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HomeMy WebLinkAboutContract 1926 (1) Base Cost $16.300 QUOTATION SHEET A. INITIAL RECODIFICATION: (2) Base Cost includes: (a) (b) (c) (d) Number of copies Number of binders Number of sets of divider tabs Format (number of printed pages included in the above cost) 11* 11* 11* i. ii. 8-112 x 11 inch, single column 8-112 x 11 inch, double column 650 455 (e) Legal analysis of code (f) Code on disk in WordPerfect *The city requcslrld . bid based on 11 eopics of lIIe code. Up to 20 copics will be provided (or !be indieatcd bile COSI if nqualrld by the city. (3 ) Variable costs: (a) Per page increase/decrease for additional/less pages (5% increase at no additional cost): t f t (b) (c) i. 8-112 x 11 inch, single column (32 pages over 650 are included at no additional charge) $18 11. 8-112 x 11 inch, double column (23 pages over 455 are included at no additional charge) $22 Tabular matter, additional per page included Freight charges included B. LOOSELEAF SUPPLEME1'.'T SERVICE: (1) Annual Fee none (2) Per page cost: (a) (b) (c) 8-1/2 x 11 inch, sine:le column ... .J.1L .JlL 8-1/2 x 11 inch, double column Tabular maner, additional per page no chare:e (3) Electronic Supplements (WordPerfect) no chare:e Folio 4.1 (if supplementing once a year) $250 (4) Sample Ordinance Service no charge . A page is defined as the area on one side of a sheet of paper. A sheet contains two (2) pages. c. OPTIONAL SERVICES: (1) Search and retrieval software (Folio 4.1) (Optional Training and Installation - $695/day + travel) Phone Suppon Code on Internet $795 ~ $25/month Supplements to Folio version (if updating once a year) (2) Pamphlets (per page) $250 $.075 (1-50 copies) $.070 (51-99 copies) $.065 (100 + copies) Computerization of Meeting Minutes is another service offered. D. PAYMEl\'7: (1) Upon signing of the contract $500 (2) Upon submission of proofs/draft 30% (3) Upon submission of analysis memorandum 30% (4) Upon delivery of Code balance Finn: League of Minnesota Cities and American Legal Publishing By: Kent Sulem Title: Codification Attorney Address: 145 University Avenue West St. Paul, MN 55103-2044 Telephone: (612) 281-1245 Date: August 4, 1998 CITY COUNCIL LETTER Meeting of: September 28, 1998 AGENDA SECTION: NO: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER'S CITY MANAGER'S APPROVAL t , BY:~ / .) < p i, DAT : ITEM: RECODIFICATION OF CITY CODE NO: '7..C ..~ BY: LINDA L. MAGEE DATE: At the May II, 1998, City Council meeting, staff was authorized to request proposals for the recodification and publication of the City Code. Proposals for the recodification and publication of the City's 1977 City Code were accepted until 4:45 p.m. Wednesday, August 19, 1998. A notice was published in the Focus on July 16, 1998. Requests for Proposals were sent to three organizationsi two of which submitted proposals. Proposals were received from the League of Minnesota Cities and General Code Publishers (see attached) . Interviews with representatives from the two organizations were held September 16, 1998. As a result of staff review of the proposals and interviews with the representatives, staff recommends entering into a contract with the League of Minnesota Cities for the recodification and publication of the City Code. The League's proposal was felt to better fit our needs for several reasons: the proposal includes a review by their legal counsel the League of Minnesota Cities is knowledgeable and conversant on laws and regulations affecting Minnesota cities and thus was felt to be better able to determine what sections of the code should be eliminated, added, or modified the looseleaf supplement service cost is less the League of Minnesota Cities has extensive experience conducting similar projects for Minnesota cities. RECOMMENDED MOTION: Move to authorize staff to enter into a contract with the League of Minnesota Cities for the recodification and publication of the City Code, based on their proposal dated August 4, 1998. COUNCIL ACTION: