current and future parties who perform maintenance
services (both routine and non-routine) at Parkview Villa,
NOW, BE IT FURTHER RESOLVED, by the Board of Commissioners for the Housing and
Redevelopment Authority of Columbia Heights, Minnesota, that Walker and HRA representatives
are authorized and directed to execute the appropriate agreements under the Management and
Maintenance Services Agreement to comply with Federal law,
Passed this
date of
,2006,
MOTION BY:
SECONDED BY:
ROLL CALL: Ayes:
Nays:
HOUSING AND REDEVELOPMENT AUTHORITY
OF COLUMBIA HEIGHTS, MINNESOTA
Chair- Tammera Diehm
Executive Director- Walter R. Fehst
MAINTENANCE/SERVICES AGREEMENT
FOR P ARKVIEW VILLA
THIS AGREEMENT is made this _ day of ,20_, by and between
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY ("the HRA"),
and ("Contractor").
WHEREAS, the HRA is a public body corporate and politic of the State of Minnesota
that owns and operates celtain residential housing known as Parkview Villa located at 965 - 40'h
Avenue NE in Columbia Heights, Minnesota; and
WHEREAS, the HRA intends to retain Contractor for purposes of performing celtain
maintenance and/or services at Parkview Villa as more fully set forth herein; and
WHEREAS, the parties intend for this Maintenance/Services Agreement to contain all
the terms and conditions of the agreement between the parties;
AGREEMENT
NOW, THEREFORE, as a condition of Contractor being allowed to perform certain
maintenance and/or services at Parkview Villa, the parties agree as follows:
1. Terms and Conditions. The specific maintenance to be completed .or services to
be performed by Contractor at Parkview Villa are outlined in Exhibit A attached hereto along
with maimer and amount of compensation to be paid to the Contractor by the HRA.
2. Labor Relations. The I-IRA and Contractor shall also comply with all provisions
of the Federal labor standards attached hereto as Exhibit B (General Conditions for Non-
Construction Contracts - HUD 5370C) and incorporated herein by reference. References in
Exhibit B to either the "Public Housing Agency" or "HA" shall refer to the Columbia Heights
Housing and Redevelopment Authority. The maintenance wage rate determination referenced in
paragraph lea) is attached hereto as Exhibit C and shall be amended annually by the United
States Department of Housing and Urban Development ("HUD"). If any provisions of this
Agreement and its exhibits are inconsistent, the terms set forth in Exhibit B shall govern. All
other covenants, terms and conditions of the Agreement and exhibits shall remain unchanged and
in full force and effect as originally agreed.
3. Assignabilitv. Contractor's maintenance and/or service obligations at Parkview
Villa aI'e not assignable and Contractor is prohibited from subcontracting with any other entity or
person(s) for any of the maintenance and/or services to be performed at Parkview Villa for the
I-IRA.
4. Interest of Members of HRA. Contractor agrees that no member of the governing
body, officer, employee, or agent of the HRA shall have any interest, financial or otherwise,
direct or indirect, in the Agreement.
295340vl RAA CLl60-81
5. Equal OpPOliunitv Statement. Contractor agrees to comply with the provisions of
all applicable federal, state, city and HRA statutes, ordinances, regulations and policies
pertaining to civil rights and nondiscrimination including without limitation Minnesota Statutes,
Section 181.59, incorporated herein by reference.
6. Transfer of Interest. Contractor shall not assign any interest in the Agreement,
and shall not transfer any interest in the same either by assignment or novation, without the prior
written approval of the I-IRA, provided, however, that claims for money due or to income due to
Contractor may be assigned to a bank, trust company, or other financial institution, or to a
Trustee in Bankruptcy without such approval. Notice to any such assignment or transfer shall be
furnished to the HRA.
7. Independent Contractor. Nothing contained in this agreement is intended to, or
shall be construed in any mmmer, as creating or establishing the relationship of
employer/employee between the parties. Contractor shall at all times remain an independent
contractor with respect to the services to be performed under this Agreement. The HRA shall be
exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or
medical insurance and Workers Compensation Insurance as Contractor is an independent
contractor.
8. Hold Harmless. Contractor agrees to defend, indemnify and hold hmmless the
I-IRA, its officers, agents and employees, from any liabilities, claims, damages, costs, judgments,
and expenses, including attorney's fees, resulting directly or indirectly from an act or omission of
the Contractor, its einployees, its agents, in the performance of the services provided by this
Agreement or by reason of the failure of Contractor to fully perform, in any respect, all of its
obligations under this Agreement.
9. Accounting Standards. Contractor agrees to maintain the necessary source
documentation and enforce sufficient internal controls as dictated by normally accepted
accounting practices to properly account for expenses incurred under this Agreement.
10. Retention of Records. Contractor shall retain all records peliinent to expenditures
incurred under this Agreement for a period of three yems after the resolution of all audit
findings. Records for non-expendable propeliy acquired with funds under this Agreement shall
be retained for three years after final disposition of such property.
11. Disclosure. Contractor agrees to comply with the Minnesota Government Data
Practices Act, Mitmesota Statutes, Chapter 13, and all other applicable state and federal laws
relating to data privacy or confidentiality. Contractor shall immediately report to the HRA any
requests from third parties for information relating to this Agreement. All data created,
collected, received, stored, used, maintained, or disseminated by Contractor in performing its
obligations is subject to the requirements of the Act, and Contractor must comply with those
requirements as if it were a government entity. The HRA agrees to promptly respond to
inquiries from Contractor concerning data requests. Contractor agrees to hold the HRA, its
officers, department heads and employees harmless from any claims resulting from Contractor's
295340v1 RAA CLl60-81
2
failure to disclose data maintained by Contractor authorized for release by the HRA, and from
Contractor's unlawful disclosure or use of data protected under state and federal laws.
12. Inspections. All Contractor records with respect to any matters covered by this
Agreement shall be made available to the HRA or its designees as any time during normal
business hours, as often as the HRA deems necessary, to audit, examine, and make excerpts or
transcripts of all relevant data.
13. Governing Law. This Maintenance/Services Agreement will be construed and
enforced in accordance with the laws of the State of Minnesota.
IN WITNESS WHEREOF, the parties hereto have executed tillS Maintenance/Services
Agreement on the respective dates set forth below.
CONTRACTOR
By:
Its: Authorized Representative
Date:
HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS
By:
Its: Chair
Date:
By:
Its: Executive Director
Date:
295340vl RAA CL160-81
3
Exhibit A
Terms and Conditions
295340vl RAA CLl60-81
Exhibit B
General Conditions for Non-Construction Contracts - HUD 5370C
295340vl RAA CL160-81
.
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
Office of Labor Relations
OMS Approval No. 2577-0157 (exp.11/30/2008)
Public Repo~in~ Burden for this collecti~n of 1nfom:'atlon, Is estimated to average 0.08 hours per response, including the time for reviewing instructions,
searching eXIsting dala.sou~_fes. gathenng and mamtalnmg the data needed, and completing and reviewing the collection of infoffilation. Send
comments regarding thIS butden est/mate or an~ other aspect of this collectlon Of Information, Including suggestfons fqr reducing this burden. to the
Reports Ma~agement Officer, Office of Information Policies and Systems, U.s. Department of Housing and Urban Development, Washington, D.C.
20410-3600, and to ~he Office of Management and Budget, PapelWork Reduction Project (2577-0180), Washington, D.C. 20503. Do not send this
completed form to either of these addressees.
General Conditions for Non-Construction
Contracts
Section II - (With Maintenance Work)
Applicability. This fonn HUD-6370C has 2 Sections. These
Sections must be Inserted Into non-construction contracts as
described below:
1) Non-construction GOntracts (without maintenance) greater
than $100,000 - use Section I;
2) Maintenance contracts (including naoroutine maintenance
as defined at 24 CFR 988.105) greater than $2,000 but not
more than $100,000 - use Section II; and
3) Maintenance contracts {including non routine maintenance),
greater than $100,000 - use Sections I and II,
=========~==========================================
Section 11- Labor Standards Provisions for all Maintenance
Contracts greater than $2,000
====================================================
1. Minimum Wages
(a) All maintenance laborers and mechanics employed under
this Contract in the operation of the project(s) shall be paid
unconditionally and not less often than semi-monthly, and
without subsequent deduction (except as otherwise
provided by law or regulations), the full amount of wages
due at time of payment computed at rates not less than
those contained in the wage determination of the Secretary
of Housing and Urban Development which Is attached
hereto and made a part hereof. Such laborers and
mechanics shall be paid the appropriate wage rate on the
wage determination for the classification of work actually
performed, without regard to skill. Laborers or mechanics
performing work in more than one classification may be
compensated at the rate specified for each classification
for the time actually worked therein; provided, that the
employer's payroll records accurately set forth the time
spent in each classification In which work is perfonned.
The wage determination, including any additional
classifications and wage rates approved by HUD under
subparagraph 1(b), shall be posted at all limes by the
Contractor and its subcontractors at the site of the work In
a prominent and accessible place where it can be easily
seen by the workers.
(b) (i) Any ciass of laborers or mechanics which is not listed in
the wage determination and which is to be employed under
the Contract shall be classified in conformance with the
wage determination. HUD shall approve an additional
classification and wage rate only when the following criteria
have been met:
(1) The work to be performed by the ciassincation
required Is not performed by a classification in the
wage determination;
(2) The classification is utilized in the area by the
industry; and
(3) The proposed wage rate bears a reasonable
relationshIp to the wage rates contained in the
wage determination.
(II) The wage rate determined pursuant 10 this
paragraph shall be paid to all workers performing work
2.
if1 the classification under this Contract from the first
day on which work is performed in the classification.
Withholding of funds
The Contracting Officer, upon hisfher own action or upon
request of HUD, shali withhold or cause to be withheld from the
Contractor under this Contract or any other contract subject to
HUD--determined wage rates, with the same prime Contractor,
so m~ch of the accrued payments or advances as may be
conSidered necessary to pay laborers and mechanics employed
by the Contractor or any subcontractor the full amount of wages
required by this clause. In the event of failure to pay any
laborer or mechanic emjjloyed under this Contract all or part of
the wages required under this Contra'?t, the Contracting Offiqer
or HUD may, after written notice to the Contractor take such
action as may be necessary to cause the suspens'ion of any
further payment or advance until such violations have ceased.
The Public Housing Agency or HUD may, after written notice to
the Contractor, disburse such amounts withheld for and on
account of the Contractor or subcontractor to the respective
employees to whom they are due.
3. Records
(a) The Contractor and each subcontractor shall make and
maintain for three (3) years from the completion of the work
records containing the following for each laborer and
mechanic:
(I) Name, address and Social Security Number;
(ii) Correct work classification or classifications;
(Iii) Hourly rate or rates of monetary wages paid;
(iv) Rate or rates of any fringe benefits provided;
(v) Number of daily and weekly hours worked;
(vi) Gross wages earned;
(vii) Any deductions made; and
(viii) Actual wages paid.
(b) The Contractor and each subcontractor shall make the
records required under paragraph 3(a) available for
inspection, copying, or transcription by authorized
representatives of HUD or the HA and shall permit such
representatives to interview employees during working
hours on the job. If the Contractor or any subcontractor
fails to make the required records available, HUD or Its
designee may, after written notice to the Contractor, take
such action as may be necessary to cause the suspension
of any further payment, advance or guarantee of funds.
4. Apprentices and Trainees
(a) Apprentices and trainees will be permitted to work at less
than the predetermined rate for the work they perform
when they are employed pursuant to and individually
registered in:
(i) A bona fide apprenticeship program registered
with the U.S. Department of Labor, Employment
and Training Administration (ETA), Office of
Section II - Page 1 of 3
fonn HUD-5370-C (05/2006)
Apprenticeship Training, Employer and Labor
Services (OATELS), or with a state apprenticeship
agency recognized by OA TELS, or if a person is
employed In his/her first 90 days of probationary
employment as an apprentice In such an
apprenticeship program. who is not individually
registered In the program, but who has been
certified by OA TELS or a state apprenticeship
agency (where appropriate) to be eligible for
probationary employment as an apprentice:
(ii) A trainee program which has received prior
approval, evidenced by formal certific~tion by the
U.S. Department of Labor, ETA; or
(Hi) A training/trainee program that has received prior
approval by HUD.
(b) Each apprentice or trainee must be paid at not less than
the rate specified In the registered or approved program for
the apprentlce's/trainee's level of progress, expressed as a
percentage of the journeyman hourly rate specified in the
applicable wage determination. Apprentices and trainees
shall be paid fringe benefits in accordance with the
provisions of the registered or approved program. If the
program does not specify fringe benefits,
apprentices/trainees must be paid the full amount of fringe
benefits listed on the wage determination for the applicable
classification.
(c) The allowable ratio of apprentices or trainees to
journeyman on the job site in any craft classification shall
not be greater than the ratio pennitted to the employer as
to the entire work force under the approved program.
(d) Any worker employed at an apprentice or trainee wage rate
who is not registered in an approved program, and any
apprentice or trainee performing work on the job site In
excess of the ratio permitted under the approved program,
shall be paid not less than the applicable wage rate on the
wage determination for the classification of work actually
performed.
(e) In the event OATELS, a state apprenticeship agency
recognized by OATELS or ETA, or HUD, withdraws
approval of an apprenticeShip or trainee program, the
employer will no longer be permitted to utilize
apprentices/trainees at less than the applicable
predetermined rate for the work performed until an
acceptable program is approved.
5. Disputes concerning labor standards
(a) Dispules arising out of the labor standards provisions
contained in Section II of this form HUD.5370C, other than
those in Paragraph 6, shall be subject to the following
procedures. Disputes withIn the meaning of this paragraph
include disputes between the Contractor (or any of its
subcontractors) and the HA, or HUD, or the employees or
their representatives, concerning payment of prevailing
wage rates or proper classification. The procedures in this
section may be Initiated upon HUD's own motion, upon
referral of the HA, or upon request of the Contractor or
subconlractor(s).
(1) A Contractor and/or subcontractor or other
interested party deSiring reconsideration of
findings of violation by the HA or HUD relating to
the payment of straight-time prevailing wages or
classification of work shall request such
reconsideration by letter postmarked within 30
calendar days of the date of notice of findings
Issued by the HA or HUD. The request shall set
forth those findings that are in dispute and the
reasons, including any affirmative defenses, with
respect to the violations. The request shall be
directed to lhe appropriate HA or HUD official in
accordance with Instructions contained in the'
notice of findings or, if the notice does not specify
to whom a request should be made, to the
Regional.Labor Relations Officer (HUD).
(ii) The HA or HUD official shall, within 60 days
(unless othelWise indicated in the notice of
findings) after receipt of a timely request for
reconsideratlon, issue 'a written decision on the
findings of violation. The written decision on
reconsideration shall contain Instructions that any
appeal of the decision shall be addressed to the
.Regional labor Relations Officer by letter
postmarked within 30 calendar days after the date
of the decision. In the event that the Regional
Labor Relations Officer was the deciding official
on reconsideration. the appeal shalf be directed to
the Director, Office of Labor Relations (HUD). Any
appeal must set forth the aspects of the decision
that are in dispute and the reasons, inclUding any
affirmative defenses, with respect to the violations.
(iii) The Regional Labor Relations Officer shall,
within 60 days (unless otherwise indicated in the
decisIon on reconsideration) after receipt of a
timely appeal, issue a written decision on the
findings. A decisIon of the RegIonal Labor
Relations Officer may be appealed to the Director,
Office of Labor Relations, by letter postmarked
within 30 days of the Regional labor Relations
Officer's decision. Any appeal to the Director
must set forth the aspects of the prior decision(s)
that are in dispute and the reasons. The decision
of the Director, Office of Labor Relations, shall be
final.
(b) Disputes arising out of the labor standards provisions of
paragraph 6 shall not be subject to paragraph 5(a) of this
form HUD.5370C. Such disputes shall be resolved in
accordance with the procedures of the U.S. Department of
Labor set forth in 29 CFR Parts 5, 6 and 7. Disputes within
the meaning of this paragraph 5(b) include disputes
between the Contractor (or any of its subcontractors) and
the HA, HUD, the U.S. Department of Labor, or the
employees or their representatives.
6. Contract Work Hours and Safety Standards Act
The provisions of this paragraph 6 are applicable only where
the amount of the prime contract exceeds $100,000. As used In
this paragraph! the tenns "Iaborers~ and umechanics" includes
watchmen and guards.
(a) Overtime requirements. No Contractor or subcontractor
contracting for any part of the Contract work which may
require or Involve the employment of laborers or
mechanIcs shall require or permit any such laborer or
mechanic in any workweek in which he or she is employed
on such work to work in excess of 40 hours in such
workweek unless such laborer or mechanic receives
compensatIon at a rate not less than one and one-half
times the basic rate of pay for all hours worked in excess of
40 hours in such workweek.
(b) Violation; liability for unpaid wages; liqUidated
damages. In the event of any violation of the provisions
set forth in paragraph 6(a), the Contractor and any
Section 11- Page 2 of 3
form HUD.5370.C (05/2006)
subcontractor responsible therefor shall be liable for the
unpaid wages. In addition, such Contractor and
subcontractor shall be liable to the United States (in the
case of work done under contract for the District of
Columbia or a territory, to the District or to such territory),
for liquidated damages. Such liquidated damages shall be
computed with respect to each individual laborer or
mechanic, including watchmen and guards, employed in
violation of Ihe provisions set forth In paragraph (a) of this
clause, in the sum of $10 for each calendar day on which
such Individual was required or permitted to work in excess
of the standard workweek of 40 hours without payment of
the overtime wages required by provisions set forth in
paragraph (a) of this clause.
(c) Withholding for unpaid wages and liquidated
damages. HUD or its designee shall upon i~s own action
or upon wrltten request of an authorized representative of
the U.S. Department of Labor withhold or cause 10 be
withheld, from any moneys payable on account of work
performed by the Contractor or subcontractor under any
such Contract or any federal contract with the same prlme
Contractor, or any other federally-assisted contract subject
to Ihe Contract Work Hours and Safety Standards Act,
which is held by the same prime Contractor such sums as
may be detennined to be necessary to satisfy any liabilities
of such Contractor or subcontractor for unpaid wages and
liquidated damages as provided in the prOVisions set forth
in paragraph (b) of Ihis clause.
.7. Subcontracts
The Contractor or subcontractor shall insert in any
subcontracts aU the provisions contained in this Section II and
also a clause requiring the subcontractors to include these
provisions in any lower tier subcontracts, The prime Contractor
shall be responsible for the compliance by any subcontractor or
lower tier subcontractor with aU the provisions contained in
these clauses.
8. Non-Federal Prevailing Wage Rates
Any prevailing wage rate (including basic hourly rate and any
fringe benefils), determined under slate law to be prevailing,
with respect to any employee in any trade or position employed
under the Contract, is inapplicable to Ihe contract and shali not
be enforced against the Contractor or any subcontractorl with
respect to employees engaged under the contract whenever
such non-Federal prevailing wage rate, exclusive of any fringe
benefits, exceeds the applicabie wage rate determined by the
Secretary of HUD to be prevailing in the locality with respect to
such trade or posltlon.
Section II H Page 3 of 3
form HUD-5370.C (05/2006)
Exhibit C
Maintenance Wage Rate Determination -- HUD 52158
295340vl RAA CLl60-81
Maintenance Wage Rate U.S. Department of Housing and
Determination Urban Development
Office of Labor Relations
Agency Name: LR 2000 Agency 10 No: Wage Decision Type:
Columbia Heights HRA MN028A [.2g Routine Maintenance
o Nonroutine Maintenance
Page 1 of 2 Effective Date: Expiration Date:
January 1, 2006 December 31,2006
The following wage rate detenninatioll is made pursuant to Section 12(a) of the U.S. Housing Act of 1937, as amended, (public housing
agencies), or pursuant to Section 104(b) of the Native American Housing Assistance and Self-determination Act of 1996, as amended, (Indian
housing agencies). The agency and its contractors may pay to maintenance laborers and mechanics no less than the wage rate(s) indicated for
tile Z 01 work t11ey actually perlo~m.
LJ(k2zl~G~elatiol1s Specialist ~ ~ LO-Qi,p
Him Labor Relations Date
(Name, Title, Signature)
- ..-
HOURLY WAGE RATES
WORK CLASSIFICATION(S)
BASIC WAGE FRINGE BENEFIT(S) (il any)
Maintenance Worker $15.23 per I,our N/A
Caretaker 10 94 per hour N/A
Maintenance Painter 18.06 per hour N/A
Maintenance Electrician 31.60 per 11OUl" N/A
Maintenance Carpenter 21.80 per hour N/A
Maintenance Plulllber 29.41 per hour N/A
Lawn Care 12.34 per hour N/A
Snow Rellloval 12.34 per hoUl" N/A
Window Washing 9.67 per hour N/A
Elevator Maintenance 28.40 per haUl" N/A
Sprinkler Fitter 29.41 per hour N/A
D The agency employee benefit
program has been determined
by HUD to be acceptable for
meeting the prevailing fringe
benefit requirements.
;~;~" R,',lioo" "'ooli"b',.
chec boxandinilialbelow.)
A
IV/r
LR 'Slalf Initial
FOR HUD USE ONLY
LR2000:
Log in:
Log out:
Form HUO.52158 (04/2005)
PREVIOUS EDITION IS OBSOLETE
Maintenance Wage Rate U.S. Department of Housing and
Determination Urban Development
Office of Labor Relations
Agency Name: LR 2000 Agency 10 No: Wage Decision Type:
Columbia Heights HRA MN028A [:8J Routine Maintenance
o Nonroutine Maintenance
Page 2 of 2 Effective Date: Expiration Date:
January 1, 2006 Decernber31,2006
The following wage rate determination is made pursuant to Section 12(a) of tile U.S. Housing Act of 1937, as amended, (public housing
agencies), or pursuant to Section 104(b) of the Native American Housing Assistance and Self-determination Act of 1996, as amended, (Indian
housing agencies). The agency and its contractors may pay to maintenance laborers and mechanics no less than the wage rate(s) indicated for
~~;t:"ti'"' Sp'''''''' 't Lo<~ .
D Labor Relations Date
(Name, Tille, Signature)
.. .
HOURLY WAGE RATES
WORK CLASSIFICATION(S) I=FRINGE BENEFIT(S) (if any)__
BASiC WAGE
Heating, Ventilation & Air Conditioning $21.63 per hour N/A
CablelTelephone I~epairer 19.62 per I,our N/A
0 The agency employee benefit
program has been determined
by HUD to be acceptable for
meeting the prevailing fringe
benefit requirements.
(HUG Labor Retatiolls: llapplic<3ute.
check box and iniHal below.)
~~tafflnitial
FOR HUD USE ONLY
LR2000:
Log in:
Log out:
Form HUO.52156 (04/2005)
PREVIOUS EDITION 18 OBSOLETE
SUBCONTRACTOR AGREEMENT
MAINTENANCE/SERVICES FOR
PARK VIEW VILLA
THIS AGREEMENT is made this _ day of
between WALKER ELDERCARE SERVICES, INC.
("Subcontractor").
, 20_, by and
("Contractor"), and
RECITALS
WHEREAS, on February 1, 2004, Contractor and Columbia Heights Housing and
Redevelopment Authority ("Owner") entered into a Management and Maintenance Services
Agreement ("Agreement") for providing management and administrative services for Parkview
Villa located at 965 - 40th Avenue NE, Columbia Heights, Minnesota; and
WHEREAS, pursuant to the terms of the Agreement as amended, Contractor is required
to include certain standard labor provisions in all subcontracts for maintenance and/or services
performed at Parkview Villa by a subcontractor; and
WHEREAS, Subcontractor has been retained by Contractor to perform certain
maintenance and/or services at Parkview Villa;
NOW, THEREFORE, as a condition of Subcontractor performing maintenance and/or
services at Parkview Villa, the patiies agree as follows:
1. Contractor and Subcontractor shall abide by all provIsIOns of the applicable
Federal labor standards provisions attached hereto as Exhibit A (General Conditions for Non-
Construction Contracts - HUD 5370C). References in Exhibit A to either the "Public Housing
Agency" or "HA" shall refer to the Columbia Heights Housing and Redevelopment Authority.
The maintenance wage rate determination referenced in paragraph l(a) is attached hereto as
Exhibit B and shall be amended annually by the United States Department of Housing and Urban
Development ("HUD").
2. Subcontractor's maintenance and/or service obligations at Parkview Villa are not
assignable and Subcontractor is prohibited from subcontracting with any other entity or person(s)
for any of the maintenance and/or services to be perfol111ed at Parkview Villa for Contractor.
3. The provisions of this Agreement do not represent the entire agreement between
the patiies but instead are in addition to any other written or oral agreement between the patiies
with respect to the maintenance and/or services to be performed by Subcontractor for Contractor
at Parkview Villa.
297363v\ RAACLl60-8\
1
WALKER ELDERCARE SERVICES, INC.
By:
Its:
Date:
297363vl RAil CL160-81
By:
Its:
Date:
2
Exhibit A
General Conditions for Non-Construction Contracts - HUD 5370C
297363vl RAA CLi60-81
Exhibit A
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
Office of Labor Relations
OMS Approval No. 2577-0157 (exp. 11/30/2008)
Public ~epo~in.g Burden for this colleCli?" of inforn:'ati~n. is estimated to average 0.08 hours per response, including the time for reviewing instructions,
searchrng eXlstln~ data,sources, gat~enng and maintaining the data needed, and completing and reviewing the collection of information. Send
comments regardrng this burden ~stlmate or any other .a~pect of this collection of information, including suggestions for reducing this burden, to the
Reports Ma~agement Offic~r, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C.
20410-3600, and to the Office of Management and Budget, Paperwork Reduction Project (2577-0180), Washington, D.C. 20503. Do not send this
completed form to either of these addressees.
General Conditions for Non-Construction
Contracts
Section 11- (With Maintenance Work)
Applicability. This form HUD.5370C has 2 Sections. These
Sections must be inserted Into non-construction contracts as
described below:
1) Non-construction contracts (without maintenance) greater
than $100,000 - use Section I;
2) Maintenance contracts (including non routine maintenance
as defined at 24 CFR 968.105) greater than $2,000 but not
more than $100,000 - use Section II; and
3) Maintenance contracts (including nonroutine maintenance),
greater than $100,000 - use Sections I and II.
====================================================
Section II - labor Standards Provisions for all Maintenance
Contracts greater than $2,000
====================================================
1. Minimum Wages
(a) All maintenance laborers and mechanics employed under
this Contract in the operation of the project(s) shall be paid
unconditionally and not less often than semi-monthly, and
without subsequent deduction (except as otherwise
provided by law or regulations), the full amount of wages
due at time of payment computed at rates not less than
those contained in the wage determination of the Secretary
of Housing and Urban Development which is attached
hereto and made a part hereof. Such laborers and
mechanics shall be paid the appropriate wage rate on the
wage determination for the classification of work actually
performed, without regard to skill. laborers or mechanics
performing work in more than one classification may be
compensated at the rate specified for each classification
for the time actually worked therein; provided, that the
employer's payroll records accurately set forth the time
spent in each classification in which work is performed.
The wage determination, including any additional
classifications and wage rates approved by HUD under
subparagraph 1(b), shall be posted at all times by the
Contractor and its subcontractors at the site of the work in
a prominent and accessible place where it can be easily
seen by the workers.
(b) (i) Any class of laborers or mechanics which is not listed in
the wage determination and which is to be employed under
the Contract shall be classified in conformance with the
wage determination. HUD shall approve an additional
classification and wage rate only when the following criteria
have been met:
(1) The work to be performed by the classification
required is not performed by a classification in the
wage determination;
(2) The classification is utilized in the area by the
industry; and
(3) The proposed wage rate bears a reasonable
relationship to the wage rates contained in the
wage determination.
(ii) The wage rate determined pursuant to this
paragraph shall be paid to all workers performing work
in the classification under this Contract from the first
day on which work is performed in the classification.
2.
Withholding of funds
The Contracting Officer, upon his/her own action or upon
request of HUD, shall withhold or cause to be withheld from the
Contractor under this Contract or any other contract subject to
HUD~determined wage rates, with the same prime Contractor,
so much of the accrued payments or advances as may be
considered necessary to pay laborers and mechanics employed
by the Contractor or any subcontractor the full amount of wages
required by this clause. In the event of failure to pay any
laborer or mechanic employed under this Contract all or part of
the wages required under this Contract, the Contracting Officer
or HUD may, after written notice to the Contractor, take such
action as may be necessary to cause the suspension of any
further payment or advance until such violations have ceased.
The Public Housing Agency or HUD may, after written notice to
the Contractor, disburse such amounts withheld for and on
account of the Contractor or subcontractor to the respective
employees to whom they are due.
3. Records
(a) The Contractor and each subcontractor shall make and
maintain for three (3) years from the completion of the work
records containing the following for each laborer and
mechanic:
(i) Name, address and Social Security Number;
(ii) Correct work classification or classifications.
(Iii) Hourly rate or rates of monetary wages paid;
(Iv) Rate or rates of any fringe benefits provided;
(v) Number of daiiy and weekly hours worked;
(vi) Gross wages earned;
(vii) Any deductions made; and
(viii) Actual wages paid.
(b) The Contractor and each subcontractor shall make the
records required under paragraph 3(a) available for
inspection, copying, or transcription by authorized
representatives of HUD or the HA and shall permit such
representatives to interview employees during working
hours on the job. If the Contractor or any subcontractor
fails to make the required records available, HUD or its
designee may, after written notice to the Contractor, take
such action as may be necessary to cause the suspension
of any further payment, advance or guarantee of funds.
4. Apprentices and Trainees
(a) Apprentices and trainees will be permitted to work at less
than the predetermined rate for the work they perform
when they are employed pursuant to and individually
registered in:
(i) A bona fide apprenticeship program registered
with the U.S. Department of Labor, Employment
and Training Administration (ETA), Office of
Section II - Page 1 of 3
form HUD-5370-C (05/2006)
Apprenticeship Training, Employer and Labor
Services (OA TELS), or with a state apprenticeship
agency recognized by OATELS, or if a person is
employed in his/her first 90 days of probationary
employment 85 an apprentice in such an
apprenticeship program, who is not individually
registered in the program, but who has been
certified by OA TELS or a state apprenticeship
agency (where appropriate) to be eligible for
probationary employment as an apprentice;
(Ii) A trainee program which has received prior
approval, evidenced by formal certification by the
U.S. Department of Labor, ETA; or
(iii) A training/trainee program that has received prior
approval by HUD.
(b) Each apprentice or trainee must be paid at not less than
the rate specified in the registered Of approved program for
the apprentice's/trainee's level of progress, expressed as a
percentage of the journeyman hourly rate specified in the
applicable wage determination. Apprentices and trainees
shall be paid fringe benefits in accordance with the
provisions of the registered or approved program. If the
program does not specify fringe benefits,
apprentices/trainees must be paid the full amount of fringe
benefits listed on the wage determination for the applicable
classification.
(c) The allowable ratio of apprentices or trainees to
journeyman on the job site in any craft classification shall
not be greater than the ratio permitted to the employer as
to the entire work force under the approved program.
(d) Any worker employed at an apprentice or trainee wage rate
who is not registered in an approved program, and any
apprentice or trainee performing work on the job site in
excess of the ratio permitted under the approved program,
shall be paid not less than the applicable wage rate on the
wage determination for the classification of work actually
performed.
(e) In the event OATELS, a state apprenticeship agency
recognized by OATELS or ETA, or HUD, withdraws
approval of an apprenticeship or trainee program, the
employer will no longer be permitted to utilize
apprentices/trainees at less than the applicable
predetermined rate for the work performed until an
acceptable program is approved.
5. Disputes concerning labor standards
(a) Disputes arising out of the labor standards provisions
contained in Section II of this form HUD-5370C, other than
those in Paragraph 6, shall be subject to the following
procedures. Disputes within the meaning of this paragraph
include disputes between the Contractor (or any of its
subcontractors) and the HA, or HUD, or the employees or
their representatives, concerning payment of prevailing
wage rates or proper classification. The procedures in this
section may be initiated upon HUD's own motion, upon
referral of the HA, or upon request of the Contractor or
subcontractor(s).
(i) A Contractor and/or subcontractor or other
interested party desiring reconsideration of
findings of violation by the HA or HUD relating to
the payment of straight-time prevailing wages or
classification of work shall request such
reconsideration by letter postmarked within 30
calendar days of the date of notice of findings
issued by the HA or HUD. The request shall set
forth those findings that are in dispute and the
reasons, including any affirmative defenses, with
respect to the violations. The request shall be
directed to the appropriate HA or HUD official in
accordance with instructions contained in the
notice of findings or, if the notice does not specify
to whom a request should be made, to the
Regional Labor Relations Officer (HUD).
(ii) The HA or HUD official shall, within 60 days
(unless othelWise indicated in the notice of
findings) after receipt of a timely request for
reconsideration, issue a written decision on the
findings of violation. The written decision on
reconsideration shall contain instructions that any
appeal of the decision shall be addressed to the
Regional Labor Relations Officer by letter
postmarked within 30 calendar days after the date
of the decision. In the event that the Regional
Labor Relations Officer was the deciding official
on reconsideration, the appeal shall be directed to
the Director, Office of Labor Relations (HUD). Any
appeal must set forth the aspects of the decision
that are in dispute and the reasons, including any
affirmative defenses, with respect to the violations.
(iii) The Regional Labor Relations Officer shall,
within 60 days (unless otherwise indicated in the
decision on reconsideration) after receipt of a
timely appeal, issue a written decision on the
findings. A decision of the Regional Labor
Relations Officer may be appealed to the Director,
Office of Labor Relations, by letter postmarked
within 30 days of the Regional Labor Relations
Officer's decision. Any appeal to the Director
must set forth the aspects of the prior decision(s)
that are in dispute and the reasons. The decision
of the Director, Office of Labor Relations, shall be
final.
(b) Disputes arising out of the labor standards provisions of
paragraph 6 shall not be subject to paragraph 5(a) of this
form HUD-5370C. Such disputes shall be resolved in
accordance with the procedures of the U.S. Department of
Labor set forth in 29 CFR Parts 5, 6 and 7. Disputes within
the meaning of this paragraph 5(b) include disputes
between the Contractor (or any of its subcontractors) and
the HA, HUD, the U.S. Department of Labor, or the
employees or their representatives.
6. Contract Work Hours and Safety Standards Act
The provisions of this paragraph 6 are applicable only where
the amount of the prime contract exceeds $100,000. As used in
this paragraph, the terms "laborers" and "mechanics" includes
watchmen and guards.
(a) Overtime requirements. No Contractor or subcontractor
contracting for any part of the Contract work which may
require or involve the employment of laborers or
mechanics shall require or permit any such laborer or
mechanic in any workweek in which he or she is employed
on such work to work in excess of 40 hours in such
workweek unless such laborer or mechanic receives
compensation at a rate not less than one and one~half
times the basic rate of pay for all hours worked in excess of
40 hours in such workweek.
(b) Violation; liability for unpaid wages; liquidated
damages. In the event of any violation of the provisions
set forth in paragraph 6(a), the Contractor and any
Section II - Page 2 of 3
form HUD-5370-C (05/2006)
subcontractor responsible therefor shall be liable for the
unpaid wages. In addition, such Contractor and
subcontractor shall be liable to the United States (in the
case of work done under contract for the District of
Columbia or a territory, to the District or to such territory),
for liquidated damages. Such liquidated damages shall be
computed with respect to each individual laborer or
mechanic, including watchmen and guards, employed in
violation of the provisions set forth in paragraph (a) of this
clause, in the sum of $1 0 for each calendar day on which
such individual was required or permitted to work in excess
of the standard workweek of 40 hours without payment of
the overtime wages required by provisions set forth in
paragraph (a) of this clause.
(c) Withholding for unpaid wages and liquidated
damages. HUD or its designee shall upon its own action
or upon written request of an authorized representative of
the U.S. Department of Labor withhold or cause to be
withheld, from any moneys payable on account of work
performed by the Contractor or subcontractor under any
such Contract or any federal contract with the same prime
Contractor, or any other federally-assisted contract subject
to the Contract Work Hours and Safety Standards Act,
which is held by the same prime Contractor such sums as
may be determined to be necessary to satisfy any liabilities
of such Contractor or subcontractor for unpaid wages and
liquidated damages as provided in the provisions set forth
in paragraph (b) of this clause.
7. Subcontracts
The Contractor or subcontractor shall insert in any
subcontracts all the provisions contained in this Section II and
also a clause requiring the subcontractors to include these
provisions in any lower tier subcontracts. The prime Contractor
shall be responsible for the compliance by any subcontractor or
lower tier subcontractor with all the provisions contained in
these clauses.
8, Non-Federal Prevailing Wage Rates
Any prevailing wage rate (including basic hourly rate and any
fringe benefits), determined under state law to be prevailing,
with respect to any employee in any trade or position employed
under the Contract, Is inapplicable to the contract and shall not
be enforced against the Contractor or any subcontractor, with
respect to employees engaged under the contract whenever
such non-Federal prevailing wage rate, exclusive of any fringe
benefits, exceeds the applicable wage rate determined by the
Secretary of HUD to be prevailing in the locality with respect to
such trade or position.
Section II - Page 3 of 3
form HUD-5370-C (05/2006)
297363v\ RAA CLl60-8\
Exhibit B
Maintenance Wage Rate Determination -- HUD 52158
Exhibit B
Maintenance Wage Rate U.S. Department of Housing and
Determination Urban Development
Office of Labor Relations
Agency Name: LR 2000 Agency 10 No: Wage Decision Type:
Columbia Heights HRA MN028A IZJ Routine Maintenance
o Nonroutine Maintenance
Page 1 of 2 Effective Date: Expiration Date:
January 1, 2006 December 31, 2006
The following wage rate determination is made pursuant to Section 12{a) of the U,S. Housing Act of 1937, as amended, (public housing
agencies), or pursuant to Section 104(b) of the Native American Housing Assistance and Self.determination Act of 1996, as amended, (Indian
housing agencies). The agency and its contractors may pay to maintenance laborers and mechanics no less than the wage rate(s) indicated for
theZ of work they actually perform.
~~1,~' ~. .~ ~ LO,Ofp
[)Ji. cl , G or Relations Specialist -
H(JD La or Relations Date
(Name, Title, Signature)
HOURLY WAGE RATES
WORK CLASSIFICATION(S)
BASIC WAGE FRINGE BENEFIT(S) (if any)
- -
Maintenance Worker $15.23 per Ilour N/A
Caretaker 10.94 per hour N/A
Maintenance I"ainter 18 06 per hour N/A
Maintenance Electrician 31.60 per Ilour N/A
Maintenance Carpenter 21.80 per hour N/A
Maintenance Plumber 29.41 per hour N/A
Lawn Care 12.34 per hour N/A
Snow Removal 12.34 per hour N/A
Window Waslling 9.67 per hour N/A
Elevator Maintenance 28.40 per hour N/A
Sprinkler Fitter 29.41 per hour N/A
D The agency employee benefit
program has been determined
by HUD to be acceptable for
meeting the prevailing fringe
benefit requirements.
~~'ObOC R,""oo" If 'oo""b',.
/7;";00' Im"o' b,'ow.)
uk Staff Initial
FOR HUD USE ONLY
LR2000:
Log in:
Log out:
PREVIOUS EDlTlON IS OBSOLETE
Form HUD.52158 (0412005)
Maintenance Wage Rate U.S. Department of Housing and
Determination Urban Development
Office of Labor Relations
Agency Name: LR 2000 Agency 10 No: Wage Decision Type:
Columbia Heights HRA MN028A [Zl Routine Maintenance
D Nonroutine Maintenance
Page 2 of 2 Effective Date: Expiration Date:
January 1, 2006 December 31,2006
The following wage rate determination is made pursuant to Section 12(a) of the U.S. Housing Act of 1937, as amended, (public housing
agencies), or pursuant to Section 1 04(b) of the Native American Housing Assistance and Self-determination Act of 1996, as amended, (Indian
zzgenCies). The agency and its contractors may pay to maintenance laborers and mechanics no less than the wage rate(s) indicated for
the pe of work they actually perform.
~~ltI~ttRE;lations Specialist I'-W" (]liL-
D Labor Relations Date
(Name, Titie, Signature)
HOURLY WAGE RATES
WORK CLASSIFICATION(S) -- ..-
BASIC WAGE FRINGE BENEFIT(S) (if any)
.---- .~_._---
Heating, Ventilation & Air Conditioning $21.63 per Ilollr N/A
Cable/Telephone Repairer 19.62 per hOllr N/A
D Tile agency employee benefit
I program has been determined
i by HUD to be acceptable for
meeting the prevailing fringe
benefit requirements.
(HUD Labor Relations: II applicable,
check box and initial below.)
;1/ ;(1staff Initial
FOR HUD USE ONLY
LR2000:
Log in:
Log out:
PREVIOUS EDITION IS OBSOLETE
Form HUD.S2158 (04120IlS)
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 24, 2006
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: 13 DEPARTMENT:HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2006.11, Adopting the BY: Bob Lindig BY:
Proposed 2007 Budget for Parkview Villa DATE: October 18, 2006
North
BACKGROUND: Parkview Villa North (PWN) consists of 101 units of public housing, located at 965
40lh Avenue Northeast. PWN serves seniors and disabled persons. PWN was constructed in 1975
with funds from the U.S. Department of Housing and Urban Development. Walker ElderCare
Services, Inc. provides management services to PWN.
Expenditures
The proposed 2007 budget for PWN is 1$519.90~. The amount includes $101,041 for capital outlays,
based on the 2006 CFP grant from HUD. Excluding capital outlay, which was not budgeted in 2006
and the 2007 budget represents a 4.2% increase, or $16,816, over last year's budget. The majority
of the increase can be attributed to the increased management fees of $24,138 greater than the 2006
budget. as approved in January 2006. The increase in management fees is partially offset by
savings in other areas, primarily by reducing the budget for expert and professional services. Utility
budgets have been increased over the 2006 budgeted amounts. Other line items will remain
substantially the same as in prior years' budgets, allowing for some inflation and additional increases
in repairs and maintenance as the building continues to age.
Revenues
Total proposed revenue is 1$528.446 land includes rents of 1$290,6301, Department of Housing and
Urban Development operating subsidy ofl$121,2001, Department of Housing and Urban Development
Capital Funding Program funds of $101 ,041, Investment Income of $5,000, and other miscellaneous
charges.
Capital Improvement Plan
The apartment modernization capital improvement plans previously developed will continue to be
implemented.
RECOMMENDATION MOTION: Staff recommends adopting Resolution 2006.11, the 2007 PW North
Budget.
RECOMMENDED MOTION: Move to adopt Resolution 2006-11, being a Resolution of the Housing and
Redevelopment Authority in and for the City of Columbia Heights, adopting the 2007 Parkview Villa North
Budget of [$519,90~and recommending this to the City Council for approval.
HRA ACTION:
H:\HRAConsent2006\Res.2006-11 2007 PW North Budget
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR COLUMBIA HEIGHTS
HRA RESOLUTION 2006-11
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING
THE 2007 BUDGET FOR PARKVIEW VILLA NORTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA)
of Columbia Heights, Minnesota as follows:
WHEREAS, Parkview Villa North (PWN), a 101 units rental apartment building, was
constructed in 1975 for the purpose of providing affordable housing to seniors and disabled
persons.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
The Executive Director is instructed to transmit a copy of this resolution to the City
Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota.
APPROVED THIS_ DAY OF
,2006.
Attest by:
Tammera Diehm, Chair
Walter R. Fehst, Executive Director
City of Columbia Heights
2007 Budget work sheet
Department Proposed
I Actual Actual Adopted Department Manager Council
Expense Expense Budget Proposed Proposed Adopted
2004 2005 2006 2007 2007 2007
PERSONAL SERVICES
1000 ACCRUED SALARIES
1011 PART-TIME EMPLOYEES 1,063
1070 INTERDEPARTMENTAL LABOR SERV 15,294 22,288
1080 INTERDEPARTMENTAL LABOR CR
1210 P.E.RA CONTRIBUTION 91
1220 F.I.CA CONTRIBUTION 126
1300 INSURANCE
1510 WORKERS COMP INSURANCE PREM
1700 ALLOCATED FRINGE 589
1800 INTERDEPARTMENTAL FRINGE CR (98)
TOTALS: PERSONAL SERVICES 17,064 22,288
SUPPLIES
2000 OFFICE SUPPLIES 1,950 1,988 2,000 2,000 2,000
2010 MINOR EQUIPMENT 2,795 9,905 1,350 1,000 1,000
2011 COMPUTER EQUIPMENT 1,000
2020 COMPUTER SUPPLIES 1,000 1,000
2030 PRINTING & PRINTED FORMS 32 50 265 265
2070 TRAINING & INSTR SUPPLIES 700 50
2160 MAl NT. & CONSTRUCT MATERIALS 14,311 4,688 7,000 10,000 10,000
2161 CHEMICALS 462 1,100
2171 GENERAL SUPPLIES 7,243 10,313 10,000 7,000 7,000
2172 UNIFORMS
2175 FOOD SUPPLIES 46 508 400 500 500
2280 VEHICLE PARTS
TOTALS: SUPPLIES 27,077 27,865 22,950 21,765 21,765
OTHER SERVICES & CHARGES
3020 ARCHITECT/ENGINEER FEES
3040 LEGAL FEES
3041 ATTORNEY FEES-CIVIL PROCESS 33,732 2,500 5,000 5,000
3050 EXPERT & PROFESSIONAL SERVo 2,008 6,409 15,340 30,477 30,477
3060 MANAGEMENT SERVICES 112,873 114,674 117,920 142,058 142,058
3100 PROTECTIVE SERVICES 803 400 400 400
3105 TRAINING & EDUC ACTIVITIES 592 400 1,000 1,000
3210 TELEPHONE & TELEGRAPH 1,883 2,116 1,800 2,300 2,300
3220 POSTAGE 127 228 150 600 600
3250 OTHER COMMUNICATIONS 141 64 200 200 200
3310 LOCAL TRAVEL EXPENSE 31 107 100 330 330
3320 OUT OF TOWN TRAVEL EXPENSE 150
3500 LEGAL NOTICE PUBLISHING 250 250 250
3600 INSURANCE & BONDS 29,022 22,966 18,709 14,233 14,233
3810 ELECTRIC 34,584 41,028 37,100 45,900 45,900
3820 WATER 10,795 9,734 8,750 11,000 11,000
3830 GAS 41,088 61,621 61,000 70,100 70,100
3840 REFUSE 4,262 3,558 4,250 3,800 3,800
3850 SEWER 7,026 5,880 5,650 7,200 7,200
4000 REPAIR & MAl NT. SERVICES 29,489 70,572 40,000 42,000 42,000
4030 EXTRAORDINARY MAINTENANCE
P1
City of Columbia Heights
2007 Budget work sheet
Department Proposed
Actual Actual Adopted Department Manager Council
Expense Expense Budget Proposed Proposed Adopted
Line Item Descri tlon 2004 2005 2006 2007 2007 2007
4050 GARAGE, LABOR BURD,
4100 RENTS & LEASES 24 1,200 78 78
4200 PROGRAM ACTIVITIES
4300 MISC, CHARGES 118 2 100 100 100
4315 PILOT 19,054 17,628 18,600 15,748 15,748
4330 SUBSCRIPTION, MEMBERSHIP 38
4335 TENANT SERVICES 360
4349 INSURANCE DEDUCTIBLE 1,000 1,000 1,000
4374 EMPLOYEE RECOGNITION
4376 MISCELLANEOUS CIVIC AFFAIRS
4380 COMMISSION & BOARDS 400
4390 TAXES & LICENSES 87 341 100 2,724 2,724
4395 STATE SALES TAX 4,750 3,413 6,000
4500 ADMINISTRATIVE EXPENSES
4850 INTEREST ON DEPOSITS 244 182 250 600 600
TOTALS: OTHER SERVICES & CHARGE 297,643 395,649 342,679 397,098 397,098
CAPITAL OUTLAY
5120 BUILDING & IMPROVEMENT 102,771 86,200 101,041 101,041
5130 IMPROV, OTHER THAN BUILDINGS
5170 OFFICE EQUIPMENT
5180 OTHER EQUIPMENT
TOTALS: CAPITAL OUTLAY 102,771 86,200 101,041 101,041
OTHER FINANCING USES
7100 OPER, TRANSFER OUT - LABOR 23,041
7431 TRANSFER OUT SPECIAL PROJECT
8100 CONTINGENCIES
8110 VANDALISM
TOTALS: OTHER FINANCING USES 23,041
TOTALS: PARKVIEW VILLA NORTH 444,555 532,001 388,670 519,904 519,904
TOTALS: PARKVIEW VILLA NORTH 444,555 532,001 388,670 519,904 519,904
GRAND TOTALS: 444,555 532,001 388,670 519,904 519,904
P2
City of Columbia Heights
2007 Revenue Budget work sheet
Department Proposed
Actual Actual Adopted Department Manager Council
Revenue Revenue Budget Proposed Proposed Adopted
2004 2005 2006 2007 2007 2007
33160 FEDERAL GRANT 231,065 225,507 90,000 222,241 222,241
34114 EXCESS UTILITIES 5,119 5,040 5,268 4,850 4,850
36210 INTEREST ON INVESTMENTS 16,608 12,639 5,000 5,000 5,000
36219 CHANGE IN FAIR VALUE (720) (4,144)
36220 GEN. GOVERNMENT RENTS 283,173 293,062 285,144 290,630 290,630
36225 NON DWELLING RENTS 3,365 2,677 2,625 2,625
36290 OTHER MISC. REVENUE 851 3,505 2,844 3,100 3,100
39101 GAIN/LOSS FIXED ASSET
39120 RECOVERY DAMAGE CITY PROP
39130 EQUIPMENT RENTAL
39140 OTHER REF. & REIMBURSEMENT
TOTALS: REVENUE 539,461 538,285 388,256 528,446 528,446
TOTALS: PARKVIEW VILLA NORTH 539,461 538,285 388,256 528,446 528,446
GRAND TOTALS: 539,461 538,285 388,256 528,446 528,446
P3
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of October 24, 2006
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
NO: 14 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2006-12, Adopting BY: Bob Lindig BY:
the Proposed 2007 Budget for Parkview DATE: October 18, 2006
Villa South
Ih
BACKGROUND. Parkvlew Villa South (PWS) IS a 45-unlt apartment bUilding, located at 965 40
Avenue Northeast. PWS serves low-income seniors age 55 and older. PWS was constructed in
1991. PWS is owned by the Economic Development Authority and managed by Walker ElderCare
Services, Inc.
Expenditures
The proposed 2007 budget for PWS is 1$242,6391. This represents a 4.7% or $9,932 increase over
last year's budget. Increases include $15,519 in management fees, pursuant to the change in fee
structure approved in January 2006. This increase is partially offset by an $8,859 reduction in
budgeted Expert & Professional Services. The utility budgets for 2007 are somewhat lower than the
budgets for 2006, due to expected decrease in cost of gas. The cost of supplies in 2007 is budgeted
at an increase of 16.16% or $1,600 over 2006 to allow for replacement of aging appliances.
Revenues
Proposed gross revenues are 1$ 280,4701 and include rents of 1$273,2771 investment income of
1$2,500 land other miscellaneous charges. The rent budget takes into account the limited rent
increase proposal approved at the July 2006 HRA meeting. That proposal mitigates the impact of
rent increases otherwise due to be implemented for 15 residents who would be severely and
adversely affected by the final transition to the new rent structure approved in 2004.
RECOMMENDATION MOTION: Staff recommends adopting Resolution 2006-12 the 2007 PWS Budget.
RECOMMENDED MOTION:
Motion: Move to waive the reading of Resolution 2006-12, there being an ample amount of copies
available to the public.
Motion: Move to adopt Resolution 2006-12, a Resolution of the Housing and Redevelopment Authority in
and for the City of Columbia Heights adopting the 2007 PWS Budget of
1$242,6391 and recommending this budget to the City Council for approval.
HRA ACTION:
H:\HRA COIlsentl006\Adopt Res.2006-12 2007 PVV South Budget
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR COLUMBIA HEIGHTS
HRA RESOLUTION 2006-12
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING
THE 2006 BUDGET FOR PARKVIEW VILLA SOUTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA)
of Columbia Heights, Minnesota as follows:
WHEREAS, the City had constructed in 1991 Parkview Villa South (PWS), a 45-unit rental
apartment building, for the purpose of providing housing for low-income seniors age 55 and
older.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
The Executive Director is instructed to transmit a copy of this resolution to the City
Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota.
APPROVED THIS_ DAY OF
,2006.
Attest by:
Walter R. Fehst, Executive Director
Tammera Diehm, Chair
City of Columbia Heights
2007 Budget work sheet
Department Proposed
Actual Actual Adopted Department Manager Council
~ Expense Expense Budget Proposed Proposed Adopted
2004 2005 2006 2007 2007 2007
PERSONAL SERVICES
1000 ACCRUED SALARIES
1070 INTERDEPARTMENTAL LABOR SERV 13,159 18,710
1300 INSURANCE
1700 ALLOCATED FRINGE 676
TOTALS: PERSONAL SERVICES 13,835 18,710
SUPPLIES
2000 OFFICE SUPPLIES 706 986 750 750 750
2010 MINOR EQUIPMENT 1,854 259 625 2,000 2,000
2011 COMPUTER EQUIPMENT 500
2020 COMPUTER SUPPLIES 500 500
2030 PRINTING & PRINTED FORMS 16
2070 TRAINING & INSTR SUPPLIES 350 25
2160 MAINT. & CONSTRUCT MATERIALS 2,107 2,155 5,150 5,000 5,000
2161 CHEMICALS 231 550
2171 GENERAL SUPPLIES 2,497 3,898 2,200 3,000 3,000
2172 UNIFORMS
2175 FOOD SUPPLIES 45 254 100 250 250
TOTALS: SUPPLIES 7,574 7,783 9,900 11,500 11,500
OTHER SERVICES & CHARGES
3041 ATTORNEY FEES-CIVIL PROCESS 30,865 2,500 2,500 2,500
3050 EXPERT & PROFESSIONAL SERVo 4,133 2,019 17,875 9,016 9,016
3060 MANAGEMENT SERVICES 57,300 57,301 58,872 73,991 73,991
3100 PROTECTIVE SERVICES 401 400 400 400
3105 TRAINING & EDUC ACTIVITIES 295 200 500 500
3210 TELEPHONE & TELEGRAPH 941 1,004 900 1,150 1,150
3220 POSTAGE 67 112 75 300 300
3250 OTHER COMMUNICATIONS 70 32 100
3310 LOCAL TRAVEL EXPENSE 15 55 50 165 165
3320 OUT OF TOWN TRAVEL EXPENSE 75
3430 ADVERTISING OTHER 500 500
3500 LEGAL NOTICE PUBLISHING 125 125 125
3600 INSURANCE & BONDS 12,930 5,893 2,640 7,116 7,116
3810 ELECTRIC 17,600 19,390 18,800 22,150 22,150
3820 WATER 4,942 4,326 4,000 4,700 4,700
3830 GAS 19,114 16,165 19,000 22,500 22,500
3840 REFUSE 1,479 1,776 2,125 1,850 1,850
3850 SEWER 1,256 1,889 1,500 2,440 2,440
4000 REPAIR & MAl NT. SERVICES 40,478 32,405 29,000 30,000 30,000
4030 EXTRAORDINARY MAINTENANCE
4100 RENTS & LEASES 19 600 39 39
4200 PROGRAM ACTIVITIES
4300 MISC. CHARGES 1,663 201 200 200 200
4315 PILOT 15,867 18,448 16,500 19,909 19,909
4330 SUBSCRIPTION, MEMBERSHIP 19
4335 TENANT SERVICES 20
4374 EMPLOYEE RECOGNITION
4376 MISCELLANEOUS CIVIC AFFAIRS
P1
City of Columbia Heights
2007 Budget work sheet
Department Proposed
Actual Actual Adopted Department Manager Council
Expense Expense Budget Proposed Proposed Adopted
Deseri ti6n 2004 2005 2006 2007 2007 2007
COMMISSION & BOARDS 150
TAXES & LICENSES 2,214 683 2,500 1,363 1,363
STATE SALES TAX 1,418 1,471 2,000
ADMINISTRATIVE EXPENSES
INTEREST ON DEPOSITS 43 110 100 225 225
TOTALS: OTHER SERVICES & CHARGE 181,570 194,861 180,287 201,139 201,139
CAPITAL OUTLAY
5120 BUILDING & IMPROVEMENT 21,377 5,000 30,000 30,000
5130 IMPROV. OTHER THAN BUILDINGS 25,000
5170 OFFICE EQUIPMENT
5180 OTHER EQUIPMENT (23,177)
TOTALS: CAPITAL OUTLAY (1,800) 30,000 30,000 30,000
OTHER FINANCING USES
7100 OPER. TRANSFER OUT - LABOR 10,233
7411 TRANSFER OUT TO PWS
8100 CONTINGENCIES
8110 VANDALISM
TOTALS: OTHER FINANCING USES 10,233
TOTALS: PARKVIEW VILLA SOUTH 201,179 221,355 230,420 242,639 242,639
TOTALS: PARKVIEW VILLA SOUTH 201,179 221,355 230,420 242,639 242,639
GRAND TOTALS: . 201,179 221,355 230,420 242,639 242,639
P2
City of Columbia Heights
2007 Revenue Budget work sheet
Department Proposed
213! Actual Actual Adopted Department Manager Council
Ok Revenue Revenue Budget Proposed Proposed Adopted
Line Item 2004 2005 2006 2007 2007 2007
34114 EXCESS UTILITIES 2,723 2,735 2,758 2,736 2,736
36210 INTEREST ON INVESTMENTS 4,074 3,510 6,365 2,500 2,500
36219 CHANGE IN FAIR VALUE (177) (1,151)
36220 GEN. GOVERNMENT RENTS 200,338 225,292 237,828 298,153 267,050
36225 NON DWELLING RENTS 4,501 5,804 8,741 6,227 6,227
36290 OTHER MISC. REVENUE 3,037 2,431 1,591 1,957 1,957
39120 RECOVERY DAMAGE CITY PROP
39140 OTHER REF. & REIMBURSEMENT
TOTALS: REVENUE 214,497 238,621 257,283 311,573 311,573
TOTALS: PARKVIEW VILLA SOUTH 214,497 238,621 257,283 311,573 311,573
GRAND TOTALS: 214,497 238,621 257,283 311,573 280,470
(1--2----
l ::J_...-J
--..--"-".~.
HRA MEMBERS:
Tammera Diehm-Chair
Bruce Nawrocki
Bobby Williams
Bruce Kclzenberg
Dennis Ecklund Jr.
Patricia Jindra
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TOO (763) 706-3692
Visit Our Website at: IVww.ci.columbia-heig/us.l1Ifl,US
COLUMBIA HEIGHTS HOUSING AND DEVELOPMENT AUTHORITY
DATE:
October 17, 2006
TO:
All HRA Commission Members
FROM:
Cher Bakken, Secretary
RE:
Discussion on Internal Transfer Policy
It was requested by Commissioner Bruce Nawrocki, that the HRA board discuss the
current Internal Transfer Policy for Parkview Villa_ I have attached the Internal
Transfer Policy, Internal Transfer Agreement, HRA Consent Letter dated January 25,
2005 and the minutes of that meeting approving the documents for your review.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
INTERNAL TRANSFER POLICY
As of January I, 2005 all internal transfers will be handled in the below
fashion. Should a tenant request an internal transfer to another apartment,
the tenant will be required to fill out an application which will be placed on
the "local residential" waiting list in order, by date. In the event that a unit
comes available and it is not what the tenant desires, tenant may "pass" at
that time. Tenant may pass on two offers, after that, the tenant would be
placed at the bottom of the waiting list. (All applications would be treated
the same way as a regular applicant). There will be a $400.00 internal
transfer fee to any resident that will participate in this transfer.
All Parkview Villa South residents that apply to transfer to the North
building, will have the $400.00 transfer fee waived, if their lease was signed
here at Parkview Villa South prior to April 20, 2004, and if they are placed
on the waiting list for an internal transfer, by application, dated before
December 31, 2006. All South residents that have signed a lease after April
20,2004 will be required to pay the internal transfer fee of$400.00.
In the event that there is a 2-bedroom apartment unit available in the South
Building and if the 2-bedroom waiting list of applicants has been exhausted,
this would then become available to anyone-person resident at the 2-
bedroom rent price. This is either for an internal transfer or for a new tenant
move-in. However, this too would require an application to be complete by.
the prospective tenant and put on the waiting list and treated the same as any
regular applicant on the waiting list.
The Parkview Villa Management will treat any verbal acknowledgement of
the desire to make any of the listed internal moves as an inquiry until the
application is completed.
CD
INTERNAL TRANFER AGREEMENT
I the resident of
# 965 40th Ave NE am giving a 30-day notice to
complete a internal transfer from the above listed unit to
# . Today's date is and I
am fully aware that there is a $400.00 internal transfer fee to
complete this as it is a preference move and will pay the fee in one
installment unless otherwise agreed-upon with the Parkview Villa
Management Office.
I also understand that all proximity cards (key cards) will need to
be returned for the unit I am vacating and I will be issued new
cards for the new unit, including visitor/family/friend cards.
Notes:
Res;...l_,..t-'- _:.,_~"".....t.........
~~... J.J.1,. ., .:HO.L..I.I..l.u..L "'"
Date
- Management's signature
Date
CZJ
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: January 25,2005
GENDA SECTION: Items for Consideration
0: 8-D
ORIGINATING
DEPARTMENT: HRA
EXECUTIVE
DIRECTOR
APPROVAL
TEM: Policy for the Internal Transfers and
A eement Form
Y: Dana Welke
ATE: Januar 25,2005
BY:
BACKGROUND: To better serve the residents ofParkview Villa for clarification of
the Policy regarding tenant requested internal apartment transfers within this Housing
Community. We also hope that this will eliminate any confusion
about who is to be charged the internal transfer fee.
At the HRA Council meeting in December 2004 a question was raised from the Board
about whether the length of tenant occupancy should be a factor. The CFR (Code of
Federal Regulations) in Section 960.206, (b) Particular local preferences (1) Residency
requirements or preferences. (iv.) States: A residency preference must not be based on
how long an applicant resided or worked in a residency preference area.
RECOMMENDATION: To Adopt the Internal Transfer Policy and agreement as
attached, with the consideration that in the future the City of Columbia Heights may
change its preference for the building in the future and the policy may be changed at that
time.
RECOMMENDED MOTION: Move to Approve the Policy and Agreement on the
internal transfers at Parkview Villa North and South buildings.
HRA ACTION:
@)
dUSinll-~e~Opment Authority !;1inutes
January 25, 2005 ~
Pa~~
management functions. Nawrocki suggested the resident council approve what functions would
require a deposit.
MOTION by Ericson, second by Jindra, to Approve the Community Room Policy and Agreement
with the amendment ofthe Resident Council determining the functions on the Parkview Villa
calendar to be excluded from the deposit. All ayes. Motion Carried.
Policy for Internal Transfers
Welke stated she rewrote this policy per the HRA board direction at the last meeting.
Ecklund asked if she rented all of the two bedroom units and someone comes into the building that
is married. is there some clause where the two bedroom units need to be occupied by two people.
Welke stated it goes by the waiting list. which doesn't specify any difference in occupancy, it is just
if they have the money. Streetar asked if any of the two bedroom units specify they have to be
occupied by a handicap person. Welke stated it does not.
Carol Hinrich, Unit 710, asked if there is a waiting list for the south building. Welke stated there
is a waiting list, which is out about 6 months to a year. Nawrocki asked if Carol was on the
waiting list. Welke stated she was given an application, and currently there are 13 people on the
waiting list.
MOTION by Williams, second by Kelzenberg, €-A~;;~v:ffie Policy on the Internal Transfers at
Parkview Villa North and South Buildings. All ayes. MOtIon Carried.
Tenant Handbook & House Rules
Welke ask the board if they had any questions on the Tenant Handbook & House Rules.
.-------.---'....-----.
Nawrocki stated the cover page states Parkview Villa is managed by walker but should also say
owned by the Columbia Heights HRA, and it states residents are charged for an extra proxy key,
what about the door keys. Welke stated she has in the past issued extra keys.
Lynn Meier, Unit 202 there is a problem with so many of us using our computers, then when
someone calls us to get in the building, we can't hear the ring. Terry stated there is a way to set
your computer up so when someone calls you, the computer will automatically shut you down from
the intemet and your phone will ring and that he could give her some instructions on how to do it.
Jindra stated there isn't pet policy in the document and should be added. Ericson stated there are
some areas that need to be edited and maybe staff could bring the document back to the board
after it has been revised. Streetar suggested he work with Welke on making the corrections, and
suggested if board members have any comments or corrections they should contact him.
Nawrocki table this item until a future meeting.
@