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CONSULTING GROUP, INC.
Transportation · Civil · Structural · Environmental · Planning · Traffic · Landscape Architecture · Parking · Right of Way
June 5, 2006
Proposal No. P06128R
Mr. Walter F ehst
CITY OF COLUMBIA HEIGHTS
590 40th Avenue NE
Columbia Heights, MN 55421
Dear Mr. Fehst:
SUBJECT: PROPOSAL FOR PROFESSIONAL SERVICES FOR COLUMBIA HEIGHTS
LIQUOR STORE SITE
4946 AND 4952 CENTRAL AVENUE
Thank you for the opportunity to submit a proposal to provide relocation services for the City of
Columbia Heights. It would be a pleasure to work with you again.
SRF Consulting Group, Inc., in January of 2006 expanded their right of way services by
acquiring Conworth, Inc. SRF has an established 40-year tradition of dedication to public sector
clients across the Midwest and now provides comprehensive relocation services, that are tailored
to meet our client's expectations. SRF's right-of-way and relocation specialists pride themselves
on their ability to listen and communicate effectively, thus enabling both the acquiring agency
and the displaced occupants to go through a potentially difficult time with better understanding
and cooperation.
The attached Scope of Services describes the work that we propose to carry out. These
professional relocation services will be provided for the following two properties:
. 4946 CENTRAL AVENUE (CENTRAL AVENUE BARBER)
. 4952 CENTRAL AVENUE (LA CABERNA RESTAURANT)
The estimated fee for the work described in the attached "Scope of Services" is $12,000.00. We
propose that we be reimbursed for our services on an hourly basis for the actual time expended.
Other direct project expenses, such as printing, supplies, reproduction, etc., will be billed at cost,
and mileage will be billed at the current allowable IRS rate for business miles. Invoices are
submitted on a monthly basis for work performed during the previous month. Payment is due
within 30 days.
It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly.
Before any out-of-scope work is initiated, however, we will submit a budget request for the new
work and will not begin work until we receive authorization from you.
One Carlson Parkway North, Suite 150
Minneapolis, Minnesota 55447-4443
Tel: 763-475-0010 . Fax: 763-475-2429
Case Plaza, One North Second Street
Fargo, North Dakota 58102-4807
Tel: 701-237-0010 .. Fax: 701-237-0017
srfconsulting.com
All Equal Opportlluity [",player
Mr. Walter Fehst
-2-
June 5, 2006
A signed copy of the proposal, either mailed or faxed to our office will serve as our notice to
proceed. SRF Consulting Group, Inc. would like to thank you for the opportunity to work with
you on this important project. Please call us if you have any questions about our proposal or
need additional information.
Sincerely,
SRF CONSULTING GROUP, INc.
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Associate
Matthew D. Hansen, PE, LS
Principal
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Enclosures
APPROVED:
(signature)
Title
Name
Date
This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost
estimate after 90 days from the date of this proposal.
H:\ROW\Proposals\Columbia Heights-Liquor Store Site Proposal Revised.doc
ATTACHMENT
Proposal No. P06128R
June 5, 2006
Scope of Services for Complete Relocation Services
1. SRF will distribute an informational booklet on business relocation assistance and all
appropriate forms and data to each business expected to be displaced. At this time SRF
will:
. Obtain a signed receipt for the informational statement provided by SRF in accordance
with applicable regulations.
. Explain the business relocation program and the business's responsibilities to receive
benefits.
. Explain how to receive various kinds of assistance in finding new locations.
. Survey the business's relocation needs.
2. Upon the City's initiation of negotiations to acquire the project site, SRF will:
. Analyze the existing data to determine the appropriate documentation required and
determine the eligibility of the business's relocation expenses for compensation.
. Check the personal property inventory against the acquisition data to verify that each
item on the inventory is personal property and eligible for relocation.
. Assist the business in determining the more advantageous payment alternative to claim
and provide further instructions on how to proceed.
3. Moving Expense Claims.
. Assist the business in prepanng specifications for work generally eligible for
compensation.
. Advise when necessary on procedure to obtain required bids.
. Act when appropriate as agent in regard to accepting bids.
. Analyze the bids to determine their reasonableness.
. Notify the business of the low acceptable bid.
. When appropriate, inspect the move of personal property while in progress. Assist the
business in assembling all invoices, paid receipts, and other documentation necessary
to substantiate its relocation claim.
. When necessary, analyze billings to determine their reasonableness.
. Assemble the appropriate claim form and documentation for signature and submission
· for approval.
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4. Direct Loss Claims.
. Develop a moving cost estimate and secure a direct loss appraisal for each item not to
be moved.
. Obtain business and contractor approval of the appraisal and moving estimate.
. Notify the business to proceed with the sale and provide instructions regarding
necessary record keeping.
. Assist when necessary in the preparation of advertising.
. If necessary determine that bonafide sale requirements have been met.
. Assist the business with preparation of necessary documents and obtain required
certifications of sales receipts, advertising, and so forth.
5. Fixed Payment Claims.
. Determine eligibility of the business to receive this alternate payment.
. Review and analyze IRS or other appropriate documents to determine limit of the
payment.
. Assemble the appropriate claim forms and documentation for signature and
submission for approval.
6. Other.
. SRF shall prepare, at the City's request, the required and proper formats to be used by
the City in notifying occupant being displaced about their relocation eligibility and
benefits to which they may be entitled. SRF will also, upon the City's request, assist
the City in the preparation of the required notices to vacate for delivery to the
residents.
. SRF shall search for replacement sites for the business being displaced and refer
available suitable sites found to each business. SRF shall expend appropriate and
necessary time searching for such referrals, documenting all time expended. The City
does not warrant that suitable referrals will be found.
7. Recommendations.
. SRF will transmit to the City the relocation claim(s) for its action. Recommendations
will include the amount of payment to be made and any special considerations.
8. In completing this project, SRF does not assume the responsibility for:
. Accounting and record keeping (except as related to the specific claim).
. Payment for direct loss appraisals, property analyses, and moving cost estimates and/or
bids.
. Work associated with a relocation grievance and/or court preparation.
. Site searching in excess of four (4) hours per business of SRF' s time.
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