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HomeMy WebLinkAboutContract 1916 CONSULTING GROUP, INC. Transportation · Civil · Structural · Environmental · Planning · Traffic · Landscape Architecture · Parking · Right of Way June 5, 2006 Proposal No. P06128R Mr. Walter F ehst CITY OF COLUMBIA HEIGHTS 590 40th Avenue NE Columbia Heights, MN 55421 Dear Mr. Fehst: SUBJECT: PROPOSAL FOR PROFESSIONAL SERVICES FOR COLUMBIA HEIGHTS LIQUOR STORE SITE 4946 AND 4952 CENTRAL AVENUE Thank you for the opportunity to submit a proposal to provide relocation services for the City of Columbia Heights. It would be a pleasure to work with you again. SRF Consulting Group, Inc., in January of 2006 expanded their right of way services by acquiring Conworth, Inc. SRF has an established 40-year tradition of dedication to public sector clients across the Midwest and now provides comprehensive relocation services, that are tailored to meet our client's expectations. SRF's right-of-way and relocation specialists pride themselves on their ability to listen and communicate effectively, thus enabling both the acquiring agency and the displaced occupants to go through a potentially difficult time with better understanding and cooperation. The attached Scope of Services describes the work that we propose to carry out. These professional relocation services will be provided for the following two properties: . 4946 CENTRAL AVENUE (CENTRAL AVENUE BARBER) . 4952 CENTRAL AVENUE (LA CABERNA RESTAURANT) The estimated fee for the work described in the attached "Scope of Services" is $12,000.00. We propose that we be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses, such as printing, supplies, reproduction, etc., will be billed at cost, and mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 30 days. It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out-of-scope work is initiated, however, we will submit a budget request for the new work and will not begin work until we receive authorization from you. One Carlson Parkway North, Suite 150 Minneapolis, Minnesota 55447-4443 Tel: 763-475-0010 . Fax: 763-475-2429 Case Plaza, One North Second Street Fargo, North Dakota 58102-4807 Tel: 701-237-0010 .. Fax: 701-237-0017 srfconsulting.com All Equal Opportlluity [",player Mr. Walter Fehst -2- June 5, 2006 A signed copy of the proposal, either mailed or faxed to our office will serve as our notice to proceed. SRF Consulting Group, Inc. would like to thank you for the opportunity to work with you on this important project. Please call us if you have any questions about our proposal or need additional information. Sincerely, SRF CONSULTING GROUP, INc. 1~10 ~4J/~ Associate Matthew D. Hansen, PE, LS Principal KH/MDH/tlt Enclosures APPROVED: (signature) Title Name Date This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. H:\ROW\Proposals\Columbia Heights-Liquor Store Site Proposal Revised.doc ATTACHMENT Proposal No. P06128R June 5, 2006 Scope of Services for Complete Relocation Services 1. SRF will distribute an informational booklet on business relocation assistance and all appropriate forms and data to each business expected to be displaced. At this time SRF will: . Obtain a signed receipt for the informational statement provided by SRF in accordance with applicable regulations. . Explain the business relocation program and the business's responsibilities to receive benefits. . Explain how to receive various kinds of assistance in finding new locations. . Survey the business's relocation needs. 2. Upon the City's initiation of negotiations to acquire the project site, SRF will: . Analyze the existing data to determine the appropriate documentation required and determine the eligibility of the business's relocation expenses for compensation. . Check the personal property inventory against the acquisition data to verify that each item on the inventory is personal property and eligible for relocation. . Assist the business in determining the more advantageous payment alternative to claim and provide further instructions on how to proceed. 3. Moving Expense Claims. . Assist the business in prepanng specifications for work generally eligible for compensation. . Advise when necessary on procedure to obtain required bids. . Act when appropriate as agent in regard to accepting bids. . Analyze the bids to determine their reasonableness. . Notify the business of the low acceptable bid. . When appropriate, inspect the move of personal property while in progress. Assist the business in assembling all invoices, paid receipts, and other documentation necessary to substantiate its relocation claim. . When necessary, analyze billings to determine their reasonableness. . Assemble the appropriate claim form and documentation for signature and submission · for approval. Page 1 of2 4. Direct Loss Claims. . Develop a moving cost estimate and secure a direct loss appraisal for each item not to be moved. . Obtain business and contractor approval of the appraisal and moving estimate. . Notify the business to proceed with the sale and provide instructions regarding necessary record keeping. . Assist when necessary in the preparation of advertising. . If necessary determine that bonafide sale requirements have been met. . Assist the business with preparation of necessary documents and obtain required certifications of sales receipts, advertising, and so forth. 5. Fixed Payment Claims. . Determine eligibility of the business to receive this alternate payment. . Review and analyze IRS or other appropriate documents to determine limit of the payment. . Assemble the appropriate claim forms and documentation for signature and submission for approval. 6. Other. . SRF shall prepare, at the City's request, the required and proper formats to be used by the City in notifying occupant being displaced about their relocation eligibility and benefits to which they may be entitled. SRF will also, upon the City's request, assist the City in the preparation of the required notices to vacate for delivery to the residents. . SRF shall search for replacement sites for the business being displaced and refer available suitable sites found to each business. SRF shall expend appropriate and necessary time searching for such referrals, documenting all time expended. The City does not warrant that suitable referrals will be found. 7. Recommendations. . SRF will transmit to the City the relocation claim(s) for its action. Recommendations will include the amount of payment to be made and any special considerations. 8. In completing this project, SRF does not assume the responsibility for: . Accounting and record keeping (except as related to the specific claim). . Payment for direct loss appraisals, property analyses, and moving cost estimates and/or bids. . Work associated with a relocation grievance and/or court preparation. . Site searching in excess of four (4) hours per business of SRF' s time. Page 2 of2