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Home My WebLink AboutOctober 25, 2006 Budget Work Session CITY OF COLUMBIA H IGHTS Mavor Gary L. Peterson Counci/members Robert A. Williams Bruce Nawrocki Tammera Ericson Diehm Bruce Kelzenberg City ManaCler Walt Fehst 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www.ci.columbia-heights.lI1ll.us ADM1N1STRA T10N NOTICE OF CITY COUNCIL MEETING ************ to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL OCTOBER 25,2006 6:30 P.M. MURZYN HALL - MA THAIRE/MCKENNA BUDGET MEETING AGENDA 1. Library budget- 6:30 p.m. 2. Park and Recreation budget -7:30 p.m. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommooation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handcapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER ~ ctS s.. .c ... ..J (J ... - .c :::J 0- f/) ... .c:: C) ... Q) :r: ctS ... .c E :::J - o o Q) ..c ~ o -- ~ () C o :::J -- 0 ....p....ll CO ....p....ll~ C....p....ll Q) -- en Q) !.-. tion Of IIIl! Ir IIIl! IIIl! Inl I t: This is to certify that the minimum level of financial support for operating purposes of public library service for Columbia Heigllts for eligibility to participate in the regional public library systeln grant program pursuant to Minnesota Statutes Sec. 134.34 is $588,897 in 2006. This amount represents the equivalent of 2005 dollars provided amount. Library Levy aintenance of Effort Figures MOE YEAR LEVY 2003 (budgeted) $433,585 + $175,750 (LGA) = $609,335 $433,585 2003 (revised) $433,585 + $141,850 (LGA) = $575,435 $532,429 2004 $433,585 + $150,062 (LGA) = $583,647 $517,892 2005 $438,835 + $150,062 (LGA) = $588,897 $583,647 2006 $478,319 + $150,062 (LGA) = $628,381 $588,897 * 2007 $504,748 + $150,062 (LGA) = $654,810 # * Equal to 2005 dollars provided # proposed I t it r Under local contracts the Columbia Heights Public Library lTIUst also meet a per capita rate for operating expenditures equal to / or greater than that set by the Anoka County Library for the preceding year. Anoka County Library's projected per capita for 2006 is (levy-only local support). Based on the requested levy for 2007, ColulTIbia Heights Public Library's total per capita would be $27.25. I 2003 2004 2005 2006 Proposed 2007 SALARY $354,638 $346,276 $365,748 $366,859 $386,557 FRINGE $81,773 $78,538 $85,397 $85,487 $95,237 TOTAL $436,411 $424,814 $451, "145 $452,346 $481,794 -2.650/0 +6.20/0 +.270/0 +6.51Ok City of Columbia Heights, innesota Budget 2007 FUND NUMBER 240-45500 2007 LIBRARY BUDGET SUMMARYOF COST FACTORS FOR THE COMING YEAR Explanation of Personnel All labor contracts are settled for 2007. Salaries and fringe are at 2007 rates. Some employees are progressing through ranges. 2006 Adooted 2007 Pro osed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2006 2007 Salaries Frin e & Frin e Salaries Frin e & Frin e Library Director 1.00 1.00 79,1 30 17,845 96,975 83,982 19,918 103,900 Children's Librarian 1.00 1.00 48,264 13 510 61,774 51 ,242 15,148 66,390 Adult Services Libra 1.00 1.00 48,264 13,510 61,774 47,810 14,650 62,460 Clerk-Typist II A 1.00 1.00 37,840 12,023 49,863 39,897 13,503 53,400 Clerk-Typist II J 1.00 1.00 35,336 11 ,667 47,003 37,457 13,149 50,606 Library Clerk 0.75 0.75 23,280 3,297 26,577 25,756 3,718 29,474 4 Library Supervisor 0.65 0.65 24,178 3,441 27,619 25,650 3,719 29,369 8 Library Pages 3.02 3.02 60,095 8,552 68,647 63,796 9,250 73,046 Librarv Aide 0.35 0.35 7,979 1,135 9,114 8,467 1,228 9,695 9.77 9~77 8 Labor Allocation From: (Fund #, Department #) (Fund #, Department #) (Fund #, Department #) Labor Allocation To: Public Works 0.10 0.10 2,493 507 3,000 2,500 954 3,454 (Fund #, Department #) 366,85 IIII! or . Contracts are settled through 2007 . Major Changes Personnel 2007: - Personnel cost increases include cost of living adjustments, steps through ranges and benefit changes in approved contracts. - More part-time employees (13 out of 17) are covered by PERA. . Lines that have increased: - 1010 Regular Employees +$11,515 - 1011 Part-Time Employees +$8,137 - 1020 Overtime +$39 - 1070 Interdepartmental Labor +$7 - 1210 PERA +$2,211 - 1220 FICA +$1,507 - 1300 Insurance +$5,831 - 1510 Workers Comp +$201 . Lines that have decreased: - No line items have decreased. r I Ii 2003 2004 2005 2006 Proposed 2007 $102,095 $90,322 $88,848 $89,374 $93,944 -11.530/0 -1.630/0 +.59% +5.11010 r Ii . Supply budgets have been reduced and kept at a minimum since 2003. Many products that are petroleum based (e.g. tape, book covers, av cases) have gone up substantially in price. Media, which is in great demand by the patrons, has also gone up in price. . Lines that have increased: - 2000 Office Supplies +$150 - 2020 Computer Supplies +$700 - 2025 ACS Supplies +$670 - 2030 Printing & Printed Forms +$150 - 2171 General Supplies +$1,100 - 2180 Books +$1,800 - 2185 CD's +$500 - 2189 DVD's+$1,000 ( r Ii III! . Lines that have decreased: - No line items have decreased. . Lines that have stayed the same: - 2011 Computer Equipment - 2170 Program Supplies - 2175 Food Supplies - 2181 Periodicals - 2182 Electronic Databases - 2186 Story time Media - 2188 Microform - 2280 Vehicle Repair & Parts - 2990 Comm. Purchases for Re-Sale Ii ( r .) . Lines that have been eliminated: - 2010 Minor Equipment - 2183 Audio Cassettes - 2184 Video Cassettes - 2187 Book / Tape Set tner 11II I r 2003 2004 2005 2006 Proposed 2007 $78,212 $71 ,036 $75,714 $78,474 $91 , 128 -9.180/0 +6.580/0 +3.650/0 +16.130/0 11II Jor n tner 11II I r . The Library's automation system was replaced in 2005. All related fees have gone up. Maintenance items are in need of attention. . Lines that have increased: - 3050 Expert / Professional +$2,815 - 3250 Other Comm. +$1,297 - 3430 Advertising other +$200 - 3810 Electric +$1 ,557 - 3830 Gas +$950 - 4000 Repair & Maintenance +$5,810 - 41 00 Rents & Leases +$25 r L;hanaes Otner raes ;lUU I (Cont.) . Lines that have decreased: - No line items have decreased . Lines that have stayed the same: - 3105 Training - 3210 Telephone - 3220 Postage - 331 0 Local Travel - 3600 Insurance & Bonds - 3820 Water - 3850 Sewer - 4020 Honeywell - 4050 Garage - 4375 Plaques & Awards III I r nt.) . Lines that have been eliminated - 3120 Educational Reimbursement - 3320 Out Of Town Travel - 4300 Misc. Charges - 4330 Subscription, Membership - 4380 Commission & Boards s !III I 11II I 11II I I, f r 11II Ip r , The following training, travel, conference, and membership expenses are proposed for 2007: . State Mandated Training - None . Conferences & Out of Town Travel $300 - Conferences for entire staff - No out of town travel . Local Travel $400 - Reimbursement for six staff members' mileage on City Business. - Some employees choose not to claim because of small amount available. lIIII III ralnl b , r I, feren t.) . Memberships $0 - All memberships for staff in Minnesota Library Association have been eliminated. - Director's membership in American Library Association has been eliminated. . Educational Reimbursement $0 t iIII I 11II I This area of the budget covers transfers, contingencies, and other items not included in the previous categories. . 7100 Operating Transfer Out +$346 . 8100 Contingencies $0 . 811 0 Vandalism $0 ital l1li UI t The following Capital Equipment purchases are proposed for 2007: . Proposed $5,000 - 5170 Purchase of office furniture and equipment (lobby and adult areas) . Line items eliminated: - 5120 Building & Improvement - 5130 Improvement other than Buildings Total Budget ompared Prior Year Budgets Budget 2007 Summary by Class Functional Area of library Budget 2007 Adopted Department City Manager Adopted Library Actual Actual Budget Proposed Proposed Budget 240-45500 2004 2005 2006 2007 2007 2007 Revenue Taxes 433,585 438,835 478,319 504,748 504,748 0 Licenses And Permits 0 0 0 0 0 0 Intergovernmental Revenue 150,062 150,062 150,062 150,062 150,062 0 Charges For Current Services 6,896 6,993 8,500 8,500 8,500 0 Fines And Forfeits '11 ,788 12,181 15,000 14,000 14,000 0 Miscellaneous 7,282 4,317 4,700 4,700 4,700 0 Sales And Related Charges 0 0 0 0 0 0 Allocations 0 0 0 0 0 0 Trans and Non Rev Receipts 0 0 50 50 50 0 Total Revenue 609,613 612,388 656,631 682,060 682,060 0 Expenses Personal Services 424,814 441,822 452,346 481,794 481,794 Supplies 90,322 92,192 89,374 93,944 93,944 Other Services and Charges 71 ,936 77,452 78,474 91,128 91,128 Capital Outlay 8,366 0 10,000 5,000 5,000 Contingencies & Transfers 10,863 10,814 26,437 10,194 10,194 Total Expenses 606,301 622,280 656,631 682,060 682,060 0 Summary Total Revenue 609,613 612,388 656,631 682,060 682,060 0 Total Expenses 606,301 622,280 656,631 682,060 682,060 0 Change to Fund Balance 3,312 (9,892) 0 0 0 0 ote: The major change was the replacement of LGA with (]) ..c ...... .... 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CD cr: I'- o o N I 2003 2004 2005 2006 Proposed 2007 PERSONAL $372,049 $367,471 $431,223 $420,758 $446,401 SERVICES -1 .20/0 +17.30/0 -2.40/0 +6.090/0 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2007 2007 RECREATION & MURZYN HALL SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2006 Proposed 2007 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2006 2007 Salaries Fringe & Fringe Salaries Fringe & Fringe Recreation Director 1.00 1.00 70,550 17,031 87,581 74,862 18,969 93,831 Clerk Typist II Rec 1.00 1.00 33,852 11,477 45,329 34,588 12,733 47,321 Recreation Clerk Part Time 0.50 0.50 14,101 2,007 16,108 14,959 2,169 17,129 Athletic Coordinator 1.00 1.00 30,960 11,254 42,214 35,137 5,553 40,690 Senior Citizen Coordinator 1.00 1.00 48,265 13,528 61,793 51,242 13,190 64,432 Head Custodian 1.00 1.00 43,622 13,949 57,571 45,952 13,601 59,553 PT Custodians 52,337 8,746 61,083 57,000 9,753 66,753 Aerobics Instructors 6,000 642 6,642 6,000 651 6,651 Seasonal Employees 38,433 4,004 42,437 38,494 4,620 43,113 Police CSO 0 0 0 6,400 528 6,928 Total 5.51 5.5 338,120 I 82,6381 420,758 364,634181,7i671 446,401 II .Jor ersonnel . Major Changes Personnel 2007: - Personnel Services has been adjusted for step increases and cost of living increases - Recreation Coordinator salary has been divided evenly into Adult Athletics, Youth Athletics, Traveling Athletics and Youth Enrichment - Murzyn Hall Budget has an addition of $6,928 for the Police department CSO staff working events - Additional J.P.M. part-time staff is budgeted for increased events . Lines that have increased: - 1011 Murzyn Hall-Part-time employees +$11,063 uooli 2003 2004 2005 2006 Proposed 2007 $33,572 $26,836 $32,425 $32,584 $42,134 -200/0 +20.80/0 +.50/0 +29.30/0 h upoli . Lines that have increased: - Recreation Administration increased $1,500 to cover vehicle repair and gas - Youth Athletics has increased $2,150 for athletic program supplies - Youth Enrichment has increased $1,150 for program supplies - Traveling Athletics has has an increase of $950 for program supplies - Senior Citizens has an increase of $1 ,100 for program supplies - J.P.M. has an increase of $3,400 for minor equipment and general supplies . Lines that have decreased: - Adult Athletics has decreased $700 in program supplies tner l1li rVI and Char 2003 2004 2005 2006 Proposed 2007 $142,556 $154,041 161 ,492 $165,354 $164,922 +80/0 +4.80/0 +2.390/0 -.260/0 r n ther III I r . Lines that have decreased: - 4100 Adult Athletics-Rents & Leases -$964 - 3310 Youth Enrichment-Local Travel -$50 - 3050 Murzyn Hall-Expert & Professional -$1,200 - 3250 Murzyn Hall-Other Communications -$100 - 4000 Murzyn Hall-Repair & Maint. Services -$4,000 - 4395 Murzyn Hall-Sales Tax -$1,800 r r t 7 r Se III I s . Lines that have increased: - 3220 Recreation-Postage +$231 - 4100 Recreation-Rents & Leases (J.P.M.) +$226 - 41 00 Youth Athletics-Rents & Leases +$65 - 4100 Youth Enrichment-Rents & Leases +$1,205 - 4200 Trips and Outings-Program Activities +$3,000 - 4100 Traveling Athletics-Rents & Leases +$86 - 4100 Senior Citizens-Rents & Leases +$1 ,018 - 3430 Murzyn Hall-Advertising +$1,000 - 3810 Murzyn Hall-Electric +$1 ,094 - 3820 Murzyn Hall-Water +$170 - 3830 Murzyn Hall-Gas +$2,810 , r I, nfere The following training, travel, conference, and membership expenses are proposed for 2007: . Conferences & Out of Town Travel - $1,150 - Minnesota Recreation and Park Association Annual Conference - Staff computer training for City Newsletter . Local Travel - $450(Rec), $50 (Y. Athletics), $100 (Trav. Athletics), $250 (Senior Cit.) - Travel used for programs or purchasing program supplies . Memberships - $500 - Minnesota Recreation and Park Association - National Recreation and Park Association t richment Grant 21 st Century Grant - This federal funding has covered school out day trips, after-school programs, summer park programs and summer trips. This grant funding has been used for our youth programs for the past 9 years and has ranged from $40,000 to $75,000. The current grant ends in 2007. We now are receiving $45,000 per year. This funding has made programs and trips very affordable for our youth. Q) s- co en Q) en co ..c u s- :J .... c.. +-' C Q) E c.. -- !III- :J ::J cr W co +-' - - -- I"- - c.. co 0 .... 0 0 11I- N C- O) s- C ~ -- S -c 0 Q) - (]) - en ~ 0 C Q) c.. 0 0 Z ..c s- ~ c.. . CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2007 Summary by Class Adopted Department City Manager Adopted Recreation Actual Actual Budget Proposed Proposed Budget 2004 2005 2006 2007 2007 2007 Revenue Taxes 258,124 215,488 366,474 371,345 371 ,345 0 Licenses And Permits 0 0 0 0 0 0 Intergovernmental Revenue 137,686 11 3,912 73,375 86,755 86,755 0 Charges For Current Services 185,020 210,591 182,100 190,600 190,600 0 Fines And Forfeits 0 0 0 0 0 0 Miscellaneous 10, 1 89 4,404 4,751 4,757 4,757 0 Sales And Related Charges 0 0 0 0 0 0 Allocations 0 0 0 0 0 0 Trans and Non Rev Receipts 0 0 0 0 0 0 Total Revenue 591,019 544,395 626,700 653,457 653,457 0 Expenses Personal Services 367,471 366,752 420,758 446,401 446,401 0 Supplies 26,836 43,560 32,584 42, 134 42, 134 0 Other Services and Charges 154,041 157,975 165,354 164,922 164,922 0 Capital Outlay 0 10,700 8,000 0 0 0 Contingencies & Transfers 0 0 0 0 0 0 Total Expenses 548,348 578,987 626,696 653,457 653,457 0 ESTIMATED JPM SPACE ALLOCATION Main Rec. Pre- Youth Bath- Senior Stairs Total Sq. Ft. x Hall Kitchen Bar Keyes Gauv. Office School oung looste Edge. Prest. Storage Rooms Mech. M/M Center & Halls Sq. Ft. $11.66 Sq. ft. in rooms 4791 816 1691 333 481 720 943 507 364 1559 525 1374 850 1074 897 1364 3874 22163 Rec. Admin. 40% 1% 20% $3,289 Youth Athletics 10% 15% $3,241 Adult Athletics 1u% 15% $3,241 Youth Enrich. 2% 1U% 50% 5U% 15% 10% $17,560 Traveling Ath. 10% 15% $3,241 Trips & Outings 10% $840 Senior Citizens 5% 10% 1% 10% 60% $14,832 JPM 30% 30% 30% 2U% 30% 100% 100% 100% -$46,244 Pals 6% 6% Lion's 8% 8% 8% Boosters 2% 2% 2% 1UU% 5% Red Cross 2% Anoka County 0.5% B-Ball Assoc. 2% 2% Comm.Dev. 0.5% 5% Fire De pt. 0.5% 1% 1% Royalty 2% 3% 3% 5% Public Works 2% 10% Police Dept. 5% Women Today 2% 5% 5% 20% CH Schools 5% 5% 5% 100% 5% MN-Youth Ath. 3% P & RComm. 5% Huset Neigh. 2% Charter Comm. 5% Values First 2% SACA 0.5% 0.5% 0.5% Old Timers 0.5% 0.5% 0.5% Toastmasters 5% DFL Senate 5% Wrestling Asc. 0.5% 0.5% 0.5% Taste of Hgts 0.5% 0.5% 0.5% Hist. Society 5% VFW Post 230 0.5% Tri-City Hockey 0.5% 0.5% 0.5% 1% Sr. All-Night 1% 1% 1% 1% 1% 1% 1% 1% 1% Human Comm. 5% Sister Cities 0.5% 0.5% 1% HRA 5% Girl Scouts 10'10 5% Vacant 25% 36% 142.5% 47% 58% 99% 44% ;:S~% 67% 13% TOTALS: 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%