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(1)
Base Cost
$16.300
QUOTATION SHEET
A. INITIAL RECODIFICATION:
(2) Base Cost includes:
(a)
(b)
(c)
(d)
Number of copies
Number of binders
Number of sets of divider tabs
Format (number of printed pages included in the above cost)
11*
11*
11*
i.
ii.
8-112 x 11 inch, single column
8-112 x 11 inch, double column
650
455
(e) Legal analysis of code
(f) Code on disk in WordPerfect
*The city requcslrld . bid based on 11 eopics of lIIe code. Up to 20 copics will be provided (or !be indieatcd bile COSI if nqualrld by the city.
(3 ) Variable costs:
(a) Per page increase/decrease for additional/less pages (5% increase at no
additional cost):
t
f
t
(b)
(c)
i.
8-112 x 11 inch, single column
(32 pages over 650 are included
at no additional charge)
$18
11.
8-112 x 11 inch, double column
(23 pages over 455 are included
at no additional charge)
$22
Tabular matter, additional per page
included
Freight charges
included
B. LOOSELEAF SUPPLEME1'.'T SERVICE:
(1)
Annual Fee
none
(2) Per page cost:
(a)
(b)
(c)
8-1/2 x 11 inch, sine:le column
...
.J.1L
.JlL
8-1/2 x 11 inch, double column
Tabular maner, additional per page
no chare:e
(3)
Electronic Supplements (WordPerfect)
no chare:e
Folio 4.1 (if supplementing once a year)
$250
(4)
Sample Ordinance Service
no charge
. A page is defined as the area on one side of a sheet of paper. A sheet contains two (2) pages.
c. OPTIONAL SERVICES:
(1) Search and retrieval software (Folio 4.1)
(Optional Training and Installation - $695/day + travel)
Phone Suppon
Code on Internet
$795
~
$25/month
Supplements to Folio version (if updating once a year)
(2) Pamphlets (per page)
$250
$.075 (1-50 copies)
$.070 (51-99 copies)
$.065 (100 + copies)
Computerization of Meeting Minutes is another service offered.
D. PAYMEl\'7:
(1) Upon signing of the contract $500
(2) Upon submission of proofs/draft 30%
(3) Upon submission of analysis memorandum 30%
(4) Upon delivery of Code balance
Finn: League of Minnesota Cities and American Legal Publishing
By: Kent Sulem
Title: Codification Attorney
Address: 145 University Avenue West
St. Paul, MN 55103-2044
Telephone: (612) 281-1245
Date: August 4, 1998
CITY COUNCIL LETTER
Meeting of: September 28, 1998
AGENDA SECTION:
NO:
OTHER BUSINESS
ORIGINATING DEPARTMENT:
CITY MANAGER'S
CITY MANAGER'S
APPROVAL t
,
BY:~ / .)
< p i,
DAT :
ITEM: RECODIFICATION OF CITY CODE
NO: '7..C ..~
BY: LINDA L. MAGEE
DATE:
At the May II, 1998, City Council meeting, staff was authorized to request proposals for the
recodification and publication of the City Code.
Proposals for the recodification and publication of the City's 1977 City Code were accepted
until 4:45 p.m. Wednesday, August 19, 1998.
A notice was published in the Focus on July 16, 1998. Requests for Proposals were sent to
three organizationsi two of which submitted proposals. Proposals were received from the
League of Minnesota Cities and General Code Publishers (see attached) .
Interviews with representatives from the two organizations were held September 16, 1998.
As a result of staff review of the proposals and interviews with the representatives, staff
recommends entering into a contract with the League of Minnesota Cities for the recodification
and publication of the City Code. The League's proposal was felt to better fit our needs for
several reasons:
the proposal includes a review by their legal counsel
the League of Minnesota Cities is knowledgeable and conversant on laws and regulations
affecting Minnesota cities and thus was felt to be better able to determine what
sections of the code should be eliminated, added, or modified
the looseleaf supplement service cost is less
the League of Minnesota Cities has extensive experience conducting similar projects
for Minnesota cities.
RECOMMENDED MOTION: Move to authorize staff to enter into a contract with the League of
Minnesota Cities for the recodification and publication of the City Code, based on their
proposal dated August 4, 1998.
COUNCIL ACTION: