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Home My WebLink AboutOctober 30, 2006 budget Mavor Gary L. Peterson Councilmembers Robert A. vVilliams Bruce Nawrocki Tammera Ericson Diehm Bruce Kelzenberg City Manaaer Walt Fehst CITY OF COLUMBIA HEIGHTS 5<)() 40th Avenue N.E., Columbia Heights, MN 55421-3S78 (763) 706-3600 TDD (763) 706-3692 Visit Our Wchsite at: www.ci.columhia-heights.mn.us A DMINISTRA TlON NOTICE OF CITY COUNCIL MEETING ************ to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL OCTOBER 30 2006 7:00 P.M. CONFERENCE ROOM 1 BUDGET MEETING AGENDA 1. Fire Department budget 7:00 p.m. 2. Public Works Department budget -7:30 p.m. 3. General Government budget - 8:00 p.m. 4. Administration budget - 8:30 p.m. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handcapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secntary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER ...... c: CD +:;E c: CD CD t>>'" Eca(1) ..,ct>> s-ca-C [:E~ CD ~ t-- C(.)o Q)co . CD ^-.I .= t>>"~ u..s- CD E w CD ..c +-' 0== +-' U C C o :J -- 0 roO +-' c ~ CD~ (/)0 CD s...... a.. nnel 2003 2004 2005 2006 Proposed 2007 - SALARY $698,786 $637,236 $683,573 $645,708 $698,347 FRINGE $146,929 $148,954 $155,892 $171,533 $191,142 TOTAL $845,715 $786,190 $839,465 $819,241 $870,289 - 70/0 + 70/0 -20/0 +60/0 rsonnel 2003 2004 2005 2006 Proposed 2007 - PERSONAL $921,503 SERVICES $938,464 $937,783 $914,241 $989,807 +20/0 00/0 -30/0 +80/0 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2006 Adopted 2007 Proposed Fire Department 10'1-42200 Total Total F.T.E Total Total Comp Total Total Comp Position Title 2006 2007 Salaries Fringe & Fringe Salaries Fringe & Fringe FirH Chief 1.00 1.00 79,138 20,455 99,593 85,218 24,178 109,396 Asst. Fire Chief 1.00 1.00 68,780 18,648 87,428 72,944 21,753 94,697 Captain III 1.00 1.00 67,565 18,437 86,002 71,813 21,551 93,364 Captain III 1.00 1.00 67,580 18,440 86,020 71,828 21 ,554 93,382 Captain III 1.00 1.00 67,565 18,437 86,002 71,813 19,571 91,384 Journeyman Firefighter 1.00 1.00 63,178 17,672 80,850 67,080 20,639 87,719 Recruit Firefighter III 1.00 1.00 47,053 14,861 61,914 53,365 16,014 69,379 Recruit Firefighter II 1.00 1.00 47,053 14,861 61,914 51,866 15,724 67,590 Pal1 Time Secretary 0.62 0.875 22,944 3,265 26,209 34,293 4,951 39,244 CI€!rk Typist II 1.00 1.00 35,286 11,681 46,967 37,457 11 ,170 48,627 Paid-on-Call Firefighters 40,000 6,971 46,971 65,000 110,825 175,825 Subtotal 9.62 9.88 606,142 163,728 769,870 682,677 287,930 970,607 Emergency Management 10'1-42500 Fire Chief 3,000 523 3,523 3,000 579 3,579 FirE~ Reserve 900 157 1,057 900 174 1,074 E.M.Secretary 12,186 3,634 15,820 10,534 2,962 13,496 Police Reserve 900 135 1,035 900 151 1,051 Total 16,986 4,449 21,435 15,334 3,866 19,200 r t;han rsonnel 07 . Major Changes Personnel 2007: - Increase Fire Secretary hours to 35 hours per week. . Lines that havE~ increased: - Part Time (Paict-on-Call) - Overtime - Fire Pay $2,640 $3,000 $14,000 No significant decreases proposed for 2007. pli 2003 200,4 2005 2006 Proposed 2007 $54, 129 $42,238 $42,119 $44,000 $50,000 -22~/o 00/0 +40/0 +140/0 0 0 0 0 0 0 0 0 0 CO N N 111- Y!T Y!T . . Y!T - . . -c -c Q) C. Q) en en CO CO Q) Q) So... So... en U U 0) +-' (]) ,.... r- C ,.,..... - CO -c ......., ..c c u Q) +-' .- Q) Q) 0 '- E > - ..c > t: CO () ::J CO c. ..c ..J ..c .- Q) ::J ......... > .. ......... c- - CO .- .- CO W +-' 0 ..c u ..c '- ......... Q) .. ......... 0 +-' en en 0 co en c '- .- Q) (L <.9 Q) ~ c c .- .- .....J .....J . . r IIII! I a har 2003 200.4 2005 2006 Proposed 2007 $77,541 $64,919 $78,275 $75,481 78,228 -16~/o +210/0 -40/0 +40/0 r tner r .. Lines that havE~ increased: - Cell Phones $1200 - Repair & Maint. Services $1855 . Lines that havE~ decreased: - Expert & Prof. Services $1389 lIIlI I III! III! ralnln 1 11II r r I, fer The following training, travel, conference, and membership expenses are proposed for 2007: . State Mandated Training - EMT Refresher Training - CPR Refresher - OSHA Required RTK & SSP - OSHA Required Respirator Fit Testing - Firefighter I & II Training x 2 - EMT Certification x 2 $4,500 $1,200 $ 300 $1 ,500 $1 , 1 00 $1,400 , r' I, nferen .Other Training -Fire Inspector II -Inspection Classes -Housing Code Classes -Building Code Classes -Car Seat Class -Other Conferences & Classes -Governors Conference -Terrorism Symposium $1,200 $1 ,000 $ 500 $ 600 $ 500 $1,000 $ 300 $ 900 NO OUT OF TOWN CONFERENCES PLANNED FOR 2007 l1li I -State Ambulance License $250 -International Association of Arson Investigators $ 50 -National Fire ProtE~ction Association $835 -International Association of Fire Chiefs $170 -Anoka County Fire Protection Council $210 -Minnesota Ambulance Association $ 75 -Minnesota State Fire Chiefs Association $305 -Minnesota Association of Housing Code Officials $ 30 -Metro Chiefs $100 II1II I ti -10,000 Lakes Chapter $ 10 -Fire Marshals Association of Minnesota $ 35 -Safety Officers Association $ 75 -Minnesota Fire Aglencies Purchasing Consortium $ 35 -North Suburban Regional Mutual Aid Association $150 -Minnesota State Fiire Department Association $300 -NSCPSTP $160 -Metropolitan Emergency Managers Association $ 75 -Association of Minnesota Emergency Managers $100 -Subscriptions $300 t 11III 11III I nancl n T'his area of the budget covers transfers, contingencies, and other items not included in the previous categories. No transfers ()r contingencies proposed for 2007 ital III UI t l-he following Capital Equipment purchases are p'roposed for 2007: - Replace RescLJe 3 - Purchase an ellectrical generator for Public Works building. Total Budget Compared to or Year Budgets Adopted Department City Manager Fiire Actual Actual Budget Proposed Proposed 2004 2005 2006 2007 2007 Rlevenue Taxes 622,327 581,966 700,697 724,243 724,243 Licenses And Permits 38,456 38,483 70,000 70,000 70,000 Intergovernmental Revenue 393,470 279,922 216,620 248,944 248,944 Charges For Current Sel"\Aces 42,889 38,900 38,040 38,040 38,040 Fines And Forfeits 0 0 0 0 0 Miscellaneous 24,564 11 ,900 9,086 9,278 9,278 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Totall Revenue 1,121,706 951,171 1,034,443 1,090,505 1,090,505 Expenses Personal Sel"\Aces 916,556 921,772 892,806 970,607 970,607 Supplies 42,238 42,119 44,000 50,000 50,000 Other Sel"\Aces and Charges 60,042 71,368 66,842 69,898 69,898 Capital Outlay 0 9,318 0 45,000 0 Contingencies & Transfers 0 0 30,779 0 0 Totall Expenses 1,018,836 1,044,577 1,034,427 1,135,505 1,090,505 Total Budget Compared to Prior Year Budgets Emergency Management Adopted Department City Manager Actual Actual Budget Proposed Proposed 2004 2005 2006 2007 2007 Rlevenue Taxes 16,895 14,446 26,302 22,661 22,661 Licenses And Permits 0 0 0 0 0 Intergo\€rnmental Re\€nue 13,256 6,737 7,189 7,378 7,378 Charges For Current Ser\Aces 0 0 0 0 0 Fines And Forfeits 0 0 0 0 0 Miscellaneous 667 296 341 291 291 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 Total Revenue 30,818 21,479 33,832 30,330 30,330 Expenses P,ersonal Ser\Aces 21,908 16,011 21 ,435 19,200 19,200 Supplies 1,239 878 3,250 2,800 2,800 Other Ser\Aces and Charges 4,877 6,907 8,639 8,330 8,330 Capital Outlay 0 0 0 60,000 0 Contingencies & Transfers 0 0 509 0 0 Total Expenses 28,024 23,796 33,833 90,330 30,330 ::::J o >- ~ c CO ..c t- Presentation to the City Council October 30th, 2006 . bplan..1ionolp..",,,,,,,.d . ~~{{;-f> Personnel Services Actual Actual Actual Adopted Proposed 2003 2004 2005 2006 2007 General 947,826 965,878 1,260,225 1,241,137 1,285,184 Fund Enterprise 620,716 605,200 773,584 810,892 869,122 Fund Slate Aid 56,103 40,719 41,894 29,971 51,098 i TOTAL 1,624,645 1,611,797 2,075,703 2,112,334 2,280,538 4 4 Major Changes Personnel 2007 . Major Changes Personnel 2007: Only major change in personnel from 2006 is filling one clerical at a part time rate which was full time position vacant in 2004 (Purchasing/Assessing Clerk) . Lines that have increased: 1010 Wages 1012 Seasonal Employees 1210 PERA 1220 FICA 1300 Insurance 1510 Workers Compo . Lines that have decreased: 1700 Fringe $163,390 $8,325 $12,309 $11,931 $2,100 $12,925 . General Fund Budget Supplies Includes: Engineering, Streets, Lights, Traffic Signs/Signals, Turf, Parks, and Tree Maintenance budgets Actual Actual Actual Adopted Proposed 2003 2004 2005 2006 2007 200,227 193,372 230,590 224,625 270,925 The proposed 2007 General Fund Supplies bUdget is impacted by increases in fuel, energy and petroleum related products such as asphalt. 1-,:/; -!il~I~~l~;:iWi:~~j" General Fund Services/Charges Includes: Engineering, Streets, Lights, Traffic signs/signals, Turf, Parks, and Tree Maintenance budgets Actual Actual Actual Adopted Proposed 2003 2004 2005 2006 2007 549,869 584,858 561,332 546,231 596,598 The proposed 2007 General Fund Services/Charges budget is a 2.15%/ increase over the actual expenses in 2004. Major Changes Supplies 2007 . Line items that have increased: 2000 Office Supplies 2010 Minor Equipment 2030 Printed Forms 2160 Maint & Constr Materials 2161 Chemicals 2171 General Supplies 2172 Uniforms 2173 Protective Clothing 2280 Vehicle Repairs & Parts 2282 Gas, Oil, lubricants . Line items that have decreased: All other line items remain the same as 2006 budgeted numbers. $ 600 $ 750 $ 100 $ 14,150 $ 12,500 $ 1,650 $100 $ 200 $ 2,500 $ 13,750 <l Major Changes Other Services and Charges 2007 . Line items that have increased: 3050 Expert & Professional Services $ 13,400 3120 Educational Reimbursement $ 750 3211 Phone $ 4,180 3500 legal Notice $ 100 3810 Electric $ 14,988 3820 Water $ 500 4000 Repair/Maint Services $ 13,435 4050 Garage labor Burden $ 7,582 4300 Misc. Charges $ 500 <l 2 . Major Changes Other Services and Charges 2007 . Line items that have decreased: 3105 Training & Educational Act. 3210 Telephone 1.943 4330 Subscription Membership 700 Maior Chanaes SUDDlies 2007 ~ - I I . Line items that have increased: 2010 Minor Equipment 2160 Maint & Constr Materials 2280 Vehicle Repair &Parts 2282 Gas, Oil, Lubricants 2800 Cost of Goods Sold: FUEL $ 2,050 $ 4,000 $ 12,500 $ 7,000 $ 18,000 . Line items that have decreased: All other line items remain the same as 2006 budgeted numbers. . Enterprise Fund Budget Supplies Includes: Water, Sewer, Storm water, Garage Actual Actual Actual Adopted Proposed 2003 2004 2005 2006 2007 Operations: 177,801 177,368 178,525 187,125 230,675 Water Source of Supply: 862,514 1,046,750 1,095,386 1,135,500 1,180,726 Sewer 707,853 771,058 795,081 845,268 Disposal: 723,970 TOTALS: 2,082,497 1,747,735 1,996,333 2,077 ,592 2,211,443 I. "E Enterprise Fund Services/Charges Includes: Water, Sewer, Storm water, Garage Actual I Actual Actual Adopted Proposed 2003 I 2004 2005 2006 2007 843,772 810,847 631,166 694,976 770,897 , 3 Major Changes Other Services and Charges 2007 . Line items that have increased: 3050 Expert &Professional Services 3120 Educational Reimbursement 3211 Phones 3600 Insurance & Bonds 3810 Electric 3830 Gas 4000 Repair & Maintenance Services 4050 Garage Labor Burden 4320 Water Connection Fees $ 9,920 $ 250 $ 3,400 $ 1,885 $ 5,139 $ 3,272 $ 7,005 $ 6.D00 $ 12,520 Major Changes Capital Outlay and Other Financing 2007 General Funds: .Line items that have decreased: 5120 Buildings & Improvement '18.000 8100 Contingencies Enterprise Funds: . Line items that have increased: 5120 Bldg and Improvement 5180 Other Equipment 7270 Trans to Capital Improvement $ 8,750 $ 36,005 $ 5,000 . Major Changes Other Services and Charges 2007 . Line items that have increased: w",.""." 4920 Depreciation on Improvements . Line items that have decreased: 3210 Telephone 3220 Postage 4020 Honeywell 4390 Taxes and Licenses 4910 Building Depreciation 4930 Equipment Depreciation 4940 Office furniture depreciation $ 78,000 Major Changes Capital Outlay and Other Financing 2007 Enterprise Funds,oo,,""," . Line items that have decreased: 5130 Improvement other than Bldg 7160 Trans to Bonds 8100 Contingencies , -..) I 4 Capital Outlay Includes: Equipment, Construction and I fit n rastructure m Jrovemen Actual Actual Actual Adopted Proposed 2003 2004 2005 2006 2007 Equipment: 19,372 263,100 172,601 458,000 99,844 Improvement: 87,224 1,128,000 4,040,000 1,415,500 276,015 . . 2007 Capital Equipment Replacement The following Capital Equipment purchases are proposed by PW Department for 2006: . Replace 1976 Cat front end loader $ 125,000 . Unit was scheduled for replacement since 2001 and has been delayed. The current unit is old and not large enough to safely operate the Wildcat snowblower. At Huset Parkway and the roundabout, a snowblower with slower speeds v.s. a truck plow will reduce damage to the curb and landscaping. 2007 Capital Equipment Replacement . Replace 580D Toro Grounds master $ 80,000 . Originally purchased in 2001 with a 5 year life expectancy. This mower is equipped with a 16.5 ft. cutting deck and is a primary equipment for the majority of mowing in the parks. 5 · 1llli1&%gjf:t~'Xtiil;U; 2007 Capital Equipment 2007 Capital Equipment Replacement . Replace #102 underground utility TV inspection system $ 140,000 . Existing system is not capable of generating concise & comprehensive records that are required to effectively inspect, maintain and repair the sanitary sewer system. I- 2007 Capital Equipment Replacement . Replace #285 Ford Farm tractor $ 54,000 . Purchased in 1990 with a 15 year life expectancy. This tractor is used daily for ballfield and skating rink maintenance. Equipped with 7 ft wide sweeper broom. '-,'" 2007 Ca~i:r~~~uipment 6 . 2007 Capital Equipment Replacement . Replace Water Pump Station #2 Emergency Generator* $ 26,000 (annual generator replacement at PW facilities) . The existing generator is a forty-four years old 85 KW and it is becoming very difficult for city staff to find repair parts and keep this piece of equipment operational. The generator is critical in the operation of our water system during power outages. Pump station 2 supplies water to 1/2 of the City. *Equipment request inadvertently left off preliminary budget submittal :. 2007 Capital Improvements The following Capital Improvement Projects are proposed for 2007: . Water Construction: 1. Water System Improvements: a. Annual Replacement of watermain in the Street Rehabilitation Program. 2. Water System Security. a. Water Tower Landscaping. b. Water Tower Access Control. c. Water Tower & Pump House Lighting. 3. Water Tower Rehabilitation ,.,,,~"""m'OOO a. Minor structural repairs. b. Repainting interior and exterior. 4. Water Main Cleaning and Lining. a. Continuation of annual program with City of Minneapolis. ~ . .~~;1Z:;' 2007 Capital Equipment 2007 Capital Improvements Continued . Sanitary Sewer Construction: 1. Sanitary Sewer System Improvements: a. Annual Replacement of sewer pipes in the Street Rehabilitation Program b. Annual Replacement of sewer manholes in the Street Rehabilitation Program 2. Annual Sewer Lining Program a. Sanitary Sewer lining (lining of prioritized sanitary mains based upon televised inspections). 3. Sump Pump Disconnect Program a. Inspections b. Tracking and follow-up 7 . 2007 Capital Improvements Continued.. . Storm Sewer Construction: 1. Storm Sewer System Improvements: a. Annual Replacement of storm sewer pipes in the Street Rehabilitation Program b. Annual Replacement of storm sewer manholes in the Street Rehabilitation Program c. Annual Replacement of storm sewer catch basins/casting in the Street Rehabilitation Program 2. Storm Sewer Lining Program a. Various locations in the City as determined by televising. 3. NPDES Structural Controls: a. Sediment control structures at City Ponds i. " 2007 Training, Travel, Conferences and Memberships The following training, travel, conference, and membership expenses are included in 2007: . State / OSHA I Safety Mandated Training Right to Know AWAIR Confined Space Entry Traffic Safety (MMUTCD) Equipment Operator Training Water System Operator Certification (3 years) Collection System Operator Certification (3 years) Competent Person Training (Excavations) Ice Control Training . -11;ii:Yieri;'l." 2007 Capital Improvements, Other Continued . Park Redevelopment: Sullivan Lake Park:carryovG/ fwm 2000 Replacement of Sulliysn Lake Park playground equlpmenl. Picnic sheller and area amenities Ramsdell Park: Regrading of Park, bilumlnous trail placement replacement of Park playground equipment, area amenities Huset Park Picnic Shelter - Installation of new Park Sheller Labelle Pond Fountain Replacement . Public and/or Private Re-Development: 2007 Street Rehabilitation: Zones 1 B, 2, & 3 University Service Drive Street Rehabilitation Grand Central Lofts (Sanitary sewer and commercial) Park View (Phase 11& III Improvements) , . aJBill;~~irui~ri:Wfi'U 2007 Training, Travel, Conferences and Memberships , . State / OSHA I Safety Mandated TraininglconlinUed) GSOC training (locators), new 2006 Req'mnts Utility Construction Inspectors training NIMS Training Sump Pump inspector training SWPPP (5-year City Permit, MNPCA) CDL vehicle inspector certification Hazardous Waste Disposal training CPR & First Aid Training Pool inspector certification Pesticide application training 8 . 2007 Training, Travel, Conferences and Memberships . State / OSHA / Safety Mandated Training (Cootiou.d) Chain Saw safety training Tree inspector & safety Grading and Base Inspection (MnDOT) Concrete Inspection (MnDOT) Bituminous Paving Inspection (MnDOT) Erosion/Sediment Control Inspector (MnDOT & NPDES) NPDES Phase II SWPPP for Construction Plans (Stormwater Pollution Prevention Program) . 2007 Training, Travel, Conferences and Memberships . Memberships & Subscriptions Hennepin Technical Institute (Mechanics Certification) MN Dept of Health (MDH) (Utilities Certification) Suburban Utilities Superintendents Association (SUSA) MN Pollution Control Agency (Utilities Certification) MN Utility Contractors (MUCA) MN Rural Water Assoc (MRWA) Water Environment Federation (WEFA) Assoc of Public Management 2007 ing, Travel, Conferences and Memberships . Conferences & Local (In-State) Travel City Engineers Association of MN (CEAM) MN Public Works Association (MPWA) Pavement I Construction Conferences (MAPA, MUIS) Other Seminars and Classes (NPDES, Water Resources, Supervisory) . Out of Town Travel No travel outside the State of Minnesota is proposed for the 2007 Public Works Budget. . Educational Reimbursement Educational reimbursement is included in the 2007 Public Works budget for the Public Works Certificate Program. , . 2007 Training, Travel, Conferences and Memberships " . Memberships & Subscriptions City Engineers Assoc of MN (CEAM) American Public Works Association American Water Works Association Commissioner of Transportation (State-Aid Manuals) Construction Bulletin (Bidding Publication) League of MN Cities (City-wide) MN Society of Arboriculture Tree Care Industry Association National Arbor Day Foundation American Forests 9 . Total Budget Compared to Prior Year Budgets 2007 Training, Travel, Conferences and Memberships CHY Of COLUMBIA HEIGHTS. MJNNESOTA BUDGET 2007 . Memberships & Subscriptions NOAA National Data Center Regional Mutual Aid Assoc MN Nursery and Landscape Sports Turf Managers Assoc MN Dept of Agriculture MN Green Expo Water & Waste Digest Allocations TlallSandNunRevReceipts Total Revenue hp&nl''I$ Personal S...';ces Suppli\l!i Othal Sa,,;ces llndChafgcs CapitalOullay Continuene'a" & Trans\ern TotalEKpen:Ju , 10 tJ) CD .... ...c (1) ""*""'" C) 0 u ""*""'" " c: c: ::J ~ 0 0 -- CD ""*""'" 0 co ""*""'" ~ .... c: ""*""'" c: CD -- (1) (/) 0 CD E s- o... c: s- (1) > 0 (!) - CO s- (1) c: (1) (!) neral ernment Budaets . The City budgeting process is broken down into 10 major budget areas. . The General (3overnment unit of the budget was created tlO cover all of the budget areas that were not included in one of the other major budget comp()nents neral et rnment tsu . This functional budget area includes the budgets for: . Cable TV . Refuse . Recognition & Special Events . General Government Buildings . Transfers and Contingencies I ud t for . Revenue - Franchise Fees . Expenses - Personal Services - Supplies - Other Services and Charges Capital Outlay - Contingencies (~ Transfers . Total Expenses 7 145,000 6,443 1 ,650 61,400 20,000 100,581 190,074 fu und Budaet for 7 . Revenue - Refuse Service Charge - County Grant - Interest on Investments 1 ,260,000 46,000 9,000 . Total Revenue 1,315,000 fu udget for Fun . Expense: - Personal Services - Supplies - Other Services & Charges - Capital Outlay - Contingencies & Transfers - Total Expenses . eratina Loss 7 968 1,166,170 41 , 1 56 o 183,212 1 ,391 ,506 coanition pecial Event . Expenses - Newsletter - City Float & ()ueen - Fireworks - Employee Recognition - Beautification Activities . TOTAL 19,000 4,000 3,000 4,500 3,200 33,700 ral Government Building . Expenses - Personal Services - Supplies - Other Services and Charges - Capital Outlay o 17,900 118,239 20,000 . Total Expenses 156,139 and ntin . Expenses - Transfers to Cap Imp Parks - Transfers to Cap Equip. Repla. - Transfers to Infrastructure - Transfers to Information Sys. - General Contingencies . Total Expense!; III nCI 50,000 50,000 50,000 35,000 44,836 229,836 Total Budget Compared to Prior Year BLJclget General Government Actual 2004 Actual 2005 Adopted Budget 2006 Department City Manager Proposed Proposed 2007 2007 Revenue Taxes Licenses AridF>ermits Intergovernmental Revenue Charges For ~LJrrent Services Fines And Forfeits Mi scellaneous S8IlesAridRelated Charges Allocations Trans and NOriRev Receipts Total Revenue Expenses PE!rsonal Services Supplies Other Services and Charges Capital Outlay COr'ltingencies & Transfers Total Expenses 100,590 784,937 205,678 312,885 312,885 421,765 258,12b 2,bbb 2,000 2,000 94,446 283,830 11,765 106,455 106,455 o 0 0 0 0 o 0 Onb 0 175,152 183,931 178,793 184,134 i 184,134 1,255,b11 ~ 1,254738 1,25b,bbb 1,259,999 1,259,999 o 0 0 0 0 (76,116) 12,792 14,200 14,200 14,200 ~ 1,970, 188 2,778,354 i 1,728,436 1,879,673 1,879,673 2,631 2,154 7,348 7,411 7,411 1,255,809 1,106,238 1,164,551 1,185,720 1,185,720 199,681 197,272 285,099 254,495 254,495 o 11,022 20,000 40,000 40,000 640,147 1,536,137 387,825 513,629 513,629 2,098,268 2,852,824 1,864,823 2,001,255 2,001,255 c: o Q) ...c ........, .813 c c o :J -- 0 roO ........, c ~ Q):t: 000 Q) s...... 0.. ....... (L) C) -c ::s -- ....... CO s.. ....... U) -- c: -- E -c c( I'- o o N rsonnel 2003 2004 2005 2006 Proposed 2007 - SALARY $358,101 $351,101 $363,216 $362,966 $366,757 FRINGE $112,804 $111,720 $117,333 $116,129 $105,205 TOTAL $470,905 $462,821 $480,549 $479,095 $471,962 -4.90/0 -1.70/0 +3.80/0 -0.30/0 -1.50/0 2007 Administration Budget SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2006 2007 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2006 2007 Salaries Fringe & Fringe Salaries Fringe & Fringe Mayor 0.20 0.20 9,000 7,834 16,834 9,000 8,916 17,916 4 Councilmembers 0.80 0.80 31 ,200 30,708 61 ,908 31,200 18,536 49,736 Deputy City Clerk/ 1.00 1.00 44,346 12,940 57,286 46,998 14,520 61,518 Council Secretary City Manager 1.00 108,846 20,760 129,606 114,731 23,280 138,011 Asst. to City Mgr/HR Dir 1.00 78,464 17,651 96,115 83,072 19,988 103,060 Admin. Secretary 1.00 44,346 12,940 57,286 46,998 14,752 61,750 Spec. Proj. Coord. 0.75 46,764 13,296 60,060 34,758 5,213 39,971 Labor Allocation From: 101.41110 Labor Allocation From: 101-41320 (0.40) (0.40) (5,176) (22,914) (5,808) (24,507) r \.;hang r nnel 7 . Major Changes Personnel 2007: - Personal Services decreased by $7,133 from 2006. This was primarily due to budgeting differently for health insurance (by single, family, and/or no coverage) and reducing the Special Projects Coordinator's position to three quarters time, offset by wage and fringe benefit adjustments. . Lines that have increased: - 1010 Regular Employees - 1210PERA - 1220 FICA - 1510 Workers' Compensation . Lines that have decreased: - 1300 Insurance +$ 3,791 +$ 1 ,520 +$ 187 +$ 809 - $13,440 poli 2003 2004 2005 2006 Proposed 2007 $11,750 $6,075 $8,376 $3,873 $2,900 +59.90/0 -48.30/0 +37.90/0 -53.8O~ -25.1 0/0 r \,;hang polies . L.ines that have increased: -- 2000 Office Supplies . L.ines that have decreased: -- 2011 Computer Equipment -- 2030 Printing & Printed Forms 7 +$ 50 - $973 - $ 50 tner nd Char III I 2003 2004 2005 2006 Proposed 2007 $422,137 $398,203 $385,212 $383,354 $389,490 +3.00/0 -5.70/0 -3.30/0 -.480/0 +1.60/0 ther III I . Lines that have increased: - 3041 Attorney Fees - Civil Process - 3042 Attorney Fees - Prosecution - 3105 Training/Educational Activities - 3211 Cell Ph()nes - 3220 Postage - 3250 Other C,ommunications - 4000 Repair/Maintenance Services - 4330 Subscriptions/Memberships +$ 500 +$5,950 +$ 295 +$ 500 +$ 950 +$3,960 +$1 , 173 +$1,818 noes uther . Lines that have decreased: - 3045 Attorney Fees - Other - 3050 Expert & Professional Services - 3120 Educational Reimbursement - 3210 Telephone & Telegraph - 4300 Miscelllaneous Charges - 4380 Commission & Boards l1li I - $2,500 - $1 ,100 - $ 400 - $ 735 - $3,925 - $ 350 M 'ina, Travel, Conferen rshi The following training, travel, conference, and membership expenses are proposed for 2007: . State Mandated Trainin~~ - None . Conferences & Out of Town Travel - National League of Cities Conference Registration Transportation, lodgin~~, and meals - LMC Annual Conference Registration Transportation, lodging, and meals LMC State of Cities MPELRA Conference Registration LMC Conference Registration Transportation and Lodging ICMA Conference Registration Transportation and Lodging Employment Law Institute Safety and Loss Workshop MuniciPals Workshop $ 400 $1 ,000 $1,000 $ 500 $ 100 $ 250 $ 500 $ 225 $ 625 $ 625 $ 555 $ 20 $ 130 III III Inln 1 II1II r I, nf , r nc , II ray hip - Public Law Update - City Manager's Conf. Registration Transportation, Lodging & Meals - MCMA Winter Conf Registration Transportation, Lodging & Meals $ 90 $225 $325 $150 $250 Local Travel Monies budgeted for local travel and business expenses (mileage in the seven-county metro area, meals at meetings, parking, etc.) for elected officials and administration employees. III III Inln be 1111 , II ra hip el, · Memberships Values First Association of Metro Municipalities League of Minnesota Cities Suburban Rate Authority Mediation Services of Anoka County National League of Cities Sister Cities International Miscellaneous Int'I Association of Administrative Professionals MuniciPals Citizen's League nfer $ 5,800 $ 6,200 $12,000 $ 1,600 $ 1,965 $ 1,325 $ 400 $ 300 $ 100 $ 25 $ 50 n , Trainin ember I, Conferences, , Tra hip Memberships Continued Twin Cities North Chamber League of Minnesota Cities Directory MN City/County Management Association Metro Area Mgmt. Association Pioneer Press Business Journal IPMA MPELRA Twin Cities Area Labor/Mgmt Association Minnesota Safety Council ICMA Miscellaneous $250 $ 80 $100 $100 $100 $100 $175 $200 $300 $325 $850 $400 07 Training, Tr d Memberships I, ferences, * Educational I={eimbursement $700 Monies budgeted to reimburse administration staff for college c()urses, taken on their own time, in accordance \Nith City policy. Q) "- eo (/) Q) (/) eo ..c u "- :J e... ... +-' c: c: Q) E E e... .- 0. :J 0- IIII11111111111111 W ~ - c- eo +-' . . .- l"- e... 0 CO IIIIIIIIIIIIIII 0 0 N ... en "- IIII11111111111111 0 c: .- '+- ctS ~ -a Q) () 0 Q) - (/) c: - I'- 0 0 0 '+- e... Z Q) 0 ..c "- . I-- a. Other III III Inancln ses 2003 2004 2005 2006 Pro- posed 2007 (~ontin- $15,000 $14,000 $10,000 $18,200 $6,000 . !~encles :Sunshine $ 1 ,500 $ 1,500 $1,500 $1,000 $1,000 IFund 'Total $16,500 $15,500 $11,500 $19,200 $7,000 -19.5OA) -6.10/0 -25.80/0 +67.00/0 -63.50/0 jar Ch s 20 ges ther 11II 11II Inancln · Other Financing Uses decreased by $12,200 from 2006, due to a decrease in monies budgeted in contingencies for miscellaneous expenditures not otherwise budgeted. · Lines that have increased: None · Lines that have decreased: -8100 Contingencies -$12,200 Total Budget Compared to Prior Year Budgets Adopted Department City Manager Administration Actual Actual Budget Proposed Proposed 2004 2005 2006 2007 2007 Revenue Taxes 433,766 454,252 615,262 509,210 509,210 Licenses And Permits 0 0 0 0 0 I ntergovernmental Revenue 206,162 137,537 98,015 98,392 98 392 Charges For Current Services 195 60 200 200 200 Fines And Forfeits 57,606 47,272 50,000 50,000 50,000 Miscellaneous 17,122 9,293 7,975 6,524 6,524 Sales And Related Charges 0 0 0 0 0 Allocations 0 0 0 0 0 Trans and Non Rev Receipts 188,402 107,631 114,080 207,026 207,026 Total Revenue 903,253. 756,045 885,532 871,352 871,352 Expenses Personal Services 469,649 478,268 479,095 496,798 471,962 Supplies 3,608 7,889 3,873 2,900 2,900 Other Services and Charges 357,971 342,397 383,354 389,490 389,490 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 321 390 19,200 7,000 7,000 Total Expenses 831,549 828,944 885,522 896,188 871,352