HomeMy WebLinkAboutSeptember 21, 2006 Work Session and Executive Session
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www.ci.columbia-heights.ml1.lIs
Mavor
(Jar.1' L Peterson
Councilmembers
Robert A. H'iIIwms
Bruce ;Villvrocki
Tammera Ericson Diehm
Bruce Kebenberg
City Manaqer
IValt Fehst
CITY OF COLUMBIA HEIGHTS
ADMINISTRA T10N
NOTICE OF CITY COUNCIL MEETING
************
to be held in the
CITY OF COLUMBIA HEIGHTS
as/allows:
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
THURSDAY, SEPTEMBER 21,2006
6:00 P.M.
CONFERENCE ROOM 1
WORK SESSION and EXECUTIVE SESSION
AGENDA
1. Budget presentation on comparison of market values and property taxes in
Columbia Heights and other communities
2. Budget appropriation for sending out information on Charter question
3. Updating and converting special assessment software
4. Update on liquor store purchase agreement both store sites
EXECUTIVE SESSION
(following work session)
Discuss legal options for purchasing and/or condemnation of property at 4940 Central
Avenue.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, prO'srams, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, plDgrams, and activities. Auxiliary aids for handi.:apped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council SecrEtary at
706-36] ], to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
Meeting of: September 25, 2006
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROVAL
ITEM: REQUEST FOR ADDITIONAL FUNDS FOR BY: CHARTER COMMISSION BY:
DISSEMINATION OF CHARTER BALLOT DATE: DATE:
QUESTION INFORMATION
NO:
The Charter Commission will be having a ballot question in November of 2006 regardIng dIvIdIng
the city into four wards and adding two additional councilmembers.
A sub-committee of the Charter Commission has been diligently working on a plan to disseminate
information on this issue to the public. Their plan is to disseminate information to all
residents in the city through one direct mailing, and placing one * page newspaper display ad
inviting the public to the October 19, 2006, Charter Commission meeting.
Per Minnesota State Statutes, the Charter Commission has a budget of $1,500 to spend. The sub-
committee feels they will spend more than that allotted amount. These additional funds would be
used to cover costs for copying, folding, inserting, and mailing a flyer, producing labels,
labor costs, as well as for a display ad in the local newspapers.
A comparison summary of preparing and distributing flyers is attached:
ITEM OPTION 1 (Using mostly OPTION 2 (Using a printing
our own resources) company)
Printing 7,000 copies of a one- $.04/flyer using the Per quote received, $618.46
page two-sided flyer in city's copier= for 7,000 flyers ( folded)
black/white $280.00 for 7,000 flyers
Envelopes $182.70 for 7,000 per Per quote received, $347.31
quote from usual vendor
for this item
Resident labels $70.00 for cost of labels None needed
Labor cost to print the labels $25/hour for 8 hours of Per quote received, $315.78
labor= $200.00
Labor cost to apply labels $25/hour for 10 hours of No labels would be applied;
to envelopes labor= resident addresses (downloaded
$250.00 from Fire) printed right on
envelope (see above item)
Labor cost to fold flyers, $25/hour for 5 hours of Per quote received, $333.29
insert in envelopes, and labor =$125.00 (for
seal envelopes folding/inserting)
PLUS $25/hour for 1 hour
of labor=$25 (for seal ing
envelopes)
Postage cost estimated for Using city permit, Per quote received, $1,295.78
bulk mailing of 7,000 pieces $.371/item =
$2,597.00
Cost of printing bulk mailing Per quote from an outside Per quote received, included
permit info onto envelope printer, $208.50 in envelope price above
as well as printing
"Special Ballot Information
Enclosed"on the front
of the envelope
TOTAL $3,938.20 $2,910.62
CITY COUNCIL LETTER
Meeting of: September 25, 2006
AGENDA SECTION: ITEMS FOR CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROVAL
ITEM: REQUEST FOR ADDITIONAL FUNDS FOR BY: CHARTER COMMISSION BY:
DISSEMINATION OF CHARTER BALLOT DATE: DATE:
QUESTION INFORMATION
NO:
The following is information on display ad costs:
Display ad costs: The Northeaster Newspaper quoted a price for a ~ display ad of $468. The Sun
Focus Newspaper quoted a price of a ~ display ad of $535.
In reviewing all the cost information above, and taking into consideration the best coverage of
the city's population and the most efficient way to handle their goals, the Sub-Committee of the
Charter Commission has decided to do one direct mailing to residents in October using a local
printer to print, fold, stuff, and mail the flyer to residents, and to run one ~ page display ad
inviting the public to attend the next regular Charter Commission meeting on October 19, 2006.
Therefore, a request for additional funds in the amount of $2,500 maximum is requested.
RECOMMENDED MOTION: Move to allocate $2,500 maximum in additional funds for the Charter
Commission for their process of disseminating information on the ballot issue of dividing the
city into four wards and adding two additional councilmembers. The additional funds would be
used to mail residents a one-time informational sheet on the issue, and to place one ~ page
display ad during October.
COUNCIL ACTION:
2006 10:57 AM
Estimate
5164 Central Avenue N.E.
Columbia Heights, MN SS421
763.574.1231
FAX: 763.574.1252
Printing
E#1742
D.l.tc
29
1.1.1111.1111111111.1111111
Carole Blowers
City of Columbia Heights
590 . 40th Avenue N.E.
Columbia Heights MN 55421
Phone: 763.706.3600
Fax: 763.706-3601
9/19/2006
P.O.#
"ease remit to all payments to:
51'" Central Avenue N.E.
Columbia Hel,htl, MN 55411
7.000
1 Color Flyers. 8.5 x 11 White 60# Cougar Offset. printed 1 color front in Black or Colored Ink 1
color back In Bleck or COlored ink
7,000 Letter & Z fold
Qty: 6100 = 522.88
Mailing Envelope6. 4.125 x 9.5 White 24# #1 OR.gular Side Seam Envelopes. printed 1 color
front in Color Ink
Fold. Insert and"Seal.,
Print Addresses on EnvelopeS .from Data Base ~.
Postage using dB~~b8.~''fIle' .' . .: ~
7.000
7.000
7,000
7.000
Sales Rep:
Taken by;
Wanted: Mon 9118
1 Color Flyers
SUBTOTAL
TOTAL
This estimate is based on Information received by IPC
Printing. and is subject 1.0 revision upon receipt of the AMOUNT DUE
actual job. customer will be notified of additional chargee
before work Is started.
We appreciate the opportunity to serve you.
All Invoices are due upon receipt.
Past due invoices will be charged a finance charge of 1.5% per month. (18% annually)
P.01
*
818.46
347.31
333.29
315.78
1.295.78
2.910.62
2.910.62
2.910.62