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Admin Minnesota
Materials Management Division
Room 112 Administration Bldg.. 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996
For TTY/TDD communication, contact us through the Minnesota Relay Service at 1.800.621.3529.
CONTRACT RELEASE: V-18(5)
DATE: NOVEMBER 3,2005
PRODUCT/SERVICE: VOTING SYSTEMS: HAVA COMPLIANT VOTING EQUIPMENT
CONTRACT PERIOD: NOVEMBER 2, 2005, THROUGH JANUARY 1, 2008
EXTENSION OPTIONS: UP TO 36 MONTHS
ACQUISITION MANAGEMENT SPECIALIST: LEA HALVERSON
PHONE: 651.201.2444 E-MAIL: lea.halverson@state.mn.us WEB SITE: www.mmd.admin.state.mn.us
CONTRACT VENDOR
CONTRACT NO.
TERMS
DELIVERY
ELECTION SYSTEMS AND SOFTWARE
11208 John Galt Blvd
Omaha, NE 68134
NONE
SEE BELOW AS REQUESTED
VENDOR NO.: 20017401600
CONTACT: Mike Hoversten
PHONE: 1.800.247.8683
FAX: 402.593.8107
CONTRACT USERS. This Contract is available to members of the State's Cooperative Purchasing Venture (CPV)
program only.
STATE AGENCY CONTRACT USE. This Contract is not available to State Agencies.
SPECIAL TERMS AND CONDITIONS
SCOPE. To provide HAVA compliant voting systems.
PRICES. Prices shall remain firm for the life of the Contract. During the term of the Contract ES&S will offer additional
quantities of the goods and services initially purchased at the lower of the prices set forth in this Contract or ES&S' the
standard published pricing for such goods and services.
PAYMENT TERMS. 90% of the total purchase price Is due within 30 days of acceptance of equipment and services or
receipt of invoice. whichever is later. 10% of the total purchase price of equipment is due after the equipment is
successfully used in the next State general election following Customer acceptance. Charges for consumable supplies.
options or other services are due within 30 days of acceptance of the item or service or receipt of invoice, whichever is
later.
FREIGHT/SHIPPING TERMS. Deliveries are F.O.B. Destination.
Page 1 of 2
TIME IS OF THE ESSENCE. By responding to this request for proposal, the Vendor agrees that time is of the essence in
the performance of the Vendor's obligations under any Contract awarded under this request for proposal. The Help
America Vote Act of 2002 mandates the State to comply with the voting system standards of Section 301 of HAVA "on
and after January 1, 2006."
PACKAGE PRICES.
MODEL M100
$4,886.00 Includes scanner, firmware, storage/transport case, ballot box with diverter, start-up kit, (2) PCMCIA Cards,
Operations manual.
$440.00 3 Year Gold Plan warranty (includes annual maintenance)
$100.00 Delivery and Installation
$ 9.00 Training for 2 staff persons
$5,435.00
MODEL M10a
$4,886.00 Includes scanner, firmware, storage/transport case, ballot box with diverter, start-up kit, (2) PCMCIA Cards,
Operations manual and one year warranty.
$100.00 Delivery and Installation
$ 9.00 Training for 2 staff persons
$4,995.00
AutoMARK Voter Assist Terminal
$4,895.00 Includes Terminal, firmware, storage/transport case, ink cartridge, (2) flash Cards, headset,
Operations manual.
$610.00 3 Year Gold Plan warranty (includes annual maintenance)
$ 95.00 Delivery and Installation
$ 5.00 Training for 2 staff persons
$5,605.00
AutoMARK Voter Assist Terminal
$4,895.00 Includes Terminal, firmware, storage/transport case, ink cartridge, (2} flash Cards, headset,
Operations manual and one year warranty.
$ 95.00 Delivery and Installation
$ 5.00 Training for 2 staff persons
$4,995.00
Additional programming, consumable supplies, options and rental prices are available at the prices listed on the attached
Exhibit 1.
Contract Release 8 (08/05)
Page 2 of 2
Minnesota State Pricing EXHIBIT 1
Satisfies Core State of
Package Minnesota
Product Description Model No. Requirement Price
Module I Pricing:
A. Core Package ReQuirements:
Model M100 (Includes Scanner, Firmware, Storagerrransport Case, Ballot Box with Diverter, A.1, A,2, A.3, $4,886
Start-Up Kit, (2) PCMCIA Cards, Operations Manual A.4, A,5. A.G,
3-yearGold Plan Warranty (Includes annual maintenance) 76102B A,1, A.S, A.10, $440
Delivery & Installation $100
Training for (2) Staff Persons 0.4, 0.5, 0.6 $9
Model 100 Equipment & Firmware Extended Warranty Decline Deduction ($440)
(ple<lse note that the one-year warranty wilT remain intact)
B. Programming Requirements:
Model 100 Firmware B.1 Induded
Tabulation Software (Includes One-Year Warranty)
Unity Software (Price Per Jurisdiction) 8.2
UNITY-OnLlne UNITY-ONLINE B.2 No.Charge
UNITY-Online Database Build (Waived for Customers Building Their Own Database) ONLlNE.BUILD 8.2 $2,000
UNITY Election Reporting Manager (ERM) UNITY.ERM B.2 $8,000
UNITY Election Data Manager (EDM) UNI1Y-EDM B.2 $12,500
UNITY Ballot Image Manager (BIM) UNITY-BIM B.2 $12,500
UNITY Hardware Programming Manager (HPM) UNITY.HPM 8.2 $20,000
UNI1Y Ballot On Demand with Required Printer (BOD) UNITY-BOD 0.11 $9,280
Programmlno Charaes See Below
C. Ballot Printing, Consumable Supplies Requirements:
CUstomer Ballot Printing Licensing & Technical Requirements (Note: The License of
EDM/BIM Software May Be Required for Customer to Procure Printing of Ballots by non- C.1 See Comments
ES&S Ballot Printer) to the left
ES&S Ballot Pricing C.2 See Below
Model 100 Consumable Supplies: C.3
Thennal Paper Roll 75180 $3.75
Printer Ribbon RI.100 $6.25
Fuse - 2 AMP AGe $0.75
Ballery - 12V 75825 $32.00
Battery - 3V 75820-01 $5.00
PCMCIA Memory Card 31 000-00 $90.00
Ballot Marking Pen (Box of 12) 75409 $5.95
Secrecv Sleeve (Plastic) PS-PBS $800
D. Warranty and Maintenance:
Warranty:
Model 100 Gold Program Warranty 0,1 sub-sections: a, c. d, e. f, and 3-years
Service Technicians Requirements.
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Minnesota State Pricing EXHIBIT 1
Satisfies Core State of
Package Minnesota
Product DescriDtion Model No. Requirement Price
Post Warranty Maintenance and Support: 0.2, F2
Platinum Preventative Maintenance Program (See Pricing Note 3): A.9, 0.1 excluding sub-sectlon b.
1st Post Warranty Year - Hardware Model 100 I $230
1st Post Warranty Year - Firmware Ml00 $30
Gold Preventative Maintenance Program (See Pricing Note 4):
1st Post Warranty Year. Hardware Model 100 $195
1s1 Post Warranty Year - Firmware M100 $30
Silver Equipment Maintenance Program (See Pricing Note 5):
15t Post Warranty Year - Hardware Model 100 $135
1st Post Warranty Year - Firmware Model 100 I $30
1st Post Warranty Year - UNI"TY-GnLine Annual Access Fee $500
1st Post Warranty Year - Software Maintenance Fee - Unity (Based on initial license fee.) 20%
Training and Other Services (Per Day Rate Includes Travel & Expenses):
Project Management F4 $1,100
Pre-Election Logic and Accuracy Testing F4 $1.100
Election Day Site-Support (3-day Minimum) F4 $1,100
Training 0.7.0.8 $1,100
Web-Ex Training pet Course D.S $450
F. Options:
Additional Delivery Poinls F.1 Quote
Model 100 Internal Modem (Landtine) 75106 0.12 $200
Model 100 Soft sided Transfer 1 Carrying Case 90282 F.4 $70
Model 100 Security Lids 75239 F.4 $57
Model 100 PCMCIA Card (Additional) 31000-00 F.4 $90
Olddata 9300DXN Ballot on Demand Printer wlGuide and Firmware F.4 $4,280
Omni Drive (For Reading PCMCIA Card) 30832-00 F.4 5600
Model VI Gemini Booth with Lamp 00'131L F.4 $215
Model VI Gemini Accessible Booth with Lamp 00132L FA $245
Core Pricing Requirements Addressed Elsewhere in Our RFP Response:
Requirement A.11; See page 17 of our RFP response.
Requirement 6.3: See pages 18 and 19 of our RFP response.
Requirement B.4: See page 19 of our RFP response.
Requirement 0.1 sub-sections: g, and response times: See Platinum Maintenance Program.
Requirement 0.1 sub-sectlon: b: See page 23 of our RFP response.
Requirement 0.3: See pages 24 and 25 of our RFP response.
Requirement 0.9: See page 27 of our RFP response.
Requirement 0.10: See pages 27 and 28 of our RFP response.
Requirement 0.13: See page 29 of our RFP response.
Requirement E: See page 29 of our RFP response.
Requirement F.3: See page 30 of our RFP response.
20f 7
Minnesota State Pricing EXHIBIT 1
Satisfies Core State of
Package Minnesota
Product Description Model No. Requirement Price
Module II Pricino:
AutoMark Voter Assist Terminal (Includes Terminal, Firmware, StoragefTransport Case, Ink $4,895
Cartrldge, (2) Flashcards, Headset Operations Manual
3-year Gold Plan Warranty (includes annual maintenance) 87000 F.4 $610
Oelivery & Installation $95
Training for (2) Staff Persons $5
ES&S AutoMARK Equipment & Firmware Extended Warranty Ollcllne Deduction ($610)
(please not that the om~-vear warranty will remain inti'lct)
B. ProgrammIng Requirements:
AutoMARK Firmware Included
Tabulation Software (Includes One.Year Warranty)
Unity Software (Price per Jurisdiction)
UNITY-AuloMARK Information Managemenl Software (AIMS) UNITY.AIMS $2,500
Prcmramminp Chi'lr!1er;; See Below
C. Consumable Supplies ReqUirements:
AutoMARK Consumable Supplies:
Ink Cartridge 87002 $30.00
Headset Ear Cover E5-EARCOVER $0.15
LIthium Battery 87005 $9.75
AuloMARK Lithium Ion Battery $10500
AOA Stylus Ball 91555 $3.80
Slylus 90400 $1.10
256mb Flashcard 90256 $75.00
Secreev Sleeve (Plastic) P5-PBS $800
O. Warranty and Maintenance:
Warranty:
ES&S AutoMARK Gold Program Warranty 3-years
Post Warranty Maintenance and Support:
Platinum Preventative Maintenance Program (See Pricing Note 3):
Hardware ES&S AutoMARK $315
Firmware ES&S AutoMARK $30
Note: Pricing Reflects Single Service Location
Gold Preventative Maintenance Program (See Pricing Note 4):
Hardware ES&S AutoMARK $280
Firmware ES&S AutoMARK $30
Nole: Pricing Reflects Single Service Location
Silver Equipment Maintenance Program (See Pricing Note 5):
Hardware ES&S AutoMARK $145
Firmware ES&S AutoMARK $30
Note: Pticing Reflects Single Service Location
Software Maintenance Fee - Unity (Based on initial license fee.) 20%
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Minnesota State Pricing EXHIBIT 1
Satisfies Core State of
Package Minnesota
Product Description Model No. Requirement Price
Training and other Services (Per Day Rate Includes Travel & Expenses):
Project Management $1,100
Pre-Election Logic and Accuracy Testing $1,100
Election Pay Site-Support (3-day Minimum) $1,100
Training $1,100
Web-Ex Training per Course $450
F. Options:
ES&S AutoMARK Table - Straight Legs $325
ES&S AutoMARK Table - Adlustable Legs $350
BALL.OT LAYOUT SERVICES and FEES
Lavout Pricina in Coniunction with UnitY'M Online
Number of Ballot Styles Produced Fee
1-5 $10
6 -10 $45
11 - 25 $90
26-50 $200
51-75 $400
76-100 $600
10,.,50 $800
151-200 $1,100
201-500 $1,50C
501-1,000 $2,OOC
1.001-2,000 $3.00C
2,001-4.000 $5,000
> 4.000 $7.000
BALLOT PRINTING SERVICES & FEES
Ballot Print Charnes in Coni unction with Unl v.... Online
Service Description Price per Ballot
(Based on Reolstered Votersl
< 50 000 50001 - 250.000 > 250 000
14 and 17 Inch ballots:
Base ballot chame $0.23 $0.21 $0.19
Backside of ballot $0.03 SO.OJ $0.03
Stub and / or numbering $0.03 $0.03 SO.03
Foldino $0.02 50.02 $0.02
SeOlina $0.Q2 $0.02 $0.02
Packa!:ling $0.01 $0.01 $0.01
Color requirements: A color bar on the ballot (Other designs or methods quoted separately). $0.02 $0.02 $0.02
. Prices are exclusive of freight. and will be bmed separately.
. Additional charoes will be added for soecial reauests includina watermark Inn uninue oackaaino reouirements and exnerli"'rl nelive'" reauirements.
Note: Should a County enter into a three (3) year ballot printing and coding commitment with ES&S, the ">250.000" ballot pricing
cateaorv will apply to all ballot orders for the County.
4017
Minnesota State Pricing EXHIBIT 1
Satisfies Core State of
Package Minnesota
Product Oescrlption Model No. Requirement Price
Codinn & Voice File F....s: _ _...u...._.~ _____~__.~.
Election Definition. M100 and AutoMARK Fee
Base Charne oer CENTRAL Tabulator Tvne $350.00
Base Chame nflr PRECINCT Tabulator Tvne $350.00
Base Charne for addltlonallVotronic lanouaaes $350.00
Base Charce for ERM/ERS file set.uo $350.00
Rotations (one charae-oer electlonl $50.00
Ballot-t\iDAS $50.00
Precincts $5.00
Solite $5.00
Ballot faces $10.00
Contests tissues $12.00
Candidate! ResDonses $5.00
Pollino Places $10.00
Media burn $10.00
Electronic t!'ansfer tiles (one charge per election) $17 .00
Reburns $100.00
Back-Un I SOS Media $40.00
Headers (Centra! Tabulatorsl $1.00
AOA Voice Flies. AutoMARK
LannuaCIA Base Char"'" rEnnlish\
Lanouaoe Setull Charne $250.00
Political Parties $5.00
Ballot Stvles ([otalll\Jmber of sMe in the election) $10.00
O;mtests I Issues 510.00
Candidates I Yes-No Resoonses $7.00
Prooositions t Amendments! Instructions $15.00
Plice oer word in excess of 1200 total won:!s (Instructions t Propositions I Amendments) $0.15
Non.Ennlish LannuaQo Base Charne
Soanish Lanauaae Base Charce = Lanauaae Base Charae IEnallshl $250.00
Non-$oanish Lanauaae Base Charce = 150% of Lanauaae Base Charge (Englishl $375.00
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Minnesota State Pricing EXHIBIT 1
Satisfies Core State of
Package Minnesota
Product Description Model No. Requirement Price
Pricing Notes:
1. Discounts and Allowances;
ES&S will provide a trade-In credit for thOS8 Minnesota counties thai replace their AccuVote voting equipment with an ES&S Model 100 and and ES&S AutoMARK. The trade-in credit will be $125 for each
Model 100 and $125 for each ES&S AutoMARK installed in the respeclive county.
2, Three (3l-year Gold warranty on ES&S prQllrietarv eauiDment and software. Such wammty provides that ES&S will perform:
On-Site Routine Maintenance Services: Includes cleaning, lubrication and calibralion services.
On-Site Remedial Maintenance Services: If a defect or malfunction occurs in any Product while it is under normal use and service, Customer shall promptly notify ES&S. and ES&S shalt use reasonable
efforts to res lore the Product to Normal Working Condition as soon as practicable, The Remedial Maintenance Extended Warranty provides that ES&S will repair or replace any component of our proprietary
equipment or software which. while under normal use and service. (a) fails to perform in accordance with its documentation in all malerial re~pects. or (b) is defective in material or workmanship.
During the initial warranty pertod, whether one year or three years in length, counties may obtain Platinum Level availability and response times for an annual fee of $35 for each Model M100 and $35 for
each ES&S AutoMARK.
3. Platinum Preventative Maintenance Proaram:
On-5ite Routine Maintenance Services; Includes cleaning, lubrication and calibration services.
On-Slte Remedial Maintenance Services; If a defect Of malfunction occurs in any Product while it is under normal use and service, Customer shall promptly notify ES&S, and ES&S shall use reasonable
efforts to restore the Product to Normal Working Condition as soon as practicable. The Remedial Maintenance Extended Warranty provides that ES&S will repair or replace any component of our proprietary
equipment or software which, wh~e under normal use and service, (a) fails to perform in accordance with its documentation in all material respects. or (b) is defective in material or workmanship.
Election Period Service Calls; Effective thiny (30) days prior to any election day. in the jurisdiction in which the equipment is located. and continuing through the 30lh day after an election day. Service is
available Monday through Saturday, 7am to 7pm as follows:
- Telephone responses to service calls shall not exceed !WO (2) hours.
- On-Site response shall not exeed two (2) hours in urban areas and four (4) hOUfS in rural or remote areas.
Regular Service Calls: Service calls required other than during an elecUon period, Service is available Monday through Friday, 8am to Spm as follows:
. Telephone responses to service calls Shall not exceed two (2) hours.
. On-Site response shall not exeed four (4) hours in urban areas and eight (8) hours in rural or remote areas,
4. Gold Preventative Maintena.nce PrQ~ram:
On-Site Routine Maintenance Service,,: Includes cleaning. lubrication and calibration services.
OnoSite Remedial Maintenance Services: If a defect or malfunction occurs in any Product while it is under normal use and service. Customer shall promplly notify ES&S, and ES&S shall use reasonable
efforts to restore the Product to Normal Working Condition as soon as practicable. The Remedial Maintenance Extended Warranty provides that ES&S will repair or replace any component of our proprietary
equipment or software which, while under nOfffial use and service. (a) fails to perform in accordance with Its documentation in all material respects. or (b) is defective in material or workmanship.
5. Silver Equipment Maintenance Program: Provides the same benefits as the Gold program except On-Site Routine Maintenance Services are performed during the even-year only,
6. Equipment LeaSing:
ES&S agrees to work with individual counties on leasing and lease-purchase arrangements as needed, The aclual financing terms will be furnished to an individual county based on actual volumes and
other data at the time of equipment acquisition.
7. TrainlnQ; In response 10 the last paragraph of Section D,7 of the RFP, a county will only be charged for actual training requested.
6 of 7
Minnesota State Pricing EXHIBIT 1
Satisfies Core State of
Package Minnesota
P,'oduct Description Model No. Requirement Price
8. Rental Pricina;
The Stale of Minnesota may rent Model M100's and ES&S AutoMARK Voter Assist Terminals pursuant to the following terms:
Model Mi00:
$2.445 per unit, per election
Shipping (one way) and Installation: $105 per unit
Training: $1,100 per day
Extended warranty does not apply
ES&S AutoMARK Voter Assist Terminal
$2,450 per unit, per election
Shipping (one way) and Installation: $105 per unit
Training: $1,100 per day
E)(tended wananty does not apply
9. Pavment Terms:
90% of the Model M100 purchase price is due 30 days after the later of (a) completion of acceptance testing, or (b) receipt of ES&S Invoice
10% of the Model M100 purchase price is due within 30 days the November 2006 General Election
90% of the ES&S AutoMARK Voter Assist Terminal purchase price is due 30 days after the later of (a) completion of acceptance testing, or (b) receipt of ES&S invoice
10% of the ES&S AutoMARK Voter Assist Terminal purchase price is due within 30 days the November 2006 General Election
90% of the M650 purchase price is due 30 days after the later of (a) completion of acceptance testing. or (b) receipt of ES&S invoice
10% of the M650 purchase price is due within 30 days the November 2006 General Election
90% of the Tabulation Software purchase price is due 30 days after the later of (a) completion of acceptance testing, or (b) receipt of E$&S invoice
10% of the Tabulation Software Licence Fee is due within 30 days the November 2006 General Election
90% ofthe Model M100 rental fee is due 30 days after the later of (e) delivery to the county's designated location, or (b) receipt of ES&S invoice
10% of the Model M 1 00 rental fee is due within 30 days of the election date
90% of the ES&S AutoMARK Voter Assist Terminal rental fee is Que within 30 days after the late of (a) delivery to the county's designated location, or (b) receipt of ES&S invoice
10% of the ES&S AutoMARK Voter Assist Terminal rental fee is due within 30 days of the election date
The charges for all other items or services purchased under this Stale Contract are due 30 days after the later of (3) when the prOduct or service is delivered and accepted, or (b) receipt of ES&S invoice.
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